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HomeMy WebLinkAbout09-09-1985 Park Board Minutes PARK BOARD September 9 , 1985 Chairman Ken Johnson called to order the regular Park Board meeting at 6 : 07 P.M. , September 9 , 1985 . All members - Lindy, Ray Johnson , Nissen , Sacco, Flannery - were present . Mr. Scherer has resigned leaving one vacancy on the Board. Also present were Mr. Schumacher, City Administrator and Mrs . Foster, Secretary. Mayor Benson joined a_portion .gf the meeting later. Mr. Bohjanen, Council Liaison was absent . CONSIDERATION OF MINUTES - August 13 , 1985 Mr. Ray Johnson moved to approve the minutes of the August 13 Park Board meeting as presented. Motion seconded by Mr. Sacco and carried. PARK DEDICATIONS Mayor Benson arrived during the following discussions of park dedi- cation issues . Sunset Oaks - Mr. Schumacher reported that the attorney for the owners of Sunset Oaks sent a letter to the City in response to the outcome of the Park Board' s decisions at their July 1 , 1985 meeting. In a letter to the owners of Sunset Oaks , the City proposed four lots for park dedication and the remainder of the park dedication requirement in money to develop a tot lot n and ballfield on the park. Sunset Oak' s attorney presented a counterproposal of different lots from which to choose and a lesser amount of development of the park. The concensus of the Board was to arrange a meeting between Mr. Tilsen, Mr. Stanley (Tilsen representative) , Lino Lakes Council representative , Mr. Schumacher, and as many Park Board members as can attend, to discuss this situation and to negotiate toward a possible mutually agreeable compromise . The Park Board feels that in terms of the lots which have been requested for park property, the City should stand firm so as not to accept marginal property. Mr. Schumacher agreed to have staff arrange this meeting and contact all those involved. 1985 Park Dedication Receipts - For informational purposes , Mr. Kluegel , Building Official , listed the park dedication fees re- ceived thus far in 1985 throughout the City in a memo dated 8/21/85 . The total was $2 ,145 . Mr. Schumacher reported an additional receipt of $8 , 300 as full payment of park dedication fees from Rice Lake Estates . Recent Park Dedications - Bailey and Knabe Metes 8 Bounds Convey- ances - Mr. Schumacher reported, for the Park Board' s information that recently the Council approved two metes and bounds convey- ances for Mr. Steve Bailey and Mr. Robert Knabe . These two landowners were required, per the new park dedication policy, to pay a fee of $160 each for park dedication. The Council felt , when approving these conveyances that the question of park dedi- PARK BOARD September 9 , 1985 Page Two cation was unquestionably defined within the new park dedication policy and to bring these conveyance requests before the Park Board would unnecessarily delay the approval process . OPEN MIKE Ron Ailara- Athletic Association - Mr. Ailara appeared at the meeting with a request for the Park Board/City' s assistance in running electricity to the shed near the BMX track. The Athletic Association does not have the funds to do this . Mr. Ray Johnson suggested that Mr. Ailara confer with the newly formed board for the BMX track for some assistance . Mr. Johnson has recently had some involvement with this board and recalled that the board has discussed this issue at their recent meeting. Mr. Ailara agreed to contact the BMX board and return to the Park Board at a later date if necessary, with a written request and cost estimates . Mr. Ray Johnson reported more BMX news under Old Business . TAX FORFEIT LAND IN SUNSET OAKS Mr. Schumacher reported that the City has received a letter dated 8/13/85 from Anoka County regarding certain properties within Lino Lakes which have gone tax forfeit and for which the City has the first option to receive for a one dollar con- sideration. Two lots of particular interest to the Park Board are Lot 1 , Block 7 and Lot 2 , Block 11 in Sunset Oaks . Mr. Schumacher stated that the south half of Lot 2 , Block 11 is presently a holding pond, but that the rest of that Lot and Lot 1 , Block 7 may possibly be used for City purposes . MOTION: Mr. Ray Johnson moved to recommend to Council that the City take the necessary steps to obtain the deeds for the properties which have gone tax forfeit , particularly Lot 1 , Block 7 and Lot 2 , Block 11 in Sunset Oaks . Motion seconded by Mr. Nissen and carried unanimously. COUNCIL/PARK BOARD COMMUNICATIONS Mayor Benson asked to have a few minutes with the Board at this time because he would need to attend the Council meeting in a few minutes . He assured the Board that the Council is aware of the Park Board' s concerns with respect to communications between the Board and Council and the division of responsibilities , and that the Council has no intention to circumvent the Park Board , or give the Planning and Zoning Board the responsibilities of the Park Board. He asked each member to speak out and become involved and con- PARK BOARD September 9 , 1985 Page Three tribute their input at Park Board meetings and make all attempts to be prepared and attend every meeting. Mayor Benson stated that in Mr. Scherer' s letter of resignation there was concern shown with respect. to these aspects of service on the Park Board. PETE SCHERER' S RESIGNATION Mr. Schumacher said that in a recent conversation with Mr. Bohjanen, he said that he may have a candidate for the vacancy left by Mr. Scherer. Mr. Ray Johnson also suggested contacting Leonard Trast on Sunset Avenue and asking him if he would be interested in ser- vice to the Park Board. MOTION: Mr. Flannery moved to send a plaque of appreciation to Mr. Scherer for his many years of service to the City and on the Park Board. Motion seconded by Mr. Ray Johnson and carried unani- mously. Mr. Nissen asked if our Council liaison could become an actual member of the Park Board. No one was quite sure of the rules on this suggestion. CAPITAL IMPROVEMENTS PLAN/BUDGETS Country Lakes Park - The information requested from the Public Works Department regarding the maintenance of Country Lakes Park in 1986 was not available for this meeting. Chairman Johnson asked that Mr. Schumacher communicate the fact that this information, plus a report on the accomplishments at Country Lake Park, plus a report of the plans for preparation and opening of the park, be available in the packets for the next Park Board meeting so that boardmembers have an opportunity to review these items . Mr. Lindy suggested that before plans to construct a beach house are developed , the Park Board should evaluate the usage of the beach and see if a silting problem exists after the beach area being open through next summer. It may be an option after next summer to use the money reserved for the beach house for other development. ` I. Mr. Ray Johnson reported that he noticed some trash dumped at Country Lakes Park and that the cable across the driveway has been down for some time allowing damage by vehicles . He asked that the Public Works Department put the cable back up and clear away the trash. Budget - Mr. Schumacher referred to his memo of 9/4/85 which asks the Park Board to submit as soon as possible any anticipated r--.� major projects in 1986 along with a dollar estimate for each. He informed the Board that the increase in insurance coverage has used up the working capital for the budget and the Fire , Police and Public Works Department' s budgets are up from last year. He suggested presenting a realistic and solid budget PARK BOARD September 9 , 1985 Page Four for Park Board for 1986 . CIP will appear on next month' s agenda. TOUR OF CITY The Board arranged a time of 5 : 30 P.M. , Monday, September 23 , 1985 to tour the City to consider some locations for park property in the southeast corner of the City and also to tour the existing parks to examine the needs of each. This tour date will allow time to take findings into consideration for use in preparing the budget/capital improvement plan. The Chairman polled the Board and this time seemed to be acceptable to all members . Chairman Johnson also asked that Mr. Volk be present for the tour and that the Planning and Zoning Board be made aware that the Park Board will be taking this tour and that they are invited to join :the tour and/or offer suggestions with regard to possible sites for park property in the southeast corner of the City. The Planning and Zoning Board will also be made aware of the vacancy on the Park Board for their input on a possible candidate, ideally, but not necessarily from the southeast corner of the City. OLD BUSINESS BMX Track - Mr. Ray Johnson informed the Board that the BMX track has very recently formed a new management board and that Mr. Kleinhans has been removed of any responsibilities due to some questionable appropriation of funds . The new President is Charles Johnson and the Treasurer is his wife . Ray Johnson is presently serving on the board until the Board is full. Any financial questions have now been cleared up and the BMX is again on track and the parents of the children registered for races are becoming more involved. NEW BUSINESS The Board reviewed vandalism reports relating to park property. No particular actions were taken in response to these reports . Mr. Ray Johnson moved to adjourn the meeting at 8 : 00 P.M. Mr. Lindy seconded the motion, which carried unanimously.