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HomeMy WebLinkAbout06/07/1999 Park Board Packet Lino Lakes Parks and Recreation Department 7204 Lake Drive C Y f' l0 F Lino Lakes, MN 55014 I T WES (651) 780-1885 Fax (651) 784-7227 LINOE CITY OF LINO LAKES PARK BOARD MEETING Monday,June 7, 1999 6:30PM MEETING WILL BE AT THE OLD CITY HALL COUNCIL CHAMBERS ***AGENDA*** 1. Call to Order and Roll Call 6:30pm 2. Approval of Minutes from May 3, 1999 6:35pm 3. Setting Agenda 6:40pm 4. Open Mike 6:45pm 5. Discussion of Behm's Century Farm Park 6:50pm 6. Discussion of 1999 Trail Construction Projects 7:15pm 7. 1998 Excess Revenue 7:35pm 8. Recreation Department Update 7:45pm 9. Parks Department Update 7:55pm A. Wenzel Farms Tree Clearing B. Arena Acres Playground Installation 10. Old Business 8:15pm A. 1999 Park Liaisons 11. New Business 8:20pm 12. Next Park Board Meeting—Tuesday, July 6, 1999 (New City Hall) 8:25pm 13. Adjourn 8:30pm If you are unable to attend the meeting please call Sandie at 780-1885, ext. 176. sw/parkbrd/6-7-99 Park Board Agenda.doc City of Lino Lakes Park Board Meeting May 3, 1999 The May 3 , 1999 City of Lino Lakes Park Board meeting was called to order at 7 :40pm, by George Lindy, Chair. Roll call was taken, members present were Jeff Reinert, George Lindy, Pam Taschuk, Chris Wesland, Pat Huelman, Joe Boyle, and Paul Montain. Also present was Rick DeGardner, Public Services Director. APPROVAL OF APRIL 5, 1999 MINUTES: Paul Montain made a motion, seconded by Jeff Reinert, to approve the April 5, 1999 minutes . The minutes were approved. SETTING THE AGENDA: The Agenda was passed as presented. OPEN MIKE• Two residents from the Lino Air Park came forward and expressed concern regarding the trail in the proposed Behm' s Century Farm Park. They indicated they are not opposed to the development but are concerned about the safety of the trail placement . The trail would be very close to an open grassy area that is part of a runway. The area is considered an A-safety zone according to FAA guidelines and no people are allowed in that area. The residents continued stating a fence is an option. They however, do not want the extra expense and maintenance responsibilities . It was noted that Mr. Uhde has offered to provide signage relating to the runway. Chair Lindy noted that in the past the City has installed a fence when City property abuts private property. The City is also responsible to properly sign the area. The residents also expressed concern regarding additional people coming from the east where there is no access . People are entering the area through a culvert which is also a safety concern. DISCUSSION OF PROPOSED BEHM'S CENTURY FARM PARK: Rick advised that a neighborhood meeting to discuss the future of Behm' s Century Farm Park was held earlier this evening. The current proposal proposes selling six residential lots along Mustang Lane and three lots along Palomino Lane to acquire funding for the development of the park. 1 City of Lino Lakes Park Board Meeting May 3, 1999 Rick stated it was the consensus of the residents not to consider selling park land in exchange for the development of the park this year. Chair Lindy stated that it seemed that most people want the park. The two families most affected by the development were very vocal . If there is some way to resolve the issues of the two property owners maybe the development can proceed. Jeff suggested a letter be sent to the residents stating that most of the people present at the meeting were opposed to the development . Mr. Gary Uhde, Developer for the project, came forward and stated he and City staff have spent a lot of time on this . He indicated it was too bad that more residents who are in favor of the project were not present for the meeting. He asked that the discussion remain open. Mr. Uhde continued stating there are two options available to continue with the development . The first is to take the "tooth" out of the plan. Mr. Jeff Schoenbauer, Brauer and Associates, was opposed to that option. The second option is to visit with the two homeowners and determine what it will take to change their opinion on the project . Mr. Uhde stated he willing to work with the Park Board and City staff to move forward with the project . Mr. John Johnson, Engineer for Behm' s Century Farm, suggested the possibility of doing an interim status report to be sent to the City Council and residents . He stated that he believes the residents who are in favor of the project did not attend the meeting because they thought the project would move forward. He encouraged the Park Board to keep the discussion open. Rick stated the City needs to provide the Council and area residents an update regarding what will be done, if anything. The issue can be discussed again at the June, 1999, Park meeting. Chair Lindy directed staff to put this issue on the June Park Board meeting agenda. He asked Mr. Uhde to have a discussion with the two property owners to obtain a resolution. The Park Board will look at the issue again if the neighborhood wants to pursue the project . Pat noted that if the residents want a ballfield he would not be able to support this project . 2 City of Lino Lakes Park Board Meeting May 3, 1999 ./1 Chair Lindy added that an extra Park Board meeting may be necessary if the issues with residents are resolved. Chair Lindy also stated that there are two issues involved relating to this project . The first is the concerns of the two property owners that are heavily impacted. The second issue is the expectation that the park should be developed if possible. Chris stated the pros and cons of developing the park need to be considered. It is possible that the park may benefit over 200 residents while only two families are in opposition to the project . Paul stated the City has never sold park property before. He asked if the City will be setting a precedent . Rick stated selling property along Mustang Lane and Palomino Lane is legal . This situation is very unique . He stated he is not in favor of selling park property overall . However, the park may not be developed for many, many years which is very frustrating. It was the consensus of the Park Board that if the developer can get resolution with the two most affected property owners, the project can be pursued if a greater consensus of the neighborhood is in favor of the project . The issue will be a June, 1999, agenda item. An extra Park Board meeting may be held if a resolution is found. CONSIDER DESIGNATING PARK DEDICATION FUNDS FOR SUNRISE PARK IMPROVEMENTS• Rick stated the Parks and Recreation Department has been working with the Centennial Lakes Little League Association (CLLLA) to improve the two little league fields at Sunrise Park. Rick reviewed the improvements that have been made noting the Park Maintenance staff has put forth a tremendous effort including removal of the fencing and players benches and pouring new concrete pads for the bench areas . Rick requested the Park Board consider designating $5, 000 of park dedication funds to offset the expenses incurred for upgrading fields #3 and #4 at Sunrise Park. This would cover the costs of the players benches, cement, additional ag-lime, and sod. Chair Lindy stated the City needs to upgrade and take care of the ball fields . 3 City of Lino Lakes Park Board Meeting May 3, 1999 Paul Montain made a motion, seconded by Pam Taschuk, to approve the designation of $5, 000 of park dedication funds for the upgrade of fields #3 and #4 at Sunrise Park. The motion passed unanimously. LOT 1 - CLEARWATER CREEK 2ND ADDITION BUFFERING: Rick stated in January, 1999, the Park Board approved allocating $400 each for Lot 4-7 to assist the homeowners in providing buffering to the trail directly west of the homes . The home on Lot 1 was recently built . The existing trail is closer to this home than the homes on Lots 4-7 . Rick recommended the Park Board designate $400 in park dedication funds to assist this homeowner in providing adequate buffering from this trail . Joe stated he visited the site and the home is very close to the trail . A buffer is needed. Jeff Reinert made a motion, seconded by Pam Taschuk, to designate $400 in park dedication funds to assist the homeowner on Lot 1 in providing adequate buffering from the trail . The motion passed unanimously. RECREATION DEPARTMENT UPDATE: Rick referred to the Parks and Recreation Department update for April, 1998 that reviewed the Program Highlights . Rick noted the T-Ball program is again one of the most popular programs . The Parks Department has had to increase the number of classes in order to accommodate everyone . Over 300 participants are anticipated in this program. Rick also noted that Kite Day is scheduled for Saturday, June 5, 1999, at Rice Lake Elementary School . The Lino Lakes Lions Club donated $300 to the Parks and Recreation Department to help support the event . Rick added that the Lino Lakes new Party Wagon is expected to be in operation in June, 1999 . Ten requests have already been received. The Party Wagon has been made available by a kind and generous contribution from the Circle-Lex Lions. A big promotional campaign for the Party Wagon will begin in the next few weeks . 4 City of Lino Lakes Park Board Meeting May 3, 1999 PARKS DEPARTMENT UPDATE: Rick reviewed a memo from Mike Hoffman, Parks Supervisor, which summarizes the maintenance highlights for April, 1999 . Rick stated the maintenance staff has spent most of their time upgrading ballfields at City Hall and Sunrise Park. Other activities included the beginning of daily preparation of five softball fields and trail sweeping. Rick added that some major improvements to a number of ballfields have been made . The upgrades to these facilities have addressed a number of safety issues as well as their appearance . Pat asked about the status of the bleachers within the City. Rick advised he will be discussing the bleacher funding with the Council at the next work session. He indicated he is hopeful that funding source will be found. OLD BUSINESS• Assign Park Liaisons and Vice Chair - The following park liaisons were assigned for 1999 : Arena Acres Park Chris Behm' s Century Farm Park Jeff Birch Park Pat Birchwood Acres/Park Grove Jeff Brandywood Park George City Hall Park Jeff Clearwater Creek Park Paul Country Lakes Park Chris LaMotte Park Paul Lino Park Pat Marshan Park Pam Pheasant Hills Park Joe Quail Ridge Park George Rice Lake Estates Park Pam Shenandoah Park Pat Sunrise Park Paul Sunset Oaks Park Pam Wenzel Farm Park Pam Woods of Baldwin lake Park Joe Woolins Park Paul Rick asked that a Vice Chair be elected for the Park Board. 5 City of Lino Lakes Park Board Meeting May 3, 1999 Chair Lindy nominated Pat Huelman for Vice Chair, and was seconded by Pam Taschuk. Paul Montain made a motion to close nominations, seconded by Jeff Reinert . Motion passed unanimously. Pat Huelman was elected Vice Chair unanimously. Assign Town Center Committee Member - Rick stated the Economic Development Department is seeking a volunteer from the Park Board to site on the Town Center Committee. The committee is comprised of members from other Lino Lakes Boards, the Lino Lakes Advisory Committee, and residents . Pat Huelman nominated Paul Montain, and was seconded by Pam Taschuk. Pat made a motion to close nominations, seconded by Pam Taschuk. Motion passed unanimously. Paul Montain was elected as the Park Board' s representative for the Town Center Committee unanimously. Review New Trailhead Signs - Rick stated staff has redesigned the trailhead sign. He showed an example of the new sign noting the logo and wording will be in white . Rick added the signs will be delivered next week. If the Parks Department is satisfied with the quality of the signs, additional signage will be worked on for specific trail segments . Review Recommended Dimensions for Skateboard Ramps - Rick advised there are not any established standards on safety zones or minimum skating dimensions . Rick indicated he is comfortable that three skateboard ramps would adequately fit within any of the City' s rinks . Rick noted that as skateboard parks become more popular there will be more formal guidelines and standards adopted for skateboard facilities . Chair Lindy stated the contractor has indicated there will be greater difficulty than anticipated in paving a rink due to the boards being in place . The contractor recommended the paving be done before the dasher boards are up. 6 City of Lino Lakes Park Board Meeting May 3, 1999 The Park Board discussed many different park locations for the proposed skateboard park. It was determined that there is not an existing area that is conducive to a skateboard park. Pam suggested Lino Elementary be approached because they are in a different school district . Rick indicated he can pursue that option. Rick stated that surrounding cities are pursuing a skateboard park on their own. If the parks are successful, the National Sports Center may look at a large scale cooperative effort . Rick noted that Blaine and Shoreview are each in the process of developing a skateboard park. It was the consensus of the Park Board to put the skateboard park on hold because there is no property that lends itself to it . More funding may be available for the project at a later date to do something of a larger magnitude. Updates regarding the Blaine and Shoreview skateboard parks will be provided. s-� Paul asked about the two lots that might be combined in Rice Creek Estates . Rick advised that soil testing is currently being done. More information will be available at the next meeting. NEW BUSINESS• Paul asked again that park dollars coming from residential, commercial, and industrial development be reviewed. The current policy needs to be reviewed. He suggested the Park Board go to the City Council and request dollars come from the General Fund for park maintenance . Pat added that as park inventory increases, park maintenance will be even more of an issue . Jeff suggested charging 1% of the lot price from new development to fund the development of parks . Maintenance has to come from the General Fund. He also suggested using the developers equipment on ground prep as a way to save money. Chair Lindy stated that the City Council understands the need for park dollars . He added that the legality of collecting 1% on new lots has to go through the City and not the developer. Pat suggested the Park Board develop a plan for additional park dollars . 7 City of Lino Lakes Park Board Meeting May 3, 1999 Rick stated the City is at a turning point with the Preservation Development . The park dedication process will be re-evaluated. The City Planner is addressing this issue . Rick advised he will get park dedication ordinances from neighboring cities . The issue will be discussed at the next Park Board meeting if enough information is received. Jeff suggested meeting with Council Member Lyden when the Park Board is ready to discuss the plan. SCHEDULE NEXT PARK BOARD MEETING: The next Park Board meeting will be held on June 7, 1999, 6 :30pm, at the new Lino Lakes City Hall . ADJOURN• Pam Taschuk made a motion to adjourn, seconded by Jeff Reinert . The meeting was adjourned at 9 : 13pm. Respectfully Submitted, r-� Kim Points Recording Secretary o'er. 8 Byron 1. and Wendy M. Roland 1554 LaMotte Circle, Lino Lakes, MN 55038 Home., 651-653-9164 Work. 651-736-8233 June 3, 1999 Lino Lakes Parks Board c/o Rick DeGardner City of Lino Lakes 7204 Lake Drive Lino Lakes, MN 55014 Attention Lino Lakes Parks Board: I contacted Rick DeGardner this past week regarding your park area on the corner of LaMotte Drive and LaMotte Circle. Byron and I moved to our current residence in Lino Lakes 11 years ago, and we, along with the neighbors listed on the attached petition, would like to strongly request that playground equipment be purchased and installed in LaMotte Park. It would mean a great deal to the LaMotte residents to be able to have a playground area for our children to meet and play with each other. We have a 3-year-old son, Karsten, and many of my neighbors have toddlers and school-aged children. There isn't any playground for them to play nearby (the closest area appears to be about a quarter mile away), and we would like to work with you to see what can be done for the kids in our neighborhood before much more time passes. Would your Parks Board please place some light playground equipment (jungle gym, slides, swings, climbing areas, and, perhaps a couple park benches and picnic tables for the adults to oversee the kids) in LaMotte Park. We would, also, like to have some border trees facing LaMotte Circle to finish off the park. I know the neighbors would love to see this happen, and I would provide you any support you need to get this accomplished. You will note on the petition that we have people willing to help the city install the equipment. Please contact me (phone numbers above) and let me know what we can do to make this a reality for our kids. Please stay in touch with me and let me know the follow-up to this request. Thank you very much for taking your time to consider this proposal -- anything you can do to accomplish this, would be very much appreciated!! Sincerely, Byron J. Roland Wendy M. Roland Attachment(Petition) c: Rick DeGardner LaMotte Park Playground Equipment Petition We, the residents of LaMotte Circle and LaMotte Drive, would like to petition the Lino lakes Parks Board to purchase and assist in the installation of playground equipment, benches and picnic tables for LaMotte Park (on the corner of LaMotte Drive and LaMotte Circle). Dame Adds Pfone�x� Wdt�n9 to 1Hieip� a t e 1 w/jtiistatiat�otr: r SIle 7 isoV�,&O �3 / I57b L rovaf tt C,vc: -z &L7 r l 15a 'CGS rtlmoy S z-z r C lrS3 f Y1 Ah if 9� DavJ . ` -- '�tn 5ov -4 TT tz �Cc, yc -i ,vo Z. cl f f cf LaMotte Park Playground Equipment Petition We, the residents of LaMotte Circle and LaMotte Drive, would like to petition the Lino Lakes Parks Board to purchase and assist in the installation of playground equipment, benches and picnic tables for LaMotte Park (on the corner of LaMotte Drive and LaMotte Circle). 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L.�_% �-.,_ ,_ ., _ 0" NOADINADJOININGCOUNTY...........................<j - • �Wit/ DR. ' o r j { 4Y - Z� S ? w EN fERwOOp R t - -� ��+'E� t• 0 � i (iH L..l I- i C pt. $rZ0A6 LEAF LA. pA+ .116*- ^tr < i u ¢o.ten PLEASANT 9.CIVIC _ LexingtQ_n 2 _ - !;r• O • ES IO.C:vIC o LOvEr_ .� �_ .5 'of OCE (R. g-MIL�4R r Cary 1 4 ,,z- CaV f °�ofyCirc a ne �;l' T s I Trailer `113 t';';'\(volden a / B :a j t t_... Lake 9 / .. quit Q�r - % I a CHERRY LA. BALOWN ao. u �> APPLE lA, = a x tl o ' "rNI HAM S, y iT PIlIE Y .. w VYHfTE PINE a °D ;�� :fpOglnN00d � �o •OooRl'JCE o 05 0 This Map Courtesy NILLS = R°H.vIC <°. o o of the Quad Cities Business Association A B yr Lino Lakes Parks and Recreation Department 7204 Lake Drive CITY O F Lino Lakes, MN 55014 N KE (651) 780-1885 Fax (651) 784-7227 June 1, 1999 TO: Park Board Members FROM: Rick DeGardner, Public Services Director SUBJECT: Discussion of Behm's Century Farm Park The Park Board requested that this item be placed on this month's agenda. Enclosed is a revised plan for Behm's Century Farm Park. Note the proposed residential lots along Mustang Lane have been reduced to four. The developer has discussed the concerns of the two existing residences and they have indicated support for the revised concept plan. There was also concern about homeowners located on Pony Court that requested a trail access to the park. This has also been accomplished. The two homes on the east side of Mustang Lane are currently up for sale. A full disclosure of this proposed plan will ensure that any potential homeowners are aware of this situation. The developer has indicated that he will commit to the development of the park that was discussed at the May Park Board meeting. Jeff Schoenbauer and I are in agreement that the proposed concept plan is something that we could support to accelerate the development of Behm's Century Farm Park. However, any agreement to reduce the existing size of this park area is directly related to the future park to the north of the Behm's Century Farm Development. We need to be very clear that the reason we are able to reduce the size of Behm's Century Farm Park is a commitment from the developer and city to provide a more"destination"park as development to the north occurs. This future park may include a baseball field,basketball court, hockey rink, tennis courts, etc. Enclosed is the letter that was sent to all residents who attended the May 3, 1999 Behm's Park meeting. Mr. Uhde will be present at the June Park Board meeting to discuss this proposal in more detail. RD:sw sw/parkbrd/Discussion of Behm's Century Farm Park.doc PS&IONW6000 _. a onnactvon To No FIT Park Entance Park kImMeada,Sp f- 5th Addition Trail Connection OCrranmLl Natural Fad •.. Y -_ r Psrk Activity CerW. ' Play Seacnaa Picnic Ana , r ► x t r � I spat Low Flrr AM . r r Loop T 1 Behms Century Farm Park Lino Lakes, Mn Additional Landscaping Proposed By Developer Concept Plan Mq 24,1999' O a Lino Lakes Public Services Department 7204 Lake Drive C I T Y" �O F Lino Lakes, MN 55014 N KE (651) 780-1885 Fax (651) 784-7227 [A May 28, 1999 TO: Behm's Area Residents FROM: Rick DeGardner, Public Services Director SUBJECT: Behm's Century Farm Park This memo is to inform you that the Park Board will be discussing the future of Behm's Century Farm Park at the June Park Board Meeting. This meeting will be held on Monday, June 7, at 6:30pm, in the Council Chambers, 1189 Main Street. Enclosed is a revised plan for the park area. I am sending this memo to all residents who were present at the meeting last month to discuss the concept of selling some land along Mustang Lane and Palomino Lane to generate revenue to develop the remaining park area this year. If you are aware of any neighbors who may be interested in attending the June 71h Park Board meeting,please share this information with them. I look forward to seeing you on June 7th at the old City Hall. RD:sw sw/rickBehm's Century Farm Park.doc 5/28/99 Lino Lakes Parks and Recreation Department 7204 Lake Drive C I T "' 0 F M Lino Lakes, N 55014 Y ��� N KE (651) 780-1885 Fax (651) 784-7227 June 1, 1999 TO: Park Board Members FROM: Rick DeGardner, Public Services Director SUBJECT: 1999 Trail Paving Projects In preparation for preparing the 1999 trail paving projects, I want to review the proposed trail projects with the Park Board. The Park Board has designated $20,000 to park dedication fund and there is $15,000 from the general fund. 1. Lilac Avenue from Mustang Lane to ARpaloosa Lane Approximately 1,400 feet. Sub-base already prepared with completion estimate of$8,000. n 2. Rice Lake Estates trail to Baldwin Park This trail was completed last month. Park dedication dollars were allocated in 1998 for this trail segment. 3. Trail West of Linda Lane An existing trail was constructed outside of the trail easement. This will require removing a portion of the trail and constructing the trail in its proper location. 4. Trail Restoration and Repair There are numerous trail segments in need of repair. This includes numerous culverts that have heaved and will need to be replaced. Other Pending Trail Projects: 1. Trappers Crossing to Birch Park I have been in contact with the property owner's attorney regarding the acquisition of land to proceed with this trail connection. I have not received a response whether the property owner is willing to negotiate. 2. Mallard Lane I am currently working with Anoka County Parks and Recreation in designing a trail segment from Mallard Lane to the Regional Parks Reserve trail system. I have not yet heard if we have been awarded a DNR Grant for trail connections to the Regional Parks trail system. 3. Wenzel Farms Trail $15,000 has been designated for the design and construction of the pedestrian bridge. Estimated construction costs for the trail are $23,000. sw/parkbrd/1999 Trail Paving Projects.doc 7, Lino Lakes Parks and Recreation Department r� 7204 Lake Drive C 1 T Y� -O F Lino Lakes, MN 55014 N (651) 780-1885 Fax (651) 784-7227 June 1, 1999 TO: Park Board Members FROM: Rick DeGardner, Public Services Director SUBJECT: 1998 Excess Revenue Update The City Council has recently designated the 1998 Excess Fund Balance as related to the Parks and Recreation Department: 1. Bleacher Replacement $25,000 n 2. Mallard Lane Trail Connection $28,000 3. Wenzel Farms Trail Clearing $ 5,000 RD:sw sw/parkbrd/1998 Excess Revenue Updaie.doc 3 Lino Lakes Parks and Recreation Department 7204 Lake Drive C i T Y' O F Lino Lakes, MN 55014 (651) 780-1885 Fax (651) 784-7227 IN KE PARK BOARD UPDATE MAY 1999 BLOCK PARTY WAGON �-'it4 r, ............ � r ♦ g k r Program Aighlights - , fay Park Board Update X egistration is currently underway for all of our summer programs.-We have had a lot of positive response to our summer programs and have even had to add a few new classes to meet the demand.Summer programs begin June 14. Youth Programs Soccer.Fundamentals:four classes will be offered this summer.At this time,two classes are full and the other two have only a few spaces left.We were fortunate to be able to higher some Centennial Varsity Soccer Team players to instruct this beginning soccer class. Preschool Playtime:This popular program is back again this summer. 19 preschoolers are currently registered in this program.Participants spend time learning and playing in this unique summer program that emphasizes social as well as play skills. Playaround Program:X eglstration started off slow for this program,but is quickly picking up.Six sites will be hosting the playground program this summer. A few of the sites already have over 20 registered participants and our summer brochure has only just been mailed. We are excited about the changes that have been made to this program and are looking forward to a great summer. Ovt� lops:This new full-day program at,Rice bake Elementary has had a lot of positive response. At this time.33 out ofthe 40 spaces for this program have been filled.Participants In this program will be experiencing a variety of activities this summer that include field trips,specialty programs, theme meek activities and naturalist programs. 1louth T ennis Lessons:We have had to add to the number oflessons we have advertised.These lessons have solid registration numbers and we are making every effort to keep the participant/ Instructor ration at 8 to 1. Youth GolfLessons:Golf is extremely popular at the present time.All classes are full and we will be attempting to accommodate additional participants with additional classes. TBall:Our TBall classes are felled to capacity with limited options for additional classes.-We will attempt to offer additional classes later In the season based upon interest from participants. ;It the present time,we have 275 children enrolled In this program. Xite Day,:Xite Day is scheduled for Saturday,June 5.It is anticipated to have 300 kite flying enthusiasts during the course of the day.The Lino Lakes Lions Club and,Mountain Enterprises have made generous contributions to keep this event free for families. .adult Programs Adult Softball The final numbers for registration are as folloros,co rec teams 10 teams,men's teams-41 teams.The co-rec numbers are two teams lower than last season,but our men's teams are UP by four teams. Adult GolfLessons:Once again,these lessons are very popular.A majority ofthese lessons are filled. You will receive a final count of participants at the conclusion of the season. Ouestlons? Please call Barry or Llz at 651-982-2440. Lino Lakes Parks and Recreation Department 7204 Lake Drive Lino Lakes, MN 55014 C I_T Y O F (651) 780-1885 Fax (651) 784-7227 IN KE .S PARK BOARD MAINTENANCE UPDATE MAY 1999 MARSHAN PARK- INSTALL V t^ i7A. q4 Lino Lakes Parks and Recreation Department n 7204 Lake Drive O F M � Lino Lakes, N 55014 C I TY' �� (651) 780-1885 Fax (651) 784-7227 LlNon June 1, 1999 TO: Park Board Members FROM: Mike Hoffinan, Parks Supervisor SUBJECT: May Park Maintenance Update WANTED: Shepherd, Sheep Dog and flock of 15-20 sheep to perform mowing and trimming of city parks. Just kidding!!! No doubt some of you have noticed some of our parks look more like hay fields than park areas. I apologize, but,with the number of park improvement projects currently underway, as well as a lack of seasonal employees, we have been unable to keep up with the mowing. Once school lets out and our seasonals begin,we will get caught up with the mowing, trimming, and garbage pickup that we have been neglecting. Maintenance Highlight for May • Planting of shade trees at Sunrise, Birchwood Acres, Shenandoah, and Birch Parks. 40 bare root trees were planted at above mentioned parks primarily around new playground equipment and Sunrise Field#3. • Completion of improvements to Sunrise Little League Fields #3 and#4. • Site preparation and installation of Marshan Park Playground. Site was excavated to a 12"depth using our new Case 85XT with steel tracks. This machine performed beyond our expectations and is a valuable addition to our equipment fleet. Playground support posts were installed Friday,May 21 by maintenance staff and a certified playground installer. On Saturday, May 22 maintenance staff,neighborhood volunteers and installer hung decks and play events. Kid timbers have been installed and resilient surfacing should be installed the first week of June. Some items for this playground are on backorder and will be installed as they arrive. • Daily ballfied maintenance and preparation- We are currently game prepping 10-12 ballfields daily. This is a 6-8 hour process Monday—Thursday and is currently being done by full-time maintenance staff. Once our seasonals begin one or two of them will be trained in field preparation, allowing our full-time employees to work on other proj ects. • Soccer field preparation—Hanging nets, field layout, mowing and painting in-lines. • Broadleaf weed control to athletic fields at Centennial Middle School, Rice Lake Elementary, and Sunrise Fields 41 and#2. (contracted) • Irrigation system programming and troubleshooting. • Landscaping of Town Center Site—Establish sub-grade and spreading top soil. • Mowing of park areas. • Completion of%2 court basketball at Pheasant Hills and Rice Lake Estates. (contracted) • Resurfacing of tennis courts at Arena Acres. (contracted) Did I miss anything? Probably,but those are the major highlights. As you can see we need help. We are definitely looking forward to our seasonal staff arriving. sw/parkbrd/Mike Hoffman/May 1999 Maintenance Update.doc C, A46 Lino Lakes Parks and Recreation Department 7204 Lake Drive C 1 T Y� O F Lino Lakes, MN 55014 LINOLAKES (651) 780-1885 Fax (651) 784-7227 June 1, 1999 TO: Park Board Members FROM: Rick DeGardner, Public Services Director SUBJECT: Parks Department Update Wenzel Farms Tree Clearing: As previously discussed the City Council designated $5,000 to clear the trees within the trail easement that were damaged in last year's storms. A resident of the Wenzel Farms Townhome Association owns a tree services and has submitted a quotation for services at a very reasonable price. Enclosed is a notarized letter from the President of the Wenzel Farm Townhome Association authorizing this work to be done on their property. Arena Acres Playground Installation: With the Marshan Park playground equipment almost complete the next park scheduled for new playground is Arena Acres Park. The playground installation will take place on Saturday, June 19, 9am. Park Board members are encouraged to assist neighborhood residents and park maintenance workers to install the new playground. With the recent resurfacing of the tennis courts and basketball court, Arena Acres Park will be in good shape after the playground installation is complete. RD:sw sw/parkbrd/Wenzel Farms Tree Clearing and Arena Acres Playground Installation.doc MAY 17 '99 20:53 EXTERIOR WALL SYST. JOB ES�`IN1��� E CHARLIE'S TREE SERVICE, L.Q.C. � OWNER,CIUMIAS•A.PRINGSTM If 71M IVY RIDGE CT. 4 LINO LAKES„MN 66014 6.8 H. 651-7W 42t66 1 . j rl4l �e,`tc < -Dec A$- ./V�e ."', PHONE DATE 70 JOB NAME ' ► rti�uVNC LOCATION , f JOB DESCRIPTION r DCt5t -ka C1er- i,/41 L/"�..� �Ycdi a-S S�o�I.•• F.r...�rujsr�S '��'<e� 1 ,.. T `.�, e•►�'��C d'�r�Cv� a,,..'j./c'T „ � �✓ w,•ae� t?� IS <l J ` �c-1w Oh S 1C C.... S f�C �<- I N S�I/YOUYKXrfr �tK b. A C -� rr1S C f6je t O o xs os s i� to f k v�a c ( ! J�O o'O. J o c-x. r rr Q � r 02. 1 G c:tti� 4 IN NL ESTIMATED . THIS ESTIVATE IS FOR Ampt.0ING THE JOB AS DESCRIBED ABOVE AND IS BASED ON OUR JOB COST ' EVALUATION.' IT DOES NOT imCLUDC►"rra AL PAMQ 1NCASAP92 CAR AMUTOWAI.LAwm AND MATCRIAL5 REOWNED SHOULD UNFOH3ECN fYMCOLCMS OM OCTMINEWrAL WCA'fNCM GGNO/T/ONS 63TIMAT64) ARISE AMR THE WORK MS SEWN, BY q4 WENZEL FARM TOWNHOMES May 27, 1999 City of Lino Lakes Park & Recreation Dept. Lino Lakes, Minnesota Attn: Rick DeGardner This letter from the Wenzel Farm Townhome Association gives approval to Lino Lakes Park & Recreation Department for Charlies Tree Service to remove fallen trees on easement and Wenzel Farm Townhome property to make way for a south-end walking path. Also, wood chips can be spread over the property in woods where they are removed. Wenzel Farm Townhomes have no financial responsibility nor shall we assume any liability for the above action. Sincerely, L- . Ken Swanson JOHN R. DIRKES !'t NOTARY PUBUC- MINNESOTA President r;w` RAMSEY COUNTY y My Commission Expires January 31. 200u cc: Board of Directors N � R� /oA, LINO LAKES PARK BOARD - PARK LIAISONS Arena Acres Park Chris Behm' s Century Farm Park Jeff Birch Park Pat Birchwood Acres/Park Grove Jeff Brandywood Park George City Hall Park Jeff Clearwater Creek Park Paul Country Lakes Park Chris LaMotte Park Paul Lino Park Pat Marshan Park Pam Pheasant Hills Park Joe Quail Ridge Park George Rice Lake Estates Park Pam Shenandoah Park Pat Sunrise Park Paul n Sunset Oaks Park Pam Wenzel Farm Park Pam Woods of Baldwin Lake Park Joe Woolins Park Paul 5/7/99 sw/parkbrd/99 Park liaisons (members) .doc 11-\ COMMITTEE LIAISONS Town Center Complex Committee Paul Montain City of Lino Lakes Comprehensive Plan Committee Paul Montain Jeff Reinert Friends of the Park Pat Huelman 6/3/99 sw/parkbrd/99 Committee Liaisons.doc r\ SPECIAL COUNCIL MEETING FEBRUARY 17, 1999 CITY OF LINO LAKES MINUTES DATE : February 17, 1999 TIME STARTED : 5:17 p.m. TIME ENDED : 5:32 p.m. MEMBERS PRESENT : Council Members Dahl, Lyden,Mayor Sullivan MEMBERS ABSENT : Bergeson and Neal The purpose of the meeting was to interview a candidate for a position on the Environmental Board. Due to Council Member absences, it is the consensus of the City Council to complete the appointment process and have board and committee appointments completed so that the new members can take their positions effective April 1, 1999. Each Council Member received two (2) handouts. The first handout contained the questions that would be directed to the candidate and the second handout was the application letter received from the candidate. The following person was interviewed: NAME POSITION Scott Lanyon Environmental Board The meeting was adjourned at 5:32 p.m. These minutes were considered, corrected and approved at the regular Council meeting held on March 8, 1999. t ' J Je M. Viger, Deputy Clerk Kiovan, Mayor Transcribed by: Kim Points TimeSaver Off Site Secretarial, Inc. 1 CITY COUNCIL WORK SESSION MARCH 17, 1999 n CITY OF LINO LAKES MINUTES DATE : March 17, 1999 TIM STARTED : 5:36 p.m. TIME ENDED : 9:44 p.m. MEMBER PRESENT : Council Members Bergeson,Lyden,Neal, and Mayor Sullivan ME-MBER ABSENT Dahl Staff members present: City Administrator, Linda Waite Smith; Administration Director, Dan Tesch; City Engineer, John Powell; Community Development Director, Brian Wessel; Economic Development Assistant, Mary Alice Divia,'p,(part); Planning Coordinator, Mary Kay Wyland (part) Chief of Police,Dave Pecchia(part); Environmental Specialist, Marty Asleson(part); City Planner, Jeff Smyser COMP PLAN UPDATE,JEFF SMYSER Brian advised that the Comprehensive.Plan'has been submitted for review by the Metropolitan Council. The city has a'meeting with the Metropolitan Council regarding their review in April, 1999. Once the Mdt� �-ouncil says the submittal is complete,they have sixty (60) days to complete their"review. The anticipated date for City Council action is July 26, 1999. Brian noted a 4/5 vote will be required to approve the Plan. Once the Plan is approved, the zoning ordinance'& e' reviewed in detail. The process regarding the zoning ordinances will,t approximately six(6)months. Council directed J,ifto review the numbers regarding growth in the Comprehensive Plan to ensure that the numbers are correct. Jeff indicated he will walk through the calculation of numbers for council members at the next work session. LIQUOR ORDINANCE,JEFF SMYSER Brian stated the moratorium placed on liquor licenses has expired. It is the intent to have the new liquor ordinance go before Council in April, 1999. A detailed review of the new ordinance will be given at the next work session. Jeff distributed a draft copy of the new Liquor Ordinance. He stated his report concentrates on land use, zoning, and his recommendations. He asked council to review 1 CITY COUNCIL WORK SESSION MARCH 17, 1999 the report before the next work session. He noted a public hearing regarding liquor license fees is scheduled for May 10, 1999. Kim asked Jeff to send a note in the packet that goes out on the Friday before the council meeting reminding council members to review the draft ordinance. Jeff advised that he will also find out how long after the 2000 census the city will be issued additional liquor licenses. CLEARWATER CREEK PHASE III UPDATE,JEFF SMYSER Jeff stated the project is the first for the city's new Open Space Development Plan. The project has gone through city staff, city boards, and city consultants. The plan allows for 40% "real"open space, review of buffers, 1.5 miles of paved trails,and a trail network. Jeff noted the developer has agreed to pave the trails. Jeff asked that council review the plan in detail before the-March 22, 1:999 city council meeting. He stated the Environmental Board and the Park Board are satisfied with the plan and park dedication. Mr. Quigly, developer for Clearwater Creek, stated that 40 homes will be built in the first year. The price range of homes will be $175,000 -$400,000. That price range is the same as Phase I and Phase II. John Powell added that a traffic study regarding Otter Lake Road was done in 1994. Since then Otter Lake Road has been re,J,'k ed.` He stated he has no concerns regarding traffic due to the development Jeff stated three (3) actions wi11.1ie required. The first is a Comprehensive Plan Amendment to changeA40es to residential and expand the MUSA to cover 40 acres. The second action requ- 69"a rezone from R and R-X to PDO. The third action is approval of the PDO.Prelitri nary Development Plan. 0 Kim asked that Jeff e�eck with Mr. Steve Apfelbaum to ensure the homes sizes are appropriate for the lots. This item will appear on the regular agenda Monday, March 22, 1999, 6:30 p.m. LEGION UPDATE,BRIAN WESSEL Brian reviewed the schedule for the American Legion project. He stated the police department will be moving to their new location in April, 1999. Brian advised a zoning amendment is in process to amend the General Business District to allow clubs as a conditional use permit. A public hearing regarding the amendment is 2 CITY COUNCIL WORK SESSION MARCH 17, 1999 n scheduled for April 14, 1999. The zoning amendment will then go before council for the first and second reading. The zoning amendment could be effective in June, 1999. A site plan submission for the building is due on April 19, 1999, for the May 12, 1999, Planning and Zoning Board meeting. The actions necessary will include a rezone, site plan approval, and conditional use permit. The land sale could occur after the second reading of the zoning amendment. The Legion could then obtain a building permit and could possibly occupy the building by October, 1999. Brian noted there has not been an official appraisal of the property. The preliminary figure used for the sale is $2.00 per square foot, plus assessments. It was the consensus of Council to have staff obtain an official appraisal of the land. Kim noted she would like have a representative from the American Legion appear to make their case. Andy asked Brian to put together a schedule and estimates of the land value in a memo for the Legion. RESHANAU LAKE TRAIL UPDATE,LINDA WAITE SMITH Linda distributed a memo which contained an update on the Reshanau Trail activities that have taken place in response to the:March 2 1999, meeting between the City Council and the Reshanau Lake Homeowners Association. DISCUSS DATE FOR THECIL FINANCIAL WORK SESSION,LINDA WAITE SMITH Linda advised that Daryl ulander has requested the Council Financial Work Session not be scheduled U11411ahe.audif ors are done. A preliminary audit report will be completed by mid April. It was the consensus'of the Council to schedule the Council Financial Work Session April 19, 1999. DISCUSS FIVE YEAR FINANCIAL PLAN,LINDA WAITE SMITH Linda distributed a draft of what she anticipates will be in the Five Year Financial Plan. She stated Jean has sent a request for information regarding a Five Year Financial Plan to Financial Officers in other cities. She stated the Plan will include Charter language, Public Service Program elements,Department Objectives, Development of Revenues and Special Revenue Estimates, a Capital Improvement Program, and Capital Budget. 3 CITY COUNCIL WORK SESSION MARCH 17, 1999 Linda noted the Objectives will have to be approved by the Council. She also added that population estimates will be heavily relied on for parts of the Five Year Financial Plan. Linda advised that the Capital Improvement Plan was not updated last year. Daryl is currently working on it. Linda stated Daryl has a good start on the Capital Budget. An operating budget and CIP should need to be developed at the same time. Linda noted that the format of the Five Year-F:.,,,ne ,' Plan CIP will have to be altered to comply with the Charter. Linda indicated she will continue to work on the Plan and discuss the Plan with directors at their weekly meetings. REGULAR AGENDA,MARCH 22, 1999 Item 3C,Authorization for Attorney, George Hoff,to do additional work- Linda will ask Mr. Hoff if he will take the case on a contingency basis. Item 41), Consideration of Behm's Century Farms 5th Addition, Revised Preliminary Plat -Mary Kay will check on a disclosure for the property owners that would be affected by the Williams Pipeline. The city attorney will also review the disclosure. Item 4F, Consideration of Trapper's Cross 91`2nd Addition, Final Plat- Mary Kay will ask Rick DeGardner to respond'to,Ms. She Walseth's concerns in writing. Upon council request, Mary Kay will also ask tlie'developer to rename the streets currently designated as"Tin Cup Ridge"and'`Purgatory Point". Brian noted that unlessrtequest for an extension is received from Mr. Tim Baylor,JADT Amoco/McDontilds>will be"added to the agenda. Staff will recommend denial of the project. Brian added that he,and John Powell will be unavailable for several days next week. They will be attending the trial regarding the Vaughn property. RECOGNITION OF DAVE PECCHIA, CHRIS LYDEN Chris stated he would like to recognize Dave for acting as the City Administrator last year. He indicated he would like to present him with a plaque and helmet. He added that council should pursue the option of serving the staff breakfast to recognize the other employees. 4 CITY COUNCIL WORK SESSION MARCH 17, 1999 n It was the consensus of council to publicly recognize Dave at the April 26, 1999, council meeting. Kim will give a speech thanking him for his work. Any other council member wishing to say something may do so at that time. Council directed Linda to schedule a Tuesday morning breakfast for the City staff. Chris and Caroline will cook the breakfast. Kim and John will serve the breakfast. GOAL SETTING FOR CITY ADMINISTRATOR, KIM SULLIVAN Kim stated a goal setting session between staff and Council needs to be scheduled. She stated she feels it is important for Council to set goals for the City as a group. She suggested a four(4)hour goal session with Dennis and Linda be scheduled. It was the consensus of Council to have Linda develop a draft of goals by Friday, March 19, 1999. Kim and Chris will then meet with Linda to review the list and move forward from there. Andy noted that prompt employee reviews should be included in the goals. John asked that council members who are not at the meeting be allowed to have input regarding the goals. n The meeting was adjourned at 9:44 p.m. These minutes were considered,,corrected and approved at the regular Council meeting held on April 12, 1999. J M. Viger,Depu Clank b rly llivan, Mayor Transcribed by: Kim Points Timesaver Off Site Secretarial, Inc. n 5 SPECIAL COUNCIL MEETING MARCH 22, 1999 CITY OF LINO LAKES MINUTES DATE March 22, 1999 TIME STARTED 5:01 p.m. TIME ENDED 6:37 p.m. MEMBERS PRESENT Council Members Bergeson,Dahl, Lyden,Neal, Mayor Sullivan MEMBERS ABSENT None Staff members present: City Administrator, Linda Waite Smith,Administration Director, Dan Tesch and Clerk-Treasurer Marilyn Anderson. The purpose of the meeting was to discuss annual appointments to certain boards and committees. Kim explained that"pink"ballots were distributed which,listed the candidates for each board/committee and the number of positions open along with the terms of the positions. Economic Development Committee- There are three(3)three-year positions open on '^ this committee and there are four(4)candidates. Kim explained that Brian Wessel is the staff representative and should not be lied as candidate. Since that left three(3) candidates and three(3)positions were own,,it was agreed that Fred Chase,Don Gorowsky and Howard Juni would fill those positions. Environmental Board -There,are'two (2)three-year positions open on this board and there are four(4) candidate ;.Each,Council Member indicated their choice for this board. J. P. Houchins and Stet Lariyon' eived the most votes. Park Board There.are three (3)three-year positions open on this board and their are five (5) candidates. c Council Member indicated their choice for this Board. Paul Montain, George Lindy and Chris Wesland received the most votes. Planning and Zoning Board - There are two (2)three-year positions and one (1) one- year positions open on this board and there are eight(8) candidates. Each Council Member indicated their choice for this board. Donna Carlson and Sharon Lane received the most votes for the two (2)three-year terms and Don Dunn received the most votes for the one-year term. There was further discussion regarding the outcome of the voting for the Planning and Zoning Board candidates. Kim polled each Council Member and no one changed their vote. There was concern about one appointment since that person already serves on another board. It was agreed that if this candidate accepted the Planning and Zoning Board appointment,the person would be asked to resign from the other board. If this in PAGE 1 SPECIAL COUNCIL MEETING MARCH 22, 1999 fact happens, Mr. Joe Boyle who received the fourth number of votes would be appointed to the Park Board. After further discussion, Kim explained the slate of candidates voted on at this meeting will be voted on with one motion at the regular Council meeting this evening. The names of the candidates will be announced after staff has had the opportunity to contact each appointee to determine if they are still interested in the appointment. The meeting was adjourned at 5:37 p.m. These minutes were considered, corrected and approved at a regular Council meeting held on April 12, 1999. n \nn Kinlerl A van, Mayor PAGE 2 CITY COUNCIL WORK SESSION FEBRUARY 17, 1999 CITY OF LINO LAKES MINUTES DATE : February 17, 1999 TIME STARTED : 5:33 p.m. TIME ENDED : 8:45 p.m. MEMBERS PRESENT : Council Members Dahl, Lyden,Mayor Sullivan MEMBERS ABSENT : Bergeson and Neal Staff members present: City Administrator, Linda Waite Smith; Administration Director, Dan Tesch(part); City Engineer,John Powell; Public Services Director,Rick DeGardner; City Planner, Jeff Smyser; Economic Development Assistant, Mary Alice Divine (part); Chief of Police, Dave Pecchia AUTOMATIC METER READING SYSTEM,RICK DEGARDNER Rick distributed a cost analysis that compared the walking route to the proposed phone read system. He stated that 16 years is the break even point on the new phone read system. Rick reviewed the advantages,and;disadvantages of converting to the new system. He noted the break even point for Route 5 is 3=5 years. This item will appear;on the regular agenda Monday, February 22, 1999. YMCA UPDATE.MARY ALICE DIVINE Kim noted there are,several residents present who have indicated an interest regarding a YMCA/Athletic Cifnplex. Mary Alice stated Jerry Shannon is putting together an analysis of options for the YMCA relating to financing. His report should be completed by March 3, 1999. The report will include bonding information and citizen impact. A list of options will also be included. Mary Alice gave an overview of the project's background for residents that were present. She answered questions from those present regarding financing and the timeline of the project. An update regarding this project will be given at the next Council work session. 1 CITY COUNCIL WORK SESSION FEBRUARY 17, 1999 DISCUSSION WITH ATTORNEY REGARDING EMINENT DOMAIN,6998 BLACK DUCK DRIVE, RICK DEGARDNER Mr. Frank Palcher, 6998 Black Duck Drive, came forward and referred to a letter sent to the City from his attorney. The letter explains his position on the matter of his property and eminent domain. He stated safety and the lack of privacy are issues he has if a public path is put on his property. He noted he is willing to work with the City for a temporary path until the path on Mallard Lane is completed. Mr. Schafer, President of the Homeowners Association, came forward and stated he is present to speak as a neighbor of Mr. Palcher. He indicated he does not feel eminent domain is a good idea for the following reasons: 1. History -The Homeowners Associations has very strong feelings regarding "rights of use"for the property. 2. The issue of safety and liability. 3. There is less opposition with the Mallard Lane alternative. 4. Mr. DeGardner, Public Services Director,recommended Mallard Lane as the best solution to the problem. Mr. Vyvyan, Attorney for Mr.Palcher, added that the cost of eminent domain is very high. Kim stated the Council needs to receive a recommendation from the City Attorney. A discussion with full Council will be held the first possible meeting in March, 1999. ATHLETIC COMPLEX PROPOSAL, RICK DEGARDNER Rick gave the history of a potential site for the proposed athletic complex. It has been determined that the best site for the complex is on the Montain property, located at the south/east corner of Centerville Road and Birch Street. He noted the owner is willing to negotiate with the City for purchase of the property. Rick distributed a memo from Jeff Schoenbauer regarding the land analysis of the property. He noted the City can internally fund this project which makes it a minimal financial risk. Council directed Rick to meet with the City Attorney regarding conflict of interest with the property owner and when Council action will be needed. Rick should also proceed with citizen communication to properly inform the public of the possible project. 2 CITY COUNCIL WORK SESSION FEBRUARY 17, 1999 PRESERVATION DEVELOPMENT PROGRAM UPDATE,JEFF SMYSER Jeff distributed two (2)handouts. The first was an article titled Beyond Clustering. The second handout was a list of the preservation development process and a summary of the steps involved. He noted the environmental inventory will be done in April, 1999. Jeff reviewed the steps and recommendations that will come out of the new process. He indicated he will begin with the new process next week when meeting with three (3) developers. The developers are aware of the new process and are very interested and willing to be part of the new process. He noted he is working with the Minnesota Land Trust, DNR staff,and City Consultants to help with the new process. CLEARWATER CREEK 3RD ADDITION UPDATE JEFF SMYSER Jeff stated Mr. Quigley has incorporated staff and City Consultants suggestions to the Clearwater Creek 3rd Addition. The new ideas will be presented at the March 10, 1999, Planning and Zoning Board meeting. The design includes a 4-6 acre passive park. The issue of a larger, active park will hopefully be resolved. Council directed staff to pursue working on this project while trying to find a place for active recreational facilities. Council directed John Powell:to gather information regarding proposed wetland legislation changes and report back to Council. LIQUOR ORDINANCE.`UPDATE,JEFF SMYSER Jeff distributed a handout that listed his recommendations regarding the City's Liquor Ordinance. He indicated the final report will be completed and presented to Council in the near future. REGULAR AGENDA,FEBRUARY 22, 1999 Item 2A, Mayor Sullivan's State of the City - This item was removed from the regular agenda. Item 3C, Consideration of Annual Board Appointments - This item was removed from the regular agenda. AOIN CITY COUNCIL WORK SESSION FEBRUARY 17, 1999 Item 4G, JADT/McDonalds, Lake Drive at Apollo, Planned Development Overlay, Preliminary Plat, Conditional Use Permit - It was noted that action on this item must be taken unless the applicant submits a written request for an extension. Dave Pecchia stated the City has been awarded two (2) Grant Officers due to the current tax rate. Dave also stated staff is working on a revenue issue regarding the cost of arresting someone. More information will be presented when available. Dave stated staff has taken an inventory of the bleachers in the City and they have developed a plan to implement safety features. The plan will be presented to Council at the next work session. Dave informed the Council that one word in the Records Grant agreement'has been changed. Therefore,the City must sign the agreement again. Council directed staff to sign the agreement without coming before Council. The meeting was adjourned at 8:45 p.m. These minutes were considered, corrected and approved at the regular Council meeting held on March 22, 1999. `.. Jean . Viger, Deputy Clerk Ki be ly . S llivan, Mayor Transcribed by: Kim Points Timesaver Off Site Secretarial, Inc. 4 COUNCIL MINUTES DECEMBER 14, 1998 CITY OF LINO LAKES MINUTES DATE : December 14, 1998 TIME STARTED : 6:32 P.M. TIME ENDED : 8:27 P.M. MEMBERS PRESENT : Bergeson, Dahl,Lyden,Neal, and Mayor Sullivan MEMBERS ABSENT : None Staff members present: Interim City Administrator, Dave Pecchia; Administrative Director, Dan Tesch; City Attorney, Bill Hawkins; Community Development Director, Brian Wessel; Consulting City Engineer,John Powell; Community Development Coordinator, Mary Alice Divine(part); Financial Analyst, Daryl Sulander(part); City Planner, Jeff Smyser; Environmental and Forestry Coordinator, Marty Asleson(part); and Clerk-Treasurer Marilyn Anderson SETTING THE AGENDA Mayor Sullivan added Item 9A, Contract for the Operating Engineers, Local #49 (49ner's), and Item 9B, Discussion of new City Administrator. The amended agenda was approved as presented. CONSENT AGENDA Mayor Sullivan removed the Minutes from the Consent Agenda. She stated she would like to discuss the Minutes Policy at the next Council work session. Council Member Neal moved to approve amended Consent Agenda. Council Member Lyden seconded the motion. Motion carried unanimously. ITEM ACTION DISBURSEMENTS: November 30, 1998 ($29,918.89) Approved December 14, 1998 (Check No. 53262 - 53440, $980,118.83) Approved Centennial Fire District(December 3, 1998) Approved n Mayor Sullivan reminded those present of the guidelines for audience participation in City Council meetings, emphasizing the need for respectful dialog. 1 COUNCIL MINUTES DECEMBER 14, 1998 OPEN MIKE Ms. Connie Grundhofer, Linda Avenue, stated the Quad Press publishes the meeting dates and times for City meetings. Many times City meetings come up on the spur of the moment for the following Monday night. There is not enough time to publish these meeting notices. Ms. Grundhofer stated she does not have cable TV and does not receive the Quad Press until the following Tuesday. Because of this, she has missed City meetings that she would have attended. She asked if added meetings can be scheduled two weeks in advance to allow for the publication. Mayor Sullivan stated the City must give a 72 hour notice for special meetings. If an additional City meeting is needed, it is posted on the front door of the city hall. Ms. Grundhofer asked about the grading occurring near Baldwin Lake and Baldwin Park. Mr. Powell stated there is grading activity is for construction of a park trail and basketball court. The activity is taking place behind the well and pump house in Lino Lakes. The trail consists of eight (8) feet of pavement with a 12 foot base. It was noted that government Cable TV is available free of charge to all Lino Lakes residents where cable TV is available. Anyone interested should contact Mr. Tesch. PRESENTATION BY ENVIRONMENT CONSULTANTS,ENVIRONMENTAL INVENTORY PLAN,MARTY ASLESON Mr. Asleson stated the Environmental Inventory and Management Plan is nearly complete and the data is being refined. The Management Plan portion of the study began with the two(2) day environmental charettes. The Environmental Consultants,Jeff Schonebauer of Brauer& Associates and Steve Abflebaum were present to give the Council an update of the study. Mr. Schonebauer outlined the environmental study process. He also outlined the planning model which involves three(3)key components; 1) ecology, 2)cultural aspects, and 3)economic aspects. The purpose of the study is to develop a process to maintain the environment within development. Mr. Abflebaum presented an aerial map which indicated the base of ecological conditions within Lino Lakes. He stated a new way of working with the land is needed to better manage the ecological resources. Many ecological aspects of Lino Lakes are already degraded. A better use of the land will better protect the natural resources in the City. Mr. Schonebauer reviewed a list of Community Development Principles and stated he hopes they are adopted by the City. He distributed copies of an image preference survey that was presented at the Management charettes. He also went over a model of a development that is attainable within the City of Lino Lakes that preserves open space and natural resources. - Mr. Abflebaum noted the final report and recommendations will be completed by April, 1999. 2 COUNCIL MINUTES DECEMBER 14, 1998 Council Member Lyden stated the Environmental group deserves a great deal of credit for bringing Brauer& Associates in as consultants. He liked the thoughts and ideas presented by the consultants. He asked who was polled in the Image Preference Survey. Mr. Shonebauer stated the people polled were residents from Lino Lakes. Council Member Lyden noted the top three(3) images/values of those polled are related to open space. He asked if it is fair to say that the people in Lino Lakes place a high value on open space. Mr. Abflebaum explained that perception of density was indicated on the survey. Homes associated with a typical small town integrated with open space scored highly. What was not vital to those polled was open space that was not structured and certain architectural styles. Council Member Lyden stated he greatly appreciated the value the consultants put on the three (3) components. He stated the basic premise of the Comprehensive Plan must be based on all three (3)components. The common language by which development is currently discussed is economy. There is no language to express the ideas of open space,preserving natural resources, and rural areas and indicated he would prefer the Comprehensive Plan be built on those ideas. Mr. Abflebaum stated the three(3)components are similar to a three (3) legged stool which is much more stable. Each leg of the stool is represented by one of the three (3) images/values. The importance of the model is great. What the model represents is very valuable in how to view the r� future. Mayor Sullivan stated the picture of the model may not be used in the front of the Comprehensive Plan. However,the Comprehensive Plan is based on the 20/20 Vision and does put its focus on the environment, economics, and cultural aspects. Mr. Abflebaum stated that was his understanding in reading the draft of the Comprehensive Plan even though it may not show it symbolically. Council Member Lyden asked why the greenway corridors are not specifically outlined. Mr. Schonebauer indicated he was unsure as to why this happened. He will be looking into this. He indicated their focus is on preservation. Preservation of natural resources can only happen when it is economically viable. There are ways to make it economically viable and developers are willing to participate to achieve a balance. Council Member Neal asked if the model development and the actual plat map shown have the same amount of lots. Mr. Schonebauer indicated there are more lots in the model development. Mr. Wessel added that the emphasis of the environmental approach has been for residential development. It is also applicable to commercial development. These consultants have been working on the Town Center project. ,.ti Mr. Abflebaum stated they have been looking at the four(4) quadrants of I-35W. Very refined mapping of the quadrants including mapping trees,prairies, and wetlands is currently being done. 3 COUNCIL MINUTES DECEMBER 14, 1998 Information found will be put on the base map for the site. A planning rational will then be reached. Mr. Schonebauer added they are also looking at trails and greenways. This approach really forces a different process of development. The difference is the consultants look at the natural resources in the area first. Then working with developers and through an interactive process,the developers can be shown what is wanted for that area. Mayor Sullivan stated she appreciates the consultants being present this evening. Each time she sees the plans she knows it is a wonderful vision for the community. She thanked the Environmental Board for their work and for bringing in the consultants. The Comprehensive Plan is a plan the citizens put together. Part of the Livable Communities grant is paying for the consultants work in the Town Center. Everyone involved should be proud of the work in the 20/20 Vision project. The Environmental Inventory Plan is part of the Comprehensive Plan. ADMINISTRATION DEPARTMENT REPORT,DAN TESCH Consideration of Resolution No. 98- 168,Adopting Final 1998 Tax Levy, Collectable in 1999-Mr. Tesch stated that citizens expressed concern at the Truth in Taxation Hearing regarding the tax rate. Staff revisited this item and was able to lower the tax rate to 36.001%. Mr. Tesch introduced Mr. Daryl Sulander,who was recently hired as the Financial Analyst for the City. Mr. Sulander stated that pursuant to State Statute, a final 1998 tax levy, collectable in 1999 must be adopted. The levy includes the total (less HACA) General operating levy, Certificates of Indebtedness levies,the Fire Station Bond,the Civic Complex Bond and the Road Improvement Bond levies. The total net levy certified is$3,699,918. Based on data supplied by the Anoka County Division of Property Records and Taxation,the City tax rate will be 36.001%. Staff recommended Council adopt Resolution No. 98 - 168. Mayor Sullivan thanked staff for all the work they did to bring down the tax rate. Staff was able to reduce the tax rate by improving work processes,moving expenses to be paid later in the year and hiring additional staff later in the year than first anticipated. Substantial building permits will be coming in later in 1999 for construction in the Minnesota Correctional Facilities area. Mayor Sullivan noted that citizens need to know that next year the additional dollars to lower the tax rate will not be available. In the short term this was a good way to keep costs down. Mr. Sulander was asked about the $26,000 difference between the General Operating figure and the Budget Resolution. He explained the difference in the two (2)amounts is the recognition of prior year collections and fees or tax forfeit sales. Through the process of overall revenues, a 4 COUNCIL MINUTES DECEMBER 14, 1998 portion of tax levy is uncollectable and goes through delinquent taxes and is collected in subsequent years or goes through the actual Sheriff's sale of tax forfeited properties. Council Member Bergeson moved to adopt Resolution No. 98 - 168, as presented. Mayor Sullivan seconded the motion. Motion carried with Council Member Lyden voting no. Resolution No. 98 - 168 can be found at the end of these minutes. Consideration of Resolution No. 98 - 169,Adopting the 1999 General Fund Budget and the 1999 Sewer and Water Utility Budget-Mr. Sulander stated that pursuant to State Statue, a final 1999 General revenue and expenditure budget must be adopted. In addition, the City must prepare a 1999 operating budget for the Sewer and Water Utilities. Based on the 1997 resolution establishing utility rates,the budgets have been prepared and staff is requesting adoption of these budgets. Resolution No. 98 - 169 has been prepared for Council consideration. Council Member Bergeson moved to adopt Resolution No. 98 - 169, as presented. Council Member Neal seconded the motion. Motion carried with Council Member Lyden voting no. Resolution No. 98 - 169 can be found at the end of these minutes. Consideration of Setting Hearing for 1999-2000 Community Development Block Grant (CDBG)Program-Mr. Tesch stated that each year the City is allocated CDBG dollars to fund projects that primarily benefit low income person/households or cleanup conditions of slum and blight. Anoka County has estimated the 1999-2000 grant to be $34,196 less$1,000 for administration for a total of$33,196. Staff is proposing that a public hearing be held on January 11, 1999, 6:30 p.m. to receive proposal for the use of these funds. February 8, 1999, is proposed as the date the Council will make it's final decision on how CDBG funds will be allocated. All requests must be to the County by February, 19, 1999. Council Member Lyden moved to set the 1999-2000 Community Development Block Grant Program public hearing date for January 11, 1999, 6:30 p.m. Council Member Neal seconded the motion. Motion carried unanimously. PUBLIC SERVICES REPORT,DAN TESCH Resolution No. 98 - 170,Accepting Donation from the Friends of the Parks -Mr. Tesch stated earlier this year the Friends of the Parks Foundation applied for a grant from Target Industries. They were awarded a grant in the amount of$1,000. ram, The Friends of the Parks Foundation donated this$1,000 to the Lino Lakes Parks and Recreation Department to help subsidize the Performance in the Park Concert series. Different bands 5 COUNCIL MINUTES DECEMBER 14, 1998 entertained residents in Sunrise Park on Sunday evenings during the months of June and July. On average, approximately 125 adults and children have been coming to these concerts every Sunday. The kids love to listen to the music and play on the playground equipment while mom and dad enjoy the entertainment, visit with friends and neighbors, or munch on a picnic supper. This is the third year that the Fiends of the Parks Foundation has donated the grant proceeds to the Lino Lakes Parks and Recreation Department. Council Member Dahl moved to adopt Resolution No. 98 - 170, as presented. Council Member Neal seconded the motion. Motion carried unanimously. Resolution No. 98 - 170 can be found at the end of these minutes. Consideration of Cleaning Services of City Buildings -Mr. Tesch stated the Public Services Division solicited bids for interior cleaning of City buildings for 1999. This includes cleaning of the existing City Hall,the Police Building, Centennial Fire District Station No. 2, and the Parks and Recreation Building. Sealed bids were opened on November 13, 1998. Two (2) companies submitted bids. All potential bidders were informed of the expected closure of the current Police Building and the current Parks and Recreation Building sometime mid year of 1999. The City reserves the right to terminate any or all described buildings at any time. Monthly amounts were itemized for each building. Bidders must provide proof of liability coverage in the amount of not less than$300,000 per individual and$750,000 per occurrence. Total monthly amounts for the four(4)buildings were submitted as follows: Diamond Cleaning Services $1,208.77 per month Coverall Cleaning Concepts $1,793.00 per month Staff recommended approval of a contract with Diamond Cleaning Services from January 1, through December 31, 1999. Diamond Cleaning Services has provided cleaning services for the City since January, 1997, and has done a good job. Council Member Neal moved to approve the bid and contract with Diamond Cleaning Services. Council Member Lyden seconded the motion. Motion carried unanimously. COMMUNITY DEVELOPMENT REPORT,BRIAN WESSEL SECOND READING, Ordinance No. 15 -98,Zoning Text Amendment Pertaining to Non- Conforming Structures,Brian Wessel-Mr. Wessel stated this item received its first reading at the November 23, 1998, Council meeting. The amendment would allow alterations to an existing, residential non-conforming structure if "... they will improve the livability thereof, provided they will not increase the number of dwelling units or expand the size or degree of non- conformity of the existing structure". The existing wording of the ordinance would not allow the size of the building or structure to be increased. Staff would maintain that this defeats the intent of the ordinance which is to allow an expansion to improve the livability of the structure. 6 COUNCIL MINUTES DECEMBER 14, 1998 Staff recommended approval of the Second Reading of Ordinance No. 15 - 98. Mr. Wessel was asked if the"size"referred to the footprint of the building. Mr. Wessel indicated size does refer to the footprint of the building. Council Member Neal moved to approve the Second Reading of Ordinance No. 15 - 98, as presented. Council Member Bergeson seconded the motion. Motion carried unanimously. Ordinance No. 15 - 98 can be found at the end of these minutes. PUBLIC HEARING,Proposed Modification of TIF District No. 1-7 and Consideration of TIF Plan for TIF District No. 1-9, Mary Alice Divine-Ms. Divine explained earlier this evening the EDA approved the modification of this plan to remove unimproved parcels from TIF District 1-7 and to establish a new TIF District No. 1-9. Centennial School District and Anoka County have been notified about this new 10-year economic development TIF district. As noted earlier, some of the parcels in TIF District No. 1-7 are being removed either because it is unlikely they will develop within the reasonably foreseeable future, or they are zoned for non- qualifying uses under State Statutes. TIF District No. 1-9 incorporates the light industrial parcels in the Apollo Business Center and Lakes Business Park that are likely to develop. This new TIF District provides the City with enough capacity to be competitive when offering financial assistance to businesses wishing to locate in the new district. Mayor Sullivan opened the public hearing at 7:45 p.m. No one was present to speak. Council Member Neal moved to close the public hearing at 7:45 p.m. Council Member Dahl seconded the motion. Motion carried unanimously. Consideration of Resolution No.98 - 171,Adopting the Modification to TIF District No. 1-7 and Adopting the TIF Plan for TIF District No. 1-9,Mary Alice Divine-Ms. Divine stated this resolution finds that the modification of TIF District 1-7 to remove parcels from the district and establishing TIF District No. 1-9 to allow the City to provide tax increment financing assistance to prospective businesses,has been determined to be in the best interests of the City. The City is in negotiation stages with several prospective businesses and their inclusion in the plan will enable the City to facilitate their plans without having to return to the City for an additional modification to the district. The final development agreements with these businesses will be brought to the City Council for approval. Ms. Divine noted the Planning and Zoning Board reviewed the resolution and found it consistent with the Comprehensive Plan. Mayor Sullivan stated this is a big step to improve management practices for the City. Because of the TIF penalty some of the undeveloped parcels have been removed from the TIF District. The City has chosen to apply the 10% contribution rather than the TIF penalty option. 7 COUNCIL MINUTES DECEMBER 14, 1998 Council Member Neal moved to adopt Resolution No. 98 - 171, as presented. Council Member Bergeson seconded the motion. Motion carried with Council Member Lyden voting no. Resolution No. 98 - 171 can be found at the end of these minutes. Resolution No. 98 - 172,Approve Payment No. 5 (final) and change Order No. 1,The Village-Phase 1,John Powell-Mr. Powell stated the contractor for The Village-Phase 1, Ryan Contracting, Inc., is requesting City approval of Payment No. 5 (final) in the amount of $8,358.61 including Change Order No. 1. The Withholding Affidavits have been submitted to the City and the Lien Waivers will be submitted prior to releasing the payment which will meet the requirements of the Construction Contract. The project included the installation of storm sewer and paving along the west end of Town Center Parkway, and along Village Drive, adjacent to the new businesses. The final contract amount is summarized as follows: Original Bid Amount $153,893.45 Change Order No. 1 $ 8,305.33 Final Contract Amount $145,588.12 Staff recommended Council adopt Resolution No. 98 -172. Council Member Neal moved to adopt Resolution No. 98 - 172, as presented. Council Member Dahl seconded the motion. Motion carried unanimously. Resolution No. 98 -172 can be found at the end of these minutes. Consideration of FIRST READING,Ordinance No. 16 -98, Sale of Property to Kathy Hansmann and Lakeland National Bank,John Powell-Mr. Powell stated that as part of the Lake Drive Trunk Utility and Apollo Drive-Phase 3 projects,the City acquired the Bruder property located on the west side of Lake Drive. The right-of-way for Apollo Drive passes through the Bruder property at an angle which creates two (2)pie shaped remnants which are located outside of the proposed right-of-way. After the trunk utilities and roadway are installed, the City will have no use for these remnants. Per the Council's direction, staff contacted the property owners immediately north and south of the proposed right-of-way to determine if they were interested in purchasing the lot remnants. Both Lakeland National Bank,the owner of the property located to the north, and Kathy Hansmann,the owner to the south, expressed interest in obtaining the remnants adjacent to their respective parcels. The addition of these remnant pieces to the remainder of their parcels will provide additional areas for landscaping and, in the case of the southern parcel,may lessen the impact on existing trees. Section 12.05 of the City Charter requires that real property owned by the City cannot be disposed of except by ordinance. After the First Reading of the ordinance, the Second Reading 8 COUNCIL MINUTES DECEMBER 14, 1998 will be held January 11, 1999, and the ordinance would be published in the Legal Newspaper. The ordinance would be in effect 30 days from the date of the publication. Council Member Neal moved to approve the FIRST READING of Ordinance No. 16 - 98, as presented. Council Member Dahl seconded the motion. Council Member Bergeson voted yes. Council Member Dahl voted yes. Council Member Lyden voted yes. Council Member Neal voted yes. Mayor Sullivan voted yes. Motion carried unanimously. Consideration of Sending the Lyden/Dahl Proposal to the Metropolitan Council, Brian Wessel-Mr. Wessel stated the Comprehensive Plan has been approved for submission to the Metropolitan Council and is currently being prepared for submission by the end of the year. The Plan is being forwarded to adjoining communities and agencies for reviewal. He stated the Open Space Development Plan(Lyden/Dahl Plan)prepared by Council Member Lyden and Council Member Dahl was submitted to the Comprehensive Plan Task Force on June 25, 1998. It was reviewed on July 16, 1998. Portions of the plan have been integrated into the draft Comprehensive Plan. He asked Council for direction regarding forwarding the Lyden/Dahl Plan to the Metropolitan Council as well as the draft Comprehensive Plan. r� Council Member Neal felt the Lyden/Dahl Plan should be sent to the Metropolitan Council to get another opinion. Council Member Bergeson stated he did not think the Lyden/Dahl Plan should be sent because the City Council appointed a Comprehensive Plan Task Force to develop the Plan that is being submitted. The Task Force did not recommend sending in a minority report as well. He indicated he believes the document is a minority report and is not in favor of submitting it to the Metropolitan Council. Council Member Lyden stated he could say that any plan that has less than a 4/5 vote is a minority plan. The intent of forwarding the Lyden/Dahl Plan is for the Metropolitan Council to have a broad spectrum of where all the Council Members are coming from. Mayor Sullivan stated the key elements of the Lyden/Dahl Plan are similar to policies used to develop the Comprehensive Plan which has been approved. The City has put together a Plan that includes policy and specific land use issues. The Lyden/Dahl Plan is not that type of plan. The document is 58 pages in which eight(8)pages are Xerox copies from Rural By Design which is a text used by the 20/20 Vision group. Four(4)pages are recommendations that are in the Plan. One page is the Economic Health Index (EHI)which is a measure of success of the process. The EHI is only one measure. It is a financial measure only. Three (3)things that need to be part of the Plan that also need to be measured are ecology, economics, and cultural aspects. Two (2) pages are numbers comparisons. One of those pages was put together by the City and is mislabeled. The second portrays numbers of MUSA which are inaccurate and the author is 9 COUNCIL MINUTES DECEMBER 14, 1998 aware of the inaccuracies. One page is a wish list. She stated she wanted the public to understand how close the two (2)plans really are. �-- There is one table in the Lyden/Dahl Plan which talks about the increase in community development. With proper labeling, the table would show the City's commercial development and housing development have increased over the last five (5)years. Another table compares Lino Lakes to Maplewood, Roseville, and S. St. Paul. Lino Lakes doesn't have a 3M although it has the space for something like that. Roseville has a regional shopping center. The citizens have clearly stated they do not want a regional shopping center in this City. S. St. Paul has the stockyards as a tax base. Mayor Sullivan stated that Lino Lakes is unique to Lino Lakes and the goals of the Comprehensive Plan have been developed relating to what fits for this community. Mayor Sullivan continued stating that one page of the Lyden/Dahl Plan is a bibliography. Twelve pages relate to cluster development which is part of the Comprehensive Plan. Four(4) pages are a bibliography from the Farmland Information Library. Thirteen pages are copies of the Lino Lakes Quality of Life Survey. Ten pages have one quote on each page. Mayor Sullivan stated the wish list has individuality and uniqueness. The first comment is"I am as interested in high density development as I am cancer". Both the 20/20 Vision Advisory group and the Comprehensive Plan Task Force discussed the issue of diversity and housing. Lino Lakes can not afford to over build housing that cannot be sold to future generations. When you look at the demographics,the City will not have the same number in future generations as it has now with the baby boomers. Diversity in housing must to be considered. Mayor Sullivan went over the wish list items in the Lyden/Dahl Plan and explained why she did or did not support each item: Mayor Sullivan explained that she could not support the Lyden/Dahl Plan. Part of it is in the Comprehensive Plan and part of it does not belong in the Plan. No one involved in the process of the development of the Comprehensive Plan got all the items they wanted. Council did have the opportunity to provide lists of what they wanted. The Comprehensive Plan Task Force worked with experts to put together the Plan. Council was a part of the process and approved the members on the Comprehensive Plan Task Force. The process of the Plan was citizen based. It is a citizens Plan with comments from citizens incorporated into it. Citizens worked with professionals and staff to develop the Plan. The City has made a statement about what it wants to be. Mayor Sullivan stated she believes it would be confusing to send the Lyden/Dahl Plan to the Metropolitan Council because all elements are not included in that document. The Metropolitan Council is looking for a balanced plan. The City has voted 3/2 to send the Comprehensive Plan forward. She indicated she will not support the additional document. U 10 COUNCIL MINUTES DECEMBER 14, 1998 Mr. Wessel stated that if Council does decide to send the document forward it needs to be very specific about what it wants the Metropolitan Council to do with it. Mr. Smyser stated the Metropolitan Council is wondering why the City would send them the Lyden/Dahl Plan. The City is supposed to send them a Comprehensive Plan. The Metropolitan Council has indicated they are not sure how to approach this plan and they do not want to be a referee. They have asked the City to tell them if it is part of the larger plan or if the City wants an opinion regarding the document. Council Member Neal asked if the Comprehensive Plan has already been submitted. Mr. Wessel indicated the Plan has not yet been submitted to the Metropolitan Council. It is being prepared for submittal and will be submitted by the end of the year. Mayor Sullivan stated that the community has to recognize that the City Council represents this community internally and externally. The Comprehensive Plan has been forward to the Metropolitan Council on a 3/2 vote. Sending the Lyden/Dahl Plan would be confusing. She stated she absolutely does not support this document being forwarded as representing the City of Lino Lakes. Mayor Sullivan moved to not send the Lyden/Dahl Plan to the Metropolitan Council as any piece or relation to the draft Comprehensive Plan. Council Member Bergeson seconded the motion. n Council Member Neal asked if there was any chance of any more discussions to gain a compromise on the Plan. Mayor Sullivan stated she has offered to open up discussions if Council Member Lyden and Council Member Dahl bring forward specific recommendations. Council Member Neal asked about the City building apartments for low income families. Mayor Sullivan stated the Plan does involve some higher density housing but does not deal with lower income.families. Council Member Neal stated he has changed his mind and does not think the Lyden/Dahl should be sent to the Metropolitan Council. Council Member Lyden stated he could say sending the Plan with a 3/2 vote is not being responsible. It appears it is Council Member Lyden's and Council Member Dahl's responsibility to catch the "train". It is the whole Council's responsibility. The Metropolitan Council should have a broad spectrum. He stated he does not appreciate the idea that it is their responsibility to catch the"train"that you sent down the tracks. Mayor Sullivan stated that Council has offered the opportunity to come to an agreement on the Comprehensive Plan. 1,4, Motion carried with Council Member Dahl and Council Member Lyden voting no. 11 COUNCIL MINUTES DECEMBER 14, 1998 PUBLIC SAFETY REPORT,DAVE PECCHIA Consideration of Accepting the Resignation of Officer Fossum -Mr. Pecchia stated that after nine (9)years of serving the residents of the community,part-time Officer Robert Fossum has submitted his resignation from the Lino Lakes Police Department citing scheduling conflicts. Mr. Pecchia requested the Council accept Officer Fossum's resignation and wish him well in his future endeavors. Mr. Pecchia stated that Officer Fossum was the City's only part-time Police Officer. The position will not be filled thus ending an era of part-time Police Officer's serving the City. Council Member Lyden moved to accept Officer Fossum's resignation as presented. Council Member Dahl seconded the motion. Motion carried unanimously. OLD BUSINESS -None NEW BUSINESS Consideration of the Operating Engineer's Union Local#49 (49ner's) Contract,Dan Tesch -Mr. Tesch stated that a three (3)year contract has been reached with the local 49ner's. The contract changes include a 3%increase in wages which is consistent with the industry. The contract also increases their insurance coverage to be equal with the City manager's. Severance language and comp time has been added. Life insurance has been increased to $25,000. The pay difference for heavy equipment is 30 cents per hour. The union will vote on the contract December 15, 1998. Mayor Sullivan noted the contract agreement took a long time. She indicated the City has a super group of people doing this work. Council Member Bergeson noted the wage rate has increased 3%which represents real gains for the workers because inflation has been lower than 3% for the last several years. Council Member Neal asked if the workers have back pay coming. Mr. Tesch indicated the workers will receive one year's back pay as outlined in the contract. Council Member Neal moved to accept the contract for the Operating Engineer's Union Local #49 as outlined. Council Member Lyden seconded the motion. Motion carried unanimously. Discussion of New City Administrator,Dave Pecchia-Mr. Pecchia stated there was a meeting earlier this evening to discuss the three (3) finalists for the City Administrator position. Council has decided to extend an offer to one of the finalists. He stated he will work with PDI and Mr. Tesch to draft the final details of the employment agreement. This issue will come before Council on December 21, 1998, for final approval. 12 COUNCIL MINUTES DECEMBER 14, 1998 COMMUNITY CALENDAR FOR DECEMBER 15, 1998 THROUGH DECEMBER 21, 1998 Council Work Session,Wednesday,December 16, 1998, 5:30 p.m., DATE CHANGE for Last Work Session Coffee with the Mayor,Friday,December 18, 1998, 7:30 p.m. Council Meeting,Monday,December 21, 1998,6:30 p.m.,DATE CHANGE for Last Council Meeting of the Year City Hall Closed for Christmas Holiday,December 24th and 25th, 1998 City Hall Closed for the Holiday,December 31, 1998, and January 1, 1999 Mayor Sullivan noted that any one interested in applying for the City Boards has until December 31, 1998,to apply. Council Member Neal announced candy and toys will be distributed to the needy for the holidays. He asked that anyone who needed assistance over the holidays to contact him. ADJOURN There being no further business, Council Member Dahl moved to adjourn at 8:27 p.m. Council Member Neal seconded the motion. Motion carried unanimously. These minutes were considered and approved at the regular Council Meeting, January 11, 1999. Mari yn Anderson, Clerk-Treasurer bey 4ullivan, Mayor Transcribed by: Kim Points TimeSaver Off Site Secretarial, Inc. 13 Council Member Bergeson introduced the following resolution and moved its adoption: CITY OF LINO LAKES RESOLUTION NO.98-168 RESOLUTION CERTIFYING THE FINAL 1998 TAX LEVY,COLLECTABLE IN 1999. WHEREAS, the City of Lino Lakes is in need of certain funds to pay expenditures for General Fund operating costs anticipated in the year 1999,and WHEREAS, the City of Lino Lakes is in need of certain funds to pay expenses towards Certificate of Indebtedness obligations,and WHEREAS, the City of Lino Lakes is in need of certain funds to pay expenses towards the Public Project Revenue Bonds,Civic Complex Bonds,and Road Improvement Bonds,and WHEREAS, the City of Lino Lakes is restricted by levy limitations imposed by the State of Minnesota. NOW THEREFORE BE IT RESOLVED,that the City of Lino Lakes,Anoka County, Minnesota,hereby does levy on a final basis the following upon taxable property in said City of Lino Lakes,to-wit: 1. Total amount levied in the year 1998 to be spread for taxes due and payable in the year 1999(without HACA)is$3,699,918. 2. The total amount above levied(without HACA)is for the following purposes: GENERAL OPERATING $2,926,261 General Bonded Debt Public Project Revenue Bonds of 1990 110,034 Civic Complex Bonds of 1998 252,284 Road Improvement Bonds of 1998 131,237 Equipment Certificatesof 1996 79,278 Equipment Certificatesof 1997 79,278 Equipment Certificatesof 1998 121.546 Total General Obligation Bonded Debt $ 773,657 TOTAL LEVIES 3 699 918 BE IT FURTHER RESOLVED by the Lino Lakes City Council that the general fund operating budget and special levies for Public Project Revenue Bonds, Civic Complex Bonds, Road Improvement Bonds and Equipment Certificates as reviewed by the City Council represent the basis for this levy. Individual department budgets are subject to preliminary approval by the City Council and shall be authorized by separate action. -� Page 2 Adopted by the Lino Lakes City Council this 14th day of December 1998. *KS iAAyor Marilyn G. nderson,Clerk-Treasurer The motion for the adoption of the foregoing resolution was duly seconded by Mayor Sullivan. and upon vote being taken thereon,the following voted in favor thereof: Bergeson, Dahl, Neal, Sullivan. The following voted against same: Council Member Lyden. Where upon said resolution was declared duly passed and adopted: Council Member Bergeson introduced the following resolution and moved its adoption: CITY OF LINO LAKES RESOLUTION NO. 98-169 RESOLUTION ADOPTING THE FINAL 1999 GENERAL OPERATING AND THE WATER AND SEWER BUDGETS FOR THE CITY OF LINO LAKES WHEREAS, Pursuant to State Statute,the Lino Lakes City Council is required to adopt a resolution setting final General Fund revenues and expenditures for the upcoming fiscal year,and WHEREAS, the Lino Lakes City Council adopted resolution no.97-03 on January 13, 1997 establishing the three year rate schedule for water and sewer services,and WHEREAS, effective with bills rendered after January 1, 1999 the projected revenue generated by the fee schedule is sufficient to fund the 1999 Water and Sewer Fund budgets established by the Engineering Department and should be adopted through resolution. NOW THEREFORE BE IT RESOLVED: The following General Fund operating budget be adopted for 1999: 1999 FINAL GENERAL FUND BUDGET REVENUES: Property Taxes $2,952,261 Intergovernmental Revenue 668,926 Business Licenses and Permits 26,050 Non-Business Licenses and Permits 613,693 Charges for Services 23,000 Public Safety 54,000 Municipal Fines 100,000 Intereston Investments 65,000 Engineering/Planning Fees 153,849 Administrative Fees 133,000 Franchise Fees 59,000 Miscellaneous 226.783 TOTAL GENERAL FUND REVENUES $5,075,562 EXPENDITURES: Administration Mayor and Council $ 75,990 Elections 13,140 Administration 397,002 Cable TV 2,530 Seniors 10,270 Finance 228,080 Legal Consultants 115,000 Charter Commission 6,700 Total Administration $ 848,712 Page 2 Expenditures Continued Community Development Community Development $320,336 Engineering 139,780 Planning and Zoning Board 10,150 Environmental 71,168 Solid Waste Abatement 29,804 Forestry 62.298 Total Community Development $ 633,536 Public Safety Police $1,513,224 Fire 286,OOQ Building Inspections 180.110 Total Public Safety $1,979,334 Public Services Government Buildings $ 286,080 Streets 520,333 Fleet Management 203,362 Parks 417,338 Recreation 179,947 n Park Board 6.920 Total Public Services $1,613,980 TOTAL GENERAL FUND EXPENDITURES $5,075,562 LET IT BE FURTHER RESOLVED:The following Water and Sewer Budgets be adopted for 1999: 1999 WATER FUND BUDGET 1999 SEWER FUND BUDGET Revenues $ 500,000 $ 643,000 Expenditures 439.62 607151 Difference $ 60,378 $ 35,849 Adopted by the Lino Lakes City Council this 14th day of D*ce19498 or Marilyn G.Anderson,Clerk-Treasurer The motion for the adoption of the foregoing resolution was duly seconded by Council Member Neal and upon vote being taken thereon,the following voted in favor thereof: Bergeson, Dahl, Neal, 1 Sullivan. The following voted against same: Council Member Lyden. Where upon said resolution was declared duly passed and adopted: Council Member Dahl introduced the following resolution and moved its adoption: CITY OF LINO LAKES RESOLUTION NO. 98- 170 RESOLUTION ACCEPTING DONATION FROM THE FRIENDS OF THE PARKS FOUNDATION IN SUPPORT OF THE PERFORMANCES IN THE PARKS SERIES WHEREAS, each year the.Friends of the Parks Foundation applies for a grant from Target Industries, and WHEREAS, a grant was awarded to the Friends of the Parks Foundation for$1,000.00, and WHEREAS, the Friends of the Parks Foundation has donated the grant funds to the City of Lino Lakes,and WHEREAS, the monies will be appropriated to the General Fund in the following manner: Increase Revenue-Contributions $1,000.00 Increase Expenditures- Performances in the Parks $1,000.00 NOW THEREFORE BE IT RESOLVED,that the City of Lino Lakes hereby accepts the donation of$1,000.00 in support of the Performances in the Parks Series and wishes to express its gratitude to the Friends of the Parks Foundation and Target Industries for their donation. Adopted by the Lino Lakes City Council this 14th jay &em&I8. Malilyn G. Anderson, Clerk-Treasurer Ktr A an, Mayor The motion for the adoption of the foregoing resolution was duly seconded by Council Member Neal and upon vote being taken thereon,the following voted in favor thereof- Council Members Bergeson,Dahl, Lyden,Neal and Mayor Sullivan. The following voted against the same: none. .Whereupon said-resolution was declared duly passed and adopted. ' ^ CITY OF LINO LAKES ANOKA COUNTY STATE OF MINNESOTA Council member Neal introduced the following resolution and moved its adoption: RESOLUTION NO. 98 — 171 RESOLUTION MODIFYING TAX INCREMENT FINANCING DISTRICTNO.1-7 AND THE ADOPTING THE MODIFICATION OF THE TAX INCREMENT FINANCING PLAN THEREFOR AND ESTABLISHING TAX INCREMENT FINANCING DISTRICT NO. 1-9 WITHIN DEVELOPMENT DISTRICT NO. 1 AND ADOPTING THE TAX INCREMENT FINANCING PLAN THEREFOR. BE IT RESOLVED by the City Council(the "Council")of the City of Lino Lakes,Minnesota(the "City"),as follows: Section 1. Recitals. 1.01. The EDA has heretofore established Development District No. 1 and adopted the Development Program therefor. It has been proposed that the City modify Tax Increment Financing District No. 1-7("District No. 1-7")and adopt the Modification to the Tax Increment Financing Plan therefor and establish Tax Increment Financing DistrictNo. 1-9("District No. 1-9")therein,and adopt the Tax Increment Financing Plan therefor(collectively, the "Plans"); all pursuant to and in conformity with applicable law, including Minnesota Statutes, Sections 469.090 through 469.1081 and 469.174 through 469.179, all inclusive,as amended,all as reflected in the Plans,and presented for the Council's consideration. Generally, the Modification of District No. 1-7 is to remove 14 parcels from DistrictNo. 1-7,as listed in Appendix II-A of the Modification to the Tax Increment Financing Plan. Five of these parcels will be in Tax Increment Financing District No. 1-9 and are listed in Appendix III-C of the Tax Increment Financing Plan for District No. 1-9. 1.02. The Council has investigated the facts relating to the Plans. 1.03. The City has performed all actions required by law to be performed prior to the adoption and approval of the proposed Plans, including, but not limited to, notification of Anoka County and School District No. 12 having taxing jurisdiction over the property to be included in District No. 1-9,a review of and written comment on the Plans by the City Planning Commission, and the holding of a public hearing upon published notice as required by law. 1.04 The Council recognizes that, pursuant to Minnesota Statutes, Section 469.177, Subd. 3, clause b,there is a mandatory fiscal disparities contribution for District No. 1-9,an economic development district. N:\MinnsotakLINOLAKE\TIFI-9\city_res.wpd Section 2. Findings for the Adoption and Approval of the Plans. 2.01. The Council hereby finds that the Plans,are intended and, in the judgment of this Council, the effect of such actions will be, to provide an impetus for development in the public purpose and accomplish certain objectives as specified in the Plans, which are hereby incorporated herein. Section 3. Findings for the Modification of Tax Increment Financing District No. 1-7. 3.01 The Council hereby reaffirms the original findings for the Tax Increment Financing District No. 1-7 as modified herein, namely: that District No. 1-7 is in the public interest and is an "economic development district"under Minnesota Statutes, Section 469.174,subd. 12;that the proposed development would not reasonably be expected to occur solely through private investment within the reasonably foreseeable future;that the Modification conforms to the general plans for development of Lino Lakes as a whole;and that the Modification will afford maximum opportunity,consistent with the sound needs of the community as a whole,for development of the District by private enterprise. Section 4. Findings for the Establishment of Tax Increment Financing District No. 1-9. 4.01. The Council hereby finds that Tax Increment Financing District No. 1-9 is in the public interest and is an "economic development district" under Minnesota Statutes, Section 469.174, subd. 12. 4.02. The Council further finds that the proposed development would not occur solely through private investment within the reasonably foreseeable future and that the increased market value on the site that could reasonably be expected to occurwithout the use of tax increment financing would be less than the increase in the market value estimated to result from the proposed development after subtracting the present value of the projected tax increments for the maximum duration of District No. 1-9 permitted by the Tax Increment Financing Plan,that the Plans conform to the general plan for the development or redevelopment of the City as a whole;and that the Plans will afford maximum opportunity consistent with the sound needs of the City as a whole,for the development of District No. 1-9 by private enterprise. 4.03. The City elects to make a qualifying local contribution in accordance with Minnesota Statutes,Section 273.1399,subd.6(d),in order to qualify District No. 1-9 for exemption from state aid losses set forth in Section 273.1399. 4.04. The Council further finds, declares and determines that the City made the above findings stated in this Section and has set forth the reasons and supporting facts for each determination in writing, attached hereto as Exhibit A. Section 5. Approval and Adoption of the Plans. 5.01. The Plans,as presented to the Council on this date,including without limitation the findings and statements of objectives contained therein,are hereby approved,ratified,established,and adopted and shall be placed on file in the office of the Community Development Director. 5.02. The staff of the City,the City's advisors and legal counsel are authorized and directed to proceed with the implementation of the Plans and to negotiate,draft,prepare and present to this Council for N:\Minnsota\LINOLAKE\TIFI-9\city_res.wpd EXHIBIT A RESOLUTION# 98 - 171 The reasons and facts supporting the findings forthe adoption of the Tax Increment Financing Plan for Tax Increment Financing District No. 1-9, ("District No. 1-9") as required pursuant to Minnesota Statutes, Section 469.175, Subdivision 3 are as follows: 1. Finding that the District No. 1-9 is an economic development district as defined in M.S., Section 469.174, Subd. 12. Tax Increment Financing District No. 1-9 consist of several parcels within the City's Development District No. 1,delineated in the Plan,for the purpose of financing economic development in the City through the use of tax increment. District No. 1-9 consists of a portion of Development District No. 1 not meeting requirements for other types of tax increment financing districts,which is in the public interest because it will facilitate construction of a manufacturing facility for Midwest Veneer, H.L. Mesabi, Lino Lakes Business Center Phases 5, 6, and 7, and additional manufacturing development which will discourage commerce,industry,or manufacturing from moving their operations to another state or municipality;it will increase employment in the state,and preserve and enhance the tax base of the state. 2. Finding that the proposed development, in the opinion of the City Council, would not reasonably be expected to occur solely throughprivate investment within the reasonably foreseeablefuture and that the increased market value of the site that could reasonably be expected to occur without the use of tax increment financing would be less than the increase in the market value estimated to result from the proposeddevelopment aftersubtracting thepresent value of theprojected tax increments for the maximum duration of District No. 1-9 permitted by the Plan. The proposed development, in the opinion of the City, would not reasonably be expected to occur solely through private investment within the reasonably foreseeable future:This finding is supported by the fact that the development proposed in this plan is a manufacturing facility that meets the City's objectives for economic development. The cost of land acquisition, site and public improvements and utilities makes development of the facility infeasible without City assistance. The developers have been asked for and provided a letter as justification that the developer would not have gone forward without tax increment assistance(see attachment in Appendix F). The increased market value of the site that could reasonable be expected to occur without the use of tax increment financing would be less than the increase in market value estimated to result from the proposed development after subtracting the present value of the projected tax increments for the maximum duration of the TIF District permitted by the Plan:The City supported this finding on the grounds that the cost of land acquisition,site and public improvements and utilities add to the total development cost. Historically, site development costs in this area have made development infeasible without tax increment assistance. This site has been marketed for at least 8 years without success. Therefore,the City reasonably determines that no other development of any kind is anticipated on this site without substantially similar assistance being provided to the development. Accordingly, the increased market value anticipated without tax increment assistance is$0. A comparative analysis of estimated market values both with and without establishment of Tax Increment Financing District No. 1-9 and the use of tax increments has been performed as described above. If all ,,. development which is proposed to be assisted with tax increment were to occur in District No. 1-9,the total N:\MinnsotaUNOLAKE\TIFI-9\city_res.wpd increased market value would be up to$29,641,900. The present value of tax increments from District No. 1-9 is estimated to be$2,276,967. It is the Council's finding that no development with a market value of greater than$26,254,455 would occur without tax increment assistance in this district within 9 years. This finding is based upon evidence from general past experience with the high cost of acquisition and public improvements in the general area of District No. 1-9 (see Cashflow in Appendix D). 3. Finding that the Tax Increment Financing Plan for District No. 1-9 conforms to the general plan for the development or redevelopment of the municipality as a whole. The Plan was reviewed by the Planning Commission on December 9, 1998. The Planning Commission found that the Plan conforms to the general development plan of the City. 4. Finding that the Tax Increment Financing Plan for District No. 1-9 will afford maximum opportunity, consistent with the sound needs of the City as a whole,for the development of Development District No. 1 by private enterprise. The project to be assisted by District No. 1-9 will result in increased employment in the City and the State of Minnesota, increased tax base of the State, and add a high quality development to the City. N:\Mimsota\LINOLAKE\TIFI-9\city_res.wpd its consideration all further plans, resolutions,documents and contracts necessary for this purpose. 5.03 The Auditor of Anoka County is requested to remove the parcels from Tax Increment Financing District No. 1-7 as listed in Appendix II-A of the Modification and to adjust the base tax values accordingly. 5.04 The Auditor of Anoka County is further requested to certify the original net tax capacity of District No. 1-9, as described in the Plans, and to certify in each year thereafter the amount by which the original net tax capacity has increased or decreased;and the City of Lino Lakes is authorized and directed to forthwith transmit this request to the County Auditor in such form and content as the Auditor may specify, together with a list of all properties within District No. 1-9, for which building permits have been issued during the 18 months immediately preceding the adoption of this resolution. 5.05. The City is further authorized to file a copy of the Plans with the Commissioner of Revenue. The motion for the adoption of the foregoing resolution was duly seconded by Council member Bergeson ,and upon a vote being taken thereon,the following voted in favor thereof. Bergeson, Dahl, Neal, Sullivan. and the following voted against the same: Council Member Lyden. ✓'1 Dated: December 14, 1998 ATTEST: May r Ci Cler reasurer (Seal) N:\Minnsota\LINOLAKE\TIFI-9\city_res.wpd Council Member Neal introduced the following resolution and moved its adoption: CITY OF LINO LAKES RESOLUTION NO. 98 - 172 RESOLUTION APPROVING PAYMENT 5 (FINAL) and CHANGE ORDER NO. 1 FOR THE VILLAGE-PHASE 1 PROJECT WHEREAS, the construction of The Village-Phase 1 Project has been completed by Ryan Contracting, Inc., and; WHEREAS, the one-year warranty period for this project will begin with the final payment. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LINO LAKES, MINNESOTA: 1. Change Order No. 1 in the amount of$8,305.33 is approved. 2. Payment number 5 (final) in the amount of$8,358.61 is approved for a total contract amount of$145,588.12. Adopted by the City Council this 14th a 1 98. be y A. u An, Mayor Marilyn 6. Anderson Clerk-Treasurer The motion for adoption of the foregoing resolution was duly seconded by Council Member Dahl and upon vote being taken thereon, the following voted in favor thereof: Bergeson, Dahl, Lyden, Neal, Sullivan. The following voted against same: none. Whereupon said resolution was declared passed and adopted. CERTIFICATION I hereby certify that the above is a correct copy of a resolution duly passed, adopted and approved by the City Council on December 14, 1998. Marilyn G. A derson, Clerk-Treasurer �' Council Member Neal introduced the following ordinance and moved its adoption: ORDINANCE NO. 15-98 CITY OF LINO LAKES ANOKA COUNTY, MINNESOTA AN ORDINANCE PROVIDING FOR THE REGULATION OF ALTERATIONS TO STRUCTURES CONTAINING NON-CONFORMING RESIDENTIAL UNITS THE CITY COUNCIL OF THE CITY OF LINO LAKES DOES HEREBY ORDAIN: Section 1. Section 3, Subd. 2.13.9 of the Lino Lakes Zoning-Ordinance (Non-Conforming Uses and Structures, Provision) is hereby amended to read as follows: 9. Alteration may be made to a structure containing non-conforming residential units when they will improve the livability thereof, provided they will not increase the number of units or expand the size or degree of the non-conformity. Section 2. This Ordinance shall become effective immediately upon its passage and publication. ADOPTED by the Lino Lakes City Council the 14th day of Decem 1998. Cl BY • Ki berl S i n, Mayor ATTEST: Marilyn G. Anderson, Clerk/Treasurer The motion-for the adoption of the foregoing ordinance was duly seconded by Council Member Bergeson and upon vote being taken,thereon, the following voted in favor: . Bergeson, Dahl, Lyden, Neal,. Sullivan. '~ The following against same: - none.: Whereupon--said ordinance was declared.paosed and adopted. CITY COUNCIL WORK SESSION DECEMBER 16, 1998 CITY COUNCIL WORK SESSION MINUTES DATE : December 16, 1998 TIME STARTED : 5:41 p.m. TIME ENDED : 8:13 p.m. MEMBERS PRESENT : Council Members Bergeson, Dahl,Lyden (Lyden was excused at 6:10 p.m.),Neal, Mayor Sullivan MEMBERS ABSENT : None Staff members present: Interim City Administrator, Dave Pecchia; Community Development Director,Brian Wessel (part); Administration Director, Dan Tesch(part); City Engineer, John Powell; City Planner, Jeff Smyser; Financial Analyst, Daryl Sulander (part); Police Department Office Manager, Renee' Kaulf iss and Clerk-Treasurer Marilyn Anderson ANNUAL APPOINTMENTS.DAN TESCH Dan distributed a list of Board vacancies and a list of people applying for the vacant positions. A letter has been sent to those who have applied for the vacancies acknowledging receipt of their applications. Applications for the Boards will be accepted through December 31, 1998. It was the consensus of the Council to tentatively set Wednesday, January 13, 1999, 5:00 p.m.,to interview applicants for the Board vacancies. Dan was asked to leave five (5) minutes open between each interview and to shorten the interview process. Dan stated he will have information from all the applicants for the Council before the interviews. 1998 BUDGET AMENDMENT RESOLUTIONS. DARYL SULANDER Daryl stated the General Fund operations for 1998 varied from budgeted estimates due to personnel restructuring, storm damage and higher than budgeted building/construction activity. The proposed budget amendment resolution recognizes $463,459 of additional revenue and $273,018 additional expenditures during 1998. The remaining $190,441 of additional revenue would be placed in the General Fund reserves which should be designated after final 1998 accounting records are available. The remaining additional 1 CITY COUNCIL WORK SESSION DECEMBER 16, 1998 revenue is an estimate and will change as bills are paid for year end and the books are closed. For instance, the 49er's union employees will receive their back pay before the end of the year. This item will appear on the agenda at the regular Council meeting on Monday, December 21, 1998, INVESTMENTS AND DEPOSITORIES UPDATE, DARYL SULANDER Daryl stated the current investment policy has been in place for six(6) or seven(7) years. An amendment is proposed relating to the Finance Director position. Because that position no longer exists, it is recommended that the policy be changed to state the "Finance Officer". It is important to have the investment policy updated since notifications are sent to different financial firms during the annual audit. Only a minor wording change is needed to correct the policy. This item will be added to the regular Council agenda for Monday, December 21, 1998. Daryl stated he would like to designate depositories for the City on Monday evening. He would like to add the Lino Lakes State Bank and the 4M Fund so that he can use their services. Staff will follow the policy regarding depositories as it relates to newly formed banks. A request for proposals will be sent to all banks in Lino Lakes for normal banking services. The City will use the Firstar Bank through June 30, 1998. It was the consensus of Council to go with the depositories as Daryl recommended and direct Daryl to follow up with bids from other banks for City services. This matter will be on the Council agenda for Monday, December 21, 1998. Brian noted that no incentives were given to the new banks to locate in Lino Lakes. 1998 STORMS UPDATE,DAVE PECCHIA Dave stated a"green sheet"regarding storm costs will be distributed on Friday. Daryl went over the numbers relating to the cost of the damages, Federal funding, State funding and local costs. Considering the reimbursement from other agencies, the City will be responsible for about$42,000 of the costs. The City will be asking for more help from the State surplus fund to help cover that cost. The damage expenditures were paid by the General Fund. Reimbursements will be recited directly into the Cash Balances of the General Fund. COUNTY WIDE POLICE RECORDS SYSTEM,DAVE PECCHIA Dave stated that he and Andy attended a meeting regarding a proposal to pool resources of Anoka County law enforcement agencies to provide a county-wide records system. The Anoka County Attorney's office has completed the necessary paperwork to 2 r ` CITY COUNCIL WORK SESSION DECEMBER 16, 1998 implement this system including a Joint Powers Agreement and a Records Management Agreement. The purpose of this proposal is to allow access to data gathered by all law enforcement agencies within the County. The total cost of the system is approximately $780,630. Anoka County will be responsible for about $400,000. The balance will be distributed between the other agencies on a pro-rated basis by call load. Lino Lakes will be responsible for about $20,000 which includes operating costs and phone equipment costs. On going costs would be approximately $2,600 per year. The current record system is out dated and as of January 1, 1999,there will be no support. It would cost about $20,000 to upgrade the current system. Dave noted the "call load" is based on calls dispatched by the County for emergency situations. The County will bond to pay for all of the equipment. The City will be billed for their portion of the costs over a four(4) year period. Dave indicated there is money in this year's budget to fund this proposal and the cost can be justified. The annual maintenance cost will be the same or less than the current records system. The proposed system will offer the City the opportunity to do everything electronically and store more records. The public will not be able to access the information so privacy and legalities are not an issue. This item will appear on the agenda at the regular Council meeting on Monday, December 21, 1998. LIVABLE COMMUNITIES PARTICIPATION/GOALS.BRIAN WESSEL Brian noted that if the City participates in the Livable Communities Program the City will be eligible for participation in a Digital Community Program. The City would then be eligible for funding of the latest technology for the Town Center. An update regarding this program will be given in a few weeks. Staff met with Met Council as directed by the City Council to discuss the proposed Livable Community goals. Met Council is comfortable with the more realistic changes staff suggested. This includes an 85/15%owner/rental mix and a 65%affordability goal for owner-occupied housing. Brian noted the goals apply only to new units constructed in the future. That is, the existing housing units are not to be included in the calculations for comparing progress to the long-term goals. In addition,the goals cannot be applied specifically to the Town Center. Jeff reviewed current data and explained how it related to the Livable Community goals and the Comprehensive Plan projections. It was noted that these goals will be outdated in two (2)to three (3) years and will be reviewed again after the 2000 census. 3 CITY COUNCIL WORK SESSION DECEMBER 16, 1998 Brian added that density housing does give a boost to the tax base as compared to single family housing. If the City does not renew its participation in the Livable Communities program or approve the goals, the Metropolitan Council would rescind funding not already spent and the $2 million in additional funding will not be available. It was noted that the percentage applied to new units is a huge distinction from what was originally thought. The ultimate number will be fairly low. It was also noted that if the City built 32 new units in the $600 rent range in the next 11 years, the City would meet its goal. Although all new rental units cannot be built in the Town Center,the majority of rental units will be located there. The goals will be part of the Comprehensive Plan. Andy requested a copy of the goals addendum for the Comprehensive Plan. It was noted the goals need to be submitted by the end of the year. This item will appear on the agenda at the regular Council meeting December 21, 1998. AMERICAN LEGION CLUB PROJECT UPDATE,BRIAN WESSEL The Blaine American Legion Club, #566 is looking for a facility to house their operation. They had been looking at two (2) locations,the Straight Shooter's building on Lake Drive and the current Lino Lakes Police Department building. Andy explained the plan is to go with the Police Station and remodel it to fit their needs. Plans are being drafted next week and another meeting will be held. The plan will add 90 feet to the back of the building and a 35 or 40 foot buffer in the back. Eventually the original building will be torn down and a new building erected. At this time the original building will be all bricked to match the new addition. Brian stated Gary Uhde will be the developer for the entire piece of property. There are two(2)options regarding numbers to make the deal work. One is a straight land write down and assessment. Another is an exclusive long term contract with Mr. Uhde,the American Legion, and the City. Once actual numbers are known, a presentation will be made to Council. UPDATE,COUNTY ROAD#14 (MAIN STREET) TASK FORCE,JOHN POWELL John Powell stated a Technical Advisory Committee has been assembled to look at access management along Main Street from I - 35W west through Lino Lakes, Blaine and Coon Rapids and ending at Highway 10. The purpose is to look at accesses, such as driveways, and to determine a plan to maintain the current level of service as these areas develop. Those involved include the Metropolitan Council, MnDOT, Centerville, Lino Lakes, Blaine, Coon Rapids and Anoka County. In Lino Lakes,there are 150 entrances along a three(3)mile stretch of Main Street. If traffic increases in this area, a real problem will arise. The intent of the Task Force is to prepare a plan so there will be a consolidation of accesses as changes occur. It is desired to have guidelines, policies, and a plan in place as development occurs. 4 CITY COUNCIL WORK SESSION DECEMBER 16, 1998 The Task Force will have the final draft of a plan ready January 14, 1999. John will bring the draft to the January 20, 1999, Council work session for a detailed discussion. (Note: this date has been changed to February 3, 1999 to accomodage Anoka County;s schedule.) The draft will include recommendations from all cities involved. In Lino Lakes,plans may include frontages and median installation. The right-of-way is 100 - 120 feet for most of its length in Lino Lakes. ASSESSMENT POLICY AMENDMENT,JOHN POWELL John explained this item involves a change to the Public Improvement Financing Policy. The current policy was adopted in 1990. Recently, a property owner expressed an interest in hooking up to City sewer and water. The property is a large lot that could be subdivided in the future so the property owner did not qualify for the Bisel Amendment. The estimated assessment would be $45,000. The property owner sent a letter to Council Members about this matter. Staff feels it is reasonable for properties that can be subdivided to pay the typical R-1 (Residential) fee and defer other fees until they subdivide. If approved, this will provide the City with an opportunity to recoup stub costs and allow large property owners to hook up. John compared the costs of a large lot with the Bisel Amendment and without the amendment. John stated an agreement would be executed by the property owner and recorded at Anoka County so that if the property is sold,the new owner would be aware of the agreement. The City Attorney would be asked to review the agreement before it is executed. He asked this item be added to the agenda on Monday night. Caroline was asked to let Paul Montain, Charter Commission Chairman,know about the change in policy. Caroline indicated she will have Mr. Montain call John. John noted this change in the policy does not refer to areas where service is not available. It was the consensus of Council to add the Public Improvement Financing Policy to the agenda at the regular Council meeting on Monday, December 21, 1998. REGULAR AGENDA, DECEMBER 21, 1998 Item 3F, Investment Policy,was added to the regular agenda. Public Improvement Financing Policy was also added to the regular agenda. DISCUSSION OF MINUTES,KIM SULLIVAN Kim stated the policy relating to the minutes was agreed to earlier this year. The policy is a description of minutes from Robert's Rules of Order. Robert's Rules of Order states the minutes should have three (3)to four(4) paragraphs for each issue. The first paragraph 5 CITY COUNCIL WORK SESSION DECEMBER 16, 1998 should include a statement regarding the issue being addressed. The second paragraph should be a summary statement. If it is desired that a specific statement be included, a request can be made. Part of the problem with a"he said/she said"type format is not all statements are included. The third paragraph should indicated what action the Council took. The fourth paragraph involves the decision made. The regular Council minutes must identify who makes and seconds all motions. In addition, minutes must be available within 30 days. Kim asked that every page of all minutes that are sent to Council and Boards be marked"DRAFT" since they are "drafts" until they are approved by the Council. The City must keep the audio tape and notes for a minimum of two (2)years after the minutes are approved. There is no State requirement regarding the video tape. Kim also suggested that each person presenting an item before the Council,proof their sections of the minutes to increase accuracy. All corrections should be made by the City Clerk. Kim stated she wanted the changes to the minutes policy documented. She also recommended Council Members receive the"draft"before the meeting. If there are changes,they should be made prior to the final vote. It was the consensus of Council to direct Dave to go forward with the corrections to the minutes of the August 24, 1998 minutes according to the minutes policy. The meeting was adjourned at 8:13 p.m. These minutes were considered, corrected and approved at a regular Council meeting held on January 11, 1999. Marilyn G. Anderson, City Clerk b ly Sullivan, Mayor Transcribed by: Kim Points TimeSaver Off Site Secretarial, Inc. L.. 6 COUNCIL MINUTES December 21, 1998 ^ CITY OF LINO LAKES MINUTES DATE : December 21, 1998 TIME STARTED : 6:30 P.M. TIME ENDED : 8:38 P.M. MEMBERS PRESENT : Bergeson,Dahl,Lyden (Lyden was excused at 7:25),Neal, and Mayor Sullivan MEMBERS ABSENT : None Staff members present: Interim City Administrator, Dave Pecchia; Administration Director, Dan Tesch; Acting City Attorney,Barry Sullivan; City Engineer, John Powell; Community Development Director,Brian Wessel; Planning Coordinator, Mary Kay Wyland; City Planner, Jeff Smyser(part); Financial Analyst, Daryl Sulander(part); Community Development Coordinator, Mary Alice Divine (part); and City Clerk-Treasurer Marilyn Anderson SETTING THE AGENDA Ms. Wyland removed Item 517, Consideration of Final Plat, Holly Estates from the agenda. 001N Mr. Tesch added Item 9A, Consideration of Contract for New Administrator. The agenda was approved as amended. CONSENT AGENDA Mayor Sullivan removed the December 9, 1998,minutes from the Consent Agenda. Council Member Neal moved to approve the amended Consent Agenda. Council Member Bergeson seconded the motion. Motion carried unanimously. ITEM ACTION MINUTES: August 24, 1998 Approved October 26, 1998 Approved November 18, 1998 Approved November 23, 1998 Approved November 30, 1998 Approved 1 COUNCIL MINUTES December 21, 1998 DISBURSEMENTS: December 14, 1998 (Check No. 53443 - 53554, $1,930,624.59) Approved Centennial Fire District Approved Mayor Sullivan reminded those present of the guidelines for audience participation in City Council meetings, emphasizing the need for respectful dialog. OPEN MIKE No one appeared for open mike. Mayor Sullivan clarified that the regular business of the City Council normally takes place at a regular Council meeting. However,there are times when City business cannot wait and a special meeting is set. The law requires that the City give 72 hour notice of special meetings. To comply with this law, additional (special)meetings are posted on the door of City Hall. Public access to regularly scheduled meetings is available for residents that have cable TV on their street. Any resident who would like a notice of special meetings should give the City Clerk their name and address. A notice will be mailed to them when a notice is posted on the door of City Hall. Mayor Sullivan announced that Fairview Hospital is going to hold a community health clinic in Lino Lakes. Seventy five to 100 residents will be interviewed about what type of health programming they feel is needed in the community. Early childhood and senior citizen health needs will be a focus. Mayor Sullivan thanked Council Member Neal and Sergeant Bill Hammes for putting together toys and food for those in need throughout the community. Council Member Neal noted the Centennial Fire Department and the Lino Lakes Police Department helped distribute the toys and food. Approximately 150 volunteers helped. One truck load of toys and two (2)tons of food were distributed. Council Member Lyden requested the opportunity to speak about the minutes. Mayor Sullivan suggested a discussion regarding the minutes be held at the next Council work session. ADMINISTRATION DEPARTMENT REPORT,DAN TESCH Consideration of Renewal of Recording Secretary Service Agreement(TimeSavers)for 1999-Mr. Tesch explained that the City contracted with TimeSavers Off-Site Secretarial, Inc., in 1994 to record and transcribe minutes for the Planning and Zoning Board. The purpose for using an off-site service was to free time for the Planning Coordinator to deal with landowner requests and work with consultants developing the Comprehensive Land Use Plan for the City. Beginning in January, 1997, TimeSavers began providing minute transcription for the City 2 COUNCIL MINUTES December 21, 1998 Council and the Charter Commission. Beginning in January, 1998, TimeSavers began providing minute transcription for the Park Board. All City staff have expressed their satisfaction with the quality of the minutes. In addition to providing quality service, minutes are completed in a timely manner so that they can be approved at the next regular meeting of the Council, Board or Commission. The Recording Secretarial Service Agreement is exactly the same as the 1998 Agreement with the exception of the date. Mr. Hawkins has reviewed the Agreement and has provided comment that the Agreement is proper and can be executed by the Mayor and City Clerk-Treasurer upon approval by the City Council. Staff recommended Council approve the Agreement with TimeSavers Off-Site Secretarial,Inc. Council Member Lyden moved to approve the Agreement with TimeSavers Off-Site Secretarial, Inc., as presented. Council Member Neal seconded the motion. Motion carried unanimously. Consideration of 1998 Budget Amendments,Daryl Sulander-Mr. Sulander stated the 1998 General Fund Budget was adopted on December 15, 1997,with revenue balanced with expenditures in the amount of$4,866,100. The General Fund operations for 1998 have varied from budgeted estimates due to personnel restructuring, storm damages and higher than budgeted building/construction activity. The proposed budget amendment resolution recognizes $463,459 of additional revenue and $273,018 of additional expenditures during 1998. The balance of$190,441 in additional revenue will be placed in the General Fund reserves. The additional revenue will be designed after final 1998 accounting records are available. Staff recommended Council adopt Resolution No. 98 -167. Mayor Sullivan questioned whether changes would eliminate overages in the future. Council Member Neal moved to adopt Resolution No. 98 -167, as presented. Council Member Bergeson seconded the motion. Motion carried unanimously. Resolution No. 98 -167 can be found at the end of these minutes. Consideration of City Investment Policy Amendment-Mr. Sulander stated that the City Investment Policy currently designates the"Finance Director"as the investment officer. As this position no longer exists,the policy should be updated to reflect the restructuring of the Finance Department. 3 COUNCIL MINUTES December 21, 1998 The policy can be amended to empower the investment officer through the assigned job description, currently the "Financial Analyst"job description, and eliminate the need for future amendments based on job title changes. Staff recommended Council adopt Resolution No. 98 - 178. Council Member Bergeson moved to adopt Resolution No. 98 - 178, as presented. Council Member Lyden seconded the motion. Motion carried unanimously. Resolution No. 98 - 178 can be found at the end of these minutes. Consideration of Depositories for 1999 -Mr. Tesch stated that due to a death in his family he was unable to prepare this item. He asked that the item be tabled until the next Council meeting. Council Member Bergeson moved to table Item 3C, Consideration of Depositories for 1999,until the next regular Council meeting. Council Member Neal seconded the motion. Motion carried unanimously. Consideration of Legal Newspaper for 1999 -Mr. Tesch referred to a request from the Quad Community Press to be the official newspaper for the City of Lino Lakes, along with a rate quote. The purpose of an official newspaper is to provide a reliable location for publishing legal notices, as well as to keep as many citizens appraised of City activities as possible - i.e. widest circulation. Staff recommended Council designate the Quad Press as the City's official newspaper. Mr. Tesch was asked if the City advertised for bids. He explained that the City has not advertise in the past. Newspapers in the area send the City a request to be appointed the legal newspaper accompanied by an explanation of their rates and areas of coverage. Mr. Sullivan noted a posted bidding process is not required. Council Member Lyden stated that whether it is the law or not, it is the best practice to notify all papers about the bidding process. He suggested this issue be further discussed. Mr. John Bartunek, Director of Press Publications and a four(4)year resident of Lino Lakes, thanked the City for its past business. He stated the Press focuses on coverage and on circulation. Mr. Bartunek was told that there have been numerous complaints about circulation of the Quad Press. Delivery of the paper is very erratic. Mr. Bartunek said he would investigate the problem after this meeting. Council Member Neal moved to designate the Quad Press as the City's official newspaper. Council Member Dahl seconded the motion. Motion carried unanimously. 4 COUNCIL MINUTES December 21, 1998 n Consideration of 1999 Pay Program and Adjustment for Non-Union Employees -Mr. Tesch presented a copy of both the 1998 Pay Program and the Proposed 1999 Pay Program.. He explained that each year the Council is asked to consider adjustments to the City's Pay Program. The adjustments include adoption of the Hay Study Job Value Points as the backbone of the Pay Program, range and point adjustments to certain positions during this summer's restructuring and the addition of new employees to the program. Those changes can be tracked in the Pay Program and have been made in consultation with our labor relations consultants(LRA). Adoption of this year's program includes a staff recommendation to adjust non-union salaries by 3% consistent with other employee group increases. This Program also maintains the City's pay equity compliance,per State Statute. Staff recommended adoption of the 1999 Pay Program. Council Member Bergeson moved to adopt the 1999 Pay Program and non-union employee adjustments, as presented. Council Member Dahl seconded the motion. Motion carried unanimously. PUBLIC SERVICES REPORT,RICK DEGARDNER(No Report COMMUNITY DEVELOPMENT DEPARTMENT REPORT, BRIAN WESSEL Consideration of Livable Communities Participation/Goals,Brian Wessel-Mr. Smyser stated that at the last work session,the Council directed staff to confer with the Metropolitan Council staff on the proposed Livable Community goals. Staff presented the goals the City Council felt comfortable with. Met Council staff is also comfortable with the more realistic goals proposed by the City Council. This includes an 85/15%owner/rental mix and a 65% affordability goal for owner-occupied housing. Life cycle goals include a total of 508 units with 268 of them identified as rental. The rental goals are compatible with what is proposed for the Town Center. Thirty-two of all new rental units would be"affordable"to meet the goal by the year 2010. Mr. Smyser stated previously the goals were 68%affordability and life cycle owner/rental mix was 75/25%. Mr. Smyser noted that the goals apply only to new units constructed in the future. That is,the existing housing units are not to be included in the calculations for comparing progress to the long-term goals. Mr. Smyser referred to a memo that gives additional background on the Livable Communities program, including a breakdown of what the goals mean in terms of actual housing units. Staff is recommending adoption of two (2)resolutions by the Council. The first is a resolution electing to continue participation in the Livable Communities Program. The second resolution will adopt the goals proposed by the City Council. Continued participation in the Livable Communities program allows the City to continue several important planning and economic 5 COUNCIL MINUTES December 21, 1998 development projects. A letter from the Metropolitan Council states that the City will have the opportunity to adjust the goals as time goes on and better data is available. Council Member Lyden excused himself at 7:25 p.m. Mr. Smyser recapped and summarize the program. The Livable Communities Act was passed by the Minnesota Legislature in 1995. The law provides funding to promote the purposes of the act, which includes cleaning up polluted land, creating examples of compact, efficient development, and providing diverse housing options. The Act describes how these funds are to be managed by the Metropolitan Council. In order to be eligible for funding, a city must participate in the Livable Communities Program and must confirm participation annually. The City also must agree to work toward promoting a greater variety of housing. To provide some sort of indication of progress,the City is required to set long-range goals including housing affordability, life cycle housing, and development density. The goals relate to new housing units to be built in the city. As a result of Lino Lakes previous participation in the Livable Communities program,the City received a$220,000 grant for The Village. This funding, and future potential funding through this and other programs, is contingent upon continued participation in the program. In addition, continued participation in the Livable Communities Program allows the City to continue current planning efforts in The Village and the larger Town Center area. Mr. Smyser explained this is a major economic development initiative in the City. Staff recommended adoption of Resolution No. 98 - 174 and Resolution No. 98 - 175. Mr. Smyser was asked about the goals in the draft Comprehensive Plan which were prepared a year ago. He explained that those goals will be updated and included in the Plan with a cover letter. The new goals are based on market conditions and are more realistic. It was noted that the 2010 population projection is based on 2.3 units per acre. Mr. Smyser explained that this does not include acres that are put into permanent preservation. Only acres that can be developed are counted. Council Member Neal explained his concern regarding low income rental units. He was told the rental goals are 32 new affordable units by the year 2010. However, affordability does not mean low income. Council Member Neal stated he wanted the goals to be outlined in the Comprehensive Plan. He asked about if the Tagg property was proposed for townhouses and apartments. He was told that approximate area is planned for higher density housing as part of the Comprehensive Plan. Council Member Neal stated he needed several things documented and in writing this evening. Ms. Wyland and Mr. Wessel reviewed his questions and Mr. Smyser documented the information. 6 ' COUNCIL MINUTES December 21, 1998 Density was discussed. Ms. Wyland defined high,medium and low density as follows: high density is nine (9) or more units per acre,medium density is four(4)to eight(8)units per acre and low density is one(1)to four(4)units per acre. Although nine (9)units per acre is average for high density,the Lino Lakes goal is 10-12 units per acre which will limit the size of the units. There are no apartment designations in the Comprehensive Plan. The only designation is high/medium/low density. There is no designation for income related to high/medium/low density housing. In the Livable Communities Program, 15%of renter mix is to be obtained by 2010, which for Lino Lakes would be 268 units. It is expected that most of these units will be in the Town Center. Mr. Wessel referred to a map and located the proposed higher density area within the Town Center in two (2)other areas of the City. The high density area on the west side of the City is the Tagg property. It was noted that 600 units are estimated for high density. Each area designated for high density will have approximately 200 units. Council Member Bergeson complimented staff for the working with the Metropolitan Council. He noted that initially,the goals were higher. Because staff negotiated with the Met Council,the goals are far more reasonable. Although no one can predict how the goals will compare to actual construction, it is important that the Comprehensive Plan does not conflict with these goals. The market will determine what gets built. Mayor Sullivan added that the goals are for 2010. Some areas will not be developed until 2020. Council Member Neal moved to adopt Resolution No. 98 - 174, as presented. Council Member Bergeson seconded the motion. Motion carried with Council Member Dahl voting no. Council Member Bergeson moved to adopt Resolution No. 98 - 175, as presented. Council Member Neal seconded the motion. Mayor Sullivan summarized as follows: a Livable Communities grant is paying for community development research in the Town Center. It is very important that the Town Center be put together well. This area proposed for commercial development has been indicated as very important to citizens through the 20/20 Vision project. Participation in the Livable Communities program helps the City prepare for that development. It is also a high priority within the City to maintain open space. The grant will fund a group that is dedicated to preserving open space and to work with developers planning new developments. To qualify for the grant,the City has to identify goals and commit to participating in the program. To meet the goals,the City must build 508 attached units of which 268 are rental units, and 32 are affordable units. The goals are in alignment with the 20/20 Vision project and the Comprehensive Plan. The grant will also help fund development of new trails. ,11N Council Member Bergeson stated the amount of the grant for the Town Center is $220,000. It will enable the City to involve world class planners in the planning process. The Town Center 7 COUNCIL MINUTES December 21, 1998 will end up as a first class center. The City has no other funds to provide this planning effort. It is important for the community,therefore,the City must participate in the program. Motion carried with Council Member Dahl voting no. Resolutions No. 98 - 174 and No. 98 - 175 can be found at the end of these minutes. Consideration of Site Plan Review for Addition to Club House, Chomonix Golf Course,646 Sandpiper Drive,Mary Kay Wyland Ms. Wyland stated that Anoka County is requesting a site plan review to allow the construction of a 40 foot by 45 foot banquet room addition to the west side of the existing Chomonix Golf Course club house and a 15 foot by 38 foot office/mechanical room on the east side of the club house. The existing building is approximately 45 feet by 75 feet. The banquet room will be designed to accommodate post- tournament events during playing season and ski related events and community uses during the off-season. No cooking facilities are planned at this time,however, serving space for foods that are pre-prepared will be provided. There was some discussion concerning the provision of a full restaurant but County staff determined that was not possible at this time. The banquet facility will not be rented to the public during the golf season. This facility will only be available during the winter months. The property is Zoned Public/Semi-Public (PSP)and a golf course is listed as a permitted use. According to the City's Zoning Ordinance"...all site and building plans for multiple family, commercial, industrial or public/semi-public uses shall require review by the Planning and Zoning Board and approval by the City Council". Staff has determined that the site plan review meets the requirements of the Zoning Ordinance. The proposed addition will be aesthetically compatible with the existing buildings on the golf course. The proposed expansion will match the existing architectural design of the present club house. No additional parking space will be required nor will the existing parking area be disturbed with the planned expansion. Parking space requirements including handicapped parking already meet the Zoning Ordinance. The City Engineer has reviewed the development proposal and has indicated no objections to the request. The County has indicated that existing plantings will be moved and replaced following construction. Staff has requested that a landscape plan be prepared. It will be reviewed and approved by the City Forester. Ms. Wyland stated there are numerous different locations for a septic system repair or relocation. The applicant has indicated lighting will be minimal and similar to lighting used in the past. The lighting plan will be subject to approval by staff. The Planning and Zoning Board recommended approval with six(6)votes for approval and one abstained. Council Member Neal moved to approve the Chomonix Golf Course, 646 Sandpiper Drive, Site Plan Review,based on the following conditions: 8 COUNCIL MINUTES December 21, 1998 1. Proper building permits are obtained prior to construction and construction meet all requirements of the Uniform Building Code. 2. Drainage and utility plans are subject to the review and approval of the City Engineer. 3. Existing plantings are replaced and/or a landscaping plan is provided subject to the review and approval of the City Forester. 4. A lighting plan be provided indicating all exterior lighting and subject to City review and approval. 5. The existing drainfield and septic system be adequately sized to handle the intended expansion subject to the review of the building official. Council Member Bergeson seconded the motion. Motion carried unanimously. Consideration of Site Plan Review,Addition to Existing Facility,Construction Laborers Training Facility,2350 Main Street,Mary Kay Wyland -Ms. Wyland stated the Construction Laborers Education,Apprenticeship& Training fund of Minnesota and North Dakota would like to add an 18,000+/- square foot addition to their existing building at 2350 Main Street. The addition would include a training bay,three(3) classrooms, welding storage, bathrooms, a lunch room area and district offices. The original facility was approved by the City in the fall of 1993. The property is Zoned Light Industrial (LI), and indicated as commercial/industrial on the land use map(both current and proposed). The parcel of property is approximately 20 acres in size and will be served by City utilities in the spring of 1999. That schedule coincides with the Training Center's construction plans and their need to connect to public utilities as the facility will require sprinkling. The proposed construction is intended to match the existing building with rock faced concrete block and metal roofing. The parking area will be expanded to provide an additional 47 spaces for a total of 109. The Zoning Ordinance provides for one space per classroom and one space per seven(7) students. There are a total of five(5)classrooms and five(5) offices. The parking area provided is adequate for the facility. Lighting will be subject to review by the CPTED Officer. The proposed addition is planned for the south/east side of the existing facility,therefore, additional landscaping is not required at this time. RCWD permits are in process. Detailed drainage and utility plans have not been submitted. Staff would require this detail prior to issuance of any building permits. Compliance to the conditions of approval will be monitored and documented by the Building Inspections Department. The Planning and Zoning Board unanimously recommended approval of this site plan review. Mr. Fred Chase, a representative from Laborers Training Center was present to answer questions from the City Council. 9 COUNCIL MINUTES December 21, 1998 , Council Member Neal complimented the Unions for the school. He has heard that the training center is exceptional. Everyone connected with the facility is enthusiastic about it. He stated his support of the addition. Mr. Wessel added the Economic Development Department is very appreciative of the school. The school has been a good neighbor and very easy to work with. Council Member Neal moved to approve Site Plan Review, 2350 Main Street, Laborers Training Center,based on the following conditions: 1. Proper building permits be obtained prior to construction. This will include review by both the building official and the Fire Chief for compliance with State Code. 2. Drainage and utility plans shall be reviewed and approved by the City Engineer. 3. Permits are obtained from the Rice Creek Watershed District prior to issuance of any building permits. 4. The parking area shall be paved and concrete curb and gutter provided as required by City Code. 5. Final building plans, including lighting, are subject to the review and recommendation of the CPTED Officer. Council Member Dahl seconded the motion. Motion carried unanimously. Consideration of Resolution No. 98- 177,Awarding Telephone and Voice/Data Cabling Bids for Civic Complex,Brian Wessel-The City has advertised for bids on the voice and the data cabling, RF distribution and the telephone system for the Civic Complex. The plans and specifications for the phone system require Mitel phones to be compatible with the Centennial School District system. Bids were opened on Monday,December 14, 1998, at 9:00 a.m., at City Hall. Four(4)bids for voice and data cabling and RF distribution, and one bid for Mitel telephones were received. The bids were examined and tabulated. CableOptics was the lowest responsible bidder at$30,203.41 for voice and data cabling and Mitel was the lone bidder for the Mitel phone system at$60,142.00. A memorandum from AmeriCom,Inc.,the second lowest bidder for the cabling contract was received. They stated, in their opinion, CableOptics, Inc., did not comply with the bidding instructions for the project. Specifically,they believe CableOptics did not comply with the instruction stating"Bidder must have three (3)years of experience installing structured cabling systems with two (2)hundred or more CAT3/CAT5 locations". Mr. Barry Sullivan, acting as the City Attorney, explained that the City is responsible to determine the lowest responsible bidder. The City must look beyond the name of the company. The three (3) year requirement refers to the employees doing the work for more than three (3) years. The same would apply in a situation of a bid being received from an incompetent company with a good name. The City has the 10 COUNCIL MINUTES December 21, 1998 authority and obligation to look beyond the three (3) year requirement. In addition, CableOptics provided a list of references and letters of recommendations. The references were contacted and a good report was received. Staff and Mr. Sullivan agreed that CableOptics meets the bidding requirement. Staff recommended Council adopt Resolution No. 98 -177. Council Member Neal moved to adopt Resolution No. 98 - 177, as presented. Council Member Dahl seconded the motion. Motion carried with Mayor Sullivan voting no. Resolution No. 98 -177 can be found at the end of these minutes. Consideration of Livable Communities Contract with Brauer& Associates,Mary Alice Divine-The Town Center is in the process of being"replanned"using Livable Communities Demonstration Account funds. A proposal from Brauer and Associates has been requested to provide a detailed natural resources inventory and assistance in park,trail and open space planning for The Village and the shopping center site. This planning effort must be completed if the Town Center is to become a working model of the -process for conservation development. The contract with Brauer and Associates calls for natural resource mapping to be integrated into the Master Plan for the Town Center that has been prepared by Calthorpe Associates for the Town Center. Additional services may be included as budget allows to obtain Brauer's input in stormwater treatment and project implementation. Currently, Brauer and Associates are developing a Natural Resources Inventory and Management Plan for the entire City. This Plan includes a natural resources map which will used as a base for the entire City. The new contract will include a more detailed map of the Town Center and shopping center area. The Comprehensive Plan has been developed to ensure responsible development and prevent destruction of natural resources. It has been demonstrated through a model housing development that development can occur using natural resources conservation. The new contract with Brauer and Associates will provide further assurances that the City is complying with the provisions of the Comprehensive Plan. Staff recommended approval of the contract with Brauer and Associates. Council Member Bergeson moved to approve the contract with Brauer and Associates for a natural resources inventory for the Town Center, as presented, subject to review by the City Attorney. Council Member Neal seconded the motion. Motion carried with Council Member Dahl voting no. Consideration of Final Plat,Holly Estates,Mary Kay Wyland-Upon adoption of the agenda, ,r this item was deleted. 11 COUNCIL MINUTES December 21, 1998 Consideration of Resolution No. 98- 179,Assessment Policy Amendment-Mr. Powell stated the current Public Improvement Financing Policy was adopted on June 11, 1990. Section 5.1 of the Policy includes what is commonly referred to as the`Bisel Amendment"which states the following: "When a sewer and water main is constructed adjacent to existing developed residential lots (with a home, well, and septic system) and the lot cannot be subdivided into smaller parcels,the front footage and area charges shall be based on the minimum front footage of each zoning district the mains are to serve." In other words, if a property owner wants to connect to City utilities and has a large lot which cannot be subdivided,the assessment computation is to be based on a typical residential lot size. This reduces the assessment cost to the property owner as the lot front footage and area are used as a basis for determining the assessment. This policy has worked well for those property owners whose lots cannot be subdivided. Some property owners with larger parcels have also indicated a desire to connect to City utilities but could not afford the assessment as their lots could at some time be subdivided. To address this concern, staff is proposing the following paragraph be added to Section 5.1 of the Public Improvement Financing Policy: "When a sewer and water main is constructed adjacent to existing developed residential lots(with a home,well, and septic system)and the lot can be subdivided into smaller parcels,an assessment for the front footage and area charges based on the minimum front footage of each zoning district the mains are to serve shall be due upon connection to the �. mains. The assessment for the remainder of the property will be deferred until such time as the property is subdivided." This change would allow these property owners to connect to utilities, if desired, for a more reasonable cost,but would still allow the City to recover assessments on the remainder of the property when it is subdivided. Mr. Paul Montain, Charter Commission Chairman,was notified of this proposed amendment to the Assessment Policy. Mr. Powell indicated that he had spoken with Mr. Montain and he had no objection to the amendment. Mr. Montain will bring the issue to the next Charter Commission meeting. Staff recommended Council adopt Resolution No. 98 - 179. Council Member Neal moved to approve Resolution No. 98 - 179, as presented. Council Member Dahl seconded the motion. Motion carried unanimously. Resolution No. 98 - 179 can be found at the end of these minutes. Consideration of Modification of an Assessment Agreement for F & G,Inc. -In 1997,the EDA entered into a development agreement for financial assistance with F & G,Inc. regarding a project within TIF District No. 1-7 in the Apollo Business Park. The agreement called for the 12 COUNCIL MINUTES December 21, 1998 i" construction of two (2)buildings in 1997 and a third in 1998. The original assessment agreement, which sets the minimum market value for the project, included the first two (2) buildings. The third building is now complete and a modified assessment agreement must be completed to reflect the increase in value. This modified agreement should be completed before January 2, 1999, for taxes payable in 2000. Staff recommended Council adopt Resolution No. 98 - 180. Council Member Neal moved to adopt Resolution No. 98 -180, as presented. Council Member Bergeson seconded the motion. Motion carried unanimously. PUBLIC SAFETY REPORT,DAVID PECCHIA Consideration of County Wide Police Records System Joint Powers Agreement-Mr. Pecchia stated that Law Enforcement agencies of Anoka County are pooling resources to provide a County-wide Records System. The Anoka County Attorney's Office has completed the necessary paperwork, including the Joint Powers Agreement and the Records Management Agreement. Mr. Pecchia provided cost estimates for the entire system and indicated the approximate cost for the City of Lino Lakes would be$14,342 to be paid in four(4)year increments. There will be additional costs for r� equipment and maintenance. He noted the current records system is outdated and will not be supported beginning January 1, 1999. The cost of transferring current records to the new system are being explored. All existing records will be transferred. Certain personnel in the Police Department will try to convert current data. Council Member Dahl moved to approve the County Wide Police Records System Joint Powers Agreement, as presented. Council Member Neal seconded the motion. Motion carried unanimously. Update, 1998 Storms Funding-Mr. Pecchia stated the damage costs incurred for the storms on May 15 and June 26, 1998,will total $423,604. The administrative costs allowed by FEMA total $9,472, for a grand total of$433.076. The Federal Disaster Grant Funding will reimburse the City $327,175. State matching funds will reimburse the City$63,540 later in 1999, after the Legislature appropriates the funding. The remaining costs of$42,361 are left for the City to cover from local resources. The storm costs have been or will be paid by the City from reserve balances. Requests for reimbursement have been filed with the State and Federal agencies to recover their pro-rata share based on the disaster aid grants. Through November 30, 1998,the City has paid for storm costs of$237,037 and been reimbursed$183,025 by FEMA. 110� The City will join other communities in asking the Legislature to cover the local share of the storm costs. 13 COUNCIL MINUTES December 21, 1998 Mayor Sullivan stated Mr. Pecchia did a great job of pursuing funds to cover the costs. Consideration of Resolution No. 98- 176,Accepting Donation from the Minnesota Department of Public Safety,COP Grant-Mr. Pecchia stated effective January 1, 1999, until September 30, 1999,the Police Department received a grant of$5,000 to pay for overtime costs associated with the Department's Bike Patrol, Curfew Sweep, and Neighborhood Watch programs. Mr. Pecchia asked the Council to adopt Resolution No. 98 - 176, accepting the grant on behalf of the City of Lino Lakes and the Lino Lakes Police Department. Council Member Neal moved to adopt Resolution No. 98 - 176, as presented. Council Member Bergeson seconded the motion. Motion carried unanimously. Resolution No. 98 - 176 can be found at the end of these minutes. CITY ATTORNEY'S REPORT,BARRY SULLIVAN Consideration of Conveyance of Land from the City of Lino Lakes to the Economic Development Authority-Mr. Sullivan stated as part of the effort to acquire title to the property known as the Reiling development and the adjacent abandoned road right-of-ways,the City has received a deed from Anoka County which conveys a portion of this land to the City of Lino Lakes. Since the City is acquiring all of this land in the name of the Economic Development Authority(EDA), it is necessary for the City to convey the property to the EDA. This action creates a four(4) acre commercial parcel that can be developed and added to the tax base. Council Member Neal moved to authorize the conveyance of the property to the EDA. Council Member Dahl seconded the motion. Motion carried unanimously. OLD BUSINESS-None NEW BUSINESS Consideration of Contract for New City Administrator-Mr. Tesch stated the Council voted unanimously to hire Ms. Linda Waite Smith to fill the City Administrator position effective December 30, 1998. Mr. Tesch and PDI negotiated a contract including goals that were established by Council,with Ms. Waite Smith. Mr. Tesch briefly reviewed the terms of the contract. The contract has been reviewed and approved by the City Attorney. Compensation,the probationary period and pay adjustments following a successful probationary period were discussed. Council Member Bergeson moved to approve the employment agreement for the new City Administrator, as presented. Council Member Dahl seconded the motion. 14 COUNCIL MINUTES December 21, 1998 Mayor Sullivan thanked Mr. Pecchia for the last year of service and Mr. Tesch for back up service. She thanked them for keeping the City going. Motion carried unanimously. Council Member Bergeson suggested the City give Mr. Pecchia and Mrs. Tesch formal recognition of their services. MINUTES Council Member Dahl stated she thought the minutes would not be considered until the end of this agenda. She did not want to vote for approval without discussing them. Council Member Dahl was told that the minutes were voted on under the Consent Agenda. The minutes are always on the Consent Agenda unless moved to New Business where they can be discussed and/or amended. Council Member Dahl stated she received the amended minutes on Friday, December 18, 1998, and did not have a chance to read them thoroughly. She indicated she would like to discuss the minutes and make changes to the minutes that were approved earlier this evening. Mayor Sullivan clarified minutes on Agenda No. I A I through 1A5 were approved. Minutes No. IA6 were removed and minutes No. 1A7 were not in the packets. She added that Council Member Lyden requested that the minutes in general be discussed at the next work session. Council Member Dahl stated she would like to rescind her vote. She stated she would like to discuss and amend the minutes before approval. Mr. Sullivan stated the vote cannot be changed. The approved minutes can be re-opened and discussed at the next work session. If the discussion does not take care of all concerns, a formal action needs to be taken to reconsider the minutes. The Council, as a group,must decide to amend the minutes. Minutes will be discussed at the next work session. Council Member Dahl stated for the record that she would like to rescind her vote and discuss and make changes to the minutes at the next work session. COMMUNITY CALENDAR DECEMBER 22, 1998 THROUGH JANUARY 11, 1999 City Hall Closed for Christmas Holiday,Thursday and Friday,December 24 and 25, 1998 City Hall Closed for the Holiday,Thursday and Friday,December 31, 1998, and January 1, 1999 Park Board,Monday,January 4, 1999, 6:30 p.m. 15 COUNCIL MINUTES December 21, 1998 Council Work Session,Wednesday,January 6, 1999, 5:30 p.m. u Council Meeting, Monday,January 11, 1999,6:30 p.m. Town Center Committee Meeting,Tuesday,January 12, 1999,6:00 p.m. ADJOURN There being no further business, Council Member Neal moved to adjourn at 8:38 p.m. Council Member Dahl seconded the motion. Motion carried unanimously. These minutes were considered and approved at the requilF Council etin , January 11, 1999. M -lyn Adeison, Clerk-Treasurer berly A. 1 i Mayor Transcribed by: Kim Points TimeSaver Off Site Secretarial, Inc. 16 License No: 9900004 Date 11/12 1998 Licensee : SEDGWICK HEATING & AIR CONDITIONING 8910 WENTWORTH AVE SOUTH MINNEAPOLIS, MN 55420 License Expires : December 31, 1998 In accordance with provisions of the LINO LAKES Ordinance (s) the above-named licensee is granted the following license (s) : n License Type CONTRACTORS LICENSE CONTRACTORS LICENSE FEE 30 . 00 Total Fee 30 . 00 - NOT TRANSFERRABLE This Certificate of License is hereby issued conditioned that said licensee shall comply with all the requirements set forth in the the City Ordinances, pertinent Building Codes, and the laws of the State of Minnesota. A License issued under this Certificate may be suspended or revoked for violations thereof . MARILYN G ANDERSON City Clerk ( S E A L Council member Neal introduced the following resolution and move its adoption: CITY OF LINO LAKES RESOLUTION NO. 98- 167 RESOLUTION AMENDING THE 1998 GENERAL FUND BUDGET WHEREAS, the 1998 budget has not been amended for personnel cost adjustments for the departmental reorganization,and WHEREAS, the General Fund Budget Revenues should be amended for the increase in building and related permits, administrative fees, reimbursement from state and federal agencies for storm damage, and increased state aid for police pension costs, and WHEREAS, the General Fund Budget Expenditures should be amended to record various council actions through the year for personnel changes, computer equipment and software purchases and playground equipment funded by reserves set aside from 1997 operations,and various contractual services provided for engineering,auditing,assessing and planning activities. NOW THEREFORE BE IT RESOLVED, that the following budget amendment be authorized per the attached"Schedule A": Adopted by the City Council of Lino Lakes this 2 st De 998. Ki rly ull v Mayor Ma ilyn G. Anderson,Clerk Treasurer The motion for the adoption of the foregoing resolution was duly seconded by Council member Bergeson and upon vote being taken thereon,the following voted in favor thereof: Bergeson, Dahl, Lyden, Neal, Sullivan. The following voted against same: .none. Where upon said resolution was.declared duly passed and adopted: (Resolutions\g$ Budget Amendment) 4-- City of Lino Lakes 9998 Budget Adjustments Schedule A, Res#98- Personnel Reorganization Amended Budget Administration Adjustment Amount 0101-101-412 Salaries 38,961 268,889 0121-101-412 PERA (1,801) 9,877 0121-101-412 FICA 691 18,281 0121-101-412 Work Comp (141) 789 37,710 Finance 0101-101-403 Salaries (1,476) 109,220 0121-101-412 PERA (76) 5,760 0122-101-403 FICA (113) 8,659 (1,665) Community Development 0101-101-402 Salaries (23,741) 151,250 0121-101-402 PERA (1,230) 7,835 0122-101-402 FICA (1,816) 11,571 0131-101-402 Health (3,900) 11,460 0151-101-402 Work Comp (291) 1,130 (26,787) Engineering 0101-101-416 Salaries (1,800) 76,750 0121-101-402 PERA (450) 3,620 0122-101-416 FICA (600) 5,410 (2,850) Police 0101-101-420 Salaries (23,930) 952,200 0122-101-420 FICA (1,068) 18,802 0131-101-402 Health (1,402) 106,818 0151-101-402 Work Comp (796) 29,484 (27,196) Building Inspections 0101-101-422 Salaries (580) 96,820 0121-101-422 PERA (30) 5,590 0122-101-422 FICA (45) 8,255 (655) Parks 0101-101-450 Salaries (6,791) 236,429 0121-101-450 P.ERA (352).' 12,428 0122-101-450 FICA (520) 20,070 r�0131-101-402 Health (1,050) 26,580 7151-101. 402 ..'Work Comp (195) -5;355 (8,908) City of Lino Lakes 1998 Budget Adjustments Schedule A, Res#98- Revenue (Increase)/Decrease Amount Comments 3348-101 State Dept of Finance-FEMA (183,025) Aid for Storm Damage 3242-101 Building Permits (156,000) More permits than budgeted 3243-101 Plan Inspection Fees (55,000) More permits than budgeted 3244-101 Electrical Permits (16,900) More permits than budgeted 3247-101 Plumbing Permits (4,200) More permits than budgeted 3256-101 HVAC Permits (4,400) More permits than budgeted 3418-101 Admin Fees Escrow (4,800) Increased Development Activity 3421-101 State Aid-Police Pensions (39,134) Increased State Contribution sub-total (463,459) Expenditures Increase/(Decrease) Storm Damage Activity Storm#1 Storm#2 0102-101-433 Salaries&Overtime 16,055 9,277 0121-101-433 PERA 1,020 436 0122-101-433 FICA 1,151 637 0200-101-433 Supplies 400 0 0300-101-433 Professional Services 19,446 0 0321-101-433 Telephone 97 0 0400-101-433 Contracted Services 158,805 19,687 0410-101-433 Equipment 4,077 6,150 201,051 36,187 Administration 0240-101-401 Small Tools/Capital Outlay 935 Microphone&Tape Deck 0310-101-412 Other Consultants 36,000 Hoff,Barry,Kruderer&Hay 0400-101-412 Contracted Services 25,700 PDI Personnel Contingency (49,172) Use Reserve Established by Res#98-68 0308-101-403 Additional Audit Costs 4,950 Tautges, Redpath 0310-101-403 Other Consultants 4,500 Smith&Fundworks 0400-101-403 Contracted Services 2,093 Anoka County Assessor 0500-101-403 Capital Outlay 32,662 Computer Equipment&Software Computer Contingency (32,662) Use Reserve Established by Res#98-68 $41,088 remaining Community Development 0314-101-402 Livable Communities Prof Ser 10,620 Funded by Grant 0304-101-416 Municipal Engineer 8,100 TKDA 0400-101-416. .Contracted.Services 8,300 TKDA Public Safety 0400-101-422 Contracted Services 16,200 Suburban Inspections(electric) Public Services 0500-101-450 Capital Outlay 127,828 Playground.Equipment (127,828) Use Reserve Established by Res#98-68• etl ndifure�AdJustmeht�73J0,48 General Fund Reserves 190,441 To be designated with year end closing e Grand Total 0 Council Member Neal introduced the following resolution and moved its adoption. CITY OF LINO LAKES RESOLUTION NO. 98-174 RESOLUTION ELECTING TO CONTINUE PARTICIPATING IN THE LOCAL HOUSING INCENTIVES ACCOUNT PROGRAM UNDER THE METROPOLITAN LIVABLE COMMUNITIES ACT CALENDAR YEAR 1999 WHEREAS,the Metropolitan Livable Communities Act(Minnesota Statutes Section 473.25 to 473.254)establishes a Metropolitan Livable Communities Fund which is intended to address housing and other development issues facing the metropolitan area defined by Minnesota Statutes section 473.121; and WHEREAS,the Metropolitan Livable Communities Fund,comprising the Tax Base Revitalization Account,the Livable Communities Demonstration Account and the Local Housing Incentive Account, is intended to provide certain funding and other assistance to metropolitan area municipalities; and WHEREAS, a metropolitan area municipality is not eligible to receive grants or loans under the Metropolitan Livable Communities Fund or eligible to receive certain polluted sites cleanup funding from the Minnesota Department of Trade and Economic Development unless the municipality is participating in the Local Housing Incentives Account Program under the Minnesota Statutes section 473.25;and WHEREAS,the Metropolitan Livable Communities Act requires the Metropolitan Council to negotiate with each municipality to establish affordable and-life-cycle housing goals for that municipality that are consistent with and promote the:policies of the Metropolitan Council as provided in the adopted Metropolitan Development Guide; and WHEREAS,each municipality must identify to the Metropolitan Council the actions the municipality plans to take to meet the established housing goals through preparation of the Housing Action Plan; and WHEREAS,the.Metropolitan Council adopted, by resolution after a public hearing, negotiated affordable and life-cycle housing.goals for each participating municipality; and r WHEREAS, a metropolitan area municipality which erects to participate in the.Local Housing Incentives Account Program must do so each-year; and WHEREAS, for calendar year 1999, a metropolitan area municipality that participated in the Local Housing Incentive Account Program during the calendar year 1998, can continue to participate under Minnesota Statutes section 473.25 if. (a)the municipality elects to participate in the Local Housing Incentives Account Program; and (b)the Metropolitan Council and the municipality have successfully negotiated affordable and life-cycle housing goals for the municipality: NOW,THEREFORE, BE IT RESOLVED that the City of Lino Lakes hereby elects to participate in the Local Housing Incentives Program under the Metropolitan Livable Communities Act during the calendar year 1999. Adopted by the Lino Lakes City Co ci this 21 st day ecember, 1998 WerA. i ,Mayor ((ATTEST: Marilyn G. Anderson, Clerk/Treasurer The motion for adoption of the foregoing resolution was duly seconded by Council Member Bergeson and upon vote being taken thereon,the following voted in favor thereof. Bergeson, Neal, Sullivan. The following voted against same: Council Member Dahl voted no, Council Member Lyden was absent. Whereupon said resolution was declared passed and adopted. Council Member Bergeson introduced the following resolution and moved its adoption. CITY OF LINO LAKES RESOLUTION NO. 98-175 RESOLUTION ESTABLISHING LIVABLE COMMUNITY GOALS WHEREAS,the City of Lino Lakes has elected to participate in the Local Housing Incentives Program under the Metropolitan Livable Communities Act; and WHEREAS,the Metropolitan Livable Communities Act requires the Metropolitan Council to negotiate with each municipality to establish affordable and life-cycle housing goals for that municipality that are consistent with and promote the policies of the Metropolitan Council as provided in the adopted Metropolitan Development Guide; and NOW,THEREFORE,BE IT RESOLVED that the City Council of the City of Lino Lakes has accepted the following goals for the community with the understanding that the goals will be re- examined and may be renegotiated based upon the decennial census and market conditions. City Goals Affordability Ownership 65% Rental 25% Life Cycle Type(non-single family detached) 35% Owner/Renter Mix 85/15% Densily Single Family Detached 2.3/acre Multiple Family 10-12/acre NOW,THEREFORE,BE IT RESOLVED that the City Council of the City of Lino Lakes hereby adopts the above the goals outlined above wi understanding that the goals will be re- examined and may be renegotiated*edne ce al census and market conditions. Adopted by the Lino Lakes City Ct o ecember, 1998 'van, Mayor ATTEST: 94WynG..Andeisoil,Clerk/Trebiurer The motion for adoption of the foregoing resolution was duly seconded by Council Member Neal and upon vote being taken thereon, the following voted in favor thereof: Bergeson, Neal, Sullivan. The following voted against same: Council Member Dahl, Council Member Lyden was absent. Whereupon said resolution was declared passed and adopted. Council Member Neal introduced the following resolution and moved its adoption: CITY OF LINO LAKES RESOLUTION NO. 98 - 176 RESOLUTION AUTHORIZING EXECUTION OF AGREEMENT Be it resolved that the City of Lino Lakes enter into a cooperative agreement with the Minnesota Department of Public Safety for the project entitled Community Oriented Policing (COPS) Grants Program - Overtime during the period from January 1, 1999 through September 30, 1999 . David J. Pecchia, Chief of Police is hereby authorized to execute such agreements and amendments, as are necessary to implement the project on behalf of the City of Lino Lakes. I certify that the above resolution was adopted by the City Council of the City of Lino Lakes on December 1, 1998 . i erl ivan, Mayor a ilyn G. Anderson, Clerk-Treasurer/Witness The motion for the adoption of the foregoing resolution was duly seconded by Council Member Bergeson and upon vote being taken thereon, the following voted in favor thereof: Bergeson, Dahl, Neal, Sullivan. The following voted against same: none, Council Member Lyden was absent. Whereupon said resolution was declared duly passed and adopted. Council Member Neal introduced the following resolution and moved its adoption: CITY OF LINO LAKES RESOLUTION NO. 98-177 RESOLUTION ACCEPTING BIDS AND AWARDING CONTRACTS FOR VOICE AND DATA.CABLING AND TELEPHONE SYSTEM,THE CIVIC COMPLEIf WHEREAS;pursuant to an advertisement for bids for voice and data cabling,RF distnbution,and telephone systems for the Civic Complex;bids were received,opened, and tabulated according to.law,and the following bids were received-complying with the advertisemept: Name: Amount of Bid Voice and Data Cabling/RF Distribution CableOptics;Inc. $30,203.41 AmeriCom,Inc. $32,289.94 A.U.S. Communications,Inc. $33,589.82 Parallel Technologies,Inc. $36,520.00 Mitel Telephone System Mitel Telecommunications Systems,Inc. $60,142.00 AND WHEREAS,it appears that CableOptics Inc.,Brooklyn Park,Minnesota,is the lowest responsible bidder for voice and data cabling/RF distribution;and Mitel Telecommunications Systems,Inc., of Eagan,Minnesota, is the lowest responsible bidder for the telephone system; NOW THEREFORE,BE IT RESOLVED BY TBE CITY COUNCIL OF THE CITY OF LINO LAKES,NIINNESOTA: 1.-The Mayor and.City Clerk are hereby authorized and directed to enter into the contracts. with CableOptics,Inc. and Mitel Telecommunications Systems, Inc. in the name of the City of Lino Lakes for the Civic Complex,according to the plans and specifications therefore approved by the City Council and on file at Lino Lakes City Ball: Ado*byCo it the City of Lino Lakes this 21st day of December, 1998. Kimliv yor Marilyn . Anderson, Clerk-Treasurer The motion for the adoption of the foregoing resolution was duly seconded by Council Member Dahl anduponvote being taken thereon,the following voted in faVOrthereOp Bergeson, Dahl, Neal. The followim voted against same: Mayor Sullivan, Council Member Lyden was absent. Whereupon said resolution was declared duly passed and adopted n CERTIFICATION I hereby certify that the above is a correct copy of a resolution duly passed, adopted and approved by the City Council on December 21, 1998. a'A� 'd. -r�4�� Marilyn.G.-Anderson,Clerk-Treasurer tlw+rlR00, + + �7�11�911 «c'uf c,+ 4 ssYiw z ; r ;' Council Member Bergeson introduced the following resolution and moved its adoption: u CITY OF LINO LAKES RESOLUTION NO.98- 178 RESOLUTION AMENDING THE CITY OF LINO LAKES INVESTMENT POLICY WHEREAS, The original investment policy was adopted per Resolution No. 29-91 and amended per Resolution No.97-149,and WHEREAS, the policy delegates authority for investment management to the Finance Director,and WHEREAS, the Finance Director position has been abolished and replaced by the Financial Analyst position,and WHEREAS, the responsibility for cash and investment management is defined within the job description for the Financial Analyst. NOW THEREFORE BE IT RESOLVED, by the Lino Lakes City Council that the City Investment Policy be amended to authorize"the appointed investment officer"in place of the"Finance Director". BE IT FURTHER RESOLVED by the Lino Lakes City Council that the appointed investment officer is designated by and within the job description of the Financial Analyst. Adopted by the Lino Lakes City Council this 21 st day of December 19 Ki berly IlifThn,Mayor Ma lyn G.Anderson,Clerk-Treasurer The motion for the adoption of the foregoing resolution was duly seconded by Council Member Lyden and upon vote being taken thereon,the following voted in favor thereof: Bergeson, Dahl, Lyden, Neal, Sullivan. The following voted against same: none Where upon said resolubonwas'declared duly passed and'adopted: .,y�y.' .. .- .. - -el�+�k-$+,".?^..±elct s.:f:r<q .rty._; _• - �,,,7,E:,,..-aw r.; r.r!�.,. _Nr Council Member Neal introduced the following resolution and moved its adoption: CITY OF LINO LAKES RESOLUTION NO. 98-179 RESOLUTION AMENDING THE ASSESSMENT POLICY CONTAINED WITHIN THE PUBLIC IMPROVEMENT FINANCING POLICY WHEREAS, sewer and/or water mains have been installed adjacent to existing developed (home, well, and septic system) residential lots, and WHEREAS, some of said lots are large enough to be subdivided, and would therefore not qualify for an assessment based on minimum lot sizes per existing Section 5.1 of the City of Lino Lakes Public Improvement Financing.Policy which was approved on June 11, 1990, and WHEREAS, some of the owners of said lots have indicated a desire to connect to City utilities but could not afford the proposed assessments. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LINO LAKES, MINNESOTA, the following amendment is hereby added to Section 5.1 of the Lino Lakes Public Improvement Financing Policy dated June 11, 1990: When a sewer and water main is constructed adjacent to existing developed residential lots (with a home, well, and septic system) and the lot can be subdivided into smaller parcels, an assessment for the front footage and area charges based on the minimum front footage of each zoning district the mains are to serve shall be due upon connection to the mains. The assessment for the remainder of the property will be deferred until such time as the property is s bdivided. Adopted by the Lino Lakes City Counci hi 1 a o rmber,1998. Ki ed A kPLWvan, Mayor Ma lyn G. nderson, Clerk-Treasurer The motion for adoption of the foregoing resolution was duly seconded by Council Member Dahl and upon vote being taken thereon, the following voted in favorthereof: Bergeson, Dahl; Neal, Sullivan. The following voted against same: none, Council Member Lyden was absent. "'^ Whereupon said resolution was duly passed-and'adopted. CERTIFICATION I hereby certify that the above is a correct copy of a resolution duly passed, adopted and approved by the City Council on December 21, 1998. Marilyn G. Anderson, Clerk-Treasurer .'Y'4f9rr a.K+:.R q'!s'r+!'�^.�� '..,.. •. �tP '•.. :. ':-::: -' ..... �.,.Y`.::i� 'F� . l r t. Member Neal introduced the following resolution and moved its adoption: City of Lino Lakes Resolution No. 98 - 180 RESOLUTION APPROVING THE AMENDED AND RESTATED ASSESSMENT AGREEMENT BY AND BETWEEN F & G, INC. AND THE LINO LAKES ECONOMIC DEVELOPMENT AUTHORITY WHEREAS, on May 13, 1997 F & G, Inc. (the "Developer") and the Lino Lakes Economic Development Authority (the "Authority") entered into a Contract for Private Development (the "Development Agreement") regarding certain land within Lino Lakes and executed an agreement establishing a minimum market value for the property and the improvements to be constructed thereon (the"Assessment Agreement"); and WHEREAS, the Assessment Agreement established a minimum market value of $1,679,300 for the property and the first two buildings constructed thereon by the Developer; and WHEREAS, pursuant to Section 7.2(b) of the Development Agreement, the Developer and the Authority agreed to increase the minimum market value to $2,285,300 at the time of construction of the third building; and WHEREAS, the Developer has constructed the third building on the property and the parties to the Development Agreement concur that the minimum market value thereof should now reflect the higher value; and WHEREAS, Minnesota Statutes, Section 469.177, subd. 8 requires approval by the Lino Lakes city council in any case in which an assessment agreement is modified; and WHEREAS, the Authority has caused to be prepared an Amended and Restated Assessment Agreement (the "Amended Assessment Agreement") which establishes the minimum market value of the property and the three buildings constructed-thereon at$2,285,300 as of January 2, 1999 for taxes payable beginning in 2000; NOW, THEREFORE, BE IT RESOLVED By the city council of the city of Lino Lakes as follows: 1. The Amended Assessment Agreement is hereby approved. 2. Staff and. consultants are authorized and directed to cause the Amended Assessment Agreement and a copy of this resolution as record of the city's approval thereof to be filed of record with Anoka County.for. owe, RHB-155357 LN140-42 RESOLUTION NO. 98 - 180 F Page -2- a 3. Staff and consultants are authorized and directed to take any and all other actions necessary or convenient to effect the intent of this resolution. �. Dated: December 21, 1998. 1 Kin S iv , Mayor Attest: Malflyn Anderson,Clerk-Treasurer The motion for the foregoing resolution was duly seconded by Member Bergeson and upon a vote being taken thereon,the following voted in favor thereof: Bergeson, Dahl, Neal, Sullivan. and the following voted against same: none, Council Member Lyden was absent. Whereupon said resolution was declared duly adopted. �'. . .7/';x:• / .'. '!Fl.�!... ',r-9� >iG'�'�L�-.. .W', N.... f '!4'. .l 1 'Y.Y .L.•-:4-q-TF-.';: LN140.42 CITY OF Lino Lakes ,MINNESOTA RESOLUTION NO. 98 - 181 Authorizing the Execution and Delivery of a Joint Powers Agreement Relating to the Anoka County Joint Law Enforcement Central Records Project. WHEREAS,it has been proposed that the County of Anoka,Minnesota(the"County")issue its capital notes on behalf of itself,the Anoka Joint Law Enforcement Council(the"Council")and the various cities that are represented on the Council(the"Cities")to finance the acquisition and installation of an integrated law enforcement central records communication system, including computer hardware and software(the"System"); and WHEREAS,in order to provide for the joint financing and operation of the System by the County,the Council and the Cities,it is necessary for the County and the Cities to enter into a joint powers agreement as required by Minnesota Statutes, Section 471.59; NOW,THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF Lino Lakes - ,MINNESOTA(the"City"): Section 1. The City.Council of the City hereby authorizes and directs the Mayor of the City and the Qierk�TreamfAe City(together,the"Authorized Officers")to execute and deliver the Joint Powers Agreement, dated as of December 21 . 1998 by and between the Cities and the '� County(the"Joint Powers Agreement"). The Joint Powers Agreement shall be substantially in the form on file with the City Clerk on the date hereof,with such necessary and appropriate variations as the Authorized Officers,.with the advice of the City Attorney,shall determine;provided that the execution thereof by the Authorized Officers shall be conclusive evidence of such determination. Section 2. This resolution shall be in full force and effect from and after its passage. Passed and adopted by a majority vote of the City-Council of the City of Lino Lakes. Minnesota,at a regular meeting held December 21 , 1998. I,the undersigned,being the duly qualified and appointed City Clerk of the City of Lino Lakes Minnesota, hereby certify that I have carefully compared the foregoing resolution adopted at a meeting of the City Council of said Ciry held on December 21 , 1998 with the original thereof on file in my office,and the same is a full,true,and complete transcription thereof. WITNESS my hand officially as such City Clerk and the corporate seal of the City this 21 s tday of December , 1998. [SEAL] ` A- -7TA•City Clerasurer OP:526512 vi Anoka County Contract No. CITY O .- S By: yo By: b. fAv -17-