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HomeMy WebLinkAbout05/04/1998 Park Board Packet Lino Lakes Parks and Recreation Department 7204 Lake Drive C I T Y°MES O F Lino Lakes, MN 55014 LIN(- (612) 780-1885 Fax (612) 784-7227 CITY OF LINO LAKES PARK BOARD MEETING Monday,May 4, 1998 6:30PM SCANNED ***AGENDA*** PRE-PARK BOARD MEETING— Shenandoah Park 5:45pm 1. Call to Order and Roll Call 6:30pm 2. Approval of Minutes from 4/6/98 6:35pm 3. Setting Agenda 6:40pm 4. Open Mike 6:45pm �—� 5. Holly Estates Development 6:50pm 6. Rice Lake Estates Park 7:15pm 7. Wenzel Farms Trails 7:35pm 8. Excess Fund Balance 7:50pm 9. Review Goals and Objectives 8:05pm 10. Recreation Department Update 8:35pm 11. Parks Department Update 8:45pm 12. Old Business 9:00pm A. Lake Park Business District—Withdrawn B. History of Birch Park Dedication 13. New Business 9:15pm A. General Park Maintenance Position B. Focus Group for Environmental Committee 14. Next Park Board Meeting June 1, 1998 9:25pm 15. Adjourn 9:30pm Lino Lakes Parks and Recreation Department 7204 Lake Drive C_ I T T O F Lino Lakes, MN 55014 E (612) 780-1885 Fax (612) 784-7227 April28, 1998 TO: Park Board Members FROM: Rick DeGardner, Parks and Recreation Director SUJBECT: Special Meeting at 5:45pm at Shenandoah Park, 475 Arrowhead Drive I would like to meet available Park Board members prior to the May 4 Park Board meeting at �—� Shenandoah Park. I would like to get some feed-back regarding the layout of this park. Some items for discussion include: When a new play structure is put in where is the best place to put it? Should the ballfield be removed? Should the existing general skating area be moved to the existing ballfield? Please meet at Shenandoah Park at 5:45pm on Monday if you are available. 4/28/98 sw/parkbrd/May pre-park board meeting.doe a. City of Lino Lakes Park Board Meeting April 6, 1998 The April 6, 1998 City of Lino Lakes Park Board meeting was called to order at 6: 30pm, by George Lindy, Chair. Roll call was taken, members present were Paul Montain, Jeff Reinart, Pam Taschuk, George Lindy, Sharon Lane, and Pat Huelman. Joe Schmidt was absent. Also present were Rick DeGardner, Parks and Recreation Director, and Sandie Wood, Office Manager. APPROVAL OF MARCH 2 , 1998 MINUTES: George questioned the minutes as to whether the final decision regarding the boardwalk was that it could not be used and had to be replaced and Rick DeGardner verified that to be true. Paul Montain made a motion, seconded by Pam Taschuk, to approve March 2, 1998 minutes . The minutes were approved. SETTING THE AGENDA: Added Steven Heiskary letter regarding Shenandoah play equipment and a memo from Mayor Kim Sullivan regarding funding of playground equipment. INTRODUCTION OF NEW MEMBERS: George welcomed and introduced the new members of the Board, Jeff Reinart and Pat Huelman. OPEN MIKE • Rick explained that he had two issues to address . The first being a letter he had received from Jamie and Dan Ferguson regarding playground equipment for Birch Park. He read the letter and explained that they had been promised more playground equipment in addition to the swings and slide that they already have and they are requesting it at this time. George commented on the fact that Birch Park is a relatively developed park with a hockey rink, ball park, and a metal slide which is a safety issue. The park is older, heavily used by many families, and is programmed for little league. Sharon Lane stated that although it was no excuse for no playground equipment, and she did feel badly about the situation, the promises made for more equipment did not come from the Park Board, but possibly a developer. George pointed out that he remembered the land being dedicated in lieu of money. 1 City of Lino Lakes Park Board Meeting April 6, 1998 Sharon then stated she felt the Board should help them out but this was a recurring problem that they had with developers . Jeff Reinart explained that in talking to some of the homeowners in that area, a $500 allotment was to go to the park and it instead went to an underpass for the school . He did point out that he was unsure of the truth in those claims . Jeff indicated that the homeowners were angry about the park and a way to reduce the anger and confusion about the park would be just to let them know how the system works . Rick said he would try to do some research and find out how Birch park was originally dedicated and determine where any park dedicated dollars from this development were allocated. Paul noted that Lino Lakes' Policy states there is not a lot assessment for parks, whereas other cities do. It is either land or cash which is decided at the Park Board level . Sharon then asked if at a future meeting they could address these concerns in which George confirmed that Rick would get more information and they would discuss the land dedication when they got to the goal setting segment of the meeting. Rick read the letter he had received from Steven A. Heiskary, 572 Arrowhead Court, regarding the removal of the equipment from Shenandoah Park. George reminded the Board that this issue was discussed at their last meeting and Paul suggested they cover it further in the goal setting segment of the meeting. Rick then read the letter from Mayor Sullivan regarding funding of playground equipment to the Board and determined this would also be discussed during goal setting. Sharon asked Rick to explain his proposal to Mr. Pecchia, Interim City Administrator, regarding the remodeling of the current park building. Rick stated that they were considering various options for the current Parks and Recreation Building when the new City Hall is completed. BEHM' S CENTURY FARM PLAT REVIEW: Rick explained that he and Mr. John C. Johnson, a consultant for the Behm' s 4th Addition with Mr. Gary Uhde, had been in discussion regarding the options for the development of Behm' s Park. Because they are in the stages of constructing the 4th Addition, Rick felt it was a good time for the Board to look at the existing Behm' s Park, and options to obtain additional funding for the park. Rick then summarized the three options for the Park Plan submitted by Mr. Johnson. 2 City of Lino Lakes Park Board Meeting April 6, 1998 George indicated he was not familiar with the location in which Mr. Johnson verified the location by displaying a map. Mr. Johnson then introduced himself and explained that he was the Consulting Engineer for Mr. Uhde and he was here to get some direction from the Board on how to proceed with their development . He noted that Mr. Uhde did want to be present but had a prior family commitment. Mr. Johnson and Mr. Uhde felt they could no longer wait to get the dialog going so they could proceed in a timely fashion. Mr. Johnson then went over the area that is defined as wetland and that they are in the process of commencing a very broad wide area of wetland delineation evaluation because there is the perception that some of these areas have been drained. They plan to restore any wetland that has been drained. He then noted that there is a pipeline that runs across the property which puts a constraint on development, limiting crossings and activity across the pipeline. Mr. Johnson continued saying that they have started grading three cul-de-sacs which are part of the 4th Addition. Paul then asked if it is possible to drive back there yet and Mr. Johnson indicated yes, where they are doing the grading but there is not yet a road. The road will go in on the east edge when the grading is completed. Paul then asked about a road on the north side which Mr. Johnson indicated would be completed in the 5th Addition of the project hopefully before Fall . He then stated that the wetland evaluation and the pipeline study was taking quite a bit of time and that they do hope to have homes in by late Fall . Because of the market conditions sales are vigorous and they want to move forward quickly. Mr. Johnson then stated that because of the development occurring, there are several questions that need to be answered. Number one, what should be done with this park, including the need to link it to the trail systems that are being built in the area, which they have covered in their plan. Secondly, residents have been asking what is going to happen to the park. And lastly, because development is imminent on the streets abutting the property they need to look at the dollars and cents of the issue. Because of these issues, Mr. Johnson and Mr. Uhde have had meetings with Rick and the reason he is here tonight is to discuss the plans, help the Board understand the issues involved, and come up with a game plan on how to implement the project. Mr. Johnson then summarized the three options for the Park Plan, stating that in his opinion if the Board is looking for some additional revenue there was really only one option, the third option not making much sense because of the risk factor. Mr. Johnson then explained that the reason the letter was written was strictly to open up a discussion and he would like to leave the meeting with ^l a sense of which direction the Park Board would like to go . 3 City of Lino Lakes Park Board Meeting April 6, 1998 George asked if there was a creek that ran through the area and expressed concern about the wetland to the north and west . He replied that the ditch is 1 1/2 to 2 feet deep and has trees on either side of it. The ditch conveys water from the approximately 40 acre parcel and will drain into the part of the expansion of the Behm' s Farm Project. Mr. Johnson then explained to the Board that they had a landscape architect prepare a concept sketch detailing how much land could be developed and how much land would be left after the development, offering copies of the sketch to the Board and noting that there would be room for baseball and soccer fields, and a tot lot, but still leaving the wetland alone. George referred to the map and asked Mr. Johnson for a guess of the size of the area outlined. Mr. Johnson guessed it was 4-5 acres . Paul asked how many acres and homes would be serviced by this park which Mr. Johnson indicated was the only park facility in this area other than the area by Apollo Drive. Pam indicated that there was also Sunset Oaks . Paul then asked how many units would be built and how many are already established. Mr. Johnson stated that there will be a total of 185 and 100 have already been done. They have been recently approached by Jay and Sue Moliter, who have a 60 acre parcel adjacent to Behm' s Farm, to explore the development of their land which could add another 100 units, which would total about 300 homes in that area. Paul asked George if they already had the title to this property and George indicated that they did and Rick verified that 8 . 6 acres are deeded to the City. Rick explained that there will not be additional Park Dedication for Behm' s 4th, 5th, and 6th Additions because the original Park Dedication has already been fulfilled. George asked for Rick' s opinion on the remaining parcel, which is 4-5 acres . Rick stated that he had been interested in looking at some options to obtain additional dollars for Park development . He continued stating that the first option proposed was a way to do that, but in looking at it more closely, the bottom line would be $21, 000 cash which is not a significant amount of money realizing some additional top soil and stock piling would also be available. He is also concerned that if they take this option they are eliminating any visibility to the park, because to the north it is heavily wooded with the drainage ditch, leaving limited access to the park. Because this neighborhood park encompasses a wide service area, it is important to maximize the amount of park area that they have. 4 City of Lino Lakes Park Board Meeting April 6, 1998 Rick stated that he felt unless there was a sound financial reason based on these scenarios, and this scenario only being $21, 000, the amount was not adequate enough to warrant selling the land. Mr. Johnson said that like all developers they would like to see the park plan developed now before the lots are sold, but the City prefers to develop the park plan after the neighbors are there so they can participate in the planning process . However, there are things that they can help the City do now to make it look more like a park such as getting turf established, which they would like to get done now. Mr. Johnson continued stating that if the Board would like to sell the property, to make the deal more attractive, Mr. Uhde could help them with their park plan including dirt opportunities and relocation of a sediment pond. He indicated that in his last conversation with Rick, he said he would rather not have a sediment pond in the park area. Mr. Johnson explained that the Watershed would, in regard to the drainage system, prefer the two ponds become combined, which they are proposing they do between the east and west side of the road. If combined, they would prefer it be on the east side of the road because that is where the downstream point is in the system. He continued stating that they have prepared a Concept Grading Plan to accomplish that requirement. Paul stated that although the Park Board is in need of some financial help, he would prefer to do nothing because the land is escalating in value. He continued stating that even though the land is raw and needs some work, $21, 000 is not a significant amount of money. He does not want to sacrifice this land for that amount of money which is not even enough to purchase one piece of playground equipment. Paul suggested that at this time they hold on to the land and look into it further at another time. Pat asked if there was some idea about how the trail system would connect into the area from the new additions and even the older development, trying to get an idea of how people would get in and out of the area and if the lots would be effective for traffic management. Mr. Johnson reviewed the map showing a trail linkage that was required in the 1st and 2nd Additions . They do expect more opportunity for trail development and that process is in the works . They have not done any detailed concept but do have a concept plan they have been using for illustration purposes to help the discussion as it relates to the comprehensive planning process . He indicated they have also been meeting with the �• Planning Commission and Comprehensive Plan Task Force to discuss 5 City of Lino Lakes Park Board Meeting April 6, 1998 the inclusion of Jay and Sue Moliter' s property in the overall master plan. George explained that in their initial negotiations with Mr. Uhde it was agreed upon that there would be a trail connection between the 1st and 2nd Additions . At that time there was a wetland issue that Mr. Uhde has worked out with the Army Corp. Mr. Johnson stated that is what will happen as part of that 4th Addition, the trail will be connected between the two cul-de- sacs . The trail will be graded and be part of the edge of a pond that will be in the central portion of the Behm' s Farm, running along the north edge . It will have some very pleasant environmental issues relating to it. Pat indicated that the streets are being used as a trail system and that strip of houses will essentially separate that trail from the park. If they have the opportunity to use the street as a buffer to the park, it would allow for many more development options within the park than when they are up against the back of the houses . Therefore, there was a large downside to that strip of houses at this point in time, excluding the financial implications . Mr. Johnson was concerned that the park has almost 1/4 mile of frontage on public rights-of-way which is very uncommon. They were looking at some way to reduce that frontage so that the burden on the City for their half of the street improvements would be reduced through the sale of that property. He continued stating that if the access to the park needs something in the southeast corner he believes they could do that. There is another wetland but that could be negotiated with no major problems . They felt that they could get eight lots from this property, but believed seven to be optimum. However, they would consider six as an option, to allow for more access . Mr. Johnson then reminded the Board that this is the least expensive time for them to develop the lots because it would be done in conjunction with the 4th or 5th Addition which will be this year. Next year, it will cost more because it would be a separate project from what they are doing. George asked for clarification on the figure of $184, 144 .27, questioning if that figure is what it would cost the City to keep the land. Mr. Johnson responded by saying that the 8 . 6 acres does, in fact, have costs attached to the improvements which were developed by the City' s Consultant. Paul stated that he disagreed with that, explaining his understanding that the way the Charter works they could not -"� charge the City for this deal if they did not agree to it . Even 6 City of Lino Lakes Park Board Meeting April 6, 1998 though it is City property, it would be treated like private land owners unless, possibly, there was a development agreement. Mr. Johnson said that he understood the Charter does not apply to the City. Mr. Johnson explained that the Charter does not apply because the City would benefit from the public improvements, and the Charter is very specific. He explained that the figures were taken from work that was done by the City' s Consultants relating to the improvements of Laurie and Thomas Avenues . Mr. Johnson then mentioned the second option, stating that a portion of the costs would not have to be paid if the land is conveyed to someone because that person would then pay the charges based on the unit. Therefore, the Park would have one unit reducing the cost by $71, 000 because the lots would pick up the extra cost. George verified that the City is paying for the fees as the paved streets and drainage, etc. , go past the frontage. Mr. Johnson indicated that was how he understood it according to the Feasibility Study. Sharon stated she did not remember this ever applying to other parks . Paul agreed and said that they needed more research on this issue . Rick explained that he spoke to Dave Ahrens and, when he had originally done the project study, he was under the assumption that it would remain park land. In Dave' s opinion, these figures are not a significant concern and should not be a factor in deciding whether or not to sell . Paul Montain made a motion to not consider selling any portion of Behm' s Century Farm Park, seconded by Sharon Lane. The motion was approved unanimously. George stated that when this issue was initially proposed to them, it included the possibility of obtaining land to the west of this so there would be no net loss in land. At this point, that does not seem to be one of the options . Mr. Johnson responded by saying that he was unsure of the City policy on sewer installations and wondered if they would put in the stubs now or wait and have to tear up the street later. George stated that those were questions that did need to be answered as well as the financial implications to the City if they were to sell or not sell the property. Rick stated that he was unsure of what more information was n needed. He summarized the benefits of selling the land. Sharon questioned what, if any, would the City' s assessments be. 7 City of Lino Lakes Park Board Meeting April 6, 1998 Paul addressed the issue of the services and cost of installing the stubs on the lots now as opposed to installing them during future development. Depending on the cost difference, he would prefer only installing the utilities needed for park use at this time. Mr. Johnson informed them that the cost of hooking up the stubs now would be $350-500 as opposed to $1, 000-1, 500 if they waited until the street was put in. He recommended installing the stubs now at the lower cost even if they are not used. Paul agreed with Mr. Johnson that, possibly, they could install two stubs now but he would defer to Mr. Ahrens on that issue . Rick questioned the Board about the dollar amount if they sold the land. He asked them what would be an acceptable figure to consider selling. He stated that even if the amount doubled, in his opinion, it was not an acceptable amount to warrant selling the land. He, also, did not want to leave Mr. Johnson unsure of what their plans were for the land. Jeff questioned the number of homes in relation to the amount of park area. Being unsure of the criteria for parks in relation to the amount of homes in the area, he felt that downsizing the park was unacceptable in this case. Sharon stated that their park land is very special and they are not in favor of losing any of it . Pam added that most of the homes that would be built in that area would be smaller starter homes for young families with children so she also has a concern about the number of homes servicing that one park. Mr. Johnson verified the number of homes that would be in that area at 235, explaining that the park plan does not call for another park where the additional 100 homes would be built. They are envisioning there will be open space in that area. He believed the concern of the Board is that there is a need for as much park land as the City can acquire. He continued stating that he sensed the Board would prefer, if they sell the land, that the land be replaced by other land somewhere in the immediate area. Jeff questioned whether or not there was any other land available and Mr. Johnson confirmed that the current Comprehensive Plan did not identify a need for additional park land in that area. But, if they were encouraged to pursue that option, they would. He explained that there could possibly be some land opened up if the Moliter property is developed, subject to the findings in the Comprehensive Plan. George verified that although the Comprehensive Plan does not indicate a need for more park area, the Plan did not anticipate the development north of the airport. Mr. Johnson stated that 8 City of Lino Lakes Park Board Meeting April 6, 1998 may need to be looked at again and revised. George said that the plan was put together 6-8 years ago and yes, possibly that did need to be revisited. George stated a concern was getting segmented parks, explaining that several small parks were not as functional as a large park. He explained that his main concern was that removing those seven lots would severely impact the size and accessibility of the park. Pat again confirmed that the financial amount was not significant and he was mainly concerned with the land and open space . He continued stating that it was possible that they could look at this at another time and entertain other ideas . Mr. Johnson thanked the Board for their time and comments, stating that he did not receive what he was looking for but it did move the discussions one step further. REQUEST TO RENAME MARSHAN PARK: George explained that this issue had been looked at previously and Mr. Roger Hokanson, 9174 Isanti Street N.E. , Blaine, wished to rename Marshan Park. Rick explained that Mr. Hokanson is �� requesting that Marshan Park be renamed in memory of his grandson who died of leukemia. Rick stated that Mr. Hokanson is technically correct that he donated a three acre parcel of land. However, it appears that Mr. Hokanson would have been required to donate up to 10-14 percent of the land based on the City' s Subdivision Ordinance . At the time, even though the existing ordinance did not specifically address condominiums, it appears had Mr. Hokanson not "voluntarily" donated the land, the matter would have been addressed in court. Rick then explained that when the site plan review was presented to Council, the Lino Lakes Subdivision Ordinance did not specifically address condominium subdivisions . The matter was discussed with the applicant, the applicant' s attorney, City Staff, and the City Attorney. It was determined that if all the requirements and design guidelines of the City' s Zoning Ordinance could be met, this was the simplest and easiest way to respond to the developer' s request for a site plan approval . Rick noted that the Park Naming Resolution that was reviewed and approved at the March Park Board meeting would be forwarded to Council at the April 13th meeting. 9 City of Lino Lakes Park Board Meeting n April 6, 1998 George verified with Rick the exact location and that it included all of Marshan Park. He clarified that they were not looking to name a park, but to change the name of an existing park. Sharon stated that if they were to do that they must go through the proper channels and guidelines . Pam agreed, explaining that the name of that park was there before the multi-family housing came forward because the single family homes were already established. She assumed that the developer had to do a land dedication. Paul expressed sorrow for the family, but felt it was poor timing to change the name of the park now, seeing as it was already developed. He felt it was unfortunate that they were put in the awkward position of denying Mr. Hokanson' s request, especially since he had always been so cooperative with the City. Paul felt somewhat undecided and hoped they could come up with something else that they could do in honor of his grandson. Jeff and Pat both agreed with Paul . Pat stated that it was very unfortunate but believed there could be something else done other than renaming a park. George stated that he was ambivalent because the park did already have a name and the three acres is not separate from the adjacent park property. Sharon asked if Mr. Hokanson is developing the three acres and suggested that he could name a street after his grandson. Pam stated that the streets for that development are already in. George explained that the Park Naming Resolution did come about because of this request, and they did need a set policy for future requests . Jeff indicated that there are memorial plaques now available to be put in parks and maybe that is an option. Rick explained that he had already spoken with Mr. Hokanson about this and he was not receptive to the idea. Pam stated that if they approved this request, they would be setting themselves up for problems in the future. She acknowledged that Mr. Hokanson did not live in the area and, even though he was developing it, she felt firm about not allowing the change in name. George explained that they did have a precedent set in the City in which a toy structure was donated and a memorial plaque was placed next to it in the park. Possibly this could be recommended for Mr. Hokanson. 10 City of Lino Lakes Park Board Meeting April 6, 1998 Sharon Lane made a motion to keep the name of the park Marshan Park, seconded by Pam Taschuk. The motion was approved unanimously. CONSIDERATION OF RECREATION SERVICES AGREEMENT WITH CIRCLE PINES: Rick indicated that the Board had a copy of the Recreational Services Agreement with Circle Pines . Last year, Lino Lakes began providing a summer playground program at two sites for the City of Circle Pines . He explained that the purpose of this Agreement was to extend the term of last year' s arrangement . The Agreement states that Lino Lakes will be providing two summer playground sites in Circle Pines for a fee of $3, 500 per site. Rick stated that this cooperative effort has worked well for both communities and they anticipate continuing this arrangement into the future. Sharon asked if this was basically the same agreement . Rick verified that it was . RECREATION DEPARTMENT UPDATE : Rick indicated that the Board had a copy of the Parks and Recreation Department Spring Program Update, prepared by Recreation Program Supervisor, Barry Bernstein, who has been concentrating on hiring summer staff as well as finding available practice times for all activities . Rick explained that this was for the Board' s information and to show them what type of things Mr. Bernstein had been working on. He then said that he would answer any questions of the Board. Rick added that eighteen applications were received for the part- time Recreation Supervisor I position. The position has been offered to a candidate and they hope to hear back within a few days . If the candidate does accept the position, they would be going to Council for approval at the April 13, 1998, meeting. Sharon then clarified that the position called for twenty hours a week. Rick stated that it was as part-time position but the hours would vary between the summer programs and the non-summer programs . Jeff questioned whether this might turn into a full-time position. Rick said he hoped that it would if they had the funding. He was confident that once they got this person in place they would see a lot of additional programs and special events . Then they would be able to consider this for a full-time position. PARKS DEPARTMENT UPDATE : Rick summarized the memo that the Board received from Mike Hoffman, Parks Maintenance Supervisor, that listed the 11 City of Lino Lakes Park Board Meeting April 6, 1998 conferences that were attended by maintenance staff during the last month, activities that occurred during the month of May, and projects that they will be working on in April . Rick noted that they were looking for volunteers to help install playground equipment at Sunrise Park, April 25th, at 9: 00 am. They have mainly been working on the general spring prep which includes park building cleanup and painting. George asked Rick if he had the information on the expense of trail sealcoating. He stated he would like to get that on the Agenda for their next meeting. BOND REFERENDUM: Rick explained that they had been considering pursuing a Special Parks Referendum, but have determined that now is not the time to do so . He stated he hoped the Park Board would reconsider this winter and thanked everyone for their work on the project . OLD BUSINESS• Review 1998 Goals and Objectives - After lengthy discussion the Park Board agreed to consider the following items for the Park Board 1998 Goals and Objectives : PARK DESCRIPTION AMOUNT Behm° s Century Farm Base map, grade, master $38, 000 (d) plan Pheasant Hills Use existing master plan $46, 000 (d) along with neighborhood input Rice Lake Estates Trails $42, 000 (d) Marshan Master plan $ 3, 000 (ud) Birch Install playground $35, 000 (ud) Trappers Crossing Trails $15, 000 (d) Shenandoah Playground Equipment $30, 000 (ud) Trails Complete dead-end $15-20, 000 (d) segments, some new? Other discussion: Arena Acres - Replace equipment from general fund. 12 City of Lino Lakes Park Board Meeting April 6, 1998 Trails - Up dollar amount for new trails and maintenance of existing trails . Lino Air Park - Use $4400 dedicated money for trails from Lino Air Park to Behm' s Century Farm. An additional $10, 000 should be requested from the General Fund, each year, for seal coating the existing trails . Mr. Lindy said he would like more extensive discussion on this item and it should be placed on the May Park Board agenda. It was noted that the above would be subject to City Council approval . Members Terms - George explained that there was a handout that showed when the Board Member' s terms expire. Rick noted that Jeff is taking a vacancy from a previously held position, therefore, his term does expire in December of 1999. Assign Park Liaisons - After some discussion, the Park Board assigned the following park liaisons : Arena Acres Park Sharon Lane Behm' s Century Farm Park Jeff Reinart Birch Park Pat Huelman Birchwood Acres/Park Grove Jeff Reinart Brandywood Park George Lindy City Hall Park Sharon Lane Clearwater Creek Park Paul Montain Country Lakes Park Joe Schmidt LaMotte Park Paul Montain Lino Park Pat Huelman Marshan Park Pam Taschuk Pheasant Hills Park Paul Montain Quail Ridge Park George Lindy Rice Lake Estates Pam Taschuk Shenandoah Park Joe Schmidt Sunrise Park Paul Montain Sunset Oaks Park Pam Taschuk Wenzel Farm Park Pam Taschuk Woods of Baldwin Lake Park Joe Schmidt Woolins Park Sharon Lane George then reminded the group of what a liaison does, stating that it was more developmental and did include neighborhood meetings . He then asked Sandie to retype the park liaisons and make sure each member got a copy. Sharon then reminded Rick to call members if meetings were scheduled for the parks . 13 City of Lino Lakes Park Board Meeting April 6, 1998 Assign Committee Liaisons- After a brief discussion the following Committee Liaisons were agreed upon: Town Center Complex Committee Sharon Lane City of Lino Lakes Comprehensive Plan Committee (CLLCPC) Paul Montain, Jeff Reinart Trail Committee George Lindy Rick stated that attending the City of Lino Lakes Comprehensive Plan Committee meetings was definitely beneficial because there were voting requirements . Pat explained that he was a member of the Friends of the Park organization and would be a liaison for them, if necessary. NEW BUSINESS: Paul asked about the annual golf tournament and Rick explained that it would not be held this year because an arrangement with a golf course wasn' t able to be reached. SCHEDULED NEXT PARK BOARD MEETING: The next Park Board meeting will be held on May 4, 1998, 6: 30pm, at the Lino Lakes City Hall . ADJOURN: Pam Taschuk made a motion to adjourn, seconded by Sharon Lane. The meeting was adjourned at 9: 43pm. Respectfully submitted, Kim Points Recording Secretary IOON 14 Lino Lakes Parks and Recreation Department 7204 Lake Drive C---I-T y�f _ �°f; �- O F Lino Lakes, MN 55014 (� KE (612) 780-1885 Fax (612) 784-7227 April 28, 1998 TO: Park Board Members FROM: Rick DeGardner, Parks and Recreation Director SUBJECT: Holly Estates Development n Chuck Lund, the developer of Holly Estates, will be at the May 41h Park Board meeting to discuss his five acre development located adjacent to Trappers Crossing. Mr. Lund will be asking that any park/trail needs be addressed. The comprehensive trail plan indicates a need for a trail to fit within the linear trail corridor(Segment 34). Also, we may need to consider an optional access trail to Birch Park from Trappers Crossing. 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Lino Lakes Parks and Recreation Department 7204 Lake Drive C i T 1( - O F Lino Lakes, MN 55014 N KE (612) 780-1885 Fax (612) 784-7227 April28, 1998 TO: Park Board Members FROM: Rick DeGardner, Parks and Recreation Director SUBJECT: Rice Lake Estates Park Update Last week the wetland delineation regarding the trail location to Baldwin Park was completed. I ,^ am currently working with OSM Engineering to determine construction costs. I will also be meeting with the Rice Creek Watershed District to ensure they are comfortable with the trail location. Circle Pines has agreed to the agreement regarding leasing a portion of their land for park development. This is a 25 year lease with the option to extend the term of this lease for an additional 15 years. I anticipate the paved trail to be installed this year. Perhaps the Park Board should consider further development of this park during their goal setting meetings. After construction of the trail, the master plan indicates a need for playground equipment, a tennis court, and a basketball court. 4/28/98 sw/parkbrd/Rice Lake Estates Park Update.doc 7. Lino Lakes Parks and Recreation Department 7204 Lake Drive C I ITY, eKd- O F Lino Lakes, MN 55014 E (612) 780-1885 Fax (612) 784-7227 April28, 1998 TO: Park Board Members FROM: Rick DeGardner, Parks and Recreation Director SUBJECT: Wenzel Farms Trails Staff has been in discussions with the Wenzel Farms Townhome Association to address the trail issues in the Wenzel Farms Development. The primary concern with the association was the potential liability having a trail easement on n their private road. Staff looked at possible alternatives regarding the trail segment that is currently located on Ivy Ridge Court/Ivy Ridge Lane. One option was to vacate the current trail easement on the private road and relocate the trail on the County right-of-way along Lake Drive. Another option was to create a separate pathway along Ivy Ridge Court/Ivy Ridge Lane. Both these options were not feasible. The association has requested the City to consider designating the private road, where the trail easement exists, to a public road. When the development was first brought to Council some concessions were made. The standard road right-of-way is 60 feet, this development has 34 feet(1 foot on each side of the existing road). The standard setback is 30 feet,this development's setbacks are between 20 and 23 feet. There is also concerns about setting a precedent. There are two other developments in this city with private streets that may request the City to maintain their roads if Ivy Ridge Court/Ivy Ridge Lane were declared public streets. Also there are concerns that if a new developer came to the City wanting the same road right-of-way and setbacks as the Wenzel Farms Development it may be difficult for the City to deny that request. I met with the members of the Wenzel Farms Townhome Association on April 27. The following proposal was presented: The Townhome Association will provide the following: 1. Sign the additional 8' easement along the southern property line that was approved at the November 26th, 1996 Council meeting. 2. Approve a new trail easement along the western boundary of the development. 3. If necessary, approve construction easement for construction of the bridge. The City will provide: 1. Street sweeping of Ivy Ridge Court and Ivy Ridge Lane, where trail easement exists, two times per year with additional sweeping at discretion of City staff. 2. Provide private street sign at both entrances of the development. 3. Provide trail signage indicating "No Motorized Vehicles Allowed". 4. Provide split rail fence along the southern property line of Lot 31. 5. Construct the bridge. 6. Pave remaining trail segments. On April 28 Shirley Patterson from the Wenzel Farms Townhome Association informed me that the Association has decided to table the issue. It appears their primary concern deals with the potential liability the townhome association may face. 4/28/98 sw/parkbrd/Wenzel Farms Trail memo to Park Board.doc O• Lino Lakes Parks and Recreation Department 7204 Lake Drive C jI T� Y O F Lino Lakes, MN 55014 1 �l KE (612) 780-1885 Fax (612) 784-7227 April29, 1998 TO: Park Board Members FROM: Rick DeGardner, Parks and Recreation Director SUBJECT: Excess Fund Balance At the April 22 work session, City Council designated approximately $153, 650 towards n playground equipment in our neighborhood parks. This amount will not be official until the end of May when the audit is completed. The Park staff will be able to install 3 additional playground structures this year. Perhaps the Park Board should identify which 3 neighborhood parks will receive new playground equipment in 1998. I anticipate requiring neighborhood volunteers be used to help install the new equipment. This has been very successful. Having the equipment installed by the manufacturer would increase the cost by approximately 25 percent. I will bring some playground proposals, indicating cost estimates, at the May Park Board meeting. 4/29/98 sw/parkbrd/excess fund balance memo.doc .-1 1998 GOALS AND PRIORITIES (PRELIMINARY) PARK DESCRIPTION AMOUNT Behm' s Century Farm Base map, grade, master $38, 000 (d) plan Pheasant Hills Use existing master plan $46, 000 (d) along with neighborhood input Rice Lake Estates Trails $42, 000 (d) Marshan Master plan $ 3, 000 (ud) Birch Install playground $35, 000 (ud) Trappers Crossing Trails $15, 000 (d) Shenandoah Playground Equipment $30, 000 (ud) Trails Complete dead-end $15-20, 000 (d) segments, some new? Other discussion: Arena Acres - Replace equipment from general fund. Trails - Up dollar amount for new trails and maintenance of existing trails . Lino Air Park - Use $4400 dedicated money for trails from Lino Air Park to Behm' s Century Farm. An additional $10, 000 should be requested from the General Fund, each year, for seal coating the existing trails . Possible Neizhborhood Park Improvements April29, 1998 Arena Acres Picnic Tables(2) 600 Playground Equipment(Replace) $ 25,000 Resurface Tennis Courts(2) 15,200 Total Brandywood $ 39,800 Windscreen on fencing 2,200 Park Benches 225 Concrete 50 City Hall Picnic Tables 300 %Court Basketball 8,650 Player Benches(2) 950 Total Arena Acres $ 42,975 Concrete 230 Bleachers(3 rows x 21') 950 Concrete 275 Behms (Ded$38,000) Irrigation 20,000 Playground Equipment 30,000 Pave Rink 15,000 Site Grading Total City Hall $ 46,055 %Court Basketball 8,650 Informal Ballfield Internal Trail Clearwater Creek Park Bench(2) 450 Trails Development 10,000 Total Behms $ 39,100 Total Clearwater Creek $ 10,000 Birch(Ded$15,000) Country Lakes Playground Equipment(Addition) 35,000 Playground Equipment(New) 30,000 %Court Basketball 8,650 Group Picnic Shelter 45,000 Picnic Shelter(12x20) 18,000 Internal Trails Picnic Tables(4) 1,200 Sand Volleyball 2,950 Grills 115 Horseshoes 950 Park Benches(2) 450 112 Court Basketball 8,650 Concrete 100 Park Benches(4) 900 Trails, Land Acquisition 15,000 Concrete 200 Total Birch $ 78,515 Total Country Lakes $ 88,650 Birchwood Acres(Ded$1,407) Playground Equipment(Addition) 20,000 Internal Trails(1700 ft) 25,500 Lino %Court Basketball 8,650 Playground Equipment(Replace) 35,000 Sand Volleyball Court 2,950 Replace Backstop 3,000 Picnic Tables(2) 600 Player Benches(2) 550 Park Benches(2) 450 Concrete 230 Concrete 100 Bleachers(3 row x 21') 950 Concrete 275 Total Birchwood Acres $ 58,250 Irrigation 8,000 Total Lino $ 48,005 Brandywood Playground Equipment(New) 30,000 %Court Basketball 8,650 Marshan Park Benches(2) 450 Playground Equipment(New) 30,000 Concrete 100 Informal Ballfield 1/2 Court Basketball 8,650 Playground Equipment(Replace) 30,000 Picnic Tables(2) 600 %Court Basketball 8,650 Park Benches(2) 450 Park Benches(2) 450 Concrete 100 Concrete 100 Internal Trails Picnic Tables(2) 600 Miscellaneous 10,000 Site Work Site Grading and Prep Turf, Fencing? Aglime? Total Mafshan ; 49,800 Total Shenandoah $ 39,800 Sunrise Pheasant Hills(Ded$46,500) Complete Internal Trails Bleachers(5 row x 21 feet) 3,200 Class V and Bit.(560 ft) Concrete 275 Bituminous(380 ft) 3,650 In-Line Skating Rink 18,000 %Court Basketball 8,650 Replace Backstops(2) 6,000 Horseshoes 950 Player Benches(4) 1,100 Landscaping 5,000 Concrete 460 Park Benches(2) 450 Irrigation 5,000 Concrete 100 Picnic Tables(2) 600 Total Sunrise $ 34,035 Bridge 7,000 Overlook Sitting Area 6,000 Sunset Oaks Total Pheasant Hills $ 32,400 %Court Basketball 8,650 Landscaping 5,000 Quail Midge (Leveling,Seeding,Trees) Contingency/Design/Engineering 34,000 Picnic Tables(2) 600 Playground Equipment(New) 30,000 Park Benches(2) 450 Site Prep/Landscaping 35,000 Concrete 100 Trails(1700 ft) 19,000 %Court Basketball 8,650 Total Sunset Oaks $ 14,800 Horseshoe 950 Site Amenities 15,000 Deck Overlook 8,000 Wenzel Farms Replace Boardwalk(165 ft) 24,000 Landscaping 600 Workout Station 4,500 Boardwalk-New 22,000 Total Wenzel Fanns $ 600 Total Quail Ridge ; 201,100 Woods of Baldwin Lake Rice Lake Est.(Ded$62,000) Playground Equipment(New) 35,000 Total Woods of Baldwin Complete Internal Trails 35,000 Tennis Court 28,000 %Court Basketball 8,650 Woolans Park Park Benches(2) 450 Park Benches (2) 450 Concrete 100 Concrete 100 Site Grading and prep Total Woolans $ 550 Total Rice Lake Estates $ 107,200 Shenandoah(Remaster Plan?) Rice Lake Elementary Internal Trails? Tennis Courts(2) 56,000 Designated Park Dedicated Funds As of April 29, 1998 Current Balance $306,164.00 Behm's Century Farm $38,270.00 Rice Lake Estates 42,746.51 + $30,000 lots Pheasant Hills 46,547.15 Quail Ride 0.00 Wenzel Farms 11,398.20 Bridge Birch Park 15,000.00 1996 Goals trail/land acquisition Birchwood Acres 1,407.66 Country Lakes 259.00 Lino Air Park 4,400.00 Playground Equipment -VFW 9,000.00 Trails 15,000.00 1998 Goals Total Dedicated Funds $184,028.52 Total Undesignated Funds $122,135.48 RD/Park Dedication/Park Ded Fund Summary Lino Lakes Parks and Recreation Department C I_ T O F 7204 Lake Drive MN 55014 �i V L04K�E� (612) 7 o 885 Fax (612) 784-7227 PLAYGROUND BID SCHEDULE May 4, 1998 Monday, May 11 Council approves designating excess fund balance Tuesday, May 26 Council authorizes staff to advertise bids Wednesday, May 27 Bids sent to Playground companies Wednesday,June 10 Bids opened-City Hall 10:00 am June 11,12,15,16 Public/Park Board Review @ Parks & Rec Building Monday,June 22 Council awards bids Tuesday,June 23 Playground equipment ordered (4-6 weeks delivery) RD/Neighborhood Parks/Playgr bid sch 1998 Lino Lakes Parks and Recreation Department 7204 Lake Drive I_ T �` O F Lino Lakes, MN 55014 LlN �KES (612) 780-1885 Fax (612) 784-7227 Playground Equipment Proposals April30, 1998 Shenandoah Park Proposed Play Area—approximately 70' x 100' Site Prep staff Removal of Swings staff Borders-340 lineal feet/6 feet=57 x$36 $2,052 Pea Gravel-7,000 cu.ft/27=260 x 1.5=390 tons x$13 $5,070 Installation-Professional InstallerNolunteers(included in equipment) Equipment: $27,600 2 swings 2 spring events Ages 2—5 Play Structure(301/6) Ages 5—11 Play Structure(70%) TOTAL $34,722 Birch Park Proposed Play Area—approximately 90' x 80' (see diagram) Site Prep Staff Removal of Swings Staff Borders-360 lineal feet/6 feet=60 x$36 $2,160 Pea Gravel-Need 413 tons—96 existing=317 tons x$13 $4,121 Installation-Professional InstallerNolunteers(included in equipment) Equipment: $30,000 4 swings 2 spring events Ages 2—5 Play Structure(30%) Ages 5—11 Play Structure(70%) TOTAL $36,281 New Playground Area Proposed Play Area—approximately 70' x 100' Site Prep Staff Borders-340 lineal feet/6 feet=57 x$36 $2,052 Pea Gravel-7,000 cu.ft/27=260 x 1.5=390 tons x$13 $5,070 Installation-Professional InstallerNolunteers(included in equipment) Equipment: $27,600 2 swings 2 spring events Ages 2—5 Play Structure(30%) Ages 5— 11 Play Structure(701/6) TOTAL $34,722 RD/Neighborhood Parks/Playground Equip Proposal Lino Lakes Parks and Recreation Department C I T C1 F 7204 Lake Drive lino Lakes, MN 55014 LINOLAKES (612) 780-1885 Fax(612) 784-7227 SHENANDOAH PARK 475 Arrowhead Drive 100 feet 70 feet r1 Possible handicapped access points (Prefer entrance to come from either South or West) The City will install access pads. North Lino Lakes Parks and Recreation Department 7204 Lake Drive C I )Yit O F Lino bakes, MN 55014 LIN E (612) 780-1885 Fax(612) 784-7227 BIRCH PARK 6520 Pheasant Run South Possible handicapped access points (Prefer entrance to come from the northwest) The Ci will install access pads. • � � �' • • •.��� 90 feet 87 feet 35 feet m ti 21 feet North Lino Lakes Parks and Recreation Department C I T O F 7204 Lake Drive n Lino Lakes, MN 55014 IN070KES (612) 780-1885 Fag(612) 784-7227 NEIGHBORHOOD PARK 100 feet 70 feet 00 •' Possible handicapped access points ----_� (Prefer entrance to come from e' er Sough or west) The City will install access pads. RD/Neighborhood Parks/Playgrounds/Playground specs/diagrams May 4,1998 /0 . CITY : OF IN �RKE Parks and Recreation Department Memorandum DATE: 4/27/98 TO: Park Board Members FROM: Barry Bernstein, Recreation Program Supervisor Liz Bursack, Recreation Program Supervisor SUBJECT: Program Update I have enclosed a brief program update for your review. If at any time you have a question or a comment, please contact my office at 780-3782,Ext. 178. Spring Program Update: Tennis Tots This class has been very popular since it was developed several years ago. Registration for this program will increase as the nicer weather approaches. USTA Team Tennis League This program is set up in two separate divisions. There is a division for high school and junior high school participants. The program incorporates a team practice session and matches with surrounding communities. Registration has begun and will increase closer to school letting out for the summer. USA Tennis 1—2—3 This new program has taken the lessons we previously offered to the next level. With the support of the Northwest Tennis Association, a better curriculum has been developed. It is being sought to have an instructor taught by NWTA. Registration has been strong in our previous classes and with the new format, it is believed the classes will be even more popular. 4—Year Old T—Ball This program was developed to fill a void in the local athletic associations programs. This program is a highly fundamental program that has been very popular. Due to this program success, we have added two more classes this season to accommodate more PARK, RECREATION, FORESTRY, & RECYCLING DEPARTMENTS 7204 Lake Drive • Lino Lakes, Minnesota • 55014 Phone: 617-780-1885 • Fax: 612-784-7227 participants. Currently, we have filled all five sessions. We have added an additional session. 5/6—Year Old T—Ball This T—Ball program is not like any other offered in the area. Participants are not separated onto teams and play on one field. Participants are taught in the fundamentals of baseball with minimal competition. Due to the past popularity of this program, we have added additional sessions for this year. We have filled all the evening sessions and close to filling one daytime session. 7/8 Intermediate Baseball This program is intended for the young ballplayer who may not be quite ready for the competitive level of some of the local athletic associations. This program was offered for the first time last summer and three teams were put together. Unfortunately, we did not receive enough registration numbers to support this program. It was decided to cancel this program early to allow the participants to find another program. 7— 10 year old Girls Slow Pitch Softball League This new program is designed and developed for the young athlete who is not quite ready to participate in a fast pitch softball program. It will be operated much like our 7/8 Intermediate Baseball program,but will have softball umpires. This program also was eliminated due to the registration numbers. Double Play Baseball Camp This program was offered for the first time last summer. It is a perfect alternative to the high priced baseball camps. The local high school coaches instruct this program. Registration will pick up later this spring. Dance Class: The Department has contracted out a dance studio for instructors of this program. The relationship has worked well. The spring session will see improvements to the course description and program content. Softball Pitching Clinic: Due to this programs popularity a spring session has been added. The instructor is outstanding and the participants are responding to her teaching techniques. Adult Programs: Aerobics (wellness) programs: We are always trying to be on top of the current trends in the fitness arena. The several class offerings have been a staple with this department for a long time. With the addition of a season pass, registration has increased. The season pass allows a participant to pick and choose the classes they would like to attend. Indoor Soccer: We completed accepting registration for this program. Last season we had 18 teams registered for this program. We accommodated 19 teams for this season. The season is over half over and operating smoothly. Adult Softball: We are currently accepting registrations for the upcoming season. The registrations already received in my office are on par with previous years,but we have received more phone inquiries then in past years. It will be attempted to have forty men's teams and sixteen co—rec. team's. With registration now complete, we have 40 men's and 12 co— Rec. teams for the summer softball season. We are up four teams from the previous year. Marketing news: The summer brochure is currently being worked on. We advertised in the Centennial School District's publication"Observer". We anticipate on advertising in this publication periodically throughout the year. Other News: Earth Day Celebration was held last Saturday, April 25. The weather was terrific and countless number of people attended this event. I do know that over 950 hot dogs were served to people in attendance. The Parks and Recreation Department had a display booth that was popular. Staff handed out information regarding our programs that are offered this summer. Kite Day is just around the corner. This event will be held on Saturday, June 6 in the morning. 250 donated kites will be handed out to residents. This is a terrific way for people to meet our parks and recreation staff and enjoy flying a kite. Part—Time Recreation Programmer: Liz Bursack was hired a short time ago and is already providing essential services for the department and most of all the residents. This summer Liz will be operating the Open Playground, Traveling Playground, Soccer"fundamentals", Sports Zone, Wild Away For A Day Trips and Pre-School Playtime programs. Along with these programs, she is already working on a fall lineup. I am looking forward working with Liz. Starting with this update,Liz and I will combine our updates for the Park Board. It is believed this will be more convenient for the Park Board. LINO LAKES PARKS AND RECREATION DEPARTMENT "We are working hard so you can play" �'� REF:park board.986 I have enclosed a brief program update for your review. If you have any questions or comments, please feel free to contact me at 780-3772 Ext. 179. Personal Biography My name is Elizabeth(Liz)Bursack and I am the new part-time Recreation Program Supervisor. I have been working with both the Roseville and New Brighton Parks and Recreation Departments for the past year and am very excited about this new opportunity. I am looking forward to a wonderful summer and am eager to work with and serve the residents of Lino Lakes and surrounding communities. Summer Programs I am currently working on the following summer programs: Open Playground, Preschool Playtime, Sports Zone, Traveling Playground, Soccer Fundamentals, and Wild Away For A Day Trips. Open Playground Program Open playground will be held daily,Monday-Friday from 1:00 to 5:00 pm. Trained and qualified leaders will be on the playgrounds leading fun and exciting activities for elementary age children. Playground locations include: Birchwood Acres Park, Lino Park, Sunrise Park, Country Lakes Park, Sunset Oaks Park, Inner Park and Birch Park. Program dates: June 15- July 31 Traveling Playground Program Baldwin Park and Golden Lake Elementary are the sites for this summer's traveling playground program. Trained leaders will be at Golden Lake Park on Mondays and Wednesdays from 1:00 to 5:00 pm and at Baldwin Park on Tuesdays and Thursdays from 1:00 to 5:00 pm leading activities for elementary age children. Program dates: June 15 - July 30 Wild Away For A Day Trips Summer trips are planned for the MN Zoo, St. Louis Park Rec Center-Aquatic Park, Diamond T Ranch, and the National Sports Center for a MN Thunder game. Fall Programs Discussions are being held with Rick and Barry for fall programming opportunities. Lino Lakes Parks and Recreation Department 7204 Lake Drive C I I - O F Lino Lakes, MN 55014 (� KE (612) 780-1885 Fax (612) 784-7227 April28, 1998 TO: Park Board Members FROM: Mike Hoffman, General Maintenance—Parks Lead SUBJECT: April Parks Maintenance Update April as always has been an extremely busy month. Following is a short summary of some of the projects we have been working on during April. 1. Hiring of Seasonal Maintenance Staff: Three returning seasonals began work on April 13th. Their primary responsibilities are mowing and trimming of parks and athletic field maintenance and preparation. Two additional seasonals have been hired and will begin on June 8a'. 2. Sunrise Park P14y round: On Saturday, April 25t`a group of neighborhood volunteers along with City staff and a certified installer installed a new Kid Builders play structure. The entire 5-12 age appropriate structure was installed in just over 8 hours. In addition we will be installing a 2-5 age appropriate structure as well as a kid timber retaining system around the existing swing sets. We hope to have the entire project completed by mid May. 3. Athletic Field Maintenance and Preparation: A considerable amount of time has been spent preparing athletic fields for spring and summer recreation programs. 4. Energizing Irri atg ion Systems: We have begun to energize our irrigation systems and hope to have them fully operational by May 1 . 5. Toro 325-D Delivered: Our new Groundsmaster mower was delivered on April 17. It is a much needed addition to our mower fleet. Those are the major highlights for April and we have not even begun mowing, it is going to be a busy summer indeed. 4/28/98 sw/mike/April Parks Maintenance Update.doc i,t,A Lino Lakes Parks and Recreation Department 7204 Lake Drive C 1 T Y _ O F Lino Lakes, MN 55014 KE (612) 780-1885 Fax (612) 784-7227 April 28, 1998 TO: Park Board Members FROM: Rick DeGardner, Parks and Recreation Director SUBJECT: Lake Park Business District The developer, Glen Rehbein, has decided to not to pursue this development at this time. 4/28/98 sw/parkbrd/Lake Park Business District.doc Lino Lakes Parks and Recreation Department --� 7204 Lake Drive (-MKESI ..:: Ci T Y;A O F Lino Lakes, MN 55014 (� (612),780-1885 Fax (612) 784-7227 April 30, 1998 TO: Park Board Members FROM: Rick DeGardner, Parks and Recreation Director SUBJECT: History of Birch Park Dedication After reviewing past Park Board minutes the following information was gathered relating to the dedication of Birch Park: At the March 2, 1987 Park Board meeting Mr. Baumann moved to recommend to Council acceptance of park dedication as presented this evening and outlined on the 3/2/87 drawing. The Park Board understands that the final grading of the park area will be completed at the beginning of the project, although the park may not be accessible until development to this area occurs. The Park Board also understands that the dedication is for the entire approximately acres (40 acres originally proposed and 15 acres add on as recommended by the City Engineer). Mr. Ken Johnson seconded the motion which carried unanimously. The existing Birch Park area encompasses a total of 5.5 acres, which is consistent with the 10 percent required land for park dedication. It appears that all amenities constructed in the park were taken from other designated fund dollars or the General Fund. Regarding the Birch Street underpass, the City contributed $31,989 from Park Dedication funds. This was approved at the September 8, .*$ Council meeting. IWt 4/30/98 sw/parkbrd/history of birch park dedication h�1 PARK BOARD January 5 , 1987 Chairman Ray Johnson called to order the regular meeting of the Lino Lakes Park Board at 7 : 02 P .M . , Monday , January 5 , 1987 . Members present : Ken Johnson , Baumann , Nissen . Members absent : James , Lindy. Member Flannery has given notice of resignation from the Board . Others present : Don Volk , Public Works Director and Shar Foster , Secretary . CONSIDERATION OF MINUTES - December 1 , 1986 Ken Johnson moved to approve the 12/1 /66 minutes as presented . Mr . Baumann seconded the motion which carried unanimously . BMX TRACK UPDATE Mr . Neil Schult appeared before the Board with an update on the status of attempts to reorganize the BMX track and the insurance issue . He reported that there has been a reorganization of leaders for the BMX track . Those leaders are presently working on a fund- raiser to help pay for insurance for the BMX track and they feel that the association will be self-sufficient after the insurance is taken care of. He also reported that the association has made ar- rangements for insurance coverage that will be 24-hour/day liability coverage ( $1 ,000 , 000 ) , with the City named as the second insured party . A certificate of insurance will soon be forwarded to the City . Chairman Johnson thanked Mr. Schult for this update and asked to I' be kept abreast of BMX activities . nf' L ENNIS ERICKSON BUILDERS PRELIMINARY PLAT - PARK DEDICATION Mr . Arnie Ficocello , (representative for Dennis Erickson Bldrs . ) , and their engineering consultant presented to the Park Board their plans with regard to park dedication within the proposed plat for development south of Birch Street . The plans called for 3 . 8 acres of land to be dedicated for park purpose as satisfaction of park dedication . This 3 . 8 acres (approx- imately 10% of the land to be developed ) will be in the southeastern corner of the plat and provide adequate space for a hockey rink and ballfield . The developer and the Park Board felt that this park would be a "neighborhood" park rather than a "community" or "regional" park . Mr . Ficocello stated that Dennis Erickson is considering a "phase two" development to the immediate south of this plat , in which case it is possible that park dedication land could be acquired jest adjacent , creating a connected , central park for the two develop- ments . The developer (per Mr. Ficocello ) plans to bring the 3 . 8 acres to an appropriate grade for park purposes . Any further develop- ment of the actual park , or any equipment to be added would be the responsibility of the City , as would be the maintenance of the park . PARK BOARD _ March 2 , 1987 Page Two PARK IMPROVEMENT PROPOSAL - CIRCLE-LEX LIONS Mr . Stephenson and Mr . Blum of the Circle-Lex Lions appeared before the Board proposing to pay the expenses involved in installing volleyball courts at Sunrise Park . They explained that because the Lions use Sunrise Park each year for their Sandburr Days events , they feel it would be appropriate to make improvements from time to time . Discussion followed regard- ing the number of courts and the placement within the park . The Lions representatives felt that the Public Works Director should determine these things and asked that cost estimates be forwarded to the Lions before continuing with the project . MOTION : Mr. Baumann moved to accept the proposal from the Circle- Lex Lions to pay for volleyball court(s ) at Sunrise Park . Deter- mination of the location of the court( s ) and whether one or two courts is appropriate should be made by the Public Works Department . Cost estimates for the project are to be forwarded to the Circle- Lex Lions before continuing with the project . Mr . Ken Johnson seconded the motion which carried unanimously . x Mr. Stephenson asked Mr . Volk to also check the fence line on Sunrise Park ballfield #1 since some players feel it is too short . DENNIS ERICK90N BUILDERS - PARK DEDICATION Mr. Ficocello represented D . Erickson Builders . He presented a 4 drawing dated 3/2/87 which he used to explain recent changes to the preliminary plat of the addition planned-south of Birch Street . i The preliminary plat which the Park Board reviewed several months ago included nearly forty acres south of Birch Street . This plat is contingent upon approval of the comprehensive plan amendment which is currently being studied by the Metropolitan Council . The City Engineer has recommended to D . Erickson that the develop- ment be expanded to include an additional approximately 15 acres along the south end . The reason for this recommendation is that a portion of the additional 15 acres is suitable for building and since the plat includes utilities , it is wise to extend the util- ities tows many hook-ups as possible . Also the inclusion of this land to the south would prevent any possible "landlock" situation . To the south of the new proposal , land-'is totally unbuildable . Mr. Ficocello explained that although the grading of the entire plat will be completed at the beginning ,-- the actual building of homes and hook-up to utilities will be done in phases , from the north edge to the south edge . Because of this , the park land will not be accessible or usable until addition is completed to that point (probably in 1988 ) . The area proposed for park dedication is located partially in the original 40 acres and partially in the 15 acre add-on. The area proposed will meet the requirements of park land for the entire "new" preliminary plat . The area will be brought to suitable grade by D . Erickson ; the plan for possible ballfield; hockey rink and parking will be completed by the City . PARK BOARD March 2 , 1987 Page Three MOTION : Mr. Baumann moved to recommend to Council acceptance of the park dedication as presented this evening and outlined on the 3/2/87 drawing . The Park Board understands that the final grading of the park area will be completed at the beginning of the project , although the park may not be accessible until development to this area occurs . The Park Board also understands that the dedication is for the entire approximately 55 acres (40 acres originally pro- posed and 15 acres add-on as recommended by the City Engineer) . Mr. Ken Johnson seconded the motion which carried unanimously . CAPITAL IMPROVEMENTS PLAN The Board reviewed the draft and updated it as found on Page Four of these minutes . VANDALISM REPORTS None reported . OLD BUSINESS a None . i NEW BUSINESS None . The meeting adjourned by unanimous decision at 8 : 43 P .M . i Section 6-Park and Trail System Plan City of Lino Lakes _ I Park Plate No.: 17 Park Name: N-11 (Birch Park) _ Park Type: Neighborhood Park Vegetation:much of the site is mowed turf which is Future Dcyelopment Program Address: 6520 Pheasant Run South in generally good condition. The area south of the Status: Eidsting Park hockey rink and parking lot remains undeveloped Along with maintaining and upgrading the existing Park Size: 10.0 Acres (5.5 Existing/4.5 Proposed) and generally covered with rough grasses.There are facilities as warranted,one or more of the following _ some specimen hardwoods south of the hockey rink. facilities would be appropriate for this park: — I The young pine on the park's north end should form games such as shuffleboard tetherball Fisting Site Features/Amenities Y B P P g > an effective screen once they mature. horseshoes, etc. # Description • hardcourt and hardsurface games area (i.e., _ I 1 Informal playfield w/4' high chainlink sideline Vehicle and Pedestrian Acce= is primarily from basketball, hopscotch, four square, etc.) fencing,backstop, and players benches.A small Aspen Lane and Pheasant Run South. Ample ice skating rink. 3 row portable bleacher sits behind the backstop. parking is available in the on-site parking lot. • sliding hill. Ag-lime infield. Very well kept-up. Irrigated • a play structure = 2 Permanent hockey ring with lights. Very good Surrounding Development/Basis for Park Need • small picnic shelter. shape. • multi-purpose building (i.e., warming house, 3 Small portable warming house. The need for this park is based on the expectation restrooms, storage, etc.) _ 4 Parking lot. that the developable land remaining in this area will 5 Wetland area. be subdivided into urban residential lots. Given the Benches, picnic tables and grills, trash containers, _ 6 Small stand of hardwoods.Some specimen oaks. extent of the wetlands in the area,this park's service game tables, a drinking fountain, pedestrian level 7 Single family residential. area will be fairly large as to avoid siting another lighting, etc. are also appropriate and — 8 Young evergreen plantings for buffer. park where overall population densities would not recommended. dictate its need.This is particularly true west of the — Existing Natural FeatureslSite Conditions park, where its service area will extend halfway to Although an extensive internal trail is probably not N-10. Under these circumstances, the linear trail necessary, establishing a tie to the linear trail — Topography. the ballfield and hockey rink sit on a corridors proposed between this park and N-10 corridors and development areas is important. lower plain than the parking lot, with perhaps a six become very important to service the subdivisions to foot drop in elevation between the two levels. An the west. The planting program for the park should focus on even more dramatic elevation change exists between continuing the program already underway and the parking lot and the edge of the wetland to the Future Development Issues accenting the mature trees that are found on the _ east, offering an opportunity for a sliding hill. southern end of the site. As it currently exists, Birch Park is developed for _ Soils/Drainage: there are no major drainage active recreational uses. From a long-term As with all future park developments,residents that concerns on the site as long as the slopes are kept perspective, the use of the informal playfield will be living within the park's service area should in good condition, whereby erosion can be (ballfield) should be geared toward neighborhood be involved in determining which facilities would controlled.Much of soils consist of imported yellow pick-up games and limited youth team use (T-Ball, best serve their specific recreational desires. clay. In addition,the park was used as a demolition Little League practice, etc.). The park is not landfill site in the past. If compacted correctly, intended to service community-based recreation and E4sf=Functional Classifications — settlement of the debris should be minimal, athletic programing, although it may have to serve Conservation Qa Ornamental 107o Reserve although some settlement may occur.Runoff will be in that capacity until other athletic facilities are Cultural M Recreation 4M absorbed into the subsoils to a limited degree, with developed. Future development should provide Post-Development Functional Classifications the remainder flowing into the adjacent wetlands. recreational opportunities for park users of all ages. Conservation a Ornamental � Reserve Cultural Q2 Recreation 6-58 v DATE: November 29, 1990 TO: All Park Board Members FROM: Lino Lakes Parks Staff RE: Birch Park Budget Analysis Please find enclosed a copy of the budget for Birch Park. The first column, "COST" reflects dollars that we have spent on Birch Park so far. The total for this column, less the new items or estimates, including the cost of the 1. 5 acre expansion, is $40, 623 .38. The "EST. " column is the original TKDA estimate for the project. It was a little difficult to compare the two columns because some of the costs overlapped. One item "grass seed" does not show the old seed that we had on hand and were able to use. The actual cost for the grass seed would be approximately an additional $400 - $600.00. If there are any other questions, hopefully we will be able to answer them. cc: Don Volk BIRCH PARK BUDGET ANALYSIS 1990 PROJECT COST EST. CULVERT . . . . . . . . . . 155.70 1300. 00 BIT. PARK. LOT W/ CONC.CURB . 9187 . 35 4500. 00 IRRIGATION . . . . . . . . . . 7991. 45 20000.00 DRAIN TILE . . . . . . . . . . . 79. 60 ---- GRAVEL AND LIMESTONE . . . 2843 . 60 --- BALLFIELD PLAYER BENCH . . . . 362 . 00 ---- GRASS SEED . . . . . . . . . . 836. 00 5000. 00 ELECTRIC / CONT. SERV. . . . . 4721. 86 ---- HOCKEY RINK GOALS . . . . . . 525. 00 ---- ENGENEERING . . . . . . . . . 2336.77 ---- HOCKEY RINKS GATES . . . . . . . 22 . 00 ---- BALLFIELD BLEACHERS . . . . . 629. 00 ---- SEWER/WATER EXT. . . . . . . . 4364.25 4600. 00 FIRE HYDRANT . . . . . . . . . 1000. 00 TOPSOIL . . . . . . . . . . 10000. 00 FENCE BALLFIELD . . . . . . . 1847. 00 2000. 00 FENCE IRRIGATION . . . . . . . 388. 00 ---- GRADING CONT.SERV. . . . . . 440. 50 ---- HOCKEY RINK MATERIALS . . . . 3521.89 5000. 00 BALLFIELD BASES . . . . . . . . # 250.00 BITUMINOUS PATH . . . . . . . # 5500. 00 GRAVEL / WOODCHIP PATH . . . . . # 4500.00 SIGN PARK ENTRY . . . . . # 500. 00 BENCHES PARK . . . . . . . . 795. 00* 2000.00 TABLES PICNIC . . . 2700oOO* 3000. 00 GRILLS BARBEQUE . . . . . . . 150. 00* 1500.00 PLANT MATERIALS . . . . . . ---- 190,00. 00 PLAYGROUND EQUIPMENT . . . . 18915. 00* 15000. 00 WASTE CONTAINERS . . . . . . . 1282 . 00* ---- SHELTER PICKNICK . . . . . . . 4150.00* 15000. 00 SHELTER PARK . . . . . . 48510. 00* 38500.00 LAND EXPANSION 1.5 AC. . . . 11250.00* ---- IRRIGATION EXPANSION . . . . . 7500. 00* ---- TOTAL . . . . . . . . . 135503 . 97 158150. 00 * DENOTES NEW ESTIMATES AND/OR IDEAS. # DENOTES NO NEW INFORMATION PARK BOARD MEETING SEPTEMBER 8, 1992 -Underpass on Birch Street - Marty Asleson explained to the board that the original cost estimate by the engineers was way under the cost that came in from all the bids. The original cost was estimated at $60, 000, the low bid came in at $89 , 255. The amount to come from park dedication funds was originally set at $24, 000 however, with the higher cost this amount was adjusted up to $31, 989 . Linda Elliott reported that because of the shortened time frame, the City Council has already acted on this matter and approved the expenditure of the $31, 989 . Construction of the underpass started today and should be completed in approximately three weeks. Candy Toffoli commented that she sees the trails in the Birchwood Acres development are being used a lot with all the activity surrounding the new Rice Lake School. Ken Johnson asked if all of the additional $7989 . was going to be coming solely from dedicated park funds. Linda Elliott says she will get a break-down of the cost share. Ken Johnson commented that he thinks the County should be more involved in sharing the costs here, after all this is a County road. He feels that although safety and transportation issues should be a concern of the County and the City, the prime responsibility should be borne by the school. Ray Johnson stated that he wants to go on record that he disagrees with dedicated park funds in excess of $24, 000 being spent for the underpass construction. " $24, 000 is all the park board agreed to. " MOTION: Ray Johnson made a motion that any amount exceeding $24, 000 spent on construction of the Birch Street underpass should be replaced to the dedicated park fund. The motion was seconded by Jacquelyn Farm. All were in favor. Motion carried. Marty Asleson suggested that those who feel the County should bear more financial responsibility for this underpass should contact their County Commissioner and express their feelings. Summerfest - Marty Asleson gave a follow up report on the Summerfest. He reported it was a success. All comments were positive and he has heard from a lot of residents who want to be involved in the festival next year. Linda Elliott explained that the council will be considering how extensively they will be involved in next years celebration. Funding of the event is the biggest consideration. Other Old Business - Ray Johnson commented that he has a number of concerns and questions regarding items he read about in Council and Planning and Zoning board minutes and also some questions regarding things he has noticed in the city that could be addressed under Old Business. They are: 3 13 % Lino Lakes Parks and Recreation Department /'_` 7204 Lake Drive C 1 T Y - O F Lino Lakes, MN 55014 1 N KE (612) 780-1885 Fax (612) 784-7227 April 28, 1998 TO: Park Board Members FROM: Rick DeGardner, Parks and Recreation Director SUBJECT: General Park Maintenance Position n Applications were accepted through April 27, 1998. Sixty-seven applications were submitted. We hope to begin interviews the week of May 4 and anticipate completing the hiring process June 1. 4/28/1998 sw/parkbrd/General Park Maintenance Position.doc 135, Lino Lakes Parks and Recreation Department 7204 Lake Drive C_ i T Y r O F Lino Lakes, MN 55014 KE (612) 780-1885 Fax (612) 784-7227 April 30, 1998 TO: Park Board Members FROM: Rick DeGardner, Parks and Recreation Director SUBJECT: Focus Group for Environmental Committee Marty Asleson, Environmental Coordinator, is requesting representation from the Park Board for ,.� a Focus Group meeting regarding the Environmental Committee on Thursday, May 14, at 6:30pm, at City Hall. 4/30/98 sw/parkbrd/Focus Group for Environmental Committee.doc LINO LAKES PARK BOARD - PARK LIAISONS Arena Acres Park Sharon Behm' s Century Farm Park Jeff Birch Park Pat Birchwood Acres/Park Grove Jeff Brandywood Park George City Hall Park Sharon Clearwater Creek Park Paul Country Lakes Park Joe LaMotte Park Paul Lino Park Pat Marshan Park Pam Pheasant Hills Park Paul Quail Ridge Park George Rice Lake Estates Park Pam Shenandoah Park Joe Sunrise Park Paul Sunset Oaks Park Pam Wenzel Farm Park Pam Woods of Baldwin Lake Park Joe Woolins Park Sharon 4/9/98 sw/parkbrd/98 Park liaison.doc COMMITTEE LIAISONS Town Center Complex Committee Sharon Lane City of Lino Lakes Comprehensive Plan Committee Paul Montain Jeff Reinert Trail Committee George Lindy Friends of the Park Pat Huelman 4/9/98 sw/parkbrd/98 Committee :iaisons.doC MINUTES MARCH 16, 1998 LINO LAKES CITY COUNCIL WORK SESSION MONDAY, March 16, 1998 6:00 p.m. COUNCIL MEMBERS PRESENT: Mayor Sullivan, Council Members Bergeson, Dahl,Neal COUNCIL MEMBERS ABSENT : Lyden STAFF MEMBERS PRESENT : City Engineer, Dave Ahrens; Acting City Administrator, Dave Pecchia; Community Development Director, Brian Wessel; Assistant to the Administrator, Dan Tesch; Parks and Recreation Director, Rick DeGardner; Community Development Assistant,Mary Alice Divine and Clerk-Treasurer Marilyn Anderson. Dave Pecchia explained that the purpose of the work session was to provide a broad overview of the City's financial status regarding several areas including the Area and Unit Fund and the potential bonding for 1998 projects. IMPROVEMENT PROJECTS,DAVE AHRENS Dave presented a brief outline of improvement projects scheduled for 1998 construction and future projects scheduled for 1999 through 2003. He also provided proposed funding sources for the projects. See Schedule"A"attached. Schedule "A"also outlines the funding sources. Kim asked what determines if funding will come from bonding, assessments, TIF etc. Brian explained that Mary Vaske is wrestling with this and it will be a financial call. Dave explained how some projects are funded through Area and Unit funds, MSA funds, assessments or shared funds. John asked if the Area and Unit Charge Fund is replenished when undeveloped areas are developed. Dave said that is how the fund grows. There will be a time when there will be very little development in Lino Lakes. Staff will have to watch and determine at what level this fund should be maintained. Dave also explained that there will be some payments to the fund for oversizing mains to handle future development. Kim asked how often does the City adjust the rate on which Area and Unit Fund Charges are based? Dave explained that the rates are adjusted every year according to the ENR index. He also explained what this index is. Kim asked if this formula was determined by statute or can the City adjust the formula. Dave explained that the Area and Unit Charge Fund was created by a resolution of the City Council. A copy of that resolution creating that fund was included in the packet. Kim asked if water towers are funded by this fund. `^ Dave said yes. Kim asked if the City will need another water tower. Dave explained that the Comprehensive Water Plan study will indicated whether another one is needed. PAGE 1 MINUTES MARCH 16, 1998 John noted that there were no clear-cut proposals on how to split the payment of bonding costs and non-bonding costs. He noted that the cost of bonding is the lowest its been in 25 years. Is that a reason to bond more than the City normally would? VILLAGE DEVELOPMENT, BRIAN WESSEL (SCHEDULE B) Brian explained that the Village is designed to pay for itself. He outlined the portions of the Village purchased by the City from Glenn Rehbein and the portion purchased from the Funkhausers. He also outlined the 25 acre parcel of Park Reserve that will come to the City via a land exchange with Anoka County. He noted that the City can only use 14.72 acres and the remaining portion of this parcel will be used by Anoka County to house a trailhead lodge and trail. Brian noted that the land exchange will be finalized after the final hearing concerning the Ed Vaughan property. He also noted that even if the Vaughan property portion of the situation is not finalized soon, Anoka County has guaranteed clear title to the property by April 15, 1998. He noted that the Rehbein property was purchased by a contract for deed and will be paid in the year 2002. The Funkhauser property was purchased in late 1997 and will be paid late in the year 2002. The development of the Village planned in phases as follows: Phase I, the Fairview Clinic was constructed in 1997 and dedicated in March, 1998. Phase 11, the government buildings will be constructed in 1998 and completed in 1999. Phase III, the YMCA will begin construction in 1999. Mary Divine presented a fact sheet regarding the Village development, Phases I and II. She noted that the development of the Tagg property is still undecided. Andy asked if the Taggs know that there property is to be included in the Village development. Brian said yes and noted that the development of the City owned property is making the Tagg property all the more valuable. Andy asked if it would be wise to buy the Tagg property at this time. Brian said yes if the price is right. Brian explained that the clinic had paid $2.50 per square foot for their building site and the bank paid$5.00 per square foot for their building site. John said it appeared to him that the Tagg property would develop in phases. He felt the land closest to the highway was the most valuable. John asked if this happens, how far could development go before the City says the Tagg business can no longer stay. Brian explained that the Taggs want to sell their property all in one piece. He felt that the majority of the property would be housing. The Taggs have approximately 25 acres. Kim asked will the Village pay for itself. Brian said it would pay for all of the land acquisition costs plus some "soft"costs. CIVIC COMPLEX,BRIAN WESSEL Brian provided a schedule that indicated that the civic complex would be completed in mid 1999. Andy asked why the Police building and the Early Childhood Learning Center couldn't all be built together. Brian said that the foundation of all three (3)buildings �.. PAGE 2 MINUTES MARCH 16, 1998 including the city hall will be started at the same time. He outlined the budget approved by the City Council in November, 1997 (Schedule"C"). Brian noted that Adolphson and Peterson has guaranteed that the construction costs will not exceed $6,000,000. Brian outlined funding for the entire civic center complex. (See Scheduled"D") He noted that Area and Unit Fund will be used to fund the Early Childhood Center. The fund would be reimbursed over the period of 10 years by the payment of the lease for this building. He noted that the bonds required for the complex construction are 15 year bonds. Kim asked when the citizens will see this proposal and when will taxes be impacted. Brian stated that taxes will be impacted in 1999. John asked how payments would be made on the bond issue and the loan from the Area and Unit Charge fund. He noted that the payments would be over$300,000.00. Kim expressed concern that the Council will have to go back through this presentation when Mary Vaske is available and also that Chris has not made arrangements to go through this. It was noted that Chris will make arrangements to go through this presentation. Kim said she felt it was imperative that all members of this team attend the next session on this issue. YMCA/COMMUNITY CENTER MARY ALICE DIVINE/BRIAN WESSEL Mary Alice handed out a list of projects beginning in 1991 through 1998 of businesses that have located in Lino Lakes or are planning to locate in 1998 (Schedule"E") She explained that a market research study was prepared by the YMCA and the results are very positive. She also noted Schedule"F"which indicates that the 20/20 Vision project and the 1997 Citizens Survey indicated that citizen support is very strong for this facility. Mary Alice provided details of the market research study and explained what services would be available to the citizens. (Schedule "G") Mary Alice detailed the funding strategy. The facility is planned to be a joint partnership between the YMCA and the City. She noted that the YMCA has never constructed a facility with a partner. This will be"new ground"for both the YMCA and the City. Mary Alice detailed the reasons the City should become a partner in this venture. (Schedule "H") She explained that property tax effect if the City bonds for$1.5 million would be $2.70 per year on a$150,000 home. John noted the facility would be 50,000 square feet. Mary Alice said that is approximately the size of the White Bear Lake YMCA located near highways 694 and White Bear Avenue PARKS/ATHLETIC COMPLEX, RICK DeGardner Rick explained that at the last Council work session he asked the Council to tell his department what they should do regarding the possibility of a bond referendum considering that a athletic complex site cannot be secured. He was told to continue PAGE 3 MINUTES MARCH 16, 1998 looking for a site and to hold off on making further plans for the referendum but not - completely disregard the possibility of a bond referendum. Rick noted that the Centennial School District will be placing a bond referendum on the November, 1998 election ballot. If the City wishes to also place a bond referendum on the ballot, he would suggest the Council consider Schedule I attached to these minutes which provides details on what would be included in the bond referendum for park and trail purposes. This Schedule outlined three (3)different options for the bond and the tax impact on a$125,000, $150,000 and a$200,000 house. The Council discussed several sites for the athletic complex. Andy asked about the 40 acres owned by Centennial School on Birch Street. Rick explained that he had talked to Mr. McClellan who said that the district plans to build a pre-school/kindergarten facility on that site. He also noted that Centennial School is also unwilling to allow the development of temporary soccer fields at this site. Kim asked Brian if he had discussed some sites with Rick. Brian said yes and noted that Rick has been talking to Gerald Rehbein who owns land north of Main Street between I- 35E and 20th Avenue. Brian also noted that Rick has talked to Paul Montain about property on Centerville Road and Birch Street. Rick has also talked to North Oaks. This group owns land in Lino Lakes on the south side of County Road J(Ash Street). Rick was told that there will be residential development in that area with a neighborhood park. There would not be enough land for an athletic complex. Kim said that if a referendum is pursued, she would favor bonding for all of the park needs. John suggested asking the landowners of prospective athletic complex sites if they are not interested in selling to the City at this time,would they entertain an option on the property or the right of first refusal. Either situation would help identify the future site of the complex. FUNDING SOURCES AREA AND UNIT CHARGE FUND - Brian explained that this fund has a fund balance in excess of$4,000,000. He noted that this is a healthy fund however, it has not been adjusted to reflect the impact of the Shoreview Joint Powers Agreement. Brian said he was very conservative in estimating the Area and Unit Charge Fund needs in the funding he proposes. He noted that the SAC Fund contains enough dollars to resolve issues with the fund. Caroline asked when the Council will know the outcome of the Shoreview situation. Brian explained at the last work session in April. The SAC Fund concern will be addressed at the first Council work session in April. John asked Brian and Dave Ahrens if they have identified all the major items that can impact the Area and Unit Fund in the next five (5) years. Dave said the lift station issues �..• PAGE 4 4 MINUTES MARCH 16, 1998 have not been identified because the construction of lift stations are "driven"by development. In addition,the costs of lift stations vary a great deal. BONDS - Kim asked how the City determines the maximum amount it can bond. Brian explained that the top dollar amount is determined by a number of factors. He has spoken to Jerry Shannon of Springsted,Inc. who has indicated that the maximum the City can bond is 12 to 13 million dollars. Kim asked if the City bonded for all of the items presented this evening, what impact would this have on property taxes. Dave Pecchia explained that the taxes on a$150,000 home would increase by $250.00 per year. In addition, if the school bond passes, there will be a further impact. Dave asked the Council to review the materials provided this evening and then if they have further questions regarding specific proposals for bonding, they should call that department head. If the Council has questions regarding the financial aspect of tonight's presentation they should call Mary Vaske. It was decided to continue this meeting on March 30, 1998 at 6:00 p.m. Kim requested that some of the board members and Superintendent McClellan be asked to attend this next meeting. Kim asked what the impact of levy limits have on the City. John asked staff to determine what effect would levy limits have in terms of bond payment. Brian said he would have Jerry Shannon attend the next meeting. Kim noted that the Council should set a date to continue the goal setting meeting from March 7, 1998. The meeting was adjourned at 7:55 p.m. These minutes were considered, corrected and approved at the regular Council meeting held on April 13, 1998. lyn G. Anderson, Clerk-Treasurer *KiIyA. oullivanhMaynor PAGE 5 City of lino Lakes theda ze Project Cost and Funding Current Funding Sources Future Funding Sources Area and Surface Anoka Total Anoka Future Year Project Name Total Cost Unit Water Mn t TIF MSA County Centerville Assessments Bond Funding County Taxes Assessments Ci Cost 1998 Ware Road 1,682.650 b 478,317 73,853 1,130.480 1,682,650 240,428 (311,742) Lilac Lateral 176,729 b 176,729 176,729 292.002 115,273 Lake Business Center 125,000 d 125,000 125,000 329,060 204,060 Apollo Drive III 356,428 a 280,130 76,298 356,428 67.057 67,057 21st Avenue-Phase 1 605,105 c,f 289,075 158,015 158,015 605,105 137,317 (151.758) Black Duck Lift Station 200.000 b 200,000 200,000 (200,000) Village Infrastructure 505,732 b 505.732 505,732 0 Subtotal IM No Bonding 3,651,644 1,269,121 73.853 505,732 1.130,480 280,130 158.015 234,313 0 3,651,644 0 0 1,065,864 277,110 Lake's Addition 2.250,694 c 460,594 1,790.100 2,250,694 1,432,060 358,020 (460,594) Otter Lake Road Realign 1,110,289 c,e 75,000 244,347 790,942 1,110,289 678,343 274.545 (44,802) Lake Trunk-Phase 1 2,441,961 c 2,441.961 2,441,961 1,766,757 (675,204) Lilac Trunk Utilities 895.795 c 389,711 506,084 895,795 778,486 (117,309) Subtotal 1998 Bonding 6.698,739 925.305 244,347 0 0 0 0 0 5,529,087 6,698,739 678,343 1.432,080 3,177,808 (1,297,909) 1998 Total Projects 10,350,383 2,194,426 318,200 505,732 1,130.480 280,130 158,015 234,313 5.529,087 10,350,383 678,343 1,432,080 4,243.672 1,5� 75,019) 1999 Lake Trunk-Phase 11 836,479 c 836,479 836,479 320,608 (515.871) Otter Lake Service Road 387,955 c 387,955 387,955 0 1999 Total Projects 1,224,434 836,479 0 0 0 0 0 387.955 0 1,224,434 0 0 320,608 515,871 2000 21st Avenue-Phase 11 629.272 314,636 314,636 629,272 269,240 269,240 Street Reconstruction 761,140 240,000 521,140 761,140 416,912 236,955 (107,273) Elm Street Reconstruction 862,5W 217,500 45,000 600,000 662,500 (262,500) Water Treatment Plant 750,000 750,000 750,000 (750,000) 2000 Total Projects 3,002,912 1,207,5W 45.000 0 600,000 0 314,636 314.636 521,140 3.002,912 0 416,912 506.195 (850,533) 2001 Street Reconstruction 2.635,960 1,350,000 1,285,960 2,635,960 1.028.768 257.192 (1,350,000) 2001 Total Projects 2,635,960 1,350,000 0 0 0 0 0 0 1,285,960 2,635,960 0 1,028,768 257,192 (1,350,000) 2002 Street Reconstruction 1,898.100 612,000 1,286.100 1,898,100 1.028.880 257,220 (612,000) 2002 Total Projects 1.898,100 612,000 0 0 0 0 0 0 1,286,100 1,898.100 0 1,028,880 257,220 612,000 2003 Street Reconstruction 1,947,100 378,000 1.569,100 1,947,100 1,255,280 313.820 (378,000) 2003 Total Projects 1,947,100 378,000 0 0 0 0 0 0 1,569,100 1,947.100 0 1,255,280 313,820 (378,000) a Council has ordered feasibility report. b Council has approved plans and specs. c Council has ordered plans and specs. d Approved by P&Z e Draft agreement received,needs Council approval. f Council approved agreement. 3116M( . .:.: :..•:..•� .e'>xry>k+rt• r � � .r ���� fir. W ac. W A1K\HL r ROAD NORTH a �.i " _ .. ?v Co n o y z = PROPOSED 8" DIP EXISTING 8" DIP gg t M. o m < m m ........ i- v ` awn By: Dote t no. Drawing Title Sheet no. Orr Schelen WATERMAIN astMaye JCW q-pg-g7 ron & Aneocinlen,Inc. WARE ROAD totlnMr+. '< ItW.•Pl.nnen•9urre7on ..... ..A ._. _ ._. . . LINO LAKES. MINNES07A � 11� _lio�e9 0 .0 ■�i' ..�000g��o o =.pop .�;�o00�ov0A0C1�100000�_00�ooao,:oo o � oo ����_►� END .o.�'► s �o -moo d.���� MA 0FZ00000 Iry ARSHAN LAKE Sir, IMUMk s` ' © e©ioe OpV tra'vv � i o_�sn uu�y4J� � �a�C�f 0 0�wn�oAf d �G ���' aAIG�n_mu o�l '•�! (F��`o �n•©u u Qp Om�rw`ab C Ong n�lowl1 4FloCG ,�� ��:� �� oil tun a• ri� Q� m r"'riuu_CitiCG '�,© €�' i=!��iF/ a' ��r�=r 1�EM : © �©, vE 04t3eL'C =,Q"� �a ra•m.�an i s� t' c , r ,rr o i�J� ►r.70�ii0���[C�C N �Ot�'�©{�{�pV � - - _�s e t °e� t" � _ ' ODMOM ►■'a'a�OC.0�Lc6_'C ���CR�3l��i a `! �r�� ! },, r�c�. f ' e. \ < s.; MOM Imail'alf. MP ON Ll:i� 0�:��-OuV�.�•J.� �■ l9 T 1 � i `~ ,1 L1 r.. 1 V` � "t: 0�'r trat�l1:r7Lltl �� ���a [i t R. Q�r:r�C . �� ■moo '�` E,� � � ;; � s /►— n' nm ill 0o WE* p�� �_ ►i + ooin;��e+��� © �u L-� i�� e. Ar .w .!.=,cxab� 3�f�Y 3' Xy5 a►11.01L k � � �. �a©�poarwo��• ® go ohm c �� nC .� tlo�l�:00� . ', :-�► ..,�� 11 • I s Ronde 1 € Lake N E E 8 a 1 _ � W PROJECT £ LOCATION Peltier Lc W t - ~Q' Peltier £ sc E � GeorgeWotch Lake Lake —i'— — ----------- Morshon . ° ..a Lake e � 1 u ar Centerville Lake 1 +� B a r _£ Rice I Sherman Lake Loke I ! ' War � --- Reshanou Lak 1 � Lake � i g � $A - E zE ,..,�.,OOL .,. a i Baldwin sour eti U m — Lake 6-4 .. 111 y F 1 C N r.[ All / FILE NO. APOLLO DRIVE � AUNoLsa°s.o° PHASE THREE , E) DATE: NOO.. 1 1 02/06/98 LINO LAKES, MN 1 L S b ♦ s S ° bi I i k1 /�' I I I LZ ^ 8 ¢ f 8 Z si �3 SZ b 1 LI 81 61 f' Z £ IZ I Oy Z1 EI 61 6 L 9 ZI 11 •6.8 � L I, I o g 0 1 0 Z 0 Shc oy � � 1 Xddd - ' 7VN..lSlVN --wrw---------------- srM►p>w—ar—alru—ut�—"t `- I \ I 1 \ I s �ouno Z \ 311U�2l31N 40 Mr £i \ swirl oNn 40 , , , , , , , i , o , , \ — ------- --- m i--------- ----- - - -� t 1 t�n�-------------------------------\` a ----------- I 0 p c �\ do Police � � °f°fo! 1 � � o r fl1 n a ckIt x , \ A e el no CO >x a 14tq Multi Residential °� 1 { omC mere al o esi en ii i Multi Residential Multi esf�iPn���t IIFI UZI dA�a LA -ernNA in KA m Oho©�© MAI ., 4 f,r # /3 �,, �• ) TS( .1..•� / / / f 4 L - �� • \ C 1 l , . .... � 1 m r � Z ';..E ;SHADOW LAIZE CT rn __.._ 7C Sligo CD R o r- r Dam _; � ', �----- •:. :.::.....:..� � �o � - - m RED BIRCH CT �.i _.i Sy�0 a fTl (p - r-�";;LAN TERN OW (q O O fTl SLACK DUCK CIR (n :.s i;i-,a;iiKr;irii•i.ri,.o.rste�i»:'..c:[-:-•:-1^?:a.;::?;.;.r;.;.;iga...,O —IT �, _ t:ii...:� :::,9tN;:EH;Eiw�:,:,;iQN:;�,He,=eir,;erE.n;.'r.'a..es•.:,,:>::;;,i�.:;�.�,q •;i�O --F.ii;' _— <� Cn BLACK �DUCK..Of� Po— :�.;.. �. .........:.. i i - i D ''••isf%ij ,::,:q:.::;:;:.::a:::•:=rr:-;;:E:;a:;. C � .. i... .1_.:..__._ .._...._. �: �<•...::y:y:i:ii::::::::•;:'tii;iFi::=:i:i'•'���h< � •:•i�i::�.•� PH ASANT RUN It __ . �I2 TH AVENUE I I CONSTRUCTION LABOR EDUCATION & TRAINING 111 II' \ Q 24-31-22-14-0003 J W 2 TAYLOR CORPORATION IIII Oj O U A �. 24-31-22-14-0002 3 CYRIL H. LoCASSE JR. 24-31-22-41-0001 E� I 4 CYRIL H. LoCASSE JR. 24-31-22-44-0001 II Q -Z S EOUITY RECOVERY CORP. vi O \ 4 24-31-22-13-0002 IIv O U 6 RICKA-R24-31D 2-13-00 �--jSCHREIER I 24-31-22-t3-0001 7 PAUL MILLER ROW 24-31-22-42-D010 II F- - II 100' � I 8 EUGENE ARNT 24-31-22-42-0009 IIz ••� I ••�_.--•• TANK _.-•.-__.�-• \ 12 9 EUGENE & BEATRICE ARNT 24-31-22-42-0006 10 PAUL MILLER III \ J I 24-31-22-42-0004 + N0. 11 ARNT FAMILY LTD PTNSP II' 6 O ti��� \ - 24-3I-22-42-0011 I t3 I� 11 I j 12 EUGENE 2-4 24-}t-2a2-0007 ELL Nf? t 13 PAUL MILLER O T--��� O \ -_ L--._ I 19 W 24-31-22-43-0008 JJJ I�I I 0 I I N "`--- 14 DARREL KOTHE Of 24-31 OOtO 100' ROW—.'- 14 - ANLAN \ V z15 wAYNE SANLAN C II \\ 1nl 1 �I.. �' 24-31-22-43-0009 I I \ 10 CL 11 10 I O f I 16 RICHARD & CHERYL MARTINEK 24-31-22-43-0006 I/'• ,, \ \\•' d 1 ( 1 \ Z1 5 PROPOSED "EDAR ST. LE RD.�C_R_84 Z4 LIFT STATIOI AK INTERSTATE HWY. 0. 35E ,� i,i-• � �- OTTER LAKE ROAD REALIGNMENT I PROPOSED IMPROVEMENT LINO LAKES, MINNESOTA ( COMM. 11085 � � � �-■'r �1���•G .gooier ,����• •',�, W. V��p�c�f:T3s �► ��■IIIt11//1/1/Ij ®�a000vo�po'�. u �T•�i�o0000E�0'0�'Q�C������'� ks MWA a owl HER 0000000• �1I o aloe♦ w�0000�� �..tr..�••` i ` 1. '�ti,�=.;�•=;�'����� •��. J , • DRIVETRUNK SANITARY S.EWOFt • • LIN •• • • LAKES, MINNESOTAr PROPOSED TRUNK UTILITY PROJECT Pik ------ RECOMMENDED WATERM41N*LOOP*- PROJECT LOCATION 8 L LINO LAKES Oil zy/i AM_ Z-` -12 V �3X 07 m,I t-4,14 T A N,AA e F A C L -11 FS' .4tt'. AVE- U.F- I'v"!:-"A Ar T3iR P22W Kj' -0VU, La 6. -0." POST tz, am ,' ru. tip 2 AVE.... PROJECT LOCATION MAP Dram By lqgure no- LINO LAKES, MINNESOTA ' P.L.J. Comm. No. Date. 97124.00, 11111197 ,mi t� � QGFGGGCQ�07va0�Q0� � act mmow ��d��`�al�:a�a p.\air �"• -- � SJ�oNOWITIAN Maill F— et e rID.C. 914.00 0�O01t7 ,s. 892.20 MEM AA �� li d��o :.• IN IML zw LE A T.C/. 908.00 HIM O�f,�aoto�iios�s� p • �aas � %� . oda�ao� . •°Rao_—'',�� •� �- '�=��.�� � ;t LA ��6' yxp�b'!rr{ ic ,q `� 11 -•i z pa7. +�...°=�i '�, / �•�, }���y '`�'*3s°''' s - =mod 1. 1 1 ...r. .n.n Jl..m Irr./ .�rl. r... ir. ..... ..e.. imp ` ...... .o... a... u..M. . err. .saes � - MAIN ST. (C.S.A.H. -14) U� m !/ ' m II o ooZ o, � O II D M I II �' I / G0 s PHELPS RO D- // m / CREEK OG'L y' i I co ARW A�ER�PONo) � O /A fTl I I�NO LAKES PONDING ESM . -(POND I I n ' aW OF LM10 LAKES 13 \ 2 24 ITIf OF ENTSWLLE I \ oanor F \ \ I \ \ I i w® �Y3 \\ I I I 1 I — L��IJNn—tTAIE—AID—IppHMA1/. 6 —-—------- ' Np�ISTR'AL 4 1 s l 6 PARK 9 1 I 'I � I 1 *T ( PHELPS ROAD II11 pTfR � II _ LE 0 1 1p a 10 11 IF 1 = U I I II 1 1 2 25 E 5432 1 O II s a' 1 2 I 7 8 9 It 12 3 6 7 1 II ry;f:`• 1 5 8 13 9 1 .. 3 1�•,'•I 10 I 11 ;::: l 4 •� 1 \' 18 19 I �/ I 1 V S 4 13 12 20 1 17 21 3 2 i 1 19 t8 I I 1 1 4 25 3 1 I 1 2 1 7 8 Z 9 GRE 2 4 3 8 27 I^ 14 5 S 4 4 5 - -....i .. ----�- - �- -�- -Ronde Ll u 35W CITY OF i ke LINO LAKES STREET RECONSTRUCTION PROGRAM ie arc( re 1996 ® , u I I III 4 21 w ek 14 BASIC DATA- 100 Peltier La e 1 e , 21 N TAN SU..I L _Z 3 JSW W E LC e N 12 a YMI[10TA Peltier s.ky Morshon George blotch Lake Lake zz w.+ Lake ---- - ----------- O $ A t2 49 " v LEGEND I Morshon INTERSTATE TRUNK HIGHWAY............ Lake 14 V.S. TRUNK HIGHWAY............. iE STATE TRUNK HIGHWAY................. JSM COUNTY STATE AID HIGHWAY....... I 14 COUNTY.ROAD......................... Centerville Lake I MCC C11CF1f-GIAM OF LAKES I / ® CORPORATE LIMITS................ PUBLIC ROAD .................... RE00NALK" <n. CENTERVILL Cleo at PRIVATE ROAD 49 oAsn Rice I I Sherman Lake e Lake I --- 10 RECOMMENDED STREET IMPROVEMENTS *00 e 1 Lake -- - PHASE 1 m� PHASE 2 w i 49 to �Raaed 10 5+ �� PHASE 3 PHASE 4 I � PHASE 5 (Baldwin K�eee Lake LOWER PRIORITY � IMPROVEMENTS Amelia EXHIBIT 2 i Lake Bald 1 Eagle MIKE 12 Otter Lake 8 R.w- 49 21 84 Lake 4 Tn..n«sew..700%.e S0.0 S.. ----r- - �- Ronde u 10 ke 10 LINO LAKES 10 L I STREET RECONSTRUCTION PROGRAM i a ,I � III � t4 reek x 1996 14 ogre- +sc ovo I Peltier Lo e eA 1 e e T1 N Inmw«It I I a W E "u 12 more �ek�a �°1O1eL George Watch Lake Peltier FAO UM Morshon 9 Lake Lake --- .- -�-'- S I 49 0, 14 V " LEGEND an • INTERSTATE TRUNK HIGHWAY............ Lake U.S. TRUNK HIGHWAY............. ' STATE TRUNK HIGHWAY................. I 21 COUNTY STATE AID HIGHWAY....... . I 14 COUNTY ROAD......................... .cc orcoc-eHeM OF IAK<s Centerville Lake t I � '' ® CORPORATE L1MIT5................ •r_vim_ PVBUC ROAD.................... . �°ONKK L..",G CENTERVIL Cie I at PRIVATE ROAD ................... I 49 G.W.a Rice + 1 1 Sherman ' - Lake AdLake it -- 10 Reshonou a i i RECOMMENDED STREET IMPROVEMENTS 00 f i L6ke L. o.Words __w _ _ .. Lake '"-'" �� PHASE 1 1 � 3 10 ,sr o PHASE 2 1 z 49 10 C.AedPc PHASE 3 G. Nrto w"a 21 PHASE 4 �.� PHASE 5 Baldwin a / "" Lake ' !1 LOWER PRIORITY 35 IMPROVEMENTS 1 La eeliaI Bald EXHIBIT 2 Eagle WPM I 32 & Otter Lake 0R.w- n k P I� 11vMw Sp 700 1TYe SbM S. . ca a lw �� ��, o� � em��� ����s �• _��©� yr MoM us in I in hff © �Q o��o • �-�®a :� Ous OUTLOT of a©0�. D n �� Ronde u y �_ - ke Y °„ w CITY. OF ' LINO LAKES L STREET RECONSTRUCTION PROGRAN o o/-a, 0 a x n x jI IIIII a 23 " are 7 35w 1996 to BAyt DATA-1990 Peltier La e � 2t N 1 110. rru w<n c Z 3 35w a W E " 12 Peltier 1 j d 00A George Watch Lake i r W.,A 'AMM Morshon g -------Lake e..+� Lake -.. - -'- $ a 12 4e H LEGEND tft Mor n INTERSTATE TRUNK HIGHWAY............ Lak U.S. TRUNK HIGHWAY............. .— i t STATE TRUNK HIGHWAY................ ! 21 + COUNTY STATE AID HIGHWAY....... 1 I 14 COUNTY ROAD...................:..... Ma acaa- a w¢: Centerville Lake t . 1 ® CORPORATE UMIi$................ ie►—v►_ AMICHA`A CENTERVIL Cep' PUSUC ROAD....................21 On4�sA at i PRIVATE ROAD ................... ,49 aorAv o Rice +°°, t Sherman �- - Lake Dn Lake 1 - t Reshonou R i i RECOMMENDED STREET IMPROVEMENTS Ldke ords _ _ tLake - '" ��...��. PHASE 1 If1 to s, O PHASE 2 w 1 49 t �aaead 35E PHASE 3 a I a ro° _ 21 w PHASE 4 'Baldwin I K.I^Rd PHASE 5 Loke LOWER PRIORITY IMPROVEMENTS RW IA U I Amelia Bold EXHIBIT 2 Lake Eagle P, Otter Lake r Lake 4V N Tv.M swa. Teo .«ie �t ��.,s.�.-+SA.++ n,a.e11/37e-m0,r,.ei2/37o-l3'ls ----/- - -�- -Ronde u sW CITY. OF ke LINO LAKES STREET RECONSTRUCTION PROGRAN E ° Ord C7 a x reek a ' 1996 14 15w BA4C DATA-�990 04 Peltier La e e 21 N nu W z 21 w isE a W E 1.0M" 12 Peltier smK,sL Morshon G rge blotch Lake Lake Lake - y--- - --------- 0 0 S A 12 49 1 LEGEND Morshon INTERSTATE TRUNK HIGHWAY............ _ Lake 14 U.S. TRUNK HIGHWAY............. ___-- _ 1 1/ STATE TRUNK HIGHWAY................. 3SW I 21 ` COUNTY STATE AID HIGHWAY....... 0 I 14 COUNTY ROAD......................... RICE CREEK_ OF LAKES Centerville L e I I / ® CORPORATE LIMITS................ ---- PUBLIC ROAD .................... RE0001K"R L..t CENTERVILL C/eo at PRIVATE ROAD ................... aae<lae �49 Rice Wd cl. Sh an a E Lake Duct �Lak � i --- 10 Reshonou P a it RECOMMENDED STREET IMPROVEMENTS Lake L. a,Words _ _ / Lake - -� s��As� PHASE 1 m� 4 PHASE 2 / to u,z c�i 49 to EmAdd"° 35EPHASE 3 �� PHASE 4 [Osi d Ra G y � 21 x a I 10 /f PHASE 5 Baldwin Kee Rd _ t � LOWER PRIORITY -" Lake ,.,.j IMPROVEMENTS U / r Ab is / Amelia EXHIBIT 2 II Lake Bold Eagle M (, I u Otter Lake [s.ra °� Lake *.M«,a,.,,no,.w sa«l s. �g 21 4 -J^ yYR seas.r.«o u2p7e-on0.r..elapn-Isve Ronde u �, ke °' sw CITY. OF LLNO LAKES L STREET RECONSTRUCTION PROGRAM ° aid TS I I I I A � $ U reek a ® 1996 14 BASK DATA—1490 04 Peltier La e ems. � 2t N 1 771E sans c W ++ Z 3 i a W E Im lA • 12 Peltier *�+AO^a Marshon George Watch Loke Lake o* z Lake -�- - -----------' — o S A 12 49 14 v LEGEND A INTERSTATE TRUNK HIGHWAY........... Marshon Lake } 14 U.S. TRUNK HIGHWAY............. , STATE TRUNK HIGHWAY................. � 21 1 COUNTY STATE AID HIGHWAY....... ' I 14 COUNTY ROAD......................... AKcaeeKx_eKwauKEs Centerville Lake I I ' ® CORPORATE LIMITS................ ——w— E PUBLIC ROAD .................... Dealw 3 PEdONA`A L°^0<u. 21 CENTERVILL lea I at i PRIVATE ROAD ................... 9 a,.a a o v Dem4.D 49 Rice "d', Sherman e Lake Lake " I RECOMMENDED STREET IMPROVEMENTS PHASE 1 PHASE 2 1 z 1 49 1 10 C." PHASE 3 .� 1 rou a 150 a ! C: PHASE 4 o. I 10 PHASE 5 8 s1A Rd. 8 K Lake ERR», LOWER PRIORITY a i „ IMPROVEMENTS Amelia I EXHIBIT 2 Lake Bold n i Eagle m R I Lake � 32 Otter .B 11 MC K 11 °4 Lake 4 V N ... sl-. 700 TM.Sv.%S.. Ks.Is.�—.612/370-6700.r.,euino-uTK Sch e- ckc v VILLAGE DEVELOPMENT/PHASE I-- LAND PHASE I: LAND PURCHASE DATE LAND COST PRICE PAID OWED TERM (acres) (Per SF) 3/24/97 Rehbein Land 13.84 1.75 $1,036,728.00 $543,140.00 $493,588.00 1/2002 11/24/97 Funkhouser Land 6.60 1.75• 515,435.00 167,797.00 347,638.00 12/2002 4/15/98 County Land 14.72 .30 200,000.00 TOTAL: 35.16 1.15 $1,752,163.00 $710,937.00 $841,226.00 Estimated nonreimbursable "soft costs" (interest, taxes, fees): $125,000.00 PHASE I LAND SALE 7/9/97 Fairview Clinic 1.72 2.50 $189,575.00 11/24/97 Lino Lakes State Bank 1.00 5.00 217,800.00 3/15/99 Professional Office/Retail 6.50 4.00 1,132,560.00 9/15/99 Old Police Station Site 4.00 2.00 350,000.00 TOTAL: 13.22 3.28 $1,889,935.00 L�1( e QGG� iC t1t � C CIVIC COMPLEX (3/16/98) 1. CITY COUNCIL BUDGET APPROVAL(NOVEMBER 1997) CITY HALL: $3,000,000 POLICE DEPARTMENT: 3,000,000 EARLY CHILDHOOD CENTER: 1,200,000 SITE PREPARATION: 500,000 TOTAL: $7,700,000 3. COST ESTIMATE A. "SOFT" COSTS 1. PROFESSIONAL FEES $670,000 (Planning, architectural/engineering/consultants) 2. FURNISHING/EQUIPMENT: 450,000 3. COMMUNICATIONS:TECHNOLOGY: 340,000 4. CONTINGENCY: 190,000 5. SAC/WAC: 50,000 SUBTOTAL: $1,700,000 B. CONSTRUCTION: $6,000,000 TOTAL: $7,700,000 `� � / e << City of Lino Lakes .a�U1b - Civic Center Complex Funding Feb. 28, 1998 Cash Balance Contribution Available Cash Area and Unit Fund 6,285,109 500,000 Surface Water Management Fund 1,066,654 250,000 Closed Bond Fund 1,108,299 950,000 Apollo Drive Construction 337,337 300,000 Industrial Park Fund 480,258 470,000 Water Operating 280,127 115,000 Sewer Operating 434,485 115,000 Total Cash Contribution 2,700,000 T.I.F. Proceeds 300,000 ,Area and Unit 1(9h for ECFE 1,200,000 Bond 3,500,000 Total 7,700,000 Bonding Options Special Assessment Projects 3,738,987 City Maximum Tax Bonds 12,500,000 Lakes Addition 1,790,100 Less: Civic Complex (3,500,000) Civic Complex 3,500,000 Less: YMCA (2,000,000) YMCA 2,000,000 Less: Park Referendum (6,000,000) Parks Referendum 6,000,000 Total Remaining 1,000,000 Total Possible Bonding 17,029,087 Current Bonds Payable 12/31/97 13,085,000 35W Bridge Reconstruction 1,000,000 3/16/98 Attachment C LINO LAKES ECONOMIC DEVELOPMENT INDUSTRIAL/COMMERCIAL PROJECTS PROTECT YEAR PROJECT VALUE ON TAX ROLLS BUSINESS TYPE 1. EMTECH (plus addition) (A) 1991 $705,640.00 2004 Industrial 2. ACCU-TOOL (Improvement) (A) 1993 300,000.00 2003 Industrial 3.UDOR, U.S.A. (A) 1994 218,700.00 2003 Industrial 4. NOL-TEC (A) 1995. 928,050.00 2004 Industrial 5. BLUE HERON (A) 1995 920,000.00 1998 Industrial 6. MAG-CON (A) 1995 730,250.00 2004 Industrial 7. MEDCENTERS (A) 1996 805,000.00 1999 Commercial 8. LINO LAKES BUS. CENTER#1 (A) 1996 1,390,000.00 2004 Industrial 9. PROGRESSIVE ENGINEERING (A) 1996 762,000.00 2004 Industrial 10. ADGRAPHICS (CC) 1996 5,100,000.00 2003 Industrial 11. NORTHERN WHOLESALE (CC) 1996 2,960,000.00 2003 Industrial 12. EAM (A) 1997 245,000.00 2004 Industrial 13. LINO LAKES BIZ. CTR#2&3 (A) 1997 2,200,000.00 2002 Industrial 14. GNW MACHINE (CC) 1997 1,900,000.00 2002 Industrial 15. FAIRVIEW CLINIC (V) 1997 900,000.00 2004 Commercial 16. RICE INDUSTRIES (A) 1997 565,000.00 2004 Industrial 17. LINO LAKES STATE BANK (V) 1997 1,000,000,00 2000 Commercial 18. ASHLAND CONVIENCE CTR (TC) 1998 1,200,000.00 2000 Commercial 19. AMOCO/CULVERS (CC) 1998 2,000,000.00 2000 Commercial 20. LAKELAND NAT'L BANK (TC) 1998 1,000,000.00 2000 Commercial 21. G.M. DEVELOPMENT SITE (A) 1998 5,000,000.00 2004 Industrial 22. OFFICE/MANUFACTURING (CC) 1998 3,000,000.00 2004 Industrial 23. INCUBATOR BUILDING (LB) 1998 1,300,000.00 2004 Industrial 24. KKE SHOPPING CENTER (TC) 1998 4,000,000.00 2001 Commercial TOTAL: $39,129,640.00 (A-Apollo; CC-Clearwater Creek;LB-Lakes Business Park; TC-Town Center; V-Village) C ( � 20/20 VISION • "ESTABLISH A GATHERING PLACE AND RECREATION FACILITY WITHIN A `CITY CAMPUS' ENVIRONMENT." • "EVALUATE THE POTENTIAL OF PUBLIC/PRIVATE PARTNERSHIP(S) IN THE CONSTRUCTION AND OPERATION OF A RECREATIONAL CENTER" • "DEVELOP A PLAN THAT ENSURES THAT THE RECREATION CENTER IS SELF-SUPPORTING WITHIN 3 YEARS OF START-UP" CITIZENS SURVEY • 77% OF RESIDENTS FAVOR THE CONSTRUCTION OF A COMMUNITY CENTER • 59% OF RESIDENTS SUPPORT THE ISSUANCE OF CONSTRUCTION BONDS TO BUILD A COMMUNITY CENTER • 73% OF RESIDENTS SUPPORT OPERATION OF ALL OR PARTS OF A COMMUNITY CENTER BY A PRIVATE COMPANY MARKET RESEARCH STUDY • 1,112 LINO LAKES HOUSEHOLDS WOULD JOIN A YMCA IN LINO LAKES • 26% OF HOUSEHOLDS IN MARKET AREA ARE INTERESTED IN A YMCA IN LINO LAKES (HIGHER THAN NATIONAL AVERAGE) • 15% OF AREA HOUSEHOLDS IN MARKET AREA HAVE A `GREAT DEAL OF INTEREST' (3X THE NATIONAL AVERAGE) • 88% FIND THE VILLAGE LOCATION CONVENIENT r-. YMCA 1,112 LINO LAKES HOUSEHOLDS WOULD JOIN THE YMCA IF IT WERE BUILT PROJECT SCOPE LOCATION: CITY OWNED LAND IN THE VILLAGE SIZE: 45-50,000 SQUARE FEET COST: $5.5 MILLION (EXCLUDING LAND) • AQUATICS: TWO POOLS (WARM AND COLD) • GYMNASIUM • INDOOR TRACK • FITNESS/CARDIOVASCULAR • AEROBICS ROOM • MULTI-USE AREA • ADVENTURE AREA/TEEN CENTER • LOCKERS (MEN/WOMEN'S/FAM LY SGh e J, FUNDING STRATEGY FOR$5.5 MILLION YMCA FACILITY 1. YMCA OF GREATER ST. PAUL: $1,000,000 2. YMCA OF MINNEAPOLIS: 1,000,000 3. CITY OF LINO LAKES: 1,500,000 (plus land & infrastructure) 4. FUNDRAISING/PARTNERSHIPS: 2,000,000 TOTAL: $5,500,000 WHY SHOULD THE CITY CONTRIBUTE? • A YMCA HAS A POSITIVE IMPACT ON A COMMUNITY'S IDENTITY • A COMMUNITY CENTER COULD BE BUILT IN THE VILLAGE FOR$1.5 MILLION IN PUBLIC MONEY VERSUS $5.5 MILLION, AND IT COULD BE DONE WITHIN 2 YEARS • CITY OWNED COMMUNITY CENTERS LOSE MONEY AND NEED A CONTINUING INPUT OF PUBLIC DOLLARS FOR OPERATIONS AND MAINTENANCE • MEMBERSHIP DISCOUNTS TO ALL LINO LAKES RESIDENTS • WEEKLY COMMUNITY DAYS AND FAMILY NIGHTS FOR NONMEMBERS • YMCA OF THIS SIZE ATTRACTS 500-800 UNITS OF MEMBERSHIP PER DAY (FAMILIES/SINGLE MEMBERS) • ECONOMIC DEVELOPMENT INITIATIVE: A YMCA IS A MAJOR ATTRACTION FOR COMMERCIAL DEVELOPERS AND ESSENTIAL TO SUCCESS OF THE VILLAGE • OFFERS THE COMMUNITY AN OPPORTUNITY FOR COOPERATIVE PARTNERSHIPS WITH H CENTENNIAL SCHOOL DISTRICT AND FAIRVIEW HOSPITALS CITY WOF LINOLAKES 1998 PARKS BOND REFERENDUM OPTIONS March 16, 1998 Option 1 Neighborhood Park Improvements 1.2 million Birch Street Trail Segment 118,000 Total Option 1 $1.318 million Option 2 Neighborhood Park Improvements 1.2 million Birch Street Trail Segment 118,000 Land Acquisition—Rec Complex 1 million Total Option 2 $2.318 million Option 3 Neighborhood Park Improvements 1.2 million Birch Street Trail Segment 118,000 Land Acquisition - Recreation Complex 1 million Development of Recreation Complex 3.2 million Total Option 3 $5.518 million Estimated Annual Tax Impact (Monthly): Assessed Value 4 $125,000 $150,000 $200,000 2 million 36 3.00 43 3.58 58 4.83 3 million 54 4.50 65 5.42 87 7.25 4 million 72 6.00 87 7.25 116 9.67 5 million 90 7.50 108 9.00 145 12.08 6 million 103 8.58 122 (10.17). 163 13.58 PARK, RECREATION, FORESTRY, & RECYCLING DEPARTMENTS 7204 Lake Drive • Lino Lakes,Minnesota • 55014 Phone:617-780-1885 • Fax: 612-784-7227 1998 PARKS BOND REFERENDUM Neighborhood Park Improvements Sununary Arena Acres Country Lakes Shenandoah Playground Equipment(Replace) Playground Equipment(New) Playground Equipment(Replace) Resurface Tennis Courts(2) Group Picnic Shelter %Court Basketball Windscreen on fencing Internal Trails Park Benches(2) Park Benches Sand Volleyball Picnic Tables(2) Picnic Tables Horseshoes Site Work 112 Court Basketball Turf,Aglime,Fencing Behms Park Benches(4) Playground Equipment Sunrise Site Grading Lino Bleachers(5 row x 21 feet) %Court Basketball Playground Equipment(Replace) Pave Rink Informal Ballfield Replace Backstop Replace Backstops(2) Internal Trail Player Benches(2) Player Benches(4) Park Benches(2) Bleachers(3 row x 21') Irrigation Irrigation Birch Sunset Oaks Playground Equipment(Addition) Marshan %Court Basketball %Court Basketball Playground Equipment(New) Landscaping Picnic Shelter(12x20) Informal Ballfield (Leveling,Seeding,Trees) Picnic Tables(4) 112 Court Basketball Picnic Tables(2) Grills Picnic Tables(2) Park Benches(2) Park Benches(2) Park Benches(2) Trails Internal Trails Wenzel Farms Landscaping Birchwood Acres Pheasant Hills Playground Equipment(Addition) Complete Internal Trails Woolans Paris Internal Trails(1700 ft) Class V and Bit.(560 ft) Park Benches (2) %Court Basketball Bituminous(380 ft) Sand Volleyball Court '/:Court Basketball Rice Lake Elementary Picnic Tables(2) Horseshoes Tennis Courts(2) Park Benches(2) Landscaping Park Benches(2) Additional Items Brandywood Picnic Tables(2) Sentence To Service Playground Equipment(New) Bridge Concrete for trash,etc %Court Basketball Overlook Sitting Area Expand Playground Areas Park Benches(2) Trash Receptacles Picnic Tables(2) Quail Midge Playground Equipment(New) City Hall Site Prep %Court Basketball Trails(1700 ft) Player Benches(2) %Court Basketball Bleachers(3 rows x 21') Horseshoe Irrigation Site Amenities Pave Rink Fixed boardwalk(165 ft) Clearwater Creek Rice Lake Estates Trails Development Playground Equipment(New) Complete Internal Trails Tennis Court '^ %Court Basketball Park Benches(2) RD/Citycounlrefneighsummary March 12.1998 1998 PARKS BOND REFERENDUM Cost Summaries Neighborhood Park Improvements Provide for amenities and park improvements in 18 neighborhood parks,and two tennis courts at Rice Lake Elementary School. Includes 1 I playground structures,completion of internal trail segments in 9 neighborhood parks. Neighborhood Park Improvements Total................................................ $1.2 million Trail Segment Birch Street from Black Duck Drive east to Waterworks line(just east of Sherman Lake Road). North to the Rice Creek Chain of Lakes Regional Park Trail System. Trail Segment Total ......................................................................... $118,000 Recreation Complex Provide athletic and recreational facilities for residents. Estimate 1,800 Lino Lakes youth will register for baseball, softball, and soccer in 1998. Does not include adult softball leagues. Possible Parcels: NorenlLundgren Property 80 Acres County Road J &Holly Drive $12,000-$15,000 per acre? Montain Property 70 Acres Birch Street&Centerville Road $15,000 per acre(negotiable?) Gerald Rehbein Property 60-80 Acres 20d'Ave Near 77 h Street $10,000 per acre Recreation Complex Costs (approximates) Land Acquisition $1 million Development $3.2 million Recreation Complex Total.................................................................. $4.2 million Possible Addition: Renovate Parks and Recreation Office $20,000 RD/ref pres to council 3-12 LAND USE PLANNING AND DESIGN a .� Ewa— Date: 3/12/98 Rick DeGardner, Parks and Recreation Director Lino Lakes Park and Recreation Department 7204 Lake Drive Lino Lakes, MN 55014 Dear Rick, Enclosed you will find a reduced copy and full size plan of a revised athletic complex layout based on the following parameters: • Limit amenities to the primary facilities as shown • Use a layout configuration that minimizes the amount of land required to accommodate these facilities while still meeting the needs of the users • Create a layout that can be accommodated on a variety of properties Based on these parameters,the total minimum land area we suggest you consider is 60 acres. The plan as shown consumes slightly less than that, but that is based on finding the perfect parcel of land that has minimal grading concerns and no wetlands or other protected areas.Also note that the configuration as shown is tight with respect to the relationships between fields and parking lots.As such, a minimum of 60 acres seems warranted to allow us to loosen things up so that the relationship between facilities would be more comfortable.Also, you may want to allow yourself some reserve land for future expansion. I would suggest another 10 acres would suffice to provide reasonable reserve land. With respect to location, the property previously being considered in the south-central part of the community remains the most optimal in my mind for a number of reasons. First,the property is well situated for relatively easy access for a large portion of the city's population—now as well as in the future. Second,this location also services some of the community park needs for this area of the community,such as the hockey rinks,tennis courts, basketball, etc.Third,the soil conditions appear to-be more desirable in this location than the one we looked at in the northeast park of the community.This is important in that the cost to provide underdrainage and/or soil amendments for fields built on clays verses more sandy soils can easily range from $40,000 to $60,000 per field if the work is completed by a contractor. recognize that land availability and/or the opportunity to acquire it in a timely manner are critical factors in site selection. I also recognize that you and the Park Commission have put forth considerable effort in reaching a satisfactory agreement on a desirable parcel of property that simply hasn't worked out.The realities of the situation may be such that the choices are simply becoming more and more limited and perhaps fast fleeting. That being said, I still encourage the City to continue to pursue the earlier parcel because it is, in my opinion, a much more desirable location for the complex. Please call with questions.Thank you. 4,eresident nbauer, V 7301 Ohms Lanc,Suitc 500 Minncapolis,MN 55439 Tel(612)832-9475 Fax(612)832-9542 i�c'. r9� .:4„w r�g" L�.rA.•;� •`.� ti6r'�-.�+r./1 �. �i r\�r"��y+� • • • • • •y:. _`i • 1)'•y.•ram•..L 1. 'vi', ly�a� •1 � � -J C\ •2 mow. ��'j°'�� • . •. �� \ • r J �, \'• 'A�� �5._.r.� ��� / +Y:Ffc. •.tom • ..rz' r. T-- ['`i5j *'. M�-�• ..,Y;• `,-. • T• • ',7r'� ,4 �' 2P::--.r ".''a•'_ ""'1,s �'Y: /iF +� s•� :6f " �; ram.% •�' •f .--T � "_�4c• � •ah- y I�• .mod � --� ' .• � •, WY ,,,. ti•O.'i�!� •� y�►,°4" i�ram :1 �." � .t i :� '� '�� «r`,�r--3.�Jr+n•.rrr•.w •.r� ys. � _st. 1� ���-�a����ci.•cs:=.•c+r :r ir. p a�'' � ♦ - • -,3'h.fib. -.Z.-.l'l-its• .:.-'.L+�t2 wi" � xi'• '[3 1`9�J Js� may.. �� .I' S' ;yr. � ^•^{. =iY'i 'ri 1 yl F �:JC �:a4: �4..g,;o- tK+,�. ,1„,,Jtic ��.-,'�-/ u�i✓n •.. :�.. '��,`. wfa• � � * l _�' •eltir y..- Play Ar6a ,• .•Athietic Field Athletic Athletic Fiel • • • Field +S' d COUNCIL MINUTES MARCH 23, 1998 CITY OF LINO LAKES MINUTES DATE : March 23, 1998 TIME STARTED : 6:35 P.M. TIME ENDED 7:53 P.M. MEMBERS PRESENT Council Members Bergeson, Lyden, and Neal, and Mayor Sullivan MEMBERS ABSENT Council Member Dahl Staff members present: Interim City Administrator, Dave Pecchia; City Attorney, Bill Hawkins; City Engineer/Public Works Director, David Ahrens; Community Development Director, Brian Wessel; Planning Coordinator, Mary Kay Wyland; and City Clerk, Marilyn Anderson Mayor Sullivan updated the public as to the status of the Lino Lakes area code issue, explaining that it has been resolved to the PUC's satisfaction,with the entire municipal area included within the 651 area code. This represents a victory for Lino Lakes, as the City's single community environment will remain intact. Additionally, Mayor Sullivan pointed out that there was a ribbon cutting ceremony at the new Fairview Regional Health Center, attended by economic development staff, Council members, ^ and Donna Carlson of the Citizens Advisory Group, among others. The opening of the Health Center signals completion of the first piece of the overall Town Center project. SETTING THE AGENDA The Agenda was approved as presented. CONSENT AGENDA Council Member Neal moved to approve the Consent Agenda. Council Member Lyden seconded the motion. Motion carried 4-0. ITEM ACTION MINUTES: March 9, 1998 DISBURSEMENTS: March 23, 1998 (Checks No. 50259 - 50395, $432,640.27) Approved Centennial Fire District Approved 1 COUNCIL MINUTES MARCH 23, 199& Mayor Sullivan reminded the group of the guidelines for audience participation in City Council meetings, emphasizing topics relative to business of the City, and the need for respectful dialog. OPEN MIKE No one appeared under Open Mike. CONSIDERATION OF ANNUAL APPOINTMENTS DAVID PECCHIA Mr. Pecchia reminded Council of the extension of advisory board member terms, allowing for a more detailed recruitment program. The new schedule begins the appointment process in September of each year. To date Council has interviewed candidates, and makes the following appointment recommendations: Parks & Recreation Board Pat Huelman(through 2000) Sharon Lane (through 2000) Jeff Reinert(through 1999) Council Member Lyden moved to approve the appointments of Pat Huelman, Sharon Lane, and Jeff Reinert to the Parks & Recreation Board. Council Member Neal seconded the motion. Motion carried 4-0. Planning & Zoning Board Kirk Corson Bill Johnson Todd Schilling Mike Trehus (through 1998) Council Member Lyden moved to approve the appointments of Kirk Corson, Bill Johnson,Todd Schilling, and Mike Trehus to the Planning&Zoning Board. Council Member Neal seconded the motion. Motion carried 4-0. Environmental Board Maurine Davidson(through 2000) Amy Donlin(through 2000) Laurie Frisk-Thompson (through 2000) J. P. Houchins (through 1998) Rod Kukonen(through 1999) Gene Lane(through 1998) Mike Trehus (through 1999) Council Member Lyden moved to approve appointments of Maurine Davidson, Amy Donlin, Laurie Frisk-Thompson,J. P. Houchins, Rod Kukonen, Gene Lane, and Mike Trehus to the Environmental Board. Council Member Neal seconded the motion. 2 COUNCIL MINUTES MARCH 23, 1998 Council Member Bergeson pointed out that an entire board is not typically appointed simultaneously; but that since this is a new body,this recommendation was to renew the entire board and begin the rotation process next year. Motion carried 4-0. COMMUNITY DEVELOPMENT REPORT, BRIAN WESSEL/MARY KAY WYLAND Site Plan Review,Wargo Nature Center(move Heritage Lab Building into the City), Mary Kay Wyland -Ms. Wyland explained that the Anoka County Parks Department is requesting a site plan review to allow an existing 14 x 24 park building to be moved to the Heritage Lab of the Wargo Nature Center from a park in St. Francis, Minnesota. The property is located within the Anoka County Park Preserve and is zoned Public Semi-Public(PSP). County and State buildings are listed as permitted uses within this zoning district; however,the relocation of the structure requires a site plan review. Additionally, Ms. Wyland pointed out that the City's Comprehensive Plan indicates this site as "park". Ms. Wyland stated that she and the building inspector visited the St. Francis site, and determined that the building to be moved is sound. The building will be located approximately 150 feet from Peltier Lake, thus meeting the shoreline requirements. She explained that the building has log exterior, and will be used for storage of educational materials. The Heritage Lab provides educational programs on Native American Indians, early settlers,voyages, and the like to school- age children as well as adults. Parking on the site is available. Ms. Wyland indicated that Staff recommended approval of this site plan review, with the following conditions: 1. Proper building permits be obtained prior to construction and the building be located according to the State UBC. 2. A fire extinguisher be located within the structure. 3. Trash receptacles be located within the structure if necessary. 4. The building setbacks conform to the City's Shoreland Management Ordinance as indicated on the site plan(150' from the OHW). 5. Screening and landscaping be provided consistent with the area and approved by the City Forester. 6. The CPTED Officer review the structure for proper security prior to issuance of any building permits. 7. Other conditions as imposed by the Board. Council Member Bergeson moved to approve the site plan review to move the Heritage Lab building into the Wargo Nature Center contingent upon compliance with the conditions listed above, with the exception of Condition No. 7. Council Member Neal seconded the motion. Motion carried 4-0. 3 COUNCIL MINUTES MARCH 23, 1998 Minor Subdivision,Pierre Nadeau,2068 Cedar Street- Ms. Wyland explained that Pete Nadeau is requesting a minor subdivision of the property at 2068 Cedar Street, owned by Warren Solheid. The property in question is located in a rural zoning district, and indicated as such on . the Comprehensive Plan. This request would create the following: Parcel A- a 2.38-acre parcel(exclusive of roadway)containing an existing homestead constructed prior to 1992. (City Ordinance No. 93- 18 allows for reduction of lot size to a minimum of one acre where habitable single family homes were constructed prior to July 13, 1992, if the balance of the property results in a parcel of ten acres.) Parcel B - a 2.09-acre parcel(exclusive of roadway) that is to be added to an existing 10-acre parcel for a total of 12 acres. This parcel would be owned by Mr. Nadeau who currently owns the existing 10 acres. Mr. Nadeau intends to hold this parcel for future development with the 2.09- acre parcel providing the access to the rear 10 acres. Ms. Wyland added that there are eight adjoining lots, on Cedar and 21 st Avenue, that are approximately two acres in size with this parcel being the largest homesite. Creation of two lots in this location would blend with the existing character of the neighborhood. Staff recommended, however, that these two new parcels be more consistent with the adjoining parcels in lot width, suggesting that Parcel B be increased in size by approximately 15 to 20 feet. This would also allow for a future 60-foot roadway and 145-foot-deep lots fronting this future roadway, should this area develop into an urban neighborhood. Approval was recommended,pursuant to the following conditions: 1. The surveyor determines that there is at least 20%upland on both Parcel A and Parcel B. 2. Drainage easements as provided over any and all wetland on both parcels. 3. Parcel B be increased in lot width to be consistent with the adjoining parcels. 4. Parcel B be attached to the 10-acre parcel southerly of this site. Council Member Lyden expressed concern regarding Condition No. 3 above, suggesting that the lot width should be specified. Ms. Wyland recommended"not less than 20 feet". Council Member Bergeson moved to approve the minor subdivision for the property located at 2068 Cedar Street,contingent upon compliance with the conditions listed above, including the condition that Parcel B be increased in lot width not less than 20 feet. Council Member Lyden seconded the motion. Motion carried 4-0. 4 COUNCIL MINUTES MARCH 23, 1998 Consideration of Resolution No. 98- 45 in Support of Land Exchange with Anoka County - Mr. Wessel stated that Resolution No. 98 -45 summarizes the history of the land exchange with Anoka County,and reviews negotiations with the Metropolitan Parks and Open Space Commission. As a part of the final agreement, it was determined that 9 of the original 25 acres be declared excess land(4.5 wetland and 4.5 upland) and remain in the regional park. Through use of visual aids, Mr. Wessel pointed out the proposed delineation. He then reviewed the four points of the Resolution, and requested Council approval. Council Member Bergeson moved to adopt Resolution No. 98 -45, as presented. Council Member Neal seconded the motion. Motion carried 4-0. Resolution No. 98 -45 can be found at the end of these minutes. Consideration of Resolution No. 98 -44,Need for an Environmental Impact Statement (EIS), the "Village",Brian Wessel- Mr. Wessel explained that in December of 1997 the City prepared an Environmental Assessment Worksheet(EAW) for The Village, which is required by law for construction of a mixed use development of this size. The purpose of an EAW is to set out the basic facts necessary to determine if a project has the potential for significant environmental impact. It is distributed to interested agencies for comment. An EAW for The Village was prepared by TKDA in January and sent to all required agencies. The period for comment expired on February 25. Following this exercise, Mr. Wessel stated that it was determined there is no need for an Environmental Impact Statement(EIS) for The Village, as sufficient planning has been provided throughout the course of this project. The four commenting agencies were MnDOT,the Minnesota Historical Society,the Minnesota Department of Health, and the DNR. MnDOT indicated concerns regarding access issues at The Village and Lake Drive, traffic volume impacts on the 35W ramps, and signialization at Lake Drive and 35W. The DNR had concerns about ecological impact on the park reserve/wooded upland, wetland impact, and use of native vegetation. Meetings with these agencies allayed these concerns. Mr. Wessel commented that Council is required to make a formal declaration as to whether an EIS is needed within 30 days of the close of the review period, or by March 27. Mayor Sullivan asked if the City continues to pursue the test project for Rice Creek Watershed. Mr. Wessel responded in the affirmative. Additionally, Mayor Sullivan pointed out concern expressed in the March 17, 1998 correspondence from the DNR regarding early consultation in the project planning cycle, and asked for assurances that this will be accomplished in the future. Council Member Lyden moved to adopt Resolution No. 98 -44, as presented. Council Member Neal seconded the motion. Motion carried 4-0. Resolution No. 98 -44 can be found at the end of these minutes. 5 COUNCIL MINUTES MARCH 23, 1998 Comprehensive Plan Update,Brian Wessel - Mr. Wessel reminded everyone of the neighborhood meeting on Thursday, March 26, at 6:00 p.m. This meeting will address issues relative to Districts 5 and 6. CITY ENGINEER'S REPORT,DAVID AHRENS Accept Proposal for Preparation of Comprehensive Sanitary Sewer Plan and Comprehensive Water Plan - Mr. Ahrens explained that in conjunction with Comprehensive Plan updates, the City must update its sanitary sewer and water comprehensive plans investigating how utilities will be extended to accommodate future development. Staff requested proposals from the City's three engineering consultants for preparation of such plans, which proposals are summarized as follows: TKDA, Inc. $25,050 OSM, Inc. $55,000 SEH, Inc. $55,000 All proposals include the cost for preparation of the two plans. The cost of attending meetings necessary for completion of the plans themselves are included within the total cost proposal; however, the TKDA proposal does not include the cost of attending informational meetings such as Comprehensive Task Force meetings or City Council work sessions. TKDA's attendance at such additional meetings would be at the rate of$200 per meeting. Mr. Ahrens recommended acceptance of TKDA's proposal as its bid is lowest, and it has the ability to provide the plans as required. Mayor Sullivan pointed out that the substantial difference between TKDA's bid and those of OSM and SEH had been clarified as being due to TKDA having already done a substantial portion of the work required for preparation of these plans, they have computer models of other engineering work for the City on file for use in this project, and they strongly desire the work. Council Member Bergeson asked that agreement to work with TKDA include a provision that their work follow the direction of and support the Comprehensive Plan. Mr. Ahrens agreed. Mayor Sullivan requested clarification that the agreement will include a"not-to-exceed"clause, to which Mr. Ahrens responded this stipulation is implied within every contract between TKDA and the City. Council Member Bergeson moved to accept the proposal of TKDA, Inc. for preparation of a Comprehensive Sanitary Sewer Plan and a Comprehensive Water Plan. Council Member Lyden seconded the motion. Motion carried 4-0. Consideration of Resolution No. 98 -27,Approve Plans and Specifications and Authorize Advertisement for Bids,Lakes Addition Street Reconstruction Project-Mr. Ahrens 6 COUNCIL MINUTES MARCH 23, 1998 explained that on July 28, 1997, Council held a public hearing for the Lakes Addition street reconstruction project located in the central portion of the City, east of Reshanau Lake and north of Birch Street. Specifically, the following streets will be reconstructed: East Shadow Lake Drive, Lantern Lane, Lantern Circle, Partridge Place, Black Duck Drive, Black Duck Circle, Mallard Lane, and Crystal Court. These streets were chosen as a result of a report investigating the condition of all streets within the City,with this neighborhood determined to have the greatest need. The total estimated cost for street reconstruction is $1,667,477.44. Estimated total cost for storm sewer reconstruction is $292,913.46. Sanitary sewer repairs are estimated at $57,182.82; watermain, $234,082.61. The total amount including the bond referendum and assessment to property owners is estimated to be $1,960,360. The proposed schedule for this project is as follows: Council approves plans March 23, 1998 Bid opening April 21, 1998 Council awards bid April 27, 1998 Construction begins May, 1998 Substantial completion October, 1998 � Mayor Sullivan stressed the need to operate within the financial perameters as set forth above. Council Member Lyden moved to adopt Resolution No. 98 - 27, as presented. Council Member Neal seconded the motion. Motion carried 4-0. Resolution No. 98 - 27 can be found at the end of these minutes. Consideration of Resolution No. 98 -28,Order Improvement,Approve Plans and Specifications and Authorize Advertisement for Bids,Black Duck Lift Station - Mr. Ahrens explained that on January 26, 1998 Council ordered preparation of plans and specifications for the construction of a new lift station on Black Duck Drive. The proposed construction would coincide with the Lakes Addition Street Reconstruction Project in order to minimize construction activity within the neighborhood while replacing a deficient lift station. The existing lift station consists of a wet well to store waste water,which is connected to a separate dry well that houses the pump and fittings. This design requires maintenance personnel to enter the dry well to work on the pumps, which requires special safety precautions in order to meet OSHA rules. Additionally, the waste water flow volumes have exceeded the lift station's capacity. In order to accommodate the high flow volumes,the pump currently cycles at the extremely high rate of 15 times per hour for a 30-second duration. Such frequency in cycling contributes substantially to excessive wear, with recommended cycle times being 6 cycles per hour. .� The project is estimated to cost approximately $248,000, and funding is proposed from the City's area and unit fund. 7 COUNCIL MINUTES MARCH 23, 1998 Mayor Sullivan asked if the proposed placement of the lift station across the street from the current lift station would prohibit future development beyond that point. Mr. Ahrens suggested that location of the lift station would be coordinated with proposed development in that area which would be trail and park use. Council Member Bergeson commented that the plat for this area is out of date and could not be approved according to current wetland laws. Additionally, Council Member Bergeson expressed concern regarding funding,indicating that it is not conclusive that the area and unit fund has the capacity to include all of the projects proposed for that type of funding. He asked if consideration of this matter could be delayed until the next regular Council meeting to allow for additional discussion regarding funding. Mr. Ahrens indicated that delay may result in increased cost, but that technically the new lift station could wait. Mayor Sullivan agreed that this issue should be reviewed further in light of financial considerations. Council Member Bergeson moved to table consideration of Resolution No. 98 - 30 until the next regular Council meeting. Council Member Lyden seconded the motion. Motion carried 4-0. Consideration of Resolution No. 98 - 40,Accept Bids and Award Construction Contract, Lilac Street Utility Extension Between 4th Avenue and Apollo Drive - Mr. Ahrens explained that the following 12 sealed bids were received and opened on March 17, 1998 for this project: S. R. Weidema $203,082.55 Kober Excavating $212,991.37 Forest Lake Contracting, Inc. $216,926.50 Kadlec Excavating $222,344.25 Brown& Cris, Inc. $226,146.13 Dave Perkins Contracting, Inc. $227,709.00 Penn Contracting, Inc. $228,523.00 Northdale Construction $231,729.00 Ryan Contracting $235,201.20 Burschville Construction $251,474.80 Widmer, Inc. $305,650.00 Hydrocon, Inc. $311,313.60 Engineer's estimate $209,905.75 The low bid by S. R. Weidema, Inc. is approximately 3%below the engineer's estimate. The City has worked with this firm in the past, and Mr. Ahrens presented correspondence from one of the City's consulting engineers,TKDA, Inc.,recommending award of the construction contract to S. R. Weidema, Inc. Mr. Ahrens explained that payment for construction costs for this project is proposed to be made from the City's area and unit fund. Three property owners have indicated that they will connect 8 COUNCIL MINUTES MARCH 23, 1998 .-� to the proposed utilities upon installation, and connection charges assessed to property owners will reimburse the fund. The proposed schedule for this project is as follows: Council awards bid March 23, 1998 Construction begins April 13, 1998 Substantial completion May 31, 1998 Council Member Bergeson asked what portion of the total cost would be recovered through currently anticipated connections. Mr. Ahrens suggested between$60,000 and$80,000. Council Member Bergeson moved to adopt Resolution No. 98 - 40, as presented. Council Member Neal seconded the motion. Motion carried, with Council Member Lyden voting no. Resolution No. 98 -40 can be found at the end of these minutes. Consideration of Resolution No. 98 - 41, Accept Bids and Award Construction Contract, Lakes Addition Sanitary Sewer Rehabilitation - Mr. Ahrens explained that sealed bids were also received and opened on March 18, 1998 for this project, as follows: Visu-Sewer Clean & Seal $ 83,444.43 Infratech $ 94,976.30 Insituform Technologies $95,674.42 LaMetti & Sons $107,936.00 Empire Pipe Service rejected Engineer's estimate $105,080.00 The bid from Empire Pipe Service was rejected because it did not acknowledge an addendum to the project. The low bid by Visu-Sewer Clean& Seal is approximately 21%below the engineer's estimate. Mr. Ahrens stated that Visu-Sewer is a reputable company, capable of accomplishing the required work. He referred to correspondence from one of the City's consulting engineers, SEH, Inc., recommending award of the construction contract to Visu- Sewer Clean& Seal. Mr. Ahrens indicated that funding for this project would be from the City's area and unit fund, noting the likelihood of grant funding from the Metropolitan Council. The proposed schedule for this project is as follows: Council awards bid March 23, 1998 Construction begins April 6, 1998 ^ Substantial completion May, 1998 9 COUNCIL MINUTES MARCH 23, 1998 Council Member Bergeson asked about the type of infiltration,to which Mr. Ahrens responded ground water is entering the sewer system. He added that the cracks in the pipeline allowing this infiltration also represent structural deficiencies, which should be repaired. Council Member Lyden moved to adopt Resolution No. 98 -41, as presented. Council Member Neal seconded the motion. Motion carried 4-0. Resolution No. 98 -41 can be found at the end of these minutes. Consideration of Resolution No. 98 -42, Approve Change Orders 1,2 and 3 and Payment No. 7(final), Centennial Middle School Street and Utility Project- Mr. Ahrens explained that the contractor for this project is requesting final payment in the amount of$199,834.60, including change orders 1, 2, and 3. The final contract amount is summarized as follows: Contract amount $ 819,516.63 Change Order No. 1 30,237.38 Change Order No. 2 42,321.92 Change Order No. 3 133,965.79 Final Contract Amount $1,026,041.72 Change Order No. 1 includes items not contained within the original contract, such as signing and striping changes pursuant to Anoka County comments, construction of a culvert for the trail, removal and replacement of a driveway resulting from trail work, and installation of a plastic wrap around each storm sewer and sanitary sewer manhole to prevent groundwater infiltration. These additional costs were included in the final. assessed project costs when the City levied the special assessments to the school district and other benefiting property owners. Change Order No. 2 represents the cost of a 4-lot subdivision completed by the contractor along Second Avenue related to Lang Pine Valley Estates, which cost is the responsibility of the developer. Change Order No. 3 includes work to provide sanitary sewer and watermain to service to GNW, Inc., a new business on Cedar Street. This cost will also be borne by affected property owners. Council Member Neal expressed concern regarding the large amount of Change Order No. 1. Mr. Ahrens explained that typically Anoka County's comments are received prior to bidding; however, in this case,the signal system was separate from the road work. The best way to accommodate the later signaling work was through the current contract rather than the bidding process. Council Member Bergeson commented that perhaps the City should develop a policy for limiting the amount of change orders beyond the legal limit of 25%. 10 COUNCIL MINUTES MARCH 23, 1998 Mayor Sullivan indicated that this issue would be reviewed further at a future Council work session. Council Member Bergeson moved to adopt Resolution No. 98 - 42, as presented. Council Member Lyden seconded the motion. Motion carried, with Council Member Neal voting no. Resolution No. 98 -42 can be found at the end of these minutes. Consideration of Resolution No. 98 - 46, Approve Plans and Specifications and Order Advertisement for Bids for Phase I of the Lilac Street Trunk Utility Improvements - Mr. Ahrens explained that this project,petitioned by the developer of Behm's Century Farms, involves extension of trunk sanitary sewer and watermain improvements to serve Behm's Century Farms 4th, 5th,and 6th Additions. Rights to a hearing and appeal have been waived. TKDA, Inc. has prepared the plans and specifications presented for Council approval at this time. All costs involved will be assessed to the developer. Council Member Bergeson requested verification of the waiver, to which Mr. Ahrens responded the waiver form is standard,and that the cost amount comes from the feasibility study. Council Member Bergeson moved to adopt Resolution No. 98 - 46, as presented. Council Member Neal seconded the motion. Motion carried, with Council Member Lyden voting no. n Resolution No. 98 -46 can be found at the end of these minutes. OLD BUSINESS -None. COMMUNITY CALENDAR FOR MARCH 23 THROUGH APRIL 13, 1998 Environmental Committee Meeting,Wednesday, March 25, 7:00 p.m. Comprehensive Land Use Plan Meeting,Thursday,March 26, 1998,6:00 p.m. City Council Work Session, Monday,March 30, 1998,6:00 p.m., Centennial Fire District Station No. 2, 7741 Lake Drive,Lino Lakes Town Center Group/City Council,Thursday,April 2, 1998, 6:00 p.m. Park Board, Monday,April 6, 1998, 6:30 p.m. City Council Work Session,Wednesday,April 8, 1998,5:30 p.m. Planning& Zoning Board Meeting,Wednesday,April 8, 1998, 6:30 p.m. EDAAB Meeting,Thursday,April 9, 1998, 7:00 p.m. 11 COUNCIL MINUTES MARCH 23, 1998 Comprehensive Lane Use Plan Meeting,Thursday,April 9, 1998,6:00 p.m. (tentative) Charter Commission Meeting,Thursday,April 9, 1998, 7:00 p.m., Senior Center City Council Meeting,Monday,April 13, 1998,6:30 p.m. Council meets as the Board of Review, Monday,April 20, 1998, 6:30 p.m. NEW BUSINESS Consideration of a Request from St. Joseph Catholic Church for an Exemption from Lawful Gambling License - Ms. Anderson explained that State gambling statutes allow nonprofit organizations to apply for an exemption from a gambling license if they conduct fewer than five gambling events each year. St. Joseph's conducts four such events annually, which have already been scheduled. Ms. Anderson requested approval of all four events simultaneously, eliminating the need to address this issue again within 1998. Council Member Neal moved to approve the request by St. Joseph Catholic Church for exemption from Lawful Gambling License, as presented. Council Member Lyden seconded the motion. Motion carried 4-0. Consideration of Minutes, December 4, 1997 (Council Member Dahl and Mayor Sullivan were not yet on the Council, and Council Member Lyden was absent) - Council Member L. Neal moved to approve the December 4, 1997 minutes, as presented. Council Member Bergeson seconded the motion. Motion carried, with Council Member Lyden and Mayor Sullivan abstaining. Consideration of Minutes, March 4, 1998 Work Session (Mayor Sullivan was absent) - Council Member Lyden moved to approved the March 4, 1998 Work Session minutes, as presented. Council Member Bergeson seconded the motion. Motion carried, with Mayor Sullivan abstaining. Consideration of Acting City Administrator's Compensation,Mayor Sullivan - Mayor Sullivan stated that a review has been completed of compensation for other interim city administrators within the metropolitan area for the past year, and have determined that a competitive salary for the City's interim administrator would be $1,100 per month. This amount includes $1,065 straight salary with the balance representing insurance replacement cost. Additionally,25 days compensation time was recommended. Council Member Bergeson requested clarification that this amount represents additional compensation to the individual acting as interim city administrator. Mayor Sullivan agreed. Council member Lyden moved to approve $1,100 per month as total additional compensation for the acting Interim City Administrator. Council Member Neal seconded the motion. Motion carried 4-0. 12 COUNCIL MINUTES MARCH 23, 1998 ADJOURN There being no further business, Council Member Lyden moved to adjourn at 7:53 p.m. Council Member Neal seconded the motion. Motion carried 4-0. These minutes were considered and approved at the regular Coun ' Meeting,April 13, 1998. ,-All/)A Mari n An erson, Clerk-Treasurer b rly S%llivan, Mayor Transcribed by: Judy Pope TimeSaver Off Site Secretarial, Inc. 13 Council Member Lyden introduced the following resolution and moved its adoption: CITY OF LINO LAKES RESOLUTION NO. 98-27 RESOLUTION APPROVING THE PLANS AND SPECIFICATIONS AND AUTHORING ADVERTISEMENT FOR BIDS-LAKES ADDITION STREET RECONSTRUCTION PROJECT. WHEREAS,pursuant to a resolution passed by the Council on November 10, 1997, SEH, Inc., has prepared plans and specifications for the improvement of the following streets: STREET FROM TO E Shadow Lake Drive Black Duck Drive Cul-de-sac Lantern Lane Black Duck Drive E Shadow Lake Drive Lantern Circle Lantern Lane Cul-de-sac Partridge Place Black Duck Drive Black Duck Drive Black Duck Drive Birch Street 230' N. Crystal Court Black Duck Circle Black Duck Drive Cul-de-sac Mallard Lane Black Duck Drive Cul-de-sac Crystal Court Black Duck Drive Cul-de-sacLilac Street by reconstructing streets and constructing storm sewer systems and has presented such plans and specifications to the Council for approval; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LINO LAKES, MINNESOTA: 1. Such plans and specifications, a copy of which is attached hereto and made part hereof, are hereby approved. 2. The City clerk shall prepare and cause to be inserted in the official paper and in the Construction Bulletin and advertisement for bids upon the making of such improvement under such approved plans and specifications. The advertisement shall be published for three weeks, shall specify the work to be done, shall state that bids will be received by the Clerk until 10 a.m. on Tuesday, April 21, 1998, at which time they will be publicly opened in the Council Chambers of the City Hall by the City Clerk and Engineer, will then be tabulated, and will be considered by the Council at 6:30 p.m. on Monday, April 27, 1998, in the Council Chambers of the City Hall. Any bidder whose responsibility is questioned during consideration of the bid will be given an opportunity to address the Council on the issue of responsibility. No bids will be considered unless sealed and filed with the Clerk and accompanied by a cash deposit,cashier's check, bid bond or certified check payable to the Clerk for five (5) percent of the amount of such bid. Resolution No. 98-27 Page 2 Adopted by the Lino Lakes City Council this 23 Vil rc li A. 1 van, Mayor Marilyn di Anderson, Clerk-Treasurer The motion for adoption of the foregoing resolution was duly seconded by Council Member Neal and upon vote being taken thereon,the following voted in favor thereof. Bergeson, Lyden, Neal, Sullivan. The following voted against same: none, Council Member was absent. Whereupon said resolution was duly passed and adopted. Council Member Bergeson introduced the following resolution and moved its adoption: CITY OF LINO LAKES RESOLUTION NO. 98-40 RESOLUTION ACCEPTING BIDS AND AWARDING A CONSTRUCTION CONTRACT- LILAC STREET UTILITY IMPROVEMENTS. WHEREAS, pursuant to an advertisement for bids for the construction of the Lilac Street Utility Improvements,bids were received, opened and tabulated according to law, and the following bids were received complying with the advertisement: Name Bid Amount S. R. Weidema $203,082.55 Kober Excavating $212,991.37 Forest Lake Contracting, Inc. $216,926.50 Kadlec Excavating $222,344.25 Brown & Cris, Inc. $226,146.13 Dave Perkins Contracting, Inc. $227,709.00 �... Penn Contracting, Inc. $228,523.00 Northdale Construction $231,729.00 Ryan Contracting $235,201.20 Burschville Construction $251,474.80 Widmer, Inc. $305,650.00 Hydrocon, Inc. $311,313.60 Engineer's estimate $209,905.75 AND WHEREAS, it appears that S. R. Weidema, Inc., is the lowest responsible bidder; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LINO LAKES, MINNESOTA: 1. The Mayor and Clerk are hereby authorized and directed to enter into a contract with S. R. Weidema, Inc., 17600 113`h Avenue North, Maple Grove, MN 55369, in the name of the City of Lino Lakes for the construction of the Lilac Street Utility Improvements according to the plans and specifications approved by the City Council and on file in the office of the City Clerk. 2. The City Clerk is hereby authorized and directed to return forthwith to all bidders the deposits made with their bids, except that the deposits of the successful bidder and the next lowest bidder shall be retained until a contract has been signed. Adopted by the Lino Lakes City Council thi $2" of 1998. Ivan, Mayor Marilyn d. Anderson, Clerk-Treasurer The motion for adoption of the foregoing resolution was duly seconded by Council Member Nea. and upon vote being taken thereon, the following voted in favor thereof: Bergeson, Neal, Sullivan. The following voted against same: Lyden, Council Member Dahl was absent. Whereupon said resolution was duly passed and adopted. CERTIFICATION I hereby certify that the above is a correct copy of a resolution duly passed, adopted and approved by the City Council on March 23, 1998. Marilyn G. Anderson, Clerk-Treasurer Council Member Lyden introduced the following resolution and moved its adoption: CITY OF LINO LAKES RESOLUTION NO.98-41 RESOLUTION ACCEPTING BIDS AND AWARDING A CONSTRUCTION CONTRACT-LAKES ADDITION SANITARY SEWER REHABILITATION PROJECT. WHEREAS, pursuant to an advertisement for bids for the construction of the Lakes Addition Sanitary Sewer Rehabilitation Project, bids were received, opened and tabulated according to law, and the following bids were received complying with the advertisement: Name Bid Amount Visu-Sewer Clean & Seal $ 83,444.43 Infratech $ 94,976.30 Insituform Technolgies $ 95,674.42 LaMetti & Sons $107,936.00 AND WHEREAS, it appears that Visu-Sewer Clean& Seal, is the lowest responsible bidder; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LINO LAKES, MINNESOTA: 1. The Mayor and Clerk are hereby authorized and directed to enter into a contract with Visu-Sewer Clean & Seal, , Minnesota 55, in the name of the City of Lino Lakes for the construction of the Lilac Street Utility Improvements according to the plans and specifications approved by the City Council and on file in the office of the City Clerk. 2. The City Clerk is hereby authorized and directed to return forthwith to all bidders the deposits made with their bids, except that the deposits of the successful bidder and the next lowest bidder shall be retained until a contract has n signed. Adopted by the Lino Lakes City Council th s y o NI c , 1998. rly Sullivan, Mayor Marilyn G. Anderson, Clerk-Treasurer Resolution No. 98-41 Page 2 The motion for adoption of the foregoing resolution was duly seconded by Council Member Neal and upon vote being taken thereon, the following voted in favor thereof. Bergeson, Lyden, Neal, Sullivan. The following voted against same: none, Council Member Dahl was absent. Whereupon said resolution was duly passed and adopted. Council Member Bergeson introduced the following resolution and moved its adoption: CITY OF LINO LAKES RESOLUTION NO. 98-42 RESOLUTION APPROVING PAYMENT 7 (final) and CHANGE ORDER NO.'S 1, 2 and 3 - CENTENNIAL MIDDLE SCHOOL STREET AND UTILITY PROJECT WHEREAS, the construction of the Centennial Middle School Street and Utility Project has been completed by S. R. Weidema, Inc., and; WHEREAS, the one-year warranty period for this project will begin with the final payment. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LINO LAKES, MINNESOTA: 1. Change Order No. 1 in the amount of $30,237.38 is approved. 2. Change Order No. 2 in the amount of $42,321.92 is approved. 3. Change Order No. 3 in the amount of $133,965.79 is approved. 4. Payment number 7 (final) in the amount of $199,8 4.60 is approved for a total contract amount of $1,026,041.72. Adopted by the City Council this 23rd day of a h, 1 0 Ki e ly A u Ivan, Mayor Qz Marilyn & Anderson Clerk-Treasurer The motion for adoption of the foregoing resolution was duly seconded by Council Member Lyden and upon vote being taken thereon, the following voted in favor thereof: Bergeson, Lyden, Sullivan. The following voted against same: Neal, Council Member Dahl was absent. Whereupon said resolution was declared passed and adopted. Council Member Bergeson introduced the following resolution and moved its adoption: CITY OF LINO LAKES RESOLUTION NO. 98-42 RESOLUTION APPROVING PAYMENT 7 (final) and CHANGE ORDER NO.'S 1, 2 and 3 - CENTENNIAL MIDDLE SCHOOL STREET AND UTILITY PROJECT WHEREAS, the construction of the Centennial Middle School Street and Utility Project has been completed by S. R. Weidema, Inc., and; WHEREAS, the one-year warranty period for this project will begin with the final payment. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LINO LAKES, MINNESOTA: 1. Change Order No. 1 in the amount of $30,237.38 is approved. 2. Change Order No. 2 in the amount of $42,321.92 is approved. 3. Change Order No. 3 in the amount of $133,965.79 is approved. 4. Payment number 7 (final) in the amount of$199,8 4.60 is approved for a total contract amount of $1,026,041.72. Adopted by the City Council this 23`d day of a , 1 01 Ki e ly A uHivan, Mayor -"Marilyn' Clerk-Treasurer The motion for adoption of the foregoing resolution was duly seconded by Council Member Lyden and upon vote being taken thereon, the following voted in favor thereof: Bergeson, Lyden, Sullivan. The following voted against same: Neal, Council Member Dahl was absent. Whereupon said resolution was declared passed and adopted. Council Member Lyden introduced the following resolution and moved its adoption: CITY OF LINO LAKES RESOLUTION NO. 98-44 RESOLUTION ON THE NEED FOR AN ENVIRONMENTAL IMPACT STATEMENT FOR THE VILLAGE PROJECT WHEREAS, the City has prepared an Environmental Assessment Worksheet for the Village Project, and WHEREAS, the Environmental Assessment Worksheet was made available for public comment as per Minnesota Statutes; and WHEREAS, the 30 day comment period has expired; and WHEREAS, the City received the attached comments, none of which recommended than an Environmental Impact Statement be prepared; NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Lino Lakes that after reviewing the comments from the responding agencies and by its determination considering the requirements in Minnesota Statutes regarding the decision on the need for an Environmental Impact Statement, make a negative declaration that an Environmental Impact Statement is not required. BE IT FURTHER RESOLVED that notice of this negative declaration be sent to all persons on the EAW distribution list, any persons who commented, and to anyone who has requested notification. Adopted by the Council of the City of i es nday of March, 1998. A�TTEST: Ki er S livan, Mayor Marilyn G. Anderson, Clerk/Treasurer The motion for adoption of the foregoing resolution was duly seconded by Council Member Neal and upon vote being taken thereon, the following voted in favor thereof: Bergeson, Lyden, Neal, Sullivan. N%'' RESOLUTION NO. 98 - 44 The following voted against same: none, Council Member Dahl was absent. Whereupon said resolution was declared passed and adopted. Member Bergeson introduced the following resolution and moved its adoption: LINO LAKES CITY COUNCIL RESOLUTION NO. 98-45 RESOLUTION IN SUPPORT OF LAND EXCHANGE WITH ANOKA COUNTY WHEREAS, in May 1992 the City of Lino Lakes (the"City") approved an acquisition of 30 acres of land known as the Cape Property by Anoka County (the"County") for incorporation into the Rice Creek Chain of Lakes Regional Park Reserve(the"Park Reserve") to aid in the attainment of the County's park goals, and WHEREAS, in May 1992 the County initiated discussions regarding acquiring wetland south of Ward and Sherman Lakes to increase the County's ability to control access to the Park Reserve, and WHEREAS, the City requested that Anoka County consider a land exchange by which the City would obtain and transfer title of 100 acres of land comprising the south shorelines of Ward and Sherman Lakes, and a 7.2-acre parcel of City-owned property along the Park Reserve boundary in exchange for 43 acres of land in the northwest corner of the Park Reserve, and �... WHEREAS, in February 1995, after the Metropolitan Parks and Open Space Commission denied the request to remove land from the Park Reserve, the City agreed to reduce the proposed land to be transferred to the City to 35 acres, and WHEREAS, after further negotiation with the Metropolitan Council staff, the City further reduced the proposed land to be transferred to 23.72 acres for public uses in The Village and agreed to place perpetual conservation easements on land not impacted by construction, and WHEREAS, in May 1996, the Metropolitan Council approved the land exchange of 14.72 acres, and agreed to return nine acres of land not impacted by construction of public buildings to the Park Reserve so that it remains under the control of Anoka County, and WHEREAS, in January 1998 the Anoka County Board of Commissioners approved the site master plan for The Village and ratified the 14.72 acres as acceptable for exchange. NOW THEREFORE BE IT RESOLVED, that the City Council has fulfilled its obligations to the County to obtain and transfer title of 100 acres of land comprising the south shorelines of Ward and Sherman Lakes, and a 7.2-acre parcel of City-owned property along the Park Reserve boundary. BE IT FURTHER RESOLVED, the City Council accepts the 14.72 acres of the proposed exchange as approved by the Metropolitan Council and Anoka County, and the retention by the County of nine acres of protected wetland and surplus upland that was deemed unsuitable for improvement. BE IT FURTHER RESOLVED, the City Council recognizes it is providing a controlled gateway for access to the Park Reserve in its development of The Village that will enhance the recreational potential of the Park Reserve. BE IT FURTHER RESOLVED, the City Council encourages the County to continue as a partner by pursuing the construction of a lodge and connections of the Park Reserve trail system in its Comprehensive Trail Plan to include connection to The Village and a Grand Round around Marshan Lake. Dated: March 23, 1998 c i Kimberly Sullivan, Mayor ATTEST: Marilyn G. Anderson, Clerk-Treasurer The motion for the adoption of the foregoing resolution was duly seconded by member Neal and upon vote being taken thereon, the following voted in favor thereof. Bergeson, Lyden, Neal, Sullivan. and the following voted against same: none, Council Member Dahl was absent. Whereupon said resolution was declared duly passed and adopted. Council Member Bergeson introduced the following resolution and moved its adoption: CITY OF LINO LAKES RESOLUTION NO. 98- 46 RESOLUTION APPROVING THE PLANS AND SPECIFICATIONS AND ORDERING ADVERTISEMENTS FOR BIDS FOR PHASE 1 OF THE LILAC STREET TRUNK UTILITY IMPROVEMENTS, WHEREAS, a Feasibility Report for the referenced improvements was received by the City Council on November 24, 1997 and, WHEREAS, the property owner proposed to be assessed for the cost of these improvements submitted a petition waiving his right to a Public Hearing, AND WHEREAS, pursuant to a resolution passed by the City Council on December 15, 1997, the TKDA has prepared plans and specifications for the improvements and has presented such plans and specifications to the City for approval. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LINO LAKES, MINNESOTA: 1. Such plans and specifications are hereby approved. 2. The City Clerk shall prepare and cause to be inserted in the official paper and the Construction Bulletin an advertisement for the bids upon the making of such improvement under such approved plans and specifications. The advertisement shall be published for two days, shall specify the work to be done, shall state that bids will be opened and bids will be received by the City Clerk until 10:00 A.M. on Wednesday, April 22, 1998, at which time they will be publicly opened in the Council Chambers of the City Hall by the City Clerk and Engineer, will be tabulated and will be considered by the Council at 6:30 P.M. on Monday, April 27, 1998, in the Council Chambers. Any bidder whose responsibility is questioned during consideration of the bid will be given the opportunity to address the Council on the issue of responsibility. No bids will be considered unless sealed and filed with the Clerk and accompanied by a cash deposit, cashier's check, bid bond or certified check payable to the Clerk for five (5) percent of the amount of such bid. Adopted by the Council of the City of Lino Vkes tt is ay of March, 1998. KiVnWrly A. ullivan, Mayor Marilyn . Anderson, Clerk-Treasurer The motion for the adoption of the foregoing resolution was duly seconded by Council Member Neal and upon vote being taken thereon, the following voted in favor thereof: Bergeson, Neal, Sullivan. The following voted against same: Lyden, Council Member Dahl was absent. Whereupon said resolution was declared duly passed and adopted. CERTIFICATION hereby certify that the above is a correct copy of a resolution duly passed, adopted �. and approved by the City Council on March 23, 1998. Marilyn G. Anderson, Clerk-Treasurer Planning&Zoning Board March 11, 1998 Page 1 CITY OF LINO LAKES PLANNING & ZONING BOARD MINUTES I. CALL TO ORDER AND ROLL CALL Chair Schaps called the Lino Lakes Planning & Zoning Board meeting to order at 6:33 p.m., March 11, 1998. II. APPROVAL OF MINUTES - FEBRUARY 11, 1998 Mr. Johnson pointed out an omission on page 4, which was meant to refer to the freeway corridor not being available for use in installation of telecommunications antennas. Mr. Dunn pointed out a typographical error, where the word"with" should have been"wish". Mr. Johnson then made a MOTION to approve the minutes of the February 11, 1998 meeting of the Lino Lakes Planning& Zoning Board, and was supported by Mr. Johnson. Motion carried, 6-0. III. APPROVAL OF AGENDA The agenda was approved as submitted. IV. OPEN MIKE Chair Schaps declared the Open Mike portion of the meeting open at 6:35 p.m. There were no comments. Planning&Zoning Board March 11, 1998 Page 2 Mr. Dunn made a MOTION to close the Open Mike portion of the meeting at 6:35 p.m., and was supported by Mr. Herr. Motion carried 6-0. V. ACTION ITEMS A. PUBLIC HEARING, Civic Complex,XXX Town Center Parkway, Site Plan Review and Conditional Use Permit Chair Schaps opened the public hearing at 6:36 p.m. Mr. Kirmis explained that the City of Lino Lakes is requesting approval of a+44,000- square-foot civic complex within the Town Center"Village" located south of 1-35W and east of Lake Drive. This complex is comprised of a 17,404-square-foot City Hall, a 16,378-square-foot police station, and a 10,037-square-foot Early Childhood Learning Center(to be leased and operated by the Centennial School District). Mr. Kirmis stated that although this request is relatively straightforward, he wanted to highlight the fact that the processing of a subdivision will be necessary in order to accommodate this project. Staff recommended approval of the site and building plan/conditional use permit, subject to the following conditions: 1. The City approve a subdivision of the property to provide public street access to the site and the creation of a lot which is in conformance with minimum PSP District lot requirements. 2. The civic complex meets applicable PSP District setback requirements. 3. Verification is made that the proposed structure does not exceed 45 feet in height. 4. A minimum of 35 percent of the subject site is reserved as green area. 5. Site and building plans are subject to review and approval by the town Center Architectural Review committee, City Forester, and CPTED Officer. 6. The site plan/landscape is revised to identify the following items and approved by City Staff: a. Handicap parking stalls b. Trash handling areas C. Loading spaces d. Exterior lighting locations e. Sizes of proposed plantings Planning&Zoning Board March 11, 1998 Page 3 7. All trash handling equipment is fully enclosed and screened from view of neighboring properties. 8. In compliance with Town Center design guidelines, site light fixture selection give attention to both function and aesthetics. 9. Site wetlands be specifically delineated and protected. (A delineation has been completed) 10. A grading and drainage plan be submitted which is subject to review and approval by the City Engineer and Rice Creek Watershed District. (In process) 11. That all site signage comply with applicable Sign Ordinance requirements. Mr. Wessel addressed the group, explaining that the first phase of the subdivision was accomplished last year with the second phase delayed due to awaiting approval from the Metropolitan Council. Through use of visual aids, Mr. Wessel pointed out the proposed second-phase development. He pointed out the need to obtain Board approval at this time contingent upon subdivision approval in April, in order to keep the overall project on track. Mr. Johnson requested clarification regarding use of the Early Childhood Learning Center after it is no longer occupied by the School District. Mr. Wessel explained that this facility is intended to accommodate expansion needs following the School District's 10- year lease period. Chair Schaps asked about the difference between the size of the current City Hall and the planned facility. Mr. Wessel indicated that the new City Hall will be approximately three times as large as the current facility, allowing for consolidation of the majority of City services. Mr. Dunn asked about specific approval expectations. Mr. Wessel stated that overall response to the design has been favorable; however,there has been controversy about the architectural guidelines in general. He added that materials have been defined as brick, metal roof, and glass,with some wood accents. The specific brick,roof color, and wood finishes will be determined by the Town Center Committee. Mr. Dunn then asked about the architectural style. Mr. Wessel explained that the design is meant to feel more rural than urban; more informal than institutional. Mr. Reese of LPA stated that the Town Center design does not coincide with any particular style definition; but, if he had to make a comparison, it would be a vernacular,barn-like style, 11-N intended to be friendly and comfortable. He added that the proposed materials will be long-lasting and appropriate for a civic-type building. Planning&Zoning Board March 11, 1998 Page 4 Mr. Dunn also inquired as to the status of the architectural design guidelines for use by the Planning & Zoning Board. Mr. Wessel explained that the guidelines are coming together, for published form by the end of this year. Mr. Johnson expressed concern about the chimney height. Mr. Wessel pointed out that the chimney has been redesigned. Mr. Reese explained that the smokestack is diamond- shaped, and will be rotated so that it stands adjacent to the building with a point closest to the building. Additionally, there will be a cap at the top, with a substantial portion being constructed of masonry with a transition to metal. Mr. Dunn asked about Item"e"under the"Conditional Use Permit Review" portion of the executive summary,which reads: e. Will not create excessive additional requirements at public cost for public facilities and services and will not be detrimental to the economic welfare of the community. Mr. Wessel stated that, with respect to the Early Childhood Learning Center,the lease arrangement will pay for this project. Therefore, there is no foreseeable risk to the community with regard to funding. Chair Schaps asked about the approximate cost of the project. Mr. Wessel explained that the original budget is $6 million. Mr. Herr asked about the planned technology for the proposed Council chambers. Mr. Wessel stated that the present technology would be installed within the new facility, and that it is included in the budget. Mr. Gelbmann asked about the necessity for approving this portion of the project prior to approval of the subdivision. Mr. Wessel explained that approval of the present matter will keep the project on schedule. Mr. Gelbmann asked about seating capacity within the new Council chambers. Mr. Wessel explained that the total capacity is 92, and that expansion could be accommodated within the concourse area through use of monitors. Mr. Gelbmann asked how the size of this proposed facility compares to those of other cities. Mr. Wessel explained that it is average size, with some others being larger and some smaller. Mr. Johnson made a MOTION to close the public hearing at 7:10 p.m., and was supported by Mr. Gelbmann. Motion carried, 6-0. Planning&Zoning Board March 11, 1998 Page 5 Mr. Johnson made a MOTION to approve the site and building plan for the civic complex,Town Center Parkway,pursuant to the conditions presented, and was supported by Mr. Dunn. Motion carried 6-0. Mr. Dunn made a MOTION to approve the conditional use permit for the civic complex, Town Center Parkway, pursuant to the conditions presented, and was supported by Mr. Johnson. Motion carried 6-0. B. PUBLIC HEARING, Collova Builders,250 & 260 Linda Avenue,Rezone, Preliminary Plat and Interim MUSA Reserve Chair Schaps opened the public hearing at 7:12 p.m. Ms. Wyland explained this request by Collova Builders for a rezone,preliminary plat, interim MUSA reserve, and variance for lot depth for the property located on Linda Avenue between Hodgson Road and Lorraine. This property is currently zoned rural, and is outside the MUSA area. This request represents a rearrangement of the July, 1997 approval of a similar request at 250 Linda Avenue, together with the addition of the property located at 260 Linda Avenue. Staff also suggested and published an expansion of this request, which would add Lots 1 and 2, Block 2, Arthur E. Thom Addition, and Lots 47 and 48, Block 1, Arthur E. Thom Addition, such expansion intended to avoid multiple applications in the future. There have been similar inquiries regarding Lot 48. Ms. Wyland added that the current Comprehensive Plan indicates the subject area as single-family residential. Property to the north, east, and west is zoned R-1, and located within the MUSA. Sewer and water utilities are in the street(Linda Avenue) to serve all of these parcels, if requested. The property immediately to the south(Rohavic Oaks) is zoned Rural, with lot areas averaging one acre in size. MUSA reserve for the lots fronting on Linda Avenue would total 5.8 acres. With respect to the preliminary plat, Ms. Wyland explained that this request would create six R-1 single-family building sites from two existing parcels, with lot requirements as follows: Lot width 80 feet Corner lot 100 feet Lot depth 13 5 feet Lot area 10,800 square feet exclusive of any wetland/watercourse/row All lots meet the minimum frontage and area requirements, with one lot being deficient in depth by 15 feet. Ms. Wyland explained that Staff suggested that Lot 6 could be reduced in width by 30 feet to allow additional depth for Lot 5; however,this may hinder home construction on Lot 6 due to the UPA easement. Should it be determined that the deficiency in depth for Lot 5 is warranted, a variance would be required. Planning&Zoning Board March 11, 1998 Page 6 Staff recommended approval of this preliminary plat, with the following conditions: 1. A grading plan be reviewed and approved by the City Engineer. 2. Permits be obtained from the Rice Creek Watershed District, if required. 3. A wetland delineation be prepared prior to final plat approval. 4. A park dedication fee be submitted based on the requirements of the City subdivision ordinance. 5. A developer's agreement be signed and financial guarantees posted as recommended by the City Engineer prior to final plat approval. 6. A determination is made as to the adequacy of depth for Lot 5. With respect to the rezone, Ms. Wyland explained that this request should apply to all of Lots 1, 2, 3, and 4 of Block 2, Arthur E. Thom Addition, and Lots 47 and 48, Block 1, Arthur E. Thom Addition, as it meets the requirements of the City's zoning ordinance. Ms. Wyland added that the request for allocation of interim MUSA reserve also applies to the aforementioned lots, and would total 5.8 gross acres. She stated that the subject property meets the criteria established for allocation of interim MUSA reserve. Mr. Johnson asked about the apparently insufficient depth of Lots 47 and 48. Ms. Wyland explained that there are homes already existing on these lots. Mr. Herr requested clarification regarding adequate depth for Lot 5. Ms. Wyland explained that this lot meets minimum area requirements. Connie Grundhofer, 235 Linda Avenue, asked how this project would effect her property. Ms. Wyland indicated that there should be no direct effect unless there arose the need to connect to City utilities. A resident then asked if the rezoning would allow for her to subdivide. Ms. Wyland responded that it would. She inquired as to the responsibility for utility hookups in that event, and Ms. Wyland explained that the property owner would be responsible for these hookups. Ms. Bruner asked about treatment of wetlands. Ms. Wyland explained that official wetland delineation would be required. Planning&Zoning Board March 11, 1998 Page 7 Tom Bruner, 270 Linda Avenue, expressed concerned regarding drainage, as his property is on a septic system. Mr. Ahrens responded that an 8" sewer line, which is standard throughout the City, should accommodate the proposed growth. Mr. Ahrens further explained that during growing season a wetlands delineation will be accomplished, which will determine buildable area. Mr. Herr pointed out that typically buildable area is shown in a preliminary plat approval request. Ms. Wyland explained that the existing pond has been delineated, and that the surveyor was confident that there is adequate buildable area. Mr. Ahrens added that the wetlands do not change in area from year to year,regardless of the weather conditions. Mr. Kirmis suggested that approval be conditioned upon determination of ample buildable area on Lot No. 1. Mr. Dunn suggested that this request be postponed pending determination of adequate sewer capacity and wetland delineation. Tony Sampaire, representative of Mr. Collova, stated that there is not intent to go forward with this project if the conditions outlined above are not met. Chair Schaps asked Mr. Sampaire if there is any financial reason why this project must be approved at this time. Mr. Sampaire responded that there is not, but that the developer would like to go forward as soon as possible. Mr. Ahrens added that any sewer capacity issue was addressed through the addition of a new area lift station. However, he added that further investigation of this issue would take place. Mr. Dunn made a MOTION to close the public hearing at 7:37 p.m., and was supported L by Mr. Gelbmann. Motion carried 6-0. Mr. Herr made a MOTION to table this request until such time as adequate sewer capacity,wetland delineation, and adequate buildable area for Lot 5 are determined, and until such time as the applicant has conducted a neighborhood meeting, and was supported by Mr. Johnson. Motion carried 6-0. C. Lakeland National Bank, North/West corner of Apollo Drive (extended) & Lake Drive, Site Plan Review Mr. Kirmis explained that Roger Kolstad has submitted a request to construct a 3,600- square-foot bank on a+35,400-square-foot parcel of land located north of the proposed extension of Apollo Drive and west of Lake Drive. The subject site is zoned GB (general business), which includes financial institutions as permitted uses. Mr. Kirmis highlighted Planning&Zoning Board March 11, 1998 Page 8 certain issues with regard to this request, one being processing. The GB zoning includes drive-through facilities as conditional uses. A formal request for a conditional use permit has not been made, due in part to a possible amendment to the present conditions allowing for drive-throughs as a permitted accessory use rather than a conditional use. Secondly, this facility has been designed in recognition of an extension of Apollo Drive. Therefore, all site setbacks, orientation, etc. is essentially geared toward that future construction. Finally, review of the drive-out revealed that approximately three vehicles may be in the teller drive at one time without blocking site access. In response to this issue, design modification is recommended to allow for at least three stacking spaces without encroachment upon access. Mr. Kirmis stated that Staff recommended approval, subject to the following conditions: 1. The Lake Drive access is terminated at such time southerly public street access (via Apollo Drive) is provided. 2. The landscape plan is subject to review and approval by the City Forester and CPTED Officer. 3. At such time as a southerly property access is available (and the Lake Drive access is terminated), the Lake Drive parking lot access drive is removed and restored as green area. 4. The proposed Lake Drive access location is subject to review and approval by the City Engineer and Anoka County Highway Department. 5. The City process and approve one of the following: a. A conditional use permit to allow the establishment of an accessory drive- through facility within a GB Zoning District. b. A Zoning Ordinance amendment establishing accessory drive-through facilities is permitted(rather than conditional) accessory use in the GB Zoning G District. 6. The bank drive-through lane is expanded or redesigned such that the stacking of vehicles (three) does not encroach upon the adjacent parking lot drive aisle. 7. The site plan is revised to identify an off-street loading space. 8. All lighting used to illuminate off-street parking areas is arranged to deflect light away from adjoining properties. 9. A detailed sign plan is submitted subject to City approval. 10. The submitted utility and grading plan is subject to review and approval by the City Engineer. 11. Site and building plans are subject to review and approval by the town Center Architectural Review Committee. Planning&Zoning Board March 11, 1998 Page 9 Mr. Wessel explained that the Town Center architectural guidelines are being applied to the northern portion of this area, but with different circumstances due to the prominence of Lake Drive. Overall design will take into account existing landscape,and the bank facility is proposed for being set back to the rear of the site to allow for additional screening. Dan O'Brien, representing the architects on this project, spoke about the stacking issue. He suggested moving the drive-through canopy back to allow for additional space toward the front of the bank. He added that construction of Apollo Drive is essential to the bank project, and that with abandonment of the Lake Drive access additional landscaping will be added to that area. Mr. O'Brien explained that the bank building will resemble residential construction style. Mr. Wessel pointed out that this project must go through the architectural guideline process with the Town Center committee on March 19. Mr. Ahrens mentioned two projects: (1)the extension of trunk utilities from the intersection of Apollo Drive and Lilac, north through the Apollo 3 alignment, and north along Lake Drive. He explained that designs are currently being prepared, and that construction is anticipated for June. (2) with respect to the Apollo Drive extension, a feasibility report has been completed. Regional ponding is being explored to address stormwater runoff issues. Road construction is anticipated for July. Mr. Johnson asked if the new facility would include a drive-up ATM. Mr. O'Brien responded that there will be an after-hour depository as well as a drive-up ATM. Mr. Dunn asked if there is a problem with traffic flow or access. Mr. Kirmis indicated concern regarding blockage of lanes and interim access from Lake Drive during peak levels. This situation will be alleviated somewhat with the termination of the Lake Drive access. Mr. Ahrens stated that construction should be complete within four to six weeks. Therefore,temporary access will not exist. Chair Schaps asked if a temporary facility is anticipated. Mr. O'Brien stated that the bank would not be operational until the new building is complete. Chair Schaps then asked about the potential for expansion of the drive-through lanes. Mr. O'Brien confirmed that there is allowance for a third drive-through lane, which should eliminate stacking problems. Mr. Johnson asked about the practical differences between changing the ordinance with respect to drive-through facilities and conditional use permits. Mr. Kirmis explained that the reason accessory drive-throughs are currently considered to be conditional uses in GB Planning&Zoning Board March 11, 1998 Page 10 districts is because they are typically located on the periphery of a property with a `- possibility of adverse impact on that property. Limited Business districts do not consider drive-through facilities a conditional use. He suggested that reference within the Zoning Ordinance to financial institutions should have included drive-through facilities, as it is a typical accessory use for banks. Mr. Johnson clarified that the question is one of consistency between business districts, adding the need to continue to scrutinize drive-through facility requests in general. Mr. Gelbmann suggested that facilities such as fast food restaurants necessitated conditional use. Ms. Wyland indicated that a text amendment is preferable. Mr. Johnson made a MOTION to approve the site and building plan for Lakeland National Bank, pursuant to the conditions presented, and was supported by Mr. Dunn. Motion carried 5-0, with Chair Schaps abstaining. D. Wargo Nature Center(Heritage Lab Building), 7701 Main Street, Building into City-Site Plan Review Ms. Wyland explained that the Anoka County Parks Department is requesting a site plan review to allow an existing 14 x 24 park building to be moved to the Heritage Lab of the Wargo Nature Center from a park in St. Francis, Minnesota. The property is located within the Anoka County Park Preserve and is zoned Public Semi-Public (PSP). County `.. and State buildings are listed as permitted uses within this zoning district; however, the relocation of the structure requires a site plan review. Additionally, Ms. Wyland pointed out that the City's Comprehensive Plan indicates this site as "park". Ms. Wyland stated that she and the building inspector visited the St. Francis site, and determined that the building to be moved is sound. She explained that the building has log exterior, and will be used for storage of educational materials. The Heritage Lab provides educational programs on Native American Indians, early settlers, voyages, and the like to school-age children as well as adults. Parking on the site is available. Ms. Wyland indicated that Staff recommended approval of this site plan review, with the following conditions: 1. Proper building permits be obtained prior to construction and the building be located according to the State UBC. 2. A fire extinguisher be located within the structure. 3. Trash receptacles be located within the structure if necessary. 4. The building setbacks conform to the City's Shoreland Management Ordinance as indicated on the site plan (150' from the OHW). 5. Screening and landscaping be provided consistent with the area and approved by the City Forester. Planning&Zoning Board March 11, 1998 Page 11 6. The CPTED Officer review the structure for proper security prior to issuance of any building permits. Deb Gallop, a representative of the Nature Center, explained that the building has no windows and log siding, and will blend well with the site usage. She explained that windows will be installed, primarily for light. Mr. Gelbmann asked if the building will have a frost-footing. Ms. Gallop responded that it will. Mr. Dunn asked about times of operation. Ms. Gallop explained that Heritage Lab takes place for two weeks in the Spring and three weeks in the Fall for living history, for first through eighth graders who are bussed to the site where they travel to different stations for various period scenes and activities. Chair Schaps indicated that the entire facility is excellent, and that the community is fortunate to have it available. Mr. Dunn made a MOTION to approve the site plan review to move the building to Wargo Nature Center, with the conditions presented, and was supported by Mr. Johnson. Motion carried 6-0. E. Pierre Nadeau, 2968 Cedar, Minor Subdivision Ms. Wyland explained that Pete Nadeau is requesting a minor subdivision of the property at 2068 Cedar Street, owned by Warren Solheid. The property in question is located in a rural zoning district, and indicated as such on the Comprehensive Plan. This request would create the following: Parcel A - a 2.38-acre parcel (exclusive of roadway) containing an existing homestead constructed prior to 1992. (City Ordinance No. 93- 18 allows for reduction of lot size to a minimum of one acre where habitable single family homes were constructed prior to July 13, 1992, if the balance of the property results in a parcel of ten acres.) Parcel B - a 2.09-acre parcel (exclusive of roadway)that is to be added to an existing 10-acre parcel for a total of 12 acres. This parcel would be owned by Mr.Nadeau who currently owns the existing 10 acres. Mr. Nadeau intends to hold this parcel for future development with the 2.09- acre parcel providing the access to the rear 10 acres. Ms. Wyland added that there are eight adjoining lots, on Cedar and 21st Avenue,that are approximately two acres in size with this parcel being the largest homesite. Creation of two lots in this location would blend with the existing character of the neighborhood. Planning&Zoning Board March 11, 1998 Page 12 Staff recommended,however,that these two new parcels be more consistent with the adjoining parcels in lot width, suggesting that Parcel B be increased in size by approximately 15 to 20 feet. This would also allow for a future 60-foot roadway and 145-foot-deep lots fronting this future roadway, should this area develop into an urban neighborhood. Approval was recommended, pursuant to the following conditions: l. The surveyor determines that there is at least 20% upland on both Parcel A and Parcel B. 2. Drainage easements as provided over any and all wetland on both parcels. 3. Parcel B be increased in lot width to be consistent with the adjoining parcels. 4. Parcel B be attached to the 10-acre parcel southerly of this site. Chair Schaps requested clarification that this request is to equal lot sizes. Ms. Wyland responded in the affirmative. She added that the reason one lot is smaller is due to the drain field, but that it could be expanded elsewhere should development become an issue. Mr. Dunn asked about existing utilities. Ms. Wyland explained that a water line extends down Cedar Street, but that no sewer is planned. The parcels are currently on septic systems. Pete Nadeau, 6644 Cedar, indicated that he approves of splitting the lots equally. Warren Solheid, owner of Lots A and B, also expressed favor with the proposed lot split. Mr. Johnson made a MOTION to approve the minor subdivision for Pierre Nadeau, 2068 Cedar Street, pursuant to the conditions presented, and was supported by Mr. Dunn. Motion carried 6-0. VI. DISCUSSION ITEMS A. Lake Business Park- Concept Plan Mr. Kirmis commented on the Lake Business Park Concept Plan, located south of Interstate 35W and west of Lake Drive. This project is within the Town Center area, overlaying approximately 35 acres of land, and calls for the creation of 11 lots ranging from approximately 1.7 acres to approximately 4.0 acres in size. The subject site lies within Planning District 1 (Town Center), and is subject to the applicable architectural guidelines. Mr. Kirmis explained that access has been adjusted to align with a future anticipated access to the west. Additionally,the concept plan calls for the creation of street extension �.. Planning&Zoning Board March 11, 1998 ,,..� Page 13 to the north, but includes a half-street. This presents a concern,according to Mr. Kirmis. He also explained that a southerly street extension would ideally go to the south line adjacent property; however,due to containment of wetlands,this is not possible. The result is a cul-de-sac, which requires the processing of a variance. Mr. Kirmis added that some wetland mitigation will be necessary, and Rice Creek approval will be required. Also 80-foot right-of-way widths have been provided, as required for commercial and/or industrial developments. Mr. Wessel offered positive comments, and explained that this project is located within a TIF district. Kurk Corson,with the use of visual aids, presented the proposed business campus project, explaining that was originated about 1-1/2 years. Certain topographical issues have been taken into account, particularly with respect to stormwater ponds. Some filling and excavation will also be required. Safety issues have been given considerable attention, especially with respect to trail systems. Mr. Dunn asked about the proposed timetable. Mr. Corson indicated that the desire is to begin construction this summer. Mr. Herr asked if the concept of a 1,200-foot cul-de-sacs should be less desirable in a residential setting than in a light industrial district. Mr. Kirmis indicated equal concern, adding that in this case there is no other option. Mr. Wessel and Mr. Ahrens agreed. Mr. Johnson clarified that there would be adequate access for emergency vehicles. He then expressed concern about the appearance, given the long frontage along 35W. Mr. Dunn asked if this project would fall under the Architectural Guidelines, and Mr. Wessel explained that the Guidelines are committed only to commercial projects. Additional discussion will be necessary, and this matter will come before the Town Center group. Mr. Herr requested clarification of which school district this project lies within, and it was determined that it is Centennial School District. Mr. Wessel suggested that following further refinement this project be presented to the Planning& Zoning Board for review in April, and then on to the City Council. B. Zoning Ordinance Text Amendment- GB Zoning District Ms. Wyland indicated that a Staff report including a proposed text amendment will be available for review at the April meeting, which will include language describing financial institutions with accessory drive-through facilities as being permitted within Planning&Zoning Board March 11, 1998 Page 14 general business, central business, and shopping center districts, leaving the remaining services as conditional uses. Mr. Wessel added that additional review will be completed prior to presenting a draft text amendment to the Board. VII. ADJOURNMENT Mr. Johnson made a MOTION to adjourn the meeting at 8:59 p.m., and was supported by Mr. Gelbmann. Motion carried 6-0. Respectfully Submitted, Judy Pope, Recording Secretary TimeSaver Off Site Secretarial, Inc. Planning&Zoning Board April 8, 1998 Page I CITY OF LINO LAKES PLANNING & ZONING BOARD MINUTES ' � x I. CALL TO ORDER AND ROLL CALL n Chair Schaps called the Lino Lakes Planning & Zoning Board meeting to order at 6:30 p.m., April 8, 1998, and welcomed the newest members. II. APPROVAL OF MINUTES - MARCH 11, 1998 Mr. Johnson questioned an item from page 4 and it was verified that"new technology"referred to the new recording system. Mr. Dunn made a MOTION to approve the minutes of the March 11, 1998 meeting of the Lino Lakes Planning& Zoning Board, as submitted, and was supported by Mr. Johnson. Motion carried, 6-0-1, with Mr. Robinson abstaining. III. APPROVAL OF AGENDA Item V, section F, Site Plan Review, Laborer's Training Facility, 2350 Main Street, was removed from the Agenda at the applicant's request. A. Election of Officers Chair Schaps explained to the new members that they have the election of officers after appointments are made. Planning&Zoning Board April 8, 1998 Page 2 Chair Schaps opened the floor for the nomination and election of the Chair and Vice y Chair of the Planning And Zoning Board. Mr. Johnson made a MOTION to elect James Schaps to the office of Planning and Zoning Board Chair and was supported by Mr. Schilling Motion carried, 6-0-1 with Schaps abstaining. Mr. Robinson made a MOTION to elect William Johnson to the office of Planning and Zoning Board Vice Chair and was supported by Mr. Schilling. Motion carried, 6-0-1 with Johnson abstaining. IV. OPEN MIKE Chair Schaps declared the Open Mike portion of the meeting open at 6:35 p.m. There were no comments. Mr. Robinson made a MOTION to close the Open Mike portion of the meeting at 6:36 p.m., and was supported by Mr. Trehus. Motion carried 7-0. V. ACTION ITEMS A. PUBLIC HEARING, Molin Concrete, 415 Lilac MUSA Expansion to allow connection to city utilities Chair Schaps declared the public hearing open at 6:37 p.m. Ms. Wyland explained that Molin Concrete is requesting MUSA designation to allow their facility to be connected to the City sewer which will soon be installed in front of the facility on Lilac Street (the project has been ordered by the City Council). The Planning and Zoning Board recently approved an amended conditional use permit and site plan review for Molin Concrete to allow expansion of the use. Ms. Wyland proceeded to present the staff report. Ms. Wyland stated that it appears it would be in the the best interest of both the applicant and the City to have this facility connected to city utilities. Therefore, staff recommends approval of this Comprehensive Plan Amendment. Chair Schaps verified with Ms. Wyland that the Met Council had no objection to this and they would not be taking this from the City's Interim MUSA Reserve. Ms. Wyland responded by stating that the City has approximately 100 acres in their reserve that has been earmarked for use in the southern part of the city. Mr. Robinson asked about the planting of the berm in the rear. Ms. Wyland explained that the site plan for the Molin expansion was included in their packet for informational N%-W, Planning&Zoning Board April 8, 1998 Page 3 n purposes only. Mr. Robinson asked when they intended to do the berming and Ms. Wyland explained that it would be done in 1 to 1 1/2 years,prior to the placing of any exterior storage. Mr. Robinson stated that the reason he questioned that is because when they rezoned six months ago neighbors were concerned about the noise and the berm would help. Ms. Wyland said a representative from Molin Concrete is present this evening if the Board had any questions for him. Mr. Johnson asked if there had been any problems with the current onsite disposal system. Ms. Wyland stated she was not sure but they would have to expand it for their new facility, as they are planning an office building as part of their phasing. Randy Molin, Facility Manager of Molin Concrete, explained that they are planning to implement the berm after the new addition, which is their next focus, and are looking at the plantings and wetland relocation at this time. Chair Schaps verified that the plan was to have the berm and plantings in before the storage goes in. Mr. Schilling asked what the schedule was for Phase 1. Mr. Molin responded explaining that the drawing they had was not very accurate and the berm was not included in Phase 1, which is currently under construction. They are just starting to look at Phase 2, the office facility. He stated that the anticipated time of completition is July. Mr. Corson asked if there were any issues of sewer line capacity that needed to be looked at. Mr. Molin said no, stating that everything was sized for this facility. Chair Schaps asked if Mr. Ahrens, City Engineer, had looked at this and Ms. Wyland indicated that he had. Mr. Robinson made a MOTION to close the public hearing at 6:45 p.m., and was supported by Mr. Johnson. Motion carried, 7-0. Mr. Johnson made a MOTION to approve the MUSA expansion to allow connection to City utilities, and was supported by Mr. Schilling. Motion carried 7-0. B. PUBLIC HEARING, Tracy Douglas, 540 Lilac Street, MUSA Expansion to allow connection to City utilities Chair Schaps declared the public hearing open at 6:45 p.m. n Ms. Wyland explained that Mr. and Mrs. Douglas own approximately 7 acres on the north side of Lilac Street just west of the proposed Apollo Drive extension. Their current Planning&Zoning Board April 8, 1998 Page 4 septic system is failing and City sewer is in front of their property at Lilac and Apollo Drive. The Douglas' would like to connect their existing home to City sewer. Their property is currently zoned Rural and outside the MUSA boundary. The site is indicated as single family residential on the City's current land use plan. The proposed land use plan for the area indicates this site as general commercial and light industrial. Ms. Wyland advised that staff has reviewed this request and recommends the addition of this area to the MUSA to facilitate the connetion of the existing single family home. Staff has discussed the amendment with the Metropolitan Council and have been encouraged to proceed with the amendment on an emergency basis. This amendment would serve only the existing homestead. Mr. Robinson asked if they were sure they had the correct address of property, stating that the north side of the road is odd numbers. Ms. Wyland stated that to the best of her knowledge it was the correct address. Mr. Johnson asked if this residential connection will ultimately service whatever is built here or will new service be required. Ms. Wyland believed that a new connection would be needed because they have seven acres and it may end up being a cul-de-sac or having street extensions. Therefore, at this time, it will just be residential. Mr. Corson commented that he would like to be sure if it is included in the MUSA boundary,they are not required to take it out of the MUSA reserve. Mr. Corson felt they should make that one of the conditions for approval. Mr. Dunn stated that he supported that condition, but if the homeowner had no other option and was distressed, they had no choice but to approve even if it did come out of the MUSA reserve. Ms. Wyland believed that they would look at this as one residential connection, even though it was the full seven acres. Mr. Dunn said he felt that should be the goal and objective of staff, but he does not want to restrain the land from hooking up if the property owner is faced with the installation of a new septic system. Chair Schaps said that he believed a similar situation had occured before and it was not taken out of the MUSA reserve. Ms. Wyland agreed and added that this was not in an area that they originally approved the reserve to be used, so it should not be an issue. Mr. Trehus asked if the entire parcel had to be in the MUSA. Ms. Wyland stated that she believed the Met Council would allow MUSA based on the number of connections, which is one. She also believes that because this is designated as commercial on the Comprehensive Plan, the whole area will be in MUSA by next year. Mr. Brixius stated that when looking at seven acres it was in their best interest to bring the entire area into the MUSA, because they want to keep it as industrial-commercial. Planning&Zoning Board April 8, 1998 Page 5 From the standpoint of using their reserve, the seven acre size does not concern him. Mr. Brixius said because they did have a distressed property owner and this will ultimatly fulfill their objectives, they should approve. Mr. Trehus stated he agreed with Mr. Dunn, and they should remove the MUSA bank criteria and follow the staff recommendation. Mr. Robinson made a MOTION to close the public hearing at 6:53 p.m., and was supported by Mr. Trehus. Motion carried 7-0. Mr. Dunn made a MOTION to approve the Comprehensive Plan Amendment to Add MUSA to 540 Lilac, and was supported by Mr. Schilling. Motion carried 7-0. C. PUBLIC HEARING,Lake Business Park, Preliminary Plat, approximately 7300 Lake Drive,Planning Report Mr. Corson removed himself from the discussion due to conflict of interest. Chair Schaps declared the public hearing open at 6:54 p.m. Mr. Brixius explained that in March of 1998, Glenn Rehbien Companies submitted a concept plan for a subdivision entitled Lake Business Park. The concept plan overlaid 35 acres of land located south of I-35W and west of Lake Drive. The subject site is zoned LI, Light Industrial. After receiving comments from the Planning and Zoning Board Glenn Rehbien Companies is now requesting consideration of a preliminarty plat for the same property along with variances for cul-de-sac length, block length, and street right- of-way width. Mr. Brixius stated that Staff recommended approval, subject to the following conditions: 1. The Planning Commission and City Council find that the site configuration and existing site constraints present unique physical hardship that warrants variance from the following City subdivision requirements: a. Block length b. Cul-de-sac length C. Street right-of-way width for the western cul-de-sac 2. The street pavement width shall be a minimum of 32 feet. The cul-de-sac will have a paved turnaround radius of 50 feet to accommodate semi truck turning. 3. The western cul-de-sac will be posted"no parking"on street. 4. The half street extending north must be shifted west platting 60 feet of the future street right-of-way within the Lake Business Park plat. Planning&Zoning Board April 8, 1998 Page 6 5. The outlots will require future preliminary and final plat approval prior to N-le issuance of a building permit for these outlots. 6. Appropriate drainage and utility easements are established with the final plat. The size and location of the needed easements should be subject to approval of the City Engineer. 7. The drainage, grading and utility plans should be subject to the review and approval of the CityEngineer and Rice Creek Watershed District. 8. Applicant dedicate a 20 foot trail easement through the plat connecting the middle school and Village Center. 9. The City Architectural Guidelines be applied to the future industrial development within the plat. Chair Schaps asked if the length of the cul-de-sac was about the same as it was one month ago when this was discussed. Mr. Brixius verified that it was and explained the rational behind their review. He stated that they looked at the potential of extending it to 4th Avenue, but that right-of-way no longer exists. Additionally, taking more traffic down to Elm Street is a very unpopular option. He stated they had looked at a southern lane extension through the wetlands and felt with that disruption they were not gaining anything. The extension to the north to the Village Parkway area will provide a second entrance and a signaled entrance into this subdivision. It may also add some opportunity in the future for redevelopment of some of these under-utilized sites. Mr. Brixius continued stating that they do believe the cul-de-sac length will work with the conditions that they have outlined. He believes they have addressed this to the best of their ability if they leave the street open and available for circulation. Chair Schaps then asked if the 50' foot cul-de-sac was a minimum necessary or if that was more than enough. Mr. Brixius explained that the standard for a right-of-way cul-de- sac is 45' turning radius. By increasing it 5', they are allowing for the semi-trucks, although most trucks can make the turn in 40'. The City Engineer felt that 50' should be the minimum. Chair Schaps asked if possibly that should be increased. Mr. Brixius believed the 50' minimum was satisfactory. Mr. Trehus then asked for clarification as the whether the 50' was radius or diameter. Mr. Brixius stated it was radius, with the paved diameter being 100', leaving the right-of- way radius at 60'. Mr. Trehus asked about the safety aspect with the narrowness of the roads. Mr. Brixius stated that with a standard street width of 32', and no parking on both sides, there is adequate manuvering space. They had considered parking on one side, but had decided that they needed to accomodate all the traffic and be able to handle an emergency situation. Mr. Brixius noted that they had no concern about the parking. Mr. Robinson asked if there had been any discussion with the County as far as access to Lake Drive, and how far north of Elm Street the access would be. Mr. Brixius explained Planning&Zoning Board April 8, 1998 Page 7 that the access would be about half way between Elm Street and Village Parkway. He referred to a map and said that they wanted to be sure that any future acess in the large undeveloped R2 area would provide a full intersection at Lake Drive, which they had accomplished. Mr. Robinson then verified that the access would be north of the Methodist Church and south of Palico. Mr. Dunn asked if there were any plans in the Wetland Deliniation Plan to trade out some land or if they are going to allow the wetlands to stay as is. Mr. Brixius stated that there are big changes in the grading and wetland configuration to create buildable area on Lot 4. They are trying to hold to the original configuration but also expand the building pad to give it some additional depth.Additionally, as the wetland moves to the north side of the street some mitigation will be required. Mr. Dunn asked if they were being compliant with the traffic engineer's reccommendation in which Mr. Brixius verified that they were. Mr. Johnson asked what the zoning designation was for the area south of Lake Drive to which Mr. Brixius answered it was Light-Industrial. Mr. Johnson wondered if this plat could incorporate the excluded sites just to the south. Mr. Brixius stated that those would have to be developed separatley. i-� Mr. Trehus mentioned that his copy of the map was very poor and wanted verification of the two sites.Mr. Brixius then referred to a map and explained the exact location. He did note there are two houses on that location. Mr. Trehus asked what the advantage of shifting the right-of-way was. Mr. Brixius explained that the additional depth would provide them with a larger building pad and better circulation. Additionally, if they shift it over they take some of the burden off those lots which need the area for future use. Mr. Trehus asked how far the proposed right-of-way extended onto the smaller lots property. Mr. Brixius explained he was proposing a 60/40 arrangement, so the plat would be dedicating an additional 20' of right-of-way. Mr. Trehus asked if there was currently a right-of-way there and verified that the property owners would be losing another 20' of their property when the road goes in at some point in the future, subject to another plat and approval process. Mr. Brixius stated that there was no current right-of-way there and concurred with his last statement. Mr. Dunn asked if the Fire Department or Chief of Police had any comments regarding the streets in regards to safety. Ms. Wyland stated that they had no concerns with the plat. Mr. Kirk Corson, representing Glen Rehbien Excavating, addressed the issue regarding the wetlands on this site. He referred to a map detailing the current wetland area and showed the area they are excavating to expand the wetland. He stated that they are digging out more wetland than they are filling so they will be able to bank 3/10 of an acre to use elsewhere. He continued saying that they are extending one pond but also Planning&Zoning Board April 8, 1998 Page 8 creating two additional storm ponds. He stated that the requirements that Mr. Brixius mentioned are acceptable, however,they would prefer the right-of-way be split 50/50. Mr. Robinson asked for verification on proposed access over Ditch 10, if it turned to the right and came back out by the Fina. Mr. Corson concurred with that and explained that they wanted it to line up with the Village property. Mr. Robinson asked who owned the property at the end of the cul-de-sac. Mr. Corson stated it was all separate property owners. He explained how it lined up across the street showing the large parcel and boundary which is zoned for multi-family. Mr. Robinson stated that it was the north boundary of the church. Mr. Corson reviewed the map again showing the boundary lines. Mr. Robinson expressed concern about the crossing over Ditch 10 and stated that it will be quite a project as it is very deep. Mr. Trehus asked for verification on the blue and green bordered wetland area. Mr. Corson said that the green would become wetland and the blue was what they were digging out to become storm water. Mr. Dunn asked what the expected schedule was and Mr. Corson explained that they would like to start this sometime this summer, noting that he had prepared the colored map for them to get the idea of the concept and to show where the roads and buildings would be. Mr. Brixius asked if they had pursued a County Access Permit. Mr. Corson stated that they had not yet received an official response from the County. Mr. Brixius suggested that they make the permit a condition of plat approval. Mr. Robinson asked if he thought the County would require a light there, noting that they did require one at Elm Street. He explained that the City's Comprehensive Plan stated that Elm Street and Village Drive would be two signaled areas, leaving the access in the middle without a light. Mr. Trehus asked if any of the current right-of-way for the temporary cul-de-sac would be outside of Rehbein's property. Mr. Corson explained that they would not, as the cul- de-sac comes up to the property and the proposed right-of-way dedication is entirely on his property. Mr. Ken Skogland, 4170 Lake Drive, came forward and stated he did like the plan, except for the proposed road crossing the ditch. He explained that a road was also proposed in 1981 and it was turned down by the DNR, although he did not know why. He questioned why the school would want a black topped area going to the Village Hall area, as they are in two different school districts. r... Planning&Zoning Board April 8, 1998 Page 9 Chair Schaps indicated that he thought the idea was to have the trail from the middle school, through the project, then into the Village. Ms. Wyland explained that it was just a park trail. Mr. Skogland said that he misunderstood, as he believed it was to get the kids to school. He continued asking why they could not follow the property lines more closely when they cross the ditch, because otherwise it will cut his property into six peices, leaving the area behind his garage triangular, approximatly 50' by 10'. Another area across the ditch will be 50'; and another 50' by 250'. He noted that Mr. Rehbien would also have property cut up into irregular shaped pieces. He wondered why they did not go down the easement area for sewer and water. Mr. Skogland then showed a detailed map indicating his property and where his property would be segmented, questioning again why the street did not stay on the sewer and water right-of-way instead of turning. He stated that there would be about 50' by 200-250' of right-of-way that is useless. Mr. Brixius explained that in reviewing the site plan, Staff had the same concerns as this property owner. He believed that future right-of-way alignment needs to follow the property lines so they are not severing property and leaving sites that are unuseable. He said that it should be endorsed by the Planning and Zoning Board that future acquisition of right-of-way north of the ditch follow the property lines. Mr. Skogland stated that they could work together and possibly trade their property so they did not have property on opposite sides. Mr. Brixius again said that this was a concern of Staff and they would like to see this matter resolved in a way that works for both property owners. Chair Schaps then asked Mr. Skogland if he could recall why the DNR refused the proposed ditch years ago. Mr. Skogland stated that he could not remember the details, but did recall the proposal was totally shut down. Mr. Robinson said that he could not recall the reason either, but did know that it was in 1981 and the Corp. of Engineers had some reservations also. Mr. Carl Bukholtz came forward and expressed his concerns about the cul-de-sac that comes behind his property and the idea of taking more of his property for the future road. Because his is a smaller lot, he believed that if they took any more of it the value of his property goes down substantially. He asked if it would be possible to place it back farther, as opposed to backing up to his property. He explained that the lights and noise from the semitrucks would basically make his property worthless, noting that it is zoned Residential and Light Industrial. Chair Schaps asked Mr. Bukholtz if he had any discussion with Mr. Rehbein or Mr. Corson regarding his concerns. Mr. Bukholtz stated he had never met Mr. Rehbein, but had spoken briefly with Mr. Corson. He then stated he would like to see the road stay Planning&Zoning Board April 8, 1998 Page 10 farther to the west, and asked if he could still use Lake Drive to get out. Chair Schaps said that he could still use Lake Drive. Chair Schaps asked if the temporary cul-de-sac road could be moved to the southwest. Mr. Corson indicated that would not be a problem as long as they still had access to the lot. He stated they had not discussed this and he was not sure how the City would feel about that. Mr. Brixius said shifting the temporary cul-de-sac southwest to accomodate this property owner is a very reasonable request. Mr. Bukholtz then asked when they planned on extending the street. Mr. Brixius stated there was no schedule for it,the driving force would be the development north of the creek when they would need the crossing. Mr. Bukholtz said that he agreed with Mr. Skogland and he was not in favor of the way the development split up the properties. Mr. Corson then summarized the changes the property owners had asked for, moving the cul-de-sac back to the southwest and the right-of-way staying the same. Chair Schaps verified that. Ms. Wyland clarified the zoning of Mr. Bukholtz property, stating that it was zoned Light Industrial, although he did have a residence there. Mr. Robison stated that there was no Residential zoning there all the way to the Fina, although there are existing residents but they are nonconforming with the zoning. Mr. Bukholtz then stated that when he bought the property he believed it to be zoned Residential/Light Industrial,aware that it did have a split zone. He said that when he bought the house in 1984 that is what he was told it was zoned as. Mr. Robinson made a MOTION to close the public hearing at 7:43 p.m., and was supported by Mr. Johnson . Motion carried, 7-0. Mr. Trehus suggested requiring some sort of berm where the trucks are turning around in the temporary cul-de-sac and also between the school property. Mr. Corson responded by stating that there were several mature pine trees along the south side by the school and on the north end, they could add some pine trees. Chair Schaps then added the following conditions to the executive summary: 10. Application approval of access off Lake Drive from Anoka County. Planning&Zoning Board April 8, 1998 Page 11 11. Move temporary cul-de-sac back within 50'-75' of the west property line. 12. Add a buffer in the form of trees on the north end. 13. Change condition#8 from 20' to 15'. Chair Schaps then asked if the variances should be done individually and Mr. Brixius stated that they could be grouped, but separate from the plat approval. Mr. Dunn made a MOTION to approve preliminary plat for Glen Rehbien Companies, pursuant to the conditions as revised, and was supported by Mr. Johnson. Motion carried 6-0, with Mr. Corson abstaining. Mr. Johnson made a MOTION to approve variances for cul-de-sac length, block length, and street right-of-way, for Glen Rehbien Companies and was supported by Mr. Robinson. Motion carried 6-0, with Mr. Corson abstaining. D. PUBLIC HEARING, Village Plat II, Preliminary Plat, south/east corner of I- 35W and Lake Drive Chair Schaps declared the public hearing open at 7:47 p.m. Ms. Wyland explained that the City is requesting review and approval of the Village No. 2. This plat consists of a replat of a portion of the Village No. 1 with the addition of the recently acquired County parcel intended to house the City Complex, future community center(YMCA) and village green. To facilitate construction of the City Complex, a platting of the parcel is required. The plat will consist of one lot, Lotl, Block 1 which is 9.64 acres in size, and one outlot, Outlot A which is 18.4 acres in size. As future development occurs the outlot will be replatted. The lot dimensions and area meet the requirement of the PSP Zoning District. Ms. Wyland stated that the City's Engineering Consultant, OSM, has reviewed the plat to insure the proposed extension of Town Center Parkway will fit within the design of the current roadway. The current roadway configuration is 80' to accommodate a landscaped median, the extension will not contain a median and is therefore proposed at 60' in width. Drainage plans have been developed for the site and permit approval from the Rice Creek Watershed District is expected on Wednesday April 8. Easements will be provided over all wetlands as is required by our ordinances. Staff recommended approval of this preliminary plat, with the following conditions: 1. Easements are provided as per the City Subdivision Ordinance along lot lines and .-� wetlands/drainage ways. Planning&Zoning Board April 8, 1998 Page 12 2. Town Center Parking terminus contain a temporary cul-de-sac to allow adequate space for turning maneuvers. Mr. Robinson asked for verification on what part was aquired from the County, and which part was the City's. Ms. Wyland explained it was everything east of the dotted line and south of the northern dotted line, referring to a map. She said that they had purchased the balance of the site. Mr. Robinson asked if they had title to the property. Ms. Wyland stated she believed that would take place on April 10, 1998, prior to the Council meeting. Mr. Robinson stated that the Planing and Zoning Board could not act on an item before they have title, and they should have had title before it even reached the Planning and Zoning Board. Ms. Wyland excused herself to get Mr. Wessel, Economic Development Director, who was in another meeting. Mr. Brixius explained that frequently a subdivision is processed on the basis of a purchase agreement or a development contract with the owner. The transfer from the City to the County has been in the works for over a year. Mr. Robinson stated that he did not believe the deal is going to be finalized, sayng that he spoke with the land owner yesterday and it had not yet been resolved. Mr. Wessel explained that they there were in the final stages of the project, which has taken four years. Last week the Town Center Committe signed off on it in terms of the architectural direction, on Monday a check was issued to the property owner in the amount of$170,000 for the 100 acres of land. The commissioners detrmined this to be a fair amount for the property. He continued stating that once the check was accepted the City did own the land. They are in the process of setting up a closing with the County so they will receive clear title to the 14.72 acres that they will be building the Civic Complex and YMCA Community Center on. The closing is tentatively scheduled for next Wednesday, April 15, 1998. On Monday, April 13, 1998, he will be going to the City Council for Site Plan Review Approval. He stated that the total financial package is being discussed by the City Council and Rice Creek Watershed is issuing a permit this evening for the City Civic Campus Project. The first bid pack for that project will be issued next Tuesday, April 14, 1998, with the intent of breaking ground on May 12. The middle building has to be open by Novermber per their lease agreement with the Centennial School District, which is a ten year lease contingent on being open by that date. He finished by saying that plat approval is just another step in the final process that should be completed within the following week. Mr. Robinson again stated that he had spoken with the property owner who indicated the deal would not go through. Mr. Wessel explained that the City did in fact own the land. He explained that the owner could appeal the decision, but the issue would be what the City paid him, not the ownership of the land itself. Mr. Robinson stated that if the deal goes through that process, it could end up costing the City a lot more money. Mr. Wessel Planning&Zoning Board April 8, 1998 Page 13 agreed. Mr. Robinson then asked if the owner had to cash the check to make it final. Mr. Wessel explained that according to the attorney, he just has to accept it, which he did. Mr. Robinson stated that the Planning and Zoning Board cannot proceed with anything until the City owns the property, explaining that they have held up a lot of other applications for this same reason. He asked what the Town Center is going to cost the people of Lino Lakes, stating there were a lot of questions in regard to that and no numbers. Mr. Wessel said that the land development portion would pay for itself, and the City Council is addressing that issue right now, so he could not answer that. The estimation for the Civic Complex is $6 million. Mr. Robinsion asked where that funding would come from. Mr. Wessel again stated that the City Council was presently discussing that issue, and that he would like to see this approved. He noted that everyone was very cooperative in this effort and they are down to the final stages, which is very exciting as they are creating a legacy for Lino Lakes. Ms. Bernadine Skogland, 7481 Lake Drive, directly across from the Town Center Parkway, asked if the land south of the new road is completed or if there will be additional work done. Ms. Wyland indicated that landscaping would be done in that area. Ms. Skogland then distributed pictures of the area to the Board for their information showing a large hole (old foundation filled with debris). Ms. Wyland said that she n would speak with the Public Works Department to resolve the safety aspect immediatly. Mr. Trehus stated that the configuration where the extension of Town Center Parkway comes off appears to be very sharp. Ms. Wyland explained that the road was platted that way originally, but the future replat will smooth out the lines so it will not be that way. Mr. Robinson made it clear that he believed you must determine how you will finance something before you can do it. Chair Schaps indicated that even if it is approved, the financial plan must be approved also to move forward. Mr. Robinson agreed, stating that he thought it should go to a referendum. Mr. Corson stated that he was concerned about a penalty being imposed if the Learning Center is not completed by November and asked what the penalty was. Chair Schaps believed the penalty would be a per day, per completion, penalty and the district would charge the City daily. However, he hoped the City had put the penalty in the contract with the builder, so the builder would have to reimburse the City if it was not completed on time. Mr. Johnson then said that he was concerned about the City having to pay the penalty whether it was completed or not. Mr. Dunn stated that it was not their issue, it either conforms to the ordinances or it does not. Chair Schaps agreed. Mr. Robinson made a MOTION to close the public hearing at 8:07 p.m., and was Planning&Zoning Board April 8, 1998 Page 14 supported by Mr. Dunn. Motion carried, 7-0. Mr. Dunn made a MOTION to approve the preliminary plat for The Village No. 2, with the conditions presented, and was supported by Mr. Johnson. Motion carried 6-1, with Mr. Robinson voting nay. E. PUBLIC HEARING,Universal Outdoor Inc., Interim Use Permit to allow nine(9) advertising signs on I-35 E between Main Street and 80`�Street Chair Schaps declared the public hearing open at 8:11 p.m. Mr. Brixius explained that Universal Outdoor Inc. is requesting approval of nine interim use permits for off premise advertising signs (billboards) along I-35E. The area in question is zoned R-BR, Rural Business Reserve which allows advertising signs by interim use permit. He also stated that advertising signs are allowed interim uses within the R-BR Zoning District and Universal Outdoor Inc. has substantially complied with the City regulations governing advertising signage. Staff recommended approval of the interim use permits for off premise advertising signs, subject to the following conditions: 1. Applicant identify the homes nearest to the proposed sign sites and demonstrate compliance with the 750 foot setback. 2. Applicant demonstrated that Sign No. 1 meets the 1,200 foot setback requirements from the adjoining GB District. 3. A separate interim use permit for each affected property. Their permit outlined that the signs shall be removed if the site is rezoned or redeveloped to add another principal use. Sign removal shall be the responsibility of the property owner and the applicant. Both the property owner and the applicant shall sign the approved interim use permit. 4. In light of the anticipated land use planning along I-35E, we would ask the applicant to reconsider the location and construction of Signs 1 and 2. 5. Sign construction plans be subject to review and approval of the City Building Inspector. 6. Applicant provide the City with copies of approved off-premise advertising device permits from MnDOT. Planning&Zoning Board April 8, 1998 Page 15 Mr. Robinson asked why there is a 1,200' setback from another zoning district. Mr. Brixius explained that he was not involved with the development of the Sign Code, so he was unsure. The only amendment that occured in 1997 was to give the RBR District the same rights as a Rural District. He guessed that possibly because it was reasonable to have them set back that distance from a district that does not allow the signs. Chair Schaps asked if they had seven different property owners involved and Mr. Brixius stated that there were five involved. Mr. Dunn asked for clarification on the type of the sign, asking if it was variable up to 80' 6", which he believed to be a very high sign. Mr. Brixius stated that they are required to stay within 40' and have indicated that they will. He said that the nine different applications had not been included in the packet,which stated those requirements. Lino Lakes does not allow signage going beyond the 40' requirement, although other communitites do. Mr. Dunn then asked if there were any other benefits beyond the building permits and fees, and Mr. Brixius stated there were not. Mr. Micheal Cronan, a representative from Universal Outdoor Inc., 8809 West Bush Lake Road, Bloominton, stated that he is joined tonight by Tom McCarver, the Real Estate representative, and Chris McCarver, the Director of Real Estate for Universal Outdoor Inc. He stated that they were available to answer any questions from the Board and ask n for approval of nine interim use permits. He explained that they had used an air photo of the area and there is no housing within 750,' but are willing to do a survey if required. In regard to Condition #4, he explained that they are very aware of the fact that the signage placed would be for a very short time, but would still like to use that location and will remove it when they are requested to do so. Mr. Corson asked how long it would take for sign removal once they were requested to do so. Mr. Cronan asked for a 30 day or 60 day notice. Mr. Brixius suggested that they include it as a condition of approval. Mr. Cronan said that they would prefer the 60 day notice. Mr. Robinson said that they should add a 60 day removal clause to Condition#3 to which Mr. Cronan agreed. Chair Schaps asked how much one of the signs cost to put up and Mr. Cronan said approximately $35,000 - $40,000. Mr. Dunn stated that on the map they appeared to be very close and wondered if that was atypical of other communities. Mr. Cronan said that State law requires 500' betweeen signs, but most cities use the 1,000' requirement. He continued saying that the Lino Lakes Ordinance is a very cautious one at 1,200'. It looked like they were close together but they would not get the "picket fence" appearance. The real constraint is the 750' radial, where you can not place them across from each other. He preferrred they had Planning&Zoning Board April 8, 1998 Page 16 them at 500' for business purposes, but believed Lino Lakes had a good balance with the sign ordinance as is. Mr. Brixius suggested two changes to the recommendation which included the applicant demonstrate and meet the 1,200' setback from adjoining GB and R districts and also a 60 day removal after notice. He then asked if they saw any problem obtaining the MnDot permit and Mr. Cronan explained that MnDot is reviewing the ordinance presently, and they beleived it would be resolved. He noted that the interum use permit is a dual permit that goes along with the MnDot permit, they can not use one without the other. Chair Schaps asked about maintenance and the color of the pole and frame, stating the often seen rust color. Mr. Cronan said that they use dark brown steel poles, which they keep up with the maintenance, and the signs would be brand new. Chair Schaps then asked if they had any guidelines in their interum use code that regulates a maintenance schedule. Ms. Wyland noted there was a condition in the Sign Ordinance that requires all signs to be maintained in good condition, resurfaced every two years, if necessary as determined by the zoning official, and the surrounding area must be cleaned after sign removal. Mr. Corson again asked if their was any benefit to the City by allowing these signs. Mr. Cronan stated that the relationship between the sign company and the City is basically a business one. There is some benefit for the advertising of a new business in their area and they will also do some public service advertising for the City. There are some exceptions to this, such as a leasing situation, but that would not apply here. He also mentioned the issue of defraying the cost of holding property until development reaches it. Mr. Robinson made a MOTION to close the public hearing at 8:40 p.m., and was supported by Mr. Schilling. Motion carried, 7-0. Mr. Trehus asked who does the inspections of these signs and determines if they are being propertly maintained. Ms. Wyland said that the Zoning Official is either the building official or the planning coordinator depending on the issue. Mr. Schilling made a MOTION to approve the nine interim use permits for advertising signs along I-35E, pursuant to the conditions presented, and was supported by Mr. Dunn. Motion carried 7-0. G. Site Plan Review, Rice Lake Covenant Church, 125 Ash Street Ms. Wyland explained that Rice Creek Covenant Church is located at 125 Ash Street(C. Rd. .1)just west of Woodridge Drive. The Church has purchased a garage from the old Arsenal Site in Arden Hills and would like to move it onto their property for storage Planning&Zoning Board April 8, 1998 Page 17 purposes. The garage would be located just north of the existing building as shown on the site plan within the setback requirements of the District. Ms. Wyland noted that the Church proeprty is zoned R-IX Single Family Executive and churches are allowed by conditional use permit. According to the Zoning Ordinance,the proposed garage would be considered a permitted accessory use "incidental and customary to the uses permitted..." and the moving in of a building would require this site plan review. The subject property is indicated as Single Family Resiential on the current and proposed land use map. Ms. Wyland reported that she and the Building Official have inspected the garage to be relocated and found it to be structurally sound and in good repair. The building is a 20 x 20 two-door garage with side windows and eight inch masonite siding. They intend to paint the building to match the existing church. Staff recommended approval with the following conditions: 1. Proper building permits are obtained and the structure is located according to UBC Standards. 2. The building be painted to match the existing church structure. 3. The building be secured as recommended by the CPTED Officer. 4. The general drainage plan for the site be maintained and subject to the review of the City Engineer. Mr. Corson commented on the need to be sure the building did not have any asbestos siding. Mr. Schilling asked if it would need a structural inspection after the move and Ms. Wyland said that they did need a building permit so their would be final inspections. Mr. Johnson asked if they planned on putting electricity into the building and it was stated that they would not. Mr. Dunn made a MOTION to approve the site plan review,pursuant to the conditions presented, and was supported by Mr. Robinson. Motion carried 7-0. H. PUBLIC HEARING, Zoning Ordinance Text Amendment Chair Schaps declared the public hearing open at 8:48 p.m. Mr. Brixius reviewed the draft Zoning Ordinance amendment which establishes drive- through facilities accessory to banks and financial institutions as "permitted" rather than Planning&Zoning Board April 8, 1998 Page 18 "conditionally permitted"uses within the City's various comercial districts. The following were the two questions to be considered in this amendment: l. Whether operational or physical differenced exist between land uses which warrant CUP processing of only certain uses with accessory drive-through facilities (i.e., drive-in restaurants). 2. The need to address drive-through facilities associated with uses other than banks and drive-through restaurants (i.e., drug stores). The recommendation by staff is to allow bank drive-throughs as"permitted" and approve the Text Amendment. Mr. Dunn stated that their function was to maintain the integrity of traffic flow. Mr. Brixius explained that in regard to the drive-through windows, the traffic flow was the main concern. Other concerns are outdoor audio equipment and stacking space. Mr. Dunn asked his opinion of the change, in relationship to the ability of the City to still maintain the intergity of the situation. Mr. Brixius said that banks differ from fast food facilities because they are enclosed with canopies, they are multi-lanes so the stacking is not so intrusive, and the turnover is much quicker. In that respect, he believed they should consider this. They still have review authority and that is taken very seriously. Mr. Robinson asked how many banks they could possibly have, which could not be answered, so he wondered why they should change it. Mr. Johnson stated that the similarities are more important than the differences, noting that multi-lanes indicated more traffic. He is concerned about drive-throughs being put in residential areas and stated they intend to pay very close attention to where they are located. Therefore, he felt the conditional use permit allowed them the best opportunity to control this. He did not feel that there was any advantage to approving this. Ms. Wyland stated that they did approve a site plan review for a bank contingent on this review, and wondered what would happen to that approval. Chair Schaps said that they intended to make it retroactive. Mr. Robinson noted that it needed to be handled on an individual basis. Mr. Brixius said that they did not have approval for the drive-through based on this discussion. Ms. Wyland stated that they could come back for approval. Mr. Robinson then agreed with Mr. Johnson and asked if the existing bank had a CUP. Ms. Wyland said they did not since they were in a district that did not require one. Planning&Zoning Board April 8, 1998 Page 19 Chair Schaps then asked if the new bank for The Village had a CUP and Ms. Wyland explained that they did not need one because of the zoning. Mr. Robinson made a MOTION to close the public hearing at 8:58 p.m., and was supported by Mr. Trehus. Motion carried 7-0. Mr. Robinson made a MOTION to deny the Zoning Ordinance Text Amendment to establish drive-through facilities accessory to banks and financial institutions as "permitted" uses within the City's various commercial zoning districts, and was supported by Mr. Dunn. Motion carried 7-0. Chair Schaps asked Ms. Wyland to inform the Nations Bank that they would need to apply for a Conditional Use Permit. VI. DISCUSSION ITEMS Mr. Trehus stated that the Environmental Board is setting up a Steering Committee and is looking for one member from the Planning and Zoning Board, which would be both enjoyable and educational. The focus will be making the land more valuable for the owners. Chair Schaps asked if Mr. Trehus was interested and he said he needed to evaluate the time factor, saying that their schedule would possibly include monthly meetings. Chair Schaps nominated Mr. Trehus and the Board agreed, stating that if the time factor became a problem to let them know. Ms. Wyland then reminded them that there is a Comprehensive meeting at City Hall, on Thursday, April 9, 1998, at 6:00 p.m. VII. ADJOURNMENT Mr. Robinson made a MOTION to adjourn the meeting at 9:02 p.m., and was supported by Mr. Trehus. Motion carried 7-0. Respectfully Submitted, Kim Points, Recording Secretary Timesaver Off Site Secretarial, Inc.