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HomeMy WebLinkAbout08/02/1993 Park Board Packet CITY OF LINO LAKES SC PARK BOARD MEETING MONDAY, AUGUST 2, 1993 6:30 PM AGENDA 1. Call to Order and Roll Call 2. Approval of Minutes of July 12, 1993 3. Open Mike 4. Old Business A. Country Lakes Park Master Plan Update ^ B. Woods of Baldwin Lake - Mini park master plan update C. Sunset Oaks Park - Update D. Council approval of expenditures E. Athletic complex property update F. City Hall Park - Update G. Other Old Business 5. New Business 6. Adjourn ^ ,.� CITY OF LINO LAKES SCANNED PARR BOARD MEETING MONDAY, JULY 12, 1993 The regular meeting of the Lino Lakes Parks and Recreation Board was called to order by Vice Chairperson Ken Johnson at 6:30 PM on Monday, July 12, 1993 . Roll Call was taken, members in attendance were Bob Williams, Brian Bourassa, Ken Johnson, Joe Schmidt and Jacquelyn Farm. Members absent were George Lindy and John Baumann. Also in attendance were Marty Asleson, Parks, Recreation and Forestry Director and Carole Kohler, Parks, Recreation and Forestry Secretary. In attendance at 7:30 PM was Don Volk, Director of Public Works and at 8: 00 PM was Councilperson Linda Elliott, liaison to the Park Board. APPROVAL OF MINUTES: The minutes of the May 3, 1993 meeting were approved with no corrections or additions. OPEN MIKE: No one appeared under Open Mike. OLD BUSINESS• a. Tom Jensen - Eagle Scout Project Update Tom Jensen appeared before the board at the last meeting requesting financial help to complete his Eagle Scout project, that being a basketball court in Arena Acres Park. At that time he was "guesstimating" that the project, which was a full basketball ^ court, would cost about $6000. The board had some concern that figure was low and asked Tom to do more research on costs and return with that information at the next meeting. Since the last meeting, Brian Bourassa and Marty Asleson met with Tom and all decided that a half court was a more affordable project. The final price on that would be $3850. As of this time Tom has raised $2169. He is asking for the Park Board to fund the balance of $1681. He would like to start as soon as possible. A discussion followed where all agreed that Tom has worked hard and this is a "super" project that the Park Board should be involved with. MOTION: A motion was made and seconded to recommend to the council to expend the sum of $1681 from the dedicated park fund to help Tom Jensen complete his Eagle Scout project at Arena Acres Park. All were in favor - motion carried. Ken Johnson explained to Tom that this recommendation from the Park Board will now go on to the city council for consideration and the council will make the final determination as to whether to expend the $1681 or not. b. Rice Lake Estates Park This is an update on the progress of the proposed cooperative park in the Rice Lake Estates/Circle Pines Baldwin Park area. This particular item goes back about three years when the Cities of 1 CITY OF LINO LAKES PARK BOARD MEETING MONDAY, JULY 12, 1993 Circle Pines and Lino Lakes proposed a joint use park in the area of Rice Lake Estates to be developed by the City of Lino Lakes. It would be managed and maintained as a Lino Lakes park and the trails would be maintained jointly. Since then we have been waiting for the City of Circle Pines to purchase the old right-of-way near Lake Drive, on the eastern border of Circle Pines. Nothing has transpired here for quite some time. Recently the City of Lino Lakes acquired a parcel of land off of Blue Heron Drive through tax forfeiture. This parcel is the first lot to the north of Blue Heron adjacent to Hodgson Road and is zoned commercial. Seeing that this is another opportunity that may be an alternative to the joint use park, although not exactly what we had in mind, Marty Asleson felt it might be a good incentive for the City of Circle Pines to take some action. He contacted Circle Pines City Administrator Jim Keinath and informed him that we may be looking at alternatives. Since then Mr. Keinath has instructed his attorney to expedite this issue. Both Marty Asleson and Don Volk feel that it is worth waiting a little longer for action from Circle Pines. This is an update that requires no action at this time. Marty will keep the board informed ^ as this matter proceeds. c. Joint use of park - Birch Street south of Sherman Lake This is another informational item. The comprehensive plan has identified a 10 acre piece of property on Birch Street south of Sherman Lake that is currently owned by the Centennial School District as a neighborhood park site. Marty Asleson has pursued the joint use of this property through letters to Superintendent of Schools John McClellan and has also appeared at a recent school board meeting where he presented the comprehensive plan and explained the city's desire to enter into a joint use agreement regarding the 10 acre site. At that time he requested that the City and School District enter into a cooperative use agreement for those specified ten acres, and that if the School District ever decided to sell the property, Lino Lakes be given the first consideration to purchase. The Centennial School District agreed to the cooperative use agreement, but were unwilling to grant a formal first consideration to purchase if they decide to sell. They did say that we would in all probability be considered first should the occasion arise. Marty related that Mr. McClellan is very pleased with the relationship we have now regarding Rice Lake Elementary School and looks forward to that type of relationship continuing. Marty will continue to pursue the agreement and report back to the board. 2 CITY OF LINO LAKES PARK BOARD MEETING MONDAY, JULY 12, 1993 d. Woods of Baldwin Lake This controversial issue has surfaced again on the agenda. Several residents from the area were in attendance. Marty Asleson gave a history of the Woods of Baldwin Lake development and brought everyone up to date. Those residents in attendance explained that they were here mostly because they are confused by conflicting stories they have heard regarding the placement and development of the mini park and were hoping to gain more information and a better understanding. Marty assured them that contrary to what they may have heard recently, there are no plans to place a trail along the old St. Paul water works pipeline property from the park south, nor to add a lighted field, or a parking lot, etc. The intent is to cause minimum impact to the residents and develop a mini park as requested in the last of two petitions received at City Hall. That petition requested specifically " walking path around pond, park bench and picnic table, and children play equipment, with a high priority placed on maintaining the natural surroundings and safety for children". He also added that we should keep in mind that this mini park is, hopefully, just a temporary measure to satisfy neighborhood park needs until there is property available to meet the comprehensive plan goal of the six acres needed for this area. Gary Kaufman of 141 Woodridge Lane addressed the board. He stated that he is not opposed to the park, but has some concerns because of the close proximity of his property to the proposed park. He would like to see the trees left and is opposed to the walking path as he is concerned about people cutting through his yard. He would like to preserve the naturalness of the area. Dan and Bonnie Lind of 120 Woodridge Lane also addressed the board. They came to express support for the park. They have an eight year old child and would be glad to see a play area in the neighborhood. Mr. Lind asked the board if they would draft a letter to better inform residents as there has been a lot of uncertainty surrounding this issue. They would like the park board to provide leadership and want to see the neighborhood friction come to an end. They think it would help a great deal if the residents could see a site plan showing the park location and where play equipment, etc. would be placed. Maryanne Leonard (Mrs. Kaufman) of 141 Woodridge Lane expressed that she was confused about trees and the developer coming in and taking them out when the city is supposed to have a tree preservation policy. Marty Asleson explained that it's nearly impossible to have development without removing some trees. He always tries to minimize the impact to the neighborhood, although he says some fringe trees will die. He went on to explain that the City of Lino Lakes is a leader in tree preservation and has an 3 CITY OF LINO LAKES PARK BOARD MEETING MONDAY, JULY 12, 1993 outstanding oak wilt control program recognized throughout the state. Betty Hulse of 258 Rohavic Lane noted that she has taken special care to save/keep her oak trees by leaving space open around them and has had them for the eight years that she has been a resident of Lino Lakes. Mrs. Hulse also took this opportunity to express her feelings regarding the proposed park and placement of easements near her property. She commented on the excellent educational system and quality of life in the Lino area and explained that is why her family chose to move here eight years ago. She stated that she is not opposing the park but would like the park board to be more sensitive to the neighborhoods feelings. Mrs. Hulse went on to relate a personal experience regarding her property and an incident which occurred in May of 1990. She explained that while her husband was in their backyard he was struck by a drunk driver who was being pursued by the police. As a result Mr. Hulse is permanently disabled and is in constant pain. She pointed out that the quiet setting of their yard relaxes her husband and helps soothe his pain. So naturally, she says that when she read the minutes of the February 6, 1993 Special Park Board meeting where it stated that "there is a possibility of obtaining an easement along the old St. Paul Water Works property from the new owners. " (a copy of those minutes will be attached to the back of these minutes) , and she and neighbors heard that the city is planning an uncontrolled public easement along the former St. Paul Water Department property which is now owned by them and other residents whose property abuts it, this immediately sent a "red flag" up. Marty Asleson assured Mrs. Hulse that there is no plan for an easement along the old waterworks property south of the park. The board thanked Mrs. Hulse, and the others who attended for their concern and interest. Linda Elliott stated that the council is also very aware that there are a lot of mis-conceptions regarding park development in the Baldwin Lake area. She noted that two weeks ago the council approved the final plat for the Baldwin Lakes Estates development with the approximate one acre park located east of Oakwood Road and south of White Pine Road. She asked that residents who have concerns be patient with this plan for at least one year - let the park go in and let the neighborhood live with it and then come back and let the city know how they are getting along with it. Linda suggested a site plan be drawn up and more information be sent to 4 �-. CITY OF LINO LAKES PARK BOARD MEETING MONDAY, JULY 12, 1993 residents involved. There was discussion about a site plan. Marty Asleson suggested Brauer & Associates do this, he thinks the cost would be about $2000. He reminded the board that they had previously decided on the sum of $18, 000 for developing the mini park. Residents in attendance suggested that neighbors would most likely volunteer to help with setting up park equipment, etc. Marty thought that with residents help in cutting costs, the cost of a site plan would fall easily within the $18, 000 figure. There was some concern about spending an additional sum for a plan drawing, but the general consensus was that it would be best to go ahead with it and try to keep the residents better informed. Marty suggested that work could probably start this year yet. He will contact Brauer & Associates to start on a site drawing. The procedure will also involve meeting with resident to get their input. Joe Schmidt questioned why this item was on the agenda again. He thinks enough time has been spent on this by now. Marty explained that because we had received another petition, it required further discussion. MOTION: After more discussion Joe Schmidt made a motion to recommend to proceed with development of a mini park as previously presented. In addition, to spend $2000 for Brauer & Associates to prepare a site drawing. Motion was seconded by Bob Williams. All were in favor - motion carried. e. Country Lakes Master Plan Update Re-designing Country Lakes Park - At this time all the information has not been received from the DNR, The Army Corps of Engineers, the State Historical Society, the Rice Creek Watershed District and LAWCON and all other agencies involved in the permitting process. This item will be on the next agenda. When the board is ready to make final decisions they will invite citizen input. f. Sunset Oaks Park Renovation Update This park at Leonard and Bradley Streets is targeted for upgrading. There have been three meetings with residents in this area and they have decided on their priorities and expenditures that include new playground equipment, engineering costs, grading, seed, two benches, a picnic table, timber edger, miscellaneous hardware and the costs for the equipment company to send someone out to supervise while the neighbors construct the equipment. The total budget is estimated at between $14,760 and $17,760 depending upon final grading costs. 5 CITY OF LINO LAKES PARK BOARD MEETING MONDAY, JULY 121 1993 One matter of concern to the residents is that of those living along Jeanne Drive and their access to the park. As indicated in our comprehensive plan, the trail extension east along the Bradley Street right-of-way seems to be an important link to establish in the future. Marty Asleson suggested that for now maybe simply clearing a path would suffice so that residents could walk to and from the park. Brian Bourassa reminded the board of it's decision several months ago that all trails should have bituminous overlay when they go in. There was also some discussion regarding drainage. Brian Bourassa explained two separate grade plans that he prepared for the park. Both would improve the situation. He will come back with an update at a later time to inform the board as to what plan he chose. Marty Asleson commented that the project seems to be following the correct process. Staff will follow through and set a time for the neighbors to help with the project sometime after the summer is over, as per the neighbors request. g. Acquisition of property for Athletic Complex The comprehensive plan has identified a need for a 50 acre parcel to develop an athletic complex off of Holly Drive and 12th Avenue. The Park Board has made it a priority item to locate a site and pursue the purchase with a down payment at today's prices, assuming the cost of property in that area will escalate. The owners of the property that has been sited for purchase are the Whitcomb family. Marty has been in contact with them. Although the Whitcombs showed interest in our needs, they also have an agent investigating the prospects of a development at this location. Also to be noted is that since Marty's initial discussion with the Whitcombs, several developers are looking at the same piece of property. This area is in the MUSA and in the last two years since selecting the site, sewer and water is moved up to the property. We may have to look elsewhere. Marty Asleson has spoken with the City Finance Director about setting up a budget for this project. It was also suggested that an attorney be contacted to work with the finance director to analyze different financing scenarios such as a bond, or lease purchase, etc. There was some concern expressed that the City Attorney may not look at this as a project requiring immediate attention. Perhaps another attorney with a lesser work load would be of more assistance at this time. There was discussion regarding the possibility of seeking another --. site should the Whitcomb property be unattainable, and also 6 CITY OF LINO LAKES PARK BOARD MEETING MONDAY, JULY 12, 1993 discussion as to how much money the board should request be initially budgeted to start the ball rolling. $2000 was suggested, but some board members thought that was not enough of a sum to let the council know how serious the board is in pursuing this matter. The figure of $5000 was suggested to "let the council know that we want to make a commitment. " MOTION: After further discussion, Brian Bourassa made a motion to recommend to council that they budget $5000 to start the process of locating and purchasing a 50 acre site for the athletic complex as identified in the comprehensive plan. Also to look at other sites as other options should the Whitcomb property not be attainable. The motion was seconded by Ken Johnson. A vote was unanimous. Motion passed. H. City Hall Park Project Update Several months ago the Park Board approved the idea of a Marine Corps Reserve project to survey and grade the back acreage of City Hall Park. Prior to any work being started, approval had to be gotten from the union. Union Local 49 rejected the proposal saying it had to be considered by the St. Paul Building and Construction Trades Council. Marty Asleson had pursued approval through the Trades Council and is currently awaiting their reply. He expects to have an update at the next meeting. i. Woodridge Estates Trail Issue - Resolved This trail issue has finally been resolved through a joint meeting with Mayor Reinert, the developer (Rick Carlson) , John Kuny of 212 Woodridge Lane and City Staff. The developer has agreed to not install the trail on the south side of the Kuny house until there is a trail link to the west of the ditch on the Kuny property. In addition he will post an escrow account with the City to cover the future installation of the trial. The City will install a trail sign at the street side of the Kuny property consistent with all other trail signs in the City, but there will be a small sign under it stating "Trail Closed" . Mr. Kuny has agreed to remove the trees he has planted on the City trail location after he receives the $1000 that the developer has agreed to pay him. The trails are posted closed for now. Marty Asleson noted that the Mayor was very helpful in resolving this matter. j . LaMotte Park Neighborhood Meeting Update Brought up at the last Park Board meeting was the growing concern of residents whose property adjoins LaMotte Park. They have complained that children are using the park for a ballfield when it is too small for that use. The balls are hit out of the park into their yards and can cause damage. 7 CITY OF LINO LAKES PARK BOARD MEETING MONDAY, JULY 12, 1993 It was decided that perhaps a neighborhood meeting would be helpful in explaining to residents the concerns of using the field for a ballf ield with the hopes to resolve this issue in a non-threatening manner without sending the message that youth are not welcome in the parks. A letter was sent to residents inviting them to an informal meeting at the park. Joe Schmidt and Marty Asleson met with residents there June 3rd. There were several adult residents and a few youth at the meeting. A variety of comments and opinions were given. One matter in which nearly everyone agreed was that there should be an alternative activity provided for the youth such as a volleyball net. One resident was very vocal at times, he stated that he has been a resident for 26 years and that the park was promised to be left an open and undeveloped area. Marty tried to explain that neighborhoods and ideas change over time, especially in parks and recreation. In order to get a better idea of what the residents want, Jacquelyn Farm made up a survey and brought it through the neighborhood the next week-end. The survey showed that most favored the park but would like to see it more passive. Almost everyone would like to see plantings and foliage at the park. Several people commented that they would like to see the grass mowed more often. Marty ^ commented that because of the wet summer it has been very difficult to get in to mow any of the parks. An alternative play option to baseball was discussed. Volleyball was suggested and where the net should be placed, and the cost. Marty Asleson thinks it will cost no more than $300 to install volleyball nets. Would it be a good idea to put them up where the kids play ball now? Jacquelyn Farm noted that the Friends of the Parks Foundation would be willing to incur the cost of installing a bench here. The tree spade could be used to bring in some trees from another location. MOTION: After further discussion, a motion was made by Joe Schmidt to recommend to council to spend $300 to purchase and install volleyball equipment and some additional plantings at LaMotte Park. Motion was seconded by Jacquelyn Farm. All were in favor, motion carried. It should be noted that Brian Bourassa voted in favor of installation of volleyball nets, however he wants these minutes to ref lect that he does not want to discourage children from using the park. k. Friends of the Parks Friends of the Parks Foundation has a new brochure made up now and will be distributed to all residents with the City Newsletter in September. There have been several private donations and Ace Solid ,.� Waste Incorporated has become the first corporate sponsor. They 8 CITY OF LINO LAKES PARK BOARD MEETING MONDAY, JULY 12, 1993 have requested a "wish list" to help them decide which particular project they would like to become involved in. Marty Asleson explained a donation to the foundation from residents Kathy and Mark Urich in memory of their daughter. They have donated $3000 they would like to see used for a piece of play equipment in Sunrise Park. They have selected a train type piece of equipment that meets all standards and regulations required by the city. The total cost of this train is $3850. The Urichs have requested the additional monies be donated either from the Friends of the Parks Foundation or the Dedicated Park Fund, although they say they will try to finance the entire amount themselves if need be. MOTION: Joe Schmidt made a motion to recommend to council to spend $850 from the park fund to complete the Mark and Kathy Urich project at Sunrise Park. Motion was seconded by Jacquelyn Farm and carried by unanimous vote. OTHER OLD BUSINESS: Ballfields used for Tournaments - Ken Johnson questioned what had happened to Mr. Ron Ingram's request to use city ballfields for tournaments. Marty Asleson explained that he had researched other cities and found that very few have let their fields be used this way. He felt that for the little the city would have gained, it was not worth the problems that may have come from this. He thinks it would work better if the city ran it's own tournaments, that's something that will be looked at for next year. NEW BUSINESS° a. Recreation Updates Performances in the Parks - So far there have been two performances. The turn out has been good about 100 to 150 persons each time. The next program will be Stomp n' Dixie, a dixieland band at Birch Park and there are reports that the neighborhood is excited and looking forward to it. The last of the six programs will be at Country Lakes Park on August 8th. Therapeutic Recreation Person - The department has received applications for the position of therapeutic recreation specialist and has received a good response of very well qualified people. Interviews should start in the next two weeks. There is not room for additional staff at City Hall, the new person may have to take over the office the Recreation Department has at Centennial School. Summer Programs - All of the playground programs will be ending ,..� next week. Even though the weather has been very un-cooperative 9 CITY OF LINO LAKES PARK BOARD MEETING MONDAY, JULY 12, 1993 this summer, the programs were very well received. The tornado threat last week during playground time showed how well prepared playground supervisors were and the incident occurred without any problems. Marty Asleson complimented Barry Bernstein and his staff. OTHER NEW BUSINESS: Joe Schmidt inquired about the new Joseph Wargo Nature Center. He noticed that is it open now. He thinks it would be a good idea to have the board tour the facility, and wondered if there was a possibility of programming any activities here. Marty Asleson will look into this and report back. ADJOURN There was no other new business. A motion was made, seconded and unanimously carried to adjourn at 10: 10 PM. 10 AGENDA ITEM 4 - A STAFF ORIGINATOR Marty Asleson DATE July 28, 1993 TOPIC Country Lakes Park Master Plan BACKGROUND The project status has changed little since the last meeting. At that time we were waiting to hear from the Historical Society and the Rice Creek Watershed to set limits for design reasons. I have not heard from the Historical Society yet, but did meet with the RCWD. Jeff Schoenbauer needed about a week to prepare after we gained input from these and the other controlling agencies. My guess is that we will have had accomplished more by the September meeting. .-1 OP� ONS To be submitted in September. AECQ �IENDAT1.0 Not to rush our planning process. Please find attached a synopsis of the planning process developed by Brauer & Associates. We are at the site analysis stage. -P$rks-and Recreation Facilities ;t � � Minnesota Recte800n Obd Park Association TY PJannif g!n Design Process Phase Specific Work Task . Design Ph;se Needs Assessment Focus Meeting Site Analysis Program Development ,Alternative Concepts Master Plin' Construction Phase Design Developttt nt Construction Dpou gents Construction blodif g and Observalvoll , WAM "A well thought-out pros : , �,' 'J l (c the success of t a pio}ect" y , MAY 0, 1�D3 Breuer d Assoclet6s, Ltd. 4 .' 1 i r Park Planning and Design Procoss Institute fo Professional Development For Parks and Recreation factilties Minnasola Rec �tlora end Perk Association Need* Assossment • The intent is to find out what the user-groups) need and want- Be .very specific. • For the city to understand what It Will take to keep citizens satisfied (and Supportive), it is essential to ffnd out the answer to four key questions. 1) who are they: 2) What are their eyp tatlons? 3) What must we do' g to tn their expectations? 4) What must we do to reed their expectations? To' go one step farther and gain their long-terra commitment, the city must ask: 9) How'can we anticlpat64heir changing needs? 2) How can we`nneet those greeds? The key is for you to maintain close contact with the user groups to monitor their ever changing needs, Then the city must take action on those changing needs. Be proactive, not reactive. Treat your citixens.as a business would treat their customers. The biggest challenge for all businesses is to stay in touch with the customer. Their existence depends on it And so does.yours. • Key concerns: s) Do not assume that you af:ea.dy knew what they need, and want. Ask them directly by going out Into,(he community. 2) Use the most appropriate survey instalment to get the job done. Understand the Inherent limitations of each survey technique. 3) Remember �- meeting the needs of the user groups is your primary concern. The success of y ur park system depends on it. Brauer Associates, Ltd. MOO 4, 1993 Park Planning and Design Process institute for llroteiv#;ansl Development For Parks and Recreation Facilities Minnesota Reare4t(On ond Park Association --` FOOD ee In This Is the.,point at which the d on 0lystiltant`tisually gets Involv0d In the projet:t (unless they were Involved In th6 -niq a;�sessrnent). r: • 'he purpt '# ,X'so of the focus i�teetln . _ �A 1) : Allow the, consultant the ft4inity o� 'd'ec�elop cle a �rt• ttt�oe�(ar�ding of the scope 0f the ph .irtefcled outcomes. f . f , Clearly define the city',, ct tlons of the consultant's services. 3) ^onfirtn Ivey individual , a007MIttees, city staff nlerrrbers, etc. who will be either directly invoI40 M theproject or have Information that ,will affect the project. 4) Junderfake a general ,vie ;snd.'discussion about the issues an'd I concerns related to the pif a spOP'IaIIV the results of ti a n,eeds g2sessment f _ 1 8ratrer A Associates, Ltd. 3 May$, 1993 Park Planning and Design Process lnstitufe for Professions!Development For Parks and Recreation Factildes Minnesota Recreation and Perk Association Site Analysis • Through field research, the consultant should 15ecolne famillar,with the site's physical charac teristics end determine Its;developmental opporfunitles and constraints This will allow both. the city and consultant to develop a clear understanding of the site's unique coaracte sties. • Invite the'Advisoty Committee (most =often the. marls Board) to the site so, that they gain an understanding of its potential. • The following issues, among perhaps many others, should be addressed as part of this task: 1) What type of facilities.can. the site accommodate? 2) What design, engineering, environmental, and lead use opportunities or constraints are presented by the site? e t Eorough< 3) How does the site relate id, other parks and suffoun'ding developments? 4) What is its Character, appeal, aesthetid qualities? The-site analysis should also help you articulate a "sense of place".-- meaning the basic emotional response you gat Upon visiting the site. Remember;-- don't try to change the innate character of a site. And don't try to force a use on a s to that it simply is'not well suited for: • Product(s): 1) Site Graphics 2) Aerial Photography 3) Ground-level photography 4) Written supportive text Brauer Assoclate*, Ltd, 4 May 6, 1993 Park Plannlny.aned Design Process Institute,for Profa*JOnal Development For Parka and Recreation Facilltlos; ArtiriPl9sota Recreation rind Perk Association l ° rogr e op . r i Developing a complete and corn"preh fialyo pig,am Is essential to the success of the protect. It Is the point at which the Oida end wants of the user groups are first Introduced and considered • Since the written program is the basin for tho design, it should very Oeady: J) Define the park's purpose.' l#n tyre singular context of the park Itself and within tho context of fhb'shf 'pa c system).. . 2) identify and,address he many boas affect ng its future development Identify and define the recrat7ol uses, site'am enities, and facilities needed and appropriate for.:thettl�;. 4) Identify end set priorities far faculty needs. • if you`.ve corgi �faPed tl crcu lr need 'ass ssm ; public neeftn : snot „ necessary at this stage (although the ubllc .should be invited to attend the programming meetings). • Remember the design for tire' park Will,only be as good as, the prngratr� it Is based upon. • Produc((s): 9) tie ail written programs � _ Brauer A Associates_Ltd. g may 6, 1093 Park Planning and Design Process Institute for Professional Development For Parks and Recreation Facilities Minnesota Recreation and Park Association lt6rhdt1ve Concept • The alterative concepts turn the development program. Into a number of physical relationships. • The concepts should explore various creative and unique design solutions and themes. The essence of design is to bring together the unique characteristics of the site with that of the written program. The combination of these two components establishes or relnfor es,the spark's sense of place. • specific criteria that will affect the concepts Include: 1) What are the ideal physicet, relationships between the recreational facilities proposed forthis. site? 2) How can these Physical relationships limit the duplication of support structures? 3) What unique opportunities.. does the site present and how can these be taken advantage of in the design? Be creative. Take a few chances. E Remember -- take the opportunity to Oxplore :unique outcomes during this step. Don't limit yourself to "boilerplate" parr design.` • This is a good time for a public neetsng, It gives interested partles an opportunity to be Involved In the design. Koy port have the meeting in a location that Is easily accessible to the user groups,,Meks It convenient for therm to attend. } • Product(s): 1) Alternative Concept Ora ph�cs �?) Written Supportive T*Xt Brauer Associate se Ud. : map, 101V3 Park Planning and Design Process Institute for Protesstona!Development For Parks and Recreation Facilities Minnesota Recreatfon an d Park Assoclalion -. 3tl P • The master plan is an outgrotAdh of the concept plans anti represents the :design solution that best addresses the deeds and d6sires�of the community. • The final master plan is usually a,co bination'of the alternative congepts,' rather than just ohe: r • This task..typically involves JWo steps; =�) 'A preliminary master plan, ,end Est,estimate -- for review and refinement Ourposes. ., 2 A final roaster plan and 66st estimate — for final presentation purposes, .-� • This is a 9ood time for a follow«u l Pq I C ► inq to present the'pr�ell. mnary roaster plan. Make sure you let th,* G1tize'nt ksow it Is , so That they feel they can Mill have an, active role In ttie design' process (usually,: very', dew concerns, are expressed -� if, of course, you've, done a g� d job of listening prior to this point.} • if the process has been carried out tot Its fullest extent (by not Utting corners), the final roaster plan will laps*nt a design that meets the needs of the community while croating its own ld htlty,ond sense of place. • Product(s): 91 Master Plan Graphic 2) :Written Supportive Text 3) , Cost Estimates - Brauer& Associates, Ud. May 6, 1093 Park Planning and-Design Procass irestitufo for Protessionsl bevelopneent For Parks and Rocraation Facilities Minnesota Recreation and Park Association Des!"gn' . D evolopm on t • Design dovOlopment ratlne$ and"further d fires the fecilltles and site othenities as Illustrated.on the blaster flan. • It is the last ,step in the formal design{pr�CeSs and allows forgone last opportunity to review the parks design and protect elements prior to actual contract documents. This task is important in ,the sense that it allows for final issues and concerns to be addressed prior to "hard lining" the contract documents. This avoids costly and timely revisions: • Technica issues should be rVW0w* ,*hd dWussed to ensure :fret all relevant concerns have been properly ed ie d. -,This inoludes, f) Site layout 2) Facilities 3) Site amenities 4) :Grading schemes anc ogifftrk balance calculations 5) Construction deteillno-and.0sterials selection 6) Utilities layout 7) Landscaping ' 8) Other concerns • Other coricems that should be 04rood include: 9) :Site maintenance , 2) 'Risk controltiability1 llc safety issues) 3) HandicaO,accessibild .: 4) ;. Clearance or safety toho fhpO.4ed,for the various fa,"0liltiv� 5) Materials selection b*#, h 1110=cycle considerations. 6) Regulatcry requirement Brauer A Assoa&te4, Ltd. IaY a, 1903 Hark Planning and Design process Inslttule for rafesslahal Dovelopment For larks and F?tcrsatlan sreiffti rs Minnesota Recre Ilan and Aar-Association Documents Construction Construction documents should cle ply d0frne the extent of the work, construction standards and techniques, and g nerP l p1 e/inesladministrative provisions necessary, for bidding and constructions purposes. • Specific Issues. t 9) Determine and include appropriefs municipal standards. ' 1) Determine the bidding format most appropriate for the pro ect. 3) Refinement of safety requirem4pts, _ 4) Refinement of maintenance considerations. ,..� 5) Coordination of the plans and spoclfications for inclusion of the;normal surveying and construction goordinstlon practices of the. city. 6) Construction cost monitoring during the final construction document phase to ensure compliance with the city.t budget. 7) .Obtaining the required permits from regulatory agencies. 8) Determining special bidding reaulremOnts, such as contractor tionding and Insurance. - Braust&Associates, Ltd May 6, 1993 1 Park Planning and Design Process institute to I rawil hat Development For Parks and Recreation Faclildes Minnesota Roor*AtlOn OtW Perk A850018(10n t: Construction VON 09,,arid. e at �� x • Con tr rcti t bidding' and abs r l aportant tasks that n10 �t executed prpperly to ensure the success tctfploWn f the prtfecf 'r • Key aspects of the consulte,,it's ! *h `Ob 6ry tion 1) Continuing refinement. of 40ign up to the point of actust -implementation. 2) Liaison between the OwOr nd the contractors. '3} Facilitator.. R} Interpret design lntont, b, Anticipate pr hle s before `t11 Y Occur, C} fair ir`iterpretation of ontrsot Documents. :dJ ,Provide a consistent 'p%c management style that lea yes,no ambiguity with respeet is' )(peo6tions and desired result. Brauer A Associates, Ltd. 10 May'4, lQg3 t AGENDA ITEM y ' STAFF ORIGINATOR Marty Asleson DATE July 28, 1993 TOPIC Woods of Baldwin Lake Master Plan Progress .......:............. . ..BACRGR UND. A motion was made at the last Park Board meeting to recommend to proceed with the development of the mini park in the Woods of Baldwin Lake, and to plan the development of the park using Brauer and Associates before proceeding. Since we have only had a couple of weeks between meetings the only step that we have taken so far is setting up a meeting with Brauers' Environmentalist to do a site analysis. I will be meeting with her on Thursday, July 29 and will update you on any conclusions that might be drawn by Monday. n Jeff Schoenbauer thought that it might take up to a month to go through the process. After we have some visual materials drafted, perhaps we should invite public review of the plan before they go to the Park Board for approval. This could be some evening at City Hall for a couple of hours. �CUl�ME�TDN Proceed according to the planning process, including public review however you feel would be most appropriate in this instance. AGENDA ITEM 4 ' STAFF ORIGINATOR Marty Asleson DATE July 28, 1993 TOPIC Sunset Oaks Park Update BADR.....:It ...:.........:..................... Grade plans were reviewed at the last Park Board meeting for the renovation of Sunset Oaks Park. We met with adjoining property owner Gerald Hanson of 7462 Sunset (adjacent property owner on the southeast side of the park) to discuss drainage and options. Mr. Hanson was agreeable to allowing fill to be placed on his property to allow for drainage. This is a mutually beneficial option since we need to get rid of some fill. A letter of encroachment authorization has been prepared. Once this is done we will proceed to have the surveyors set grade stakes and the grading done. I have received two proposals from the three playground companies that I contacted. I will bring them to the meeting for your review. C <»«<` '`�P . If I have a third option for playground equipment by the meeting I would like to make a decision so that we can order. It takes about six weeks to receive these orders. The rest of project would involve coordinating a playground raising time for the neighborhood, and site renovation this fall. RECOMM NDATI:GN..::::: This is basically an update, except for your review of the playground equipment. AGENDA ITEM',- STAFF ORIGINATOR Marty Asleson DATE July 29, 1993 TOPIC Council Approval of Expenditures Please refer to the following council agenda item concerning the consideration of recommended expenditures from the dedicated park fund: AGENDA ITEM STAFF ORIGINATOR Marty Asleson DATE July 19, 1993 TOPIC Park Board Recommended Park Dedication Expenditures The Park Board at the July 12th meeting made the following recommendations to expend dedicated park dollars: 1. Tom Jensen has been working on an Eagle Scout project to install a half-court basketball court in Arena Acres Park. The estimated project cost is $3850.00. Tom indicated that he has raised $2169. 00, and has exhausted his funding options. He has worked over a year on this project so far. The Park Board recommended to fund the balance of $1681. 00. 2 . $5000. 00 for the purpose of acquiring legal council for the development of finance alternatives and the securing of land in the south of Birch Street area for athletic complex A-3 . 3 . Lamotte Park. Because of concern in the Lamotte Road neighborhood, concerning the use of the mini-park known as M-6 in our comprehensive plan, the Park Board recommends the expenditure of $300. 00 to purchase a volleyball net and standard. Ball playing has become an issue and the thought was to provide an alternative play option for the children who wish to use the park. The Friends of the Parks has found a donor for a bench dedication to also be installed in this park. 4. The Friends of the Parks accepted a donation for a memorial play train by a couple who wished to see the apparatus go into Sunrise Park. The residents were able to donate $3000. 00 out of the $3850. 00 cost for this equipment and asked the Park Board to finance the rest. The Park Board recommended the expenditure of the additional $850. 00 for this project. The donating couple would be responsible for a plaque. TOTAL----$7831.00 1. Fund Park Board Requests as per Council Wishes. 2 . Deny Requests . RE OMME.N.AAT.I::::I . : Approve Requests These requests were approved for funding by the City Council. Previous approvals included $34, 000 for the trail underpass at Rice Lake Elementary School, $18,000 ea for development of Leonard and Bradley and Woods of Baldwin Lake Mini Parks, $15, 000 for 1993 trail overlays, $4, 000 for the Country Lakes master plan. As of June 30th, 1993 the Park Dedication Fund ballance was $237,900.95. In this we recently received the dedication dollars for Birchwood 3rd, Woods of Baldwin Lake, and Park Grove. The $34, 000 for the underpass has not been taken out yet. The total comes to $96,831. I suggest we set up another goal setting session in the future to re-look at priorities again for 1994. I do have a concern for future land needs where we might want to leave reserve funds. RLCO2 �I�T1�A�'�QN This is open for discussion. AGENDA ITEM -* 4"- C STAFF ORIGINATOR Marty Asleson DATE July 29, 1993 TOPIC Athletic Complex Property Update BACRGRON The A-3 Athletic Complex in our Comprehensive Plan was selected for different criteria, including at that time, an area out of the growth area. Since the Park Board has placed a priority on acquiring this area, the process has taken about 2 years to get to the point of approving dollars to develop finance options and legal help with the process. It appears now that we have waited too long as was discussed at the last Park Board meeting. Staff was to look at several alternative sites that might be used for the same purpose. We have done this. It is felt that the best way to sort this out is to pull together a committee, perhaps our original ad- hoc committee to look at the criteria for selection and the alternative sites, and make a decision on acquisition. We did take some slides of some of the areas. I will bring them to the Park Board meeting. . OPT:IQNB:>::>::: ....: ........>:::<::::> It appears that we need to look for an alternative site, select it and then move fast enough to make acquisition possible. I have discussed this with the City Administrator and Bill Hawkins so that when we have a site selected, Bill can develop the financing options and secure the parcel. RECDMMENDAT:I:ON::::;: Pull together the above mentioned committee, select a site out of the MUSA and proceed with acquisition. r, AGENDA ITEM * �{ F STAFF ORIGINATOR Marty Asleson DATE July 29, 1993 TOPIC City Hall Project Update. Please find attached copies of the previous correspondence with the St Paul Buildings and Trades Council and their decision rendered. As you can see the project request was denied. I am meeting with the local union representative on the 30 th of July. They contacted me and wanted to discuss this further, so the issue is not totally dead at this time. I will bring more information to the Park Board. .. To be discussed at the Park Board Meeting > 2EC.OMMENDAT I O� >> > Have none at this time. AGENDA ITEM STAFF ORIGINATOR Marty Asleson DATE July 7, 1993 TOPIC A-1, City Hall Park Project Update .<BACKG1tOUND Earlier this year a member of the Marine Corps Support Group approached the Park Board with a project idea, that of helping us with surveying and grading the back acreage of our park at City Hall. The project was looked at favorably and there was an understanding that the work would first have to be approved by the union organization. I gave this information to the local 49 representative and some time later I received a rejection because this was something that needed to be considered by the St. Paul Buildings and Construction Trades Council. A letter was then sent to the St. Paul office and I received a call from their executive secretary inquiring about the specifics of the project. We are still waiting for an answer. OPT Wait (�RECOMMNDATION This is simply an update at this time Mr. Dick Amfang June 26, 1993 Executive Secretary Saint Paul Building and Construction Trades Council Labor Center 411 Main Street St. Paul, Mn. 55102 Dear Mr. Amfang Please find enclosed a rough sketch of a project that the City of Lino Lakes would like the U.S. Marine Corps Wing Support Squadron- 471 Det A, out of Fort Snelling to help us with. They cannot do this without your approval. This work would not be done by any ,.� other means, and does not eliminate any work for our own local 49 group. The work would include the surveying and setting of a grade plan to facilitate their help with grading the area and building a ball field, hockey rink, and soccer field. We would also like them to move a building, a small existing shelter to the rink area. Please get back to me with any questions. Thank you. Sincerely, Marty Asleson Parks and Recreation Coordinator City of Lino Lakes 6121224-9445 ��EgEiUTl0,y0 �Q C" F Building and Construction Trades p - ti Council �F�MQus 0.��bp LABOR CENTRE, 411 MAIN STREET, ROOM 206 SAINT PAUL, MINNESOTA 55102 5 5 July 16, 1993 Mr. Marty Asleson Parks & Recreation Coordinator City of Lino Lakes 1189 Main Street Lino Lakes, MN 55014 Dear Mr. Asleson: I am responding to your correspondence concerning the park project in the City of Lino Lakes and your request for permission to use the U.S. Marine Corps Wing Support Squadron-471 Det A, out of Fort Snelling, to do a portion of the work. Please be advised that after review of your request by the affiliated local unions of the St. Paul Building Trades, we regret to inform you that we cannot give our permission to use the Marine Corps Support Squadron. If you have any further questions, please contact me. Sincerely, Dick Anfang Executive Secretary DA/df afl-cio opeiu##12 .r MEMORANDUM TO: Park Board Members FROM: Marty Asleson DATE: July 28, 1993 SUBJECT: Tour of New Joseph E. Wargo Nature Center At your request, I contacted the nature center inquiring about a tour. They will not be "officially" open and complete until Labor Day when they have their Grand Opening. Lisa Gillend-Herringer, an interpreter at the center has offered to be our tour guide when we're ready. We can schedule the tour for Monday, October 4th before the next Park Board meeting. Let me know if this is agreeable with you and I'll proceed with arrangements. Thank you. r