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HomeMy WebLinkAbout06/01/1998 Park Board Packet Lino Lakes Parks and Recreation Department - 7204 Lake Drive C 1 T Y" " O F Lino Lakes, MN 55014 Ll N KE (612) 780-1885 Fax (612) 784-7227 CITY OF LINO LAKES PARK BOARD MEETING Monday, June 1, 1998 6:***AGENDA*** SCANNED 1. Call to Order and Roll Call 6:30pm 2. Approval of Minutes from 5/4/98 6:35pm 3. Setting Agenda 6:40pm 4. Open Mike 6:45pm 5. Mayor Kim Sullivan—Welcome New Members&Discussion 6:50pm 6. Holly Estates Plat Review 7:00pm 7 Collova Addition Development Plat Review 7:20pm 8. Summary of Storm Damage—Park Areas 7:40pm 9. Recognition of Donations to Parks and Recreation Department 8:00pm A. Circle-Lex Lions—Coaches Training B. VFW—Playground Equipment 10. Review of New Playground Equipment Schedule 8:1 Opm 11. Recreation Department Update 8:25pm 12. Parks Department Update 8:35pm 13. Old Business 8:45pm A. Review of 1998 Park Board Goals 14. New Business 9:10pm A. Rice Creek Watershed District Brochure B. Hiring of Mr. Anderson—Park Maintenance Worker C. Rice Lake Estates Resident Letter µ 15. Next Park Board Meeting July 6, 1998 9:25pm 16. Adjourn 9:30pm If you are unable to attend the meeting please call Sandie at 780-1885, ext. 176. sw/parkbrd/6-1-98 Park Board Agenda.doc City of Lino Lakes Park Board Meeting May 4 , 1998 The May 4, 1998 City of Lino Lakes Park Board meeting was called to order at 6: 30pm, by George Lindy, Chair. Roll call was taken, members present were Jeff Reinert, George Lindy, Pam Taschuk, Sharon Lane, Pat Huelman, Joe Schmidt, and Paul Montain. Also present were Rick DeGardner, Parks and Recreation Director, and Sandie Wood, Office Manager. APPROVAL OF APRIL 6, 1998 MINUTES: Sharon Lane made a motion, seconded by Pat Huelman, to approve the April 6, 1998 minutes . The minutes were approved. SETTING THE AGENDA: The Agenda was passed as presented. OPEN MIKE • No one was present for open mike. HOLLY ESTATES DEVELOPMENT: Rick explained that Chuck Lund, the developer of Holly Estates, was unable to attend this evening to discuss his five acre development located adjacent to Trappers Crossing. In his absence, Rick asked that any park/trail needs be addressed. The comprehensive trail plan indicates a need for a trail to fit within the linear trail corridor. Rick explained that he and Mr. Lund had discussed two options regarding the trail . The first was developing a trail on the west side, as the lot sizes are apparently large enough for a trail . The second option was developing a trail from the cul-de- sac northward towards Birch Park. Rick stated that Mr. Lund preferred the first option, developing a trail behind the homes as opposed to between them. Chair Lindy asked when Mr. Lund would be starting the development. Rick indicated that Mr. Lund would like to get development underway as soon as possible. Therefore, he did need to get some direction from the board regarding the trail plan. After a brief discussion, the Board determined the following recommendations for Mr. Lund: 1 . The Board request a cash dedication in lieu of property. 2 . The Park Board is to discuss with Mr. Lund a transportation trail easement along Holly Drive 1 City of Lino Lakes Park Board Meeting May 4 , 1998 eastward to the entrance of the Trapper' s Crossing Development. 3 . Investigate the possibility of a connection from the northwest corner of the Holly Estates Development to the south border of Birch Park. RICE LAKE ESTATES PARK: Rick explained that last week the wetland delineation regarding the trail location to Baldwin Park was completed. He stated he is currently working with OSM Engineering to determine construction costs . He will also be meeting with the Rice Creek Watershed District to ensure they are comfortable with the trail location. Circle Pines has agreed to the agreement regarding leasing a portion of their land for park development. This is a 25 year lease with the option to extend the term of the lease for an additional 15 years . Rick said he anticipates that the paved trail will be installed this year. He suggested the Park Board should consider further development of this park during their goal setting meetings . After construction of the trail, the Master Plan indicates a need for playground equipment, a tennis court, and a basketball court. Chair Lindy suggested the Park Board meet with the neighborhood residents to determine what their first priority would be regarding playground equipment, tennis or basketball courts . Pam stated that it had been a long time since those residents had any input regarding the park. She believed it was a good idea to discuss it with them as their needs have probably changed. WENZEL FARMS TRAILS: Rick stated that Staff has been in discussions with the Wenzel Farms Townhome Association to address the trail issues in the Wenzel Farms Development. The primary concern with the Association was the potential liability having a trail easement on their private road. Staff looked at possible alternatives regarding the trail segment that is currently located on Ivy Ridge Court/Ivy Ridge Lane . One option was to vacate the current trail easement on the private road and relocate the trail on the County right-of-way along Lake Drive. Another option was to create a separate pathway along Ivy Ridge Court/Ivy Ridge Lane. Both of these options were not feasible. 2 City of Lino Lakes Park Board Meeting May 4 , 1998 The Association has requested the City consider designating the private road, where the trail easement exists, to a public road. When the development was first brought to Council, some concessions were made. The standard road right-of-way is 60 feet. This development has 34 feet (1 foot on each side of the road) . The standard setback is 30 feet. This development' s setbacks are between 20 and 23 feet. There are also concerns about setting a precedent. There are two other developments in Lino Lakes with private streets that may request the City to maintain their roads if Ivy Ridge Court/Ivy Ridge Lane were declared public streets. Also, there are concerns that if a new developer came to the City wanting the same road right-of-way and setbacks as the Wenzel Farms Development, it may be difficult for the City to deny that request. Rick stated that he met with the members of the Wenzel Farms Townhome Association on April 27, 1998 . The following proposal was presented: The Townhome Association will provide the following: 1 . Sign the additional 8' easement along the southern property line that was approved at the November 26th, 1998, Council Meeting. 2 . Approve a new trail easement along the western boundary of the development. 3 . If necessary, approve construction easement for construction of the bridge. The City will provide the following: 1 . Street sweeping of Ivy Ridge Court and Ivy Ridge Lane, where trail easement exists, two times per year with additional sweeping at discretion of City Staff. 2 . Provide private street sign at both entrances of the development. 3 . Provide trail signage indicating "No Motorized Vehicles Allowed". 4 . Provide split rail fence along the southern property line of Lot 31 . 5. Construct the bridge. 3 City of Lino Lakes Park Board Meeting � May 4 , 1998 6. Pave remaining trail segments . Rick explained that on April 28, 1998, Shirley Patterson, from the Wenzel Farms Townhome Association, informed him that the Association had decided to table the issue. It appears their primary concern deals with the potential liability the Townhome Association may face . Jeff asked if the liability was the main concern of the Townhome Association. Rick stated that allowing public use on a private road did concern the Townhome Association. Sharon stated that there is already a lot of public use on that road. Rick explained that an additional easement was needed on the west side. The Park Board could look at the possibility of a bridge and paving the roads when the Townhome Association granted a trail easement. Jeff noted that this issue would be a problem in the future also . Pam asked if the private home owners in Wenzel Farms Developments could be notified that a trail would not be developed at this time. Rick indicated that he would notify those residents . EXCESS FUND BALANCE : Rick stated that at the April 22, 1998, Council Work Session the City Council designated approximately $153, 650 towards playground equipment for our neighborhood parks . This amount will not be official until the end of May when the audit is completed. The Park Staff will be able to install three additional playground structures this year. Rick suggested the Park Board identify which three neighborhood parks will receive new playground equipment in 1998 . Rick stated that he anticipated requesting neighborhood volunteers be used to help install the new equipment. This cost-saving measure has been very successful in the past. Having the equipment installed by the manufacturer would increase the cost by approximately 25 percent. Chair Lindy explained that this issue had been discussed in the past. It was the consensus of the Park Board that Shenandoah Park and Birch Park were their first priority. Parks also .-� identified as needing equipment were Lino Park, Arena Acres, Marshan, Rice Lake, and Country Lake. 4 City of Lino Lakes Park Board Meeting n May 4, 1998 Pat stated that replacement of park equipment is a high priority. This was a great opportunity that the Park Board does not often get. Paul agreed that Shenandoah Park and Birch Park were their top priorities . Chair Lindy noted that the money for the equipment did not come from dedicated funds . It was received from another source. Pam indicated that the Park Board should use the funds for replacement equipment since it would be difficult to justify spending the money on new parks if they do not maintain the older parks . Chair Lindy addressed the issue of park usage, noting that Lino Park is a heavily used park that was in need of some equipment . Pam noted that Lino Park does have programming for athletics . Sharon also noted that Lino Park is a long distance from any other park. Chair Lindy stated that the Park Board would like to use the funds for Shenandoah Park, Birch Park, and Lino Park. Paul indicated that Arena Park would be next on the list. The residents should be made aware of that. Rick asked that the Park Board put a dollar figure on each park. He recommended allocating approximately $27, 600 for equipment in a typical neighborhood park and $30, 000 for equipment in a programmed park. Paul Montain made a motion, seconded by Pam Taschuk, to allot $34, 700 to replace equipment at Shenandoah Park; $36, 281 to replace equipment at Birch Park; $37, 500 to replace equipment at Lino Park. The motion was approved unanimously. REVIEW GOALS AND OBJECTIVES: After a discussion, the Park Board determined their 1998 Goals and Priorities as the following: PARK DESCRIPTION AMOUNT Behm' s Century Farm Base map, grade, master $38, 000 (d) plan 5 City of Lino Lakes Park Board Meeting May 4 , 1998 PARK DESCRIPTION AMOUNT Pheasant Hills Use existing master plan $46, 000 (d) along with neighborhood input Rice Lake Estates Trail in 1998, sell $42, 000 (d) lots, neighborhood input to prioritize for spring 1999 Marshan Master plan $ 3, 000 (ud) Birch Install playground $35, 000 (funds) Trappers Crossing Trails $15, 000 (d) Shenandoah Playground equipment $30, 000 (funds) Trails Complete dead-end $15, 000 (d) segments, some new? Country Lakes Park Sand volleyball, four $ 5, 000 (ud) grills, horseshoes Birchwood Acres Finish internal trails $15, 000 (ud) connecting dead-ends and in front of play structure Other Discussion Arena Acres - Replace equipment from general fund, high priority for next year. Trails - $15, 000 for this year. Lino Air Park - Use $4, 400 dedicated money for trails from Lino Air Park to Behm' s Century Farm. Additional funds be requested from the General Fund, each year, for seal coating the existing trails . Joe Schmidt made a motion, seconded by Paul Montain, to approve the above Goals and Priorities for 1998 Neighborhood Park Improvements . The motion was approved unanimously. RECREATION DEPARTMENT UPDATE : Rick gave a brief overview of a memo from Barry Bernstein, Recreation Program Supervisor, and Liz Bursack, Program Supervisor. The memo summarized the spring programs . Rick noted 6 City of Lino Lakes Park Board Meeting � May 4 , 1998 Kite Day, Saturday, June 6, 1998 at Rice Lake Elementary. He invited the Park Board to attend. Rick also noted the hiring of Liz Bursack, part-time Program Supervisor. He indicated that Ms . Bursack is already working on summer programs and he is looking forward to working with Ms . Bursack. Rick stated that the summer brochure would be mailed out the beginning of June. PARKS DEPARTMENT UPDATE : Rick gave a brief overview of a memo from Mike Hoffman, General Maintenance, that summarized the April projects . Rick noted the installation of a new Kid Builders play structure at Sunrise Park on Saturday, April 25, 1998 . He stated that Staff will be installing a 2-5 age appropriate structure as well as a kid timber retaining system around the existing swing sets . Rick indicated the entire project would be completed by mid-May. OLD BUSINESS: Lake Park Business District-Rick explained that the developer, Glen Rehbein, has decided not to pursue this development at this time. Chair Lindy asked if the project had been put on hold. He indicated that the City did need a trail connection there and the Park Board needed to remember that. History of Birch Park Dedication -Rick explained that after reviewing past Park Board minutes the following information was gathered relating to the dedication of Birch Park: At the March 2, 1987, Park Board meeting Mr. Baumann moved to recommend to Council acceptance of park dedication as presented this evening and outlined on the 3/2/87 drawing. The Park Board understands that the final grading of the park area will be completed at the beginning of the project, although the park may not be accessible until development to this area occurs . The Park Board also understands that the dedication is for the entire approximately 55 acres (40 acres originally proposed and 15 acres add on as recommended by the City Engineer) . Mr. Ken Johnson seconded the motion which carried unanimously. Rick explained that the existing Birch Park area encompasses a total of 5. 5 acres, which is consistent with the 10 percent required land for park dedication. It appears that all amenities 7 City of Lino Lakes Park Board Meeting May 4 , 1998 constructed in the park were taken from other designated fund dollars or the General Fund. Rick stated that regarding the Birch Street underpass, the City contributed $31, 989 from Park Dedication funds . This was approved at the September 8, 1992, Council meeting. NEW BUSINESS• General Park Maintenance Position - Rick stated that applications were accepted through April 27, 1998 . Sixty-seven applications were submitted. Staff will be interviewing eleven applicants for the full-time position. Interviews will hopefully begin the week of May 4, 1998 . Staff anticipates completing the hiring process June 1, 1998 . Focus Group for Environmental Committee -Rick explained that Marty Asleson, Environmental Coordinator, is requesting representation from the Park Board for a Focus Group meeting regarding the Environmental Committee on Thursday, May 14, 1998, at 6: 30pm, at City Hall. Rick stated that Paul had been recommended. Chair Lindy stated that Paul would be a great addition to that committee. Joe Schmidt made a motion, seconded by Jeff Reinart, to approve Paul Montain as the Park Board Representative for a Focus Group meeting regarding the Environmental Committee. The motion was approved unanimously. SCHEDULE NEXT PARK BOARD MEETING: The next Park Board meeting will be held on June 1, 1998, 6: 30pm, at the Lino Lakes City Hall . ADJOURN: Pam Taschuk made a motion to adjourn, seconded by Sharon Lane . The meeting was adjourned at 8 : 17pm. Respectfully Submitted, Kim Points Recording Secretary 8 S. Lino Lakes Parks and Recreation Department ^ i - 7204 Lake Drive CITY . O F Lino Lakes, MN 55014 II N KE (612) 780-1885 Fax (612) 784-7227 May 27, 1998 TO: Park Board Members FROM: Rick DeGardner, Parks and Recreation Director SUBJECT: Mayor Kim Sullivan Welcome New Members The Mayor will be present at the June Park Board meeting to welcome the new Park Board members. Mayor Sullivan would also like to address the Park Board with a few discussion items. sw/parkbrd/Kim Sullivan Welcome New Members.doc Lino Lakes Parks and Recreation Department ^ 7204 Lake Drive C I T 0 F Lino Lakes, MN 55014 NO*KE (612) 780-1885 Fax (612) 784-7227 RMay 26, 1998 TO: Park Board Members FROM: Rick DeGardner, Parks and Recreation Director SUBJECT: Holly Estates Plat Review Chuck Lund, the developer for Holly Estates has been invited to the June 1, 1998 Park Board meeting to discuss trail issues. It appears that any trail segments leading from the Holly Estates Development to Birch Park cannot be merged with the future trail that connects the Trappers Crossing Development to Birch Park. Therefore there are two options: Option 1 —Create a trail segment from the northwestern corner of the Holly Estates Development northward to Birch Park. This trail would entail crossing a significant amount of wetland. Option 2—Create a trail along Holly Drive eastward to the Trappers Crossing Development. Birch Park can then accessed via the Trappers Crossing trail. sw/parkbrd/Holly Estates Plat Review.doc APR-22-1998 15:11 E.G.RUD & SONS INC 612 786 6007 P.02/02 ilt 97.37 ZZ rT 1 { - o f a 1 1 \ I 95.40 e b 1�,'J � �c 1.\ \ � � � �1.I ry '♦ Boa \ 1\\ 16 J � a C ` r \ t` v ) I / i9,1 ) I R A� P P E R S K C R Q, SAS I N G l affiffit if tot 111111fit st g I 1 tilt lit TOTAL P.02 Lino Lakes Parks and Recreation Department 7204 Lake Drive C I T Y" -'p Lino Lakes, MN 55014 11111 N KE (612) 780-1885 Fax (612) 784-7227 May 27, 1998 TO: Park Board Members FROM: Rick DeGardner, Parks and Recreation Director SUBJECT: Collova Addition Development Plat Review Enclosed is a preliminary plat for the Collova Addition which consists of 2.3 acres. The Park '^ Board is requested to address any park and trail needs in this development. Park Dedication My recommendation is to recommend cash dedication in lieu of park land. Trails The comprehensive park and trails plan does not indicate the need for an east/west connection from Hodgson Road(near Fox Trace) westward to the Woods of Baldwin Park area. There currently is a trail along the southern border of Fox Trace. An extension of this trail across Hodgson Road would logically be located along the southern border of the Collova Addition to White Pine Road. Perhaps a trail could be indicated in the existing utility easement as shown on the preliminary plat. There would not be any connection to Hodgson Road until the lots east of the Collova Addition are replatted. 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Sunrise Park suffered a tremendous amount of tree damage. Approximately 50 large trees were ^ removed and an additional 40-50 trees required radical pruning. Additional damage at Sunrise Park included roof damage to shelter#2, roof damage to warming house, outfield fencing at Field#2 and minimal damage to the fencing on Field #1 and Field#3. Woods of Baldwin Park also suffered significant tree damage. The wooden fence near the park entrance was demolished and will need to be replaced. At Rice Lake Elementary a five row bleacher was demolished as well as some fence damage. At the Middle School alot of tree damage was incurred throughout the athletic field areas and the trails. There was also minimal tree damage at Shenandoah Park and Country Lakes Park. The Parks and Recreation Department is assisting Lino Lakes residents that are still in need of helping cleaning up their brush or construction debris. The Parks and Recreation Department is recruiting and assigning volunteers to residents that are in need of assistance. sw/parkbrd/summary of storm damage—park areas.doe t-1 qAO Lino Lakes Parks and Recreation Department 7204 Lake Drive CITYOr", FILino Lakes, MN 55014 11 V E (612) 780-1885 Fax (612) 784-7227 Date: 5/27/98 To: Park Board From: Barry Bernstein,Recreation Program Supervisor Subject: Donation I am very pleased to announce that the Circle—Lex. Lions Club has donated $1000 to continue their support of the National Youth Sports Coaches Association. The Circle—Lex. Lions Club has continually supported the youth sport coaching certification program over the past several years. The Lino Lakes Parks and Recreation Department certifies' around 200 coaches per year. The coach's clinics are held for Centennial Little League, Centennial Baseball, our program coaches and any other association that wishes to have their coaches certified. This donation will cover half of the certification fee of$15. The associations cover the other portion of the certification fee. This support is greatly appreciated! 9�. Lino Lakes Parks and Recreation Department 7204 Lake Drive C i I p Lino Lakes, MN 55014 N KEU (612) 780-1885 Fax (612) 784-7227 May 27, 1998 TO: Park Board Members FROM: Rick DeGardner, Parks and Recreation Director SUBJECT: VFW Playground Equipment The Lino Lakes VFW has been a tremendous supporter to the Parks and Recreation Department. The VFW has contributed almost $16,000 since 1994. The VFW currently contributes $300 per month for playground equipment in our neighborhood parks. The continued support of the VFW is greatly appreciated. sw/parkbrd/VFW Playground Equipment.doc 10, Lino Lakes Parks and Recreation Department 7204 Lake Drive C 1 T Yiaii O F Lino Lakes, MN 55014 N KE (612) 780-1885 Fax (612) 784-7227 May 26, 1998 TO: Park Board Members FROM: Rick DeGardner, Parks and Recreation Director SUBJECT: Review of New Playground Equipment Schedule The City Council authorized staff to advertise bids for new playground equipment at Shenandoah Park, Birch Park, and Lino Park. Bids will be opened at City Hall on Wednesday, June 10, at loam. Playground equipment proposals will be on display at the Parks and Recreation Department, 7204 Lake Drive, Lino Lakes, Minnesota 55014, at the following dates and times: Thursday, June 11, 8am—7pm Friday, June 12, 8am— 5pm Monday, June 15, 8am—5pm Tuesday, June 16, 8am—6pm The Park Board and neighborhood residents are invited to review the proposals and provide input. The Parks and Recreation Department is also attempting to recruit volunteers to help install the new playground structures. We have good response from the Birch Park area but still need more assistance in the Shenandoah and Lino Park areas. I am anticipating the City Council awarding bids at the June 22, 1998 Council meeting. Installation of the playground equipment will take place sometime August—October. sw/parkbrd/review of new playground equipment schedule.doc —% Lino Lakes Parks and Recreation Department 110-N ,i,. . 7204 Lake Drive C i T 1( O F Lino Lakes, MN 55014 I KE (612) 780-1885 Fax (612) 784-7227 IINC)LA May 26, 1998 Dear Residents: New playground equipment is scheduled this year at Shenandoah Park, Birch Park, and Lino Park. Playground equipment proposals will be on display at the Parks and Recreation Department, 7204 Lake Drive, Lino Lakes, Minnesota 55014, at the following dates and times: Thursday, June 11, 8am— 7pm Friday, June 12, 8am— 5pm Monday, June 15, 8am—5pm Tuesday, June 16, 8am—6pm The Parks and Recreation Department is seeking volunteers to help install the new play structures. Playground installations will be held on a Saturday sometime between August and October. We have already received tremendous support for the Birch Park playground equipment. However, we are still in need of securing volunteers to help install playground equipment at Shenandoah Park and Lino Park. Please call the Parks and Recreation Department at 780-1885 if you are interested in assisting the installation of playground equipment. By utilizing neighborhood volunteers we are able to realize a approximately 25 percent more equipment than if we had the playground equipment vendors install the equipment. Sincerely, Rick DeGardner Parks and Recreation Director RD:sw sw/rick/volunteer residents playground installation letter.doc /1. Lino Lakes Parks and Recreation Department CITY;, �O F 7204 Lake Drive Lino Lakes, MN 55014 (I NC)LAKES (612) 780-1885 Fax (612) 784-7227 Date: 5/26/98 To: Park Board From: Barry Bernstein, Recreation Program Supervisor Subject: Update I have enclosed a brief program update for your review. If at any time you have a question or a comment, please contact my office at 780-3782,Ext. 178. �-� Spring Program Update: Tennis Tots This class has been very popular since it was developed several years ago. Registration for this program has started. USTA Team Tennis League This program is set up in two separate divisions. There is a division for high school and junior high school participants. The program incorporates a team practice session and matches with surrounding communities. Registration has begun and will increase closer to school letting out for the summer. USA Tennis 1 —2—3 This new program has taken the lessons we previously offered to the next level. With the support of the Northwest Tennis Association, a better curriculum has been developed. It is being sought to have an instructor taught by NWTA. Registration has been strong in our previous classes and with the new format, it is believed the classes will be even more popular. 4—Year Old T—Ball This program was developed to fill a void in the local athletic associations programs. This program is a highly fundamental program that has been very popular. Due to this program success, we have added two more classes this season to accommodate more participants. Currently, we have filled all five sessions. We have added an additional session. Volunteer coaches are used as much as possible. 5/6—Year Old T—Ball This T—Ball program is not like any other offered in the area. Participants are not separated onto teams and play on one field. Participants are taught in the fundamentals of baseball with minimal competition. Due to the past popularity of this program, we have added additional sessions for this year. We have filled all the evening sessions and close to filling one daytime session. 7/8 Intermediate Baseball This program is intended for the young ballplayer who may not be quite ready for the competitive level of some of the local athletic associations. This program was offered for the first time last summer and three teams were put together. Unfortunately, we did not receive enough registration numbers to support this program. It was decided to cancel this program early to allow the participants to find another program. 7— 10 year old Girls Slow Pitch Softball League This new program is designed and developed for the young athlete who is not quite ready to participate in a fast pitch softball program. It will be operated much like our 7/8 Intermediate Baseball program,but will have softball umpires. This program also was eliminated due to the registration numbers. All the people who registered for this program have been forwarded to the local athletic associations. Double Play Baseball Camp This program was offered for the first time last summer. It is a perfect alternative to the high priced baseball camps. The local high school coaches instruct this program. Registration will pick up later this spring. Softball Pitching Clinic: n Due to this programs popularity a spring session has been added. The instructor is outstanding and the participants are responding to her teaching techniques. It is anticipated to offer this program again starting next fall Adult Programs: Aerobics (wellness) programs: We are always trying to be on top of the current trends in the fitness arena. The several class offerings have been a staple with this department for a long time. With the addition of a season pass, registration has increased. The season pass allows a participant to pick and choose the classes they would like to attend. Indoor Soccer: We completed accepting registration for this program. Last season we had 18 teams registered for this program. We accommodated 19 teams for this season. The season just completed. It is anticipated to gain additional space in the Centennial Sports Arena. Adult Softball: The season has begun and a record number of teams registered for this season. A total of 52 teams registered (40 men's and 12 co-rec.). With the tornado that hit this area on Friday 5/15/98, we lost an outfield fence on Sunrise#2. Due to safety, we did not play on this field after the storm and lost some games, but this fence has been replaced and '~ looks good. Marketing news: The summer brochure is currently being printed and will be in resident's homes the first week in June. Program flyers were delivered and distributed at the local elementary As always,the Parks and Recreation Department displays program offerings in a kiosk at Rice Lake Elementary School. Other News: Kite Day is just around the corner. This event will be held at Rice Lake School from 10:30— 12 noon on Saturday, June Oh. 250 donated kites will be handed out to residents. This is a terrific way for people to meet our parks and recreation staff and enjoy flying a kite. At last year's event over 200 kites were handed out in just over an hour. This event is spectacular! LINO LAKES PARKS AND RECREATION DEPARTMENT "We are working hard so you can play" REF:park board.987 TO: Park Board Members FROM: Liz Bursack,Program Supervisor I have enclosed a brief program update for your review. If at any time you have a question or comment, please feel free to contact me at 780-3772 Ext. 179. Summer Program Update : Open Playground Program The open playground program, which well be held June 15 -July 31 and run Monday- Friday from 1:00 to 5:00 pm, is off to a great start. We have hired 20 seasonal staff to run this program. They are full of ideas and are eager to work with the youth of Lino Lakes. This program will include theme weeks this year. Each week's activities will be centered around a theme. Themes for this year include: School's Out For The Summer;Let's Rock- n-Roll; America The Beautiful;Lights, Camera Action;Wild, Wild, West; Surfin Safari; and Around the World in 5 days. Special events for the theme weeks include: a sock-hop, 4th of July celebration,talent show, gold rush, beach parry, and an international carnival. Program locations: Inner Park, Sunrise Park, Sunset Oaks Park, Birch Park,Birchwood Acres Park, Lino Park and Country Lake Park. ^ Traveling Playground Program The traveling playground program which will be held June 15 -July 31 and run Mondays and Wednesdays from 1:00 to 5:00 pm at Golden Lake Elementary and Tuesdays and Thursdays from 1:00 to 5:00 at Baldwin Park, is also off to a great start. This program will operate in a similar fashion to the open playground,but with fewer activities due to the shorter amount of time spent at each park. Wild Away For A Day Trips The"Wild Away For A Day"trips for this summer are geared to fit into the theme weeks that will be conducted at the playgrounds. This summer's trips are going to be held on Wednesdays throughout the month of July. Trips include: an outing to the MN Zoo and Imation IMAX, a hayride at Diamond T Ranch, a wet and wild day at the St. Louis Park Rec. Center- Aquatic Park and a trip to the National Sports Center for a MN Thunder game. Preschool Playtime This program is being reworked and revamped this summer in order to accommodate the requests and comments of past participants. Activities will be designed especially for the 3-5 year old age level and will include crafts, sports and creative play activities. This program will involve activities that revolve around the participants use of their five senses as well as discovering the world around them. Soccer"Fun"damentals This program is designed to teach youth, ages 4-9, basic ball handling techniques as well as the concept of team play. This program will run for eight sessions with increasingly more challenging soccer skills taught throughout the program. The final sessions will include informal games between participants and between staff and participants. Sports Zone This program is designed for youth ages 6-12 years of age. Participants will get the opportunity to play soccer, kickball, softball and baseball all in one program. Children will play a variety of games as well as learn the needed skills and techniques for these sports. Sensational Summer Adventures Day Camp This camp will be held August 3 - 7 from 9:00 am- 4:00 pm at Country Lakes Park. This camp is designed for youth ages 7-9 years of age. Camp activities will be focused on outdoor skills. Participants will learn fire building techniques, how to pitch a tent, tree identification, how to pack for the outdoors and how to have fun on all outdoor adventures. The camp will also include field trips to Como Zoo in St. Paul for a scavenger hunt and to William O'Brien State Park for hiking and a naturalist led program. Marketing Fliers advertising our summer programs have been sent to area elementary schools. We also have our programs advertised in the City of Circle Pines newsletter and the Quad Community press. We are also putting up a display at Rice Creek Elementary that features pictures and activities of our summer playground program. Fall Programs I am looking into starting teen activities for this upcoming fall season. Activities will be focused around the desires of the teens as well as some adventure programming activities such as: camping, rock-climbing, and canoeing. I am also working on a Halloween special event with M.A.R.S. (Metro Area Recreators) for area youth that would involve visiting haunted houses and hayrides. For the Thanksgiving holiday season,we are working on a"Turkey Shoot."This activity, designed for youth and their families, involves a variety of skill oriented contests such as basketball toss and hockey puck shoot. Those with top scores in their age category will win a prize. Lino Lakes Parks and Recreation Department 7204 Lake Drive O F Lino Lakes, MN 55014 N KE (612) 780-1885 Fax (612) 784-7227 May 26, 1998 TO: Park Board Members FROM: Mike Hoffman, Lead Worker—Parks SUBJECT: May Parks Maintenance Update Well, I hope everyone survived the storm on Friday, May 15. As you may know some of our parks were not so fortunate. Sunrise Park was hardest hit with approximately 50 large trees (mostly Red Oak)being removed, another 40-50 trees suffered substantial damage requiring radical pruning. Pruning cuts were painted to prevent Oak Wilt infection to the remaining trees, but, with that amount of damage, the potential for some infection exists. We will be monitoring the remaining trees closely for signs of infection. Additional damage at Sunrise included: Roof damage to Shelter#2. Roof damage to warming house. Fencing damage to Fields#1 (outfield minimal). Fencing damage to Field#2 approximately 250' of 6' fabric ripped from fence posts from center field to left field. The entire outfield fence on#2 has been replaced with 8' fabric. Field#3 backstop and out of play fence damaged. Many other park areas also sustained damage but I believe Rick will bring you up to date on those areas. Maintenance activity during May have included mowing, fertilization, irrigation system repair and maintenance, tree planting, athletic field maintenance and preparation, garbage pickux, and playground installation at Sunrise Park which we now hope to have completed by June 5 . Since the storm, our major push has been storm cleanup both along city streets and within the city parks, to ensure the safety of park users and city residents. sw/mike/May Parks Maintenance Update.doc AA. Lino Lakes Parks and Recreation Department •--� 7204 Lake Drive C IT Y :'p Lino Lakes, MN 55014 NKE (612) 780-1885 Fax (612) 784-7227 ()LA May 26, 1998 TO: Park Board Members FROM: Rick DeGardner, Parks and Recreation Director SUBJECT: Review of 1998 Park Board Goals See the attached list of 1998 Park Board Goals for your review. sw/parkbrd/June review of 1998 Park Board Goals memo.doe 1998 PARK BOARD GOALS AND PRIORITIES PARK _- DESCRIPTION _ _ _ _ AMOUNT FUND Behm's Century Farm Base map, grade, master plan $38,000 Park Dedication Pheasant Hills Use existing master plan complete internal trails $46,000 Park Dedication (meet with residents to get their input.) Rice Lake Estates Complete trail to Baldwin Park. $20,000 Park Dedication Marshan Master plan $ 3.000 Park Dedication Birch Install playground equipment $36,281 Excess Fund Balance Trappers Crossing Trails $15,000 Park Dedication Shenandoah Install playground equipment $34,722 Excess Fund Balance Trails Complete external trail segments $15,000 Park Dedication Birchwood Acres Complete internal trail segment $12,000 Park Dedication Lino Park Install playground equipment $37,500 Excess Fund Balance Country Lakes Park Install sand volleyball, horseshoes, 4 grills $5,000 Park Dedication Other discussion: Arena Acres — Replace equipment. High priority for 1999. Trails — Consider increasing amount for new trails and maintenance of existing trails. $15,000 for 1998 Lino Air Park— Use dedicated money to connect trails from Lino Air Park to Behm's Century Farm. $4,400 existing dedicated funds Addition I funds should be requested from the General Fund, each year, for seal coating existing trails. Separate request to Council rRD/Park Board/1998 Goals a( iorities 5/6/98 iqA* Lino Lakes Parks and Recreation Department 7204 Lake Drive C IT Y" :=�p Lino Lakes, MN 55014 N KE (612) 780-1885 Fax (612) 784-7227 May 2, 1998 TO: Park Board Members FROM: Rick DeGardner, Parks and Recreation Director SUBJECT: Rice Creek Watershed Brochure Enclosed is a brochure published by the Rice Creek Watershed District. sw/parkbrd/Rice Creek Watershed Brochure.doc 1 s1, a CITY OF LN KE May 27, 1998 TO: Park Board Members FROM: Rick DeGardner, Parks and Recreation Director SUBJECT: Consideration of Request to Approve Hiring of General Maintenance Position Applications for the General Maintenance Worker - Parks Department position were accepted through April 20, 1998 . Sixty-seven applications were submitted. All applications were rated on criteria such as nursery or forestry experience, turf maintenance experience, post high school accreditation in nursery or forestry management, as well as training or experience in areas such as carpentry, small engine repair, irrigation installation and repair, concrete installation, landscaping, and welding. The top 11 candidates were given first interviews on May 5-6. Following each oral interview, each candidate was asked to complete a written test which covered various areas such as building maintenance, construction, landscaping, forestry, fertilizer and pesticides, and equipment maintenance and operations . Three finalists were invited back for a second interview by Dan Tesch and myself on May 12 . The finalists were determined based on ratings from the oral interview and the written exam. I have determined that Mr. Tim Anderson is the most qualified and would best fit our needs .. Mr. Anderson has worked for the Ramsey County Parks and Recreation Department for the past 13 years . He has extensive training on a wide variety of equipment. The position provides for a beginning salary of $12 . 97/hour plus . benefits . This position would be eligible for membership in the 49' ers Union. Mr. Anderson is available to begin work on June 1, 1998 . sw/parkbrd/park maintenance position hiring.doc PARK, RECREATION, FORESTRY, & RECYCLING DEPARTMENTS 7204 Lake Drive • Lino Lakes, Minnesota • 55014 Phone: 617-780-1885 • Fax: 612-784-7227 sac. Lino Lakes Parks and Recreation Department 7204 Lake Drive C I lyhii p F Lino Lakes, MN 55014 L KE (612) 780-1885 Fax (612) 784-7227 May 27, 1998 TO: Rice Lake Estates Park Area Residents FROM: Rick DeGardner, Parks and Recreation Director SUBJECT: Rice Lake Estates Park The Parks and Recreation Department is in the process of installing a bituminous trail from Sandhill Drive (near the wellhouse)to Baldwin Park. I anticipate this trail segment to be completed this summer. It appears that some additional money will be available this year to continue the development of Rice Lake Estates Park. Enclosed is the master plan for the park. The master plan indicates a need for playground equipment, a half court basketball court, and a tennis court. I am requesting input from area residents in determining the priority in which the above listed amenities should be constructed. Please complete the information below and return to the Parks and Recreation Department, 7204 Lake Drive, Lino Lakes, Minnesota 55014, by June 15, 1998. I will take this information into account when determining which park amenities should be installed,with available funds, for the Rice Lake Estates Park. --------------------------------------------------------------------------------------------------------------------- NAME ADDRESS PHONE Please prioritize the following amenities with#1 having the highest priority, #2 the next highest, #3 the lowest priority. Playground equipment Half court basketball court Tennis court sw/rick/Rice Lake Estate Park Survey.doc MINUTES MARCH 18, 1998 LINO LAKES CITY COUNCIL WORK SESSION WEDNESDAY, March 18, 1998 4:30 p.m. Council Members Present: Mayor Sullivan, Council Members Bergeson,Dahl, Lyden,Neal Council Member Absent None Staff Members Present City Engineer, Dave Ahrens, Acting Administrator, Dave Pecchia; Parks and Recreation Director,Rick DeGardner; Environmental Coordinator,Marty Asleson; Community Development Director,Brian Wessel and Clerk-Treasurer Marilyn Anderson. Interview Candidates for Planning and Zoning Board and Parks and Recreation Board. The City Council interviewed Gene Lane and Todd Schilling, applicants for the Planning and Zoning Board. They also interviewed Sharon Lane,an applicant for the Park Board. Following the interviews,the Council adjourned to dinner in the staff lunch room and discussed the various candidates. 1. Discussion of Parks Bond Referendum, Rick DeGardner Rick recommended,that the City Council delay a Parks and Recreation bond referendum until 1999. He noted at this time, a site for the athletic complex cannot be secured. The Council requested that Rick continue the search for a complex site and prepare a list of sites for Council review. They also asked that a bond referendum not be ruled out for 1998 at this time. 2 Discussion of a Health Insurance Bridge,Refer to Committee, Dave Pecchia Dave Pecchia explained that this issue has been referred to the committee working on other health related issues and will come back to the Council at a later time. PAGE 1 MINUTES MARCH 18, 1998 3. Discussion of Meeting Posting, Marilyn Anderson Meetings set by City Code are not posted or advertised. The dates are included in the Citizens Guide and other publications. Special meetings are posted on the outside door of the city hall and if set far enough in advance, they are advertised in the Quad Press. 4 Selection of Date to Follow-up Council Goal Setting, Dave Pecchia Saturday,May 9, 1998, 8:00 a.m. to 4:00 p.m. was scheduled for this meeting. 5. Discussion of Environment Board, Marty Asleson/Maureen Davidson Marty and Maureen Davidson, Environmental Board Chairman outlined the creation of the Environmental Board. By-laws and a regular meeting schedule has been prepared. Board members will be appointed in the same manner as the Planning and Zoning Board and Park and Recreation Board. One member has not been attending meetings regularly. This person will be contacted and if another appointment is necessary,the Council will be advised. All current board members will be officially appointed at Monday's Council meeting. The terms will be staggered so that some terms will end at the end of this year and additional appointments will be made when other board members are appointed shortly after January 1, 1999. Stipends will begin after the ordinance is adopted. With the official formation of this advisory board, the City Code will require amendment. Environmental issues that are currently the responsibility of the Park Board will be removed and become the duties of the Environmental Board. Marty presented a draft ordinance that would amend the City Code as described. He will have the draft ready for Council review at the next work session. Concern was expressed regarding overlap of jurisdiction on issues with the Planning and Zoning Board and the Park Board. Maureen noted that when the board was first formed there was a concern that environmental issues were not being addressed. The ordinance should address both of these concerns. Concern was expressed regarding this board lengthening the process of planning items on their way to Council approval. Staff will develop a process showing the channel an item would go through before it reaches the Council. 6. Discuss Environmental Inventory and Management Plan Consultant Recommendation, Marty Asleson PAGE 2 MINUTES MARCH 18, 1998 The documents have been approved by the Council,the Environmental Board and the City Attorney. The contracts can be signed without bringing them back to the Council. Marty will update the Council on the progress of this matter and bring the final document to Council for their review. 7. Discussion of Banner Signs for Liquor Stores, Mary Kay Wyland This matter was delayed until the April 8th work session. 8. "Village" Environmental Assessment Worksheet (EAW), Brian Wessel See 4C on page 7. 9. Civic Campus Project Update, Brian Wessel Brian began the update by presenting the budget for the project. The contingency fund was explained and Brian was told that this fund should only be used for an emergency. The work schedule was outlined beginning with ground breaking in early May for the Early Childhood Center. The Civic Complex Approval Schedule was also reviewed. Kim asked the Council to meet with the Town Center Group April 2, 1998, 6:00 p.m. Kim asked that the Council bring all of their questions and concerns regarding this project to this meeting. She felt that it was important that there be a Council consensus before the April 8th Council work session. Brian was asked to be prepared to show the Council how the final"product"would look. He was also asked to prepare a plan to make the buildings look"warmer". Brian will also bring an architectural rendering for the new bank site. Brian gave a brief overview of the land exchange project involving the civic campus property.Tomorrow a hearing will be conducted in the eminent domain proceedings involving property owned by Ed Vaughan. A dollar amount will be determined for the property owned by Mr. Vaughan that Anoka County wants to protect Ward and Sherman Lakes. The City will pay Mr.Vaughan for the property and deed it to the Council and in return the County will sell the City 14.72 acres of land on which the civic campus will be constructed. .� Brian briefly explained some of the planning for Phase II of the"Village". He noted that there is a strong interest for a restaurantlinn development on PAGE 3 MINUTES MARCH 18, 1998 ' the Tagg property. He also explained how the original plan for the area is changing with the acquisition of the Funkhauser property and noted where some of the commercial development will take place. John asked Brian for a concept plan of the property to be retained by Anoka County in the land exchange transaction. 10. Discussion of Ordinance Establishing Utility Rates to Properties Outside City of Lino Lakes Boundaries, Dave Ahrens This item will be on the April 13, 1998 Council agenda. 11. Discussion of Joint Powers Agreement With the City of Centerville Regarding 21 st Avenue, Dave Ahrens Dave explained that he met with the staff at the City of Centerville just prior to this meeting and reviewed the Joint Powers Agreement. Centerville has asked that the Agreement include a 1300 foot segment of street north of Main Street. Dave is concerned about this request because it would probably involve eminent domain to obtain the right-of-way for the street. Mr. Richard Schreier is the owner of the property on the Lino Lakes side of the border and the City is currently in litigation with Mr. Schreier regarding a similar situation on the southeast corner of the freeway. The second concern is the cost sharing formula. Centerville wants only the actual construction costs, the design costs and inspections costs to be included in the formula. All other costs would be born by the respective City. The Council appeared comfortable with this arrangement. An alternate method of providing access for the new construction on the southwest corner of I-35E and Main Street was determined. With this in mind, Dave will tell Centerville that Lino Lakes although the City would be interested in a road north of Main Street in the future,securing that right-of- way will take some time. If Centerville tries to delay construction of 21st Street south of Main Street,Lino Lakes will serve the new development by the alternate method. Dave will keep the Council updated. 12. Discuss Policy for Construction Change Orders, Dave Ahrens - This item was tabled and will be brought back to the April 8th work session. 13. Discuss 49/23 Intersection Project Wetland Replacement Requirements, Dave Ahrens PAGE 4 MINUTES MARCH 18, 1998 This item was tabled and will be brought back to the April 8th work session. 14. Review Lake Drive Trunk Utility Design, Dave Ahrens Before Dave presented his review, Chris asked who would benefit from the construction of the second "leg" of this project. Dave identified several areas. Chris was concerned that a lot of money was being spent to develop additional housing thereby making the mix between commercial/industrial development and housing development even more out of balance. Dave explained that the first segment of this project is scheduled for construction in 1998 and the second segment starting at 79th Street is scheduled for 1999. Dave identified issues relating to the extension of Apollo Drive to Lake Drive. He has set a meeting with the property owners, the City appraisers and the City Attorney to try and avoid eminent domain proceedings in obtaining right-of-way for this extension. As drafting of the plans and specifications for the Lake Drive trunk utilities trunk line has proceeded, several areas of concern have surfaced. The major concern is the cost of the relocation of utility services currently in the right- of-way on the west side of Lake Drive. Dave is in the process of looking at the right-of-way on the east side of Lake Drive.When the consultants have completed the analysis of costs associated with locating utilities on the east side of the street, he will come back to the Council and update. There was additional discussion regarding how far north this project should go. Three (3)of the Council members want the project to proceed as previously ordered. Dave noted that Anoka County will allow utilities to be constructed down the middle of the roadway on Main Street to the Lino Elementary School. Main Street traffic will be rerouted during construction. Dave will be holding additional informational meetings with the residents -and other utility companies. 15. Discuss Hiring of Part-Time Maintenance Worker-Storm Sewers/Ponds, Dave Ahrens PAGE 5 MINUTES MARCH 18, 1998 Dave noted that residents have been complaining about the condition of holding ponds and drainage ditches. Many ponds and ditches are more than `.• 20 years old and have not been maintained. He proposed that a temporary, part-time person be hired to develop a list of the ponds and ditches, determine if they are working and prioritize the list according to the need for improvement. Dave proposed that compensation for this person come from the Area and Unit Charge Fund. John questioned the use of these funds for personnel needs and noted that this person should have been budgeted. Dave explained that he was trying to be proactive on this matter but it could wait to be included in the 1999 budget. Dave Pecchia explained that the Finance Department said that the project could be funded as proposed especially since the person will be specialized and temporary. 16. Developer Issues, Dave Ahrens Roger Kolstad/Tom Schmelzer, Lino Air Park North-Mr. Kolstad referred to a meeting of the City Council dated October, 1996 in which Dave Ahrens was instructed to hold all building permits until Mr. Kolstad had completed all the improvements outlined at that meeting and the Association signed off on them. Mr. Kolstad explained that most of the improvements were - completed and asked that a building permit be issued to one lot that he has a sold. Mr. Schmelzer explained that some items remaining incomplete are important and outlined them. He explained that when Mr.Kolstad gives the Association some assurance of what is to be done and when it will be done, the Association will ask the City to issue one building permit. Mr. Gary Uhde noted that Mr. Kolstad has piled a large stockpile of dirt on his property without permission. Also some of the dirt pile is on the William's pipeline easement which is causing some problems for his final plat 'of the area.In addition,Mr. Kolstad's son has constructed a new home on his own lot, however, the septic system is on Mr. Uhde's property and must be moved. Mr. Kolstad will get assurances to the Association that the remaining work will be done and remove the dirt pile and septic system from Mr. Uhde's property. If this work is not completed before July 1, 1998,the day the letter of credit expires, Mr. Ahrens will draw on this letter of credit and have the work completed. Mr. Uhde,owner of Behm's Century Farms,4th,5th and 6th Additions, has petitioned the City for utilities for these subdivisions and has signed a waiver of a public hearing and appeal to his assessments. Mr.Uhde expressed concern that the City get utility service to his property in a timely manner so that he can begin selling the lots and build homes. �... PAGE 6 P MINUTES MARCH 18, 1998 Dave explained that he would be asking the Council to approve plans and specifications and advertise for bids for Phase I of the Lilac Street Trunk Utility Improvements at the March 23, 1998 regular Council meeting. This project will provide the services that Mr. Uhde is concerned about. 17. Update Criminal Trials, Dave Pecchia Dave Pecchia updated the Council regarding two (2) court cases that involve past employees. 18. Regular Agenda 4A. Site Plan Review, Wargo Nature Center-Brian explained that the building proposed to be moved into the Regional Park will be used as a laboratory and will be harmonious with the surrounding area. The Planning and Zoning Board approve the request. 4B. Minor Subdivision, Pierre Nadeau-The Nadeau subdivision is not complicated and meets the requirements of the subdivision ordinance. The Planning and Zoning Board approved the request. 4C. Consideration of Resolution No. 98 - 44,Need for an Environmental Impact State(EIS),the"Village".TKDA prepared a Environmental Assessment Workshect(EAW) for the Town Center. It was distributed according to law and responses from all agencies indicate that an Environment Impact Statement(EIS) is not needed. A resolution adopted by the Council is required to address this issue. The EAW covered the entire "Village" project. 5A. Accent Proposal for Preparation of Comprehensive Sanitary Sewer and Comprehensive Water Plan. This item was presented at the last Council meeting and Dave was asked to verify the low proposal. He has checked the proposal to be sure that all the requirements have been included. He has talked to John Powell of TKDA who will be performing the work.Mr. Powell explained that the reason his proposal was so much less than the other proposals is because his firm has prepared other utility comprehensive utility plans for this City and has much of the base work already completed. TKDA also really wants the work. 5B. Consideration of Resolution No.98-27,Approve Plans and �-. Specifications and Authorize Advertisement for Bids,Lakes Addition Street Reconstruction Project. Dave noted that this is the best time of the year to PAGE 7 MINUTES MARCH 18, 1998 advertise for bids on a project. The plans are complete and require acceptance by the Council. He has stressed that there will be no change orders on this project. The proposal will be written with the clause, "not to exceed...". Dave summarized the work to be done. 5C. Consideration of Resolution No. 98 -28, Order Improvement, Approve Plans and Specifications and Authorize Advertisement for Bids, Black Duck Lift Station - Chris asked Dave to "dress up" the area where the new lift station will be constructed. He noted that the well house on Birch Street needs to be "dressed up" too. Kim suggested that the Council could do this on Earth Day. 5D. Consideration of Resolution No. 98 -40, Accept Bids and Award Construction Contract,Lilac Street Utility Extension Between Apollo Drive and 4th Avenue) - Dave explained that bids were opened on Tuesday and the low bid was about 3% under the engineer's estimate. This is very good. 5E. Consideration of Resolution No. 98 -41, Accept Bids and Award Construction Contract, Lakes Addition Sanitary Sewer Rehabilitation - Bids were opened today and they were very competitive. Previously the Council had authorized Dave to pursue a $40,000.00 grant to cover a portion of this construction. It appears that Lino Lakes could be granted the entire amount. 5F. Consideration of Resolution No. 98 -42, Approve Change Orders 1, 2 and 3 and Payment No. 7(final), Centennial Middle School Street and Utility Project- Dave detailed the change orders and noted that the cost of the change orders are all recoverable with the assessments. 19. Discuss Compensation for Interim City Administrator, Mayor Sullivan Kim explained that Dan had call several other cities to see how they handled compensation when a city employee stepped into a higher position until that position could be filled. There was not any good comparisons. She suggested doing as North St. Paul did. They paid the difference between the employees current salary and the entry level of the position that the employee was stepping into temporarily. In addition, additional time off after the vacant position was filled was set. Every Council Member gave their opinion regarding compensation. Dave Pecchia's union status was discussed. Kim explained that she had received a letter from the union attorney describing Dave's temporary withdrawal from the union. Kim was asked to get the City Attorney's opinion on this matter. PAGE 8 MINUTES MARCH 18, 1998 It was decided to offer Dave an additional salary of$1,050.00 per month and 25 extra days of comp time. This matter will be placed on the regular Council agenda, March 23, 1998. 20. Reminder, Special Council Work Session, March 30, 1998, 6:00 p.m. at the Centennial Fire District Station No. 2, 7741 Lake Drive, Lino Lakes, Minnesota. U. S. WEST AREA CODE Kim reported that U.S. West has withdrawn their request to split the zip code in Lino Lakes. WHITE BEAR PRESS STORY COMPARING MAHTOMEDI AND LINO LAKES SEARCH FOR NEW CITY ADMINISTRATOR Kim received a call from a reporter for the White Bear Press asking why the compensation that Lino Lakes is offering to a new Administrator is considerably higher than what Mahtomedi is offering. She explained that the criteria is different for each city and that Lino Lakes is looking for a person with considerable experience and more credentials. She also noted that this story will probably be in the March 24th edition of the Quad Press. JOB WELL DONE Kim explained that the City Council purchased-.balloons for the staff for-,a job well done in preparation for the March 16, 1998 Council work session to discuss City projects for the years 1998 through 2:003: Council Member Neal noted that several administration staff employees'did not have their 1998 annual review. He also noted that the City Council was asked to appoint Jean Viger Deputy Clerk. However,she was not given additional compensation for the additional duties. Dave Pecchia will be asked for his recommendation on these matters. 21. Adjourn-The meeting adjourned at 11:20 p.m. These minutes were corrected and approved at a regular meeting of the City Council on April 13, 1998. Marilyn G. Anderson Clerk-Treasurer PAGE 9 MINUTES MARCH 30, 1998 LINO LAKES CITY COUNCIL WORK SESSION MONDAY, March 30, 1998 6:00 p.m. Council Members Present: Mayor Sullivan, Council Members Bergeson, Dahl, Lyden,Neal Council Members Absent: None Staff Members Present City Engineer, Dave Ahrens, Community Development Director,Brian Wessel; Finance Director,Mary Vaske; Assistant to the City Administrator,Dan Tesch; Fire Chief,Milo Bennett; Parks and Recreation Director, Rick DeGardner; Community Development Assistant, Mary Alice Divine; Clerk-Treasurer Marilyn Anderson. Former City Administrator,Randy Schumacher and Bond Consultant,Jerry Shannon from Springsted,Inc. were also present. Police Chief/Acting City Administrator, Dave Pecchia was absent. The purpose of the meeting was to continue the discussion that began on March 16, 1998 regarding the City's financial status in several areas including the Area and Unit Fund and the potential bonding for 1998 projects. There will be discussion on bonding, the City's bonding limits and the need to prioritize City projects. Milo gave a brief overview of what the City's response would be in case a tornado hit Lino Lakes as it did in St. Peter over the past weekend. He noted that Chief Pecchia is also Chief of Emergency Preparedness and has prepared a detailed emergency plan. Dan explained that he had a meeting with Harry Bruel of PDI regarding the process of hiring a City Administrator. He gave his input into the job description and noted that the process is continuing as planned. Dan also noted that the clerical/technical staff may be establishing a union. He will keep the Council updated on this matter. OVERVIEW OF PROJECTS AND FINANCIAL STATUS Brian, Mary Alice and Dave Ahrens reviewed information given at the meeting on March 16, 1998. Dave reviewed Schedule"A". Chris Lyden asked about the Surface Water Management Fund. Dave explained the purpose of this fund. He also noted that Marty Asleson was working on a grant to be used in reference to the"Green Way" in the Otter Lake Business Park. PAGE 1 MINUTES MARCH 30, 1998 Chris wanted to know why situations are not investigated thoroughly before the process is begun on improvement projects. For instance,the City was on the fast track for completion of the rerouted Otter Lake Road through the business park. Then Richard Schreier entered the picture and the entire process was stopped pending the outcome of Mr. Schreier's legal action.Then the City began the 21 st Street improvement project and this project was stopped until the City of Centerville made a decision to be included or not be included in the project. Then the City began the Lake Drive utility extension project. Then it was determined that other utility companies have sensitive and expensive lines in the ground on the west side of Lake Drive proposed to be used for the sewer and water utility lines.Now the project is stopped pending investigation of placing the utility lines on the east side of the street. Chris asked why can't these questions be anticipated and resolved before the City invests a lot of time and money into the project. Kim asked that this question be dealt with at the end of the meeting. Shoreview Utility Connection Update- John Bergeson noted that a lot of dollars will be taken from the Area and Unit Charge Fund for some of the projects scheduled for construction in 1998 and 1999. He asked if there is some way to determine how many dollars will be coming into the fund because of construction in the next five (5) years. Dave said that some residents and businesses along Lake Drive have already indicated that they will hook up in the near future. He said he could make an educated estimate of the income from hookups. Andy asked if some hookup charges will be used to pay the City of Shoreview(Andy was referring to a situation where the City of Shoreview was not notified of connections to their utility system). Kim explained that City consultants are working on this matter and the information will be available about a week before the meeting scheduled with the City of Shoreview on April 27, 1998. SAC Refunds Update- The Sewer Availability Charge(SAC) fund was discussed. A map was displayed that showed where SAC was paid and the City got a refund of the SAC. There are approximately 880 properties involved. This matter will be discussed further at the end of this meeting. Village Development, Brian Wessel- Brian reviewed long term goals (Schedule`B"). Chris asked when all the land available in the Clearwater Business Park is sold,what is the potential number of businesses that can be located there. Brian explained that there is a"trigger"mechanism that will allow expansion of the business park into the R-BR district north of Main Street. He guessed that there could 15 more businesses located in the business park south of Main Street depending on the size of the businesses. Kim said that she was under the impression that TIF dollars could not be used for industrial development. Mary Alice explained that TIF dollars can be used in a redevelopment district. PAGE 2 MINUTES MARCH 30, 1998 ^ A map of the Village development plan was displayed. Brian reviewed the history of the land acquisition in the"Village" (Schedule"C"). He estimated that the land will be paid about two (2) years ahead of schedule. Brian reviewed the Civic Complex Budget (Schedule "D") and the funding schedule (Schedule`E"). Mary Vaske explained each fund balance and noted that the balances could be used for the civic complex. Kim noted that it appeared that the fund balances would be depleted if used for the civic complex. She asked what is the potential for rebuilding these funds. Mary explained that the Closed Bond Fund will always collect the undesignated balances from bond issues that are paid before all of the assessments are collected. The Apollo Drive Construction Fund would be eliminated if used for the civic complex. Chris noted that the dollars in the Area and Unit Fund and the Surface Water Management Fund need to be spent in a conservative manner. Mary explained that she does have the definition of each of these funds and the proposed use of these funds for the civic complex are legitimate uses. John noted that EDAAB had discussed creating a fund that would be recycled money rather than just spent with no return. It would be a fund built of dollars generated by development and used for development. Caroline noted that if the proposed expenditure from the Surface Water Management Fund is allowed,the balance of the fund would be very low. She asked if it was legal to take money from this fund to use for something else. Mary explained that she does have the definition of this fund and what it can be used for. Caroline noted that funds were designated to be used from the Sewer and Water Operation Fund. She asked what would happen if a new water tower was needed and there was not enough money in the fund to pay the cost. Mary explained. John noted that the purpose of this fund was to maintain the sewer and water infrastructure. YMCA - Brian presented the YMCA(Y)proposal. Chris asked if the City is committed to this project. Brian explained that he and Mary Alice were asked to explore the potential for this project. Mary Alice reviewed the material presented at the March 16th meeting (Schedule "F"and"G"). She noted the Y survey and said that this was a strong reason to continue talking with the Y. Chris said that it appears that the City will fund half the cost of the facility and asked if the City would be given half of the revenues?He also asked why the City couldn't just offer the land. He noted that the City does not have a park system and parents will do anything for their kids and if the Y is the only thing available, parents will go for it. Mary Alice presented the funding strategy for the Y. She noted that the Y is doing an in- house study to determine how much they could realize in fund raising. She reviewed .-� reasons why the City should contribute to the building of the Y. Mary Alice also outlined the cost savings on membership for Lino Lakes residents(Schedule"H"). Chris said that PAGE 3 MINUTES MARCH 30, 1998 the building of the Village will be market driven. He asked why an offer was not being made to Lifetime Fitness or another such organization. Kim explained that the 20/20 Vision project indicated that residents wanted a family center in the town center area. Mary Alice explained if the City offers just land to the Y, they will go somewhere else. Chris said that he would rather the City tie up an athletic complex site before funding the Y. John commented that this Y will be the same as the Y next to Target Greatland on Lexington Avenue. He also noted that the Y will only come to Lino Lakes if the City gives them some assistance. Kim felt that it did not hurt to go ahead with the informational phase. Andy felt that the Y would only go to the community that offers them the most dollars. Brian said that this was not true, the Y is committed to Lino Lakes. Caroline asked Brian what the land was worth. Brian said that the City is getting the land free as he explained in the Village development plan. It was also noted that the site can only be used for public purposes and cannot be used for commercial development. Brian also noted that at this time the City has not committed to anything other than exploring the possibilities. Kim suggested that Rick and the Park Board sit down with the Council and determine what is more important, an athletic complex or the Y. Brian suggested that the Comp Plan Citizens Forum make this a topic. He said he hated to hear that this is an either/or situation. Kim felt that the Council would have to make a decision on this matter this year and wanted a"good feel" for what the community wanted. Brian felt that the best situation would be to tie up the land for the athletic complex with the idea of funding both the complex and the Y in 1999. Rick noted that the Park Board has voted to �--' postpone the park referendum and will discuss the matter again in 1999. Funding Sources - Randy noted that the State Legislature is considering "tax class compression". He provided a handout for the Council indicating how the legislature proposes to reduce the tax rates (Schedule "I"). This means that although the total valuation of the City will increase,the City will collect less in property taxes. He also noted that if the City Council holds the levy to what it was last year,the City will have less dollars to use. This proposal is supported by the Governor. Randy also explained that levy limits will continue to at least the year 2002. Growth oriented cities may get some flexibility but this has not been worked out. He also noted that bond payments are exempt from levy limits. Randy also said that there has been substantial industrial development in Lino Lakes but with the help of TIF. Some of the TIF districts should be completed in three or four years, however they may continue as long as five or six years because of the compressed tax classes. Randy referred to the Highway 49/Highway 23 Improvement Project assessment appeal by property owner George Reiling. The City assessed the property $565,000.00. Mr. Reiling appealed the assessment. The Court has assigned a special master to place a value on the property. This matter may be resolved in a couple of weeks. The City should be looking at a decision that would allow the assessment to be reduced. If this is the case,the City will have to revisit this matter to determine how the balance will be funded. PAGE 4 MINUTES MARCH 30, 1998 John felt tax compression was "scary" and the City could end up with no increase in revenue. Mary calculated the tax impact on a$150,000 home and noted that tax compression would have a major impact. Randy said that the Legislature should prepare examples on how this will impact municipalities. Mary handed out Schedule"M"and explained that the auditors have been in and the 1997 audit will be completed by the end of the week. The General Fund balance increased substantially so that the Council should consider how this increase should be designed to protect the funds. She suggested that the funds be designated by the end of April. Mary will get the department heads together and prepare a list of options for the Council to select. She noted that$70,000.00 of the funds have already been designated for new computers for the finance department. John said that it is his opinion that expenses should be paid out of the current year budget and did not like the idea of spending last years funds for something purchased this year. Jerry Shannon explained that the 1997 budget is out of balance. There is a concern that the state legislature will look to undesignated fund balances as additional revenue for the state. Therefore, it is important to designate these fund balances. He noted that once the r� 1997 books are closed the funds cannot be designated. Kim asked why there is such a big fund balance. Mary explained that some departments did not spend all of their budget. She noted that in many cases time ran out before the budget did. Kim asked Dave Pecchia to sit down with management staff and determine why this happened. Mary asked each Council Member how they would designate the fund balance. John said that if there is an opportunity, land for an athletic complex would be at the top of his list. Chris said he felt the same way, Kim said she would support the Y. Mary will bring a list of recommendations to the next work session. Mary presented Schedule "J", Area and Unit Fund Projections through the year 2003. She felt that her estimates on this schedule were very conservative. Kim asked that Mary also prepare a TIF schedule for Council to review as well as fund balances for all other funds. She said that the Council should review this list at a future work session. Brian said that he would prepare a list of TIF projections including the terms of the districts. He felt that TIF is needed as an incentive in the market place. Chris said that he did not want to use TIF anymore. Mary referred to the first seven(7)projects listed on Schedule"A"and noted that these projects will be financed by cash. The balance of the 1998 projects will be funded by bonds. Jerry said it was important to note that two (2)different types of bonds will be used. He noted that the Council last October authorized a$3,000,000 Lease Revenue bond(Schedule "K")but it was delayed until the land exchange was finalized. He PAGE 5 , - 1 1 MINUTES MARCH 30, 1998 presented a schedule indicating how that bond would have been issued. Jerry presented another schedule (Schedule"L") detailing a$1,790,000 General Obligation Improvement `%owl Bond. He noted that the City currently has net bonded indebtedness of$8,500,OOO.Most of this debt is supported by assessments.This leaves the City with a debt to market value of 1 1/2%which is low for a community the size of Lino Lakes. Traditionally, the City has bonded for projects over a short period of time and the bonds were paid back early. The current Moody's rating for Lino Lakes is BAAI which is very good. Jerry also said that at this time the City is considering doubling its bonded debt. This is still conservative for a city the size of Lino Lakes. Chris asked if the City added six(6)million dollars of bonds for parks, can the City still maintain its current rating. Jerry said yes. The City is looking at over a 10 million dollar increase in its tax capacity rate at about 5%. This will result in a$112.00 a year increase for a property owner whose property is valued at$150,000.00. The net debt of the City would be 2% of its market value and the debt capacity would be 12 1/2 million dollars. Jerry also noted that bonds paid by a source other than taxes or bonds issued by another entity(EDA) do not count. Lease/revenue bonds (Centennial Fire Hall) would count. Bonding for the civic complex will count. He further noted that the City would be building tangible assets which will stimulate growth. The City already has a good track record of growth. Investors and rating agencies do look at this. The City must structure its debt so that it does not put an undo burden on the tax payers. Kim asked if the bond rating is reevaluated each year. Jerry said no, only when the City �..,. goes out for a bond sale. He also noted that if the community has not been out for bonds, Springsted does its own review. Kim asked how far can the City go out for bonding. Jerry explained it depends on how the City structures its debt. It was noted that the Charter limits the bonding authority of the City. Jerry explained that if a city has a general obligation debt, it has to be paid regardless of whether or not it is prohibited by the Charter. Chris said if the City tax capacity goes up 5%because of a bond,the reality is that it puts a great burden on tax payers. Kim also noted that Centennial School District is planning to go out for a bond. Chris felt that there is a policy question here. Mary said that the Council will have to decide if they want to increase taxes because of the proposed bonds. Jerry said the bonds could be"back loaded" so that the impact would not be so great. The Council must decide if they really want to build what is being proposed and will this construction really generate additional quality development. John said that there are four(4)projects on the list that the City has committed to which equals $3,000,000 to $4,000,000. There are two (2) projects left on the list, the Y and the park needs. Andy said he supported anything that makes the City better. Kim asked if the Council agreed that the Lakes Addition Street Improvement project and the civic complex are committed to?Are the issues to be discussed the Y and the parks referendum?Andy suggested putting off bonding for an athletic complex for one year. He PAGE 6 MINUTES MARCH 30, 1998 noted that the senior citizens felt they should not have to pay high school taxes and park improvement taxes because they do not use these facilities. After further discussion Kim said it sounds like the Council would like to go for a million dollars for the park complex and maybe one and a half million for the Y. John asked if the City bonds for land acquisition how long does the City have to purchase the land. Jerry explained that the City would have to hold a referendum on this type of a bond. John asked if the City holds a referendum for approval of bonds for the purchase of land, how long does the City have to spend the money. Jerry said once the City has the authority the authority does not go away. However, once the City has issued bonds, the City has three(3)years to pay. Mary suggested that the City bond for the early childhood center and borrow money from the Area and Unit Fund for park land acquisition. This would relieve some pressure to acquire the land in the immediate future. Chris suggested that staff offer$500,000 and free land to the Y. Andy asked how many City ballfields are used by Lino Lakes children and adults. Rick explained that over 1,800 Lino Lakes kids have registered for summer youth programs. Andy suggested eliminating ballfields for softball tournaments. This would leave more ,—� ballfields for the kids. Mary noted that eliminating tournaments would have the affect of eliminating kids programs since the City charges fees for ballfield tournaments and this money is used to fund kids programs. Randy explained that the City entered into an agreement with the Centennial School District allowing the City to use ballfields at the Rice Lake Elementary School and the Centennial Middle School.The School District built the fields and the City maintains them. Kim noted that the citizens like the idea of both the Y(recreation center) and the athletic complex. She suggested that the City poll the citizens to see if they will support these facilities by raising their taxes"X"number of dollars. John said that there probably is not enough time to do another City survey. He felt the Council should make the decision about the Y on their own. Kim noted that residents were not polled on an athletic complex during the 20/20 Vision project but they were polled on a recreation center. Chris explained that he is in favor of the Lake Drive improvement project only if it benefits persons who need it. However, he did not support additional "roof tops". He asked if the Council could agree on this idea. John said that the Council should set goals for commercial and industrial development and challenged Brian and Mary Alice to help deliver these goals. He felt that this is not an either/or situation. In addition,the Council should set limits on residential growth. It was agreed that Lino Lakes needs to continue "full speed ahead"on commercial development. PAGE 7 ♦ c a i MINUTES MARCH 30, 1998 Randy suggested that since the Y has not been finalized, Brian and Mary Alice could be given $1,000,000 plus land and challenged to complete the deal. Andy also suggested that the Y give Lino Lakes residents free memberships. Kim felt that the Lino Lakes citizens need to know that Lino Lakes will be paying for some of the Y development. She noted that the school districts will be using the facility and should be asked to help with the funding. Brian noted that Centennial Schools are interested in the project and Fairview will have a partnership in the facility. John asked if there could be a discussion with the Y about what the City would get for the $1,500,000. Council asked Brian and Mary Alice to go back to the Y and ask what they could do with$1,000,000 instead of$1,500,000. Brian said that this could be done. Don Dunn from the audience thanked Brian for securing a$220,000 Livable Communities Demonstration grant. He felt that it was premature to go to the citizens either by survey or referendum. He felt that this was an investment in the city profile that should generate a revenue stream that has not been counted on. He suggested that the City move ahead with its best effort to secure land for the athletic complex and without going back to the voters. Don suggested challenging Brian to look at all avenues first. Kim explained that this is not the first time this issue as come to the Council. Staff has done a complete analysis and the Parks Department has also done a lot of work on this. She suggested that maybe the Council has looked at this enough and it is time to do something. �.. Brian said he would go back to the Y and see if they are receptive to $1,000,000 rather than $1,500,000. Kim asked Mary Vaske,Jerry, Rick and Randy to get together and prepare options for the Council to consider. John asked that the options be outlined on paper showing each area to be considered and how it would be funded. He suggested that another discussion should be does the City want to deplete the Area and Unit Fund for the early childhood center. Mary Alice updated the City Council on the Y discussions this far. She noted that if Brian goes to the YMCA and says the City will provide the land and$1,000,000 instead of the $1,500,000. They may say OK. However, it will take two (2) years instead of one to gather the entire funding for the project. The $1,500,000 offer would make sure that the Y is built now. Kim said that the Council has to think about how important the Y is to the entire development of the Village. She asked for clarification from John McClellan on how much the School District would be willing to fund. The next work session was set for 5:00 p.m. Wednesday, April 8, 1998. Kim asked that a SAC policy be prepared for Council action. John asked staff to prepare options for the PAGE 8 i 1 MINUTES MARCH 30, 1998 Council regarding funding of the civic center, Y and park land acquisition with funding options for each scenario. Mary said that she would let John know about each option before the next work session. Mary Alice will contact Mr. McClellan. Chris said that sometime in the near future, the Council should discuss how the Village and the Y affects residential development. The meeting was adjourned at 10:05 p.m. These minutes were considered, corrected and approved at a regular Council meeting held on April 27, 1998 Marilyn G. Anderson, Clerk-Treasurer Mayor PAGE 9 City of Lino Lakes Project Coat and Funding Current Funding Sources Future Funding Sources Area and Surface Anoka Total Anoka Future Year Protect Name Total Cost Unit Water Mn t TIF MSA County Centerville Assessments Bond Funding County Taxes Assessments CRY Cost 1998 Ware Road 1,682,650 b 478,317 73,853 1,130,480 1,682,650 240,428 (311,742) Lilac Lateral 264,007 b 264,007 264,007 292,002 27,995 Lake Business Center 126,000 d 125,000 125,000 329,060 204,060 Apollo Drive III 356,428 a 280,130 76,298 356,428 67,057 67,057 21at Avenue-Phase 1 605,105 c,f 289,075 158,015 158,015 605,105 137,317 (151,758) Bieck Duck Lift Station 248,000 b 248,000 248,000 (248,000) Village Infrastructure 505,732 b 505,732 506,732 0 Subtotal 1998 No Bonding 3,786,922 1,404,399 73,853 506,732 1 130,480 280,130 158,015 234,313 0 3,786,922 0 0 1,065,864 (412,388) Lake's Addition 2,335,071 c 374,710 1,960,361 2,335,071 1,568,289 392,072 (374,710) Otter Lake Road Realign 1,110,289 c,e 75,000 244,347 790,942 1,110,289 678,343 274,545 (44,802) Lake Trunk-Phase 1 2,441,961 c 2,441.961 2,441,961 1,766,757 (675,204) Lilac Trunk Utilities 895,795 c 389,711 506,084 895,795 778,486 (117,309) Subtotal 1998 Bonding 6,783,118 839,421 244,347 0 0 0 0 0 5,699,348 6,783,116 678,343 1,668,289 3,211,860_ (1,212,025) 1998 Total Projects 10,5� 2,243,820 318,200 505,732_ 1,130,480 280,130 158,015 234,313 5,699,348 1015701038 678.343 1,568.289 4.277,724 (1,624,413) 1999 Lake Trunk-Phase II $36,479 c 836,479 836,479 320,608 (515,871) Otter Lake Service Road 387,955 c 387,955 387,955 0 1999 Total Projects 1,2� 2� 836,479 0 0 0 0 0 387 955 0 1,224,434 0 0 320,808_ (515,871) t I - 40 2000 21 at Avenue-Phase II 629,272 314,636 314,838 829,272 236,955 107,273 treat Reconstruction 761,140 240,000 521,140 761,140 418,912 238,955 (107,273) Elm Street Reconstruction 882,500 217,600 45,000 600,000 862,500 (262,500) Water Treatment Plant 750,000 750,000 750,000 (750,000) 2000 Total Projects 3,0�»_ 1.207 500 45,000 0 600,000 0 314,636 314,636 521,140 3,002,912 0 418,912 SOt):185 8�3) 2001 Street Reconstruction 2,635,960 1,350,000 1,285,960 2,635,960 1,028,768 257,192 (1,350,000) 2001 Total Projects 2,6�960 1,350,000 0 0 0 0 0 -_0 1,285.960 2,635,960 0 1.026.768 257,192_ (1,350,000) 2002 Street Reconstruction 1,898,100 612,000 1,286,100 1,898,100 1,028,880 257,220 (612,000) 2002 Total Projects 1,8� 612,000 0 0 0 0 0 0 1 286,100 1,898,100 0 1,028,880 257220 6�000) 2003 Street Reconstruction 1,947,100 378,000 1,569,100 1,947,100 1,256,280 313,820 (378,000) 2003 Total Projects 1,947,100 378,000 0 0 0 0 0 0 _1 569,100 1,947,100 0 1,255,280 313,820 3 000� a Council has ordered feasibility report. b Council has approved plans and Specs. c Council has ordered plans and specs. d Approved by P 3 2 e Draft agreement received,needs Council approval. f Council approved agreement. 3/26/9I( ..::v3Jtbr..i.t.xs'oL.._.....a_ilwr�..........c.. -. _-_.....,.tu,+L ... 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I 111r � i L� ,- FILE NO. STREET IMPROVEMENTS AdEW IINOL9716.00 DATE: LAKES ADDITION E 6/23/97 LINO LAKES, MINNESOTA AVENUE §05 \ % 'll� \��OO Y �' I CONSTRUCTION LABOR EDUCATION & TRAININ II, \ t� 24-31-22-14-0003 III \ a 2 iAYLOR CORPORATIONIII, O \ o U 0 24-31-22-14-0002 zp �- 3 CYRIL H. LoCASSE JR. 24-31-22-41-0001 d CYRIL H. LoCASSE JR. 24-31-22-44-0001 II Q 3 5 EOUITY RECOVERY CORP. III I �Ul O \ Q A '! 2.-31-22-13-0002 I O2 6 RICHARD SCHREIER t,3 II v 24-31-22-13-0001 J PAUL MILLER ROW \ 24-31-22-42-0010 8 EUC ENE ARNT 6 ���.•� �.. I --•• TANK y^. 9 24-31 2 BEATRICE ARNT \ 12 I 2._3t-22-d2-0006 II II Q '4 I 10 PAUL MILLER NO. \\ I 24_31-22-e2-0004 III, I O F_ 11 ARNT FAMILY LTD PTNSP 2+-31-22-42-0011 I� �/ © ° \ (� f I 12 EUOENE ARNT II I ----- 11 \ 24-31-22-42-0007 O I I O l Q wELL NO 1 13 PAUL MILLER 24-31-22-43-0008 N 14 DARREL KOTHE LY I I wI o \� + 24-31-22-43-0010 I \\ I I I uI 100' ROW—)'. \ 1 4 I \\ 2 ( 15 WAYNE SCANLAN II \ Lol I p \ Z 24-31-22-43-0009 I t 0 all 10 (L dv> i I 16 RICHARD & CHERYL MARTINEK /• �I I 16 y + 24-31-22-43-0006 OTT R LAKE RD.I I C.R. 84) _ --- - ---- _--- ttRPsiiD AR p,;Eo sT INTERSTATE HWY. 0. 35E \ OTTER LAKE ROAD REALIGNMENT PROPOSED IMPROVEMEI LINO LAKES, MINNESOT COMM. NO. 11085 '� � � 1®Q�=1 �� �•Iloo D HIt111111111� � OOQ�i.u��a0 ECC"O�CI��C"� 1. 1 11MT Q� 0W Owa0000�1=a�:�oa000 o �-oo•�� �0 �a�'�♦ til�iL�Sis� ■��`a ohe' ` �0100�� VS.-, dA_... )•+•i .- .�OC'T-~,.s."`-fix �-`.t. . 1 • t ,�, 34S DRIVELAKE TRUNK SANITARY SEW511 , . LIN • LAKES, MINNESOTA PROPOSED TRUNK UTILITY PROJECT pftq RECOMMENDED WATERMAIN*LOOP* Ph�QJECT LOCATION-R, iy LIN-0 LAKES 3 0 *E HiN 0'C A Sir q., , 44-It. AVE- v..N A t. , ?�. \ANN I� T 1;ij p-;, i D-2 x IZ 10 PROJECT LOCAT ION A4AP Drawn By. Figure n LINO L24 ES, MINNESOTA P.L.J.P. Comm. No. Date. lam= 97124.00 1111119 �� 0 � G[6CP�EGO'.07r/7,0�GDA , j ��.■t1../ 1 oil mum III logo won �o�aooQ9 a� - T � '�■�r �� v��®�s0'Oa1Q -� NMI Off i� _lion ►::1� _ ._ . ----, IM INNIS _` ■ -a ■�� �c n cs t t � f�r ii �ii i [,y e �, 3t1 1 ?a _t. �:.s ;,�r-`3�•�'.F•.�. ���a��fr�-� 77 pop � � bx Sawa lrrr W M )Meson Ord ��r �� ' f/ \ m �r MAIN ST. - (C.S.A.H. 14) ri .......... CAI rr = 1 it o Z 99fQ Qi ' D O 1170 � z z ' 10 PHELPS ROAD_ / m II,o K co / EARW A�ER c /J fTt IIrNO LAKES PONDING ESM (POND 70 c� S S - 11- s S t` ►' 1 tt I' 1, ' L LZ ^ B 9 ► 9 J 6 2 s 1 -1 1 2 g l Z 11 61 �1 1 L18t 1 I 1 a £ 1Z V b,oz_. ZI — — 61 a t l 1 1; 1 I' I 1 0 -4 0 Y 1 1 1 OVOi! Shc31+d �N 4000 lb ' ' 4 S 1 gO 1 y I / < 1 r I 1 s XYW co -—-— ► �arrl►lew—ar—w�u—u�>�—r — I I \ I I2 \\ 1 \ \ I \ 3"i"1WBIN3 -O iZ \ S3WIV1 40 111J0 de u CITY OF e LINO LAKES ' I L STREET RECONSTRUCTION PROGRAM � 23 5 s l� reek iI I III �+ mw 1996 1+ BASIC OAT"- 1990 r Peltier La e e Aeu.i 11 N me Sa«I L W z 23 35w W n E � e "'EmA 12 Peltier T awwriem*a" � � Marshan George blotch Lake Lake c.+. Lake -� - ----------- - O S a 11 49 U LEGEND Morshon INTERSTATE TRUNK HIGHWAY............ Lake 0 14 U.S. TRUNK HIGHWAY............. 35w -1 STATE TRUNK HIGHWAY................. I 21 COUNTY STATE AID HIGHWAY....... Centerville Loke i 14 COUNTY,ROAD......................... RICE CIKEK-C.MH Of LAKES I ® CORPORATE LIMITS................ w—`+►— E PUBLIC ROAD .................... aE°auKA"" n,°: 2i CENTERVILL Cle Oemw at PRIVATE ROAD ................... 49 o.+.o Rice Shermans d Lake Lake --- °� RECOMMENDED STREET IMPROVEMENTS e �m a Lake `- -'" ��. PHASE 1 PHASE 2 z49 10 ��,A, to x PHASE 3 A zl •��• PHASE 4 I .�.� PHASE 5 Baldwin LOWER PRIORITY a i --- Lake �. IMPROVEMENTS p � Rw IA 1 La eelia Bald EXHIBIT 2 Eagle ^ Otter Lake III e..c. ----�- - Ponde u I ke sw CITY. OF 10 i ° LINO LAKES i i L STREET RECONSTRUCTION PROGRAM ior t07 � v � m s 23 reek i 1 1 l C:> >5w 1 1996 4 1+ BASIC DATA-1990 cc / Peltier Lo e e r 2t N 8 nu seal C n r✓ W _ Z J JSw �.,, WIm �{ e U 12 4 s e Peltier < }. B,s s. George Watch Lake [- c.w. 'AOUM Morshon 9 Lake z T Lake -m -�- - ----------- r ..-. c S X 49 14 1 u LEGE ��� INTERSTATE TRUNK HIGHWAY.rn �� s N On • U.S. TRUNK HIGHWAY..........,. 1 1 ' �G'� Lake A I O STATE TRUNK HIGHWAY......... '1'I 21 - If COUNTY STATE AID HIGHWAY...,... 1 14 COUNTY ROAD......................... CO .a CRECK-cNNN a u,D= Cen tervill• Lake 1 '' ® CORPORATE LIMITS................ •r_r- PVBL OAD osu, NCNlE r 1R ...................0 , t-tl,D 21 ENTERVILL lep PRIVATE of . y.,,g a a 0 49 011 61, 1 0.+.01 Rice "' as hermoni sy Lake . aK, Loke --- 10 Reshonou Q R C J 07 RECOMMENDED STREET IMPROVEMENTS i L6ke - - i. a.W Lake ?- -: PHASE 1 it ( lmlttn a 4 i 49 s 10 . 1M ••�•-1� PHASE 2 z i � 10 s � �,n�� p ��� PHASE 3 a. I weal f„a ■ R 21 �� PHASE 4 Baldwin PHASE 5 I � � � "°' a i --- Lake ,,M �� LOWER PRIORITY 1 Aa a r IMPROVEMENTS Amelia Bald EXHIBIT 2 , 1 / Lake Eagle ` �., . . Lake .R. tam (�.�1]►p,-ok�• p� ©�D � ' '� © • rl MEN MILWELJ Km = . 93 rrJ Q • • �`-J- �ri■ • • • I ----�- -Ponde u y ke �w CITY OF 10 LINO LAKES STREET RECONSTRUCTION PROGRAM 1 0 23 reek 35W 1996 O 14 B"sit DATA-wao D Peltier Lo.e 21 N O cn { n W nuwnL 35W W ri m 1A diK 12 George Watch Lake / Peltier a y, N w"X fAO1TO Morshon / Lake F *, u" Lake ------- - ��---///------- S x 12 49 1 \ LEGE N INTERSTATE TRUNK HIGHWAY ... .. ^M o r n � LlfyJe G+ Lok U.S. TRUNK HIGHWAY............ Q� i �_ � . I � STATE TRUNK HIGHWAY........... —_--__—__—_ T 21 COUNTY STATE AID HIGHWAY....... I 11 COUNTY ROAD......................... co roa CREEK- H ar LOEs Cen tervllL: Lake I . I ��— ® CORPORATE LIMITS................ I 1 PUBLIC ROAD .................... 3 pCdO"`K «I u, CENTERVILL Cie 1 at PRIVATE ROAD ................... owls. 49 v�,s� I o. .o Rice „ hermon, s' Lake Loke I 1 --- 1 Reshanou Q R �� i RECOMMENDED STREET IMPROVEMENTS i -6ke L. o.W - Loke �`--R -: PHASE 1 PHASE 2 iz 49 I . csneean ��r PHASE 3 xaA° PHASE 4 a I 10 ra 21 PHASE 5 (Baldwin `` 1 •�� LOWER PRIORITY a i --- Loke IMPROVEMENTS Amelia Bald EXHIBIT 2 ' n /fir ' Lake EagleR — nt fop,r Lake e..c\ jj� 1111 ----i- - �- -�- -Ronde u PAA Sw CITY OF i k e U 11 LINO LAKES 10 + STREET RECONSTRUCTION PROGRAN 1 Q Ord th a x > x 23 u/ reek t4i 35w 1996 14 BASK DATA-1990 Peltier Lo e N �p tD W JJ nu n • Z 23 w _r W.IIEW4D 12 Ln °r s9�ra t A Morshon G rge Watch Lake Lokeer z C-* Lake • - ---------- -a - o S x 3 A 12 ,9 - LEGEN .� Morshon 1 INTERSTATE TRUNK HIGHWAY.....` Lake ----- -- 14 U.S. TRUNK HIGHWAY............. 1T, 1 , G+ STATE TRUNK HIGHWAY............35 ... T A Vt I 21 COUNTY STATE AID HIGHWAY....... 1" In I 14 COUNTY ROAD......................... 7 0 - Centerville L( e I � ma uaR-p1AlR or uAcs _ � i ' ® CORPORATE LIMITS................ a PUBLIC ROAD .................... REpONAIKARA 1OT01 TI CENTERVILL CIeo1 at PRIVATE ROAD ................... •Q ! p ow+l.0 49 Rice "F,�+°" - -- 1 III ow /�SI' anI 1 ........ .'' Lake pR �:_ak --- 10 Reshonou a it e RECOMMENDED STREET IMPROVEMENTS L6ke a aWords -- _ -�-� Lake .��� PHASE 1 ���ME o PHASE 2 zi 49 t0 s w�and 0 � PHASE 3 c% M"CL C.10 L $ x 21 PHASE 4 (Baldwin r R•mRa PHASE 5 Lake LOWER PRIORITY - 7..•. a j e.n 3Y IMPROVEMENTS 10 Rr t° 10 Amelia EXHIBIT 2 10 Lake Bald i Eagle R 12 M Otter Lake .R R w- • I tM.—Sputa.700?"d so.1 M. Ronde u � � ke —' �sw CITY. OF � S LINO LAKES L STREET RECONSTRUCTION PROGRAM a O� m I I I 4 23 c� asw reek 1996 11 BASK DATA- 1090 400 Peltier Lo e K N 0 un c m nIK Su.1 L n 51w y 7r7 c W 'E�JJ rnELI ,�TX A George Watch Lake Peltier • Morshon Lake TAni.M1 T Lake _-.----------- 00 S 14 12 " ! ^\ V LEGE � N Mor Sh On 2 __ INTERSTATE TRUNK HIGHWAY r 11 m E Loke U,S. TRUNK HIGHWAY............. tl —' a �_ -- --------- STATE TRUNK HIGHWAY........... TI O S- 35M I r 1" lJl I 21 r COUNTY STATE AID HIGHWAY....... 'C' O 14 COUNTY ROAD......................... Cc mCE CREEK-CM AM Cf LAXEt Centerville. Lake I ! � � r ® CORPORATE LIMITS................ r—`r— a PUBLIC ROAD .................... my REdONAIKABn 0 d1e D' 0 21 CENTERVILL Cleo 1 at , PRIVATE ROAD 49 qma aeUe a mIa % C o.I,,.a Rice a ermoni i yp Lake wn Lake i -- 1 RECOMMENDED STREET IMPROVEMENTS e i PHASE 1 IaIaA 10 PHASE 2 49 z r 10 �bep P •��•�. PHASE 3 A ! oa 21 x �� PHASE 4 !Baldwin K"IKK- PHASE 5 v 1 a i "-' Lake � � LOWER PRIORITY i r Kb • IMPROVEMENTS Amelia Bold EXHIBIT 2 ^ K Lake EagLake Lo .K•MC. Attachment C LINO LAKES ECONOMIC DEVELOPMENT INDUSTRIAL/COMN, ERCIAL PROJECTS PROJECT YEAR PROJECT VALUE ON TAX ROLLS BUSINESS TYPE 1. EMTECH(plus addition) (A) 1991 5705,640.00 2004 Industrial 2. ACCU-TOOL(Improvement) (A) 1993 300,000.00 2003 Industrial 3.UDOR, U.S.A. (A) 1994 218,700.00 2003 Industrial 4. NOL-TEC (A) 1995 928,050.00 2004 Industrial 5. BLUE HERON (A) 1995 920,000.00 1998 Industrial 6. MAG-CON (A) 1995 730,250.00 2004 Industrial 7. MEDCENTERS (A) 1996 805,000.00 1999 Commercial 8. LINO LAKES BUS. CENTER 41 (A) 1996 1,390,000.00 2004 Industrial 9. PROGRESSIVE ENGINEERING (A) 1996 762,000.00 2004 Industrial 10. ADGRAPHICS (CC) 1996 5,100,000.00 2003 Industrial 11. NORTHERN WHOLESALE (CC) 1996 2,960,000.00 2003 Industrial 12. EAM (A) 1997 245,000.00 2004 Industrial 13. LINO LAKES BIZ. CTR 42&3 (A) 1997 2,200,000.00 2002 Industrial 14. GNW MACHINE (CC) 1997 1,900,000.00 2002 Industrial 15. FAIRVIEW CLINIC (V) 1997 900,000.00 2004 Commercial 16. RICE INDUSTRIES (A) 1997 565,000.00 2004 Industrial 17. LINO LAKES STATE BANK (V) 1997 1,000,000.00 2000 Commercial 18. ASHLAND CONVIENCE CTR (TC) 1998 1,200,000.00 2000 Commercial 19. AMOCO/CULVERS (CC) 1998 2,000,000.00 2000 Commercial 20. LAKELAND NAT'L BANK (TC) 1998 1,000,000.00 2000 Commercial 21. G.M. DEVELOPMENT SITE (A) 1998 5,000,000.00 2004 Industrial 22. OFFICE/MANUFACTURING (CC) 1998 3,000,000.00 2004 Industrial 23. INCUBATOR BUILDING (LB) 1998 1,300,000.00 2004 Industrial 24. KKE SHOPPING CENTER (TC) 1998 4,000,000.00 2001 Commercial TOTAL: S39,129,640,00 (A-rApollo; CC-Clearwater Creek; LB-Lakes Business Park; TC-"Town Center; V-Village) l VILLAGE DEVELOPMENT/PHASE I -- LAND PHASE I: LAND PURCHASE DATE LAND COST PRICE PAID OWED TERM (acres) (Per SF) 3/24/97 Rehbein Land 13.84 1.75 $1,036,728.00 $543,140.00 $493,588.00 1/2002 11/24/97 Funkhouser Land 6.60 1.75 515,435.00 167,797.00 347,638.00 12/2002 4/15/98 County Land 14.72 .30 200,000.00 TOTAL: 35.16 1.15 $1,752,163.00 $710,937.00 $841,226.00 Estimated nonreimbursable "soft costs" (interest, taxes, fees): $125,000.00 PHASE I LAND SALE 7/9/97 Fairview Clinic 1.72 2.50 $189,575.00 11/24/97 Lino Lakes State Bank 1.00 5.00 217,800.00 3/15/99 Professional Office/Retail 6.50 4.00 1,132,560.00 9/15/99 Old Police Station Site 4.00 2.00 350,000.00 TOTAL: 13.22 3.28 $1,889,935.00 ` \,JD t1 CIVIC COMPLEX (3/16/98) 1. CITY COUNCIL BUDGET APPROVAL(NOVEMBER 1997) CITY HALL: $3,000,000 POLICE DEPARTMENT: 3,000,000 EARLY CHILDHOOD CENTER: 1,200,000 SITE PREPARATION: 500,000 TOTAL: $7,700,000 3. COST ESTIMATE A. "SOFT" COSTS 1. PROFESSIONAL FEES $670,000 (Planning, architecturaVengineering/consultants) 2. FURNISMNG/EQUIPMENT- 450,000 3. COMMUNICATIONS:TECHNOLOGY: 340,000 4. CONTINGENCY: 190,000 5. SAC/WAC: 50,000 SUBTOTAL: $1,700,000 B. CONSTRUCTION: $6,000,000 TOTAL: $7,700,000 City of Lino Lakes Civic Center Complex Funding Feb. 28, 1998 Cash Balance Contribution Available Cash Area and Unit Fund 6,285,109 500,000 Surface Water Management Fund 1,066,654 250,000 Closed Bond Fund 1,108,299 950,000 Apollo Drive Construction 337,337 300,000 Industrial Park Fund 480,258 470,000 Water Operating 280,127 115,000 Sewer Operating 434,485 115,000 Total Cash Contribution 2,700,000 T.I.F. Proceeds 300,000 Area and Unit L,6o for ECFE 1,200,000 Bond 3,500,000 Total 7,700,000 Bonding Options Special Assessment Projects 3,738,987 City Maximum Tax Bonds 12,500,000 Lakes Addition 1,790,100 Less: Civic Complex (3,500,000) Civic Complex 3,500,000 Less: YMCA (2,000,000) YMCA 2,000,000 Less: Park Referendum (6,000,000) Parks Referendum 6,000,000 Total Remaining 1,000,000 Total Possible Bonding 17,029,087 Current Bonds Payable 12/31/97 13,085,000 35W Bridge Reconstruction 1,000,000 `..W, 3/16/98 YMCA 1,112 LINO LAKES HOUSEHOLDS WOULD JOIN THE YMCA IF IT WERE BUILT PROJECT SCOPE LOCATION: CITY OWNED LAND IN THE VILLAGE SIZE: 45-50,000 SQUARE FEET COST: $5.5 MILLION (EXCLUDING LAND) • AQUATICS: TWO POOLS (WARM AND COLD) • GYMNASIUM • INDOOR TRACK • FITNESS/CARDIOVASCULAR • AEROBICS ROOM • MULTI-USE AREA • ADVENTURE AREA/TEEN CENTER • LOCKERS (MEN/WOMEN'S/FAMILY C I FUNDING STRATEGY FOR$5.5 MILLION YMCA FACILITY 1. YMCA OF GREATER ST. PAUL: $1,000,000 2. YMCA OF MINNEAPOLIS: 1,000,000 3. CITY OF LINO LAKES: 1,500,000 (plus land & infrastructure) 4. FUNDRAISING/PARTNERSHIPS: 2,000,000 TOTAL: $5,500,000 WHY SHOULD THE CITY CONTRIBUTE? • A YMCA HAS A POSITIVE IMPACT ON A COMMUNITY'S IDENTITY • A COMMUNITY CENTER COULD BE BUILT IN THE VILLAGE FOR $1.5 MILLION IN PUBLIC MONEY VERSUS $5.5 MILLION, AND IT COULD BE DONE WITHIN 2 YEARS • CITY OWNED COMMUNITY CENTERS LOSE MONEY AND NEED A CONTINUING INPUT OF PUBLIC DOLLARS FOR OPERATIONS AND MAINTENANCE • MEMBERSHIP DISCOUNTS TO ALL LINO LAKES RESIDENTS • WEEKLY COMMUNITY DAYS AND FAMILY NIGHTS FOR NONMEMBERS • YMCA OF THIS SIZE ATTRACTS 500-800 UNITS OF MEMBERSHIP PER DAY (FAMILIES/SINGLE MEMBERS) • ECONOMIC DEVELOPMENT INITIATIVE: A YMCA IS A MAJOR ATTRACTION FOR COMMERCIAL DEVELOPERS AND ESSENTIAL TO SUCCESS OF THE VILLAGE • OFFERS THE COMMUNITY AN OPPORTUNITY FOR COOPERATIVE PARTNERSHIPS WITH CENTENNIAL SCHOOL DISTRICT AND FAIRVIEW HOSPITALS Lino Lakes Economic Development Authority YMCA Project Lease Revenue Bonds,Series 1998 Dated Date 611/98 First Interest 211199 Mature 2/1 Total Levy Maturity Principal& Year Date Principal Rates Interest Interest 1 2 3 4 5 6 1997 2/1/1999 - 0.00% 55,840 55,840 1998 2/1/2000 45,000 4.60% 83,760 128,760 1999 2/1/2001 45,000 4.70% 81,690 126,690 2000 2/1/2002 50,000 4.80% 79,675 129,575 2001 2/1/2003 50,000 4.90% 77,175 127,175 2002 2/1/2004 55,000 5.00% 74,725 129,725 2003 2/1/2005 55,000 5.10% 71,975 126,975 2004 2/1/2006 60,000 5.20% 69,170 129,170 2005 2/1/2007 65,000 5.30% 66,050 131,050 2006 2/1/2008 65,000 5.40% 62,605 127,605 2007 2/1/2009 70,000 5.50% 59,095 129,095 2008 2/1/2010 70,000 5.60% 55,245 125,245 2009 2/1/2011 75,000 5.70% 51,325 126,325 2010 2/1/2012 80,000 5.75% 47,050 127,050 2011 2/1/2013 85,000 5.80% 42,450 127,450 2012 2/1/2014 90,000 5.85% 37,520 127,520 2013 2/1/2015 95,000 5.90% 32,255 127,255 2014 2/1/2016 100,000 5.95% 26,650 126,650 2015 2/1/2017 110,000 6.00% 20,700 130,700 2016 2/1/2018 115,000 6.00% 14,100 129,100 2017 2/1/20191 120,000 6.00%1 7,200 1 127 200 Totals $ 1,500,000 $ 1,116 155 $ 2,616 155 Bond Statistics Composition of Issue Bond Years 19,350.00 Bond Issue $ 1,500,000 Annual Interest $ 1,116,155 Reserve Fund (131,050) Discount 22,500 Discount (22,500) Net Interest $ 1,138,655 Cost of Issuance (38,250) N.I.C.Rate 5.885% Capitalized Interest 0 T.I.C.Rate 5.966% Available Funds $ 1,308,200 Interest rates are estimates;changes may cause significant alterations of this schedule. The actual underwi te►'s discount bid may also vary. Prepared by Springsted Inc.,3/30M Unoymca.xls Ilk H COST/SAVINGS OF YMCA r.. COSTS: $1.5 MILLION BOND: ±$32/YEAR PROPERTY TAX INCREASE ON A$150,000 HOME SAVINGS: ONE TIME NON-RESIDENT MEMBERSHIP FEE: $129 ONE TIME RESIDENT MEMBERSHIP FEE: $65 SAVINGS: $64 NON-RESIDENT FAMILY MEMBERSHIP: $696/YEAR LINO LAKES FAMILY MEMBERSHIP: $624/YEAR SAVINGS: $72/YEAR MEMBERSHIPS SAVINGS: $136 PROPERTY TAX COST: $32 NET SAVINGS: $104/YEAR AND YOU GET A HEALTH AND FITNESS CENTER TOO! MAR 20 19B 05:44PM LEAGIE OF MN CITIES P. 1 1CQ;W RIDAY Ax --- Vol. 3, No. 11 pwnwb-o°°°°� A weekly legislative update from the League of Minnesota Cities March 20, 1998 Tax Bill : Governor Chimes In Late this afternoon,the governor sent Levy Limits provision--some even equating it to the a letter to the Tax Committee chairs in- The governor also demands the exten- California proposition 13 provision that dicating his demands for the final sion of levy limits. According to his has devastated that state. Senator 1998 tax bill. Included in his demands letter,"Levy limits are necessary as Doug Johnson has emerged as the are an immediate phase-in of reduced we continue major structural changes strongest supporter of the House lim- class rates for many properties,and to our state's property tax system. ited market value provision. extension of levy limits through taxes The Senate's position of repealing The House limited market value is payable in 2000,a 1999 property tax levy limits is not acceptable." The significantly more expansive than the rebate of$750 million and the creation governor's position will certainly make current law provision:All property of an income tax reduction account. the removal of levy limits more diffi- would be covered by valuation limits The governor's letter indicated cult. for a period of three years. For as- that he is disappointed in the property Nothing in the governor's letter sessment year 1998,the increase in ,.r tax class rate compression included in addresses the impacts of class rate property market values would be lim- both the House and Senate bills. He compression on tax increment finano- ited to the rate of growth in the con- states, "Neither bill as passed con- ing districts. This will likely be a last sumer price index,which is currently tains the compression necessary for minute conference committee deci- less than 3 percent. For the following real reform,and this must be ad- sion. two years,property market value in- dressed." He suggests that the con- The letter to the tax chairs was not creases would be limited to the lesser ference committee adopt the Senate received until afterthe committee re- of the consumer price index or 5 per- class rates,but phased-in the com- cessed for the weekend and there- cent. pression immediately for taxes pay- fore,the committee did not have time In a memo to the conferees,a able in 1999. The only exceptions de- to react to the governor's demands. Senate staff member highlighted the manded by the governor are that Obviously,the demand for a rebate problems that could occur under lim- home value greater than$75.000 not will not be greeted warmly by the Sen- ited market value and the difficulty of be reduced below 1.7 percent,that the ate members who have no rebate in removing the provision in three years. first$75,000 of cabin value not ex- their tax bill. The reaction of the The limit would shift taxes from high eeed 1.3 percent and that the balance House members is more difficult to growth property to properties with low of cabin property not exceed 2.3 per- gauge. market value growth. The limit would cent. be difficult to remove because the Under the Senate bill,home value Other Conference Committee taxes on those properties that benefit in excess of$75,000 would be Bassi- Developments from the Omit could potentially in- fied at 1.6 percent,and cabins would crease dramatically. The governor did Limited market value is also evolving be classified at 1.25 for the value un- into an important issue among confer- not express any particular position on der$75,000 and 2.2 percent for the ees. Although the House bill included the limited market value provision. value over$75,000. However,the However,the Department of Revenue an aggressive limited market value Senate would riot have implemented has expressed concerns about moving these lass rates until provision,none of the House confer- these 2000. ees voted for the amendment Many away from a true market value basis -'� Relative to the Senate class rates,the for the property tax. of the conferees have expressed sig- effect of the governors demands will nificant concerns about the precedent be to provide less relief to high value established by the limited market value homes,but to guarantee relief for cabin owners. For more information on city legislative issues,contact any member of the League of Minnesota Cities Intagovernmental Relation team. City of Lino Lakes Area and Unit Fund Projections � ,� Cash Balance 02/28/98 6,285,109 17dHomes @$3,323 565,000 13 acres Comm/Ind 100,000 Special Assessments Receivable 2,700,000 665,000 1992 Bond Payment (418,940) 1996 Water Revenue Bond (254,758) Not Included: Projects (2,243,820) Shoreview Assessments Civic Center Contribution (500,000) Early Childhood Lease Flat Quarterly Fee 120,000 Interest Earned 250,000 New Assessments 665,000 Balance 12/31/98 6,602,591 1992 Bond Payment (423,851) 1996 Water Revenue Bond (314,752) Projects (836,479) Flat Quarterly Fee 84,000 Interest Earned 250,000 New Assessments 680,000 Balance 12/31/99 6,041,509 1992 Bond Payment (417,346) 1996 Water Revenue Bond (303,228) Projects (1,207,500) Flat Quarterly Fee 88,000 Interest Earned 250,000 New Assessments 695,000 Balance 12/31/00 5,146,435 1992 Bond Payment (409,743) 1992 Water Revenue Bond Early Call) (1,350,000) Projects 0 Flat Quarterly Fee 92,000 Interest Earned 200,000 New Assessments 710,000 Balance 12/31/01 4,388,692 1992 Bond Payment 80) Projects (612,000) Flat Quarterly Fee 96,000 Interest Earned 200,000 New Assessments 725,000 Balance 12/31/02 4,396,612 1992 Bond Payment 4491:;M) Projects (378,000) Flat Quarterly Fee 100,000 Interest Earned 200,000 New Assessments 740,000 �. Balance 12/31/03d2 Lino Lakes Economic Development Authority Community Center Lease Revenue Bonds,Series 1997 Dated Date 6/1/98 First Interest 2/1/99 Mature 2/1 Total Net Existing Projected Total Increase Levy Maturity Principal & Capitalized Levy Public Proj. Lease Payment Net Due to Year Date Principal Rates Interest Interest Interest Required Rev. Bonds Income Requirement This Issue 1 2 3 4 5 6 7 8 9 10 11 12 1997 2/1/1999 - 0.00% 133,505 133,505 - 133,505 119,888 0 253,393 1998 2/1/2000 50,000 4.60% 200,258 250,258 250,258 116,588 0 366,846 250,258 1999 2/1/2001 55,000 4.70% 197,958 252,958 252,958 138,238 0 391,196 252,958 2000 2/1/2002 60,000 4.80% 195,373 255,373 255,373 133,175 0 388,548 255,373 2001 2/1/2003 70,000 4.90% 192,493 262,493 262,493 128,075 0 390,568 262,493 2002 2/1/2004 75,000 5.00% 189,063 264,063 264,063 122,900 0 386,963 264,063 2003 211/2005 75,000 5.10% 185,313 260,313 260,313 142,650 0 402,963 260,313 2004 2/1/2006 75,000 5.20% 181,488 256,488 256,488 135,650 0 392,138 256,488 2005 2/1/2007 80,000 5.30% 177,588 257,588 257,588 128,550 0 386,138 267,588 2006 2/1/2008 95,000 5.40% 173,348 268.348 268,348 121,450 0 389,798 268,348 2007 2/1/2009 105,000 5.50% 168,218 273,218 273,218 114,300 387,518 273,218 2008 2/1/2010 120,000 5.60% 162,443 282,443 282,443 107,150 389,593 282,443 2009 2/1/2011 230,000 5.70% 155,723 385,723 385.723 385,723 385,723 2010 2/1/2012 245,000 5.75% 142,613 387,613 387,613 387,613 387,613 2011 2/1/2013 260,000 5.80% 128,525 388,525 388,525 388,525 388,525 2012 2/1/2014 275,000 5.85% 113,445 388,445 388,445 388,445 388,445 2013 2/1/2015 290,000 5.90% 97,358 387,358 387,358 387,358 387,358 2014 2/1/2016 305,000 5.95% 80,248 385,248 385,248 385,248 385,248 2015 2/1/2017 325,000 6.00% 62,100 387,100 387,100 387,100 387,100 2016 2/1/2018 345,000 6.00% 42,600 387,600 387,600 387,600 387,600 20171 1/20191 365,000 1 6.00%1 21,900 1 386,900 1 1 386,900 1 1 1 386,900 1 386 900 Totals $ 3,500,000 $ 3,001,553 $ 6,501,553 $ - $ 6,601,553 $ 1,508,614 $ - $ 8,010,167 $ 6 368 048 Bond Statistics Composition of Issue Bond Years 51,408.33 Bond Issue $ 3,500,000 Annual Interest $ 3.001,553 Reserve Fund (350,000) Discount 52,500 Discount (52,500) Net Interest $ 3,054,053 Cost of Issuance (42,250) N.I.C.Rate 5.941% Capitalized Interest 0 T.I.C.Rate 5.966% Available Funds $ 3,055,250 Interest rates are estimates;changes may cause significant alterations of this schedule. The actual underwriter's discount bid may also vary. Prepared by Sprinptted Inc.,3rAM Uno.)ds CITY OF LINO LAKES MINNESOTA Prepared March 30, 1998 $1,790,000 GENERAL OBLIGATION L � 1 By SPRINGSTED Incorporated IMPROVEMENT BONDS, SERIES 1998 Dated: 6- 1-1998 Mature: 2- 1 First Interest: 8- 1-1999 Total Projected Total Year of Year of Principal 105% Assessment Net Levy Mat. Principal Rates Interest & Interest of Total Income Requirement (1) (2) (3) (4) (5) (6) (7) (8) (9) 1998 2000 50,000 4.10% 144,985 194,985 204,734 55,246 149,488 1999 2001 100,000 4.20% 84,941 184,941 194,188 47,259 146,929 2000 2002 100,000 4.30% 80,741 180,741 189,778 45,588 144,190 2001 2003 105,000 4.40% 76,441 181,441 190,513 43,917 146,596 2002 2004 110,000 4.50% 71,821 181,821 190,912 42,246 148,666 2003 2005 110,000 4.60% 66,871 176,871 185,715 40,576 145,139 2004 2006 115,000 4.70% 61,811 176,811 185,652 38,905 146,747 2005 2007 120,000 4.80% 56,406 176,406 185,226 37,234 147,992 2006 2008 125,000 4.90% 50,646 175,646 184,428 35,563 148,865 2007 2009 130,000 5.00% 44,521 174,521 183,247 33,893 149,354 2008 2010 135,000 5.10% 38,021 173,021 181,672 32,222 149,450 2009 2011 140,000 5.20% 31,136 171,136 179,693 30,551 149,142 2010 2012 145,000 5.25% 23,856 168,856 177,299 281880 148,419 2011 2013 150,000 5.30% 16,243 166,243 174,555 27,210 147,345 2012 2014 155,000 5.35% 8,293 163,293 171,458 25,539 145,919 TOTALS: 1,790,000 856,733 2,646,733 2,779,070 564,829 2,214,241 Bond Years: 17,038.33 Annual Interest: 856,733 Avg. Maturity: 9.52 Plus Discount: 22,375 Avg. Annual Rate: 5.028% Net Interest: 879,108 T.I.C. Rate: 5.163% N.I.C. Rate: 5.160% Interest rates are estimates; changes may cause significant alterations of this schedule. The actual underwriter's discount bid may also vary. I, Followii,y are the pre-audit budget vs. actuals for 1997 Budget Actual Difference REVENUES Transfers (15,000.00) (15,000.00) 0.00 Taxes 2,658,110.00 2,658,485.80 375.80 Business Licenses 20,270.00 22,454.24 2,184.24 Non-Business Licenses 528,000.00 544,107.09 16,107.09 Intergovernmental 890,480.00 926,632.20 36,152.20 Administrative Charges 198,000.00 190,891.15 (7,108.85) Cable TV 28,000.00 17,926.40 (10,073.60) Fines& Forfeits 95,000.00 99,389.95 4,389.95 Interest on Investments 60,000.00 108,211.81 48,211.81 Refunds& Reimbursements 42,000.00 55,279.06 13,279.06 Other 105,950.00 108,056.02 2,106.02 Total Revenues 4,610,810.00 4,716,433.72 105,623.72 EXPENDITURES Mayor and Council 70,130.00 66,776.15 (3,353.85) Elections 11,010.00 7,737.92 (3,272.08) Administration 314,900.00 295,578.66 (19,321.34) Cable TV 16,390.00 23,675.13 7,285.13 Finance 218,730.00 212,283.17 (6,446.83) Legal Consultants 130,000.00 123,031.32 (6,968.68) Community Development 237,210.00 244,237.46 7,027.46 Engineering 198,840.00 201,911.20 3,071.20 Planning &Zoning Board 9,500.00 7,320.43 (2,179.57) Government Buildings 216,820.00 182,006.68 (34,813.32) Charter Commission 5,000.00 2,043.59 (2,956.41) Police 1,326,950.00 1,317,364.70 (9,585.30) Fire 275,370.00 275,361.49 (8.51) Building Inspections 156,900.00 158,437.45 1,537.45 Streets 561,530.00 514,048.08 (47,481.92) Solid Waste Abatement 59,770.00 58,082.02 (1,687.98) Fleet 170,680.00 183,885.78 13,205.78 Parks 324,070.00 327,302.26 3,232.26 Recreation 116,290.00 108,813.74 (7,476.26) Park Board 7,580.00 3,146.88 (4,433.12) Forestry 92,740.00 84,180.24 (8,559.76) Environmental 2,500.00 2,796.90 296.90 Transfers 15,000.00 15,000.00 0.00 Total Expenditures 4,537,910.00 4,415,021.25 (122,888.75) Additional Fund Balance 228,512.47 COUNCIL MINUTES April 13, 1998 CITY OF LINO LAKES MINUTES DATE : April 13, 1998 TIME STARTED : 6:31 P.M. TIME ENDED : 9:18 P.M. MEMBERS PRESENT : Bergeson,Lyden,Dahl, Neal, and Mayor Sullivan MEMBERS ABSENT : None Staff members present: Interim City Administrator, David Pecchia; Assistant to the City Administrator, Dan Tesch; City Attorney, Bill Hawkins; City Engineer/Public Works Director, David Ahrens; Community Development Director,Brian Wessel; Planning Coordinator, Mary Kay Wyland; Finance Director, Mary Vaske; Building Official, Pete Klugel; Fire Chief, Milo Bennett; Parks and Recreation Director, Rick DeGardner; Police Department Office Manager, Rene Kulfass; Environmental and Forestry Coordinator,Marty Asleson and City Clerk Marilyn Anderson STATE OF THE CITY ADDRESS Mayor Sullivan began by introducing the Council Members and City Staff and then presented the State of the City Address, which summarized the cornerstones of this administration. State of the City Address can be found at the end of these minutes. SETTING THE AGENDA Mayor Sullivan requested Consideration of Minutes,March 18, 1998, item 1 A(1), be moved to New Business, item I 1 G. She also requested Consideration of a Motion to Proceed with the City Hall, Early Childhood Center and Police Department and Authorize Bonding in the Approximate Amount of$5,350,000.00, item 11F, be moved to Community Development Report, item 6A(1). The Agenda was approved as amended. CONSENT AGENDA Council Member Bergeson moved to approve the Consent Agenda. Council Member Neal seconded the motion. Motion carried unanimously. ITEM ACTION DISBURSEMENTS: 00-11, March 31, 1998 ($10,185.22) Approved 1 COUNCIL MINUTES April 13, 1998 , April 13, 1998 (Checks NO. 50418 - 50536, $425,275.31) Approved Centennial Fire District(April 7, 1998) Approved Mayor Sullivan reminded those present of the guidelines for audience participation in City Council meetings, emphasizing the need for respectful dialogue. OPEN MIKE Rice Creek Watershed District(RCWD) - Andy Cardinal, 6657 Centerville Road, began by introducing Eugene Peterson, Chairman and Anoka County Representative,and Kate Drewry, District Administrator of the Rice Creek Watershed District. Ms. Drewry then gave a synopsis of what the Rice Creek Watershed District entails and summarized some of their current projects and highlights from last year. She stated that their main purpose is to improve the water quality of our area lakes and ponds. Council Member Lyden wondered if they could help Lino Lakes citizens in regard to the rights and responsibilities concerning.the many ditches that go through Lino Lakes. Ms. Drewry said that she could provide a map of the ditches that they maintain and inspect. Mr. Peterson thanked the Council for inviting them to the meeting, emphasizing one of their goals as becoming more"user friendly"and to work more closely with government agencies. He also thanked them for reappointing Mr. Cardinal to the RCWD, stating that he was a real asset to the Rice Creek Watershed District. Mr. Don Dunn, 6885 Black Duck, came forward to inform the Council and public that a formal program is being developed to begin a Lake Management Plan for Lake Reshanau. He invited everyone to participate and stated the meeting was April 30, 1998, 6:30 p.m. at City Hall. Mr. John Landers, 7181 Sunrise Drive, came forward to discuss the truck situation on Elm Street. He stated that quite frequently he witnesses trucks unloading a crane on the blacktop. He noted there is a five ton weight limit on that street. Mr. Landers explained that he had spoken with some of the drivers, the Police Department, and City Staff, and has received no satisfaction. His frustration was in the fact that the City asks taxpayers for money to fix the streets yet, at the same time, allows violations that are destroying the streets. He wanted to know what the City was going to do to stop this type of abuse from happening. Mayor Sullivan agreed with his complaints and advised him to call 911 during the next occurrence so the City can take immediate action. ENVIRONMENTAL AND FORESTRY DEPARTMENT,MARTY ASLESON Earth Day Proclamation- Marry Asleson read the Earth Day Resolution and then asked Council for approval. 2 COUNCIL MINUTES April 13, 1998 Council Member Neal moved to approve the Earth Day Proclamation. Council Member Lyden seconded the motion. Motion carried unanimously. Mayor Sullivan noted that this was the closest thing the City had to a City celebration and encouraged citizens to attend. The Earth Day Proclamation can be found at the end of these minutes. _ Consideration of the FIRST READING of Ordinance No. 03 - 98,Amendment to Chapter 200, Subdivision 211 of the City Code,Parks, Recreation and Environmental Commission - Mr. Asleson explained that this was the first reading of the amendment of Chapter 200, Subdivision 211 of the City Code replacing the Parks, Recreation, and Environmental Board with the Park and Recreation Board. Elements extracted from this Code concerning environmental affairs have been incorporated into the Environmental Board Ordinance presently under consideration to establish an Environmental Board. Mr. Asleson asked Council to approve the FIRST READING of Ordinance No. 03 -98. Mayor Sullivan asked if the Park Board had approved this and Mr. Asleson indicated that they had. Council Member Lyden moved to approve FIRST READING of Ordinance 03 - 98. Council Member Neal seconded the motion. Motion carried unanimously. Consideration of the FIRST READING of Ordinance No. 04 -98, Creation of the Environmental Board,Chapter 200, Subdivision 217 - Mr. Asleson explained that this was the first reading of Ordinance No. 04- 98 establishing the Environmental Board, Chapter 217 of the Lino Lakes City Code. Elements from the Parks, Recreation, and Environmental Board were extracted and incorporated-with the proposed by-laws for the Environmental Affairs Committee to write this ordinance. The ordinance has been reviewed by Staff and is being forwarded to Bill Hawkins, City Attorney,for review. Mr. Asleson then asked Council for approval of Ordinance No. 04-98. Mayor Sullivan commented that there was a need to ensure processes are in place for the Environmental Board. Now that the Board is established and responsible for certain issues,the City needs to make sure they are working well with other departments. Council Member Lyden moved to adopt Ordinance No. 04- 98,as presented. Council Member Dahl seconded the motion. Motion carried unanimously. Ordinance No. 04 - 98 can be found at the end of these minutes. 3 COUNCIL MINUTES April 13, 1998 ECONOMIC DEVELOPMENT AUTHORITY ADVISORY BOARD (EDAAB) APPOINTMENTS,BRIAN WESSEL Consideration of Economic Development Authority Advisory Board Appointments -Mr. Wessel explained that the Economic Development Authority Advisory Board (EDAAB) expanded in 1994 from five to seven voting members. Currently, two seats have expired (Roger Jensen and Glenn Rehbein)Dean Tollefson resigned, leaving a vacancy. There is a total of three open seats. Seven people have applied for the three open seats. Staff recommendation was to reapoint Roger Jensen and Glen Rehbein, to retain John Bergeson (City Council) and Bill Johnson(P &Z) as liaisons, and to appoint John Milbauer to the vacant seat reserved for a banker. The following candidates have officially expressed an interest in being considered for the Board: Glenn Rehbein* 12/31/2000 Roger Jensen* 12/31/1999 Jim Milbauer 12/31/2000 Fritz Johnson 12/312000 Patricia Rickaby 12/31/1999 Paul Easterday Guy Herr *Incumbent The City Council has had the opportunity to interview candidates. The Council has two issues to consider: appointment of individuals to the open seats, and should the Board be expanded to nine voting members. EDAAB, at its meeting on Thursday, April 9, reviewed the option of expanding the Board and made a recommendation to expand the Board. If the Council opts to expand the Board, it should to appoint an additional two members for a total of nine members. Council Member Neal asked when the members would officially start. Mr. Wessel stated May 7, per action of this meeting. Consideration of a Name Change for the EDAAB Board - Mr. Wessel explained that the EDAAB is not a Board required by Sate Statute or the City Charter. The group acts in an advisory capacity on economic development issues. The Board members volunteer their time and, unlike other City boards, generally make their recommendations based on consensus rather than a vote. There is no residency requirement for this group. Mr. Wessel stated that staff recommends the name of the Economic Development Authority Board be changed to the Economic Development-Advisory Committee. Council Member Bergeson moved to approve expanding the Board to nine members,the appointment of terms outlined above, and the name change to the Economic Development Advisory Committee. Council Member Dahl seconded the motion. Motion carried 5-0. �... 4 COUNCIL MINUTES April 13, 1998 CONSIDERATION OF ENGINEERINGBUILDING DEPARTMENT SECRETARY POSITION, DAVID PECCHIA Mr. Pecchia explained that the City has an opening for a Department Secretary B. The position was approved by Council for the 1998 budget and will provide clerical and secretarial support to the Public Works/Engineering and Building Inspection Departments. The position was advertised/posted within the City buildings and Carri Villella who is currently the City's receptionist, was the only applicant. The position required higher qualifications and Carri was tested to determine whether or not she met the new qualifications. Carri was tested for her typing, composition, spelling, and vocabulary skills. She was also interviewed by Tom Jackson and Pete Kluegel from the Building Inspection Department and Dave Ahrens our City Engineer/Public Works Director. It is their recommendation that Carri be considered for this full-time position. Mr. Pecchia continued stating that the selection process to fill the vacancy created by the promotion of the current receptionist, Carri Villella, is anticipated to be completed by June 1, 1998. He is recommending that the promotion of Ms. Villella become effective upon the hiring of a replacement receptionist or June 1, 1998,whichever occurs first. Council Member Lyden stated that customer service is very important at City Hall and he has been very impressed with the applicant's effort in that area. Council Member Neal noted that the selection of her replacement will be critical and asked if they had interviewed anyone yet. Mr. Pecchia stated they will be starting the interview process next week. Council Member Lyden moved to approve Ms. Carri Villella for the Public Works/Engineering . &Building Department Secretary. Council Member Neal seconded the motion. Motion carried unanimously. COMMUNITY DEVELOPMENT REPORT,BRIAN WESSEL/MARY KAY WYLAND Site Plan Review,Lakeland Bank,Apollo Drive,Phase 3/Lake Drive-Ms. Wyland explained that Mr. Roger Kolstad has submitted a request to construct a 3,600 square foot bank upon a+ 35,400 square foot parcel of land located north of the proposed extension of Apollo Drive and west of Lake Drive(CSAH 23). The subject site is zoned GB, General Business, which lists financial institutions as permitted uses. Based on the following review,our office recommends site plan review approval of the proposed bank subject to the following conditions: 1. The Lake Drive Access is terminated at such time when southerly public street access (via Apollo Drive) is provided. 2. The landscape plan is subject to review and approval by the City Forester and CPTED Officer. 5 COUNCIL MINUTES April 13, 1998 3. At such time as a southerly property access is available(and the Lake Drive access is terminated),the Lake Drive parking lot access drive is removed and restored as green area. 4. The proposed Lake Drive (CSAH 23)access location is subject to review and approval by the City Engineer and Anoka County Highway Department. 5. The City process and approve one of the following: a. A conditional use permit to allow the establishment of an accessory drive- through facility within a GB Zoning District. b. A Zoning Ordinance amendment establishing accessory drive-through facilities as permitted (rather than conditional) accessory use in the GB Zoning District. 6. The bank drive-through lane is expanded or redesigned such that the stacking of vehicles (three)does not encroach upon the adjacent parking lot drive aisle. 7. The site plan is revised to identify an off-street loading space. 8. All lighting used to illuminate off-street parking areas are arranged to deflect light away from adjoining properties. �. 9. A detailed sign plan is submitted subject to City approval. 10. The submitted utility and grading plan is subject to review and approval by the Town Center Architectural Review Committee. 11. Site and building plans are subject to review and approval by the Town Center Architectural Review Committee. Ms. Wyland informed the Council that the Planning and Zoning Board approved this item with the conditions outlined in the staff report. She also noted that this item did not change the text requirement, it just meant the applicant had to reapply for a Conditional.Use Permit for the drive- through. Mr. Wessel then summarized the schedule for the project,noting that the architectural firm had been very cooperative with Staff. With the use of a map, he went over the design and noted the push of businesses away from Lake Drive. The Engineer's drawing does allow for a smaller pond, allowing room for more trees to serve a buffer from Lake Drive. Council Member Bergeson stated this process was delayed because of the amending process, noting the applicant has to go through the Planning and Zoning Board twice. Mr. Wessel agreed, stating that the applicant had a month delay because the Planning and Zoning Board voted 6 COUNCIL MINUTES Apri1. 13, 1998 against the Zoning Ordinance amendment that allowed financial institutions as a"permitted"use rather than a Conditional Use Permit. Council Member Bergeson wondered if there was any way to change that. Ms. Wyland stated that it would require a public hearing to change the Code, and the Planning and Zoning Board has every intention of approving, whether it be"permitted"or"conditional." Mayor Sullivan was concerned that this could become an issue if the Council did not approve. Mr. Wessel encouraged the Council to approve because this would be very good for the community. Council Member Lyden stated that although he did appreciate the setback, he wondered if it was enough. He also stated that it was very difficult to approve the request without a comprehensive view of the whole Apollo Street project, explaining they are unable to guarantee that the roads will line up without knowing what is going to be built on the east side of Lake Drive. Mr. Wessel agreed that the connection with Lake Drive is key; however, Apollo Drive is more than just a line on a map,the location has been set. Council Member Lyden explained that the map was a micro scale and because of that it was very difficult to see how everything would be laid out. He believed that there was a convenience store going in and asked how they could determine the best location for these businesses if they were still unsure of what will be going in across the street. Mr. Wessel verified that a convenience store is going in and stated the debate was Lilac Street being closed down, which they did look at first and worked their way north. He believed that they were looking at the"big picture." Council Member Neal asked about the two homes on the land"where Apollo Drive will be extended and if the City was buying them. Mr. Ahrens explained that the extension of Apollo Drive does go through two homes and they have been meeting with those homeowners.An appraiser and relocation company working on it. Council Member Neal asked if the homeowners planned on having their homes relocated.Mr. Ahrens said that they had not looked into that option but they would not rule that out. Council Member Neal said that if the homeowners preferred to have their homes moved they should let them. He asked what relocation company was being used and stated he preferred that they be investigated. Mr. Wessel stated that the company was Conworth. Mayor Sullivan asked Mr. Ahrens to look into the option of relocating their homes. Council Member Lyden asked if the setback requirement was the same for the convenience store as the bank. Mr. Wessel indicated it was not. Mayor Sullivan stated that she would appreciate them working with the Town Center Committee on this plan and the Environmental Board for landscaping options. 7 COUNCIL MINUTES April 13, 1998 Council Member Bergeson moved to approve the Lakeland Bank, Apollo Drive Phase 3/Lake Drive, Site Plan Review. Council Member Dahl seconded the motion. Motion carried with Council Member Lyden voting no. Consideration of a Motion to proceed with the City Hall, Early Childhood Center and Police Department and Authorize Bonding in the Approximate Amount of$5,350,000.00 - Ms. Vaske explained that at the Council Work Session on Wednesday,April 8, 1997, discussion was centered on the Civic Center funding options. There seemed to be a consensus by the Council to proceed on the project with the issuance of bonds of approximately $5,350,000,to be paid by property taxes. The bonds will be issued when the conditions by Springsted are met, which are: 1. That the City has the funds available and is willing to transfer those funds to the construction fund. Agree with the exception of repaying the water and sewer funds with proceeds from sale of City property. 2. To determine if the Early Childhood Facility should be included in the bond. Agree to free current Area and Unit funds for possible park land purchase. 3. Title to the land must be obtained with title insurance secure. Bill Hawkins is currently addressing this issue. 4. Final agreement with the School District on the lease. A signed lease agreement with the School District is on file. 5. Refine estimates for total costs and square footage of the facilities. Brian Wessel is handling preparation of this information. Ms. Vaske asked the Council to approve the motion to proceed with the Civic Complex as presented, with the sale of bonds of approximately$5,350,000 to follow when all of the above conditions are met. Mr. Hawkins gave the Council an update of the land title situation, stating that the title from the County has been acquired, although the land owner does have the right to appeal the decision regarding compensation. The County was seeking title insurance which would be completed this week. u 8 COUNCIL MINUTES April 13, 1998 Mayor Sullivan asked what could happen if the land owner does appeal. Mr. Hawkins stated that the appeal would involve the money he received for the property, not the title itself. Mr. Bergeson asked for clarification on the approximate $5.3 million. Ms. Vaske explained how they got to that figure, noting that when the process started last year the figure was $3.5 million. She also verified that the $5.3 million figure did cover the costs of all three buildings. Council Member Lyden asked who was representing the City regarding the lease with the School District. Mr. Pecchia said it was Randy Schumacher. Mayor Sullivan questioned if the agreement covered all the costs and Ms. Vaske indicated that it did. Council Member Lyden moved to proceed with City Hall,Early Childhood Center, and Police Department and authorize bonding in the approximate amount of$5,350,000.00. Council Member Neal seconded the motion. Motion carried unanimously. Civic Complex/Early Childhood Facility,Village Center, Site Plan Review and Conditional Use Permit for Early Childhood Facility- Mr. Wessel informed the Council that the Site Plan Review and Conditional Use Permit were approved by the Planning and Zoning Board at their March 11, 1998 meeting with the condition that the Plat for the Village No. 2 be approved. Since the plat review required a Public Hearing at the April 8 Planning and Zoning Board, staff decided to wait to present this item until completion of that review. They are now asking Council to consider the plat (previous agenda item),the Site Plan review and the Conditional Use Permit. Mr. Wessel continued stating that the City of Lino Lakes is requesting approval of a+44,000 square foot civic complex within the Town Center"Village" located south of I-35W and east of Lake Drive. The civic complex is comprised of the following components: 1. A 17,404 square foot City Hall. 2. A 16, 378 square foot Police Station. 3. A 10,037 square foot Early Learning Center(to be leased and operated by the Centennial School District). Specifically,the following approvals are necessary to accommodate the proposed use: 1. Site and building plan. 2. Conditional Use Permit to allow a"school"within a PSP, Public/Semi-Public � Zoning District. 9 COUNCIL MINUTES April 13, 1998 Technically,the lot upon which the civic complex is to be constructed has yet to be formally created(or provided public street access). Thus, site and building plan approval must be made contingent upon the future subdivision of land. Based on the following review, staff recommended Site and Building Plan/Conditional Use Permit approval of the Lino Lakes Civic Complex subject to the following conditions: 1. The City approve a subdivision of the property to provide public street access to the site and results in the creation of a lot which is in conformance with minimum PSP District lot requirements. 2. The civic complex meet applicable PSP District setback requirements. 3. Verification is made that the proposed structure does not exceed 45 feet in height. 4. A minimum of 35 percent of the subject site is reserved as green area. 5. Site and building plans are subject to review and approval by the Town Center Architectural Review Committee, City Forester, and CPTED Officer. 6. The site plan/landscape is revised to identify the following items and subject to approval of City staff: a. Handicap parking stalls. b. Trash handling areas. C. Loading spaces. d. Exterior lighting locations. e. Sizes of proposed plantings. 7. All trash handling equipment is fully enclosed and screened from view of neighboring properties. 8. In compliance with Town Center design guidelines, site light fixture selection gives attention to both function and aesthetics. 9. Site wetlands are specifically delineated and protected. 10. A grading and drainage plan is submitted which is subject to review and approval by the City Engineer and Rice Creek Watershed District. 11. All site signage comply with applicable Sign Ordinance requirements. 12. Comment of other City staff. 10 COUNCIL MINUTES April 13, 1998 Mr. Wessel pointed out the architectural specifics regarding the building plan, conditional use permit, and preliminary final plat. He introduced the architect on the project, noting that he had held many meetings with him discussing the design and material for the project. Mr. Francis Bulbulien briefly presented the building plan, noting he agreed with the concepts Mr. Wessel had indicated. He explained some of the materials they would be using, including soft red bricks and a green metal roof. There will be samples on site. He said that they would include tinted glass windows to minimize the heat from the sun. Also, wood tresses will be seen on both the inside and outside. Council Member Bergeson stated that being invited to participate in choosing the samples is very beneficial, as you get a different view of what things will look like directly at the site. He noted they were invited to do the same at the Town Center Complex and he was very encouraged by their response regarding their likes and dislikes. Council Member Lyden asked if the outdoor lighting had been selected and Mr. Bulbulien explained the lighting as having a lantern effect, as it lights it reflects the light back. Council Member Lyden asked why there were no flag poles, since this is a civic government building. Mr. Bulbulien referred to a drawing showing where the flag poles would be located. Bulbulien pointed out where each of the buildings would be in relation to each other, He noted the spaces for short-term parking,additional parking in the back, and the shielded trash bins. Council Member Lyden asked if there was adequate turn around space and Mr. Bulbulien said that the plan met all the parking and turn around requirements. Council Member Lyden suggested some sort of water fountain in the middle of the horseshoe, noting the pleasing sound of water. Mr. Bulbulien explained that they were working very hard to keep within the budget presented, so a waterfall was not feasible. He explained that although there would be sidewalks going to the building entrances, it would also be possible to reach them through the open lawn. Council Member Neal stated that he would rather see the space in the horseshoe used for a very large Christmas tree, as he has been asked, in the past, why Lino Lakes does not have one. Council Member Lyden said he liked the idea of a Christmas tree and using the pond during the winter months as an ice rink for younger children. Mayor Sullivan asked about the process for verifying the compliance in which issues have been met and when they would have the schedule to return. Ms. Wyland stated that those items would be addressed in the building plan and site plan review next month. Mayor Sullivan asked about the City logo and Mr. Wessel explained that the sign on the civic complex does incorporate the logo. 11 COUNCIL MINUTES April 13, 1998 Council Member Lyden noted that driving through a park he had seen a very interesting, simple sign design entailing a square box with a heron cut out of it. Mayor Sullivan suggested that the City develop guidelines for use of the City logo, so it is not changed for every use. Mr. Wessel agreed and said that the logo is recognized and the City does not want to see it abused. Council Member Lyden asked if the sidewalks could be done in contrast to the brick on the building. Mr. Bulbulien explained that the sidewalks could be colored and they are considering it, but that would cost more money. He noted that the seal coating would be in a warm gravel. Council Member Lyden indicated that he really liked the idea of a paved sidewalk throughout the Town Center. Mr. Wessel reminded them of the budget constraints. Council Member Bergeson made a motion to approve the Civic Complex Site Plan Review and Conditional Use Permit for Early Childhood Facility with conditions listed above and with the exception of Condition No. 12. Council Member Dahl seconded the motion. Motion carried unanimously. Village,Phase 2 Final Plat-Ms. Wyland explained that the City is requesting review and approval of the plat for Village No. 2. This plat consists of a replat of a portion of the Village No. 1 with the addition of the recently acquired County parcel intended to house the City Complex, future community center(YMCA) and village green. To facilitate construction of the City Complex, a platting of the parcel is required. The plat will consist of one lot, Lot 1, Block 1 which is 9.64 acres in size, and one outlot, Outlot A which is 18.4 acres in size. As future development occurs, the outlot will be replatted. The lot dimensions and area meet the requirement of the PSP Zoning District. Ms. Wyland continued stating that the-City's Engineering Consultant, OSM, has reviewed the plat to insure the proposed extension of Town Center Parkway will fit within the design of the current roadway. The current roadway configuration is 80' to accommodate a landscaped median, the extension will not contain a median and is,therefore,proposed at 60' in width. Drainage plans have been developed for the site and permit approval from the Rice Creek Watershed District is expected on Wednesday,April 8. Easements will be provided over all wetlands as is required by Ordinance. Ms. Wyland advised the Planning and Zoning Board has approved the final plat with conditions. Staff recommends approval of this preliminary and final plat for The Village No. 2 with the following conditions: 1. Easements are provided as per the City Subdivision Ordinance along lot lines and wetlands/drainage ways. 2. Town Center Parking terminus contain a temporary cul-de-sac to allow adequate space for turning maneuvers. 12 COUNCIL MINUTES April 13, 1998 Council Member Lyden moved to approve the preliminary and final plat for The Village No. 2. Council Member Neal seconded the motion. Motions carried unanimously. Consideration of Summary for Publication of the Telecommunication Ordinance - Ms. Wyland explained that Staff has drafted the following summary of Ordinance No. 1 - 98, Telecommunication Ordinance, and would request approval by the Council to facilitate publication in the legal newspaper: AN ORDINANCE AMENDING THE LINO LAKES ZONING ORDINANCE BY ESTABLISHING REGULATIONS FOR THE CONSTRUCTION AND PLACEMENT OF WIRELESS COMMUNICATION TOWERS,EQUIPMENT AND FACILITIES Section 1. Definitions Section 2. Administrations Section 3. General Standards including: Certification, Inspection and Maintenance n Tower Design Co-Location Requirement Accessory Antennas Personal Wireless Service Antennas Commercial and Public Radio and Television Transmitting Antennas and Public Utility Microwave Antennas Section 4 through 45 Detail of where antenna location is allowed per zoning district. Adopted by the Lino Lakes City Council March 9, 1998. Council Member Lyden moved to approve Summary for Publication, Ordinance No. 1 -98, Telecommunication Ordinance. Council Member Dahl seconded the motion. Motion carried unanimously. Comprehensive Land Use Plan Update- Mr. Wessel stated that the loth meeting of the Comprehensive Plan Task Force was last Thursday, April 9, 1998. It was a wrap up of all the information and summarization of District 5 and 6. They have completed the analysis and put together materials for all neighborhoods and districts. Working through as a committee,a process for finalization will be forwarded to the Council this fall. 13 COUNCIL MINUTES April 13, 1998 Mr. Wessel noted that the next meeting would be held May 21, 1998, in the work session format. Mayor Sullivan expressed concern that more citizens hear about this meeting and get involved. She requested further action regarding the vision bus tour set up and next forum. Mr. Wessel explained that the new phase was to consolidate information. He believed that the first item of business at their next meeting would include determining when the tour and citizens forum would take place. CITY ENGINEER'S REPORT DAVID AHRENS Consideration of Resolution No. 98 -48,Accept Bids,Ware Road Reconstruction Project- Mr. Ahrens explained that sealed bids were received and opened on Tuesday April 7, 1998, for the Ware Road Street and Utility construction project. City Council action is required to accept the bids. The project can not be awarded until final plan approval has been received from Mn/DOT. The final review is currently underway and project award is tentatively scheduled for the April 27th meeting. The City Council ordered the improvement for the Ware Road Street and Utility construction project at the February 23, 1998 Council Meeting. On April 7, 1998, five sealed bids were received and opened with the following results: S. R. Weidema, Inc. $1,420,498.13 Richard Knutson $1,447,207.84 Arnt Construction $1,471,754.55 Barbarossa& Sons $1,511,672.64 Northdale Construction $1,511,933.56 Engineer's Estimate $1,485,390.70 The bid by S. R. Weidema, Inc. is approximately 5%below the engineer's estimate. Mr. Ahrens presented correspondence from the City's consulting engineer, OSM, Inc., recommending award of the construction contract to S. R. Weidema,Inc.,after receipt of Mn/DOT approval. Mr. Ahrens explained that the construction costs for this project will be paid by sanitary sewer, water and storm sewer utility funds, MSA funds and a special assessment to Miller's South Glen. The proposed schedule for this project is as follows: Council accept bids April 13, 1998 Council awards bid April 27, 1998 Construction begins May 15, 1998 Substantial completion September 30, 1998 Wear course and striping October 15, 1998 14 t COUNCIL MINUTES April 13, 1998 Mr. Ahrens noted that awarding the bid at next Council meeting instead of tonight will not delay construction. He had added a cost analysis to their packets and they were $50,000 lower than expected. Council Member Bergeson asked why the bids were in the $1.4 million range and the total came in at $1.7 million. Mr. Ahrens explained that the $1.4 million figure was the construction cost and the $1.7 million was the total project cost, which included engineering, consultant, and administration fees, basically the overhead to administer the project. Council Member Lyden asked if State Aid would be available after this project. Mr. Ahrens stated that $1,113,000 was currently available, $53,000 over the estimate. Last year the City received $390,000. With a brand new Ware Road, the annual allotment would be approximately $350,000. Council Member Neal asked if there would be any change orders needed for this project. Mr. Ahrens said that the issue of change orders had been addressed so, hopefully, they would not need any. Council Member Bergeson moved to adopt Resolution No. 98 -48, as presented. Council Member Lyden seconded the motion. Motion carried unanimously. Resolution No. 98 -48 can be found at the end of these minutes. Consideration of Resolution No. 98 -49,Accept Bids and Award Construction Contract, Town Center Parkway, Phase 2-Mr. Ahrens explained that sealed bids were received and opened on Friday April 3, 1998 for the Street and Utility construction associated with Phase 2 of the Town Center Parkway project. City Council action is required to award aconstruction contract to the lowest responsible bidder. Mr. Ahrens continued stating the City Council ordered the improvement at the February 23, 1998, Council Meeting. On April 3, 1998, eight sealed bids were received and opened with the following results: S. R. Weidema,Inc. $229,592.00 W. B. Miller $239,041.95 Ryan Contracting $245,057.10 Northdale Construction $255,664,24 Kadlec Excavating $266,742.53 Kober Excavating $271,027.14 Penn Contracting $286,908.00 Engineer's Estimate $298,758.00 15 COUNCIL MINUTES April 13, 1998 Mr. Ahrens stated that the bid from Perkins Contracting was rejected since it did not use the bid form supplied in Addendum No. 2. The bid from Perkins was tabulated for the new quantities and had no effect on the outcome. The number of bids received and aggressive pricing represents a competitive bidding climate for the 1998 season. The bid by S. R. Weidema, Inc., is approximately 23%below the engineer's estimate. Mr. Ahrens presented correspondence from the City's consulting engineer, OSM, Inc., recommending the award of the construction contract to S. R. Weidema, Inc. The construction costs for this project will be paid by tax increment financing. The proposed schedule for this project is as follows: Council awards bid April 13, 1998 Construction begins April 27, 1998 Substantial completion June 12, 1998 Mr. Ahrens noted that the financing was lower than anticipated. Mayor Sullivan thanked him for the concern regarding financing. She then requested that they check out S. R. Weidema,Inc., from time-to-time to be assured that they are working well with the City and citizens. Council Member Lyden moved to adopt Resolution No. 98 - 49, as presented. Council Member Dahl seconded the motion. Motion carried unanimously. Resolution No. 98 -49 can be found at the end of these minutes. Consideration of Resolution No.98 -50,Declaration of Intent to Bond,Lakes Addition Street Reconstruction Project- Mr. Ahrens explained that the City of Lino Lakes is required by the Internal Revenue Service to declare its intent to reimburse project costs from bond proceeds prior to encumbering project costs. City Council action is necessary to adopt a resolution declaring the City's intent to finance the Lakes Addition Street Reconstruction Project with bonds. Exhibit A of the Resolution notes the amount to be bonded and is consistent with the amount of the referendum. If the proposed resolution is not adopted,the City will be required to find alternate methods to finance this project. Staff recommends that Resolution No. 98 - 50 be adopted. Council Member Lyden moved to adopt Resolution No. 98 - 50, as presented. Council Member Bergeson seconded the motion. Motion carried unanimously. Resolution No. 98 - 50 can be found at the end of these minutes. Consideration of Resolution No. 98 -51,Establish Policy on Utility Rates for Properties Outside of City Boundaries- Mr. Ahrens explained that Staff and Council previously discussed establishing utility rates charged to properties outside of the City's corporate boundaries. This policy is necessary as the City's utility system continues to the point where properties outside of Lino Lakes boundaries will request Lino Lakes utility service. The policy 16 COUNCIL MINUTES April 13, 1998 will establish the proper procedures and utility charges for Staff and the requesting property to follow in responding to a request to connect to the utility system. Mr. Ahrens continued stating that based on discussion with Council, the proposed policy reflects concerns and issues raised by Council at the March 18, 1998, work session. Therefore, Staff is recommending that Council adopt Resolution No. 98 - 51 establishing a policy for utility rates to properties outside of city boundaries. Council Member Bergeson asked if the policy applied to an emergency connection to Centerville. Mr. Ahrens said that was a separate agreement between the two cities and applied to the property owners who want to use the service on a daily basis. Council Member Lyden asked if this was a"blanket policy" or was there an addendum for churches. Mr. Ahrens stated that initially it did allow for churches but that was removed. Council Member Neal stated he would be presenting a proposal to give a utility discount to senior citizens that would include garbage,water, and sewer. He stated that they have implemented this policy in Blaine and it has worked well. Mayor Sullivan suggested the proposal be brought to a Council work session. Council Member Bergeson moved to adopt Resolution No. 98 - 51, as presented. Council Member Dahl seconded the motion. Motion carries unanimously. Resolution No. 98 - 51 can be found at the end of these minutes. Consideration of Resolution No. 98-43,Approve Change Orders and Payment No. 10 (final),Trapper's Crossing Street& Utilities Project-Mr. Ahrens explained that the bonding company for the contractor of the Trappers Crossing Street and Utility Project is requesting City approval of Payment No. 10 (final) in the°amount of$10,951.80. The bonding company is making this request since the contractor went out of business and the bonding company is now responsible for payments to subcontractors and suppliers working on the project. The final contract amount is summarized as follows: Contract amount $684,685.10 Quantity overruns $ 2, 547.52 Change Order No. 1 $ 5,940.00 Change Order No. 2 $ 5,187.40 Change Order No. 3 $ 1,800.00 Change Order No. 4 $- 8,927.78 Final Contract Amount $709,087.80 The overruns reflect the actual quantities used to complete the project versus the engineer's plan quantities. 17 COUNCIL MINUTES April 13, 1998 Change Order No. 1 includes work to remove and replace existing watermain that was in conflict with the sanitary sewer main. Change Order No. 2 includes work to install a storm drainage pipe within the Trapper's Crossing plat. Change Order No. 3 includes work to install plastic pipe crossing within the Trapper's Crossing plat to facilitate utility (gas,electric,cable) installation. This is in accordance with the City's Joint Trench Policy on utility installation. Change Order No. 4 includes work to install new driveway culverts and aprons along 12th Avenue and to install a sanitary sewer stub to provide service to the property west of Trapper's Crossing. Mr. Ahrens noted that all change orders were assessed to Trapper's Crossing at no cost to the City. Council Member Dahl asked if there was some sort of insurance policy to cover change orders and company bankruptcy. Mr. Hawkins explained that the company was bonded and provided a performance bond and payment bond. The contractor was the one that filed for bankruptcy and the bonding company did complete the work required. Mr. Ahrens did have a consultant look at the change orders and they are all legitimate. Council Member Bergeson moved to adopt Resolution No. 98 - 43, Approve Change Orders 1 through 4 and Payment No. 10 (final), Trapper's Crossing Street and Utility Project. Council Member Dahl seconded the motion. Motion carried with Council Member Neal voting no. Resolution No. 98 -43 can be found at the end of these minutes. Consideration of Resolution No.98 -53,Approve Wetland Banking Credit Purchase Agreement -Mr. Ahrens explained that the City is required to replace impacted wetlands as a result of the Highway 49/23 Intersection Project completed in spring, 1997. The wetland replacement was planned to be done by purchasing wetland banking credits from Anoka County and creating wetlands near the project site. The proposed County banked wetland site has not received approval from Rice Creek Watershed District and Board of Water and Soil Resources, thereby, requiring the City to investigate other options. Staff discussed options with Rice Creek Watershed District(RCWD)to fulfill its obligation to replace the impacted wetlands. Options include using the natural resource inventory that the City will be undertaking this summer to identify sites within the City to create wetlands or purchase wetland banking credits from an approved site. The option of purchasing credits from an approved site was strongly favored by RCWD as it fulfills the City's obligation to replace the impacted wetlands more quickly(the City is two years behind in replacing the wetlands). 18 COUNCIL MINUTES April 13, 1998 Mr. Ahrens continued stating that Staff was directed to a property owner in Columbus Township who has an approved wetland banking site. Mr. Ahrens referred to an agreement that was drafted by the City Attorney and the property owner's attorney. The agreement states that the City will purchase 43,002 square feet of banked wetland credits at$0.50 per square feet or$21,501. The City assessed the benefiting property owners $20,000 for wetland replacement and the extra $1,501 is recommended to be funded from the Surface Water Management Fund. Staff recommends approval of Resolution No. 98 - 53. Council Member Neal moved to adopt Resolution No. 98 - 53, as presented. Council Member Bergeson seconded the motion. Motion carried unanimously. Resolution No. 98 - 53 can be found at the end of these minutes. PARKS AND RECREATION DEPARTMENT REPORT, RICK DEGARDNER Consideration of Resolution No. 98 -47,Park Naming Policy -Mr. DeGardner stated that currently, there is not an ordinance or resolution to officially name City parks. Staff has established a resolution that officially names existing parks and addresses the procedure for naming new parks. Specifically,the Park Board will make a recommendation to City Council following preliminary plat approval. Guidelines in creating park names are indicated on the resolution. A procedure to allow individuals interested in renaming their neighborhood park is also indicated. Staff recommends approval of Resolution No. 98 -47. Council Member Lyden expressed concern over"50% of signatures," stating he did not want to put neighbor against neighbor and fear of a park continually being renamed. Mr. DeGardner said that just because a name was submitted it did not mean the park name would be changed. He asked if Council Member Lyden was suggesting a higher percentage requirement for signatures. Council Member Lyden indicated no,but believed there needed to be more criteria, suggesting this be a Council Work Session item. Council Member Neal suggested the parks be named due to a benefactor or large donation, otherwise, leave the park names as is. Mr. DeGardner explained that donations are involved in the criteria for park naming and that it is very important to establish this procedure because they have no current guidelines for this issue. Council Member Neal stated that Lino Park is most often referred to a Lions Park because of the Lions Club donations. Mr. DeGardner indicated there was a sign in the park that indicated that. Council Member Lyden expressed concern over what citizens might want to name a park. Mr. DeGardner emphasized the need to get a policy as soon as possible, and they could always 19 COUNCIL MINUTES April 13, 1998 amend it, if necessary. He asked the Council to approve the resolution now so the City did have a policy in place. r.. Council Member Bergeson moved to adopt Resolution No. 98 -47, as presented. Council Member Dahl seconded the motion. Motions carried unanimously. Resolution No. 98 - 47 can be found at the end of these minutes. Consideration of Request to Approve Hiring of Part-Time Program Supervisor-Mr. DeGardner explained that applications for the part-time Program Supervisor positions were accepted through March 16, 1998. Eighteen applications were submitted. Seven candidates were selected and interviews were conducted March 23-24. Two finalists were invited back for second interviews the week of March 30. Mr. DeGardner stated that he recommended the hiring of Elizabeth Bursack for the position of part-time Program Supervisor. Ms. Bursack has a wide array of experience in the recreation field including working for the New Brighton Parks and Recreation Department and the Harriet Alexander Nature Center in Roseville. Ms. Bursack has a Bachelor of Science Degree in Parks, Recreation, and Leisure Studies from the University of Minnesota. Mr. DeGardner continued saying that the position provides for a$12.40/hour salary plus pro- rated benefits. The hiring of Ms. Bursack would be contingent upon a criminal background investigation. It is anticipated that this new position will concentrate in providing recreational programs for teen, youth, pre-school parent-child classes, and special events. Mr. DeGardner asked Council to approve Ms. Bursack as part-time Program Supervisor. Council Member Lyden moved to approve the hiring of Ms. Bursack as part-time Program Supervisor. Council Member Bergeson seconded the motion. Motion carried unanimously. OLD BUSINESS -None. COMMUNITY CALENDAR FOR FEBRUARY 23 THROUGH MARCH 9 1998 City Council meets as the Board of Review,Monday,April 20,6:30 p.m. City Council Work Session,Wednesday,April 22,5:30 p.m. Earth Day, Saturday,April 25,Wargo Nature Center Environmental Board Meeting,Wednesday,April 29, 7:00 p.m. Reshanau Lake Homeowners Group,Thursday,April 30,6:30 p.m.,City Hall NEW BUSINESS 20 COUNCIL MINUTES April 13, 1998 Consideration of Canceling Liquor License for Lino Liquors, Inc., Marilyn Anderson - Ms. Anderson explained that on January 28, 1998, Lino Liquors, Inc., located in the Tom Thumb building closed their doors and went out of business. The owners of this business also canceled their liquor liability insurance effective on that date. Since liquor liability insurance is one of the critical requirements for the license, she asked the Council to cancel the liquor license. She noted the Minnesota Liquor Board asked her to bring this forward to the Council. Council Member Neal moved to approve Cancellation of Liquor License for Lino Liquors, Inc. Council Member Bergeson seconded the motion. Motion carried unanimously. Consideration of Resolution No. 98 - 52, Abating 1998 Installment of Special Assessment for PIN. 24-31-22-41-0001, Cyril LaCasse, Marilyn Anderson - Ms. Anderson stated that the need for an assessment correction had been brought to her attention by the owner of the above described property. She certified an assessment to the property last fall along with all of the other assessment projects. She was not aware that the property owner had filed a petition against the assessment. Since the petition was properly filed, she is requesting that the assessment be abated. The property will be assessed at the time it is sold for development,the development contract will describe the assessment and how it should be paid. Council Member Neal moved to adopt Resolution No. 98 - 52, as presented. Council Member Lyden seconded the motion. Motion carried unanimously. Resolution No. 98 - 52 can be found at the end of these minutes. Municipal Finance Workshops for Elected City Officials,April 23, 1998 (St. Paul) or April 29 (St. Cloud),Marilyn Anderson-Ms. Anderson reminded Council about the workshop for elected city officials, one being April 23, 1998, in St. Paul and one April 29, 1998, in St. Cloud. She asked anyone who wished to attend to let her know so she can make the proper reservations. Mayor Sullivan reminded the group about the League of Minnesota Cities conference in June and also asked anyone who wished to attend to let Ms. Anderson know as soon as possible. Consideration of Minutes,March 16, 1998 Work Session (Council Member Lyden was Absent) -Council Member Neal moved to approve the March 16, 1998 minutes, as presented. Council Member Bergeson seconded the motion. Motion carried with Council Member Lyden abstaining. Consideration of Minutes,March 23, 1998 (Council Member Dahl was absent) - Council Member Bergeson moved to approve the March 23, 1998 minutes, as presented. Council Member Neal seconded the motion. Motion carried with Council Member Dahl abstaining. 21 COUNCIL MINUTES April 13, 1998 Consideration of March 18, 1998 Work Session - Mayor Sullivan asked the minutes be corrected to read that Council did support the hiring of a part-time maintenance worker and that the matter does not need to come back to Council. Council Member Bergeson moved to approve the March 18, 1998 Work Session minutes with noted changes. Council Member Lyden seconded the motion. Motion carried unanimously. ADJOURN There being no further business, Council Member Lyden moved to adjourn at 9:54 p.m. Council Member Dahl seconded the motion. Motion carried unanimously. Mari yn Anderson, Clerk-Treasurer Kimberly A. ullivar Mayor Transcribed by Kim Points Timesaver Off Site Secretarial, Inc. 22 Earth Day Resolution City of Lino Lakes 1998 We, the residents of the City of Lino Lakes, do hereby support and celebrate Earth Day 1998 in the communities of the Quad Cities, Whereas, the protection and preservation of the environment benefits all people, Whereas,the proper conservation of natural resources ensures the health and happiness of generations to come, Whereas, living a sustainable lifestyle helps maintain species diversity in all Kingdoms of Life: Plants, Fungi, Bacteria, Animals, and Protoctista, Whereas clean air, pure water, and rich soil are necessary for continuing life systems, Whereas, celebrating community promotes a safe, productive and vibrant community, Whereas, Earth Day is celebrated nationally on April 22nd, Let it therefore be resolved that Saturday, April 25th, 1998 be designated Quad Cities Earth Day 1998 for the Cities of Lino Lakes, exington, Circle Pines and Centerville. ayor uncil a lber cil Member uncil member Cou Mem er Council Member Bergeson introduced the following resolution and moved its adoption: CITY OF LINO LAKES RESOLUTION NO. 98-43 RESOLUTION APPROVING PAYMENT 10 (final) and CHANGE ORDER NO.'S 1, 2, 3 and 4 - TRAPPER'S CROSSING STREET AND UTILITY PROJECT WHEREAS, the construction of the Trapper's Crossing Street and Utility Project has been completed by Schield Construction, Inc., and; WHEREAS, the one-year warranty period for this project will begin with the final payment. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LINO LAKES, MINNESOTA: 1. Change Order No. 1 in the amount of$5,940.00 is approved. 2. Change Order No. 2 in the amount of$5,187.40 is approved. 3. Change Order No. 3 in the amount of$1,800.00 is approved. 4. Change Order No. 4 in the amount of$8,927.78 is approved. 5. Payment number 10 (final) in the amount of$10,951.80 is approved for a total contract amount of$709,087.80. Adopted by the City Council this 13' da o r'I, 1 i V Ki rly A Sullivan, Mayor dUu.�,n,tJ���/h o��ir/Yb��✓ Marilyn`G. Anderson Clerk-Treasurer The motion for adoption of the foregoing resolution was duly seconded by Council Member Dahl and upon vote being taken thereon, the following voted in favor thereof: Bergeson, Dahl, Sullivan. The following voted against same: Council Member Neal, Council Member Lyden abstained Whereupon said resolution was declared passed and adopted. n Council Member Bergeson introduced the following resolution and moved its adoption: CITY OF LINO LAKES RESOLUTION NO. 98 -47 PARK NAMING POLICY WHEREAS, currently the City does not have a policy for naming parks, and WHEREAS, the Parks and Recreation Board have recommended that the City Council adopt a policy for naming parks that are dedicated to the City when a new plat is approved, and WHEREAS, the City Council wishes to implement the following policy as the Parks and Recreation Board have recommended: NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Lino Lakes, Minnesota, as follows: 1. A policy for naming City parks be adopted. 2. The criteria for naming new parks is as follows: NEW PARKS The Park Board will name a new park following preliminary plat approval when a park area is indicated on the plat. Criteria for Naming Parks: 1. Significant or unique characteristic of the park. 2. Historical features relating to the parcel. 3. According to name of adjacent housing development(s). 4. According to location or street name. 5. Names of a community service organization. --� 6. Names that represent quality of life in Lino Lakes. RESOLUTION NO. 98 -47 Page -2- 7. Environmental names which may represent the name of animals or trees in the area. Only under significant circumstances will consideration be given to naming parks after individuals and/or organized groups, associations, or businesses. To be considered, the individual, group, association or business, must have made a significant and exceptional contribution to the park involved or the community as a whole. Such contributions should be for recreational purposes. In addition, recognition plaques, memorial plaques, or dedications, may be placed throughout the park system at the discretion of the Parks and Recreation Director with the recommendation of the Park Board. EXISTING PARKS All existing parks will be officially named as to what they have been regularly referred to: Arena Acres Pheasant Hills u 4 Behm's Century Farm Quail Ridge Birch Park Rice Lake Estates Birchwood Acres Shenandoah Brandywood South Reshanau Lake Estates City Hall Sunrise Clearwater Creek Sunset Oaks Country Lakes Wenzel-Farms LaMotte Park Woods of Baldwin Lake Lino Wollan Park Marshan RENAMING PARKS If a group of individuals are interested in renaming their neighborhood park, the following procedure will be required: 1. Obtain at least 50%of signatures from at least one adult homeowner from each residence within the designated service area as determined by the Parks and Recreation Director(generally 1/2 mile radius). 2. The suggested new name and the rationale for changing must appear on the petition. The petition will be submitted to the Park Board for consideration. `-� RESOLUTION NO. 98 -47 Page -3- 3. The Park Board will make the recommendation, (if any), to the City Council for final approval. Criteria for Renaming Parks: 1. Significant or unique characteristic of the park. 2. Historical features relating to parcel. 3. According to name of adjacent housing development(s). 4. According to location or street name. 5. Names of a community service organization. 6. Names that represent quality of life in Lino Lakes. 7. Environmental names which may represent the name of animals or trees in the area. Adopted by the Lino Lakes City Council this 13th d of April, 1998. K e ly Isullivan --d ' Marilyn G. Anderson, Clerk-Treasurer The motion for the adoption of the foregoing resolution was duly seconded by Council Member Dahl and upon vote being taken thereon,the following voted in favor thereof: Bergeson, Dahl, Lyden, Neal, Sullivan. The following voted against same: none. Whereupon said resolution was declared duly passed and adopted. Council Member Bergeson introduced the following resolution and moved its adoption: CITY OF LINO LAKES RESOLUTION NO. 98 - 48 RESOLUTION ACCEPTING BIDS - WARE ROAD, STREET AND UTILITY CONSTRUCTION. WHEREAS, pursuant to an advertisement for bids for the construction of the Ware Road, Street and Utility Construction, bids were received, opened and tabulated according to law, and the following bids were received complying with the advertisement: Company Bid Amount S. R. Weidema, Inc. $ 1 ,420,498.13 Richard Knutson $ 1,447,207.84 Arnt Construction $ 1,471,754.55 Barbarossa & Sons $ 1,511,672.64 Northdale Construction $ 1,511,933.56 NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LINO LAKES, MINNESOTA: 1. The bids received on April 7, 1998 for the Ware Road Street and Utility Construction project are hereby accepted. Adopted by the Lino Lakes City Council this 13th day of pril, 1998. m rly A. Sullivan, Mayor Marilyn G. Anderson; Clerk-Treasurer RESOLUTION NO. 98 -. 48 Page -2- The motion for adoption of the foregoing resolution was duly seconded by Council Member Lyden and upon vote being taken thereon, the following voted in favor thereof: Bergeson, Dahl, Lyden, Neal, Sullivan The following voted against same: none. Whereupon said resolution was duly passed and adopted. CERTIFICATION I hereby certify that the above is a correct copy of a resolution duly passed, adopted and approved by the city Council on April 13. Ma lyn . Anderson, Clerk-Treasurer Council Member Lyden introduced the following resolution and moved its adoption: CITY OF LINO LAKES RESOLUTION NO. 98 - 49 RESOLUTION ACCEPTING BIDS AND AWARDING A CONSTRUCTION CONTRACT - TOWN CENTER PARKWAY, PHASE TWO, STREET AND UTILITY CONSTRUCTION. WHEREAS, pursuant to an advertisement for bids for the construction of the Town Center Parkway, Phase 2, Street and Utility Construction, bids were received, opened and tabulated according to law, and the following bids were received complying with the advertisement: Company Bid Amount S. R. Weidema, Inc. $ 229,592.00 W. B. Miller $ 239,041.95 Ryan Contracting $ 245;057.10 Northdale Construction $ 255,664.24 Kadlec Excavating $ 266,742.53 Kober Excavating $ 271 ,027.14 Penn Contracting $ 286,908.00 AND WHEREAS, it appears that S. R Weidema, Inc. is the lowest responsible bidder; NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LINO LAKES, MINNESOTA: 1. The Mayor and Clerk are hereby authorized and directed to enter into a contract with S. R.. Weidema, Inc., 17600 113th Avenue North, Maple Grove, Minnesota 55369, in the name of the City of Lino Lakes for the construction of the Town Center Parkway, Phase 2, Street and Utility Construction according to the plans and specifications approved by the City Council and on file in the office of the City Clerk. RESOLUTION NO. 98 - 49 Page -2- 2. The City Clerk is hereby authorized and directed to return forthwith to all bidders the deposits made with their bids, except that the deposits of the successful bidder and the next lowest bidder shall be retained until a contract has been signed. Adopted by the Lino Lakes City Council thi 13th day f pril, 1998. imb rly A. Sullivan, Mayor arily G. Anderson, Clerk-Treasurer The motion for adoption of the foregoing resolution was duly seconded by Council Member Dahl and upon vote being taken thereon, the following voted in favor thereof: Bergeson, Dahl, Lyden, Neal, Sullivan. The following voted against same: none• Whereupon said resolution was duly passed and adopted. CERTIFICATION I hereby certify that the above is a correct copy of a resolution duly passed, adopted and approved by the city Council on April 13. rilyn G. Anderson, Clerk-Treasurer Council Member Lyden introduced the following resoluton and moved its adoption: CITY OF LINO LAKES RESOLUTION NO. 98 - 50 RESOLUTION RELATING TO FINANCING OF CERTAIN PROPOSED PROJECTS TO BE UNDERTAKEN BY THE CITY OF LINO LAKES; ESTABLISHING COMPLIANCE WITH REIMBURSEMENT BOND REGULATIONS UNDER THE INTERNAL REVENUE CODE WHEREAS, the City of Lino Lakes is in the practice of constructing certain improvements and in some instances reimbursing itself for the cost of any portion of the improvements with bond proceeds, and WHEREAS, the Internal Revenue Service has issued proposed Treasury Regulations Section 1.103-17 (as proposed and/or finally adopted,the"Regulations") dealing with the issuance of bonds where all or a portion of the proceeds are to be used to reimburse the City for any project costs paid by the City prior to the time of the issuance of the bonds, and WHEREAS, the Regulations generally required that the City make a prior declaration of its official intent to reimburse itself for such prior expenditures out of the proceeds of a subsequently issued taxable or tax exempt borrowing,that such declaration generally be made prior to but not more than two years before the time the expenditure is actually paid, that the borrowing occur and the reimbursement allocation be made from the proceeds of such borrowing within one year of the payment of the expenditure or, if longer, within one year of the date the project is placed in service, and the expenditures relate to property having a reasonably expected economic life of at least one year. NOW THEREFORE BE IT RESOLVED by the City Council of the City of Lino Lakes, Anoka County, Minnesota, that: 1. Official Intent- The City desires to comply with requirements of the Regulations with respect to certain projects hereinafter identified. a. The City proposed to undertake the following project: Lakes Addition Street Reconstruction Project, which is further described on Exhibit A attached hereto. b. Other than costs to be paid or reimbursed from sources other than a tax-exempt borrowing or costs permitted to be reimbursed pursuant to the transaction provision of section 1.103-17(1) of the Regulations, none of the costs of the foregoing projects as identified on Exhibit A has heretofore been paid by the City and none of the costs will be paid by the City until after the date to this Resolution. Each of the projects and costs related thereto,constitutes property having a useful life of at least one year. ~ Resolution No.98-50 Page 2 c. The City intends to reimburse itself for the payment of the designated project costs out of the proceeds of a tax exempt bond issue,debt or similar borrowing (the"Bonds")to be issued by the City after the date of payment of all or a portion of the costs. Pending the issuance of the Bonds, the City reasonably expects to pay and temporarily finance the costs from the following source of sources of funds identified on Exhibit A. d. The Bonds are proposed to be issued by the City pursuant to the provisions of Minnesota Statutes, Chapter 475, and other applicable statutory authority. The reasonably expected sources of funds to be used by the City to pay the debt service on the Bonds are identified on Exhibit A. 2. Budgetary Matters - As of the date hereof, there are no City funds reserved or otherwise allocated pursuant to the City's budget(or expected to be reserved or allocated pursuant to the City's budget) to provide permanent financing for the bonding portion of the project costs, other than pursuant to the issuance of the Bonds. Furthermore, there has been no allocation, budgeting, or restriction of moneys (or the adoption of a requirement or policy to reimburse a fund) as part of the City's budgetary process, the primary purpose of which is to prevent moneys from said sources from being available for the permanent financing.of the cots of the projects. This resolution, therefore, is determined to be consistent with the City's .-� budgetary and financial circumstances as they exist or are foreseeable on the date hereof, all within the meaning and content of the Regulations. 3. Filing - This resolution shall be filed in the publicly available official books,records, or proceedings of the City, which shall be continuously available for inspection by the general public. This resolution shall be available for inspection at City Hall during normal business hours of the City on every business day the period beginning on the earlier of 10 days after the adoption hereof or the date of issuance of the reimbursement bonds and ending on the day after the issuance of such bonds. 4. Reimbursement Allocation-The City's financial officer shall be responsible for making the "reimbursement allocations" described in the Regulations, being generally the transfer of the appropriate amount of proceeds of the Bonds to reimburse the source of temporary financing used by the City to make payment of the prior costs of the projects. Each allocation shall be evidenced by an entry on the official books and records of the City maintained for the Bonds, shall specifically identify the actual prior expenditure being reimbursed, and shall be effective to relieve the proceeds of the Bonds from any restriction under the bond resolution or other relevant legal documents for the Bonds,and under any applicable state or federal statute,which would apply to the unspent proceeds of such bond issue. Resolution No.98- 50 , Page 3 Adopted by the City Council this 13th day of April, 1998. Ki rly A. Sullivan, Mayor Marilyn 6. Anderson Clerk-Treasurer The motion for adoption of the foregoing resolution was duly seconded by Council Member Bergeson and upon vote being taken thereon, the following voted in favor thereof: Bergeson, Dahl, Lyden, Neal, Sullivan. The following voted against same: none. Whereupon said resolution was declared passed and adopted. r ] + Council Member Bergeson introduced the following resolution and moved its adoption: CITY OF LINO LAKES RESOLUTION NO. 98 - 51 RESOLUTION ESTABLISHING POLICY ON UTILITY RATES FOR PROPERTIES OUTSIDE OF CITY BOUNDARIES WHEREAS, the Lino Lakes utility system may provide utility service to properties outside of the corporate boundaries of the City of Lino Lakes, AND WHEREAS, a policy establishing procedures and charges for such requests by property owners is necessary; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LINO LAKES, MINNESOTA: 1. The City Council of the city•the subject property is located shall pass a resolution stating that the property can connect to the City of Lino Lakes utilities. The resolution shall state that any delinquent utility bills shall be paid by the city of the subject property. 2. The City of Lino Lakes shall bill the property owner directly. 3. All maintenance of the utility service shall be the property owners starting at the point of connection to the utility main. 4. There shall be a 10 percent premium above all current connection charges and rates incurred according to the Lino Lakes code, as determined by City Council motion. 5. There shall be a 10 percent premium above all ongoing use charges according to Lino Lakes code, as determined by City Council motion. 6. Any connection to the Lino Lakes system shall be subject to a review by the Lino Lakes Public Works Director of the projected water use for the proposed connection site. The Lino Lakes Public Works Director shall find that adequate capacity and/or pressure is available within the Lino Lakes system or the connection shall not be considered. Resolution No.98-51 Page 2 Adopted by the Lino Lakes City Council this 13"' day of Ap ' 1998 Kim rly A.Plivan, Mayor 41 ,1 yyam C-2 A,4_.�7� J (Vlafilyn O. Anderson, Clerk-Treasurer The motion for adoption of the foregoing resolution was duly seconded by Council Member Dahl and upon vote being taken thereon, the following voted in favor thereof: Bergeson, Dahl, Lyden, Neal, Sullivan. The following voted against same: none. Whereupon said resolution was duly passed and adopted. Council Member Neal introduced the following resolution and moved its adoption: CITY OF LINO LAKES RESOLUTION NO. 98 - 53 RESOLUTION APPROVING WETLAND BANKING CREDIT PURCHASE AGREEMENT WHEREAS, the City of Lino Lakes is responsible for replacing wetlands impacted by the Highway 49 and Highway 23 Intersection Project, AND WHEREAS, the Wetland Conservation Act sets certain rules related impacts to wetlands, AND WHEREAS, the regulatory unit responsible for administering the Wetland Conservation Act is the Rice Creek Watershed District, AND WHEREAS, the City of Lino Lakes intends to purchase wetland banking credits to fulfill its responsibility to replace impacted wetlands from the Highway 49 and Highway 23 Intersection Project; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LINO LAKES, MINNESOTA: 1. The Mayor and City Clerk are hereby authorized and directed to enter into a contract with Mr. Bob Walls for the purchase of wetland banking credits. Adopted by the Lino Lakes City Council thi*1h1998. van, Mayor Marilyn G. Anderson, Clerk-Treasurer The motion for adoption of the foregoing resolution was duly seconded by Council Member Bergeson and upon vote being taken thereon, the following voted in favorthereof: Bergeson, Dahl, Lyden, Neal, Sullivan. The following voted against same: none. Whereupon said resolution was duly passed and adopted. Council Member Neal introduced the following resolution and moved its adoption: CITY OF LINO LAKES RESOLUTION NO. 98 - 52 RESOLUTION ABATING 1998 INSTALLMENT AND ALL FUTURE YEARS INSTALLMENTS FOR SPECIAL ASSESSMENT FUND NO. 82732 AND 82733 FOR PIN. 24-31-22-41-0001 WHEREAS, an assessment was certified to the above described parcel for 1998, and WHEREAS, it has come to the attention of staff that the landowner had signed a petition against these assessments as outlined by the Lino Lakes City Charter, and WHEREAS, the City Council has met and has considered the request to abate the 1998 installment of these particular assessments and all future years installments until such time as the land is approved for development, NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Lino Lakes,Minnesota, as follows: The 1998 installment and all future years installments for Special Assessment Fund No. 82732 and 82733 on property described as PIN. 24-31-22-41-0001 are hereby abated. Adopted by the Lino Lakes City Counc' s 13th y f April, 1998. 1 1 b ly . Su Ivan Marilyn G. Anderson, Clerk-Treasurer The motion for the adoption of the foregoing resolution was duly seconded by Council Member Lyden and upon vote being taken thereon, the following voted in favor thereof: Bergeson, Dahl, Lyden, Neal, Sullivan. The following voted against same: none. Whereupon said resolution was declared duly passed and adopted.