HomeMy WebLinkAbout05/03/1999 Park Board Packet Lino Lakes Parks and Recreation Department
,.-N ���, 7204 Lake Drive
CY O F Lino Lakes, MN 55014
I T KE (651) 780-1885 Fax (651) 784-7227
OLACITY OF LINO LAKES PARK BOARD MEETING
Monday, May 3, 1999
6:30PM
***AGENDA***
6:OOpm BEHM'S CENTURY FARM PARK PUBLIC MEETING 6:OOpm
1. Call to Order and Roll Call 6:30pm
2. Approval of Minutes from April 5, 1999 6:35pm
3. Setting Agenda 6:40pm
4. Open Mike 6:45pm
5. Discussion of Proposed Behm's Century Farm Park 6:50pm
6. Consider Designating Park Dedication Funds for Sunrise Park Improvements 7:1 Opm
7. Lot 1 —Clearwater Creek 2nd Addition Buffering 7:30
8. Recreation Department Update 7:40pm
9. Parks Department Update 7:50pm
10. Old Business 8:OOpm
A. Assign Park Liaisons and Vice Chair
B. Assign Town Center Committee Member
C. Review New Trailhead Signs
D. Review Recommended Dimensions for Skateboard Ramps
11. New Business 8:20pm
12. Adjourn 8:30pm
Next Park Board Meeting June 7, 1999 AT NEW CITY HALL
600 Town Center Parkway
If you are unable to attend the meeting please call Sandie at 780-1885, ext. 176. After June 1,
call Sandie at 651 982-2442.
sw/parkbrd/5-3-99 Park Board Agenda.doe
City of Lino Lakes
Park Board Meeting
April 5, 1999
The April 5, 1999 City of Lino Lakes Park Board meeting was
called to order at 6 : 33pm, by Chair George Lindy.
Roll call was taken, members present were George Lindy, Pat
Huelman, Pam Taschuk, Jeff Reinert, Chris Welsand, Joe Boyle, and
Paul Montain.
Also present were Rick DeGardner, Public Services Director,
Sandie Wood, Office Manager.
APPROVAL OF MARCH 1, 1999 MINUTES:
Paul Montain made a motion, seconded by Pam Taschuk, to approve
the March 1, 1999 minutes . The minutes were approved with Jeff
Reinert, Chris Welsand, and Joe Boyle abstaining.
SETTING THE AGENDA:
The Agenda was passed as presented.
OPEN MIKE:
Ms . Sharon Lane, previous Park Board member, came forward and
stated she has been appointed to the Planning and Zoning Board.
101*1.1 She thanked the Park Board for the five years she served. She
stated she enjoyed her time on the Park Board and learned a lot .
She stated she is happy to see more interest from residents
regarding City boards .
Paul thanked Sharon and Joe for there time and effort regarding
the Park Board. He wished both of them good luck in the future .
WELCOME AND INTRODUCTION OF NEW PARK BOARD MEMBERS:
Rick introduced and welcomed the new Park Board members, Ms .
Chris Welsand and Mr. Joe Boyle .
Rick advised each member of the Park Board received a current
list of members with their address and phone number.
Determine Park Liaisons - Rick advised the Park Board to assign
Park Liaisons . He referred to a list of the 1998 Park Liaisons
and asked that the Park Liaisons for each park be assigned at the
next meeting.
REVIEW PROPOSAL RELATED TO BEHM' S CENTURY FARM PARK:
Rick stated Mr. Uhde has submitted a proposal to purchase 135' x
80' lots along Mustang Lane for $10, 000 each. Each lot along
Palomino Lane would be $5, 000 .
1
City of Lino Lakes
Park Board Meeting
April 5, 1999
Rick stated the Behm' s Century Farm Development has been
anxiously awaiting the development of this park. He advised that
initially he was not in support of reducing the 8 . 6 acre park.
However, with no significant park dedication contributions on the
horizon, this is an opportunity to generate revenue to develop
Behm' s Century Farm Park this year.
Rick stated he will recommend scheduling a public meeting to
allow area residents to review the proposal and provide comment
if the Park Board decides to pursue this proposal .
Mr. Gary Uhde, Developer for Century Farms, introduced himself
and Mr. John Johnson, Engineer for Century Farms, to the Park
Board.
Mr. Johnson stated he is present to revisit the issue of
developing the park as soon as possible . He stated they are
trying to obtain the 7 lots on Mustang Lane and 4 lots along
Palomino Lane . The proposal also preserves the existing park
facility. Another objective is to work out a game plan to do as
many park improvements as possible this year.
Mr. Johnson noted the proposal offers $90, 000 in park
improvements that could be done this year. He asked the Board
for an indication as to whether or not they would like to pursue
this proposal .
Mr. Johnson reviewed the concept plan of the park and the master
plan for the Molitor parcel .
Rick added that the City Attorney is reviewing the proposal and
will determine if selling park property to a developer is legal .
He also noted the concept plan is assuming a maximum build out of
the total 11 lots .
Pat expressed concern regarding the park being land locked. He
suggested the possibility of getting 5 lots along Palomino Lane
and leaving Mustang Lane open.
Jeff indicated the $5, 000 figure for lots along Palomino Lane may
not be enough. He suggested the City negotiate that figure .
Pam questioned the kind of precedence the City will be setting if
they do sell park land to a developer.
Paul Montain made a motion, seconded by Pam Taschuk, to have Mr.
Uhde' s staff work with City staff to develop a plan that includes
2
City of Lino Lakes
Park Board Meeting
April 5, 1999
r-�
a combination of lots and money, provided it is legal . Mr. Uhde
will then present the plan at a neighborhood meeting. The motion
passed.
Chair Lindy advised Rick to set up a neighborhood meeting as soon
as possible, if the City Attorney determines it is legal . He
asked that Rick contact Park Board members regarding the time of
the meeting.
REVIEW PRELIMINARY PLAT, SMA CONSTRUCTION, INC. FOR 10 SINGLE
FAMILY LOTS•
Rick referred to the preliminary plat for Peregrine Pass . The
developer is proposing to provide a trail along the western edge
of the development, adjacent to 12th Avenue .
A site visit verifies that a meandering trail through the
corridor of pine trees would be much more appealing than simply
construction a trail in the right-of-way along 12th Avenue . Rick
stated he is in support of the developer proposal to clearing,
grading, and paving an 8 ' trail . He suggested the trail should
meander westward at the northern termination point because it has
not been determined if the future continuation of the trail to
the north will need to be placed within the road right-of-way.
Paul asked if the trail will be part of the easement .
Mr. Steven Arndorfer, SMA Construction, Inc . , came forward and
indicated the trail will be inside of the platted lot lines . The
residents will have legal rights to the land on the other side of
the trail . There will be an understanding of no development or
building on the other side of the trail . He stated the reactions
he has received from residents have been good regarding this
proposal .
Rick noted the City no longer obtains trail easements . The
trails are park land. The property lot lines will be east of the
trail . The trail will not encroach on the lot lines . He added
it is a great opportunity for a visually pleasing trail segment .
Mr. Arndorfer noted the placement of the trail will be determined
with Marty Asleson. The trail will be fit in as naturally as
possible. A temporary approach can be put in so the access at
the north end of Lot #10 is not in the ditch.
Rick noted the estimated installation costs of the proposed trail
exceeds the 10% land or cash equivalent required by the City for
park dedication.
3
City of Lino Lakes
Park Board Meeting
April 5, 1999
Paul Montain made a motion, seconded by Pat Huelman, to approve
the trail plan as outlined and that temporary access be provided
at the north end of Lot #10 . The motion passed.
REVIEW BLOCK PARTY WAGON POLICIES AND APPLICATION FORM:
Rick stated the Circle-Lex Lions Club has agreed to purchase a
community party wagon and furnish a variety of equipment . This
contribution amount to $10, 945 .
Rick referred to a sample of the reservation application. He
noted the party wagon will be available for use from June 1
through September 15 . The Parks and Recreation Department will
coordinate the scheduling and delivery of this exciting new
amenity.
Residences and businesses located within the City of Lino Lakes,
City of Circle Pines, and City of Lexington, and the portion of
Blaine located east of 35W are eligible to use the party wagon.
Rick advised that the party wagon will contain sports equipment,
chairs and tables, coolers, etc .
RECREATION DEPARTMENT UPDATE:
Rick referred to the Program Highlights Flyer from March, 1999 .
He stated that if any of the Board members have any questions to
call him at the Parks Department .
Rick noted that registration for the Options program is underway.
The Parks Department has had a lot of positive response to this
new summer program offering and spaces are quickly being filled.
At this time, 29 participants have registered.
PARKS DEPARTMENT UPDATE:
Rick reviewed a memo from Mike Hoffman, Parks Supervisor, which
summarizes the maintenance highlights for March, 1999 .
Rick noted the unsafe bleachers throughout the City have been
removed. Until a source of funding is found to purchase new
bleachers, spectators will be asked to bring a lawn chair.
Rick advised that the old backstop and out of play fence posts
have been removed at City Hall east . Also, the old players
benches have been removed. The infield will be expanded.
Rick stated the Parks Department is in the process of developing
a new trail head sign design. The new design should be completed
by the May, 1999, Park Board meeting.
4
City of Lino Lakes
Park Board Meeting
April 5, 1999
Rick stated play structure installation has been scheduled for
Saturday, May 22 , 1999, for Marshan Park and Saturday, June 19,
1999, for Arena Acres Park. Volunteers are needed to help with
the installation.
Paul asked how the snowplowing of trails worked out this winter.
Rick advised he received mostly positive comments about the trail
plowing. He stated more turf was damaged than anticipated. He
stated he believes the Parks Department will continue to plow the
trails next year. He noted it takes 4-5 hours to complete the
trail plowing.
Jeff asked about play structure damage that occurred over the
winter. Rick advised damage was done due to delivery at Lino
Park. Repair work is being pursued with the vendor. The paint
has peeled off of the track ride at Rice Lake Estates Park. The
vendor has agreed to fix it .
OLD BUSINESS•
No Skateboard Park at Middle School - Rick stated the school
district has decided not to permit the City to place ramps in the
middle school parking lot . The school district' s primary concern
dealt with the fact that the school district prohibits
skateboarding on school grounds . Another concern was potential
vandalism that could occur around the middle school grounds and
building.
Chair Lindy stated he spoke to Mulner Blacktop and they are
expected to give the Parks Department an estimate to pave an
outdoor skating rink. Rick stated it is a good idea to get an
estimate for future reference.
Chair Lindy asked that the estimate be put together for the May,
1999, meeting.
Paul asked that Rick also determine a space requirement for
placing the wheels ramp in the skating rink at City Hall Park.
Review Park Dedication Fund Balance - Rick referred to an updated
park dedication fund summary. Approximately $14 , 000 was found to
have been miscoded from 1995 - 1997 . The updated summary
reflects this correction.
NEW BUSINESS:
Paul asked that the park dollars coming from residential,
commercial , and industrial development be reviewed. He suggested
the Park Board review how other cities obtain park money.
5
City of Lino Lakes
Park Board Meeting
April 5, 1999
Rick advised he has spoken with the City Planner regarding this
issue .
Chair Lindy asked that park dedication dollars be on the agenda
in the next month or so after all the information is put
together.
SCHEDULE NEXT PARK BOARD MEETING:
The next Park Board meeting will be held on May 3 , 1999, 6 :30pm,
at the Lino Lakes City Hall .
ADJOURN•
Pam Taschuk made a motion to adjourn, seconded by Jeff Reinert .
The meeting was adjourned at 8 : 16pm.
Respectfully Submitted,
Kim Points
Recording Secretary
6
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Lino Lakes Parks and Recreation Department
7204 Lake Drive
C ITY'' Y O F Lino Lakes, MN 55014
KE (651) 780-1885 Fax (651) 784-7227 IN(),
April 28, 1999
TO: Park Board Members
FROM: Rick DeGardner, Public Services Director
SUBJECT: Discussion of Proposed Behm's Century Farm Park
The meeting to discuss the future of Behm's Century Farm Park will be held on Monday, May 3,
1999, at 6pm. Area residents were sent out an informational letter on April 15, 1999.
Attached is the revised concept plan. The current proposal proposes selling six residential lots
along Mustang Lane and three lots along Palomino Lane.
We will identify to what extent the development of this park will occur should the city agree to
sell the nine lots. I expect that the park area could be graded, seeded,playground equipment
installed, and a majority of the trail system installed yet this year.
The proposed nine lots consists of 2.23 acres. According to the Anoka County Assessor, the
current estimated value of existing residential property that is non-water and sewer is
approximately $7,000 per acre. The 2.23 acre land would equate to $15,610. Construction costs
for the proposed improvements will be provided at the neighborhood meeting. I anticipate the
development costs paid by the developer to be approximately$75,000.
RD:sw
sw/parkbrdBehm's Century Farm Proposal 4-28-99.doe
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Concept Plan
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Lino Lakes Parks and Recreation Department
7204 Lake Drive
CITY' ; O F Lino Lakes, MN 55014
N KE (651) 780-1885 Fax (651) 784-7227
LApril 26, 1999
TO: Park Board Members
FROM: Rick DeGardner, Public Services Director
SUBJECT: Consider Designating Park Dedication Funds for Sunrise Park Improvements
The Parks and Recreation Department has been working with the Centennial Lakes Little League
Association (CLLLA) to improve the two little league fields at Sunrise Park. Parents, coaches,
and players worked with Park Maintenance staff on April 17 and April 24. Volunteers raked the
'^ infield areas,bagged leaves, and assisted staff with renovating the infield area. This included
reshaping and sodding the pitchers mound area, repairing the match line areas, and installing new
base pegs.
Park Maintenance staff has put forth a tremendous effort including removing the fencing and
players benches and pouring new concrete pads for the bench areas. A new 18" apron was also
poured for the new backstops. CLLLA has committed to installing new backstops and fencing
along the infield out of play lines. Staff will be assembling and installing the player benches
soon. The new bench areas will also be enclosed by fencing.
I am requesting that the Park Board consider designating $5,000 of park dedication funds to off
set the expenses incurred for upgrading fields#3 and#4 at Sunrise Park. This would cover the
costs for the players benches, cement, additional ag-lime, and sod.
RD:sw
sw/parkbrd/Consider Designating Park Dedication Funds for Sunrise Park Improvements.doc
Lino Lakes Parks and Recreation Department
,.� 7204 Lake Drive
O F Lino Lakes, MN 55014
C I T Y KE (651) 780-1885 Fax (651) 784-7227
e-NAINt )L
April 29, 1999
TO: Park Board Members
FROM: Rick DeGardner, Public Services Director
SUBJECT: Lot 1 - Clearwater Creek 2nd Addition Buffering
In January, 1999 the Park Board approved allocating $400 each for Lot 4-7 to assist the
homeowners in providing buffering adjacent to the trail directly west of the homes. The home
on Lot 1 was recently built. The existing trail is closer to this home than the homes on Lots 4-7.
It is my recommendation to designate $400 in Park Dedication Funds to assist this homeowner in
providing adequate buffering from this trail.
RD:sw
sw/parkbrd/Lot 1 -Clearwater Creek 2°d Addition Buffering
CLEARWATER CREEK SECOND ADDITION
TRAIL LOCATION AND PROPOSED EASEMENT EXHIBIT
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PROPOSED DESCRIPTIONS
A perpetual easement for pedestrian walkway purposes over, ( IN FEET )
under and across the west 27 feel of Lot 1, and Lots 4 1 inch = 60 FT.
ihru 7, Block 1, CLEARWATER CREEK SECOND ADDITION.
I hereby—Wy that this s vey plan or report w
A perpetual easement for pedestrian walkway purposes prepared by me or under my direct supervision and [hot I am a duly registered t.and Surveyor under the lows o1 the Stole
over, under and across the west 10 feel of Lots 2 and 8, of Minnesota
Block 1, CLEARWATER CREEK SECOND ADDITION, MIDWEST
A perpetual easement for pedestrian walkway purposes Land Surveyors & Civil Engineers, Inc.
over, under and across the west 15 feet of Lois 3 and 9, 10947 Re. No. 41.
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Block 1, CLEARWATER CREEK SECOND ADDITION. Revised Trail 9-20-96
Revised Trail 12-10-96 -
Prog-rawv H ' - Aprill Park.$d'a rcL Update/
Youbv Pro�ra.rrvs
Da*w,e, This program has-seen,a vv Lncrea4e,Ln,w terest this season, ..
unfoi tu*uiWe y, we do-not have the-space-to- aii,Lrtterestecl
persona: We ar&looking*"Ir&the po-bs+b lAty of Condc�c l n*a,c aik duk
su*nvrer Ln,order to- meet rke,demand
_S_oftba.11 PLtch�CLivu as we�//u�t cempletecL our last Lw a,series of p'tChe vu� Clinics
Three wssw-rna-were-cfj"ered WZ year. The sprLn*session,ha&30 pa*'Cocoa+-its:
r-Ball. TR4 program 4 again,one-of our most populcw progra.r u- We,have had to-Lncrea e,the
na mber of cla4sek Ln,order to- everyone we ant'u,Lpate-hav&ng,over 300 pa.rt'u,L-
pa.nts w►,thi*program
Marti'aL'Ar2s' Du--,to-th4 progra n!k popularity, we will be,off ee-6nq�a,si"nor class: We-luue,rwt
offer ed a,su n#ner class Ln,a,few years; buz Ls'becn.q,requestecL by many part'u,Lpantk
Playcground rror rarw• Registmam,for o-bw new suuruner playSwound,prograov has beevv slow.
Yow"sr, x appears,dhat many, no4hborLn*commkwutu k are expe-rienaLnq,the.sa~saua-
t'uM We a.nt'rcipate registration,to-Lncrea e,si +u.ftcandy over the next month once schooLs-
begln to-w%nd d&wYt,for the year.
Opt',.o Prom-anv Rag atl'�for Liu4 n.ew progra+n,',u bezw strong: We,currently have,30
chiUravi,onr&led, (max.Lmu vrr�• 40). Parents-anal-children,are ea.rgerLy cc wa twig,the 4raet of
the prograrry. Everyone LS-excXed about th.4 new ftidL day ;-umowr progra m
Su*nnt4er Sta{f We,received over 20 applccat ov4 rhik year for activrurrer-ptayq-round avuL Optfavk
leader pou;Mons- We,were,pleased by th&h.r,gh,ncunbers,of hA4k school.gradew�and,coliege
students that applied 19 app4cantb were senx'contract; .
A d at Progra nk
Aer- Fa.ci,ii ty 4sues have arGse n,at R ice,Lake-Flerrulta ry School that have frwstr ZZ&
part'rcLpa.nts a*i&staff T,ne Pa.r4 a.n.d Recreatwvv Depa*men.t a.nd the,schoo-L d ariict wL)l
c&vir ux&to-work,together to-resolve these Lssues Ln,a,V"nely ma,vwter.
Adult Soccer T i4 program wail be coming to-a close the secatiul,week Lvv May. Once agai+,4 we,
had,18 tza ms parCLapatz L v thi s program. U we,cot cl,have ha,-I,more tea fnss but
no addLonai,space becavne/cwai,la.ble,at dw.,Cente*uuv-L Spor'tY Arena
mew Bws&&DqjkV�balL. It was decided th4 year to- the,ses,k: of bo v these
progms:ra I n✓the future, it Lk anru-oatp-&ta-encl ba4keencL of March a.ncl volleyball
the e ul,of Apra There wad soLLd attcevula.n at bod v these prcgrarrrs-this-sea4o-m
A du&So ftba.lL. 51 tP�are r eg4te red,ivv th4 p rogravn,for the.,19 9 9 si un nae r sea sorv. This Ls up
frovry last seasory T erei are,Cu -rentty 11 cry-recl tea4 an&40 men:k teamn
Special€ventk
Kite Da,' Th.4 year's event Ls schecluied fur Sa.tu rday,Ju.n.e-5. I vv the past we,were able,to secure
donatu1nw for 200 kites: Thls year, however, we had,ta-purchase the k.c tes at coat from the
suppUer. The LLno- La.kek LLoviz,CUar donated$300 to the-Parks avid RecreatW-vv Depa*TMent to-
help support t'IA4 event.
party 4U - The LLna Lakes new Party Wa�4 e�cpecte&to be-operat'r,ona.L LwJu w., We,have
already received 4-5 requests,for the Party Walgam The Party Wagon,ha4'bee4'V made avaiia&&
by a,kdnd a.ndd generous contrL nirum fronv the Cwcle-Lm LL&n4- We, wL l/be sra.rrw*a,bi*
promor,.ona,ca*Vaiq-ry for the.Party wagory Ln,the next'few weeks:
Quest'Lonk? Kea el call L4 or Garry at 651 -780-1885.
,mow Lino Lakes Parks and Recreation Department
7204 Lake Drive
f.T Lino Lakes, MN 55014
« K.6 (651) 780-1885 Fax (651) 784-7227
L tno-Lam Pcwks-a*t&2ecrrea Mnv Depa rt me+tt
Pa*-k/23O-Cwd/Upcicc tel f&r Aprri V 1999
So-Lvin*ak i?/ atthe,1998 KX8.10ay.
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Thy yecw-k X Xel Day w%ZL Lx/o-nv Sat-cwd a y, J"P./5.
Lino Lakes Parks and Recreation Department
7204 Lake Drive
CITY"' rES
p F Lino Lakes, MN 55014
N (651) 780-1885 Fax (651) 784-7227
April 26, 1999
TO: Park Board Members
FROM: Mike Hoffinan, Parks Supervisor
SUBJECT: April Maintenance Update
April has been extremely busy with maintenance staff tackling a number of maintenance and
improvement projects.
HIGHLIGHTS FOR APRIL
City Hall Ballfields
City Hall Ballfield#2 (west field)
Replaced chain link fabric on lower portion of backstop, expanded infield ag-lime area, replaced
base pegs, bases, home plate, and pitching rubber.
City Hall Ballfield#1 (east field)
Expanded ag-lime infield,poured concrete players bench pads, installed new backstop, out-of-
play and players bench fencing (contractor installed). Replaced base pegs,bases, home plate and
pitching rubber.
Sunrise Park Little League Fields
Ballfield#3
Expanded infield ag-lime area, re-aligned field, renovated pitching mound, sodded problem
spots, poured players bench and backstop apron pads. Replaced backstop and players bench
fencing (Little League). Replaced base pegs,bases, home plate, and pitching rubber. Installed
aluminum players benches.
Ballfield#4
Expanded infield ag-lime area, removed backstop and out-of-play fencing, rebuilt pitching
mound,poured players benches and backstop apron pads, installed new backstop and out-of-play
'� fencing (Little League) and sodded problem areas.
Sunrise Park
Ballfield#2
Installed new out-of-play fencing (contractor installed).
Energized irrigation system.
Other
Began daily preparation of five softball fields.
Swept trails.
As you can see we have made some major improvements to a number of our ballfields. The
upgrades to these facilities have addressed a number of safety issues as well as their appearance.
sw/parkbrd/April Maintenance Update.doc
�1
0�.
Lino Lakes Parks and Recreation Department
7204 Lake Drive
CITY O F Lino Lakes, MN 55014
NKE (651) 780-1885 Fax (651) 784-7227
uLA
Apri126, 1999
TO: Park Board Members
FROM: Rick DeGardner, Public Services Director
SUBJECT: Park Liaisons
Since we have new members on the Park Board we are going to need to assign new liaisons to
the parks. Please come prepared to discuss this issue at the meeting.
PARK 1998 1999
Arena Acres Park
Behm's Century Farm Park Jeff
Birch Park Pat
Birchwood Acres/Park Grove Jeff
Brandywood Park George
City Hall Park
Clearwater Creek Park Paul
Country Lakes Park
LaMotte Park Paul
Lino Park Pat
Marshan Park Pam
Pheasant Hills Park Paul
Quail Ridge Park George
Rice Lake Estates Park Pam
Shenandoah Park
Sunrise Park Paul
Sunset Oaks Park Pam
Wenzel Farm Park Pam
Wood of Baldwin Lake Park
Woolins Park
Also, a Vice Chair should be elected for the Park Board
sw/parkbrd/99 park liaisons.doc
lob,
Lino Lakes Parks and Recreation Department
7204 Lake Drive
C�N)kl�-
O F Lino Lakes, MN 55014
K (651) 780-1885 Fax (651) 784-7227
aE
April 26, 1999
TO: Park Board Members
FROM: Rick DeGardner, Public Services Director
SUBJECT: Assign Town Center Committee Member
The Economic Development Department is seeking a volunteer from the Park Board to sit on the
Town Center Committee. This committee is comprised of members from other Lino Lakes
Boards, the Lino Lakes Advisory Committee, and residents.
Volunteers meet to do an early review of projects taking place in the four quadrants, of the
freeway, in Town Center. Members review site plans, environmental designs and architectural
standards. Meetings are called on an as need basis generally on Tuesdays. They usually run one
to two hours.
If you have an interest in how "Downtown" Lino Lakes is going to look and are willing to attend
meetings to review new projects, let me know and I will inform the Economic Development
Director.
sw/parkbrd/Town Center Committee Member.doe
ram\
!0 e,
Lino Lakes Parks and Recreation Department
r- 7204 Lake Drive
C I T Y;, O F Lino Lakes, MN 55014
N KES (651) 780-1885 Fax (651) 784-7227
April 28, 1999
TO: Park Board Members
FROM: Rick DeGardner, Public Services Director
SUBJECT: Review New Trail Head Signs
Staff has redesigned our trail head sign. Below is a photograph of the old sign as well as the new
sign. We expect to put these up this summer on the trail segments that were paved in 1998. We
will gradually replace the older signs on a time availability basis.
DE
TRAIL
.:...... ..
_
•
::.
MOTORIZED
$;
VEHICLE
ALLOWED
R• O .
i�
:
SOLD SIGN NEW SIGN
sw/parkbrd/Review New Trail Head Signs.doc
i o D.
Lino Lakes Parks and Recreation Department
•� 7204 Lake Drive
CIIN& O F Lino Lakes, MN 55014
N KE (651) 780-1885 Fax (651) 784-7227
LIApril 28 1999
TO: Park Board Members
FROM: Rick DeGardner, Public Services Director
SUBJECT: Review Recommended Dimensions for Skateboard Ramps
Staff was requested to research recommended dimensions for skateboard ramps. There is not
any established standards on safety zones or minimum skating dimensions.
After reviewing the existing hockey rink locations, I am comfortable that three skateboard ramps
would adequately fit within any of our rinks.
I assume that as skateboard parks become more popular there will be more formal guidelines and
standards adopted for skateboard facilities.
RD:sw
sw/parkbrd/Review Recommended Dimensions for Skateboard Ramps.doc
I SPECIAL COUNCIL MEETING AUGUST 24, 1998
CITY OF LINO LAKES
MINUTES
DATE : August 24, 1998
TIME STARTED : 4:08 p.m.
TIME ENDED : 6:24 p.m.
MEMBERS PRESENT : Bergeson, Lyden, Dahl, Neal, Sullivan
MEMBERS ABSENT : None
Staff members present: Police Chief/Interim City Administrator, Dave Pecchia; Police
Office Manager/Record Minutes, Renee Kaulfuss.
The purpose of the meeting was to set goals for the Interim City Administrator and to
review the City Council's responsibilities and goals.
REVIEW OF COUNCIL GOAL SETTING SESSION
At a previous meeting, the City Council set goals and responsibilities for the City to
finance,economic development,personnel, organizational changes and the
Comprehensive Plan. These goals and responsibilities stressed the importance of the
i-� vision of the City currently in place. The values related to the five(5)goals were to
improve communication between the public,the City Council and the staff. There had
been several complaints in the past relating to incorrect, and/or incomplete information
communicated to the public,the City Council and other City staff. Implementation of
these goals will eliminate confusion in getting and receiving information from staff and
assist in a more timely response to the City Council and the citizens.
SETTING INTERIM CITY ADMINISTRATOR GOALS
Mayor Sullivan distributed draft goals for the City Administrator related to the five (5)
City goals. Each Council Member was asked to review the document and make changes.
She suggested the goals be prioritized and a four(4)month time limit be determined for
meeting the goals.
Discussion followed and concern was expressed regarding making the goals simple and
to make sure that they are achievable and task oriented. Mayor Sullivan noted that these
goals are for Dave and not the staff. She stressed the need to set the goals high since the
City has places it needs to go. She also noted that Directors as well as staff should be
qualified to perform their job duties and responsibilities as well as being challenged.
There was discussion relating to the need for Council to allow Dave to perform his duties
101N with the support of the Council. There was also discussion regarding Council Members
interceding with staff. John asked that the newly appointed Directors be given a period of
PAGE 1
SPECIAL COUNCIL MEETING AUGUST 24, 1998
time to determine whether they meet and/or exceed the goals set by the City
Administrator.
Dave stated that he has conducted meetings with the Directors and they have set some
internal goals they felt were necessary to meet the immediate needs of the City. The
Directors started with the prioritized list of goals made at the beginning of the year. These
goals included economical development issues, financial issues,personnel issues and the
20/20 Vision.
Dave explained that when he was appointed Interim Administrator, he found that changes
were needed in the structure of city hall. The changes were not made immediately so that
staff could demonstrate to the City Council their attitude, competence and qualifications.
Job descriptions for every staff position have been completed including the new positions
of Financial Specialist, Senior Planner, Utilities Supervisor and Parks Supervisor.
The Public Works Director/Engineer position has been eliminated and John Powell who
is a TKDA employee will be working out of an office here at city hall. He is an important
link to staff since he is well informed about the City's economic development issues.
Staff is requesting that he be appointed City Engineer through December, 1999. As an
employee of TKDA,he is bound by the conditions and obligations of the contract
between TKDA and the City. His primary responsibilities will include managing the
City's Municipal State Aid program, submit reports and permit applications to
governmental agencies and serve as lead contact for the City on engineering issues. This
request is on the agenda for the regular Council meeting this evening.
Discussion of the City Engineer proposal followed. Some Council Members were in
favor of the proposal and others outlined their reservations about the proposal.
Dave noted that there are concerns regarding who supervises the position of the City
Clerk. The City Charter will be consulted on this issue. In addition, Administration is
currently researching an early retirement package for the current City Clerk.
Dave stated that he has scheduled a meeting with Springsted to provide finance services
relating to the budget process, lowering the tax capacity rate and investment of funds.
Staff is working on a RFP for a new City auditor. The Human Resources tech is
currently scheduled in the 1999 budget. City hall is in the process of a computer
technology conversion and the MIS issues are being handled through consultants.
Kim and Dave had met with the League of Minnesota Cities staff. League staff indicated
that the City had appropriate support for day-to-day finances by Springsted, but expressed
concern about the lack of experience regarding overall finance issues.
Kim expressed her concern regarding the qualifications of one of the City employees.
Discussion followed. It was noted that Council had set a goal that all future appointments
PAGE 2
SPECIAL COUNCIL MEETING AUGUST 24, 1998
�., of personnel be based on skills and abilities and it appeared that Council was not
following these goals.
There was further discussion regarding the appropriate period of time for the Interim
Administrator to reach the stated goals. It was decided that annual goals be set with
quarterly evaluations. The progress of each goal is to be substantiated and progress
documented. If the goals are not progressing as anticipated, written documentation
affecting the progress should be included. It was noted that some of the goals such as the
1999 Budget should be completed by year end.
John was concerned that Dave, as Interim Administrator, needed time to demonstrate that
he had been given a proven team of staff to achieve all of the stated goals. He stated that
the Council supported this proposal two (2) weeks ago and the Mayor is now asking for a
major change in the support of this appointment. Further discussion followed regarding
staff s qualifications and the proposal for City Engineer. Kim, Caroline and Chris felt the
staff member was not qualified and should be removed from the position. John and Andy
felt that the staff member should be given four(4) months to demonstration his abilities.
Dave asked that this matter not be placed on the Council agenda. He was instructed to
speak to this staff member about what the majority of the Council had decided. Caroline
and Chris discussed their concern regarding the City Engineer appointment. Kim, Andy
and John did not agree with their concerns. It was decided to leave the request for
appointment of the City Engineer on the agenda this evening.
Dave was directed to research a plan to set standards and goals for each staff member.
The consequences for non-performance should also be included in the plan. He was also
asked to contact the League of Minnesota Cities to research options for the plan.
There being no further discussion on these issues, the special meeting was adjourned and
the City Council reconvened in the Council Chambers for the regular Council meeting.
These minutes were considered, corrected and approved ZDecer 21, 1998 regular
Council meeting.
Mari yn G. Anderson, Clerk-Treasurer Ki erly . u ' an, Mayor
PAGE 3
COUNCIL MINUTES OCTOBER 26, 1998
CITY OF LINO LAKES
MINUTES
DATE : October 26, 1998
TIME STARTED : 6:30 P.M.
TIME ENDED : 11:47 P.M.
MEMBERS PRESENT : Bergeson,Dahl, Lyden,Neal, and Mayor Sullivan
MEMBERS ABSENT : None
Staff members present: Administration Director, Dan Tesch; City Attorney, Bill Hawkins;
Consulting Engineer, John Powell; Community Development Director, Brian Wessel; Planning
Coordinator, Mary Kay Wyland; Planning Consultant, Alan Brixius; Public Service Director,
Rick DeGardner; and City Clerk Marilyn Anderson
SETTING THE AGENDA
The agenda was approved as presented.
CONSENT AGENDA
n Council Member Neal moved to approve the Consent Agenda, as presented. Council Member
Dahl seconded the motion. Motion carried unanimously.
Mayor Sullivan announced that the City received a$500 gift certificate for attendance at the
League of Minnesota Cities annual conference. The gift certificate will be used for a sound
system for the Parks and Recreation Department.
Mayor Sullivan stated there are Board openings within the Park, Environmental,and Planning&
Zoning Boards. Anyone interested in serving on one of these Boards should contact Dan Tesch
at City Hall.
Mayor Sullivan thanked Mr. Tesch for filling in for Mr. Pecchia in his absence.
ITEM ACTION
MINUTES:
October 12, 1998 Approved
DISBURSEMENTS:
00014, October 26, 1998
(Check No. 52755 - 52873, $790,709.31) Approved
1
COUNCIL MINUTES OCTOBER 26, 1998
October 9, 1998 SAC
($1,052.74) Approved
Mayor Sullivan reminded those present of the guidelines for audience participation in City
Council meetings, emphasizing the need for respectful dialog.
OPEN MIKE
No one appeared for open mike.
Mayor Sullivan outlined the agenda for the Comprehensive Plan. She asked for a show of hands
of those present to speak regarding the Comprehensive Plan. She stated the public hearing will
not be reopened, however,members of the audience would be able to speak about the Plan for a
period of no more than five(5)minutes.
CONSIDERATION OF THE COMPREHENSIVE PLAN AMENDMENT(PLAN
RESOLUTION NO. 98- 160,ALAN BRIXIUS
I. Introduction -Recognition-Mayor Sullivan thanked everyone present for their interest
in the Plan. She recognized and introduced those present who have been involved in the creation
of the Plan for the last two(2)years. She thanked them for all their hard work and effort.
H. Comments from Jamie Schaps-Chair of Planning& Zoning Board and Chair of
Comprehensive Plan Task Force-Mr. Schaps stated the Plan is a compilation of a consensus
of everyone involved and how they envision the City to be for the next 20 years. He stated there
were many,many meetings,a lot of time,many different people, and a lot of input into the Plan.
He thanked the City staff for all their help. He noted the Planning&Zoning Board
recommended approval of the plan on a 6-1 vote. He welcomed more comments regarding the
Plan but hoped there would be no more delays. He stated the Plan is an evolving document and
it is understood that there will be amendments in the next 20 years. He thanked the Council for
the opportunity to speak and Chair the Comprehensive Plan Task Force. He stated the strength
of the Plan is from the strength of the Task Force that the City selected.
III. City Attorney-Bill Hawkins-Mr. Hawkins stated the Plan resulted from an act of the
Legislature. All communities are required to develop a Plan. State Statute requires a community
review. The Plan must be submitted to the Metropolitan Council by the end of the year. In
addition,the Plan requires a 4/5ths vote from Council.
IV. Comprehensive Plan Amendment
A. Summary of Plan -Alan Brixius -Mr. Brixius presented a summary of the draft
Comprehensive Plan. He stated all issues were addressed during the two (2)year process.
B. Economic Development-Brian Wessel-Mr. Wessel stated the City tax base can be �..
broadened within the Policy Statement. The focus is year 2010 for Economic Development.
2
COUNCIL MINUTES OCTOBER 26, 1998
Since the five (5) Year Plan has been put in place,the City has relocated 37 businesses. That
will generate an estimated$8 million in new taxes. Mr. Wessel stated he feels confident the City
can reach their goals.
C1. Environmental Board Comments -Mr. Wessel referred to a memo outlining the response
of Environmental Board members to Item#1 of the Lyden/Dahl Compromise Plan. The vote
was 3-2-2 regarding the issue of stopping all plat approvals for residential development projects
until the Environmental Inventory and Management Plan is completed. Three (3)members voted
no, it is not necessary to stop all plat approvals. Two (2)members voted no with qualifiers. Two
(2)members voted yes, it is necessary to stop all plat approvals until the Environmental
Inventory and Management Plan is complete.
Mr. Wessel stated the Environmental Inventory and Management Plan will be adopted as
addendum's to the Plan upon completion.
C. Response to Council Work Session Issues 10/19/98-Alan Brixius - Mr. Brixius stated he
was requested to respond to the Lyden/Dahl proposal and look at a MUSA alternative. Mr.
Brixius reviewed the Lyden/Dahl proposal and commented on their issues.
1. An interim policy will be immediately adopted whereby no plat will be approved until
such time as the Environmental Inventory& Management Plan is completed and in place.
n Recognizing the serious nature of the tax base imbalance,key business developments may
possibly be excepted from this policy if environmental concerns are satisfied by meeting a
list of conditions (to be defined). Mr. Brixius stated the Comprehensive Plan addressed the
issues of housing, economic development,diversity of land use,economic development
community facilities growth,management, and tax base. He stated the focus of the Lyden/Dahl
proposal is measured to stop growth.
2. The Comprehensive Plan under current consideration,when adopted,shall remain in
effect until the year 2020 AD. After its adoption,any proposed amendment must be
approved by a majority vote of the citizens. An ordinance to this effect will be adopted
concurrently with the Comprehensive Plan. Mr. Brixius stated this would require a
referendum for a text amendment to the Comprehensive Plan. This takes decision making away
from the Council. It would require another process for any kind of consideration of a change in
land uses. It is another step that would delay the process and be expensive for City planning
decisions.
3. Inasmuch as the Comprehensive Plan Task Force has determined that no Hydra Soils
are buildable, an ordinance will be created treating all Hydra Soils in exactly the same
manner as wetlands are currently treated. This ordinance will be adopted at the time that
the Comprehensive Plan is adopted. Mr. Brixius had no comment.
4. There will be no expansion of the MUSA or additional "MUSA bank" until such time as
the City tax rate has remained at or below 20% for the preceding three(3) consecutive
years. Additionally,the City's tax base must also consist of 14% or more Commercial and
3
COUNCIL MINUTES OCTOBER 26, 1998
Industrial (C & I)to qualify for MUSA expansion. When these conditions are met,
additional MUSA may be acquired only if approved by a majority vote of the residents. In �..
the event that we run out of MUSA and have not achieved these tax base and/or land use
benchmarks, additional MUSA may be obtained if approved by a majority vote of the
residents, but only for C&I land uses. If the above qualifying conditions are met but later a
backslide occurs, any additional residential MUSA are created under these conditions will
be"frozen", and cannot be further developed until the qualifying conditions are again met.
An ordinance to this effect will be adopted concurrently with the Comprehensive Plan. Mr.
Brixius stated Items 4, 6, and 8 utilize a goal of 20%tax rate and 14% C&I. The Plan adopted
those figures as objectives to be achieved by the year 2020 through a growth rate. The Plan is
also workable with some growth occurring to allow economic development and housing
expansion. The Lyden/Dahl proposal would mandate these goals be reached before there is any
MUSA expansion or any use of multifamily-family, Single Family (R-1) or Single Family
Executive (R-X). It suggests a moderate growth rate of 70 unites per year with 35 being urban
and 35 being rural. Mr. Brixius stated he believes this is a self-fulfilling prophecy. With no
growth the City will not experience economic development, the tax base won't change, and the
local property tax rate will not be reduced.
5. A new zoning category will be created and termed 11R1XX" or some such appropriate
term. The"R1XX" minimum lot size will be 17,000 square feet of upland,and must be in
the MUSA. There will be a 5% increase in minimum house size over the current R-1X
requirement. As an incentive to developers and landowners,to reduce future City road
maintenance costs, and for the sake of better environmental policy through"conservation
development" principles,"R1XX"zoning will restrict or completely eliminate storm
sewers, and will require narrower roads with ditches and without curbs or gutters.
Ordinances to this effect will be developed and adopted concurrently with the
Comprehensive Plan. Mr. Brixius stated the draft Plan incorporates both objectives.
6. There will be no rezoning for or approval of plats containing multifamily housing,R-1,
or R-1X, unless the City tax rate has remained at or below 20% for the preceding three(3)
consecutive years. If the above qualifying condition is met but later a backslide occurs, any
additional residential MUSA area created under these conditions will be"frozen", and
cannot be further developed until the qualifying conditions are again met. When the use of
this type of housing resumes,the zoning laws will be revised to reflect conservation
development principles as outlined above(but not limited to the above). An ordinance to
this effect will be drafted and adopted concurrently with the Comprehensive Plan.
Housing dedicated exclusively for seniors that is handicap accessible(one level living)can
be an exception to this requirement. Mr. Brixius stated this will prevent R-1 and R-1X lot
development. There is an issue of developmental rights. The denial and prevention of this
zoning does not recognize the value of single family housing. Single family housing has been
increasing since 1990 over pre-existing stock within the housing community taking a greater
share of the tax burden with new development.
7. The remainder of the current"MUSA Bank" (originally 150 acres)will be exclusively
used for C&I and residences with failing septic systems. A criteria will be established to
4
5
COUNCIL MINUTES OCTOBER 26, 1998
determine what constitutes a "failed septic system," and the determination thereof will be
overseen by an appropriate City body such as the City Inspector,the Environmental
Department, or an independent contracted entity specified by the City. An ordinance to
this effect will be drafted and adopted concurrently with the Comprehensive Plan, if not
sooner. Mr. Brixius had no comment.
8. The "moderate to low" growth rate of 70 homes per year will be adopted on an interim
basis,with a maximum of half of the total allowable(35 homes per year)within the MUSA.
The number of homes built each year will be regulated in two (2)ways: The number of
building permits issued shall not exceed 35 inside the MUSA,or 70 total; nor will the
number of homes or lots rezoned and/or platted exceed 35 inside the MUSA, or 70 total.
When the City tax rate has remained below 20% for the preceding three(3) consecutive
years, and if the City's tax base consists of 14% or more C&I, a "moderate" growth rate of
100 homes per year may be considered,with 50 maximum inside the MUSA. Said growth
rate may possibly be subject to voter approval. If the above qualifying conditions are met
but later a backslide occurs,the growth rate will return to 70 homes per year until such
time as the qualifying conditions are again met. Mr. Brixius stated if the objective is
economic development,urban growth or rural growth will not make a difference. Both will have
the same impact on the community.
9. The rural land use will be expanded to encompass all land outside the current MUSA.
Protective and supportive measures will be conceived and employed to encourage farming
and agricultural operations and limit the encroachment of other land uses. Mr. Brixius
had no comment.
10. Cluster staging as it has been defined in the Plan be permissible only with the MUSA.
Clustered developments will be encouraged outside the MUSA,with a mandatory 50%
open space requirement. Said open spaces shall have permanent conservation easements
held by an entity such as the Minnesota Land Trust disallowing any future subdivision
and/or development. Mr. Brixius stated the stage cluster is an unique element. It allows the
property owner to do something with their property while holding the balance available for future
urban growth. This will only be applied to Phase 2 expansion areas. It allows for an orderly
staged progression of growth. The draft Plan is consistent to Council MemberLyden and Dahl's
objective,but is not limited to existing MUSA.
11. Hobby Farm zoning districts will be created with a minimum lot size of five(5) acres.
These subdivisions will require mandatory permanent conservation easements held by an
entity such as the Minnesota Land Trust disallowing any future subdivision and/or
development. Mr. Brixius indicated the issue is whether the City will extend utilities to planned
areas in the future. The draft Plan allows for development to occur. This density will result in
lots that are too large to assess and too small to subdivide.
"IN 12. Land use compatibility issues will be minimized by using greenways, hobby farms, and
clustered subdivisions as buffers for permanent agricultural operations. Mr. Brixius stated
5
COUNCIL MINUTES OCTOBER 26, 1998
a number of policies were embraced to protect active farms. The question is how to define
permanent agriculture.
13. All references to the Metropolitan Council will be removed from the Lino Lakes
Comprehensive Plan. Mr. Brixius stated he does not necessarily agree but it can be done.
Mr. Brixius stated the final element is adjustments of MUSA. He reviewed a graph showing the
projected MUSA expansion for 1999 through 2009 at a 1.5 X land and 1.25 X land method. Mr.
Brixius stated all MUSA will be held in a MUSA reserve. The growth rate of the City can be
controlled by protecting the MUSA.
Mayor Sullivan told the audience that she would like to have a balanced discussion regarding
citizen input. She explained that she would acknowledge a speaker for the Plan and then a
speaker opposed to the Plan and would continue the alternate point of view until all the speakers
have make their comments.
Ms. Pat Rickaby, 59 North Road, came forward and stated the comments made on the CALL
flyer were incorrect. The City will set standards for high density. School Districts do need
growth to be maintained. The 147 figure is a slower growth rate. Changes to the Plan by
Council Members Lyden and Dahl will not slow the tax rate. The tax rate is currently high
because of road improvements. No commercial growth will not lower the tax rate. The
Economic Development Department was put in place to encourage Commercial/Industrial
development. Many citizens are in favor of more Commercial/Industrial development to help the
school district. Ms. Rickaby thanked the Comprehensive Plan Task Force for the courage to not
give in to special interest groups. She asked the Council to show the same courage and pass the
Comprehensive Plan.
Mr. Gerald Clausen, 6198 Baldwin Lake Drive,indicated he has lived in Lino Lakes since 1952.
He explained that in the 1960's things were slow. The Centennial School District gave away a
school. The City was quiet,tax rate smooth, and the City had a police department. Then
someone decided the City needed to grow. Development increased and the tax base increased
year after year. A new elementary and middle school were needed. Mr. Clausen said high
density causes more stuff on the roads,more police,more fireman,more snow plows, and too
many streets. He indicated he owns three (3)acres. Life is no longer the same in Lino Lakes.
Cluster homes add more problems and taxes. Mr. Clausen said industry is good. He stated he
likes having 3-5 acre lots. Mr. Clausen indicated he agrees with Council Members Dahl and
Lyden. He suggested letting the City sit still for awhile.
Council Member Dahl excused herself at 7:50 p.m.
Ms. Sharon Lane, 532 West 77th Street, stated she supports slower growth. The City survey
indicated citizens want to preserve rural open areas of the City. She stated she would like to see
a better tax rate. Lino Lakes is unique because of the two (2)major freeways. The City will
draw from commuters. She stated she made the deliberate decision to not comment on the Plan �...
at the Planning& Zoning meeting. She stated she has witnessed inappropriate behavior at other
6
COUNCIL MINUTES OCTOBER 26, 1998
City meetings and felt Council Member Dahl was treated unfairly at a public meeting. She stated
she decided to voice her opinion at the Council meeting because Mayor Sullivan is fair and she
would be treated with respect.
Council Member Dahl returned at 7:53 p.m.
Mr. Don Dunn, 6885 Black Duck Drive, stated the Plan is a good plan for the citizens of Lino
Lakes. The Plan meets all aspects of the citizens needs. It is balanced and has a smart growth
plan. Growth is going to happen. The choice is to manage growth smartly. Residential growth
of 147 units is a down turn from the up turn of commercial growth. He stated 147 units may not
support Commercial/Industrial growth. However,the Task Force is willing to try 147 units per
year. He stated citizens have to trust their elected officials. He indicated he was disappointed
that a Council Member stated you can not trust your elected officials. Lino Lakes is a city that
moves forward and responds to citizens needs. This Plan does that. The challenge is to put the
Plan into place. He stated he hoped to hear this evening that the Council had come together.
There has been plenty of time in the last two (2)years for all groups to come together. He stated
he hopes the five(5)officials will vote to approve the Plan. He commended the three(3)that
will vote to approve. He urged Council Members Dahl and Lyden to change their minds
regarding the Plan. It is a privilege to vote no. It is their duty to vote yes.
Ms. Donna Carlson, 6808 East Shadow Lake Drive,expressed concern regarding the plan for
every home to be inspected before selling. She asked what will happen if the seller can not
afford to have the home inspected. She stated the language regarding this issue has softened but
the intent has not changed. She stated the Transportation Plan needs to be changed to indicate
1998. She indicated a increase of 25%of rental property is extreme. The multiple family and
medium density aspects are extreme. The Council Members were elected because they offered
the voters something. One of the Council Members ran on the platform of low density. She
stated she has requested a copy of the letter to Anoka County regarding Birch Street three(3)
times and still have not seen it. The citizens have not been notified about this issue and have a
right to address it.
Mayor Sullivan stated staff did work with the County to make sure the study went through. The
County had already begun to act on this and a letter was sent from staff. The Councty indicated
they did not need a letter from the Council. Council Member Neal did note Ms. Carlson's
concern regarding this issue. He stated staff has drafted a letter that Mayor Sullivan will sign this
evening.
Mr.Art Hawkins, 6102 Centerville,read a statement indicating the most important aspect of the
Plan is the population growth. The average occupancy rates during the past 30 years is 3.3. If a
similar rate prevails during the next 20 years,the City's population could be almost double the
maximum predicted under the moderate growth scenario. He stated the numbers used to support
the moderate growth scenario have flaws that need correcting.
Ms. Connie Grundhofer, 235 Linda Avenue, stated Lino Lakes is part of a special environment
that is being swallowed up. It should be used as an asset to be capitalized on. She suggested
7
COUNCIL MINUTES OCTOBER 26, 1998
tours of special areas. There are some environmental aspects that only exist in Lino Lakes. She
stated a study of the Environmental Inventory is needed. She expressed concern regarding �.
endangerment of flora and fauna because of building.
Mr. Mike Trehus, 675 Shadow Court, stated he was hopeful the Council could pull together.
Urban sprawl will not end in a line without boundaries. Urban sprawl will always phase into
rural areas. He encouraged large lots as a plan to curtail urban sprawl. He stated a detailed plan
does not mean a good plan. He stated the average home in Lakeville is $200,000 compared to
$145,000 in Lino Lakes. He asked how the City's fiscal responsibility can be maintained. He
stated there is an over abundance of MUSA. There will be an excess of buildable acres in the
MUSA in 2010. There will be enough MUSA to last 21 years. If there is an excess of MUSA
there will be lots of development pressure. There is no legal precedent to remain at 147 houses
per year. He asked how many wetland and hydric soil acres are in the MUSA. He stated 41%of
the population considers over population a serious issue. He stated the Plan is growth driven.
The Lyden/Dahl plan is people driven.
Mr. Jeff Joyer, 8174 Lake Drive, stated he owns a 5 acre parcel on Lake Drive south of the Main
Street and 79th Street intersection. He stated the parcel was previously zoned Commercial. He
asked that the parcel be changed to Commercial Zoning again. The property does adjoin five (5)
single family residences. The homes were built at the time the property was zoned Commercial.
Sewer is scheduled for next fall. He stated he had been assured by past Councils that serious
consideration would be given to Commercial Zoning if a specific plan was presented. He stated
the Planning&Zoning Board now has tighter controls for rezoning property.
Mr. Al Robinson, 8299 4th Avenue, stated he has lived here since 1938. He has owned his own
business for 42 years. He has served on the Planning&Zoning Board for 5 years. Mr. Robinson
stated he has watched taxes go up but he is not complaining. He stated he has reservations
regarding greenways. He added that he believes the Plan is a good plan. Nothing is perfect. The
economy is good right now but it will taper off. The number of homes built each year will
depend upon the economy and how well the homes sell. Growth was wanted for the City back in
the 1950's. Rooftops are needed for Commercial development. Commercial development will
help with the taxes. Mr. Robinson stated the flyer from CALL really burned him. There is no
listed time for meetings,no agenda, and he had no idea who they were. He stated this is garbage
and questioned why the group can not state who they are. If anyone wants to speak for the City
of Lino Lakes they should reveal who they are.
Mr. Raymond Stadum, 663 Andall Street, stated he is a member of CALL. Residents are
entitled to organize, campaign, dispute, and disagree. He stated he is more willing to support
realtors and developers. A moderate growth plan is viewed by many as immoderate to the tax
payer. He asked that no Plan be accepted without the Environmental Inventory. He mentioned
the autocratic displays of arrogance of members not elected who appear to have government
authority. Throughout efforts to achieve a consensus, elected officials have been attacked.
Certain Council Members have been accused of not being team players. Theirs is not the only
team. Council Members Lyden and Dahl are representative of a larger team.
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COUNCIL MINUTES OCTOBER 26, 1998
Mr. Nick Muntean, 405 Ash, asked why his property will be indicated as low density unsewered
when there are seven(7) sewer stub connections on his property. He stated he would like to
know one way or another so he can move on.
Mayor Sullivan recessed the meeting at 8:32 p.m.
The Council meeting reconvened at 9:02 p.m.
Mayor Sullivan stated the public hearing issues will be reviewed and Council will have a
discussion and take action on the Plan. She stated public input has ended on the subject. The
responsibility is now with the City Council. She thanked everyone for their comments. Council
Member Lyden stated the Plan is the most important thing for the City. He indicated everyone
should have an opportunity to speak regarding this issue.
D. Public Hearing Issues-Alan Brixius - Mr. Brixius gave a brief summary of the questions
and comments from the public hearing. He indicated some questions were answered at the
public hearing. Action was taken only on the Town Center Issue.
1. Art Hawkins asked that discrepancies between number of households and population
estimates as compared to number of homes per year be given some consideration. He also
questioned residential acreage indicated and open space acreage. Mr. Brixius stated that the
household estimates are taken from national,regional, and local demographers. The numbers are
projected based on 147 new homes. He said declining households will affect population growth.
Mayor Sullivan verified 7575 is the number regarding Mr. Hawkins questions.
2. Donna Carlson had several questions addressed by staff at the meeting. She also asked
when the letter supporting an overlay for Birch Street would be sent to the County. A letter
was sent to the County by John Powell on October 19, 1998. Mayor Sullivan will be signing
another letter this evening. Ms. Carlson has received a copy of the letter from John Powell.
Council Member Neal noted a new letter will be sent out this evening.
3. Connie Grundhofer asked when the findings would be available from the
Environmental Inventory and how it would ultimately be enforced. The Plan will be
supplemented by the Environmental Inventory and Management Plan.
Council Member Bergeson asked if the inventory has been completed. Mr. Wessel stated the
majority of the inventory is done. A plan now has to be developed.
Mayor Sullivan asked if there are any items identified from the inventory that are not currently
identified in the Plan. Mr. Wessel indicated he could not answer that. He stated the two (2)
n consultants felt comfortable with the flexibility in the Plan to incorporate the Environmental
Inventory and Management Plan.
9
COUNCIL MINUTES OCTOBER 26, 1998
4. Pat Rickaby suggested mobile homes be included in housing maintenance program
adopted by the City. She questioned the number of units allowed under high density. She
also questioned the five (5) lots proposed at the sea plane base and could they be expanded.
The inclusion of mobile homes will be done. The five (5) lots were previously approved for the
sea plane base and future expansion can be incorporated into the Plan. Ms. Rickaby was also
advised that the implementation plan suggests revisiting the various Zoning Districts to
determine appropriate densities.
Council Member Neal referred to the multiply housing proposed for the Town Center and stated
that because there are no qualifications regarding high density housing, citizens believe it is low
income housing. Mr. Brixius indicated the homes behind Town Center have not been
specifically identified. There is no qualifier regarding the price of the homes. High density
housing does not necessarily mean low income housing.
Council Member Lyden indicated the Plan was derived from people and asked where the number
for specific housing came from. Mr. Brixius indicated the policies were adopted from the City.
They were reviewed and it was recommended that staff revisit specific goals. Mayor Sullivan
asked if the number can be removed from the Plan completely. Mr. Brixius stated the number is
one element of the Plan.
Mr. Wessel stated that in December, 1995,the City opted to participate in a Livable
Communities Plan. The Council made a commitment to those goals. There opportunity to
revisit the goals again in December. The goals can be amended. The current goals were set by `..
this Council last December, 1997. Council Member Lyden stated he voted no last December,
1997. He also indicated he did not remember 25%being acceptable to Council. Mr. Wessel
indicated that issue can be revisited. Mayor Sullivan stated the point is that Council does not care
for the current goals.
Council Member Lyden asked if the Council has the intention of not increasing those goals.
Mayor Sullivan stated that discussion has not been held yet.
Council Member Bergeson asked Mr. Brixius to comment about Item#4, regarding inspections.
Mr. Brixius explained the City has an older housing stock. The City would like to maintain that
housing stock. The issue is maintenance and upkeep. The idea for this comes from the need to
identify problems. The building code that is applied to a particular house will be the building
code that was in place at the time the house was built. An inspection will identify discrepancies
and allows for closure. There are modifications in the plan to make sure the seller does not have
to pay for the inspection. The plan will determine if a house is compliant and maintains house
value. Council Member Bergeson asked if repairs are included in the plan. Mr. Brixius stated the
repairs can be negotiated between the buyer and seller.
Council Member Lyden stated he is not in favor of additional layers of government. He asked
who is responsible if a mistake is made regarding the inspection. Mr. Brixius indicated the City
takes a risk every day with building permits.
10
COUNCIL MINUTES OCTOBER 26, 1998
Mayor Sullivan asked when the Environmental Inventory will be complete. Mr. Wessel
indicated the City will be able to implement the plan in approximately one year.
Mr. Brixius stated he agrees that mobile homes should be part of the maintenance program. He
stated language can be included in the Plan regarding expanding restrictions in the sea plane
base.
Council Member Neal asked if jet airplanes will be eliminated. Mr. Brixius stated jets can be
eliminated.
Mayor Sullivan stated the City needs a plan. She asked for a recommendation for the Housing
Maintenance Program. Mr. Brixius recommended that a Housing Maintenance Program be
established. He indicated he has provided copies of the program used in the City of New Hope.
He is not recommending drafting specific ordinances at this time.
Mayor Sullivan stated the question before Council is do we include mobile homes in the Housing
Maintenance Program and do we include language for the sea plane base.
5. Jerry Bauer asked if the east side of Lake Amelia could be served with sewer/water from
White Bear Town and shown as sewered residential on the plan. Mr. Brixius stated this
change would not follow the intent of the overall Plan in that it would not be an orderly
expansion of a zoning district.
6. Fritz Johnson stated that it is important to commercial and industrial growth to provide
diverse housing opportunities. There was no recommendation from Mr. Brixius regarding this
issue.
7. Ron Mickoli and Jeff Joyer requested commercial designation for a five(5) acre parcel
south of Vicki Lane and west of Lake Drive. Mr. Brixius went over a map detailing the parcel.
Single Family homes abut that property on three(3) sides. There is no direct access from Lake
Drive. It was determined this parcel is best used by designating it residential.
Mayor Sullivan stated with the new Comprehensive Plan everyone is starting with a new slate.
The property owner did have promises made to him. She asked where the commercial properties
are in relation to the parcel. Mr. Brixius referred to the map and pointed out the commercial
properties. Council Member Neal noted the City owns a piece of property similar to the parcel
that is zoned Commercial.
Mayor Sullivan asked about the land across the street. Mr. Brixius stated an extension of
commercial is being proposed. Commercial is consistent with the land use to the east but no to
the west.
n Council Member Bergeson stated that immediately to the north there is a duplex. To the south is
a rental home. The owner of the home is hoping the property will become commercial. A
resident runs a hobby business out of his garage just south of that. From 79th Street north to
11
COUNCIL MINUTES OCTOBER 26, 1998
Vicky Lane on the west side of Lake Drive is either commercial, vacant, or rental housing.
Across the street is designated mixed use, commercial, and residential. He stated he believes the
parcel should be given consideration for commercial designation. He noted the Comprehensive
Plan Task Force may not have been aware of the land uses in the area.
Mayor Sullivan stated the area is not in the Plan as commercial. If the land use is not
commercial it is not appropriate. The question is if it is appropriate to change.
Council Member Bergeson stated everything north of the parcel will become commercial. That
point may be enough weight to have a discussion regarding the change to commercial. Mr.
Brixius noted the Plan as drafted is subject to Council's modifications.
Council Member Lyden stated it is an issue of neighborhood businesses and the impact those
have on the community. Mr. Brixius said the Plan can limit neighborhood convenience
locations. Options do include architectural features, screening, lighting, and buffering. The
neighborhood businesses can be made to be compatible with the neighborhood.
Council Member Lyden stated neighborhood businesses can negatively impact neighborhoods.
Mr. Brixius agreed and stated the negative impact can be mitigated with proper controls.
Mayor Sullivan stated the access to Lake Drive is through the neighborhood. She stated that to
approve as separate land use issue is not appropriate. She suggested leaving the five(5) acre
parcel as shown. With new guidelines it can be considered in the future. �..
8. Peter Coyle suggested the zoning designation of the Town Center Area be revisited. The
Planning& Zoning Board did amend this section of the plan to "mixed use" in their
motion. Mr.Wessel stated staff does concur with his observation. Mixed use is an appropriate
designation. The amendment will be incorporated into the Plan.
9. Richard Dick of 8061 Lake Drive requested that his property remain Light Industrial-
it is proposed to be changed to commercial. Mr. Brixius stated the Comprehensive Plan Task
Force looked at Lake Drive north of County Road 14 (Main Street). Mr. Dick's parcel abuts the
central business district. Rather than have a residential use in this area,the parcel could be
incorporated to accommodate business growth. This should be given specific attention. Mr.
Brixius recommended leaving it commercial with that understanding.
10. Nick Muntean of 405 Ash Street(north/east corner of Ware and County Road T) asked
that his property be indicated as low-density sewered as sewer is available on Ware Road.
Mayor Sullivan asked why utilities are not included at 405 Ash Street if the stubs are there. Mr.
Brixius stated the City had to establish lines somewhere. He was not aware there were seven(7)
hookups on this property. The Comprehensive Plan Task Force believed that area is more rural.
Mr. Powell stated the utilities there are future service stubs which are frequently included with a
road construction project. The City does not want to disturb the right-of-way after new road
12
COUNCIL MINUTES OCTOBER 26, 1998
^ construction so including service stubs during road construction will eliminate the need to disturb
the roadway in the future. He referred to a map which indicated where the stubs begin and end.
Council Member Bergeson stated the City does have an infill policy. It would not be
inconsistent if it had different zoning. If the stubs are there some planning for some residential
development is evident. However, it appears the property owner is requesting different zoning.
Mayor Sullivan stated the MUSA is expanding so the utilities are available. It makes sense to
add the other side of the street because it is already there. She stated she does not understand the
invisible line on the street. She asked if the tax base increases because the property is in MUSA
but not connected to services. Mr. Brixius stated the property is indicated as low density urban
residential. The MUSA will not be there until there is urban development. The property owner
is outside the MUSA and wants to be inside the MUSA.
Mayor Sullivan asked what would happen if the septic system fails. If this property is not in
MUSA but sanitary sewer is located adjacent to the property, why not put it in the MUSA. Mr.
Brixius stated that this has become an issue because the property owner has requested to be
placed in the MUSA. You can say that he is in the first stage. Mr. Brixius stated he was
unaware that stubs were already in place in front of this property. The decision to include this
property in the MUSA area has to be made by Council.
Mayor Sullivan asked if the property has to be subdivided to make utilities cost effective. Mr.
Brixius was unsure if it is cost effective or not.
Mayor Sullivan asked that if the Comprehensive Plan Task Force had known the stubs were there
would they have included it in the MUSA. Mr. Brixius stated the property owner could have
requested it. Council Member Lyden noted the property owner has a right to the pipe whether he
is in the MUSA or not. Mr. Brixius stated that if the City wants to pursue urban development on
this property,the area needs to be in MUSA.
Mayor Sullivan asked what has to change to put the property in the MUSA so that they can
connect to the sanitary sewer and municipal water systems. Mr. Brixius stated the property has
to be in the MUSA. The property owner has requested that his property be indicated as low
density urban municipal sewer serviced. This is a land use designation issue. The property
owner wants full range of access to hook up to the sanitary sewer.
Mayor Sullivan asked if the property is sold will the new owner have to hook up even thought
they are not in the MUSA. Mr. Brixius stated that unsewered properties can pursue access to
City utilities. The property can be added to MUSA in the future.
Mayor Sullivan asked how many areas like this are within the City. Mr. Powell stated there are
many. It is prudent to put in utility services before the road is upgraded. This will eliminate the
n disturbance of the new roadway for extension of services.
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COUNCIL MINUTES OCTOBER 26, 1998
Council Member Bergeson stated if stubs are put in with an unequal number of driveways the
developers are almost required build on larger parcels. He stated he does not want houses on
only one side of the street. Zoning should not be changed to something that can not happen. The
property is not developable if it is not in conjunction with other properties.
Council Member Lyden stated R-1XX zoning is a possibility. Mr. Brixius stated that access a
from local street to Ware Road is needed regardless of lot size. Driveway access to Ware Road is
a concern. A buffer should be built to shield homes on Ware Road.
Mayor Sullivan stated she believe this is not an appropriate request at this time. Mr. Brixius
stated it is scheduled but not until 2010. Council Member Lyden stated the intent of Council
should be to allow the homeowner to hook up if he wants to. Mayor Sullivan stated that is a
separate issue for Council to consider.
11. Al Robinson asked for clarification of the greenway designation and expressed concern
at it becoming a "taking". Mr. Brixius stated that the greenways were conceptual on the plan
and would be further defined with completion of the environmental inventory.
12. Mr. Corson cautioned the City on making decisions based on unsuitable soils prior to
actual testing and possible correction. He also cautioned staff on the process of placing
property in a Land Trust as it relates to cost and timing. Mayor Sullivan stated the Land
Trust is open to a full range of options.
Mayor Sullivan noted the following issues: Including mobile homes in a Housing Maintenance
Program, Language to confine the sea plane base to its present"foot print",and the Commercial
property on Lake Drive south of Vicky Lane. Mr. Brixius noted modifications in planning
regarding Mr. Dick's property, 8061 Lake Drive. He felt reconsideration of the present
designation would open the property up for research. Mr. Wessel added mixed land use in The
Village has to be incorporated into the Plan.
Mayor Sullivan referred to the poll of the Environmental Board, and said two(2)members want
a moratorium,two(2)members do not want a moratorium with qualifications,three (3)members
stated the City can proceed without a moratorium. Council Member Lyden expressed concern
regarding the two (2)qualified no's. Mr. Wessel stated the two (2)members felt strongly that a
moratorium was not needed but future residential developers would need to be qualified for plat
approval. Mayor Sullivan noted developers have to go through the Environmental Board now.
Mr. Wessel stated that is correct. The current system is working well.
Council Member Lyden asked if the City could set up two(2) standards for currently working
developers and standards for other developers. Mayor Sullivan stated the issue is if a moratorium
should be placed on plat approval until the Environmental Inventory is complete. Council
Member Lyden stated the best practice would be to have the Environmental Inventory and
Management Plan in place before moving forward. The Council should choose the best practice.
V. ACTION ON RESOLUTION NO. 98- 160
14
COUNCIL MINUTES OCTOBER 26, 1998
r
Mayor Sullivan stated Council Members have been instructed they have 10 minutes to make
their point before action is taken.
Council Member Bergeson thanked the Comprehensive Plan Task Force for all their work. He
stated there has been adequate input and everyone had an opportunity to speak at the public
hearing. Suggestions have been made to limit housing or require larger lots as a means to limit
urban sprawl. Urban sprawl is a problem for the entire metro area. Limiting the number of
houses actually contributes to urban sprawl. There is more agreement on long term population
goals than the number of houses. A citizen suggested the number of homes not be put in the
Plan but instead the population number for the year 2020 with mechanisms to control that
number. He stated he believes there is merit to that suggestion. Council Member Bergeson
stated the City issued permits in a free market situation that is determined by willing buyers and
sellers until now. This resulted in about 250 homes being built in the City per year. The Plan
calls for a 40%reduction in the amount of homes being built. The City appointed the Task Force
for a recommendation. They came to the conclusion that 147 is an acceptable number. He stated
it is very important to encourage commercial development. The City Policy and Comprehensive
Plan encourage that. If residential development is restricted too much commercial development
will be restricted also. He stated he does not want a mandatory linkage between the two (2). It
would be better to promote commercial and abide by residential guidelines. He said there could
be an economic development effort to make sure commercial fails by limiting housing. Council
Member Bergeson felt economic development could be torpedoed because it is linked to
residential development. The City needs everyone on board to encourage commercial
development. The Plan needs to be submitted to Metropolitan Council. It was the consensus of
the Task Force to move ahead with this Plan.
Council Member Dahl stated she received many voice mail messages today. Ms. Mary Swanson
called expressing concern regarding the planned new McDonalds. Ms. Donna Carlson asked
about the housing code and the letter to the County regarding Birch Street. Ms. Sharon Lane's
concern has been resolved. Mr. Bob Fennidontah called and indicated he is in favor of slow
growth. He stated he can not get out on Highway 49 until after 8:00 p.m. He lives on Rohavic
Lane and was unable to attend tonight's meeting. He indicated slow change would be better for
the City. Council Member Dahl stated the City has enough MUSA for 7-10 years. Just because
the inner ring of cities is filled up, Lino Lakes should not feel it is the job or duty of Lino Lakes
to fulfill the Metropolitan Council objective to be up to a certain capacity. She stated open space
is very important to her. This City should not be required to grow at an unacceptable rate just to
fulfill the Metropolitan Council's objectives. She felt neither the Lyden/Dahl plan or the Task
Force plan is right or wrong. A compromise was attempted by negotiation. Council Member
Dahl stated she does not want the City topped out by 2020. If the Council can not reach a
consensus and more negotiations are not possible then the Plan should be taken to the voters.
She stated she believes the citizens of Lino Lakes are intelligent, in the know, and the Charter
provides the City protection from the road improvement assessments. She indicated she is for
11-N slow growth and not adding additional MUSA. Every citizen has to live with this Plan. She
stated at one time the citizens were not notified of the zoning plan and they should have been.
She stated she would like to go back to the table and negotiate.
15
COUNCIL MINUTES OCTOBER 26, 1998
Council Member Lyden stated that experts will fill your head with information until your head
spins. He stated he has serious concerns about the Plan. He read page 13, Item 2, of the Plan
and stated the conclusion of that is the City of Lino Lakes will become the next Brooklyn Park.
The City stops at County Road J and the country begins. People came to this community for
open space. If they want urban living they will live in Minneapolis or St. Paul. The
communities of Afton, Lake Elmo, and Lino Lakes have reason not to change. Quality of life is
an issue. Economic dollars do not improve the quality of life. He stated he is not here to please
the Comprehensive Plan Task Force. He indicated he is listening to the people. He stated his
constituents voted him into office. According to the survey 28%of the citizens stated rural open
space is very important. It is very easy to build a city. It is much harder to preserve one. The
survey indicated 25%believe rural open space is a good thing. There will be 25% less
congestion if 25%more roads are not developed.. It doesn't have to be that way. He stated he
has an open space plan that will preserve open space. Regarding page 65 of the Plan, staging
means you fill a square. When that square is full you fill in the next square.
Council Member Neal stated he received two (2)phone calls. One was regarding Birch Street.
Another regarding Birch Street connecting to Hugo Road into Hugo. He stated Lake Drive
should be commercial. He noted the proposed commercial development on Centerville Road and
Birch Street. He stated jet planes will be here in the future at the sea plane base unless they are
specifically prohibited. He stated he is in favor of the Plan if the following is resolved: Birch
Street, Hugo Road, Lake Drive commercial, and Centerville Road/Birch Street commercial plan .
Mr. Brixius stated language for the sea plane base will be added. Birch Street will remain a two
(2) lane roadway. There will be no extension of Birch Street to the Hugo border. There is a plan
for a commercial area at Centerville Road and Birch Street. It is not scheduled until after the
year 2010.
Council Member Neal noted the City has no control over the proposed Hugo Road extension.
Mr. Powell stated the road is in Washington County. That is correct,however it would dead end
at Elmcrest Avenue. Lino Lakes controls Elmcrest Avenue to I-35E. There are no plans for a
Birch Street extension to I-35E.
Council Member Neal stated the Plan should be reviewed every one(1) or two (2)years. Mr.
Powell stated the Plan will be used as a guideline for Lino Lakes. The City can not control what
Hugo does. There is no current plan for another connecting road.
Council Member Lyden stated we are at the point where the issue is who will negotiate a
compromise Plan. He stated he approached the Comprehensive Plan Task Force in February and
March of 1998 with his concerns. He met with the representatives. He asked them to come up
with vehicles to improve the Plan. The Metropolitan Council indicated some parts of the Plan
can go to a citizen vote. Time is needed to explore that issue. He indicated he had brought new
ideas forward to reconcile and move forward. He stated he has met with Mayor Sullivan. He
stated he fears the City will not be able to move forward. Staff is going to send the Plan forward
16
COUNCIL MINUTES OCTOBER 26, 1998
r without a 4/5 vote which is illegal. He stated he hopes the Council can get the job done in time.
All parties need to be willing to negotiate.
Mayor Sullivan stated she is proud to be here and be a part of the first comprehensive Plan
overhaul. For the first time tonight the meeting included public response from the public hearing
input. Lino Lakes is the first City to care enough to preserve the environment and natural
resources with an Environmental Inventory Plan. Lino Lakes has been recognized by the DNR
as a trend setter. This is not the first time the City has included citizen input. Lino Lakes is#1
regarding working with citizens on the planning project process. This is the second part of the
City's strategic planning process. The first part was 2020. Vision 2020 identified growth
planning. Within growth planning citizens wanted commercial development and environmental
issues addressed first. The Comprehensive Plan does that. Lino Lakes citizens value their
community. The Plan is about so much more than what the Metropolitan Council wants. By
having 2020 Vision in place,the City has the vision to drive a unique Comprehensive Plan and
have a plan for growth. Every citizen that spoke should feel responsible for the success of the
Plan. The beginning of thought is in disagreement. Lino Lakes can be proud it is a community
committed to consensus and something everyone can live with. The City moves with actionable
accuracy. Mayor Sullivan stated she is not a supporter of the 147 housing figure. She stated it is
however a basis by which the City can move forward. The City is looking at a goal of 7,575 new
homes by 2020. That is an average of 147 per year. Home building could be more or less units
per year. The figure allows the City to be flexible keeping the goal in mind. If the City is not
getting commercial development more residential development can be allowed. Everything
indicates the City needs residential development to support commercial development. Most
citizens have agreed slower growth is the opportunity. She stated she has received calls from
people who want faster growth and calls from people who do not want additional commercial
growth. Part of listening is listening to all citizens and finding a consensus. In order to find
slower growth and quality of life the City has to determine how slow is to slow in order to
accomplish other objectives. Residential development is not the only piece of moderate growth.
Moderate growth has a housing development goal of 7,575. The other issues are education,
commercial development, and everything else that has gone into the Plan for consideration. The
Plan can not be boiled down to the number of homes. The commercial development discussion
included clustering commercial development where there is destination commercial and
neighborhood commercial. Neighborhood commercial is not intended to draw additional traffic.
Destination commercial is intended to draw additional traffic and customers to the City that do
not necessarily live in the City. Because of this, corridors for 1-35 have been identified.
Additional commercial development is required to have more buffering for the most benefit with
the least impact. The Plan includes what is believed to be the right amount of commercial
development. Certain locations have been identified for current development. The tax base
goals have been put in place. The goal is for commercial development to equal 10%in 2010 and
15%in 2020. The goal is for a 20%tax capacity rate in 2020. Great value has been put on open
space. The Plan addresses open space and aesthetic issues. Additional buffering and additional
setbacks addresses aesthetics. The Environmental Inventory Plan addresses open spaces. The
Environmental Inventory Plan has great value. It will be implemented into the Plan. The Plan
also includes many ideals of nature conservancy not only to preserve spots of open space but to
take care of the planning that goes on around the open space. The City does not want a negative
17
COUNCIL MINUTES OCTOBER 26, 1998
impact on space being preserved. The Plan recognizes the limit of hydric soils. This enabled
justification of saying no to the Metropolitan Council's goals. The City has identified the soils
are important. A wide variety of residential development is needed. The Plan looks at executive
homes, cluster development, multifamily housing, and single family housing. Diversity is
needed to maintain tax diversity as boomers move out of the City. The City needs to be careful
of accumulating more homes that can be sold to the next generation. A home priced at 180,000
is neutral to the tax base. Multifamily-family homes will bring 2-3 times the taxes that
residential development will bring. The City of Lino Lakes will never be like Roseville or
Brooklyn Park. Brooklyn Park has 6,000 multifamily-family homes. Lino Lakes is looking at
600 in three (3) locations throughout the City which will be adjacent to accesses out of the City.
She stated infill is the smartest use of urban services. Obtaining the densest use of lines will
preserve open space. The City can not control when people choose to sell their property. The
Plan identifies areas that it makes sense for future development.
Mayor Sullivan stated the City should develop new ordinances that can support the Plan and
address the issues that have been identified. Right now the City is looking at a land use plan.
The City needs to continue to recognize citizens needs. Further efforts to continue the process
include plans with options for areas without water and sanitary sewer and a failing septic system.
Additional support is needed regarding this issue. A review of the guidelines for the air parks in
conjunction with the air park owners is needed. FAA regulations do not cover safety issues of
residents. The issue of redevelopment and infrastructure failure needs to be addressed. Lino
Lake is not a new City and the residents who have lived here for a long time cannot be forgotten.
The City needs to continue collaboration with other entities to ensure mutual benefits and cost
savings. For the Plan to be successful,the City must improve compliance with regulations with
the new mind set that a group of policies drive the decision making.
Mayor Sullivan stated that as part of the motion she wanted to include a statement that within 90
days the City will have developed a clear cut schedule and implementation plan for compliance
with the Plan and reviews regarding the benchmarks and goals in the Plan.
Mayor Sullivan stated that now the City has a plan without a 4/5ths vote. The City Council was
elected to manage the City government for its citizens. The Council should make a decision with
an accurate portrayal of what is in the Plan and what is in the best interest of the City. There is
the issue of bringing the City together. When you become a Council Member,there should be no
private wars and private issues. If indeed there are negotiable items, they should be put on the
table now. The Comprehensive Plan Task Force looked at 13 items submitted by Council
Members Lyden and Dahl. Constructive negotiations on those items should be brought forward.
Council Member Lyden stated the City can not tell someone when to develop. He said the
difference in the two (2)plans is simple. Zoning will determine whether there are 40 homes on
40 acres or 80 homes on 40 acres with sewer and water. People who have moved to Lino Lakes
do not want Lino Lakes to become urbanize. Lino Lakes does not have to be an urban city.
Mayor Sullivan stated the Plan does not bring Lino Lakes an urban community. The Plan is far
from that.
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COUNCIL MINUTES OCTOBER 26, 1998
Council Member Bergeson stated the population has tripled in the last 20 years and the City has
not lost its character. It is better to live here now with the schools and parks. The Plan will not
change the character of the community because it has not changed in the last 20 years.
Council Member Lyden wondered how you can tell people that an additional of 1,500 acres of
MUSA in 10 years, and another 1,500 acres in 10 more years will not change the character of the
community. A point will be reached where this City is another Woodbury and asking for
additional taxes to save open space.
Council Member Neal moved to pass the draft Comprehensive Plan with reservations that
everything noted is straightened out by Mr. Brixius. Council Member Bergeson seconded the
motion.
Mayor Sullivan stated the Plan is a good plan representative of the City. Not everyone can be
satisfied. The Plan was built by the citizens of Lino Lakes.
Council Member Bergeson referred to an earlier discussion and asked if a mixed use designation
could be the solution to the 79th Street to Main Street on Lake Drive area. Mr. Brixius stated
there will be an ultimate concept plan for the Village area that will be reviewed. The sea plan
base will be reviewed. The City needs to be clear about the Joyer property on Lake Drive. A
performance use plan is better than a mixed use plan.
Council Member Bergeson moved to approve an amendment to designate the area of 79th Street
to Main Street, on the west side of Lake Drive, a performance zoning use. Council Member Neal
seconded the motion. Motion carried with Council Member Lyden and Council Member Dahl
voting no.
Council Member Lyden stated he voted no to the amendment because it leaves the door open for
neighborhood businesses. There are many homes in that area. Council Member Neal noted the
survey indicated 500 cars per hour go by there already. Council Member Dahl stated she agrees
with Council Member Lyden. She indicated she would like to discuss the issue at a work
session. Mayor Sullivan stated she was disappointed that it was not discussed before the vote was
taken.
Council Member Bergeson stated the banking of MUSA is an important concept. The reason to
have more MUSA has to do with the infill policy. Banking MUSA and combining it with the
existing MUSA allows the City to implement its infill policy. A key part of that is banking
MUSA.
Council Member Lyden read from page 66 of the Plan noting a concern regarding uncontrolled
growth. He stated that the MUSA will be even more out of control if the City has more MUSA.
Mayor Sullivan stated that is another case of taking information out of context. The
Comprehensive Plan Task Force has worked to negotiate.
19
COUNCIL MINUTES OCTOBER 26, 1998
Mayor Sullivan stated that if there was an honest intent to come with a negotiated agreement the
CALL flyer would not have come out. The Council needs to be honest and confident that
standards are followed to go forward. Every Council Member made the choice whether or not to
follow those standards.
Council Member Lyden stated the citizens have the choice to believe and trust Mayor Sullivan.
It has been documented that staff has the intention to send the Plan forward without a 4/5 vote.
He stated the intent of Council to send the Plan without a 4/5 vote takes slow growth advocate
effectively out of the negotiation process. This would silence all slow growth voices.
Negotiations should not be held in public. He stated he is committed to get the Plan done on
time with a 4/5 vote. He indicated he is willing to move from point A to point B.
Mr. Hawkins stated it is not illegal to send the Plan to the Metropolitan Council without a 4/5
vote as long as it is clearly indicated the 4/5 vote was not received.
Council Member Bergeson asked if a 4/5 vote is not received, is the City prevented from
reconsidering the Plan at a future date. Mr. Hawkins stated there is not a time restriction
regarding a re-vote on the Plan.
Council Member Bergeson voted yes. Council Member Dahl voted no. Council Member Lyden
voted no. Council Member Neal voted yes. Mayor Sullivan voted yes.
Mayor Sullivan called for a recess at 11:13 p.m.
The City Council meeting reconvened at 11:20 p.m.
PUBLIC SERVICES DEPARTMENT,RICK DEGARDNER
Consideration of Resolution No. 98- 158,Accepting Donation from Forest Lake Area
Athletic Association-Mr. DeGardner stated the Lino Lakes Parks and Recreation Department
sought program sponsors for its First Annual Turkey Shoot to be held on November 14, 1998.
The event is a free holiday event for the families of Lino Lakes that consists of low-key
competition in a variety of athletic events for prizes.
The Forest Lake Area Athletic Association, as a program sponsor, has donated $100 to help defer
the costs of this event.
Mr. DeGardner stated the Council will be receiving a flyer regarding this event. He also
indicated volunteers are needed to help run the event on November 14th.
Council Member Neal moved to adopt Resolution No. 98 - 158, as presented. Council Member
Lyden seconded the motion. Motion carried unanimously.
Resolution No. 98 - 158 can be found at the end of these minutes.
20
COUNCIL MINUTES OCTOBER 26, 1998
COMMUNITY DEVELOPMENT DEPARTMENT REPORT, BRIAN WESSEL
Consideration of Resolution No. 98- 159, Calling for Public Hearing to Establish Tax
Increment Financing District 1-9,Brian Wessel-Mr. Wessel stated that earlier this evening
the Economic development Authority authorized the preparation of a modified Plan for
Development District No. 1 and the establishment of Tax Increment Financing District No. 1-9
to provide financial assistance to three (3)companies that would like to locate in the Apollo
Business Center.
Once the City Council sets the hearing date for December 14, 1998,the Plan will be sent to
School District No. 12 and Anoka County for review and comment.
Council Member Neal moved to adopt Resolution No. 98 - 159, as presented. Council Member
Dahl seconded the motion. Motion carried unanimously.
Resolution No. 98 - 159 can be found at the end of these minutes.
Consideration of Amended PDO,Behm's Century Farm Portion of Lino Air Park,Mary
Kay Wyland-Ms. Wyland stated that Mr. David Hunter, 263, Palomino Lake requested a
variance to construct a hangar larger than allowed by the Behm's Century Farm PDO. The staff
and the Planning&Zoning Board suggested that an amended PDO might be more appropriate
than a variance for an oversized building. Mr. Hunter has,therefore,made application for an
amended PDO.
The original PDO granted to the Air Park Lots in the Behm's Century Farms development
related specifically to hanger size and location. The recommendation at that time called out 10
requirements for hanger size and location including the statement that no commercial use will be
permitted. The maximum allowable size was 2,600 square feet. Ms. Wyland referred to a list of
those 10 items.
Mr. Hunter and the developer,Mr. Gary Uhde, are requesting an amendment to Item E of the
PDO that would allow a maximum area of 3,200 square feet in hanger size and increase the
height limit to 28'. This is equivalent to the maximum size allowed in the original air park. Mr.
Hunter needs the additional area as he will ultimately have two (2) airplanes which will not fit in
a 2,600 square foot hanger.
The property in question is Zoned R-1 with an average lot size(on the air park)of 32,357 square
feet. The original air park lots are Zoned Rural with an average lot size of 60,000 square feet.
The original PDO suggested a smaller accessory building size for the smaller air park lots. A
calculation of the lot area and building coverage has determined that adequate open space can be
maintained with a 3,200 square feet hanger and typical house pad. The Zoning Ordinance
requires a minimum 35% landscaped are with 65%available for parking and structures.
n
21
COUNCIL MINUTES OCTOBER 26, 1998
Ms. Wyland stated the average hanger size in the existing air park is approximately 2,650 square
feet. There is one hanger at 3,200 square feet, another planned for the near future and a possible �..
expansion of an existing hanger- all within the original park.
If the Council determines that an increased hanger size is appropriate, staff would suggest that
Article VI, Item 6AE, of the Declaration of Convenants, Conditions and Restrictions for the
Century Farm Development dated April 5, 1996, be amended to read as follows:
E. Maximum hanger size is 3,200 square feet.
F. Maximum hanger height of 28 feet.
The Planning & Zoning Board held a public hearing on this item and recommended approval of
the amended PDO as recommended above.
Staff is recommending approval of the amendment to the PDO as stated.
Mayor Sullivan asked what other people at the Air Park think about the amendment. Ms.
Wyland stated the applicant and his neighbor are in favor of the amendment. A notice was sent
to all neighbors within 600'. No comments were received. The Air Park Association has no
objections to the amendment.
Mayor Sullivan asked what the FAA would say. Ms. Wyland stated the FAA does not get
involved with hanger size. The City of Blaine has hangers at 3,400 square feet. The hanger is
limited to three(3)planes regardless of size.
Council Member Lyden moved to approve amendment to the PDO as stated in the staff report.
Council Member Neal seconded the motion. Motion carried unanimously.
Consideration of FIRST READING,Ordinance No. 09-98, Zoning Ordinance Text
Amendment Relating to Driveway Width,Mary Kay Wyland-Ms. Wyland stated that with
an increase in the construction of three (3) stall garages, staff has received numerous requests for
an amendment to the existing ordinance relating to driveway width. Frequently these requests
come to the attention of staff in the enforcement of the existing the code. Some property owners
pave the triangle area following receipt of their occupancy certificate while others pave the
driveway following issuance of occupancy if weather has not permitted driveway installation.
Ms. Wyland read the current ordinance regarding driveway width. The following is a list of
reasons provided in support of the proposed amendment to allow a wider driveway curb cut:
1. Three (3)care garages are typically 32 feet- 36 feet in width thus the request for a
wider driveway.
2. Driving over the triangle area/curbing kills the grass.
3. The placement of rock in the triangle area due to damaged sod may be unsightly
and spill out into the roadway.
4. The Ordinance allows a maximum of 65% impervious surface with 35% green
area on a residential property. The additional pavement would be approximately
22
COUNCIL MINUTES OCTOBER 26, 1998
42 square feet in area or a triangle 6 feet by 14 feet, a minimal impact on
impervious surface.
5. Enforcement issues relating to pavement following occupancy.
Concerns expressed in opposition to the following amendment:
l. Increase in impervious surface thus affecting run-off into the storm sewers.
2. Aesthetics - sea of concrete in front of residential properties.
3. Snow storage on cul-de-sac properties.
Staff has suggested an amendment that would provide for a maximum of 36 feet in width
excepting cul-de-sac properties where the 26 feet requirement would remain. The cul-de-sac
issue was raised due to both aesthetics and snow storage concerns and the amendment was
reworded following that discussion.
The Planning&Zoning Board held a public hearing on this issue at their September 9, 1998,
meeting. Following a discussion, a motion was made to deny the ordinance amendment on a
four(4)to three (3)vote.
Mr. Don Dunn, 6885 Black Duck Drive, came forward and stated he had voted against the
amendment at the Planning &Zoning meeting. He stated the amendment was rejected several
times for insufficient data. The City Engineer was not in favor of the amendment. Mr. Brixius
indicated no other City has a driveway width of 36 feet. On an R-1 lot the impervious surface
allotment is 45%. On an R-1X lot the impervious service would be 40%. He stated it will not
look good. He indicated he has a three (3) car driveway and has no problem with a 26' driveway
width. He stated the amendment will cause a lot of other problems. He indicated he hopes the
amendment is rejected.
Council Member Bergeson noted he does not usually vote to over turn the Planning&Zoning
Board's recommendations.
Council Member Bergeson moved to adopt the FIRST READING of Ordinance No. 09 - 98, as
presented. Council Member Dahl seconded the motion.
Council Member Lyden stated this would be an avoidable issue if lots are an appropriate size.
Mayor Sullivan stated she believes the wider driveways are aesthetically unappealing. She stated
she is not in favor of the amendment.
Mr. Powell stated the original Ordinance did not have the exclusion of cul-de-sacs. He indicated
cul-de-sacs were his main concern. He stated he believes the decision at the Planning&Zoning
Board meeting would have been different with the exclusion of cul-de-sacs. The enforcement
issue is also a concern. A Certificate of Occupancy is typically issued before the driveway is
done. It is an enforcement nightmare for the Building Department.
23
COUNCIL MINUTES OCTOBER 26, 1998
Council Member Dahl asked for clarification regarding a mandate or option. Ms. Wyland
verified that that amendment provides an option for a wider driveway. Wider driveways will not
be mandated.
Mayor Sullivan asked for a roll call vote.
Council Member Bergeson voted yes. Council Member Dahl voted yes. Council Member
Lyden voted yes. Council Member Neal voted yes. Mayor Sullivan voted yes.
ADMINISTRATION DEPARTMENT REPORT, DAN TESCH
ASSESSMENT PUBLIC HEARING,Delinquent Sewer and Water Utility Bills, Dan
Tesch-Mr. Tesch stated that each year the Utility Department experiences difficulty collecting
some quarterly sewer and water utility bills. Notification has been forwarded to those residents
having outstanding bills explaining the deadline for payment of those bills is November 1, 1998.
Most bills unpaid when a resident moves from the City are turned over to a collection agency,
and are collected in this manner. However,bills not collected by a collection agency and
delinquent bills of current residents are certified to Anoka County by resolution for collection
with the property taxes. The residents named in Resolution No. 98 - 161 have received the
required notification of this public hearing. Tonight they will have the opportunity to speak to
the City Council about their delinquent bills.
Following the public hearing,the Council will be asked to adopt Resolution No. 96 - 161. �.
Finance will continue to receive payment of delinquent bills until they are actually certified to
Anoka County. All bills paid before the certification date will be taken off of the delinquent list.
Mayor Sullivan opened the public hearing at 11:40 p.m. There were no public comments.
Council Member Bergeson moved to close the public hearing at 11:40 p.m. Council Member
Dahl seconded the motion. Motion carried unanimously.
Consideration of Resolution No. 98- 161,Authorizing Clerk-Treasurer to Certify
Delinquent Sewer and Water Utility Bills for Collection with the 1998 Property Taxes,
Collectable in 1999 -Mr. Tesch stated this resolution will authorize the Clerk-Treasurer to
certify delinquent sewer and water utility bills for collection with the 1998 property taxes.
Council Member Lyden moved to adopt Resolution No. 98 - 161, as presented. Council Member
Dahl seconded the motion. Motion carried unanimously.
Resolution No. 98 - 161 can be found at the end of these minutes.
Restructuring,Phases II,Salaries, Dan Tesch -Mr. Tesch stated that a Maintenance of Status
Quo order from the Bureau of Mediation Services prohibited the Council from acting on the
recommended salaries for the Environmental Specialist and Building Official/Inspector. The
order from the bureau was in place while a unit determination could be made regarding potential
24
COUNCIL MINUTES OCTOBER 26, 1998
r�
AFSCME membership. The order has now been lifted, and the Council may proceed with the
approval of salaries for the two (2)positions.
The recommendations for the Building Official/Inspector and Environmental Specialist salary
ranges were made in consultation with Labor Relations Associates. Both employees will be at
Step 6.
Staff recommended approval of stated salaries.
Council Member Bergeson moved to approve salary recommendations for the Building
Official/Inspector and Environmental Specialist. Council Member Lyden seconded the motion.
Motion carried unanimously.
Consideration of City Planner,Dan Tesch -Mr. Tesch stated the City is ready to make a
tentative offer of employment to Mr. Jeff Smyser for the position of City Planner. This offer is
contingent upon reference and background checks.
Mr. Smyser is currently the Assistant Zoning Administrator for McLeod County, and has both
public and private sector planning experience. Mr. Tesch stated the anticipated start date is
November 16, 1998.
Staff recommended approval of a tentative offer of employment to Mr. Smyser.
Mr. Wessel gave a brief description of Mr. Smyser's background. He stated Mr. Smyser is a
graduate of the University of Minnesota has his Masters Degree. He also has 10 years of
experience. Mr. Smyser was with a planning firm for four(4)years. Mr. Wessel indicated Mr.
Smyser is committed to public service.
Council Member Bergeson moved to approve a tentative offer of employment to Mr. Jeff Smyser
for the position of City Planner. Council Member Neal seconded the motion. Motion carried
unanimously.
OLD BUSINESS-None
NEW BUSINESS
Consideration of Minutes,October 7, 1998 (Council Member Bergeson was absent) -
Council Member Lyden moved to approve the October 7, 1998, minutes, as presented. Council
Member Neal seconded the motion. Motion carried with Council Member Bergeson abstaining.
COMMUNITY CALENDAR OCTOBER 27 THROUGH NOVEMBER 9, 1998
Environmental Focus Committee,Thursday, October 29, 1998, 6:30 p.m.
Citizens Academy,Thursday, October 29, 1998, 7:00 p.m., Centennial Fire Station No.2
25
COUNCIL MINUTES OCTOBER 26, 1998
Environmental Focus Committee,Friday, October 30, 1998, 6:30 p.m. `---'
Park Board, Monday,November 2, 1998, 6:30 p.m.
Mayor's Round Table, Monday,November 2, 1998, 7:00 p.m. to 9:00 p.m.
General Election, Tuesday,November 3, 1998, 7:00 a.m. to 8:00 p.m.
Council Work Session,Wednesday,November 4, 1998, 5:30 p.m.
Citizens Academy Graduation,Don Davis, State Commissioner of Public Safety will be
Guest Speaker, Thursday,November 5, 1998, 7:00 p.m.
Council Meeting,Monday,November 9, 1998, 6:30 p.m.
HOLIDAY,Veterans Day, Wednesday, November 11, 1998
Planning,and Zoning Board,Thursday,November 12, 1998, 6:30 p.m. (Due to the holiday
it was delayed one day)
ADJOURN
There being no further business, Council Member Lyden moved to adjourn at 11:47 p.m.
Council Member Dahl seconded the motion. Motion carried unanimously.
These minutes were considered and approved at the regular Council Meeting, December 21,
1998.
xf<� 1
Marilyn An Jerson, Clerk-Treasurer §ullivan, Mayor
Transcribed by:
Kim Points
TimeSaver Off Site Secretarial, Inc.
26
Council Member Neal introduced the following resolution and moved its
adoption.
CITY OF LINO LAKES
RESOLUTION NO. 98 - 158
A RESOLUTIONACCEPHNG DONA HONFROM THE FOREST LAKE AREA
ATHLE77C ASSOCIA77ON FOR THE SUPPORT OF THE LINO LAKES PARKS AND
RECREA77ON DEPARTAffiVT'S FIRST ANNUAL FAMILY 7TIRKEY SHOOT EVENT
WHEREAS, The Lino Lakes Parks and Recreation Department is holding this annual
holiday event for the first time on November 14, 1998; and
WHEREAS, The event is a free holiday event for the families of Lino Lakes;and
WHEREAS, Participant teams, consisting of one child(ages 4-14) and one adult, will
compete in a variety of low-key athletic events for prizes; and
WHEREAS, The Forest Lake Area Athletic Association was made aware of the desire
of the Lino Lakes Parks and Recreation Department to conduct the Family
,^ Turkey Shoot with the support of a program sponsor and has donated
$100.00 to the City to defer the costs of this event.
NOW THEREFORE, BE IT RESOLVED, that the City Council of Lino Lakes hereby
accepts the donation of$100.00 to help fund the Family Turkey Shoot event and wishes
to express its sincere gratitude and appreciation to the Forest Lake Area Athletic
Association for its donation.
Adopted by the Lino Lakes City Council this ay of 1998.
oil oil I
,c r Ki erl A. u li n, Mayor
Marilyn G. Anderson, Clerk-Treasurer
The motion for the adoption of the foregoing resolution was duly seconded by Council
Member Lyden and upon vote being taken thereon,the following voted in
favor thereof. Bergeson, Dahl, Lyden, Neal, Sullivan.
The following voted against same: none.
n
Whereupon said resolution was declared duly passed and adopted.
Member Neal introduced the following resolution and moved its
adoption:
CITY OF LINO LAKES
RESOLUTION NO. 98-159
RESOLUTION CALLING FOR PUBLIC HEARING TO MODIFY DEVELOPMENT
DISTRICT NO. 1 AND TO MODIFY TAX INCREMENT FINANCING DISTRICT NO.
1-7 AND TO ESTABLISH TAX INCREMENT FINANCING DISTRICT NO. 1-9
WHEREAS, the Lino Lakes Economic Development Authority (the "EDA")
intends to modify the program (The "Program") for Development District No. 1 (the
"District"), and to modify the Plan ("TIF District No. 1-7 Plan") and to establish Tax
Increment Financing District No. 1-9 ("TIF District No. 1-9") within the District; and
WHEREAS, Minnesota Statutes, sections 469.174 through 469.179 (the "TIF
Act") and sections 469.124 through 469.134 (the "City Development District Act")
requires that the city council of the city of Lino Lakes (the "City") hold a public
hearing on the modification of the Program and modification of the TIF District No. 1-7
Plan, and the adoption of a Tax Increment Financing Plan ("TIF District No. 1-9 Plan")
for TIF District No. 1-9, following approval thereof by the EDA.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Lino Lakes,
Minnesota as follows:
1 . The city clerk-treasurer is authorized and directed to prepare a notice for
publication in the official newspaper setting a public hearing before the city
council to consider this matter on Monday, December 14, 1998 at 6:30 p.m.
in the council chambers at city hall. The notice shall be published in the
newspaper at least 10 but not more than 30 days prior to the public hearing.
2. The city clerk-treasurer is hereby authorized and directed to notify Independent
School District No. 12 and Anoka County at least 30 days prior to the public
hearing and to invite their comments and on the modification of the Program
and the modification of the TIF District No. 1-7 Plan and the establishment of
TIF District No. 1-9.
3. The city staff and consultants are authorized and directed to take any and all
other actions necessary to bring this matter before the city council at the time
of the public hearing.
Dated: October 26, 1998
r
Ki a ly A. Sullivan, Mayor
ATTEST:
Marilyn G. Anderson, Clerk-Treasurer
The motion for the adoption of the foregoing resolution was duly seconded by
member Dahl and upon vote being taken thereon, the following
voted in favor thereof: Bergeson, Dahl, Lyden, Neal, Sullivan.
and the following voted against same: none.
Whereupon said resolution was declared duly passed and adopted.
M1
Council Member Lyden introduced the following resolution and moved its
adoption:
CITY OF LINO LAKES
RESOLUTION NO. 98 - 161
RESOLUTION AUTHORIZING THE CITY CLERK-TREASURER TO
CERTIFY DELINQUENT WATER AND SEWER UTILITY BILLS FOR
COLLECTION WITH THE 1998 PROPERTY TAXES, COLLECTABLE IN 1999
WHEREAS, pursuant to City Code Chapter 400, Section 401.29 and Chapter 402,
Section 402.14, Subd. 5,the Clerk-Treasurer has prepared a list of
residents who have delinquent water and sewer bills to be certified to the
Anoka County Auditor for collection with the 1998 property tax
statements, collectable in 1999, and
WHEREAS, notice of impending action was mailed to residents on October 15, 1998,
NOW,THEREFORE BE IT RESOLVED,by the City Council of Lino Lakes,
Minnesota that the City Council hereby levies the sums of money collectable in the year
1999 upon the attached list of properties in the City of Lino Lakes, Minnesota.
Adopted by the City Council of Lino Lakes, M' esota this 20 day of October, 1998.
Kl� ly A. hvan,Mayor
Marilyn G. Anderson, Clerk-Treasurer
The motion for the adoption of the foregoing resolution was duly seconded by Council
Member Dahl and upon vote being taken thereon, the following voted in favor
thereof: Bergeson, Dahl, Lyden, Neal, Sullivan.
The following against same: none.
Whereupon said resolution was declared duly passed and adopted.
CITY OF LINO LAKES
1998 CERTIFICATION CONTROL LIST
Updated October 22, 1998
Total
Cust# Owner Name Street# Street Name City State Zip Pin# Balance Penalty Certified
1 101150 JACK FOBAIRE 7269 HEATHER COURT LINO LAKES MN 55014 18-31-22-33-0027 618.07 30.00 648.07
2 101250 TODD&LINH LOFGUIST 7275 HEATHER COURT LINO LAKES MN 55014 18-31-22-33-0026 98.90 30.00 128.90
3 103050 JEFFREY&COLLEEN MCKENZIE 7280 MEADOW COURT LINO LAKES MN 55014 18-31-22-33-0018 78.25 30.00 108.25
4 11035A JUANITA OLSON 7625 BEHM LANE LINO LAKES MN 55014 07-31-22-43-0034 175.29 30.00 205.29
5 110520 SHANE GATZ 7668 PALOMINO LANE LINO LAKES MN 55014 07-31-22-43-0013 116.61 30.00 146.61
6 110580 STEPHEN ROMAN 7681 PALOMINO LANE LINO LAKES MN 55014 07-31-22-43-0046 455.06 30.00 485.06
7 130010 MICHAEL&ROSE MILLER 7601 APPALOOSA LANE LINO LAKES MN 55014 07-31-22-43-0067 194.38 30.00 224.38
8 200950 ROY MARTIN 7112 2ND AVENUE LINO LAKES MN 55014 19-31-22-12-0056 453.51 30.00 483.51
9 201350 SHAWN SCHULTZ 7144 2ND AVENUE LINO LAKES MN 55014 1941-22-12-0052 702.69 30.00 732.69
10 205650 SEAN JOHNSON 185 GLADSTONE CIRCLE LINO LAKES MN 55014 19-31-22-24-0117 649.28 30.00 679.28
11 206500 MICHAEL GAYDOS 151 GLENVIEW AVENUE LINO LAKES MN 55014 19-31-22-31-0028 602.72 30.00 632.72
12 20745A JANE F.GILLES 6918 GLENVIEW AVENUE LINO LAKES MN 55014 19-31-22-31-0043 87.49 30.00 117.49
13 207550 DOUG GRONE 6920 GLENVIEW AVENUE LINO LAKES MN 55014 19-31-22-31-0042 133.13 30.00 163.13
14 207800 DAVID PEDERSON 6932 GLENVIEW AVENUE LINO LAKES MN 55014 19-31-22-31-0039 118.46 30.00 148.46
15 209150 ANDREW CARVER 7144 GRAY HERON DRIVE LINO LAKES MN 55014 19-31-22-11-0016 392.81 30.00 422.81
16 20960A KEVIN&CONNIE SINNA 7171 GRAY HERON DRIVE LINO LAKES MN 55014 19-31-22-11-0027 615.07 30.00 645.07
17 213250 OTTO ALLENSON 7146 IVY RIDGE COURT LINO LAKES MN 55014 19-31-22-11-0070 264.41 30.00 294.41
18 213900 STEPHANIE D.ELLIAS 7159 IVY RIDGE COURT LINO LAKES MN 55014 19-31-22-11-0075 74.62 30.00 104.62
19 214150 DIANE KOSKELA 7169 IVY RIDGE COURT LINO LAKES MN 55014 19-31-22-11-0126 95.64 30.00 125.64
20 21555A NANCY ADAMEK 7136 IVY RIDGE LANE LINO LAKES MN 55014 19-31-22-11-0140 80.97 30.00 110.97
21 216450 MICHAEL KUJAWA 7111 MOURNING DOVE LINO LAKES MN 55014 19-31-22-21-0014 159.21 30.00 189.21
22 216700 JAMES FUDALI 7128 MOURNING DOVE LINO LAKES MN 55014 19-31-22-21-0020 103.79 30.00 133.79
23 217950 RONALD BECKER 51 NORTH ROAD LINO LAKES MN 55014 19-31-22-33-0012 577.78 30.00 607.78
24 220600 SUSAN CULP 175 RED CLOVER LANE LINO LAKES MN 55014 19-31-22-21-0091 155.95 30.00 185.95
25 221450 THOMAS BAREGI 6824 RUSTIC LANE LINO LAKES MN 55014 19-31-22-34-0017 33.94 30.00 63.94
26 223750 BILL LEVERCOM 7109 SNOW OWL LANE LINO LAKES MN 55014 19-31-22-13-0048 105.30 30.00 135.30
27 228290 JOSEPH VANHESE 7033 SUNRISE DRIVE LINO LAKES MN 55014 19-31-22-23-0035 203.03 30.00 233.03
28 228300 LEROY METZ 7034 SUNRISE DRIVE LINO LAKES MN 55014 19-31-22-24-0092 41.56 30.00 71.56
29 228559 THOMAS WANGER 7057 SUNRISE DRIVE LINO LAKES MN 55014 19-31-22-23-0038 250.16 30.00 280.16
30 228750 DEAN BENTLEY 7084 SUNRISE DRIVE LINO LAKES MN 55014 19-31-22-24-0033 133.13 30.00 163.13
31 229700 TODD VILLAFUERTE 7196 SUNRISE-DRIVE LINO LAKES MN 55014 19-31-22-21-0042 225.65 30.00 255.65
32 230000 DEBRA SIMONS 6816 SUNSET ROAD LINO LAKES MN 55014 19-31-22-33-0009 604.54 30.00 634.54
33 230300 DAVID ROWE 6832 SUNSET ROAD LINO LAKES MN 55014 19-31-22-33-0007 281.83 30.00 311.83
34 230600 RENE&MERRILEE OREJUELA 6940 SUNSET ROAD LINO LAKES MN 55014 19-31-22-32-0026 55.15 30.00 85.15
35 231060 HUD-LOAN#271,746,381.00 7080 SUNSET ROAD. LINO LAKES MN 55014 19-31-22-23-0001 274.72 30.00 304.72 FINAL BILL
36 232150 PAUL CAMP 175 ULMER DRIVE LINO LAKES MN 55014 19-31-22-24-0062 210.97 30.00 240.97
37 23345B PAUL LEGRAND 7147 WHIPPOORWILL LANE LINO LAKES MN 55014 19-31-22-11-0058 240.24 30.00 270.24
38 233600 MICHAEL HUEG 7152 WHIPPOORWILL LANE LINO LAKES MN 55014 19-31-22-11-0040 138.02 30.00 168.02
39 235500 LINDA LECLAIRE 17 ELM STREET LINO LAKES MN 55014 18-31-22-33-0051 128.24 30.00 158.24
40 240460 ROBERT NEAL 466 AQUA CIRCLE LINO LAKES MN 55014 266.02 30.00 296.02
41 240590 ROBERT HANSON 459 AQUA CIRCLE LINO LAKES MN 55014 20-31-22-22-0012 168.00 30.00 198.00
42 30100A ELISSA LINDQUIST 6220 BALDWIN LAKE ROAD LINO LAKES MN 55014 31-31-22-32-0041 98.85 30.00 128.85
43 302550 RESIDENT 123 EGRET LANE LINO LAKES MN 55014 30-31-22-24-0029 647.55 30.00 677.55
44 3 -4MILY NIGHT VIDEO 6011 HODGSON ROAD 'NO LAKES MN 55014 ' 31-31-22-434M 97.94 30.00 12 '
45 308 HN FREDRICKSEN 6673 PELICAN PLACE )LAKES MN 55014 30.31-22-13-0015 683.36 30.00 71
{
46 313700 JAY BARNETT 128 WOODRIDGE LANE LINO LAKES MN 55014 31-31-22-31-0049 666.42 30.00 696.42
47 401550 KEITH MCLEAN 507 ARROWHEAD DRIVE LINO LAKES MN 55014 29-31-22-34-0073 164.29 30.00 194.29
48 401750 PHILLIP OWEN 519 ARROWHEAD DRIVE LINO LAKES MN 55014 29-31-22-34-0075 264.25 30.00 294.25
49 403100 JIM TITSWORTH 759 BEAVER CIRCLE LINO LAKES MN 55014 29-41-22-44-0074 239.49 30.00 269.49
50 406200 RICHARD SERENO 589 CHIPPEWA TRAIL LINO LAKES LM 55014 29-31-22-34-0031 .264.25 30.00 294.25
51 409700 JIM MICHAUD 6347 DEERWOOD LANE LINO LAKES MN 55014 32-31-22-11-0024 453.55 30.00 483.55
52 41005A JAMES F.JACOBUS 6368 DEERWOOD LANE LINO LAKES MN 55014 32-31-22-11-0045 107.05 30.00 137.05
53 41155A ROBERT POLANCE 6495 DEERWOOD LANE LINO LAKES MN 5W14 29-31-22-44-0072 72.82 30.00 102.82
54 412100 CHARLES P.LETHERT 6391 FAWN LANE LINO LAKES MN 55014 32-31-22-1 1-0009 90.75 30.00 120.75
55 412600 BOB SCHNEIDER 6427 FAWN LANE LINO LAKES MN 55014 29-3j-'22-44-0031 509.76 30.00 539.76
56 413650 HENRY ALT 6498 FAWN LANE LINO LAKES MN 55014 2"1-2244-0012 586.73 30.00 616.73
57 416600 JEFFREY&BONNIE JOHNSON 773 FOX ROAD LINO LAKES MN 55014 32-31-22-11-0051 125.50 30.00 155.50
58 417150 JOSE GARZA 437 HAWTHORNE ROAD LINO LAKES MN 55014 32-31-22-22-0010 534.92 30.00 564.92
59 420900 GLEN OLSON 6465 HOKAH DRIVE LINO LAKES MN 55014 29-31-22-33-0048 229.64 30.00 259.64
60 422100 DAVID OLIVER 6558 HOKAH DRIVE LINO LAKES MN 55014 29-31-22-32-0034 264.25 30.00 294.25
61 425750 SUSAN TROJE 511 LINDEN LANE LINO LAKES MN 55014 32-31-22-21-0040 180.40 30.00 210.40
62 430450 ELIZABETH SCHWIETERS 617 PRAIRIE FLOWER ROAD LINO LAKES MN 55014 29-31-22-43-0032 446.98 30.00 476.98
63 434350 STEVEN BUDIG 6469 TOMAHAWK COURT LINO LAKES MN 55014 29-31-22-34-0019 50.00 30.00 80.00
64 43535B JAMES&BEV MALLEY 6486 TOMAHAWK TRAIL LINO LAKES MN 5W14 29-31-22-34-0083 198.00 30.00 228.00
65 435900 RAYMOND GROSS 6422 TOTEM TRAIL LINO LAKES MN 55014 29-31-22-33-0012 264.25 30.00 294.25
66 437350 JEREMICH DAME 6498 WARE ROAD LINO LAKES MN 55014 29-31-22-33-0053 264.25 30.00 294.25
67 438450 GENE PAGEL 6456 WEST SHADOW LAKE DRIVE LINO LAKES MN 5W14 2941-22-43-0021 737.18 30.00 767.18
68 503050 ROBERT MATYKIEWICZ 6674 BLACK DUCK DRIVE LINO LAKES MN 55014 28-31-22-13-0002 576.72 30.00 606.72
69 503140 JIM HEIDEMANN 6680 BLACK DUCK DRIVE LINO LAKES MN 55014 28-31-22-13-0035 500.57 30.00 530.57
70 50640A SHANNON&LYNN COTHRON 6542 BLACK DUCK DRIVE LINO LAKES MN 55014 28-31-22-42-0058 280.06 30.00 310.06
71 506400 D.MILBRANDT&DOUGLAS PALMER 6601 EAST SHADOW LAKE COURT LINO LAKES MN 55014 28-31-22-24-0086 520.01 30.00 550.01
72 51040A JOY ANDERSEN 6774 EAST SHADOW LAKE DRIVE LINO LAKES MN 55014 28-31-22-12-0006 55.45 30.00 85.45
73 511050 EUGENE WELSCH 6816 EAST SHADOW LAKE DRIVE LINO LAKES MN 55014 21-31-22-43-0031 429.69 30.00 459.69
74 514150 PAUL NORDENSTROM 1009 LANTERN LANE LINO LAKES MN 55014 28-31-22-13-0049 40.96 30.00 70.96
75 514550 STEVE JACKSON 1044 LANTERN LANE LINO LAKES MN 55014 28-31-22-13-0053 209.25 30.00 239.25
76 517050 MICHAEL SCHEELE 6602 PHEASANT RUN LINO LAKES MN 55014 26-31-22-13-0031 676.71 30.00 706.71
77 518500 HAL MARKLAND 6566 PHEASANT RUN LINO LAKES MN 55014 28-31-2242-0078 511.45 30.00 541.45
78 519800 GARY SCHILTZ 6626 RED BIRCH COURT LINO LAKES MN 55014 28-31-22-13-0128 819.07 30.00 849.07
79 520800 TIM CHILSTROM 1057 TAMARACK LANE LINO LAKES MN 55014 26-31-22-42-0012 529.56 30.00 559.56
80 601600 BRAD CORNFORTH 1229 CHOKECHERRY ROAD LINO LAKES MN 55038 27-31-22-32-0015 709.03 30.00 739.03
81 606400 ROBERT RANALLO 6643 RUFFED GROUSE ROAD LINO LAKES MN 55014 28-31-22-14-0018 135.56 30.00 165.56
82 611250 JAY THORSLAND 6526 WHITE OAK ROAD LINO LAKES MN 55038 27-31-22-32-M8 637.24 30.00 667.24
83 612630 BRIAN HOKANSON 6601 WILD TURKEY TRAIL LINO LAKES MN 55014 28-31-22-14-0013 153.62 30.00 183.62
84 707040 BRETT WILLIAMS 6600 TELE LANE LINO LAKES MN 55038 25-31-22-13-0037 68.21 30.00 98.21
85 800050 JOEL RICHARDSON 1550 LAMOTTE CIRCLE LINO LAKES MN 55038 22-31-22-41-0043 269.87 30.00 299.87
86 80050B RODNEY SMITH 1578 LAMOTTE CIRCLE LINO LAKES MN 55038 22-31-22-41-0036 55.00 30.00 85.00
87 801800 BILL BROWN 6900 LAMOTTE DRIVE LINO LAKES MN 55038 22-31-22-41-0021 55.00 30.00 85.00
25,840.05
SPECIAL COUNCIL MEETING AUGUST 24, 1998
CITY OF LINO LAKES
MINUTES
DATE : August 24, 1998
TIME STARTED : 4:08 p.m.
TIME ENDED : 6:24 p.m.
MEMBERS PRESENT : Bergeson, Lyden,Dahl, Neal, Sullivan
MEMBERS ABSENT : None
Staff members present: Police Chief/Interim City Administrator, Dave Pecchia; Police
Office Manager/Record Minutes, Renee Kaulfuss.
The purpose of the meeting was to set goals for the Interim City Administrator and to
review the City Council's responsibilities and goals.
REVIEW OF COUNCIL GOAL SETTING SESSION
At a previous meeting, the City Council set goals and responsibilities for the City to
finance, economic development,personnel, organizational changes and the
Comprehensive Plan. These goals and responsibilities stressed the importance of the
vision of the City currently in place. The values related to the five (5) goals were to
improve communication between the public, the City Council and the staff. There had
been several complaints in the past relating to incorrect, and/or incomplete information
communicated to the public,the City Council and other City staff. Implementation of
these goals will eliminate confusion in getting and receiving information from staff and
assist in a more timely response to the City Council and the citizens.
SETTING INTERIM CITY ADMINISTRATOR GOALS
Mayor Sullivan distributed draft goals for the City Administrator related to the five (5)
City goals. Each Council Member was asked to review the document and make changes.
She suggested the goals be prioritized and a four(4) month time limit be determined for
meeting the goals.
Discussion followed and concern was expressed regarding making the goals simple and
to make sure that they are achievable and task oriented. Mayor Sullivan noted that these
goals are for Dave and not the staff. She stressed the need to set the goals high since the
City has places it needs to go. She also noted that Directors as well as staff should be
qualified to perform their job duties and responsibilities as well as being challenged.
There was discussion relating to the need for Council to allow Dave to perform his duties
with the support of the Council. There was also discussion regarding Council Members
interceding with staff. John asked that the newly appointed Directors be given a period of
PAGE 1
SPECIAL COUNCIL MEETING AUGUST 24, 1998
time to determine whether they meet and/or exceed the goals set by the City
Administrator.
Dave stated that he has conducted meetings with the Directors and they have set some
internal goals they felt were necessary to meet the immediate needs of the City. The
Directors started with the prioritized list of goals made at the beginning of the year. These
goals included economical development issues, financial issues, personnel issues and the
20/20 Vision.
Dave explained that when he was appointed Interim Administrator, he found that changes
were needed in the structure of city hall. The changes were not made immediately so that
staff could demonstrate to the City Council their attitude, competence and qualifications.
Job descriptions for every staff position have been completed including the new positions
of Financial Specialist, Senior Planner, Utilities Supervisor and Parks Supervisor.
The Public Works Director/Engineer position has been eliminated and John Powell who
is a TKDA employee will be working out of an office here at city hall. He is an important
link to staff since he is well informed about the City's economic development issues.
Staff is requesting that he be appointed City Engineer through December, 1999. As an
employee of TKDA,he is bound by the conditions and obligations of the contract
between TKDA and the City. His primary responsibilities will include managing the
City's Municipal State Aid program, submit reports and permit applications to
governmental agencies and serve as lead contact for the City on engineering issues. This
request is on the agenda for the regular Council meeting this evening.
Discussion of the City Engineer proposal followed. Some Council Members were in
favor of the proposal and others outlined their reservations about the proposal.
Dave noted that there are concerns regarding who supervises the position of the City
Clerk. The City Charter will be consulted on this issue. In addition, Administration is
currently researching an early retirement package for the current City Clerk.
Dave stated that he has scheduled a meeting with Springsted to provide finance services
relating to the budget process, lowering the tax capacity rate and investment of funds.
Staff is working on a RFP for a new City auditor. The Human Resources tech is
currently scheduled in the 1999 budget. City hall is in the process of a computer
technology conversion and the MIS issues are being handled through consultants.
Kim and Dave had met with the League of Minnesota Cities staff. League staff indicated
that the City had appropriate support for day-to-day finances by Springsted, but expressed
concern about the lack of experience regarding overall finance issues.
Kim expressed her concern regarding the qualifications of one of the City employees.
Discussion followed. It was noted that Council had set a goal that all future appointments
PAGE 2
y SPECIAL COUNCIL MEETING AUGUST 24, 1998
of personnel be based on skills and abilities and it appeared that Council was not
following these goals.
There was further discussion regarding the appropriate period of time for the Interim
Administrator to reach the stated goals. It was decided that annual goals be set with
quarterly evaluations. The progress of each goal is to be substantiated and progress
documented. If the goals are not progressing as anticipated, written documentation
affecting the progress should be included. It was noted that some of the goals such as the
1999 Budget should be completed by year end.
John was concerned that Dave, as Interim Administrator, needed time to demonstrate that
he had been given a proven team of staff to achieve all of the stated goals. He stated that
the Council supported this proposal two (2) weeks ago and the Mayor is now asking for a
major change in the support of this appointment. Further discussion followed regarding
staff s qualifications and the proposal for City Engineer. Kim, Caroline and Chris felt the
staff member was not qualified and should be removed from the position. John and Andy
felt that the staff member should be given four(4) months to demonstration his abilities.
Dave asked that this matter not be placed on the Council agenda. He was instructed to
speak to this staff member about what the majority of the Council had decided. Caroline
and Chris discussed their concern regarding the City Engineer appointment. Kim, Andy
and John did not agree with their concerns. It was decided to leave the request for
n appointment of the City Engineer on the agenda this evening.
Dave was directed to research a plan to set standards and goals for each staff member.
The consequences for non-performance should also be included in the plan. He was also
asked to contact the League of Minnesota Cities to research options for the plan.
There being no further discussion on these issues, the special meeting was adjourned and
the City Council reconvened in the Council Chambers for the regular Council meeting.
These minutes were considered, corrected and approved at Dec mber 21, 1998 regular
Council meeting.
Marilyn G. Anderson, Clerk-Treasurer Ki erly ran, Mayor
PAGE 3
CITY COUNCIL WORK SESSION NOVEMBER 4, 1998
CITY COUNCIL WORK SESSION
MINUTES
DATE : November 4, 1998
TIME STARTED : 5:35 p.m.
TIME ENDED : 8:05 p.m.
MEMBERS PRESENT : Council Members Bergeson,Dahl,Lyden,
Neal,Mayor Sullivan
MEMBERS ABSENT : None
Staff members present: Interim City Administrator, Dave Pecchia(part); Community
Development Director,Brian Wessel; Administration Director, Dan Tesch(part);
Consulting City Engineer,John Powell; Environmental and Forestry Coordinator, Marty
Asleson(part)
PDI ADMINISTRATOR'S SEARCH,HARRY BRUHL
.-� Mr. Harry Bruhl stated he contacted 23 people who were in the position to know good
candidates. He contacted the candidates and sent a copy of the City's profile to them.
Mr. Bruhl has a list of 13 candidates who are interested in the position. All but one of the
candidates is from the area. He recommended taking a smaller list from the 13 candidates
and have a series of discussions with the Council. He would like to schedule those
discussions as soon as possible. After the discussions a professional management
assessment should be done. The whole process should be wrapped up within 30 days.
Kim directed each Council Member to read over the list and contact Mr. Bruhl by
Monday,November 9, 1998 and give him a prioritized list of four(4)candidates to
interview. Andy indicated all the candidates should be interviewed. Mr. Bruhl suggested
that each Council Member look over the list first. Salary will be an issue for some of the
candidates. He indicated the City should not have to pay $80,000 to get a candidate from
this pool. The discussions should include the candidates needs, expectations, and the
City's challenges. Mr. Bruhl suggested that each candidate be interviewed for one hour.
Kim asked each Council Member to contact Mr. Bruhl by Monday,November 4, 1998,
with their list of four(4)candidates. If there are only four(4) discussions to be held,they
will take place on Monday,November 16, 1998, 4:30 p.m. If more discussions are
required, they will be held on Saturday,November 14, 1998, 11:00 a.m.
Mr. Bruhl explained that after the interviews are held,the candidates will come to his
office within a day or two (2) for a professional management assessment. He stated he
will then meet with Council Members and give his recommendation on November 23,
1
L .fir
CITY COUNCIL WORK SESSION NOVEMBER 4, 1998
1998, 4:30 p.m. He stated he will have a list of questions from the candidates for the City
Council ahead of time. After his recommendation, a decision can be made and
negotiations started.
FOLLOW-UP, SEPTIC SYSTEM ORDINANCE ENFORCEMENT,JOHN
POWELL
John Powell stated another letter will be sent out in the near future regarding septic
system ordinance enforcement. The letter will include a list of pumpers and a resource
contact for financial assistance. Residents will have until next spring to comply. John
Powell noted the enforcement is not a heavy handed approach.
CONSIDERATION OF EXCESS PROPERTY,APOLLO DRIVE,PHASE 3,
JOHN POWELL
John Powell explained there are two (2)triangular parcels of property left from the
acquired Bruder property that the City does not need. He stated the adjacent property
owners may want to purchase the parcels. Each parcel is 4,300 square feet. John Powell
indicated the parcel locations on a map. The parcel to the south may be desired by the
Conoco property owners. 'The parcel to the north may be desired by the new bank site
owners. Each parcel is 4,300 square feet. If the parcels are purchased the property would
be back on the tax roll. The property owner would be responsible for the upkeep of the
property. John Powell recommended the City sell the parcels for$1.00 per square foot.
John asked if the parcel to the south would be needed in the future for the expansion of
Lake Drive. John Powell stated he will speak to the County and look at the Lake Drive
Corridor Study to determine if the parcel will be needed for future use.
Marty added that if the new bank property owners could acquire the north parcel they
would be able to move the entire project to the north and save a very large old Oak Tree.
It was the consensus of Council for John Powell to pursue a negotiations to sell the
parcels to the adjacent property owners and determine if the south parcel will be needed
in the future.
UPDATE,ENVIRONMENTAL FOCUS COMMITTEE,MARTY ASLESON
Marty stated that he participated in meetings held on October 29 and October 30, 1998.
These meetings were the best two (2)days of the environmental planning process that he
had participated in. The focus of the meetings were to look at how to structure the
planning part of the Environmental Inventory Plan. There is a lot of excitement about the
possibilities regarding open space and maintaining rural areas. He stated the consultants
would like to make a presentation to the Council on December 14, 1998. The consultants
have also asked about the possibility of the Council and City staff visiting conservation
areas in Chicago.
2
CITY COUNCIL WORK SESSION NOVEMBER 4, 1998
Kim stated she is very interested in visiting conservation areas in Chicago. She was very
impressed with the developers participation in the meetings. John added that he was very
encouraged by those meetings held last.
Kim stated the environmental consultants will make a presentation to Council on
Monday, December 14, 1998.
CITIZENS CONCERNS, CAROLINE DAHL
Caroline stated she received calls from three (3)residents about garbage pick up within
the City. One resident called and indicated a rental property next door did not have
garbage pick up and as a result she now has rats. The resident asked if there is a system
in place to determine who does have garbage pick up. The resident also said she was in
favor of a City wide garbage pick up requirement. Marty stated because it is a health
issue,the resident should report her complaint to the Police Department. Andy added
that the County Health Department is visiting the property tomorrow. He stated the City
needs to hire an exterminator to get rid of the rats.
Caroline stated that another resident called from the 625 Ash Street area and complained
about a rental property that burns their garbage. The resident is concerned with the smell
from the garbage burning. Dave stated the Police Department should be notified.
Caroline stated a third resident called regarding garbage pick up on another rental
property. The Police Department is taking care of this complaint.
Caroline passed out an article regarding a Reforestation Program being done by
Shoreview. The program offers residents a chance to buy trees at wholesale prices and
offers help in planting the trees if the property owner is unable. The trees are not
guaranteed. The program is a way to replace trees that were lost in this year's storms.
Kim stated the Friends of the Parks has an annual tree sale that offers trees at a
discounted price. Dave suggested this annual event be advertised so residents are aware
of the sale. Andy suggested the Friends of the Parks sell Christmas Trees and Poinsettias
as well.
Kim indicated she will speak with Sandie to see what can be done to improve the sale.
1998 GENERAL ELECTION REVIEW,MARILYN ANDERSON
Kim stated this item will be addressed at the regular Council meeting, Monday,
November 9, 1998.
3
CITY COUNCIL WORK SESSION NOVEMBER 4, 1998
REGULAR AGENDA,NOVEMBER 9, 1998
Brian stated he will be requesting action on item 5A, Comprehensive Land Use Plan. He
stated if the Comprehensive Plan does not have a 4/5ths vote, the City will have to
determine whether the Plan will be submitted to the Metropolitan Council.
Kim noted that Alan Brixius needs to respond to Mr. Fritz Johnson's concerns. She also
asked Brian to provide a clear fact sheet with the following information: what exists now,
what will exist with the new Comprehensive Plan, a regulatory mechanism checklist,
information regarding neighborhood businesses,the Comprehensive Plan land uses, an
assessment of the amount of commercial space available, and if commercial goals can be
met along with a list of other options. John also asked Brian for guidance from Mr.
Brixius regarding Livable Communities and how to fulfill the requirements.
Brian noted that a full month is needed to package the Plan. The deadline could be
extended if progress is being made.
Kim stated she will meet with Chris this evening to negotiate the Plan. If the meeting is
productive,the two (2)of them will set a schedule for further discussions. They will have
a joint statement after the meeting. This item will be revised for the regular Council
meeting,Monday,November 9, 1998.
Agenda Item, 6A: Kim asked for a summary of the candidates background by
Monday,November 9, 1998. Financial Analyst Position.
Agenda Item 7A: Consideration of Hiring an Appraiser for the Vaughan Eminent
Domain Proceeding. John indicated he will be asking if Mr.
Vaughan will have to pay the City's legal fees if the City wins the
case.
Kim encouraged the Directors to speak to staff about the Christmas party,tentatively set
for January 16, 1999.
The meeting was adjourned at 8:05 p.m.
These minutes were considered, corrected and approved at a regular uncil meeting held
on November 23, 1998.
Am-y-
� . Uwf
M lyn G. Anderson, City Clerk tf
y . u ' an, Mayor
Transcribed by:
Kim Points
Timesaver Off Site Secretarial, Inc.
4
COUNCIL MINUTES NOVEMBER 9, 1998
CITY OF LINO LAKES
MINUTES
DATE : November 9, 1998
TIME STARTED : 6:32 P.M.
TIME ENDED : 7:22 P.M.
MEMBERS PRESENT : Bergeson,Dahl,Neal,and Mayor Sullivan
MEMBERS ABSENT : Lyden
Staff members present: Interim City Administrator, Dave Pecchia; City Attorney,Bill Hawkins;
Community Development Director, Brian Wessel; Consulting City Engineer, John Powell;Parks
and Recreation Director,Rick DeGardner; Planning Coordinator, Mary Kay Wyland; Fire Chief,
Milo Bennett; and City Clerk Marilyn Anderson
SETTING THE AGENDA
Mayor Sullivan added Item 5F, Easement Disbursement. Item 9B, Trappers Crossing,was also
added.
CONSENT AGENDA
Mayor Sullivan asked that Item IA1, October 19, 1998,Minutes,be moved to Item 9A.
Council Member Bergeson moved to place the October 19, 1998,Minutes,under New Business,
Item 9A. Council Member Neal seconded the motion. Motion carried unanimously.
Council Member Neal moved to approve the amended Consent Agenda. Council Member Dahl
seconded the motion. Motion carried unanimously.
ITEM ACTION
MINUTES:
October 21, 1998, Work Session Approved
DISBURSEMENTS:
October 30, 1998,Manual Disbursements
($2,327.47) Approved
November 9, 1998
(Check No. 53002 - 53106, $236,628.94) Approved
Centennial Fire District Approved
1
COUNCIL MINUTES NOVEMBER 9, 1998
Mayor Sullivan reminded those present of the guidelines for audience participation in City
Council meetings, emphasizing the need for respectful dialog.
OPEN MIKE
No on was present for open mike.
Mayor Sullivan stated the City held an environmental workshop October 29 and October 30,
1998. She stated the meetings regarding residential planning and how to implement
development that is environmentally healthy were very successful. Next week pictures of cluster
housing and visual images will be available.
Mayor Sullivan stated the Lino Lakes State Bank ribbon cutting ceremony took place today. She
thanked Mr. John Milbauer for working so hard with the City on this project.
Mayor Sullivan stated that the Fairview Clinic has added five (5)new patients per day. Because
of the new patients another physician has been added to the staff. A Physical Therapist will be
added to the staff early in 1999.
Mayor Sullivan announced that the Lakeland National Bank will be opening later this week.
Also, the Clearwater Creek Convenience store is having a grand opening celebration all this
week.
Council Member Bergeson welcomed all the new businesses to the City.
Council Member Neal asked if the new bank will be hooked up to City water and sewer. Mr.
Powell indicated the bank should be hooked up to City utilities within a month.
Mayor Sullivan announced that the City has 13 candidates for the City Administrator position.
The number of candidates will be reduced this week and then interviews will be conducted. The
City expects to have someone in this position by the first of the year.
CONSIDERATION OF THE CENTENNIAL FIRE DISTRICT 1999 OPERATING
BUDGET,CHIEF MILO BENNETT
Chief Bennett presented the Centennial Fire District 1999 Operating Budget. The budget has
been presented to the Centennial Fire District Steering Committee and they recommended the
budget be taken to the three(3) cities in the Fire District for approval.
Chief Bennett noted the budget is the same as 1998 with the exception of additional salary for a
part time secretary. He stated there is enough work for a secretary to work 30 hours per week.
He stated his salary is up a minimum amount also. The payroll taxes have increased. There is
also a$500 increase for the Relief Association. Because of significant growth,the cost per
citizen for fire coverage is dropping. He added that he believes the downward trend can
continue.
2
COUNCIL MINUTES NOVEMBER 9, 1998
Mayor Sullivan stated she is very pleased that the cost per citizen is dropping.
Council Member Neal stated that the Fire District was at St. Joseph's Church last week. He
believes the Fire District being there is great good will. He stated that the Police Department and
the Fire District help him distribute candy for children at Christmas. He thanked them and stated
he is very proud of them.
Chief Bennett explained that during the month of October the Fire District talked to over 2,400
children about fire prevention. Tours of the Fire Station are given all year. Prevention is the best
way to cut fire losses.
Council Member Neal stated he overheard some children telling other children not to play with
matches or lighters.
Chief Bennett stated that they test sixth graders about safety retention. With the exception of
kitchen safety the test results are good.
Council Member Dahl moved to accept the Centennial Fire District 1999 Operating Budget, as
presented. Council Member Neal seconded the motion. Motion carried unanimously.
PUBLIC SERVICES DEPARTMENT,RICK DEGARDNER
Resolution No. 98- 162,Accepting Donation from the Lino Lakes Lions Club-Mr.
DeGardner stated the Lino Lakes Parks and Recreation Department sought program sponsors for
its First Annual Family Turkey Shoot to be held on November 14, 1998. The event is a free
holiday event for the families of Lino Lakes that consists of low-key competition in a variety of
athletic events for prizes.
The Lino Lakes Lions Club, as a program sponsor,has donated$100 to help defer the costs of
this event.
Council Member Neal moved to adopt Resolution No. 98 - 162, as presented. Council Member
Dahl seconded the motion.
Mayor Sullivan noted that volunteers are desperately needed to help with this event. Anyone
who is interested should contact the Parks and Recreation Department.
Motion carried unanimously.
Resolution No. 98 - 162 can be found at the end of these minutes.
3
COUNCIL MINUTES NOVEMBER 9, 1998
COMMUNITY DEVELOPMENT REPORT,BRIAN WESSEL
Comprehensive Land Use Plan,Brian Wessel-Mr. Wessel stated that two (2)weeks ago a
three(3)to two(2)vote was obtained on the Comprehensive Plan. A 4/5ths vote is required. An
effort is being made to move towards the 4/5 vote by the deadline. Staff has suggestions to be
able to obtain the 4/5ths vote for submission to the Metropolitan Council. He stated it is the
intent of the staff to work with Council. This item will be addressed at the November 23, 1998,
Council meeting.
Consideration of SECOND READING, Ordinance No. 09-98,Zoning Ordinance Text
Amendment Relating to Driveway Width,Mary Kay Wyland-Ms. Wyland stated that this
item received its first reading at the October 26, 1998, Council meeting. The Amendment
provides the following language:
Residential driveways shall not exceed thirty-six feet as measured at the curb line except
within a cul-de-sac where they shall not exceed twenty-six feet as measured at the curb line.
From the curb line the driveway may increase in width at an angle not less than forty-five
degrees.
Ms. Wyland indicated that previous language called for a maximum residential driveway of 26
feet at the curb line. Council approved the first reading of the Ordinance unanimously.
Council Member Dahl moved to adopt the SECOND READING of Ordinance No. 09 -98, as
presented. Council Member Neal seconded the motion. Motion carried unanimously.
Ordinance No. 09-98 can be found at the end of these minutes.
Consideration of Resolution No. 98- 165,Amending the Original PDO for Behm's Century
Farm Development as it Pertains to Air Park Development,Mary Kay Wyland-Ms.
Wyland stated the City Attorney has suggested that the processing of a resolution to amend this
PDO would be more appropriate then an ordinance revision. Therefore,the attached resolution is
being presented for Council consideration. This item was originally approved at the October 26,
1998, Council meeting on a unanimous vote. The resolution amends Item 6.4 E. and F. of
Article VI of the Declaration of Covenants, Conditions and Restrictions for the Behm's Century
Farm Development: The amendment provides for a 3,200 square foot maximum hanger size
with a maximum height of 28 feet. These amendments are consistent with the requirements in
the adjacent Lino Air Park. All other provisions in the Declaration of Covenants, Conditions and
Restrictions shall remain in force.
Staff recommended Council adopt Resolution No. 98 - 165.
Council Member Bergeson moved to adopt Resolution No. 98 - 165, as presented. Council
Member Neal seconded the motion. Motion carried unanimously.
Resolution No. 98 - 165 can be found at the end of these minutes.
4
COUNCIL MINUTES NOVEMBER 9, 1998
Consideration of Resolution No. 98 - 163,Final Payment 1998 Seal Coating Program,John
Powell-Mr. Powell stated that the Contractor for the 1998 Sealcoat Project is requesting City
approval of Payment No. 2 (final) in the amount of$2,570.85 and Change Order No. 1.
The project included the sealcoating of various streets throughout the City. The final contract
amounts are summarized as follows:
Original Contract Amount $55,912.50
Change Order No. 1 $-4,495.54
Final Contract Amount $51,416.96
Change Order No. 1 adjusts the final contract amount to reflect a reduction in the material
quantities used on the project. This change was not due to a reduction in the scope of the project.
Instead,a contingency was incorporated into the estimated quantities for the project which was
not used.
Staff recommended Council adopt Resolution No. 98 - 163.
Council Member Neal moved to adopt Resolution No. 98 - 163, as presented. Council Member
Dahl seconded the motion. Motion carried unanimously.
Resolution No. 98 - 163 can be found at the end of these minutes.
Consideration of Resolution No. 98- 164,Metropolitan Council Joint Powers Agreement,I-
35E,John Powell-Mr. Powell stated the Metropolitan Council is proposing to install a new
gravity trunk sanitary sewer,referred to as the Centerville Interceptor,along Cedar Street some
time within the next two (2)years. This sewer will carry flows from Centerville,Lino Lakes,
and Hugo to the Forest Lake Interceptor. The City's Otter Lake Road Improvements and the
21 st Avenue Lift Station/Forcemain Improvements will be affected by the proposed sanitary
sewer.
The Otter Lake Road project involves the reconstruction of existing Otter Lake Road from 500
feet south of Cedar Street to Main Street. Because the City does not want the new roadway
disturbed by the construction of the new sewer,the City has included the installation of a steel
casing pipe at Cedar Street in the Otter Lake Road contract for future use by the Metropolitan
Council. This will allow them to install their sewer across Otter Lake Road without excavating
the new roadway. The proposed Joint Powers Agreement with the Metropolitan Council calls for
them to reimburse the City for the full cost of the casing pipe and an additional 14%for
engineering.
The 21st Avenue Lift Station/Forcemain project involves the installation of a new City sanitary
sewer pumping station near the south leg of Northern Lights Boulevard to be platted as part of
the Clearwater Creek Business Center located on the southwest corner of I-35E and Main Street.
The pumping station will pump the sewage south along proposed 21 st Avenue to Cedar Street
5
COUNCIL MINUTES NOVEMBER 9, 1998
then east along Cedar Street, under I-35E, to an existing City manhole near the Otter Lake
Road/Cedar Street intersection. When the Metropolitan Council installs their new gravity trunk
sewer across the freeway,the City can connect at Cedar Street/21 st Avenue instead of connecting
on the east side of the freeway, eliminating the need for the I-35E crossing. As the Centerville
Interceptor project proposed by the Metropolitan Council will also require a crossing of I-35E,
and as the City will not need the crossing after the Metropolitan Council project is constructed,
the City will propose to install a steel casing pipe across I-35E which can be used by the City and
by the Metropolitan Council for their project. The proposed Joint Powers Agreement calls for
the Metropolitan Council to pay for 90%of the cost of the casing pipe and an additional 14%for
engineering.
The proposed Joint Powers Agreement between the City of Lino Lakes and the Metropolitan
Council is necessary to define responsibilities and conditions between the two (2)agencies. A
summary of the estimated costs to be reimbursed by the Metropolitan Council is as follows:
I-35E Crossing
Item Metropolitan Council Lino Lakes
Construction Cost $35,100 (90%) $3,900
Design Engineering $ 2,808 (8%) $0
Construction Observation $2,106(6%) $0
Subtotal $40,014 $3,900
Otter Lake Road Crossing
Item Metropolitan Council Lino Lakes
Construction Cost $15,614.10(100%) $0
Design Engineering $ 1,249.13 (8%) $0
Construction Observation $ 936.85 (6%) $0
Subtotal $17,800.00 $0
Total $57,814.08 $3,900,00
Mr. Powell noted the City Attorney has reviewed the agreement. Mr. Powell suggested the
agreement state the City will be able to connect to the new gravity trunk sewer west of I-35E.
Staff recommended Council adopt Resolution No. 98 - 164.
Council Member Bergeson moved to adopt Resolution No. 98 - 164, adding the statement that
the City will be able to connect to the new gravity trunk sewer west of I-35E. Council Member
Neal seconded the motion. Motion carried unanimously.
Mr. Powell added that the agreement does have flexibility. Regardless of the bid amounts,the
Metropolitan Council will still pay 90%of the cost of the casing pipe and 14%for engineering.
6
' COUNCIL MINUTES NOVEMBER 9, 1998
Resolution No. 98 - 164 can be found at the end of these minutes.
Consideration of Easement Disbursement for Lake Drive Trunk Utility -Mr. Powell
explained the City has had to acquire easements due to this project. An agreement has been
reached for the easement located on the ease side of Apollo and Lake Drive with Mr. Carlson in
the amount of$6,000.
Mr. Powell asked Council for approval of the $6,000 agreement with Mr. Carlson for easement
acquisition.
Council Member Neal moved to approve the $6,000 agreement with Mr. Carlson for easement
acquisition. Council Member Dahl seconded the motion. Motion carried unanimously.
ADMINISTRATION DEPARTMENT REPORT,DAVE PECCHIA
Consideration of Financial Analyst Position-Mr. Pecchia stated that in August, 1998, an
analysis of the City's organization was made, and a subsequent restructuring took place. Phase II
of that restructuring called for the appointment of a Financial Analyst. Four(4)candidates were
interviewed by Mr. Pecchia and Joyce Lund in the Finance Division. Three (3)finalists were
then interviewed by Mr. Pecchia and members of the management team earlier this week.
Mr. Pecchia stated that Mr. Daryl Sulander has been recommended for the position of Financial
Analyst. Mr. Sulander brings experience as Assistant Finance Director for the City of Plymouth,
Finance Director for the City of Andover,and Clerk Treasurer with the City of Austin. In
addition to governmental accounting,Mr. Sulander has a knowledge of computer software and
networks, as well as experience with public financing tools, i.e.tax increment financing.
Mr. Pecchia recommended Mr. Sulander be hired at Step 4 of the financial analyst salary range,
and be given a bank of one week of vacation, and accumulate vacation at a rate of 3.08 hours per
pay period.
Staff recommended Council extend an offer of employment to Mr. Daryl Sulander.
Mayor Sullivan asked how the additional vacation accumulation compares to other City staff.
Mr. Pecchia stated it is comparable to staff at that level.
Council Member Neal asked when Mr. Sulander will start. Mr. Pecchia stated Mr. Sulander will
start on November 23, 1998. He will be available for the Truth in Taxation Public Hearing.
Council Member Bergeson asked about the policy regarding probation. Mr. Pecchia indicated
there is a six(6)month probation period.
i-� Mayor Sullivan clarified the position being filled is the for the City's Financial Analyst.
7
COUNCIL MINUTES NOVEMBER 9, 1998
Council Member Neal moved to approve an offer of employment to Mr. Daryl Sulander for the
position of Financial Analyst. Council Member Dahl seconded the motion. Motion carried
unanimously.
Consideration of the 1998 General Election Summary,Marilyn Anderson -Ms. Anderson
presented a summary of the 1998 General Election. She noted the City of Lino Lakes had a 77%
voter turnout. The number of new voters registered was 1,121. The total number of votes in the
City of Lino Lakes was 6,747.
Anoka County recommends there be no more than 800 registered voters in a precinct. Ms.
Anderson recommended Council consider adding six(6)more precinct within the City after the
2000 census.
Ms. Anderson noted that four(4)voters received wrong ballots. She apologized for not being
100%accurate. She asked that more residents become Election Judges noting the City does
advertise for these positions. She added that employers are required to let employees off work
and pay the difference in salary when their employee is working as an Election Judge. She also
asked Council to consider purchasing more equipment for future elections.
Mayor Sullivan added that Ms. Anderson did a good job obtaining ballots at Anoka County.
Council Member Neal stated Ms. Anderson did a great job regarding the election.
CITY ATTORNEY'S REPORT,BILL HAWKINS
Consideration of Hiring an Appraiser for the Vaughan Eminent Domain Proceedings-Mr.
Hawkins stated that in preparation for the Vaughan eminent domain jury trial scheduled for
January, 1999, it will be necessary for the City to hire an appraiser to testify on behalf of the
City. Patchin Messner Appraisals has provided a proposal for Council for review and approval.
Mr. Hawkins noted Patchin Messner Appraisals has done work for the City in the past and will
be an asset to the City.
Council Member Bergeson moved to approve Patchin Messner Appraisals for the Vaughan
Eminent Domain proceedings. Council Member Dahl seconded the motion. Motion carried
unanimously.
OLD BUSINESS -None
NEW BUSINESS
Consideration of Minutes, October 19, 1998,Special Council Meeting-Mayor Sullivan
clarified page 3, regarding the Lino Air Park. Mr. Brixius is making adjustments and the
expansion will not exceed the current foot print.
8
COUNCIL MINUTES NOVEMBER 9, 1998
Mayor Sullivan stated that page 10,paragraph 8, "The audience" should be changed to "The
Council".
Mr. Powell noted he was not present at the meeting.
Council Member Dahl moved to approve the amended October 19, 1998, Special Council
Meeting Minutes. Council Member Neal seconded the motion. Motion carried unanimously.
Consideration of Trappers Crossing,John Powell-Mr. Powell stated it has come to his
attention that grading activity is being done at Trappers Crossing. The City does not have a
developers agreement, financial securities, or a final grading plan. He indicated he has talked to
the City Attorney and staff. He stated he will be sending a letter to the developer tomorrow to
tell him to stop all activity until all City requirements have been met.
Council Member Neal asked how long the work has been going on. Council Member Dahl stated
a fence went up over the weekend. The grading began this morning. She suggested a
mechanism be put in place for developers that do not have the required approvals. She suggested
a penalty be imposed for each day they continue to work. The City needs something to fall back
on when this happens. Council Member Dahl stated the developers are guests in the City and
must follow the rules.
Mayor Sullivan asked if a letter regarding this issue should be given to developers before they
start.
Council Member Dahl stated the developers know the rules. A penalty should be imposed when
the rules are broken. Consequences are needed. She suggested staff develop a new ordinance.
Mr. Hawkins stated the City does have a criminal enforcement policy in place. A notice is first
given. If the work is not ceased,criminal action can be taken. The maximum penalty is $700 per
day fine and 90 days in jail. The City also has the ability to enforce the zoning ordinance in civil
court such as injunctions,damages, and costs. He stated the letter being sent tomorrow will get
the developers attention.
Council Member Dahl stated she suggested a new ordinance so this does not happen again.
COMMUNITY CALENDAR FOR NOVEMBER 10, 1998 THROUGH NOVEMBER 30,
1998
Town Center Committee,Tuesday,November 10, 1998,6:00 p.m.
HOLIDAY,Wednesday,November 11, 1998,Veterans Day
n Planning and Zoning Board,Thursday,November 12, 1998,6:30 p.m.
Town Center Group, Saturday,November 14, 1998,9:00 a.m.
9
COUNCIL MINUTES NOVEMBER 9, 1998
Parks and Recreation Department Annual Turkey Shoot, Saturday,November 14, 1998,
10:00 a.m.,Centennial Middle School
Citizens Advisory Group,Monday,November 16, 1998, 7:00 p.m.
Friends of the Parks,Tuesday,November 17, 1998, 7:00 p.m.,Parks and Recreation
Building
Council Work Session,Wednesday,November 18, 1998,5:30 p.m.
Environmental Board,Wednesday,November 18, 1998,6:30 p.m.
Cable Commission,Wednesday,November 19. 1998, 7:00 p.m.
Council Meeting,Monday,November 23, 1998,6:30 p.m.
Truth in Taxation Public Hearing,Monday,November 30, 1998, 6:00 p.m.
ADJOURN
There being no further business, Council Member Dahl moved to adjourn at 7:22 p.m. Council
Member Bergeson seconded the motion. Motion carried unanimously.
These minutes were considered and approved at the regular Council Meeting,November 23,
1998.
Mari yn Anderson, Clerk-Treasurer *rl . , Mayor
Transcribed by:
Kim Points
Timesaver Off Site Secretarial, Inc.
10
Council Member Dahl introduced the following ordinance and moved its adoption:
CITY OF LINO LAKES
COUNTY OF ANOKA
ORDINANCE NO. 09-98
AN ORDINANCE AMENDING SECTION 3,SUBDMSION 5.C.8.g.OF THE ZONING
ORDINANCE
The City Council of Lino Lakes,Anoka County,Minnesota does ordain:
Section 3,Subdivision 5.C.8.g.Curb Cut/Driveway Width shall be deleted in its entirety and the following
substituted in lieu thereof:
Residential driveways shall not exceed thirty-six feet(36')as measured at
the curb line except within a cul-de-sac where they shall not exceed twenty-six feet(26')as
measured at the curb line. From the curb line the driveway may increase in width at an
angle not less than forty-five(45)degrees.
This ordinance shall be in full force and effect from and after 30 days following its passage and
publication,in accordance with the City Charter.
Passed by the Lino Lakes City Council on is 9 da olember, 1998.
Xyl
K r A. 1' an,Mayor
ATTEST:
Maril n G.Anderson,Clerk/Treasurer
The motion for the adoption of the foregoing-ordinance was duly seconded by Council Member
Neal and upon vote being taken thereon,the following voted in favor thereof. Bergeson,
Dahl, Neal, Sullivan.
The following voted against same: none, Council Member Lyden was absent.
Whereupon said ordinance was declared duly passed and adapted.
Council Member Neal introduced the following resolution and moved its
adoption.
CITY OF LINO LAKES
RESOLUTIONNO. W l kPa--
A RESOLU770NACCEP77NG DONATION FROM THE LINO LAKES LIONS CLUB
FOR THE SUPPORT OF THE LINO LAKES PARKS AND RECREA770N
DEPARTMENT'S FIRST ANNUAL FAMILY 7T7RKEY SHOOT EVENT
WHEREAS, The Lino Lakes Parks and Recreation Department is holding this annual
holiday event for the first time on November 14, 1998;and
WHEREAS, The event is a free holiday event for the families of Lino Lakes;and
WHEREAS, Participant teams, consisting of one child(ages 4-14)and one adult,will
compete in a variety of low-key athletic events for prizes; and
WHEREAS, The Lino Lakes Lions Club was made aware of the desire of the Lino
Lakes Parks and Recreation Department to conduct the Family Turkey
Shoot with the support of a program sponsor and has donated$100.00 to
the City to defer the costs of this event.
NOW 7HEREFORF, BE IT RESOLVED, that the City Council of Lino Lakes hereby
accepts the donation of$100.00 to help fund the Family Turkey Shoot event and wishes
to express its sincere gratitude and appreciation to the Lino Lakes Lions Club for its
donation.
Adopted by the Lino Lakes City Council this 9PVday of No ember 1998.
b ly llivan,Mayor
Marilyn G. And6rson, Clerk-Treasurer
The motion for the adoption of the foregoing resolution was duly seconded by Council
Member Dahl and upon vote being taken thereon,the following voted in
favor thereof. Bergeson, Dahl, Neal, Sullivan.
The following voted against same: none Council Member Lyden was absent.
Whereupon said resolution was declared duly passed and adopted.
x
Council Member Neal introduced the following resolution and
moved its adoption:
CITY OF LINO LAKES
RESOLUTION NO. 98-163
RESOLUTION APPROVING PAYMENT NO. 2 (FINAL) and CHANGE ORDER
NO. 1 FOR 1998 SEALCOAT PROJECT
WHEREAS, the construction of 1998 Sealcoat Project has been completed by
Allied Blacktop;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF LINO LAKES, MINNESOTA:
1. Change Order No. 1 in the amount of$4,495.54 is approved.
2. Payment Number 2 (final) in the amount of$2,570.85 is approved for a
total contract amount of$51,416.96.
Adopted by the City Council this 9th day ,f ov 8_
Ki 'e' LWIvan, Mayor
Marilyn G. Anderson
Clerk-Treasurer
The motion for adoption of the foregoing resolution was duly seconded by
Council Member Dahl and upon vote being taken
thereon, the following voted in favor thereof: Bergeson, Dahl, Neal, Sullivan.
The following voted against same: none, Council Member Lyden was absent.
Whereupon said resolution was declared passed and adopted.
CERTIFICATION
I hereby certify that the above is a correct copy of a resolution duly passed,
adopted and approved by the City Council on November 9, 1998.
Bid
Ma ilyn d. Anderson, Clerk-Treasurer
Council Member Bergeson introduced the following resolution and
moved its adoption:
CITY OF LINO LAKES
RESOLUTION NO. 98 -164
RESOLUTION APPROVING THE JOINT POWERS AGREEMENT WITH THE
METROPOLITAN COUNCIL FOR THE 135E AREA PROJECTS AND TO
AUTHORIZE THE MAYOR AND CITY CLERK TO SIGN THE AGREEMENT.
WHEREAS, the City of Lino Lakes and the Metropolitan Council agree that the
Council Project which includes the placement of casings along the
Cedar Street alignment within Otter Lake Road and across 1-35E is
in their best interests and that the cost of the project be shared;
AND WHEREAS, Minnesota Statutes, Section 471.59, authorizes political
subdivisions to enter into Joint Powers Agreements:
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF LINO LAKES, MINNESOTA:
1. hereby approve the Joint Powers Agreement with the Metropolitan
Council for the Council Project, and to authorize the Mayor and City Clerk
to sign the Agreement.
Adopted by the City Council this 9' da of ve'be
n K e A. 'v n, Mayor
• LQGe.rQ�f�Y)
Marilyn G. Anderson
Clerk-Treasurer
The motion for adoption of the foregoing resolution was duly seconded by
Council Member Neal and upon vote being taken
thereon, the following voted in favor thereof: Bergeson, Dahl, Neal, Sullivan.
The following voted against same: none, Council Member Lyden was absent.
Whereupon said resolution was declared passed and adopted.
CERTIFICATION
I hereby certify that the above is a correct copy of a resolution duly passed,
adopted and approved by the City Council on November 9, 1998. �.
Ma lyn G. Anderson, Clerk-Treasurer
x
Council Member Bergeson introduced the following resolution and moved its
adoption:
CITY OF LINO LAKES
COUNTY OF ANOKA
RESOLUTION NO. 98 -�_
A RESOLUTION AMENDING THE BEHM'S CENTURY FARMS PLANNED
DEVELOPMENT OVERLAY FOR THE AIR PARK LOTS
WHEREAS, the City of Lino Lakes approved a Planned Development
Overlay (PDO) for the Behm Century Farm's Air Park Lots in 1995, and
WHEREAS, that PDO called for a maximum airplane hanger of 2600
square feet with a maximum height of 24 , and
WHEREAS, the Planning and Zoning Board held an Public Hearing and
recommended approval of an amendment to the City Council of the City of Lino
,.� Lakes have determined that it would be reasonable to increase the hanger size
and height to be consistent with provisions of the existing and adjacent Lino Air
Park,
NOW, THEREFORE, BE IT RESOLVED that the Article VI, item 6.4 E
and F of the Declaration of Covenants, Conditions and Restrictions for the
Century Farm Development dated April 5, 1996 is hereby amended to read as
follows:
E. Maximum hanger size is thirty-two hundred (3200) square feet.
F. Maximum hanger height of twenty-eight (28) feet.
All other conditions and restrictions shall remain same.
Adopted by the Lino Lakes City Co u i is 9th da of November, 1998.
Kim erl A Sullivan, Mayor
ATTEST:
r1 �
Marilyn G. Anderson, Clerk/Treasurer
RESOLUTION NO. 98 - 165
Page -2-
The motion for the adoption of the foregoing resolution was duly seconded by
Council Member Neal and upon vote being taken thereon, the following
voted in favor thereof: Bergeson, Dahl, Neal, Sullivan.
The following voted against same: none, Council Member Lyden was absent.
Whereupon said resolution was declared duly passed and adopted.
CITY COUNCIL WORK SESSION NOVEMBER 18, 1998
CITY COUNCIL WORK SESSION
MINUTES
DATE : November 18, 1998
TIME STARTED : 5:30 p.m.
TIME ENDED : 8:45 p.m.
MEMBERS PRESENT : Council Members Bergeson,Dahl,Lyden
(Lyden was excused at 6:10 p.m.),Neal,
Mayor Sullivan
MEMBERS ABSENT : None
Staff members present: Interim City Administrator, Dave Pecchia; Planning
Coordinator, Mary Kay Wyland; Community Development Director, Brian Wessel;
Administration Director, Dan Tesch(part); Consulting City Engineer,John Powell;
Public Service Director, Rick DeGardner; Building Official,Pete Kluegel (part); Building
Inspector, Tom Jackson(part); and City Clerk Marilyn Anderson
PDI ADMINISTRATOR'S SEARCH,DAN TESCH
Dan stated that the first round of interviews were held Monday,November 16, 1998.
Harry will be present to discuss evaluations at 5:00 p.m., Monday,November 23, 1998.
Harry will be prepared to discuss ranking. By November 30, 1998, it will be determined
who will have second interviews and the interviews will be held November 30, 1998.
Kim stated she did want selected staff members and citizens involved in the final
interviews. It was determined that Dave would handle a meeting with staff,directors, and
citizens for the final interviews. Andy noted he is not in favor of candidates being
interviewed by staff who will be working under the Administrator's direction.
SET DATE FOR LAST COUNCIL MEETING OF THE YEAR,DAVE PECCHIA
It was the consensus of the Council to hold the last Council Meeting of 1998, on Monday,
December 21, 1998. There will be a Council Work Session on Wednesday, December
16, 1998.
COMPREHENSIVE PLAN UPDATE,BRIAN WESSEL
Brian introduced Mr. Jeff Smyser,the new City Planner to the City Council. Brian
distributed a draft of a"green sheet"regarding the Comprehensive Plan. He explained
staff met with Metropolitan Council representatives and they are receptive to reviewing
the draft Plan. They will send their comments on the Plan to the City in February, 1999,
with recommendations and ask Council to come together for at least a 4/5th vote in favor
1
CITY COUNCIL WORK SESSION NOVEMBER 18, 1998
of the plan. A letter will be sent on Friday verifying the Metropolitan Council's
intentions regarding this issue.
Brian stated he will have information available regarding Mr. Brixius' comments on the
six (6) issues still unresolved in the Plan on Friday,November 20, 1998. A summary
sheet outlining fundamental numbers in the Plan will also be distributed on Friday. Brian
suggested the draft"green sheet"be utilized to obtain approval to send the proposed Plan
to the Metropolitan Council.
Kim stated that if she and Chris are able to reconcile the six(6) issues with information
received from Brian on Friday,a re-vote can be taken on Monday.
John asked if the summary sheet regarding the discussion between Kim and Chris was
acceptable to Chris. It was determined that Chris would review the summary sheet, make
comments, and return to Brian tomorrow. Chris suggested he meet with Brian and Mr.
Brixius to draw up a new map of the City. Kim indicated Chris can provide a map if he
would like.
Andy asked about the possibility of the Metropolitan Council being abolished. Brian
stated he asked staff at the meeting with the Metropolitan Council and they did not have
an answer to that question.
Caroline suggested the City ask for an extension for submitting the Plan to Metropolitan �..�
Council. Brian stated Council can direct him to ask for an extension. He indicated he
made a commitment to have the Plan completed by the year end deadline.
Kim stated she would like to have a 5-0 vote on the Plan on Monday. She stated the
numbers in the Plan need to be clear by Friday and delivered in the Council Members
packets. She or John and Chris will have discussions this weekend regarding the six(6)
unresolved issues. She directed Caroline to include any concerns she has in the packets
by Friday,November 20, 1998.
Kim indicated the draft"green sheet"regarding the Plan will be presented at the regular
Council meeting on Monday,November 23, 1998.
John Powell noted that a Comprehensive Sanitary Sewer and Water Plan will be
developed based on the Land Use Plan. It would be best to submit that plan with the
Plan. Staff is requesting direction regarding this issue. Brian stated the Comprehensive
Sanitary Sewer and Water Plan be incorporated in the Plan and added to the "green sheet"
for Monday night.
2
CITY COUNCIL WORK SESSION NOVEMBER 18, 1998
BUILDING INSPECTION REPORT,JULIE JEFFREY-SCHWARTZ, TOM
JACKSON
Kim stated that Ms. Jeffrey-Schwartz is a resident who lives in Oak Brook Peninsula.
She has some building code issues regarding her new house that have not been addressed.
Kim indicated she has received many calls from Ms. Jeffrey-Schwartz in the last few
weeks. The City should have cited builder if the City knew about the violations unless
they are more than three (3) years old.
Tom Jackson, Building Inspector, went over the policy regarding code violations. A new
property owner has six(6)months to take care of any violations after they have moved
into the new house. He indicated he received a packet of information from Ms. Jeffrey-
Schwartz two (2)months ago. It was his understanding that he was sent this information
so that the City would be award of the claim Ms. Jeffery-Schwartz filed against the
builder. However,the statute of limitations regarding building code violations is three(3)
years. Tom said it was his understanding that Ms. Jeffrey-Schwartz did file a claim
against the builder and an agreement was reached. Before Ms. Jeffrey-Schwartz could
sign the agreement she discovered another problem with the house. She then declined the
settlement. A judge deemed it was a fair settlement.
Kim expressed concern about City staff not issuing citations when they were notified of
the code violations. She asked that the policy be reviewed. The City's liability does not
increase if violations are cited. She also expressed concern regarding taking care of a
citizen's needs. If the City was not able to give citations, a letter explaining why should
have been sent to the resident. She stated the City should not be part of the lawsuit. If a
packet of information is received from a citizen, staff needs to be very clear on what the
citizen is asking for. Kim directed staff to see to it that Ms. Jeffrey-Schwartz gets a
response to whatever she is asking for.
John noted that he does not believe this issue should have been discussed in a public
forum. He stated it is the Administrator's job to report to the City Council regarding
matters like this. Kim indicated she asked for the issue to be discussed because she
wanted closure.
Dave stated the issue will be resolved and Council Members will be provided with
documentation as to how it was resolved.
TOWN CENTER PLANNING UPDATE,BRIAN WESSEL
Brian stated the Town Center replanning effort was kicked off last Friday and Saturday.
Great progress was made. Brian summarized the "green sheet"regarding the
Consideration of Livable Communities Demonstration Account Contract. He stated he
will be asking for approval of the contracts outlined in the"green sheet" at the regular
Council meeting Monday night.
3
CITY COUNCIL WORK SESSION NOVEMBER 18, 1998 f
Brian stated the relationship with the Metropolitan Council will not be jeopardized if the
contracts are approved and the Comprehensive Plan is submitted with less than a 4/5
vote. If the Metropolitan Council withholds funding from the Livable Communities
Demonstration Account can recoup what it has spent but the project will end. However,
if a conclusion regarding goals for the Livable Communities is not reached the project
would be in jeopardy. John suggested there bean out in the contracts stating the project
based on funding from the Metropolitan Council. Brian stated that staff will pursue that
concern if it is not already addressed in the contracts. Timelines are given regarding the
funding.
This item will appear on the agenda at the regular Council meeting on Monday,
November 23, 1998.
CIVIC COMPLEX MID-PROJECT REPORT,BRIAN WESSEL
Brian distributed a mid-project report and budget for the Civic Complex. The project is
on schedule and within budget. He encouraged everyone to visit and tour the site. A
formal tour will be scheduled for December 2, 1998, 3:00 p.m., for Council Members and
John McClellan. The Early Learning Center will be in operation on time. The Police
Department and City Hall will be in operation by April, 1999. A detailed summary of the
cost regarding the project will be distributed to Council Members after the project is
complete. Two(2)more bids will be coming before Council for approval. Brian referred
to the Cost Allocation Procedure that was developed. He expressed concern regarding a
disbursement made under Premier Construction. The City is paying approximately
$8,000- $10,000 premium price for a design change that occurred late in the process.
John Powell explained that because the change was made very late in the process it cost
more. Brian said he does not feel the City should have to pay the premium price. Staff
will pursue this issue with the architect and the City will hold back the excessive
payment.
Andy noted that some residents have indicated they do not want low income housing
unless it is senior housing.
Mary Alice stated the YMCA is looking for commitment from the City to build a YMCA.
Once City commitment is received, 2/3 of the funding will be achieved. The rest of the
funding will be obtained from fund raising.
Kim stated that a meeting should be held on December 21, 1998, regarding commitment
to the YMCA from the City Council. John suggested the issue of City funding be
revisited regarding this project because of unexpected expenses. Andy suggested that
other cities be approached to help with the funding. Mary Alice indicated other cities will
be approached but they will not be a major part of the funding. John noted Lifetime
Fitness is going in the City of Shoreview. Brian indicated he does not think that will
affect this project.
4
r
CITY COUNCIL WORK SESSION NOVEMBER 18, 1998
TRAPPER'S CROSSING UPDATE,JOHN POWELL
John Powell stated that because a developers agreement has not been prepared, a letter
was sent to the developer telling him to stop the work in progress. The developer
indicated the Rice Creek Watershed District was making subtle changes to the grading
plan and has asked for a complete review of the changes. The developer has been
working on a plan that the Rice Creek Watershed will approve. At this time,the
developer has gone back to the original grading plan which does have a permit. The
developer will submit a new grading plan tomorrow and will be allowed to continue
grading based on the plan approved by the Rice Creek Watershed District.
John Powell noted he had been asked to research and determine if the approval of the first
addition of Trapper's Crossing contained language stating that a certain percent of the
first addition must be completed before the second addition could be started. He did not
find such language Caroline noted it was a stipulation even if it was not found in the
minutes. John Powell added that a fence will be included in the developers agreement.
PRIVATE UTILITY DISCUSSION,JOHN POWELL
John Powell indicated that he, Andy, Rick, and Tim Hillesheim are going to have a
meeting regarding gas utility and to review the franchise agreement the City has with the
City of Circle Pines. He expressed concern regarding encouraging a property owner to
use the Circle Pines Utility because of a franchise fees could be collected by this City.
He stated the goal is for the City to have a level playing field for all utility companies.
An option would be to charge a fee for reading the gas meter. Many maps regarding this
issue are available. The Circle Pines gas area is to the extreme south/west corner of the
City. Minnegasco has a good share of the City. Specific service areas have not been
identified.
Kim asked that John give Jim Keinath an update regarding this issue.
John Powell stated that an autodial meter reading system is also an option which would
eliminate labor costs and give the City an opportunity to check sump pumps. He stated
this option will be revisited. A down side to this option is the possibility of people not
paying their phone bill. Andy noted if this option is chosen it should be implemented as
soon as possible so contractors have to pay for the new style meters in new houses. John
Powell indicated another option is the way NSP does it which is more expensive. He
indicated a meeting regarding this issue will take place every two (2)months.
Caroline asked for a map of existing utilities in the City. John Powell indicated he will
provide her with one.
5
CITY COUNCIL WORK SESSION NOVEMBER 18, 1998
RESHANAU TRAIL DISCUSSION,RICK DEGARDNER
Rick explained this issue was discussed at a previous work session. Council Members
asked for time to consider the options.
The Anoka County Parks Department is proceeding with their master planning of the
Rice Creek Chain of Lakes Regional Park so time is a factor. A temporary easement will
be allowed for a temporary trail for two (2) years at its present location. After that period
the trail would have to be relocated. A meeting was held a few weeks ago with residents.
Rick recommended the Mallard Lane option although it is less desirable than the existing
location. The only option for obtaining a permanent trail easements at its present is
eminent domain. Kim added the Mallard Lane option is less expensive and gives citizens
a longer trail to use. Rick indicated he has not talked to Mr. Hawkins about the
possibility of eminent domain.
Mr. Dunn noted that originally,the concept for the trail was for emergency vehicle
access. An emergency vehicle access is needed in the event of a natural disaster.
Marilyn noted she would check the deeds regarding emergency vehicles.
Kim stated she is okay with the Mallard Lane option with the qualification that trail users
know what the City is doing. Residents need to let the City know if there is a compelling
reason to go with one option over another. She asked Dave to make a safety analysis
regarding emergency vehicle access and bring to the next work session. She asked that �..
the Police and Fire Departments look at it and become part of the recommendation. She
also asked that residents in the area get involved and give the City a reason to pursue
Eminent Domain.
Rick indicated he would blanket the neighborhood and inform them of the two (2)
options. He will ask for comments and report back. Kim stated after the safety issue is
addressed and neighborhood comment is received, a decision will be made at the next
meeting.
REGULAR AGENDA,NOVEMBER 9, 1998
Kim directed staff to distribute the current documentation regarding the budget, Item 3A,
to Council Members before November 30, 1998.
Regarding Item 6A, Outlot B is hashed incorrectly on the map and a new map will be
delivered to the Council on Friday.
John asked that the City Attorney be aware of Item 5C. He needs to be prepared with
comments regarding this issue. Mary Kay indicated Mr. Hawkins will be notified before
the meeting.
6
• CITY COUNCIL WORK SESSION NOVEMBER 18, 1998
Dave asked for Council direction regarding the Hoff Report and the use of the fidelity
bond. It was the consensus of Council to have Dave send the Fidelity Bond to Hoff for
review.
Dave stated a resident of Lino Lakes, found to be a victim of homicide, was found in
Kansas City. Staff should direct any calls regarding this issue to Dave.
Kim noted that staff is on the hook regarding the Comprehensive Plan. A request was
made two (2)weeks ago. It was the consensus of Council that any information going to
Brian is to clarify information not to review it again.
The meeting was adjourned at 8:45 p.m.
These minutes were considered, corrected and apprWly
uncil meeting held on
December 21, 1998.
Marilyn G. Anderson, City Clerk an, Mayor
Transcribed by:
Kim Points, Timesaver Off Site Secretarial, Inc.
7
COUNCIL MINUTES NOVEMBER 23, 1998
CITY OF LINO LAKES
MINUTES
DATE : November 23, 1998
TIME STARTED : 6:30 P.M.
TIME ENDED : 10:50 P.M.
MEMBERS PRESENT : Bergeson, Dahl,Lyden,Neal, and Mayor Sullivan
MEMBERS ABSENT : None
Staff members present: Interim City Administrator, Dave Pecchia; City Attorney, Bill Hawkins;
Consulting Engineer, John Powell; Community Development Director, Brian Wessel; Planning
Coordinator, Mary Kay Wyland; City Planner,Jeff Smyser; Public Services Director, Rick
DeGardner; Community Development Coordinator, Mary Alice Divine (part); and City Clerk
Marilyn Anderson
SETTING THE AGENDA
Mayor Sullivan noted that Item 3A has been removed from the agenda.
Council Member Lyden added Item 5H, Planning.
The amended agenda was approved as presented.
CONSENT AGENDA
Mayor Sullivan removed Item IA1, October 26, 1998, Minutes and asked that they be placed on
the December 14, 1998 agenda.
Council Member Bergeson moved to approve the amended Consent Agenda. Council Member
Neal seconded the motion. Motion carried unanimously.
ITEM ACTION
MINUTES:
November 4, 1998 Approved
DISBURSEMENTS:
November 23, 1998
(Check No. 53114 - 53242, $2,096,174.36) Approved
Centennial Fire District Approved
1
COUNCIL MINUTES NOVEMBER 23, 1998
Mayor Sullivan reminded those present of the guidelines for audience participation in City
Council meetings, emphasizing the need for respectful dialog.
OPEN MIKE
No one appeared for open mike.
Mayor Sullivan noted that a Town Center meeting was held on November 14, 1998. Good
progress is being made regarding this project. A more environmentally sound plan is being
developed. Residential/commercial development is currently under consideration.
ADMINISTRATION DEPARTMENT REPORT,DAVID PECCHIA
Consideration of Resolution No. 98- 167,Budget Amendment-This item was tabled upon
adoption of the agenda.
Consideration of Letter of Support for Gene Peterson,Rice Creek Watershed Board-Mr.
Pecchia stated that Mr. Gene Peterson has requested City Council support his for re-appointment
as a Rice Creek Watershed District Manager. Anoka County is currently represented by Mr.
Peterson, a Circle Pines resident, and Mr. Andy Cardinal of Lino Lakes. Mr. Cardinal has also
contacted the City and requested it's support in Mr. Peterson's re-appointment.
Council Member Neal asked if a letter regarding this issue was sent to the Anoka County
Commissioner, Margaret Langfeld. Mr. Pecchia indicated a letter will be forwarded to the
Commissioner.
Council Member Lyden moved to forward the letter of support for Mr. Gene Peterson to the Rice
Creek Watershed District. Council Member Neal seconded the motion. Motion carried
unanimously.
PUBLIC SERVICES REPORT,RICK DEGARDNER
Consideration of Public Trail Easement,Wenzel Farms-Mr. DeGardner stated on November
13, 1998,the Wenzel Farms Townhome Association Board approved the trail easement along the
western boundary of the development to provide a trail connection from Snow Owl Lane to Ivy
Ridge Lane. The Board also signed the additional eight(8) foot easement along the southern
property line that was approved at the November 26, 1996, Council meeting. In exchange for
this easement the City has agreed to provide the following:
1. Street sweeping of Ivy Ridge Court and Ivy Ridge Lane,where trail easements exist,
two (2)times per year with additional sweeping at the discretion of the Public Services
Director.
2. Trail signage indicating"No Motorized Vehicles Allowed" at both trail entrances. �...
2
COUNCIL MINUTES NOVEMBER 23, 1998
3. A split rail fence along the southern property line of Lot 31.
4. Construct the bridge.
5. Pave remaining trail segments.
Mr. DeGardner indicated he anticipates design of the bridge to occur this winter with
construction to begin in the spring of 1999. The trail will be addressed and prioritized with the
annual trail paving projects.
Mr. DeGardner noted at the November 2, 1998,Park Board meeting,the motion to approve this
agreement was approved unanimously.
Council Member Lyden moved to approve the Wenzel Farms Trail Easement agreement, as
presented. Council Member Dahl seconded the motion. Motion carried unanimously.
COMMUNITY DEVELOPMENT DEPARTMENT REPORT,BRIAN WESSEL
Site Plan Review/Move in House,Dennis& Martha Houle,Mary Kay Wyland-Ms.
Wyland stated that Dennis and Martha Houle would like to move a single family residence onto
their property at the south/west corner of Birch Street and Centerville Road. The structure is to
n be located on the north/west corner of the 40 acre parcel of property which is currently Zoned
Rural. The existing land use plan indicates the site as rural while the draft Comprehensive Plan
indicates the site as low/medium density residential with commercial along Centerville Road.
The City's Zoning Ordinance requires any structure to be moved into the City to go through a
site plan review.
The Building Inspector has inspected this dwelling which is currently located at 1966 North
Chatsworth in Roseville. The structure was built in 1926 and appears to be structurally sound.
The inspector would suggest the following improvements prior to occupancy:
1. Reroof
2. Reconstruct stairway to basement
3. Replace existing windows
4. Additional insulation
5. Redash existing stucco
The applicant has asked for permission to construct a pole barn/garage/shop area on the site. The
proposed structure will be approximately 54 x 30 for 1,620 square feet in area. This size
building is permitted on a 40 acre parcel, however, construction is not allowed until such time as
the principle structure is built. Staff would suggest that construction of the two (2)buildings be
simultaneous thereby eliminating the need for a variance which can not be justified as no
�-� hardship to the land exists. The Planning and Zoning Board concurred that construction should
be simultaneous(house and garage/pole building)thereby requiring no variance.
3
COUNCIL MINUTES NOVEMBER 23, 1998
The Planning and Zoning Board recommended approval of this site plan review to allow the
relocation of a single family home onto the property at the south/west corner of Birch Street and
Centerville Road on a 7-0 vote with following conditions:
1. Proper building permits are obtained for all construction and the home is located to as
to conform to all City rules and regulations and the Uniform Building Code.
2. The applicant connect to City Water, if practical. (A water line exists along Birch
Street).
3. Prior to occupancy,the following improvements shall be made:
a. Reroof
b. Re-insulate
c. Re-stucco
d. Replace windows
e. Replace stairway to basement
4. An access permit is obtained from Anoka County.
Ms. Wyland noted Mr. and Mrs. Houle are present and concurred with the above
recommendations.
Mayor Sullivan asked if the applicants are aware of the proposed Comprehensive Plan regarding
the plans for the property to the east of them.
Mr.and Mrs. Houle, 707 Harriet in Shoreview, came forward and indicated they are aware of the
plans in the proposed Comprehensive Plan. Ms. Houle stated her only concern is it would be
much easier to have the garage in before the house. That way,the garage can be used for tools
for the house. Currently,the poles for the pole barn have to go in the cement block after the
house is moved.
Ms. Wyland stated there is no hardship to the land. A variance could not be obtained. The house
needs to be moved and then the accessory building(pole barn)can be constructed.
Mayor Sullivan explained five (5) steps need to be met in order to obtain a variance according to
State Statute. The City Council cannot change these requirements.
Council Member Bergeson stated that the way the house sits on the property the front is on a
narrower dimension. He asked if they are not putting the backyard toward Birch. Ms. Houle
indicated the backyard will not be facing Birch Street.
Council Member Lyden asked if the minimum setback requirements will be met. Ms. Wyland
stated the minimum setback required is 40 feet. The City is asking for a 50 foot setback which
the applicants have agreed to.
4
COUNCIL MINUTES NOVEMBER 23, 1998
Council Member Lyden asked if there is a way to grant the ability to build the pole barn prior to
the house being moved. He indicated he did not see a problem with that. Council Member Neal
agreed that the applicant should be able to build the pole barn before the house is placed on the
property.
Mr. Hawkins stated he did not see any way that could be accomplished because the requirements
for a variance cannot be met.
Council Member Bergeson asked if two (2)permits could be applied for, one involving the
moving of the structure and one for the pole barn. He also asked if the garage can be completed
before the house is moved. Ms. Wyland stated the pole barn can not be allowed until the house
is placed.
Council Member Neal asked if the holes can be dug and the poles placed before the house is
moved. Ms. Wyland stated the ordinance prohibits the building of an accessory structure before
the principle structure is there.
Council Member Dahl moved to approve site plan review with the conditions outlined. Council
Member Neal seconded the motion. Motion carried unanimously.
Site Plan Review, Chomonix Golf Course,Anoka County Park Reserve,Mary Kay Wyland
-Ms. Wyland stated Chomonix Golf Course is requesting a site plan review to allow the
construction of a 20 x 24 addition to the maintenance building that will include office space, a
lunchroom and rest rooms. Additionally,they would like to construct two(2)rain shelters
(approximately 10 x 16)on the course that could shield 20 to 30 patrons from inclement weather.
The property in question is Zoned PSP, Public Semi-Public and a site plan review is required for
any construction on the site.
The Planning and Zoning Board reviewed this item and recommended approval on a 7-0 vote
with the conditions outlined below. The exterior is intended to blend with the existing club
house and actually enhance the appearance of the existing maintenance building. The rain
shelters will also blend with the existing architectural design of the club house and maintenance
building addition. The requirements of Section 2, Subd. 5. Site& Building Plan Review, D.
Design Standards appear to be met with this proposed construction.
Conditions of approval include the following:
1. Proper building permits be obtained prior to construction.
2. A landscaping plan is provided subject to the review and approval of the City Forester.
3. Exterior treatment of the proposed addition and rain shelters shall match the existing
club house building.
5
COUNCIL MINUTES NOVEMBER 23, 1998
Council Member Lyden expressed concern regarding any impact of noise for the neighborhood.
Ms. Wyland stated the structures will be 500 feet from any residence. The structures are also not
visible from anyone's property.
Mayor Sullivan stated that additional down lighting needs to be utilized.
Council Member Bergeson moved to approved the site plan with the conditions outlined.
Council Member Lyden seconded the motion. Motion carried unanimously.
Ordinance No. 14-98,Rezone West Shadow Ponds and Preliminary Plat,Richard
Carlson,Mary Kay Wyland (4/5th Vote)- Ms. Wyland reviewed the NAC Planning Report
which included correspondence from the developer, Mr. Rick Carlson and his Engineer,Mr. Ted
Mattke,two (2) adjoining property owners, and from the Environmental Board, Fire Chief,
CPTED Officer, and City Engineer. Ms. Wyland noted the minutes from the Planning and
Zoning Board which includes citizen comments from the public hearing have been distributed.
Ms. Wyland stated the Planning and Zoning Board recommended the following:
1. Rezone - approval on a 6-1 vote with Mr. Trehus voting nay.
2. Comprehensive Plan Amendment- approval on a 6-1 vote with Mr. Trehus voting
nay.
3. Preliminary Plat-approval on a 6-0 vote with Mr. Robinson abstaining.
Staff recommended approval of the rezone request, Comprehensive Plan amendment, and
preliminary plat for West Shadow Ponds.
Mayor Sullivan asked for a show of hands from those present in the audience who would like to
speak regarding this issue. She stated this is not a public hearing. The public hearing was held at
the Planning and Zoning meeting. She suggested that those present decide who would be best to
represent their views. Four(4)people may speak for five (5)minutes.
Ms. Wyland briefly went over public comments that were made at the public hearing.
Mayor Sullivan asked if legalities were a concern regarding shared ponding. Mr. Hawkins stated
that from a legal stand point shared ponding would-not work.
Mayor Sullivan asked if Mr. Carlson has a perpetual agreement regarding ponding. Mr. Carlson
stated the Rice Creek Watershed District has asked him to sign a personal guarantee that the
integrity,buffering, and wetlands be kept. He stated he is willing to include additional ponding
for the neighborhood to use on the park land at his expense.
Mayor Sullivan stated Mr. DeGardner would have to make a recommendation regarding a public
pond on park land.
6
COUNCIL MINUTES NOVEMBER 23, 1998
Ms. Wyland noted three (3) separate motions are required; 1)the rezone; 2)the Comprehensive
Plan amendment, and 3)preliminary plat approval.
Mayor Sullivan asked why the Planning and Zoning Board approved the preliminary plat with an
unanimous vote and did not approve unanimously the rezone and Comprehensive Plan
amendment. Ms. Wyland indicated that Mr. Trehus had voted nay on the Comprehensive Plan
and rezone request but aye on the preliminary plat.
Mr. Carlson thanked Ms. Wyland for the accurate background report. He stated that Mr. Dunn
had mentioned that he preferred an upgrade of the trees. It is important to note there is a 30'
easement behind the properties. Trees have to be planted in the easement which requires Park
Board approval. The situation is the same near the Raleigh property.
Mayor Sullivan stated this is the first project sent through the full approval process which
includes the Environmental Board, Planning and Zoning Board, and the Park Board before
coming to the Council. The City can not legally require a developer to go through that process.
She stated that the City appreciates that fact that Mr. Carlson did go through the entire process.
She stated the public hearing will not be reopened but additional comments will be considered.
The petition and the additional written information will also be considered. She stated the
comments the Council is looking for are different views that have not already been heard.
Mr. Ted Mattke,Mattke Engineering, stated that safety on 62nd Street is a major concern.
Several people at the public hearing indicated that when there are two (2)cars on the road there
is no room for pedestrians. Mr. Mattke passed out photos of 62nd Street as it currently stands,
and pictures of Millers South Glen which is a much safer area. He stated a trail should be
extended along 62nd Street in conjunction with the improvements.
Mayor Sullivan noted that most residents are concerned about 62nd Street. She asked the City
Engineer to comment on plans for 62nd Street.
Mr. Powell stated 62nd Street and West Shadow Lake Drive are State Aid collector streets. If
the development is approved, a feasibility study will be initiated for the improvement of 62nd
Street and presented at the next Council meeting. Assessments for sewer and water will be
determined by the feasibility study. The State Aid account from the balance of 1998 and for
1999 and 2000,will give the City enough funding to reconstruct 62nd Street from Ware Road to
Red Maple Lane. The balance in the State Aid Fund will be $392,000 after Ware Road is
completed. He indicated he agrees that additional traffic should be routed to 62nd Street.
However,traffic from north of the new subdivision should not be routed to 62nd Street until
62nd Street is reconstructed The traffic to the north is the major concern.
Mayor Sullivan noted that 62nd Street improvements do fall under the Charter. She asked if Mr.
Carlson will help fund the improvements of 62nd Street. Mr. Powell stated Mr. Carlson has
agreed to pay $2,000 per lot for improvements which is similar to the Ware Road improvements.
7
COUNCIL MINUTES NOVEMBER 23, 1998
Council Member Lyden noted a feasibility study should not guarantee a road. The State Aid
fund is a finite amount of money. There are many State Aid roads that need improvements, such
as Elm Street. Mr. Powell stated Elm Street would be the next street scheduled for
reconstruction if 62nd Street is not done.
Council Member Dahl expressed concern regarding spending two (2)years of State Aid funding
for one road. Mr. Powell stated the City will not have to borrow future years funding from MSA.
The allotment for the year 2000 should cover the costs. He noted the City does have the option
to borrow ahead if necessary.
Council Member Dahl asked for the estimated cost of the reconstruction. Mr. Powell indicated
the costs will be approximately $800,000.
Council Member Dahl stated the improvements will have to wait until January, 1999, for the
allotment. Mr. Powell verified that two (2)years of State Aid funding will be needed.
Council Member Dahl asked about the 25%allowed to maintain roads. Mr. Powell stated the
25%for maintenance is over and above that amount. The City is allowed 25%for maintenance
without any required paper work.
Council Member Bergeson asked for verification that the reconstruction would be from Ware
Road to Red Maple Lane. Mr. Powell indicated that is correct.
Mayor Sullivan noted that current plans for the extension of West Shadow Lake Drive includes a
cul-de-sac that would keep traffic from Birch Street from coming south to 62 Street. This cul-de-
sac will be a temporary situation. The City always has the option to leave the cul-de-sac. Mr.
Powell stated currently there are approximately 380 trips on 62nd Street per day. The new
subdivision would create another 220 trips per day. He suggested the City at least develop a trail
parallel to the roadway to get pedestrian traffic of the road.
Council Member Neal asked what the cost will be to residents. Mr. Powell stated the Council
determines what the assessments will be. The Ware Road assessments were paid by State Aid
funds.
Council Member Neal asked if there was a cost(assessment)to the residents for Ware Road. Mr.
Powell stated there were no costs to the residents for the Ware Road improvements,however, a
$2,000.00 road assessment was considered but not levied by the Council.
Mayor Sullivan verified that the cul-de-sac will not be opened until 62nd Street is reconstructed.
Mr. Powell indicated that is correct.
Council Member Lyden asked the amount charged to Ware Road residents for improvements.
Mr. Powell stated the amount was $2,000 per lot. However,the Council has not agreed to levy
those assessments.
8
COUNCIL MINUTES NOVEMBER 23, 1998
Mr. Carlson stated that through discussions with residents,the most important issue is children
on 62nd Street. He stated he would like to make sure his financial contribution goes to
developing a trail along side of 62nd Street.
Ms. Rosemary Williams, 498 62nd Street, stated she has lived on her property for 20 years. She
expressed concern regarding safety and the speed limit. She stated speeding is already a problem
on 62nd Street. Residents have signed a petition against extending West Shadow Lake Drive to
62nd Street. She stated she obtained 10 out of 14 signatures. She indicated she will be starting
another petition for residents on Ware Road, Linda Avenue, and Red Maple Lane. She asked
who will pick up the monetary difference if there is not enough money (MSA funds)to cover the
reconstruction costs. Money has also been spent for a growth study. She asked when the last
feasibility study was done. She expressed concern regarding a road coming right between two
(2) of her neighbors homes. Traffic is already extreme on 62nd Street. She stated she has had
two (2)accidents on that road before Ware Road was improved. Traffic is excessive on Ware
Road and if it exists on Linda Avenue it will cause a problem for those residents. The petition
indicates residents will not pay for assessments. Taxes in Lino Lakes are up already. She stated
she is not against the development but the traffic problem has to be addressed. The current
speeding on 62nd Street is a problem and it doesn't seem there are many Police Officers on the
roadway. She stated she would like the City to take care of Elm Street first. She indicated she
will get the majority of residents to sign the three (3) other petitions.
Mayor Sullivan noted the petition is to be entered into the record. She noted a feasibility study
would be complete on this road in particular. Mr. Powell stated a feasibility study is not a traffic
study. It is a formal step required by State Statute Chapter 429 and the Charter. The study looks
at design, cost, assessments, funding, and a time table to complete the project. The feasibility
study will be presented to the Council for their review and acceptance.
Ms. Williams stated the growth rate study suggests that 40-70 new residences be built per year
and the proposed Comprehensive Plan asks for 140. Why spend money on a study if traffic is
already a problem? She stated Mr. Carlson agreed to build 12 new houses per year for four(4)
years. This did not happen. There was no restrictions after the first year. A gradual process
would be better.
Council Member Lyden noted this is a symptom of a larger problem.
Mr. Don Dunn, 6885 Black Duck Drive, stated he is not present as a member of the Planning and
Zoning Board and not as a representative of Mr. Carlson. He stated he is concerned about the
traffic on Birch Street. The area being discussed is an extension of an existing plan. West
Shadow Lake Drive was always intended to be extended to 62nd Street. He stated 62nd Street is
a terrible and unsafe road and needs to be fixed. It is part of the State Aid Plan and as such
improvements do not require a referendum. The road can be reconstructed in the same manner as
Ware Road. Discussions have been held regarding moving the traffic on Birch Street. Why
n should residents living south of Birch Street go north to get to the south. Residents should be
permitted access to 62nd Street. When discussing the Comprehensive Plan,the Comprehensive
Plan Task Force attempted to direct traffic to County Road J. County Road J can take traffic to
9
COUNCIL MINUTES NOVEMBER 23, 1998
I-35E or I-35W. This is merely an extension of an obligation that was made many years ago.
The residents living north of 62nd Street should have as much direct access to the direction they
want to go which is south. To suggest that a road that is public become somewhat private is
mind-boggling. Access cannot be limited. He indicated he hopes the City looks at extending
West Shadow Lake Drive, leave the road barrier there as Mr. Powell has discussed and when
62nd Street is improved, open West Shadow Lake Drive so that the residents of that area have
access to 62nd Street. Birch Street is a dead end road at Hodgson Road. A traffic light at this
intersection is planned and will help that situation. Traffic is heavier off of Birch Street. There
are very fine quality homes and open space in that area. He stated he is in support of the
development and approval should be given. Safety is an issue that should be addressed. The
Police Department should be taking care of the speeders.
Ms. Gail Munson, 707 62nd Street, expressed concern regarding the corner of where the road
will come out of the development. She stated she is opposed to the road being placed between
two(2)neighbors. She stated her home was built 18 years ago and there were no proposed new
roads at that time. She stated she wants her privacy maintained. The area will be ruined with
more lights and traffic. Her property will be devalued and it will change their lives. She asked
that the long time residents not be ignored regarding this issue. She stated she feels like the long
time residents have no rights.
Mr. Tom Drow, 6317 Red Maple Lane, expressed concern regarding the potential traffic impact
and increase in number of trips per day. Millers South Glen added 480 trips in the area. If the
development is approved, 700 trips will be added. The West Shadow Lake extension will add
120 trips per day. This does not account for the traffic from the east/west/north from Birch
Street. He stated this is too many trips on one road. He expressed concern regarding road width,
surface,and unsafe leverage related to fixing the road. He asked that West Shadow remain
closed. He stated that Mr. Carlson is.a fine developer. He indicated the south end of Birchwood
Acres is the biggest problem regarding the extension. The extension of West Shadow Lake
Drive would benefit to the residents in Colonial Woods because emergency vehicles would have
another route to that area. He noted the brief discussion from the Planning and Zoning meeting
regarding Mr. Trehus reading from page 10 of the proposed Comprehensive Plan. He indicated
he hopes the City will be consistent with the Planning and Zoning recommendation of keeping
the road closed until 62nd Street is upgraded.
Mayor Sullivan stated items from the proposed Comprehensive Plan have been reviewed. She
noted the danger of people taking things of out context. The Comprehensive Plan needs to be
read as a plan. This development is an infill, not an expansion and it is not premature. The
Council needs to remember the new Comprehensive Plan will not go into effect until next year.
Council has to work under the old plan.
Mr. Powell stated the Charter prohibits the use tax dollars for road improvements unless a
referendum is held. Also State Aid funding is actually tax dollars. There is an emergency access
in Fox Circle. A trail from Reshanau Lakes Estates South acts as an emergency access. A
detailed study was reviewed regarding this issue.
10
COUNCIL MINUTES NOVEMBER 23, 1998
Council Member Lyden asked Mr. Dunn if he was taking issue with the right of citizens under
the Charter to petition. Mr. Dunn indicated he was.
Council Member Lyden stated this is not a difficult issue. He indicated the constituents that he
represents live in Lino Lakes now, not the next masses who will live in the City in the future.
The quality of life is paramount. In regard to petitions,people who sign them do not trust their
elected officials. The Comprehensive Plan that the City must work under right now is the old
plan. There are five(5) items in the old plan that determine this development is premature.
Mayor Sullivan stated she does not believe this development is premature.
Council Member Lyden stated the area is Zoned Rural.
Mayor Sullivan stated that a Comprehensive Plan amendment is required for the development of
West Shadow Ponds. There are 150 acres of MUSA reserve to allow the placement of well
thought out and well planned developments.
Council Member Neal stated that unless 51%of the residents signed the petition it cannot go
through. Mr. Hawkins indicated that is incorrect. The majority relates only to road
improvements in the Charter. The petition just entered into the record is only advisory.
Council Member Bergeson noted the first issue involved is the additional housing and traffic the
development would bring. The second issue is the opportunity to upgrade 62nd Street.
Improvements are needed on 62nd Street. Because of the Charter,the opportunity to upgrade a
street without assessments to residents does not happen very often. There is an opportunity now
to do that with State Aid funding and a contribution from the developer. If those funds are not
used now it may be a very long time before 62nd Street is upgraded and it may then require an
assessment. He also noted that it is possible people do not want 62nd Street upgraded.
Council Member Bergeson stated the item before Council includes a recommendation from the
Planning and Zoning Board. The last recommendation is that until reconstruction of 62nd Street
is completed, West Shadow Lake Road will be blocked at the north end.
Mayor Sullivan verified the traffic will go to 62nd Street to Ware Road. She asked if the
suggestion from the developer regarding the trail can be accomplished. Mr. Powell indicated the
trail can be developed on the north side from the developer's contribution.
Mayor Sullivan asked about the rate of development in comparison to the road reconstruction.
Mr. Powell stated 22 homes will be built before the 62nd Street is completed in 2000. Some
homes will be in by next year. Blocking the road at the north end would force construction
traffic to use 62nd Street.
n Council Member Bergeson asked about the possibility of a cul-de-sac at the south end. Mr.
Powell stated a temporary cul-de-sac would not be a problem on the south end. The proposed
right-of-way is 80' which is standard.
11
COUNCIL MINUTES NOVEMBER 23, 1998
Mayor Sullivan asked if the road right-of-way existed when the property was purchased. Mr. •'
Powell said no, however,the new plat indicates that the right-of-way abuts the property. There is
a 30 foot to 40 foot space between the right-of-way and the property. An 80 foot easement is
needed for the road of which 45 feet would be blacktopped.
Mayor Sullivan asked if the developer has purchased the road right-of-way. Mr. Powell stated
the developer purchased the property on which the right-of-way will be located and dedicated to
the City.
Council Member Lyden stated the safety issue relating to 62nd Street should be pursued. He
indicated he does not believe that 51%is a determinant for approval of the development.
Council Member Dahl stated she is not comfortable going by the old Comprehensive Plan
relating to rezoning and MUSA allocation. All stages of homes already approved have not yet
been completed. She stated the City is too far ahead and it is making a short cut to take pressure
off of Birch Street because of the Birchwood Acres development. A short cut through this area
encourages more development on the south side. If the proposed Comprehensive Plan had
received a 4/5 vote,the north side of 62nd Street would not be scheduled for development until
2010. She stated 62nd Street is an issue. The road will accommodate current traffic usage only.
With a new street, it will not be able to accommodate traffic. Reconstructing 62nd Street as a
State Aid road is questionable. What if another street has more priority and the City has no
money until 2001? Council Member Dahl said that she was sure that there was a priority list
through the Charter but was unable to remember what roads were on the list. What happens when
a road is designated as a priority by staff and then the bond referendum fails? She stated class
sizes at the Centennial Middle School are already at a high level. Rice Lake Elementary is also
quite full. The project is not only on one drawing board. Citizens may have to pay for another
school. She stated she believes the City should wait until the new Comprehensive Plan is
adopted.
Council Member Bergeson asked if the extension of the trail along 62nd Street fits into the
overall trail plan. Mr. DeGardner indicated that area has not been discussed. The trail proposal
can be looked at with the annual trail review.
Council Member Neal asked if the park has been planned. Mr. DeGardner stated the park has
been master planned and consists of approximately 16 acres.
Mr. Mike Pojar, 6255 Red Maple Lane, asked the Council not to spend $44,000 and not take care
of the road or trail properly. He stated there are several residents in the neighborhood that would
like to get together with the contractor for concerns not relating to 62nd Street. He stated there
was a problem regarding drainage and the pond in 1989 and he does not want it to happen again.
He expressed concern regarding the northwest corner of the development. He stated he would
like to make sure that what the developer does has no negative impact. He asked the Council to
hold off on the vote until discussions can be held with the developer.
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COUNCIL MINUTES NOVEMBER 23, 1998
Mayor Sullivan stated Mr. Carlson will continue to have discussions with the residents regarding
this project and area.
Mr. Pojar stated that if the project is approved now the developer does not have to do anything
else. He stated the map worries him.
Council Member Bergeson asked if delayed action on this request to allow the residents to speak
with the developer will affect the developer. Mr. Carlson indicated he is not opposed to a couple
of weeks delay. He stated he would prefer to do it that way and is willing to meet with anyone to
discuss their issues.
Council Member Neal asked if Mr. Pojar attended the public hearing. Mr. Pojar indicated he did
attend the public meeting and voiced his concerns at that time.
Mayor Sullivan noted that public input has been reviewed and considered.
Council Member Bergeson moved to table the West Shadow Ponds rezone,preliminary plat, and
Comprehensive Plan amendment until the December 14, 1998, Council meeting. He added the
two (2) Council meetings in December are December 14, 1998, and December 21, 1998, if for
some reason the issue is table again at the December 14, 1998, Council meeting. Council
Member Neal seconded the motion.
Council Member Dahl asked if Mr. Pojar had met with Mr. Mattke yet regarding his issue. Mr.
Pojar stated he has not yet met with Mr. Mattke. Finding a convenient time for everyone has
been a problem. He guaranteed he will meet with Mr. Mattke prior to December 14, 1998, if the
issue is tabled this evening.
Council Member Bergeson asked if a delay until December 14, 1998, is acceptable to Mr.
Carlson. Mr. Carlson indicated December 14, 1998, is fine.
Council Member Neal asked if the meeting will be posted. Ms. Wyland stated the issue will be a
regular agenda item. Additional publication is not required.
Council Member Neal stated he wants to be sure that people know the project will be voted on
December 14, 1998.
Mayor Sullivan directed staff to put notification in as a community brief. The public hearing is
closed. She asked for anyone that has additional comments to put them down in writing. The
comments and information will be considered. She indicated she wants Council to be prepared
to vote on this project December 14, 1998. She encouraged residents to work with Mr. Powell
regarding 62nd Street and their concerns.
Motion carried with Council Member Dahl and Council Member Lyden voting no.
Mr. Pojar suggested Mr. Carlson hold another neighborhood meeting at the City Hall facilities.
13
COUNCIL MINUTES NOVEMBER 23, 1998
Mayor Sullivan recessed the meeting for five (5)minutes at 8:17 p.m. `--
Mayor Sullivan reconvened the meeting at 8:30 p.m.
Zoning Text Amendment Pertaining to Non-Conforming Structures, Mary Kay Wyland
(4/5th Vote)-Ms. Wyland stated the Planning and Zoning Board suggested the following text
amendment as a result of the recent variance request from a property owner on Bald Eagle
Boulevard. This amendment would allow additions to non-conforming structures provided there
is no increase in the number of units or an expansion in the degree of non-conformity. The
Zoning Ordinance, Section 3, Subd. 2 B.9 currently reads as follows:
Alterations may be made to a structure containing non-conforming residential units when
they will improve the livability thereof,provided they will not increase the number of
dwelling units or expand size of existing building or structure.
The proposed language is as follows:
Alterations may be made to a structure containing non-conforming residential units when
they will improve the livability thereof,provided they will not increase the number of
units or expand the size or degree of non-conformity.
Council Member Neal asked if this was the farm next to Andy Cardinal. Ms. Wyland stated the
property that precipitated the change is on Bald Eagle Boulevard.
Council Member Bergeson stated the Council in the past has done with a variance what this
amendment suggests. The justification for prior variances is it did not increase the size of the
non-conformity. This change puts it into the code.
Council Member Neal asked how the Planning and Zoning Board voted. Ms. Wyland stated the
Planning and Zoning Board vote was 7-0 in favor of the amendment.
Council Member Lyden moved to approve the First Reading of the Ordinance Amendment, as
presented. Council Member Neal seconded the motion. Motion carried unanimously.
Comprehensive Land Use Plan,Brian Wessel-Mr. Wessel stated that communities within the
seven(7) county metro area have been mandated, by State Legislation,to submit their updated
comprehensive plan to the Metropolitan Council by year end. The Comprehensive Plan Task
Force approved the Lino Lakes Comprehensive Plan on a 12-0 vote,the Lino Lakes Planning and
Zoning Board approved the plan on a 6-1 vote. Staff would recommend submittal to the
Metropolitan Council of the Draft Comprehensive Land Use Plan for the City of Lino Lakes.
This plan will then be reviewed by Met Council staff. That staff review may include
recommendation for approval or suggest changes or revisions to the plan. Upon completion of
the Met Council review, the City Council will be asked to adopt a final draft of the Plan. This
will most likely occur in the first quarter of 1999.
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COUNCIL MINUTES NOVEMBER 23, 1998
For Council information,the City's submittal to the Metropolitan Council must include a land
use plan,transportation plan, and sewer and water utility plans. The transportation plan is
complete and will be forwarded to the Metropolitan Council as a part of the Comprehensive Plan
submittal. The sewer and water utility plans are being drafted based on the land use information
provided in the draft land use plan and will be submitted to the Metropolitan Council upon their
completion.
Staff recommended authorization to submit the draft Comprehensive Land Use Plan to the
Metropolitan Council for their review and approval.
Mr. Wessel noted that consulting planner Alan Brixius is not here tonight. He has been in the
midst of a medical crisis that has recently been favorably resolved.
Mr. Wessel introduced the new City Planner, Mr. Jeff Smyser, indicating he will be working as
part of the team with Ms. Wyland.
Mr. Wessel referred to the letter of Clarification of Council Procedures for Review of the
Comprehensive Plan that outlined the two (2)ways to submit a Comprehensive Plan to the
Metropolitan Council. He also referred to a memo from Mr. Brixius that evaluated several points
of discussion between Mayor Sullivan and Council Member Lyden. Also distributed to Council
Members is a memo from Mr. Smyser regarding growth and MUSA projections. All information
was given to Council Members Friday,November 20, 1998.
Mayor Sullivan thanked Mr. Smyser for stepping in so quickly to help out. She stated the City
depends on Mr. Brixius and hopes that over time the City will rely more on Mr. Smyser than Mr.
Brixius.
Mayor Sullivan stated the citizens of Lino Lakes have asked for change regarding the
management of growth planning. Four(4)years have been invested to make this change happen.
Sending the Comprehensive Plan forward is a tribute to all those that worked on it. Lino Lakes
needs a plan regardless of the Metropolitan Council dictates. This City is not afraid to make
changes. Many experts have worked to develop a good plan. She stated she is ready to move
forward with the Plan. The City needs to start the clock for the citizens that worked on the Plan.
She stated Council will review the issues and try to negotiate.
Mayor Sullivan referred to the first issue,Neighborhood Businesses Along Birch Street. She
read the response from Mr. Brixius regarding the concern of destroying the character of the
street. Mr. Brixius's response included having specific locations for neighborhood businesses at
the intersections of the City's major thoroughfares, which would be a neighborhood commercial
land use benefit from the proximity to these transportation routes.
Mayor Sullivan referred to the second concern regarding this issue,the Centerville Road/Birch
Street location for the athletic complex. She read Mr. Brixius's response to this concern. She
15
COUNCIL MINUTES NOVEMBER 23, 1998
asked when the utilities will be available on the west side of the street. Mr. Wessel indicated
utilities on the west side will be available prior to 2010. `.-
Mayor Sullivan asked if this point would be an issue if a recommendation was made to change
the neighborhood businesses to the two (2) corners.
Council Member Lyden asked if a negotiation would be taking placing point by point in a public
forum.
Mayor Sullivan stated there is not a great divide concerning the Plan. She indicated they are at a
point to encourage the submittal of the Plan on a 5-0 vote.
Council Member Lyden stated the Comprehensive Plan is a ten year plan. Mr. Smyser's data
indicated there is enough MUSA already designated in the MUSA reserve for ten years.
Therefore,no increase is needed in the MUSA to move from 50 homes to 100 homes per year.
Council Member Lyden indicated he would be in favor of the Plan if the Economic Health Index
(EHI) is used as a control mechanism and if there is no increase in medium/low density housing
and no neighborhood businesses on Birch Street. He added he would like to have snowmobile
access to the Regional Park and no freeway interchange for Birch Street at I-35E.
Mayor Sullivan stated there is no freeway interchange planned. The snowmobile access issue is
not a Comprehensive Plan issue. Also, MUSA numbers are not transferable. MUSA will be
assigned when development occurs. A significant amount of the MUSA numbers will change.
Some of the current MUSA has already been assigned. Council has proposed to ask for less
MUSA that what is currently in the Plan. The figure has gone from 1.5 times to 1.25 times.
Based on items in the neighborhood business area,a change to Performance Zoning can be made.
EHI has a place in the regulatory mechanism, however, it is not enough. The tax base percentage
is just one item. The tax rate item is another item on its own. Residential/Commercial
development is not the only factor impacting the tax rate. The EHI is in the Plan.
Mayor Sullivan stated the proposal does not use an average per year regarding MUSA. Slow
growth has been identified regarding MUSA, at 7575 homes per year. The Comprehensive Plan
is just a piece of the overall plan. The peaks and valleys of development have hurt the City of
Lino Lakes. The Plan offers a steady amount of growth over time. She indicated it is
appropriate to remove issue#5. The housing issue is in conflict with the 20/20 Vision. Life
Cycle options are needed. Mayor Sullivan asked for a show of hands of who has lived in
apartments. She stated that everyone present has lived in an apartment at one time or another.
She indicated she does not follow the no apartments theory. The medium and high density
housing is limited to location. There will be 600 new units spread out in three locations with 200
units maximum. She stated she is okay with that proposal. The issue will be density vs.
affordability. It is probable that very nice town houses will be built. The City does not want to
over build and be left with unsuitable housing because of losing residents as they grow older and
being left with vacant homes.
16
COUNCIL MINUTES NOVEMBER 23, 1998
Council Member Lyden asked for the truth in what is being spoken. He asked that a map of
urban expansion with MUSA being shown. Within the MUSA area, there is room for 10 years of
growth with the current MUSA. He referred to the map indicating the dark areas are MUSA
areas. The open area and rural characteristics is why people moved to Lino Lakes. He then
asked that the proposed map of Lino Lakes in the year 2020 be shown. He stated the majority of
Lino Lakes will be eaten up by sewer and water extensions which equates to high density.
Mayor Sullivan stated that according to the definition, high density is not an accurate term.
Council Member Lyden stated that R-1 and R-1X is high density compared to rural. The black
area of the map indicates sewer and water. By the year 2020,the only place to experience Lino
Lakes as it is today will be in the northeast corner of the City.
Mayor Sullivan stated that to be accurate,there is a difference between a MUSA map and
development map. The City is putting together a MUSA bank and MUSA from that bank will be
assigned to appropriate development. The MUSA supports infill. The preference is to allow
development where utilities are available as opposed to outside the MUSA area or on private
wells and septic systems. The development going north did not have the sewer and water option.
The City was forced to run sewer and water to those areas. Available MUSA is needed for
residents. The City Council will assign the MUSA when appropriate. Guidelines in the Plan
will determine when MUSA allocation is appropriate.
Mayor Sullivan stated that regarding open space, 5-10 acre lots for homes have been addressed.
The City works with developers that are dedicated to preserving open space. Tremendous plans
have been made to maintain 50%open space that is better quality open space. Not every piece of
land will be developed but sewer needs to be available when it is appropriate.
Council Member Lyden noted the pursuit of good,clean,honest government. The
Comprehensive Plan has been of very high interest. Along with the Comprehensive Plan is the
issue of trust. Public service requires elected officials to have a high moral standard. There is a
sacred bond of trust between communities and elected leadership. Trust is very fragile. He
referred to the petition signed by 450 people regarding Birch Street. He stated a petition should
not have to be signed if the Council is doing the right thing. Regarding the Comprehensive Plan,
myths have been reported. It is a myth that you can not control growth. You can control growth.
It is the Council's job to be accountable,responsible,to protect and preserve. He indicated he
does want a Comprehensive Plan in place. He stated he wants a better Lino Lakes not a bigger
Lino Lakes.
Council Member Lyden stated a very old game of the moving target has been taking place. The
MUSA numbers were changed to upland MUSA,then changed to hydric soil MUSA. The
MUSA numbers still did not add up. The number of homes to be built per year then changed to a
population goal to establish a quality of life. The number then changed to number of households
and then land use. Public trust is very important. It is wrong to change the rules in the middle of
the game. He indicated that when he and Council Member Dahl offered suggestions they were
17
COUNCIL MINUTES NOVEMBER 23, 1998
labeled critics. The suggestions were discounted and labeled as a list of demands. He stated
Mayor Sullivan herself stated their issues were road blocks.
Mayor Sullivan stated that the way the issues were presented were road blocks.
Council Member Lyden stated that during the Council break trust regarding developers was
mentioned. He stated that Mayor Sullivan told him he has no conscious which is why he can
sleep at night.
Mayor Sullivan noted that she said it to his face and not behind his back.
Council Member Lyden stated that any suggestion is always treated this way. He stated his open
space plan was submitted too late. Input given one year ago was given too late. He stated that
some people have preconceived notions. Trust is fragile. It is the intent of Council to submit a
plan to the Metropolitan Council. The slow growth advocates have been removed from the
plan's process. He stated he feels there has been no place to negotiate. Serious movement from
both sides is needed. He indicated he will approve of 100 homes being built per year.
Council Member Neal asked who Council Member Lyden feels has said his recommendations
and plans were submitted too late for consideration. Council Member Lyden stated the
Comprehensive Plan Task Force indicated his plans were received too late. He indicated he feels
that if he does not agree with Comprehensive Plan Task Force he is putting them down. He
stated that good hard working people worked on the Plan. "The restaurant and menu were chosen
for them".
Mayor Sullivan asked if Council Member Lyden was a member of the Council when the Plan
was started and if Council Member Dahl was a member of the Task Force earlier this year.
Council Member Lyden indicated he was a member of Council when the Plan was started and
Council Member Dahl was part of the Task Force.
Mayor Sullivan stated disagreements were welcomed and encouraged as part of the
Comprehensive Plan process. There were many different opinions that were pulled together
through discussions. The Plan always has been a land use plan.
Mayor Sullivan stated that regarding the petition for Birch Street, residents had an issue and
brought it forward to the Council. A resident does not have to have a petition to get the Council
to listen. All citizens can be heard. The Birch Street group was an effective group that asked for
changes and made that change happen.
Mayor Sullivan stated that information received too late was related to the fact that it was a
response and not proactive. All information was considered. The Comprehensive Plan Task
Force reviewed Council Member Lyden's and Mr. Trehus' comments. Some of the comments
were implemented and incorporated into the Plan. The Comprehensive Plan will not contain
inaccurate figures. No one person gets everything they want regarding this Plan. Everyone did
18
COUNCIL MINUTES NOVEMBER 23, 1998
get something. Valid options were listened to even if they were not included in the Plan because
they were not appropriate.
Mayor Sullivan noted that some of Council Member Lyden's proposals were included. Referrals
to the Metropolitan Council was done. An increase in commercial development is in the Plan.
The Plan allows for the preservation of open space. Many experts in various fields were
involved to demonstrate how development can occur within preservation. The R-1XX Zoning is
appropriate under the new Plan. Staged clustering was added because Council Member Dahl
wanted it to be available. Mayor Sullivan indicated that in her opinion stage clustering adds to
the checker board effect in development.
Mayor Sullivan noted the trust issue related to the Plan. Citizens trusted a Council Member who
voted for approval for some aspects then voted no to the overall Plan. To not approve the Plan is
disrespectful to all the people that worked on the Plan. She stated that issues are being held on to
that are inappropriate for the Plan, are already included in the Plan, or are illegal. Being without
a Comprehensive Plan leaves the City with no legal way to slow development. The process of
the Plan has been very costly because of all the additional work and reviewal. Options come
back and a denial of initiative is demonstrated and a reversion back to the Lyden/Dahl 13 points
occurs. Council minutes document when the Council went through each issue. Citizens have
worked for two (2)years on the Plan and two (2)years previous to that on the 20/20 Vision. The
City has a good Comprehensive Plan.
n
Mayor Sullivan recommended moving forward with the Plan for review, discussion, and
comments from the Metropolitan Council.
Council Member Bergeson asked if the neighborhood businesses on Birch Street are a deal
breaker. It was the suggestion of the Task Force that this was an appropriate use. It is not a
major piece of the Plan. He stated this issue could be looked at again and possibly put under the
Performance Category. Citizens do use neighborhood businesses and there are not any in that
corridor. That type of business does not currently stay in Lino Lakes. Residents go else where
which does nothing for the tax base.
Council Member Bergeson called attention to the Property Class Rates Comparison.
Commercial/Industrial development that exceeds$150,000 is taxed at 3.5%. Large farms are
taxed at .35%. Ten times more taxes are received from high value commercial than farm land.
Preserving farm land has value but a balance is needed. The question of"how much space can
you afford to keep"needs to be addressed.
Council Member Bergeson indicated the regulatory mechanisms are the most difficult to change
because it ties residential and commercial development together. If residential development can
only proceed when commercial development is at a certain point, it is possible to make sure that
economic development cannot occur and then there is no residential development. He stated he
,.� is opposed to a linkage between residential and commercial development. The two (2) issues
need to be separate. The City needs to do everything it can to promote commercial development.
Benchmarks are needed for both commercial and residential development. The benchmarks
19
COUNCIL MINUTES NOVEMBER 23, 1998
regarding commercial are how much and how fast. The benchmarks relating to residential is
how much is too much and how much is too fast. Some Council Members give minimal support �..
for commercial growth.
Council Member Bergeson stated there are two (2) issues regarding MUSA. The first is quantity
and the second is mechanism. Traditionally, the mechanism used for MUSA is to assign
particular parcels. The City added a new type of MUSA Bank in terms of acreage not parcels.
This method has served the City well. The mechanism of banked MUSA promotes the infill
concept. Assigned MUSA lends itself to a checker board effect. An orderly process of the
banking mechanism is favorable.
Council Member Bergeson indicated that MUSA quantity is a matter of opinion. There have
been many opinions regarding quantity of MUSA that goes from one end of the spectrum to the
other. What exists now in the MUSA is adequate for the next ten years. It was initially proposed
that all of the area that will eventually be in qualified MUSA would be multiplied by 1.5. There
is nothing magic about the 1.5 figure.
Council Member Bergeson stated Council has an obligation for life cycles regarding
medium/high density housing. Different types of housing are needed. Medium/high density
housing can be developed in a responsible way. Medium/high density housing can be an asset if
carefully planned.
Council Member Bergeson asked if it is possible to leave out the number of houses to be built
per year and leave the concepts in. The negotiating area regarding number of houses is not
between 50 and 147. The negotiating area is between zero and 250 because there have been no
restrictions on the number of homes built. History shows the City has had no interference. The
average number of homes built within the last several years is 250. The concept is to let the
market determine the number of homes built. There were some members of the Task Force that
had the opinion that a specific number of houses should not be included in the Plan.
Council Member Bergeson requested the City Attorney walk through the options of submittal of
the Plan to the Metropolitan Council. The memo suggested that the Plan could be submitted for
comment and review on a 3-2 vote. Because it was attempted to approve the Plan, is it still
possible to utilize this option? Mr. Hawkins indicated the City can submit the Plan to the
Metropolitan Council for comment and review if the City clearly states the Plan did not receive a
4/5 vote. Mr. Hawkins reviewed the two (2) options available to submit the Plan. One option is
to send the Plan to the Metropolitan Council for comments before a vote is taken. This option
avoids multiple public hearings. The second option is to approve the Plan and then submit it to
the Metropolitan Council. The Plan can be submitted to the Metropolitan Council for comment
and review with a majority vote. The Plan can not be implemented or adopted without a 4/5
vote.
Mr. Wessel noted the process involved with comment and review of the Plan by the Metropolitan
Council is a formal reviewal process. `..
20
COUNCIL MINUTES NOVEMBER 23, 1998
Council Member Dahl stated it is her understanding that other cities have sent their Plan to
neighboring cities for a review before submitting it to the Metropolitan Council. Mr. Wessel
stated the City has received plans from neighboring cities. The Lino Lakes Comprehensive Plan
will not be sent to neighboring cities until Council gives that directive to staff. Informal
discussions regarding the Plan have been held with neighboring cities.
Council Member Dahl indicated it would be advantageous to send the Plan to neighboring cities
before a vote is taken to make sure it fits into the overall plan for this area. Following their
review and comment, a Council vote should be taken. Mr. Wessel stated the Council is
ultimately responsible for the Plan. Ms. Wyland indicated the City has received other cities
plans for comments. This step will be taken by Lino Lakes when the City gets to that point. The
City is required to send the Plan to neighboring cities.
Council Member Dahl asked if the correct procedure is to send the Plan to other cities before or
after the Council vote is taken. Ms. Wyland stated the correct procedure is to send the Plan to
other cities before the Plan is submitted to the Metropolitan Council. Mr. Wessel stated the Plan
will be sent to other cities when Council directs staff to do so.
Council Member Dahl stated an extension regarding the Plan submittal date should be requested
so that the Plan can be sent to neighboring cities before it goes to the Metropolitan Council
because the transportation plan is involved. She indicated the City of Blaine has asked for an
extension. Mr. Wessel stated he will send the Plan to neighboring cities when directive is
received from Council. He stated he is ready to move forward with the process. The City does
have the option to ask for an extension. He indicated he is not sure what an extension will
accomplish.
Council Member Dahl reviewed what the residents told the Council through the City survey.
She read the survey questions and results regarding open space,rural areas,population, and
traffic. She stated that she believes turning Lino Lakes into a Brooklyn Park is wrong. That is
not why people moved to Lino Lakes. The City will be like Brooklyn Park if every square inch
of land is developed. A cap on houses is needed. Added MUSA gives no opportunity for a
developer to be encouraged to build cluster housing on 5 or 10 acre lots. All lots will be either
R-1X or R-1 with added MUSA.
Mayor Sullivan noted that with the proposed Plan every square inch of Lino Lakes will not be
developed. The City would like to bank some MUSA,not assign it.
Council Member Dahl stated she understands that Council will assign the MUSA. However,not
all present Council Members will be here in five(5)years. She asked if the projections in the
Comprehensive Plan of 1996 asked for 2,435 buildable acres when the Metropolitan Council
projected only 1,653 buildable acres. Ms. Wyland stated the 1,653 figure was based on the
Metropolitan Council's original estimate from their data.
Council Member Lyden stated the Metropolitan Council projected approximately 1,600 acres.
The City's Comprehensive Plan is way above the Metropolitan Council's projections. Mr.
21
COUNCIL MINUTES NOVEMBER 23, 1998
Wessel stated he did not know what document Council Member Dahl was referring to. The
Metropolitan Council did make a projection regarding build out. The City has scaled back. The �--
Metropolitan Council made the original forecast. He indicated he would have to review the
document to comment further.
Council Member Dahl stated the document refers to gross acres. The proposed Comprehensive
Plan will double or triple those numbers. She asked how many acres specifically are in growth
areas. She stated there has been only one healthy discussion regarding compromise on certain
issues. This is the second healthy discussion. If more healthy discussions had been held before
tonight's meeting they could be further along. She stated that baby boomers homes will become
vacant and a place is needed for them. There are homes for sale all over Lino Lakes. The second
generation of baby boomers will be coming. She indicated she does not believe houses will sit
vacant in Lino Lakes. Younger people will come into the area. She noted that while on the
Comprehensive Plan Task Force from the beginning of the year to almost the end of the year, she
continually heard that nothing was concrete. Changes could be made. She agreed with Council
Member Lyden that their ideas and suggestions were continually shut down because they came in
too late.
Mayor Sullivan noted that all ideas and suggestions were reviewed and revisited several times.
Council Member Dahl stated she does not believe that the Plan cannot indicate a certain number
of homes per year. That was the number one priority when she started on the Task Force. She
read a memo to Council dated 11/19/98 regarding the Plan. She asked about the possibility of a �..
one month extension. She stated the Plan has a good foundation. She indicated that before she
can vote on the Plan, she needs to see Mr. Brixius's recommendations in the Comprehensive
Plan. She stated sending the Plan to the Metropolitan Council with a 3/5 vote is a waste of the
Metropolitan Council's time. The Plan needs to be sent to neighboring cities before it is
submitted to the Metropolitan Council.
Council Member Neal asked about the Comprehensive Plan for the City of Centerville. Ms.
Wyland indicated Centerville's Plan has been reviewed by City staff.
Mayor Sullivan noted that Mr. Wessel needs one month to package and change the Plan. Part of
that process is sending the Plan to neighboring cities.
Council Member Neal suggested approving the Plan and submitting it. If changes are needed
change them later.
Council Member Neal moved to forward the proposed Comprehensive Plan to the Metropolitan
Council for review and then have the Comprehensive Plan Task Force and Council Members
Lyden and Dahl get together with the Metropolitan Council so that Council Members Lyden and
Dahl can voice their views and if there is a change in the Plan it can be done immediately.
Council Member Bergeson seconded the motion.
22
COUNCIL MINUTES NOVEMBER 23, 1998
Council Member Bergeson made a friendly amendment to the motion adding that the Plan be
submitted to the Metropolitan Council no earlier than December 22, 1998, and no later than
December 31, 1998. He indicated the reason for the timetable is to know that the time between
now and December 22, 1998, changes can be made to increase Council support.
Council Member Neal agreed to the friendly amendment and suggested adding a meeting to be
held between staff, Council Members Dahl and Lyden and the Comprehensive Plan Task Force.
Council Member Dahl suggested all Council Members be present to have the opportunity to
agree with any changes made.
Mayor Sullivan stated that in her opinion more healthy discussions were not held because the
issues are a constant moving target. Mr. Brixius looks at comments and returns with
recommendations. Council Member Lyden then says proposals were not made or the
recommendations don't fit. Council Member Lyden continually returns to the original 13 points
of conflict. It is not okay to say his comments were not looked at. There have been many
opportunities to discuss the issues. The City should not be held up. To not act on the Plan is
going against the will of the people who worked on the Plan.
Mr. Wessel noted he believes the timetable suggested by Council Member Bergeson is doable.
Staff would sit down with Mr. Brixius and then proceed with the finalization of the Plan. More
�-� input may be difficult to integrate. The land use plan and transportation plan need to be
submitted also. The sewer/water plan will be done in January, 1999,with Council direction.
Mr. Rob Rafferty, a resident of Lino Lakes,came forward and stated he has lived in the Lino
Lakes for 1 1/2 years. He had the pleasure of working with the Task Force. Everyone worked
very hard on the 20/20 Vision. Time was available to establish goals. He expressed concern
regarding 80%of development will be in different school districts. Lino Lakes has a unique
situation in that 28 square miles is within the Centennial School District. He indicated he has
heard that decisions are being based on peoples input and it is a good Plan. He stated he has also
heard from people that have lived here a very long time and are concerned about too much
growth. The Metropolitan Council is important. The Plan can be changed by the Metropolitan
Council. Lino Lakes is a great City. He stated he takes his hat off to those who worked on the
20/20 Vision. He thanked the Council for listening to the City's citizens. He expressed concern
regarding conflict of interest and doing what is best for the City. The tax base and shutting down
housing are concerns. He stated if D-Day is January 1, 1999,the City should go for it.
Mayor Sullivan noted Mr. Rafferty's time was up.
Mr. Don Dunn, 6885 Black Duck Drive, stated he hoped he would not have to speak tonight on
this issue. He hoped the Council would agree on the proposed Plan. He stated Mayor Sullivan
has done a great job of summarizing the beliefs and attitudes of the Comprehensive Plan Task
n Force. He stated the Plan is a good manageable plan for the citizens of Lino Lakes. Is the Plan
perfect? No. The City has elected officials to take action. The Plan has mechanisms for Council
to take action. He stated to Council Member Lyden that the only menu he had was trying to do
23
COUNCIL MINUTES NOVEMBER 23, 1998
the best for all citizens of Lino Lakes. He stated to Council Member Dahl that she sat with the
Task Force and voted yes to every land use issue. The City is now faced with Council Member
Dahl's change of heart. He stated the City has five (5) elected officials. He indicated he had
asked Council Member Lyden to call him or meet with him to discuss specific issues. He
indicated he met with Mr. Trehus and he was not capable of negotiation. He stated that he hopes
a 5-0 vote is taken tonight on the Plan. If that is not possible, he recommended sending the Plan
to the Metropolitan Council with 3/5 vote and fix what needs to be fixed later. It is time to get
on with life. Find a way to submit the Plan and then study it. The Plan does the things we want,
providing open space, watches taxes, school system, infrastructure, transportation, and it protects
citizens. The elected officials need to implement the Plan.
Ms. Donna Carlson, 6808 East Shadow Lake Drive, expressed concern regarding Birch Street
being rerouted to 62nd Street. She assured residents it was not the intent of the Birch Street
residents to push traffic to another part of town. She stated she had no idea 62nd Street would be
coming to this point. She read page 99 from the Comprehensive Plan regarding 1997/1998
transportation plan. The 1997 plan shows Birch street as a four(4) lane highway. She asked
Council to follow up on the Birch Street promises regarding an over lay. Citizens asked for no
extension of Birch Street to I-35. She asked why traffic studies are so often conducted when they
are not followed.
Mayor Sullivan stated Council directed Mr. Brixius to make the correction regarding the 1997
transportation plan and Birch Street. She stated she understood traffic studies were done
periodically,not twice a year. �...
Council Member Lyden read page 13 of the Comprehensive Plan regarding Lino Lakes transition
from rural to urban. He asked Council to show people the impression of what they speak.
Mayor Sullivan corrected what Council Member Lyden read indicating MUSA will be allocated.
Council Member Bergeson stated he would like a 4/5ths vote and to submit the Plan to
Metropolitan Council. It does not have to be the same group voting for the motion on the table.
It has been agreed that the Plan offers a fairly good base document. He stated the most efficient
way to move forward is to deal with any changes as an amendment. This may facilitate changes
and make them easier for staff.
Mayor Sullivan expressed concern regarding the many opportunities to resolve the issues. Staff
has been directed and redirected and a conclusion has been unattainable. If any changes will be
looked at Council Members Dahl and Lyden must come up with a schedule and items of
negotiation. Six(6) items will make or break the Plan. If negotiations are possible, a plan must
be put together to make it happen.
Mayor Sullivan called for a vote for the motion on the table.
Motion carried with Council Member Dahl and Council Member Lyden voting no. N.-111
24
COUNCIL MINUTES NOVEMBER 23, 1998
^, Council Member Dahl suggested directing staff to submit the Plan to neighboring cities before it
goes to the Metropolitan Council.
Mayor Sullivan stated the Plan will go to neighboring cities as part of the submittal process.
Livable Communities Demonstration Account Contracts,Brian Wessel-Mr. Wessel stated
the City of Lino Lakes received a$220,000 grant from the Metropolitan Council's Livable
Communities Demonstration Account. The purpose of the grant is to hire nationally recognized
experts to accomplish three (3)things:
1. Refine the master plan for The Village as a demonstration of a pedestrian oriented,
mixed use development.
2. Design a development framework that provides mechanisms to ensure implementation
of the master plan.
3. Study the feasibility of combining commercial storefront space and living space in the
same structures to provide a live/work environment.
Community Development staff and the Town Center Group have begun the process and intend to
accomplish the objectives of the grant within the entire Town Center. The end result will be a
plan for compatible, diverse uses on all four quadrants on the I-35W/Lake Drive interchange.
Early discussions and plans are beginning to address the integration of transportation, housing,
commercial, civic and recreational uses,plus connections within the Town Center to make a safe,
walkable environment.
Calthorpe Associates, a nationally known urban planning and design firm that specializes in
Traditional Neighborhood Development,has visited the site and produced preliminary plans for
The Village within the context of the entire interchange area. Peter Calthorpe and Matt Taecher,
principals of the firm,are involved in many projects around the country that have become reality.
They are interested in the unique opportunities within the Town Center. As a part of their
contract with the City,they will be including the expertise of the Design Center for American
Urban Landscape at the University of Minnesota School of Architecture and Landscape
Architecture. They will also subcontract with the Maxfield Research group, a local marketing
research group, for local supply-side data.
Zimmerman/Volk Associates is a market research group that is also well know for its cutting
edge work in housing analysis. They go beyond traditional market research and study the
residential mix that best matches the lifestyle and economic characteristics of households with
the highest potential to move into this type of mixed use development.
The intent of this group of experts, working with staff,the Town Center Group, and consultant
Dennis Grebner, is to complete the redesign of The Village,the transportation and land use study
of the Town center, and the development framework by mid 1999.
25
COUNCIL MINUTES NOVEMBER 23, 1998 A
Staff recommended Council approve the contracts for the completion of the objectives of the
Livable Communities grant funding.
Council Member Neal asked what is being redesigned. Mr. Wessel stated the master plan of the
project served the City well. Now the City needs to integrate activity in all quadrants and
develop a transportation plan.
Council Member Neal asked if the people who originally designed the project will still be used.
Mr. Wessel indicated the original designers will provide their input.
Mayor Sullivan explained that the next step is to refine the process. Some types of housing need
to be looked at. The proposed consultants have specific qualifications and will work with the
Town Center Committee. Mr. Wessel noted that Dennis is not going away. International
consultants are needed for a fresh look and they have a special expertise.
Mayor Sullivan stated Lino Lakes is so far ahead of other cities by using the experts to preserve
open space and the environment.
Council Member Neal asked how much the consultants will cost. Mr. Wessel stated the grant is
for$220,000. If there are additional costs the City will get additional funding.
Council Member Neal asked about the cost to the City. Mr. Wessel stated there will be no cost
to the City. The City will get the money back. Experts have to be hired. The Council makes the
final decision regarding housing.
Mayor Sullivan stated very dense single family or senior housing is being looked into.
Council Member Bergeson asked if the City Attorney has reviewed the contracts. He stated he
wants to make sure that if the funding for this dries up the City is not stuck with the bill. Mr.
Hawkins stated he has reviewed the contracts. The contracts can be terminated on short notice.
He indicated he does have some revisions to give to Mr. Wessel.
Council Member Lyden stated he wants to make sure the Metropolitan Council does not have
any strings attached or expectations regarding the amount of rental properties in Lino Lakes. Mr.
Wessel stated that at the next Council meeting,the goals for Livable Communities will be
reviewed. He stated that three (3) years ago the City committed to participating if the program.
If the City does not proceed with the program or the goals are not accepted,the Metropolitan
Council will review the grant.
Council Member Lyden stated the contracts are premature and he cannot support them until the
goals are determined. Mr. Wessel noted the expectation of Council is that the City continues to
participate in the program.
Council Member Neal stated the Metropolitan Council issued low income housing deals in
Willow Ponds and the deals were not accepted. Mr. Wessel stated a discussion regarding the
26
~ COUNCIL MINUTES NOVEMBER 23, 1998
goals will be held on December 14, 1998. Council Member Lyden noted the possibility of losing
the grant if the City does not agree to 25% low income housing.
Mayor Sullivan stated the Town Center project was approved a long time ago. A big investment
has already been made. She stated each Council Member is accountable every time they vote.
This is a long term,major project for the City. The freeway is crucial to the City. If an
outstanding area is desired for a commercial center, this piece of the project should not be
removed. The benefits to the City should be considered,not benefits to political careers. A
decision should be made with two (2) eyes open and comparing the cost to the City in relation to
the benefits of the City.
Council Member Lyden moved to deny the contracts with Calthorpe Associates, Maxfield
Research Group, and Zimmerman/Volk Associates for the completion of the objectives of the
Livable Communities grant funding. Council Member Dahl seconded the motion.
Council Member Dahl stated it is better to look at current consultant first. Now other people are
looking at it again and doing it over. The City has knowledgeable consultants in place. There is
no reason to get supposedly better ones. Mr. Wessel agreed the consultants are good. A
traditional neighborhood design is also being brought in. There are only a few of those experts in
the world. The is a refining of the project not a redoing. It is an evolution of a process. The City
has the money to do it. Staff has pursued this grant. The consultants have accepted this
assignment because they have a blank canvas to work with. This project is a very special project.
Motion failed with Council Member Bergeson, Council Member Neal, and Mayor Sullivan
voting no.
Council Member Bergeson moved to approve the contracts with Calthorpe Associates, Maxfield
Research Group,and Zimmerman/Volk Associates, as presented including comments from the
City Attorney. Council Member Neal seconded the motion. Motion carried with Council
Member Dahl and Council Member Lyden voting no.
Consideration of Resolution No. 98 - 166,Payment of Easements for the Lake Drive Trunk
Utilities Project,John Powell-Mr. Powell stated easements are required for the installation of
sanitary sewer and watermain as part of the Lake Drive Trunk Utility project. Easement
negotiations are underway with property owners throughout the length of the project which
begins at Apollo Drive/Lilac Street and extends to Lino Lakes Elementary School on Main
Street, west of Lake Drive. Mr. Powell referred to a list of property owners that have signed
Easement Grants for the project. The list shows the names of the property owner, easement
areas, and amounts to be paid for the easements.
Staff recommended Council adopt Resolution No. 98 - 166, Accepting the Easement Grants and
Approving Payment for the Lake Drive Trunk Utility Improvements.
Council Member Neal asked if the property owners were aware of the amounts to be paid for the
easements. Mr. Powell stated the property owners have agreed to the amount to be paid for the
27
COUNCIL MINUTES NOVEMBER 23, 1998
easements. Council Member Neal noted the $90,000 payment to the VFW. He asked who made
that deal. Mr. Powell stated Evergreen Land Services worked on the agreements. He stated the
agreement for Parcel #3 was signed on July 30, 1998. Parcel#18 and#19 further up Lake Drive
have been agreed to as well.
Council Member Neal asked about the Contract for Deed relating to Parcel#17. Mr. Powell
stated that both have agreed to the document and it has been executed by both. Mr. Hawkins
noted that both the Contract for Deed holder and original owners signed the agreement.
Council Member Neal indicated he would like to see who signed the agreement. Mr. Powell
indicated he has all agreements in his office and will show Council Member Neal. The City
Attorney has reviewed all agreements.
Council Member Neal asked about the $90,000 figure. Mr. Powell stated$90,000 is for the large
parcel north of Lilac Street. The parcel is 70,000 square feet.
Council Member Neal asked about Parcel#18 and#19 on Lake Drive relating to construction
easements. Mr. Powell stated the agreements are to acquire property to allow the City to
construct utilities. The City has not yet gone up Lake Drive from Apollo.
Council Member Neal stated that when he was first on the Council he obtained signatures of
residents who would hook up to sewer and water when it became available. Mr. Powell stated
the agreements are for the easements only.
Council Member Neal moved to adopt Resolution No. 98 - 166, as presented. Council Member
Lyden seconded the motion. Motion carried unanimously.
Resolution No. 98 - 166 can be found at the end of these minutes.
Consideration of Planning-Council Member Lyden stated that tonight the Council made a
motion to forward the proposed Comprehensive Plan to the Metropolitan Council. He stated he
would like the Metropolitan Council to have a broad spectrum. He asked for a motion to forward
the Lyden/Dahl Comprehensive Plan for open space,the transportation plan, and the sewer and
water utility plan to the Metropolitan Council along with the proposed Task Force
Comprehensive Plan.
Mayor Sullivan stated this item should be tabled and discussed at the next work session.
Mayor Sullivan moved to table this-item and have the Economic Development Department make
a recommendation regarding this issue at the next work session. Council Member Bergeson
seconded the motion. Motion carried with Council Member Dahl and Council Member Lyden
voting no.
ATTORNEY'S REPORT, BILL HAWKINS `..
28
i
COUNCIL MINUTES NOVEMBER 23, 1998
Consideration of a Quit Claim Deed,The Village-Mr. Hawkins stated Anoka County has
agreed to convey a parcel of land on the corner of 29/23, in the vicinity of the Reiling property,
to the City. In exchange for this property the City is conveying the two (2) outlots in Village No.
1 to the County for the right-of-way. Mr. Hawkins referred to a map showing the outlots. A
Quit Claim Deed will be needed to convey the property.
Mr. Hawkins recommended Council approve the conveyance of the two (2) outlots in The
Village No. 1 to Anoka County.
Council Member Bergeson moved to approve the conveyance of the two (2) outlots in The
Village No. 1 to Anoka County. Council Member Lyden seconded the motion. Motion carried
unanimously.
OLD BUSINESS -None
NEW BUSINESS
Consideration of Minutes,November 9, 1998 (Council Member Lyden was absent) -
Council Member Dahl moved to approve the November 9, 1998,minutes, as presented. Council
Member Bergeson seconded the motion. Motion carried with Council Member Lyden
abstaining.
COMMUNITY CALENDAR NOVEMBER 24 THROUGH DECEMBER 14, 1998
City Hall will be closed for Thanksgiving Holiday,Thursday and Friday,November 26th
and 27th, 1998
Truth in Taxation Public Hearing,Monday,November 30, 1998,6:00 p.m.
EDAC,Thursday,December 3, 1998, 7:00 a.m.
Park Board,Monday,December 7, 1998,6:30 p.m.
Mayor's Round Table, Monday,December 7, 1998, 7:00 p.m., Centennial Fire Station
No. 2
Truth in Taxation Continued Public Hearing (If Needed),Monday,December 7, 1998, 6:30
p.m.
Council Tour of Civic Complex,Tuesday,December 8, 1998,3:00 p.m.
Council Work Session,Wednesday,December 9, 1998,5:30 p.m.
Planning and Zoning Board,Wednesday, December 9, 1998,6:30 p.m.
29
s COUNCIL MINUTES NOVEMBER 23, 1998
Council Meeting, Monday, December 14, 1998,6:30 p.m.
ADJOURN
There being no further business, Council Member Lyden moved to adjourn at 10:50 p.m.
Council Member Dahl seconded the motion. Motion carried unanimously.
These minutes were considered and approved at the re ular Coun eeting,December 21,
1998.
Marilyn An rson, Clerk-Treasurer b rly SIAlivan, Mayor
Transcribed by:
Kim Points, TimeSaver Off Site Secretarial, Inc.
30
Council Member Neal introduced the following resolution and moved its
adoption:
CITY OF LINO LAKES
RESOLUTION NO. 98-166
RESOLUTION ACCEPTING UTILITY EASEMENTS AND APPROVING PAYMENTS
FOR THE LAKE DRIVE TRUNK UTILITY IMPROVEMENTS.
WHEREAS, pursuant to a resolution of the City Council passed by the council on
October 27, 1997, the Lake Drive Trunk Utility Project was ordered; and,
WHEREAS, utility easements are needed to construct the improvements; and,
WHEREAS, pursuant to a resolution of the City Council passed by the council on
November 10,..1997, the acquisition of the necessary easements was-authorized; and,
WHEREAS, property owners along said improvement have agreed to execute
Permanent and Temporary Easements that will accommodate the improvements.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
LINO LAKES, MINNESOTA:
1. To approve the easement grants and payment amouaforseparcels listed on
the attached exhibit.
n Adopted by the Lino Lakes City Council thi 23 a of 98.
riy n ayor
Manlyn 0. Anderson, Clerk-Treasurer
The motion for adoption of the foregoing resolution was duly seconded by Council
Member Lyden and upon vote being taken thereon, the.following voted in
favorthereof. Bergeson, Dahl, Lyden, Neal, Sullivan.
The following voted against same: None.
Whereupon said resolution was duly passed and adopted.
CERTIFICATION
I hereby certify that the above is a correct copy of a resolution duly passed, adopted and
approved by the City Council on November 23, 1998.
Marilyn G. Anderson, Clerk-Treasurer
TRUTH IN TAXATION HEARING NOVEMBER 30, 1998
TRUTH IN TAXATION HEARING
MINUTES
DATE November 30, 1998
TIME STARTED 6:02 p.m.
TIME ENDED 6:43 p.m.
MEMBERS PRESENT Council Members Bergeson, Dahl, Lyden,Neal,
Mayor Sullivan
MEMBERS ABSENT None
Staff members present: Administration Director, Dan Tesch; Financial Analyst, Daryl
Sulander;Accountant, Paula Schloer and Clerk-Treasurer Marilyn Anderson. Mr. Jerry
Shannon from Springsted, Inc., bond consultant for the City was also present.
Mayor Sullivan welcomed everyone and explained that the purpose of the hearing is to
take public comment relative to the proposed 1999 General Fund budget and the
proposed 1998 tax levy, collectable in 1999. She explained that this is not the meeting to
talk about property values. All public comments should relate to the proposed 1999
budget and tax levy only.
Mr. Tesch welcomed everyone to the hearing and introduced Mr. Sulander and Mr.
Shannon. He noted that Mr. Sulander will present details of the 1999 budget and levy. He
explained that the proposed budget represents a 5%increase over the 1998 budget. There
are no proposed program changes in the 1999 budget,however, a Human Resources Tech
position is proposed and the Recreation Coordinator position and the Police Records
Clerk positions are proposed to become full time positions rather than the current part
time positions.
Mr. Tesch explained that individual property taxes will be affected by the budgets of all
of the taxing jurisdictions in Anoka County, changes in valuation of the property and by
recently enacted State Legislation which had the effect of compressing tax classifications.
Mary Ann McDougal, 6116 Baldwin Lake Road, from the audience asked if she would be
able to speak about the notice she recently received in the mail from Anoka County.
Mayor Sullivan explained that all questions pertaining to the budget and levy would be
accepted when the public hearing is opened.
Mr. Sulander referred to page 5 of the audience handout and explained how the 1999 levy
was prepared and how it compared to the 1998 levy. He noted that there is more than a
7% increase in the 1999 General Fund(budget) levy. In addition, the City bonded for
payment of the civic complex and for a street referendum that was approved by the voters
in November, 1997. The additional bond payments contributed substantially to the
proposed increase in the levy. The State Legislature further compressed property tax
PAGE 1
i
TRUTH IN TAXATION HEARING NOVEMBER 30, 1998
classifications and class rates which also had the effect of increasing the city's tax rate.
Mr. Sulander noted that the State Legislature felt the high value home owners, apartment
owners and commercial property owners were paying more than their fair share of
property taxes. To compensate for this disparity, rates on these properties were reduced.
The change in the formula resulted in a 1.3% increase in the 1999 Lino Lakes tax rate.
Additional bond payments resulted in a 5%increase in the levy and additional budget
requests added another 2.1% increase in the levy.
Mr. Sulander explained how much of each tax dollar goes to each taxing entity noting
that the school districts get approximately 45% of the dollar. He also explained how the
Lino Lakes portion of the tax dollar is used in Lino Lakes.
Mr. Sulander noted that the City uses Certificates of Indebtedness to purchase specific
capital equipment each year. The Certificates are funded internally. Mr. Tesch explained
that because Lino Lakes financial position is very good, Moody's Investors has increase
the City's bond rating to A3.
Mayor Sullivan explained to the audience again that Council is taking comments about
the 1999 proposed budget and tax levy tonight and opened the public hearing at 6:22 p.m.
She asked that persons with questions, come to the podium and state their names and
address.
Don Dunn, 6885 Black Duck Drive said it appears that the tax rates are close to being set.
He said he was concerned about where Lino Lakes moves forward. He felt the City
Council has to change. He noted staff level will not change. Mr. Dunn suggested five(5)
things have to change to achieve a constant tax levy:
1. Appoint an Executive of Interest Person. Long term commercial and industrial tax
base must be managed. Mr. Dunn suggested that Council Members Dahl and
Lyden be appointed to this position.
2. Support Village Civic Center. Mr. Dunn noted that staff had presented a plan for
the Village that would pay for itself. He asked Council to show how items fit
together and show how it all comes together to pay for itself.
3. Road Improvement Plan. Mr. Dunn explained that there is no money in the 1999
budget for street improvement. He asked the Council to dedicate a portion of the
3.5 million dollar reserve to a street improvement fund. He suggested that the
Council start by designating one million dollars to this fund. Mr. Dunn explained
that there will always be a need for street improvement funding. Ignoring the
situation creates large variances in the tax levy from year to year because each
improvement project must be approved by a referendum and the entire cost is then
assessed to the entire City.
PAGE 2
i
TRUTH IN TAXATION HEARING NOVEMBER 30, 1998
4. School District Impact on Taxes. Mr. Dunn noted that the school districts take
more than 50%of each tax dollar. Everyone needs to be actively working with the
school districts to reduce their level of need. Mr. Dunn suggested that Council
Members Bergeson and Neal be appointed Executives of Interest for this matter.
Mr. Dunn said that he had difficulty analyzing the 1999 budget. He noted that 1997 data
was used for comparison and felt that data was too old. He suggested using the actual
figures through November, 1998.
5. Remember Basics of Mathematics. Mr. Dunn suggested that a larger tax base
would lessen the impact of the tax need on everyone in Lino Lakes. He asked the
Council to look real carefully at speeding up growth in the City. He also asked
Council to "mitigate" spending.
Mary Ann McDougal, 6116 Baldwin Lake Drive said that the information accompanying
the notice of this meeting was not clear. She noted that the taxes she will pay the City in
1999 has risen 38%. Mr. Tesch explained that the city portion of the taxes will go up
5.7%. Ms. McDougal explained that according to her statement, her portion of City taxes
will go up 38%. Mr. Sulander explained that part of her increase is due to the increase in
the value of her property. He also noted that a large portion of her increase is due to the
City's bonded debt which will require a large payment in 1999.
Ms. McDougal asked if every tax payer in Lino Lakes is receiving a 38% increase in their
taxes. Mr. Sulander said no and explained that lower value property owners will see less
of an increase than the higher value property owners.
Ms. McDougal said that she feels that the City is growing to much and to fast. She felt
that the more people who move here the more facilities will be required to support them.
She also said that a 5%increase in the City's tax capacity rate is too much. Mr. Tesch
told Ms. McDougal that if she had further questions she should speak to Mr. Sulander.
Ms. McDougal said that this is typical of government, "they pick your pocket and you do
not know why".
Tom Farm, 6209 Centerville Road asked when will revenue from the Town Center"show
up". It was explained that the Centennial School District will make their first payment in
1999.
Mayor Sullivan asked Mr. Shannon when he would expect to see tax benefits from new
commercial and industrial projects. Mr. Shannon explained that this depends on how
rapid commercial development comes to the Town Center. Typically, it takes about five
(5)years before increased tax revenues are received. Something constructed in 1999 will
be on the tax rolls in 2000. The first tax receipt from that construction will be received in
2001.
PAGE 3
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TRUTH IN TAXATION HEARING NOVEMBER 30, 1998
Mr. Farm said that it appears that the largest budget increase is in bonded debt. He
suggested that 24% increase compounded is a big"bite".
There being no further comments from the audience, Council Member Neal moved to
close the public hearing at 6:39 p.m. Council Member Bergeson seconded the motion.
Motion carried unanimously.
Mayor Sullivan told the audience that the City Council will be discussing the budget at
the regular work session scheduled for Wednesday, December 9, 1998. Final approval of
the 1999 budget and tax levy is expected on December 14, 1998.
Council Member Bergeson asked what the increase in property tax revenue is due to the
increase in value of existing properties. He also asked for the increase in property tax
revenue due to new residential and commercial development.
Council Member Neal noted that there are three (3) schools in Lino Lakes as well as the
prison and the Rice Creek Regional Park. These facilities do not pay taxes but require the
services of both the Police Department and the Centennial Fire Department. He noted that
the City can now tax these entities for those services.
Council Member Dahl moved to adjourn at 6:43 p.m. Council Member Neal seconded the
motion. Aye.
These minutes were considered, corrected and approved at the regular December 21, 1998
Council meeting.
Marilyn G. Anderson, Clerk-Treasurer *erlul ivan,Mayor
PAGE 4
COUNCIL WORK SESSION DECEMBER 9, 1998
CITY OF LINO LAKES
MINUTES
DATE December 9, 1998
TIME STARTED 5:30 P.M.
TIME ENDED 10:05 P.M.
MEMBERS PRESENT Bergeson,Dahl, Lyden,Neal, Sullivan
MEMBERS ABSENT None
Staff members present: Acting City Administrator/Police Chief, David Pecchia; City
Engineer, John Powell, Planning Coordinator, Mary Kay Wyland; Community
Development Coordinator, Mary Alice Divine; City Planner, Jeff Smyser; Administration
Director, Dan Tesch; Public Services Director, Rick DeGardner; Community
Development Director, Brian Wessel; Financial Analysis, Daryl Sulander; Environmental
and Forestry Coordinator, Marty Asleson and Clerk-Treasurer, Marilyn Anderson.
LIVABLE COMMUNITIES PROGRAM PARTICIPATION/GOALS, BRIAN
WESSEL
The Livable Communities Act was passed by the Minnesota Legislature in 1995 and
Metropolitan(Met) Council is the agency administrating the Act. This will be the fourth
year that Lino Lakes has made a commitment to the Act. Jeff summarized the proposal
for participation in 1999.
The City Council will be requested to adopt two (2)resolutions. The first is a resolution
electing to continue participating in the Local Housing Incentives Account Program
under the Metropolitan Livable Communities Act, Calendar Year 1999. The second
resolution will establish Livable Community Goals. There are two (2)concerns. At this
time the housing market is not lending itself to affordable or varied housing except town
homes. The second is that the figures are based on 1990 census data. These two (2)
problems make the goals unrealistic. Everything will change after the 2000 census is
completed.
To be eligible for any of the funds under the Act, a city agrees to work toward promoting
a greater variety of housing. To provide some sort of indication of progress,the city sets
long-range goals regarding housing affordbility, life cycle housing and development
densities.
The City received a grant of nearly $220,000 last year to conduct various studies
involving The Village. Currently the City is in the midst of a planning effort to bring in
the best people in the country to focus on mixed development for that portion of the City.
With this effort, the City will get high quality development. Although, normally Met
Council would fund"bricks and mortar", they see this as a demonstration project and
once planning is complete, the City will be eligible for future funding.
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COUNCIL WORK SESSION DECEMBER 9, 1998
It was noted that the purpose of building the civic buildings was to encourage
development in the project. Mary Alice was asked what would happen if no other
development takes place? She explained this will not happen,the interchange will
develop. Planning before the development starts allows the City to control the quality of
the development and how the area will develop.
Brian explained that the McDonalds project will be considered by the Planning and
Zoning Board in January. The extension of Apollo Drive into the shopping center
property will take place as the McDonalds store is constructed.
Jeff was asked if the City must set goals and demonstrate progress in attaining these goals
if the City wants to be a part of Livable Communities?Jeff explained that goals are based
on a group. Lino Lakes is part of the north sector group. Characteristics of this sector are
the basis of the goals. Lino Lakes has to be part of this group in order to qualify for
funding. The funding makes the difference in the quality of development that will occur
in Lino Lakes. The funding received last year is now being used to conduct an
environmental analysis,to fund the Calthorpe Group master plan and a housing analysis
of the Town Center, and hopefully a commercial market analysis.
Jeff was asked what are the goals for Lino Lakes?Is our participation in Livable
Communities dependent upon reaching certain benchmarks?Why can't we tell them what
is going to realistically happen?Is there some rule that says we have to follow the
benchmarks?Brian referred to Resolution No. 98 - 175 and said the City has to accept
goals.
Jeff explained that although the adoption of the resolution will spell out some goals, by
the time the program all comes together,the 2000 census will be completed and all goals
will have to be re-evaluated. If the City adopts Resolution No. 98 - 175,the City does not
have to meet those goals.
Jeff was asked if the goals were for affordable housing only?Do they pertain to rental
housing?He explained there are separate goals for affordable housing and rental housing.
If we do not meet the goals, can we still participate in the Livable Communities Program?
Jeff said there are separate goals for affordable housing and rental housing. We do not
need to meet the goals to continue to participate and be eligible for future funding.
Brian was asked if the goals in Resolution No. 98 - 175 are the same goals that were
adopted last year. Brian said no,the rental goals were less and were not acceptable to Met
Council. However, conceptually,these goals are consistent with what we want to do. If
the City wants funding,the City must adopt these goals.
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COUNCIL WORK SESSION DECEMBER 9, 1998
It was noted that the City held this discussion a year ago and adopted some goals. The
City received the funding and spent it. Why is the City being told to commit to a different
number?Brian explained that this discussion will be an annual event. The goals are a
projection. Jeff explained that the important thing is that the City is making progress and
is insuring local ordinances do not obstruct these goals.
Kim said she would like it be said the way it is.
Brian explained that he could set a meeting with Met Council staff so that the City
Council can meet with them and ask them directly what this all means. He noted that
senior housing, affordable housing and starter housing are all planned for the Town
Center. The goals outlined in Resolution No. 98 - 175 are City wide goals but this is
where the City plans to build most of these types of housing.
John asked Jeff how the City measures up to these goals presently. Jeff explained that in
1994, 1995, 68%of the owner occupied was affordable, 23% of the rental was affordable.
Jeff was asked what is affordable housing and he explained a single family house valued
at no more than$128,000 or a one bedroom rental unit at$607 per month. Affordable
does not mean low income. It also does not mean Section 8 housing. Low income is not
the issue,affordable does not mean low income.
Chris said he could support tying these goals to the Town Center site. Brian said he could
take this proposal to the Met Council.
Kim suggested that when we meet with the Met Council, the Council should talk about
the following:
1. Good faith issue of 15%versus 25%rental
2. Town Center versus City wide goals
3. Realistic goals versus bench marks
This matter will be discussed further at the December 16, 1998 work session.
COMPREHENSIVE PLAN UPDATE,BRIAN WESSEL
Brian explained that he has proceeded with the directive by Council to submit the draft
Comprehensive Plan to Met Council. Alan Brixius is making the changes as directed by
Council. A draft of the plan has been distributed as required by law to neighboring cities
and agencies. He asked for a directive regarding the Lyden/Dahl Plan.
Chris said that Met Council will know how three (3) Council Members feel and asked
that Met Council be made aware of how the remaining two (2) Council Members feel.
Kim said the Comprehensive Plan was presented to Council and the Council voted to
submit it to the Met Council. Anything not approved by the City Council should not be
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COUNCIL WORK SESSION DECEMBER 9, 1998
submitted. Chris felt that was an illegal vote and that a 4/5th vote is needed to send it to
Met Council.
Council was asked what they wanted to do about the Lyden/Dahl Plan. It was suggested
that a motion could be made to direct that the Lyden/Dahl Plan be sent to Met Council
with the proposed Task Force Comprehensive Plan. If the motion failed,people could
still mail it to the Met Council. It could be sent independently.
Kim said that she would have a problem if Chris sent this as a Council Member. A
Council Members job is to reach a consensus. She had no problem with Chris sending the
Lyden/Dahl Plan under his name.
Chris explained had the Task Force Plan been approved by at 4/5th vote, he would have
no problem sending the Plan forward. However, his was not the only dissenting vote. He
asked that the Lyden/Dahl Plan be placed on the agenda.
Staff was asked if all cities are on the same cycle in regard to submitting their
Comprehensive Plans. It was explained that a number of communities have submitted
their Plans early and some have received Met Council approval. Some cities have asked
for an extension of time. Met Council coordinates all of the plans especially the
transportation and utility plans.
The Lyden/Dahl open space plan will be placed on the December 14, 1998 agenda.
LAND SALES TO KATHY HANSMANN AND LAKELAND NATIONAL BANK,
JOHN POWELL
John showed the City Council a map of the two (2)parcels. The parcels were created
when Apollo Drive was extended to Lake Drive through a residential lot. This matter was
presented to Council at an earlier work session. The Council had directed John to
negotiate the sale of the parcels to the adjoining landowners so that they could
incorporate these parcels with their parcels. John made a proposal to the landowners to
sell the land for$1.00 per square foot. The landowners said that they would buy the
parcels from the City for a$1.00 each and would incorporate the parcels into their
landscape plans. Both adjoining property owners asked why would the City want to
maintain ownership of the parcels. This would keep them off the tax rolls and be a
constant maintenance problem.
Kim noted that she had talked to Kathy Hansmann who pledged to save some of the trees
on the parcel adjoining her property. Brian noted that both Marty and Dennis Grebner are
working with both adjacent property owners on a landscape plan.
John Powell will prepare documents to convey the parcels to the adjacent property
owners and retain an temporary easement until the Apollo Drive construction has been
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COUNCIL WORK SESSION DECEMBER 9, 1998
completed through the area. John will include a maintenance requirement in the
n documents.
SPEED LIMIT ON LAKE DRIVE,JOHN POWELL
A letter was received from business owners on Lake Drive expressing concern about the
speed limit on Lake Drive. John explained that 1999 utility construction along Lake
Drive north of I-35W will slow traffic considerably on a temporary basis. However, since
Lake Drive is an Anoka County highway,the letter will be referred to the Anoka County
Highway Department as well as Commissioner Margaret Langfeld.
John noted that in about the future, a traffic light will be installed at the intersection of
Apollo Drive and Lake Drive and other locations along Lake Drive. This too will slow
traffic.
It was noted that speed studies will determine the actual speed of the traffic on a
particular roadway. This could also lead to an increased speed limit in some areas.
John will send a copy of his letter to the Anoka Highway Department and will copy each
business owner who signed the letter. In addition, Kim will be meeting with Commission
Langfeld this Thursday and will mention this concern to her. Andy asked that speed limit
signs be posted along that section of Lake Drive.
AMERICAN LEGION CLUB PROJECT UPDATE,BRIAN WESSEL
Brian noted that he and Andy have been working with the Legion to find a"home". Andy
explained they have two (2)plans, Plan A and Plan B.
Plan A - The Legion is considering locating in the current Police Department building
when the Police Department moves to their new space in The Village. Since this building
is a pole structure,the Legion would be limited as to how much space they could add on
to the building. The plan would be to add on to the back of the building and brick the
front of the current building. In about two (2) or three (3)years,the Legion would remove
the current building and build a new structure to match the portion that was added
initially. Sewer and water utilities will be extended to the site in 1999.
Plan B -The Legion would buy Straight Shooters on Lake Drive just north of Second
Avenue and remodel that building to suit their needs.
Plan A is a concern because it is located near a residential area. Plan B does not have
immediate residential development. However,the Sharp Shooters building is not in the
area where sewer and water utilities are expected to be constructed in the near future.
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COUNCIL WORK SESSION DECEMBER 9, 1998
Both properties would require a rezone and a conditional use permit. In addition,the issue
of an on-sale liquor license would have to be resolved since the City has a moratorium on ..,
the issuance of on-sale licenses.
Brian explained that the four(4) lots south of the current Police Department building
have always been an economic development possibility. Currently the land is priced at
$2.00 per square foot or approximately $350,000. There has been discussion regarding
placing retail development on the lots. He has held discussions with Gary Uhde who feels
the price was not affordable and the idea seemed to die. Brian met with Mr. Uhde again
this week and talked about a temporary use in the Police Department building but the cost
of the land is still an issue. The Council should determine what they feel should be done
with this property.
Some research has determined that if the Police Department building was again placed on
the tax rolls, $5,000 of taxes per year would be realized.
Chris suggested the Legion build in the Town Center. He felt it was important to remove
as many non-conforming uses from the commercial areas as possible. Brian said the
Town Center would be a good location, however,that would be two (2) or three (3)years
in the future. The Legion needs to do something immediately.
John felt that the Straight Shooters location would be the least intrusive and asked if
utilities could be extended to the site. He also noted that there was at least another lot
next to the building that could be used for parking. It was noted that sewer utilities are
near. Chris expressed his support for the Straight Shooters site.
Andy will have more information about this project on Monday.
POLICY REVIEW PROCESS, KIM SULLIVAN
At the last work session, an issue regarding performance of specific City employees was
discussed with the employees. Several Council Members express concern regarding how
the matter was handled. It is clear the Council needs a process to handle situations that
are not resolved at the staff level.
It was determined that if a matter is brought to a particular Council Members attention,
the Council Member should direct the staff member to the appropriate director and if the
matter is still not resolved,the City Administrator should be consulted. If the matter still
remains unresolved,the matter should then be brought to a Council work session but not
necessarily as a discipline issue.
A concern was expressed regarding Council Members requesting specific information
from staff or passing information on to staff. There seems to be a fine line of one Council
Member taking action without the consent of the entire Council. The current agreement is
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• COUNCIL WORK SESSION DECEMBER 9, 1998
that there can be contact between Council Members and staff if information is needed but
to direct an employee would be inappropriate.
John felt there are two (2) different situations that should be discussed. One situation is
the on going general business of the City and what the Council role is on that. The second
situation is slightly different because it would involve citizens complaints. What should
Council Members do with ridiculous calls. It was decided that if a Council Member is
contacted by a citizen, the matter will be directed to the appropriate department head or
Director. If the citizen has done this and does not like the result,what does that citizen do
next?The consensus was that all Council Members should be handling these situations in
the same manner. It was suggested that the chain of command be followed and if the
matter is not resolved by staff,the matter goes to the City Council for their consideration.
It is most important that communication with staff be of the sort that is appropriate versus
direction setting for staff. Steps should be designed to allow this to happen.
This matter will be discussed with the new City Administrator.
FRIDAY UPDATE TO WORK SESSION,KIM SULLIVAN
Kim suggested that the City Administrator prepare a"tick"list of items that he/she and
staff have dealt with during the week and send the list out to the City Council of Friday.
There may be some weeks when there would not be a list to send. However, a"tick" list
�.� would keep the Council updated on the activities at city hall.
Since each of the three(3) candidates have a different communications style,it was
suggested that this be discussed with the new Administrator
CITY HOLIDAY PARTY,DAVE PECCHIA
Dave explained that a holiday party is being planned for January 16th. This is the City's
opportunity to reward the employees for the extra time and effort needed to complete
their jobs this year. Approximately$1,500 has been budgeted in the 1998 Operating
Budget for employee recognition. This fund will be used to underwrite costs of the party.
There was discussion regarding employees who do not attend the party. Kim noted that
all employees are invited to the party and there will be no other official recognition or
award.
SURETY BOND UPDATE,RAVE PECCHIA
The City was unable to determine if there was a reason to file a claim until the Hoff
investigation was completed. Mr. Hoff has now advised the City that the investigation has
been completed and the City is in the process of filing an insurance claim.Normally,
there is a six(6)month period from the date of the incident for filing a claim. The
insurance company was made aware of the unique circumstances surrounding this claim
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COUNCIL WORK SESSION DECEMBER 9, 1998
and have extended the filing date to May, 1999. Representatives of the insurance
company will be coming to City Hall to obtain the necessary information for processing
the claim. Staff and Council are asked to be available to them.
DISCUSSION OF CHANGE IN STATUS, CITY CLERK, DAVE PECCHIA
Dave proposed that the City Clerk, Marilyn Anderson telecommute from her home in
1999. She will be retiring at the end of 1999 and this will give her the opportunity to
concentrate on critical responsibilities so that all unfinished minutes and other important
duties will be up to date at the time of her retirement. A voice mail system would be
established so that Marilyn can access telephone calls to her. It is proposed that the City
Attorney draft a contract that will include duties to be performed, bench marks indicating
performance, as well as an outline of salary and benefits. The City would provide a
computer for her use.
The purpose of the proposal is to allow for the transition of responsibilities. In addition,
there is a critical need for office space. This proposal would help free some space for
current staff. The duties and possibly the title of this position will be changed during the
coming year. At this time, daily activities of the position will be spread out over current
personnel. Jean Viger has been appointed Deputy Clerk and will probably assume some
of the duties.
John noted the need to establish some historical records for the City. He suggested that
Marilyn would be a good person to organize this task.
CITY ADMINISTRATOR SEARCH,DAVE PECCHIA
Harry Bruhl,P.D.I. has indicated that reference checks on the three(3) candidates for
City Administrator have been completed. Packets with additional information will be
delivered to Council Members on Friday. Monday evening, Mr. Bruhl will meet with the
Council at 5:00 p.m. and help with the selection of the City Administrator.
The Council was asked to review the first and second interview results of the three (3)
candidates. A brief psychological review and background check on each candidate will be
presented by Mr. Bruhl on Monday.
John asked that once the Council determines which candidate has the most support,the
entire Council should unite and make a unanimous decision and request Mr. Bruhl to
make an offer to that candidate.
UPDATE ON STORMS GRANTS AND COPS GRANTS,DAVE PECCHIA
Storm Grants -Earlier this fall, the City received $183,025.00 to cover some of the costs
related to damages in two (2)major storms this past summer.Notification was received
today,that within the next 60 days the City will receive another approximately$94,000
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COUNCIL WORK SESSION DECEMBER 9, 1998
for storm related expenses. Another$60,000 is expected in August, 1999. It appears that
the majority of the clean-up costs will be reimbursed through several programs.
Dave will give an update on this matter at the December 21, 1998 Council meeting.
COPS Grant-Application forms for another COPS grant have been received. Dave
asked for Council approval to submit the grant application. Dave noted that although the
standard provisions apply,that is,the Grant will pay 75%of the officer's wages for three
(3) years and the City would pay the remaining 25%, the City may be eligible for 100%
funding based on hardship. The hardship would be the residential tax burden. If the City
is awarded the grant, he will make a presentation to the Council which would include
how the City would proceed after the three (3) year funding period has ended.
Kim noted that it will be very important for Council to know the long term impact if the
grant is approved.
Dave will be sending Senator Wellstone a letter thanking him for his support of the City's
applications.
COUNTY WIDE RECORDS SYSTEM, DAVE PECCHIA
Andy and Dave will be meeting with County officials tomorrow evening to discuss the
100N agreement between the City and Anoka County to participate in this program. The cost to
the City would be approximately $20,000.00. Anoka County will fund the entire program
and then each member City will be asked to start paying their portion of the costs in the
year 2000. Dave explained the advantages of a County wide system and noted that Anoka
County wants every City to participate in the program.
Dave will get additional details tomorrow evening. Financing the City's portion of costs
will be dealt with in upcoming budgets.
Kim asked Dave to put together a finance meeting similar to the meeting held last
March 16, 1998.
Chris asked that Dave be recognized in an appropriate way for his work as Interim
City Administrator. Council Members and staff were asked to provide input as to
what would be the appropriate recognition.
Chris referred to the Rick Carlson's Shadow Ponds proposed plat and noted that in the
presentation of the plat to the City Council, five (5)reasons were noted as to why the City
Council should approve the plat. There were no reasons given as to why the City Council
should not approve the plat. This proposed plat is not in the NWSA, is not properly zoned
and the current Comprehensive Plan lists the area as Rural. He felt that staff should have
also included the rationale why the proposed plat should not be approved. All of the facts
should be highlighted in the staff report.
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COUNCIL WORK SESSION DECEMBER 9, 1998
Kim said that she does agree that the current Comprehensive Plan list this area as Rural,
however, it is listed as residential expansion in the proposed Plan.
1999 GENERAL FUND BUDGET
Dave provided a history of this budget prior to Daryl's employment with the City. Staff
was requested to prepare a"bare bones"budget. Since the Truth in Taxation public
hearing, staff has reviewed the budget and have recommended the following changes:
1. Eliminate the part-time police officer position. (The current part-time police
officer has resigned and his replacement is not being proposed.)
2. Starting date for the Human Resources position will be delayed until July, 1999.
3. Full-time status for the part-time Police Department office records position will be
delayed until July, 1999.
4. Full-time status for the part-time Parks and Recreation programming position will
be delayed until July, 1999.
5. Police cars will be used more expediently.
Daryl presented three(3)budget scenarios for the Council to consider. He also asked the
Council to review current policy regarding personnel. He suggested that the rate of
growth of the City is determined by the Comprehensive Plan. Daryl asked the Council to
consider a plan that would anticipate personnel growth and have the personnel in place
when needed and not overwhelm current employees.
Dave explained that he is pleasantly surprised by Daryl's ability to put numbers together.
Chris said that he had talked with Daryl and felt that it would be bad policy for Council to
go over the budget item by item. A better policy would be for staff to give Council
options.
Dave explained the plan is to maintain 1998 services. Daryl presented several handouts.
The first handout outlined cost savings due to the 1998 restructuring in the approximate
amount of$67,400. Daryl also noted that there were no operating costs budgeted for the
new civic complex. Allowing for the cost of heating, cooling and lighting for the civic
complex,the anticipated savings from restructuring was reduced by approximately
$30,000.
The second handout involved reducing the proposed tax rate of 38.8%to 38.3%. This can
be accomplished by recognizing the remaining balance of savings from restructuring, by
reducing the number of Police Department vehicles and delaying additional personnel as
outlined above.
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COUNCIL WORK SESSION DECEMBER 9, 1998
The third handout outlines additional revenue. The current budget is anticipating a very
conservative income from building permits. An additional $100,000 should be added to
building permit fees. The additional revenue would reduce the tax rate to 37.15%.
It was noted that building permit revenues have been based on 200 plus new homes each
year. The new Comprehensive Plan will reduce the number of new home permits. Daryl
said this has been considered, however there will be major new commercial building
permits issued in 1999. The estimated permit revenues are partially based on commercial
permits.
The fourth handout outlined a tax rate of 36.0%. Staff took a better look at billable staff
time. The plan is to make sure that all costs are recovered. An additional $203,000 was
added to other revenue.
Daryl explained that the plan was not to cut the"bare bones"budget but to generate new
revenues.
Kim thanked Daryl and reminded the Council that they should be aware that there will be
new employees in 1999.
Dave noted that the figures presented tonight, do not include any of the storm damage
related reimbursements.
Chris said that his budget recommendations did include some expenditure cuts and he
does not see any in the handouts presented tonight. He said he hoped that the revenue
calculations are on target. He noted that the City should be competitive in its fee
structure. Brian explained that permit fees are regulated by the State. The Public Safety
Director will be asking the Council to adopt the latest State Building Code. If adopted,
permit fees will be increased. This keeps the City fee schedule competitive. It was noted
that the Directors want to be realistic in their proposals because they have to make this
budget work.
Chris commented that the budget should be tied to the Comprehensive Plan. Kim
explained that the current increase in the tax rate is due to the bond referendum for street
improvements and the new civic center. Chris said that until things are linked, the City
will not be able to significantly reduce its tax rate. Things will not change until at least
2004.
Andy noted the prison and the regional park pay no taxes yet they require the use of our
services. The City should be reimbursed for the costs of providing police and fire
protection
to the prison and regional park.
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COUNCIL WORK SESSION DECEMBER 9, 1998
Kim noted that the longer it takes to adopt a Comprehensive Plan, the longer it will take
to get tax relief.
The next handout is a comparison prepared by the Anoka County Assessors office of last
years estimated market value to this years estimated market value. The market value and
the overall growth in the tax base is split between appreciation of current properties and
new construction. Council has been asking for this information every year for some time.
Daryl was asked if the 1999 budget includes the additional TIF penalty and the bond
costs. Daryl explained that this years TIF "fix"was for 1998 only. He will be meeting
with Ehler's and will have more information shortly. He explained that anticipated
receipts were reduced in the same amount as the estimated 1999 TIF penalty.
It was noted that delaying the positions mentioned above balances the 1999 budget but
the Council should deal with this in 2000. Daryl explained that is a good reason for cities
to prepare multi-year budgets.
Dave explained that historically, the City has realized a surplus in the operating budget
each year. If this happens in 1998,the Council will be asked to designate the balance.
Staff was asked if the City will have any legal issues or Charter issues in 1999. Dave
explained that the Charter Commission will begin considering Charter language changes
at their regular January 14, 1999 meeting. All Charter adjustments will be on the
November, 1999 ballot.
Staff was asked if the 1998 budget has been compared to the 1998 operating costs. Dave
said yes and he has made sure that no department has gone over their budget. However,at
this time he cannot predict the amount of surplus.
Staff was asked if once the new civic complex is operational,will the senior group pay
more of the expenses for the operation of this building because they will be using more of
the building. It was explained that additional research is needed on this matter. There
should also be the discussion of what services should or should not the City provide for
its citizens.
Daryl explained that the Council will be asked to adopt the 1999 Operating Budget,
Water Fund Budget and the Sewer Fund Budget. They will also be asked to adopt the
1998 levy, collectable in 1999. John said that if there is actually additional revenues
available and staff does not think that the City will not be hurt since most of the changes
from 38.8%tax rate down to a 36%tax rate is revenue driven, he did not see why the
budget and the levy could not be adopted on December 14th. He noted that if the Council
had to make cuts there might be more of a problem. John felt that delaying new positions
would not hurt the City.
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COUNCIL WORK SESSION DECEMBER 9, 1998
Staff was asked if they were absolutely certain that building permits would look this good
in 1999?Daryl said that between the additional building permit fees and recaptured costs,
he was sure this is an attainable goal.
It was noted that the City needs a six (6) month operating surplus. Staff was asked what
would happen if the State decided to cut their aids to the City. Daryl explained that the
City would have to use other revenue reserves.
Staff was asked what their levy recommendation would be. Dave explained that a 37%
rate would meet the current needs and then plan for the future and solidify the recovery
process. However, he noted that staff is committed to making the 36%rate work. He felt
if the Council went with the"middle of the road" approach, it demonstrates that the
Council dealt with the issue.
Staff was asked about the cost of moving into the new buildings. There is no budget for
moving.
Chris referred to the proposed tax levy and asked what happened to "sweat equity"or
"sacrifice"?He suggested that the tax rate could be reduced to 34% if cuts were make in
the Travel and Tuition line items and another$100,000 added to revenues. Dave
explained that to get to 34%, staff would have to be cut.
Caroline said that she was under the impression that the 38%had been cut to 36%after
the August budget meeting at Wargo Nature Center. Kim explained that it was at 36%
and then the City found out that how much tax compression was affecting the levy. Dave
stated that between tax compression and the bonds, staff did what they could. He said that
other than staff additions,there is nothing to cut without cutting services.
Caroline suggested that if the City Council is going to begin to show that they are making
cuts in the budget, a good move would be to show that everyone including Council is
tightening their belts. She suggested that for the next year, Council members pay their
travel and tuition expenses. John suggested cutting Council salaries. It lets residents know
that Council is willing to do their part. However, he noted that Council should not loose
sight of the fact that there has been cut-backs from what was originally requested. He also
noted that the budget can be tied to inflation if all additional items were removed. The
Council got to the 36%tax rate by conscientiously preparing this proposed budget.
Caroline said that she is in favor of the 36%rate or lower if possible.
John said that he favored the 36%rate,however, he had been considering the 37%rate.
Andy said that he is looking at what services the Council wants to give the citizens and
said he favored the 38%rate.
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COUNCIL WORK SESSION DECEMBER 9, 1998
Kim said that she was looking at the 37%rate. She expressed concern that next year the
City may see a drop in housing permits. Kim said that she would go along with the 36%
rate.
The consensus was that the majority of the Council favored the 36%rate.
SEWER AND WATER UTILITY 1999 OPERATING FUND, DARYL SULANDER
Daryl explained the purpose of this fund. He noted that the fee structure for service has
been set for 1999. Water revenues will be reduced and sewer revenues will be slightly
higher. The fund is not self-balancing. The intent is to pay for services over the long-run.
The fee structure will be reviewed in 1999. The large expenditure item in this budget is
for a booster on the water line in the southern portion of the City that will allow the City
to disconnect from the Shoreview water service.
Dave noted that the Quad Press would like to do an article about the two (2) new
employees, Daryl and Jeff.
REGULAR AGENDA
EDA Meeting-Brian explained that the EDA meeting will involve decertifying and
reorganizing certain TIF Districts to address the need for a reduction in the TIF penalty
for next year.
Daryl noted that RFP's for the new City Auditor has been completed. He is
contemplating asking for an extension of three (3)to six (6) months to complete the
depositories appointments.
Marilyn will check to see if a follow up letter has been sent to the residents who did not
respond to the original letter regarding refund of SAC.
Agenda No.6D -Resolution No. 98- 172,Approve Payment No. 5 (final) and
Change Order No. 1,The Village-Phase 1 - This change order involves several changes
resulting in a net decrease in the final cost of the project. In addition, approval of the final
payment will start the one year warranty period.
Agenda No.3 -Marty explained that over the past year, Brauer/Applied Ecological
Services have been working on the Environmental Inventory and Management Plan. The
inventory plan is nearly complete and data is being collated and digitized.
Representatives of Brauer/Applied Ecological Services will be.at the meeting Monday
evening to update the Council on the outcome of the study to date. The presentation will
take about 30 minutes.
There being no further business, the meeting adjourned at 10:05 p.m.
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These minutes were considered, corrected and approved at the January 11, 1999 regular
Council meeting.
Marilyn G. Anderson, Clerk-Treasurer mberl A.VtVlivan, Mayor
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