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HomeMy WebLinkAbout11/01/1993 Park Board Packet ti City o,f Lino Lakes Park Board Meeting Monday, November 1, 1993 - 6:30 pm AGENDA t,/1. Call to Order and Roll Call 6:30 pm* L,12. Approval of Minutes of October 4, 1993 6:35 pm* c/3. Open Mike 6:40 pm* Old 'ness 6:40 pm* Bu Pets in the Parks and Trails Problems Jeanie Kenow - Community Service Officer b. Updates: 1. Baldwin Lake Park - Neighborhood Meeting Oct. 28th - follow up 4. N-14 Park Area Update 3. Leonard & Bradley Park - equipment construction 4. Discussion of findings and recommendations of athletic complex site committee c. Follow up of Park Board Work Session Vid. Recreation Updates: 1. Introduce Becky Dvorak - Therapeutic Rec Position V 2. Winter Ice Rink/Shelter User Fee 5. Other Old Business 7:30 pm* 6. -New Business 8. Adjourn 7:45 pm* * All times are approximate Please call Carole Kohler at 464-5562 if you cannot make the meeting Ref:PBA11-93 CITY OF LINO LAKES _e PARK BOARD MEETING ; MONDAY, OCTOBER 4, 1993 Park Board chairperson George Lindy called the regular meeting of the Lino Lakes Park Board to order at 6:30 pm at Lino Lakes City Hall on Monday, October 4, 1993. Roll call was taken, other members in attendance were Bob Williams, Brian Bourassa, John Baumann, Ken Johnson, Joe Schmidt and Jacquelyne Farm. Also in attendance were Linda Elliott, City Council member/liaison to the Park Board, Marty Asleson, Parks,Recreation and Forestry Coordinator, Barry Bernstein, Recreation Program Supervisor and Carole Kohler, Parks, Recreation and Forestry Secretary. APPROVAL OF MINUTES: The minutes of the September 7, 1993 meeting were approved with no corrections or additions. OPEN MIKE• No one appeared under Open Mike OLD BUSINESS: Pets in the •Parks and Trail Problems - Jeanie Kenow, Community Service Officer, who was scheduled for comments at this time was unable to attend this meeting. She will be at the November meeting. Park Plan Updates - Country Lakes and Woods of Baldwin Lakes Parks. Marty Asleson reported on the September 30th meeting held to review the park plan concepts with neighborhood residents. The meeting regarding the Country Lakes Park re-design plan was attended by only one resident. (Discussion regarding the Country Lakes Park plans will be reported further into these minutes. ) The meeting regarding the Baldwin Lake plan was attended by approximately 15 neighborhood residents, Marty Asleson, Park Board Members Brian Bourassa and Joe Schmidt and Council Member Linda Elliott. Marty explained that most of the comments were positive input regarding the park plan. Brian Bourassa commented that there are still a few who do not see a need for a park in this area at all, but agreed that the majority want a play area and equipment. The neighborhood group has scheduled another meeting for October 28th to select equipment and organize neighborhood volunteers. Follow up of the meeting will be reported. There were two plans submitted for Country Lakes Park. Both show designs to use the beach for a swimming area and one has a canoe launch planned. There was some discussion involving a trail with a turn around at the lake to accommodate boat launching among other amenities. George Lindy suggested a "brainstorming" session where the board could sit down and review both plans, possibly combine them, to- come -up with a plan acceptable to everyone. Then have Brauer ` and Associates design a final plan concept using the 1 n CITY OF LINO LAKES PARK BOARD MEETING MONDAY, OCTOBER 4, 1993 information provided by the board. There was no decision or recommendation made at this time. It was decided that this project would be further discussed at the goal setting session scheduled for 7:00 pm on Wednesday, October 27th. NEW BUSINESS••Oaks of Lino Lakes Park and trail dedication proposal This item was moved up in the agenda to accommodate Mr. Kirk Corson, representative of Hokanson Development in the audience at this time. Hokanson Development is proposing a development of approximately it acres located south of Birch Street and east of Old Birch St, bordering the west side of D. Erickson 2nd Addition. According to the comprehensive plan there is no need for park land here so the park dedication will be in the form of cash at log of the market value of the it acres. Of the 11 acres on the site, only 5 are considered non wetland. Even though the land is dry and able to be walked on, according to recent wetland regulations it is considered wetland because of certain wetland species found there. The developer paid only $50 per acre for the wetland. Mr. Corson met with Marty Asleson and Jeff Schoenbauer at the site and reviewed the trail requirements. The developer is proposing a trail on the existing farm road crossing the wetlands between the project site and Old Birch St. This trail could be extended to the high land to the south (Saddle Club) and also to the cul-de-sac between the two most southerly lots. A lineal trail corridor traverses through this area as depicted on page 619 of the Comp Plan (trail segment 133) . This is a spur trail corridor that is intended to link up with Birch Street and into the main corridor trail to the south (trail segment 132) . Since it may be some time before the trail segment north of the proposed development goes through (due to wetland issues it may not be possible at all) it may dead-end on the west side and some day may go out to Old Birch street and then connect in to trail segment 132 to the south. Because of the wetland laws there seems to be no other solution. Marty agrees and suggested the park board accept the trail and park dedication proposal. MOTION: Brian Bourassa made a motion to recommend that council accept the park and trail dedication as proposed, but with the condition that the developer post and define the trail as a future trail site at the end of the trail with signage, and fence it off from adjoining residential property. (This is to avoid any other problems such as what happened with the Woodridge Estates .trail) .). The motion was seconded by Jacquelyne Farm. All were in favor. Motion carried. 2 CITY OF LINO LAKES PARK BOARD MEETING MONDAY, OCTOBER 4, 1993 OLD BUSINESS (CONT'D. ) Park Updates - Marty Asleson gave updates on the following: Leonard and Bradley Park - area is being final graded now. The playground equipment will be delivered by the end of the week. Neighbors will be organizing an equipment raising get together. This project is moving along as expected. Birch Park - second annual neighborhood meeting was held last week at the park. Aside from the many neighbors, it was attended by Marty Asleson, John Baumann and Jeanie Kenow, City Community Service Officer. Marty reports that this seems like a very good neighborhood group. Everyone sat around and visited. He says they asked many good questions about parks and recreation issues and had some good ideas. John Baumann thinks one of the reasons this is such a good group is because they have had a lot of input and actually have worked in rk - they seem to have a feeling of ownership regardin -i-he- ark. Marty says he wants to get a neighborhood group toge er in the same way for Birchwood Park. Athletic Complex site search - committee meeting will be October 5th. This committee is comprised of the original comprehensive plan committee. Marty Asleson will report back at the next meeting. Basketball Court at Arena Acres Park - base is set in and the hoop is ordered. Everything is going well. Brian Bourassa commended Tom Jensen on the fine job he did with this project. LaMotte Park - volleyball set is ordered for the park, and the bench and picnic table will be coming soon. There has been no communication from the neighbors since the neighborhood meeting early last Spring. Friends of the Parks - has gotten another corporate donation. Gary Uhde a developer in the City has donated $1200. The donations are slowly coming in, particularly since the notice was in the Fall Parks and Recreation brochure. A used popcorn popper has been purchased and will be used to make popcorn to sell at Performances in the Parks and other upcoming City projects. Recreation Updates - Marty Asleson reviewed the Fall and Winter Parks and Recreation brochure with the board. He also informed them that the city has just hired Becky Dvorak, for the therapeutic recreation position. She will be part time and will be using Barry Bernstein's office at Centennial School. Becky will be introduced at the next park board meeting. 3 CITY OF LINO LAKES n PARK BOARD MEETING MONDAY, OCTOBER 4, 1993 Forestry Update - The Forestry Department has recently been very busy with oak wilt control. They have put in 3000 feet of control line this year. The trees have been ordered for next Spring's boulevard planting projects. ADJOURN• A motion to adjourn was moved and seconded. All were in favor. Meeting was adjourned at 8:00 PM. n 4 r` AGENDA ITEM STAFF ORIGINATOR Marty Asleson DATE October 28, 1993 TOPIC South Athletic Complex ACKGROLIND I recently mailed you a copy of the Evaluation Criteria and findings of the Comp Planning Committee concerning the relocation of the south athletic complex, A-3 . The cost for this project to date is $2200. The approved initial relocation dollars was $5000. Where do we go from here? The City Attorney's recommendation was to have a meeting with the property owners to discuss the City's intentions. The meeting should include the attorney, myself and the City Administrator. As Jeff Schoenbauer pointed out in his summary text, the parcel selected still would have to have a wetland delineation and site analysis to look at the overall suitability from a soils and space use standpoint. PTIONS This is more of an update, however you may need to consider a recommendation to allocate more money to keep this process active. RECOADENDAUON Allow the process to continue past the owner meeting phase and consider the options at that time. AG,E,vo�- � oz. MEMORANDUM TO: All Park Board Members FROM: Marty Asleson DATE: October 26, 1993 SUBJECT: Information from Shoreview Covenent Church, N-14 park area needs. Please find attached a copy of a letter from the Shorview Covenant Church concerning the purchase of the land parcel due south of Oakwood Lane and North of County Road J. Attached is a copy of a map delineating the area. As you recall this parcel has been a hopeful area for the acquisition of expansion neighborhood park. We have a need to acquire an additional 4 acres of land to meet our neighborhood land needs in this area. Previously we have discussed the possibility that the Shorview Covenant Church would be coming to us with a proposal to purchase this property and sell us the acreage that we need, since they do not have a need for this entire parcel. It was also discussed that the church would be responsible for a park land dedication of 10 %. The church has indicated that it would not be required to dedicate park land since they would be buying the entire parcel and not subdividing (park dedication is part of our subdivision ordinance and can only be collected when a parcel is subdivided) . I have pointed out to them that whether they sell the remaining land to a developer as they have indicated they would do, or to us that there would still be a subdivision of land. There are some unanswered questions that we need to look at such as a formal wetland delineation and land appraisal. The appraised market value that they have been working off of is based on a condemnation appraisal conducted by the county when county road J was reconstructed. The back side of this property (north side) may have an entirely different value. Figures I have received from Todd Smith, the Anoka County Assessor, indicate that comparable pieces of land sold in this area should be worth approximately $15,000 per acre and the - low/unbuildable land approximately $2000.00 per acre. I believe these are very liberal figures. - As you can see the church has placed a value of 80% of the fair market value placed on the lowland based on what they are calling severance damages. Although we have stated we are only interested in approximately 4 acres of land they are proposing to make this land deal work for them we would need to purchase 8. 6 acres. Additionally we are now waiting for a formal wetland declination so that we can assess the impact of park/development use. The church is on a very tight schedule and I'm not sure we would be able to meet this schedule or agree to anything by the end of November. At the worst case the park parcel may be sold to a developer, which still does not change our need for land at a fair market value. This is for informational purposes only at this time. t October 15, 1993 Mr. Marty Asleson Parks and Recreation Director City of Lino Lakes 1189 Main Street Lino Lakes, MN 5 5014 Dear Marty: As Chairman of the Shoreview Covenant Church, I am writing at your request to begin formal discussions regarding the City of Lino Lakes' interest in purchasing park property from the Shoreview Covenant Church. As we have discussed over the last several months, our church signed an offer to purchase approximately 16.7 acres of land(north of County Road J and west of Highway 49)to build a church in the near future. The church needs approximately five acres which we initally tried to purchase. The owner rejected our offer stating that he wanted to sell all of the 16.7 acres at one time. Our purchase agreement states that we will be paying $210,000.00 for the land which equates to about $12,574.00 per acre. As I informed you, the Anoka County Highway Department in April of 1992 contracted with Appraisal Engineering, Inc.to perform an appraisal on the entire 16.7 acres to purchase a strip of land on the north side of County Road J containing 0.110 acres. The appraisal performed by Appraisal Engineering,Inc.which is on file in the Anoka County Highway Department office estimates the value of the entire parcel at $216,222.00 or $12,925.00/acre. We contracted to have an initial walk-through of the property to make a wetlands delineation and it appears that approximately 40 to 50 percent of the property is wetlands. The Shoreview Covenant Church is currently meeting at the Snail Lake School with approximately 75 persons in attendance at our Sunday service. Our church is not in a financial position to afford the entire $210,000.00 since over 8S%of our funding would have to come from our own membership. Our initial interest would be to sell the remaining property to a developer to offset the cost of the land. Although it may be more financially advantageous for our church to sell to a developer, based on your statements regarding the city's interest in the park land, our church is interested in selling to the city some(located at the north end)of this property for your park development. Based on the indication of the need for approximately 4 acres of upland property,we would be willing to sell to the City of Lino Lakes about 50%of the total property(8.6 acres)for$11,230.00 per acre or $96,578.00 total. I have attached a sketch of the area which identifies approximate park boundaries outlined in red which P. O . Box 26363 • Shoreview Minnesota 55126 • 612-486-0692 Pastor, James L. Anderson includes 4 acres of upland property. We would not be interested in selling the city anything less or subdividing any portion of the property. The wetland property would not be contiguous to church property and would be of no benefit to the church. Because you have indicated that the city may choose to condemn this property, I sought the opinion from several different attorneys and appraisers as to what would be a fair position on this property. They informed me that should the city wish to condemn this property that the city would have to pay severance damage on wetland property. Our selling price is based on this consideration. The closing date on this property is December 1. Because of this deadline, we-would ask that you, the City Park Board and the City Council consider this proposal in October. A wetland delineation and survey will be completed should the city decide to purchase this property based on our proposal. Should the city not be interested in purchasing this property, please inform us so that we may move forward to contact developers in order to reduce our liability on this land. On behalf of our church, we wish to thank you for the good working relationship that we have experienced with you and other staff members of the City of Lino Lakes as we ^ discuss this matter. We look forward to meeting with you in the near future discussing how we may work together to further the park development for Lino Lakes. Sincerely, Tim Yantos, Chairman Shoreview Covenant Church Work: 323-5692 Home: 571-2182 TY:sa cc: City of Lino Lakes Park Board City Administrator Randy Schumacher Jim Anderson, Pastor Finance and Property Committee Members Richard D. Olen, Chairman of Properties&Finance Committee Work: 484-2447 Home: 484-4466 Lit. �'.,.', f .�.0�'4q'ukk �: •`� • - } - ✓. � - .. --i-- v� �, .�� ��� h�►�• ��1 ::t•.i+.a•��r:� .�t.-rya.-• M1C"S �y �� SY: 'Pe ,3"ry¢.ter. •.x.•..�., Y' y..: �^»^_.. ,......assa;y ..... +;t:.»•s++ .ar"'i y��t l� � ��--''''S55St��iC, \ J1�!�i..`` ,:� of�„�„—a .. - •� .-7��,,,,�1.�..�.�.r•. irk -54 �y��i�. _y � 4 .S� irk•�- -�� ,. ..�Y A .� .Z.��. , .w f�f�. ��' �c •may -.1 J . l' � F IF TI �� � { ��f ti - .s.: •1� ,� fJ....Y s C J +'� s 'fit) i� �►- r�. � .6 �"�F "`"fir ". s s •I� f a'. 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FEB. 1991 REV. KA�k E REV. DEC. 1982 REV. FEB. 1992 REV. >sT REV. JUI.Y I985 REV. REV. ' ;Y R REV. DEC• 1985 REV. REV. SCALE I"= 1500 I - � PARK BOARD WORK SESSION THURSDAY, OCTOBER 27, 1993 A work session of the Lino Lakes Park Board was called to order at 5:30 pm on October 27, 1993 at Lino Lakes City Hall. Members in attendance were John Baumann, Bob Williams, Joe Schmidt, Jacquelyne Farm and Chairman George Lindy. Staff in attendance were Marty Asleson - Parks, Recreation and Forestry Coordinator, Barry Bernstein - Recreation Program Supervisor, and Carole Kohler - Parks, Recreation and Forestry Secretary. Board member Ken Johnson was in attendance at 6:00 pm. Marty Asleson started the meeting by reviewing the Comprehensive Park Plan and Development Guide and the criteria for prioritizing acquisition according to the plan. He then reviewed the priorities set at last year's goal setting session. Marty informed the board that the dedicated park fund total as of the end of September is $218,238. 00. He expects completion of projects already in the works in October will cost about $61, 600, leaving a total in the fund of approximately $156, 638. He also reminded the board of other possible commitments that would come out of those dedicate funds such as: lights for the hockey rink at City Hall, and the boardwalk in the Brandywood development and possibly a boardwalk at the N-12 location ( Quail Ridge) . There's also the possibility of acquiring another used shelter from the City of Shoreview in the spring, this could cost around $13, 000. Marty commented on the current status of the following projects: QUAIL RIDGE - Boardwalk could cost $15, 000 M-1 / SUNSET OAKS PARK (Leonard & Bradley) - renovation of the park cost approximately $18, 000. Is just about completed - neighbors are pleased with results. WENZEL FARMS PARK - Marty would like to start working on a site plan for this park in the near future. N-14/BALDWIN LAKE PARK PROPERTY ACQUISITION - this will be discussed at the Park Board meeting next week A-3 PROPERTY ACQUISITION/RECREATION COMPLEX SITE - the Mayor is on the site selection committee and has pointed out that this is a priority item. Funding from another mechanism is needed. COMPLETION OF PAVING COMPLETED TRAILS - Marty will see how many trails are left to be paved and report to the board. Ref:PBWS10-93 1 n PARR BOARD WORK SESSION THURSDAY, OCTOBER 27, 1993 There was also discussion regarding the need for additional picnic tables at the parks and the need for expansion of the parking area at Lino Park. It seems there is not enough room to park all the cars when there are programmed activities. This is creating problems. Safety and liability concerns are coming into the picture. Discussion also centered around the direction to take for the re- design of Country Lakes Park. This would include deciding on a master plan and opening up the area and removing under growth and pursuing a DNR grant for a fishing dock, among other plans. The board discussed the realities of costs involved in a recreation complex (A-3) . George Lindy pointed out that this high priority project will certainly not be accomplished with dedicated park funds. He suggested looking into alternative methods of funding such as a bond referendum. He would like to get together with council to discuss options. Barry Bernstein expressed his concern for lack of space for programming for what residents need. He commented that there is a possibility that with some not too costly adjustments, the ice rink at Lino Park could be used for additional programming and better utilize the building there. Marty Asleson informed the board that there are plans for additional staff to be added to several departments at the already over crowded City Hall. This could mean that the Parks and Recreation Department may re-locate from their present offices in City Hall to the Forjay building on Lake Drive. He stated that there has been some discussion at council level to use dedicated park funds to remodel the Forjay building should the decision be made to move the department. A concensus of the board showed that all were very definitly not in favor of that plan. They don't think dedicated funds are meant to be used to house the department. Spending dedicated park funds for improvements at the Forjay building would be their very lowest priority. Marty also pointed out the possibility of attaining grants for trails. He noted that Jeff Schoenbauer is experienced in working on grants and would like to work with Brauer & Associates in seeking those funds. The board had several items they would like researched and be ,ll% brought up to date on - they are: Ref:PBWS10-93 2 PARR BOARD WORK SESSION THURSDAY, OCTOBER 27, 1993 The amount of trails not yet paved in relation to the amount of trails already paved The status of Rice Lake Estates park dedication - there was some question regarding a tennis court dedication from the developer at this park The status of the trail/easement at Wenzel Farms The status of the rough graded trail to Sunset Oaks Park from the east - Apollo Meadows Staff will research and report back . Ken Johnson asked that staff check into the costs of contracted services as opposed to staff doing the maintenance during the summer. Completion of current projects is another high priority for the board. George Lindy polled the board for their priorities. He has prepared a summary of his findings and suggestions that is attached to the back of these minutes. A motion to adjourn was moved and seconded. Upon unanimous vote, the meeting was adjourned at 8: 15 pm. Ref:PBWS1Q93 3 1993-1994 PARR BOARD PRIORITIES (not necessarily listed in order) n 1. Completion of N14 (South Baldwin Lake) park development 2. Completion of land acquisition N14 if feasible 3. Continue planning and phased development of Country Lakes Park. to begin with: a. Park master plan b. Opening area up and removing under growth c. Restructuring entrance, roadways and parking area d. Reestablishing turf e. Beach cleanup f. Pursuing DNR grant for fishing dock g. Prioritizing Phases of development 4. Continue paving existing trails that are not yet hard surfaces a. Pave all new trails as they are developed . b. Determine length of trail system not yet paved relative to total completed trail system 5. Improve parking conditions Lino Park 6. Outdoor hockey and pleasure rink to better utilize building at Lino Park 7. Continue search for Athletic Complex A-3 and provide additional funding if needed a. Make council aware of our interest in possible bond referendum for Park funding b. Follow up with appropriate property owners relative to Brauer study of desirable parcel: 8. Status of Rice Lake Estates? '' 1-N a. Developer-Park Board agreement b. Lots deeded to City c. Joint use agreement with Circle Pines d. Tennis Court Development e. We would like to finally resolve issues at Rice Lake Estates and complete Park development 9. Park Design/neighborhood input.Brandywood 10. Park Design/neighborhood input Wenzel Farms 11. Park Design/neighborhood input Pine Ridge area 12. Park Design concepts/Park land delineation Quail Ridge 13. Access to Leonard and Bradley Park from the east 14. Rice Lake Elementary- Tennis Courts a. Priority status b. Estimates of costs c. Number of courts planned 15. Routine upgrade and maintenance of existing parks - (i a pinic tables) - 16. Shores of Marshan Lake building (former Forjay building) improvement is a very lowest priority 17. Future park land acquisition and development funding is an immediate concern- we would like to begin planning for a bond referendum 00_.' a. Stand alone Park financing bond referendum b. In combination with City Hall Referendum c. In combination with Youth Center Referendum d. Or any combination of a-c CONT. 1993-1994 PARK BOARD PRIORITIES n 18. Status of Right of way Wenzel Farms toward sunrise? IN SUMMARY: 1. We are trying to tie up existing loose ends and complete projects started or committed to 2. Future Funding is an immediate- concern 3. Acquisition of A-3 Athletic Complex is universally accepted highest priority 4. Because of limited financing- funding remodel of Forjay building is not a priority AGENDA ITEM , STAFF ORIGINATOR Marty Asleson DATE October 26, 1993 TOPIC Winter Shelter User Fee C#II >`Please find attached a copy of a memo from Barry Bernstein concerning the use of buildings in the winter during non- scheduled times. Concerns include the supervision of the facility, and heating and lighting costs. Since we have a set budget each year and the demand for our facilities continue to grow, this would help to facilitate all concerns. 5 .. 1. ) Approve recommendation to charge $15. 00 / Hr. for non- scheduled winter shelter use. 2 . ) Maintain the present charge rate of a flat $25.00 / day for the use of the shelter during non-scheduled shelter times. t ± O MAC .X......... Because of the present rink shortage and budget limitations this may be a way to extend the use of the facilities. Recommend option 1. LINO LAKES PARKS AND RECREATION DEPARTMENT MEMORANDUM DATE: 10/21/93 TO: MARTY ASLESON FROM: BARRY BERNSTEIN SUBJECT: OFF HOUR HOCKEY RESERVATION POLICY r It has been brought to my attention that the local hockey associations may need additional hours for outdoor ice time this winter. Our department has been asked about rink times when our rinks are not open. It is recommended that a fee structure similar to what is used for picnic building rental be used. This fee would offset additional expenses incurred by having the building open and supervised for extended hours. The current building rental fee is $25 per day during summer and fall. It is recommended that the winter building rental would be at the rate of $15 per hour.This would pay for the supervisor and other expenses brought on by this service.