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HomeMy WebLinkAbout04/05/1999 Park Board Packet Lino Lakes Parks and Recreation Department 7204 Lake Drive C I T Y' " O F Lino Lakes, MN 55014 I V KE (651) 780-1885 Fax (651) 784-7227 C)LA CITY OF LINO LAKES PARK BOARD MEETING Monday,April 5, 1999 6:30PM ***AGENDA*** 1. Call to Order and Roll Call 6:30pm 2. Approval of Minutes from March 1, 1999 6:35pm 3. Setting Agenda 6:40pm 4. Open Mike 6:45pm 5. Welcome and Introduction of New Park Board Members 6:50pm r� A. Determine Park Liaisons 6. Review Proposal Related to Behm's Century Farm Park 6:55pm 7. Review Preliminary Plat, SMA Construction, Inc. for 10 Single 7:25pm Family Lots 8. Review Block Party Wagon Policies and Application Form 7:55pm 9. Recreation Department Update 8:I Opm 10. Parks Department Update 8:20pm 11. Old Business 8:30pm A. No Skateboard Park at Middle School B. Review Park Dedication Fund Balance 12. New Business 8:50pm 13. Next Park Board Meeting May 3, 1999 8:55pm 14. Adjourn 9:00pm If you are unable to attend the meeting please call Sandie at 780-1885, ext. 176. sw/parkbrd/4-5-99 Park Board Agenda.doc 01. City of Lino Lakes Park Board Meeting March 1, 1999 n The March 1, 1999 City of Lino Lakes Park Board meeting was called to order at 6 : 35pm, by Chair George Lindy. Roll call was taken, members present were George Lindy, Pat Huelman, Sharon Lane, Joe Schmidt, and Paul Montain. Also present were Rick DeGardner, Public Services Director, Sandie Wood, Office Manager, and Jeff Smyser, City Planner. APPROVAL OF FEBRUARY 1, 1999 MINUTES: Sharon Lane made a motion, seconded by Paul Montain , to approve the February 1, 1999 minutes . The minutes were approved. SETTING THE AGENDA: Rick added Item 7A, Discussion of Arndorfer Property Subdivision. The amended Agenda was passed as presented. OPEN MIKE• Accept Donation from Forest Lake Area Athletic Association - Mr. Chad Bruner, Forest Lake Athletic Association, came forward and n presented $2 , 500 from the Association for the redevelopment of the ball fields at City Hall Park. He stated another $500 is being donated from the Lino Lakes Girls Softball Association for a total of $3 , 000 . The Park Board thanked Mr. Bruner for the donation. PRESENTATION OF FINAL MASTER PLAN - MARSHAN PARK AND BEHM'S CENTURY FARM PARK: Ms . Candace Olson, Brauer and Associates, presented the Final Master Plan for Marshan Park and Behm' s Century Farm Park. The master plans are a result of input from the Park Board at the December 7, 1998 , Park Board meeting as well as neighborhood meetings on January 5, 1999, and February 4 , 1999 . Ms . Olson stated the goal of Marshan Park is to create a central activity area which is centrally located for the whole neighborhood. The park will include arbor structures, play structures, ornamental fencing, open green spaces for various uses, half-court basketball, picnic areas, trail accesses, and berms for screening. Mr. Jeff Schoenbauer, Brauer and Associates, added that a cost estimate each park was provided to each Board member. The estimated $200, 000 cost for each park was based on an estimate from a contractor. 1 City of Lino Lakes Park Board Meeting March 1, 1999 Ms . Olson reviewed the Final Master Plan for Behm' s Century Farm Park. She stated the park is 8 . 6 acres with an existing drainage ditch that must remain intact . The park will be developed in a manner where the north area will remain natural . Trails will be located through the park including wooded and prairie areas . Future trails can be linked to the proposed trails . The park will include architectural design, arbor structure for active areas, playground area, preschool area, seating overlook, picnic spaces, open area spaces, half-court basketball, and a gazebo structure . Mr. Schoenbauer advised that both parks utilized the neighborhood input process . He also noted that ice skating is possible in the Behm' s Park. Chair Lindy asked about the neighborhood' s preference regarding the first phase . Mr. Schoenbauer indicated the neighborhood prefers the playground structures first and then the ball fields . Pat noted that both plans reflect a lot of interest in the trails resulting in more paving expense . Paul Montain made a motion, seconded by Pat Huelman, to accept the Final Master Plan for Marshan Park as presented. The motion passed. Pat Huelman made a motion, seconded by Sharon Lane, to accept the Final Master Plan for Behm' s Century Farm Park as presented. The motion passed. DISCUSSION OF AMENDED PLAT - BEHM' S CENTURY FARM 5TH ADDITION: Rick stated Mr. Gary Uhde is requesting to amend the preliminary plat for the Behm' s Century Farm 5th Addition. The purpose of the amendment is to incorporate the revised wetland delineation and to modify the trail and open space plan to reserve some of the ecological resources . Mr. John Johnson, Civil Engineer for Mr. Uhde, came forward and stated the changes to the plat reflect the result of the wetland delineation and to incorporate open space into the plan. Mr. Johnson reviewed the preliminary plat and pointed out the areas of change. He noted the shape of the cul-de-sac has changed, the trail has been modified to go along the southern border, and there is a trail mechanism along the Air Park. 2 City of Lino Lakes Park Board Meeting March 1, 1999 Mr. Johnson distributed a sketch of the concept plan and reviewed it . He stated they will be moving into the 6th Addition next year. Paul indicated he was in favor of the plan. He expressed concern regarding medium density resulting in a smaller play area. Mr. Johnson stated he brought the plan forward to hear the Board' s comments . He is meeting with the neighborhood later this week and the Planning and Zoning Board next week. Chair Lindy stated the Park Board has to look at striking a new balance between open space, passive parks, trails, and parks that are programmed for activities . It is a whole new philosophy to accept . Pat expressed concern regarding the lack of connecting trails running north/south. Mr. Johnson stated they are working the trails to link the additions and park area. They are hoping to develop the park so it can be used by residents this summer. He added that the preliminary sketches show that a youth ball field can work in this park. He noted the master plan will have to be modified if there is development along Mustang Lane . Rick stated the plan reflects a logical trail system in the 5th Addition. He stated the plan will go before the Planning and Zoning Board next week. Staff will continue to discuss the 6th Addition. Paul stated there are trailways behind lots #1-5 . He asked if the potential buyers will be aware of the trail . Mr. Johnson stated trail placements must be shown when people buy the lots . He stated there is a balancing act on the lot width and trail corridor. Pat stated a better trail connection to the north would be desirable . Chair Lindy stated park needs should be reevaluated in an area that has lots of greenway space . DISCUSSION OF PRELIMINARY PLAT - CLEARWATER CREEK 3RD ADDITION: Mr. Jeff Smyser, City Planner, presented the Clearwater Creek 3rd Addition. He stated the proposed park area has been enlarged to 5 . 5 acres . The proposed trail corridor areas equals 2 . 9 acres for a total park dedication of 8 . 4 acres . 3 City of Lino Lakes Park Board Meeting March 1, 1999 The seven proposed greenways consists of 61 . 6 acres (27 . 1 acres upland, 34 . 6 acres wetland) . An important consideration with this development will be the development and maintenance of this extensive trail system. The proposed trails are a total of 1 . 6 miles in length. If the trails were to be paved, estimated construction costs would be $126, 000 . Mr. Smyser also discussed the possibility of additional park land located in the Clearwater Creek Industrial Park. He indicated that staff is in the process of pursing a parcel of property for an active park area. He stated he will keep the Park Board informed regarding the status of that parcel . Paul asked about the phasing of the development . Mr. Larry Olsen, came forward and stated the development will be done in three phases . It is proposed that the 5 . 5 acre park be done in the first phase . Jeff Smyser stated the entire park is upland area. A typical neighborhood program can be developed. Jeff Schoenbauer indicated he supports the plan from a park and trail stand point . Chair Lindy stated the financial issue needs to be addressed with the trail systems and greenway corridors . The paving will have to be budgeted for. Paul added the concept of the plan is good. He also expressed concern regarding the financing of the trail paving. Rick stated staff will be discussing the issue with the developer. There are several options to pursue . Joe asked about the Park Dedications needs regarding this plan. Rick stated typical dedication is 10% land or the cash equivalent . He stated this plan far exceeds the requirements . Paul asked if the green space will be association property or City property. Jeff stated the long term goal is for the Open Space Development Program to have the larger greenways be owned by a homeowners association. The City is unsure which is the best way to go with this project . Chair Lindy asked if the trails will be closed to those that do not have ownership. Jeff stated the trails in the park area is City park land. Any trails going through will be part of the plat . 4 City of Lino Lakes Park Board Meeting March 1, 1999 Pat stated he feels better about the parcel and timeline for the project . He stated the trail to the western edge to the existing trail jogs across the street for two lots to join the trail . Because the street will be a major feeder street, he would prefer the trail be lined up for safety reasons . Chair Lindy stated he sees the value of the trail system. He is concerned however, of trails being graded and installed with aggregate and then losing them - due to erosion because they cannot be paved. Paul Montain made a motion, seconded by Joe Schmidt, to move forward with the preliminary plat for Clearwater Creek 3rd Addition with the above mentioned concerns . The motion passed. Discussion of Arndorfer Property Subdivision - Rick stated the City has received the survey for the property at the north/east corner of Holly Drive and 12th Avenue . He stated that Mr. Smyer is meeting with the developer this week. n It is clear that a trail is needed on the west side of the property along 12th Avenue. Rick indicated he will ask that the trail be incorporated into the plat . Further site evaluation will determine if the trail could be located within the right-of- way along 12th Avenue . Paul added that a trial that ties into Trapper' s Crossing to tie into the trail system to Birch Park would also be desirable . It was the consensus of the Park Board that Rick will request a trail along 12th Avenue from the developer. _PLAYGROUND EQUIPMENT REVIEW - MARSHAN PARK AND ARENA ACRES PARK: Rick stated the playground equipment proposals for Marshan Park and Arena Acres Park are available for review immediately after tonight' s meeting. Rick reviewed the dates and times that the proposals will be on display at the Parks and Recreation Department through Friday, March 5, 1999 . Rick noted he has already received phone calls from neighborhood residents interested in installing the playground equipment . The playground installations are tentatively scheduled for sometime between May and July, 1999 . Rick noted he is hoping to ask the Council to award the bids at the next Council meeting. 5 City of Lino Lakes Park Board Meeting March 1, 1999 RECREATION DEPARTMENT UPDATE: Rick referred to the Program Highlights Flyer from February, 1999 . He stated that if any of the Board members have any questions to call him at the Parks Department . Employment Flyer - Rick referred to a hand out that lists the Lino Lakes Parks and Recreation Department Summer Part-time Positions . The hand out also lists the approximate dates and days of employment, hours per week, and hourly salary range. Rick reviewed the Warminghouse season ending report from Barry Bernstein, Recreation Program Supervisor. He noted the skating season was reduced again this season due to weather. Rick stated that staff is working with the Circle-Lex Lions regarding a party wagon. The Circle-Lex Lions have committed almost $11, 000 for a party wagon that will be available to residents . The wagon will contain tables, chairs, and various sports equipment . Staff is developing an implementation plan and the party wagon should be available for use beginning June 1, 1999 . PARKS DEPARTMENT UPDATE: Rick reviewed a memo from Mike Hoffman, Parks Supervisor, which summarizes the maintenance highlights for February, 1999 . Rick mentioned that staff is currently reviewing the status of all bleachers throughout the park system. Ten bleachers are not compliant with existing safety standards . Paul asked about money from the budget being spent for bleacher safety. Rick stated that he hopes to have bleacher safety funded from another source. The approximate cost to upgrade the bleachers within the City is $25, 000 . OLD BUSINESS• 1999 Goals -Rick referred to a list of the 1999 Goals for the Parks Department that were determined earlier in the year. Inline Skate Board Ramps - Rick stated the School District is receptive to pursuing the concept regarding the possibility of locating some skate board ramps at the Centennial Middle School . Rick indicated he does not believe one ramp would be effective in providing an opportunity for residents to enjoy the ramps . He n recommended providing a combination of ramps not to exceed $10, 000 . 6 City of Lino Lakes Park Board Meeting March 1, 1999 Pat Huelman made a motion, seconded by Paul Montain, to proceed with the original plan of $10, 000 for skate board ramps and to leave the selection of equipment up to staff . The motion passed. Wenzel Farms Pedestrian Bridge - Rick stated that after further research, it appears that a wooden pedestrian bridge could be constructed. This would be an 8' wide bridge set on two concrete pads . No abutments would be needed since the bridge would be strictly designed for pedestrian use, not vehicular use . The estimated cost of construction is approximately $15, 000 . currently there is $11, 400 designated in the park dedication fund for this project . If the Park Board chooses to allocate an additional $3 , 600 , more information will be presented. Rick added that if the project proceeds he will continue discussions with the homeowners association regarding the damaged trees that would need to be removed to provide a safe trail segment in this area. Rick also indicated he has been discussing with local boy scout troops the possibility of getting assistance to clear the damaged trees . Paul Montain made a motion, seconded by Sharon Lane, to spend the additional $3 , 600 for the proposed pedestrian bridge for Wenzel Farms . The motion passed. Trapper' s Crossing Trail Connection to Birch Park - Rick stated that after considerable discussions with the City Engineer, it appears there is not an alternate trail location to provide access for the Trapper' s Crossing Development to Birch Park. The existing trail location will result in a 11 . 3 percent grade which could be an unsafe situation which could provide liability exposure to the City. The City' s guidelines for trails call for a desirable trial gradiance of 0 to 3 percent with a maximum sustained grade of 8 to 10 percent . Rick stated the City has two options . The City can choose not to provide direct trail access to Birch Park. The second option is to design train incorporating steps to provide pedestrian access . Pat noted that a connection is highly desirable there but signage may need to be provided. 7 City of Lino Lakes Park Board Meeting March 1, 1999 Paul Montain made a motion, seconded by Pat Huelman, to pursue with the step option and proceed with the purchase of the Whitcomb land. The motion passed. NEW BUSINESS• None SCHEDULE NEXT PARK BOARD MEETING: The next Park Board meeting will be held on April 5, 1999, 6 : 30pm, at the Lino Lakes City Hall . ADJOURN• Paul Montain made a motion to adjourn, seconded by Sharon Lane. The meeting was adjourned at 9 : 02pm. Respectfully Submitted, Kim Points Recording Secretary sw/parkbrd/3-1-99 Minutes.doc 8 5• Lino Lakes Parks and Recreation Department 7204 Lake Drive CITY"TIJK� O F Lino Lakes, MN 55014 NE (651) 780-1885 Fax (651) 784-7227 March 31, 1999 TO: Park Board Members FROM: Rick DeGardner, Public Services Director SUBJECT: Welcome and Introduction of New Park Board Members On behalf of the Mayor, City Council, and Parks and Recreation Department I would like to welcome Chris Welsand and Joe Boyle to the Park Board. Perhaps Chris and Joe can provide the Park Board their background and why they applied to the board. Also, Park Liaisons should be assigned. Enclosed is a list. Enclosed is an updated list of Park Board members. RD:sw sw/parkbrd/Welcome to new members 4-5-99.doc CITY OF LINO LAKES PARK BOARD MEMBERS TERMS MEMBER DATE APPOINTED TERM EXPIRES George Lindy, Chair January 1982 December 2001 6823 E Shadow Lake Dr. March 1999 Lino Lakes, MN 55014 H) 651 429-3970 W) 651 426-8088 Fax) 651 426-1871 Pamela Taschuk February 1994 December 1999 467 Post Road March 1997 Lino Lakes, MN 55014 H) 651 780-0696 W) 612 861-9800 Paul Montain March 1996 December 2001 6510 Centerville Road March 1999 Lino Lakes, MN 55038 H) 651 653-0859 W) 651 426-1345 Fax) 651 426-3077 Jeff Reinert March 1998 December 1999 .� 6765 E Shadow Lake Dr. Lino Lakes, MN 55014 H) 651 407-9150 W) 651 639-9903 Pat Huelman March 1998 December 2000 570 Lonesome Pine Trail Lino Lakes, MN 55014 H) 651 484-1427 W) 612 624-1286 Chris Welsand March 1999 December 2001 6815 Black Duck Circle Lino Lakes, MN 55014 H) 651 653-6889 Joe Boyle March 1999 December 2000 6643 Sherman Lake Road Lino Lakes, MN 55038 H) 651 407-8378 W) 651 653-0599 r� 4/1/99 sw/parkbrd/members terms.doc LINO LAKES PARK BOARD - PARK LIAISONS Park 1998 1999 Arena Acres Park Behm' s Century Farm Park Jeff Birch Park Pat Birchwood Acres/Park Grove Jeff Brandywood Park George City Hall Park Clearwater Creek Park Paul Country Lakes Park LaMotte Park Paul Lino Park Pat Marshan Park Pam Pheasant Hills Park Paul Quail Ridge Park George Rice Lake Estates Park Pam Shenandoah Park Sunrise Park Paul Sunset Oaks Park Pam Wenzel Farm Park Pam Woods of Baldwin Lake Park Woolins Park 3/31/99 sw/parkbrd/98 Park liaison.doc r� C2 . Lino Lakes Parks and Recreation Department 7204 Lake Drive C I T Y`' O F Lino Lakes, MN 55014 Ll NLKE S (651) 780-1885 Fax (651) 784-7227 March 31, 1999 TO: Park Board Members FROM: Rick DeGardner, Public Services Director SUBJECT: Review Proposal Related to Behm's Century Farm Park Mr. Uhde has submitted a proposal to purchase a strip of park land along Mustang Lane to develop single family homes. The revenue generated from selling this land could be used to develop the remaining park area. This concept was previously discussed at the April 6, 1998 Park Board meeting. Attached are the minutes. Mr. Uhde's proposal is to purchase 135' x 80' lots along Mustang Lane for$10,000 each. Each lot along Palomino Lane would be $5,000. The Behm's Century Farm Development has been anxiously awaiting the development of this park. Initially, I was not in support of reducing the 8.6 acre park. However, with no significant park dedication contributions on the horizon, this is an opportunity to generate revenue to develop Behm's Century Farm Park this year. If the Park Board decides to pursue this proposal I would recommend scheduling a public meeting to allow area residents to review the proposal and provide comment. Also, the City attorney would need to be contacted to ensure that we comply with any legal issues. Mr. Uhde will be present at the Park Board meeting to discuss this project. RD:sw sw/parkbrd/Review Proposal Related to Behm's Century Farm Park.doc (O CENTURY FARM Development, Inc. 4/1/99 Mr. Rick DeGardner City of Lino Lakes Park Dept. 7204 Lake Drive Lino Lakes,MN 55014 Dear Mr. DeGardner and Park Board Members, Please find enclosed a revised proposal which offers to purchase up to approximately 2.75 acres of land from the proposed park of the Sunset Oaks/Behm's Century Farm development. I have enclosed a drawing that shows the location of the land I propose to purchase and the subsequent lots. In neighborhood meetings I have attended with the Behm's area resider,it has become apparent that the nib would like to see some park improvements this year.The park department's budget have ample fiends at this time to do much more than grade the site and prepare�i new homes,and more to come,it become important that those families-and clu l a a IV they can use raw rather than yews in the fi tare.I believe my proposal will o be substantially Mete this year and create a p�itive and win- vin situation for allll! Now that I have all itnprO-V enroll in the 4th; car I am ab to offer a substantial Increase-for the k6d p�iase:I am afferina S 10,0(10 per those on Mustang Lane and$5,00t1 for the lots on Camino M. The W on Palomino Lane will need additional fill and snit work to makel Ibem buildable. also have the William's Bros.Pipeline runningin the laoulevarc sfl thr would be leas to tbae purchaser.This sale would mate$90,040 of immediate and park imp vveme ,on the�-.,.aini g park Imd,to be completed this year. Mr.Jon Scalzo of D hardlow&Uban,has put r for us to consider,a concept plan that shows the"l 1 pr y �lots and avail"park i�rovernents to the remain park land.As yoict ,fir.St r�o's concept pdon n stin gate all of the park improvements Brauer&Asst liter Plan proposed, after selling the 1 I lots. Century Farm would also be available to help faeilitate the grading portion of the remaining park land which will speed up the process and offer some cost savings. Mr. Sca1zo has also crafted a concept master plan for future park/greenway space for the parcel north of Behm's,the Molitor property.As you can see more than ample park/greenway space is available for a variety of park improvements and uses. I am hopeful that you agree with me that this makes a lot of sense and will support this proposal. I and Mr. John Johnson will be available to answer questions at your April 5th meeting. Sincerely, Gary ,` 3825 - 85th Avenue North • Brooklyn Park, Minnesota 55443 • 612-424-8559 Behms 5th Additior. Molitor Parcel Master Plan • • Low Density 3-3.5 Un Ac G.CL�� I ox.L.,..PigMa i - Pond =- I I - Medium ------ ---_`' Density Weiland O Single Family 4-6 Un./Ac. Pon i 10 Wdtlarid Low Density Park . . ". -. � .• . . . -. . . - � . � . 'on Sin 0 gle - Family } 3-3.5 Un./Ac. 0 Low Densit Total Parkland 20 Ac. Wetland 7 Ac.(35%)Upland 13 Ac.(650,n) 1 •5—7 T v T n•/AL Park Activity Elements Tennis "—",Trail System ball(—Do • Water Play Feature • Play Structure Picnic Area • Ballfield Open Lawn Play Area Tr a i 1/ • _,—� Pond Pond Pond Pond Pond Wetland Worland Wetland • Vol Greenway Yalumuio Line Park Entrance Park Identification Sign 5th Addit Ornamental Natural Fencing y Main Park Activity Center , JU Park Structure - Pre School Play Area ® R, Elementary Play Area Hardcourt Area '- Ornamental Garden a Arbor Structure Picnic Area V.Basketball Court I I 1 Open Lawn Play Area C .. I 240' Loop Trail i Little League Ballfield i O t 200, Behms Century Farm Park Lino Lakes, Mn Concept Plan A March 4,'99 23 Mar.,'99 •••••••�• P w Sw City of Lino Lakes Park Board Meeting April 6, 1998 Sharon then stated she felt the Board should help them out but this was a recurring problem that they had with developers . Jeff Reinart explained that in talking to some of the homeowners in that area, a $500 allotment was to go to the park and it instead went to an underpass for the school . He did point out that he was unsure of the truth in those claims . Jeff indicated that the homeowners were angry about the park and a way to reduce the anger and confusion about the park would be just to let them know how the system works . Rick said he would try to do some research and find out how Birch park was originally dedicated and determine where any park dedicated dollars from this development were allocated. Paul noted that Lino Lakes' Policy states there is not a lot assessment for parks, whereas other cities do. It is either land or cash which is decided at the Park Board level . Sharon then asked if at a future meeting they could address these concerns in which George confirmed that Rick would get more information and they would discuss the land dedication when they got to the goal n setting segment of the meeting . Rick read the letter he had received from Steven A. Heiskary, 572 Arrowhead Court, regarding the removal of the equipment from Shenandoah Park. George reminded the Board that this issue was discussed at their last meeting and Paul suggested they cover it further in the goal setting segment of the meeting. Rick then read the letter from Mayor Sullivan regarding funding of playground equipment to the Board and determined this would also be discussed during goal setting. Sharon asked Rick to explain his proposal to Mr. Pecchia, Interim City Administrator, regarding the remodeling of the current park building. Rick stated that they were considering various options for the current Parks and Recreation Building when the new City Hall is completed. BEHM' S CENTURY FARM PLAT REVIEW: Rick explained that he and Mr . John C. Johnson, a consultant for the Behm' s 4th Addition with Mr . Gary Uhde, had been in discussion regarding the options for the development of Behm' s Park. Because they are in the stages of constructing the 4th Addition, Rick felt it was a good time for the Board to look at the existing Behm' s Park, and options to obtain additional funding for the park. Rick then summarized the three options for the Park Plan submitted by Mr . Johnson. 2 City of Lino Lakes Park Board Meeting April 6, 1998 George indicated he was not familiar with the location in which Mr. Johnson verified the location by displaying a map. Mr. Johnson then introduced himself and explained that he was the Consulting Engineer for Mr. Uhde and he was here to get some direction from the Board on how to proceed with their development . He noted that Mr . Uhde did want to be present but had a prior family commitment . Mr. Johnson and Mr. Uhde felt they could no longer wait to get the dialog going so they could proceed in a timely fashion. Mr. Johnson then went over the area that is defined as wetland and that they are in the process of commencing a very broad wide area of wetland delineation evaluation because there is the perception that some of these areas have been drained. They plan to restore any wetland that has been drained. He then noted that there is a pipeline that runs across the property which puts a constraint on development, limiting crossings and activity across the pipeline . Mr . Johnson continued saying that they have started grading three cul-de-sacs which are part of the 4th Addition. Paul then asked if it is possible to drive back there yet and Mr . Johnson indicated yes, where they are doing the grading but there is not yet a road. The road will go in on the east edge when the grading is completed. Paul then asked about a road on the north side which Mr . Johnson indicated would be completed in the 5th Addition of the project hopefully before Fall . He then stated that the wetland evaluation and the pipeline study was taking quite a bit of time and that they do hope to have homes in by late Fall. Because of the market conditions sales are vigorous and they want to move forward quickly. Mr. Johnson then stated that because of the development occurring, there are several questions that need to be answered. Number one, what should be done with this park, including the need to link it to the trail systems that are being built in the area, which they have covered in their plan. Secondly, residents have been asking what is going to happen to the park. And lastly, because development is imminent on the streets abutting the property they need to look at the dollars and cents of the issue . Because of these issues, Mr. Johnson and Mr. Uhde have had meetings with Rick and the reason he is here tonight is to discuss the plans, help the Board understand the issues involved, and come up with a game plan on how to implement the project. Mr. Johnson then summarized the three options for the Park Plan, stating that in his opinion if the Board is looking for some additional revenue there was really only one option, the third option not making much sense because of the risk factor. Mr . Johnson then explained that the reason the letter was written was strictly to open up a discussion and he would like to leave the meeting with a sense of which direction the Park Board would like to go. 3 City of Lino Lakes Park Board Meeting April 6, 1998 George asked if there was a creek that ran through the area and expressed concern about the wetland to the north and west. He replied that the ditch is 1 1/2 to 2 feet deep and has trees on either side of it. The ditch conveys water from the approximately 40 acre parcel and will drain into the part of the expansion of the Behm' s Farm Project . Mr. Johnson then explained to the Board that they had a landscape architect prepare a concept sketch detailing how much land could be developed and how much land would be left after the development, offering copies of the sketch to the Board and noting that there would be room for baseball and soccer fields, and a tot lot, but still leaving the wetland alone. George referred to the map and asked Mr. Johnson for a guess of the size of the area outlined. Mr . Johnson guessed it was 4-5 acres . Paul asked how many acres and homes would be serviced by this park which Mr. Johnson indicated was the only park facility in this area other than the area by Apollo Drive . Pam indicated that there was also Sunset Oaks . Paul then asked how many units would be built and how many are already established. Mr. Johnson stated that there will be a total of 185 and 100 have already been done. They have been recently approached by Jay and Sue Moliter, who have a 60 acre parcel adjacent to Behm' s Farm, to explore the development of their land which could add another 100 units, which would total about 300 homes in that area. Paul asked George if they already had the title to this property and George indicated that they did and Rick verified that 8 . 6 acres are deeded to the City. Rick explained that there will not be additional Park Dedication for Behm' s 4th, 5th, and 6th Additions because the original Park Dedication has already been fulfilled. George asked for Rick' s opinion on the remaining parcel, which is 4-5 acres . Rick stated that he had been interested in looking at some options to obtain additional dollars for Park development . He continued stating that the first option proposed was a way to do that, but in looking at it more closely, the bottom line would be $21, 000 cash which is not a significant amount of money realizing some additional top soil and stock piling would also be available . He is also concerned that if they take this option they are eliminating any visibility to the park, because to the north it is heavily wooded with the drainage ditch, leaving limited access to the park. Because this neighborhood park encompasses a wide service area, it is important to maximize the amount of park area that they have. 4 City of Lino Lakes Park Board Meeting r� April 6, 1998 Rick stated that he felt unless there was a sound financial reason based on these scenarios, and this scenario only being $21, 000, the amount was not adequate enough to warrant selling the land. Mr. Johnson said that like all developers they would like to see the park plan developed now before the lots are sold, but the City prefers to develop the park plan after the neighbors are there so they can participate in the planning process . However, there are things that they can help the City do now to make it look more like a park such as getting turf established, which they would like to get done now. Mr . Johnson continued stating that if the Board would like to sell the property, to make the deal more attractive, Mr. Uhde could help them with their park plan including dirt opportunities and relocation of a sediment pond. He indicated that in his last conversation with Rick, he said he would rather not have a sediment pond in the park area . Mr . Johnson explained that the Watershed would, in regard to the drainage system, prefer the two ponds become combined, which they are proposing they do between the east and west side of the road. If combined, they would prefer it be on the east side of the road because that is where the downstream point is in the system. He continued stating that they have prepared a Concept Grading Plan to accomplish that requirement. Paul stated that although the Park Board is in need of some financial help, he would prefer to do nothing because the land is escalating in value. He continued stating that even though the land is raw and needs some work, $21, 000 is not a significant amount of money. He does not want to sacrifice this land for that amount of money which is not even enough to purchase one piece of playground equipment . Paul suggested that at this time they hold on to the land and look into it further at another time . Pat asked if there was some idea about how the trail system would connect into the area from the new additions and even the older development, trying to get an idea of how people would get in and out of the area and if the lots would be effective for traffic management . Mr. Johnson reviewed the map showing a trail linkage that was required in the lst and 2nd Additions . They do expect more opportunity for trail development and that process is in the works . They have not done any detailed concept but do have a ^ concept plan they have been using for illustration purposes to ` help the discussion as it relates to the comprehensive planning process . He indicated they have also been meeting with the Planning Commission and Comprehensive Plan Task Force to discuss 5 City of Lino Lakes Park Board Meeting ,•� April 6, 1998 the inclusion of Jay and Sue Moliter' s property in the overall master plan. George explained that in their initial negotiations with Mr. Uhde it was agreed upon that there would be a trail connection between the 1st and 2nd Additions . At that time there was a wetland issue that Mr . Uhde has worked out with the Army Corp. Mr. Johnson stated that is what will happen as part of that 4th Addition, the trail will be connected between the two cul-de- sacs . The trail will be graded and be part of the edge of a pond that will be in the central portion of the Behm' s Farm, running along the north edge. It will have some very pleasant environmental issues relating to it . Pat indicated that the streets are being used as a trail system and that strip of houses will essentially separate that trail from the park. If they have the opportunity to use the street as a buffer to the park, it would allow for many more development options within the park than when they are up against the back of the houses . Therefore, there was a large downside to that strip of houses at this point in time, excluding the financial implications . Mr. Johnson was concerned that the park has almost 1/4 mile of frontage on public rights-of-way which is very uncommon. They were looking at some way to reduce that frontage so that the burden on the City for their half of the street improvements would be reduced through the sale of that property. He continued stating that if the access to the park needs something in the southeast corner he believes they could do that . There is another wetland but that could be negotiated with no major problems . They felt that they could get eight lots from this property, but believed seven to be optimum. However, they would consider six as an option, to allow for more access . Mr. Johnson then reminded the Board that this is the least expensive time for them to develop the lots because it would be done in conjunction with the 4th or 5th Addition which will be this year. Next year, it will cost more because it would be a separate project from what they are doing. George asked for clarification on the figure of $184, 144 .27, questioning if that figure is what it would cost the City to keep the land. Mr . Johnson responded by saying that the 8 . 6 acres does, in fact, have costs attached to the improvements which were developed by the City' s Consultant . s-o Paul stated that he disagreed with that, explaining his understanding that the way the Charter works they could not charge the City for this deal if they did not agree to it. Even 6 City of Lino Lakes Park Board Meeting April 6, 1998 though it is City property, it would be treated like private land owners unless, possibly, there was a development agreement. Mr. Johnson said that he understood the Charter does not apply to the City. Mr. Johnson explained that the Charter does not apply because the City would benefit from the public improvements, and the Charter is very specific. He explained that the figures were taken from work that was done by the City' s Consultants relating to the improvements of Laurie and Thomas Avenues . Mr. Johnson then mentioned the second option, stating that a portion of the costs would not have to be paid if the land is conveyed to someone because that person would then pay the charges based on the unit. Therefore, the Park would have one unit reducing the cost by $71, 000 because the lots would pick up the extra cost. George verified that the City is paying for the fees as the paved streets and drainage, etc. , go past the frontage . Mr. Johnson indicated that was how he understood it according to the Feasibility Study. Sharon stated she did not remember this ever applying to other parks . Paul agreed and said that they needed more research on this issue . Rick explained that he spoke to Dave Ahrens and, when he had originally done the project study, he was under the assumption that it would remain park land. In Dave' s opinion, these figures are not a significant concern and should not be a factor in deciding whether or not to sell . Paul Montain made a motion to not consider selling any portion of Behm' s Century Farm Park, seconded by Sharon Lane. The motion was approved unanimously. George stated that when this issue was initially proposed to them, it included the possibility of obtaining land to the west of this so there would be no net loss in land. At this point, that does not seem to be one of the options . Mr. Johnson responded by saying that he was unsure of the City policy on sewer installations and wondered if they would put in the stubs now or wait and have to tear up the street later. George stated that those were questions that did need to be answered as well as the financial implications to the City if they were to sell or not sell the property. --'� Rick stated that he was unsure of what more information was needed. He summarized the benefits of selling the land. Sharon questioned what, if any, would the City' s assessments be. 7 City of Lino Lakes Park Board Meeting April 6, 1998 Paul addressed the issue of the services and cost of installing the stubs on the lots now as opposed to installing them during future development. Depending on the cost difference, he would prefer only installing the utilities needed for park use at this time. Mr. Johnson informed them that the cost of hooking up the stubs now would be $350-500 as opposed to $1, 000-1, 500 if they waited until the street was put in. He recommended installing the stubs now at the lower cost even if they are not used. Paul agreed with Mr . Johnson that, possibly, they could install two stubs now but he would defer to Mr. Ahrens on that issue . Rick questioned the Board about the dollar amount if they sold the land. He asked them what would be an acceptable figure to consider selling. He stated that even if the amount doubled, in his opinion, it was not an acceptable amount to warrant selling the land. He, also, did not want to leave Mr. Johnson unsure of what their plans were for the land. Jeff questioned the number of homes in relation to the amount of park area. Being unsure of the criteria for parks in relation to the amount of homes in the area, he felt that downsizing the park was unacceptable in this case. Sharon stated that their park land is very special and they are not in favor of losing any of it. Pam added that most of the homes that would be built in that area would be smaller starter homes for young families with children so she also has a concern about the number of homes servicing that one park. Mr. Johnson verified the number of homes that would be in that area at 235, explaining that the park plan does not call for another park where the additional 100 homes would be built. They are envisioning there will be open space-.in that area. He believed the concern of the Board is that there is a need for as much park land as the City can acquire. He continued stating that he sensed the Board would prefer, if they sell the land, that the land be replaced by other land somewhere in the immediate area. Jeff questioned whether or not there was any other land available and Mr. Johnson confirmed that the current Comprehensive Plan did not identify a need for additional park land in that area . But, if they were encouraged to pursue that option, they would. He explained that there could possibly be some land opened up if the Moliter property is developed, subject to the findings in the Comprehensive Plan. George verified that although the Comprehensive Plan does not indicate a need for more park area, the Plan did not anticipate the development north of the airport. Mr. Johnson stated that 8 l� Lino Lakes Parks and Recreation Department 7204 Lake Drive C I T l O F Lino Lakes, MN 55014 NKE (651) 780-1885 Fax (651) 784-7227 C)LA March 31, 1999 TO: Park Board Members FROM: Rick DeGardner, Public Services Director SUBJECT: Review Preliminary Plat, SMA Construction, Inc. for 10 Single Family Lots Attached is the preliminary plat for Peregrine Pass. The developer is proposing to provide a trail along the western edge of the development, adjacent to 121h Avenue. A site visit verifies that a meandering trail through the corridor of pine trees would be much more appealing than simply constructing a trail in the right-of-way along 12th Avenue. The estimated park dedication requirements for this plat will be discussed at the Park Board meeting. The developers proposal to clearing, grading, and paving an 8' trail is a concept I support. Perhaps at the northern termination point the trail should meander westward since it has not been determined if the future continuation of the trail to the north will need to be placed within the road right-of-way. RD:sw sw/parkbrd/Review Preliminary Plat,SMA Construction,Inc. 10 SF Lots.doc APR-05-1999 09:02 CITY OF LINO LAKES 651 464 4566 P.01/02 S M SAIL CON STRU T O N l N, C Friday, April 02, 1999 Jeff Smyser,A1CP City of Lino Lakes 1199 Main Street Lino Lakes, MN 55014 Re: Parks Department- Trail costing,For 6462 12th Ave. Dear Jeff, Per your request. I have put together a cost analysis based on real numbers and quantities. The following are the numbers and cost to put ui a trail through the pine edge of the Property. Overall trail length is approx. 900 feet. Through this 800 feet we will need to remove 30 trees+- at a cost of S6000.00. This includes clearing and stumps. We will remove 2" of topsoil 10 feet wide-50 cu.yds, install 6" of class 5 ten feet wide•-150 cu.yds. and pave with asphalt an 8 foot wide trail. Soils and asphalt will run S 12,650.00. This brings the total cost of the trail to S18,650.00. If you have any questions, please do not hesitate to call. Respectfully, Steven M. AmdorFer SMA Construction, Inc. 714 E. COUNTY ROAD �. SkOREv]EW. MN 55126 PMONEIFAX:651-486-6362 41�ANIS SAINc .CON S T R U C T I O N s City of Lino Lakes Park Board 1189 Main Street Lino Lakes, MN 55014 Re: Park dedication alternative. 6462 12th Ave. S. Peregrine Pass In keeping with the new development strategies of the City of Lino Lakes, I would like to offer to the Park Board an alternate route for the trail system Typically the trails are placed in the right-of-way easement of the existing road. I believe that this would harm the overall aesthetics of our proposed site development, and deprive future trail users of a chance to take a "walk in the woods". As shown in the drawings, we propose to place the trail in a corridor of pine trees. This would offer the public a more diverse atmosphere in which to enjoy the great outdoors, while using the trail system. The process to complete this plan would mean the removal of some trees, and a more cautious inlay of the trail itself. This of course means that there is additional cost involved. would like to offer the Park Board this alternate trail corridor, fully paved, in lieu of a cash dedication. The cost of this project essentially equals the the cost of the park dedication for this property, plus the city would not have to find the money to pave the trail. The Park Board consideration of this alternate trail system would be greatly appreciated, not only by the development, but also by the many future trail users. Steven M. Arndorfer SMA Construction, Inc. �h ii11� 2 714 E. COUNTY ROAD J. SHOREVIEW, MN 55126 • PHONE/FAx:651-486-6362 ' I ' I I — ------------_ t t t f / , I < 9 8 ---- ------ I r_ t ♦ as.• =ww -- -- = 6 1 CIR 1 C392 4 ` 1 r II i ^Y------------ ---------- - ------ HOLLY DRIVE 1 1 1 1 1 1 I I /1 Lino Lakes Parks and Recreation Department 7204 Lake Drive CITY tKE0 F Lino Lakes, MN 55014 I V (651) 780-1885 Fax (651) 784-7227 LIMarch 31, 1999 TO: Park Board Members FROM: Rick DeGardner, Public Services Director SUBJECT: Review Block Party Wagon Policies and Application Form The Circle-Lex Lions Club approached the Parks and Recreation Department to investigate the possibility of providing a community party wagon to area residents. The Circle-Lex Lions Club has agreed to purchase a community party wagon and furnish a variety of equipment. This contribution amounts to $10,945. Applications will be available at the Parks and Recreation Building. Applications received by April 16 will be processed in random order on April 19. Block Party applications will receive priority over individual applications. Also, there will be no fee to reserve the party wagon for a neighborhood block party. A nominal fee will be required for an individual event such as a graduation party or family reunion. The party wagon will be available for use from June 1 - September 15. The Parks and Recreation Department will coordinate the scheduling and delivery of this exciting new amenity. Residences and businesses located within the City of Lino Lakes, City of Circle Pines, and City of Lexington, and the portion of Blaine located east of 35W are eligible to use the party wagon. I would be happy to hear any comments or suggestions the park Board may have. RD:sw sw/parkbrd/Review Block Parry Wagon Policies and Application Fortn.doc Lino Lakes Parks and Recreation Department C I T ,O F 7204 Lake Drive Lino Lakes, MN 55014 JINC)LAKEq (651) 780-1885 Fax (651) 784-7227 Circle-Lex Lions / City of Lino Lakes Party Wagon 1999 Reservation Procedure "The purpose of the Party Wagon is to encourage neighborhood residents to organize block parties to provide an opportunity for people to get to know their neighbors." April 16, 1999 Block Party Applications Processed April 21, 1999 Individual Gathering Applications Processed April 23, 1999 Applications Accepted on Availability Basis Block Party—a neighborhood gathering, located in the service area, of at least 5 families who reside in the same neighborhood. Individual Gathering—A property owner, located in the service area, who is hosting an event (ie. birthday party, graduation, family reunion). Reservation Procedure 1. Submit completed application form and applicable fee (if any)to the Lino Lakes Parks and Recreation ^� Department. A $200 refundable damage deposit check is also required. 2. If requested date is available, a confirmation letter and receipt will be sent to the applicant. 3. If possible, applicants are encouraged to list alternate dates. 4. If requested dates are not available, all fees and the damage deposit will be returned promptly. 5. Application requests must be made at least 5 working days prior to requested date. General Information 1. Block Party applications received by April 16, 1999 will be processed in random order on April 19, 1999. 2. Individual Gathering applications received by April 21, 1999 will be processed in random order on April 22, 1999. 3. Applications will continue to be processed on a date availability basis beginning April 23, 1999. 4. PLEASE NOTE: PROCESSING DATES FOR THE YEAR 2000 WILL BE CHANGED SIGNIFICANTLY! (APPLICATIONS WILL BE PROCESSED BEGINNING FEBRUARY 1, 2000) 5. Residences and businesses that are located within the following areas are eligible to use the Party Wagon: The City of Lino Lakes The City of Circle Pines The City of Lexington The portion of Blaine located east of 35W 6. The Party Wagon is available for use between June 1 and September 15. 7. No reservations will be made over the phone. 8. The grantee of use permit shall be liable for any loss or damage to the Party Wagon and its contents. (OVER) 9. The grantee of use permit shall not transfer or relinquish said permit to another person or group without written permission of the Public Services Director. 10. Only City of Lino Lakes staff can transport the Party Wagon. The Party Wagon cannot be relocated after it has been delivered by city staff. 11. The City of Lino Lakes shall have the authority to revoke a permit upon evidence of violation of city ordinance or permit. 12. All paper and other party debris must be disposed of properly at the conclusion of the party. 13. Delivery of Party Wagon: Weekends- Delivered the Friday preceding event and picked up the next workday following the event. Weekday- Delivered day of event and picked up morning after event. The delivery time and pick up time must be arranged in advance and occur between 8:00 am— 3:00 pm. A responsible adult must be available at both delivery and pick up to verify the inventory of the Party Wagon. 14. For Block Party Applicants Only: The Lino Lakes Police Department will visit block parties located in Lino Lakes to provide tours of squad cars and discuss the neighborhood watch program. If you are interested in having the Police or Fire Department visit your party, please contact your local department at least four weeks in advance. Centennial Fire (Lino Lakes, Circle Pines) 651-784-7472 Circle-Lex Police 612-784-2501 Lexington Fire 612-784-1604 Blaine Police 612-784-6700 Spring Lake Park-Blaine-Mounds View Fire 612-786-4436 15. For Block Party Applicants Only: If you are interested in barricading a portion of a residential street for a block party, please contact your local city hall at least four weeks in advance. Lino Lakes City Hall 651-464-5562 Circle Pines City Hall 651-784-5898 Lexington City Hall 612-784-2792 Blaine City Hall 612-784-6700 18. Rental Fees Block Party $ 0 Individual Gathering—Weekday $25 Individual Gathering—Weekend $40 A $200 damage deposit in the form of a check must be submitted with the Party Wagon application form. The check will be held, uncashed, until the Party Wagon is inspected. Upon inspection by the City of Lino Lake's staff, should no damage,theft or loss of equipment occur, the check will be returned to party organizer. If there is damage,theft or loss of Party Wagon or its contents, damage deposit check will be deposited and amount of replacement expenses deducted from the deposited amount. 4/1/99 RD/Recreation/Party Wagon Policy Lino Lakes Parks and Recreation Department 7204 Lake Drive C I T Y O F Lino Lakes, MN 55014 LlN KE.S1 (612) 780-1885 Fax (612) 784-7227 Circle-Lex Lions / City of Lino Lakes Party Wagon Application This application form must be filled out completely and submitted with applicable fee (if any) and $200 damage deposit at least 5 working days prior to requested date. Refer to Reservation Procedure sheet for further information. The person submitting the application must be an adult. Applicant Name Applicant Address Street City Zip Code Applicant Day Phone Applicant Evening Phone Date of Party . Please list any alternate days if requested date is not available Exact Location of Party Wagon To Be Delivered Requested Time of Delivery(between 8:00 am-3:00 pm) An adult must be present at Requested Time of Pick Up(between 8:00 am-3:00 pm) both time of delivery andtime of pickup. Is this application for ( ) Block Party or ( ) Individual Gathering? (see below for descrip- tion) Any misrepresentation of application status will result in forfeiture of damage deposit and revocation of opportunity to submit application in the future. Block Party—A neighborhood gathering , located in the service area, of at least 5 families who reside in the same neighborhood. See back of this form for the eligible service area. Individual Gathering —A property owner, located in the service area, who is hosting an event (ie. birthday party, graduation, family reunion). See back of this form for the eligible service area. If Block Party, please list names, addresses, and phone numbers of four(4) other families: Name Address Phone Number 1 2 3 4 - By signing this application, applicant acknowledges and agrees and specifically states that he/she has read and understands all policies, rules, and regulations relating to the Party Wagon and does hereby agree to defend and hold harmless the Circle-Lex Lions Club and the City of Lino Lakes from liability in case of accident or injury. Applicant Signature Date ice Usa Qnly Qarnaga Dep© itr';$ QQ Check Data Appllcot►Reed Rst3ta(Fee Cheek# approved turned D 'Cs�n#irrnabQr� etd/ Icai?on and fla ?ap�stt ReuCctec! 4111a Residences and businesses that are located within the following areas are eligible to use the Party Wagon: * The City of Lino Lakes * The City of Circle Pines * The City of Lexington * The portion of Blaine located east of 35W If you do not reside within any of the above listed areas, you are not able to reserve the Party Wagon. Sorry! Lino Lakes Parks and Recreation Department •-� ( i T r_' 0 F 7204 Lake Drive Lino Lakes, MN 55014 Li NwKE" (651) 780-1885 Fax(651) 784-7227 Lino Lakes Parks and Recreation Department Park Board Update for Allarch 1999 A happy participant! F 5�s l d t �Yr /1 ~• IN_ ' y Program Highlights - arch Park Board Updat Dance- Youth dance classes are growing in popularity. We had to add additional classes this past session to accommodate the number of registered participants. Martial Arts- This program is still going strong. It has been requested that we extend this program through the summer. This possibility is being investigated. Toss. Kick and Catch-Registration for our spring sessions is strong. One class is completely filled and another is half filled. We have had a great deal of positive response to this youth sport development program. 't ! T-Ball-Once again, this program is popular and most sessions are filled. Additional sessio will ` only be offered if there is field space available. Fast Pitch Pitching Clinics- These clinics have grown in numbers since being offered a few seasons ago. The instructor is super and is one of the reasons for this programs popularity. Options-Registration is underway. We have had a lot of positive response to this 4% ' new summer program offering and spaces are quickly being filled. Summer Plate-Registration is underway. The registrations are not coming in as quickly as anticipated but, we expect registration numbers to increase once we get closer to summer. ti Adult Spl�er Basketball Basketball-The season concluded by sending three of our teams to the State Tournament. This season we had 10 teams participate in this program which is ideal for this program. . f Adult Indoor Soccer- This season we have 16 teams registered in this program. There are six men s teams and 10 co-rec teams. This is a full league, although we had 19 teams last sea, . -which was too large for the allotted time in the Sports Arena. Adult Slow Pitch Slow Pitch Sow- We are still accepting registrations for this program. It is anticipated to have 52 teams this season. Leagues will be broken down by 12 co-rec teams and 40 men teams. S ring ActiviVGuideActiviVGuide - The spring activity guide has been sent to homes in Lino Lakes. Registration is going well and we are looking forward to a terrific summer. -Summer Activi�Guide The summer activity guides will be in homes the last week in May. r ! Questions??Please call Liz or Barry at 651-780-1885. � 4 } Lino Lakes Parks and Recreation Department 7204 Lake Drive C I T Y`' O F Lino Lakes, MN 55014 NKE (651) 780-1885 Fax (651) 784-7227 ()LA March 29, 1999 TO: Park Board Members FROM: Mike Hoffman, Parks Supervisor SUBJECT: March Park Maintenance Highlights The month of March has found the maintenance employees putting our winter maintenance activities to bed for another year while waking up our parks for another busy spring/summer season. MAINTENANCE HIGHLIGHTS FOR MARCH: • Attended MTI University—Irrigation, turf, and athletic field maintenance training • Attended Shade Tree Short Course—Tree inspector certification. • Removed bleachers from most park locations. (safety concerns) • Backstop repair at City Hall west field. • City Hall east ballfield improvements Removed old backstop and out of play fence posts Removed old players benches, new field layout (expand infield) • Painted interior of Sunrise and Birch Park shelters. • Playground inspections. • Snow plowing of streets, parking lots, and trails. • Equipment maintenance and changeover. (snow blowers to lawn mowers) • Developed new trail head sign design. • Trail and boulevard sweeping. • Interviews for seasonal employees. • Ordered maintenance equipment and supplies. March has been a busy month and with the maintenance and improvement projects we have scheduled spring and summer will definitely keep us hopping. MH:sw sw/parkbrd/March 99 Park Maintenance Update.doc Lino Lakes Parks and Recreation Department r, - 7204 Lake Drive C I T Y O F Lino Lakes, MN 55014 N KE (651) 780-1885 Fax (651) 784-7227 March 31, 1999 TO: Park Board Members FROM: Rick DeGardner, Public Services Director SUBJECT: Old Business 11A. No Skateboard Park at Middle School Last month the Park Board directed staff to pursue an agreement with the school district to provide skating ramps at the middle school during the summer. The school district has decided not to permit the city to place ramps in the middle school parking lot. The school district's primary concern dealt with the fact that the school district prohibits skateboarding on school grounds. Another concern was potential vandalism that could occur around the middle school grounds and building. 11B. Review Park Dedication Fund Balance Attached is an updated park dedication fund summary. Approximately $14,000 was found to have been miscoded from 1995-1997. The attached summary reflects this correction. sw/parkbrd/Old Business Items 4-5-99 Meeting.doc Park Dedication Fund Summary As of March 30, 1999 Current Balance $308,979 Remaining Balance Behm's Century Farm 38,270 1998 - Base map, master plan, site grading Rice Lake Estates 25,000 Pave trail/finish basketball court/turf restoration Pheasant Hills 21,862 1998 Complete park as shown on master plan Wenzel Farms 15,000 Pedestrian Bridge Birch Park 15,000 1996 Goals trail/land acquisition - Trappers Crossing Lino Air Park 4,400 Playground Equipment- VFW 12,900 Trails 20,000 1999 Goals Marshan Park 3,000 1998 Master plan Country Lakes Park 3,436 1998 Sand Volleyball, horseshoes, 4 grills Fencing Near Shenandoah 3,250 Approved 10/9/98 estimated amount Resurface Arena Acres Tennis 4,500 1999 Goals Playground Equipment- Marshan and Arena Acres 22,000 $58,000 less excess fund balance Clearwater Creek Trail Buffering 1,600 City Hall Park#1 Improvements 4,500 FLAAA Donated $3,000 Wheels Project 10,000 Portable Ramps Total Dedicated Funds $204,718 Total Undesignated Funds $104,261 Revenues VFW (Jan - Mar) $900 Adjustments 1995-1997 $13,979 CITY COUNCIL WORK SESSION JANUARY 6, 1999 CITY COUNCIL WORK SESSION MINUTES DATE : January 6, 1999 TIME STARTED : 5:32 p.m. TIME ENDED : 8:47 p.m. MEMBERS PRESENT : Council Members Bergeson,Dahl,Lyden, Neal,Mayor Sullivan MEMBERS ABSENT : None Staff members present: City Administrator, Linda Waite-Sr ..pjnm*ty Development Director,Brian Wessel; Administration Direr, Doman T:. ch City Engineer,John Powell; Public Services Director, Rick DeGardmer, andYCity Clerk Marilyn Anderson FIDELITY BOND CONSIDERATION DA �,� A n Dave reported Mr. Hoff would like a close ession: 'th Council to discuss the Fidelity Bond issue which may involve litigati, t th nsensus of Council to hold a closed meeting Monday, January 11, 1999 RESHANAU TRAIL REPO- G`KDEGARDNER Rick reported on the resp4ns the Fire Department and Police Department regarding emergency access to c no- er f Reshanau Lake through the Black Duck Drive area. The proposed Mallar`"_ trail would provide a less direct access to the Middle School and the Rice L. lem School. The Centennial School District provides bus service for this schools. Rick noted Mr. Palcher, owner of the lot next to the current trail thro` s area, is still willing to cooperate with the City to minimize any disruption to area' ,. ;idents until the trail access from Mallard Lane is completed. Rick indicated the only other option to secure a trail around the north side of Reshanau Lake is eminent domain. Council directed Rick to directed to discuss eminent domain with the City Attorney to determine what is involved with the process, and bring this matter back to Council. CONSIDERATION OF GOAL SETTING SESSION.DAN TESCH Dan asked Council to determine a time and format for the 1999 goal setting session. All Directors were asked to be involved with the session this year. PAGE 1 CITY COUNCIL WORK SESSION JANUARY 6, 1999 Dan was directed to contact Dennis Cheesebrow to determine if he would be available to attend an all day goal setting meeting on Saturday, February 6, 1999 at Wargo Nature Center. The same format used in 1998 will be used. DISCUSSION OF MINUTES,KIM SULLIVAN Kim clarified the process for discussion of items on the Consent Agenda. If a Council Member wishes to discuss an item on the consent agenda,that item should be pulled from the consent agenda at the time the agenda is set. Marilyn added if a Council Member would like to reconsider a motion, it must be introduced by a Council Member who voted for the motion and the reconsideration must take place on the same day the vote was taken. 4 1 Kim noted the minutes policy was discussed at the last work,. si v,Th mutes policy was described as follows: 1)every set of minutes is to be c arl ar DRAFT"until formally approved; 2)"DRAFT"minutes will only be ds d t , e members and staff associated with the meeting covered by the "DRAN 3)if revisions are requested by anyone reviewing the minutes,thos ion wil a clearly marked with a strike through/underline so they can be identifi .a_ e approval; 4) approved minutes will be clearly labeled"APPROV 'fie minute format should closely follow Robert's Rules of Order and includ issues tement, summary of discussion, and the decision and action taken; 6) t , official meeting minutes must be approved within 30 days of the meeting; x es the Chair to indicate who makes and seconds a motion, and 8) a recor o d tape must be kept for two(2)years. ,N1 It was noted that everyone s minutes must be aware of the new policy. Any corrections to Co, ad n C cil minutes must be given to Marilyn by noon on Friday before the Co eeting. If the minutes are still an issue they must be pulled from the consetAteenda.`' 'lyn will note any changes that are made. DISCUSSION OTS (INDIVIDUAL SEWAGE TREATMENT SYSTEMS), JOHN POWELL 2 John explained the City must follow the most restrictive ISTS ordinance. At this time,the Anoka County ISTS is the most restrictive. Since ISTS rules have been changed,he has requested and is awaiting receipt of the Anoka County ISTS. The City will have to change their ISTS Ordinance. A new Ordinance will be developed within the next month or so. The City will communicate the ISTS changes and the new Ordinance to residents via the City newsletter. Staff will also develop a reminder of the three (3)year inspection cycle schedule to residents. 2 CITY COUNCIL WORK SESSION JANUARY 6, 1999 62ND STREET Andy reported the resident that is gathering petitions in the Ware Road/62nd Street area is concerned about a meeting that will be held with Mr. Carlson while it is so cold. The resident has indicated she is not against Mr. Carlson's new subdivision but rather the extension of West Shadow Lake Road to 62nd Street. This issue will come before Council in the future. CHRIS LYDEN'S BACKYARD Chris reported 30-40 acres in his backyard is flooding and some use of his land has been lost. He wants the Council to be aware of the problem and considgp roving the ditch at some point in the future. j g, 4T Council directed John to investigate from a maintenance stonrdp�c mt, i thing can be W. done about the beaver dam and flooding. � S . y wP '" COMMUNICATION Linda reported she will be having Friday u At es a Council. The brief updates will include issues the Council should be aware that on the verge of developing. Directors will provide her with the h v eekly basis. FIRST MEETING APPOINTMEI �S Dan explained that an item headded to the agenda Monday evening so that Council can make the appointme-A- e d to be made at the first Council meeting of the year. It was also decided e urrciI hould adopt a motion extending the current board and group members terms arch 1, 1999. e N-M * BOARD APPOINTI&WS Kim asked that a schedule be determined so there is a target date for completion of the interviews for advisory boards and groups. It was determined that interviews will be held on January 13, 1999, 5:00 p.m. until 9:00 p.m. Interviews will also take place on February 3, February 8, and February 17, 1999. An hour will be added to each Council meeting on those dates. It was the consensus of Council to make a motion on Monday right that all Board appointments will be effective March 1, 1999. It was noted that appointed board and group members serve at the pleasure of the City Council 3 CITY COUNCIL WORK SESSION JANUARY 6, 1999 NEWSLETTER Kim asked that the newsletter always go out on time so it can be delivered a week before the calendar starts. REGULAR AGENDA,DECEMBER 21, 1998 Dan will obtain a legal opinion from the City Attorney regarding Item 4A, Consideration of Depositories for 1999, relating to any conflict of interest between the depositories and board members. Kim directed Dan to have Daryl get information on the 1999 Budget for the April, 1999, Charter meeting. Council will be present at that Charter meeting ., John will locate the Change Order Policy that was developed n the Last ye�ir. �� Kim asked that a Charter update and Council liaisons k hedided fprEthe next Council work session. °` s RECOGNITION OF DAVE PECCHIA Chris indicated something should be done ecogn the work of Dave Pecchia as the Interim City Administrator this past dDan should also be recognized. It was noted that since many City em dye,,- orked many additional hours due to the restructuring and the havoc of th ,sil s, something should be done to recognize their efforts. Y It was the consensus o c hold a Recognition Breakfast on February 9, 1999, in which Council will c. ,, c servreakfast to City employees. Dave will be recognized � ra at that time. The meeting w d� icd at 8:47 p.m. �v These minutes wer&onsidered, corrected and ap ov d a regular Council meeting held on January 25, 1999. K KVrly ullivan, Mayor Transcribed by: Kim Points 4 CITY COUNCIL WORK SESSION JANUARY61999 � . Tm£Svr Off Site Secretarial, Inc. � 5 . COUNCIL MINUTES JANUARY 11, 1999 CITY OF LINO LAKES MINUTES DATE : January 11, 1999 TIME STARTED : 6:30 P.M. TIME ENDED : 7:39 P.M. MEMBERS PRESENT : Bergeson, Dahl, Lyden,Neal, and Mayor Sullivan MEMBERS ABSENT : None Staff members present: City Administrator, Linda Waite Smith; Administrative Director, Dan Tesch; City Attorney, Bill Hawkins; Community Development Director, Brian Wessel; City Engineer,John Powell; Public Services Director, Rick DeGardner; and City Clerk-Treasurer Marilyn Anderson SETTING THE AGENDA The agenda was approved as presented. CONSENT AGENDA Mayor Sullivan removed Items Al and A4 and ce In.under New Business as Items 6A and 6B. Council Member Neal moved to appr . th n e Consent Agenda as amended. Council Member Dahl seconded the motion unanimously. ITEM ACTION MINUTES: December. Approved December 16, 8 Approved DISBURSEMENTS: December 31, 1998 ($61,401.93) Approved January 11, 1999 ($379,489.50) Approved Centennial Fire District Approved 1 COUNCIL MINUTES JANUARY 11, 1999 Mayor Sullivan reminded those present of the guidelines for audience participation in City Council meetings, emphasizing the need for respectful dialog. u OPEN MIKE Mayor Sullivan announced the City is very pleased to have Ms. Linda Waite Smith as the new City Administrator. Ms. Waite Smith previously worked for the City of Minneapolis and the City of Ramsey. Mayor Sullivan announced that the Early Childhood Development Center has opened. It is the first of the municipal buildings to open within the Town Center. Mayor Sullivan reminded residents that snowmobiling is not permitte k trails. Mayor Sullivan stated that Fairview Health Center is conductin a in Lino Lakes. They currently have twenty early childhood families and twe, se rs ey. Fairview is looking for twenty more families with health issues to inte 1 plans to implement several programs including monthly blood pressure checks on programs, access to Senior Citizen education, and physicals. If anyone i e ple" a contact Betty at the Fairview Clinic. Mayor Sullivan noted the Insti edicine opened today at the Fairview Clinic. Mayor Sullivan stated changes were in y r` ding Council meetings to enable citizens to be more involved. Change c1 ouncements at open mike, allowing citizens to speak on specific issues on the a wing the community calendar. Mayor Sullivan encouraged citizens to to g the Council work sessions because there is usually more discussion. No one appeared for op PUBLIC HEARITY DEVELOPMENT BLOCK GRANT CDBG FUNDING FOR 1 AN TESCH The City will receive estimated$36,063.00 (less$1,000 for administration) in CDBG dollars for the 1999-2000 grant year. The dollars can be used to benefit low and moderate income residents or to clean-up slum and blighted areas of the City. The purpose of the public hearing is to receive comments and requests from the public for the use of funds. The Council will take comments this evening,review the material submitted by each applicant and then make final funding decisions at the February 8, 1999, Council meeting. Mayor Sullivan opened the public hearing at 6:39 p.m. 2 COUNCIL MINUTES JANUARY 11, 1999 ^ Ms. Maggie Novak,North Anoka Meals on Wheels,thanked the Council for their support in the past. She explained the organization serves meals to seniors and disabled citizens. She asked Council for their support again this year. Ms. Phyllis Linder, Senior Outreach Program, stated the organization links seniors and the disabled to programs and services that enable them to live in their homes independently. Last year the program served 38 clients which resulted to 45 additional follow up visits and 108 referrals. Ms. Maryanne Reich, ARC of Anoka&Ramsey County, stated they serve developmentally disabled adults and children in the community. Funds are used for core services to help people find services. They also offer a library for adaptive equipment and toys for growth and development. Residents are able to"check"out the equipment for us e. Thirty people in the community used this service last year. Ms. Julie Brown, Rise, stated Rise is a vocational rehabilitati ac' thousand people were serviced last year and they are expecting a 10-15% i , s y ` They offer job training,placement, and transportation to people with disa tie Ms. Sarah Henfling, Community Emergency Ass' e , stated their mission is to combat homelessness and hunger. They offer ce fami ies on an emergency basis including a mentoring program,transportation gram othing closet, and food shelf. The program served 50-60 residents last year' ough November 30, 1998. Council Member Dahl moved to cl aring at 6:55 p.m. Council Member Neal seconded the motion. Motion c usly. Council Member Lyden o n the public hearing at 6:56 p.m. Council Member Dahl seconded the motion. on 'e ' ously. Mr. Barney Ingle ers ounce Center, stated this program serves men going through a divorce and some been married. Their mission is to work with the father of children to accommo a peaceful, co-parenting existence. They offer parenting classes, anger classes, law clinics, an hild support enforcement. The program served 50 residents from Lino Lakes last year. Council Member Bergeson moved to close the public hearing at 7:02 p.m. Council Member Lyden seconded the motion. Motion carried unanimously. ADMINISTRATION DEPARTMENT REPORT,DAN TESCH Consideration of Depositories for 1999 -Each year the City is required to designate legal ^ depositories. Mr. Tesch briefly reviewed the list of depositories and explained the Lino Lakes State Bank and the League's 4M Fund are new to the City's list. 3 COUNCIL MINUTES JANUARY 11, 1999 Mr. Hawkins noted there is no conflict of interest for investors in or employees of any institution who also serve on a Lino Lakes board or group. Council Member Lyden moved to approve the official depositories listed as submitted. Council Member Neal seconded the motion. Mayor Sullivan noted an exception is being made within the Finance Policy regarding Lino Lakes State Bank. The motion passed unanimously. Consideration of Requests for Proposals (RFP)for City Auditor- Staff was instructed to prepare a RFP for auditing services and send them to area auditing 1 (6) RFP's were received. Staff is recommending the firm of Larson,Allen Weish ' Com y be appointed the City Auditor. The Larson Allen Government Group include o CPA's,has experience with more than 100 local government units and w e ed company. Staff is recommending a three(3)year contract at a total cost of 0. uncil requested Larson, Allen Weishair& Co. provide a brief Executive R rt ch completed audit. Council Member Bergeson moved to enter into a c arson,Allen Weishair& Company for auditing services. Council Mem on ed the motion. Motion carried unanimously. Consideration of Resolution No. 99 orizmg the Issuance of the 1999 Certificates of Indebtedness-The 1999 budge seance of Certificates of Indebtedness in the amount of$307,570 to be used ur of capital equipment. A special Levy will pay for the certificates in the years 2001 and 2002. Funds from the Area and Unit Fund will be used to finance the cert'" evy receipts will be receipted into the Area and Unit Fund. Staff recommen Co. it ap ove the issuance of the 1999 Certificates of Indebtedness. Council Member L to approve the issuance of the 1999 Certificates of Indebtedness, as presented. Counc ember Neal seconded the motion. Motion carried unanimously. Resolution No. 99 - 01 can be found at the end of these minutes. Consideration of Resolution No. 99 - 04,Adopting the 1999 Recreation Fund Budget-The Recreation Fund is a Special Revenue Fund. This type of fund should have an adopted annual budget for audit purposes. This was a recommendation in the 1995 audit management report from Tautges, Redpath Inc. The budget is divided into various adult and youth programs. Council Member Neal moved to adopt Resolution No. 99 - 04, as presented. Council Member Dahl seconded the motion. Motion carried unanimously. Resolution No. 99-04 can be found at the end of these minutes. 4 COUNCIL MINUTES JANUARY 11, 1999 Consideration of Annual Appointments The City Charter requires the Council to appoint an Acting Mayor at the first meeting of each year. Council Member Lyden was Acting Mayor in 1998. Mr. Tesch noted additional appointments will be made at a later date. Council Member Neal moved to appoint Council Member Bergeson as Acting Mayor for 1999. Council Member Lyden seconded the motion. Motion carried with Council Member Bergeson abstaining. Mayor Sullivan moved to extend the terms of the current boards and groups until February 28, 1999. Council Member Bergeson seconded the motion. Motion carried unanimously. COMMUNITY DEVELOPMENT REPORT,BRIAN WESSEL Consideration of Interim MUSA,Brian Wessel-The Counci of a Comprehensive Plan Amendment, approved by the Metropol , C ci 996, that allocated the distribution of 150 acres of Interim MUSA Reserve fo s th and east of the Rice Creek Regional Park within sewer districts No 1,No. 4, an o During 1996, only 11.51 acres of MUSA was use re June of 1997,the Council amended the policy on the allocation of Inte ' ' eserve to allow 70.28 acres for use during 1997 and 70.28 acres for 1998. Only 5 acre ere used in 1997 and 29.41 acres in 1998 leaving a current balance of 53.36 Staff is recommending that Counci a policy on Interim MUSA Reserve Allocation to allow use of the re acres as needed during 1999. The only current proposals for MUSA usage inv cres or the Carlson project, West Shadow Ponds. Council Member Lyde _ I ve de Resolution No. 99-02, as presented. Council Member Dahl seconded the motion. tion failed with Council Members Bergeson,Neal, and Mayor Sullivan voting n Council Member Be on moved to adopt Resolution No. 99 -02, as presented. Council Member Neal seconde a motion. Motion carried with Council Members Dahl and Lyden voting no. Resolution No. 99 - 02 can be found at the end of these minutes. Consideration of SECOND READING,Ordinance No. 16 -98, Sale of City Owned Property,John Powell(4/5th Vote)-Ordinance No. 16 - 98 received its first reading at the December 14, 1998, Council meeting. It allows the City to sell two (2) pie shaped parcels of property, adjacent to the proposed Apollo Drive right-of-way,to the adjoining property owners. The adjoining property owners are Lakeland National Bank to the north, and Kathy Hansmann to the south. These property owners propose to incorporate this additional land into their landscaping plans. 5 COUNCIL MINUTES JANUARY 11, 1999 Council Member Neal moved to approve the SECOND READING of Ordinance No. 16 -98, as presented. Council Member Dahl seconded the motion. Council Member Bergeson voted yes. Council Member Dahl voted yes. Council Member Neal voted yes. Council Member Lyden voted yes. Mayor Sullivan voted yes. Motion carried unanimously. Ordinance No. 16 - 98 can be found at the end of these minutes. Consideration of Resolution No. 99 -03,Change Orders for Wear Course Projects,John Powell-The City Parks and Public Works Departments requested additional work tasks be completed by the contractor on the referenced project which were not, ' e original contract. These change orders address work completed at sites not ude a original contract, as well as correcting differing subsurface conditions w en` tered at sites included in the contract. A portion of the cost is related to st do rk which was completed to minimize the impact to properties adjoining p ments. The change in the contract amount due to these change orders is as follo Original Contract Amount $235,414.00 Change Order No. 1 $ 34,211.00 Change Order No. 2 $ 5,323.29 Revised Contract Amount $274,949.27 Council Member Neal moved to de o. 99 -03, as presented. Motion failed due to lack of a second. Council Member Bergeso t dopt Resolution No. 99- 03,as presented. Council Member Lyden second a ion. otion carried with Council Member Neal voting no. Resolution No. 99 T d at the end of these minutes. Consideration of Lai, rive Business Relocation Costs,(Orman),John Powell-Easements are required for the ' lation of sanitary sewer and watermain as part of the Lake Drive Trunk Utility Project, and for the roadway and storm sewer to be installed as part of the Apollo Drive Phase No. 3 project. One of the properties,the Orman property at 545 Lilac Street, also contained a business and was therefore eligible for Business Relocation Benefits. The name of the business at this address was Imaging Specialties, Inc. Conworth, Inc., submitted their report regarding the evaluation of the business relocation claim. Conworth, Inc.,recommends payment by the City of Lino Lakes to Imaging Specialties,Inc., in the amount of$19,000 to complete the relocation transaction. The relocation benefits are included in the Phase No. 3 project costs. Mr. Hawkins noted this is a valid claim. Imaging Specialties, Inc., is entitled to the relocation benefits. �.. 6 s COUNCIL MINUTES JANUARY 11, 1999 Council Member Neal moved to approve payment to Imaging Specialties, Inc., in the amount of $19,000.00 for the relocation of their business formerly located at 545 Lilac Street. Council Member Dahl seconded the motion. Motion carried unanimously. NEW BUSINESS Consideration of Minutes,December 9, 1998 -Mayor Sullivan stated that page 3,paragraph 6, should read"Kim suggested that when we meet with the Met Council,the Council should talk about the following". Council Member Lyden moved to approve the amended December 9, 1998 minutes. Council Member Dahl seconded the motion. Motion carried unanimously. Consideration of Minutes,December 21, 1998- Mayor Sullivan requested the statement "Mayor Sullivan questioned whether changes would eliminate oveVlfuture", be added between paragraphs 10 and 11,page No. 3. Council Member Bergo approve the amended December 21, 1998, minutes. Council Member Neal s tion. Motion carried unanimously. COMMUNITY CALENDAR FOR JANUARY 11 199 ;FEBRUARY 4 1999 Interview Candidates for Park Board,Plann' oard,etc.,Wednesday, January 13, 1999,4:45 p.m.,Senior Center Planning and Zoning Board,Wednes ,1999,6:30 p.m. Charter Commission,Thursday, n 9,7:00 p.m. Citizens Advisory Board,Mo nuary 18, 19999 7:00 p.m. City Council Work Se n, dne ay,January 20, 1999,5:30 p.m. Coffee with the ri January 22, 1999, 7:30 a.m. to 9:30 a.m. Council Meeting, ay,January 25, 19999 6:30 p.m. Environmental Board,Wednesday,January 27, 1999, 6:30 p.m. Mayor's Round Table,Thursday, February 4, 1999 ADJOURN There being no further business, Council Member Dahl moved to adjourn at 7:39 p.m. Council Member Lyden seconded the motion. Motion carried unanimously. r1 These minutes were considered and approved at the regular Council Meeting,January 25, 1999. 7 COUNCIL MINUTES JANUARY 11, 1999 T i K Berl , Mayor Transcribed by: Kim Points TimeSaver Off Site Secretarial, Inc. f �g 8 SPECIAL COUNCIL MEETING JANUARY 13, 1999 CITY OF LINO LAKES MINUTES DATE January 13, 1999 TIME STARTED 4:55 p.m. TIME ENDED 9:30 p.m. MEMBERS PRESENT Bergeson,Dahl,Lyden,Neal, Sullivan MEMBERS ABSENT None Staff members present: Dan Tesch, Administration Director(Part) and Clerk-Treasurer Marilyn Anderson. a . The purpose of the meeting was to interview several candidates fer positions on the Park Board,Planning and Zoning Board, Economic Developme�tvAdy'sofmmittee (EDAC) and Environmental Board. It is the consensus of the.City Council to complete the appointment process and have board and committed°ippdineiits completed so that the new members can take their positions effective;March 1, 199 Dan presented four(4)handouts. The first 11' ames of the candidates that are .., •� scheduled to be interview this evening Theecond handout contained the questions that would be directed to each candidate atd iir .hattdout outlined the criteria for board appointments. The purpose of the h lout as to help the Council Members � determine the qualifications of pot eF y board members. The fourth handout outlined the dates and names.cifthe=caii„itdates who would be interviewed in February. The City Council revie fit,of names to be interviewed and noted that staff member, Brian Wess, N he ed to be interviewed for EDAC on Wednesday, February 3, 1999. It consensus of the City Council that Brian is the staff liaison to EDAC and note terviewed. The following peens were interviewed: NAME POSITION Howard Juni EDAC Pat Rickaby Planning and Zoning Board Joe Boyle Park Board r� Alan Robinson Planning and Zoning Board Page i SPECIAL COUNCIL MEETING JANUARY 13, 1999 Don Dunn Planning and Zoning Board Don Gorowsky EDAC Sharon Lane Planning and Zoning Board Gene Lane Environmental Board Donna Carlson Planning and Zoning Board Qaiser Abbas Environmental Board Jeremy Wlsand Park Board Chris Welsand Park Boaid The meeting adjourned at 9:30 p.m. These minutes were considered, corrected and ap•_:; ved a regular Council meeting held on February 8, 1999. g v �a 'm y . Sullivan, Mayor �41e� r� Page 2 CITY COUNCIL WORK SESSION JANUARY 20, 1999 CITY COUNCIL WORK SESSION MINUTES DATE `:Januay.20,I999, TIME STARTED M ;,;5:35 p,m: TIME ENDED 9:Z0 p:m MEMBERS.PRESENT m . ;Conner Members Bergeson,Lyden, Neal,lVlayorYSullivan MEMBERS ABSENT Dahi Staff members present: City Administrator, Linda Waite Snith Coty Development Director,Brian Wessel; Administration Dian Tesch(part); City Engineer,John Powell;Public Services Director,Rick 1ieGe art); City Planner, Jeff Smyser; Chief of Police, Dave Pecchia; Community w�evelopment Coordinator, Mary Alice Divine(part); and City Clerk-Treasurer Marl` son �c LAKELAND NATIONAL BANK INTR t UC = N.BRIAN WESSEL Brian introduced Mr. Micheal Re es, . es�ii o,. f Lakeland National Bank. Mr. Remmers commented on his b d,the history of Lakeland National Bank, and the services that will be o.esl. - oted Lakeland National Bank will be a full service bank that hopes to e volve with the community. A request to appoint ` e d anal Bank a City of Lino Lakes depository is on the agenda for the regular" cil meeting on Monday, January 25, 1999. UPDATE OF ING SESSION,DAN TESCH 191 Dan stated the goasetting session is scheduled for Saturday, February 6, 1999, 9:00 a.m. to 3:00 p.m.,at the Wargo Nature Center. DISCUSSION OF COUNCIL LIAISONS,DAN TESCH Dan reviewed the proposed annual appointments and City Council Liaisons. The following changes were made: Administration Department Full Council 0011%, Public Services Department Full Council Public Safety Department Full Council Public Safety Department Full Council 1 CITY COUNCIL WORK SESSION JANUARY 20, 1999 Community Development Department Full Council Charter Commission Caroline Dahl Planning and Zoning Board Kim Sullivan Park and Recreation Board Chris Lyden Environmental Board Kim Sullivan Kim will check with Caroline regarding the Charter Commission and 800 Megahertz Committee. She suggested liaisons start giving the Council regular updates. This item will be appear on the agenda at the regular Council meeting on Monday, January 25, 1999. x.3 CHARTER COMMISSION/CITY COUNCIL JOINT MEETING DN TESCH Dan stated a joint meeting with the Charter Commission and'Ci�Co is scheduled for April 8, 1999. Items to discuss include compliancevw th thetharter regarding the five-year financial plan,updating Charter language, andf road�rovement referendum discussion. REVISED CLERK-TREASURER TELECA&UTING AGREEMENT,LINDA WAITE SMITH Linda stated the revised agreement outlined.duties and responsibilities to be done at city hall and duties to be performed MQ1 e.The list is prioritized. The agreement allows the City to make the of lyn's time before she retires. This item will appear onihe_agettda at the regular Council meeting on Monday, January 25, 1999. 'R YMCA/COMIVIUAIITY`C`F�NTER, MARY ALICE DIVINE Brian stated that a project to move forward, a definite financing decision by the City will be needed by i4d year. The goal is for the facility to be operating by the end of 2000. The issues will be discussed in more detail at the February 17, 1999, Council work session. Action will be requested at the February 22, 1999, Council meeting. Mary Alice reviewed the background of the project. The YMCA has asked for a financial commitment from the City before the project goes any further. The YMCA is beginning to do some programming through the Lino Lakes Parks Department. Kim explained the Council will need to know where the money is coming from for the project and how it will affect the tax payers. Brian will give the Council an update at each work session. �.. 2 CITY COUNCIL WORK SESSION JANUARY 20, 1999 Kim indicated she has a list of citizens who attended a Mayor's Round Table meeting and are interested in recreational facilities. Those people will be contacted regarding this proj ect. WEST SHADOW PONDS,JOHN POWELL The roadway issues relating to this project include additional trips on 62nd Street and West Shadow Lake Drive. He recommended connection of the two (2)roads only if 62nd Street is upgraded. State Aid funds will abe available to finance the improvement. Extending sewer and water along 62nd Street will need to be evaluated. This item will appear on the agenda at the regular Council meeting.o nday, January 25, 1999. CONDITIONAL USE PERMIT/PLANNED DEVELOPMENT OVERLAY/PRELIMINARY PLAT,JADT/AMOCO*CDbNALDS, LAKE DRIVE AT APOLLO DRIVE (EXTENDED),BRIM ,WJ&S,9 Brian stated the Planning and Zoning Board , e approv of the PDO, Conditional Use Permit, and Preliminary Plat for this pr ect." mission of the Preliminary Plat is premature due to transportation issues. Th annin d Zoning Board recommended denial of the PDO and Conditional Use�e '' a the original design has changed to a combined facility which includes�an'Amb /McDonalds. The applicant is unwilling to go back to the original design li `' for an extension to consider other designs. Brian recommended thiun "r so deny the PDO, Conditional Use Permit, and Preliminary Plat. This item will ap n genda at the regular Council meeting on Monday,January 25, 1999. Ilk COMPREHENSIVE PLAN DATA,JEFF SMYSER Brian stated a copy of what has been sent to the Metropolitan Council was included in the Council packets. Jeff stated the Sewer and Water Plan will be submitted by February 15, 1999. The Metropolitan Council has 60 days to review the Plan after all parts are received. Jeff reviewed the 1998 Development and MUSA Analysis figures included in the Council packets. He was directed by Council to prepare a breakdown of residential/commercial n MUSA expansion to the year 2020 for the Friday update. 3 CITY COUNCIL WORK SESSION JANUARY 20, 1999 AMERICAN LEGION CLUB PROPOSAL,BRIAN WESSEL Brian stated a meeting was held yesterday with Andy,the American Legion Club, and Morton Building Company. He reviewed the Legion Club proposal for the police station site and the proposed construction schedule. Jeff stated the conditions relating to a reviewal process for the project include rezoning, amend zoning ordinance to add a liquor license, conditional use permit, and the financing package. Council directed Andy to inform the American Legion Club that the Council is willing to consider the plan,however, several issues need to be resolved befoe full Council support is given. Council directed Jeff to investigate what other cities doAri ' g ordinances for this type of establishment and give a report at the next work sess Council directed Brian to et a feel from ED our the use of the building g �w,��g g and rezoning the property. Council directed staff to explore optionsx. riother location for the Legion. DIRECTOR PERFORMANCEIt ,S LINDA WAITE SMITH Linda proposed that she per o relimmary performance review after she has been here for six(6)months„; a performance review after she has been here one year. Council agreed Linda Linda's proposal. REGULAR AANUARY 25 1999 Item 4C, Anoka Canty Corrections Site Plan Review- Staff will look into the P.I.L.O.T. Program and give a report at the next work session. Item 4A, West Shadow Ponds Rezone, Preliminary Plat and Comprehensive Plan Amendment-Brian will look into the potential for any entanglement relating to a previous development. The meeting was adjourned at 9:20 p.m. 4 CITY COUNCIL WORK SESSION JANUARY 20, 1999 ,•� These minutes were considered, corrected and approved at a regular Council meeting held on February 8, 1999. M �V.LCUIIp _ y 1C, P 1 Ki e y A. lli an, Mayor Transcribed by: Kim Points Timesaver Off Site Secretarial, Inc. N� gt• 5 COUNCIL MINUTES January 25, 1999 CITY OF LINO LAKES MINUTES DATE d a y 25,49,9 TIME��"AR:TL�► ¢ ��:���. s �� . - Y TIMA D" `� s Staff members present: City Administrator, Linda Waite Smith;Administration Director, Dan Tesch; City Attorney,Bill Hawkins; Engineer,John Powell; Community Development Director, Brian Wessel; Planning Coordinator,Mary Kay Wyland; Public Servi i ctor, Rick DeGardner; Community Development Coordinator,Mary Alice Di Clerk/Treasurer,Marilyn Anderson SETTING THE AGENDA Mayor Sullivan removed Items 4A and 4D. The amended agenda was approved as present CONSENT AGENDA Council Member Bergeson moved onsent Agenda as presented. Council Member Dahl seconded the mo . ti 'ed unanimously. ITEM ACTION MINUTES: January 6, 1 Approved January 11, 19 Approved DISBURSEMENTS: January 25, 1999 (Check No. 55134 - 55225, $2,565,569.90) Approved Centennial Fire District Approved Mayor Sullivan reminded those present of the guidelines for audience participation in City Council meetings, emphasizing the need for respectful dialog. 1 COUNCIL MINUTES January 25, 1999 OPEN MIKE No one appeared under open mike. Mayor Sullivan stated citizens need to be careful about parking cars on the street due to plowing. The snow plows go out after two (2) inches of snow have accumulated. Children playing in the snow banks along the streets need to be careful of the snow plows. Mayor Sullivan announced there will be a Town Center Committee meeting on Tuesday, February 2, 1999. The meeting will include a presentation of the Environmental Overlay for the Town Center. Mayor Sullivan stated that Senator Jane Krenz was in the City last wee.,"'' ator Krenz indicated she would like City staff to meet with her at the Capitol t 'cuss issues. Another issue discussed was Equity Based Funding and what she can do eip e r Krenz also spoke about a bill she is working on to move the authority re l g p „ is within school zones to the local authority instead of the County. Council Member Dahl moved to close open mike at Co cil Member Lyden seconded the motion. Motion carried unanimously. ADMIMSTRATION DEPARTMENT REP - T D TESCH �.. Consideration of Depository,Lakel N ' al ank-Mr. Tesch stated the addition of the Lakeland National Bank to the Ci 11 ones simply means that should the City decide to enter into financial this bank,the City will be able to do so. Staff recommended Lakeland Nation ad ed to the City's list of official depositories. Council Member Berge m d to prove the addition of Lakeland National Bank to the list of official City depositori ouncil Member Lyden seconded the motion. Motion carried unanimously. Consideration of L of Absence for General Maintenance Employee-Mr. Tesch stated that a long-time emplo. e of the City has requested a one year leave of absence. Based on anticipated work load requirements,reason for the leave and staffing considerations,the City Administrator and Public Services Director are recommending a six(6) month leave of absence for this employee. Council Member Lyden moved to approve the six(6)month leave of absence. Council Member Dahl seconded the motion. Motion carried unanimously. Consideration of Additional Annual Appointments-Mr. Tesch referred to a memo which outlines additional annual appointments. This will complete the Council's annual appointments with the exception of advisory boards position which will take place at the February 22, 1999 council meeting. 2 COUNCIL MINUTES January 25, 1999 Mayor Sullivan reviewed the list of additional appointments. Changes made included Mayor Sullivan and Council Member Dahl as appointed liaisons to the Planning and Zoning Board. It was determined that a liaison for the Charter Commission would not be named until further discussion is held. Staff recommended the Solid Waste Commission be deleted from the list. Council Member Bergeson moved to approve the amended additional annual appointments. Council Member Lyden seconded the motion. Motion carried unanimously. Council Member Bergeson moved to eliminate the Solid Waste Committee based on staff recommendation. The Environmental Board will be covering any solid waste issues. Council Member Dahl seconded the motion. Motion carried unanimously. . . . Consideration of Telecommuting Contract, City Clerk-Treasur Ms to Smith stated the primary focus of this arrangement will be the preparation of g mutes. In addition,there will be a recommendation on code codificatio to the new City Hall, and preparation of a procedures manual and electio erk will remain a City employee with full salary and benefits. Mr. Hawkins noted that stating the City Clerk's r e a condition of the agreement is not a legal issue. Council Member Bergeson moved to ap - ent for the City Clerk to telecommute, as presented. Council Member Lyde o e motion. Motion carried unanimously. Consideration of Renewal of g nse, Centennial Youth Hockey-Mr. Tesch stated the Centennial Youth Ho sociation has been conducting pull tab gambling at Shirley Kaye's since July are asking that their license be renewed as of April 1, 1999. Licenses are no ue r a o (2)year period. Council Member ov approve the application for renewal of the gambling license, as presented. Council ahl seconded the motion. Motion carried unanimously. COMMUNITY DE OPMENT DEPARTMENT REPORT, BRIAN WESSEL West Shadow Ponds,R. Carlson,Rezone,Preliminary Plat and Comprehensive Plan Amendment,Al Brixius-Upon adoption of the agenda, this item was removed. Site Plan Review,Donald Cisewski,60 Marvy Street,Mary Kay Wyland - Ms. Wyland stated that Mr. Cisewski is requesting a site plan review to allow a 28 x 40 (1,120 square foot) garage to be moved onto his property at 60 Marvy Street. Ms. Wyland noted the Planning and Zoning Board recommended approval on a 5-0 vote (two (2) members were absent)with conditions. 3 COUNCIL MINUTES January 25, 1999 Council Member Lyden moved to approve the site plan review based on the following conditions: 1. Proper building permits are obtained prior to relocation and concrete slab details are provided. 2. The structure is brought into compliance with the State UBC including the following improvements: a. the structure is located on a concrete slab b. all wiring is removed or brought up to State Code c. center beam is upgraded or support posts added d. a treated bottom plate is installed :y e. rotted studs are replaced f attic access is enlarged to meet coded g. other items as determined by the building ctV, 3. The building is located within the setback f the Zoning Ordinance (proposed located is 20' from side pro 1 a um of 5' is required). 4. The exterior of the building is p e he to match the existing dwelling. 5. The above improvements ted by July 15, 1999. 6. The temporary building d as soon as practical or no later than July 15, 1999. Council Member Dahl sec otion. Motion carried unanimously. Site Plan Review,Anoka my Corrections,4th Avenue and Lilac Street,Mary Kay Wyland-Ms. W to Anoka County Corrections Department is requesting approval to allow the constru o addition to the existing 60 bed adult detention facility at 7555 4th Avenue. The new F� on will add 17,000 square feet to the existing 23,000 square foot facility. Ms. Wyland noted the Planning and Zoning Board recommended approval on a 5-0 vote (two (2) members were absent)with conditions. Council Member Lyden moved to approve the site plan review based on the following conditions: 1. Proper building permits are obtained prior to construction. 2. Grading and drainage plans are approved by the City Engineer. 3. Building exterior blends with the existing structure. 4 COUNCIL MINUTES January 25, 1999 4. Parking facilities are shared with the correction facility to the south as indicated by the applicant. 5. The expanded parking area is provided with bituminous surfacing and concrete curb and gutter as approved by the City Engineer. Council Member Bergeson seconded the motion. Motion carried unanimously. A representative from the facility came forward and indicated he is available to the Police Chief for discussions regarding a holding cell. Conditional Use Permit/Planned Development Overlay,Prelimin JADT/McDonalds,Lake Drive at Apollo Drive(Extended),Al 'us on adoption of the agenda,this item was removed. Consideration of Joint Powers Agreement with the Wa.= a o istrict for Trooper Chairs,Mary Alice Divine-Ms. Divine stated the agree t e City access to the Wayzata School District contract so the City can pur eel cooper chairs at a very good price. It does not obligate the City to purchase th oes guarantee that the City can purchase the chairs at the guaranteed discount a ., of the contract. Council Member Bergeson moved to ap owers Agreement with the Wayzata School District,as presented. Counci en seconded the motion. Motion carried unanimously. Consideration of Amend en ivab a Communities Demonstration Account Contract,Mary Alice Di 'vine stated the Metropolitan Council has agreed to amend the Lino Lakes contract v expenses since the purpose of the funding is to use a California based Traditio ighborhood Development planner, Calthorpe Associates,to complete the desi T Center. It was determined ttu m would be tabled due to the 3/5 vote requirement. Council Member Bergeson moved to table the Amendment to the Livable Communities Demonstration Account Contract. Council Member Lyden seconded the motion. Motion carried unanimously. PUBLIC SAFETY REPORT,DAN TESCH Consideration of Resignation of Police Officer-Mr. Tesch stated that Officer Willie Koch has submitted a letter of resignation from the Lino Lakes Police Department citing his pursuit of other employment. 5 COUNCIL MINUTES January 25, 1999 Council Member Bergeson moved to accept a letter of resignation from Officer Willie Koch, as presented. Council Member Dahl seconded the motion. Motion carried unanimously. OLD BUSINESS -None NEW BUSINESS Mr. DeGardner stated 1.6 million dollars has been granted to Anoka County for the Rice Creek Chain of Lakes Regional Park. A concept plan is being developed and will be ready for review by late March. Completion of Phase One of the park is planned for the summer or fall of 2000. Mr. DeGardner stated that this is a passive park, which means only 20%will be developed for recreation. The natural resources in the park reserve will not be disturbed. COMMUNITY CALENDAR JANUARY 26 1999 THROUGH - R .&! Y 8 1999 Environmental Board,Wednesday,January 27, 1999,6:3Q .m a , Park Board,Monday,February 1, 1999,6:30 p.m. Mayor's Round Table,Monday,February 1, 1 Town Center Committee Meeting,Tuesday, brua =_ .2, 1999, 6:00 p.m. Interview Board Candidates for Bo s a roups,Wednesday,February 3, 1999,4:30 p.m. Council Work Session,We ebruary 3, 1999,5:30 p.m. Economic Developme d ry mittee,Thursday,February 4, 1999,7:00 a.m. City Council Goa , rday,February 6, 1999,9:00 a.m.,Wargo Nature Center Interview Candidat or Boards and Groups,Monday,February 8, 1999,5:30 p.m. Council Meeting,Monday,February 8, 1999,6:30 p.m. Annual Board of Review,Monday,April 19, 1999, 6:30 p.m. ADJOURN There being no further business, Council Member Dahl moved to adjourn at 7:15 p.m. Council Member Lyden seconded the motion. Motion carried unanimously. These minutes were considered and approved at the regular Council Meeting, February 8, 1999. 6 COUNCIL MINUTES January 25, 1999 l` Kimberly ulli an a or Transcribed by: Kim Points Timesaver Off Site Secretarial, Inc. 4 _ a 4 TV t 7 SPECIAL COUNCIL MEETING FEBRUARY 3, 1999 CITY OF LINO LAKES MINUTES DATE : February 3, 1999 TIME STARTED : 4:40 p.m. TIME ENDED : 5:15 p.m. MEMBERS PRESENT : Council Members Bergeson, Dahl, Lyden, Mayor Sullivan MEMBERS ABSENT : Neal The purpose of the meeting was to interview candidates for positions on the Park Board, Planning and Zoning Board, and Economic Development Advisory C-6himittee(EDAC). It is the consensus of the City Council to complete the appointment process and have board and committee appointments completed so that the new members cari take their positions effective March 1, 1999. Each Council Member received three (3)handouts Thy-,Pirst°l ndbut contained the questions that would be directed to each candida a and outlined the dates and names of the candidates who will be interviewed ui F�� The third handout was the Criteria for Board Appointments, a brief quetionrie designed to assist the city council in determining the qualifications for potendat.advisory board members, from each candidate to be interviewed. The following persons were mtevi ,n NAME - POSITION p Paul Montai - Qw " Park Board Fred C*.0-, EDAC Mike Tr e Planning and Zoning Board The meeting adjourned at 5:15 p.m. These minutes were considered, corrected and approved at the re ular ouncil meeting held on bruary 22, 1999. c Vk J Viger, Deputy Cl A be ly S ivan, Mayor Transcribed by: Kim Points TimeSaver Off Site Secretarial, Inc. 1 CITY COUNCIL WORK SESSION FEBRUARY 3, 1999 CITY COUNCIL WORK SESSION MINUTES DATE Fury 3,1999 TIME STATED TIME ENDED: AMBERS Pl[►E ENT C umcil Members Bergeson,Dalil,k*00, � r Sullivan MEMBERS ABSENT"" .. 1\leal t Staff members present: Community Development Direc",`Bma W, 1; Administration Director,Dan Tesch; City Engineer, John Powell; Public Services Director, Rick DeGardner; Community Development CordmtorlViary Alice Divine (Part) CHARTER COMMISSION/CITY CO AIL JdNT MEETING,PAUL MONTAIN Paul distributed two (2)letters to tI it from the Charter Commission. The first letter requested a joint meetiia e Charter Commission and City Council. It was determined that mt ing with the Charter Commission and City Council „ ., will be held on Thur 1 99, 7:00 p.m. Agenda items will include Road Reconstruction,Five_'­ Ian, Charter Language Chapter 8, Comprehensive Plan Update, tM Chart et pirements, Memo from League of Minnesota Cities,and Council Liaison. Council directed s to determine the amount of the surplus from the 1998 Charter budget and report the information at the joint meeting. The second letter from the Charter Commission asked Council to respond regarding the status of the Five-Year Plan. Council directed Dan to have Daryl respond in writing by April 8, 1999, regarding when and how the Five-Year Plan will be implemented. 1 CITY COUNCIL WORK SESSION FEBRUARY 3, 1999 COUNTY ROAD 14 ACCESS STUDY- COUNTY PRESENTATION,JOHN POWELL/STEPHANIE EILERS/DAVE MONTEBELLO Representatives from the County were present to review the TH 242/CSAH 14 Access Management Study and recommendations. The County will be preparing a final report in April/May and would like input from City staff. The County will be asking the City to adopt the final report as a transportation plan. Council directed John and Brian to look into options in response to the County's study and recommendations. ATHLETIC COMPLEX/YMCA UPDATE,BRIAN WESSELMERRY SHANNON Brian reviewed the history of the Village and Town Center. He distributed two (2) handouts relating to the Village development. The first handou dicatedhe land costs from March, 1998. The second handout showed the updated:land doltso e Village development and noted the changes that make the land more-valpable Ie stated the proposed hotel wants to use the YMCA in a compatibles£ c makes the project even more important. x Mary Alice stated the YMCA has proposed tlAT 1-6 Ci d their contribution in addition to the City's $1.5 million contribution :YMCA indicated they will pay back their share of the bond. The benefits of theiQ-ity booming their share include the project and getting a better building for the getting done faster, obtaining bondin „ o r ; `.. "{ same money. The proposal would; 1 i e artnerships. The option would give Lino Lake's residents a better discount f ps at the YMCA. r Jerry Shannon stated the pro salg r joini bonding could be beneficial if the YMCA will guarantee payment of tends : 'he City needs to address the risk being taken. P Council asked Jerry to are a chart of the City's existing debt 5-10 years into the future. Council directed to develop a plan/schedule for making the project happen cost effectively. Staff ifto bring back options at the next work session after the meeting with the YMCA. AUTOMATIC METER READING SYSTEM,RICK DEGARDNER Rick stated staff has been working on a phone read/meter replacement system and a sump pump inspection proposal. Rick distributed copies of the meter replacement system, sump pump inspection proposal, a sample letter that would be sent to residents, and information on the phone read meter system. Tim Hillesheim, Public Works Department,reviewed the phone read/meter replacement system. He indicated there are many water meters in the City that need to be replaced 2 CITY COUNCIL WORK SESSION FEBRUARY 3, 1999 and the new phone read system will save in labor costs. It will cost approximately $360,000 to convert the entire city to phone read. It was the consensus of the Council to proceed with the phone read/meter replacement and sump pump inspection proposal. City Council would like more information before final approval is given. A press release and notice in the newsletter regarding the change and inspection will go out. Council asked for a cost benefit sheet to be distributed at the Council meeting Monday night. This item will appear on the agenda at the regular Council meet Monday, February 8, 1999. VACATING ROADS AND EASEMENTS IN ARBORILAKE,JOHN POWELL John stated that in 1980 a plat was named ArborLake Ir%J,987`4ie area was replatted into Otter Bay,but the original plat was never vac Whe property owner tried to sell the property the underlying plat was found_,, John proposed the City vacate roads and easements in ArborLake so any obsolete rights- of-way and easements do not showrn�t title search. APOLLO DRIVE SCHED , DATE JOHN POWELL John stated the schedulel rive Trunk Utility Improvements-Phase 2 has been moved up to be co m a Se tuber 1, 1999. The Lino Lakes Elementary school has an expansion plan and' erefore removing their septic system. The City will be providing the lities. To avoid having to use a temporary pump,the utilities must be comple ��+ ptember 1, 1999. Council directed John to inform the VFW and Andy regarding the new schedule. ISTS ORDINANCE POLICY GUIDANCE,JOHN POWELL John expressed the City's necessity to revise it's ISTS Ordinance. The City currently works under the County's Ordinance. Staff will be asking for Council direction regarding the following issues: 1. Tank size increase 2. Homeowners being allowed to work on their own septic system 3. Allowing experimental systems 3 CITY COUNCIL WORK SESSION FEBRUARY 3, 1999 4. The Comprehensive Plan relating to housing inspections and point of sale inspections on septic systems John indicated he will provide information regarding the County's Ordinance at the next work session. REGULAR AGENDA,FEBRUARY 8, 1999 Item 3A, Amendment to the Livable Communities Grant- Brian will determine if there is a time factor relating to this issue. Council directed Rick to solicit bids for playground structures at Marshan and Green Acres Park. RECOGNITION OF POLICE CHIEF Chris stated he has priced the cost of a plaque and helref ors,Dave Pecchia. He asked for Council support to finance the purchases through the Counciludget. It was determined the Council would think abort Chns��posal and revisit at the next work session. The meeting adjourned at 9:40 p.m. These minutes were considered,co 11,rreted and approved at the regular Council meeting held on February 22, 1999. ., Ki erly dan,Mayor Transcribed by: Kim Points Timesaver Off Site Secretarial, Inc. 4 SPECIAL COUNCIL MEETING FEBRUARY 8, 1999 CITY OF LINO LAKES MINUTES DATE : February 8, 1999 TIME STARTED : 5:30 p.m. TIME ENDED : 6:34 p.m. MEMBERS PRESENT : Council Members Bergeson,Dahl, Lyden, Mayor Sullivan MEMBERS ABSENT : Neal The purpose of the meeting was to interview candidates for positiomonthe Environmental Board and Planning and Zoning Board. It is the consensus°-of the City Council to complete the appointment process and have board and Ommittee appointments completed so that the new members can take their postonseffective March 1, 1999. Each Council Member received three (3)handout he'fixst listed the names of the candidates that will be interviewed in February, 99 �second handout contained the questions that would be directed to each candii�atd the third handout was the application letter received from each candid e. Ng The following persons were interviewed NAMES ,x POSITION J.P. Houchins Environmental Board Rob Rafferty Planning&Zoning Board Williarnk, Planning&Zoning Board The meeting was adjourned at 6:34 p.m. These minutes were considered, corrected and approved at the regular Council meeting held on February 22, 1999. Je . Viger, Deputy C , Ki rly Sullivan, Mayor Tr scribed by: Kim Points TimeSaver Off Site Secretarial, Inc. 1 COUNCIL MINUTES FEBRUARY 8, 1999 CITY OF LINO LAKES MINUTES DATE February&, 1999 TIME.STARTED" 6:34"P. M TIlViE ENDED` z 7ij P:M MEMBERS PRESENT ; "Bergeson,Dahl,Lyden,anti Mayor Sullivan MEMBERS ABSENT "..Neap Staff members present: City Administrator, Linda Waite Smith; CitytAttorney, Bill Hawkins; Community Development Director,Brian Wessel; City Engine" , wJA m p?owel Public Services Director, Rick DeGardner; Chief of Police, Dave Pecchia; SETTING THE AGENDA 34 Mayor Sullivan moved Item 1B, January 20, 199 u " em 7A under New Business. Item 5C, Consideration of Approving Phone Reffid Systems,was deleted. CONSENT AGENDA Council Member Bergeson mov rove the amended Consent Agenda. Council Member Lyden seconded the motion. c _ ed unanimously. ITEM - ACTION MINUTES: Y, "ry January 13, 140 Approved January 25, 1999 Approved DISBURSEMENTS: January Manuals ($90,464.27) Approved February 8, 1999 ($300,531.36) Approved Centennial Fire District Approved 1 COUNCIL MINUTES FEBRUARY 8, 1999 Mayor Sullivan reminded those present of the guidelines for audience participation in City Council meetings, emphasizing the need for respectful dialog. OPEN MIKE No one appeared for open mike. Mayor Sullivan stated the City met with the County regarding changes to Main Street. The County indicated the overlay and striping on Birch Street will occur in 2000. Mayor Sullivan stated the City has received the Environmental Overly relating to the Town Center. The Town Center does have unique environmental aspects s"e plani'mill be adjusted to preserve the area more effectively. She noted the City may recede mblj ,,mondy than anticipated regarding the 35W alignment. , Recognition of Eagle Scout Project,Mayor Sullivan Mayor S� stated Mr. Marco m Perzichilli put up a sign and planted new landscapg.at the City Hark for his Eagle Scout project. Mr. Perzichilli came forward and stated the har�st part 0the project was picking the project itself. He indicated that he worked with Mix e0abdner�to pick the project. or 01 ME Mayor Sullivan presented Mr. Perzjclul i�_, ` p yp q cfii ue for his efforts. She thanked him for his hard work and enthusiasm. ADMINISTRATION DEFT1ViNT REPORT, LINDA WAITE SMITH Consideration of Apphc from St. Joseph Catholic Church for an Exemption from Lawful Gamblin ease Ileer License for Fish Fry -Ms. Waite Smith stated St. Joseph Catholic Church wil on four(4)gambling occasions this year. The first gambling occasion will be a Fish Fry onMarch 21, 1999. The second gambling occasion will be the annual August Festival. The third occasion is the Thanksgiving Bingo and the fourth, also held in November, 1999, is a raffle held in conjunction with the annual "Deer Feed". Staff is requesting the City Council consider all four(4)requests at one time since all of the gambling events are already scheduled. Ms. Waite Smith noted the Church of St. Joseph is also requesting a permit to sell beer at the Fish Fry in March. Council Member Dahl moved to approve all four(4)requests from St. Joseph Catholic Church for an exemption from lawful gambling license in 1999 and approve the application for a beer 2 COUNCIL MINUTES FEBRUARY 8, 1999 ,.1 license for the Fish Fry in March. Council Member Lyden seconded the motion. Motion carried unanimously. Consideration of Application from Centennial Parent Teacher Association for Authorization to Conduct Excluded Bingo. - Ms. Waite Smith stated the Centennial Parent Teacher Association has submitted an application for Authorization to Conduct Excluded Bingo. The application has been forwarded to the Public Safety Department for their review and investigation. (attached) Council Member Lyden moved to approve the application to the Centennial Middle School Parent Teacher Association, as presented. Council Member Dahl seconded the motion. Motion carried unanimously. Consideration of Resolution No. 99- 07, 1999-2000 CDBG Funds Y`Ms. Waite Smith stated the County of Anoka has informed the City of Lino Lakes that-the City has,$35,063 ($36,063 less $1,000 for administration)for 1999-2000 activities sa Ms. Waite Smith stated a public hearing was held on.T0nuarl, 1999,to allow citizens and agencies the opportunity to request CDBG doll th referred to the 1999-2000 requests that lists the agencies who have submi reests and the staff recommendation. -1 51 Council Member Bergeson moved to ado pAgs lut on No. 99 -07. as presented. Council Member Dahl seconded the motion. Motion turned unanimously. Resolution No. 99-07 can be fo a f these minutes. COMMUNITY DEVE >PMPJNT SPORT BRIAN WESSEL Consideration of men to the Livable Communities Grant,Brian Wessel-Mr. Wessel stated the of Council has agreed to amend the Lino Lakes contract to allow travel expenses since , purpose of the funding is to use a California based Traditional Neighborhood Development planner, Calthorpe Associates,to complete the design of the Town Center. It was determined this item would be tabled until the full Council is present. Mayor Sullivan moved to table the Amendment to the Livable Communities Demonstration Account Contract. Council Member Lyden seconded the motion. Motion carried unanimously. PUBLIC SAFETY DEPARTMENT REPORT, DAVE PECCHIA 3 COUNCIL MINUTES FEBRUARY 8, 1999 Consideration of Resignation of Police Officer- Mr. Pecchia stated that on January 28, 1999, Officer Daaron Arnold resigned from the Lino Lakes Police Department citing personal reasons. Mr. Pecchia requested the City Council accept Officer Arnold's resignation and wish him well in his future endeavors. Council Member Bergeson moved to accept Officer Daaron Arnold's resignation, as presented. Council Member Lyden seconded the motion. Motion carried unanimously. PUBLIC SERVICE DEPARTMENT REPORT Consideration of Resolution No. 99-05,Accepting Donation from.the.League of Minnesota Cities -Mr. DeGardner stated that in the fall of 1998, Mayor Sullivaiiwas therecipient of a$500 prize donated by the League of Minnesota Cities. ur> Mr. DeGardner stated the Parks and Recreation Departmemi gr�f ll for being selected to utilize this prize to purchase a sound system to enhance several recreation programs. Council Member Dahl moved to adopt Resolution 99 presented. Council Member Bergeson seconded the motion. Motion came anon usly. Resolution No. 99 -05 can be found at the�d o e minutes. sP :.,< : Consideration of Resolution No. 9 06 npp& ing Submittal of Cooperative Trail Linkage Grant Application Mr;" ar stated he is in the process of submitting an ry; application for the 1999 Coope y CT-t it Linkage Program with the DNR. The primary purpose of this program is',- petetrail connections between where people live (residential areas)and significant pill"-c repreatioiiacilities(parks and other trails). Priority will be given to residential connections to and regionally significant facilities. nt, ` The Cooperative T QQf Grant Program is available through the State of Minnesota Department of Na ,N esources and will fund 50%of the construction costs for accepted projects up to $50,000"IShould the City receive the Cooperative Trail Linkage Grant funds the City will complete the proposed project by June 30, 2002. Mr. DeGardner noted the estimated project cost is $89,000. Council Member Lyden moved to adopt Resolution No. 99 - 06, as presented. Council Member Dahl seconded the motion. Motion carried unanimously. Resolution No. 99 - 06 can be found at the end of these minutes. Consideration of Approving Phone Read System -Upon adoption of the agenda,this item was deleted. 4 COUNCIL MINUTES FEBRUARY 8, 1999 Authorization to Advertise for Playground Equipment Bids-Mr. DeGardner requested authorization to advertise for playground equipment bids at Marshan Park and Arena Acres Park. Mr. DeGardner noted that after review of the bids, a recommendation will be made to the City Council for the purchase of the playground equipment at each site. Council Member Dahl moved to authorize staff to advertise for bids on the new playground equipment projects. Council Member Lyden seconded the motion. Motion carried unanimously. OLD BUSINESS -None NEW BUSINESS - :' Consideration of January 20, 1999,Council Work Session Minutes (Council Member Dahl was absent) - Council Member Bergeson moved to approve the.Tarivary,-20, 1999, Council Work Session Minutes, as presented. Council Member Lyden seconded motion. Motion carried with Council Member Dahl abstaining. ' ,.� COMMUNITY CALENDAR FOR FEBRUARY 9 . 1999 THROUGH FEBRUARY 22, 1999 Planning and Zoning Board,Wednesdayi,�ebraary 10, 1999,6:30 p.m. City Hall Closed,Monday,Fen'" 15, 1999,President's Day Citizen's Advisory Groin?Tuelsda' ebruary 16, 1999,7:00 p.m. Interview Board di ate r Boards and Groups,Wednesday,February 17, 1999,5:10 p.m. Council Work Session 'Wednesday,February 17, 1999,5:30 p.m. Coffee with the Mayor,Friday,February 19, 1999, 7:30 a.m. City Council Meeting,Monday,February 22, 1999,6:30 p.m. Annual Board of Review,Monday,April 19, 1999,6:30 p.m. ADJOURN n There being no further business, Council Member Dahl moved to adjourn at 7:16 p.m. Council Member Lyden seconded the motion. Motion carried unanimously. 5 COUNCIL MINUTES FEBRUARY 8, 1999 These minutes were considered and approved at the regular ouncil Meetin ebruary 22, 1999. Je .Viger, Deputy Cle Kimbe 1 A. Sulln, Vayor Transcribed by: Kim Points TimeSaver Off Site Secretarial, Inc. th ^t k V 6 Council Member Dahl introduced the following resolution and moved its adoption. CITY OF LINO LAKES RESOLUTION NO. M-O S A RESOLUTION ACCEPTING DONATION FROM THE LEAGUE OF MINNESOTA CITIES WHEREAS, Mayor Sullivan was the recipient of a $500 prize donated by the League of Minnesota Cities; and WHEREAS, the Lino Lakes Parks and Recreation Department submitted an Essay on how they could best make use of the money for their department; and; WHEREAS, the money will be appropriated to purchase a sound system to enhance several recreation programs . NOW, THEREFORE, BE IT RESOLVED, that the City of Lino Lakes hereby accepts the donation of $500 . 00 to purchase a sound system for recreation programs and wishes to express its 00OWN gratitude to the League of Minnesota Cities for its donation. Adopted by the Lino Lakes City Counci his 8t ay of February, 1999. t ` V v K ee ly Sullivan E as r S a 4 �� erl The motion for the adoption of the foregoing resolution was duly seconded by Council Member Bergeson and upon vote being taken thereon, the following voted in favor thereof : Bergeson, Dahl, Lyden, Sullivan The following against same : Council Member Neal was absent. Whereupon said resolution was declared duly passed and adopted. Council Member Lyden introduced the following resolution and moved its adoption. CITY OF LINO LAKES RESOLUTION NO. 99-06 A RESOLUTION SUPPORTING AN APPLICATION TO THE COOPERATIVE TRAIL LINKAGE GRANT PROGRAM WHEREAS, the City of Lino Lakes has a Comprehensive Trails Plan and is working to complete the trail system for use and enjoyment of the citizens of Lino Lakes; and; WHEREAS, the City of Lino Lakes contains 2,500 acres of regional park that contributes immensely to the efforts of recreational opportunities for Lino Lakes residents; and WHEREAS, the proposed trail improvements will connect existing residential areas in the City of Lino Lakes to the 2,500 acre Rice Creek Chain of Lakes Regional Park Reserve and will provide access for Lino Lakes residents to a multitude of recreational opportunities; and WHEREAS, the city is willing and able to match 50% of the total project cost for the construction of the trail; and WHEREAS, the Cooperative Trail Linkage Grant Program is available through the State of Minnesota Department of Natural Resources and will fund 50% of the construction costs for accepted projects up to $50,000; and WHEREAS, should the city receive the Cooperative Trail Linkage Grant funds the city will complete the proposed project by June 30,2002. NOW,THEREFORE,BE IT RESOLVED,by the City Council of the City of Lino Lakes,the Council fully supports the application to the Cooperative Trail Linkage Grant Program—State of Minnesota for the development of trail connections to the Rice Creek Chain of Lakes Regional Park Reserve. Adopted by the Lino Lakes City Council this 8`"da of Ki erl A. pilivan The motion for the adoption of the foregoing resolution was duly seconded by Council Member Dahl and upon vote being taken thereon, the following voted in favor thereof: Bergeson, Dahl, Lyden, Sullivan The following against same: Council Member Neal was absent Whereupon said resolution was declared duly passed and adopted. Council Member Dahl introduced the following resolution and moved it's adoption: CITY OF LINO LAKES RESOLUTION 99-07 A RESOLUTION DESIGNATING COMMUNITY DEVELOPMENT BLOCK GRANT FUNDING FOR THE CITY OF LINO LAKES FOR FUNDING YEAR 1999-2000. WHEREAS, The City of Lino Lakes is anticipating receiving Community Development Block Grant Funds for funding year 1999-2000 in the amount of $36,063.00($35,063.00 less$1,000.00 for County administration costs), and WHEREAS, The City Council supports the funding of a Senior Outreach program for our community through the Anoka County Community Action Program, and WHEREAS, The City Council supports Alexandra House and its cause of assisting ,.� families with intervention, prevention and community advocacy services, and WHEREAS, The City Council supports the Community Emergency Assistance Program and its mission of helping people become self-sufficient and maintain their dignity, and WHEREAS, The City Council supports the Forest Lake Youth Service Bureau and its goal of providing service to the communities youth, and WHEREAS, The City Council supports the Meals on Wheels program,designed to provide food to homebound seniors and handicapped individuals,and WHEREAS, The City Council supports the continuation of the Senior Citizens Center Coordinator program, for the arrangement of activities, classes and meals for the Senior Citizens of Lino Lakes, and WHEREAS, The City Council supports the Preservation Development Program to preserve open space and make for more environmentally benign development,and WHEREAS, The City Council supports the Housing Maintenance Program. Ongoing housing maintenance will help sustain property values of individual houses, neighborhoods and the overall community,and Page 2 Resolution 99-07 WHEREAS, The City Council supports the preparation of a Septic System Ordinance that will promote health and safety through regulation of individual sewage treatment systems. NOW THEREFORE BE IT RESOLVED: 1. That the Lino Lakes City Council hereby requests that$1,000.00 of its 1999-2000 C.D.B.,G.funds be designated for the Anoka County Community Action Program. 2. That the Lino Lakes City Council hereby requests that$4,000.00 of its 1999-2000 C.D.B.G. funds be designated for Intervention, Prevention and Community Advocacy Services provided by the Alexandra House. 3. That the Lino Lakes City Council hereby requests that$1,000.00 of its 1999-2000 C.D.B.G funds be designated towards the Community Emergency Assistance Program. 4. That the Lino Lakes City Council hereby requests that$4,500.00 of its 1999-2000 C.D.B.G funds be designated towards the Forest Lake Youth Service Bureau program. 5. That the Lino Lakes City Council hereby requests that$2,263.00 of its 1999-2000 C.D.B.G funds be designated towards the Meals on Wheels program. 6. That the Lino Lakes City Council hereby requests that$10,300.00 of its 1999- 2000 C.D.B.G.funds be used in support of the Senior Citizen Coordinator program,designed to promote the center's programs. 7. That the Lino Lakes City Council hereby requests that $4,000.00 of its 1999-2000 C.D.B.G. funds be used to assist in paying for the formation of a Preservation Development Program. 8. That the Lino Lakes City Council hereby requests that $4,000.00 of its 1999-2000 C.D.B.G. funds be used to assist in paying for the formation of a Housing Maintenance Program. 9. That the Lino Lakes City Council hereby requests that $4,000.00 of its 1999-2000 C.D.B.G. funds be used to assist in paying for the formation of a Septic System Ordinance. 10. That the aforementioned dollar allocations shall be expended to the fullest extent possible given possible public service limitations at Anoka County. c ,- Page 3 Resolution 99-07 Adopted by the Lino Lakes City Council th's 8 h ay of Fe u�ry 1999. 1 Kim Sulllivc, 7yor Jt iger, Deputy Cle Totion for the adoption of the foregoing resolution was duly seconded by Council Member Lyden andupon vote being taken thereon, the following voted in favor thereof: Bergeson, Dahl, Lyden, Sullivan and the following voted against same: none, Council Member Neal absent Whereupon said resolution was declared duly passed and adopted. COUNCIL MINUTES FEBRUARY 22, 1999 CITY OF LINO LAKES MINUTES DATE February 22, 1999 TIME STARTED 6tM P.M. TIME ENDED . 7.37 P.M. MEMBERS.PRESENT ; Bergeson;Dahl,Lyden,Neal,and Mayor Sullivan MEMBERS ABSENT Mane Staff members present: City Administrator, Linda Waite Smith; Administration Director, Dan Tesch; City Attorney, Barry Sullivan; City Engineer, John Powell; Planning Coordinator, Mary Kay Wyland (part); Public Services Director, Rick DeGardner; Economic'.Development Assistant, Mary Alice Divine (part); SETTING THE AGENDA Mayor Sullivan removed Item 4G, JADT Amoco/McDonalds, Lake Drive at Apollo, Planned Development Overlay, Preliminary Plan, Conditional Use Permit. Mayor Sullivan added Item 4G, Arnt Easement Acqur�sition. The amended agenda was approved as presented'. CONSENT AGENDA Mayor Sullivan removed Item 1 k all. eeting minutes. The meeting minutes were addi to Item 8,New Business. Council Member Ly, moved to approve the amended Consent Agenda as presented. Council Member Bergeson scond the motion. Motion carried unanimously. ITEM ACTION DISBURSEMENTS: February 22, 1999 (Check No. 55325 - 55434, $321,123.10) Approved Mayor Sullivan reminded those present of the guidelines for audience participation in City Council meetings, emphasizing the need for respectful dialog. 1 COUNCIL MINUTES FEBRUARY 22, 1999 OPEN MIKE No one appeared for open mike. Mayor Sullivan stated the City has started a task force to address the issue of bleacher safety within the City. Mayor Sullivan stated that Senator Krentz has initiated legislation to enforce a 25 mile per hour speed limit in school zones. Senator Krentz will be testifying in the Senate later this week. Mayor Sullivan stated the City is making progress on developing a Preservation Development Process for development within the City. ADMINISTRATION DEPARTMENT REPORT,DAN TESCH Receive GFOA Award for Finance Department for 1998 -Mr. Tesch stated the City of Lino Lakes is the recipient of the Certificate of Achievement for Ekcellence in Financial Reporting for the third year in a row. This certificate is presented by the Government'Finance Officers Association of the United States and Canada to government units whose comprehensive annual financial reports achieve the highest standards in governmentaccounting and financial reporting. Mr. Tesch thanked Daryl Sulander, Joyce Lund,Paula Schloer, and Lynn Francis for their dedication and hard work. Additional Non-Union Salary Adjustments for 1999 -Mr. Tesch stated the recent de- certification of the Lino Lakes Management Association allows the City Council to proceed with cost of living adjustments for the'follcwing positions: Public Safety Dimmctor Public Services Di or Community Deelopment Director Public Works ndent Parks Departrri -fit Office Manager Police Departmdht Office Manager Mr. Tesch stated the recommendation is for a 3%adjustment, consistent with metropolitan cities and other employee groups. This adjustment would be retroactive to January 1, 1999. Mr. Tesch recommended that the Pay Program be amended to reflect the addition of a Recreation Supervisor II, and that the incumbent be placed at Step 5 ($43,200). Council Member Lyden moved to approve the adjustment of salaries for non-union employees by 3% and create a Recreation Supervisor II position with placement of the incumbent at Step 5. Council Member Dahl seconded the motion. Motion carried unanimously. 2 COUNCIL MINUTES FEBRUARY 22, 1999 n COMMUNITY DEVELOPMENT DEPARTMENT REPORT Consideration of Amendment to the Livable Communities Demonstration Account Contract, Mary Alice Divine -Ms. Divine stated the Metropolitan Council has agreed to amend the Lino Lakes Livable Communities Demonstration Account Contract to allow travel expenses because the purpose of the funding was to work with the national experts who are based in California. Council Member Bergeson moved to approve the Amendment to the Livable Communities Demonstration Account Contract. Council Member Neal seconded the motion. Motion carried with Council Members Dahl and Lyden voting no. Molin Concrete, 415 Lilac,Amended Conditional Use Permit and Site Plan Review,Mary Kay Wyland - Ms. Wyland stated that Molin Concrete is requesting an Amended Conditional Use Permit and Site Plan Review to allow the construction of a 30 x 80"Iunchroom/break room addition to the northwest side of their new batch plant located4t 415 Lilac Street. Ms. Wyland noted the Planning and Zoning Board held a public hearing on February 10, 1999, and recommended approval of this Amended Conditional Use;Permit and Site Plan Review with conditions. Council Member Lyden moved to approve the Amended:Conditional Use Permit and Site Plan Review based on the following conditions: 1. Proper building permits are obtained for all construction. 2. Conditions approved with previous amendments shall remain in effect. Council Member Bergeson seconded the motion. Motion carried unanimously. Lino Lakes Elementary,7z5 Main Street,Amended Conditional Use Permit and Site Plan Review,Mary Kay Wylan Wyland stated KKE Architects, on behalf of the Lino Lakes Elementary School;`is as it or an Amended Condition Use Permit and Site Plan Review to allow expansion of the:school facility. Ms. Wyland noted the Planning and Zoning Board held a public hearing on February 10, 1999, and recommended approval of this Amended Conditional Use Permit and Site Plan Review with conditions. Council Member Bergeson moved to approve the Amended Conditional Use Permit and Site Plan Review based on the following: 1. Proper building permits are obtained prior to construction and reviewed by both the Building Inspection Department and the Fire Chief. The building permit shall include an escrow deposit of 1% of the construction costs to insure completion of all site improvements. 3 COUNCIL MINUTES FEBRUARY 22, 1999 2. Final drainage and utility plans are reviewed and approved by the City Engineer. 3. Permits are obtained from the Rice Creek Watershed District(approved with conditions December 23, 1998). 4. Permits are obtained from Anoka County, if necessary. 5. Trash handling area is indicated on the plan and properly screened from the street and adjoining residential properties. 6. A lighting plan and final construction plans are reviewed by the CPTED Officer and City staff. 7. A landscaping plan is provided for the entire site which�includes existing and proposed plantings and provides screening between the parking area and adjoining residential properties where it does not exist. This plan shall be subject to the review and approval of the City Forester. 8. The Amended Conditional Use Permit and conditions.of approval shall be recorded with the property at Anoka County. 9. A review by Anoka County Transportation. Council Member Dahl seconded the motion. Motion carried unanimously. Consideration of Gemini Estat,s'FinaI Plat,Mary Kay Wyland -Ms. Wyland stated the Preliminary Plat for Gemini Estates{formerly Holly Estates)was approved on a 5/0 vote by the Council at their June 22, 1998,meeting Ms. Wyland stated the Developer has provided the City with a signed development agreement and the required financial_guarantees. The City Attorney has reviewed the title information. Ms. Wyland noted there are no changes from the original plat. All lots meet the R-1X criteria. Staff recommended approval of the Final Plat as presented. Council Member Lyden moved to approve the Final Plat for Gemini Estates, as presented. Council Member Dahl seconded the motion. Motion carried unanimously. Consideration of Resolution No. 99 - 08,Approve the Plans and Specifications and Order the Advertisement for Bids for the Lake Drive Trunk Utility Improvements-Phase 2,John Powell- Mr. Powell stated this project includes the construction of trunk and lateral sanitary and watermain along Lake Drive from 79th Street to Main Street and along Main Street from Lake Drive to Lino Lakes Elementary. 4 COUNCIL MINUTES FEBRUARY 22, 1999 Mr. Powell referred to the feasibility report which outlines the funding and special assessments that follow State Statutes and the Lino Lakes City Charter. Mr. Powell stated the proposed schedule for the project is as follows: Council Approves Plans February 22, 1999 Bid Opening March 23, 1999 Council Awards Bid April 12, 1999 Construction Begins June 15, 1999 Substantial Completion September 1, 1999 Staff recommended Council adopt Resolution No. 99 - 08. Mr. Powell noted the working hours on this project will be extended due to the aggressive schedule for completion. The City has extended working hours"on other projects therefore, a precedence has been set. He indicated the Ordinance does allow for flexibility regarding working hours. The working hours will be 7:00 a.m. to 7:00 p.m. Monday thru Saturday and 9:00 a.m. to 5:00 p.m. on Sundays. Council Member Bergeson moved to adopt Resolution''No. 99 08, as presented. Council '^ Member Lyden seconded the motion. Motion carried unanimously. Resolution No. 99 - 08 can be found at the end of these minutes. Consideration of Resolution No."99-09 'Approve the Final Payment for the Fourth Avenue Trunk Utility Improvements,John"Powell-Mr. Powell stated a settlement of the contractors outstanding claims has been reached-in the amount of$50,000. The final payment will be in the N, amount of$53,431.85, d4ursgq to the contractor. Council Member Bergeson moved to adopt Resolution No. 99 - 09, as presented, approving the amount negotiated and to-disburse payment as soon as possible. Council Member Dahl seconded the motion. Motion carried unanimously. Resolution No. 99 - 09 can be found at the end of these minutes. Arnt Easement Acquisition,John Powell- Mr. Powell stated the City Attorney has reached an agreement in the amount$1.00 per square foot for the Arnt easement acquisition. The total amount is $128,608.71. Staff recommended Council approve the final amount negotiated for the property. Council Member Bergeson moved to approve the purchase acquisition of the easement from the Arnt group in the amount of$128,608.71, and approve immediate disbursement. Council Member Dahl seconded the motion. Motion carried unanimously. 5 COUNCIL MINUTES FEBRUARY 22, 1999 PUBLIC SAFETY REPORT, DAVE PECCHIA Conditional Job Offer for Police Officer Position - Mr. Pecchia recommended the City make a conditional job offer to Mr. Steve Bikkie for full-time licensed Police Officer, contingent upon a successful medical exam. Mr. Pecchia noted a background investigation has been completed. Mr. Bikkie successfully completed the background investigation, a psychological evaluation, and is scheduled for a physical exam. Council Member Dahl moved to approve the recommendation for a conditional job offer to Mr. Steve Bikkie for a full-time licensed Police Officer, contingent upon a successful medical exam. Council Member Neal seconded the motion. Motion carried unanimously. PUBLIC SERVICES DEPARTMENT REPORT, RICK DEGARDNER Consideration of Approving Phone Read System -Mr. DeGardner stated that after much discussion and research, staff is requesting that the Council approve a program to convert to an automatic water meter reading system. This new system will_improve the quality of water service and the accuracy and efficiency of the City's waster billing. Mr. DeGardner stated that if approved,the?'hone Read System will be phased in over the next four(4)years. Route 5 will be converted this spring. Council Member Lyden moved to authorize�staff to begin conversion to automatic meter reading system. Council Member Dahl seconded the motion. Motion carried unanimously. OLD BUSINESS-None', NEW BUSINESS, Consideration of February 3, 1999, Special Council Meeting Minutes (Council Member Neal was absent) - Council Member Dahl moved to approve the February 3, 1999, Special Council Meeting Minutes, as presented. Council Member Bergeson seconded the motion. Motion carried with Council Member Neal abstaining. Consideration of February 3, 1999,Council Work Session Minutes (Council Member Neal was absent) -Council Member Dahl moved to approve the February 3, 1999, Council Work Session Minutes, as presented. Council Member Bergeson seconded the motion. Motion carried with Council Member Neal abstaining. Consideration of February 8, 1999, Special Council Meeting Minutes (Council Member Neal was absent) -Council Member Dahl moved to approve the February 8, 1999, Special 6 COUNCIL MINUTES FEBRUARY 22, 1999 -^ Council Meeting Minutes, as presented. Council Member Bergeson seconded the motion. Motion carried with Council Member Neal abstaining. Consideration of February 8, 1999, Regular Council Meeting Minutes (Council Member Neal was absent) - Council Member Dahl moved to approve the February 8, 1999, Regular Council Meeting Minutes, as presented. Council Member Bergeson seconded the motion. Motion carried with Council Member Neal abstaining. COMMUNITY CALENDAR FEBRUARY 23, 1999 THROUGH MARCH 8, 1999 Environmental Board,Wednesday, February 24, 1999,6:30 p.m. Park Board,Monday,March 1, 1999, 6:30 p.m. Mayor's Round Table, Monday,March 1, 1999, 6:30 p.m. Council Work Session,Wednesday,March 3, 1999, 5:30 p.m. Council Goal Setting Session at Centennial Fire Hall,Saturday,March 6, 1999, 9:00 a.m. - 12:00 p.m. ^ Council Meeting, Monday,March 8, 1999, 6:30 p.m. Annual Board of Review,Monday,April 19,1999, 6:30 p.m. ADJOURN There being no further business, Council Member Dahl moved to adjourn at 7:37 p.m. Council Member Neal seconded the motion. Motion carried unanimously. These minutes were considered,--and approved at the regular Counciljeting, March 8, 1999. an M. Viger, Deputy lerk K1 be y X\Jullivan, Mayor Transcribed by: Kim Points TimeSaver Off Site Secretarial, Inc. 7 Council Member Bergeson introduced the following resolution and moved its adoption: CITY OF LINO LAKES RESOLUTION NO. 99-08 RESOLUTION APPROVING THE PLANS AND SPECIFICATIONS AND AUTHORIZING ADVERTISEMENT FOR BIDS—LAKE DRIVE TRUNK UTILITY IMPROVEMENTS-PHASE 2 WHEREAS, pursuant to a resolution passed by the Council on January 26, 1998, the City Engineer has prepared plans and specifications for the Lake Drive Trunk Utility Improvements- Phase 2, and has presented such plans and specifications to the Council for approval; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LINO LAKES, MINNESOTA: 1. Such plans and specifications, a copy of which is attached hereto and made part hereof, are hereby approved. 2. The City clerk shall prepare and cause to be inserted in the official paper and in the Construction Bulletin an advertisement for bids for the making of such improvement under such approved plans and specifications. The advertisement shall be published for three weeks, shall specify the work to be done, shall state that bids will be received by the Clerk until 10 a.m. on Tuesday, March 23, 1999, at which time they will be publicly opened in the Council Chambers of the City Hall by the City Clerk and Engineer, will then be tabulated, and will be considered by the Council at 6:30 p.m. on Monday, April 12, 1999, in the Council Chambers of the City Hall. Any bidder whose responsibility is questioned during consideration of the bid will be given an opportunity to address the Council on the issue of responsibility. No bids will be considered unless sealed and filed with the Clerk and accompanied by a cash deposit, cashier's check, bid bond or certified check payable to the Clerk for five (5) percent of the amount of such bid. Adopted by the Lino Lakes City Council thi of F ary, 1999. LOH riy u f an, Wayor The motion for adoption of the foregoing resolution was duly seconded by Council Member Lyden and upon vote being taken thereon, the following voted in favor thereof: The following voted against same: none Whereupon said resolution was duly passed and adopted. CERTIFICATION I hereby certify that the above is a correct copy of a resolution duly passed, adopted and approved by the City Council on February 22 1999. , COUNCIL MINUTES MARCH 8, 1999 CITY OF LINO LAKES MINUTES DATE : March 8,,1999 TIME STARTED : 6:35 P.M. TIME ENDED : 7:23 P.M. MEMBERS PRESENT : Bergeson,Lyden, and Mayor Sullivan MEMBERS ABSENT : Dahl and Neal Staff members present: City Administrator, Linda Waite Smith; Administration Director, Dan Tesch; City Attorney, Bill Hawkins; Community Development Director, Brian Wessel; City Engineer, John Powell; Public Services Director, Rick DeGardner; Economic Development "Assistant, Mary Alice Divine (part); Environmental Specialist, Marty Asleson(part); and Clerk- Treasurer, Marilyn Anderson SETTING THE AGENDA Mayor Sullivan deleted Item 2A, Mayor Sullivan's State of the City. Item 3A, Consideration of Annual Board Appointments, was also deleted. The amended agenda was approved as presented CONSENT AGENDA Mayor Sullivan deleted Items 1 i and 1 ii,Consideration of Minutes for February 17, 1999. Council Member Lyden moved to approve the amended Consent Agenda. Council Member Bergeson seconded the motion. Motion carried unanimously. ITEM ACTION MINUTES: February 22, 1999 Approved DISBURSEMENTS: March 3, 1999 (Check No. 55438-55531, $81,888.47) Approved March Manuals ($182,305.91) Approved Centennial Fire District February 23, 1999 Approved 1 COUNCIL MINUTES MARCH 8, 1999 Centennial Fire District March 2, 1999 Approved Mayor Sullivan reminded those present of the guidelines for audience participation in City Council meetings, emphasizing the need for respectful dialog. OPEN MIKE No one appeared for open mike. Mayor Sullivan stated the City's newsletter contains a pull out section from the Parks Department outlining activities for spring. She advised that page 13 contains the order form for the annual tree sale sponsored by the Friends of the Parks Foundation. Mayor Sullivan stated that Ms. Mary Stohmeyer, in conjunction with Police Officer Tim Ross, have installed three (3) "No Passing on Shoulder" signs along Lake Drive. She thanked Ms. Stohmeyer and Officer Ross for their help and participation. Mayor Sullivan stated that a meeting regarding the proposed changes on Main Street will be held by the County on March 10, 1999, 5:00 p.m. The meeting will be held in an open discussion forum and citizen's comments are welcome. Citizens are to call City Hall or Anoka County for additional information. Mayor Sullivan advised that a recent study was conducted regarding public attitudes for urban growth. Lino Lakes is way ahead regarding growth issues and is setting a trend relating to those issues. Mayor Sullivan stated the Lake Drive Trunk Utilities project will be worked on this summer. The utilities will be completed up to the Lino Lakes Elementary School by September 1, 1999. Extended work hours will be needed to complete the project on time. Updates regarding the project will be given to all residents. Mayor Sullivan stated that the bill Senator Krentz is working on regarding school zone speed limits passed the Senate General Session today. It will now go to the House Transportation Committee for approval. ADMINISTRATION DEPARTMENT REPORT, DAN TESCH Consideration of Annual Board Appointments -Upon adoption of the agenda, this item was deleted. Consideration of Resolution No. 99- 11,Transfer of$30,000 from General Fund to Road Reconstruction Fund -Mr. Tesch advised that Resolution No. 99 - 11 will transfer$33,730.00 `.. dollars from the Excess Reserve Fund to the Road Reconstruction Fund. 2 COUNCIL MINUTES MARCH 8, 1999 Council Member Bergeson moved to adopt Resolution No. 99 - 11, as presented. Council Member Lyden seconded the motion. Motion carried unanimously. Resolution No. 99 - 11 can be found at the end of these minutes. Ordinance No. 03 - 99,Amending Cable Franchise to Extend Existing Franchise- Mr. Tesch stated that the North Metro Telecommunication Commission has requested member cities extend the existing franchise agreement with Media One to October 1, 1999. This will give staff the time needed to evaluate the cable company's proposal for renewal. Council Member Lyden moved to adopt Ordinance No. 03 - 99, as presented. Council Member Bergeson seconded the motion. Motion carried unanimously. Ordinance No. 03 - 99 can be found at the end of these minutes. COMMUNITY DEVELOPMENT REPORT, BRIAN WESSEL JADT Amoco/McDonalds,Lake Drive at Apollo, Planned Development Overlay, Preliminary Plat„ Conditional Use Permit-This item was removed from the agenda. Mr. Wessel advised that the developer has requested an extension to negotiate with McDonalds for a free standing restaurant. Mr. Wessel noted that no commercial incentive from the City has been offered for this development. An update will be given at the March 17, 1999, Council Work Session. Consideration of Resolution No.99-'12,Endorsing City Participation in the Construction of a YMCA in The Village,Mary'Alice Divine -Ms. Divine stated this resolution provides $1.5 million in financial support from the City of Lino Lakes for the construction of the YMCA. It also endorses the use ofCty owned land in the Village and the provision of infrastructure for the project. Ms. Divine stated the City's commitment to the project is based on the YMCA and the City reaching satisfactory agreement on the terms of the City's participation and its benefit to Lino Lakes residents. It is also contingent upon the satisfactory completion of all financial details. Council Member Lyden moved to adopt Resolution No. 99 - 12, as presented. Council Member Bergeson seconded the motion. Motion carried unanimously. Resolution No. 99 - 12 can be found at the end of these minutes. Clearwater Creek Greenway Grant Application,Marty Asleson - Mr. Asleson stated that Resolution No. 99 - 14 supports submittal of a grant application to the Minnesota Department of Natural Resources under a new program called Metro Greenways Grant Program. The grant money would be used for the acquisition of land and construction of the Greenway. 3 COUNCIL MINUTES MARCH 8, 1999 Mr. Asleson noted the Greenways Grant Application the City wishes to submit is being submitted as a cooperative effort with the City of Hugo, only with separate grant applications. The Rice Creek Watershed District will act as a supporting agency for both parties. Council Member Bergeson moved to adopt Resolution No. 99 - 14, as presented. Council Member Lyden seconded the motion. Motion carried unanimously. Accepting Easement and Authorizing Payment for Lake Drive Trunk Utility Improvements,John Powell-Mr. Powell stated easement negotiations are underway with property owners throughout the length of the project which begins at Apollo Drive/Lilac Street and extends to Lino Lakes Elementary School on Main Street, west of Lake Drive. Recently the following property owners have signed Easement Grants for the project: Theresa Krysinski Parcel 16T $2,000.00 Henry and Patricia Amundson Parcel 12 and 12T $4,768.00 Staff recommended Council adopt Resolution No. 99- 13, accepting the Easement Grants and approving payment for the Lake Drive Trunk Utility Improvements. Council Member Bergeson moved to adopt Resolution No. 99 13, as presented. Council Member Lyden seconded the motion. Motion carried unanimously. Resolution No. 99 - 13 can be found at the end of these minutes. PUBLIC SAFETY DEPARTMENT REPORT, DAN TESCH Accept Resignation of CSO,Steve Bikke- Mr. Tesch stated CSO Steve Bikke has submitted a letter of resignation from:the Lino Lakes Police Department as a Community Service Officer. Steve will become a full tim""e:police officer with the City of Lino Lakes effective March 1, 1999. Council Member Lyden moved to accept the resignation from CSO Steve Bikke, as presented. Council Member Bergeson seconded the motion. Motion carried unanimously. Consideration of Conditional Job Offer to CSO, Kelly McCarthy- Mr. Tesch stated staff is asking for the City Council to approve a conditional job offer based on Ms. McCarthy's successful completion of Law Enforcement Skills Course, Post Licensure, Background Check, and Medical and Psychological exam. Mr. Tesch noted the start date for Ms. McCarthy as a full time officer is anticipated as August, 1999. Council Member Lyden moved to approve a condition job offer to Ms. Kelly McCarthy, based on successful completion of Law Enforcement Skills Course, Post Licensure, Background 4 COUNCIL MINUTES MARCH 8, 1999 n Check, and Medical and Psychological exam. Council Member Bergeson seconded the motion. Motion carried unanimously. PUBLIC SERVICE DEPARTMENT REPORT, RICK DEGARDNER Consideration of Circle Pines Park Property Lease- Mr. DeGardner stated the proposed lease allows the City of Lino Lakes to construct a playground area and a half court basketball court immediately behind the wellhouse on Sandhill Drive. The trail will permit residents easy access to Baldwin Park which consists of a baseball field,playground equipment, and a hockey rink. The term of the lease is for a period of 25 years with the City of Lino Lakes having the option to extend the term of the lease for an additional 15 years. The cost of this agreement is $1.00 per year. Mr. DeGardner noted the City of Lino Lakes will be responsible for the improvements and maintenance of this area. Council Member Bergeson moved to approve the authorization of the Mayor and City Administrator to enter into the Circle Pines Park Property Lease. Council Member Lyden seconded the motion. Motion carried unanimously. Consideration of Accepting 1999 Park Board Goals -Mr. DeGardner referred to a list of the 1999 Park Board Goals that were approved by the Park Board on March 1, 1999. Mr. DeGardner asked Council to accept the 1999 Park Board Goals. Council Member Lyden moved to accept the 1999 Park Board Goals, as presented. Council Member Bergeson seconded the.motion. Motion carried unanimously. Consideration of Awardin 'Playground Equipment Bid-Mr. DeGardner stated that on Friday, February 26, 1999, 10:00 a.m.,bids were opened for the 1999 playground equipment projects. There were three(3)2 companies submitting proposals for two (2)playground sites being upgraded this year. Staff recommended Council award the following park projects: Marshan Park Flanagan Sales, Inc. (Little Tikes) $27,000 Arena Acres Park Flanagan Sales, Inc. (Little Tikes) $20,000 Council Member Bergeson moved to award the contracts to the projects, as presented,to Flanagan Sales, Inc. Council Member Lyden seconded the motion. Motion carried unanimously. 5 COUNCIL MINUTES MARCH 8, 1999 Mr. DeGardner added that equipment installation has been scheduled for May 22, 1999, for Marshan Park. Installation is scheduled for Arena Acres Park in mid to late June, 1999. Volunteers are needed for installation at both parks. Consideration of Resolution No. 99- 10, Accepting Donation from Forest Lake Area Athletic Association -Mr. DeGardner stated the Forest Lake Area Athletic Association (FLAAA), and the Lino Lakes Girls Softball Association(LLGSA) have agreed to assist the City in improving City Hall Park Field#1. The total estimated improvement cost is approximately $7,500. The FLAAA and LLGSA has agreed to contribute $3,000 for the improvements to City Hall Park Field#1. The remaining $4,500 will come from the Park Dedication Fund. Council Member Lyden moved to adopt Resolution No. 99 - 10, as presented. Council Member Bergeson seconded the motion. Motion carried unanimously. Resolution No. 99 - 10 can be found at the end of these minutes. OLD BUSINESS -None NEW BUSINESS -None COMMUNITY CALENDAR FOR MARCH 9 1999 THROUGH MARCH 22 1999 Planning and Zoning Board,Wednesday,March 10, 1999,6:30 p.m. CAG Meeting,Monday,March 15, 1999, 7:00 p.m. Council Work Session, Wednesday,March 17, 1999, 5:30 p.m. Coffee with the Mayor,Friday,March 19, 1999, 7:30 a.m. City Council Meeting,Monday, March 22, 1999, 6:30 p.m. Annual Board of Review,Monday,April 19, 1999, 6:30 p.m. Earth Day,April 24, 1999 (Volunteers are Needed) 6 COUNCIL MINUTES MARCH 8, 1999 ADJOURN There being no further business, Council Member Bergeson moved to adjourn at 7:23 p.m. Council Member Lyden seconded the motion. Motion carried un i ously. minutes were conside d arLd approved at th r ar Co it eeting, March 22, 1999. Je Viger, Deputy Clerk erly . ullivan, Mayor Tr scribed by: Kim Points, TimeSaver Off Site Secretarial, Inc. 7 Council Member Lyden introduced the following resolution and moved its adoption. CITY OF LINO LAKES RESOLUTION NO. 99-10 A RESOLUTION ACCEPTING DONATION FROM THE FLAAA AND LLGSA WHEREAS, the Forest Lake Area Athletic Association(FLAAA) and the Lino Lakes Girls Softball Association(LLGSA)provide recreational opportunities for the youth of Lino Lakes and; WHEREAS, the FLAAA and LLGSA practices and schedules their games at the City Hall Park ballfields; and WHEREAS, the FLAAA and LLGSA has expressed their desire to assist the city in improving the ballfields at City Hall Park. NOW,THEREFORE, BE IT RESOLVED,by the City Council of the City of Lino Lakes,the Council accepts the FLAAA and LLGSA donation of$3,000 to help finance improvements to City Hall Park Field#2 including the new backstop, fencing, and players benches. Adopted by the Lino Lakes City Council this 8th dayjKlib , 19 ullivan The motion for the adoption of the foregoing resolution was duly seconded by Council Member_ Bergeson and upon vote being taken thereon, the following voted in favor thereof. Bergeson, Lyden, Sullivan The following against same: none, Dahl and Neal were absent Whereupon said resolution was declared duly passed and adopted. Council Member Bergeson introduced the following resolution and moved its adoption: CITY OF LINO LAKES RESOLUTION NO. 99-09 RESOLUTION APPROVING PAYMENT 7(final) and CHANGE ORDER NO. 2 FOR THE FOURTH AVENUE TRUNK UTILITY IMPROVEMENTS WHEREAS, the construction of the Fourth Avenue Trunk Utility Project has been completed by S. R. Weidema, Inc., and; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LINO LAKES, MINNESOTA: 1. Change Order No. 2 in the amount of$49,384.28 is approved. 2. Payment number 7 (final) in the amount of$53,431.85 is approved for a total contract amount of$393,185.17. Adopted by the City Council this 22ND d y brua , 999. K rly . Sullivan, Mayor J a M. Viger 4D uty Clerk The motion for adoption of the foregoing resolution was duly seconded by Council Member Dahl and upon vote being taken thereon, the following voted in favor thereof: The following voted against same: none Whereupon said resolution was declared passed and adopted. CERTIFICATION I hereby certify that the above is a correct copy of a resolution duly passed, adopted and approved by the City Cou '1 on February 22 1999. yn Je M. Viger, Deputy 5lerk Council Member Bergs,, introduced the following resolution and moved its adoption: CITY OF LINO LAKES RESOLUTION NO. 99-11 RESOLUTION TRANSFERRING $33,730.00 DOLLARS FROM THE GENERAL EXCESS RESERVE FUND INTO THE ROAD RECONSTRUCTION FUND WHEREAS, in 1998 the city council accepted the 1997 City Audit, and WHEREAS, the 1997 Audit identified an Excess Reserve Fund, and WHEREAS, after some consideration the city council designated those dollars to various projects, $33,730.00 of which was to be placed in Road Reconstruction Fund, NOW THEREFORE BE IT RESOLVED That the council does hereby. DESIGNATE AND TRANSFER$33,730.00 FROM THE 1997 GENERAL EXCESS RESERVE FUND IN TO THE ROAD RECONSTRUCTION FUND: Adopted by the Lino Lakes City Council this 8th day arch 9. ber ullivan,Mayor '?e Viger, Deputy Clerk easurer motion for adoption of the foregoing resolution was duly seconded by Council Member Lyden and upon vote being taken thereon,the following voted in favor thereof* Bergeson, Lyden, Sullivan The following voted against same: none, Dahl and Neal Absent Whereupon said resolution was duly passed and adopted. Member Lyden introduced the following resolution and moved its adoption: LINO LAKES CITY COUNCIL RESOLUTION NO. 99-12 ENDORSING FINANCIAL SUPPORT FOR THE CONSTRUCTION OF A YMCA IN THE VILLAGE WHEREAS, the YMCA has proposed to enter into a joint venture with the City of Lino Lakes to develop a facility in the Village in Lino Lakes, and WHEREAS, The YMCA has agreed to provide Lino Lakes residents with special membership privileges in exchange for financial participation by the City in the construction of the YMCA facility , and WHEREAS,the City owns public land within The Village which can only be used for public purposes and cannot be sold for private development, and WHEREAS,the City is seeking a community center that is not financed and operated solely through public funding, and WHEREAS,the City endorses the construction of a YMCA in the Village for the purpose of providing a family oriented community center that will enhance community identity and quality of life for Lino Lakes residents, and WHEREAS, a YMCA in The Village fits into the overall economic development and community development goals of the City, NOW THEREFORE BE IT RESOLVED,that the City Council hereby supports the contribution of publicly owned land and the cost of public infrastructure for the construction of the YMCA, and BE IT FURTHER RESOLVED,that the City Council supports the investment of$1.5 million for the construction of the YMCA providing that, based on mutual agreement between the City and the YMCA, a viable facility of sufficient size and programming can be constructed as a joint venture. BE IT FURTHER RESOLVED,that city staff and consultants are directed to negotiate terms with the YMCA and develop a financial plan for the completion of the YMCA plan and program in Lino Lakes. Council Member Bergeson introduced the following resolution and moved its adoption: CITY OF LINO LAKES RESOLUTION NO. 99-13 RESOLUTION ACCEPTING UTILITY EASEMENTS AND APPROVING PAYMENTS FOR THE LAKE DRIVE TRUNK UTILITY IMPROVEMENTS. WHEREAS, pursuant to a resolution of the City Council passed by the council on October 27, 1997, the Lake Drive Trunk Utility Project was ordered; and, WHEREAS, utility easements are needed to construct the improvements; and, WHEREAS, pursuant to a resolution of the City Council passed by the council on November 10, 1997, the acquisition of the necessary easements was authorized; and, WHEREAS, property owners along said improvement have agreed to execute Permanent and Temporary Easements that will accommodate the improvements. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LINO LAKES, MINNESOTA: 1. To approve the easement grants and payment amounts for the following parcels: Theresa Krysinski Parcel 16T $2,000.00 Henry and Patricia Amundson Parcel 12 and 12T $4,768.00 Adopted by the Lino Lakes City Council thi 8 f M 999. i Ki be y A. ul an, Mayor M. Viger, Deputy Cle The motion for adoption of the foregoing resolution was duly seconded by Council Member Lyden and upon vote being taken thereon, the following voted in favor thereof: Bergeson, Lyden, Sullivan The following voted against same: none, Dahl and Neal were absent Whereupon said resolution was duly passed and adopted. CERTIFICATION I hereby certify that the above is a correct copy of a resolution duly passed, adopted and approved by the City Council on March 8, 1 99. an M. Viger, De uty Clerk BE IT FURTHER RESOLVED, that funding by the City will not be made available until such time as the City has received a commitment from the YMCA to finance their portion `--� of the project and a plan acceptable by both parties has been agreed to. Dated: March 8, 1999 S rly A. Sullivan, Mayor ATTEST: *JM- ger, Deputy Olerk The motion for the adoption of the foregoing resolution was duly seconded by member Bergeson and upon vote being taken thereon,the following voted in favor thereof: Bergeson, Lyden, Sullivan and the following voted against same: none, Dahl and Neal were absent Whereupon said resolution was declared duly passed and adopted. Council Member Bergeson introduced the following resolution and moved its adoption: CITY OF LINO LAKES RESOLUTION NO. 99- 14 RESOLUTION Supporting Metro Greenways Grant Submittal For The Construction Of The Clearwater Creek Greenway WHEREAS, The City of Lino Lakes has prepared a plan to develop a greenway along Clearwater Creek from The City of Hugo to Interstate 35W; AND WHEREAS, This greenway is an integral part of the stormwater management needs of the soon to be developed commercial area along this creek corridor; AND WHEREAS, The City of Lino Lakes desires to preserve the environmental qualities of the Clearwater Creek Corridor and the water that flows from this creek into the Rice Creek Chain of Lakes; AND WHEREAS, Creating this greenway will provide buffers and ponding areas adjacent to the creek to allow for protection of our water resource; AND WHEREAS, The Clearwater Creek Greenway would provide a means to restore biologic diversity in the animal and plant community along the greenway, NOW, THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LINO LAKES,MINNESOTA- That the Greenway Grant application to the Nfinnesota Department of Natural Resources, requesting assistance to purchase land and construct the Clearwater Creek Greenway for the ecological benefits of our natural environment so that residents may enjoy these benefits for years to come,be approved. Adopted by the Lino Lakes City Council this 8tt day of March 1999. Mayor Kim Sullivan Mat yn G. Anderson, Clerk-Treasurer The motion for adoption of the foregoing resolution was duly seconded by Council Member Lyden and upon vote being taken thereon, the following voted in favorthereof Bergeson, Lyden, Sullivan The following voted against same: none, Dahl and Neal were absent Whereupon said resolution was duly passed and adopted.