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HomeMy WebLinkAbout08/03/1998 Park Board Packet Lino Lakes Parks and Recreation Department 7204 Lake Drive CITY"' -'O Lino Lakes, MN 55014 LLN KE (651) 780-1885 Fax (651) 784-7227 CITY OF LINO LAKES PARK BOARD MEETING Monday,August 3, 1998 6:30PM ***AGENDA*** SCANNED 1. Call to Order and Roll Call 6:30pm 2. Approval of Minutes from 7/6/98 6:35pm 3. Setting Agenda 6:40pm 4. Open Mike 6:45pm 5. Update on"The Village" —Brian Wessel 6:50pm 6. Review Clearwater Creek 3rd Addition -Preliminary Plat 7:20pm 7. Baldwin Lake Court Park Dedication 7:50pm 8. Review New Snow Removal Policy for Trails 8:20pm 9. Recreation Department Update 8:35pm 10. Parks Department Update 8:45pm A. Removal of Shenandoah Park Backstop B. Relocation of Birch Park Playground Area 11. Old Business 9:00pm 12. New Business 9:15pm 13. Next Park Board Meeting August 31, 1998 9:20pm 14. Adjourn 9:30pm If you are unable to attend the meeting please call Sandie at 780-1885, ext. 176. sw/parkbrd/7-6-98 Park Board Agenda.doc City of Lino Lakes a � Park Board Meeting July 6, 1998 The July 6, 1998 City of Lino Lakes Park Board meeting was called to order at 6: 37pm, by Chair George Lindy. Roll call was taken, members present were Jeff Reinert, George Lindy, Pam Taschuk, Sharon Lane, Pat Huelman, Joe Schmidt, and Paul Montain. Also present were Rick DeGardner, Parks and Recreation Director, and Sandie Wood, Office Manager. APPROVAL OF June 1, 1998 MINUTES: Rick stated that on page 2, paragraph 6, "Birchwood Park" should read "Birch Park". Also in paragraph 6, "or the north side" should read "on the north side" . Sharon Lane made a motion, seconded by Pam Taschuk, to approve the amended June 1, 1998 minutes. The minutes were approved. SETTING THE AGENDA: Rick added 14E, under New Business, Discussion of Cooperative Venture for Athletic equipment. Paul added 14F, under New Business, Comprehensive Plan update. n The amended agenda was passed as presented. OPEN MIKE • No one was present for open mike. BIRCHWOOD ACRES: Installation of Climbing Equipment - Rick stated that the Friends of the Park have donated a Jacobs Ladder climbing apparatus and picnic table for Birchwood Acres Park. There has been some concern from area residents who live adjacent to the park regarding the addition of the Jacobs Ladder. Rick explained that some residents have expressed concerns about installing additional play equipment. One resident stated "the neighborhood worked very hard in developing this park to the extent that it currently is, and it is not reasonable to add additional equipment . " There is also concern regarding the color of the Jacobs Ladder. Rick stated that in discussions with the equipment vendor, it is not feasible to paint this equipment . If it is acceptable to add this piece of equipment, Rick recommended extending the existing play area to the south. This ,-� would require the removal of 10 - 12 Quaking Aspen Trees, 1 City of Lino Lakes Park Board Meeting July 6, 1998 approximately 1"-2 1/2" in diameter. This species of tree is not considered a quality species . The removal of the trees would not diminish the natural beauty of this park, impact the visual experience of the park area, and there is adequate trees and brush surrounding this area. Pam asked how the Friends of the Parks chose this piece of equipment. Rick explained that there was $1, 600 left in the budget. That is how much this piece of equipment costs . Chair Lindy asked if the existing equipment is multi-colored. Rick stated that most single climbing apparatuses are multi- colored. Some residents in the area claim this is an eye sore. There is also concern among the residents regarding additional equipment in the park. Joe asked if the funds are matched would there be enough money to buy something else for the park. He also asked if the equipment has already been purchased. Rick stated that the $1, 600 is the total with matched funds . He indicated that the equipment has been purchased. Rick stated that if there is concern regarding the Jacobs Ladder in this park, other parks would benefit from the equipment. Sharon asked about installation. Rick indicated that installation will be done in-house. Pat asked about the age group of children in this area. Rick stated that this equipment is appropriate for the area. Chair Lindy stated that this equipment is geared toward older children. He indicated the equipment will work well in this park. Mr. Michael Scheele, 6602 Pheasant Run, came forward and stated that before money is spent for park equipment for children 12 and under, money should be spent for children 12 and above. Chair Lindy explained that the money was raised from a Birchwood Acres fund-raiser. The money was matched by the Friends of the Parks, not the City. Jeff asked if the only concern was color. Rick indicated the residents are concerned with the color and the addition of another piece of play equipment. He stated that he was expecting some residents of the area to be present this evening to address the Board regarding their concerns . Paul stated that he did not understand why the residents don' t want this addition. 2 City of Lino Lakes Park Board Meeting July 6, 1998 Paul Montain made a motion, seconded by Pat Huelman, to accept the Jacobs Ladder addition to Birchwood Acres Park. The motion was approved unanimously. Trail Paving 1998 - Rick referred to the highlighted area of the master plan for Birchwood Acres Park. He indicated that he recommends that area to be paved. He stated he would like to locate the trail near the 1/2 court basketball court and volleyball court next to the edge of the park. This will create a more aesthetically pleasing experience for the trail users . With the original location there would be a baseball field on one side of the trail and a volleyball court and basketball court on the other. Chair Lindy stated that the placement of the trail will be moved closer to the wetland, not between the ball field and 1/2 volleyball court. When the master plan was designed it was more conceptual than detailed. He indicated that what is most practical regarding the trail placement is appropriate. Pat asked if there will be any impact on the facilities if the trail is moved. Rick stated that when funding is available that will be discussed further. He stated that there is too much activity between the two fields for a pedestrian walkway. Paul stated that the trail could be possibly moved to allow for more flexibility. The best path site will be chosen when looked at more carefully. Pat stated that if activities are not affected, moving the path should not create a problem. Chair Lindy stated the path should not be moved. The trail has to be on the same turf. The best option is what Rick is recommending. Paul Montain made a motion, seconded by Pam Taschuk, to move the trail to better accommodate the fields . The motion was approved unanimously. REQUEST TO LEASE PORTION OF QUAIL RIDGE PARK TO RESIDENTS FOR BMX TRACK: Rick stated that on June 5, 1998, he was notified that residents near the Quail Ridge Park were constructing a BMX Track on park property. Rick stated that he had the Park Maintenance Department staff remove the track. He indicated he discussed the situation with Mrs . Terry Scheele regarding his concerns with the existence of residents constructing a BMX Track on park property. 3 City of Lino Lakes Park Board Meeting July 6, 1998 n Rick explained that his most significant concern deals with the liability issue. Rick referred to a letter of response from City Attorney, Bill Hawkins . Mr. Hawkins claims that it is possible to lease a portion of the park for this purpose. Rick stated that if the City accepted the offer to lease some land to Mrs . Scheele she would be obligated to obtain general liability insurance coverage and name the City as additional insured. Furthermore, the lease would require the entity to indemnify the City for any injuries that may take place on the property. The current tort limits are $300, 000 per claim and $750, 000 per occurrence. Rick stated that Quail Ridge Park was master planned this past winter. In prioritizing the overall park system needs, Rick indicated he did not anticipate development of Quail Ridge Park for quite some time, unless a significant amount of financial assets are secured (bond referendum) . Chair Lindy stated that according to the letter from the City Attorney, the City can lease park property to a citizen. Pat asked if the citizen then has right to that property. Rick stated that the City still owns the land. The citizen can use the land for a specific purpose. Sharon asked if only the group could use the land. Rick stated that those details would be worked out in the lease. Paul raised the issue of someone getting hurt that was not with the group. He asked if the group would be allowed to limit use of the property. Rick stated that a detailed lease has not been drawn up. Several issues would have to be worked out. Chair Lindy stated he would not want the property closed to passerby' s and bikers . Rick stated the lease would indicate a specific limited area. The area would not affect passerby' s . Pam asked if other cities have done this . Rick stated that he is not aware of other cities doing this. Paul indicated the need for a specific time frame regarding the lease. He stated that the kids worked very hard on the BMX track. ,^ Rick stated the question is if it is good public policy to lease park land. He stated that initially he was against it. He is 4 City of Lino Lakes Park Board Meeting July 6, 1998 n more inclined to allow it now because the space is not being used. Joe said the State of Minnesota leases land quite often. He recommended a dollar amount be attached to the lease. He noted concern regarding other residents, quality of track, and if a track is visually pleasing. Paul stated a certificate of insurance would need to be provided. Mr. Scheele came forward, with 3 children from the neighborhood, and said he is the property owner of the land in front of the track. He explained what a BMX track is . Pat noted that insurance for a big group may be too expensive. Jeff added that if someone is hurt that is not involved with the group, he or she may come after the City. Chair Lindy stated that the City Attorney and the Insurance Company will have to work out all the details . If the resident is agreeable to providing insurance, it can be done. Those issues must be deferred to legal council . Mr. Scheele stated that the American Bike Association can provide insurance. It may be cheaper to get insurance through the City. He stated that if the City is involved all residents of the City could participate in the track. The children in the neighborhood are willing to hold fund raisers to raise the money to purchase insurance. The children are willing to build the track themselves . Mr. Scheele stated that this was the children' s idea. There is not much in the City of Lino Lakes for this age group to do. He stated they are willing to work with the City any way that they can to proceed with this project. Mr. Scheele explained that they are not asking the City for money. This is a good idea. Insurance is a problem. The American Bike Association can provide the insurance. He stated that he does not have an estimate yet for insurance. Mr. Scheele noted that Rehbein charges $7 per day to use the BMX track. He stated not everyone can afford that. Chair Lindy explained that there is a history of a BMX track in Lino Lakes . It was a professionally designed track. The track was closed because of insurance, maintenance, and supervisory issues . The City' s insurance was cost prohibitive. He stated he does not think the City or City insurer will be apt to insure informal BMX track. He stated the Board will work with them to 5 City of Lino Lakes Park Board Meeting July 6, 1998 lease the land. All other responsibilities will be up to the group. Rick emphasized that there are lawsuits all the time. The City Attorney will have to have all these issue addressed to ensure the City is not liable. He applauded the children for their effort. Chair Lindy stated that the Park Board will agree to lease the property contingent upon the City Attorney' s opinion and contract. Residents will have to construct the track and provide proof of insurance. Pat asked if the City will review and inspect the track. Joe stated the City will not be involved with the BMX track. Paul suggested the lease be a short term lease because the park has been master planned. The business aspects of the lease will be negotiated to protect the City. Chair Lindy noted that stipulations from the insurance company may change the decision of the Park Board. Mr. Scheele added that the parents of the children that used the track did agree that they are responsible for injuries . Injuries have already occurred. Chair Lindy stated that the Board agrees to lease the land. The next step is to obtain insurance and provide it to the City Attorney. A contract will then be drawn up for a final presentation and review. Pam noted this is a great learning experience for the children. She stated that she hopes it works out for them. Rick suggested Mr. Scheele offer waivers from parent for permission to use the track to the insurance company. Mr. Scheele thanked the Board for their time. Sharon asked if the City will pay the City Attorney for any work done. Rick stated the City will deal with payment of the City Attorney. Sharon noted concern regarding residents in the area. Mr. Scheele stated that all neighbors in the area are involved. He also stated that a fund-raiser could pay the City Attorney. 6 City of Lino Lakes Park Board Meeting July 6, 1998 Paul stated that if residents are opposed the City has the option to not renew the lease. He noted the City Attorney should address the problem of the track becoming a regional attraction. REVIEW OF 5 YEAR CAPITAL IMPROVEMENT PROGRAM: Rick stated that the City has begun the 1999 budget process . He indicated he is in the process of compiling the 5 Year CIP. He requested input from the Park Board regarding the prioritization of park improvements . The purpose of this is to request a realistic amount of funding from the General Fund to continue general park improvements . He stated that he anticipates limiting each annual General Fund request to $50, 000 . Rick referred to a draft of itemized list of neighborhood park improvements. He asked the Board members to indicate their priorities for the years 1999, 2000, and beyond while keeping in mind an approximate $50, 000 total request per year. He asked the Board to submit their responses to the Parks and Recreation Department by Thursday, July 9, 1998, at 1 : 00 p.m. Chair Lindy asked if Rick believes the funds will be allocated. Rick stated that the parks in Lino Lakes need to be worked on. He explained that he came up with a reasonable amount of money for a starting point. Paul noted that this is in line with the 5 Year plan the Charter Commission has asked for. Chair Lindy stated that $50, 000 could be spread over many parks and not make much of a dent. If the money were allocated for 1-2 parks per year there would be a significant change. He stated that the Board needs to make the City Council see this could make a huge change in the parks in Lino Lakes . Sharon said it is a good time to ask for the funds because the City has received much gratitude from residents regarding the new park additions . Rick noted this will be updated on a yearly basis . This is only a starting point. Pat stated that Country Lakes Park should be a priority. Sharon stated that safety issues should be a priority. REVIEW DEVELOPMENT PLAN OF RICE LAKE ESTATES PARK: Rick stated that the trail leading to Baldwin Park will be constructed August, 1998 . The estimated cost of completion for this trail is $17, 000 . 7 City of Lino Lakes Park Board Meeting July 6, 1998 n Rick explained that there is currently $42, 700 in the Park Dedication Fund designated for this park. He indicated he is in the process of selling two lots on Sandhill Drive. He stated that he estimates to obtain approximately $20, 000 for the property. He recommended any revenues generated from the sale of the two lots be earmarked for Rice Lake Estates Park. Rick explained that on June 8, 1998, he sent out a memo to area residents . He referred to a summary of the thirty responses . Will the construction of the trail, there will be approximately $25, 700 remaining in the Park Dedication Fund. He indicated he would like to proceed with further development of this park this year. Rick stated that the neighborhood has been patiently waiting for quite a few years, therefore, he would prefer not to delay further development of this park another year. The estimated cost for clearing the site will be approximately $5, 000 . Chair Lindy stated that playground equipment had the most responses for both high and low priority. He noted the comments regarding children in that area are no longer toddlers . Paul suggested they do a high and medium priority. Next year develop the trail and amenities. Rick stated that a 1/2 basketball court will be expensive because it is a lone job. Chair Lindy stated that when the final grade is done anything can be put in. Anything done this year will have to be hired out. Rick stated that it makes sense economically to do the tennis court and 1/2 basketball court at the same time. Because of the time factor it is easier to do the playground equipment this year and finish the rest of the park next year. He stated that the playground equipment will be for the 5-12 year age group. Pam asked if a bench could also be put in this year. Pat stated that the teenage element needs to be served. The 1/2 basketball court should be put in this year. Rick stated that a tennis court is a big ticket item. If that will not be put in soon it makes sense to do the 1/2 basketball court and playground equipment now. They will need $10, 000 from Park Dedication funds to accomplish this . The money could then be replaced from the sale of the lots . 8 City of Lino Lakes Park Board Meeting n July 6, 1998 Chair Lindy indicated he would like to move the process along. It is worthwhile to spend some extra money to get these things put in this year. Pat noted that a selling point to get $50, 000 per year from the City Council is to address the needs of teenagers in the parks . Rick stated that the 1/2 basketball court could possibly be done in August 1998, with the trail paving. Residents could help install the playground equipment. He noted that a concrete court will double the cost of installation. Paul Montain, made a motion, seconded by Pat Huelman, to proceed with play structure, 1/2 court basketball court, trail system connecting to Baldwin Park, bring park to grade, and clear the park with an additional approximately $25, 700 from Park Dedication funds which will be reimbursed if the lots on Sandhill Drive are sold. The motion was approved unanimously. DONATION FROM EARTHKEEPERS: Rick referred to a letter from a Grass Roots Environmental Organization called Earthkeepers . The group has recently disbanded and has donated funds to use for beautification projects to the five area City Park Boards. The City of Lino Lakes portion is $128 . 12 . Paul thanked the Earthkeepers for their donation. REVIEW OF NEW PLAYGROUND EQUIPMENT BIDS: Rick stated that the City Council awarded the playground equipment bids at the June 22, 1998, Council meeting. There were five companies submitting proposals for the three playground sites being upgraded this year. The playground equipment proposals were on display at the Parks and Recreation Building from June 11, through June 16, 1998 . Neighborhood residents and Park Board Members were invited to review the proposals, make comments, and provide input on the selection of the projects . The playground equipment projects were awarded as follows : Lino Park - Minnesota/Wisconsin Playground, Inc. (Game Time) in the amount of $30, 000 Birch Park —Minnesota/Wisconsin Playground, Inc. (Game Time) in the amount of $30, 000 Shenandoah Park - Flanagan Sales, Inc. (Little Tikes) in the amount of $27, 600 Rick stated that the above vendors offered the City of Lino Lakes the best package of playground equipment. Evaluations were based 9 City of Lino Lakes Park Board Meeting n July 6, 1998 on a number of factors including equipment quality and quantity, safety considerations, aesthetic appeal, and the play experience provided. Rick indicated that he met with area residents on Thursday, June 25, 1998, to select playground colors . Installation for Birch Park will be on Saturday, August 15, 1998, 9: 00am. Installation for Shenandoah Park will be on Saturday, August 22, 1998, 9: 00am. Installation at Lino Park is scheduled for Saturday, October 3, 1998, 9: 00am. He stated that the City has had sufficient response for volunteers to assist with the installation of equipment at Birch Park and Shenandoah Park. There has been no response for Lino Park. Chair Lindy suggested the need for volunteers at Lino Park be mentioned to the soccer and little league teams that play at Lino Park. Pam asked if the Lions Club is involved with Lino Park. Rick stated that the Lions Club has made donations to Lino Park in the past. Pam also suggested the City contact the PTO for Lino Elementary. Rick indicated he will contact the organizations suggested to ask for volunteers to help install the equipment . Shenandoah Park Equipment Location - Rick stated that he would like to discuss the location of the new playground equipment at Shenandoah Park. He explained that it makes more sense to locate the new equipment where the existing ice rink is located. This would maximize the open play area for this park. Rick stated that Brauer & Associates have submitted three concept plans regarding where to locate the park amenities . He indicated that Concept 1 maximizes the open play area in the park. Pam stated that she is in favor of Concept 1 . Pat noted that the ball field will require a lot of fill because the left field line is very high. Rick indicated that if a ball field is done fill will be needed. Concept 1 will allow for flexibility if it is determined the ball field should be relocated. The ball field is not currently being used because of the marsh area. An ice rink would be appropriate in that location but would need adequate trails for maintenance workers to get to the rink. n Pat asked if there are any neighborhood issues regarding placement of park amenities . Rick stated that one resident 10 City of Lino Lakes Park Board Meeting July 6, 1998 is in close proximity to the proposed location for the playground area. Adequate screening will be needed for that resident . Jeff expressed concern regarding balls being hit into the play area. Paul suggested the ball field be used for a T-ball field or coach pitch field because of the size of the field. Chair Lindy gave direction from the Board of agreement of Concept 1 regarding Shenandoah Park Equipment location. RECREATION DEPARTMENT UPDATE : Rick noted the Summer Program Highlights flyer. He stated that almost 200 kites were passed out in 20 minutes on Kite Day. He stated that T-ball has started and over 300 people are participating in this program. He also noted the Soccer "Fun"damentals program, in which 47 youth participated in. Rick announced that the Friends of the Parks Foundation is in the process of receiving a donation of $1, 000 from Target Industries . Rick explained that the Open Playground Program served an estimated 480 youth the first week at seven open playground locations : Sunrise Park, Inner Park, Sunset Oaks Park, Lino Park, Birch Park, Birchwood Acres Park, and Country Lakes Park. Rick noted that the Performance in the Parks program has started and is well attended by residents . There are 3 performances left. The performances are on Sundays, at 6: 00pm at Sunrise Park. PARKS DEPARTMENT UPDATE : Rick referred to a memo from Mike Hoffman, Lead Worker. He stated that the seasonal crew has done a good job keeping the park areas mowed on a weekly basis . Currently, the crew mows 17 parks, the Police and Fire buildings, City Hall, City water towers and well houses (4) , and a number of boulevard and trail segments . This amounts to approximately 100-125 acres of mowing which the crew tries to complete weekly. He stated that projects for June included completion of the playground at Sunrise Park, (the surrounding area will be seeded in mid to late August, 1998) storm cleanup, planting trees around new playgrounds to replace trees that were lost in the storm, removal of damaged roof to shelter #2 at Sunrise Park, obtaining estimates for roof repair to Sunrise warming house, and fertilizing all our irrigated turf areas . 11 City of Lino Lakes Park Board Meeting July 6, 1998 n Rick noted that Sunset Oaks Park was vandalized over the June 20- 21, 1998, weekend. Graffiti was placed on the play structure, picnic table, and outhouse. This equipment has been cleaned and is back to its original condition. Pam asked if the City has determined who is responsible for the vandalism. Rick indicated that children in the area have given the Police the name of a girl that possibly is responsible. Paul asked how many acres are mowed just within the 17 parks . Rick stated that he is researching the exact acreage that makes up the parks within the City of Lino Lakes . He stated he will share that information when he receives it. OLD BUSINESS: None NEW BUSINESS: Resignation of Tim Anderson - Park Maintenance Worker - Rick explained that Mr. Tim Anderson, General Park Maintenance worker, has resigned effective June 9, 1998 . Mr. Anderson was offered an attractive salary increase and change of job duties from his previous employer. Mr. Anderson felt it was a tremendous opportunity for him and accepted the new position for the Ramsey County Parks and Recreation Department. Hiring of Steve Gilbertson - Park Maintenance Worker - Rick explained that Mr. Steve Gilbertson was involved in the application process last month for the General Park Maintenance worker. Mr. Gilbertson was rated very well by both interview panels and on his written test. Mr. Gilbertson has been an employee of the Parks and Recreation Department since August of 1994, primarily in the Park Maintenance Division. He has a variety of experience including athletic field maintenance, masonry, playground assembly, fence repair, irrigation repair, and has operated various equipment in a dependable fashion. Prior to Mr. Gilbertson' s employment with the City of Lino Lakes he was involved in landscaping and lawn maintenance since 1985. Park Board Information Notebooks - Rick stated that Ms . Wood has compiled a 3 ring binder of important and relevant information for all Park Board members . Information such as the Park Board Calendar, Park Board Goals, Park Dedication Funds, Ordinances, Park Grid, Master Plans of All Park Areas, and Park Board Information is included. Hopefully this will help the Board to centralize all the information regarding the Park Board meetings . 12 City of Lino Lakes Park Board Meeting July 6, 1998 Review Park and Trails Map - Rick referred to a parks and trails system guide that was distributed to all Park Board members . He noted that the map includes all trails scheduled for paving later this year. Discussion of Cooperative Venture for Athletic Complex - Rick explained that discussion began last week regarding a particular parcel of land owned by the North Oaks Company. North Oaks Company would like to donate some land for an athletic complex. North Oaks Company has approached the City of Lino Lakes and White Bear Township. He indicated he wanted to inform the Board of the discussion and get some feedback regarding continuing discussions . Paul asked what the total acreage of the land is . Rick stated the total is approximately 30 acres . The land is located at the southwest intersection of County Road J and Centerville Road. It is possible to acquire more land for the complex through a sale of the land or possible land dedication. The entire land parcel is within the City of Lino Lakes. Chair Lindy stated that an athletic complex is a big issue with the City Council . He indicated that he has promised the City Council that by the end of the summer the Board will have a secured option to purchase land or have exhausted all efforts to secure an appropriate parcel for an athletic complex within the City of Lino Lakes . He asked if the North Oaks Company is looking for joint use within an athletic complex. Rick explained that the discussions have not yet gotten into detail . He stated that he would like to know if the City of Lino Lakes is interested in pursuing this option. Pat noted there could be potential income from renting the athletic complex for tournaments . It was the consensus of the Park Board to continue discussions with North Oaks Company and White Bear Township regarding an athletic complex at the intersection of County Road J and Centerville Road. Comprehensive Plan Update -Paul explained that the Comprehensive Plan for the City of Lino Lakes needs to be completed by year end, 1998 . There have been many meetings over the last several months . Representatives from City Boards and residents have been involved with the development of the Comprehensive Plan. A Comprehensive Plan is basically a land use policy. It includes a '1 plan for what to do with the land as well as the rate of growth. Over the next few weeks the Comprehensive Plan will be drafted and presented to the City Council . It then goes to the 13 City of Lino Lakes Park Board Meeting July 6, 1998 Metropolitan Council to be accepted. Paul stated that now is the time to voice your opinion regarding the Comprehensive Plan. The transportation issue could have a direct relation to the Park Board regarding trails . He noted that the next Comprehensive Plan meeting is July 16, 1998 . SCHEDULE NEXT PARK BOARD MEETING: The next Park Board meeting will be held on August 3, 1998, 6: 30pm, at the Lino Lakes City Hall . ADJOURN: Pam Taschuk made a motion to adjourn, seconded by Sharon Lane. The meeting was adjourned at 8 : 58pm. Respectfully Submitted, Kim Points Recording Secretary 14 J 1 Lino Lakes Parks and Recreation Department 7204 Lake Drive C ! T Y' p Lino Lakes, MN 55014 KE (651) 780-1885 Fax (651) 784-7227 L�NI7 July 27, 1998 TO: Park Board Members FROM: Rick DeGardner, Parks and Recreation Director SUBJECT: Update on"The Village" —Brian Wessel Brian Wessel, Community Development Director, will be present at the August Park Board meeting to provide an update regarding "The Village". Brian will be available to answer any questions you may have. sw/parkbrd/Update on"The Village"—Brian Wessel.doc 1 Lino Lakes Parks and Recreation Department *IKt 7204 Lake Drive C I TYp Lino Lakes, MN 55014 (651) 780-1885 Fax (651) 784-7227 LLN( July 27, 1998 TO: Park Board Members FROM: Rick DeGardner, Parks and Recreation Director SUBJECT: Review Clearwater Creek 3rd Addition—Preliminary Plat Mike Quigley from Gor-em, LLC will be present to review the Clearwater Creek 3rd Addition. This is a 31.87 acre development located directly south of the Clearwater Creek 1"and 2nd �-� Additions. The Comprehensive Park Plan indicates the need for a 10 acre neighborhood park in this area (park name N-15, Page 6-66). In reviewing the Clearwater Creek Development Phase I and II in November of 1994 the Park Board made a motion"to accept park land as noted in Phase I and II. Should the land to the north not be developed, the developer will give written assurance of a 10 acre site in the area shown as Phase V" (this is the current phase III that we are discussing). The park land which was dedicated in Phase I and II is not suitable for park development. It is my recommendation to require an 8 acre developable park area to serve the present and future residents of the Clearwater Creek developments. Since there will not be any further development to the north, as originally planned, this area will not build out to 450 homes. An 8 acre park could still serve the recreational and leisure needs of this area, without creating an undue hardship to the developer. There is an existing trail located on the western edge of the existing Clearwater Creek Development, west of Tele Lane. It is imperative that this trail continue southward to provide trail access to the 3rd Addition Development, future developments, and park areas. r*N sw/parkbrd/Review Clearwater Creek 3`d Addition—Preliminary Plat.doc CLEARWATER CREEK 3RD ADDITION PRELIMINARY PLAT GRAPHIC SCALE for Gor—em, LLC. IRIr. } 1 i 1 I - 7___ �,�> -"r-��I ii�i -� �i:, < �;Y �.:'r,r S jrEr �+I'),{r• F4h1 ''€fi. 'e•"M In rl tr -- -I I t I.'malur �J E?h k 2 :1 1 ',R uz.RSmR:.k R ..s T'I`•�"xj ,Fr.� `i.clue}xetra'a I 1 r __�^ ti i +d 7 $ r 6`� 7y;,, ,9`'�"`)L•s�' r �Th r3 1 I i - • ' I L'c J r , I /` _.. I I I ioP N '/' ' � } 'R 1 d !r �1 "� J t y l 1 ':I.y�{, ♦ I proXFW fr L�J`'-vmo PCi> UR �'_J.�.L R I rt%i hl 7 1- .. '\v>D1Jvi+k..n+4'�{i 1. + S YyvS y 1'Y' ,{`h L Sk vL)7,45 �4160�R�f1✓tL.'4 w .I I --> > ° -a." p_.. ;�� M sY' 1 t 'ENE rt'tt "c" _ a. 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Y S.J' P. 9 � p `_` I Asa I � �. � < . ^ a�•za rn 'ter.� ra�✓ ��\ ` 6 -�.t /Iw t �\�" �� 'I" ;a� r_._ i /i.;Y� -- -- -1. [YT ,�y'+$>f,qq °•�'�✓�IG.y� 1, I Y.1 .I� �'� �,� 5 t1';_3 ����` ,� -, I s i�� '..I N D.T>xa <, � IT433 , 1p, � I 1 D[SCRIPTIOx: 1M1 Iw,1.I IN.Neil°IRS[•N e[NE I/a el Sw I/R rymp w•I•w1 el •y,E•'-f Po" w Ip,e T C Ia/a•a m [1/a el TE t/v ell In T: amen xs,T sl, xx anex ce6nn unn.wl.. TYPICAL LOT DETAIL ,y MINIMUM LOT REQUIREMENTS I'- - b ~•a� xmw-Irn '^ RMC— En supDEiwoETi C.N LLGON xw - v <Eixj i s°iinxx su] • of —.—,__OfT.Tts EM.T.wuexxux /(Jyod'•.-r TL Q•'!/e.rr- II - t3 r' s «t , .nwa rm DRv v o--o[xpr[i Eusnxc Y S . R ° IOIGRs r::oo:° wT xrorx. URv[ww,xwe lu°u•N Qi^N„rr.yc 1 s.wn.w en rwl a w,�w ap .' NR En 'M.p .n.. �xnwR � xr[ o NoiTEs Exrsnxa THE R.pb^ 1 ES EM.1.TN (6,x)R1Cs-T9p9 ]] u 1 [ x IDS E•N.n a blr [® 'I -.. DExO1Es EMT,NIO x r01M INT11— [OCn U, MM (n CURRENT ZONING: RURLLA:nv i a -.—.. OFHOrES[MSTdC n.CE v x.,xaT Nx°R DRRnx 5: MIDWEST mIRwS rp w.. Men x.Ilwui las pz[s.ne vwr R•.. TURRWxDINO?ROIP[R10Yii v-I a RURLL 0[fNt[5[DG[M wErURDS AS O[UXEAi[O pY of SIR. nN bi v E "'� ar wa 0 TEDIm 1 ax Io/n/n a IS[°el vsla.fwuc�) Land Surveyors& Civil Engineers, Inc. .-y [::.�:_. Iu01RRW ENWROXwFNTLL S[RVK[s 3/Ra JD[..I Neu. ui ve / PROPOSED wi5: MOM DISTRICT: Slnpl• - U°°i.noMvgronaW'x f OI—.HIN.bRINCS re eIR-aw-swe«..elv-rw-eew ...-r.,.-----------_ � 01•x-Xu...,u.e x.,..>•..•«w,eyl.«...I...-ul x n w.... Y N CITY OF LINO LAKES PARK BOARD MEETING MONDAY, NOVEMBER 7, 1994 The City of Lino Lakes Park Board was called to order at 6:32pm by George Lindy, Chair. Roll Call was taken, members present were George Lindy, Sharon Lane, Brian Bourassa, Pam Taschuk, Ken Johnson, Joe Schmidt and Amy Donlin. Also present were Marty Asleson, Park, Recreation and Forestry Coordinator, Barry Bernstein, Recreation Program Supervisor and Sandie Wood, Recording Secretary. APPROVAL OF OCTOBER 3, 1994 MINUTES: There was discussion as to the motion that Brian Bourassa made on Page 3, Concept Review, Marshan Lake Townhomes. The motion should be changed and read as follows: "MOTION: Brian Bourassa made a motion to accept the proposal as presented with the following conditions: Have a transportation trail along Lake Drive from the north side of the property to the north boundary of the exception area and continuing on, on the south side of the exception area to the south of Aqua Lane in front of the proposed commercial area. They should construct the transportation trail all the way through the exception area and the trail should extend the length of Lake Drive from north to south in the Lake Drive right-of-way. If MNDOT does not allow construction of trail in right-of-way, then the trail can be constructed in the development adjacent to the right-of-way. For rocking out the area through the exception area the developer will be compensated as part of their cash dedication. This trail should be rough graded and rocked with 4 inches of rock. Our intent is to have that trail placed inside the state right-of- way. " Ken Johnson made a motion, seconded by Sharon Lane, to approve the October 3 Park Board minutes as corrected. Minutes were approved. OPEN MIKE: There was no one present to speak under Open Mike. CONCEPT REVIEW: Clearwater Creek Development - Marty introduced Tony Emmerich, developer of Clearwater Creek and gave background information on this development . Clearwater Creek is a new area of consideration on the east side of Interstate Highway 35E, bounded on the north side by Clearwater Creek, on the east side by 24th Avenue South, and extending down to 64th Street on the south side. This will be a multi-phased project that will eventually produce about 450 homes with varying densities in the different phases. The average density is between 1.2 to 1.5 houses per acre. Although the board is recommending a dedication for only Phase I 1 CITY OF LINO LAKES PARK BOARD MEETING MONDAY, NOVEMBER 7, 1994 and II at this time, the development as a whole must be considered for overall park trail needs. Phasing will occur as it relates to the cities direction for controlled development. Marty included a number of enclosures that were relevant to the consideration of this area for park and trail dedication. Figure 6.3 from the Comprehensive Plan depicts the original park and trail needs from a planning stand point. The N-15 park area is a 10 . 0 acre site that is centrally located within this service area. The need to centrally locate this park area arises from the generally accepted service radiuses of neighborhood park areas to residents that would use the facility. There is usually a service radius of about 1/2 mile. The development extends beyond the original boundaries as depicted in figure 6 .3 . The north/south orientation extends for approximately 1 . 5 miles . There is a continuing concern for balancing land use issues in relation to environmental concerns such as wetlands. For this reason the developer has proposed a larger park area on the north side of the development, with strategically placed mini parks located to the south with trail linkages. Marty stated that he and Jeff Schoenbauer reviewed the plan and this concept should adequately serve the needs for the overall development scheme. A copy of the developers proposal and breakout of the land areas and proposed park dedication were included in the members packets. Marty stated for Phase I and II, we would take the land dedication and any additional amount owed in cash. We would then release this cash as needed as additional land is dedicated. The trail corridor adequately accomplishes the goals of the Comprehensive plan. Marty pointed out that all the trail corridors were indicated by the blue lines on the color coded maps. Marty asked the board to refer to the color coded maps and the larger concept for Phase I and II . For Phase I and II the board should consider the acceptance of a peninsula of land on the east side of the development, and a triangular piece of land on the western side. This portion has the trail passing through it. Marty pointed out the eastern consideration has an exception passing through it. The developer has indicated that he would negotiate a realignment with the property owner. This is important from a design, privacy, and safety consideration. 2 Pr CITY OF LINO LAKES PARK BOARD MEETING MONDAY, NOVEMBER 7, 1994 He continued by saying if the board looked at this concept in an overall vision, and park acreage need concern, the larger area on the north side of the development is about 19 or 20 acres giving this area a large open space for recreation. Since the developer does not control this land yet, he has indicated that he would write into the agreement assurances of a land dedication in an area that he does now own in the area indicated as Phase V, and highlighted by the green cross-hatch in Exhibit D of the concept plan. This area would be a 10 acre parcel in size. Marty said this was obviously not the best scenario for anyone. Marty included a copy of the planning report for the public hearing concerning Clearwater Creek. The report basically covers Phases I and II as it refers to park dedication. He noted that the proposed dedication is for 36 . 13 acres. This figure reflects park acreage including wetlands. Thus, this figure would now be different. He asked the members to refer to the break-out sheet of land percentages and formal proposal cover page submitted by the developer. For Phase I, the developable upland area is 77 .2 acres. The 10 percent park land dedication would equal 7 . 7 acres, in an area of 153 lots zoned R-1 (single family) with a density of . 9 lots per acre for Phase I, and 2 .4 lots per acre for Phase II . The developer has indicated in his cover letter that he wishes to meet park dedication on a per phase basis using a system of banking and credits . Should the land dedication of one of the phases fall below the park dedication requirements of the phase being considered, the developer would submit a cash dedication to be released upon further dedication. Marty continued by saying the overall proposed park dedication of the developer exceeds the land dedication requirements of the project as a whole. Referring to the break-out sheet, the total buildable upland of the project is 195 . 8 acres, with a total land dedication of 40 . 6 acres . The large area to the north is the largest share of this, totaling 24 .5 acres. This area is considered floodplain, however, city code and our surface water management plan allows for the use and development of floodplain as park. In overall dedication, the developer wishes to exceed his required park dedication needs. Marty recommended the Park Board accept the park dedication for Phases I and II land and trails based on the overall concerns for this development. The recommendation includes banking, credits, and cash assurances. Further should the land area to the north not be developed, the developer would give written assurances of 3 CITY OF LINO LAKES PARK BOARD MEETING MONDAY, NOVEMBER 7, 1994 a 10 acre site in the area shown as Phase V. The land to the east should not have the property line running through it (the exception area) and a trail access to the area is needed, but not shown on the sketch plan. Tony introduced himself and pointed out the areas that he did and did not control. He showed the two areas where there was major objection to the development and an exception area that may or may not be sold or developed by the owner. George asked if Tony would consider a loop trail system. He felt it may help get people from one end of the development to the other or to loop them through as a long walking trail. Tony said that they would take a look at that idea. Amy voiced her concern about this development. She stated that this development was going to be confined and wanted to see the people in the area have enough recreation in their neighborhoods to keep them happy. Tony replied that if you look at the layout of the development, you will see that there is plenty of open space in the development. Amy asked if they had done a study on the amount of children that would be entering School District #624 from this development. Tony said he had contacted the school district and they sent a letter saying they approach growth as an opportunity and grow with it. He said the letter was on file with the Planning Department. There was other discussion on the development. Some questions asked were whether the developer could provide playground equipment, the estimated population and cost of homes in Phase III and IV, the length of time it will take to complete the whole project, the number of realtors that will be selling the homes, zoning in the area, the trees in the development, underground utilities and other questions and concerns about the trail system. Ken also asked what could be done with a 3-4 acre parcel. Marty and Tony replied there was enough room for a ballfield if that was what the board wanted to put there. It was decided even though the board has to look at the development as a whole, the board should make its recommendation on Phase I and II. Sharon said the trail system in Phase I and II should be discussed. Marty said he would eventually like to see the trail go all the way to Hugo. He said what we were trying to do with the lineal trail corridor concept is to try and hug the wetlands and use the natural area as much as possible to make it a 4 Ir CITY OF LINO LAKES PARK BOARD MEETING MONDAY, NOVEMBER 7, 1994 recreational experience and create an edge effect. Ken asked if the trail would be sufficiently off the roadway. Tony responded yes . George asked if the trail that runs along Cedar Street, towards the northern end of the development, was a separate trail not assuming road right of way. Tony said it would determine what was needed at that time and would not have a major affect. George asked if the trail off Cedar Street would be a transportation trail and where would it go on Street A when it turns. Tony said it would be off the street area. There was further discussion on the trail system before the motion was made. Ken asked if Tony had to go back through all the board to do Phase III - V. Tony said yes he would. MOTION: Sharon Lane made a motion to approve park dedication and accept park land as noted in Phase I and II. Should the land to the north not be developed, (Phase III-Phase IV) , the developer will give written assurance of a 10 acre site in the area shown as Phase V. Establish a system of land banking and cash assurance to balance park dedication requirements. Trail as noted on the west side of the development with contingency trail link, between lots 9 and 10 Street G on a temporary trail easement, until the Kane property to the south, is developed. Trail link from Street L to East park parcel as noted. Motion was seconded by Joe Schmidt and passed unanimously. UPDATES AND OLD BUSINESS: A. Recreation Complex/Referendum: Marty included a copy of the finished wetland delineation and a copy of the proposed recreation complex A-3 plan in the members packets. He informed the board that the delineation information along with a letter of intent and background information had been forwarded to the Rice Creek Watershed District. He has not heard back from them. Marty also said he received a call from a resident that had about ten concerns with this issue. He asked her to send him a letter of her concerns and he would address them with her. If necessary he would invite her to come to the next Park Board meeting. George asked if we were going to have an appraisal done after we hear back from the Rice Creek Watershed District. Marty said if it looks hopeful we should go ahead with the appraisal. B. Recreation Focus Committee: Barry gave an overview of the Recreation Focus Committee and what took place at the last meeting. He said the committee focused on instruction/how to activities. Ie: How to do lawn care, flowers, orienteering. 5 Lino Lakes Parks and Recreation Department 7204 Lake Drive TY :� Lino Lakes, MN 55014 CI � OF LN L Kr (651) 780-1885 Fax (651) 784-7227 July 28, 1998 TO: Park Board Members FROM: Rick DeGardner, Parks and Recreation Director SUBJECT: Baldwin Lake Court Park Dedication Earlier this month I discussed the park dedication requirements for the Baldwin Lake Court development with Mr. Paul Howard. Mr. Howard has indicated a willingness to allow the city to install a trail, canoe launch, and parking lot. Enclosed are some previous Park Board minutes regarding this development. It appears that a public canoe launch was something to be pursued. I am looking for some clarification on required park dedication items for this development. Mr. Howard believes his park dedication comprised of considering allowing the city to construct the canoe access, install trails, and install a parking lot. enc. sw/parkbrdBaldwin Lake Court Park Dedication.doc C I T OF INC)LAKES September 30, 1996 Mr. Paul Howard 6333 Hodgson Road Lino Lakes MN, 55014 Dear Mr. Howard Thank you for meeting with me some time ago to discuss the idea of a trail and parking lot connection for a being dedicated to the City of Lino Lakes for public purposes. The city would than assume responsibility for signing and the control of motorized vehicles on this trail. The Park Board previously considered this proposal and thought it would serve the public on both sides. The trail connection to Linda Lane would give the residents of your neighborhood access to the developing trail system on the south side of town, and the city would gain a great canoe access for recreational purposes. Perhaps we should meet again before a development contract is worked on to further discuss this issue. I look forward to hearing from you on this matter. Thank you. Sincerely, Mart Asleson Parks, Recreation and Forestry Coordinator City of Lino Lakes PARK, RECREATION, FORESTRY, & RECYCLING DEPARTMENTS 7204 Lake Drive• Lino Lakes,Minnesota • 55014 Phone:612-780-1885 • Fax:612-784-7227 ,of Lino Lakes ity ark,Board Meeting ugsst 5, 1996 baron asked about a trail being put in on this property. Marty aid we should be patient and see what happens. He will keep the oard informed on this item. BALDNIN LAKE TRAILER COURT; TRAIL CANOE ACCESS PLAYGROUND: The owner of the Baldwin Lake Trailer Court has approached the city on a proposed expansion of the court on the south side north of Laurene Avenue. As part of the discussions of this proposal Marty has discussed the possibilities of trail access out onto Laurene Avenue for the residents in this park. Access to the trail system via Linda Avenue/Linda Court in Fox Trace could be accomplished. The residents have been isolated in this area on a very similar parallel with the Rice Lake Estates residents. As an additional item of discussion, the owner of the court, Mr. Paul Howard had indicated that he has permission to run a trail down to Baldwin Lake for a canoe access. Marty explained that during his discussions with Mr. Howard, the idea of making this a public trail access for canoes was somewhat a positive notion. A 11 parking lot located at the end of Laurene Avenue could be 016vided, and an access to the trail where residents could carry acanoe to the lake. This lake is virtually inaccessible to oeing at this time and is a haven for activities such as bird- aching. Tliere is a small open space in--the older portion of this development where Mr. Howard is planning a small mini-park. Perhaps we should consider working with Mr. Howard in provision of- services in Parks and Recreation in this respect. Jeanne Keanow, City of Lino Lakes Service Officer, has indicated that there is a need from the youth standpoint to do something in is area. Marty thinks we can help. George wanted to know what the proposal was . Marty said Mr. Howard is going to build the trail and parking lot, give access hts to the city, and the city will maintain it. ION- Montain made a motion to pursue the issue because he feels is something worth doing. Pam Taschuk seconded the motion and assed unanimously. 7 NOW, THEREFORE, IN CONSIDERATION OF THEIR MUTUAL PROMISES AND COVENANTS HEREIN, THE PARTIES HERETO AGREE AS FOLLOWS: 1. The Howards will prepare a site plan and rezoning application to rezone the property from R-1 to R-6 conforming to the Ordinances of the City of Lino Lakes, including the following elements: (a) The Howards will prepare and submit a landscape plan showing in detail the landscaping as generally depicted on the plan dated 1114/91 prepared by B. B. Chapman, A. I.C.P. , St. Paul, Mn. In addition to the items shown on the general plan, the plan will include an evergreen buffer on the south boundary of the property, with every third evergreen tree in the buffer a minimum of 12' in height, all other trees will be a minimum of 7' in height. (b) The manufactured home park will have four entrances to Highway 49 and a connecting road between the proposed cul-de-sac and the street immediately to the north as shown in the plan dated 1114/91 prepared by B.B. Chapman, A. I.C.P. , St. Paul, Mn. (c Howards will allow the placement of only double wide manufactured homes (with minimum dimensions of 24 x 40 and minimum square footage of 960) on the south side of the subject property in the area outlined in blue on the attached Exhibit A with a maximum number of eleven such homes in said area, provided all setback and other ordinance requirements are met. (d) The City will be granted a sewer easement in the private street, to be constructed as part of the Howard's proposal. (e) The Howards shall execute a document in a form prepared and/or approved by the City Attorney to allow the City to connect to and use the trail system highlighted on the attached Exhibit A. The City may access said trail system in the event the City constructs its own trail system which could connect to the private trail. 2. Consideration of the modified site plan and rezoning request will be considered by the Planning Commission and City Council in accordance with its standard hearing and other procedures. 3 . The Park Commission will review and determine the park dedication fee in accordance with City policy. s"1 -2- o ' �+ :,�;`...,i,� t.' ), ,�t" ,fit :•�;, XXI 33 ff 03 1 m i �• •T .ma: s _ r._ _...ieo_—.,tom {�1 �. �' '•-1��.,, LAURENE AVE,,."--__._...__ r��. •� I `is- � �, .I FU —._.—_•_ �'_ _.t J 1)'IN!LAM! AkO 41 71 t q, i N \� ,• Y `ti I o tat 16 rn Z i F o ' � 0 EXHIBIT A B.B. CHAPMAN. I r 3!S EAST KELLOGU 81 Vn t I LAKE COURT ... _-.-- — —� AuL,MN eet'o1 _. HODG60N RD.- sr.P 1990 RD.- T.H. NO, 49 ... ...._ ._ MARCH 901 .r...r... Lino Lakes Parks and Recreation Department ,, 7204 Lake Drive C I T Y`' p Lino Lakes, MN 55014 N C I T1% KE (651) 780-1885 Fax (651) 784-7227 July 28, 1998 TO: Park Board Members FROM: Rick DeGardner, Parks and Recreation Director SUBJECT: Review New Snow Removal Policy for Trails The Parks and Recreation Department would like to institute a snow removal policy for our trails system. This would allow residents to enjoy our trails system year round. Attached is the proposed policy. All trail segments are indicated as an A Priority or B Priority. Following a snow fall of 2" or more all A Priority paths will be cleared. Upon completion of all A paths the B Priority paths will be cleared. There are some trail segments within the city that will not be maintained during the winter months. Chemicals, such as sand and salt will not be used. Currently the underpass near Rice Lake Elementary School (under Birch Street) is salted and sanded when conditions warrant. This is the only trail segment where chemicals are applied. Trail segments that have boardwalk are not scheduled to be plowed. The trail priority designations will be reviewed annually. sw/parkbrd/Review New Snow Removal Policy for Trails.doc Lino Lakes Parks and Recreation Department 7204 Lake Drive C_ I T O F Lino Lakes, MN 55014 N KE (651) 780-1885 FaX (651) 784-7227 SNOW REMOVAL - TRAILS POLICY PURPOSE: The City of Lino Lakes maintains over 11 miles of trails for the enjoyment of Lino Lakes residents. The Parks and Recreation Department is responsible for the snow removal from trails. Every attempt will be made to provide a safe and enjoyable trail surface. This policy has been developed based upon the recognition that there are limited community resources. It also recognizes the inherent nature and variability of winter conditions. DESCRIPTION: The following is the trail snow removal policy: 1. Trail plowing will begin when the snow depth exceeds 2 inches or the snow has subsided. 2. Recognizing limited resources, trail clearing will occur during regularly scheduled shifts, Monday through Friday. Overtime will not be expended to clear trails during non-work hours. Scheduled work hours may be adjusted if resources permit. 3. Areas where snow must be hauled away will wait until additional personnel and equipment is available to assist. 4. Maintenance staff will attempt not to clog residential driveways. The operator will not clear areas that are blocked or drifted in as a result of the snow clearing operations on designated trails. 5. The City will not repair minor sod damage as a result of plowing or blowing. Sod replacement will be done at the discretion of the Parks and Recreation Director. 6. The City will not be responsible for sand removal or salt damage from snow that has been moved from roadways to trails to yards. 7. Breakdown of equipment will result in stoppage of this program until repairs are made. Every attempt will be made to continue the program after the repairs are made. 8. Due to mechanical limitations of equipment and trail irregularities, trails will not be cleared or maintained at dry pavement level. Materials such as sand and salt will not be used. Surface irregularities and slippery conditions may result. 9. The trail system will be divided into A priority and B priority. They will be cleared as follows: Following a snow fall of 2 inches or more all of the A priority paths will be cleared of snow. Upon completion of all A paths being cleared the B priority paths will begin to be cleared. If, at anytime during the clearing of B priority, additional snow should fall exceeding the 2 inch limit, clearing of B priority paths will be ceased and the A priority paths will be cleared. The trail priority designations will be reviewed annually. This policy is subject to change upon conditions. There are some trail segments within the city that are not listed under A priority or B priority. These trail segments will not be maintained during the winter months. NOTES Currently the underpass near Rice Lake Elementary School (under Birch Street) is salted and sanded when conditions warrant. This is the only trail segment where chemicals are applied. Trail segments that have boardwalk are not scheduled to be plowed. This includes internal trails in Brandywood Park, Quail Ridge Park, and a trail segment near Marshan Park. RD/Trails/Snowclearing Policy 7/28/98 `I • Lino Lakes Parks and Recreation Department C I T Y O F 7204 Lake Drive Lino Lakes, MN 55014 L.�N K E (612) 780-1885 Fax (612) 784-7227 Young people petting a puppet at a performance in the parks program. a a 4Ari x vw w , Ste ` % ' I Fy 7 d t It 4 Y - 4 i a , d fi 1 m st. 5 x = v 4 M Park Board Update for the month of July, 1998. LINO LAKES PARKS AND RECREATION DEPARTMENT "We are working hard, so you can play" Summer Program �, .. NigF�ligF�ts 0 �! • The final tally for our t-ball program was 368 participating in 16 different sessions. • Fall softball registration has been completed and we currently have 25 teams registered. This number has been consistent over the past few years. • The summer softball season has been completed with the asxception of playoff games. I heard several positive comments regarding this program. This year's program was at capacity. I am very confident that this program could support a larger facility. • Our golf lessons this year were hard to complete due to the weather. Some eople who registered for certain classes were unable to complete their class. efunds were issued. Safety Camp preparation is complete and at the present time, we have approximately 85 participants registered. • Performance in the Parks has concluded.It is estimated we averaged about 150 people per performance. This would be up from years past. • Early Bird registration for fall soccer has concluded. We have well over 300 participants currently registered. The program numbers are consistent with last fall. • Open Playground Program - We have served approximately 1800 children as of July 23, 1998 at our eight playground sites. - We will conclude our summer with a"World's Fair" carnival on July 30, 1998. The summer play ground season will officially end July 31, 1998. • Traveling Playground Program - Baldwin Park site was closed July 10, 1998 due to low attendance numbers. Dave Phipps of Circle Pines was notified and agreed with this decision. - Golden Lake site was expanded to 4 days a week, M-Th, to accommodate for high attendance. • Wild Away For A Day Trips - Three"Wild Away For A Day Trips" were held this summer with participant numbers increasing with each trip. Minnesota Zoo and Imation IMAX July 08, 1998 - 17 participants Hayride and Bonfire at Diamond T Ranch, July 15, 1998 - 24 participants St. Louis Park Rec. Center Aquatic Park, July 22, 1998 - 40 participants • Preschool Playtime ended July 14, 1998. 15 children, ages 3-5, participated in this program. Sessions focused on using the participant's senses. A visit by a Centennial Lakes Fire Truck helped close out the program. • Soccer "Fun"damentals ended July 14, 1998. 47 children, ages 4-7, participated in this program. Participants learned basic soccer skills, the concept of team play and participated in soccer games. • Fall Programs Teen Activities: Rock Climbing event scheduled for September 18, 1998 Overnight camping trip scheduled for October 15 - 16, 1998 Halloween Event scheduled for October 29, 1998 - Thanksgiving "Turkey Shoot" scheduled for November 14, 1998 - "Breakfast with Santa" scheduled for December 12, 1998 - this year we will also be participating in the Toys for Tots program. Questions?Please feel free to contact Barry or Liz at 780-1885. Lino Lakes Parks and Recreation Department i 7204 Lake Drive C ! T Y"' p Lino Lakes, MN 55014 N KE (651) 780-1885 Fax (651) 784-7227 July 24, 1998 TO: Park Board Members FROM: Mike Hoffman, Parks Lead Worker SUBJECT: July Park Maintenance Update As we are all aware another major storm came rumbling through on Friday, June 26`h. As a result, maintenance staff have been kept busy with storm cleanup both in the parks and along city boulevards. Thankfully, the cleanup has been completed (on July 15) and we have been able to get back to our usual activities. r� July maintenance highlights include the following: • Re-roofing of Sunrise Park warming house and garage. (completed July 2e) (storm damage) • Backstop repair at Sunrise#3 and Rice Lake#1 (storm damage) • Site planning and prep for playgrounds to be installed at Birch and Shenandoah Parks. • 1999 budget requests for maintenance supplies, small tools, and capital equipment • Weekly garbage pickup, mowing, and weed whipping of all parks and grounds • Daily athletic field prep • Irrigation system repair at Centennial Middle School • Playground inspections and repairs • Weed whipping boardwalk areas • Aeration and fertilization of athletic fields • Provided Right-to-Know training for seasonal and full time maintenance staff • Removal of BMX track in the woods at South Reshanau Lake Estates Park For your information, we have received a number of very positive comments regarding the maintenance of our athletic fields and parks. August is shaping up to be even busier than July with the installation of two (2) new playgrounds. (Birch and Shenandoah) Hopefully we have seen the last of our summer storms. sw/parkbrd/July Maintenance Update.doc loA. Lino Lakes Parks and Recreation Department 7204 Lake Drive C I T Y`' p Lino Lakes, MN 55014 1 KE (651) 780-1885 Fax (651) 784-7227 July 28, 1998 TO: Park Board Members FROM: Rick DeGardner, Parks and Recreation Director SUBJECT: Removal of Shenandoah Park Backstop .-� As you are aware we have been looking at alternatives for the existing ballfield at Shenandoah Park. Due to the existing soil conditions it would be cost prohibitive to upgrade this ballfield to adequate standards. Therefore, I am recommending to remove the backstop and benches at Shenandoah Park. Perhaps this could be used at another park, such as Sunrise Field#4. As you are aware,the new playground equipment at Shenandoah Park will be located where the skating rink was located. This will maximize the amount of open play area. sw/parkbrd/Removal of Shenandoah Park Backstop.doc t\ fob. Lino Lakes Parks and Recreation Department i 7204 Lake Drive Y C I T " O F Lino Lakes, MN 55014 LPKE (651) 780-1885 Fax (651) 784-7227 LINJuly 28, 1998 TO: Park Board Members FROM: Rick DeGardner, Parks and Recreation Director SUBJECT: Relocation of Birch Park Playground Area Staff is recommending the relocation of the playground area for the installation of the new playground equipment. Upon expanding the existing playground area to the required dimensions (87' x 87')there were some concerns. Several sprinkler heads and irrigation lines would need to be moved. Also, a significant amount of fill would be required to create a level playground area. Expanding the existing playground area also seemed to"overwhelm" this area of the park. By relocating the play area to the south and west, it would allow more options for this park in the future. (i.e. half court basketball court, small picnic shelter, etc.) Relocation of the playground area will result in the removal of one diseased cherry tree. sw/parkbrd/Relocation of Birch Park Playground Area.doc Planning&Zoning Board June 10, 1998 Page I n CITY OF LINO LAKES PLANNING & ZONING BOARD MINUTES t �Tne � TA WED ERESENT Corson,Dann, chnonehps,�eLng, nd T Ireb RESENT � � ann �� lri�>1�F1' ��°C�OIn1G I. CALL TO ORDER AND ROLL CALL Chair Schaps called the Lino Lakes Planning& Zoning Board meeting to order at 6:35 p.m.,June 10, 1998. II. APPROVAL OF MINUTES-May 13, 1998 Mr. Dunn made a MOTION to approve the minutes of the May 13, 1998,meeting of the Lino Lakes Planning&Zoning Board, and was supported by Mr. Corson. Motion carried 6-0. III. APPROVAL OF AGENDA Mr. Dunn noted that he would like to include clarification on the City's position regarding zoning request and site plans in the Discussion Items,VI, of the Agenda. Chair Schaps stated that Agenda Item VE has been deleted. The amended agenda was approved as submitted. IV. OPEN MIKE Chair Schaps declared the Open Mike portion of the meeting open at 6:39 p.m. There were no comments. Planning&Zoning Board June 10, 1998 Page 2 Mr. Schilling made a MOTION to close the Open Mike portion of the meeting at 6:40 p.m., and was supported by Mr. Trehus. Motion carried 6-0. V. ACTION ITEMS A. Highland Meadow,(Gusse Property),77th Street,Rezone This item was table at the May 13, 1998, Planning and Zoning Board Meeting. The Planning and Zoning Board determined the issue would be revisited at the June 10, 1998, Planning and Zoning Board Meeting with the following conditions: 1. Applicant present a site plan. 2. Applicant resolve neighborhood's issues. 3. Applicant meet with City Engineer to assure right-of-way requirements are met. 4. Applicant submit a general concept plan illustrating future development option for the adjoining single family lots to the east and south. 5. Applicant waive the 60 day review period for development applications in writing. Ms. Wyland stated that the applicant has met with the City Engineer and the right-of-way issues have been resolved. The applicant does have a revised site plan. The applicant is asking for approval to rezone the southern portion of the property to R-3 Medium Density Residential District. The northern portion of the property would remain R-I Single Family Residential District to provide the buffer the neighborhood wants. Mr. Bruce Kerber,General Manager for North Suburban Development,Inc., stated that as more property becomes available North Suburban Development will try to purchase the property. Their plans for development do fit into the City's Comprehensive Plan. They currently have a purchase agreement for the Gusse property. At this time,North Suburban Development is in negotiations with other property owners in the area. Mr. Kerber stated that the right-of-way issues have been resolved due to granted easements. North Suburban Development is asking to leave the front 135' of the property single family and to rezone the southern portion to R-3. Mr. Brixius stated that regarding plans for future land use the City does have a need for Medium Residential zoning. Progress is being made with the Comprehensive Plan but it has not yet been formally adopted. Mr. Brixius stated that some of the issues involved with this rezone request have been resolved. He stated he has asked for a general concept plan to be developed involving the entire parcel. He would like to see a site plan that Planning&Zoning Board June 10, 1998 Page 3 shows limited access to Lake Drive. Mr. Brixius stated that he would like the following questions answered: 1. How will the houses integrate with Highland Meadows? 2. What are the future options for redevelopment of Single Family Housing to the south and east? 3. How will the site be designed to buffer the Single Family Housing to the north? 4. What level of amenities are being offered? 5. What type of Medium Density Housing is being proposed? Chair Schaps stated that Mr. Brixius needed more information before he could make a recommendation. Mr. Brixius stated that he has not yet received the information he asked for at the May, 1998, Planning and Zoning Board meeting. Mr. Kerber stated that if the property is not rezoned North Suburban Development will not purchase any more property. Mr. Brixius stated that the City needs to know that other properties have been considered regarding the rezone. Mr. Kerber stated that they have already provided what Mr. Brixius is asking for regarding all properties on the south side of 79th Street. Single Family Housing will be developed on that portion of the property. Single Family Housing will be a nice blend for the neighborhood. Chair Schaps stated that there seems to be much disagreement between the applicant and Mr. Brixius. Mr. Kerber stated that is because he does not know how to provide Mr. Brixius with any more information. If North Suburban Development proposes three different options, and the property is not rezoned or they do not purchase the property,those options are useless. The purchase agreements are contingent on a rezone. Any development plans will still conform to City codes. Mr.Johnson asked why the maps provided show different street alignments. Mr. Kerber indicated different options are being presented due to ownership of property. Chair Schaps asked if it is common to review a rezone proposal and the site plan at the same time. Mr. Brixius stated that is common. The zoning needs to be consistent with the Comprehensive Plan. His concern goes beyond the property that the applicant owns. Planning&Zoning Board June 10, 1998 Page 4 The City would like to see a rough concept to tie together all the property for future development. Chair Schaps indicated he did not think that request was unreasonable. Mr. Kerber stated that if he does not know where roads will be developed he cannot present the entire site plan. Chair Schaps stated that he should then acquire all property before presenting a site plan. Mr. Kerber stated that if he had some direction from the City he could present a site plan. Mr. Corson asked if the applicant presented a ghost plat that would be acceptable to the City. Mr. Brixius indicated that is what he is looking for. Because this is just a small triangular portion of land,he is not looking for a land survey. Mr. Brixius stated that he is asking for an idea about development that will preserve the rights of the current property owners. Mr. Corson asked about coaving. Mr. Brixius stated that coaving had been approved for Highland Meadows. Mr. Kerber stated that they are dealing with a very small property and are not going to do anything to dissatisfy current residents. At the neighborhood meeting one of the issues was the neighborhood did not want townhomes on 79th Street. The neighborhood wants a nice flow going into Highland Meadows. Mr. Kerber referred to a map showing 79th Street and possible access. He stated that there are many variables to work with. Mr. Corson asked if presenting a ghost plat would be a problem. Mr. Kerber stated that a ghost plat was done with Highland Meadows. A ghost plat is very difficult to do because the area is so small. Mr. Dunn stated that if the Board were reviewing this in January, 1999,the Comprehensive Plan would be in place. Conceptually,the Task Force is in agreement with what Mr. Kerber is presenting. Because the Planning and Zoning board is an advisory Board,Mr. Kerber will need City Council approval. The Planning and Zoning Board cannot guarantee the R-3 zoning. Mr. Dunn suggested that Mr. Kerber work with City Staff to address the City's issues. Mr. Kerber stated that adhering to the City's request would be just like adding lines to a piece of paper. It will have no meaning. Mr. Dunn indicated the City did not see it that way. North Suburban Development,Inc., is the ultimate benefactor from this effort. Planning&Zoning Board June 10, 1998 Page 5 Mr. Kerber stated that initially they had considered a ghost plat. They felt it was a useless tool. The critical tool regarding this development is the rezone. Chair Schaps stated that Mr. Brixius will work with North Suburban Development, Inc., to resolve the City's concerns. When Mr. Brixius is satisfied that these issues have been resolved, he will recommend approval to the Planning and Zoning Board. Mr. Brixius indicated he is looking for an assurance of quality development. Mr. Wessel stated that City Staff are available to work with the developer to complete this project. Mr. Kerber stated that he did not know how to satisfy Mr. Brixius. Chair Schaps directed Mr. Kerber to work with City Staff. Mr. Corson made a MOTION to continue Highland Meadows II (Gusse Property)Rezone to the July 8, 1998, Planning and Zoning Meeting, and was supported by Mr. Dunn. Mr. Johnson asked when the Comprehensive Plan will be in place. Mr. Wessel stated that the target for the Comprehensive Plan is the end of 1998. Motion carried 6-0. B. PUBLIC HEARING, Holly Estates, 1101 Holly Drive, Preliminary Plat/Planned Development Overlay Mr. Wessel announced that Mr. Tom Sohrweide, SEH Transportation Engineer, is present to answer any engineering questions regarding this plat as Mr. Ahrens is on vacation. Mr. Brixius stated that K.C. Development Corporation is requesting preliminary plat approval for an 11 lot single family subdivision entitled Holly Estates. The subject five acre site lies west of 12th Avenue, and north of Holly Drive. the site is zoned R-1X, Single Family Executive Residential District. To allow a degree of design flexibility within the subdivision,the applicant has requested a PDO, Planned Development Overlay. Mr. Brixius stated that the Park Board has recommended the following at its'May 4, 1998,meeting. 1. A transportation trail be provided along Holly Drive eastward to the Trappers Crossing cul-de-sac. 2. The Park Board further decided they would like a cash dedication in lieu of land. Planning&Zoning Board June 10, 1998 Page 6 Chair Schaps verified that what is needed from the P&Z is an endorsement of the PDO and formal action on the Preliminary Plat. Mr. Corson stated that the developer for Trappers Crossing paid for sewer and road improvement. He asked what this plat will dedicate. Mr. Brixius indicated that this issue will be raised with the City Council. Mr. Corson stated that he would like to see consistency. Mr. Trehus asked if it was possible to move the pond over to eliminate the need for the PDO. Mr. Brixius stated that the drainage function of the pond was best suited in the proposed site. Mr. Johnson asked what the City would be receiving to justify the PDO. Mr. Brixius stated that Trappers Crossing had a similar plan. The City will be getting a development that will fit into this site. The integrity of the zoning will be maintained. Mr. Schaps noted that most of the current members of the Planning and Zoning Board were not involved with Trappers Crossing. He stated that the narrowness of the two corner lots concerned him. Mr. Brixius stated that the lots can maintain the side setbacks. Mr. Dunn stated that Trappers Crossing involved more lots. He expressed concern regarding a precedence being set by the City. Although Trappers Crossing was granted a PDO,a broad scale for another development is not necessarily justified. He stated that �.. the lot sizes are too small,there is a traffic hazard at the comer of Holly Drive, and ditch 25 could cause a problem. Chair Schaps asked about eliminating one lot. Mr. Brixius stated that if one lot is eliminated there is not the need for a PDO. Chair Schaps asked if eliminating one lot has been considered by the applicant. The applicant indicated he wanted to pursue the 11 lot PDO. Mr. Corson stated that Holly Drive reminded him of Ware Road because of children and bike traffic. He asked about possible trail options. Ms. Wyland indicated that the proposed trail along Holly Drive to Lot#1 is for the purpose of gaining access to Birch Park through Trappers Crossing. Mr. Corson asked about any comments from the Rice Creek Watershed District. Ms. Wyland indicated that the Rice Creek Watershed District has reviewed a permit application and approval of the permit is pending. Mr. Dunn wondered why this item was already scheduled for City Council approval/denial when the Planning and Zoning Board has not given a recommendation. Mr. Brixius stated that it was on the schedule for a City Council Meeting. A recommendation is still required from the Planning and Zoning Board. u Planning&Zoning Board June 10, 1998 Page 7 Mr. Chuck Lund, K.C. Development Co., stated that when the project began he was unaware of the 90' lot requirements. Because it is a small development, he would not like to lose even one lot. Financially, losing one lot would be a hardship because they still have to develop all the streets. The lots that overlook the creek will sell for a substantial amount of money. Chair Schaps declared the public hearing open at 7:30 p.m. Ms. Sue Walseth, 1101 Holly Drive,came forward and stated that ditch 25 is 115' from her property. The 10 lots she owns would have a very small impact on ditch 25. She stated that there are currently trails on busy streets in the City. She indicated that Lot#8 is within 6' of the minimum specification. Ms. Walseth stated that there is not wetland on lot#1. The lot sizes on Lots#1 and#2 are larger than the minimum specifications. She stated that the corner lot width has been reduced the length is larger than what is required. Ms. Walseth encouraged the Board to allow the sale of her 10 lots to go through. She stated that City recommended development of her property many years ago. Mr. Dunn asked if she is the current owner of the property. Ms. Walseth stated that she is the current owner of the property. Chair Schaps asked for a motion to close the public hearing and indicated the Preliminary Plat would go before Council on June 22, 1998. Mr. Johnson made a MOTION to close the public hearing at 7:40 p.m.,and was supported by Mr. Trehus. Motion carried 6-0. Mr. Dunn asked if Mr.Ahrens has looked at the safety of the corner road. Ms. Wyland stated that OSM and Dave Ahrens had reviewed the plat and indicated no concerns with the road configuration. Mr. Dunn asked if Mr.Ahrens said the road is not a hazard. Ms. Wyland stated any concern regarding the road would have been indicated in the report. Mr. Trehus asked what trails were developed for Trappers Crossing. Chair Schaps indicated a trail was developed and the end of the north cul-de-sac which is intended to access Birch Park. Ms. Wyland stated that future trails have also been indicated on the south end of Trappers Crossing. Mr. Trehus asked about the time frame for these trails. Ms. Wyland stated that the north trail is going to be constructed very soon. The Park Director is currently working on the ,.N development of that trail. Planning&Zoning Board June 10, 1998 Page 8 Mr. Trehus asked what the developer dedicated for that trail. Ms. Wyland stated that the developer provided the land for the trail and rough grade and rock. Chair Schaps stated that Trappers Crossing needed 4-5 meetings to obtain approval. Trappers Crossing started with 160 lots. The final number of lots was reduced by 20% for many reasons. He stated that he believes these lot sizes are too small and it would not be unreasonable to reduce the development by one lot. If the development is reduced by one lot, a PDO is not required. The preliminary plat could be reconfigured. Mr. Johnson made a MOTION to deny the PDO request on the grounds that it does not meet the requirements,and was supported by Mr. Dunn. Motion carried 5-1 with Mr. Schilling voting no. Mr. Corson made a MOTION to approve the Preliminary Plat with the R-1X requirement and subject to the following conditions: 1. Reconfigure Lots 9 and 11 to bring lot 8 to minimum district standard requirements. 2. The forthcoming final plat include ten foot wide utility easements centered on rear and other lot lines. Drainage easements should also be placed over the site's wetlands. This item should be subject to further comment by the City Engineer. 3. The submitted grading and drainage plan is subject to review and comment by the City Engineer. 4. A utility plan is submitted subject to review and approval by the City Engineer. 5. Trail corridors by provided along Holly Drive eastward to the Trappers Crossing cul-de-sac. 6. If applicable, a phasing plan is submitted subject to City approval. 7. Comments from other City Staff. Mr. Dunn made a friendly amendment adding that Mr. Ahrens review the safety of the corner road regarding traffic. The MOTION to amend was supported by Mr. Dunn. Motion carried 5-1 with Mr. Schilling voting no. C. PUBLIC HEARING,Lake Center Partners,I-35W and Lake Drive,Planned Development Overlay JADT Development Group,LLC is requesting planned development overly concept plan approval for a 144,500 square foot retail commercial development to the east and south of Planning&Zoning Board June 10, 1998 Page 9 Lake Drive and 77th Street. The proposed development is to be a mix of retail, restaurant and other commercial uses (i.e. bank)within 11 buildings for the first phase of the development. A second phase is intended to occur to the ease of Phase I, although no plans have been formalized for that portion of development. The approximate 28.5 acre parcel is zoned SC, Shopping Center District. Mr. Wessel stated that the proposed 144,500 square foot development to be constructed is generally consistent with the intent of the Comprehensive Plan and Shopping Center and PDO provisions of he Zoning Ordinance from a Concept Plan perspective. Mr. Wessel asked the Board for an endorsement of the concept plan subject to the applicant addressing the following issues: 1. Redesign of the Site Plan in consideration of the following factors: * Cluster stand alone buildings around shared parking lots. * Reduce the number of access to the Apollo Drive extension. * Consideration for the location of a proposed village bridge. * Provide at minimum one loading area per structure. * Provide sufficient stacking space and a by-pass in association with proposed drive-throughs. * Include more pedestrian circulation opportunities throughout the development. * Provide a 50 foot principal building setback from Apollo Drive. 2. Resolve location of Apollo Drive/77th Street Intersection. 3. Accesses to development from Lake Drive should compliment interior site circulation. 4. Reduce parking stall supply to a number more approximate to the estimated parking stall requirement outlined herein. 5. Explore alternative options for reducing the number of required parking stalls and methods of construction as suggested by the Environmental Board. 6. Indicate provision of significant landscaping along north property line of Phase I to screen loading areas of the 72,000 square foot building. Planning&Zoning Board June 10, 1998 Page 10 7. Address the infiltration issues identified by the Environmental Review Board. 8. Coordinate a tree preservation plan with the City Forester. 9. Comments of other City Staff. Mr. Wessel indicated he recommends approval of the concept plan pending approval of the Planning and Zoning Board and resident feedback. He stated that the applicant would like to go before the City Council in July, 1998. McDonalds would like to come before the Planning and Zoning Board in August, 1998,and begin construction in the fall. They would like to be operating by the end of 1998. Mr. Wessel stated that Tim Baylor, developer,Ron Krank, architect, and Dan Engstrom, a representative from McDonalds, are present to speak to the Board. Mr. Baylor came forward and stated that it has been a pleasure to work the City Staff of Lino Lakes. When the project began,they were just looking for a site for a new McDonalds store. The vision of Lino Lakes is much broader than anticipated. Putting the whole package together was very difficult. The group that has been put together to develop this project is top notch. He believes the project is in the best interest of the City. The timing is good in regards to the growth potential of the City. Mr. Baylor stated that interest from retailers and developers is already being generated regarding this project. Mr. Krank came forward and briefly discussed the architectural design of the project. He stated that K. K. Architects has much expertise in the design of shopping centers. Other projects they have developed include: Tamarack Village, Woodbury Village,Mall of America, Golden Valley Commons, McDonalds at Southtown Center,and the McDonalds at Miracle Mile Center. Mr. Krank stated that the project does include good visuals,traffic constraints, and the City vision of I35-W south. He indicated that the site layout with current road configuration led to dialog for the retail interest. Mr. Krank then went over sketches for the proposed project. They are proposing a large retail building with smaller shops that will include a restaurant,ban,gas station, and drug store. They are,proposing a series of small parking lots with common lighting and landscaping. The next step of the project is to take it to the market. The purpose of the presentation tonight is to share their vision with the Planning and Zoning Board. The developers must now take the concept to large retailers and test the concept. Mr. Krank stated that he is looking for concept approval from the Board. He stated he is aware that they must come back before the Board with detailed site plans. Planning&Zoning Board June 10, 1998 Page 11 Chair Schaps asked the location of the first tenant. Mr. Krank referred to a map and explained where the first retailer(McDonalds) will be located. Mr. Brixius stated that he is very excited about the project. He indicated that the proposed project is consistent with the Comprehensive Plan and the long term zoning plan. He stated that Staff has reviewed the plan in detail. He noted that the access off of Lake Drive would be signaled. He also noted that zoning is place and is consistent. Mr. Corson asked about the landscaping and possible berming on 77th Street. He also expressed concern regarding Phase I and II regarding storm water ponding and the wetland indicated on the plat. Mr. Brixius indicated that landscaping options and berming on 77th Street will be included in Phase II of the project. The wetland and drainage issues will be addressed in the development phase. Mr. Dunn asked about the proposed grocery store square footage. Mr. Krank indicated that the proposed square footage for the grocery store is 35,000 -40,000 square feet. That square footage is approximately half of a typical Rainbow Foods grocery store. Mr. Krank stated that market research has shown that the market would support a grocery store of this size. Mr. Dunn stated that the Cub in White Bear Lake was restricted regarding square footage. He believes that was a mistake. He asked if the market research accounted for population. He would like to see expanded vision regarding the square footage of the grocery store. Mr. Krank indicated that grocery retailers carefully analyze the market. The market research could possibly be shared with the Board when it is completed. Mr. Dunn asked if the concept plan is possibly setting a cap on what is being strived for. Mr. Krank explained that they go to the retailers and show them the market and the site. The retailers work within those boundaries. Mr. Dunn asked if a formula is used in the market research that reflects residential growth. Mr. Krank indicated that a formula is used and possibly that could be shared with the Board. Mr. Dunn asked if the concept plan allowed for flexibility on the square footage of the sites. Mr. Krank indicated that the concept plan did allow for flexibility. Mr. Dunn asked if the developer is receptive to working with the Town Center Committee. He also asked if 14,000 square feet would accommodate a typical Walgreens. Mr. Krank stated that he is going through the architectural designs with the architect for the Town Center. He indicated that 14,000 square feet is the prototype for ,� all Walgreen stores. Planning&Zoning Board June 10, 1998 Page 12 Mr. Dunn stated that the City has waited for a center for many years. He asked for Mr. Wessel's professional opinion of the project. He asked Mr. Wessel if he believes that this is what the City is looking for and why. Mr. Wessel stated that he is very comfortable with this project. He believes that this is what the City is looking for. He stated he is looking for flexibility in the concept plan. Every individual project will go through the Town Center Committee,Planning and Zoning Board,and City Council. The Apollo Drive extension is important regarding the consideration of this project. He stated that if the project is developed correctly, it will be a real contribution to the City of Lino Lakes. Mr. Dunn stated that he believes this project does support a PDO because of the creativity involved. He asked if there was a way to forego the tabling of the PDO and move to approve the concept plan this evening. Mr. Brixius stated that the Board could endorse the concept plan this evening. He encouraged the Board to listen to comments from the public. Mr. Trehus stated that the site plan appears to be user friendly to cars but not pedestrians. He also expressed concern regarding the residents in the area. He stated that unless there is a plan for redevelopment in the area the residents property is not valuable. Mr. Krank indicated that there are two residential and two commercial properties adjoining the site. He believes that the City will want to develop that land. The proposal leaves a 50' buffer between the property. Mr. Krank stated that the proposal is pedestrian friendly. The plan encourages people to park their cars and walk from business to business. With a more detailed plan,paths will be indicated from building to building. Mr. Trehus asked about the possibility of placing the buildings closer together, which would be consistent with the Village concept. Mr.Krank stated that was difficult to do as they are trying to create an edge for the property. Mr. Trehus asked if the phasing plans will be done in clusters. Mr. Baylor stated that the scale of the project will dictate where retailers will be placed. At this point, retailers have been placed where they are most appropriate. Mr. Baylor indicated that he is anticipating multiple site plans will be presented. Mr. Trehus asked how the architectural design compares to the Town Center. Mr. Baylor stated he has not yet seen the guidelines for the Town Center. The project will try to accommodate those guidelines. Mr. Wessel stated that the City has not yet given the design team any guidelines. The discussion regarding design will begin next week. Mr. Wessel stated that he anticipates a more commercial look for this project than the Town Center. All of these issues will come before the Planning and Zoning Board at a future date. Planning&Zoning Board June 10, 1998 Page 13 ^ Mr. Trehus expressed a concern regarding infiltration for the future pond. Mr. Krank stated that a Civil Engineering Firm will be hired to resolve the ponding issues. Chair Schaps asked if any consideration has been given to pedestrian rest areas. Mr. Wessel indicated a focus will be put on pedestrian movement. Chair Schaps asked how large the proposed retailer will be in Phase II. Mr. Krank indicated the retailer in Phase II will be 100,00 square feet. Chair Schaps asked if the representative from McDonalds would like to address the Board. Mr. Engstrom came forward and stated that he was available for any questions from the Board. He stated that he will be back to present to the Board the final plans in August, 1998. Chair Schap-s asked if he was anticipating local ownership of the McDonalds and if there will be a playland. Mr. Engstrom stated that he was unsure if the McDonalds would be a franchise or a local ownership. He indicated there will not be a playland. The total square footage of this unit will be 6,000. ^ Mr. Corson asked if specific market driven units will see pad sites connected. Mr. Wessel indicated they will try to cluster the pad sites. Mr. Trehus expressed concern regarding drainage going across I35-W. He believes they need to be very cautious so a large amount of water will not go into area lakes. Mr. Brixius stated that this will be reviewed in the future. Mr. Wessel stated that the Rice Creek Watershed District will be involved in the project. Chair Schaps declared the public hearing open at 8:55 p.m. Mr. Wessel stated that he had received a letter from Ann Iota, who is not present. She expressed concern regarding the projects impact on Carol Drive and its residents. She asked about the possibility of a cul-de-sac on the south end of Carol Drive eliminating direct access from 77th Street. Mr. Wessel stated that he forwarded the suggestion to the City Engineer. Mr. Wessel indicated that Ms. Wyland had also received a call from a resident on Carol Drive with similar concerns. Roy Stanley, 700 and 702 77th Street, expressed concern regarding the widening of 77th Street for traffic accommodation,utilities and assessments regarding the project, and lighting at the end of 77th Street. ^ Planning&Zoning Board June 10, 1998 Page 14 Mr. Wessel stated that improvements to 77th Street will be made. He could not address Mr. Stanley concerns this evening. He stated that those concerns will be addressed in the future. George Palace, 7722 Marilyn, expressed concern regarding the lighting for the project. He asked the Board to consider how far the lighting will bleed over into the neighborhoods. Tom Vacha, 7702 Lake Drive, asked about Lake Drive being able to absorb all the traffic from 77th Street. Mr. Wessel stated that Lake Drive will be upgraded to a 4 lane road. He stated that he is securing a study from SEH explaining the ramifications of the development. He will receive the report in a few weeks. Mr. Vacha indicated that there is too much traffic already. He would like to see the road built before the project begins to accommodate the traffic. Mr. Johnson made a MOTION to close the public hearing at 9:00 p.m.., and was supported by Mr. Corson. Motion carried 6-0. Chair Schaps asked for a show of hands from the Board of those in favor of the project and endorsement of the concept plan. All Board members raised their hands. D. Paul Munoz, 55 Ash Street, Variance Ms. Wyland stated that Paul and Dorothy Munoz have resided at 55 Ash Street since the late 1970's and have experienced several changes along County Road J./Ash Street. Their property is on the northeast corner of Ash Street(County Road J.)and Baldwin Lake Road. The most recent change experienced was the widening of County Road J. from Hodgson Road to the west. This widening resulted in the condemnation of approximately 17' of their property and the removal of a row of mature evergreen trees. Since the roadway improvement, several property owners across County Road J.have installed board on board 6' privacy fences on their rear property lines. These properties are located in Shoreview. With the completion of each fence installation,the noise experienced on the Munoz property has increased. They are now requesting permission to install a similar fence. Ms. Wyland indicated staff recommended approval of the variance subject to Anoka County Sight Line Standards as they relate to the intersection of Baldwin Lake Road and County Road J. Mr. Johnson asked where the fence will be located. Ms. Wyland stated the fence will be placed on the inside front row of pine trees toward the house. Mr. Trehus stated that additional right-of-way may be required if County Road J. is extended to a 4 lane road. He indicated that visibility is also a concern. Ms. Wyland Planning&Zoning Board June 10, 1998 Page 15 stated that currently there is enough right-of-way to support a 4 lane road. Anoka County Sight Line Standards will apply to relate to any visibility concerns. Mr. Johnson stated that any obstruction of visibility would come from the trees, not the fence. Ms. Munoz came forward and explained the location of the proposed fence. She stated that currently noise from the traffic is a real problem. Mr. Corson suggested the City Engineer review to ensure the sight line is adequate. Mr. Trehus asked if the applicant has considered a 4' fence. Ms. Munoz stated that she hoped the City would be more sympathetic to their problem and allow the 6' fence. She stated that they did not ask for the road widening. Mr. Dunn stated that he believes the variance is justified. A 6' fence is appropriate. He stated that he does not see a site line problem occurring. Mr. Dunn asked if the fence did conform to the Anoka County Sight Line Standards. Ms. Wyland indicated that she is unsure of the County's Sight Line Standards. If the Planning and Zoning Board recommends approval,the County will be notified. Mr. Johnson made a MOTION to approve variance subject to Anoka County Sight Line Standards as they relate to the intersection of Baldwin Lake Road and County Road J., justified by the following circumstances: 1. County Road J. is a heavily traveled roadway. 2. The front property line has been reduced with the previous road construction. 3. A natural sound barrier has been removed. 4. An echo effect has been created with the fences across the roadway. Mr. Corson made a friendly amendment to have the City Engineer review to ensure the site line is adequate. Mr. Johnson accepted this as an amendment to his motion. The MOTION was seconded by Mr. Dunn. Motion carried 6-0 E. Joan Tschida, 7090 21st. Avenue,Variance n This item has been temporarily withdrawn by the applicant. Planning&Zoning Board June 10, 1998 Page 16 F. James Brandt, 7057 Rice Lake Court,Variance Ms. Wyland stated that Mr. James Brandl, 7057 Rice Lake Court, is requesting a variance to allow the construction of a 32 x 28 detached garage 19' from the property line. The Zoning Ordinance requires a setback of 30',therefore,the variance requested is for 11'. Mr. Brandl's property is located on the corner of Rice Lake Lane and Rice Lake Court. The proposed garage will face Rice Lake Court. Mr. Brandl has recently removed two structures from his property, a 24 x 24 car port and a 12 x 20 barn that was located in the same position as the proposed garage. The total square footage proposed will be within the requirements of the Ordinance as will the number of accessory buildings allowed. Mr. Johnson stated that this is a very large lot. He asked if the lot could be subdivided. Ms. Wyland indicated the lot cannot be subdivided because of the wetland south of the home. Chair Schaps stated that there was a similar situation a couple years ago where a building was constructed too close to the property line. Ms. Wyland indicated that the Council determined'ihere were unique circumstances and granted that variance. Mr. Trehus asked if the similar situation involved a shed. Ms. Wyland stated that it was an accessory building and the setbacks requirements are the same. Mr. Trehus asked if a building this size is permitted in an R-1 zoning. Ms. Wyland indicated one detached building this size is permitted. Mr. Trehus asked if the wetland was counted in the lot square footage. Ms. Wyland stated that the wetland was not factored in. Chair Schaps stated that in this case two buildings have already been removed. In the past similar situation,buildings had not been removed. Mr. Dunn made a MOTION to approve variance as requested, and was supported by Mr. Johnson. Motion carried 6-0. VI. DISCUSSION ITEMS Mr. Dunn asked Ms. Wyland for a informational sheet regarding the City's position regarding zoning request and site plans. Ms. Wyland indicated she would provide the Board with that information. Mr. Trehus announced that there is a Focus Group Meeting on June 11, 1998, 6:30 p.m. at City Hall. He invited those present to attend. Mr. Trehus also noted that in the future the size of the maps in the packets will be 11 x 17. Planning&Zoning Board June 10, 1998 Page 17 Chair Schaps noted there is a City Council Work Session regarding the Comprehensive Plan on Monday,June 15, 1998, 4:30 p.m., at Centennial Middle School. There is a Town Center Meeting Thursday, June 18, 6:00 p.m. Also, there is a Comprehensive Plan Task Force Meeting on Thursday, June 25, 1998, 6:00 p.m. at City Hall. VII. ADJOURNMENT Mr. Dunn made a MOTION to adjourn the meeting at 9:27 p.m., and was supported by Mr. Corson. ' Motion carried 6-0. Respectfully Submitted, Kim Points,Recording Secretary TimeSaver Off Site Secretarial, Inc. n Planning&Zoning Board July 8, 1998 Page 1 CITY OF LINO LAKES PLANNING & ZONING BOARD MINUTES ��J►TE; au�y 8, 1998 TmY E ST Z ED x , b.3, P,M. 'DIME ENpED 7t40 H. MEMBERS' EN' Orson, unn,Schaps,Schill ng,and --_ y _'T hus - MEMBEILS` BS 1'I' ab �n;x d Johnson STAFF PRESS Punning Coordinator Hyland,Economuc gp eve opmentirectorVessel,andlannwg Consi i n. � : I. CALL TO ORDER AND ROLL CALL n Chair Schaps called the Lino Lakes Planning & Zoning Board meeting to order at 6:33 p.m.,July 8, 1998. II. APPROVAL OF MINUTES-JUNE 10, 1998 Mr. Dunn made a MOTION to approve the minutes of the June 10, 1998, meeting of the Lino Lakes Planning&Zoning Board, and was supported by Mr. Schilling. Motion carried 5-0. III. APPROVAL OF AGENDA The Agenda was approved as presented. IV. OPEN MIKE Chair Schaps declared the Open Mike portion of the meeting open at 6:35 p.m. There were no comments. Mr. Trehus made a MOTION to close the Open Mike portion of the meeting at 6:36 p.m., and was supported by Mr. Corson. Motion carried 5-0. Planning&Zoning Board July 8, 1998 Page 2 V. ACTION ITEMS A. Minor Subdivision,302 Elm Street,James and Janet Hill Ms. Wyland stated that James and Janet Hill own the property at 302 Elm Street and would like to split the parcel into two. The property is Zoned R-1 Residential, located within the MUSA Boundary and serviced by City sewer and water off of Snow Owl Lane. The Hills recently purchased Outlot A of Wenzel Farms 3rd Addition. This purchase was made to facilitate their connection to City sewer and water as their existing septic system is failing and to allow the parcel to be split into two homesites. The original homesite is 236' x 90' with frontage on Elm Street and Outlot A is 33' x 209' fronting on Snow Owl Lane. The proposed subdivision would split the parcels into two lots as follows: Parcel A(containing homestead) 125 x 135 for 16,875 square foot(square footage does not include portion to be dedicated to the City) Parcel B 101 x 125 for 12,625 square foot Ms. Wyland indicated Parcel A meets the requirements of the Ordinance. Parcel B is 10' deficient in lot depth but meets the requirements for area and width. A variance is necessary for 10' in lot depth on Parcel B. Ms. Wyland indicated staff recommended approval of minor subdivision and variance with two conditions: 1. An area approximately 29 x 90 be dedicated to the City for right-of-way purposes adjacent to Elm Street. 2. $500 Park Dedication fee be collected for the newly created lot prior to recording the subdivision with Anoka County. Chair Schaps asked if there have been any comments regarding this issue from neighbors. Ms. Wyland indicated she has received no comments. Mr. Trehus stated that the map of Parcel A indicated square footage includes the portion of land to be dedicated to the City. Ms. Wyland stated that he is correct. The Parcel A square footage does include the portion of land to be dedicated to the City. Mr. Corson asked if Mr. and Mrs. Hill have a deed for the property. Mr. James Hill and Mrs. Janet Hill, 298 Elm Street, came forward to address the Board. Mrs. Hill gave a brief background regarding their property. Mr. Hokenson was going to sell the Hill's the property for$1,800. Mr. Hokenson later changed the price of the Planning&Zoning Board July 8, 1998 Page 3 property. She stated they decided to sell the property at 302 Elm Street. The City Engineer informed them the sewer was not up to State code. In order to sell the property, they would have to install a new septic system and drain field. She explained that they have spent a lot of money for sewer hook-up, homestead fee, land surveying, Park fees, and lawyer fees. Chair Schaps asked if they have a buyer for the property. Mrs. Hill indicated they do have some interest regarding the property. Mr. Hill stated that if the area is dedicated three trees must be removed, a concrete turnaround must be removed, and their property will only be 1/4 of an acre. The City is asking them to give up $10,000 value of their property. He indicated the property will be difficult to sell after the land dedication. He stated that other properties in.the area did not have to dedicate land for a right-of-way. He asked if something can be worked out. He stated that the City should not obtain this right-of-way at no cost. Mr. Corson explained that land dedications are not always equal. He stated that when Elm Street was put in Mr. Hokenson dedicated land on both sides of the street. Mr. Hill stated that he reimbursed Mr. Hokenson for some of the land dedication when he purchased the property. Chair Schaps explained that the property cannot be split without a variance. Mr. Dunn asked why the City is asking for so much right-of-way. Mr. Brixius indicated the City is trying to secure a uniform right-of-way all the way down Elm Street. Mr. Dunn asked how many homes were involved in the "blanket"variance that was passed in 1992 for the Ulmers Rice Lake Addition. He asked if those homes had paid a Park Dedication fee and what the circumstances were to allow the variance. Ms. Wyland stated that those properties did pay a Park Dedication fee. Mr. Dunn asked what it means to the City if Mr. and Mrs. Hill do not give up their land. Ms. Wyland explained that when Elm Street is improved,additional right-of-way will have to be purchased. She referred to a map that showed that most of Elm Street does allow for additional right-of-way. There are 4 lots where the City does not have the additional right=of--way. Mr. Dunn asked what the developer received for donating additional right-of-way. Ms. Wyland indicated they received subdivision approval. Mr. Hill stated that there is a large difference between a developer donating additional n right-of-way and himself donating additional right-of-way. He stated that a developer has Planning&Zoning Board July 8, 1998 Page 4 not spent any money on property improvements. Mr. Hill suggested the City give him an allowance for sewer hook up. Chair Schaps stated that the Planning and Zoning Board can only give a recommendation. Mr. Brixius stated that according to the Zoning Ordinance, right-of-way is in the front of the property. It is common practice to request additional right-of-way at platting. The issue will be a policy decision made by the City Council Mr. Corson asked if the garage will be accessible. Mr. Brixius stated that if the right-of- way dedication is accepted,the front of the lot will be on Snow Owl Lane. The address of the property will not change. Mr. Hill stated that he would like to speak to the City Council to try and work something out. Mrs. Hill added that their lawyer suggested they try to negotiate with the City. One negotiating tool is the sewer hook up. Chair Schaps stated that Mr. and Mrs. Hill are free to contact the City Council. The Planning and Zoning Board will give a recommendation. Mr. Brixius suggested the Board approve as presented. Mr. and Mrs. Hill can then go before the City Council in a timely manner. Mr. Schilling made a MOTION to approve minor subdivision and variance with the two stated conditions, and was supported by Mr. Dunn. Motion carried 5-0. B. Site Plan Review,7525 4th Avenue(MN Correctional Facility,MnDOT Request for Communication Tower Mr. Brixius stated that the Minnesota Department of Transportation(MnDOT)has requested a site plan review for a communications facility to be located at 7525 4th Avenue within the Department of Corrections facility site. The communication facility will include a lattice tower with antenna having a total height of 260 feet, shelter building, an AC backup generator, and an LP gas tank. The facility use will be for Emergency Medical Services,the Minnesota State Patrol, MnDOT, and other state and regional agencies, with additional capacity for commercial users. Mr. Brixius referred to a letter from the City Attorney that stated MnDOT's plan is exempt from the City's zoning ordinances. However, the following design items are being suggested to reduce the impact of the antenna on Lino Lakes: 1. The tower be made available to commercial personal wireless communication companies to reduce the need for additional antenna towers in Lino Lakes. 2. No advertising signage be permitted on the antenna tower. Planning&Zoning Board July 8, 1998 Page 5 3. The color of the antenna tower should be silver or light blue to reduce the visual presence of the tower. 4. Antenna illumination should be limited to solely FAA approved lighting. Chair Schaps asked if MnDOT will have to comply with the design items suggested by the City. Mr. Brixius stated that the application has been made and they do not have to comply with the design items suggested by the City. The City of Lino Lakes has no jurisdiction. Mr. Lynn Ness,Minnesota Department of Transportation,came forward and stated this was an informational meeting. He asked the Board for suggestions and indicated MnDOT is agreeable to the design items suggested. He stated they are currently working with US West to develop an agreement for joint use. There will be no advertising on the antenna tower. The antenna is a gray, galvanized structure that has a life expectancy of 50-60 years. The antenna will be strobed during the day and will have a red beacon pointing 3 degrees in each direction at night. This is a FAA standard. Mr. Trehus expressed concern regarding wind blowing the tower down. Mr. Ness stated that the tower will with stand 120 mile per hour winds. If the tower is blown over, it will tip and fold. There are no guide wires. Mr. Ness indicated that the tower is 260 feet high to enable a"microwave payoff'and to cover a larger area. Chair Schaps asked how close the towers are placed. Mr.Ness indicated the towers are placed a maximum of 18 miles apart. Mr. Schilling expressed concern regarding the close proximity of an airport. Mr.Ness stated that the lighting is in accordance with FAA standards. Mr. Dunn asked if the State has a process established for commercial licensing. Mr. Ness stated that any structure requires a building permit. Mr. Dunn asked if the City or State will collect any fees regarding the placement of the tower. Mr.Ness explained that any fees are negotiable. MnDOT is not looking to generate a revenue stream from the tower. Mr. Trehus asked how close the tower will be to the property lines of the Rehabilitation Center. Mr. Ness stated that the tower will be placed 350-400 feet from the security fence. Planning&Zoning Board July 8, 1998 Page 6 Chair Schaps stated that the City appreciates MnDOT considering the City's design items regarding the tower. Mr. Tom Schmelzer, 398 Carl Street,expressed concern regarding the tower. He stated that if the airport were a public airport,the tower would violate some ordinances. Chair Lindy suggested Mr. Schmelzer address Mr.Ness regarding his concerns at the July 13, 1998, City Council meeting. VI. DISCUSSION ITEMS A. Discussion on Rezone/Preliminary Plat Review Process Don Dunn indicated that he would speak with Alan Brixius concerning this issue following the meeting. B. Video from Builders Association on "The Future is Now: Putting a Stop to the High Cost of Urban Sprawl" The Planning and Zoning Board viewed the video sent to the City by the Builders Association. C. Park Site- County Road J and Centerville Road -North Oaks Companies Chair Schaps explained that the City has had a discussion with White Bear Township and North Oaks Companies regarding a parcel of land located at County Road J and Centerville Road. The North Oaks Company owns approximately 50-60 acres in Lino Lakes. The idea is to develop an active park owned and maintained by the three cities. The land will be donated by the North Oaks Company. The City has had a difficult time acquiring land for this type of development. Chair Schaps stated that if the project is done, it would be smaller than the City's original plan for an athletic complex. The play area would include several ball fields, recreation center,and soccer fields. Another meeting will be held in a few weeks. The White Bear School District would control a portion of the project and the City of Lino Lakes would control a portion of the project. Chair Schaps stated there is not a park in that area. This project could be a great opportunity for the City of Lino Lakes. The Joint Powers Agreement will be the most difficult issue. The City Attorney will address the legal issues. Chair Schaps noted a Comprehensive Plan Task Force meeting will be held on July 16, 1998, 7:30 p.m. There is a Comprehensive Plan Task Force transportation meeting on Planning&Zoning Board July 8, 1998 Page 7 July 23, 1998, 6:00 p.m. and then another Comprehensive Plan Task Force meeting on July 30, 1998, 7:30 p.m. Mr. Wessel noted that the Comprehensive Plan Task Force meeting regarding transportation will only address transportation and will be conducted as a neighborhood meeting. VII. ADJOURNMENT Mr. Corson made a MOTION to adjourn the meeting at 7:40 p.m., and was supported by Mr. Trehus. Motion carried 5-0. Respectfully Submitted, Kim Points, Recording Secretary Timesaver Off Site Secretarial, Inc. 'PON