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Home My WebLink About12/07/1998 Park Board Packet Lino Lakes Parks and Recreation Department 7204 Lake Drive C I T Y �O F Lino Lakes, MN 55014 C)LA KE S (651) 780-1885 Fax (651) 784-7227 5:45pm —PRE-PARK BOARD MEETING Jeff Schoenbauer will address the Park Board on various park related items. CITY OF LINO LAKES PARK BOARD MEETING Monday, December 7, 1998 6:30PM SCANNED ***AGENDA*** 1. Call to Order and Roll Call 6:30pm 2. Approval of Minutes from November 2, 1998 6:35pm 3. Setting Agenda 6:40pm 4. Open Mike 6:45pm 5. Marshan Park and Behm's Century Farm Park Master Planning - 6:50pm Discuss Objectives and Schedule Meetings with Residents 6. Review and Adopt 1999 Park Board Meeting Schedule 7:05pm 7. Recreation Department Update 7:15pm 8. Parks Department Update 7:25pm A. 1998 Parks Accomplishments/Improvements 9. Old Business 7:35pm 10. New Business 7:45pm A. Term Expirations—George Lindy, Joe Schmidt, Paul Montain B. Review Park Board Position Description 11. Next Park Board Meeting January 4, 1999 7:55pm 12. Adjourn 8:00pm 1999 Park Board Goals discussion immediately following tonights Park Board Meeting. If you are unable to attend the meeting please call Sandie at 780-1885, ext. 176. sw/parkbrd/12-7-98 Park Board Agenda.doc City of Lino Lakes Park Board Meeting November 2, 1998 The November 2 , 1998 City of Lino Lakes Park Board meeting was called to order at 6 : 34pm, by George Lindy, Chair. Roll call was taken, members present were Jeff Reinert, George Lindy, Pam Taschuk, Sharon Lane, Pat Huelman, Joe Schmidt, and Paul Montain. Also present were Rick DeGardner, Public Services Director, Sandie Wood, Office Manager, and Liz Bursack, Program Supervisor. APPROVAL OF OCTOBER 5, 1998 MINUTES: Sharon noted that page 5, paragraph 3 , should read "playground is scheduled" . Page 6, paragraph 6, should read "sitting area will" . Paul Montain made a motion, seconded by Pat Huelman, to approve the amended October 5, 1998 minutes . The minutes were approved. SETTING THE AGENDA: The agenda was passed as presented. �. OPEN MIKE• No one was present for open mike. Rick noted a resident brought in photographs from the Shenandoah Park installation. The residents there are very appreciative of the new equipment . WENZEL FARMS TRAIL: Rick stated that on October 27, 1998, Ken Swanson, a member of the Wenzel Farms Townhome Association Board, contacted him and indicated that the Board has decided to grant the necessary easements to allow the City to complete the trail system. Rick recommended the City enter into an agreement with the Wenzel Farms Townhome Association with the following stipulations . The Townhome Association will provide the following: 1 . Sign the additional 8 ' easement along the southern property line that was approved at the November 26, 1996, Council meeting. 2 . Approve a new trail easement along the western boundary for the development . 3 . If necessary, approve construction easement for construction of the bridge . 1 City of Lino Lakes Park Board Meeting November 2, 1998 The City will provide the following: 1 . Street sweeping of Ivy Ridge Court and Ivy Ridge Lane, where trail easements exist, two (2) times per year with additional sweeping at the discretion of City staff . 2 . Provide trail signage indicating "No Motorized Vehicles Allowed" . 3 . Provide split rail fence along the southern property line of Lot 31 . 4 . Construct the bridge . 5 . Pave remaining trail segments . Rick indicated that if this agreement is executed, he may anticipate design of the bridge to occur this winter with construction to begin in the spring of 1999 . Trail paving would be done along with other trail work in 1999 . Rick noted the cost estimate is $4, 300 for pre-cast concrete slabs . He stated he would like to look into a prefabricated bridge which would cost more. The cost estimate for the trail construction is $7, 000 . There is $11, 400 remaining in the park dedication fund for this project . Rick indicated that if the agreement is acceptable the Association would like a clear timeline regarding the project . The association is assuming the bridge and trail will be done in 1999 . Chair Lindy indicated he thought there was more that $11, 400 dedicated for this project . Rick stated that $6, 600 was taken out for the site plan and abutment design. Rick stated the trail and bridge are separate items . The trail will be addressed with the annual trail paving projects . He stated a prefabricated bridge is more visually pleasing, especially in this scenic, natural area. Chair Lindy stated that solid bids are needed for the bridge and installation. He asked if the slabs are being donated. Molin has helped the City out with slabs in the past . He stated the whole issue needs to be revisited. Paul asked about the anticipated use of the bridge and trail . ^ Rick stated he believes the trail will be moderately used by the Wenzel Farms residents and the adjoining neighborhoods . He stated it is not a destination trail . 2 City of Lino Lakes Park Board Meeting November 2, 1998 Chair Lindy asked Rick to research the cost of a bridge . Pat Huelman made a motion, seconded by Sharon Lane, to approve the agreement as outlined with the exception of not being locked into a specific date . When the agreement is accepted, the cost will be researched and Rick will bring the information back to the Board. The motion was approved unanimously. RECREATION DEPARTMENT UPDATE: Ms . Liz Bursack, part-time programmer, introduced herself to the Board. She reviewed the Fall Program Highlights brochure . She noted that the Breakfast with Santa, scheduled for December 12 , 1998, was filled as of October 21, 1998, and a waiting list was started. The soccer season concluded on Saturday, October 31, 1998 . Liz noted a new program, Toss, Kick and Catch, a parent/child preschool program designed to teach basic sport fundamentals will begin in this winter season. The 3 vs . 3-basketball program is the largest it has ever been with 14 teams registered. Registration for the 5 vs . 5-basketball program is in progress . Liz added that the Department is currently accepting applications and conducting interviews for the upcoming warminghouse season. It is anticipated to have all employees in place by Thanksgiving. Turkey Shoot - Liz stated that the First Annual Turkey Shoot will be held November 14 , 1998, 10 : 00am to 11 : 30 am, at the Centennial Middle School . The Turkey Shoot is a low-key competition for families which includes events such as a football toss, Frisbee toss, and bean bag toss . Prizes are awarded and everyone is entered into a random drawing for additional prizes . Refreshments will be available . Liz stated she is looking for volunteers to help run the event . PARKS DEPARTMENT UPDATE: Rick referred to a memo from Mike Hoffman, Lead Worker. He stated that playground site preparation and installation has been priority #1 during the month of October. The Lino Park playground was installed on Saturday, October 3 , 1998 . Maintenance staff also poured players bench and bleacher pads at the ballfield and installed new aluminum player benches . Rick stated the playground install for Rice Lake Estates had to be postponed due to a fire at the playground manufacturing plant . Installation was anticipated to occur on October 24 , 1998 , but the equipment was not received. The equipment should arrive in the next day or two and staff will install it with a professional 3 City of Lino Lakes Park Board Meeting November 2, 1998 r installer sometime this fall . Rick stated that Shenandoah Park playground equipment has been completed and a 1/2 court basketball court was installed at Pheasant Hills Park. Rick noted a special thank you to Marco Perzichilli for donating his time and energy for the City Hall Park sign project . Jeff added that equipment at Birch Park has been vandalized. Rick stated the Department is aware of the vandalism and is looking at different options to take care of it . They do not know who is responsible for the vandalism. OLD BUSINESS• Chair Lindy asked if there is a safety issue regarding the placement of a rink at Rice Lake Elementary on the holding pond. Rick stated that staff has met with the Principal of the school . It has been determined that the best site for the rink is in the parking lot of County Lakes Estates Park. Chair Lindy indicated that is not an appropriate site if users are afraid to cross West Shadow Lake Road. Barry stated that crossing the street has not been a problem in the past for users . Chair Lindy noted he wants the rink placed where it is useable to the school . NEW BUSINESS• Rick asked if the Board is in agreement to have a goal setting meeting at the December, 1998 , Park Board meeting. Chair Lindy stated because it does not appear the Board has any major issues before them it would be appropriate to have the goal setting meeting at that time . Rick suggested the regular Park Board meeting be held and then go into the goal setting meeting. Sharon asked if any of the Board members could attend the Town Center meeting for her on Tuesday, November 10, 1998 . Pat stated he would like to encourage responsible pet ownership in the City' s parks . If there is an ordinance in place there should be reminders in the parks regarding this issue . n 4 City of Lino Lakes Park Board Meeting November 2, 1998 SCHEDULE NEXT PARK BOARD MEETING: The next Park Board meeting will be held on December 7, 1998, 6 : 30pm, at the Lino Lakes City Hall . ADJOURN• Pam Taschuk made a motion to adjourn, seconded by Joe Schmidt . The meeting was adjourned at 7 : 15pm. Respectfully Submitted, Kim Points Recording Secretary n 5 Lino Lakes Parks and Recreation Department 7204 Lake Drive CITY i O F Lino Lakes, MN 55014 (651) 780-1885 Fax (651) 784-7227 IINC)L December 2, 1998 TO: Park Board Members FROM: Rick DeGardner, Parks and Recreation Director SUBJECT: Lino Lakes Neighborhood Park Design Schedule Listed below is the recommended schedule to master plan Marshan Park and Behm's Century Farm Park. 1. Park Board Meeting (Monday, December 7, 1998, City Hall Council Chambers) To discuss objectives,program development and budget. 2. Neighborhood Meeting (Tuesday, January 5, 1999, City Hall Council Chambers) Present concept boards to neighborhood for comments. 7:00—Marshan Park 8:00—Behm's Century Farm Park 3. Neighborhood Meeting (Thursday, February 4, 1999, City Hall Council Chambers) Present preliminary master plan for review. 7:00—Marshan Park 8:00—Behm's Century Farm Park 4. Council Meeting (Monday, February 22, 1999, City Hall Council Chambers) Present (1)master plan and preliminary cost estimate for construction to council. sw/parkbrd/Lino Lakes Neighborhood Park Design Schedule(Behms-Marshan).doc 1999 . M T W T F S S M T W T F S S M T W T F S 1 2 1 2 3 4 5 6 1 2 3 4 5 6 3 4 5 6 7 8 9 7 8 9 10 11 12 13 7 8 9 10 11 12 13 10 11 12 13 14 15 16 14 15 16 17 18 19 20 14 15 16 17 18 19 20 17 18 19 20 21 22 23 21 22 23 24 25 26 27 21 22 23 24 25 261271 M31 25 26 27 28 29 30 28 28 29 30 31 S M T W T F S S M T W T F S S M T W T F S 1 2 3 1 1 2 3 4 5 4 5 6 7 8 9 10 2 3 4 5 6 7 8 6 7 8 9 10 11 12 11 12 13 14 15 16 17 9 10 11 12 13 14 15 13 14 15 16 17 18 19 18 19 20 21 22 23 24 16 17 18 19 20 21 22 20 21 22 23 24 25 26 25 26 27 28 29130 23 30 24 31 25 26127128129 27 28 29 30 ' S E - T E M _ E - S M T W T F S S M T W T F S S M T W T F S 1 2 3 1 2 3 4 5 6 7 1 2 3 4 4 5 6 7 8 9 10 8 9 10 11 12 13 14 5 6 7 8 9 10 11 11 12 13 14 15 16 17 15 16 17 18 19 20 21 12 13 14 15 16 17 18 18 19 20 21 22 23 24 22 23 24 25 26 27 28 19 20 21 22 23 24 25 25 26 27 28 29 30 31 29 30 31 26 27 28 29 30 �Mjlwm coucc= S M T W T F S S M T W T F S S M T W T F S 1 2 1 2 3 4 5 6 1 2 3 4 3 4 5 6 7 8 9 7 8 9 10 11 12 13 5 6 7 8 9 10 11 'Ar) 11 12 13 14 15 16 14 15 16 17 18 19 20 12 13 14 15 16 17 18 17 18 19 20 21 22 23 21 22 23 24 25 26 27 19 20 21 22 23 24 25 24 g1 25 26 27 28 29 30 28 29 30 26 27 28 29 30 31 Lino Lakes Parks and Recreation Department C I T Y -0 F 7204 Lake Drive Lino Lakes, MN 55014 1 I N KE (651) 780-1885 Fax(651) 784-7227 LINO LAKES PARKS AND RECREATION DEPARTMENT PARK BOARD UPDATE FOR NOVEMBER 1998 "Shooting" at the Family Turkey Shoot - November 14, 1998 6�4 LINO LAKES PARKS AND RECREATION DEPARTMENT "We are working hard, so you can play" • • Program Highlights Holiday Events ♦ Family Turkey Shoot- over 100 children participated in this free event. Special thanks to: the Lino Lakes Lions,the Circle-Lex Lions, the Circle-Lex VFW Post #6583, and the Forest Lake Area Athletic Association for thier financial support. Special thanks also to our volunteers. ♦ Breakfast with Santa planning is underway. Peg Smith will again be making the delicious breakfast. The possibility of adding an additional meal is being discussed due to the popularity of this program. ♦ The Holiday Lighting Contest is back once again. Donations have come from Circle Pines Utilities, Connexus Energy, Mirmegasco, and NSP.Judging will take place Dec. 16 and 17. Awards will be given to first, second and third place winners. Youth Programs ♦ Youth Fast Pitch Softball clinics have concluded.We saw our highest numbers to date. More sessions will be offered in the witner and early spring. ♦ A variety of"Wild Away for a Day Trips" are planned for this winter season that include: New Years Eve 1998, Ski trips,Winter Discovery, and Be My Valentine ♦ New Programs beginning this winter:Toss, Kick and Catch, Saturday Night Skate, Intro to Figure Skating, and Precision/Dance Line Adult Programs ♦ 3 vs. 3 Basketball -we had 14 teams in this program this fall. Several teams stayed on and joined our 5-player basketball league. ♦ 5-Player Basketball - 12 teams are registered in this program.This is the largest league to date. If room was available, we could add two more teams. General Information ♦ The Parks and Recreation Department expenienced problems similar to other businesses this fall looking for seasonal part-time staff. Although we did not have a large number of applicants, those that applied seemed very competent. We anticipate opening the warming houses on Dec. 20 (weather permitting). ♦ Programs set to start in December/January: Kids-Er-Cise, Pre-Kids-Er-Cise, Basket "Have a Ball," Family Open Gym, Fastpitch Pitching Clinics, Martial Arts, Dance Classes, Ice-skating lessons, co-rec volleyball, aerobics, and 4-player hockey. Any questions? Please call Barry or Liz at 651-780-1885. Lino Lakes Parks and Recreation Department- "We are working hard, so you can play" • • • 0 � Lino Lakes Parks and Recreation Department .-� 7204 Lake Drive C I T Y`` O F Lino Lakes, MN 55014 LINI �� (651) 780-1885 Fax (651) 784-7227 November 30, 1998 TO: Park Board Members FROM: Mike Hoffinan, Parks Lead Worker SUBJECT: November Maintenance Update November has found us putting our athletic fields and summer maintenance equipment to bed for the winter and waking up our hockey and pleasure rinks in preparation for the upcoming skating season. Maintenance highlights for November included: • Cleanup, servicing, and storage of summer maintenance equipment (mowers,ballfield groomer, fertilizer spreader, etc.). _ • Preparation of hockey and pleasure rinks for flooding (berming pleasure rinks, eliminating bird baths, repairing gates and boards). • Removal and storage of soccer nets and goals, volleyball nets, and tennis nets. • Oak wilt control work at Sunrise and Woods of Baldwin Parks. • Diseased tree removal and storm damage cleanup at Sunrise Park. • Dormant seeding around new Lino Park playground and players benches. • Tree spading of over 100 donated shade and evergreen trees. (to be used to landscape new city hall and city park areas.) • Ordered nursery stock for spring park plantings. • Completion of viewing deck at Pheasant Hills Park(contractor installed). • Fence installed at new Shenandoah Trail segment(contractor installed). As we move into December we will begin converting our summer mowing equipment into winter snow removal equipment. Flooding of rinks will begin if and when winter temperatures finally arrive. And finally, the Rice Lake Estates playground should be installed (beginning December lst we've been told). Once the equipment has been installed we will install the border and pea rock (weather permitting). sw/parkbrd/November Maintenance Update.doc Lino Lakes Parks and Recreation Department 7204 Lake Drive CITY" ! O F Lino Lakes, MN 55014 LINOLAKES (651) 780-1885 Fax (651) 784-7227 1998 PARKS ACCOMPLISHMENTS/IMPROVEMENTS Birch Park • Site prep for new playground equipment • Raised playground • Seeded around new playground area Birchwood Acres Park • Installed Jacobs Ladder • Internal trail segment completed Centennial Middle School • Repaired irrigation system Clearwater Creek Development • New trail segment completed Lino Park • Site prep for new playground • Raised playground • Installed backstop and out of play fence • Installed 4' fence by parking lot • Installed players bench • Poured 4' sidewalk • Poured pads for bleachers and bench • Installed aluminum Pheasant Hills Park • Completed internal trail • Install % court basketball court • Overlook deck completed Quail Ridge Park • Master planned park Rice Lake Estates • Site prep for new playground • Raised playground Shenandoah Park • Site prep for new playground • Raised playground Sunrise park • Site prep for new playground • Raised playground • Seeded around new playground area Wenzel Farms Development • Trail issue resolved(agreement signed) Storms (May 15 and June 26) • Tree removal (Sunrise, Woods of Baldwin Lake, Shenandoah Park, and Country Lakes Park) • Cleanup • Re-roof Sunrise Park shelter • Backstop repair— Sunrise #3 • Backstop repair—Rice Lake Elementary#1 OTHER PARKS AND RECREATION ACCOMPLISHMENTS • Created a park naming ordinance • Created new parks and recreation timesheets • Created vandalism report/tracking system • Renewed recreation service agreement with Circle Pines • Hired part-time Recreation Supervisor • Hired full-time Park Maintenance person • Created snow plowing policy for trails • Created parks and trail system guide maps sw/rick/1998 Parks Accomplishments/Improvements.doc lob. CITY OF LINO LAKES POSITION DESCRIPTION TITLE: Park Board Member - DEPARTMENT: Public Services DIVISION: Park and Recreation C I T Y; O F SUPERVISOR: City Council NC)l KE STATUS: Volunteer PRIMARY OBJECTIVE OF POSITION The Park and Recreation Board provide advice to the city council on matters relating to recreational programs;park acquisition,planning and development. This seven member advisory board is established by Lino Lakes City Code- chapter 211. Members are appointed by the city council to serve staggered three year terms. The Park Board meets the first Monday of each month, at 6:30 p.m. in the Lino Lakes City Council Chambers. Compensation is$150.00 per quarter for board members, and $225.00 for the chairperson. rESSENTIAL JOB FUNCTIONS l. Develop plans for the physical development of all present and future city parks, based on the projected recreational needs of the city and its citizens. The plans shall include a topographical lay-out of the park and all facilities,plus development cost estimates, a proposed development time schedule, and an annual operating budget. 2. Develop policies and plans for a long-range city park acquisition program. The plan shall be consistent with city's Comprehensive Land Use Plan and Park Dedication Policy. The completed program shall include probable needed park locations, sizes and facilities plus acquisition and development costs estimates,to include landscaping and equipment felt necessary; and a policy statement supporting the long-range plan. 3. Develop policies concerning residential use of city park facilities. 4. Gather information concerning the conditions and trends in the quality of the environment, both current and prospective, with the purpose of determining whether 5. Act as liaison between the council and people or organizations which may wish to use, care for,have recommendations for the use of parks,or donate personnel,monies or equipment for parks and recreation in the city. Park Board Member Page-2- 6. Review engineering and site plans for city improvements that may change the characteristics of any city park or proposed park land. 7. Works with Anoka.County on development occurring on regional parks and trails located within Lino Lakes. 8. Regular attendance at Park Board or special meetings is expected; attendance at special events related to board or department activities is encouraged. KNOWLEDGE,SKILLS AND ABILITIES 1. Ability to meet the first Monday of each month at 6:30 p.m. 2. Ability to read and comprehend maps,land use applications and city policies as they relate to park and recreation. 3. Ability to communicate effectively and professionally with co-workers and members of the public. 4. Knowledge of budgets and public funding principles. 5. The ability to maintain effective working relationships with fellow board members, city personnel, and members of the public. 6_ The ability to stay current on trends and development in the areas of parks,recreation and trails. 7. Knowledge of park and trail layout and design,turf management, coaching and instructing. LREQUIRED QUALIFICATIONS 1. Resident of Lino Lakes. Park Board Member Page-3- DESIRED QUALIFICATIONS l. Educational background in park planning, or recreational studies. 2. Excellent written and verbal communication skills. 3. Previous work or volunteer experience in the area of park development or maintenance, recreational studies. It is the polity of the City of Lino Lakes to provide equal employment opportunities to all persons. All employment policies and practices shall be non-discriminatory in compliance with federal laws.state statute and local ordinances. job/parkbd48 TOTAL P.04 Lino Lakes Parks and Recreation Department 7204 Lake Drive C I T Y O F Lino Lakes, MN 55014 N KE (651) 780-1885 Fax (651) 784-7227 0"'N Ly- December 2, 1998 TO: Park Board Members FROM: Rick DeGardner SUBJECT: 1999 Goals Meeting Attached are the following items related to the goals meeting which will be held immediately following the December 7, 1998 Park Board meeting. • Parks System Grid • 1998 Park Board Goals and Priorities • Summary of Park Improvement Needs • Designated Park Dedication Funds Summary There is $35,817.00 remaining in the Excess Fund Balance account. I will have a more accurate number relating to the Undesignated Park Dedication Fund Balance. There are some outstanding bills that are not reflected in the attached information. Park Board Members are welcome to bring treats. sw/parkbrd/1999 Goals Meeting.doc . 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Wargo Nature Center-7701 Main Street-429-8007 Walking Trails, Interpretive Center -.:.:.-.-..:.:.:.:........�.... ....-.1...-................I... --------- ...... ........ ..... ... .... .:.: - .. ........ ,.,".,.,.,.,.,.'.'.'.'.'.'.'.*.'.'.'.'.'.-.-.-.-.-.-.% .....................:::..'...:.........- - .............................. -.-.-.-.-.-.-.-.-.-.-.-.-.-.-.-.-.-.-. :: ... Wiii:i--".'.'--'i ..: x - 9-"!:":":':A--'-X;:- W-7, --.i:�:::.:.- ................ .:::::::::::: ,.,.,::::: -�....-.................................. .......... ....... ........::.-:-:::::-:..................... - --- -................ �...... .......::::....'. --- I .,-................................................................ 112k I -.: I.-.-.-. ..-..: ...............................-:::.... iiiiiiiiiiiii'.".i-t...�i�i�i�i�i�iiil"."..-.".-...".iiiiiiiiiiiiii. ..... .......... .:.... .. - X . .. - 10 ."'b"-, .- . . 1 ........ .......::::"k"fiiWI., di. a C".1,011-1m ........ U"" m - SFrl ........ %: I ...X.:... ................1.1. ......... ...... .-:- ..--,. - ....... ' 1998 PARK BOARD GOALS AND PRIORITIES PARK DESCRIPTION AMOUNT FUND Behm's Century Farm Base map, grade, master plan $38,000 Park Dedication Pheasant Hills Use existing master plan complete internal trails $46,000 Park Dedication (meet with residents to get their input.) Rice Lake Estates Complete trail to Baldwin Park $20,000 Park Dedication Marshan Master plan $ 3,000 Park Dedication Birch Install playground equipment $36,281 Excess Fund Balance Trappers Crossing Trails $15,000 Park Dedication Shenandoah Install playground equipment $34,722 Excess Fund Balance Trails Complete external trail segments $15,000 Park Dedication Birchwood Acres Complete internal trail segment $12,000 Park Dedication Lino Park Install playground equipment $37,500 Excess Fund Balance Country Lakes Park Install sand volleyball, horseshoes, 4 grills $5,000 Park Dedication Other discussion: Arena Acres — Replace equipment. High priority for 1999. Trails — Consider increasing amount for new trails and maintenance of existing trails. $15,000 for 1998 Lino Air Park— Use dedicated money to connect trails from Lino Air Park to Behm's Century Farm. $4,400 existing dedicated funds Additional funds should be requested from the General Fund, each year, for seal coating existing trails. Separate request to Council ( RD/Park Board/1998 Goals a( orities 5/6/98 SUMMARY OF PARK IMPROVEMENT NEEDS Arena Acres Irrigation 20,000 Workout Station 4,500 Playground Equipment(Replace) $ 30,000 Pave Rink 10,000 Boardwalk-New 22,000 Resurface Tennis Courts(2) 4,500 Total Quail Ridge $201,100 Windscreen on fencing 2,200 Benches and tables 600 Clearwater Creek Rice Lake Estates Tennis Court 28,000 Behms Century Farm Country Lakes Park Benches 600 Will Master Plan Jan`99 Playground Equipment(New) 30,000 Group Picnic Shelter 45,000 Pave Parking Lot Shenandoah Birch 1/2 Court Basketball 8,650 %Court Basketball 8,650 %Court Basketball 8,650 Benches and tables 2,500 Benches and tables 1,200 Picnic Shelter 18,000 Tables,benches,grills 1,900 Trails, Land Acquisition 15,000 Lino Sunrise Resurface Parking Lot(26,800 sf) Pave Parking Lot 5,000 Birchwood Acres Replace 6'Fencing(285feet) Player benches and bleachers 18,000 Picnic Shelter 30,000 Warning Track(10'wide) Pave Rink 10,000 %Court Basketball 8,650 Bleachers 1,800 Replace Backstops(2) 6,000 Sand Volleyball Court 2,950 Irrigation 8,000 Irrigation Tables and benches 1,200 Horseshoes 950 Marshan Sunset Oaks Will Master Plan Jan`99 %Court Basketball 8,650 Brandywood Landscaping 5,000 Playground Equipment(New) 30,000 (Leveling, Seeding,Trees) %Court Basketball 8,650 Quail Ridge Benches and tables 1,200 Tables and Benches 1,250 Conti ngency/DesigrVEngi need ng 34,000 Playground Equipment(New) 30,000 Site Prep/Landscaping 35,000 Woolans Park City Hall Trails(1700 ft) 19,000 Install Trails %Court Basketball 8,650 %Court Basketball 8,650 Park Benches 550 Replace backstops&infield 12,000 Horseshoe 950 fencing Site Amenities 15,000 Rice Lake Elementary Benches and bleachers 3,000 Deck Overlook 8,000 Tennis Courts(2) 56,000 Pave parking lot Replace Exist. Boardwalk(165 ft) 24,000 RD/Parks/Summary Park Impr- 12-1-98 Park Dedication Fund Summary As of December 1, 1998 Current Balance $262,583.00 Rem. Balance Behm's Century Farm $38,270.00 1998 - Base map, master plan, site grading Rice Lake Estates 35,817.00 + $20,000 lots 1998 complete trail a rox $17,000 Rice Lake Estates 7/98 Playground equip, site clearing/grading/basketball court Pheasant Hills 30,756.15 1998 Complete park as shown on master plan Wenzel Farms 11,398.20 Bridge Birch Park 15,000.00 1996 Goals trail/land acquisition - Trappers Crossing Lino Air Park 4,400.00 Playground Equipment - VFW 11,400.00 Trails 15,000.00 1998 Goals Marshan Park 3,000.00 1998 Master plan Country Lakes Park 3,436.00 1998 Sand Volleyball, horseshoes, 4 grills Fencing Near Shenandoah 3,261.00 A proved 10/9 estimated amount Total Dedicated Funds $171,738.35 Total Undesignated Funds $90,844.65 1998 REVENUE Jan - Oct 12, 1998 VFW Post 6583 3,300.00 6-Jul EarthKeepers 128.17 Beautification Projects 5-Jun Collova Builders 500.00 27-J u I Interest 4,890.90 31-Jul Pheasant Hills 8th 8,480.00 25-Aug Pheasant Hills 9th 7,950.00 Total Revenue Year to Date (11-24) 25,249.07 CITY COUNCIL WORK SESSION SEPTEMBER 23, 1998 CITY COUNCIL WORK SESSION MINUTES DATE : September 23, 1998 TIME STARTED : 5:32 p.m. TIME ENDED : 8:55 p.m. MEMBERS PRESENT : Council Members Bergeson, Dahl,Lyden, Neal, Mayor Sullivan MEMBERS ABSENT : None Staff members present: Interim City Administrator, Dave Pecchia; Community Development Director, Brian Wessel; Assistant City Administrator, Dan Tesch; Park and Recreation Director, Rick DeGardner; Consulting City Engineer, John Powell; and City Clerk, Marilyn Anderson Dave added Item 9A,Update on Sick City Employee. He asked if the Council wanted to add Mr. Schreier on the agenda. He noted there is currently litigation occurring regarding this issue. A trial is set for November, 1999. Dave recommended Mr. Schreier provide an update in writing and invite him back at a later time if necessary. It was the consensus of the Council to table this item and have Brian give an update at the next work session. 1999 BUDGET DISCUSSION Jerry Shannon, Springsted,Inc. -Jerry reviewed a letter sent to the City outlining the 1999 budget requirements, current tax capacity rate, and responses to other requests he received. The letter explains why the tax is at that level and what can be done about it. He stated the City is working on a"bare bones"budget and there is not much room for growth. The City's tax capacity value has increased 4.28%. Chris asked if Lino Lakes is in the top 10% of communities in the state and why the City is being penalized in the amount of$155,000. Jerry indicated he could not answer where Lino Lakes sits in regards to other communities. Kim asked that Jerry determine where Lino Lakes is overall in the state and how the City compares to other comparable communities. She indicated the findings would be discussed at the next work session. Mr. Mark Ruff, Ehlers&Associates stated that Districts 3-1 and 3-7 were established in 1995 and are subject to the TIF penalty. The State imposed these penalties to deter cities from over using tax increment. The rational is that districts cost the State money. It is a way for the State to avoid paying aids based on cities development. School Districts have to levy money. In 1993,the State said that developers could not pay the TIF penalties. In '~ 1995, cities had the option of donating 10% of the districts. The donation would have 1 CITY COUNCIL WORK SESSION SEPTEMBER 23, 1998 been 1/3 the cost of the penalties. The Legislature will not allow the City to pay the local donation now. Mark stated the City has the following options: 1. Change the Legislature. 2. Remove some parcels from the TIF districts. 3. Lessen increase in penalty over the next five (5)years by extending the term of the districts. 4. Renegotiate agreements with developers. Mark stated the City's TIF Districts are not aggressive. Kim suggested that all options be pursued. Mark stated there is the risk of a higher interest rate regarding extending the term of the districts. Kim stated she would like to know if staff was aware of the penalty before this time. Brian stated the TIF Program began in 1995-1996. He assumed the penalty was not made because staff was instructed to follow another policy. Jerry stated the best bet is to convince the Legislature that the penalties are very unfair to communities. Kim asked why this is an issue two (2)years after the district was established. Jerry explained there is a lag time regarding the value of projects and the tax roll. John asked if this is the first time the City has faced a penalty. Mark stated there was a small penalty in 1998. Jerry stated that when the tax increment plans were put together HACA should have been discussed. Kim stated that staff should have been aware of the City paying the penalty and then reviewed the rest of the plans to ensure it did not happen again. Brian stated he is aware of discussions between the previous City Administrator and Finance Director. He said he was unsure of the reasoning to go this route. Mark stated the Department of Revenue made a ruling that the penalty will continue after the five (5) year period and go against the City's account. Jerry stated the City must absorb $155,000 with available funds. Kim suggested the City do all it can to mitigate the penalties. She asked for Council approval for staff to proceed with all the recommendations and discuss them at the next work session. John noted there is a risk involved with the option of extending the term of the district. He asked Mark to give Dave a recommendation regarding that option. It was the consensus of Council to direct staff to proceed with all options and direct Mark to give special consideration for the option of extending the term of the district. Kim asked this issue be on the agenda for the next work session. Dave stated that if the City wants to increase the tax capacity rate the Council must act on it Monday night. Chris noted that if the City makes a mistake it should not be passed on to the tax payer. Jerry stated that the City may be able to recover some costs from TIF 2 CITY COUNCIL WORK SESSION SEPTEMBER 23, 1998 ^. funds if the City can loosely demonstrate the City has absorbed costs for administrative costs. It was the consensus of Council not to increase the tax capacity rate. Auditor Services - Dave asked if the Council would like him to continue with RFP's for auditing services. He stated negotiations with the current auditor are not going well. It was the consensus of Council for the City to initiate a letter of termination to Tautges. Dave indicated he will consult with the experts regarding the date of termination. LAKES SHOPPING CENTER PROPOSAL,BRIAN WESSEL Brian went over the Lakes Shopping Center proposal. He stated staff will be asking for approval of the preparation of a Redevelopment Project Plan at the EDA meeting Monday, September 28, 1998. If approved, staff will be asking for Council approval for a public hearing regarding the project on October 26, 1998. Phase I will generate $70,000 in net tax revenues over the next ten years. The issue is whether or not Council feels it is a good idea to kick start the process with an incentive program. The incentive program will not begin until the McDonalds store and Amoco store are in place. The project will be 5-10 years away without an incentive program. If the City is in partnership with the developer the City is in a position to demand control over land uses and specific architectural standards. Jerry stated that if the City enters into a partnership with the developer if could be classified as a local effort TIF project which provides maximum flexibility of the funds. The project would have to be budgeted every year. Levy limitations could have a negative impact. Chris noted the City can not raise the tax rate for taxpayers and then give handouts for development. John stated that if the project is approved, it is an argument to the terms of the HACA penalty. A case could be made for the off set of some penalties based on effect that the Shopping Center proposal benefits the School District at the expense of the City. Brian indicated the developer has not stated they will not proceed without the incentive from the City. There is always a negotiation on terms. The developer may wait and let the project develop naturally. The infrastructure will be needed anyway. This item will be on the regular City Council agenda Monday, September 28, 1998. DISCUSSION OF CIRCLE PINES GAS FRANCHISE,JIM KEINATH, CIRCLE PINES CITY ADMINISTRATOR Mr. Jim Keinath stated the City receives a$40,000 annual franchise fee from the Circle Pines Gas Utility. Circle Pines Utilities is the only company that is paying a franchise n fee. Mr. Vern Reinert stated he has conducted a year long study regarding this issue. The City has copies of all documents. He stated Minnegasco and NSP were willing to look at 3 CITY COUNCIL WORK SESSION SEPTEMBER 23, 1998 franchise fees. He also noted that Minnegasco is providing gas service to Lino Lakes by "hop scotching"all over the City. He stated the Centennial Middle School has gas from Minnegasco without permission. Vern felt there may also be a safety issue. The gas service areas need to be planned to eliminate a"patchwork quilt"of utilities. Kim stated this is a goal for the City Administrator to accomplish by June 1, 1999. She stated she is not willing to make an agreement right now. She suggested Vern come back to the next work session to update Council regarding what actions are needed determine service areas for all gas providers and provide a recommendation for franchise fees to be paid by all providers. It is appropriate to have another discussion for interim franchise areas. She stated if one company has a franchise fee, all companies must have a franchise fee. Vern stated he needs an administrative contact and legal contact to continue this work. He noted alternatives to franchise fees have been looked at but were cost prohibitive. Many cities are establishing a meter fee. Vern cautioned about a political backlash concerning meter fees. Kim asked Vern to return in two (2)weeks to go over the map and make a recommendation. Vern stated he would like to get all the companies together and have a meeting with Dave. Kim stated the City is looking for additional source of revenue. She is committed to all companies paying a fee if one compete is paying a fee. DISCUSS SALARY ADJUSTMENTS PHASE II RESTRUCTURING DAN TESCH �.. Dan reviewed the proposed new salaries needed for four(4) directors due to new responsibilities. The goal is to be fair, correct some wrongs, and have marketable salaries. Dan went over a statistical summary of Group 6 City salaries. The proposed salaries are a midpoint of average salaries for a Group 6 City. John asked for the figures showing that the new structure is costing the City less. Dan indicated he will provide a document showing those figures at the Council meeting Monday night. Kim stated the Directors do deserve more money because they are doing more work. Kim expressed concern regarding Dan's salary and if it is adequate relative to other salaries. Dan indicated he is comfortable with his proposed salary but has not yet spoke to Dave about it. John suggested someone else review Dan's salary. Dan stated the maximum salaries are according to Labor Relations guidelines. Kim asked for a cover letter indicating the salaries are according to the Labor Relations guidelines. She also asked for documentation indicating the proposed salaries are appropriate. She stated she wants the cover letter and documentation for Monday night. It was the consensus of Council that all pay changes increasing salaries are effective the date of the reorganization. All pay changes decreasing salary will be effective Monday night. This item will be on the regular City Council agenda Monday, September 28, 1998. 4 CITY COUNCIL WORK SESSION SEPTEMBER 23, 1998 DISCUSSION OF POLICY PLAN FOR THE COMPREHENSIVE PLAN, MAYOR SULLIVAN Kim stated that comments regarding the Policy Plan from Council Member Neal, Bergeson, and herself were provided to the Task Force Committee last week. Chris and Caroline provided their comments jointly this evening. Kim suggested a meeting be held between Council/staff with the Task Force prior to the Planning& Zoning meeting on October 14, 1998. Kim asked Dave to have the Police Department deliver Chris and Caroline's comments to the Task Force prior to tomorrow nights Comprehensive Plan meeting. Dave indicated the comments will be delivered tomorrow morning. Chris excused himself from the meeting at 8:07 p.m. DISCUSSION OF CONDITIONAL JOB OFFERS FOR POLICE OFFICER AND COMMUNITY SERVICE OFFICER(CSO),DAVE PECCHIA Dave stated that the background check has been completed on Mr. Daaron Arnold and he recommends him for the full time police officer position. Mr. Steve Bikkie is the candidate for the CSO position. He recommended hiring Mr. Bikkie for the CSO position dependent upon a satisfactory background investigation. Both of these items will appear on the regular City Council agenda Monday, September 28, 1998. DISCUSSION OF NEW ADMINISTRATORS SEARCH DAVE PECCHIA Dave stated he has met with Harry Bruhl regarding where to go from here on the City Administrator search. Mr. Bruhl indicated the number two (2) candidate for the position would be adequate. He also indicated he would like to speak to a number of people in the field to get a list of names of potential candidates. The candidates would then be invited to an interview. Mr. Bruhl is willing to negotiate an additional fee for this service. Another option to find a candidate is an executive search. Mr. Bruhl feels he can meet the January 1, 1999, deadline. Kim noted this is a new process to get different candidates. Caroline suggested the possibility of a headhunter going into private industries to find a candidate. Kim stated the City cannot afford to have as novice at the top. It was the consensus of Council to have Mr. Bruhl renegotiate the contract and solicit new candidates through a different process. UPDATE ON SICK CITY EMPLOYEE, DAVE PECCHIA Dave stated a City employee is in the hospital with a serious illness. He asked for Council approval to send the employee flowers and a card. 5 CITY COUNCIL WORK SESSION SEPTEMBER 23, 1998 It was the consensus of Council for the City to send flowers and a card to the sick City employee. Dave noted the League of Minnesota Cities contacted him and indicated there is no problem with a Council Member serving on the Charter Commission or the Chief of Police acting as the Interim City Administrator. John asked if City Committee appointees can serve as Election Judges. Marilyn stated the Council passed a motion that Council Members cannot be in a paid City position until one year after their the end of their Council term. Kim stated she believes an agreement was made that a person could only be on one paid Board. Kim directed staff to check on the agreement regarding paid Board positions and the prohibition of City Committee appointees and paid City positions. REGULAR AGENDA, SEPTEMBER 28, 1998 Kim noted that Item 8A,August 19, 1998, minutes, would not be changed because it is not a significant issue. MILLER'S SOUTH GLEN,WARE ROAD COST SHARING, BRIAN WESSEL Brian stated that Mr. Rick Carlson contributed $98,000 for the Ware Road Cost sharing. He passed out copies of all documentation regarding the contribution. Kim directed staff to make sure Chris receives a copy of the documentation. CSAH 14 (MAIN STREET)ACCESS MANAGEMENT CORRIDOR STUDY COST SHARING,BRIAN WESSEL Brian stated the County would like to conduct an Access Management Corridor Study on Main Street and would like the City to share in the cost. The Study would look at Main Street beginning at the western boundary of the City and terminating at Lake Drive. He stated approval will be asked in the future to authorize $2,150 be spent to share in the cost of the study. REGULAR AGENDA, SEPTEMBER 28, 1998 Kim stated consistency is needed for addressing the Variance Criteria provided in the Ordinance regarding agenda item 4A. Direct answers to the criteria must be addressed before the Council meeting on Monday. John noted it would be helpful if the green sheets from the Planning & Zoning Board indicated if a vote was unanimous or split. COMPREHENSIVE PLAN UPDATE,BRIAN WESSEL 6 CITY COUNCIL WORK SESSION SEPTEMBER 23, 1998 Brian stated the last work session for the Comprehensive Plan Task Force is Thursday, September 24, 1998. The draft will be complete and go before the Planning & Zoning Board on Wednesday, October, 14, 1998. The Comprehensive Plan will come before Council on Monday, October 26, 1998. John suggested Council have at least one meeting with Mr. Vern Reinert without a representative from Circle Pines Utilities present. The meeting was adjourned at 8:55 p.m. These minutes were considered, corrected and approved at a regularcouncil meeting held on October 12, 1998. Marilyn G. Anderson, Clerk-Treasurer Kim eV. Su via/mayor .� Transcribed by: Kim Points TimeSaver Off Site Secretarial, Inc. 7 CITY COUNCIL WORK SESSION OCTOBER 7, 1998 CITY COUNCIL WORK SESSION MINUTES DATE : October 7, 1998 TIME STARTED : 5:34 p.m. TIME ENDED : 9:06 p.m. MEMBERS PRESENT : Council Members Dahl,Lyden, Neal,Mayor Sullivan MEMBERS ABSENT : Bergeson Staff members present: Interim City Administrator, Dave Pecchia; Community Development Director, Brian Wessel; Assistant City Administrator, Dan Tesch; Park and Recreation Director, Rick DeGardner; Consulting City Engineer, John Powell; and City Clerk-Treasurer, Marilyn Anderson COMPREHENSIVE PLAN UPDATE,BRIAN WESSEL Mark Lindblad,representative from the 20/20 Vision Citizens Advisory Group (CAG), presented a written analysis of the draft Comprehensive Plan prepared by the CAG. He stated completion of the draft Comprehensive Plan was a top priority for the group. He also stated that the CAG has acknowledged their support for the draft Comprehensive Plan, as has been presented to date. He stated the CAG believes the draft Comprehensive Plan is a good representation of five (5)aspects: growth planning, environment,parks, education, and commercial development. He stated excessive attention has not been given to any one group. Chris noted the five (5)aspects were not equally weighted on a citizen level. Mark stated the CAG is made up of concerned citizens that want the best City possible. One of the cornerstones of the CAG was to have a general consensus for the Comprehensive Plan. Kim indicated Mark should speak under open mike at the Council meeting on Monday, October 12, 1998, regarding this issue. Brian stated the Comprehensive Plan is on schedule. There is a public hearing at the Planning&Zoning Board meeting on October 14, 1998. The draft Comprehensive Plan will go before the Council on October 26, 1998. The Vision Bus Tour is Saturday, October 10, 1998. Forty-seven reservations have been made. Brian stated that Chris and Caroline met with Paul Montain, JP Houchins, and Mike Trehus to determine if there was any way to amend the Plan so that Chris and Caroline would support the draft Plan. Several ideas were discussed and presented to Jamie Schaps. He was of the opinion that convening another meeting of the Comprehensive Plan Task Force to discuss these ideas would not be appropriate. A memo regarding his reasons will be distributed tomorrow. 1 CITY COUNCIL WORK SESSION OCTOBER 7, 1998 Kim stated the purpose of that meeting was to come together to discuss specific issues. Chris stated the meeting went well. There was an open, honest discussion. Chris indicated he had hoped they came away from the meeting with a new understanding and that the draft Plan would be reviewed again. He stated they went through 13 points in detail. Chris said he left the meeting with the understanding that the points would be brought back to the Task Force for review. Kim asked what items were put on the table that were negotiable. Chris indicated he had given that information to Paul. Chris stated he would negotiate on those issues if information was given to him demonstrating it was for the City's good. He stated he will not move to the middle ground for the sake of moving to the middle ground. Information was given to him regarding Hobby Farms that did move him to the middle ground. During the meeting JP stated they were talking about two (2) different plans and the plans were incompatible. Kim asked where they go from here. Chris said he had hoped they were going to take it back to the Task Force for discussion. Kim stated that over the course of the last two (2)years the Task Force has looked at facts and information to support their recommendations. She said it was important to discuss these issues at the beginning of the process. She also understood that there are citizens who support Chris's issues. However, the Task Force and the draft Plan is representative of all the citizens of Lino Lakes. Kim noted without a 4/5 vote the Metropolitan Council can put in place a plan they want. She asked what the Council can do to resolve this issue. There are real differences in the two (2)plans. Chris suggested the Task Force look at his concerns again. Brian stated the Council can give direction to hold another meeting. Dave noted there is an opportunity to speak about the Plan at the public hearing on October 14, 1998. Kim suggested Council speak to Jamie to get his ... thoughts regarding this issue. Caroline added that she thought the meeting with Paul and JP went very well. She felt Jamie should not solely determine if another Task Force meeting is held. She indicated that Paul or JP should be present at the Task Force meeting. She wondered what happened between that meeting and the decision to not hold another Task Force meeting. Mark stated that he believed that Jamie felt there was no middle ground on the issues. He came from the meeting feeling there was no room for negotiation. Chris stated he will move to the middle if information is shown to support the middle ground. Kim suggested a special Council meeting be held and dedicated to the issues from Chris and Caroline. Chris asked for documents proving that the Metropolitan Council will put their own plan in force if the Council cannot reach an agreement on the Draft plan. Kim stated there are two (2) State Statutes that give the Metropolitan Council the authority to enforce their own plan. The Lino Lakes plan will be scrutinized more than other cities. She indicated she believes the City can submit a plan that is representative. Negotiations and changes can be made to develop an acceptable plan. Kim scheduled a meeting on October 19, 1998, 6:00 p.m., to discuss the issues. She asked Dave to inform John about the meeting. She asked that Al Brixius be present at this meeting to discuss the Plan. She also noted the Planning & Zoning Board meeting and Saturday's Vision Bus Tour must to be posted. 2 CITY COUNCIL WORK SESSION OCTOBER 7, 1998 Bob Bening asked if copies of the draft Plan are available to the public. Brian stated 10 copies have been prepared but are disappearing fast. He indicated any citizen who would like to see the plan should contact Mary Kay. In addition,there is a copy in the Citizens Library. LGA/HACA OPTIONS,BRIAN WESSEL Dave stated the HACA penalty in the amount of$155,600 can be paid through the Area and Unit Fund. The Black Duck Lift Station was budgeted for the amount of$248,000 and was to be paid from this Fund. Since the project has changed and not all of these dollars will be spent on the project, he recommended the penalty be paid out of the Area and Unit Fund which has an excess of$5 million. Kim noted they need to be certain the funds will not be needed for a new lift station. Dave indicated plans for the lift station have changed substantially. Mark Ruff, Ehlers &Associates,provided a written Tax Increment Financing Overview. He stated that no decisions have to be made regarding mitigation this year. He indicated that legislation is the City's best option for reducing or eliminating future penalties for the short term. Hiring a special lobbyist is also an option. Kim stated she is not willing to let these issues hang until 1999. She wanted dates,targets, and plans. Mark recommended a decision be made in June, 1999. At that time the City would know what the Legislature is going to do. Kim said she does not believe a paid lobbyist will work. Mark recommended making sure the Lino Lakes representatives to the legislature are aware of the problem and to make sure the League of Cities can help. Kim said that item#1 regarding mitigation in Marks written overview, is the first step and needs to be acted on at the October 26, 1998,meeting. Renegotiating development agreements should be an ongoing process. Item#2 under mitigation needs to be reviewed on June 1, 1998. Kim stated she will work with Dave and do whatever is necessary regarding legislation. Kim stated she would like a better understanding of why the City chose to pay the penalty as opposed to the contribution. Mark stated that because the penalty could not be projected, some cities chose to pay the penalty. The penalty amount could have decreased. Kim stated the Council must put together a policy to review TIF Districts. The City must plan and provide funding for unforeseen costs attributed to the TIF Districts. She wanted a written policy for the City to deal with, review, and analyze TIF Districts. Chris noted he was pleased that staff found a solution so this was not passed on to the tax payers. He indicated he expects the same in the future. Andy asked if the City has an insurance policy for mistakes. Kim stated she believes this was not a mistake but a judgment call. Kim stated a policy needs to be in place before another TIF District comes before Council. 3 CITY COUNCIL WORK SESSION OCTOBER 7, 1998 UPDATE OF RESHANAU LAKE TRAIL, RICK DEGARDNER Currently there is an easement on two (2) lots in Reshanau Parks Estates, 2nd Addition for utility purposes only. For a number of years, pedestrians have used this easement as an access to a trail around the north end of Reshanau Lake. One homeowner in particular has insisted that he purchased his lot for peace and quiet and wanted this to continue into his retirement. In addition, some of the Reshanau Park Estates Homeowners Association do not want the additional pedestrian traffic that a public easement at the north end of Black Duck Drive would create. Rick noted that he was asked to work with the residents in this area to find an alternate route for the pedestrian trail. He proposed a trail access off of Mallard Lane through the Regional Park to link to West Shadow Lake Drive. This is the best option even though it would cause a detour. In addition, the County would support the trail access. Rick showed a diagram of the proposed trail location. He stated this option is not as preferable as where the trail currently is. Barbara Meus, a member of the Reshanau Parks Estates Homeowners association stated the homeowners have discussed the proposed trail on Mallard Lane. It is not what they want but they do see it as an alternative. She discussed the possibility of acquiring the trail easement over the utility easement by eminent domain and wait to build the trail until after the objecting homeowner is no longer owner of the property. Ms. Meus also thought the objecting homeowner might grant the easement if the City guaranteed that the trail would not be constructed until after he is no longer owner of the property. Kim noted the objecting homeowner would not cooperate unless the City commits to the Mallard Lane trail. Rick noted that at some point the City would want both trails. Ms. Meus stated there are two (2)homeowners who do not want a direct trail because they feel it is a private area. Chris stated eminent domain is an option because this action would be for the public good. He said the trail should be done right the first time. Kim stated a direct trail is the quickest and safest way for children to get through. She asked that a discussion with the neighborhood be held before any Council action is taken. She would also like to have John's comments regarding this issue. Caroline stated the homeowners should be willing to give the easement for the safety issue alone. Rick indicated this is not a high priority for the City at this time. However, the County plans to master plan the Regional Park in 1999 making a decision on this matter important. Kim asked for a neighborhood meeting and a written opinion from the police department regarding safety. Dave stated a trail study determined that crime is not related to trails. He can provide an officer to come to a meeting and address this issue. Rick stated safety should not be the first concern. The general public has to be considered also. Chris again indicated the City should use eminent domain. Kim felt Rick had provided a reasonable option for the trail as opposed to eminent domain. Bob Bening suggested the option for eminent domain be kept open for the future. Things change and people move. The City may be able to develop a direct trail a few years down the road. 4 CITY COUNCIL WORK SESSION OCTOBER 7, 1998 Kim said she would like some time to think about the trail. She asked this issue be brought back to the next Council work session. RICHARD SCHREIER LEGAL STATUS, BRIAN WESSEL Dave distributed a letter from the City Attorney regarding the Richard Schreier litigation. This litigation involves the location of a new road to connect the old Otter Lake Road and the new Otter Lake Road Mr. Schreier was invited to the last work session but was not allowed to speak to the Council. Mr. Schreier was again invited this evening. Dave cautioned Council on how they respond to Mr. Schreier's presentation. Brian stated a memo has been issued from the City Attorney regarding this issue: Brian presented a written summary of the litigation that Council requested from him at the last work session. The summary gives the background regarding this issue. Kim stated the City Attorney has advised Council not to discuss this with Mr. Schreier. The City can be held liable for anything that is said. Andy noted that anything that comes from Economic Development needs to put in writing. He also stated that this is an open meeting and citizens should be allowed to speak. Kim stated that anything the Council wants to convey needs to go through the City Attorney. Mr. Schreier stated that he had never before not been able to speak directly to elected City Officials. He has spoken to Mr. Hawkins but has had no response from Brian. He stated the road would divide his property and cost too much to construct. The County has indicated that the City cannot prove the road is beneficial to the City. The issue will have to go to litigation which costs everyone too much money. Serious damage will be done if the property is severed for the road. The road location can be adjusted. He asked that the whole project be deferred. Assessments on this road are $250 per foot which, he felt was way too high. Kim stated the Council will review this issue and discuss it. She asked that Mr. Schreier leave the documents that he provided with Dave. Mr. Schreier stated that he wants to avoid a war. He indicated Mr. Hawkins has handled the issue poorly. He stated that he has nothing to say to any Council Member that would require the presence of an attorney. Kim asked that all Council Members read the documents before the October 12, 1998, meeting. DISCUSSION OF GAS FRANCHISE,DAVE PECCHIA Dave indicated Vern is not present because of the issue of competition regarding this item. An attorney will need to be involved with the negotiations. Dave stated he would n like to speak with Mr. Shae, an attorney,to determine what is public and what would constitute a winning strategy. He indicated he would like to speak to the City of Blaine to see how they negotiated their utility franchises. Dave asked if the Council wants this 5 CITY COUNCIL WORK SESSION OCTOBER 7, 1998 matter pursued. He also stated he will meet with a consultant and have a presentation for the next work session. Kim stated the issue needs to be looked at but is not a top priority. If encroachment is an issue an emergency ordinance can be approved to stop any additional work. Dave indicated he will work with Mr. Shae and the City Attorney. Based on the goals set by Council; completion date for this issue is June, 1999. Kim stated this is not a reprioritized issue. Council excused themselves for closed meeting at 7:52 p.m. The meeting reconvened at 8:24 p.m. Chris excused himself from the meeting at 8:24 p.m. PUBLIC SERVICE SUPERVISORS. DAN TESCH This item was discussed during the closed meeting. 1999 BUDGET DISCUSSION,DAN TESCH Kim expressed concern about discussing this issue in Chris's absence. Dave recommended this issue be tabled until the next work session. TH 49 (HODGSON ROAD)RICE CREEK,WOODEN BRIDGE,JOHN POWELL John explained that the County has looked at three (3) different bridge construction options for replacing the bridge over Rice Creek. A representative from Wheeler Lumber gave a presentation to the County on a timber bridge. A cost estimate was provided which indicated a timber bridge would cost approximately $80,000 more than the three (3) other bridge options. The County has indicated any additional costs would be the City's responsibility. The County is concerned about the maintenance of a timber bridge and because of this as well as other factors,will not pursue the timber bridge option unless the City insists. Dave stated that if the City wants to pursue this; a funding source must be identified. The bridge reconstruction is scheduled for the year 2000. The new bridge will have two (2) lanes of traffic in each direction, a median, and a pedestrian path. No action is required at this time. PDI ADMINISTRATOR'S SEARCH,DAVE PECCHIA Dave passed out a letter from Harry Brull which explained procedures, cost, and time schedule for the search for a new City Administrator. Based on this schedule, the process will be completed by December 14, 1998. Dave indicated he feels this could be moved up to a completion date of December 1, 1998. The City has an outstanding bill in the 6 CITY COUNCIL WORK SESSION OCTOBER 7, 1998 amount of$23,196.98 to PDI. The additional service will cost$8,100.00. Dave stated he will try to negotiate a break on the outstanding bill. Dave stated another option is to hire a search firm which would take much longer. A third option is to look at the old list of candidates and interview again. Caroline noted she does not want the search to be limited to City Administrators only. ENVIRONMENTAL BOARD COMPENSATION,DAVE PECCHIA Dave stated the Environmental Board members received compensation from May, 1998, through September, 1998. The compensation was the same as the compensation for the Park Board and Planning & Zoning Board. Kim stated she believes the members should have been paid from January, 1998. She suggested that compensation for the board members from January, 1998, be approved at the Council meeting. Dave stated he will speak to the City Attorney to determine if the City can back pay the board members through January, 1998 and if so,place the matter on the October 12, 1998 Council agenda. REGULAR AGENDA, OCTOBER 12, 1998 Kim asked that staff be sure to show the benefits for the contract with the Centerville School District regarding item 5B. Kim noted the Community Calendar indicates the wrong date for Veteran's Day. Kim expressed concern regarding the way the City is being promoted. Council is responsible for promoting the City and pulling the City together. She expressed concern regarding Council undermining staff. If a Council member has an issue with staff it needs to be brought to Dave. She expressed concern regarding the professionalism of the City. The polarity on the Council is taking away the staffs ability to do their jobs. She asked for discussion regarding this issue at the next work session. Kim stated she is meeting with Jeff Schroeder regarding City finances,budget, TIF issue, and the Hoff investigation. Dave noted the City financial situation has not changed and is very good. The meeting was adjourned at 9:06 p.m. These minutes were considered, corrected and approved at a regular Council meeting held on October 26, 1998. �~ Marilyn G. Anderson, Clerk-Treasurer rly ivan, Mayor 7 CITY COUNCIL WORK SESSION OCTOBER 7, 1998 Transcribed by: Kim Points TimeSaver Off Site Secretarial, Inc. 8 COUNCIL MINUTES OCTOBER 12, 1998 CITY OF LINO LAKES MINUTES DATE : October 12, 1998 TIME STARTED : 6:30 P.M. TIME ENDED : 8:04 P.M. MEMBERS PRESENT : Bergeson,Dahl,Lyden,Neal, and Mayor Sullivan MEMBERS ABSENT : None Staff members present: Administration Director,Dan Tesch; City Attorney, Bill Hawkins; Community Development Director, Brian Wessel; Consulting City Engineer,John Powell; Public Services Director, Rick DeGardner;Environmental and Forestry Coordinator,Marty Asleson; and Clerk-Clerk Marilyn Anderson Mayor Sullivan and Council Members Neal and Bergeson opened the meeting at 5:30 p.m. and adjourned for a closed meeting to discuss the Schreier litigation. The City Council meeting reconvened at 6:30 p.m. SETTING THE AGENDA The agenda was approved as presented. CONSENT AGENDA Council Member Neal moved to approve the Consent Agenda as presented. Council Member Dahl seconded the motion. Motion carried unanimously. ITEM ACTION MINUTES: September 30, 1998 Work Session Approved DISBURSEMENTS: September 30, 1998 ($7,795.25) Approved October 12, 1998 (Check No. 52615 - 52741, $1,146,095.79) Approved September 25, 1998 SAC ($2,631.86) Approved 1 COUNCIL MINUTES OCTOBER 12, 1998 Centennial Fire District Approved \.o Mayor Sullivan reminded those present of the guidelines for audience participation in City Council meetings, emphasizing the need for respectful dialog. OPEN MIKE Mr. Mark Lindblad, a representative from the Citizens Advisory Group(CAG), stated that the CAG is a group of volunteers whose main focus this year was the development of the Comprehensive Plan. Based on many hours of thought and consideration,the CAG had decided to express its support of the draft Comprehensive Plan (Plan). Mr. Lindblad offered a written analysis of the Plan prepared by the Citizens Advisory Group. Mayor Sullivan asked that a copy of the CAG analysis be entered into the record. Council Member Bergeson stated the comments from the CAG should be presented to the Planning& Zoning Board at the public hearing October 14, 1998. Mr. Lindblad indicated he will be present at the meeting. Mayor Sullivan thanked Mr. Lindblad for the update from the CAG. Mayor Sullivan stated that a group of Weeblos Scouts were present at the last Mayor's Round Table meeting. The Scouts learned how a City government meeting is run, how to fold a flag, and were able to honk the horns on the public works vehicles. Mayor Sullivan congratulated the group for earning their citizens pin. Mayor Sullivan congratulated Sergeant Mortenson who has completed the FBI Academy Training Course. She stated Sergeant Mortenson was in the program for three (3) months. The program was funded by the Federal Government. Sergeant Mortenson will be bringing his skills and knowledge back to the Lino Lakes Police Department. Mayor Sullivan stated the Clearwater Creek Convenience store is looking for employees. Any citizen that is interested in part-time employment should apply directly at the store. Mayor Sullivan stated that Board appointments for the Park Board, Planning& Zoning Board, and Environmental Board are coming up. Anyone interested in serving on any Board should contact Mr. Tesch at City Hall. Mayor Sullivan stated that Major Charles Cape provided the City with a history of the Lino Lakes Civil Defense Department which is now part of the Public Safety Department. The history states that the name of the City came from a line of Oak trees that were located near the old post office. The post office is no longer there. Mayor Sullivan thanked Major Cape for providing the information. 2 COUNCIL MINUTES OCTOBER 12, 1998 PUBLIC SAFETY DEPARTMENT REPORT, DAN TESCH Consideration of Resolution No. 98- 156,Accepting Donation from Centennial Fire District for D.A.R.E. Program -Mr. Tesch stated that the Centennial Fire District has graciously donated$2,000 to offset the cost of the D.A.R.E. Program. The goal of the Lino Lakes Police Department is to ensure that the D.A.R.E. Program continues to be partially funded through donations from the community. The Centennial Fire District is aware of this goal and has donated$2,000 toward the cost of administering the program in the local middle school in 1998 and the elementary schools in 1999. The purpose of Resolution No. 98 - 156 is to accept and publicly thank the Centennial Fire District for their generous donation. Council Member Neal moved to adopt Resolution No. 98 - 156, as presented. Council Member Lyden seconded the motion. Motion carried unanimously. Resolution No. 98 - 156 can be found at the end of these minutes. PROCLAMATION,Proclaiming October, 1998, as Crime Prevention Month - Mr. Tesch stated that Crime Prevention Month was designed to heighten crime prevention awareness, generate support and participation in local anti-crime efforts among civic groups, schools, faith communities, businesses, and individuals as they help to nurture communal responsibility and instill pride throughout the City of Lino Lakes. Staff requested that Council acknowledge and read the PROCLAMATION in support of designating the month of October, 1998, as Crime Prevention Month in the City of Lino Lakes. Mayor Sullivan read the PROCLAMATION acknowledging October, 1998, as Crime Prevention Month in the City of Lino Lakes. Consideration of Renewal of Animal Control Contract-Mr. Tesch stated that the City has had Otter Lake Animal Control Center as its contract holder for the past three (3) years. The City's relationship during this time with the business has been very professional and the City was able to meet the needs of the citizens, Otter Lake Animal Control Center, and the City by utilizing the provisions of this contract. Staff requested that the contract be renewed for calendar year, 1999. Mayor Sullivan asked if the contract is renewed every year. Mr. Tesch stated the contract was initially for three (3)years. It is now being renewed yearly. Council Member Bergeson moved to approve the request to enter into a renewal contract with the Otter Lake Animal Control Center. Council Member Lyden seconded the motion. Motion carried unanimously. 3 COUNCIL MINUTES OCTOBER 12, 1998 Consideration of Youth Resource Officer Contract-Mr. Tesch stated the Lino Lakes Police Department and the Centennial School District have completed the necessary paper work for a renewal of the Joint Powers Agreement for school year 1998/1999. The Joint Powers Agreement was discussed at a previous work session. School District Officials approved the Youth Resource Officer Agreement at their October 5, 1998, School Board meeting. Staff recommended approval of the Joint Powers Agreement. Mayor Sullivan clarified that the school does fund this position. It is not funded by the City. Mr. Tesch stated the school does fund the position up to $20,000. Council Member Neal moved to approve and sign the Joint Powers Agreement between the City of Lino Lakes and the Centennial School District for the Youth Resource Officer Program for school year 1998/1999. Council Member Dahl seconded the motion. Motion carried unanimously. COMMUNITY DEVELOPMENT REPORT,BRIAN WESSEL Comprehensive Plan Update-Mr. Wessel stated last Saturday, October 10, 1998,the Vision Bus Tour was held. The group met at City Hall for a half hour and discussed the Comprehensive Plan process. They boarded a bus for a two (2) hour tour and ended up at The Village. Mr. �. Wessel stated it was very enjoyable tour. He noted Ms. Wyland was 90%responsible for the planning of the tour. He thanked her for a great job regarding the tour. Mr. Wessel stated that the Planning and Zoning Board will hold a public hearing on the Plan, Wednesday, October 14, 1998, 6:30 p.m. On Monday, October 19, 1998,there will be a special Council meeting to discuss the Comprehensive Plan. Monday, October 26, 1998, the Council will consider the Plan at their regular Council meeting. Mayor Sullivan asked where the Plan is on the Planning &Zoning Board agenda. Mr. Mr. Wessel explained that the Plan public hearing should begin approximately 7:30 - 7:45 p.m. Mayor Sullivan asked if the public hearing has been posted so the Council may attend. Ms. Anderson indicated the notice of the public hearing and the special Council meeting on Monday, October 19, 1998,has been posted. Council Member Bergeson asked if October 19, 1998, is a regular Council meeting. Mr. Wessel stated it is a special Council meeting to discuss the Comprehensive Plan. Consideration of Resolution No. 98 - 157, Accepting the Bids and Awarding Contract for the Lilac Street Trunk Utility Improvements,Phase II, John Powell-Mr. Powell stated that sealed bids were received and opened on Tuesday, October 6, 1998, for the Lilac Street Trunk Utility Project-Phase 2. The project involves the extension of trunk sanitary sewer and 4 COUNCIL MINUTES OCTOBER 12, 1998 watermain facilities to serve Behm's Century Farm 5th Addition. The first phase of this project extended trunk utilities to Thomas Street. This phase extends trunk utilities north and west to Pinto Lane. Council approved the plans and specifications for this project on July 27, 1998. Council action is required to award a construction contract to the lowest responsible bidder. The results of the bid opening for this project are as follows: S.R. Weidema, Inc. $ 94,014.90 Northdale Construction Co. $ 97,943.77 Ro-So Contracting $115,835.00 Barbarossa and Sons $145,394.50 Engineer's Estimate $110,627.00 The low bid is approximately 15%below the Engineer's Estimate for this project. Mr. Powell stated that funding for this project will be provided by the Sanitary Sewer and Water Area and Unit Assessments charged to the Behm's Century Farm subdivision. The proposed schedule for the project is as follows: City Council Awards Bid October 12, 1998 Construction Begins October 19, 1998 Completion Date November 13, 1998 Staff recommended Council adopt Resolution No. 98 - 157. Council Member Bergeson moved to adopt Resolution No. 98 - 157, as presented. Council Member Neal seconded the motion. Motion carried unanimously. Resolution No. 98 - 157 can be found at the end of these minutes. Consideration of Awarding Contract for Planting Boulevard Trees,Marty Asleson-Mr. Asleson stated the City requires developers to escrow dollars to plant a boulevard tree in front of each house that is built. Three (3) quotes were received. The low bid was received from Midwest Landscapes. The quote was to plat 150 trees for a total of$24,315.37. Upon approval, a contract will be signed ensuring the work. Work is to be completed by the end of October, 1998. Staff recommended approval of contract for planting boulevard trees. Council Member Lyden moved to approve the contract for planting boulevard trees with Midwest Landscapes in the amount of$24,315.37. Council Member Dahl seconded the motion. Motion carried unanimously. 5 COUNCIL MINUTES OCTOBER 12, 1998 ADMINISTRATION DEPARTMENT REPORT,DAN TESCH Consideration of Entering Into An Agreement with the Centennial School District for Civic Complex Fiberoptic Network-Mr. Tesch stated that by the summer of 1999,the City of Lino Lakes will be operating from the new civic complex. Part of that complex will be occupied by the Centennial School District Early Childhood Center. Having a school district building within the complex created a unique situation whereby the City potentially has the ability to share in the district's multi-million dollar fiberoptic infrastructure. After a great deal of discussion, the school district agreed to share their excess capacity with the City of Lino Lakes. Initial, as well as on going cost savings to the City will be significant. This arrangement will save the City over $70,000 on the phone system alone. Mr. Tesch referred to the contract which addresses delivery of the system, on-going maintenance, and related miscellaneous costs. Mr. Hawkins has reviewed the document. Mr.Tesch stated this is a tremendous opportunity for the City. The agreement provides for high- speed voice and data transmission, ongoing maintenance,local phone charges that are lower than current costs, and extras such as high speed Internet access. The City's municipal operation will be on the cutting edge of information technology, thanks to this cooperative school district/City partnership. Mr. Tesch noted that another 20/20 Vision goal has been accomplished. Mayor Sullivan stated the agreement will provide a substantial cost savings to the City. The City will have a state of the art system and its own web site. She felt the agreement is very exciting. Mayor Sullivan stated that this agreement and the Youth Resource Officer Contract provides an opportunity for the City to work with the school district. Council Member Neal moved to approve the Fiberoptic Agreement with the Centennial School District, as presented. Council Member Dahl seconded the motion. Motion carried unanimously. Consideration of Utility and Park Supervisors Positions -Mr. Tesch stated that as a result of recent restructuring, it has been determined that additional supervisory positions are necessary within the Public Services Department. Through consultation with Labor Relations Associates, the City has proposed changing two (2) of the current lead positions to supervisory positions. The process through which this change is made is as follows: * Administer proper supervisory training. * Present letters delegating authority to Mr. Mike Hoffman and Mr. Tim Hillesheim. * Prepare position descriptions. * Request release of these two (2) individuals from Local 49, or request unit determination from the Bureau of Mediation Services. 6 COUNCIL MINUTES OCTOBER 12, 1998 Mr. Tesch indicated this change is to be effective October 12, 1998. He stated that he and Mr. Rick DeGardner will meet with the affected individuals tomorrow morning and proceed with the steps listed above if approved. Mr. Tesch noted the changes will be reviewed in six (6)months. Council Member Bergeson asked about the cost of the change. Mr. Tesch stated the Council reviewed the costs of the change at a work session. Mayor Sullivan stated the change will keep the City under the current budget. Council Member Lyden moved to approve the change in positions, as presented. Council Member Neal seconded the motion. Motion carried unanimously. OLD BUSINESS -None NEW BUSINESS Consideration of Minutes, September 28, 1998 (Council Member Lyden was absent) - Council Member Lyden questioned page 7,paragraph 5, Comprehensive Plan Update. He n indicated the minutes should reflect the majority approval. Mr. Hawkins indicated a 4/5 vote is required for approve. Mayor Sullivan indicated the minutes reflect the understanding that the Comprehensive Plan will be provided to the Metropolitan Council with or without a 4/5 vote. She asked that the minutes be approved and then discuss Council Member Lyden's question. Council Member Neal moved to adopt the September 28, 1998, minutes, as presented. Council Member Bergeson seconded the motion. Motion carried with Council Member Lyden abstaining. Council Member Lyden suggested the question of 4/5 vote be discussed at the next work session. Mayor Sullivan indicated the Council will discuss this issue at the next Council work session. COMMUNITY CALENDAR FOR OCTOBER 13, 1998 THROUGH OCTOBER 26, 1998 Town Center Committee,Tuesday, October 13, 1998, 6:00 p.m. Planning and Zoning Board,the Planning and Zoning Board will conduct a public hearing on the Draft Comprehensive Plan,Wednesday, October 14, 1998, 6:30 p.m. Public Safety Citizens Academy, Thursday, October 15, 1998, 7:00 p.m., Centennial Fire Hall,#2 7 COUNCIL MINUTES OCTOBER 12, 1998 Environmental Board,Thursday, October 15, 1998, 6:30 p.m. Citizens Advisory Group,Monday, October 19, 1998, 7:00 p.m. Friends of the Parks, Tuesday, October 20, 1998, 7:00 p.m. Work Session,Wednesday, October 21, 1998, 5:30 p.m., Senior Center Public Safety Citizens Academy,Thursday,October 22, 1998, 7:00 p.m., Centennial Fire Hall, #2 Mayor's Coffee,Friday, October 23, 1998, 7:30 a.m., Senior Center Council Meeting,the City Council will consider the Draft Comprehensive Plan,Monday, October 26, 1998,6:30 p.m. ADJOURN There being no further business, Council Member Neal moved to adjourn at 7:02 p.m. Council Member Dahl seconded the motion. Motion carried unanimously. These minutes were considered and approved at the regular Council Meeting, September 26, 1998. Marilyn An erson, Clerk-Treasurer berl A(Illban, Mayor Transcribed by: Kim Points Timesaver Off Site Secretarial, Inc. 8 .y PROCLTION FOR CRIME PREVENTION MONTH 1998 WHEREAS, the vitality of our city depends on how safe we keep our homes, neighborhoods, workplaces, and communities because crime and fear diminish the quality of life for all; WHEREAS, crime and fear of crime destroy our trust in others and in institutions, threatening the community' s health and prosperity; WHEREAS, people of all ages must be made aware of what they can do to prevent themselves, their families, neighbors, and co-workers from being harmed by drugs, violence, and other crime; WHEREAS, the personal injury, financial loss, and community deterioration resulting from crime are intolerable and require action by the whole community; WHEREAS, crime prevention initiatives must include but go beyond self protection and security to promote collaborative efforts to make neighborhoods safer for all ages and to develop positive educational and recreational opportunities for young people; WHEREAS, adults must invest time, resources, and policy support in effective prevention and intervention strategies for youth, and teens must be engaged in driving crime from their communities; WHEREAS, effective crime prevention programs excel because of partnerships among law enforcement, other government agencies, civic groups, schools, faith communities, businesses, and individuals as they help to nurture communal responsibility and instill pride; NOW, THEREFORE, I, Kimberly A. Sullivan, Mayor, do hereby proclaim October 1998 as Crime Prevention Month in Lino Lakes and urge all citizens, government agencies, public and private institutions, and businesses to recogn' ze 4hewler of prevention and work together for the common go . K e livan, Mayor ,..N Marilyn . Anderson, Clerk/Treasurer Council Member Neal introduced the following resolution and moved its adoption: CITY OF LINO LAKES RESOLUTION NO. 98 - 156 RESOLUTION ACCEPTING DONATION FROM MINNESOTA D.A.R.E. , INC. WHEREAS, the Lino Lakes Police Department began teaching the D.A.R.E. program in local elementary schools in January of 1995, and Junior High D.A.R.E. in September of 1998; and WHEREAS, the curriculum, developed by educators, is an elementary and junior high school drug prevention curriculum taught by specially selected and trained uniformed police officers; and WHEREAS, Centennial Fire District was made aware of the desire for the Lino Lakes Police Department to teach this program in the elementary and middle schools and has donated $2, 000 . 00 to the City to defer the cost of this �. program, NOW, THEREFORE, BE IT RESOLVED, that the City of Lino Lakes hereby accepts the donation of $2, 000 . 00 toward the cost of the D.A.R.E. program and wishes to express its gratitude to Centennial Fire District for its donation. Adopted by the Lino Lakes City Council this 12th day of October, 1998 . mb rl Sullivan, Mayor Mar lyn . Anderson, Clerk-Treasurer The motion for the adoption of the foregoing resolution was duly seconded by Council Member Lyden and upon vote being taken thereon, the following voted in favor thereof : Bergeson, Dahl, Lyden, Neal, Sullivan. The following voted against same: none. Whereupon said resolution was declared duly passed and adopted . Council Member Bergeson introduced the following resolution and moved its adoption: CITY OF LINO LAKES RESOLUTION NO. 98-167 RESOLUTION ACCEPTING BIDS AND AWARDING A CONSTRUCTION CONTRACT— LILAC STREET TRUNK UTILITY IMPROVEMENTS-PHASE 2. WHEREAS, pursuant to an advertisement for bids for the construction of the Lilac Street Trunk Utility Improvements-Phase 2, bids were received, opened and tabulated according to law, and the following bids were received complying with the advertisement: Company Bid Amount S.R.Weidema, Inc. $ 94,014.90 Northdale Construction Co. $ 97,943.77 Ro-So Contracting $ 115,835.00 Barbarossa and Sons $ 145,394.50 Engineer's Estimate $. 110,627.00 AND WHEREAS, it appears that S.R.Weidema, Inc., is the lowest responsible bidder; NOW, THEREFORE,'BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LINO LAKES, MINNESOTA: 1 . The Mayor and Clerk are hereby authorized and directed to enter into a contract with S.R. Weidema, Inc.,17600 113'' Avenue North, Maple Grove , Minnesota 55369, in the name of the City of Lino Lakes for the construction of the Lilac Street Trunk Utility Improvements-Phase 2 according to the plans and specifications approved by the City Council and on file in the office of the City Clerk. 2. The City Clerk is hereby authorized and directed to return forthwith to all bidders the deposits made with their bids, except that the deposits of the successful bidder and the next lowest bidder shall be retained until a contract ,� has been signed. Adopted by the Lino Lakes City Council 7is "thayOber, 1998. Ki ber A. tjjllWn, Mayor Marilyn 0. Anderson, Clerk-Treasurer The motion for adoption of the foregoing resolution was duly seconded by Council Member Neal and upon vote being taken thereon, the following voted in favor thereof: Bergeson, Dahl, Lyden, Neal, Sullivan. The following voted against same: none. Whereupon said resolution was duly passed and adopted CERTIFICATION I hereby certify that the above is a correct copy of a resolution duly passed, adopted and approved by the City Council on October 12, 1998. Marilyn G. Anderson, Clerk-Treasurer SPECIAL COUNCIL MEETING OCTOBER 19, 1998 CITY OF LINO LAKES MINUTES DATE October 19, 1998 TIME STARTED 6:09 p.m. TIME ENDED 10:15 p.m. MEMBERS PRESENT Bergeson, Dahl,Lyden,Neal, Sullivan MEMBERS ABSENT None Staff members present: Community Development Director, Brian Wessel; Administration Director, Dan Tesch; Planning Coordinator, Mary Kay Wyland; Consulting Planner, Al Brixius and Clerk-Treasurer Marilyn Anderson. The purpose of the meeting was to discuss the draft Comprehensive Plan, consider the issues and come to a comfortable consensus. Kim Sullivan explained that she had concerns with three(3) issues. They were the transportation plan,the moderate goal of 147 new homes per year and the Rice Lake Sea Plane Base. Rice Lake Sea Plane Base- Kim expressed concern about the Performance Zoning classification around the Sea Plane Base and the Lino Air Park. She also expressed concern about the potential of expansion of both facilities. She was concerned about the impact on the Chomonix Golf Course and residents in the immediate area of the Sea Plane Base. Al explained that Performance Zoning was not established to accommodate the expansion of any air field. Kim asked, from a planners point of view, would expansion of the Sea Plane Base be appropriate. Al said no, however, the Sea Plane Base is an existing"grandfathered"use. Kim said she would like to see a restriction so it cannot expand. Andy Neal explained that there was no room for expansion. Al explained that any expansion would require full Council review. Al referred to the vacant parcel of land at the northeast corner of the intersection of Lake Drive and Aqua Lane and explained the owner had approached the City about putting a Super America gas station on the parcel. Staff has not been receptive to this proposal. John Bergeson said he did not have a problem with the Sea Plane Base. However, he is concerned about Lake Drive because of the different uses along that corridor. How could the corridor be planned to the year 2020?There is no mechanism to deal with this situation. Al explained that other cities have faced the same situation. He said that the area should be left as it is. The City would establish criteria for that area and any proposals for the corridor would be handled by implementing Performance Zoning. PAGE 1 SPECIAL COUNCIL MEETING OCTOBER 19, 1998 Kim asked to see something stronger than "compatibility". She would like to make sure when someone comes to the City with a proposal, they would have to jump through certain"hoops". Andy noted that the Chomonix Golf Course plans to build a restaurant similar to the one at Bunker Hills Golf Course which would mean more traffic on Aqua Lane. Al said he was not aware of that plan. Chris Lyden noted that the Sea Plane Base is here to stay but felt that the opportunity to expand was less than 10%. He advocated buffers and wanted the definition of buffers carefully spelled out. Chris also noted that the daughter of the owner of this business had talked about building a bed and breakfast facility on the property to accommodate the many travelers who use the facility. Al said that when the area around the Sea Plane Base becomes residential, then buffers would need special consideration. He also talked about buffers if the area developed into office facilities. Kim noted that additional buffering requirements should be added to the Zoning Ordinance. She spoke of the"greenway"that would go from one area to another. The "greenway"would also provide some buffer. Kim noted her concern for the expansion of the Sea Plane Base and asked Al to provide language that would preclude expansion. Ms. Pat Rickaby, from the audience noted that �.. buffers would not impact airplane noise. Andy explained that he is not opposed to what is happening at the Sea Plane Base now, but would like jet engine airplanes banned from the site. Al will add this restriction. John said he was unsure that the City could limit the Sea Plane Base as it is today. Certainly the City cannot limit the number of customers. However,the City can limit what happens on the adjacent properties near Lake Drive. He suggested that a"foot print" of the current Sea Plane Base be prepared and limit it to that"foot print". The Lino Air Park was addressed and Al explained that that facility would be limited to what is currently there because residential development has almost completely encircled the site. He will make adjustments to the Comprehensive Plan and expansion will not exceed the current foot print. Chris expressed concem about protecting people who live in the community. Kim noted that the amount of buffering has yet to be determined and will be determined by ordinance. John felt that in the case of airplanes, buffering would only be aesthetic. Chris felt that when an airplane is taking off it is the nosiest. This noise can be buffered.Al explained that the text on page 95 and 96 of the draft Plan embraces what Chris and Kim want. PAGE 2 SPECIAL COUNCIL MEETING OCTOBER 19, 1998 n Don Dunn from the audience explained that he lives on the east shore of Reshanau Lake and he does hear noise from the airplanes taking off. However,this noise is not nearly as offensive as the jet skis on the lake. He felt buffering would help locally but when the plane is in the air,there is no control. Mike Trehus, from the audience explained that he lives on the west side of Reshanau Lake and the airplane noise is offensive. However,he felt the safety factor needs more recognition. Kim noted that there is a group at the League of Cities that study areas involving airplanes. She suggested that the City become part of that group. 147 Homes- Kim expressed concern because everyone is focusing on 147 homes as moderate growth. She explained that the Plan is not just about growth and felt that 147 is an average that the City should use to keep the City pointed in the right direction. Kim felt the problem is the"build out"population of 20,500. She felt that 147 should be prefaced by"average". Some years that will less than 147 new homes and some years there will be more than 147 new homes. Al explained that he prepared the forecast of population found on page 64 of the Plan. He explained the formula he used noting that all the "experts"expect household size to decline. Al explained that as the "baby boomers"age,they will become"empty nesters". This will contribute to the reduction of household size. Kim asked that everyone be sighted on the 2020 population of 20,500 rather than the number 147. Al explained that there will be plenty of land open in 2020. Andy suggested that this plan be adopted and then if Chris and Caroline are still in disagreement,they can work to amend the plan after the election next fall. He felt it was possible that new Council members could agree with them. Chris asked Al if the Plan is based on a residential buildout on 1500 acres by the year 2020 and if another 1500 acres would be added to 1500 be added for buildout beyond the year 2020. Chris also asked what does"average"mean. Does it mean that we continue issuing building permits for the next nine(9) years and then say,wait a minute, we are above"average" and cannot issue anymore permits until 2020?John explained what "average"meant in the Plan. Chris said that currently we are issuing more than 147 home permits per year. Kim explained that there are tools available to put in the Plan that will restrict residential building. Al explained that currently there is no criteria limiting building. Until something is put in place,the City cannot control residential building. Chris felt that some future leaders will be looking for"outs"to allow residential building that would put the City above"average". 10111-1 John referred to the projected population in 2020 of 20,500. He noted that some people may not agree with the decreasing household size and asked if Al had support for his calculations. Al said yes and explained that he used the Metropolitan Council calculation PAGE 3 SPECIAL COUNCIL MEETING OCTOBER 19, 1998 as well as other standards. Mr. Trehus asked how Metropolitan Council arrived at their calculations?Al explained. Chris asked what does Metropolitan Council have to do with the quality of life in Lino Lakes. Kim explained that this Plan is what we say fits in Lino Lakes. Chris noted that Metropolitan Council is responsible for the regional transportation plan. He felt that they are not doing their job. He asked how can they push sewer and water north when they cannot provide avenues of transportation?Kim explained that growth has "hop-scotched" beyond Lino Lakes and the City must be sure it does not add to the sprawl. Al explained that the Plan does not embrace Metropolitan Council's goals. It was drafted locally to meet local goals. However,because the Plan has to meet certain parameters, all issues have to be addressed. Kim said that she did embrace the philosophy that when you have city services available,you make the wisest use possible of them. Mr. Dunn referred to the number 147 and said he hoped that as the City develops,policies and implementation tools look at a much broader view than just numbers such as impact on crime and the environment. He felt that 147 is a significant reduction of what has been experienced in the past five(5) or six(6) years. Mr. Dunn also explained that the U.S. Government controls the development of roadways, not the Metropolitan Council and their philosophy has been to keep people within the metro area. Kim explained that she determined that there were 12 or 13 issues raised during the public hearing before the Planning and Zoning Board. She asked Al to "walk"through u these issues on Monday night and answer them. Andy explained that he has received many calls regarding where the dense population will occur. Al explained that there were not many areas designated for dense housing and used a map to show the location of them. Andy said he heard that dense housing was planned for the area east of the Village. He felt the area was a prime area for town houses. Andy referred to low income housing. Al explained that housing will be described by how a housing unit is constructed,not by value. Kim noted that density does not always relate to low income housing. Jeff Reinert from the audience asked if the level of affordability can be dictated. Al said the City can establish density and other factors that focus on performance standard but cannot dictate affordability. Andy asked if the Comprehensive Transportation Plan referred to light rail transportation. Kim said not in Lino Lakes. Andy explained that light rail transportation is planned in the Highway 65 and Highway 61 corridors. He felt that would take a lot of traffic out of the City. Al will research this matter. Caroline said that she agreed with the Sea Plane Base expansion a couple of years ago when she was on the Planning and Zoning Board. She referred to an earlier comment about people moving to Roseville and noted that when people move to Roseville,they PAGE 4 SPECIAL COUNCIL MEETING OCTOBER 19, 1998 know what is there and that the area is completely developed. When people move to Lino Lakes they are not aware that their area could change due to development. Caroline also disagreed with Al regarding the diminishing household size. Kim asked Caroline to tell her what can be done with the Plan to make it acceptable to her. Caroline said that she was concerned about MUSA and the number of homes planned for each year. She does not want any more MUSA added to the Lino Lakes bank of MUSA for 10+years. To add more MUSA to build more homes would overload all facilities and be destructive to the environment. She felt that additional MUSA was a time bomb. She suggested using all the MUSA that the City currently has and then determine how much more is needed. Caroline also said she felt that the Council should be discussing the 13 points that she and Chris had discussed with J.P.Houchins and Paul Montain. Kim asked Caroline what is needed to make her change her mind. Caroline said no more MUSA and reduce the number of new homes per year. Al referred to page 66,paragraph four(4) of the Plan outlining what MUSA is currently available and how much additional MUSA would be needed to meet the projected population of 20,500 in 2020. He explained that the Task Force looked at establishing goals and a policy plan to reinforce these goals. Diversification was one goal and the Task Force felt to achieve this goal they needed to establish housing goals. They looked a how to insure the housing goals. They also wanted to look at something that EDAC would feel comfortable with to attract industrial/commercial growth. Al explained that he reviewed the 13 point list of concerns prepared by Chris and Caroline and talked to them about how to get the tax rate down and the tax base up. He said that if the City wants to eliminate Metropolitan Council's influence on future planning,the City must get all of its MUSA upfront. Establish a MUSA bank and use it only according to the plan of defined growth areas. Chris asked if the preliminary plats already under consideration by City staff will reduce the number of MUSA buildable acres that are currently available.Al said yes. Kim asked Caroline if her point is that the City currently has enough MUSA to last for the next 10 years. Caroline said that she is not convenced that industrial/commercial growth would require more houses. She felt people are not moving to Lino Lakes with the goal of working here too. Chris referred to page 66, items No. 4 and No. 5 of the Plan and noted that there will be excess MUSA if the Plan is followed. He asked what will be done with the excess MUSA. Kim explained that the City will make sure that there will be concrete plans as to where the MUSA will go. She asked Al to explain the process of obtaining additional MUSA if less MUSA is put in the Plan at this time. Kim stated that asking for 150%of the needed MUSA will allow flexibility in development. Caroline said that she did not like the word"flexibility". PAGE 5 SPECIAL COUNCIL MEETING OCTOBER 19, 1998 Al explained that the City could establish a lesser growth rate but then the amount of MUSA would also be less. That means that there would be less MUSA available in 2010 and the City would have to go back to the Metropolitan Council and ask for additional MUSA. This would give the Metropolitan Council too much control over the future of Lino Lakes. Caroline said she felt that there is a strong possibility that the City would have to amend the Plan by 2010 because things change. She would like to be conservative until that date. Caroline said she was concerned about the number 147. She felt some growth should not equate to 147. The City is putting too much emphasis on residential growth and should concentrate more on commercial/industrial growth. Kim felt the key should not be the 147 but rather a population of 20,500 in 2020. The Council took a five (5)minute recess at 8:10 p.m. John felt that land use decisions should be much more important that the rate of residential growth. He said he would rather work with no defined number. John said that he was"OK"with 147 but felt the market should define the number. John noted that the "baby boomer"statistics are huge. He felt as "bubbles"go through any community,the household size is affected. He said he did not disagree with Chris' math,but did feel that the MUSA is not in the right location. John did not want to loose another goal which is infill. He felt the"banking"concept was a good tool. It gives the local government control and flexibility. He felt that this was one of the most important parts of the Plan. This concept will work well in the future and it is up to the elected officials to work within the Plan. John referred to the location of"greenways"and asked where should they go and what should their configuration be?Al explained that they would be built around wetlands and areas that are not buildable. There were comments from the public that there are inaccuracies in the wetland designations. Others were concerned that once the "greenways"were approved by Metropolitan Council,they could not be changed. Al agreed that the wetland inventories were inaccurate. He would like to put in the Plan, a statement that inaccuracies do exist and will be addressed after the environmental study is completed. Kim stressed that the"greenways"are not just wetlands. Al said he will give more details on what"greenways"are. He will also add another paragraph on Page 57 clarifying that"greenway" areas are conceptual. John noted that there is a five(5) acre parcel on Lake Drive that does not fit the zoning. He expressed concern about the development of the lots and others with similar situations. Al explained that every city faces those problems. However he felt that this particular site may need additional attention. Kim suggested that guidelines for planning be established for such lots. She noted that the Council has to do their job based on PAGE 6 SPECIAL COUNCIL MEETING OCTOBER 19, 1998 guidelines in the Plan. Al explained that the Plan does not change land use, however, in the future when an opportunity comes, the City at that point can consider a Plan amendment. Jeff Reinert, from the audience asked how the Plan is amended. Al explained. Chris felt that John's comment regarding land use should be the issue and than the number 147 was dangerous. What happens if the all residential units are filled in three (3) years rather than 10 years?Does the City stop new home construction entirely for seven (7)years?John explained that the Plan is not the only method of control. If the City has banked MUSA,the City has control. Andy asked if any consideration had been given to annexation?Al said no. Fritz Johnson, 230 Woodridge Lane, from the audience said he is also a local business owner and expressed interest in economic growth. He asked that the Council keep in mind that this is a plan, not a contract. He said that the Council should factor into the plan the fact that children grow up and move out of the area. He explained how the City of Columbia Heights grew and is now in a declining mode. He felt the proposals for the Plan from Chris and Caroline would put the City in a situation where they may have to defend the Plan in court. He also said he wanted his tax dollar spent to fund snow plows, etc. not defending the Plan. Mr. Johnson said that it was his opinion that the citizens wanted some growth. Mr. Johnson read a Dr. Seuss book regarding two (2)people who would not compromise. Kim referred to Chris and Caroline's 13 point list and then stated her understanding of how the meeting went with Chris, Caroline,JP Houchins and Paul Montain. She explained that when the Planning and Zoning Board Chairman, Jamie Schaps was informed of the results of the meeting it was determined that what Chris and Caroline want in the Plan is very different from what is in the Plan and there was no place to negotiate. With that understanding, Jamie felt that another meeting of the Task Force would not serve any purpose. Chris read a prepared statement regarding his expectation of how the Plan should be done and that the Plan cannot be presented to the Metropolitan Council with a 3/5th vote. He felt that the current Plan is based on the status quo. Kim explained that it is not illegal to send the Plan to the Metropolitan Council without a 4/5th vote. Chris said the first issue the Council must deal with is legality which means that the Plan must have a 4/5ths vote. He said in the past 27 years the Metropolitan Council has not taken a city to court because it did not present a plan with a 4/5th vote. However, unless there is a Council directive to abide by the law and get a 4/5th vote,he would not n negotiate on any issue. Kim said that it was her intent to abide by the law but she would not be held hostage on the issue. Chris said that he would not be a party to an illegal act. PAGE 7 SPECIAL COUNCIL MEETING OCTOBER 19, 1998 Kim asked Chris if he had any points that were negotiable, if not, walk out now. Chris ask her if she planned to send a Plan with 4/5ths vote. Kim said it depended on Chris. Andy asked if the Plan could be sent to the Metropolitan Council without a vote. Kim noted that the Council needed to vote. Chris explained that he knows that growth is inevitable, it will come. He said the City could control growth through MUSA and zoning restrictions. Chris said he felt that he was not being"pig headed", but he knows what the majority of people want and that is slow,managed growth. Mr. Johnson explained to Chris that there are items in his 13 points that have serious legal problems. He felt that in general, Chris was zeroing in on details that should be included in the policy plan. Mr. Johnson said in reality, there is no room for Chris to negotiate. He asked if Chris got everything on the list, would he vote for the Plan. Chris said he knows how politics goes. Mr. Fred Chase from the audience,noted that the City of Lake Elmo and the City of Oakdale got themselves into a situation that caused some residents to allow their property to be annexed to the other city. Kim told Chris that she believed that he represented some of the citizens but there was a public hearing and no one came to say that this Plan was not a fit. Kim explained that none of the 13 points fit into the Plan and the Plan policies and asked what is the point of continuing this discussion. Chris said he and Caroline had a five (5) hour talk with J.P. and Paul Montain. They showed him the rationale for one part of the Plan and Chris changed his mind. Chris said that he could be moved if he was shown the rationale against any of his points. Kim asked Chris what it was going to take to get him to compromise. Chris asked which of the 13 points could she live with. Kim said she could live with No. 10 and 12 in part. John said that everyone has been waiting 50 minutes for Chris to go through his 13 points. He asked Chris to get to the point. Chris: No. 1 Agree to hold off until the environmental inventory is completed before allowing any further residential growth. Kim said that there are things in the "pipeline". The "greenway"was put in the Plan which will be a shelter until the environmental inventory is completed. Chris said that is putting the cart before the horse. He asked that the Environmental Board be surveyed on this matter and if they say its all right to go forward, then he will back them. PAGE 8 SPECIAL COUNCIL MEETING OCTOBER 19, 1998 Mr. Trehus said that Paul and JP felt this point made sense and other cities have stopped development until their environmental inventory was completed. Brian noted that at the Task Force meeting, JP and Paul said the opposite. Chris said he felt the biggest issue is representing the people. Kim noted that there are many people who feel that you are not representing them. Chris said that the Plan he and Caroline are supporting is not their Plan but what the people want. Kim asked why voting on the Plan is so beneficial. Chris said that the Council Members are representatives. Voting on the Plan takes the personality out of it. Kim asked if Chris felt that the Task Force represented the majority of the people?There was no response. Caroline said that at the meeting with JP and Paul, only four(4) issues were unacceptable to them. Kim said that what Caroline is presenting is very different from the Plan and it appears that there can be no compromise. There is the need to negotiate apples to apples. Kim said she would not spend more time on this matter because it appears there can be no resolution. She noted that in order for the rest of the Council to accept Chris and Caroline's plan,the entire Plan would have to be rewritten. Chris presented some calculations and noted that there is no need for additional MUSA for seven(7) years. He felt that the reality of the situation is that if the MUSA is there, it will be used. He asked that the Plan stipulate there will be no need for additional MUSA for seven(7)years and then see if the City is reaching its goals related to reduction of the tax rate and increase in tax base. Al explained that the current MUSA is not enough. The MUSA in certain parts of the City will not be used especially in the northern part of the City. Chris again said that his No. 1 goal would be to not add anymore MUSA for seven(7) years. He referred to regulatory mechanisms relating to the EHI. Kim explained that there are measures in the Plan that balance all the issues.Nothing is based on the EHI. Chris said the tax rate was an important concern as well as the tax base. Kim asked Chris what two (2) items from his list would make or break this deadlock. Chris said 1)wait for the environmental inventory before adding any more MUSA. He said he has presented a list of 13 issues. Kim asked if all of them were non-negotiable? Chris said no MUSA for seven(7)years from implementation of the Plan and the Environmental Board recommendation for or against going ahead before the environmental inventory is completed. Chris said another concern is hydric soils. How is staff or Council going to assure him that residents will not have bilge pumps in their basements?Al explained the mechanisms to control this problem. Chris wanted an n identification of specific issues of hydric soils and mechanisms to address them. PAGE 9 SPECIAL COUNCIL MEETING OCTOBER 19, 1998 Chris said No. 4 on the list is firm. Al explained that the Plan already addresses this issue. Chris explained that he is looking at a zoning district requiring larger lots based on the size of the house. John asked if Chris was concerned that taxes from the property pay for all the services required to support the house, ei. schools, streets, police etc. He said that property in the R-1 X zones already do this. Chris said it is sad that some of these homes are on such small lots. Al felt that lot sizes should be addressed when the supporting ordinances are drafted. Chris asked what assurances are there that this will happen? Mr. Chase told Chris that the Plan already addresses this issue. The Council will have to make sure that supporting ordinances are drafted. The Plan does not guarantee that those ordinances will be drafted. Kim asked Chris to identify three (3) issues. Chris said that items six(6) through 13 are not negotiable. John asked Chris to discuss item No. 13. Chris said that he believes this City is an entity and owes no obligation to anyone. He believed in self determination. Mr. Johnson said that item No. 9 was illegal. Kim said that she believes that many of these items are unrealistic. She asked staff to address specifically what no new MUSA for seven(7)years means. She also asked that if staff sees an alternate solution,this should be submitted. Kim asked Brian to poll the Environmental Board to see if they support forwarding the Plan to Metropolitan Council without completing the Environmental Inventory. She said that their support would have to be unanimous. A majority would mean that it would come forward to Council. Al said that he would address Chris' 13 points in his presentation to the Council on Monday evening. Kim also asked Al to present the comments made at the public hearing and address them as well. Kim explained that she will not reopen the public hearing on Monday evening and she will limit discussion by the Council. Each member will have sufficient time to present their issues. It will not be a free for all,there will be limited discussion. The Council will be limited to two (2) time periods of not more than five (5)minutes each. Mr. Dunn questioned the process under open mike. Kim explained that open mike is the time for citizens to come forward and make a presentation about an item that is not on the agenda. These presentations are limited to four(4)minutes for one person and eight(8) minutes for persons representing groups. Mr. Dunn told the Council that he hoped the Council will reach a decision that the Plan is a good Plan. He noted that the Task Force Committee worked on the Plan for approximately two and one-half years and they are not a bunch of dummies. PAGE 10 SPECIAL COUNCIL MEETING OCTOBER 19, 1998 John said that he agreed that discussion should be limited but would not be happy with a 10 minute time limit. He felt that maybe 12 or 15 minutes would do. Kim said that she wanted worthwhile discussion. Chris said that he was amazed that the Mayor would limit discussion}. Kim told Chris that this matter has been beaten to death. Mr. Trehus said it was inappropriate to not have public input. He felt that public input has been closely guarded and limited. He noted that in the past seven(7) months, there was one meeting and it was moved to a Friday morning making it difficult for anyone to attend. Kim asked Chris how much time he needed for his presentation on Monday. Chris said about one hour. Kim said that was not going to happen. The meeting was adjourned at 10:15 p.m. These minutes were presented, corrected and approved at the regular Council meeting held on November 9, 1998. Nla6lyn d. Anderson, Clerk-Treasurer Kim ty/ A. t�lli4aA, Mayor PAGE 11 CITY COUNCIL WORK SESSION OCTOBER 21, 1998 CITY COUNCIL WORK SESSION MINUTES DATE : October 21, 1998 TIME STARTED : 5:36 p.m. TIME ENDED : 9:11 P.M. MEMBERS PRESENT : Council Members Bergeson, Dahl,Lyden, Neal,Mayor Sullivan MEMBERS ABSENT : None Staff members present: Community Development Director, Brian Wessel; Administration Director, Dan Tesch; Consulting City Engineer, John Powell; Planning Coordinator, Mary Kay Wyland; Community Development Coordinator, Mary Alice Divine; Environmental and Forestry Coordinator, Marty Asleson; Building Inspector, Tom Jackson. City Clerk-Treasurer, Marilyn Anderson was excused at 6:30 p.m. FINANCIAL OVERVIEW,JERRY SHANNON Brian Wessel stated staff is working through the feasibility study for the Redevelopment Project Plan. The purpose of the study is to look at Lino Lakes ability to provide incentives in the Town Center. There is a lot of confusion in the community regarding the City's finances. The City is now ranked 57th in the metropolitan area in the Minnesota Taypayers Association Ranking of Property Taxes on an average value home. This is down from last year's ranking of 34th. He stated that companies considering relocation to Lino Lakes look more at the Comprehensive Plan than at property taxes. Mr. Jerry Shannon, a representative from Springsted, stated that he is proceeding with the City's financial analysis. A preliminary report will be available by the first part of November, 1998,with a final report completed by December 1, 1998. The City's ranking is determined by a tax payers report that looked at 108 communities that have a population over 2,500. The average home value in this City is approximately $135,000 an in the metropolitan area, $115,000. In April, 1998, the cash position of the City was more than$12 million. The City has committed$2.8 million for the Civic Complex. The utilization of$1.2 million will take care of the Early Childhood Center. The Centennial School District will pay the City $1.2 million over the next 10 years for use of the building. The City is investing in itself with the Civic Complex. The significant increase in the tax levy for 1999 was to pay the bonds issued for the Civic Complex and road reconstruction in the Lakes Addition area. The increase in tax levies this year is 25%. The normal levy increase has been 8%. The City has adequate moneys on hand to meet its ongoing needs 1 CITY COUNCIL WORK SESSION OCTOBER 21, 1998 and there is adequate money in the General Fund to so that inter-fund borrowing will not be necessary. Mr. Shannon noted City received a double upgrade in its bond rating this �.. year from Juran and Moody. The City rating is A2. Mr. Shannon stated the City had significant expenditures that were unplanned, however, money is available to pay them. Adequate planning in the future will enable the City to avoid those expenditures or at least allow the City to be better equipped to handle them. The market value of the City is growing. However, the tax capacity is not keeping pace with the market value because of what the Legislature is doing. Mr. Shannon indicated the City is in decent financial shape. Chris noted that the City has the highest tax rate in Anoka County. Mr. Shannon stated there were three(3)communities in 1997 that were higher than Lino Lakes. He said that Lino Lakes should be compared to their neighbors in Ramsey and Washington Counties with similar growth concerns. Chris stated the Council must be able to answer residents questions regarding the tax rate. Andy added that Lino Lakes has its own Police Department and Fire Department and that costs money to operate. Other cities in Anoka County used as comparisons contract these services with Anoka County or other nearby cities. He noted that quality services such as those in Lino Lakes are expensive. Kim noted the City is now paying expenses that were not planned. In addition, city hall is under staffed and many roads need maintenance. John added that at one time Lino Lakes was rated#1,the highest taxes city in the metropolitan area. Kim stated that no one likes the current tax rate but nothing can be done about it at this time. TIF/LGA, HACA UPDATE,MARK RUFF Mary Alice explained that the City received a request for tax increment financing assistance from three(3)businesses interested in locating on the G.M. Development property in the Apollo Business Center. Staff is asking Council authorization to prepare the modification of Development District No. 1 by deleting the remaining G.M. Development parcels and the Rehbein Business Park parcels on the southwest quadrant of the 35 W interchange from TIF District No 1-7, and reconstitute them into a new TIF District No. 1-9. TIF District No 1-7 was established in 1995 and no longer has the capacity to provide a competitive incentive. The Council will also be asked to set a date for a public hearing on this matter. Kim asked about the recommendation regarding a 10% local contribution or paying a penalty. Mr. Ruff stated he highly recommends making a 10% local contribution. The contribution could be in each of the development contracts. There are several different options for the contribution. The contribution is 10% of the tax increment received. Mary Alice noted the values of the properties will be increasing next year. The properties need to be in the district before that happens. Mr. Ruff added that the Legislature clearly states that a developer can not pay the local contribution. Brian stated that Mr. Ruff will 2 CITY COUNCIL WORK SESSION OCTOBER 21, 1998 n be at Economic Development Authority meeting on Monday evening. Mary Alice indicated a new resolution calling for a public hearing will be included on the agenda. She stated the three (3) businesses will fill nine (9) acres of the new district. Mr. Ruff felt the three (3) businesses should be put in the new district so that the LGA penalty will go away or have a smaller financial impact. The businesses can be taken out of the district later at no additional cost. Kim stated that will be reviewed on an annual basis. She asked staff to have Mr. Shannon review the list of parcels coming out of the TIF Districts. Mr. Ruff recommended a procedure be in place to take them out of the districts after the public hearing. The request for a public hearing regarding the establishment of Tax Increment Financing District 1-9 will appear on the regular City Council agenda, Monday, October 26, 1998. ZONING ORDINANCE TEXT AMENDMENT,MARY KAY WYLAND Mary Kay indicated this item came before the Planning &Zoning Board in September, 1998. The Board recommended to deny the request by a 4-3 vote. The amendment would increase the curb cut of a driveway from 26 feet to 36 feet. This request is being made by many residents because of the increase in three (3) car garages. Residents quite often fill in the side area of the driveway with rock or dirt to widen the driveway. There has been a problem with the City having to enforce the current ordinance after a resident n had widened his driveway. The following were three (3) concerns expressed in opposition to the proposed amendment: 1. Increase in impervious surface thus affecting run-off into the storm sewers. 2. Aesthetic - sea of concrete in front of residential properties. 3. Snow storage on cul-de-sac properties. Mary Kay stated the amendment was revised to prohibit 36 feet driveways in cul-de-sacs. John expressed concern in cul-de-sacs regarding snow storage and the clearing of mailboxes and hydrants. Mary Kay stated the current Recreational Vehicle provision in the Ordinance allows residents to park recreational vehicles in their front yard if it is on concrete and further than 15 feet from the house. This item will appear on the regular City Council agenda, Monday, October 26, 1998. SEPTIC SYSTEM ORDINANCE ENFORCEMENT,JOHN POWELL John distributed a memo giving a brief summary of recent action taken regarding the City's septic system inspection program. He stated the City requires septic system inspection every two (2) years. If low usage can be proven, the system must be inspected every three (3) years. The reason for the inspection is to ensure the system is operating effectively. A public health and safety issue is a concern if the systems are not inspected. CITY COUNCIL WORK SESSION OCTOBER 21, 1998 It was the intent of Council to be more lenient regarding enforcement until the first cycle of the provisions of the Ordinance was completed. After completion of the first cycle, �.► enforcement would become more strict. John indicated, at this time,the City has approximately 90% compliance. Some areas have not complied because they are waiting for City sewer. He suggested the City get a commitment from those that are waiting for City hook up. Other areas will be a problem regarding compliance. He asked for Council direction regarding the residents who have not yet complied and had their septic system inspected. Kim stated that legally the Ordinance must to be enforced. She stated residents must be aware that the City will begin to strictly enforce inspections. Council directed John to again notify residents that have not yet complied with the inspection requirement and clearly state a date when strict enforcement will begin. John is to include funding sources for residents who need financial assistance and a list of responsible pumpers. John will then follow up with another letter and outline a reasonable time frame for compliance. He is to inform the Council of action taken. UPDATE , ENVIRONMENTAL FOCUS COMMITTEE,MARTY ASLESON Marty distributed a memo from Brauer& Associate, Ltd., listing the participants and refined meeting agenda for the Environmental Planning Charettes. He stated the consultants have been taking an inventory of the City's natural resources. They are now ready to start formulating the management portion of the plan. Planning sessions are scheduled for October 29 and October 30, 1998. The memo outlined the times of the meetings, focus,task, and participants requested. Marty stated the most important meeting time for Council Members is Friday, October 30, 1998, 6:30 - 8:30 p.m. Most Environmental Board members will be present for that meetings. Marty indicated he has asked Dennis to provide video coverage. Kim asked Council Members to individually let Marty or Mary Kay know what meetings they can attend. PDI ADMINISTRATOR'S SEARCH,DAN TESCH Dan stated that Harry Bruhl has contacted 33 City Administrators. A list of 17 names had been generated and only three (3) indicated they will not be sending a resume to Mr. Bruhl. Mr. Bruhl asked that all resumes be sent to him within one week. A schedule will be developed with Mr. Bruhl and Council will receive an updated schedule on Monday night. Kim noted Mr. Bruhl should have a tentative schedule from Dave Pecchia. Dan informed the Council that Dave is in Utah this week resting. He is expected back the first week in November, 1998. Andy stated Dave should not return as City Administrator. He did not want anything to happen to him. Kim stated she will talk to Dave when he returns. Dave should have a signed release from a doctor before returning to work. John 4 CITY COUNCIL WORK SESSION OCTOBER 21, 1998 n suggested the City give him the opportunity to not return if he does not feel up to it. Kim stated Dan's work load also should be considered. She stated she will have a conference with Dan, Dave, and Council to make a decision when Dave returns. CITY ATTORNEY AND BIDS, CAROLINE DAHL Caroline stated there has been a problem in the past with the City Attorney receiving the Council packets before the meeting. She stated Mr. Hawkins would be more prepared with recommendations if he could read the information before the meetings. She suggested the packet be delivered to Mr. Hawkins by the Police Department prior to the Council meeting. Kim directed Dan to work with Marilyn to make sure Bill receives his packet by Thursday prior to Monday's meeting. Any change in the agenda can be faxed to him. Caroline suggested Brian and Mary Kay use pointers when they are making a presentation at meetings. She stated TV viewers cannot see what is being presented. Kim directed Dan to work with Dennis to find the best angle for TV viewers regarding presentations. HOFF REPORT UPDATE, KIM SULLIVAN Kim stated Council Members received a copy of the Hoff report in their boxes. The Directors will be speaking to the employees named in the report. Staff will be aware of what is in the report prior to the report going public. The Council took a five (5)minute recess. REGULAR AGENDA, OCTOBER 26, 1998 Regarding Item 3, (Consideration of the Comprehensive Plan Amendment, Resolution No. 98 - 160), Council agreed to address the Comprehensive Plan and public comments and input from the public hearing. If it is decided to continue to the next Council meeting, Chris will have an agenda for continuation of the discussion for a decision to be made on November 9, 1998. Kim added she will run a tight meeting on Monday. The public hearing will not be reopened. She stated she will follow all meeting guidelines. She asked that if a Council Member needs more response time than allowed in the meeting guidelines,to let her know ahead of time. John suggested Kim ask for a show of hands regarding those who are present to address the Comprehensive Plan. n It was the recommendation of Council for Al to look into the possibility of a biannual- annual review of the base number of homes that can be built, based on a recommendation 5 CITY COUNCIL WORK SESSION OCTOBER 21, 1998 ' from the Environmental Board and Community Development Department. Council Members asked Brian for a copy of the fax Fritz Johnson sent. Kim added she wants to make sure the City does not over build because too much MUSA is available. She stated the City should ask for additional MUSA but have regulations in the Comprehensive Plan so it is not over used. John asked for a copy of the Planning &Zoning minutes from October 14, 1998. He suggested the City clearly establish when public input regarding the Comprehensive Plan will no longer be taken. Regarding Item 513, Kim stated she will ask staff that if the FAA was in place in Lino Lakes,would Consideration of Amended PDO, Behm's Century Farm Portion of Lino Air Park,be accepted. Kim stated the Clearwater Creek Convenience Center will be having a grand opening. They will be asking the Council to grant a permit for fireworks for the celebration. DISCUSSION OF POLARITY OF THE COUNCIL AND UNDERMINING STAFF'S ABILITY TO PERFORM,KIM SULLIVAN Kim stated Dave has brought it to her attention that the behavior of Council is having a negative impact on City staff. Individual Council Members are asking staff to do things other than what the full Council recommended. There is an issue of Council Members asking staff to research and provide information on other City staff. Council has been cautioned regarding the use of City consultants. If there is a question that will take more than 15 minutes for one of the consultants, staff should be notified first. Kim stated that what the Council does directly impact staff morale. The Council is to blame if the City has a bad reputation. Council needs to work with staff and provide positive constructive comments. She suggested Council back off of staff. Council needs to stay focused on the Comprehensive Plan and development issues. John noted that if staff is confused by disagreements of Council Members they should tell Council Members directly and ask for direction. Chris added that Council Members are not always provided with accurate information. They are then put in the position of having to ask staff more questions. Kim stated problems should be handled internally. Staff issues need to stay at staff level. When problems arise, the City Administrator should be contacted. The problem will then be dealt with at a work session. The meeting was adjourned at 9:11 p.m. These minutes were considered, corrected and approved at a regular Council meeting held on November 9, 1998. 6 d CITY COUNCIL WORK SESSION O TOBER 21, 1998 Marilyn G. Anderson, City Clerk K er y svullivan, Mayor Transcribed by: Kim Points Timesaver Off Site Secretarial, Inc. 7 Planning&Zoning Board November 12, 1998 Page 1 ✓'1 CITY OF LINO LAKES PLANNING & ZONING BOARD MINUTES DATA Nd er IBM� # ii a ME Cto rsu� ��rt�o z z + 3 I. CALL TO ORDER AND ROLL CALL Chair Schaps called the Lino Lakes Planning&Zoning Board meeting to order at 6:30 p.m.,November 12, 1998. II. APPROVAL OF MINUTES- October 14, 1998 Mr. Trehus asked that the statement"Mr. Trehus stated that building permit data shows that for five years running,we've averaged 203 homes per year",be added between paragraph 2 and paragraph 3. He stated that paragraph 4 should be corrected to read "400%in tax base". He also stated that the last sentence in paragraph 4 should read"Mr. Trehus commented",not Mr. Brixius. Mr. Johnson made a MOTION to approve the amended minutes of the October 14, 1998, meeting of the Lino Lakes Planning&Zoning Board,and was supported by Mr. Robinson. Motion carried 7-0. III. APPROVAL OF AGENDA Mr. Dunn added Item VE, Clarification of Allegations in the Quad Press. The amended agenda was approved. Chair Schaps noted that Items VB and VC will come before Item A. Planning&Zoning Board November 12, 1998 Page 2 IV. OPEN MIKE �.. Chair Schaps declared the Open Mike portion of the meeting open at 6:33 p.m. No one appeared for open mike. Mr. Schilling made a MOTION to close the Open Mike portion of the meeting at 6:34 p.m., and was supported by Mr. Corson. Motion carried 7-0. V. ACTION ITEMS A. PUBLIC HEARING,West Shadow Ponds,R. Carlson,Rezone from Rural to R-IX and Preliminary Plat,62nd Street and West Shadow Lake Drive Extended Chair Schaps declared the public hearing open at 6:55 p.m.. Mr. Hagen,Planning Consultant, stated Mr. Richard Carlson had previously submitted a Concept Plan of West Shadow Pond and is requesting approval of a preliminary plat entitled West Shadow Pond,which would require approval of a Comprehensive Plan Amendment to introduce MUSA to the site and Rezoning from R: Rural District to R-1X: Single Family Executive Residential District. The site is located south of Birchwood Acres,which is south of County Road 10,west of the Colonial Woods Subdivision and east of Ware Road. The preliminary plat illustrates that West Shadow Lake road will be extended from the Birchwood Acres Subdivision through to 62nd Street. The applicant intends to develop 22 single family lots on 18.88 acres. Mr. Hagen reviewed the site location,preliminary plat with utility plan, grading plan, Environmental Committee comments,and Mattke Engineering comments. He noted the correction in the setbacks from 30' to 40'. He also corrected the trail right-of-way location which is located north of Lot 1,Block 1. Mr. Powell stated 62nd Street and West Shadow Lake are State Aid roadways. State funding will be available next year to begin the upgrade of 62nd Street. The remainder of the funds for project completion will be available in 2000. It was anticipated that West Shadow Lake Drive would eventually connect to 62nd Street. He stated the City has received letters from residents in Colonial Woods expressing concern about the width of 62nd Street. If 62nd Street is reconstructed the road would be widened and a trail would be added. The widening of the street will be based on a Feasibility Report. The costs could be born fully by the State Aid funds. With the Ware Road reconstruction project, lots were proposed to be assessed$2,000. The developer has indicated he will help with the cost of reconstruction for 62nd Street in the amount of$2,000 per lot. It would be Planning&Zoning Board November 12, 1998 Page 3 beneficial to time the reconstruction of 62nd Street after the subdivision is constructed to help eliminate construction traffic on a new roadway. If the project is approved,the 62nd Street reconstruction project would be initiated immediately. The City Council does, however, make all final decisions regarding reconstruction projects. Mr. Corson expressed concern regarding citizen assessment for the reconstruction project. Mr. Powell indicated that residents on Ware Road were proposed to be assessed$2,000 per lot. Mr. Corson asked if 62nd Street would become an 80 foot r row to include a trail. Mr. Powell said we could consider an 80' row,both urban and rural sections. We would not absolutely have curb and gutter. RCWD has adopted rules on infiltration that would support rural sections. We definitely need an upgrade and widening with a trail section. Mr. Corson stated that the plat appears to be 60' east of this development. Would we need additional row. Mr. Powell indicated that a portion of the row is not technically in the plat,we could work within the existing row. Mr. Corson suggested that we may want to get the additional row dedication at this time. Mr. Corson questioned the use of infiltration on this plat. Mr. Powell felt that a combination of infiltration and standard storm sewer would work. Ware Road incorporated similar features. Mr. Trehus asked if the Ware Road project included sewer and water at$2000 per lot or was that assessment just for the roadway. Mr. Powell indicated that the$2000 was just for the roadway. If property owners are interested in connection to sewer and water there would be an additional assessment. Regarding 62nd Street, Mr. Powell indicated that the city would evaluate the need for sewer and water and most likely install them along with any reconstruction work. Mr. Trehus asked about using the allocation of State Aid funds and if the City has enough to cover these costs.` Mr.Powell stated the City does have a balance of State Aid funds now. The City receives an annual allotment. In 1999, $350,000 will be received. By 2000, $700,000 will be available. Generally,road improvement costs can be estimated at one million dollars per mile. The Feasibility Report will give a detailed analysis of the costs. Mr. Trehus asked how much is currently in the City's State Aid fund. Mr. Powell stated the City may possibly dip to a negative balance after the final payment is made for Ware Road. Mr. Trehus asked how much will be in the fund after the final payment of Ware Road and when the 1999 allotment is received. Mr. Powell indicated approximately $300,000 will ,.� be in the State Aid fund. Planning&Zoning Board November 12, 1998 Page 4 Mr. Richard Carlson, Developer of West Shadow Pond, came forward and thanked staff for the analysis and the report. He stated he was in agreement with the conditions of staff,the Environmental Board, and Park Board. He stated a neighborhood meeting was held with 23 neighbors. Two hundred invitations were sent out. He stated the majority of the neighbors were concerned with 62nd Street. He reviewed the following concerns raised at the meeting: 1. Street light on 62nd Street and West Shadow Lake Drive-Mr. Carlson stated he assumed a street light would be placed at that intersection. 2. Concrete Driveways-There are concrete driveways north on West Shadow Lake Road and residents would prefer the new homes have a concrete driveway also. 3. Setback-The setback will be 40'. 4. Screening along the trail-Mr. Carlson stated he will plant a row of Pines along the first two properties for screening. The rest of the property is park land which requires park approval for screening. Screening with trees 40' from the roadway will also be placed adjacent to the Rawleigh property-Lot 5, Birchwood Acres. The lots are 3/4 of an acre. 5. Drainage -Mr. Carlson stated water will drain away from 62nd Street. Mr. Carlson stated the neighborhood meeting went well. He indicated he agrees with the concerns raised about 62nd Street and will donate to those improvements. He stated another option is to develop a cul-de-sac on the end of the development to deter traffic. He stated a Master Plan of the park was distributed at the meeting. Mr. Dunn asked if Mr. Carlson would consider talking to the City Forester about planting Spruce trees instead of Pines. He stated he believes Spruce trees offer more screening and live longer. Mr. Carlson stated he has met with the City Forester. He has concerns regarding the park trail being screened completely. The City Forester would like to see a grouping of trees. Mr. Carlson indicated he is willing to screen with Pine or Spruce trees. Mr. Ted Mattke, Mattke Engineering, came forward and distributed pictures to the Board of 62nd Street. He suggested that if the plat is approved the developer could install a trail in the interim to at least get the pedestrians off the roadway. Mr. Tom Drow, 6317 Red Maple Lane, expressed concern regarding 62nd Street. He reviewed a traffic study that was conducted in December, 1996. If the development occurs there is the potential for 1,300 trips per day accessing 62nd Street. He stated he is in favor of the development with the exception of West Shadow Lake Road not going through to 62nd Street until reconstruction of 62nd Street occurs. He suggested a barricade be left on the north side of West Shadow Lake Road while the development is Planning&Zoning Board November 12, 1998 Page 5 being done. The road can be opened after 62nd Street is done. Traffic control should be considered on West Shadow Lake Road because there are no stops all the way to Birch Street. He requested the lighting be minimized because the neighborhood prefers it dark. He suggested using directional lighting. He raised the issue of the low spot on 62nd Street. He stated that if 62nd Street is improved and elevated there should be no problem. The lowest spot on the road is the entrance and there are already water and ice problems in that area. Chair Schaps entered into the record letters received from Mr. Paul Nyberg, 6307 Red Maple Lane, and Lynn and George Fernstrom,6340 Red Maple Lane. Both letters expressed concern with the condition of 62nd Street. Ms. Susie Guthmueller, 642 Fox Road,came forward and stated that if the trail would go through the lots instead of behind her house she would be very happy. She stated she has an open lot behind her home which is why she moved there. She expressed concern regarding stop signs. She stated cars currently go too fast down West Shadow Lake Drive and the road completion would allow cars to go faster. She stated the development looks good although she is concerned about the increase of people in the area. She stated that lighting is needed for the path for security purposes. She asked if the ponds being developed will be available for use by the whole community. Mr. Carlson stated that because of the way the development is platted the ponds would be privately owned. The ponds are located on individual lots. He stated he is open to however the City would like him to develop the ponds. Ms. Guthmueller stated the ponds are on the lots but also connected to the park. She stated that change is hard. She indicated she has lived there for three years. Twenty-two homes are going to be developed behind her house. She stated she hopes this adds to the value of her home. She asked that the path be moved and indicated she is happy with the trees. Ms. Dawn Kenny, 6299 Red Maple Lane, asked when the construction of 62nd Street will occur. Mr. Powell indicated reconstruction of 62nd Street would occur within a year. The project would begin next year and be completed in 2000. He noted the City Council makes the final decisions regarding road reconstruction. Ms. Kenny asked what will happen if the Feasibility Study shows the project will cost too much. Mr. Powell indicated the City can consider borrowing ahead from the State Aid Rind. Ms. Kenny asked for clarification regarding Chapter 429 and The Charter. Mr. Powell stated that State Statute Chapter 429 governs road improvements. It provides protection for property owners and requires a public hearing for road improvements. Per the City Planning&Zoning Board November 12, 1998 Page 6 Charter,road reconstruction can go to a citizen vote if general funds are used for the project. Ms. Georgette Korkowski, of Red Maple Lane, stated her lot abuts the new area. She expressed concern regarding drainage. The lot next to her was wet often this year because of all the rain. The water floods into her lot. She stated the drainage is terrible and does not want any more water. Mr. Mattke stated the area is in a wetland area. The development will not be raising the water table. New ponds will provide drainage for a better outlet. The water will eventually drain into Reshanau Lake. The development will not cause the current water problem to get any worse. Mr. Johnson asked if the outlet from the pond in the north/east corner will allow for adequate drainage underneath to the west side. Mr. Mattke indicated it will allow for adequate drainage. There is a gentle slope from the north/east to the south/west which is the way the drainage will flow. An equalizer pipe will be put in to level the elevation. There will be three ponds added that may lead to some drainage improvement in the area. Mr. Dunn asked if the system is similar to the one done in Centerville. Mr. Mattke indicated it is a similar system. The ponds will have an easement also. Restrictions regarding cutting the grass will be enforced. The City will have access to the ponds. Mr. Barry Rice, 6622 Fox Road, stated he was happy with the proposed development. He indicated he would like for the City to own the ponds. He asked that the lighting be similar to Birchwood Acres. He stated there is a definite need for a four way stop at West Shadow and Fox Road. He would like for the construction of the pond to stay clear of the Oak trees that are currently there. He stated he has been assured by the developer that the ponds can handle a good size rain storm. Mr. Mattke indicated the grading of the pond will not contour close to the Oak trees. Mr. Steve Andre,495 Ash, expressed concern regarding the section of road between Ware Road and his property. He stated the current speed limit there is 35 mph. It is not uncommon to see people driving 70 mph down the street. He indicated he does not want more traffic on his street. Public safety regarding this issue is a concern. He stated he moved to this area because it was safe. He stated it has not been safe for the last four years. It is not uncommon for people to try to pass a vehicle on the left when you are trying to turn left into your driveway. Cars and trucks have gone across yards, smashed into parked cars, and hit mailboxes. Some houses in the area have been sold three times over in the last five years. Adding more traffic to an already deadly situation is irresponsible. Planning&Zoning Board November 12, 1998 Page 7 Ms. Kenny stated the current traffic on 62nd Street is bad. A school bus went off the road before Millers South Glen went in. Adding more traffic to the area is a bad idea. She asked the difference between reconstruction and an upgrade of the road. Mr. Powell stated an upgrade would involve widening the road and developing a trail. Reconstruction would develop a completely new road and trail. He stated that more than likely reconstruction of the road would occur. He indicated it is a good idea to put the trail in now. Ms. Ann Carlson, 630 Fox Road, stated the West Shadow extension will be used as a cut through. The elevation will be only three feet higher than Birchwood Acres. She expressed concern regarding the number of trees that have to be cut down for the pond development. Ms. Linda O'Connor, 6291 Red Maple Lane, stated the path in front of Millers South Glen is growing grass. She asked if the path will be gravel or tar. Mr. Powell stated the path will be an 8' wide bituminous trail. Generally,the developer installs a gravel trail with the development. The City then paves the trail when the City's trail pavement project occurs. The City is looking at how to do the trails differently so grass does not grow on them. He noted the path in front of Millers South Glen will be paved. Mr. Holm, 634 Fox Road, requested that West Shadow Lake Road does not go through until 62nd Street is done. He requested screening between his house and the pond. He stated he has a nice nature area now and would prefer Spruce trees for screening. He suggested the City develop a pond maintenance plan to keep the ponds looking nice. If a pond has no water movement they do not stay nice for very long. Mr. Mike Pojar, 6255 Red Maple Lane, expressed concern regarding the ponds in the development and there is great dissertation regarding the pond boundaries, depth, and slope. He stated he disputes the way the developer stated the water will flow. He stated the State of Minnesota has maps regarding water flow direction and would like the maps to be studied. Mr. Mattke stated he is experience in hydrology. In his opinion, the water will flow under 62nd Street to an existing ditch that eventually goes into Reshanau Lake. He stated the water from the northeast corner of the development will flow north. Mr. Pojar referred to a map of the development. He stated that part of the pond on property#7 flows north,therefore, other water will flow in that direction also. He stated he wants to know precisely where the water will go because of the close proximity to his property. Mr. Powell suggested Mr. Mattke meet with Mr. Pojar and provide his map source. He stated that he trusts the judgment and analysis done regarding the water flow direction. Planning&Zoning Board November 12, 1998 Page 8 He suggested more information be obtained from the State and provided to Mr. Pojar. �.. Mr. Mattke indicated he will meet with Mr. Pojar. Mr. Dunn suggested the possibility of a gating process regarding water flow. Mr. Mattke stated a gating process will be used. A culvert will control the flow on the east side. The pond is 4-5 feet lower than the existing ground. He offered to go over the grading plan and elevations with the Board and property owners. Ms. Kenny asked what a Feasibility Report is. Mr. Powell stated the City Council orders a Feasibility Report. The report looks at the cost,proposed improvements, assessments, design, alignment of streets,elevation,and storm sewers. It is.a preliminary design for the project. Mr. Pojar asked who holds the developer accountable if the drainage does cause a problem. Chair Schaps stated the City Council will hold the developer accountable. Mr. Johnson made a MOTION to close the public hearing at 8:02 p.m.,and was supported by Mr. Dunn. Motion carried 7-0. Mr. Corson asked if there is currently a City policy regarding ponds and liability and if �. skating is allowed on the ponds. Mr. Powell stated the ponds will have drainage easements. Typically,the City's ponds are not fenced to allow the City access. Liability regarding skaters is a legal question. The City would have an easement which is standard. Mr. Schilling stated the improvements to 62nd Street are a big concern. He asked if the cul-de-sac option would allow the improvements to be completed more quickly. Mr. Powell recommended not developing a permanent cul-de-sac. He stated a temporary cul- de-sac is an option. He suggested the recommendation of 62nd Street being upgraded be added to the motion. Mr. Trehus asked about grading. Mr. Mattke stated that the ponds will be excavated to obtain materials to build up the road and lots. Because the wetlands are degraded the value is reduced. He indicated he expects agreement from the Rice Creek Watershed District regarding the wetlands. Most of the drainage produced will run off the back. Drainage in the front will be drawn to the center of the project,with the exception of both ends of the project. The City Engineering Department will determine if the grades will be elevated at the low spot. Mr. Trehus asked if there is a storm sewer on the north end of the project. Mr. Mattke indicated there is a storm sewer on the north end. A storm sewer will be constructed on the south end of West Shadow. '" Planning&Zoning Board November 12, 1998 Page 9 Mr. Trehus stated there will be a lot of water running in front of the homes on 62nd Street. Mr. Mattke showed a map indicating the high point of the street. Everything west of the first lot will go to a storm sewer retention pond. Mr. Pojar asked about the water in regard to the first three lots near the Rawleigh property (Lot 5,Birchwood Acres). Mr. Mattke stated the water in that area will run into the pond. The elevation is 892'. Mr. Pojar stated water collected in the middle of the road this summer. Mr. Mattke stated they have taken care of that water problem. The water was not draining properly and it has been corrected. Mr. Pojar noted the water may not drain properly with this project either. Mr. Trehus asked about the increase in elevation of the street. Mr. Mattke stated the elevation of the street will be approximately 3 1/2 feet higher than the highest point of the street. Mr. Trehus asked if the catch basins will be at street level. Mr. Mattke indicated the ^ catch basins will be built up at the center of the project at an elevation of 902'. Mr. Mattke referred to a Preliminary Vertical Profile that shows the elevations. Mr. Powell noted the elevations may change slightly. Mr. Corson asked if there is a problem with completing the reconstruction of 62nd Street before West Shadow is continued through. Mr. Powell stated that stipulation can be included as a condition of approval. The processing of 62nd Street improvements will be handled by the City Council Mr. Corson asked about a temporary cul-de-sac. Mr. Powell stated a simple barrier could be used. Something is needed to keep the traffic down. He stated the trail should be developed in the interim. Mr. Johnson noted the comments from the Environmental Board. He indicated there is not a problem with the Environmental Board's comments,therefore, condition#6 regarding preliminary plat approval should be deleted. He suggested adding the condition of making a strong recommendation to upgrade 62nd Street. Mr. Trehus asked why the City requires street lighting in new developments, noting that older developments do not have street lights. Mr. Powell stated the cost of street lights is born by the developer. Street lights are mainly a pedestrian safety issue. The City does respond to residents requests for street lights. Planning&Zoning Board November 12, 1998 Page 10 Mr. Trehus suggested the policy regarding street lights be reviewed. He asked if the new street lights will match what is currently in the area. Mr. Powell stated the new street lights will be consistent unless NSP has changed their design. Mr. Dunn stated the proposed Comprehensive Plan does direct the City to study and develop a lighting plan. It is possible that Ordinances may be developed regarding street lighting. He stated that he believes the applicant has met all the requirements for approval. This is a good development for the City. The development will be a forcing issue to correct 62nd Street,which is another step in meeting the goals of improving the City's infrastructure. He stated he would not like to see a cul-de-sac, but would like to see good progress on 62nd Street. The issues from residents should be incorporated into the action that the City takes. He indicated he would like to move forward on this project. He is in favor of the project. He stated the traffic is unfortunate,but does not believe this project will add to that problem. Mr. Trehus read page 26 from the proposed Comprehensive Plan regarding premature expansion to a rural area. He stated this needs to be considered. He also read page 79, which referred to rural land uses and preserving open space. He read the staff recommendation from two months ago regarding the extension of 62nd Street. He noted the disadvantages of reconstructing 62nd Street now as opposed to later. This project will add more traffic to a rural area. According to the proposed Comprehensive Plan this development is premature. He noted there are only 58 acres left in the City's MUSA �.. bank. This project will take 19 acres of the MUSA bank which will leave the City limited regarding business development until more MUSA is obtained. He stated the MUSA issue is a reason to deny approval of the project. Mr. Wessel stated no additional MUSA is needed for business development in the City. MUSA is not an issue. Mr. Johnson made a MOTION, and was supported by Mr. Corson,to approve the rezone of West Shadow Pond. Motion carried 6-1 with Mr. Trehus voting no. Mr. Johnson made a MOTION, and was supported by Mr. Dunn,to approve a Comprehensive Plan Amendment to introduce MUSA to the West Shadow Pond site. Motion carried 6-1 with Mr. Trehus voting no. Mr. Johnson made a MOTION to approve the West Shadow Pond Preliminary Plat, based on the following conditions: 1. The Preliminary Utility Plan is reviewed and approved by the City Engineer. 2. The City Engineer shall review and comment on the capabilities of 62nd Street and whether the funding and resources available is sufficient to support upgrade of the 62nd Street. N� Planning&Zoning Board November 12, 1998 Page 11 3. The Grading Plan is reviewed and approved by the City Engineer. The plan may be subject to modification to provide for the maximum number of trees to be preserved. 4. The applicant provide a Vegetation Plan and Landscape Plan illustrating the trees to be removed and the trees to be preserved. 5. The applicant provide additional vegetation along the trail right-of-way to buffer the recreational and residential uses. 6. The Planning&Zoning Board strongly recommends the upgrading or reconstruction of 62nd Street occurs as soon as possible. Until reconstruction is completed, West Shadow Lake Road will be blocked at the north end of the development. Chair Schaps made a friendly amendment to incorporate all comments from citizens into the motion. Stop signs are needed in the area and neighborhood use of ponds should be clarified. The friendly amendment was accepted. Mr. Powell noted the need for stop signs in that area will be evaluated. ^ Mr. Corson made a friendly amendment to clarify trails as far as specifying Spruce trees being placed in clusters. He also asked that concrete driveways be used on West Shadow Lake Road and there be a 40' setback incorporated into the motion. The friendly amendment was accepted. Mr. Johnson noted that covenants can only be enforced if there is a committee to enforce them. The MOTION,to approve the preliminary plat including stated conditions,neighborhood comments,and the friendly amendments,was supported by Mr. Dunn. Motion carried 6- 0 with Mr. Robinson abstaining. Mr. Carlson asked for direction from the Board regarding the ponds. Chair Schaps directed Mr. Carlson to work with staff. Mr. Carlson stated that ponds have been made as outlots before which can create a legal problem. He suggested the City Attorney be asked for a recommendation. Chair Schaps directed staff to review the pond issue with the City Attorney. Chair Schaps recessed the meeting for five minutes. Planning&Zoning Board November 12, 1998 Page 12 B. Dennis & Martha Houle, 16XX Birch Street, Site Plan Review to Move House into Ci Ms. Wyland explained that Dennis and Martha Houle would like to move a single family residence onto their property at the south/west corner of Birch Street and Centerville Road. The structure is to be located on the north/west corner of the 40 acre parcel of property which is currently Zoned Rural. The existing land use plan indicates the site as rural while the draft Comprehensive Plan indicates the site as low/medium density residential with commercial along Centerville Road. The City's Zoning Ordinance requires any structure to be moved into the City to go through a site plan review. The Building Inspector has inspected the dwelling which is currently located at 1966 North Chatsworth in Roseville.'The site is being cleared to make way for a new city park. The structure was built in 1926 and appears to be structurally sound. The Inspector would suggest the following improvements prior to occupancy: 1. Reroof 2. Reconstruction of the stairway to the basement. 3. Replacement of existing windows. 5. Additional insulation 6. Redash existing stucco The applicant has asked for permission to construct a pole barn/garage/shop area on the site. The proposed structure will be approximately 54 x 30 for 1,620 square feet in area. This size building is permitted on a 40 acre parcel,however, construction is not allowed until such time as the principle structure is built. Should the Planning&Zoning Board consider allowing construction of the accessory building prior to the principle building a Variance would need to be processed. Staff would suggest that construction of the two buildings be simultaneous thereby eliminating the need for a variance which can not be justified as no hardship to the land exists. Chair Schaps asked if staff is not recommending approval of the pole barn at this time. Ms. Wyland stated the principle structure needs to be in place first. Chair Schaps asked if the applicants are in agreement regarding the recommended conditions. Ms. Wyland indicated the applicants have agreed to the conditions. Mr. Robinson asked if the wiring is up to code. Ms. Wyland stated the home has recently been rewired and is up to code. Mr. Corson asked about the right of access from the County and the location of the drive way. Ms. Wyland stated the applicants will need to obtain a permit from the County. The driveway will go out to Birch Street on the east side of the building site. Planning&Zoning Board November 12, 1998 Page 13 Mr. Dunn asked if the impact of the proposed Comprehensive Plan has been discussed with the applicants. Ms. Wyland indicated she has discussed the proposed Comprehensive Plan with the applicant. The applicants are not concerned regarding the Comprehensive Plan. Mr. Dunn asked about the potential for subdividing the property. Ms. Wyland stated that if the Comprehensive Plan is adopted the area is shown for development after 2010. The property could be subdivided at that time if City sewer and water is available. The applicants understand the implications of the proposed Comprehensive Plan. Mr. Corson asked if there are wells on the property. Ms. Wyland indicated that issue has not been addressed. Mr. and Mrs. Houle, 707 Harriet in Shoreview, came forward and stated they are okay with staff recommended conditions. Mr. Houle stated the house already has a new roof. They will be removing the roof and adding head room and will reinsulate. They are trying to restore the house. New trusses will be added also. Mr. Corson questioned the right of access from the County. Mr. Houle stated he is not concerned about the County turning them down. He stated there are no wells on the property. Access will be on the east side of the home. Mr. Dunn asked if the applicants will live on the property. Mr. Houle indicated they will be living in the home on the property. Mr. Powell stated the approval is contingent on the County granting access to Birch Street. He indicated he believes the County will approve the right of access. Mr. Dunn asked if the applicants are okay with two buildings concurrent. Mr. Houle indicated that is not a problem. He stated he has had a hard time finding someone to move the house. Mr. Robinson noted that traditionally the County has allowed one access per 40 acres. Formal application has to be made to the County. Mr. Dunn made a MOTION to approve the Dennis&Martha Houle Site Plan Review to allow the relocation of a single family home onto the property at the south/west corner of Birch Street and Centerville Road,with the following conditions: 1. Property building permits are obtained for all construction and the home is located to as to conform to all City rules and regulation and the Uniform Building Code. 2. The applicant connect to City Water which is available on Birch Street. Planning&Zoning Board November 12, 1998 Page 14 3. Prior to occupancy the following improvements shall be made: a. reroof b. re-insulate c. re-stucco d. replace windows f, replace stairway to basement The MOTION was supported by Mr. Johnson. Mr. Johnson suggested the County approval for right of access should be included in the motion. Mr. Dunn made a MOTION, and was supported by Mr. Trehus,to modify the motion to include approval contingent on approval of access to Birch Street from the County. Motion carried 7-0. C. Chomonix Golf Course,Anoka County Park Reserve, Site Plan Review Ms. Wyland stated the Chomonix Golf Course is requesting a site plan review to allow the construction of a 20 x 24 addition to the maintenance building that will include office space, a lunchroom and restrooms. Additionally,they would like to construct two rain shelters on the course. The property in question is Zoned PSP, Public Semi-Public, and a site plan review is required for any construction on the site. Staff has reviewed this request and finds the proposed construction to be in compliance with the design standards set out in the Site Plan Review section of the Zoning Ordinance. Mr. Trehus asked how big the areas are. Mr. Greg Iden, a representative from Chomonix Golf Course, came forward and stated the areas will house about 20-30 patrons. The size is approximately 20 x 30 square feet. Mr. Trehus asked if the areas will be used for picnicking or parties. Mr. Iden stated they will not be used for picnics or parties. The main reason for them is shelter. Rangers are on the course to discourage gatherings. Mr. Trehus asked if it would be possible to move Site#1 further from residents. Mr. Iden stated that Shelter#1 is on hole#7 which is three fairways away from a residential area. It is at least 500 yard away from any homes. Mr. Trehus asked about additional trees between the maintenance building and residences. Mr. Iden stated a landscaping plan is in development. Mr. Corson made a MOTION to approve the Chomonix Golf Course Site Plan Review, with the following conditions: `-~ Planning&Zoning Board November 12, 1998 n Page 15 1. Proper building permits are obtained prior to construction. 2. A landscaping plan is provided subject to the reviewed and approval of the City Forester. 3. Exterior treatment of the proposed addition blends with the existing club house building. The MOTION was supported by Mr. Robinson. Motion carried 7-0. Mr. Robinson noted that when the maintenance building was constructed they did not know a building permit was needed which caused quite a controversy. D. PUBLIC HEARING, Zoning Ordinance Text Amendment pertaining to non- conforming structures Chair Schaps declared the public hearing open at 8:52 p.m.. Ms. Wyland stated the Planning&Zoning Board has indicated a willingness to revise the language in the Zoning Ordinance, Section 3, Subd. 2 13.9,which reads as follows: Alterations may be made to a structure containing non-conforming residential units when they will improve the livability thereof, provided they will not increase the number of dwelling units or expand size of existing building or structure. This change is the result of a recent Variance consideration. The proposed language is as follows: Alterations may be made to a structure containing non-conforming residential units when they will improve the livability thereof,provided they will not increase the number of dwellings units or expand the size or degree of non-conformity of the existing structure. Staff recommended approval of the Ordinance Amendment. Chair Schaps suggested eliminating"dwellings"and just stating units. Mr. Trehus asked about efficiency apartments being considered two units. Ms. Wyland stated they are two units and mother-in-law units are allowed. Mother-in-law units would not be allowed in a non-conforming structure. Mr. Trehus suggested eliminating"of the existing structure"and ending the sentence at "conformity". Planning&Zoning Board November 12, 1998 Page 16 Mr. Trehus questioned"expand its size". Ms. Wyland explained the Variance is referring to the size or degree of non-conformity. Mr. Corson asked about the possibility of a commercial use in residential. Mr. Wyland stated the Ordinance refers to residential units only. Mr. Trehus made a MOTION to approve the Zoning Ordinance Text Amendment,Non- conforming Structures,to read as follows: Alterations may be made to a structure containing non-conforming residential units when they will improve the livability thereof,provided they will not increase the number of units or expand the size,or degree of non-conformity. The MOTION was supported by Mr. Schilling. Motion carried 7-0. E. Clarification of Allegations in Quad Press Mr. Dunn expressed concern regarding comments made by Mr. Trehus in the Quad Press. He stated that as a Board member there is a fine line between representing yourself as a public official or as a citizen. The public needs to know if the editorial written was as �.. representation from the Board or as a citizen. Everyone has the right to express their opinion as a citizen. It is difficult to do as a Board member. Mr. Dunn also expressed concern regarding the"political opponent"comments. He stated that technically he is a political opponent because he voted in favor of the Comprehensive Plan. He stated he wanted to assure Mr. Trehus that he is receiving no benefits from his decision. He indicated he does not like the inference that he is receiving benefits. The only benefits wanted are the benefits to the City of Lino Lakes. The only way the Board can operate is to follow the guidelines of the City. Mr. Corson stated that if someone on the Board is gaining from decisions being made, they should know about it. Mr. Trehus stated he did not name any names in the editorial and he will not name any names now. Mr. Johnson read the reference from the Quad editorial written by Mr. Trehus. Chair Schaps asked if it was pointing at the Planning and Zoning Board. Mr. Trehus stated it was not directly pointed to the Board members. He stated the editorial speaks for itself. �' Planning&Zoning Board November 12, 1998 Page 17 Chair Schaps asked if Mr. Trehus believes that he will stand to gain financially by voting yes to the Comprehensive Plan. Mr. Trehus indicated he was unsure if Chair Schaps would financially gain by voting yes to the Comprehensive Plan. Chair Schaps clarified that Mr. Trehus was not pointing at the Planning&Zoning Board. Mr. Trehus stated his comments were not at all pointed to who voted for the Comprehensive Plan. Chair Schaps stated he has taken some shots regarding the C.A.L.L. organization. Mr. Robinson stated he has taken some shots regarding C.A.L.L. also. He stated he does not agree with any organization that does not name their members. If you do not have a governing body it is not an organization. Mr. Trehus stated any group of concerned citizens can get together and do not have to subscribe to a governing body. Mr. Robinson stated he would appreciate it if the Planning&Zoning Board members would become familiar with common terms used in the meetings. He also stated Board members should pay attention. He stated he heard the same questions over and over tonight. If members do not know what is going on they do not belong here. It is the Board's responsibility to know what the City's ordinances are. Chair Schaps stated this is not a political board. They are here to address the concerns of citizens. This is not the place for a personal agenda. He stated the comments made in the Quad Press were political. Mr. Trehus stated he should not lose his right to make comments because he is on a City board. The Quad Press was supposed to add" Mr. Trehus, also, from the Planning& Zoning Board". The word"also"was eliminated. VI. DISCUSSION ITEMS -None VII. ADJOURNMENT Mr. Robinson made a MOTION to adjourn the meeting at 9:10 p.m., and was supported by Mr. Johnson. Motion carried 7-0. Respectfully Submitted, Planning&Zoning Board November 12, 1998 Page 18 Kim Points, Recording Secretary TimeSaver Off Site Secretarial, Inc. u ^ R g NO LAKES PARK BOARD MEMBERS-1998 3 YEAR TERM Member Date Appointed Term Expires George Lindy, Chair Jan., 1982 6823 East Shadow Lake Dr. Jan., 1987 Lino Lakes, MN 55014 Jan., 1990 H) 429-3970 Feb., 1993 Dec., 1995 W)426-8088 Fax)426-1871 Mar., 1996 Dec., 1998 Joseph Schmidt Feb., 1993 6534 Hokah Drive Mar., 1993 Dec., 1998 Lino Lakes, MN 55014 H)486-0192 W) 788-7773 Sharon Lane Feb., 1994 532 - 77th Street Feb., 1995 Dec., 1997 Lino Lakes, MN 55014 Mar., 1998 Dec., 2000 H) 780-3218 W) 780-3316 Pamela Taschuk Feb., 1994 467 Post Road Mar., 1997 Dec., 1999 Lino Lakes, MN 55014 H) 780-0696 W) 861-9800 Paul Montain Mar., 1996 Dec., 1998 6510 Centerville Rd. Lino Lakes, MN 55038 H) 653-0859 W)426-1345 Fax)426-3077 Jeff Reinert Mar., 1998 Dec., 1999 6765 East Shadow Lk Dr. Lino Lakes, MN 55014 H) 407-9150 W) 639-9903 Pat Huelman Mar., 1998 Dec., 2000 570 Lonesome Pine Tr. Lino Lakes, MN 55014 H) 484-1427 Caroline Dahl-Liaison misc./pOdmems M E M O R A N D U M TO: George Lindy, Chair FROM: Dan Tesch,Director of Administration DATE: November 18, 1998 RE: Annual Appointments This is to inform you that your term as a Lino Lakes Park Board member will be expiring on December 31 of this year. Please fill out this form and return it by December 14th or call my office at 651- 464-5562. Thank you. ❑ Yes,please consider me for an additional term as a Park Board member. ❑ No,I am not interested in another term. n M E M O R A N D U M TO: Joseph Schmidt FROM: Dan Tesch,Director of Administration DATE: November 18, 1998 RE: Annual Appointments This is to inform you that your term as a Lino Lakes Park Board member will be expiring on December 31 of this year. Please fill out this form and return it by December 14th or call my office at 651- 464-5562. Thank you. n ❑ Yes,please consider me for an additional term as a Park Board member. ❑ No,I am not interested in another term. n M E M O R A N D U M TO: Paul Montain FROM: Dan Tesch,Director of Administration DATE: November 18, 1998 RE: Annual Appointments This is to inform you that your term as a Lino Lakes Park Board member will be expiring on December 31 of this year. Please fill out this form and return it by December 14th or call my office at 651- 464-5562. Thank you. ❑ Yes,please consider me for an additional term as a Park Board member. No,I am not interested in another term.