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HomeMy WebLinkAbout03/02/1998 Park Board Packet CITY OF LINO LAKES PARK BOARD MEETING MONDAY, MARCH 2 , 1998 ,-� 6 : 3 0 PM ***AGENDA*** SCANNED 1 . Call to Order and Roll Call 6: 30pm 2 . Approval of Minutes from 1/5/98 6: 35pm 3 . Setting Agenda 6: 40pm 4 . Open Mike 6: 45pm 5. Quail Ridge Master Plan 6: 50pm 6. Inline Skating Discussion with Centennial 7 : 35pm School District 7 . Rice Lake Estates 7 : 40pm A. Review Master Plan B. Recommend Sale of 2 Lots by Wellhouse 8 . Park Naming Ordinance 8 : 00pm 9 . Review of New Time Sheets 8 : 10pm 10 . Review New Vandalism Reporting/Tracking 8 : 15pm System 11 . Recreation Department Update 8 : 25pm A. Warminghouse Report B. PT Recreation Supervisor I Position 12 . Parks Department Update 8 : 30pm A. Review Letter Regarding Trails and Vandalism B. Sunrise Park Playground Installation C. Centennial Middle School D. Shenandoah Park Play Structure 13 . Friends of the Park Update 8 : 45pm A. Review New Plaque 14 . Bond Referendum 8 : 55pm 15. Old Business 9: 05pm 16. New Business 9: 15pm 17 . Next Park Board Meeting April 6, 1998 9: 25pm 18 . Adjourn 9 : 30pm City of Lino Lakes Park Board Meeting February 2, 1998 r� The February 2, 1998 City of Lino Lakes Park Board meeting was called to order at 6: 35pm, by George Lindy, Chair. Roll call was taken, members present were Betty Piper, George Lindy, Joe Schmidt, Pam Taschuk, and Paul Montain. Sharon Lane was absent . Also present were Rick DeGardner, Parks and Recreation Director, and Sandie Wood, Office Manager. APPROVAL OF JANUARY 5, 1998 MINUTES: Pam Taschuk made a motion, seconded by Betty Piper, to approve the January 5, 1998 minutes . The minutes were approved. OPEN MIKE • There was no one present for open mike . AGENDA ADDITION: Paul requested the addition of the Comprehensive Plan under Old Business . REVIEW OF PRELIMINARY PLAT - LAKE BUSINESS PARK: Rick DeGardner introduced Kirk Corson of Rehbein Excavating, explaining that Kirk would be presenting the Lake Business Park Preliminary Plat . Kirk stated that there are three trail alternatives, one to continue the trail from the school property along 35W. Issues with this route would be development north of the drainage ditch, and open view of the freeway from the trail . The second alternative would be to use the same route, coming north or south across the ditch. The issue with that alternative is ownership of the homesteads abutting Lake Drive on the east side of the subject property. The third and most promising alternative is to continue the trail north from the school property adjacent to the wetland area, creating a trail in a natural area along the roadway and wetlands . However, the drawback would be the crossing of several industrial site driveways . George requested additional information regarding the precise location of the proposed trail . Kirk clarified through use of a map of the area that the trail would be constructed northeast of the school property. Paul asked about traffic from the homestead sites . Kirk stated that, given the small size of the sites, it was unlikely that there would be much traffic. Paul then asked about the schedule for development. Kirk explained that work is scheduled for the summer of 1998 . He added that at least four lots would be developed with two outlots, 1 City of Lino Lakes Park Board Meeting ,n February 2, 1998 suggesting that additional development might take place through phasing. There is a strong possibility that ultimately there will be nine rather than thirteen lots . Paul asked how this trail might tie in with other proposed trails . George reminded the group that initially a north/south connection was discussed, preferably avoiding Lake Drive. Kurt stated that the City has not yet confirmed whether or not it wants a road installed in the area, which would present a traffic concern. Pam pointed out that running the trail along 35W would eliminate any such safety issue. She also requested clarification that the intersection south of FINA would become lighted, which would add to the safety of a trail at that location. Given the age group of potential trail travelers, Pam felt that safety would be especially critical . George pointed out that the contour is high ground along the freeway, agreeing with Pam' s position regarding the importance of safety. Kirk raised the issue of crossing the ditch. George asked about ^ the distance that would have to be bridged. Kirk estimated approximately 40 feet, adding that details regarding bridging the ditch had not been discussed. Paul Montain made a motion, seconded by Pam Taschuk, to pursue the trail route along 35W. George stated that a bridge would have to be negotiated. Kirk pointed out that culverts along the interstate were large and quite costly, making the concept of a bridge more attractive. Joe pointed out that crossing the ditch would be a major issue . George suggested that an alternative may have to be running the trail along the south side of the creek to the point of the new crossing. George requested clarification of the motion to indicate the preference to have the trail along 35W bridging the creek and, if bridging the creek is not feasible, then run the trail on the south side of the creek to the proposed crossing area to the northern segment. Joe asked if this issue must be decided at this time . George stated that the Park Board should give Kurt direction. Kirk added that the plat is finalized, but that the City must give approval regarding crossing the ditch. 2 City of Lino Lakes Park Board Meeting n February 2, 1998 Paul amended his motion to approve the conceptual design of a trail from the school to near the Village Center is preferred, with consideration given to how to cross the ditch and how to bypass the pond. George requested research of the cost of a bridge across the creek. Kirk agreed to consult the City Engineer in this regard. Following additional discussion, the motion was changed to a recommendation that the concept of a trail continued from the school to the location of the FINA station along 35W would be preferred, with consideration given to crossing at 35W or at the new crossing. RECREATION DEPARTMENT UPDATE : Rick presented the written report of Barry Bernstein, Recreation Program Supervisor. The report highlighted the status of warming house shelters, Snack and Skate, Family Open Gym, Kids-Er-Cise, Pre Kids-Er-Cise, dance classes, the softball pitching clinic, the hockey skills development program, Baskets "Have a Ball", ski trips, aerobics and wellness programs, team co-rec volleyball, open volleyball, adult team basketball, open basketball, indoor soccer, and Tai Chi classes . Pam asked about the effect of the warm temperatures on the ice, to which Rick responded the ice is not in the best condition. George suggested that the Country Lakes rink be resurrected for next season, stating that it could be maintained through flooding, as the ice would be more predictable. PARKS DEPARTMENT UPDATE : Rick presented the written report of Mike Hoffman of Park Maintenance, which indicated that plowing streets and trails as well as maintaining rinks has kept the Department busy. Additionally, Mike reported that the snow blower attachment for the Case Skid Loader has been extremely helpful and efficient. Rick added that Caroline Dahl has been appointed City Council Liaison to the Park Board, and that she would be attending as many Board meetings as possible. The Spring Brochure is scheduled for distribution the first week in March, and Rick requested any input as soon as possible. Rick added that Mike is continuing to work on a trails inventory as well as obtaining seal coating cost estimates for existing trails . 3 City of Lino Lakes Park Board Meeting February 2 , 1998 Paul asked about the plowing of existing trails, indicating that he had been apprised of a poorly-maintained portion of trail in the Quail Ridge area. Rick indicated that he is in the process of reorganizing the Maintenance Department with an eye toward designating one full-time employee for the purpose of evaluating existing trails on a weekly basis and attending to any trail maintenance needs . Paul asked for an approximate number of miles of existing trails in the Lino Lakes area, to which Rick responded Mike has estimated seven miles . TRAILS COMMITTEE UPDATE : Rick explained that this group met on Tuesday, January 27, at which time recommended proposed trail segments for completion in 1998 were discussed, as well as potential trail segments for the upcoming bond referendum. He suggested that these items, as well as the status of the parks and trails map, will be discussed as separate items on this agenda. FRIENDS OF THE PARK UPDATE : Rick presented the written report of Barry Bernstein, Recreation Program Supervisor, highlighting reference to improvement of park signs and the upcoming Foundation golf tournament. He explained that the new park signs will be constructed of a new colored plastic material which is virtually vandal-proof. With respect to the golf tournament, a date has yet to be determined for some time in June or July. REVIEW DRAFT OF PARKS TRAIL MAP: Rick pointed out that the most recent draft of this map is located on the wall of the meeting room for Board perusal, and that he would be meeting with SEH on the proposed final plans . The present version is intended primarily for use as a planning tool . George asked if this map contains just existing trails . Rick responded that the current map contains only existing trails, but that consideration is being given to including proposed trails on the final version. George suggested that the Board members view the map following the meeting. 1998 TRAIL PROJECTS: Rick explained that City Engineer Dave Ahrens has asked the Parks and Recreation Department to submit its 1998 trail paving schedule. He reminded the group that $15, 000 has been designated from the general fund for use on trail projects, and suggested 4 City of Lino Lakes Park Board Meeting February 2, 1998 that a portion of that amount might be used for trail seal coating. George pointed out that there had been discussion of raising that amount to $30, 000, and asked the group to consider this matter. Rick recommended that the Board review the proposed trail paving list following the meeting. BOND REFERENDUM: Rick explained that Staff and members of the Park Board continue to meet for the purpose of identifying possibilities for a park referendum, and that the Board should come to a decision by its April 6, 1998 meeting whether to request that Council proceed with a special election. He presented the group with a list of items for consideration. Paul expressed appreciation for the effort being made to identify these items and compile the necessary information. QUAIL RIDGE MASTER PLAN MEETING: Rick indicated that approximately 15 area residents attended, and that productive discussion occurred. He added that concerns will be addressed at the next meeting on Thursday, February 12, 1998, at the Fire Station, where two or three concept plans will be presented for review. George stated that concern was expressed that completion of a trail system could increase crime activity within the area. He added that this issue will be researched. Pam asked if specific crime was mentioned, and Paul explained that breaking into houses was specified. Pam suggested that the increased traffic brought by a trail should deter crime. Betty pointed out that officers on foot and on bicycles patrolling the area would be helpful . George stated that Mr. Schoenbauer expressed strongly that installation of a trail would deter criminal activity. However, George stressed the need to provide additional information to the area residents to eliminate their concerns . Caroline Dahl - Rick introduced Caroline, welcoming her to the Park Board meeting. Caroline asked that she be notified of meetings where her input might be appropriate with respect to particular agenda items . George suggested that during discussions regarding a possible n bond referendum Council liaison would be particularly beneficial . 5 City of Lino Lakes Park Board Meeting IAN February 2 , 1998 OLD BUSINESS: Policy for Naming City Parks - Rick reminded the group that at its last meeting discussions had been opened regarding this issue. He provided the Board with a draft policy for consideration and input. Pam requested clarification of reference to naming a park after a city service organization. Rick explained that in some instances a civic organization, such as the Lions Club or VFW, might donate land to the City, and that this provision would allow for naming a park after such a group. Pam suggested that the wording of No . 5 under "Criteria for naming parks : " be changed to "Names of a community organization" to avoid confusion with city service departments . Rick reiterated that the purpose of this ordinance is for use as a guideline, and that exceptions would surely occur. George commended the concept presented by the first provision regarding the procedure for renaming of neighborhood parks . Joe expressed concern that the ordinance should specify that the proposed name should appear on a petition for name change. Rick will incorporate that change into the draft ordinance. George recommended that this item appear on the next meeting agenda for further consideration. The group agreed that the first draft is an excellent beginning. Rick pointed out that the genesis of this project was the request by a specific individual for renaming of a local park. Pam asked if this person had received a response to his request, and Rick indicated that he had sent correspondence indicating that the Board was in the process of developing this ordinance and that he would be notified of the outcome. Dedicated Park Fund Balance - Rick provided a written schedule including the current balance of $298, 498 . 08, total undesignated funds of $112, 069. 07, and 1997 revenue totaling $70, 954 . 51 . George expressed appreciation for the compilation of this information. George asked if the figures shown were current balances after expenses for each project. Rick responded in the affirmative. Paul asked about the Pheasant Hills balance, and Rick indicated that the reference to 1996 playground equipment in connection with this item should be deleted. 6 City of Lino Lakes Park Board Meeting February 2 , 1998 ECFE Project Status - Rick explained that there had been questions regarding the JU3 property, and that according to John McClellan there is no immediate plan but that within the next three to five years the school district will have a permanent use established. George suggested that there is no urgency for a recreation area for the Pheasant Hills area. Paul agreed, suggesting that the 1998 season would prove the need for future additional facilities . Use of Pheasant Hills Dedicated Funds for ECFE Project - Rick explained that the Pheasant Hills dedication fund was earmarked for a JU3 park and, since that possibility is no longer feasible, that money could be best put to another use. George suggested helping with the completion of the Pheasant Hills trail system and earmarking the balance of the fund for future JU3 development. Clearwater Creek Trail - Update - Rick pointed out that the City Council approved the trail easement for Clearwater Creek, according to the Park Board' s recommendation. Anoka Electric Easement - Update - Rick explained that this easement was also approved by the City Council, and that the City will receive "in-kind" services from Anoka Electric on identified projects . He added that the intent is for "in-kind" service to be within the park system; however, should another City department present an urgent need, it would be considered. Comprehensive Plan - George explained that the Park Board should have representation on the Comprehensive Plan Task Force, and that Paul had offered to act as one representative. Rick explained that two Board members should participate. George stated that the group will continue to seek additional representation. NEW BUSINESS: None SCHEDULE NEXT PARK BOARD MEETING: The next Park Board meeting will be held on March 2, 1998, 6 : 30pm, at the Lino Lakes City Hall . 7 City of Lino Lakes Park Board Meeting February 2, 1998 ADJOURN: Pam Taschuk made a motion to adjourn, seconded by Betty Piper. The meeting was adjourned at 8 : OOpm. Respectfully submitted, Judy Pope Recording Secretary 8 &L4.6,01- ENO KE February 18, 1998 Dear Resident : The master plan for the Quail Ridge Neighborhood Park will be presented for approval to the Park Board on Monday, March 2, 1998, at 6: 30pm, at Lino Lakes City Hall . The master plan, developed by Jeff Schoenbauer of Brauer and Associates, was developed with input by neighboring residences at two previous meetings . The amenities for the master plan include a play area, a half-court basketball court, a horseshoe court, a fitness station, as well as a picnic area and some park benches . If you have any issues or concerns regarding the master plan of Quail Ridge Park, feel free to attend the march 2 meeting. If you are not able to attend you can send any written correspondence to me and I will forward the letter to the Park Board. Letters can be addressed to Rick DeGardner, Parks and Recreation Director, 7204 Lake Drive, Lino Lakes, MN 55014 . Sincerely, ,Qt 44allle� Rick DeGardner Parks and Recreation Director RD: sw n PARK, RECREATION, FORESTRY, & RECYCLING DEPARTMENTS 7204 Lake Drive • Lino Lakes, Minnesota • 55014 Phone: 617-780-1885 • Fax: 612-784-7227 City of Lino Lakes Quail Ridge Master Plan Neighborhood Meeting February 12, 1998 The February 12, 1998 Quail Ridge Neighborhood Master Planning meeting was called to order at 6: 35pm, at the Centennial Fire Station. Park Board Members present were George Lindy, Sharon Lane, and Paul Montain. Also in attendance were Jeff Schoenbauer, Brauer and Associates, Rick DeGardner, Parks and Recreation Director, Sandie Wood, Office Manager, Parks and Recreation Department. Rick DeGardner welcomed everyone, introduced himself and Jeff Schoenbauer. He then turned the meeting over to Jeff. Jeff discussed the handout on park trails . He told the residents the importance of trails and discussed location and development considerations . He said that he learned at the last meeting that residents were looking for an active and passive small neighborhood park which includes : 1 . Trails 2 . Play equipment 3 . Benches 4 . Single Station workout areas 5. Selective clearing of brush 6. Bird and duck houses Jeff then went over the two concept plans he had prepared for the meeting. Residents had questions on the work stations . Jeff said it was brought up at the last meeting and residents felt they would be nice in the park. Someone asked if it could be put in the picnic area. There were questions about trails . Residents wanted to know if the trail would be asphalt. Jeff responded yes . They would be 8' wide and would accommodate bikes, and walkers . They could be done during construction of the park. They also wanted to know if the trails would be plowed in the winter. Rick told them what the current policy is on trail plowing. Residents wanted to know how long construction would take, what type of equipment would be used and when it could start. There was also discussion on the horseshoe pits, trees, and whether a Frisbee Golf Course could be put in. George Lindy said a frisbee golf course would be more appropriate in a larger park. Residents wanted to know if there was going to be lighting in this park. Jeff responded probably not. There was discussion on the boardwalk. People 1 City of Lino Lakes Quail Ridge Master Plan Neighborhood Meeting February 12, 1998 wanted to know how much it would cost to upgrade the boardwalk, would railings be placed on it, and would it be done this spring. Jeff said it would be brought up to code. He did not know when it would be done but residents could bring that issue to the Park Board. It was decided that the residents like Concept Plan 2 the best. Jeff did an overview of the plan to make sure he understood what the residents really wanted and where things were going to be placed. The play area was ok. The horseshoe court would be moved by the workout station. There would be wood duck and bird houses and the boardwalk would be upgraded. Residents then asked if the neighborhood people would be asked to help. Jeff thought it would be possible. After further discussion Jeff said he would complete the master plan and bring it to the March 2, 1998 Park Board meeting. Rick told everyone that the meeting would be at City Hall at 6: 30pm. The meeting was adjourned at 8 : 02pm. 2/23/98 sw/mw/sandies folder/rick/minutes quail ridge 21298 meeting.doc 2 S. CITY OF LN KE February 23, 1998 TO: Park Board Members FROM: Rick DeGardner SUBJECT: Quail Ridge Master Plan Jeff Schoenbauer, Vice President of Brauer and Associates, will present the master plan for Quail Ridge Park. Attached is an overview and cost analysis for this neighborhood park. 2/23/98 sw/mw/sandies folder/prkboard/quail ridge master plan memo 398 meeting.doc PARK, RECREATION, FORESTRY, & RECYCLING DEPARTMENTS 7204 Lake Drive • Lino Lakes, Minnesota • 55014 Phone: 617-780-1885 • Fax: 612-784-7227 Feb. 24. 1998 1 : 34PM BRAUER & ASSOC. No, 0700 P. 2/4 .,......Staw...-.,.,._.ast Arm,.,., Lino Lakes Paris Bond mcierenoum hanrving Quail Ridge Park Master Plan and Cost Analysis Date of last Revision:2/17/98 To: Lino Lakes Park and Recreation Commission Rick DeGardner, Parks and Recreation Director Barry Bernstein, Recreation Supervisor From: Jeff Schoenbauer,Vice President Brauer&Associates, Ltd. Overview:The following master plan discussion and cost analysis summarizes the outcome of the design process for Quail Ridge Park.A total of three public neighborhood were held in early 1998, as follows: • Program/Site Development Discussion: January 29"' • Review of Concept Plans: February 12' • Review of Master Plan and Costs: March 2nd A copy of the master plan is attached. Master Plan OveMew/lssues Statement The attached master plan illustrates the end result of the master plan process.The plan seeks to: • Achieve a balance between passive and active uses • Provide a variety of amenities that attract a wide range of park users(without becoming excessive) • Provide reasonable access from the adjacent neighborhoods • Serve as a critical trail link between the surrounding neighborhoods and the community/regional trail system • Provide reasonable buffering between the park and adjacent residential properties • Provide a safe and secure park environment The attached graphic illustrates the final master plan design for the park and identifies the amenities most desired by those that attended the public meetings.The level of development and type of amenities proposed for the park are in sync with the overall Comprehensive Parkand Trail System Plan. It should be noted that the residents want the opportunity to continue to be involved in the development of the park as funding becomes available. Specifically, residents want to participate in the following ways: • Review of the master plan at the time of development to ensure that the design still reflects the needs of the surrounding neighborhood • Consider ways that they may be able to participate in the construction to defer costs through in-kind labor, etc. • Review of selective brushing and clearing adjacent to existing residential properties to ensure reasonable privacy is maintained while making the park safe, secure,and comfortable for users. Feb. 24. 1998 1 : 34PM BRAUER & ASSOC. No, 0700 P. 3/4 . ,-r"a i i S ttd!ci I lci iy�Ust A lalybq Lino Lakes Park Bond Keterenaum Planning Trail Planning Issues Significant discussion during the first public meeting was focused on the trails.A number of residents voiced their concerns about trail safety and wondered aloud if the trail connection between the Quail Ridge development and the park site was even needed.They also questioned the overall quality of the existing boardwalk. During the second meeting,the following information was provided as a basis for discussion and to provide a broader perspective on the importance of this trail link and how it relates to the larger trail system.The following points were considered: Park Trails(within context of overall trail system): • Are multipurpose trails located within greenways, parks,and natural resource areas • Emphasis is harmony with natural environment • Relatively uninterrupted by vehicular traffic • Effectively be various parks and recreation areas together to form a continuous park environment Note: The trail through Quail Ridge Park falls under this dassification. Importance of Park Trails: • Considered most desirable type of trail by users(as opposed to trails along roads) • Accommodate two of the highest ranked recreation activities:Walking in a large park environment and informal nature study(Metropolitan Council Leasure Time Survey) • Safest with respect to vehicular traffic Location and Development Considerations: • Trail corridors are adopted as part of the overall Park and Trail System Plan(through City Council action) • Trail corridor locations are established in new development areas during the subdivision approvals process to ensure that the trail plan is realized and that home buyers are aware of there location After some discussion, a consensus was reached that the trail through Quail Ridge was an important factor in making the park accessible to nearby residents and providing a necessary link with the larger trail system. Cost Analysis - Quail Ridge Park The following cost summary relates to the amenities shown on the master plan. Note that the cost estimate is based on projects of similar size and complexity that have been completed in the last several years. The cost analysis is intended to be used as a means to determine the potential overall costs associated with developing this park. It is reasonable to use the information for planning and budgeting as long as reasonable flexibility in final design is allowed for and that contingency dollars are appropriated. Note that significant assumptions have been noted to further clarify the basis for project costing. Feb, 24. 1998— 1 : 35PM BRAUER & ASSOC. No, 0700 P. 4/4 3tat ........,_,)St Ana,, ,, Lino Lakes Park Bond rcererenaum Planning Quail Ridge Park Cost Analysis Summary Statement Description of Cost Item Estimated Cost Assumptions and Clarifications General Site Removals and Site 3,500.00 Assumes relatively minimal existing vegetation removal and limited Preparation site preparation General Earthwork 8,000.00 As required to level open spaces and turf areas Abandonment of Water Service in 1,13W.00 If required,given existing hydrant located in middle of norther part Park Area of site Storm Sewer Piping 1,500.00 For culverts under trails Asphalt Trails 19,000.00 8'wide asphalt on aggregate base as per city standard design Boardwalk(New) 22,000.00 Floating boardwalk style as per city standard design(assumes work will be bid—substantial savings could be realized if built in-house or with in-kind neighborhood labor) Boardwalk(Replace Existing) 24,000.00 Floating boardwalk style as per city standard design(assumes work will be bid—substantial savings could be realized if built in-house or with in-kind neighborhood labor) Play Area Equipment,Concrete 45,000.00 Budget figure for listed items Curb Container,and Associated Walks Half-Court Basketball 8.650.00 Asphalt surface with aggregate base and Colorcoat surfacing.Heavy duty basketball standard Deck Overlook 8,000.00 Simple wood structure with bench Benches 2,500.00 As per city standard design(simple wood style preferred)-5 benches Picnic Tables 6,000.00 As per city standard design(simple wood style preferred)-5 tables Workout Station 4,500.00 Simple multi-use foxed position workout station(amenities not selected) Landscaping 10,000.00 Includes budget for sodding,seeding,and landscaping Miscellaneous Site Amenities 2,000.00 Wood duck boxes,Etc. Drinking Fountain 3,000.00 Taps into existing waterline servicing the hydrant.Heavy duty style Total oia=e Biid ltts it6fi,4 �Q The contingency of 10%is the minimal recommended at this level of design detail and project costing review.Also,it is difficult to ascertain what the bidding environment will be Ike at the time that the project will actually be built,thus justifying a more cautionary approach to potential project costs. 5urrejnngf {lfl!&j The design,engineering,and surveying fees are based upon Fit Budget { general industry standards for this type of project. ,n Aim, lot, 11. aio it /l ul'_�5.- 111. ♦si�� ,/�11 ,, �a► fir_ a•. ♦��� ► •!1 r� . In. III !n, lz 4,0 111 ♦lip 1/�ul ' l 1 qt Io1:. In .f1'7'II, 'III: 1 ll! aSlr �1llr i" fn: �I � i1 •si! w Y' v+�,ei�i�+::. 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Tit r ._UL i ^ Trail Discussion — Quail Ridge Park Park Trails: • Are multipurpose trails located within greenways, parks, and natural resource areas • Emphasis is harmony with natural environment • Relatively uninterrupted by vehicular traffic • Effectively tie various parks and recreation areas together to form a continuous park environment Importance of Park Trails: • Are considered most desirable type of trail by users (as opposed to trails along roads) • Accommodate two of the highest ranked recreation activities: Walking in a large ^ park environment and informal nature study • Safest with respect to vehicular traffic Location and Development Considerations: • Trail corridors are adopted as part of the Park and Trail System Plan through City Council action Trail corridor locations are established in new development areas during the subdivision approvals process to ensure that the trail plan is realized and that home buyers are aware of there location Quail Ridge Park Brauer&Associates, Ltd. — February 12, 1998 •• \ �/ A C A. �;Ov- C• 1 wj 1 '.1At. •II y C a /� �. 7 4: Aw rx • T 1 _ A \I - 11 F� 1 1 1 1 I � •.n n TJ'11 � ' Illill\� 1. 1 ♦'1 • 1 �t, ! - •'1 �,I /ram / 1 - • 0 Jill 7n? ,4T 1�7 (o, CITY OF � LINO KE February 23, 1998 TO: Park Board Members FROM: Rick DeGardner SUBJECT: Inline skating Discussion with Centennial School District I have been involved in discussion with Centennial School District and the Cities of Blaine, Circle Pines, and Lexington relating to the cooperative development of an inline skating facility. This concept is very preliminary. There have been some discussion with the National Sports Center to see if they are interested in locating an Inline skating facility at their site. As this process evolves, there will probably be an expectation from each city and the school district to contribute financially to fund this project. I would like some input from the Park Board whether this is something that I should continue to be involved in with the expectation that if this becomes a reality, financial resources would be expected. 2/23/98 sw/mw/sandies folder/parkbrd/inline skating.doc v� PARK, RECREATION, FORESTRY, & RECYCLING DEPARTMENTS 7204 Lake Drive • Lino Lakes, Minnesota • 55014 Phone: 617-780-1885 • Fax: 612-784-7227 7, CITY ' OF IN KE February 23, 1998 TO: Park Board Members FROM: Rick DeGardner SUBJECT: Rice Lake Estates Park The city has recently received final authorization from the Corp of Engineers to proceed with the development of Rice Lake Estates Park. Dave Phipps, City of Circle Pines Park Director, is still interested in allowing for the trail connection to Baldwin Park i-, as well as development of the park. The most recent master plan indicates playground equipment, a full court basketball court, and a tennis court (see attached) . Dave will be reviewing the master plan with his staff, Park Board, and Council . John VonDeLinde, Anoka County Parks and Recreation Director, is also aware of our intention to proceed with the development of this park. There are two vacant lots located at the end of Sandhill Drive that are owned by the city. I recommend that the city sell the two lots and use the proceeds for further development of Rice Lake Estates Park. According to Todd Smith, Anoka County Assessor, the current assessed value of each lot is $20, 800 . 2/23/98 sw/mw/sandies folder/parkbrd/Rice Lake Estates Memo.doc PARK, RECREATION, FORESTRY, & RECYCLING DEPARTMENTS 7204 Lake Drive • Lino Lakes, Minnesota • 55014 Phone: 617-780-1885 • Fax: 612-784-7227 4 �rLSY� %. •�� �•, Y.No %.ter.. ��•� • '.�! � � �• %-fin Cr. •..VI• ��. I• � ``'�� �` � %. �i'�•I. fir. b- ��•��• � ,'�. , I•• •. • ♦.' /•�i� ,. Y 1. cry ��• fir. ��. we. •�.. Y. -3 CITY : OF LINOKE February 24, 1998 TO: Park Board Members FROM: Rick DeGardner SUBJECT : Park Naming Ordinance Attached is a revised draft. Revised items since the last meeting include. . 1 . That the suggested new name and the rational for changing must appear on the petition. 2 . City service organization changed to community service organization. 3 . Specific policy regarding the naming of new parks . If the Park Board is comfortable with this ordinance I recommend approval so the park naming ordinance can be forwarded to City Council . 2/23/98 sw/mw/sandies folder/parkbrd/Park Naming Ordinance.doc 11-\ PARK, RECREATION, FORESTRY, & RECYCLING DEPARTMENTS 7204 Lake Drive • Lino Lakes, Minnesota • 55014 Phone: 617-780-1885 • Fax: 612-784-7227 CITY � . OF LIN()AK6 February 23, 1998 TO: Park Board Members FROM: Rick DeGardner SUBJECT: Park Naming Ordinance NEW PARKS The Park Board will officially name a park upon final plat approval when a park area is shown on the final plat. EXISTING PARKS All existing parks will be officially named as to what they have been regularly referred to: Arena Acres Pheasant Hills Behms Quail Ridge Birch Rice Lake Estates Birchwood Acres Shenandoah Brandywood South Reshanau Lake Estates City Hall Sunrise Clearwater Creek Sunset Oaks Country Lakes Wenzel Farms LaMotte Woods of Baldwin Lake Lino Woolans Park Marshan If a group of individuals are interested in renaming their neighborhood park the following procedure will be required: 1 . Obtain at least 50 percent of signatures from at least one adult homeowner from each residence within the designated service area as determined by the Parks and Recreation Director (generally 1-i� mile radius) . 2 . The suggested new name and the rationale for changing must appear on the petition. The petition will be submitted to the Park Board for consideration. 3 . The Park Board will make the recommendation to the City � Council for final approval . PARK, RECREATION, FORESTRY, & RECYCLING DEPARTMENTS 7204 Lake Drive • Lino Lakes, Minnesota • 55014 Phone: 617-780-1885 9 Fax: 612-784-7227 Criteria for naming parks: 1 . Significant or unique characteristic of the park 2 . Historical features relating to parcel 3 . According to name of adjacent housing development (s) 4 . According to location or street name 5. Names of a community service organization 6. Names that represent quality of life in Lino Lakes 7 . Environmental names which may represent the name of animals or trees in the area Only under significant circumstances will consideration be given to renaming parks after individuals and/or organized groups, associations, or businesses . To be considered, the individual, group, association or business, must have made a significant and exceptional contribution to the park involved or the community as a whole. Such contributions should be for recreational purposes . In addition, recognition plaques, memorial plaques, or dedications, may be placed throughout the park system at the discretion of the Parks and Recreation Director with the recommendation of the Park Board. 2/23/98 sw/mw/sandies folder/rick/draft of park naming ordinance.doc 9, C I T Y*ILPK O F LlNE February 24, 1998 TO: Park Board FROM: Rick DeGardner SUBJECT : Review of New Time Sheets The Parks and Recreation Department has recently revised the time sheets . The new time sheets will allow us to more accurately track expenditures in various areas such as trails, maintenance, rink maintenance, turf maintenance, and public works . 2/23/98 sw/mw/sandies folder/prkboard/review of new time sheets.doc PARK, RECREATION, FORESTRY, & RECYCLING DEPARTMENTS 7204 Lake Drive • Lino Lakes, Minnesota • 55014 Phone: 617-780-1885 9 Fax: 612-784-7227 Lino Lakes Parks and Recreation Time Sheet - Recreation Division Period Ending Employee Name (Please Print) Employee Signature Supervisors Approval 0 DATE ---> T tal Description Sun Mon Tue Wed Thu Fri Sat Sun Mon Tue Wed Thu Fri Sat Hours >> `:>::« >:< « >> Att Daily Total ......... T T t Total Week 1 Total Week 2 >> ie�T�I» 1061- Playground 8082- BB/SB Skill Devel. 8291- Adult/Child Tennis 836Y- Basket Have a Ball 1062- Warming Houses 8083- SB Spring Training 829A- Adult Tennis 839A- Summer SB League 801Y- PreKidserSize 810Y- Preschool Playtime 829Y- Youth Tennis 840A- Fall SB League 801A- Aerobics 812Y- Clay Camp 829U- USTA Tennis 842A- Open Volleyball 803A- 5 Player Basketball 812D- Double Play BB Camp 829T- Tennis Tots 842T- Volleyball 804A- 3 Player Basketball 8151- Hoops Clinic 830A- Adult Golf 843A- Adult Soccer 805A- Open Basketball 8152- Sports Zone 830Y- Youth Golf 844Y- Youth Soccer 8064- 4 Year T-Ball 818F- Family Open Gym 832Y- Hockey Skills 8451- Wood Working Class 8065- 5 Year T-Ball 821Y- Dance for Fun 8331- Karate 1063- Other Salaries 807C- 7/8 Coach Pitch 8231- Day Trips 834S- Self Defense 8071- 7/8 Int. Baseball 824Y- Flag Football 834T- Tai Chi 8081- Baseball Clinic 825Y- Breakfast w/Santa 835Y- Snack& Skate Sun: In Out Sun: In Out Mon: In Out Mon: In Out Tue: In Out Tue: In Out Wed: In Out Wed: In Out Thu: In Out Thu: In Out Fri: In Out Fri: In Out Sat: In Out Sat: In Out Lino Lakes Parks and Recreation Time Sheet - Parks Division Period Ending Employee Name (Please Print) Employee Signature Supervisors Approval DATE ---> Total Description Sun Mon Tue Wed Thu Fri Sat Sun Mon Tue Wed Thu Fri Sat Hours Job Code General Turf Main. Athletic Field Main. Trail Maintenance Rink Maintenance Shop/Equip Main. Building Maint. Miscellaneous Public Works Forestry Holiday Sick Leave Vacation Daily Total TOTAL HOURS Total Week 1 Total Week 2 =REGULAR HEAVY EQUIP RD/forms/parks timesheet OVERTIME 2/11/98 ( f /a. L 4W, -z CITY : OF LINCAAKES February 24, 1998 TO: Park Board Members FROM: Rick DeGardner SUBJECT: Review New Vandalism Reporting/Tracking System The Parks and Recreation Department has recently developed a vandalism report sheet. This will allow us to accurately track the monetary amount of damage occurring on park property as well as monitor whether particular park areas are prone to vandalism. 2/23/98 sw/mw/sandies folder/prkboard/review new vandalism reporting/tracking system.doc PARK, RECREATION, FORESTRY, & RECYCLING DEPARTMENTS 7204 Lake Drive • Lino Lakes, Minnesota • 55014 Phone: 617-780-1885 9 Fax: 612-784-7227 REPORT REPORT LijkKf OF OF C1T OF OF ^ S VANDALISM IN KES VANDALISM PARK: (Circle One) PARK: (Circle One) Arena Acres Country Lakes Shenandoah Arena Acres Country Lakes Shenandoah Behms Lamotte Sunrise Behms Lamotte Sunrise Birch Lino Sunset Oaks Birch Lino Sunset Oaks Birchwod Acres Marshan Wenzel Birchwod Acres Marshan Wenzel Brandywood Pheasant Hills Woods of Baldwin Brandywood Pheasant Hills Woods of Baldwin City Hall Quail Ridge Woolans City Hall Quail Ridge Woolans Clearwater Creek Rice Lake Estates Clearwater Creek Rice Lake Estates Date: Date: Description: Description: Repair / Remedy: Repair / Remedy: Material Cost: Material Cost: Time Spent: Initials: Time Spat Initials: (Return To Sandie) (Return To Sandie) REPORT REPORT CITY' OF OF C I T OF OF INLAKES VANDALISM IINhS VANDALISM PARK: (Circle One) PARK: (Circle One) Arena Acres Country Lakes Shenandoah Arena Acres Country Lakes Shenandoah Behms Lamotte Sunrise Behms Lamotte Sunrise Birch Lino Sunset Oaks Birch Lino Sunset Oaks Birchwod Acres Marshan Wenzel Birchwod Acres Marshan Wenzel Brandywood Pheasant Hills Woods of Baldwin Brandywood Pheasant Hills Woods of Baldwin City Hall Quail Ridge Woolans City Hall Quail Ridge Woolans Clearwater Creek Rice Lake Estates Clearwater Creek Rice Lake Estates Date: Date: Description: Description: Repair / Remedy: Repair / Remedy: Material Cost: Material Cost: Time Spent: Initials: Time Spent Initials: (Return To Sandie) (Return To Sandie) CITY O F IN "KE Parks and Recreation Department Memorandum DATE: 2/24/98 TO: Park Board Members FROM: Barry Bernstein, Recreation Program Supervisor SUBJECT: Program Update I have enclosed a brief program update for your review. If at any time you have a question or a comment, please contact my office at 780-3782,Ext. 178. Winter program Update: ^ Warminghouse Shelters: We opened up on January 1 and closed February 15a'. At the present time, I am completing the end of the season report. It is anticipated to have this report to you by the next Park Board meeting. Snack and Skate: These outdoor lessons are popular with parents and participants. For the last class, we had to secure indoor ice at the Centennial Sports Arena. Family Open Gym: Each week this program is growing in popularity. This is a drop in program. For one small fee of$5 per family,they can enjoy several gym games. It will be looked into for additional family activities. Dance Class: The Department has contracted out a dance studio for instructors of this program. The relationship has worked well. The spring session will see improvements to the course description and program content. Softball Pitching Clinic: I am amazed on how popular this program is. This winter we had to make an additional session for this program. The instructor is outstanding and the participants are ^ responding to her teaching techniques. Due to the popularity, we added a spring session. PARK, RECREATION, & RECYCLING DEPARTMENTS 7204 Lake Drive • Lino Lakes, Minnesota • 55014 Phone: 617-780-1885 • Fax: 612-784-7227 h Hockey Skills Development: Due to the warm weather, we secured indoor ice time at Centennial Sports Arena for the last class. This might be a start to a tradition. The parents and participants thought going indoors was cool. Baskets "Have a Ball": This ongoing program will meet until March 74'. The participants are having a terrific time. Surveys will be sent out after the conclusion to the program. Ski Trips: The ski trips have concluded for the season. These trips had very solid attendance and will be offered again next season. Aerobics (wellness) programs: We are always trying to be on top of the current trends in the fitness arena. The several class offerings have been a staple with this department for a long time. With the addition of a season pass, registration has increased. The season pass allows a participant to pick and choose the classes they would like to attend. Team Co-Rec Volleyball: This ongoing league we have had to adjust our league schedule a couple of times. This was due to the availability of the school district facilities. It is expected that these issues will be resolved for future programs. Open Volleyball: As expected,the Friday night program has larger attendance then the Tuesday program. Both programs have had solid attendance. Adult Team Basketball: The ongoing basketball program is in its last few weeks of play. Each team was invited to participate in a post season tournament. The winner will proceed to the State Tournament. Open Basketball: The attendance has seen an increase the past few weeks. This is uncommon from past seasons. December and January usually sees the most attendance with a drop off in February. This year we have had steady numbers throughout February. Indoor Soccer: We are currently accepting registration for this program. Last season we had 18 teams registered for this program. I am optimistic that we can increase the number this season. Adult Softball: We are currently accepting registrations for the upcoming season. The registrations already received in my office are on par with previous years,but we have received more phone inquiries then in past years. It will be attempted to have forty men's teams and �^ sixteen co—rec. team's. If this is achieved, our softball numbers will increase by eight teams. Marketing news: The spring brochure is currently being printed and should be mailed to all homes the first week in March. There are several programs that have been offered in past seasons with some new programs. The new programs include: Additional T—Ball programs, girls slow pitch softball, dance classes, adult tennis lessons and traveling playground will once again be offered. Other News: Part—Time Recreation Programmer: It is anticipated to start advertising this position in March. The interview process will begin mid March. The recommendation from the Parks and Recreation Department to the City Council is scheduled for April e. It is anticipated to have this person on board April 14''. LINO LAKES PARKS AND RECREATION DEPARTMENT "We are working hard so you can play" REF:park board.984 ,AIN WARMINGHOUSE SHELTER YEAR END REPORT PARK: 46;r Year: Total days open: 46 Proposed season: Opened shelter: jww! t ..,/ Closed shelter: Days closed due to weather: .Se uat Notes: Total season attendance: i l( Average per day: / jr Shelter notes: 74, 64�6 l,,,lAuz ,� S ------------------------------------------------------------------------------------------------------------ Previous Year PARK: Year: lYSG—Y7 Total days open: SZ Proposed season: '�L Opened shelter: b4t&-Ar /9- Closed shelter: Zo Days closed due to weather: /O Notes: Total season attendance: 4 W Average per day: /Z Shelter notes: WARMINGHOUSE SHELTER YEAR END REPORT PARK: Cry Year: /"'>-ft- Total days open: 11;� Proposed season: Opened shelter: j`d� / Closed shelter: Days closed due to weather: SeHvw.� Notes: Total season attendance: '>3/ Average per day: Shelter notes: ------------------------------------------------------------------------------------------------------------ Previous Year PARK: Year: Total days open: ss— Proposed season: Z Opened shelter: Closed shelter: zo Days closed due to weather: Notes: Total season attendance: cfa/ Average per day: 16 Shelter notes: WARAMGHOUSE SHELTER YEAR END REPORT PARK: Year: /`>Y?-0/y Total days open: 6 Proposed season: 7`� Opened shelter: Closed shelter: Days closed due to weather: 5 .., Notes: Total season attendance: Average per day: Shelter notes: ,,�i/ o ( .r sue., .,sltic7i.,c_ Ylec.�s�,ut kti•-. drrt�.� ------------------------------------------------------------------------------------------------------------ Previous Year PARK: Year: /`,7,0--y 7 Total days open: S-f Proposed season: 7 Z. Opened shelter: .U� /6- Closed shelter: F 2-10 Days closed due to weather: Notes: Total season attendance: /��`� Average per day: X, Z Shelter notes: WARMINGHOUSE SHELTER YEAR END REPORT PARK: Sum Year: Total days open: 46 Proposed season: 7� Opened shelter: 7z"t tft/, /Ygj— Closed shelter: Days closed due to weather: Notes: &4 ra+She w4&&,cy_ u/e.lvLpe S l 4.,4 y 4; Total season attendance: Average per day: - Shelter notes: AAC rz &Ak -es ------------------------------------------------------------------------------------------------------------ Previous Year PARK: Year: Total days open: -5-r Proposed season: `7 Z Opened shelter: iYg6 Closed shelter: za, Days closed due to weather: Notes: Total season attendance: Z BIZ( Average per day: Shelter notes: CITY' ` OF IN KE EMPLOYMENT OPPORTUNITY RECREATION SUPERVISOR I (PT.TIME) internal/external/promotional posting The City of Lino Lakes is seeking applicants for the position of part-time Recreation Supervisor I. This position is responsible for assisting in the provision of leisure programs to the residents of the community. Work is performed under the supervision of the Recreation Supervisor Il. Minimum qualifications include a bachelor's degree in recreation/park administration or related field (or the ability to complete within 6 months), and experience with recreation programming. Desired qualifications include one to two years of experience with a municipal recreation department/facility or working with a specialized group such as youth or teens. The starting wage for this position is $12.40/hr with excellent pro-rated benefits. This is a 36 hour/week position from mid-May through mid July, and a 26 hour/week position from July to May. The City of Lino Lakes is a rapidly growing community located in the South-East corner of Anoka County with a population of approximately 15,000. The City employs 100 full, part-time and seasonal employees. To be considered for this position, a completed City of Lino Lakes application packet must be received by 5:00 P.M., Monday, March 16, 1998. Complete job description and application packets are available at Lino Lakes City Hall, 1189 Main Street, Lino Lakes, MN 55014 /(612)464-5562. If,due to a disability,you need assistance in completing an application or if you anticipate that need auxiliary aids or assistance in the selection process, please contact the Human Resource Division of the Administration Department at 464-5562 (464-TDD) 1189 Main Street• Lino Lakes,Minnesota • 55014 Phone/TDD:612-464-5562 • Fax:612-464-4568 CITY OF LINO LAKES POSITION DESCRIPTION TITLE: Program Supervisor I DEPARTMENT: Parks and Recreation DIVISION: Recreation C 1 T Y,SUPERVISOR: Recreation SupervisorIN(� Ki5STATUS: Regular Part-Time PRIMARY OBJECTIVE OF POSITION The primary responsibility of this position is to assist in the provision of comprehensive leisure programs to the residents of the community ESSENTIAL JOB FUNCTIONS 1. Creates, plans, implements and supervises a variety of recreational programs. Examples would include programs designed for after school,pre-school/parent child, teens and .-►� special events. 2. Assists in the supervision of existing recreational programs to include summer playground, youth camps, clinics and special events. 3. Organizes and leads a variety of field trips for young people and families. 4. Recruits,trains, schedules and supervises seasonal and temporary employees. 5. Develops promotional fliers, new releases and cable television announcements; assists with preparation of seasonal departmental brochures. 6. Reviews and evaluates programs and services; submits written recommendations for program improvements. 7. Prepares and maintains all necessary records and reports. 8. Performs other duties as assigned or apparent. These examples are intended only as illustrative of various types of work performed, and are not n all inclusive. The job description is subject to change as the needs of the employer and requirements of the job change. KNOWLEDGE, SKILLS AND ABILITIES 1. Knowledge of the principles and practices of organizing and supervising recreational programs and activities. 2. Ability to plan, organize and supervise the work of temporary and seasonal employees. 3. Ability to communicate effectively and professionally with co-workers, seasonal employees, volunteers and members of the public. 4. The ability to create imaginative and innovative programming, as well as the ability to market programs and services. 5. Knowledge of Microsoft Office, Pagemaker, Excel or Microsoft Word. REQUIRED QUALIFICATIONS 1. Bachelor's Degree in Park and Recreation Administration, Leisure Services or related field, or the ability to complete within six (6)months. 2. Experience in the creation, implementation or supervision of recreation programs or activities. 3. Valid Class C Driver's License. DESIRED QUALIFICATIONS 1. One (1) to two (2)years of experience in the recreational department of a municipality. 2. One (1)to two (2)years of experience working with youth or teen groups. 3. Experience working at a recreational facility or athletic complex. It is the policy of the City of Lino Lakes to provide equal employment opportunities to all persons. All employment policies and practices shall be non-discriminatory in compliance with federal laws,state statute and local ordinances. jobs/pkrecs2 Title: Recreation VII Physical Demands Code Work Environment Code Balancing C Burning Material/Equipment NA Bending O Customer/Puhlic Contract V Dirty/Dusty p_ Carrying-Push&Pull Wltile Moving About C) Electrical Equipment Sedentary- Clp to 10 lbs. Extended Day V Light Work- 1 I to 20 lbs. Explosive Material/Equipmenl NA Medium Work- 21 to 50 lbs. C Heavy Work- 50 to 100 lbs. Q_ Extreme Cold 0_ Very Heavy-Over 100 lbs. NA Extreme Heat 0_ Fire N Climbing �_ Fumes/Gases/Oders NA Crawling NA H.lzardous Chemicals ETA Croaching _Q High Places _NA Digging NA, htfecti ous Diseases NAA Driving NJ Mechanical Equipment _0 Feeling Moving<)hjects 0_ Handling C_ Noisy n Hearing �y Operating a Vehicle y Kneeling Q_ Poor Ventilation NA Lifting- Push&['till Wllile Moving About - Pressurized Equipment _CIA Sedentary- Up to 10 Ihs. �_ Radiant Energy —NA Light Work- I I to 20 Ihs. _ Risk of Electric Shock N nn Medium Work-21 to 50 lbs Heavy Work - 50 to 100 lbs. $_ Shift Work A Very Heavy Work -Over 100 Ihs. Vibrations NA We(and/or Humid e_ Reaching C Work Alone _n Reading y Work with Others _y Rltiuting Q_ Work around( [hers Seeing - Near Vision (20-or less) _�� Work hiside _ F_ Seeing - Far Vision Work Outside _ (20"or More) _ Other (Slxxify) Seeing - DepUt Perception _ Seeing - Color Vision V Sec ing - Ability to Adjust Focus V Sitting V Smelling C Codcs NA = Not Apphcaiblc V - VctV Importmul Sl:utchng V (1 Occasional Sloopmg - 0.. 1 = I rccluc ni C = Constanl l'alking _G_ 1 wisting - Silting 8- �� 1-wisling - Standing $-- Walking _E - Othcr(Slteuf\) CITY OF IN KE February 23, 1998 TO: Park Board Members FROM: Mike Hoffman SUBJECT: February Parks Maintenance Update The ice skating season came to an abrupt end on Sunday, February 15tn. Most rinks opened on January 15t making this the shortest skating season I can recall . With the end of the rink maintenance season our maintenance r� staff have begun working on other projects which include: Hockey goal repair Warming house cleanup, repair and painting Tree trimming Hazardous tree removal Equipment maintenance and change over Playground inspections Sunrise Park playground installation In addition, our maintenance staff recently completed re- certification training for Pesticide and Fertilizer Application. Upcoming training will include, irrigation systems, turf grass management, equipment maintenance, playground inspection, defensive driving and shade tree short course. 2/24/98 sw/mw/sandies folder/parkbrd/Parks Maintenance Update for 398 PB Meeting.doc PARK, RECREATION, FORESTRY, & RECYCLING DEPARTMENTS 7204 Lake Drive • Lino Lakes, Minnesota • 55014 Phone: 617-780-1885 • Fax: 612-784-7227 C I T Y O F Ll N KE POLICE DEPARTMENT David J. Pecchia,Chief of Police February 11, 1998 Rick Degardner You requested some input regarding the safety of the trail system in the City of Lino Lakes, and specifically in the Quail Ridge Addition. Statistics regarding specific incidents on the trails are not readily available due to the fact our reports would reflect an actual address or block area, but not an individual trail . Anecdotal information indicates that in general we have not had much crime related to the trail system at all . There have been a couple instances of graffiti being found on the paved trails, but no pattern of this or any type of crime . It is true that the trail system allows for people to move among the neighborhoods without using the roads, but this has not proven to be an avenue used by criminals frequently in the past . The residents of the Quail Ridge area may have a heightened awareness of this type of activity due to the chase and arrest of two males that had been entering vehicles in their neighborhood last spring. Though the individuals utilized the trail system during the incident, the neighborhood was not selected because of this reason. The trail system is made safe the same way the rest of the city is, by active involvement from both the police department and the citizens . The police department utilizes officers on mountain bikes to patrol the trail systems in the city. We also rely on citizens noticing things out of the ordinary and reporting that to us . This type of combined effort has kept the trail system in Lino Lakes safe in the past and has all the indications of being able to do so in the future. Should you or any residents have any questions regarding this or related ideas please feel free to contact me at 780-0605 . Sgt Kent Strege Lino Lakes Police Department 7731 Lake Drive• Lino Lakes,Minnesota • 55014-1109 Police Administration/Records:612-780-0605 • Fax:612-780-0901 L-[ITY OF lN KE February 24, 1998 TO: Park Board Members FROM: Mike Hoffman SUBJECT: Sunrise Park Playground Raising The new playground equipment is scheduled to be installed on Saturday, April 25, in conjunction with Earth Day. We are seeking volunteers to help install the equipment. Anyone interested in volunteering should call the Parks and Recreation Department, 780-1885 . Saturday, May 2, has been selected as a backup date if we are unable to install on April 25 . 2/23/98 sw/mw/sandies folder/prkboard/Sunrise Park Playground Raising A*-\ PARK, RECREATION, FORESTRY, & RECYCLING DEPARTMENTS 7204 Lake Drive • Lino Lakes, Minnesota • 55014 Phone: 617-780-1885 • Fax: 612-784-7227 CITY31—y— INOIAK6 February 24, 1998 TO: Park Board Members FROM: Mike Hoffman SUBJECT : Centennial Middle School Update On Friday, February 20, 1998, Rick DeGardner and I met with Bob Cierzon, Supervisor of Buildings and Grounds, to express our concerns with some of the athletic fields . Our primary concern is with the levelness of some of the soccer fields . They are quite uneven and we fear someone could be injured if we program activities on them. Other concerns include: Buried debris (mostly wood) coming to the surface, a n washout in right center field on the baseball field, seeded areas that are coming in extremely thin, and gaining access to the control panel for the irrigation system. Bob stated he will meet with the contractor to see if these problems can be rectified. On Monday, February 23, 1998, I met with Don Belkengren, of Turf Supply Company, to discuss fertilization needs at the Middle School . Don will make a recommendation based on soil sample results taken from each playing field. I will update you as the information comes back to me. 2/23/98 sw/mw/sandies folder/parkbrd/Centennial Middle School Update.doc PARK, RECREATION, FORESTRY, & RECYCLING DEPARTMENTS 7204 Lake Drive • Lino Lakes, Minnesota • 55014 Phone: 617-780-1885 • Fax: 612-784-7227 CITY OF Ll N KE February 24, 1998 TO: Rick DeGardner FROM: Mike Hoffman SUBJECT: Shenandoah Park Playground - Safety Concerns This memo is to inform you of the safety concerns I have with regards to the existing play structure at Shenandoah Park. The playground was installed in 1981 and fails many of the current safety standards adopted by the American Society for Testing and Materials and the U.S . Consumer Product Safety Commission. The following is a list of my concerns : Resilient Surfacing Material Existing sand is compacted and not of adequate depth throughout playground with weed growth encroaching light traffic areas . Border Existing RR ties are decaying and constitute a trip and splinter hazard. Also, border is too close to a number of play components encroaching upon the minimum use/fall zone requirements . Main Playstructure and Attached Events : Diagonal Ladder Inadequate use/fall zone (3' from border) (6' min. required) . Redwood Posts Splintered. Metal Decks Heat retention, a child burned her hands on a similar deck at Sunrise Park last year. We have painted the decks white to reflect heat. There is an entrapment danger where decks attach. Barrier Wall on 5' Deck Does not meet current standards, less than 38" in height, slat spacing exceeds 3 ", constituting an entrapment danger. PARK, RECREATION, FORESTRY, & RECYCLING DEPARTMENTS 7204 Lake Drive • Lino Lakes, Minnesota • 55014 Phone: 617-780-1885 • Fax: 612-784-7227 Fireman' s Pole Existing hardware fails protrusion test. Concrete footing not covered with enough surfacing material . Tube Slide Entrapment danger exists where deck and slide attach. Stainless steel retains heat. Small Slide Missing end caps on slide rails . Tot Swings Rusted hardware and hangers . Hardware fails protrusion test. Fall/use zone inadequate 9' from existing border, 15' minimum required. Fiberglass wrap on poles is peeling. 10' Swing Rusted hardware . Fall/use zone inadequate. 14' from border existing, 20' minimum required. Fiberglass wrap on poles peeling, chains rusting. Merry-Go-Round: Not level (footing shifted) Compacted surfacing material . As you can see there are numerous safety/liability concerns associated with this playground. A number of these issues can be corrected through retrofitting and new surfacing and border material . I however question whether we wish to assume the liability associated with retrofitting or the expense of new surfacing material and border for a playground that is 17+ years of age. I recommend removal of this playground as soon as possible with the intent of replacing it next spring. (1999) 2/25/98 Shenandoah Park Playstructure Safety Conserns.doc ! 3. CITY O F IN KES Parks and Recreation Department Memorandum DATE: 1/28/98 TO: Park Board FROM: Barry Bernstein, Recreation Program Supervisor SUBJECT: Friends of the Parks Update A few topics of discussion from the Friends Foundation last meeting. • This year the tree sale will not be held. The supplier is not able to fill our request. It is expected to hold the sale next year. • The very successful golf event is currently being planned. The event is scheduled at Chominox Golf Course Friday, July I O'h. • A Foundation representative has been attending meetings with the Earth Day Committee to proceed with the Earth Day Celebration. Earth Day will once again be a large event. • The Foundation is always looking for members. It is anticipated that a membership drive will be happening very soon. • The Friends of the Parks Foundation will be presenting a plaque to contributors from 1997 at the March SO City Council meeting. This will be terrific exposure for the foundation. Hope to see you there. I have submitted this review on behalf of the Lino Lakes Parks Foundation. LINO LAKES PARKS AND RECREATION DEPARTMENT "We are working hard so you can play" PARK, RECREATION, & RECYCLING DEPARTMENTS 7204 Lake Drive • Lino Lakes, Minnesota • 55014 Phone: 617-780-1885 • Fax: 612-784-7227 COUNCIL MINUTES DECEMBER 29, 1997 CITY OF LINO LAKES MINUTES DATE : December 29, 1997 TIME STARTED : 5:03 P.M. TIME ENDED : 6:10 P.M. MEMBERS PRESENT : Bergeson,Landers,Neal, Kuether and Lyden MEMBERS ABSENT : None Staff members present: City Engineer, David Ahrens; Community Development Director, Brian Wessel; Chief of Police, David Pecchia; and Clerk-Treasurer, Marilyn Anderson SETTING THE AGENDA Mayor Landers requested that Agenda Item No. 6, Consideration of Resolution No. 97 - 185 Determining the Necessity for and Authorizing the Acquisition of Certain Property by Proceedings in Eminent Domain, 79th Street, be moved to immediately follow Open Mike. Mayor Landers also requested that consideration of the December 15, 1997 Council minutes be removed from the consent agenda and added as Agenda Item No. 7.A. Council Member Kuether requested that 801 Main Street be added as Agenda Item No. 7.13. The Agenda was approved as amended. CONSENT AGENDA Council Member Kuether moved to approve the Consent Agenda. Council Member Bergeson seconded the motion. Motion carried unanimously. ITEM ACTION MINUTES,December 15, 1997 See Agenda No. 7A DISBURSEMENTS: December 29, 1997 (Checks No. 49607 - 49703, $145,173.22) Approved December Manual Disbursements($205,400.07) Approved OPEN MIKE No one appeared under Open Mike. 1 COUNCIL MINUTES DECEMBER 29, 1997 CONSIDERATION OF RESOLUTION NO. 97- 185 DETERMINING THE NECESSITY FOR AND AUTHORIZING THE ACQUISITION OF CERTAIN PROPERTY BY PROCEEDINGS IN EMINENT DOMAIN,79TH STREET, DAVID AHRENS Mr. Ahrens explained that the City is currently planning the construction of streets and utilities for the Highland Meadows housing project. This project requires the upgrade of 79th Street to a City standard roadway, as well as installation of utilities to serve the Highland Meadows project. Currently, 79th Street has 33 feet of right-of-way, and City standards require 60 feet of right-of- way. Therefore,the acquisition of 27 feet of additional right-of-way is necessary for the proposed improvements to 79th Street. With the adoption of this resolution, the City is certain to acquire the necessary right-of-way in a timely manner so as not to delay the City improvement proj ects. Council Member Kuether asked why part of the additional 27 feet could not be taken from the north side of 79th Street. Mr. Ahrens indicated that taking this additional right-of-way from the south side of 79th Street seemed appropriate in his estimation. However, he added that he would prefer to have City Attorney Hawkins examine a map of the area to assist in any determination of change to this proposal. Council Member Kuether requested clarification of the setbacks south of 79th Street. John Guzzi who was present in the audience indicated that his property was adequately set back; however, he pointed out that Mike Broker's property had only a 50-foot setback. Mr. Ahrens stated that the overall intent is to negotiate a fair price. Council Member Kuether suggested that if Mr. Broker's property is that close, then consideration should be given to taking some of the right-of-way from the south side of 79th Street. That is a possibility, according to Mr. Ahrens. The main issue is obtaining the additional 27 feet. Council Member Neal expressed concern that area property owners had not been sufficiently notified of this proposed action. Mr. Ahrens stated that he was unable to reach Mr. Broker, and had not had an opportunity to contact property owners on the north side of 79th Street. He added that he assumed consideration of the original resolution proposing the Highland Meadows Project improvements addressed the notification issue. Council Member Neal asked why all property owners were not notified of this meeting. Mr. Ahrens explained that he was not aware that this item would come before Council for consideration at this meeting until earlier today when he was apprised by City Attorney Hawkins that the original resolution referred to above did not cover the right-of-way issue. Council Member Lyden moved to deny adoption of Resolution No. 97 - 185, as presented. Motion failed for lack of a second. Council Member Lyden moved to return Resolution No. 97 - 185 to Staff for further review. Council Member Neal seconded the motion. 2 COUNCIL MINUTES DECEMBER 29, 1997 Mayor Landers asked about the effect of delay on the proposed project timetable. Mr. Ahrens indicated that delay would pose a problem. Motion failed by majority vote. Council Member Kuether moved to adopt Resolution No. 97 - 185 subject to the City Engineer locating the roadway in such a manner that it has the least possible impact on adjacent properties. Council Member Bergeson seconded the motion. Council Member Lyden asked who would determine how such action would effect property values. Mr. Ahrens suggested that homeowners can request appraisals. Mr. Schumacher pointed out that the cost of such appraisals would be borne by the City. Council Member Lyden requested clarification that any devaluation or property damage would be specified by an appraiser. Mr. Ahrens explained that such effects would be noted in an appraisal report. Council Member Neal reiterated concern that consideration of this proposal was not properly prepared for on the part of Staff. Motion carried, with Council Members Lyden and Neal voting no. Resolution No. 97 - 185 can be found at the end of these minutes. SECOND READING,ORDINANCE NO.38 -97,AN ORDINANCE AMENDING THE LINO LAKES SIGN ORDINANCE NO. 12 - 97, SECTION IV L.b.,ESTABLISHING SIGN REGULATIONS OF POLITICAL CAMPAIGN SIGNS,BILL HAWKINS In City Attorney Hawkins' absence, Mayor Landers presented Ordinance No. 38 - 97, as amended,to Council for second reading. Mayor Landers indicated that changes agreed upon at the first reading of this ordinance had been incorporated, with two exceptions: (1)three-day notification prior to removal of any campaign sign, and (2) designation of an enforcement authority. Council Member Lyden asked why changes to Ordinance No. 12 - 97 were requested. Ms. Anderson explained that initially enforcement issues brought about the need to change the Ordinance. Council Member Lyden requested clarification as to primary concerns. Ms. Anderson stated that complaints included unsightliness and improper placement of campaign signs. Council Member Lyden asked if size was an issue. Council Member Kuether indicated that she had personally received calls from citizens regarding inappropriate size. Ms. Anderson indicated that communications to her in this regard had come from other candidates. Council Member Lyden suggested that size was not at issue. Council Member Kuether opined that the size of certain signs violated the terms of the current ordinance. Mayor Landers suggested that any sign exceeding nine square feet in size required a permit. Council Member Kuether asked if the minimum size requiring a permit was 4 x 8. Ms. Anderson responded that she did not have that information. 3 COUNCIL MINUTES DECEMBER 29, 1997 Council Member Bergeson commented on reference to display of campaign signs for eighteen days, stating that he would not be opposed to increasing that time to 25 days. Council Member Lyden requested recognition of Rosemary Storberg, a member of the audience, who stated that in prior years permits for placement of campaign signs were not required. Mayor Landers explained that an amended ordinance,passed this past summer, specified the requirement for a permit for any sign over six square feet. He added that all signs were always illegal on rights-of-way. Mayor Landers expressed agreement with Council Member Bergeson regarding an increase in display time to 25 days prior to the election. Council Member Lyden asked about the provision for display time in the old ordinance. Mayor Landers stated that the old ordinance allowed for 90 days of display time prior to election. He added that the lengthy period was intended to allow for elections that would include primaries. Ms. Anderson pointed out that every even-numbered year will include a primary election. Mayor Landers reminded the group that the subject at hand is City elections only. Council Member Lyden pointed out that the proposal is to cut display time from 90 days to 25 days. He added that he has used large campaign signs for the past two elections. Mayor Landers stated that he had personally received approximately 13 complaints from citizens regarding Council Member Lyden's campaign signs. Council Member Lyden moved to approve Ordinance No. 38 - 97,with the following changes: (1)display time increased to 30 days; (2) 4 x 8 signs permitted in rural areas without the requirement of a permit; and, (3) any signs placed in rights-of-way are to be removed and disposed of. Motion failed for lack of a second. Council Member Bergeson moved to approve Ordinance No. 38 - 97 with the following changes: display time increased to (1) 25 days prior to election; and, (2) 5 days after election. Council Member Kuether seconded the motion. Council Member Lyden asked about provisions for signs in rights-of-way. Council Member Kuether suggested that such policing would fall under another authority. Council Member Neal suggested that the Police Department was not the appropriate authority to enforce sign ordinance violations. He indicated the Public Works Department would be more appropriate. Council Member Bergeson asked if in the past the Building Inspector had acted in this capacity, to which Ms. Anderson responded in the affirmative. Motion carried, with Council Member Lyden voting no. 4 COUNCIL MINUTES DECEMBER 29, 1997 Ordinance No. 38-97 can be found at the end of these minutes. CONSIDERATION OF NON-UNION EMPLOYEE COST-OF-LIVING ADJUSTMENT TO THE PAY PROGRAM,RANDY SCHUMACHER Mr. Schumacher explained that each year Council is asked to consider a cost of living adjustment for non-union employees via an adjustment to the Pay Program. Union employee adjustments are conducted through collective bargaining, and are effective January 1 of each year. Increases for other employee groups for 1998 include 2.9% for Teamsters and 3.0%for LLMA employees. Council Member Bergeson requested a recent inflation figure. Mayor Landers stated 2.3%. Mr. Schumacher added that rates vary according to area, explaining that more densely populated metropolitan areas (such as the Twin Cities) are rated higher than more rural settings. He added that Dan Tesch is currently working on the HAY study,which will provide additional information. In any event, classification issues will be returned to Council for consideration in January, at which time many questions will be answered. Council Member Bergeson asked about the status of the other union(49ners) negotiations. Mr. Schumacher indicated that they are not yet settled. Council Member Bergeson moved to approve the 3% non-union salary adjustment. Council .-� Member Neal seconded the motion. Motion carried unanimously. CONSIDERATION OF RESOLUTION NO. 97- 184 AMENDING BY SUBSTITUTION THE NORTH CENTAL SUBURBAN CABLE COMMUNICATION COMMISSION JOINT COOPERATIVE AGREEMENT FOR THE ADMINISTRATION OF A CABLE COMMUNICATIONS SYSTEM, RANDY SCHUMACHER By way of background, Mr. Schumacher explained that in 1997 Council, along with its partner cities in the North Central Suburban Cable Communications Commission, voted to take over the operations for public access. Now that the takeover is complete, adjustments to the Joint Cooperative Agreement are required which will reflect the operation of public access. The Commission has spent several months updating this document. Mr. Schumacher explained the following included changes: • Renaming of NCSCCC to Metro Telecommunications Commission(NMTC) • Establishment of an Operations Committee (city administrators of each city) • Acknowledging the regulation of new technologies Mr. Schumacher added that each city participating in the regulation of this franchise is required to approve this amended Joint Cooperation Agreement. Council Member Neal pointed out that a City Council member must sit on this committee. Mayor Landers explained that he had occupied that position, with Dan Tesch attending meetings 5 COUNCIL MINUTES DECEMBER 29, 1997 in his stead due to scheduling conflicts. It was agreed that this issue should be placed on the appointment schedule for 1998. Council Member Kuether moved to adopt Resolution No. 97 - 184, as presented. Council Member Neal seconded the motion. Motion carried unanimously. Resolution No. 97 - 184 can be found at the end of these minutes. OLD BUSINESS December 15, 1997 Council Minutes -Mayor Landers pointed out that on Page 22 of these minutes the following correction is indicated: Consideration of Minutes, December 8, 1997 (Council Member Kuether was absent) -Council Member Lyden moved to approve the December 8, 1997 Minutes, as submitted. Council Member Neal seconded the motion. Motion carried, with Council Member Kuether abstaining. Additionally, Kim Sullivan from the audience, pointed out that under Open Mike Donna Carlson did not speak on behalf of the Citizens Advisory Group, as stated in these Minutes, but as a member of that organization. NEW BUSINESS REMINDER, Reception for Mayor Landers and Council Member Kuether, Tuesday, December 30, 1997,5:00 p.m. 801 Main Street- Council Member Kuether indicated a problem with the manner in which the request for a minor subdivision by North Suburban Development was handled at the December 15, 1997 Council meeting. She expressed dissatisfaction with a Staff recommendation that an alternate septic system site be provided by the applicant, stating that the City had never made that requirement of any previous applicants in similar proposals. Council Member Kuether stated that she had been informed that North Suburban Development stood to incur costs of approximately $1,000 to satisfy this requirement. Council Member Lyden explained that in moving to approve North Suburban Development's minor subdivision request his intent was that a qualified City employee would visit the site and determine an appropriate alternate septic system location. Council Member Kuether explained that her primary concern is the appearance of discrimination on the part of Council requesting that North Suburban Development comply with this additional request as a condition of approval of its project. 6 COUNCIL MINUTES DECEMBER 29, 1997 Council Member Bergeson pointed that although discussion might not have been adequately reflected by the Minutes,the issue of an alternate septic system site was no more than a Staff recommendation which was a subject of discussion in connection with North Suburban Development's minor subdivision proposal. Ms. Anderson recommended action by Council clarifying the Motion made at the December 15, 1997 meeting with regard to this matter. Council Member Bergeson moved to direct Staff to send a letter to the affected property owner indicating that the Motion passed by Council on December 15, 1997 did not include the requirement for a second septic system site. Council Member Lyden seconded the motion. Motion carried, with Council Member Kuether abstaining. Discussion of Police Services,Randy Schumacher- Mr. Schumacher indicated that he had been approached by representatives of adjacent communities regarding the possibility of creating a joint police service arrangement among Lino Lakes and its neighbors. He explained that a number of years ago such a concept was suggested, but communities such as Circle Pines and Centerville did not feel a joint services arrangement was appropriate at that time. However, due to changes in community needs and available services over the years, these communities and others now feel that such an expanded service would be appropriate. Mr. Schumacher stated that his intention at this time is to inform Council of interest in future discussions, suggesting that the Mayor would communicate with outlying communities regarding police services for the area. He added that a number of grant programs are available to assist with this type of joint service. Quality of service was stressed, with emphasis on maintaining the level of service currently enjoyed by Lino Lakes residents at no additional cost. Council Member Bergeson suggested that future discussions should include all appropriate options, one being a contractual arrangement which would not compromise Lino Lakes' present quality of service. Council Member Kuether agreed, pointing out that Lino Lakes had paid too high a percentage of the cost for fire service in the past with too little control. She stressed the need to monitor the issue of expense in any upcoming discussions regarding joint police services. Mayor Landers stated his agreement that discussions would be appropriate; however, he echoed the need to maintain Lino Lakes high quality of service to its citizens. Council Member Lyden asked about a proposed timetable. Mr. Schumacher indicated that the other communities would like to proceed, but a formal recommendation to Council would depend upon the outcome of discussion. Council Member Lyden indicated that a cap should be placed on expenditures for such joint services. 7 COUNCIL MINUTES DECEMBER 29, 1997 Council Member Bergeson requested clarification from Mr. Wessel as to the timetable for the new Lino Lakes Police Department facility. Mr. Wessel stated that groundbreaking remains on schedule for May of 1998, and that a cushion has been built into the facility plans in anticipation of Department changes. Chief Pecchia explained that the Department will remain in close contact with the architect, keeping him apprised of developments with respect to possible changes. He specified a time frame of three weeks within which he will update the architect regarding possible expansion. Council Member Bergeson commented that, in his opinion, since Centerville currently received service of lesser quality than Lino Lakes, any future cooperative effort should recognize and remain consistent with that pattern. Chief Pecchia mentioned that Circle-Lex Police Department will be losing its police chief January 1, 1998, as well as two additional commissioners shortly thereafter. Doug Swenson is to be appointed a judge. A special election will be held in January to fill his Senate seat, including a primary election. ADJOURN Council Member Kuether moved to adjourn at 6:11 p.m. Council Member Neal seconded the motion. Motion carried unanimously. These minutes were considered and approved at the regular Council Meeting, January 12, 1998. 10 Jk4 Marilyn Anderson, Clerk-Treasurer John L. Landers, Mayor Transcribed by: Judy Pope TimeSaver Off-Site Secretarial, Inc. 8 �"�• Council Member Bergeson introduced the following ordinance and moved its adoption: CITY OF LINO LAKES ORDINANCE NO. 38 - 97 AN ORDINANCE AMENDING THE LINO LAKES SIGN ORDINANCE NO. 12 - 97, SECTION IV L. b. WHICH ESTABLISHES SIGN REGULATIONS OF POLITICAL CAMPAIGN SIGNS FOR MUNICIPAL ELECTION The City Council of the City of Lino lakes ordains: Section 1. Section IV L.b. of the Lino Lakes Sign Ordinance no. 12 - 97 is amended to read as follows: b. Other Election Years: In years when no state general election is to take place, signs announcing candidates seeking public political office and other data pertinent thereto shall be permitted up to a total area of eight(8) square feet in size and dimensions not greater than two (2) feet by four(4) feet. These signs shall be confined within private .� property,provided that the property owner's permission has been obtained. A maximum of two (2) signs per candidate is allowed on any residential lot within the Single Family (R1) and Single-Family Executive (R-l X) zoning classifications. In all other zoning classifications, signs are limited to two (2)per candidate every two hundred(200) feet of road frontage. No more than two (2) signs per candidate shall be placed in front of the polling places. Campaign signs may be displayed twenty-five (25) days prior and five (5) days after the election for which they are intended. Notwithstanding any provision contained in this Ordinance, the City, upon three (3)days notice, may remove any campaign sign in violation of this Ordinance. The sign enforcement authorities for the City of Lino Lakes are authorized to request enforcement of campaign sign violations through agencies and individuals not employed by the City of Lino Lakes Section 2. Effective Date This Ordinance shall take effect upon its passage and publication according to the City Charter. Passed by the City Council this 29th day of December, 1997. Jo L. Landers, Mayor Ordinance No. 38 - 97 Page -2- ATTEST: Nialilyn G. Anderson, Clerk-Treasurer The motion for the adoption of the foregoing ordinance was duly seconded by Council Member Kuether and upon vote being taken thereon, the following voted in favor thereof. Council Members Bergeson, Kuether,Neal, Mayor Landers. The following voted against same: Council Member Lyden. Whereupon said ordinance was duly passed and adopted. RESOLUTION NO. 9 7-18 4 CITY OF Lino Lakes STATE OF MINNESOTA RESOLUTION AMENDING BY SUBSTITUTION THE NORTH CENTRAL SUBURBAN CABLE COMMUNICATIONS COMMISSION JOINT AND COOPERATIVE AGREEMENT FOR THE ADMINISTRATION OF A CABLE COMMUNICATIONS SYSTEM. WHEREAS, the City of Lino Lakes , (hereinafter "City") is an existing member of the North Central Suburban Cable Communications Commission(hereinafter "Commission"); and WHEREAS, the Commission recommends amendments to the Joint and Cooperative Agreement For The Administration Of a Cable Communications System (hereinafter "Agreement") by substitution of the Agreement attached hereto as Exhibit A; and WHEREAS, the recommended amendments include modifications to provide for the administration of certain public access functions and to create a standing Operations Committee for such purpose, and to change the name of the Commission to the "North Metro Telecommunications Commission"; and WHEREAS, the City believes it to be in its best interest to amend the Agreement as recommended by Commission. THEREFORE, BE IT RESOLVED, that the City Council of the City of Lino Lakes amends by substitution the existing Agreement by adopting the Agreement attached as Exhibit A. The above-listed resolution was moved by Council Member Kuether and duly seconded by Council Member Neal The following Council Members voted in the affirmative: Bergeson, Kuether, Lyden, Neal, Landers. The following Council Members voted in the negative: None. The above resolution was duly adopted December 29 1997. ATTEST: N)Kiyor Clerk-Treasurer l City Official C`C:\BLE\NCSCCC'RES-AkIEN.b'II Member Kuether introduced the following resolution and moved its adoption: LINO LAKES CITY COUNCIL RESOLUTION 97-185 EMINENT DOMAIN RESOLUTION WHEREAS, the City of Lino Lakes proposes to construct and improve 791h Street by constructing streets and utilities to serve the Highland Meadows project, and WHEREAS, the improvement consisting of construction said street and utilities is herein determined necessary to provide for the safety of the public, and WHEREAS, permanent and temporary easements and fee simple interests over certain lands are required to provide for said construction, and WHEREAS, Lino Lakes has authority to acquire right-of-way for said improvements Eminent Domain pursuant to Minnesota Statutes, and WHEREAS, Lino Lakes has the right to acquire the right of way prior to the filing of an award by the court appointed commissioners, pursuant to Minnesota Statutes 117.011 and 117.042, and, WHEREAS, Lino Lakes has been unable to successfully negotiate the acquisition of required easements at this time; NOW THEREFORE BE IT RESOLVED, That the City Council hereby authorizes the acquisition of land by Eminent Domain and to take title and possession of that land prior to the filing of an award by the court appointed commissioner, pursuant to Minnesota Statutes No. 117, and BE IT FURTHER RESOLVED, that the City Attorney is requested to file the necessary Petitioner therefor, and to prosecute such action to a successful conclusion or until it is abandoned, dismissed, or terminated by the City or the Court. Dated: December 29, 1997 John L. Landers, Mayor ATTEST: .i,��vL�-L.�J�1/✓ J��.• �C.I,L-�.� �ct-i'L L. Marilyn G. Anderson, Clerk-Treasurer t ^ The motion for the adoption of the foregoing resolution was duly seconded by member Bergeson and upon vote being taken thereon, the following voted in favorthereof: Bergeson, Kuether, Neal, Landers. and the following voted against same: Council Member Lyden Whereupon said resolution was declared duly passed and adopted. CERTIFICATION I hereby certify that the above is a correct copy of a resolution duly passed, adopted and approved by the City Council on December 29, 1997. CC41 Marilyn G. Anderson, Clerk-Treasurer COUNCIL MINUTES JANUARY 12, 1998 n CITY OF LINO LAKES MINUTES DATE : January 12, 1998 TIME STARTED : 6:35 P.M. TIME ENDED : 7:38 P.M. MEMBERS PRESENT : Bergeson, Lyden, Dahl, Sullivan MEMBERS ABSENT : Neal Staff members present: City Administrator, Randy Schumacher; City Attorney, Bill Hawkins; City Engineer, David Ahrens; Community Development Director, Brian Wessel; Chief of Police, David Pecchia; Assistant to City Administrator, Dan Tesch; Building Official, Pete Kluegel; and Clerk-Treasurer, Marilyn Anderson. OATH OF OFFICE Prior to calling the meeting to order, City Attorney Hawkins administered the oath of office to Mayor Kimberly A. Sullivan, Council Member Caroline Dahl, and Council Member John Bergeson. MAYOR SULLIVAN'S ADDRESS TO THE CITY COUNCIL AND THE CITY Mayor Sullivan addressed Council and the City of Lino Lakes, welcoming and wishing those in attendance a happy new year. She indicated that a number of exciting projects are forthcoming, and that significant progress on a couple of issues is needed in 1998. Mayor Sullivan mentioned the expansion of the Lino Lakes Police Department, which might result in opportunities to offer additional policing services. Additionally, she mentioned that the Circle-Lex Police Department is without a police chief as of January 1, 1998, which might also present opportunities to the Lino Lakes PoliceDepartment. Economic Development, including the Town Center and Comprehensive Plan anticipated to be completed in 1998, present numerous opportunities for citizens to become directly involved in the future of their community, continued Mayor Sullivan. In conjunction with the Comprehensive Plan is the environmental survey, which Mayor Sullivan indicated is key to the Comprehensive Plan. She added that until that survey.is completed within the next two years,the community must find a way to ensure environmental integrity of the City. Another issue of importance is a possible park referendum this Spring. Mayor Sullivan encouraged the public to make themselves aware of upcoming issues and participate in whatever areas they find to be of the most importance and interest to them. Mayor Sullivan stated that the five members of the Council have been elected by the residents of the City, and that Council, together with the capable City Staff and citizens, will deal with all of the issues enumerated above. All issues will be addressed in a manner consistent with the 20/20 Vision, and a concerted effort will be made to improve communication with the public. Mayor Sullivan suggested that the first step for anyone wishing to broach a community issue is to contact Staff at City Hall,who is available five days a week to assist the citizenry. She invited all to attend any Council work session or formal meeting, and added that each Council member 1 COUNCIL MINUTES JANUARY 12, 1998 has voice mail, so anyone wishing to direct questions or comments to a particular individual may do so in that mariner. All calls will be answered within 48 hours. Mayor Sullivan explained that an intervenor process as well as Mayor coffees are planned for the second quarter of 1998,both intended to promote communication with the residents of Lino Lakes. Mayor Sullivan stated that by using philosophies of citizen orientation and Council responsibility, Council will address the issues before it with optimism and heads held high as Lino Lakes faces the next century. She asked that everyone face the new year with health, happiness,pride and a little bit of adventure. City meetings are operated on the bases of the City Code,the City Charter, Minnesota State Statutes, and Roberts Rules of Order. Mayor Sullivan asked all in attendance at Council meetings to always behave in a respectful manner, and realize that the purpose of the meetings is the common goal of City business. She welcomed anyone to speak on any issue,whether on the agenda or under"Open Mike". The time limit for speaking under Open Mike is four minutes, or eight minutes for a representative of a group of five or more people. Mayor Sullivan asked that the Chair always be addressed. She added that work sessions are less formal, allowing for more direct input. SETTING THE AGENDA Council Member Bergeson requested that Item 10.A., Minutes, December 29, 1997 (Mayor Sullivan and Council Member Dahl were not members of the City Council at that date and will abstain from voting), be tabled until Council Member Neal is present. Mayor Sullivan requested addition of Item 10.B., Review of City Calendar. The Agenda was then approved as amended. CONSENT AGENDA Council Member Lyden moved to approve the Consent Agenda. Council Member Bergeson seconded the motion. Motion carried unanimously. ITEM ACTION DISBURSEMENTS: January 12, 1998 (Checks No. 49723 -49839, $318,482.19) Approved December Manual Disbursements ($205,400.07) Approved OPEN MIKE 2 COUNCIL MINUTES JANUARY 12, 1998 No one appeared under Open Mike. CONSIDERATION OF APPOINTMENTS,DAN TESCH Mr. Tesch explained that one of Council's first official acts each year is to review and approve annual appointments. He explained that at this time initial appointments will be presented for consideration, and that the balance of the necessary appointments would be considered following additional input. In the interim, 90-day extension letters will be forwarded to all appointed City board members whose terms expired in December of 1997. Included in this process will be members of the Environmental Advisory Committee,who provided by-laws for Council's consideration. The following appointments were then presented for Council's consideration: North Metro Telecommunication Commission Director, Chris Lyden North Metro Telecommunication Commission Alternate, Dan Tesch Acting Mayor, Chris Lyden Assessor, Anoka County Fiscal Agent, Springsted, Inc. Legal Depositories -Norwest Bank, First Bank NA, Firstar Bank, Merrill Lynch, Dain Bosworth, Juran & Moody, and Prudential Bache. 800 Megahertz Committee Staff, Milo Bennett 800 Megahertz Committee elected official, Caroline Dahl According to Mr. Tesch,the recommendation is to abolish the Capital Building Committee, as tasks formerly performed by this group are now incorporated into the duties of others. Staffs recommendation is to proceed with the aforementioned appointments, and that the following tasks be completed: • Letters sent to board members whose terms expired in December to inform them of 90- day extensions to their service - P&Z, Park Board, EAC, EDAAB • A timetable for remaining appointments be reviewed at the January 21 Council work session • Mayor Sullivan and Mr. Tesch prepare a rating form for applicants to remaining board appointments • By-laws for the EAC be discussed at the January 21 Council work session ^ Mr. Howard Lestrud, General Manager of the Forest Lake Times addressed Council, stating that the Times has been in existence since 1903 and has provided comprehensive news coverage of 3 COUNCIL MINUTES JANUARY 12, 1998 the Lino Lakes area for a number of years. He explained that at present the Times has a total circulation of 12,100 free distribution, with minimal coverage in Lino Lakes; however,this proposal is to include the St. Croix Valley Peach (free distribution shopper) as a supplement. This would provide for publication of Lino Lakes public notices in the Times first followed up the next week by publication in the Peach. The Times has a publication date of Thursday, with the Peach being Sunday. The additional distribution would be to 1,685 households. He added that consideration is being given to extending distribution of the Times to the Lino Lakes area. If this occurs, additional news and sales staff would be employed to accommodate Lino Lakes. According to Mr. Lestrud, both publications have an outstanding following, with the Times having a readership of 95.8%. Council Member Lyden asked what percentage of Lino Lakes' population the Peach currently reaches. The response was under 50%. A percentage could not be given for the Times; however, Mr. Lestrud indicated it would be smaller than that of the Peach. Gene Johnson of White Bear Lake then spoke on behalf of Press Publications, stating that he has been publisher and owner of that organization since 1970. He stated that the Quad Community Press has served Lino Lakes for 16 years; and suggested that although his total circulation has been at greater cost, the Press has been able to honor this commitment and provide consistent service at a very economical rate. Mr. Johnson indicated that coverage is 98+%with 99% readership. He mentioned that Jeff Shroeder is currently Lino Lakes' reporter, and that Jeff attempts to attend all Council meetings. Council Member Dahl pointed out that a resident had been unable to receive the Quad Press after repeated efforts to do so. She requested an explanation of options available to area residents. Mr. Johnson indicated that he was aware of a location on North Road that was removed from motor route due to school traffic. He added that the home in question has since been added to a carrier route where a junior carrier will deliver. With respect to options, Mr. Johnson explained that the preference is to deliver by motor route or by junior carrier. Mail delivery represents a delay of approximately three days. Council Member Lyden asked how customer concerns should be related to the publishers of the Quad Press. Mr. Johnson recommended that residents contact Mary Berg, manager of circulation. That would be the logical first contact. However, he added that he would be available to respond to concerns as well. Council Member Bergeson proposed to continue use of the Quad Community Press for City publications, based upon a continuing need for the maximum circulation currently provided. Following a poll of the remaining Council members, Mayor Sullivan announced that the consensus is to continue use of the Quad Community Press as the City's official publication. Mr. Schumacher asked if the customary policy of advertising significant community changes, such as rezoning in the Forest Lake Times, would be continued with this appointment of an official newspaper. Mayor Sullivan indicated that continuing that practice would be appropriate. 4 COUNCIL MINUTES JANUARY 12, 1998 Council Member Bergeson moved to approve all appointments as presented, including the Quad Community Press as Lino Lakes' vehicle for legal publication and abolishment of the Capital Building Committee. Council Member Dahl seconded the motion. Motion carried unanimously. PUBLIC HEARING, COMMUNITY DEVELOPMENT BLOCK GRANT,PAULA SCHLOER Ms. Schloer explained that the City will receive $34,801 in Community Development Block Grant dollars for the 1998-1999 grant year. The purpose of this public hearing is to receive comments and requests for possible use of these funds. A number of written requests were received and will be presented to Council for review and consideration at its January 26, 1998 regular meeting or as soon thereafter as possible. Ms. Schloer added that these fund designations are required by Anoka County by Friday, February 13, 1998. The following is a list of the requests presented for consideration: Section No. Orizanization Amount Requested Section 1 Anoka County Community Action Program (ACCA) $ 5,579 Section 2 Alexandra House 5,000 Section 3 ARC of Anoka and Ramsey Counties 1,000 Section 4 Community Emergency Assistance Program(CEAP) 1,500 Section 5 Forest Lake Youth Service Bureau 5,000 Section 6 North Anoka Meals on Wheels 3,733 Section 7 Rise 3,000 Section 8 Lino Lakes Seniors Program $18,516 $43,328 Mayor Sullivan explained that a representative of each organization will be allowed to make a maximum five-minute presentation, after which Council could request additional information prior to further discussion of this fund designation at the next council work session. Bonnie Stassick addressed Council on behalf of the Senior Outreach Program offered through the Anoka County Community Action Program, Inc. She explained that Phyllis Linder is the Senior Outreach representative for the Lino Lakes area. The program links seniors and disabled adults to supportive services which help them to remain living independently in their homes. The Senior Outreach worker meets with clients determining their needs and referring them to appropriate resources. Additionally, seniors are assisted in completing applications and accessing such other services such as food stamps, medical assistance, meals-on-wheels, legal assistance, income tax preparation, and alternative care grant programs. Ms. Stassick stated that during the last program year 117 referrals were made to 30 different programs and agencies. In ,-� Lino Lakes 54 clients were assisted last year, and to date Ms. Linder has visited 34 clients representing an increase of 58%. Thus far this year there have been 30 follow-up visits (twice as many as last year), and 56 referrals to 17 programs (more than double last year). Ms. Stassick 5 COUNCIL MINUTES JANUARY 12, 1998 indicated that the increase in activity is due to the Outreach Program being more accessible to Lino Lakes and the Willow Ponds Senior Housing Complex. Pat Prinzevalle, Executive Director of Alexandra House, Inc., spoke next, explaining that Alexandra House provides services to battered women and their children within Anoka County. Her request is for CDBG funds to help Alexandra House to provide intervention services to Lino Lakes women and families who are victims of domestic violence. Alexandra House works very closely with the Lino Lakes Police Department as well as the City and County prosecutors to create a coordinated response and accountability for domestic violence. Ms. Prinzevalle expressed appreciation for support in the past, and that Alexandra House looks forward to continued support and cooperation. Marianne Reich, Executive Director of ARC of Anoka& Ramsey Counties, explained that her organization provides services to children and adults with developmental disabilities,primarily mental retardation. She stated that her organization's request is for funds to support two of its core programs: Individual advocacy for adults within the community, and its toy and adaptive equipment lending library. The ARC's advocacy program serves to assist developmentally disabled adults in the community to deal with issues which they might not be equipped to handle on their own, and the lending library provides therapeutic equipment as well as toys that can be borrowed by families with disabled members or insufficient income to otherwise acquire such items. Mayor Sullivan asked about the difference between ARC and Rise. Ms. Reich explained that �. Rise is a direct service program which runs a workshop and assists individuals to find employment within the community. Arc specializes more in information, referral, and advocacy for the purpose of assisting in solving problems. The representative from Forest Lake Youth Service Bureau pointed out that in 1989 her organization assisted 89 young people from the Lino Lakes community while in 1997 it served a total of 1,174. Of that total, funds from the City directly served 149 of those individuals with the balance of services funded through other areas. Youth Service Bureau works very closely with the Lino Lakes Police Department,particularly with regard to the curfew program. The hope is that such cooperative efforts will continue to result in the majority of the community's youth not entering the criminal justice system. Counseling and prevention services are also offered to the school district. Maggi Novak, Program Director for Meals on Wheels, explained that she has directed this service for approximately 15 years, and that Meals on Wheels has served the Lino Lakes area since 1981. The program serves primarily senior citizens, as well as handicapped adults under age 60. One hot,balanced meal per day is served, and in addition Meals on Wheels workers check on housebound individuals and, in some cases, attend to those who are in dire need of assistance. Ms. Novak expressed appreciation for past support, and indicated that the present request is for the site coordinator's salary ($3,156), as well s $577 to subsidize meals for one person for a six-month period. 6 COUNCIL MINUTES JANUARY 12, 1998 The representative from Rise, Incorporated explained that her organization is a direct provider of services to disabled individuals including job training, placement, employment, and housing support services. Approximately 2,000 individuals were served by Rise in 1997, some of whom were Lino Lakes residents. Rise's request is for$3,000 for capital equipment and start-up items for a new program within Anoka Enterprise Park which will serve 45 individuals with severe disabilities. This program has been developed at the request of Anoka County to serve those individuals who cannot be served by other existing programs. Council Member Lyden requested clarification as to the number of Lino Lakes residents currently being served by the Rise program. The response was that two Lino Lakes residents participate in the program. Council Member Bergeson pointed out that Council Member Neal, who was not present at the meeting,was watching these presentations on television, and that he had expressed his desire that his interest in all of the programs represented in this public hearing be made known. Mr. Schumacher spoke on behalf of the Lino Lakes Senior Program, explaining that it has been in existence for approximately 10 years with a part-time Senior Coordinator who establishes programs such as aerobics, card parties, travel programs, etc. He added that participation in the program has grown significantly over the years. Mayor Sullivan declared the public hearing open at 7:15 p.m. There being no speakers from the audience, Council Member Lyden moved to close the public hearing at 7:15 p.m. Council Member Bergeson seconded the motion. Motion carried unanimously. CONSIDERATION OF THE 1997 YEAR END BUILDING REPORT,PETE KLUEGEL Mr. Kluegel indicated that 1997 was a very busy year for Lino Lakes, stating that 597 building permits were issued compared to 588 in 1996. Total construction valuation for 1997 was $32,666,843. This figure is $41,000,000 less than the 1996 total, basically due to the large institutional projects in 1996; principally the Centennial Middle School ($25 million), St. Joseph Catholic Church remodeling, and the Anoka County Juvenile Center. 197 new homes, including 37 town houses and 17 manufactured homes within the Baldwin Lake Trailer Park were constructed in 1997. This represents an increase of 8 homes from the 189 total for 1996. The average home price was $134,733. There were 20 commercial, industrial and institutional building permits isued totaling $6 million in 1997. Principal among these institutional projects were Minnesota correctional facilities remodeling projects totaling $61,000 and$30,000, and the Lino Lakes storage building for a total of$166,800. With respect to principal industrial projects, Mr. Kluegel named Jerneen Manufacturing at$680,000, Rice Industries at $500,000 within the Apollo Business Park, two developments within the Fogerty buildings totaling approximately $1 ^ million, GNW, $1,600,000, and Arndt, $415,710. The principal commercial project is the Fairview Clinic for a total of$1,046,497. There were 380 building permits issued for such items as additions, remodeling, basement finishes, garages, fences, decks, porches, and signs. Total 7 COUNCIL MINUTES JANUARY 12, 1998 valuation for these permits was $2,482,058. Electrical permits generated revenues of approximately $9,000 for the City under a contract agreement with Ken Peterson. Mr. Kluegel �— pointed out that over a two-year period the City has realized a total revenue of approximately $20,000 under this contract arrangement. Mr. Kluegel added that Tom Jackson of the Building Department, along with representatives of the community, have been active in the Building Code Compliance Conformance Committee, which deals with building code interpretation and enforcement throughout Minnesota. Mr. Jackson is also working on a one-stop shop consisting of handouts for building projects for residents of the community similar to projects in other communities. The Building Department has also been involved in implementation of the on-site septic pumping and maintenance program, with 19 septic system completed in 1997. From an initial list of 2,900 residents, 200 homes remain in need of septic system maintenance service. Articles concerning this program have been published in the local newsletter. Mr. Kluegel then expressed thanks to Carrie Vallella, Jean Vigor, and Mary Vaske for assistance in sending out notices and setting up the computer program for this service, as well as for responding to telephone inquiries. According to Mr. Kluegel, interest rates remain low, which should create a favorable construction environment for 1998. Building projects include the convenience store/restaurant/car wash at the intersection of Main Street and 35E,the bank located in the Village Center,the Civic Complex,the Molin Concrete addition, and increased activity with respect to town houses within the Marshan Lake development. Mayor Sullivan stated that the material presented to Council in connection with Mr. Kluegel's presentation was helpful, and that his recognition of fellow employees was commendable. She then asked about training or meetings for citizens on the subject of on-site septic system pumping planned for February. Mr. Kluegel confirmed these plans, indicating that the exact date, time and place for this activity had not yet been established, but would be announced. He added that the Building Department is applying for a grant for funds to assist residents with the cost of septic system maintenance. Council Member Bergeson moved to accept Mr. Kluegel's 1997 year-end building report, as presented. Council Member Lyden seconded the motion. Motion carried unanimously. COMMUNITY DEVELOPMENT REPORT, BRIAN WESSEL Mr. Wessel gave a brief update with regard to the Comprehensive Plan progress, explaining that on November 20, 1997, the Task Force culminated 6 months of dialog on growth scenarios with a recommendation for moderate growth direction. That recommendation will be presented to Council for review on February 8, 1998. A Task Force meeting is scheduled for January 29, 1998 at 6:00, and the agenda for that meeting will include an explanation and the impact of the moderate growth scenario, as well as such additional issues as school district concerns and commercial/residential economic development issues. There will be two Council work sessions prior to that date, one on January 21 and the other on February 4, where consultants will update Council on the impact of the moderate growth scenario. Additionally, Mr. Wessel described a 8 COUNCIL MINUTES JANUARY 12, 1998 n public forum tentatively scheduled for Saturday, February 21, at 9:00 a.m., where citizens who have questions or interest will be offered a brief presentation by Staff and consultants regarding the status of the comprehensive planning process specifically addressing the issues of how the moderate growth scenario effect the future development of the City, impact on traffic, impact on recreational opportunities, and how commercial development will occur. According to Mr. Wessel, this is the "kick-off'to a series of Comprehensive Plan district meetings which will take place prior to the final public hearing. The public forum is designed to be informational, is based upon the 20/20 Vision in concept, and will be cosponsored by the Citizens Advisory Group. The intent is to respond to the challenge to effectively communicate to the residents, and Mr. Wessel asked for significant participation in all of the upcoming meetings. CITY ENGINEER'S REPORT, DAVID AHRENS Resolution No. 98 -04, Final Payment, 1997 Sealcoat Project-Mr. Ahrens gave the following background with respect to this presentation: Generally throughout a construction project payments are made through a disbursement list with the exception of the final payment, which requires a formal resolution to finalize the project. The contractor for the 1997 sealcoat project is requesting City approval at this time of payment No. 2 (final) in the amount of$3,763.27 for change order No. 1. Mr. Ahrens indicated that such additional costs are not unusual, as a range of quantity with respect to materials is specified, and typically more or less is required. All necessary lien waivers and withholding affidavits have been submitted to Staff, thereby meeting the requirements of the construction contract. The project included the sealcoating of various streets throughout the City. The final contractor amounts are summarized as follows: Original contract amount $67,500.00 Change Order No. 1 7,765.39 Final contract amount $75,265.39 The funding for this work is through the City's general fund for street maintenance ($40,434.05), and through the escrow fund established by the developer for the first street seal coat ($34,831.34). Council Member Lyden moved to adopt Resolution No. 98 - 04, as presented. Council Member Bergeson seconded the motion. Motion carried unanimously. Resolution No. 98 - 04 can be found at the end of these minutes. Resolution No. 98 - 05,Final Payment,Woods of Baldwin Lake, Street and Utilities Project -Mr. Ahrens explained that the Woods of Baldwin Lake 2nd Addition street and utilities project was completed a number of years ago. The contractor is now requesting City approval of 11-N payment No. 6 (final) in the amount of$2,254.08 and approval of change order No. 1 in the amount of$3,756.35. All necessary lien waivers and withholding affidavits have been submitted to Staff thereby meeting the requirements of the construction contract. 9 COUNCIL MINUTES JANUARY 12, 1998 This project included the construction of street, watermain and sanitary sewer serving the 8-lot single-family home subdivision. the final amounts are summarized as follows: Original contract amount $108,947.71 Change Order No. 1 3,756.35 Final contract amount $112.704.06 Council Member Bergeson moved to adopt Resolution No. 98 - 05, as presented. Council Member Dahl seconded the motion. Motion carried unanimously. Resolution No. 98 - 05 can be found at the end of these minutes. CITY CLERK'S REPORT Consideration of Accepting a Warranty Deed from Gor-em,LLC. for Outlots D and E, Clearwater Creek-Ms. Anderson presented a copy of a warranty deed to Council from Gor- em, LLC. deeding Outlots D and E, Clearwater Creek, to the City. She explained that a well house is currently located on Outlot D, and a sanitary sewer lift station on Outlot E. Title to these properties should reside with the City so that it can maintain both facilities. Council Member Lyden moved to approve the warranty deed from Gor-em, LLC., as presented. Council Member Bergeson seconded the motion. Motion carried unanimously. Consideration of Application for Renewal of Gambling License, Circle-Lex VFW Post #6583 - Ms. Anderson explained that the Circle-Lex VFW Post#6583 was one of the first non- profit organizations to apply for a gambling license when the City implemented the Lawful Gambling Ordinance. Post#6583 has held a license continually since that time. This request is to renew the gambling license that will expire on April 30, 1998. Ms. Anderson continued that the VFW has consistently provided the information required to determine that it is in compliance with the City Code. It donates $300 per month to the City Dedicated Park Fund, which is used to replace and add new equipment. The VFW has been a good neighbor, and has provided support to other areas of the community such as schools within the Centennial and Forest Lake school districts. The Post has also helped local citizens who have experienced financial difficulties. Ms. Anderson recommended approval of the application for renewal of a gambling license for the Circle-Lex VFW Post#6583. Council Member Dahl moved to approve the application for renewal of a gambling license for Circle-Lex VFW Post#6583, as presented. Council Member Lyden seconded the motion. Motion carried unanimously. Consideration of Addendum to Recording Secretarial Service Agreement- Ms. Anderson provided the following background for this item: The City contracted with Timesaver Off Site Secretarial, Inc. in 1994 to record and transcribe minutes for the Planning and Zoning Board. 10 COUNCIL MINUTES JANUARY 12, 1998 The purpose for using an off-site service was to free time for the Planning Coordinator to deal with landowner requests and work with consultants developing the Comprehensive Land Use Plan for the City. Beginning in January, 1997, TimeSaver began providing minute transcription service for the City Council and the Charter Commission, and beginning this month for the Parks and Recreation Board. Ms. Anderson expressed her satisfaction with the quality of the Council minutes, and the Charter Commission has also expressed the same sentiment. Mary Kay Wyland of the Planning Department is also pleased with the quality of the Planning and Zoning Board minutes. Besides providing quality service,minutes are completed in a timely manner so that they can be approved at the next regular meeting of the Council, Board or Commission. Presented for Council's consideration was an addendum to the Recording Secretarial Service Agreement, which includes service for the City Council, Planning and Zoning Board, Parks and Recreation Board, and the Charter Commission extending the contract period to December 31, 1998. The fees remain the same as for 1997. City Attorney Hawkins has reviewed the Addendum and advised Ms. Anderson that it is in order and can be adopted as presented. Council Member Bergeson moved to approve the Addendum to the Recording Secretarial Service Agreement, as presented. Council member Dahl seconded the motion. Motion carried unanimously. OLD BUSINESS -None. NEW BUSINESS Review of City Calendar- Mayor Sullivan reminded the group that on January 13, 1998 there will be a special primary election for the seat of State Representative, with the general election on January 27. She added that the next Planning and Zoning Board meeting is scheduled for Wednesday, January 14, at 6:30 p.m.; the next Council work session, Wednesday, January 21; next Council meeting, Monday, January 26. Council Member Lyden congratulated Council Members Bergeson and Dahl, as well as Mayor Sullivan, on their recent election, adding that he considers it a privilege and honor to serve the people of Lino Lakes and that he looks forward to the next two years. ADJOURN Council Member Bergeson moved to adjourn at 7:38 p.m. Council Member Dahl seconded the motion. Motion carried unanimously. These minutes were considered and approved at the regular Council Meeting, January 26, 1998. 11 COUNCIL MINUTES JANUARY 12, 1998 Marilyn Anderson, Clerk-Treasurer *ierly Sullivan, Mayor Transcribed by: Judy Pope TimeSaver Off-Site Secretarial, Inc. 12 w Council Member Lyden introduced the following resolution and moved its adoption: CITY OF LINO LAKES RESOLUTION NO. 98-04 RESOLUTION APPROVING PAYMENT 2 (final) and CHANGE ORDER NO. 1 FOR 1997 SEALCOAT PROJECT WHEREAS, the construction of 1997 Sealcoat Project has been completed by Asphalt Surface Technologies Corporation, Inc., and; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LINO LAKES, MINNESOTA: 1. Change Order No. 1 in the amount of$7,765.39 is approved. 2. Payment number 2 (final) in the amount of$3,763.27 is approved for a total contract amount of$75,265.39. Adopted by the City Council this 12th d y0. 1ri 998. n, Mayor Marilyn d. Anderson Clerk-Treasurer The motion for adoption of the foregoing resolution was duly seconded by Council Member Bergeson and upon vote being taken thereon, the following voted in favor thereof: Bergeson, Dahl, Lyden, Sullivan. The following voted against same: None, Council Member Neal was absent. Whereupon said resolution was declared passed and adopted. CERTIFICATION I hereby certify that the above is a correct copy of a resolution duly passed, adopted and approved by the City Council on January 12, 1998. Ma ilyn G. Anderson, Clerk-Treasurer h Council Member Bergeson introduced the following resolution and moved its adoption: CITY OF LINO LAKES RESOLUTION NO. 98-05 RESOLUTION APPROVING PAYMENT 6 (final) and CHANGE ORDER NO. 1 FOR WOODS OF BALDWIN LAKE 2ND ADDITION STREET AND UTILITY IMPROVEMENTS WHEREAS, the construction of Woods of Baldwin Lake 2"d Addition Street and Utility Improvements has been completed by Glenn Rehbein Excavating, Inc., and; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LINO LAKES, MINNESOTA: 1. Change Order No. 1 in the amount of$3,756.35 is approved. 2. Payment number 6 (final) in the amount of$2,254.08 is approved for a total contract amount of$112,704.06. Adopted by the City Council this 12th y J nu 1 98. A. S qiv n, Mayor Marilyn . Anderson Clerk-Treasurer The motion for adoption of the foregoing resolution was duly seconded by Council Member Dahl and upon vote being taken thereon, the following voted in favor thereof: Bergeson, Dahl, Lyden, Sullivan. The following voted against same: none, Council Member Neal was absent. Whereupon said resolution was declared passed and adopted. CERTIFICATION I hereby certify that the above is a correct copy of a resolution duly passed, adopted and approved by the City Council on January 12, 1998. i Marilyn d. Anderson, Clerk-Treasurer