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HomeMy WebLinkAbout02/05/1996 Park Board Packet ,i CITY OF LINO LAKES PARK BOARD MEETING 1� MONDAY, FEBRUARY 5, 1996 6 :30PM ***AGENDA*** 1 . Call to Order and Roll Call 6 :30pm 2 . ✓ Approval of December 4, 1995 Minutes 6 : 35pm 3 . Open Mike 6 :40pm 4 . -/Awards Presentation 6 :45pm 5 . Updates and Old Business ✓A. Athletic Complex - John Gurban, Exec . 7 : OOpm Director, MRPA B. Elm Street Middle School Site Dev. 7 : 30pm C. Recreation Programs 7 :45pm D. Friends of the Park 7 : 55pm E . Clearwater Creek Development 8 : 05pm F. Projects 8 : 15pm G. Other Updates and Old Business 8 : 30pm 6 . New Business fA. Tax Forfeit Land Acquisition 8 :45pm B. District Park Report 9 : OOpm C. Other New Business 9 : 15pm ,JD. Joint Cooperative Programs 9 :25pm 7 . Schedule Next Meeting 9 :35pm 8 . Adjourn 9 :40pm All times are approximate. Please call Sandie at 464-5562, Ext . 176, if you cannot attend this meeting. City of Lino Lakes Park Board Meeting Monday, December 4, 1995 The December 4, 1995, City of Lino Lakes Park Board meeting was called to order at 6 :38pm by George Lindy, Chair. Roll call was taken, members present were George Lindy, Ken Johnson, Pam Taschuk, Joe Schmidt, Amy Donlin and Sharon Lane. Also present were Marty Asleson, Park, ' Recreation, and Forestry Coordinator, Barry Bernstein, Recreation Program Supervisor, and Sandie Wood, Recording Secretary. Betty Piper was absent . APPROVAL OF NOVEMBER 6, 1995 MINUTES: Pam Taschuk made a motion to approve the November 6, 1995 minutes . Amy Donlin seconded the motion and the minutes were approved as written. OPEN MIKE• There was no one present for open mike. UPDATES AND OLD BUSINESS: Athletic Complex: Marty explained that he and George met with the City of Centerville on this issue . Marty has also discussed the idea with the City of Circle Pines Administrator, Jim Keinath; and Anoka County Parks Director John VonDeLinde . Marty attached a map of the suggested Centerville site. He believes that this whole deal would hinge on the possible use of the Anoka Country Park area adjacent to the land that would need to be purchased. Marty said this County Park area from our accounts has always been classified as Active Recreational Land. According to Metropolitan Council, 20 percent of all Regional Park land may be used for "active" types of uses . John VonDeLinde was surprised at this classification for this area. John is going to check on this, talk to Metropolitan Council and get back to Marty. They are also in the process of re-master- planning this park and feel no obligation from the regional park standpoint to provide this type of park programming. This should not be meant to say that he was opposed to the idea of a cooperative relationship with the City of Lino Lakes to program this type of activity. Marty' s conversation with Jim Keinath from Circle Pines addressed the idea and the location. The location seemed to be okay from his perspective, but Marty thinks there needs to be a lot of discussion centered around joint agreement language and cost/revenues . 1 City of Lino Lakes Park Board Meeting Monday, December 4, 1995 Marty also talked to John Gurban, the Minnesota Recreation and Parks Executive Director. John could think of no models that we could go by on a city/city/city type of cooperative. In other words, this type of arrangement has not been done. This is not to say that cooperations haven' t been accomplished, but usually one agency will take the lead in programming and maintenance . The other agencies then cost and revenue share the facility. There are plenty of examples concerning cooperatives between cities and schools . Marty said we have one . Marty continued by saying he would like to place John Gurban on the January Park Board agenda to discuss the athletic complex issue and referendum questions . He explained that John has a wealth of information and has been through the process before . Marty told the board this was an update and the options were open for discussion. He recommended to concentrate on what is best for Lino Lakes, and if the other cities can work with this then something can be worked out . A better reading of this whole issue should be resolved in the 1996 survey. Sharon wanted to know if the land Marty was looking at was in Lino Lakes . George responded yes . Marty told the board that he and Barry visited Burnsville, Bloomington, and Apple Valley to see what facilities they had. He gave a slide presentation on these facilities . He talked about Bloomington using a wagon wheel effect when developing their facility. He said they had a scoring building that was also used to sell concessions . They also had restroom facilities in this building. Bloomington had a batting cage for baseball . The whole park was about 80 acres . Barry said every field was lit . Marty said they must have used low spillage lighting on their fields . Sharon asked what type of buildings surrounded the facilities . Marty said, in general, they were expensive residential homes . Marty stated again that he would like to invite John Gurban to '� the January meeting. George thought we should wait to hear from John VonDeLinde about the regional park land before John Gurban came to a meeting. Marty explained he would like Mr. Gurban to 2 City of Lino Lakes Park Board Meeting �., Monday, December 4, 1995 meet with the board to discuss athletic complexes and to share some of his expertise on this issue. George said that he spoke with Tom Wilharbor, Mayor of Centerville. Some of the property that is being looked at belongs to Tom' s family. Tom said Centerville' s plan is to make all of Centerville MUSA. If this happens it will probably make the property cost prohibitive . Sharon asked if Centerville expressed a desire for a complex. George answered yes, they already have a complex with fields and they are negotiating to purchasing an additional 10 acres . George said they have also met with Bill Bisek, from the Centerville Park Board and he feels a larger facility would be in their best interest . Sharon asked where their facility is located. George responded by Lino' s LaMott Park. Marty said if we were able to use the 40 acres of county land maybe we would be able to do a joint venture . George said we would have to enter into a long term lease agreement, with the county, because we can not afford to put capitol improvements into the property and then not be able to use it . George stated that he would like this item on the agenda each month for discussion. Leonard and Bradley Trail: Marty said that he and Dave Ahrens, City Engineer, have not been able to get out and look at the area, pertaining to the drainage problem. . However, he feels there is enough Class V available to the project next year. Projects Update• Country Lakes Park - Marty reported that the stumps have been ground out . It will be next year before the seeding is done . Marty would like to have Kate Drury come out and look at the wetland areas . Marty said the trails will be moved next year too. City Hall Park - Marty reported that the project was almost complete. Staff needs to put up the gate and the wiring still has to be completed. 3 City of Lino Lakes Park Board Meeting Monday, December 4, 1995 Rinks - Crews have already been out flooding the rink so we are a couple of weeks ahead of schedule . Lino Park - There is electrical work to be done at this park yet . Sunrise Park - Electrical work has to be done to run permanent wiring to the stage for Performance in the Park shows . Other than the project mentioned above, staff is getting into winter maintenance, planning, and program mode. Recreation Update: Barry told the Park Board that the December brochures went out in the mail last week. He said program registration is up from last year and he hopes this is an indication that things are being done right . Barry said he still needs warminghouse attendants for the season. Tree Sale: Marty said Kim Sullivan is working on a tree sale as part of the 1996 Earth Day Celebration. Sandie told the board that we have received several calls in the office about this sale. ADA Update: Janet Bona, Adaptive Recreation Coordinator wants to get a better handle on what is needed in the community and that is why the survey was in the brochure. Marty said Cliff Holmann facilitated the last ADA meeting and he did a very good job. Marty went over the minutes from the November 22 , 1995 meeting and stated he felt good about the progress of the consortium. Friends of the Park Update: Marty talked about the "What Works in Government" catalog he received but has not had an opportunity to look over very good. It lists what is available to non-profit organizations . He will also be sharing this with the Friends of the Park Committee. Barry attended a Friends of the Park Golf Tournament meeting prior to the Friends meeting. They discussed plans for the tournament to be held in August, 1996 . He said they put time lines on the committee. He said the Friends of the Park Committee did not have any action items on the agenda. He thought they were progressing well . They will not be meeting in December because of the holidays . 4 City of Lino Lakes Park Board Meeting ,••% Monday, December 4, 1995 Marty said he is proud of this committee and the growth they have made in a short time. Marty asked the board to call him if they had any good fundraising ideas . Trails Committee Update: Marty said the trails committee resolution was accepted by the City Council . He included a copy of the resolution and changes the City Council made, in each members packets . He said the committee opportunity will be advertised with the other committee and board member opportunities of the city. It was understood that one voting committee member would be from the Park and Recreation Board as a liaison, and at least one member from the 20/20 group, with geographic distribution a consideration. He suggested that if any Park Board members was interested in this committee they should write a letter to Dan Tesch. George asked when the committee members would be appointed. Marty thought it would be done in December or January. Marty added that this was an update and a recommendation was not applicable at this time. Other Old Business and Updates : Aqua Lane - Marty said he sent a letter to John VonDeLinde pertaining several issues . One of those issues was the trail along Aqua Lane. Part of the agreement with the developer was getting permission from Anoka County. John met with Marty and he did not see a problem with this . Marty also invited him to the next ADA Consortium meeting. He thought the county would either send Nick or Lisa Gilland to the meeting. They also had a discussion on the Tri-City Trails Committee. John would like to set this committee up so they would meet 1*0*N periodically during day hours . John said he would like to work with the city on east west trails on the next round of ISTEA funding. 5 City of Lino Lakes Park Board Meeting ,-� Monday, December 4, 1995 One 20/20 issues was the natural resources and inventory. The county just completed the natural resources and mapping project and will be meeting at Bunker Hills Activity center on December 5 between gam and 2pm. Marty said this is another piece of information that we will be able to use in our mapping process . Finalizing 1996 Goal Priorities : Marty said each year the Park and Recreation Board has submitted a goal list to the City Council for approval for the following year. We have had several discussions on goals for 1996 . The following revisions may be made to these figures : Birch Park: After measuring the distance to the 100 year flood elevation contours, and visiting the site with Jeff Schoenbauer, it was determined that we would be able to use the lower profile boardwalk on this site. Total distance of needed boardwalk is approximately 200 feet at a cost of approximately $6000 . This with the estimated cost of an acre of land at $9000 per acre comes to about $15, 000 . Sunset Oaks, Jeanne Drive Trail: We have enough Class V reserves at City Hall to effectively rock in this section of trail if we can resolve the wetland/allowable fill/drainage issue . Dave Ahrens will work with us on this . The options are to adopt the goals for 1996, adopt the goals with modifications, refer back to staff . Marty' s recommendation was to adopt goals as the board sees fit, remember the goals of 20/20 as they relate to Parks and Recreation. Also there are some unfinished parts of the projects for 1995 . The boardwalk still needs to be built in Brandywood park; he has been discussing this with the neighborhood as a coordinated effort . There is also a small amount of finish grade work in this park. There are a couple of benches to be placed in Wenzel Farms since we just received the materials from the manufacturer. The playground assembly still needs to be coordinated with Pheasant Hills Preserve next spring. We need to implement the desires of the Birchwood Acres/Park Grove neighborhood for playground and or trail . Marty thanked Sandie Wood, Mary Fogarty, Barry Bernstein, Mike Hoffman, Tracy Urich, and Dave Lichtshiedl for all their work and creativity during 1995 . He also thanked the Friends of the 6 + City of Lino Lakes l� Park Board Meeting Monday, December 4, 1995 Parks, all volunteers, and the Adopt-a-Park People for their time and efforts they put into Parks and Recreation. He said it really is a team effort to achieve the goals . Marty also thanked the Park Board for their work and help to accomplish what they have done. George asked what had been budgeted for Birchwood Acres Park in 1995 . Marty thought it was $15, 000 to $18, 000 . George thought this might have to be looked at in the future because this is such a large area for the three neighborhoods . George also suggested that the neighborhood name this park. Joe said he felt better with the change in the Birch Park figures, thus lowering the total cost from $115, 000 to $93 , 000 . Joe said we must be careful with the athletic complex when it comes to additional spending. George agreed with him. Marty said it is too premature to do additional spending. Joe thought this might be something to list in the 1997 goals . Ken asked if the incomplete 1995 goals would be completed. George said he would address this in his letter to the City Council . He said he would keep the 1995 goals in perspective with the 1996 project and they would have higher priority. Marty said some of the unfinished projects won' t take any time at all to complete . MOTION: Joe Schmidt made a motion to adopt the goals with modifications as stated. Amend the estimate with correction to Birch Park estimated costs from $37, 000 to $15, 000 . Also, give the 1995 projects higher priority than the 1996 projects . Pam Taschuk seconded the motion and it passed unanimously. With the change in the Birch Park figure the 1996 Goal Priorities are as follows : 7 City of Lino Lakes Park Board Meeting ,-. Monday, December 4, 1995 1 . Trails $ 60, 000 a. Completing dead end segments (ie Birch Street) b. Paving existing graded trails c. Trail connection to Regional Park d. Equitable trail dedication ordinance 2 . Birch Park Purchase a piece of property (peninsula) and create a trail connection between Birch Park and the northern portion of Trappers Crossing. During discussion the Park Board decided they would S 15, 000 acquire approx. 1 acre of land at the present time . They estimated the boardwalk to cost approximately $28, 000 . 3 . City Hall Park a. Playground equipment b. Ball fields r The Park Board decided to replace some of the play- $ 15, 000 ground equipment at this park. The old swing should be able to be put up again with a few minor repairs . The equipment will be age appropriate for 2-5 year olds . It was suggested the board look at a trail and lighting for this park in the future. 4 . A-3 Complex Open ended financial commitment for land acquisition. $ 0 After lengthy discussion on the athletic complex it was decided to keep pursuing doing a joint venture with surrounding communities . This is the best way to acquire grant money for the acquisition of land for the complex. 5 . Quail Ridge Master plan, trail and boardwalk. Marty will see if Michael Krech can work on a base map S 3, 000 for this park so the cost for Brauer to do the master plan will be much less . The board estimated the trail and boardwalk to cost approximately $21, 200 . This will not be done this year but in the future . 8 City of Lino Lakes Park Board Meeting .Monday, December 4, 1995 6 . Country Lakes Park Trails and general grading. There has been a great deal of work done in this park $ 0 this year. There is still much more to do. There is approximately $6, 500 left from the 1995 goal budget . The Park Board decided to spend the $6, 500 budgeted, but to not budget anything for 1996 . 7 . Clearwater Creek Trail development . The board decided to wait for development in this S 0 project . TOTAL COST $ 93, 000 George will write a letter to the City Council and present it at a work session or a joint meeting with the City Council and Park Board. George asked Marty to schedule the meeting. NEW BUSINESS• JU-3 Pheasant Hills Preserve: Marty discussed the green sheet he had written on this topic . He said since the school bond referendum did not pass for the Early Childhood Center on the school site off of Birch Street, the superintendent of Centennial Schools, John McClellan has approached the city on the cities use of this are for park. 9 City of Lino Lakes Park Board Meeting .-� Monday, December 4, 1995 Since it will be some time before this site is built on by the school (at least 10 years) , we have been given the go-ahead to use it . This is good news in that his is a strategically important area for a neighborhood park for Pheasant Hills Preserve and would have had to purchase land here if any more land was sold off . Recall that some time ago a portion of this school site was traded off for construction of houses . Marty did an overhead slide show and explained to the members that he had included a map of the site in the packets . He continued by saying at this time he has discussed this with Jeff Schoenbauer to present us with a simple sketch plan to begin discussions with the school district, and the neighborhood. He thought he would have a quote for this project at the meeting. Referring to our comprehensive plan, this site has been open land for agriculture, has a drainage way and wetlands, particularly on the west side of the site, and has very little elevation change . Upland soils are predominantly sand. Pedestrian access from the east has been developed. Vehicle access is not developed except for the dead end off of Pheasant Hills Drive that dead ends into the site. Possibilities also exist off of Birch Street . He continued by saying this park, according to our comprehensive plan, is classified as a neighborhood type of park based on development population densities and geographic location. Since the two smaller types of park in this area are intended to be more passive in nature, the use of this area for such park elements such as informal ball field/play fields, hard surface areas such as basketball, volleyball, tennis, and a small parking lot becomes more important . This park is also an important link in our linear trail corridor concept . George asked if there was enough ridged high land to put trails in. Marty said yes, he was sure there are ways to get through there. Amy said she had done some horseback riding in there last weekend and this was a very beautiful area. Marty said he included a copy of a recent agreement that was written between the City of Apple Valley and School District 196, for an example of agreement language. He also included a copy of the previous agreement that was written for this site on Birch Street as well as the agreement that was written for the Rice Lake Elementary site. George asked Marty if the agreement could 10 City of Lino Lakes Park Board Meeting .^ Monday, December 4, 1995 be written so it is advantageous for both parties . He responded yes . Marty talked about a letter he received from Jeff Schoenbauer. Marty thought Michael Krech would be able to help do the base mapping. If he could this would lower the cost to do the master plan. Joe asked if the city had land in the area now. Marty responded that there was a mini park to the east . (About 3 acres) Joe wanted to know if the city owned any land in the school district area. Marty responded no, it all belongs to the school district . He explained this was a new item for discussion purposes and he will put it on the agenda each month so the Park Board knows what is taking place . Marty also said he thought this would be a project for the 1997 Park Board Goals/Priorities . Marty recommended following this through the planning process . He thought a sketch plan should be drawn, inexpensively in house, sit down with the school district to get their thoughts, and then get in touch with the neighborhood residents to see what they want . Donation Reshanau Estates Walking Path: Marty explained the Reshanau Lakes Homeowners Association sent a letter to him approving a donation of $1000 for the installation of the trail segment missing from Birchwood Acres to Fawn Lane. Marty asked how much of the trail the donation would pay for. Marty responded about half the cost of the one segment . Sharon wanted to know if the Friends of the Parks would do a matching donation. Marty did not think they would because he didn' t think they had the money to match it right now. Correction Facility Letter: Pam read the letter of apology that the City of Lino Lakes received from a juvenile involved in a vandalism incident at Sunrise Park this summer. Members wanted to know the age and sex of offenders and how many times this had happened. Barry told the board the number of staff hours it took to repair the damages done to the building. It was really an inconvenience to the city. 11 City of Lino Lakes Park Board Meeting .,..� Monday, December 4, 1995 SCHEDULE NEXT PARK BOARD MEETING: After discussion it was decided the next Park Board meeting would be held on Tuesday, January 2, 1996, 6 : 30pm, at City Hall . ADJOURN: Pam Taschuk made a motion to adjourn the meeting, seconded by SharonLane. The meeting was adjourned at 8 :40pm. 12 C IT Y OF P110 January 25, 1996 TO: Lino Lakes Park Board FROM: Marty Asleson SUBJECT: Adopt a Park Recognition The McEathron and Schmidt Families will be present at the meeting to accept recognition for adopting Sunrise Park in 1995 . Attached please find a copy of their contract for this community service project . As you can see they were responsible for the care of the trees, shrubs, and flowers by the Sunrise Park Sign. They also cleaned the park of debris twice during the year. We shall have a plaque available to present to them. The press has also been notified. PARK, RECREATION,FORESTRY,AND RECYCLING DEPARTMENTS 7204 LAKE DRIVE,LINO LAKES,MINNESOTA 55014 (612)464-5562 Park Site/Commun.iry Open Space Area To Be Adopted: Specifically Define Area(s) of Sponsor 1tcsponsibii tV [ ';u,r\r L<Q;PARK Sponsor (name of gToup or individual): B) Q �-�- `�'1'v�. sC�)rn i It 2f�i j e� Mailing Address: C) D) _ Task Timeframe / Frequency of Activity _ Tree Watering/Maintenance PARK SITE PLAN Play Area Upkeep (Sand Raking, Light Maintenance, Safety Checks, Etc.) Tree, Shrub, and Flower *** Insert Site Plan Planting Park Clean-Up (Litter and General Debris) Remove Weeds/Non-Desired Plants General Site Maintenance - As Described Below. C �. a _ C I T Y O F INO LAW January 25, 1996 TO: Lino Lakes Park Board FROM: Marty Asleson SUBJECT: Adopt a Park Recognition Jean Briggs and Diane Maus, Girl Scout Troop 834 Leaders will be present at the meeting with the girls from Troop 834 to accept recognition for adopting Lino Park in 1995 . Attached please find a copy of their contract for this community service project . As you can see the girl-scouts planted the very visible flower beds and maintained them throughout the summer, as well as organized two park clean-ups, and reported any problems seen within the park. We shall have a plaque available to present to them. We have also notified the press . PARK, RECREATION,FORESTRY,AND RECYCLING DEPARTMENTS 7204 LAKE DRIVE,LINO LAKES,MINNESOTA 55014 (612)464-5562 Section 5-Administrative and Management Framework City of Lino Lakes Figure 5.4 (Part 2 of 2). City of Lino Lakes Adopt-A-Park Program Pledge CITY OF LINO LAKES ADOPT-A-PARK PROGRAM Page 2 of 2 Sponsor agrees to: Sponsor's Pledge: • perform the work to the best of their ability. I hereby pledge to the citizens of the City of Lino Lakes that I (we) will perform • observe all prudent safety precautions necessary to protect themselves and the stipulated work tasks to the best of my(our) ability and within the stipulated those that they are working with. timeframe(s). • obey all traffic and parking restrictions applicable to the work area (no vehicle shall be driven across green spaces except for unloading and It is further agreed that the City of Lino Lakes reserves the right to terminate loading of materials. this agreement at an earlier date when, in the sole judgement of the Parks & • protect all site amenities in the work area from damage during work Recreation Board, it is found that the Sponsor has not satisfied the terms and period. conditions of this agreement. • obtain written approval from Parks Department prior to any digging to avoid damage and injury from underground utilities. This agreement shall commence on tbcu- , 19 £ • follow all directions as defined by the Parks Department pertaining to the agreed upon work tasks. and terminate on 19 q • completely avoid the use of unapproved fertilizers, herbicides, or pesticides without written agnroval and instruction from the Parks Department. Sponsor Signature: • notify Parks Department in a timely fashion ( 48 hours minimum) when ° spec work tasks require materials supplied by others. Ct i L< Date: • return all unused materials to. the Parks Department promptly after PRo zzi & 'D i,� a, completing work task. • provide adult supervision for all workers under the age of 15. City of Lino Lakes Parks & Recreation Board Representative: • indemnify and hold harmless the City of Lino Lakes , its officers, and employees form all liability and claims for death, injury, or property Date: ° damage out of the performance or non-performance of agreed upon work tasks. Sponsor(s) acknowledge that they or their volunteers are not considered to be employees of the City of Lino Lakes or its agencies. The City of Lino Lakes agrees to: • provide all instruction necessary to complete work tasks and manage green spaces. • furnish materials (trash bags, plant materials, etc.) and equipment as necessary to complete work tasks (all equipment loaned to sponsor remains under the City of Lino Lakes's possession and shall be returned in good condition upon completion of the spec work task). •� make efforts to publicly acknowledge sponsor's contribution to the Adopt- A-Park program. 5-17 T Y OF LINO LAKES ADOPT-A-PAKK. VAUUKAM Park Site/Community Open Space Area To Be Adopted: Specifically Define Area(s) of Sponsor Responsibility. t.T-NO: PARK A) o .ter-,tl cc r�met ltnc�y�. heft Sponsor (name of group or individual): B) e A c.I ,,n 1 A,ifLA, n1n,-1 4nd nli 1a,u0 ,rmi 1 n a 1 Lp(i.h (Yi r L 5cou;t Troo i2 8 3 q (Uaoutx C) to wn=1E ( n.el�lsncn� np,ir, ► Flu11 c: s, rrx�„la Mailing Address: Task Timeframe /Frequency of Activity Tree Watering/Maintenance LI P40 PARK SITE PLAN Play Area Upkeep (Sand Raking, Light Maintenance, Safety Checks, Etc.) Tree Shrub, an owe *** Insert Site Plan dO� mum vn,txJ c�.y, .�►Q I n-h r.c U d UALL" ✓ Park Clean-Up (Litter and General Debris) fir +pZ;"U'i LC d -to Remove Weeds/Non-Desired Plants General Site Maintenance - As Described Below: . % Z� ,.1 MEMORANDUM Date: January 31, 1996 From: Marty Asleson To: Lino Lakes Parks and Recreation Board Subject: Guest Appearance, John Gurban - MRPA As we discussed at a previous meeting I have invited Mr. John Gurban to attend the next Park and Recreation Board meeting. John is the Executive Director from our state professional organization, the Minnesota Recreation and Parks Association. John has a wealth of knowledge on the subject of athletic complexes including the planning process, funding, operational/maintenance costs and revenue and preliminary survey work that would be associated with such a facility. John has been through the referendum process before and would be a good person to direct any question to concerning this matter. AGENDA ITEM STAFF ORIGINATOR: Marty Asleson DATE: January 22, 1996 TOPIC: Elm Street Middle School Site Development/Agreement BACKGROUND I have met with the Superintendent of Centennial School District and the architect for the new middle school concerning the joint use of the new school facility for parks and recreation purposes. The joint use of this facility similar to the agreement that we have with the school district for the use of Rice Lake Elementary on Birch Street would be beneficial and in line with the goals of our comprehensive plan for maximizing the recreational opportunity of our residents through the development of fair and equitable partnerships. Please find attached a copy of the most recent sketch plan for the development of this site. There are several considerations. One of our greatest needs concerns the use of the indoor facility. Recall that the joint use agreement with the school district for Rice Lake Elementary allows for a first preference for scheduling the facility including the gymnasiums after the school district needs have been met. The new school will have three gymnasiums and a possible community wellness area. My initial impression is we are in very tight competition with the Centennial Basketball Association for the use of these areas. At this time we are pursuing the first preference idea for at least one of these gymnasiums. There are several sport elements in the outdoor site plan some of which will help us and some of which are exclusively school district. For example the track and field facility would be fenced and controlled and maintained by the school district. The facility does offer us the opportunity to reassign some of r� our existing ball-fields that we are presently using for adults to youth uses, since we would have two adult (300 foot) fields next to each other in the new site. After looking at the field ,.ter reassignments youth could gain the use of Lino Park and Field no 3 at Rice Lake Elementary. We would in effect gain one adult softball field to our system. The multi-use athletic field on the south-west side of the site would come out because of room and safety concerns in relation to the freeway. The two hockey rinks on the plan would probably become one with a free-skating area, and may not be built initially. All of the athletic fields are needed by the school district for their own programs. The legion field on the northeast corner of the site is being built for community needs. This would complement our athletic complex in that we were in a position of trying to extend one of our fields in our concept plan to accommodate one of these. Space is tight because of the wetlands on the athletic complex site. In my opinion this would be complementary to our needs. A trail would loop through this facility and into a trail down Elm Street and along a proposed road on Fourth Ave. heading to the north linking into the regional park. I will bring some larger scale drawings depicting this proposed trail route to the park board meeting. The joint use agreement language writting is with the superintendents office. We do not have anything at this time. The economic issues are clear to me (were short on money) and I presented this to the superintendent. John McClellan seemed optimistic that something could be worked out on this and would be talking to Randy Schumacher. As you recall, the city paid for the interior trails overlay and a portion of the underpass at the Rice Lake Elementary School site. OPTIONS This is an update for your review. Staff is looking for your input and support for particularly the inside sport/recreation facilities. RECOMMENDATION Although this site is not alluded to in our comprehensive plan, and there is no need from a park land standard sense, the elements in the plan do complement and remove some of the pressures for some badly needed recreation facilities. I would support this joint use opportunity. 01/04/96 10:25 NO.168 D03 \ i A. \ rq 1 i i► c \ \i ZSc I 17 f s,j1 i y AW_dlc I AWdk Fes " r (y �//yy�� ��ry xtJlilJ i4 Pl'i ,jjF • iN;W! I y .7W� WL/ h` i AmtsU mg CENTENNIAL MIDDLE SCHOOL Dote v3 ► Sheet Tors LINO LAKES, MINNESOTA Project W031 Skold d. Sheet Title Drown WE PLAN - SCALE: 1" = '�00' Pis InC. 4901 Olson Memorial Highwoy Minneopolis, Minnesoto 55422 Tel. (612) 545-3731 . P t MEMORANDUM Date: January 31, 1996 From: Marty Asleson To: Lino Lakes park and Recreation Board Subject: ADA Cooperative Update Please find attached a copy of the last minutes from the ADA Consortium Cooperative meeting. I have invited Janet Bona to attend this meeting. Janet is the person that was hired to head up the cooperative idea. Janet replaced Becky Dvorak. MINUTES FROM OUR LAST METING ON TUESDAY, JANUARY 9, 1996 COOPERATIVE ADAPTIVE RECREATION COMMITTEE I. FINE TUNING OUR DEFINITION OF RECREATION FOR PERSONS WITH DISABILITIES "Our Vision". OUR DEFINITIONS: TO PROVIDE CHOICES IN RECREATION AND. EDUCATIONAL PROGRAMS FOR PERSONS WITH SPECIAL NEEDS IN THEIR COMMUNITIES FOR THE PURPOSE OF SELF-ENRICHMENT, FUN, RELAXATION, WELLNESS, AND SOCIALIZATION. THIS IS BASED ON PROGRAMS AVAILABLE TO THE GENERAL POPULATION HAVING THE CAPACITY TO BE ADAPTED TO PERSONS WITH SPECIAL NEEDS. 1. Age of program development we wish to project - decision that our long-term goal would be to program for all ages; we will concentrate on young adult/ middle school age. II. DEFINING "WELLNESS"' DECIDING THE IMPORTANCE OF INCLUDING WELLNESS INTO OUR PROGRAMMING. 1: Wellness is a `state of being r' a. Mental- emotional b. Physical c. spiritual 2. Wellness playing a large part / is a result of programming. a. Maintaining present level of function (possibly increasing) in mental, physical, and spiritual self. b. Activity that enhances an individual's state of being by promoting a feeling of self-fulfillment/enrichment. Activities that help a person reach personal goals. * COMMUNITY WELLNESS IS WHEN THE NEEDS OF THE RESIDENTS ARE HIGHLY RESPECTED NEXT MEETING - TUESDAY. JANUARY 23. 7 P.M. CENTENNIAL DISTRICT OFFICE TOPICS OF DISCUSSION 1) Adopt a Vision(as a whole-fo fake ownership of) 2) Brainstorm Issues -Whaf do we need fo implement our Vision? What are our oonoerns? 3) Clad%These issues 4) Rank fhem in order of imporfance b) Develop Aofion Wan a. The aoffon b. The fame line o.The percon(s) responsible AOIN d.The resouroes needed rI�\ 40RA LVM Date: January 23, 1996 From: Marty Asieson To: Lino Lakes Park and Recreation Board Subject: Tax Forfeit Land Acquisition Marilyn Anderson, City Clerk brought forth to the City Council meeting on January 23 several pieces of tax forfeit land parcels for consideration. Parks and Recreation became aware of these parcels about a week before the meeting and made the recommendation to accept the parcel west of Birch Park labeled as outlot F. This would be a nice access to the pond area should we ever decide to use the pond for a skating area. This also raises our acreage in this park in consideration of the higher acreage need standard for a neighborhood park. Please see attached map. n ' �1'11V-1( 1J7G LU .=1 I.ViI it I UI �fIVV LrlfL� U .-.-. c_♦ 4 PO �' ~lif,.'� ems• �n � fY Y .9 ft + D'7jJ L>rlfNF !»!! < k 4 TAMARA LN. s W i 4 � fi . dif 1 nvyNc4 \ 6,1f). �� J u[Z Y C ) 2 ? p rc a i+.nr•ssE: v fay, ,y)6 $ T Soi T /7riS? i 7e '�!'i4 2 �t ,�t Z e t O.[.B tls�.•.dl !>J�»f. ,an r'�•r C:A1/5 KtmLLDEER v CT. / /9 .9 iv) Y K ,/D + /4/aJ)� W e rc er ie i v". f /Ffi m a il/ f ,rf Ac ',q s, /O�Y)! •xf. • 'sue,f;.� - +. /Oca il-K- (s'Ji/7 � ._1 wt, -�;' 6`° �/2 ".• d.A .sa.es� k JY ..r � Fx� °° ;.� ,s,.e X Z /6 A) ito L3 "- ,A,J• . �•e�:t✓+ t i d d'�� /?/�) Y —,cam❖'—" �A�S� - �• �� ..,LNG sf ASPEN LN. ".4 •/4 b ® ,p � is t,�� r«)'. Q ,�r: .�� ,;� Z � ,��• ��, n K # y /m7 72— k 2 ?,� DUTLOI C ;l u vas 1'; ut ex /714 w= l IS i7 ..•— �J F It a roll, t Post-it'Fax Note 7671 D81B pages� t 1 From j Caj0ept. Prom N Phone If Fax M Fax M I , i S.o I TOTAL P.01 rn•� I' d/ a3R Y) 17 e ��jS` �Zvi •��'� sj$ $�' £°.,��, a '�` o P I a b ma �9e�}po ao ,ao ,wo p, Fj �■ ■��a!- ab... �1I�o�Q�W°o I opt�oo C:W."". o i'KL la: v ow S�tJep �+.4v� �r'� l[1�O:r�� o'P:. Fn { '�d�`�p�1C00•o ` C ' 1�0100 ■►'�r_ � �� h�1 , •~ - (,100 n AGENDA ITEM STAFF ORIGINATOR: Marty Asleson DATE: January 24, 1996' TOPIC: Cooperative Recreation Programming Consideration BACKGROUND Janet Bona was hired to continue the adaptive recreation consortium planning. Janet is also the Recreation Program Supervisor for the North Metro Recreation Cooperative. Recently, Janet approached us on the idea of cooperatively planning some programs that traditionally we both may have problems acquiring adequate numbers to offer such programs. The focus here are trips that require bus transportation. Programs would be cooperatively planned and advertized as such. In order to consider this cooperative venture, the League of Minnesota Cities Attorney was consulted and suggested defining responsibility and indemnification and hold harmless language. Barry Bernstein drafted an agreement modeled after some League literature. Please find this attached. Staff would like the Park Board to consider this new idea and make a recommendation to proceed or not. This has not been reviewed by our attorney yet. OPTIONS 1. Review the document and accept the idea of cooperative programming to the degree discussed. 2. Refer back to staff for further discussion. RECOMMENDATION I think this is a good opportunity to begin renewing our relationship with the surrounding communities in the area of recreation. It also makes some economic sense. Recommend Option 1. AGREEMENT OF UNDERSTANDING FOR SERVICE OF This agreement of understanding, made this day of 19_, by and between the Lino Lakes Park and Recreation Department, hereinafter referred to as "Park and Recreation Department" party of the first part, and herein after referred to as party of the second part . - Whereas, the Park and Recreation Department, from time to time, jointly offers programs to area residents in cooperation with Now, therefore, it is hereby agreed by and between Park and . Recreation Department and as follows : A. Each party shall be responsible for its own personnel, participants and equipment, and for injuries or death to any such personnel or damage to any such equipment . Insurance coverage and any financial compensation shall be the responsibility of the responding party. Each party waives the right to sue any other party for any workers, compensation benefits to its own employees or volunteers even if the injuries were caused wholly or partially by the negligence of any party, its officers, employees, or volunteers. B. The Park and Recreation Department hereby agrees to pay and provide the following services for the joint programs, planning, and operations : 1 . 2 . 3 . 4 . C. The party of the second part and the Park and Recreation Department further agrees to split 50/50 profit or loss of any program offering. The party of the second part will submit a bill at the conclusion of each joint program. The Park and Recreation Department will then be responsible to pay to the order of the party of the second part, the portions submitted. D. The party of the second part further agrees to identify and defend any claims or actions filed against the Park and Recreation Department or any of its officers, employees or volunteers of the Park and Recreation Department for injury or death to any persons participating in these activities . This also includes damage to property arising out of the performance and provisions of assistance by the regulating party pursuant to this agreement . E. This agreement may be canceled by either party hereto by n a 30 day written notice served by mail by one party upon the other. Such cancellation to take effect at the expiration of the 30 day period. (Party of the Second Part Park & Recreation Department Date Date ref:agresery .Oft'.