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09/04/1996 Park Board Packet
CITY OF LINO LAKES PARK BOARD MEETING WEDNESDAY, SEPTEMBER 4, 1996 6:30 PM FIRE STATION #2 ***AGENDA*** 1. Call to Order and Roll Call 6 :30pm 2 . ✓Approval of Minutes from August 5, 1996 6 :35pm 3 . Open Mike 6 :40pm 4 . /Rice Lake Estate - Master Plan 6 :45pm 5 . Recreation Update 7 : 15pm A. Programs J B. North Metro Consolidation 6 . Forestry Update 7 :25pm 7 . Park Update 7 :35pm 8 . ✓ Trails Committee Update 7 :45pm 9 . Old Business 7 :55pm 10 . New Business 8 : 05pm A. Matt Noren - Eagle Scout Project B. Mitch Rehbein - Petition for Skateboard Slab C."/Zachary Marko - Eagle Scout Project Donation D. /Anoka County Comprehensive Plan, Local Government Issues Session 11 . -�Goal Setting Meeting - Sept . 18, 1996 6pm 8 :35pm 12 . Schedule Next Park Board Meeting 8 :45pm 13 . Adjourn 8 :50pm All times are approximate. Please call Sandie at 780-1885 if you cannot attend this meeting. City of Lino Lakes Park Board Meeting ,.� August 5, 1996 The August 5, 1996, City of Lino Lakes Park Board meeting was called to order at 6 :38pm, by Chair, George Lindy. Roll call was taken, members present were Betty Piper, Paul Montain, Pam Taschuk, George Lindy, Sharon Lane, Joe Schmidt, and Amy Donlin. Also present were Marty Asleson, Park, Recreation, and Forestry Coordinator and Sandie Wood, Recording Secretary. APPROVAL OF MINUTES FROM JUNE 3 and July 1, 1996 : Paul made a motion to approve the June 3 and July 1, 1996 minutes as written. Seconded by Amy Donlin and approved unanimously. OPEN MIKE- There was no one present for open mike. BIRCHWOOD ACRES PARK UPDATE: Marty started the meeting by thanking the residents for their help in raising the playground equipment. Marty scheduled a pre-park board field meeting for this n neighborhood park because he had heard from residents who were concerned about the berm on the east side of the playground structure. Mr. Brian Webster, who lives across from the playground structure, showed support for the playground if a berm could be constructed in what seems to be a natural extension of the existing berm with the mature oak trees . At least 4 residents (3 that live directly next to the park and one that lives somewhat adjacent to the park) , have been very busy with this idea and the plantings of trees on the park boundaries. The two concerns that have been raised is playground visibility and air circulation. Marty said his intention was to transplant some of the Aspen trees on the marsh side of the playground and move them around the bordering areas as buffers . He explained that some of these trees were already removed and transplanted as a result of our construction. It was hoped that by opening up the playground on the marsh side we would do much for visibility and the air circulation. This is a very sensitive issue and it has been asked by residents to put this off for awhile so that folks can get used to the new changes first . This seemed like an appropriate thing to do. Marty said the problem is that building up the berm too much more will create a visibility problem and separate the open play area 1 City of Lino Lakes Park Board Meeting n August 5, 1996 from the playground. Dense plantings will also add to that problem. George Watson was out on Wednesday to review the issue. Marty included a letter from George with recommendations. (See packet on file for recommendations) Marty also enclosed a copy of a facility use evaluation for Sunrise Park that had a comment concerning Birchwood Acres Park. Marty asked the board for direction on the berm issue. Paul asked if the passway could be at the south end and level existing dirt . Could native poplar trees from another part of the park be put on the berm. Marty said yes this could be done. Joe asked if the new trees would grow to a point where they would cover the area effectively. Marty said the ones that have been transplanted will create a real nice screen. Marty would like it if the residents would work with him on 5' high selective berming, on the property lines, with plant material on them for screening. Amy said a wild area berm would be interesting. Maybe the residents would like to tend a wild flower area in the park Marty said he is not compromising safety and air circulation for the berm. Betty asked what kind of vegetation Marty thought about planting. He said he has some trees around the city he could put on the berm. Joe Schmidt had concern about vandalism in the park if people can' t see into the park. Marty said the neighborhood crime watch group will contact the Park Department if there is a problem. Carl Blakely, 6307 Painted Turtle Road, thanked Marty for his hard work. He said the trail dead ends at his property and he has an issue with this because people stop there, leave bikes, and walk through the vegetation they have planted. Mr. Lindy asked him what type of selective berming he would like to see done. Carl said a berm nearer to the property line with vegetation placed on it . George asked if wild flowers, tall grasses and poplar trees is what he would like to see. Carl 2 City of Lino Lakes Park Board Meeting August 5, 1996 responded yes, this would be fine, he is not real fussy. Amy suggested High Bush Cranberry be placed on the berm. Ron and Tracy Cole supports the berm that is there and wants what would border their property placed strategically from them seeing the park and the park from seeing them. Brian Webster, 622 Fox Road agreed with Carl and Ron. He wants a strategically placed berm, with vegetation, bordering his property line. Jean Deymar, 534 Linden Lane, supports berm on property line with evergreen trees on them. She also supports a pass through out of the play area into the open play area. Don Boesflug, 6345 Red Hawk Trail, wanted to know the economic impact and what is trying to be accomplished. He asked when the plan changing is going to stop. George said the cost for the berm, trees, and bushes will not come from the dedication park fund. Bruce Mayer, 6347 Red Hawk, feels the playground is very sheltered and has a closed in feeling. He does not want to see a berm around the whole park. He thought the berm by the playground should be removed if a berm is going in by the houses . Kathleen Peterson, 6315 Painted Turtle is concerned about water drainage on her property and how a berm might affect it . Marty said he is very cognizant about drainage Sue Haug, 6325 Painted Turtle, said the ballfield is by her house and is concerned about protocol being developed on the berm issue. She wants the board to make a decision this evening and follow it . Amy asked about growing Woodbine on the backstops . Joe thought there would be a problem with blocking the kids views and them going around the sides of the fences . Terry Peterson, 574 Lonesome Pine Trail, asked about a petition being circulated to make a more formal ballfield rather than a skinned field. George said the plan has been approved and the board will be doing a survey of all residents to get an idea on the priorities of the residents. The highest items will be addressed first . He said the plan has been accepted but 3 City of Liao Lakes Park Board Meeting r--. August 5, 1996 residents can bring other issues to the board for approval . It is the Park Boards contention that the ballfield will not be scheduled. George wanted to hear the members opinion on the berming issue and went around the table. Betty supports a berm at the playground and at the residents property line. She does not support rolling berms . She said to be careful of what is put on the berms . She feels the board should be flexible and residents should be able to come before the board, when they have an issue, and be heard. Paul opposed the berms . Privacy should be done by vegetation All privacy issues should be handled by residents on their land. We can' t handle all their problems . Pam supported the berms but thought they should not be too high and should not cause a drainage problem. Had concerns about erosion of the berms . She feels each park should be looked at A*-N individually and dealt with when it is brought before the board. Joe was concerned about adding dirt rather than vegetation. Supports strategically placed vegetation not berms . He is afraid this will turn into a big lake. People need to address privacy issues themselves . A decision should not be made tonight and the residents should give the trees time to grow because they will probably branch out and be a natural block. He said the board needs to address each area as the people come before the board. Sharon thinks a 5' high berm is too high but does like a few slightly rolling area. Needs passage ways from open area into the playground area. She also felt each issue should be dealt with when it is brought before the board. Amy was afraid of setting a precedent. She thought the board should address each issue as it arises . She feels the three residents should be helped. A 5' high berm is too high but thinks a 3 ' berm is a nice height. There should be a small curve to the berm. Also, be careful with drainage. Use native vegetation rather than imports . Wild flowers with wild life feeds would be nice in this area. O.K. to have a more open playground area. Preserve oak trees don' t cut into the oak roots. 4 City of Lino Lakes Park Board Meeting ,.r August 5, 1996 George agreed with Amy. Consider some berming with vegetation. The ballfield area should be addressed soon too. George felt that a majority of the board would support appropriate berming, appropriate vegetation, and opening up the existing berm around the play structure so there is an open passage of some sort from the open area to the east of it . There was discussion of a 4 to 1 slope vs . a 5 to 1 slope . A 4 to 1 slope would take less room. Pat Helman, 570 Lonesome Pine Trail, asked about a seating arrangement or terracing of timbers by the playground area. . Marty said he will look at this . Might put hardwoods on the berm by the playground. This would provide shading and air conditioning. Shoreview Covenant Church Lease: Marty asked the board to refer to page 6-19 of the Comprehensive Park and Trail Plan. The history of land provision for this neighborhood park has been very difficult . The park was originally intended to be located in the area located north of the designated area in the plan (indicated as an open area) . This area was lost sometime during the composition of the Comp- plan to a private investor who sold the area for a single family residential lot . A search was then initiated for a suitable 6 acre site and narrowed down to the area that was purchased by the Shoreview Covenant Church. During this process, the Woods of Baldwin Lake emerged to create more housing, residents, and open space needs . Thus a dedication was taken at the present mini-park site. Since the projected needs for this area is about 6 acres, according to our comprehensive plan, the idea of working something out with the church site became a focus. An additional parcel of land known as out lot B was looked at by the Park Board some time ago. This is the area to the west and owned by Mr. Rick Carlson. This piece of land is now basically land-locked by Woodridge Estates and the church property. Since the developer was interested in developing the north side of the church property and donating out lot B, the idea was brought to the Park Board, the developer didn' t show up, and the consideration tabled. Marty believes the Park Board also felt this to be an 5 City of Lino Lakes Park Board Meeting �..� August 5, 1996 unusable area for play field and that is what was needed in this area. The church has now come to the city with a development review for the construction of their facility. The Design Review Board has requested input from the Park Board on this site review. Staff' s initial thoughts were that a land trade might be rendered between Rick Carlson and the church making it possible for the church, Rick Carlson and the City to come out good on needs . As it turns out the church is not interested in working on this trade with Rick Carlson. This could have given us about 4 .5 acres of land with about 3 acres of upland on the north side with access off of Oak Lane. Marty attended a church building meeting last week and discussed the idea of a lease purchase agreement . He and Mary Kay, also have had several discussions with Tim Yantos, spokesperson for the church, concerning their future intentions . As it turns out, the church has investigated the possibilities of housing development on the north-side of the property in the form of a cul-de-sac coming off of Oak Lane. In the discussion of this at the church building meeting it was indicated that because of the wetland delineation on the east side this area a cul-de-sac was not possible. We were hopeful that a wider bituminous surface could be provided through this area and into the land exchange area off that I talked about earlier. It is still the opinion of Rick Carlson and city staff that this could be done. Rich would have been open to this land exchange/and park dedication with the additional land as a credit on future development . The church would have a park dedication at this time since it would then be a subdivision. All of this leads up to the discussion that I had with the church building committee. The bottom line is the church is interested in working with us on a lease purchase agreement, but it appears that the lease would be for 8s of the fair market value each year without the lease price taken off of a final purchase option. Marty read a letter he had received from Tim Yantos . Marty wanted to know what the board would like him to do on this issue. George said we don' t have finances to purchase or lease the land so it is a dead issue but we should keep the options open for the future. 6 City of Lino Lakes Park Board Meeting August 5, 1996 Sharon asked about a trail being put in on this property. Marty said we should be patient and see what happens . He will keep the board informed on this item. BALDWIN LAKE TRAILER COURT; TRAIL, CANOE ACCESS, PLAYGROUND• The owner of the Baldwin Lake Trailer Court has approached the city on a proposed expansion of the court on the south side north of Laurene Avenue. As part of the discussions of this proposal Marty has discussed the possibilities of trail access out onto Laurene Avenue for the residents in this park. Access to the trail system via Linda Avenue/Linda Court in Fox Trace could be accomplished. The residents have been isolated in this area on a very similar parallel with the Rice Lake Estates residents . As an additional item of discussion, the owner of the court, Mr. Paul Howard had indicated that he has permission to run a trail down to Baldwin Lake for a canoe access. Marty explained that during his discussions with Mr. Howard, the idea of making this a public trail access for canoes was somewhat a positive notion. A '~ small parking lot located at the end of Laurene Avenue could be provided, and an access to the trail where residents could carry a canoe to the lake. This lake is virtually inaccessible to canoeing at this time and is a haven for activities such as bird- watching. There is a small open space in the older portion of this development where Mr. Howard is planning a small mini-park. Perhaps we should consider working with Mr. Howard in provision of services in Parks and Recreation in this respect . Jeanne Keanow, City of Lino Lakes Service Officer, has indicated that there is a need from the youth standpoint to do something in this area. Marty thinks we can help. George wanted to know what the proposal was . Marty said Mr. Howard is going to build the trail and parking lot, give access rights to the city, and the city will maintain it . MOTION• Paul Montain made a motion to pursue the issue because he feels it is something worth doing. Pam Taschuk seconded the motion and it passed unanimously. 7 City of Lino Lakes Park Board Meeting August 5, 1996 SURVEY UPDATE: The Park Board Members were given a copy of the survey at the meeting. Marty said he would like to add a question pertaining to plowing of trails in the winter to the survey. Marty asked the members to review the survey and contact him, as soon as possible, with their comments . Paul wanted to know the time schedule of the survey. Joe asked if it would be done before the end of August. Marty said he thought they would be done in August . FORESTRY UPDATE: Marty informed the board that bids will be going out for contracted boulevard tree planting of 135 trees . Marty said the Minnesota Department of Natural Resources, Forestry Division invited staff and Park Board members to a celebration of a milestone in the successful battle against oak wilt . He said the event will be at Pioneer Park in Blaine on Tuesday, August 20, 1996, at 12 :30 . He asked members to let him '~ know if they would like to attend this event with Mike Hoffman, Mayor Landers, and himself . RECREATION UPDATE: Marty did a slide show that showed this summers playground program in progress . He talked about the playground program and said it would run two weeks longer this year than previously. There were alot of kids in the program this summer and Barry' s staff was very creative this year. Marty said Barry has done a tremendous job on this program. Fall softball will be starting the week of August 11 and soccer registration is in progress with practices schedule to start around the 15th of August. FRIENDS OF THE PARR UPDATE: The Friends have not had a meeting recently but Betty gave an update of the Friends golf tournament . The tournament has been rescheduled for either July 19 or June 28, 1997 . Barry will be talking to Bill Hawk to confirm the date for 1997 . OTHER PARK UPDATES: Marty reported work has started on the Quailridge master plan. 8 City of Liao Lakes Park Board Meeting August 5, 1996 Trail bids have been let and the work should be done by the end of August, first part of September. John Powell will check on whether there will be a contractor in the Trappers Crossing area and if they will be able to do some paving. Marty has been working on the Trappers Crossing land acquisition. There was some confusion on who owned the land, Roger Hokanson or Vivian Whitcomb. He had Bill Hawkins, City Attorney, look into the issue. Vivian is the owner. He will get an appraisal done and then approach Vivian on purchasing that portion of land. The Marine Corp is looking for projects that can be done in the City of Lino Lakes . They may help pour bridge abutments in Wenzel Farms, work on the boardwalk in Brandywood, and put a flagpole up at the Park and Recreation Building. He is working on a hold harmless agreement with them. Marty will keep the board informed on this issue. Marty is also working on a trail grant project with Michael Krech. George told Marty that he would like to meet with him to discuss trails . NORTH METRO CONSOLIDATION UPDATE: Marty included a letter in the packets that had gone out to the North Metro Recreation communities . He explained the North Metro Communities are Circle Pines, Centerville, and Lexington. He has been working with Janet Bona, the North Metro Program Supervisor on this idea for some time. He and Janet met with the individual park boards over the past months to introduce this idea, and so far has met with favorable thoughts . There could be many benefits to this idea, including a cost effective way for Lino Lakes to expand our recreation programming staff and programs . Marty also included copies of letters from the cities of Circle Pines and Lexington that he received at the meeting where all communities were present . He believes the concerns, especially of Circle Pines, falls within the goals and objectives of our Comprehensive Plan. Circle Pines and Lexington stated they would wish to proceed with this . Centerville' s representative was not 10014% sure at the present time. Joe thought this was a great idea because the communities are so close in everything we do. The parents go to the same grocery 9 City of Lino Lakes Park Board Meeting August 5, 1996 stores, the kids go to the same schools, and alot of the activities are shared among the communities . Betty thought this was a positive action with all government agencies working together. Joe asked if 5 years was an adequate amount of time to see if this will work or should it be seven. Marty said there was still alot of work to do to get this into place and once it was, he thought it should be reviewed after 1 year. Marty said the three park boards should meet in September to discuss this issue. He asked the board their feeling on this . George said the board could voice unified support for consolidating with North Metro and becoming one recreation consortium. OTHER OLD BUSINESS: Joint Use - Anoka County: Paul said he talked to Margaret '"N Langfeld about joint use of county land for an athletic complex. She supported this idea, however, when he talked to John Von deLinde he was very negative and very offensive. Paul will contact Arnie Steferude at Met Council and then the House and Senate Legislators . Forest Lake Hockey Association: Marty said the board has been invited to a Forest Lake Hockey Association meeting on Wednesday, August 7, 1996, 7pm at the Forest Lake Senior Center. He explained this was an informational meeting pertaining to entering into a joint powers agreement for a community skating rink. George said if Lino was going to spend any money on this it would be spent in our community and not in someone elses . Rice Lake Estates Park Plan Meeting: Marty told the Park Board members that there would be a neighborhood meeting on Wednesday, August 21, 7pm, at Fire Station 2 , to review the master plan concept plan for the Rice Lake Estates/Baldwin Park joint use park. Pam is the liaison for this park. NEW BUSINESS• Marty said in response to the establishment of a new liquor store at the Simonson' s garage area (next to Lino Park on the north) 10 City of Lino Lakes Park Board Meeting August 5, 1996 the city was asked to address the pedestrian safety issue. It was discovered by Council Member Kuether that there is an existing road access called Della Lane on the east side of the park. After investigating this road it was found feasible to place about 200 feet of trail to the south and add about 50 more feet to the east to get residents into the park. The council directed the Park and Recreation Department to proceed with this project . He believes it can be accomplished with general fund supply dollars . The trail has been roughed out and will be done as soon as possible. Marty included a map for this trail location in the packets . NEXT MEETING• The next meeting will be held Wednesday, September 4, 1996, 6 :30pm at the Park and Recreation Building. There will be a goal setting meeting on Wednesday, September 18, 1996, 6pm, at the Park and Recreation Building. ADJOURN• Joe Schmidt made a motion to adjourn with Amy Donlin seconding the motion. The meeting was adjourned at 10 :45pm. 11 1 C .I T Y O F --� INO LAW 4' September 16, 1996 Residents of Rice Lake Estates, Baldwin Park Neighborhoods Dear Resident, On the 21 st of August we had an information meeting on the joint-Use Park concept plans for your neighborhood. This joint-use park involves a trail circling the pond with a tennis court, basketball court and play area on the north side of the pond. This is to inform you that from the outcome of this meeting a master-plan has been compiled for presentation at the next ^� Lino Lakes Park Board meeting. It is assumed at this time if all is in order that the Lino Lakes Park Board would adopt this plan at this time, and should be followed by the Circle Pines Park Board at their next meeting. This meeting is scheduled for October 7th, at the Lino Lakes City Hall at 6: 30 P.M. Please come to this meeting for masterplan review if you are interested. Thank you. Sincerely, i Marty sleson Parks, Recreation and Forestry Coordinator City of Lino Lakes. PARK,RECREATION, FORESTRY,AND RECYCLING DEPARTMENTS 7204 LAKE DRIVE,LINO LAKES,MINNESOTA 55014 (612)464-5562 MEMORANDUM Date: August 29, 1996 From: Marty Asleson To: Lino Lakes Park and Recreation Board Subject: Rice Lake Estates Masterplan Update The Rice Lake Estates/Baldwin Park area residents got together on August 21st to discuss the concept plans as presented by George Watson from Brauer and Associates. I have enclosed copies of these plans that were presented. There were a few issues brought up at this meeting: 1. The first is that the playground should be designed for a 10+ age group. 2. Second, The trail on the county portion should meander in woods rather than on the property lines. 3. Third, it was agreed that at this time there should be no scenic overlook/picnic area. Priorities for development: #1. Trail #2. Tennis Court #3. Basketball Court Based on our budget of $40,000 in dedicated park funds, and the sale of the two existing lots, George Watson thought we could accomplish all three. Mr. Watson will make revisions to the plan and we should than resolve to adopt it, and get the agreement signed by both cities. Y 3 PICNIC Q TABLE a TENNIS / BASKETBALL TYP. : COURT / ® ! 5 / PRESCHOOL AGE — / i 6 THEME PLAY EQUIP. NEIGHBORHOOD 7 •• - NEIGHBORHOOD E CONNECTION 8 2 2 CONNECTION g 3 ® THEME TYPE 4 PLAY EQU/PMEN S' WIDE a 5 TRAIL 5 p 12 TYPICAL 6 6 ARBOR 7 W/SEATING is 15 EXISTING HOCKEY 7 16 \/ 8 V s ��y AflEA ENLARGEMENT SCALE: 1'=20' WETLAND 10 AREA R DECK RBATI N Y' PICNIC SHELTE L EXISTING �' � —12' IDE BALLFIELD 6 BALDWIN PLAY Baer wx q7'� AREA y� 3 2 1 WI E •a TRAI ICNI ABLE —T OVERLOOK AREA REGIONAL TRAIL W/SHELTER REGIONAL TRAIL ee SCAic. 1-_,ao• OVERLOOK AREA ENLARGEMENT SCALE: ,•_,o ALTERNATE *1 t PICNI�—\= BENCH 3 TABLE a TENNIS/ 1/2 TYP. COURT BASKETBALL $ ® ) O 5 PRESCHOOL AGE — i 6 Q THEME PLAY EQUIP. NEIGHBORHOOD ;'. 1 NEIGHBORHOOD / 89 CONNECTION g 2 CONNECTION ® ! 2 9 3 � a 10 81 WADE WE a t 1 TRAIL OBSERVA N 13 5 5 i M 12 TYPICAL DECK 6 � 6 1a � 7 THEME TYPE 15 EXISTING HOCKEY PLAY EQUIPMENTgg3f 16 w a AND OBSERVATION 9 DFC PLAY AREA E GE ENT SCALE: 1"-20' WETLAND 10 AREA R "/•'" REMOTE ARE �+ OBSERVATIO v� a L ro EXISTING DECK BALLFIELD 6 7 BALDWIN PLAY 6' IDE AREA 3 2 1 T All Qa OVERLOOK AREA REGIONAL TRAIL REGIONAL TRAIL SCALE' W OVERLOOK AREA ENLARGEMENT SCALE: '-' AL TERNA TE *2 i • CITY OF [tN KES FACSIMILE TO Sue Westphal, Legal Publications FAX NO. 429-1242 DATE September 18, 1996 FROM Marilyn G. Anderson, Clerk-Treasurer CITY FAX. 464-4568 CITY TELE. 464-5562 NO. PAGES (including cover) : 2 TIME 10:45 A.M. MESSAGE: Please publish the attached notice of Park Board meeting in the September 24, 1996 edition of the Quad Press. Would you also please publish this notice in "News Briefs". Than you for your attention to this matter. 1189 Main Street• Lino Lakes, Minnesota • 55014 Phone/TDD:612-464-5562 • Fax:612-464-4568 CITY OF LINO LAKES NOTICE OF PARK BOARD MEETING NOTICE IS HEREBY GIVEN that the Lino Lakes Parks and Recreation Board will hold its regular meeting on Monday, October 7, 1996 beginning at 6:30 P.M. in the Lino Lakes Council Chambers, 1189 Main Street, Lino Lakes, Minnesota. In addition to the regular agenda,the Parks and Recreation Board will review the master plan for the Rice Lake Estates/Baldwin Park neighborhood park. A sign language or foreign language translator may be requested by contacting City Hall a minimum of 48 hours prior to the public meeting. This meeting is open to the public. Persons living in the Rice Lake Estates/Baldwin Park Neighborhood are invited to attend to hear the presentation of the master plan for their neighborhood park. Marilyn G. Anderson, Clerk-Treasurer n SEP 17 '96 14:03 CITY OF LINO LAKES P,2i2 C ( T QF LtNCOKES September 17, 1996 TO: Marilyn Anderson FROM. Marty Asleson SUBJECT: Park Board Meeting Would you please place a legal notice in the Quad advertising that the Master-plan for the Rice Lake Estates/Baldwin Park Neighborhoods is on the agenda to be reviewed, at the Monday, October 7, 1996 Park Board meeting. The meeting will be in the i City Hall Council Chambers starting at 6 :30pm. If you have any questions please call me or Sandie at 780-1885 . Thank you. PARK, RECREATD%f FORESTRY, & RECYCLING; oEwjamEN'fs MA Lake Drive•Lino Lakes,MimesrAa•55014 09/18/96 WED 10:56 FAX 6124644568 CITY OF LINO LAKES Q 001 1 xe�k TX REPORT TRANSMISSION OK TX/RX NO 1303 CONNECTION TEL 4291242 CONNECTION ID ST. TIME 09/18 10:56 USAGE T 00'47 PGS. 2 RESULT OK CITY O � IN 0 OLA KE FACSIMILE TO Sue Westphal, Legal Publications FAX NO. 429-1242 DATE September 18, 1996 FROM Marilyn G. Anderson, Clerk-Treasurer CITY FAX. 4644568 CITY TELE. 464-5562 ,..� NO. PAGES (including cover) : 2 TIME 10:45 A.M. 0 c x 5 /b MEMORANDUM Date: August 28, 1996 From: Marty Asleson To: Lino Lakes Park and Recreation Board Subject: North Metro Consolidation This subject was re-introduced at the last board meeting. I am meeting with Janet Bona (North Metro Program Supervisor) next week to discuss the next steps to look at concerning this issue. I have enclosed a copy of an agreement written between the Cities of Minnetonka and Hopkins on a joint recreation program. Please think about the process and concerns as presented in the issues lists from the Cities of Circle Pines and Lexington, so that we may discuss this at the meeting. I have talked to a Centerville Park Board member and it sounds like they will submit a very similar list of concerns. I think it is time to consider a joint meeting including Lino Lakes in the future sometime. A G R E E M E N T AN AGREEMENT BETWEEN THE CITY OF MINNETONKA AND THE CITY OF HOPKINS TO PROVIDE A JOINT RECREATION PROGRAM This Agreement, entered into this 1st day of July, 1986 by and between the City of Minnetonka, party of the first part, hereinafter referred to as "Minnetonka, " and the City of Hopkins, party of the second part, hereinafter referred to as "Hopkins , " being both municipal corporations organized and existing by virtue of the laws of the State of Minnesota. Witnesseth, that the parties hereto in consideration of the mutual agreements herein contained agree to cooperate in providing for their respective community' s joint recreation program pursuant to the authority granted by Minnesota Statute Sections 471. 15 to 471. 19 and all other applicable statutes and powers express or implied and in accordance with the following provisions: SECTION 1. MEMBERSHIP A Joint Recreation Board consisting of nine (9) members shall be established. Each party to this Agreement shall be entitled to appoint a specified number of members to the Joint Recreation Board , with said number being determined by the proportionate participation of residents in each community in joint recreation program activities as identified in the most recent Joint Recreation Department Annual Participation Study. -3- SECTION 2 . POWERS AND DUTIES The Joint Recreation Board shall plan and recommend a joint recreation program for the parties and recommend and submit an annual budget to the respective city managers. The Recreation Director shall administer the program established by the City Councils. The Director shall prepare an annual budget and submit the same for consideration by the Board. Upon recommendation by the Board, 'the budget shall then be submitted to the City Manager of each city. All costs, except the Recreation Director' s salary, including the salaries of staff, office expense and supplies shall be split between the parties on the same basis that representation on the Board is determined. Based on present representation, Minnetonka shall pay 66-2/3% and Hopkins shall pay 33-1/3% of all administrative costs , except the Director ' s salary . These respective contributions shall remain in effect as long as the Board remains constituted by six (6) Minnetonka and three (3) Hopkins appointees. It is recognized that the Recreation Director also serves as the Park Director for the City of Hopkins. In consideration of these additional duties, effective January 1, -1986, each party shall pay 50% of the Director's salary. SECTION 3 . JOINT COUNCIL MEETINGS Upon budget recommendation by the Board and submission to the Minnetonka and Hopkins city managers, a joint meeting of the Minnetonka and Hopkins City Council may be scheduled for the purpose of jointly reviewing the Recreation budget and discussing any other policy considerations related to the -5- the written concurrence of the Hopkins City Manager. All other Joint Recreation pep-artment employees may be hired or terminated in a manner consistent with the procedure then applicable to other similar employees of Minnetonka. SECTION 6 . PROPORTIONATE LIABILITY The parties agree that they shall proportionately share all claims, losses, damages, and expenses, including attorneys ' fees, which one or both incurs or for which one or both becomes liable because of personal injury, death , and/or property damage resulting from the operation of the joint Recreation Department and programs. Each party's share shall be the same proportion as each party's proportional representation on the n Joint Recreation Board calculated according to Section 1. of this Agreement. SECTION 7 . PROGRAM FUNDING All programs offered by the recreation program insofar as it is possible shall have fee structures which cause them to be self-supporting. Program costs not covered by program fees shall be apportioned as defined7 in Section 2 . SECTION 8. PROVISION OF FACILITIES _ It shall be the goal of both parties to provide recreational and park facilities in proportion to the needs of their respective populations. Whenever the Joint Recreation Board discerns from program statistics that there is a -7- In witness whereof, the parties have caused this Agreement to be executed by their duly authorized officers as of the day' and year first written above. CITY OF MINNETONKA: CITY OF HOPKINiS`i- by: by: La r Donlin, Mayor Ellen Lavin, Mayor by: - by; Ja s F. Miller, City Manager Craig rpp, City Manager Approved as to form and legality: Desyl Peterson Jerre Miller Minnetonka City Attorney Hopkins City Attorney CIRCLE PINES PARK BOARD SERVICE REQUESTS FOR PARTNERSHIP RECREATION PROGRAM WITH THE CITY OF LINO LAKES 1. PROGRAMS, CLASSES, ACTIVITIES LOCATIONS MUST BE LOCATED IN CIRCLE PINES AND MUST BE REPRESENTATIVE IN ALL QUADRANT'S OF THE CITY SUCH AS IN PARKS, SCHOOLS, CHURCHES, LIBRARY OR CITY HALL. 2. PROGRAMS SHOULD BE OFFERED FOR ALL AGES, INTERESTS AND ABILITIES INCLUDING PRE-SCHOOLERS, YOUTH, TEENS, ADULTS AND SENIOR CITIZENS. 3. REGISTRATION SHOULD BE MADE SIMPLE AND CONVENIENT FOR CIRCLE PINES RESIDENTS. REGISTRATION BY CREDIT CARD SHOULD BE AN OPTION AS WELL AS MAIL-IN REGISTRATION AND ON-SITE REGISTRATION AT A CITY LOCATION. 4. A VARIETY OF CLASSES SHOULD BE PROGRAMMED FOR DIVERSE INTERESTS INCLUDING ATHLETICS AND SPORTS, ARTS, SUMMER . PLAYGROUND PROGRAMS, AFTER SCHOOL PROGRAMS, VACATION DAY ACTIVITIES, TRIPS, FAMILY ACTIVITIES AND SPECIAL EVENTS. 5. BECAUSE LL WOULD BE PROGRAMMING SPORTS AND ATHLETICS, IT WOULD SEEM REASONABLE THAT LL ALSO SCHEDULE CP PARK ATHLETIC FIELDS FOR VARIOUS PROGRAMS AND USERS, AND TO FACILITATE ATHLETIC ASSOCIATIONS' REQUESTS UNDER ONE ENTITY. 6. CP WOULD SUGGEST SUPPORT FOR ALL YOUTH ATHLETIC ASSOCIATIONS SINCE THEY PROVIDE A VALUABLE SERVICE TO THE YOUTH OF THE COMMUNITY. 7. REPRESENTATIVES OF CP SHOULD BE A PART OF A RECREATION BOARD OR COMMISSION TO PROVIDE RECREATION IDEAS AND REQUESTS. 8. FEES AND CHARGES SHOULD BE REASONABLE TO SERVE THE ECONOMIC ABILITY OF THE COMMUNITY TO PARTICIPATE IN RECREATIONAL ACTIVITIES. 9. AN ANNUAL REPORT SHOULD BE PROVIDED WHICH PRESENTS ALL PROGRAMS OFFERED,PROGRAMS THAT WERE SUCCESSFUL,NUMBER OF PARTICIPANTS, BENEFITS, FINANCIAL OUTCOME. AMENDED LEXINGTON PARK BOARD REQUESTS FOR PARTNERSHIP RECREATION PROGRAM WITH THE CITY OF LINO LAKES 1. Even though we are short facilities, programs, classes and activities must be located in Lexington, utilizing such as parks, schools, churches or city hall. 2. Programs should be offered for all ages, interests and abilities including pre- schoolers, youth, teens,adults and senior citizens. 3. All activities must be well publicized and registration should be made simple. 4. It is assumed that Lexington facilities and athletic fields will be scheduled for various programs and users. 5. Representatives of Lexington should be part of a Recreation Board or Commission to provide recreations ideas and requests. 6. We are now contributing approximate$4500.00 a year to North Metro. We are concerned that our residents will be concerned that our residents will receive the full benefit of these moneys. 7. Fees and charges should be reasonable to serve the economic ability of the community to participate in recreational activities. 8. An annual report should be provided which presents all programs offered, programs that were successful, number of participants, benefits, financial outcome. 9. We are concerned that each city have equal input into naming the .ew recreation program and setting up a new joint power agreement. 896recre(park) Post-it*Fax Note 7671 °�� •5 "a0es� Q2��C From z4lt J CO. co Phone N PR ono Fax k Fax �..� MEMORANDUM Date: August 28, 1996 From: Marty Asleson To: Lino Lakes Parks and Recreation Board Subject: Trails Committee Please find attached the minutes from the first trails committee meeting. There were 3 people absent from this first meeting, so we are going to try again on September 24, 6:30 PM at the Parks and Recreation Building. City of Lino Lakes Trails Committee 8/15/96 The 8/15/96 meeting was started by Marty Asleson (Park, Recreation, and Forestry Coordinator). In attendance was Ken Johnson, Kurt Rausch, and Laura Wolf. Jodi Budde, Ted Brausen, and George Lindy did not attend the meeting. Marty discussed the Committee's organization. The member's terms will be three years with the terms initially being staggered e.g. one year, two year, and three year terms. Marty proposed distribution of responsibilities to the members of the trail's committee. He would like to have liaisons to the park board and the Anoka Parks. There should also be committee members involved in grants and legislative actions that could impact trails development. Someone would also have to be a record keeper of the meetings. Marty gave background information on the present trail system. Presently there is 9 miles of bituminous trails. A brief revue of the current trail dedication ordinance was done. Identification of future major issues was another area Marty thought the committee members --� should think about for the next meeting. Some of the issues the members may want to consider are developing trail maps for the current system, maintenance and upgrade of the trail system, safety issues, collaborative opportunities with state, county, and local organizations for funding and development of trails, reviewing the current comprehensive plan, and public information regarding trails. A mission statement, goals, and objectives for the trail committee will have to be developed. A park comprehensive plan review could also be done. Before the next meeting, Marty will contact the state engineer regarding roads upgrades that may provide opportunities to provide corridors to different sections of Lino Lakes. Laura will contact members of trail committees from other cities in order to better formulate our role in the development of trails in Lino Lakes. Marty will contact the other members of the group prior to the next meeting. Decisions for goals, liaisons, terms, etc. were delayed until the next meeting when more members will be present. The next meting will be scheduled September 24, 1996 at 6:30 PM at the Parks and Recreation Building. CITY OF CITY OF EAST BETHEE EAST 2241 221st Ave. N.E. BETHEL"~ East Bethel, Minnesota 55011 6 612-434-9569 Fax No.612-434-9578 MEMO TO: Town of Forest Lake and. Other Units of Government within IDS #831 FROM: East Bethel City Council Sherri Anderson, City Clerk/Treasurer,�, L RE: Ice Arena or Multi-Use Facility DATE: August 27, 1996 This memo is in response to your request for a joint powers agreement to help support a. new ice arena or multi-use facility. The Fast Bethel City Council acted upon your request at their council meeting on August 21, 1996. Although the City wishes you well if you decide to proceed with this endeavor and the City does believe sports activities are important, the Cfty of Fart Bedwel declines any commitment fbr financial help. Our City has recently approved a Revenue Bond Issue for the construction of our ice arena here in East Bc;ffiel in the amount of$640,000. This arena was built with volunteered help, professional contractors, grant from Anoka County, the Lions and donations from many others. However, the total cost including financing was to be under $1,500,000. The skating time was purchased, etc. but this arena is still falling short for their lease payments, and the City of East Bethel is already funding the shortfalls on the bond issue payments. 1f the City or Town of Forest Lake. adids more ire Sheets r_ the loc zl - ea, it may have a negative impact on ice time rentals here acid to an arena that is already struggling. In addition, the City of East Bethel has recently purchased 30 acres of land, which along with the help of the Soderville Athletic Assoc., has constructed four new ballfields. Other facilities such as tennis courts and soccer fields are planned future improvements. The City of East Bethel is doing what it can for sports facilities within its parks program. If you have questions, please feel free to call me at 434-9569. cc: Citv of Forest Lake Town of Columbus `town of New Scandia City of Wyoming Town of Wyoming Linwood 'Township City of Lino Lakes City of Hugo City of Marine on St. Croix City of Ham Lake Rehbefs Arens Indoor - -Now 426 Pine Street -- Lino Lakes, MN 55014 AMERICAN IIICYCLE ASSOCIATION August 20, 1996 Attn: Marry Asleson and Barry Burnstein Lino Lakes City Hall 7204 Lake Drive Lino Lakes, MN 55014 Dear Marry and Barry; Thank you for your support involving the Nationals held August 2nd-4th. The Nationals was a great success. We had AApro riders from France, Brittish Columbia-Canada, California, New York... riders from all over. There were 411 Riders Friday night, 695 Saturday, and 689 riders on Sunday. Even some of the neighbors came over to watch! We had plenty of parking for cars, R.V's and even tents. It was alot of work to get ready, but also it was a alot of fun. The president of the American Bicycle Association , Clayton John was pleased with the large rider turn out, seating capacity and ground setup. It was a pleasure working with you and the support in this matter from the City of Lino Lakes was greatly appreciated. Sincerely, h YqGt_:-- Kenneth Rehbein Rehbein's Arena-BMX Track: 612-784-5824 • Director: 612-784-9514 I e J4 AGENDA ITEM STAFF ORIGINATOR: Marty Asleson DATE: 8/27/96 TOPIC: Eagle Scout Project, Matt Noren BACKGROUND Matt Noren has approached us on the idea of building an extension onto the existing playground structure at Lino Park for his Eagle Scout project. Matt has prepared a drawing of his intentions and will be at the meeting. Matt intends to fund-raise this winter for this project next spring/summer. OPTIONS 1. Approve Matt's project 2. Disapprove this project RECO)WENbATION option 1, approve Matt Noren's project M -ft Nare-/) E,l.- P ec+ a+ no I0.lees Par �w ae+5 oG 'IIdLY�✓1 QQ25 a 5 ye,, �! ar�cv�. F�d^�i5laA 033-oiz3 �33-IBIS 0 0 0 5b J ��-. ICYiIL I OR, ej N l yq Y-a d � I a � pact a � 33 +. o � 38 +. 1-04 + - `d.0 46 q fl: Horse (a) 9�i8a op eye S-1,qT a�2C2 AGENDA ITEM STAFF ORIGINATOR: Marty Asleson DATE: August 27, 1996 TOPIC: Petition for Skate Boarding Slab BACKGROUND Please find enclosed a copy of a petition we received from Mitch Rehbine concerning a skateboarding slab for teens to be located in one of our parks. I have consulted with our insurance company on this matter and this falls into one of those areas such as trampolines thate were removed from public facilities for the most part, because of the number of injuries attributed to use. Our insurance company indicated that the user group would have to provide liability insurance at least at the statuary limits of 600,000 and name the city as an additional insured. The question of controlling use then becomes the concern. There appears to be some public participation in this sport. Roseville has worked with it for a few years, through contracting this program with a private company, and most recently providing for skate board ramps, etc. , in their oval tract area. Doug Holms from our risk management company indicated that we would need to follow all safety and risk management procedures such as fencing, supervision, signage, communication, first aid, personal protective equipment, inspection, and impact barriers. The options that have been tried present a wide array of premiums and deductibles, that theoretically could be paid for through fees. One city started iwth a $2000 estimate for a ramp and going on their own found out the program would cost about $13,000 per season. I think we have some very creataive and ambitious teens that are trying themselves to solve the problem of something to do and a place to hang-out. All the more proof of the need for a teen center to be reconsidered. This might be worth pursuing further, especially on a private company basis. More research needs to be done on how, and how much will it cost, and how will it get paid for. OPTIONS: 1. Approve the skate board slab petition 2. Disaprove the slab petition 3. Defer this decision until more information can be compiled. RECOMMENDATION: I would like to keep an open mind to this and give more time to look at the concerns. * This is a petition to get our own skateboarding slab for skateboarders to use whenever they want. PLEASE SIGN! THANK YOU NAME PHONE NUMBER 1 • —d� Dm\ 73'O 3175- 3: �5 v� u� ©��a n 7�`t — 0S 6 7S,1 - 3 3 Z 3 10. 7 CV-1tY' C. 11 . 12. 'l: J 14 A t � 1 ��'� [' 15. j y 11 16. 17. 18. ` 4 19. h -7 _ bSS 20 1 7 22. 24 . 26.r + �' S �'C �'�1 -7S6 2..�� v-h 79 28. i. S�c -78(P -7b72 2 � c�rC lu(o � > ► ,Z< i 3 0 . 32. '? sq - z �c 1 33. 4-(- q - a 34. �. 35. . 37 � 115,. 38. yG y_ IP3 39 c �� 4 41 . �L! 'bZ73 42. 76 y-O 5�(a 43. �� , s 45. .J2� MCA� s * This is a petition to get our own skateboarding slab for skateboarders to use whenever they want. r:=' PLEASE SIGN! THANK YOU � NAME PHONE NUMBER 1 . <la n e2 . &4ce2e t.. •� To � 743b -7 - Z L 6. -fl3 3 8 6 r- rY -76 S7 9. 71-77-� 1 10. 6 t i2. d '�3�I-� a51� �iv � 44q--*kW 13 . �• `�i 14. G( 33` Z 7 15. 1 6. � -� - ���;` ,�_��_,, C-t t t- Co 7 17. 18.19 . ��� J 2 0 22. 23. ���j�l7Cc'Sf� 24 . 25. 26. 27. 28. 29. 30. 31 . 32. 33. 34. 35. 36. 37. 38. 39. 40. 41 . 42. 43. 44. 45. d { d t C Me#bl t {a 1 i C MCA' palel fir, k 1nt0C i �vf nS CA I oC, �.y MEMORANDUM Date: August 29, 1996 From: Marty Asleson To: Lino Lakes Park and Recreation Board Subject: Eagle Scout Project, Donation Request Please find attached a request from Zachary Marko for a donation from the City of Lino Lakes for dollars or plant materials for a project landscaping his church. Zackary is also interested in working with us on a conservation project and we have discussed some possibilities. I believe Zachary will be at the meeting. n n Zachary Marko 7152 Snow Owl Lane Lino Lakes, MN 55014 August 12, 1996 To whom it may concern, My name is Zachary Marko and I am a Boy Scout working towards the rank of Eagle. In order to obtain this rank, I am required to do a significant project that will benefit the community. I plan on landscaping my church, Tree of Life in Lexington. This will benefit and beautify the church and the community around it. I wish to know if you could help support this project by either donations towards plants or by a cash donation. It would be greatly appreciated. Attached is a list of needed plants which are left to complete my project and also a copy of a plant diagram. Please call or leave a message if you have any questions at 784-5039. Thank you very much for your time and your support. Sincerely, Zachary Marko Eagle Scout Candidate for Troop 65 Enclosure Plants: Plant# Plant Name Size Qty. Price/plant 1. Nearly Wild Rose #2 4 $13.50 2. Goldmound Spirea #2 16 $12.50 3. Mint Julep Juniper #5 11 $18.50 4. Globe Blue Spruce #5 1 $68.00 5. Technv Arborvitae 4' 5 $45.00 Plant types=5 Qty=37 Plants already donated: # Plant Name Size Qty. 1. Stella de Oro Daylily #1 2 2. Nearly Wild Rose #2 1 3. Silver Mound #1 2 4. Goldmound Spirea #2 2 5. Blue Chip Juniper #5 5 6. Carefree Beauty Rose #2 3 1. Golden Mockorange #2 4 7. Spring Snow Crabapple #10gal. l Plant types=8 Qty=20 Total Donations: $620.50 $ 38.00 from wreath sales, $ 25.00 Ben Franklin Crafts, $ 25.00 Circle-Lex Lionesses, $ 20.00 Circle Pines Credit Union, $ 15.00 Family Pet Store, $100.00 Lexington Fire Department, $ 55.50 Lino Lakes Rock Gardens(plants), $ 50.00 Northway Sports and Landscaping(plants), $292.00 Tree of Life cash and plant donations. Total Price: Plants =$1041.00 Delivery =$ 35.00 Sod Cutter =$ 29.00 Tax =$ 1.89 Edging =$ 60.00 +Tax =$ 3.90 Sub Total =$1170.79 -Total Donations =$ 620.50 Total Needed =$ 550.29 Key 1)Stella de Oro Daylily 2)Nearly Wild Rose 3)Silver Mound �0 4)Goldmound Spirea 5)Blue Chip Juniper 6)Mint Julep Juniper 7)Carefree Beauty Rose be Blue Spruce 8� 9)Go/de nMo ko ange 10)Techny Arborvitae 11)Spring Snow Crabapple a b 5 ,a G y �' � � y � ►o lbD MEMORANDUM Date: August 28, 1996 From: Marty Asleson To: Lino Lakes Park and Recreation Board Subject: Anoka County Comprehensive Plan, Local Governments Issues Session Please find enclosed a copy of the issues list that were generated at the Local governments Issue Session-Anoka County Parks System Plan that were identified on August 15, 1996. The purpose of this meeting was for the county to gain input into the issues as seen from representatives from staff members at the local level. The results are broken down by several issue areas. Trails were by far the dominant subject matter. Please note that there will be a Local Government Trails Planning Session to be held in early 1997. It was undecided who would be asked to come to this meeting. I would like members of our trails committee to be involved. n off'CO Anoka County Department of Parks & Recreation 550 Bunker Lake Boulevard NW • Andover,Minnesota 55304 Telephone (612)757-3920 • FAX (612)755-0230 John K.VonDeLinde Director August 19, 1996 Mr. Marty Asleson Director of Parks and Recreation City of Lino Lakes 1189 Main Street Lino Lakes, MN 55014 Dear Mr. Asleson: Thank you for your participation in the August 15th, 1996, Local Governments Issues Session- Anoka County Parks System Plan. We appreciate your valuable insights about leisure services provided at the local level. Enclosed please find a"list of issues"that were identified at the meeting. Please review the enclosure to ensure that the issues were correctly identified. If there are any additions you would like to see made, please let us know by calling my office at 767-2860 or by dropping us a letter. Thanks again for your participation in the session, we believe it will help us define our respective roles as leisure providers in the county. We look forward to seeing you again at the Local Governmen rails Planning Session,which will be held in early 1997. If in the meantime you have any e tions, comments, or concerns about the Parks System Plan please do not hesitate to call us. Sincer y, 0 onDeLinde Di ector of Parks and Recreation Affirmative Action / Equal Opportunity Employer Local Governments Issues Session-Anoka County Parks &gem Plan Identified August 15, 1996 "ISSUES LIST" These issues relate to TRAILS: 1. There is need to continue county/community networking to promote the planning of greenways and trail corridors. 2. Trails planning should include all units of government to identify general trail corridors. As corridors are identified, direct cooperation between involved agencies is needed to address local residents concerns and to follow through on the specifics of the plan. 3. Anoka County should"champion"the idea of greenway and trailway corridors. Individual cities should also promote the idea and work towards implementing the objectives of the plan. 4. Trails are multi-purpose. They can provide opportunities for recreation, areas for natural resource protection and link non-motorized commuters. n 5. When trail planning begins there will be a need to designate trails to identify which uses are most appropriate in certain areas. 6. Snowmobile trails exist on many of the highway right-of-ways. 7. Each agency should promote the"Benefits of Trails"to their residents. 8. When trail planning begins safety measures will need to be established, especially along roadways. - 9. There is a need for more cooperation from the County Highway Department to establish trails on highway right-of-ways. Funding sources for these projects should be examined. 10. Because trail development will include a variety of areas; i.e. along river and streams, along highways, near riparian areas,there is need to identify alternatives to some development standards that are currently to restrictive. 11. Trails planning should include all communities. A framework to receive and address resident comments and concerns will need to be established. 12. Anoka County should promote the idea of greenways. There is a need to inform and educate the public, the agency staff, and elected officials. These issues relate to PROGRAMMING: 13. The county and local leisure providers should work cooperatively to administer more recreation programming in county parks. 14. The county is rich in natural and cultural history. A clearinghouse for this information is needed so that programming and program planning will be as diverse as possible. 15. Creative program cooperation should be sought to best utilize scarce funding sources. This may occur in park development, park maintenance and activity programming. 16. Cooperation with schools should continue and new programming methods should be identified and evaluated on a continual basis. 17. Networks between agencies, schools, and community education programs should be fostered. Contact list should be developed and updated regularly. These issues relate to NATURAL RESOURCES: 18. There is a need to identify environmental issues and concerns within the county and to develop goals and objectives that leisure providers can work towards. 19. Anoka County should advance the idea of conservation easements and work with conservation groups to create and implement goals and objectives of natural resource protection and preservation. 20. Cooperative arrangements to protect and preserve city and county natural area investments should be established; i.e. prairie management, wetlands water quality, wildlife populations, etc. 21. Comprehensive wildlife management programs are needed to continue to address issues related to urban encroachment on wildlife habitat. 22. The county should focus their efforts on natural resource based programs and facilities. The county should inventory and identify unique natural areas and work towards preserving and protecting those areas. Methods could involve other agencies and may include conservation easements, acquisition or land covenants. 23. If additional special feature attractions are added to the Anoka County Parks System, they should be natural resource based. These issues relate to PARK OPERATIONS: 24. The cost of park maintenance may be lessened through equipment sharing among the county and municipal governments. 25. There may be a possibility to share in the maintenance and patrol of city and county parks that are located near one another. These issues are GENERAL: 26. Cooperation between park management departments should be enhanced to address leisure demands at a local level. 27. A volunteer contact list should be established to promote the betterment of parks. The list would include users group contacts and interested and skilled volunteers. The list would be shared among communities when needed. 28. There is a need to continue to identify and evaluate possible special attraction additions to the regional park system. 29. There is a need to continue to communicate between agencies to ensure demands for leisure services are being satisfied. Each unit should identify their niche and know where other services are provided in the county. 30. Cooperative funding and marketing of regionally significant facilities should take place on a regular basis, if possible. 31. The county should provide technical assistance to the rural communities in the county to assist in park and trail planning,park development and park maintenance. 32. All public leisure providers should communicate with one another to market programs and facilities. ,-IOWA MEMORANDUM Date: August 28, 1996 From: Marty Asleson To: Lino Lakes Parks and Recreation Board Subject: Goal Setting Session Please find enclosed a copy of the last two years of goals that were established by the Park Board. I think this is also a good time to review the goals as presented in the Comprehensive Plan, especially since the City Comprehensive Plan is in revision. Please take time to go through the Parks Comprehensive Plan before the goal setting session. In terms of our dedicated park fund balance, we have $274, 449.20 remaining. Of this fund balance, $115,000 has been committed from 1996, $2263 for Country Lakes Park, $10,155 for the Athletic Complex, $5737 left for Brandywood Park trail, $40,000 for Rice Lake Estates, for a total commitment of $173 ,155, for a balance of about $101,294. City of Lino Lakes Park Board Meeting Monday, December 4, 1995 One 20/20 issues was the natural resources and inventory. The county just completed the natural resources and mapping project and will be meeting at Bunker Hills Activity center on December 5 between 9am and 2pm. Marty said this is another piece of information that we will be able to use in our mapping process. Finalizing 1996 Goal Priorities: Marty said each year the Park and Recreation Board has submitted a goal list to the City Council for approval for the following year. We have had several discussions on goals for 1996 . The following revisions may be made to these figures : Birch Park: After measuring the distance to the 100 year flood elevation contours, and visiting the site with Jeff Schoenbauer, it was determined that we would be able to use the lower profile boardwalk on this site. Total distance of needed boardwalk is approximately 200 feet at a cost of approximately $6000 . This with the estimated cost of an acre of land at $9000 per acre comes to about $15, 000 . Sunset Oaks, Jeanne Drive Trail: We have enough Class V reserves at City Hall to effectively rock in this section of trail if we can resolve the wetland/allowable fill/drainage issue. Dave Ahrens will work with us on this. The options are to adopt the goals for 1996, adopt the goals with modifications, refer back to staff . Marty' s recommendation was to adopt goals as the board sees fit, remember the goals of 20/20 as they relate to Parks and Recreation. Also there are some unfinished parts of the projects for 1995 . The boardwalk still needs to be built in Brandywood park; he has been discussing this with the neighborhood as a coordinated effort. There is also a small amount of finish grade work in this park. There are a couple of benches to be placed in Wenzel Farms since we just received the materials from the manufacturer. The playground assembly still needs to be coordinated with Pheasant Hills Preserve next spring. We need to implement the desires of the Birchwood Acres/Park Grove neighborhood for playground and or trail . Marty thanked Sandie Wood, Mary Fogarty, Barry Bernstein, Mike Hoffman, Tracy Urich, and Dave Lichtshiedl for all their work and creativity during 1995 . He also thanked the Friends of the 6 City of Lino Lakes l Park Board Meeting Monday, December 4, 1995 Parks, all volunteers, and the Adopt-a-Park People for their time and efforts they put into Parks and Recreation. He said it really is a team effort to achieve the goals . Marty also thanked the Park Board for their work and help to accomplish what they have done. George asked what had been budgeted for Birchwood Acres Park in 1995 . Marty thought it was $15, 000 to $18, 000 . George thought this might have to be looked at in the future because this is such a large area for the three neighborhoods . George also suggested that the neighborhood name this park. Joe said he felt better with the change in the Birch Park figures, thus lowering the total cost from $115, 000 to $93 , 000 . Joe said we must be careful with the athletic complex when it comes to additional spending. George agreed with him. Marty said it is too premature to do additional spending. Joe thought this might be something to list in the 1997 goals. Ken asked if the incomplete 1995 goals would be completed. George said he would address this in his letter to the City Council . He said he would keep the 1995 goals in perspective with the 1996 project and they would have higher priority. Marty said some of the unfinished projects won' t take any time at all to complete. MOTION: Joe Schmidt made a motion to adopt the goals with modifications as stated. Amend the estimate with correction to Birch Park estimated costs from $37,000 to $15, 000 . Also, give the 1995 projects higher priority than the 1996 projects. Pam Taschuk seconded the motion and it passed unanimously. With the change in the Birch Park figure the 1996 Goal Priorities are as follows: 7 r City' of Lino Lakes Park Board Meeting ^Monday, December 4, 1995 1 . Trails S 60, 000 a. Completing dead end segments (ie Birch Street) b. Paving existing graded trails c. Trail connection to Regional Park d. Equitable trail dedication ordinance 2 . Birch Park Purchase a piece of property (peninsula) and create a trail connection between Birch Park and the northern portion of Trappers Crossing. During discussion the Park Board decided they would S 15, 000 acquire approx. 1 acre of land at the present time . They estimated the boardwalk to cost approximately $28, 000 . 3 . City Hall Park a. Playground equipment b. Ball fields '11N The Park Board decided to replace some of the play- S 15,000 ground equipment at this park. The old swing should be able to be put up again with a few minor repairs. The equipment will be age appropriate for 2-5 year olds. It was suggested the board look at a trail and lighting for this park in the future. 4 . A-3 Complex Open ended financial commitment for land acquisition. S 0 After lengthy discussion on the athletic complex it was decided to keep pursuing doing a joint venture with su-rrounding communities . This is the best way to acquire grant money for the acquisition of land for the complex. 5 . Quail Ridge Master plan, trail and boardwalk. Marty will see if Michael Krech can work on a base map S 3, 000 for this park so the cost for Brauer to do the master plan will be much less. The board estimated the trail and boardwalk to cost approximately $21, 200 . This will not be done this year but in the future. 8 City of Lino Lakes Park Board Meeting -- Monday, December 4, 1995 r 6 . Country- Lakes Park Trails and general grading. There has been a great deal of work done in this park S 0 this year. There is still much more to do. There is approximately $6, 500 left from the 1995 goal budget . The Park Board decided to spend the $6, 500 budgeted, but to not budget anything for 1996 . 7 . Clearwater Creek Trail development . The board decided to wait for development in this S 0 project . TOTAL COST $ 93, 000 George will write a letter to the City Council and present it at a work session or a joint meeting with the City Council and Park Board. George , "yasked Marty to schedule the meeting. NEW BUSINESS• JU-3 Pheasant Hills Preserve: Marty discussed the green sheet he had written on this topic . He said since the school bond referendum did not pass for the Early Childhood Center on the school site off of Birch Street, the superintendent df Centennial Schools, John McClellan -has approached the city on the cities use of this are for park. 9 City of Lino Lakes Park Board Goal Setting Meeting Thursday, September 22, 1994 The goal setting meeting started at 6:15pm at the Lino Lakes Park, Recreation and Forestry building on September 22, 1994. Members present were Brian Bourassa, Amy Donlin, Pam Taschuk, George Lindy, and Ken Johnson. Staff in attendance were Marty Asleson, Parks, Recreation and Forestry Coordinator, Barry Bernstein, Recreation Program Supervisor, and Sandie Wood, Parks, Recreation and Forestry Secretary. Board member Sharon Lane arrived at 6:30pm. Marty Asleson started the meeting by reviewing the goals in the Comprehensive Park Plan and Development Guide and the criteria for prioritizing acquisition according to the plan. Marty advised the board that the dedicated park fund total as of August 31, 1994, is $147,000, total committed funds of unspent pending projects is $83,800, leaving a total dedicated park fund balance, . after commitments, of $63,200. He than passed out a memo from Mary Kay Wyland that indicated $202,963 remain to be transferred from the individual subdivisions escrow account(s) to the park fund. She indicated the transfer of funds would be made prior to fiscal year-end 1994.. Marty talked about the survey that was done in 1988. He then discussed a handout that indicated the rating of park facilities and activities. Marty said that he had put money in the budget to do another survey next year but he did not know if the money would remain there. George Lindy discussed the change in population. He said we all have to keep that in mind when we are planning neighborhood parks. Currently they are toddlers but in 5 years or so they will be older and the parents will want different things in their park. As an example, a baseball field. instead of playground equipment. He said a good example of population change is the Brandy Wood development. There is only three teenagers in.the whole area and the rest are younger. Marty thought 60 percent of the kids were between the ages of 3 and 5. Amy passed out a survey. She stated she had meet with different neighborhood groups and they had formed this survey. Marty said the Recreation Focus Committee should be involved in the survey process if one is done. Amy asked if this survey could be passed along to the City Council. Marty responded yes. Brian said he thought the survey was slanted and recommended that they meet with the person on the Recreation Focus Committee who seemed to have expertise in this area. Amy was thankful for the feedback and said she would take this information back to her neighborhood groups. Pam suggested that when a survey was done we look for someone that is working on a masters degree and would do the survey as a research project. Amy talked about the Mayor's 20/20 vision and voiced her concerns with it. 1 City of Lino Lakes Park Board Goal Setting Meeting Thursday, September 22, 1994 Marty explained that since the last Park Board meeting he has talked with Council Person Linda Elliot and she said the City Council will be ready for a work session, with the Park Board, in January to discuss alternative funding and where things are going. Marty commented on the goals of the Park Board for the last two years and their status: 1993 Goals NORTH SIDE OF THE CITY - $10000-$12000 for a hockey rink (probably at City Hall) - Not completed. COUNTRY LADS PARK - $2000-$4000 for re-master planning - Cost - $4000 - Done. N-14 PARK AREA - $2000-$4000 for master planning - Done. SUNSET OAKS PARK - $12000-$15000 to replace the playground - Done. TRAILS - $12000-$14000 to pave existing gravel trails for 1993 - Cost - $15,000 - Done. 1994 Goals RECREATION CCHPLEX - $5000 for the preliminaries for A-3 recreation complex acquisition, with a later approval to exceed this amount with approval. Amounts -sent to date: Brauer and Associates, $2400 max (project still in process) ; Engineering, $1295; Wetland delineation, $400. Total committed to date $4095. Land appraisal quote is $750. This would bring the total to $4845. TRAIL PAVING $15000 for continued paving. This years cost - $30000. $15000 was allocated through the general fund to make up the difference - Done. COUNTRY LAKES C RAUNITY PARK - Phase 1 - $15000 for engineering. This is presently being completed; $3000 for clearing and beach improvements - Not done. WOODS OF BALDWIN LAKE PARK - $18000 for the completion of the park development - presently in progress. .-� PICNIC TABLES - $1000 to start replacing and adding to this growing need - Done. 2 City of Lino Lakes Park Board Goal Setting Meet g Thursday, September 22, 1994 RICE LAKE ESTATES - $40000 'tted to park development by the development agreement, plus fhe sale of two lots. One lot is buildable and we would have to request a variance to the wetland laws for the second lot. LINO PARK PARKING LOT - $5000 for parking lot improvements - Done. SUNSET OAKS PARK - $300 for access to park - Not Done. i CONCEPT DESIGN FOR MISCMLANEOUS PARKS - $2000. BIRCH PARK - Land acquisition - $8000. NEW AND UNAPPROVED ITEMS - Shoreview Park Shelter - $10000 After general conversation on the status of the 1993/1994 goals Marty discussed an issues report he had written. He also passed out a map so members could see the areas he was discussing. future Land Needs: N-14 - Dedication was taken for land development in the Woods of Baldwin Lake II. Dedication dollars were also taken for the Woodridge development. We still have park land needs in this. area. N-11 - Birch Park - dollars are needed to purchase additional land for the Trappers Crossing .Develcpment. Dollars from Trappers Crossing should be used for this. JU-3 - Pheasant Hills Preserve - Dollars from the PHP development should be used to purchase 8-10 acres in this area. He feels the school is not ,going to develop it as a school site. Marty briefly discussed new, partially or fully dedicated parks, no amenities with the board members. This included Shores of Marshan, Wenzel Farms, Birchwood Acres/Park Grove, Qual Ridge, Brandy Wood, and Pheasant Hills Preserve parks. He then continued by talking about Birch Park and Woods of Baldwin Lake Park which are new, partially or fully dedicated parks with some amenities. The overview continued bar discussing older park areas with some amenities which included Lino, Arena Acres, City Hall, Sunset Oaks, Sunrise, Shenandoah and Lamotte Parks. Older park areas with no amenities (Rice Lake Estates) and Joint use parks with some amenities (Rice Lake Elementary) were the last items discussed in this presentation. 3 City of Lino Lakes Park Board Goal Setting Meeting September 22, 1994 There was discussion on land acquisition at Birch Park and the cost. Marty stated that he estimated the cost to be approximately $8,000. Amy asked about dedicated fees and if they were guaranteed. It was explained that developers must post a bond and the city would get the money even if they went bankrupt. Marty continued by explaining staff and his role in the process. He went on to sax that when establishing goals for 1995 he hoped the board would included a realistic look at available staff and the need to hire contractors if necessary. He did not feel it was likely that additional staff would be hired for 1995. He also continued by saying that as more improvements are made more pressure is put on the department to inspect, correct and maintain the areas. Brian thought the Park Board had programmed rather well for 1994 as everything was completed but one item. Marty commented that we did meet the goals that were set, but other things were neglected, such as inspection for safety and appearance. Ken �--� asked who makes the determination on whether a Job is contracted or not. Marty responded that it was the City Council that makes the decisions. Ken suggested that after the priorities are set maybe they should be looked at and decide how much manpower is needed and establish what should be contracted. Marty told the Park Board that he was going to propose to redo the trail development ordinance. He would like to get the contractors to do the trails in the development rather than the . city doing them. Marty talked about another city that receives $150/lot to-go towards trail development. Marty told the board that Moline Concrete would like to do something in the community, on the north side, whether it be completing a city park or something else. Marty told Moline Concrete that the N-7 Park cost $240, 000 to develop. They to Marty that they do pre-formed concrete picnic tables and asked how many he wanted. The Park Board members hoped something would come out of this. George then said the board should look at what was not done last year and then look ahead at future issues. There was general discussion on the status of N-14, Country Lakes Park, trails, A- 3, Rice Creek Estates, Wenzel, Pine Ridge, Brandywood, Quail Ridge, Shores of Marshan, N-12, Rice Lake Elementary Tennis ^ Courts, Pheasant Hills Preserve and the status of the Shoreview building. Ken stated that projects that are near completion should get top priority. Marty added that the trail on Jeanne Drive is important and should be considered. 4 City of Lino Lakes Park Board Goal Setting Meeting Thursday, September 22, 1994 Brian reviewed what George had gone over, there was discussion and a poll was taken, of the members, as to their level of priority for the following items: 1. N14 (Land Acquisition) Amy - high Ken - middle Pam - middle # George - middle Brian - middle Sharon middle 2. Country Lakes Park - Additional expenditures $10,000 Master plan done, clean up area, restructure access and parking area; salvage gravel, purchase black dirt 'and seed. Amy high priority - Ken high priority Pam high priority # George high priority �..� Brian high priority Sharon high priority 3. Trails - Additional expenditures $15,000 Most trails are paved and Pheasant Hills are cut. Amy high priority Ken high priority Pam high priority # George- high priority Brian high priority Sharon high priority 4. A-3 Recreation Complex - $10,000 Keep moving with project. Offer the property owners a 1st right of refusal on the property. Do appraisal and final concept plans. - Amy lockup land before development Ken lockup land before development Pam lockup land before development # George lockup land before development Brian lockup land before development Sharon keep moving 5 ^--� City of Lino Lakes Park Board Goal Setting Meeting September 22, 1994 5. Rice Lake Estates Amy keep working on it Ken keep working on it Pam keep working on it # George keep working on it Brian keep working on it Sharon keep working on it 6. Rice Lake Elementary Tennis Courts Do as money becomes available. Work on a five year plan. Use as a selling point for bond referendum. Amy low priority Ken low priority Pam low priority # George low priority Brian low priority Sharon low priority 7. M5 Pheasant Hills - Dedicated neighborhood park. Work with �..� developer - he is willing to finance. Amy high priority Ken high priority Pam high priority # George high priority Brian high priority Sharon high priority 8. City Hall Park - $10,000 - expenses for moving, slab and engineering for the building - $12, 000 for a hockey rink (boards, poles and lights) . Move the building and place on a slab in the most reasonable and accessible location. Also keep the pleasure rink at this location. Talk to the hockey association and see if they will help with this project. Amy middle priority Ken middle/high priority Pam high priority # George high priority Brian high priority Sharon high priority 6 City of Lino Lakes Park Board Goal Setting Meeting September 22, 1994 9. Jeanne Drive Trail Link - $300 for wetland delineation. Do delineation and then review. May apply for permit to fill approximately 1/2 acre of wetland to build trail. Not done in 1994 . Amy Ken Pam # George Brian Sharon 10 . NEIGHBORHOOD PARKS # M-3 - Wenzel Neighborhood Park - $15, 000. (95% developed) Picnic area, grading and playground equipment. The developer has irrigated 1/2 the park. Do concept plan with neighborhood input. M-2 - Shores of Marshan Neighborhood Park - (981*6 developed) Have a pleasure rink this winter. Leave this park until Shores of Marshan II is done. No need to budget money for the rink. r-� N-13 - BrandM22gd Neighborhood Park - $20,000 top end. (980-. developed) To be discussed after concept plan is done. Playground equipment, grading, seeding, and brush removal. Enter into a business agreement with person that has a bobcat and is willing to do work in the park. (if insurance issue can be resolved) N-10 - Pine Ridge Park _ $13, 000-$15, 000. (80% developed) Park is graded and seeded. Concept plan is done. There is 5 acres in the park and 5 acres is proposed. N-12 - Quail Ridge - (60% developed) This area should be looked at to see what level of development is done and see if there is eminent need. Decided to put on hold Lino Park - $2, 000 approved last year for inside lighting. 1994 finish park building for warminghouse. George stated that they need to look at the items from previous priority lists and make sure that funding is not being set aside again. Marty told the Park Board that there would no longer be free water for flooding ice rinks. We will be given a meter and charged $1.45/1000 gallons of water used. It would be a good idea to make rinks on ponds in the areas that have them. 7 City of Lino Lakes Park Board Goal Setting Meeting September 22, 1994 Some of the work may have to be contracted out or have the neighborhoods help build them. Marty explained that it cost $400 to have someone from the playground equipment company come out and help put the equipment together. Marty stated that we had enough manpower to do a couple of large projects and a couple smaller projects each year and still keep up with the maintenance that is necessary. It was noted that the cost of the items on the priority list came to approximately $90, 000. There was discussion on what the cost of the projects done last year came to and what the total cost would be for the two years. There was discussion again on the trail ordinance. Marty said he was going to be doing research on this and would report back to the Park. Board. It was requested that the priority list be put in the next Park Board meeting packets so the members could review, prioritize, and bring them to the meeting. The meeting ended at 9:45pm. r-� 8 ^^ COUNCIL MEETING NOVEMBER 14, 1994 asked that Mr. Asleson relay the appreciation of the City Council for this gift. CONSIDERATION OF PARK BOARD GOALS FOR 1995 Mr. Asleson explained that each year the Park and Recreation Board holds a goal setting meeting to "revisit" the goals and objectives of the Comprehensive Park Plan. Priorities are set for each project and placed in perspective of fiscal realities. The goals and expenditure request for 1995 is tabulated and outlined a list that was attached to the "green sheet" placed in the City Council packet for this meeting. Mr. Asleson explained that the trail system was the number one priority of all Park Board members and $15,000.00 has been designated for that purpose. The second request in the amount of $10,000.00 for the Recreation Complex site would be used for earnest money for the purchase of the site and' to start appraisal studies and concept plans. The third request was for approximately $50,000.00 to develop or complete development in several neighborhood parks. The fourth was request for development of a neighborhood park in the Pheasant Hills area. It was noted that the developer is willing to finance the actual development. The fifth request is for $10,000.00 to prepare a site for a building to be moved in from Shoreview and for $12,000.00 for a hockey rink. The seventh request is for a trail system that would link Jeannie Drive to the neighborhood park located on Leonard and Bradley Streets. The eighth request is for money to be used for land acquisition for additional park sites. The ninth request is for money to develop a park in the Rice Lake Estates area in conjunction with the City of Circle Pines. The. tenth request is for funding to start construction on the tennis courts in the Rice Lake Estates area.* Council Member Bergeson moved to approve the requests to use $107,300.00 from the Dedicated Park Fund for use as outlined above. Council Member Kuether seconded the motion. Motion carried unanimously. CONSIDERATION OF THE FIRST READING OF ORDINANCE NO. 17 - 94 RELATING TO THE OPERATION OF SNOWMOBILES AND ALL-TERRAIN VEHICLES Chief Pecchia introduced Mr. Wayne Thompson, director of the Anoka County Park Ranges to describe what impact this ordinance has on the use of snowmobiles in the Regional Park and to describe the changes in the trail system within the Park. Mr. Jeff Roath, the newly elected president of the Rice Creek Trail �.. Association has also reviewed the proposed ordinance. PAGE 6 C I T Y . O F LINOLAKES CITY OF LINO LAKES NOTICE OF NEIGHBORHOOD MEETING Rice Lake Estates Residents/Circle Pines Baldwin Lake Park NOTICE IS HEREBY GIVEN that a neighborhood meeting will be held on Wednesday, August 21, 1996 at 7 : 00pm at the Lino Lakes Fire Station No. 2, 7741 Lake Drive, Lino Lakes, Minnesota to begin preparation of a master plan for a neighborhood park to be located between the Rice Lake Estate subdivision and the Circle Pines Baldwin Lake Park. Representatives from the City of Circle Pines will also be at this meeting. This meeting will be open to the public. If you need further information, please call Parks and Recreation Director, Marty Asleson at 780-1885 . PARK, RECREATION, FORESTRY, & RECYCLING DEPARTMENTS 7204 Lake Drive• Lino Lakes,Minnesota• 55014 Phone:612-780-1885 • Fax:612-784-7227