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HomeMy WebLinkAbout10-21-1985 Park Board Minutes PARK BOARD October 21 , 1985 (Meeting changed from 10/7/85 to10/21/85 due to budget meeting conflicts .) The regular Lino Lakes Park Board meeting was called to order by Chairman Ken Johnson at 7 : 07 P.M. , Monday, October 21, 1985 . Boardmembers present: Lindy, Ray Johnson, Nissen:. Absent : Sacco , Flannery. Also present were Don Volk, Public Works Director; Bill Bohjanen, Council Liaison and Shar Foster, Secretary. CONSIDERATION OF MINUTES - September 9 , 1985 Ray Johnson moved to approve the September 9 , 1985 minutes as presented. Mr. Nissen seconded the motion which carried unanimously. SUNSET OAKS PARK DEDICATION The issue of park dedication required of the developers of the Sun- set Oaks subdivision has been discussed at several Park Board meetings for the past year. On October 1, 1985 , the developer (Tilsen Properties) was represented by Kenneth Tilsen (attorney) and Roy Stanley (developer) in a meeting with the City Administrator, City Attorney, Public Works Director and several Park Board members . Those in attendance arrived at a mutually conceived agreement for the park dedication of Sunset Oaks . In a memo from the City Administrator , dated 10/21/85 , the Park Board was informed that a formal resolution accepting the terms agreed upon by the parties should be made and forwarded to the City Council for final action. MOTION : Ray Johnson moved to recommend to. Council acceptance of an agreement between Tilsen Properties and the City of Lino Lakes whereby Tilsen Properties will dedicate , as park dedication prop erty. for the Sunset Oaks subdivision , Lots 13 , 14 and 15 of Block 2 , Sunset Oaks , and also accept a sum of $3 ,000 cash for park devel- opment. Motion seconded by Mr. Lindy. Motion carried unanimously. COUNTRY LAKES PARK Mr. Volk, at the request of the Park Board , put together and dis- tributed a list of the plans , accomplishments and future mainten- ance costs for Country Lakes Park. Also distributed was a study of the silting reoccuring in the beach area and the depths in the fishing area of the park. The dredging contractor has still not removed equipment , etc. from the park after several reminders . It was discussed that possibly the pontoons left there may be usable as fishing or swimming dock. The question of beach liability/swim at your own risk signs/lifeguard coverage have not yet been answered by the City Attorney. ACTION REQUESTED : The Board asked that the City Attorney submit a report with regard to beach liability for the next Park Board meeting in order for the Board to begin making arrangements for beach open- ing around June 1 , 1985 . It was suggested that the newspapers print notice of the beach open- ing when the time comes . PARK BOARD October 21, 1985 Page Two Mr. Volk reported that a signage package has been designed and will be ordered with the public works annual sign order in time to be installed for the opening next spring. He suggested that a routed wood sign be planned to mark the beach. TOUR OF THE CITY FOR FUTURE PARK PROPERTY Chairman Johnson said the Park Board had arranged and taken a tour of the southeast portion of the City looking for possible park property for future development. Several sites were located which -may be suitable for a 20-25 acre park. Chairman Johnson suggested that the action taken by the City to procure the land be done as soon as possible and as painlessly as possible , in order to cause the least amount of upset to the public . The procedure the Board felt should be followed is to 1) welcome donations in the areas designated , 2) negotiate for purchase of the property if not donated, 3)go through condemnation procedures only if all else fails. ACTION REQUESTED : The Board asked that Ray Johnson communicate to the City Administrator the locations the Park Board prefers for park property, and the City staff send a letter to the proper landowners informing them that the City is .interested in accepting or purchasing their property for park purposes . It was discussed that ideally, two parcels , one near the southeast corner and one near the northeast corner, of approximately twenty acres each should be pursued, but the Board felt that the availability of funds to purchase park land limits the City to pursuing only one parcel at this time . The Board did feel, however, that an area of 20+ acres would be necessary to adequately accommodate four ball- fields and other planned park facilities . This item will appear on next month' s agenda. BUDGET/CAPITAL IMPROVEMENTS PLAN Mr. Volk presented the most recent budget for parks and noted that the capital outlay figure of $15 ,000 for 1986 had been slashed in half to $7 ,500 . The capital improvement plan rough draft which he had distributed at the last meeting reflected $15 ,000 for 1986 . He explained that this budget is not final yet , but he felt that it probably would not be cut further, and that the $7 , 500 for capital outlay is from general fund rather than from dedicated park funds . In 1985 ' s budget , there was $8 ,000 allocated for capital outlay. This amount was from dedicated park funds . To this date , there '.is still $3 ,000 remaining in the 1985 budget . This $3 ,000 is ear- marked for a piece of equipment which Mr. Volk has been unable to obtain. Mr. Volk also mentioned that in the past the Circle-Lex VFW and the Lino Lakes Lion' s Club have given alot to the parks either through donations of money or equipment , etc . PARK BOARD October 21, 1985 Page Three ACTION REQUESTED : The Board asked that Mr. Volk get an estimate for the cost of a wood routed sign for Sunrise Park and Country Lakes Park and then send letters to the VFW and the Lion' s Club asking if they would be interested in donating the signs to the parks since the capital outlay budget does not allow for as many items as needed in the parks . Mr. Volk agreed to do this . The Board studied the rough draft of the capital improvements plan which they received. This draft reflected projects in 1986 totalling *15 ,000 . Since the draft was distributed, the capital outlay budget has been cut to $7 , 500 . For 1986 , the projects will have to be reconsidered and new priorities set . This draft called for updates to the tot lots at Lino Park and Arena Acres Park. Mr. Nissen felt that the Board should strongly consider making Shenandoah Park a priority because of the large number of children in that area which would use ballfields , etc . He felt that the ages of the majority of children in that area would warrant that Shenandoah Park be developed as soon as possible--before those children get too old to make use of ballfields , etc . within walk- ing distance from their homes . ACTION REQUESTED : Mr. Volk asked that each Boardmember be pre- pared at the next meeting to finalize a capital improvements plan. ACTION REQUESTED : Mr. Volk was asked to find out how much money was donated by the VFW in 1985 for park purposes . Ken Johnson suggested that this money be used after the ground freezes to apply a surface for an athletic field at Shenandoah Park. It was suggested that a final capital improvements plan allocate less money to parking lots in the parks and more to the functions of the park. Mr. Volk reported that in 1986 , the budget for tree inspection became a separate item and will not be part of the park budget. The capital improvements plan will appear on next month' s agenda and a final draft of the plan will be put together at that meeting . OLD BUSINESS None. NEW BUSINESS Mr. Lindy felt that the silting problem in Country Lakes Park is worse than what was reported when discussing Country Lakes Park this evening. He felt that the Board should be concerned with the silting problem in that it may eventually negate the time and work done in Country Lakes Park. PARK BOARD October 21, 1985 _#lop Page Four NEW BUSINESS (continued) The Board noted the police report of vandalism in one of the City parks on 9/27/85 . Ray Johnson suggested that gates be installed in the City parks so that the park could be locked at sunset by the Police Department . ACTION REQUESTED : Mr. Volk agreed to approach the Chief of Police to see if gates on the City parks (to be locked each evening and unlocked each morning by the Police) is feasible. The secretary mentioned that the next regularly scheduled meeting of the Park Board would be November 4 , 1985 , only two weeks away. The Board felt that even though the meetings would be close to- gether, they should continue with the regularly scheduled meeting dates . The November 4 date may not allow time for action on the items discussed this evening to be taken. Mainly, the November 4 meeting will be concerned with finalizing a capital improvement plan. The meeting adjourned at 9 : 20 P.M. by motion by Ray Johnson , sec- onded by Mr. Nissen.