HomeMy WebLinkAbout3, Feb 4 2019 work session staff report
WS – Item 3
WORK SESSION STAFF REPORT Work Session Item No. 3
Date: February 4, 2019
To: City Council
From: Rick DeGardner, Public Services Director
Re: Review Public Works Facility Concept Plans - Oertel Architects Background
The City Council and staff have been discussing the need for the eventual replacement of our Public Works Facility (built in 1971) since a space needs analysis was conducted in 2011.
More recently, a Public Works Site Analysis and Space Needs Study was completed by
CNH Architects in April, 2017 (Addendum to Public Works Facility Study was submitted October, 2017). The Public Works Facility was also discussed during the February, 2018 and May, 2018 work sessions.
The City Council expressed concerns with the scope and costs of a new public works
facility outlined in the CNH Study. Oertel Architects was retained to reevaluate our needs and prepare options that are more cost effective.
Mr. Jeff Oertel from Oertel Architects will be present at Monday’s work session to
present some concept plans, projected costs, and answer questions.
Requested Council Direction
For informational purposes.
Attachments
Oertel Architects - Lino Lakes Public Works Concepts (4)
Public Works Facility Follow-up Staff Report - May 7, 2018 Work Session
Public Works Facility Renovation & Expansion Staff Report - February 5, 2018 Work Session
CNH Architects Addendum - October 30, 2017
CNH Architects Public Works Site Analysis and Space Needs Study - April 2017
STORM
WATER
POND
PUBLIC
PARKING
EMPLOYEE
PARKING
BALL FIELD
PLAY
GROUND
YARD
STORAGE
IMPOUND
IMPOUND
FUEL
ISLAND
ACCESS
CONTROL
EMPLOYEE
PARKING
TOWER
EXISTING
SENIOR
CENTER
EXISTING
PW OFFICE
PRIMARY
VEHICLE
ENTRY
W.H.
SALT
BRINE
NEW
VEHICLE
STORAGE
BUILDING
BYPASS/
FLEX
STAFF
AREA(3)(16)
WASH
BAY
(9)
ICE RINK
ACCESS
CONTROL
EMPLOYEE
PARKING
NEW VEHICLE
MAINTENANCE
FUTURE OFFICE
EXPANSION
PROPOSED
1"= 40'-0"
REMOVALS
1"= 40'-0"
AVERAGE COST/SF:
VEHICLE STORAGE: $120/SF
OFFICE: $160/SF
STAFF AREA/MEZZ: $75/SF
OFFICE (RENO): $50/SF
VEHICLE MAINT: $160/SF
SITE: $12/SF (BUILDING)
STAFF BREAKDOWN:
FULL-TIME: (15)/(19)
SEASONAL: (10)/(13)
COST BREAKDOWN:
VEHICLE STORAGE: $3,000,000
STAFF AREA/MEZZ: $75,000
VEH. MAINT.: $960,000
SITE PREP: $525,000
TOTAL HARD CONSTRUCTION
COST:
$4-$4.5 MILLION
(VARIES DEPENDENT ON
EQUIPMENT/FINISHES
INCLUDED)
FLEET BREAKDOWN:
WARM STORAGE:
LARGE (14)
MEDIUM (24)
SMALL (12.5)
COLD STORAGE:
PLOW EQUIPMENT (32)
MISC. EQUIPMENT (38)
TRAILERS (9)
PROPOSED AREA BREAKDOWN:
VEHICLE STORAGE:
25,300 SQUARE FEET
STAFF AREA MEZZANINE:
1,000 SQUARE FEET
VEHICLE MAINTENANCE:
6,000 SQUARE FEET
GEN.
(PHASE 1 OR 2)
STORM
WATER
POND
PUBLIC
PARKING
BALL FIELD
PLAY
GROUND
YARD
STORAGE
IMPOUND
ACCESS
CONTROL
EMPLOYEE
PARKING
TOWER
EXISTING
SENIOR
CENTER
PRIMARY
VEHICLE
ENTRY
W.H.
SALT
BRINE
NEW
VEHICLE
STORAGE
BUILDING
BYPASS/
FLEX
STAFF
AREA(3)(16)
WASH
BAY
(9)
ICE RINK
ACCESS
CONTROL
NEW VEHICLE
MAINTENANCE
PROPOSED
1"= 40'-0"
REMOVALS
1"= 40'-0"
AVERAGE COST/SF:
VEHICLE STORAGE: $120/SF
OFFICE: $160/SF
STAFF AREA/MEZZ: $75/SF
OFFICE (RENO): $50/SF
VEHICLE MAINT: $160/SF
SITE: $12/SF (BUILDING)
STAFF BREAKDOWN:
FULL-TIME: (15)/(19)
SEASONAL: (10)/(13)
COST BREAKDOWN:
VEHICLE STORAGE: $3,000,000
STAFF AREA/MEZZ: $75,000
VEH. MAINTENANCE: $960,000
OFFICE: $880,000
SITE PREP: $700,000
TOTAL HARD CONSTRUCTION
COST:
$5.5-$6 MILLION
(VARIES DEPENDENT ON
EQUIPMENT/FINISHES
INCLUDED)
FLEET BREAKDOWN:
WARM STORAGE:
LARGE (14)
MEDIUM (24)
SMALL (12.5)
COLD STORAGE:
PLOW EQUIPMENT (32)
MISC. EQUIPMENT (38)
TRAILERS (9)
PROPOSED AREA BREAKDOWN:
VEHICLE STORAGE:
25,300 SQUARE FEET
STAFF AREA MEZZANINE:
1,000 SQUARE FEET
VEHICLE MAINTENANCE:
6,000 SQUARE FEET
OFFICE:
5,500 SQUARE FEET
GEN.NEW OFFICE
AREA
NEW FUEL
ISLAND
STORM
WATER
POND
PUBLIC
PARKING
BALL FIELD
PLAY
GROUND
YARD
STORAGE
IMPOUND
FUEL
ISLAND
ACCESS
CONTROL
EMPLOYEE
PARKING
TOWER
EXISTING
SENIOR
CENTER
EXISTING
PW OFFICE
PRIMARY
VEHICLE
ENTRY
W.H.
SALT
BRINE
NEW
VEHICLE
STORAGE
BUILDING
BYPASS/
FLEX
STAFF
AREA(3)(16)
WASH
BAY(9)
RELOCATED
ICE RINK
ACCESS
CONTROL
PROPOSED
1"= 40'-0"
REMOVALS
1"= 40'-0"
AVERAGE COST/SF:
VEHICLE STORAGE: $120/SF
OFFICE: $160/SF
STAFF AREA/MEZZ: $75/SF
OFFICE (RENO): $50/SF
VEHICLE MAINT: $160/SF
SITE: $12/SF (BUILDING)
STAFF BREAKDOWN:
FULL-TIME: (15)/(19)
SEASONAL: (10)/(13)
COST BREAKDOWN:
VEHICLE STORAGE: $3,000,000
STAFF AREA/MEZZ: $75,000
VEH. MAINT.: $960,000
SITE PREP: $525,000
TOTAL HARD CONSTRUCTION
COST:
$4-$4.5 MILLION
(VARIES DEPENDENT ON
EQUIPMENT/FINISHES
INCLUDED)
FLEET BREAKDOWN:
WARM STORAGE:
LARGE (14)
MEDIUM (24)
SMALL (12.5)
COLD STORAGE:
PLOW EQUIPMENT (32)
MISC. EQUIPMENT (38)
TRAILERS (9)
PROPOSED AREA BREAKDOWN:
VEHICLE STORAGE:
25,300 SQUARE FEET
STAFF AREA MEZZANINE:
1,000 SQUARE FEET
VEHICLE MAINTENANCE:
6,000 SQUARE FEET
NEW VEHICLE
MAINTENANCE
VAULT
FUTURE OFFICE
EXPANSION
(PHASE 1 OR 2)
STORM
WATER
POND
PUBLIC
PARKING
BALL FIELD
PLAY
GROUND
YARD
STORAGE
IMPOUND
ACCESS
CONTROL
EMPLOYEE
PARKING
TOWER
EXISTING
SENIOR
CENTER
PRIMARY
VEHICLE
ENTRY
W.H.
SALT
BRINE
NEW
VEHICLE
STORAGE
BUILDING
BYPASS/
FLEX
STAFF
AREA
(3)(16)
WASH
BAY(9)
RELOCATED
ICE RINK
ACCESS
CONTROL
PROPOSED
1"= 40'-0"
REMOVALS
1"= 40'-0"
AVERAGE COST/SF:
VEHICLE STORAGE: $120/SF
OFFICE: $160/SF
STAFF AREA/MEZZ: $75/SF
OFFICE (RENO): $50/SF
VEHICLE MAINT: $160/SF
SITE: $12/SF (BUILDING)
STAFF BREAKDOWN:
FULL-TIME: (15)/(19)
SEASONAL: (10)/(13)
COST BREAKDOWN:
VEHICLE STORAGE: $3,000,000
STAFF AREA/MEZZ: $75,000
VEH. MAINT.: $960,000
OFFICE: $880,000
SITE PREP: $700,000
TOTAL HARD CONSTRUCTION
COST:
$5.5-$6 MILLION
(VARIES DEPENDENT ON
EQUIPMENT/FINISHES
INCLUDED)
FLEET BREAKDOWN:
WARM STORAGE:
LARGE (14)
MEDIUM (24)
SMALL (12.5)
COLD STORAGE:
PLOW EQUIPMENT (32)
MISC. EQUIPMENT (38)
TRAILERS (9)
PROPOSED AREA BREAKDOWN:
VEHICLE STORAGE:
25,300 SQUARE FEET
STAFF AREA MEZZANINE:
1,000 SQUARE FEET
VEHICLE MAINTENANCE:
6,000 SQUARE FEET
OFFICE:
5,500 SQUARE FEET
NEW VEHICLE
MAINTENANCE
VAULT
NEW FUEL
ISLAND
NEW OFFICE
AREA
WS – Item 14
WORK SESSION STAFF REPORT Work Session Item No. 14
Date: May 7, 2018
To: City Council
From: Rick DeGardner, Public Services Director
Re: Public Works Facility Follow-up Background
This item was discussed at the February work session and was also included on the March 5th work session agenda, but was tabled.
During the February work session, the City Council directed staff to provide the
following information, which is attached:
• Cost breakdown of Hugo Public Works facility
• Plans and specifications for the Hugo Public Works Facility
• An estimate of how large a building is needed to store the city’s vehicles and equipment
Requested Council Direction
This information is provided for further discussion.
Attachments
A. City of Hugo Public Works Facility Fund Breakdown, (2004-2005)
B. Plans and Specifications for the Hugo Public Works Facility - Title Sheet (T1) and Site Layout (C1), February 2, 2004
C. Inside Storage Analysis for the City’s vehicles and equipment
INSIDE STORAGE ANALYSIS FOR CITY'S VEHICLES AND EQUIPMENT
EXISTING VEHICLES AND EQUIPMENT (EXCLUDING TRAILERS)
Space Name Quantity Size Area (SF)Total (SF)
Large Spaces 9 18 x 36 648 5,832
Medium Spaces 37 12 x 24 288 10,656
General Equipment Storage 1 3,000 3,000
Circulation 1 8,500-10,800 8,500-10,800
TOTAL 28,000-30,300
EXISTING INSIDE STORAGE
Streets Shed 1 18 x 36 648 648
Parks Shed 1 22 x 76 1,672 1,672
TOTAL 2,320
ADDITIONAL STORAGE NEEDED 25,680-27,980*
*Does not include vehicle wash bay
28-Feb-18
WS – Item 10
WORK SESSION STAFF REPORT
Work Session Item No. 10
Date: February 5, 2018
To: City Council
From: Jeff Karlson, City Administrator
Re: Public Works Facility Renovation & Expansion
Background
The Council had much discussion in 2017 about remodeling and expanding the existing
public works facility. There was little support for building a new facility. There was no
consensus as to what direction the Council wanted to go.
During the Council’s last discussion in November, it was suggested that the conversation
continue after the election.
Amongst the information included in this packet are the Site Analysis and Space Needs
Study prepared by CNH Architects and an Addendum which further explains the
deficiencies and scope of noncompliant code issues in the public works building. In the
Addendum, Quinn Hutson specifically references pages 28 and 33 of the study.
Requested Council Direction
Staff is looking for further direction from the Council.
Attachments
Addendum to Public Works Facility Study 10-30-17
2017 Staff Reports and Minutes
Public Works Facility Study 4-11-17
Original Proposal from CNH
CNH ARCHITECTS
Addendum
City of Lino Lakes
Public Works Site Analysis and Space Needs Study Addendum
October 30, 2017
The following information is intended to expand on information provided in the original study dated
April 11, 2017, to provide a more in-depth discussion of Layout Option A1, the remodeling and
expansion of the existing City of Lino Lakes Public Works facility. The information in this Addendum
does not change the space needs data, schematic layout design, estimated costs or other information in
the original study; but instead provides a more comprehensive view of the background on which the
data, design and cost estimates were based. The Addendum also reviews broad cost potentials for
future expansion labeled Phase II in the study.
Existing Public Works Remodeling Scope
The remodeling of the existing Public Works facility is shown in the study to be a relatively complete
interior gutting and rebuilding along with exterior envelope upgrades. To expand on this it is necessary
to consider how the building code evaluates maintenance versus remodeling.
First of all, ongoing maintenance of an existing building does not trigger code updates. However,
maintenance of an existing building only allows minor ongoing operational items such as changing light
bulbs (not fixtures), painting, recarpeting, patching an existing roof or repairing existing mechanical
units. Replacement of roofing systems, new mechanical units, replacement of light fixtures, and similar
upgrades however are specifically excluded from the maintenance definition and are instead considered
remodeling.
In comparison, the Minnesota State Building Code and referenced International Building Code require all
remodeled portions of a building to fully comply with current building code requirements. Further, if
the scope of a remodeling is such that the majority of the existing facility is remodeled, then the entire
facility is required to be brought into compliance with the current building code standards. Under these
provisions, the proposed remodeling and expansion of the existing Public Works facility as represented
in Layout Option A1 would trigger a complete code compliant end result.
Finally, any items that are not in compliance with ADA accessibility standards, MPCA regulations, OSHA
safety standards or other similar safety, environmental, and civil rights requirements are not
“grandfathered” or allowed to remain noncompliant until a future remodeling date, but instead are to
be addressed when identified.
When reviewing the existing Public Works facility, see pages 28 through 33 for a general summary, it
was determined that the scope of code noncompliant spaces is such that no interior room was
reasonably reusable in its current basic existing condition due to configuration, construction or
operational deficiencies. This level of noncompliance was more extensive than was anticipated prior to
CNH ARCHITECTS
the start of the study however as the documentation of existing conditions completed, the evidence was
extensive. The noncompliant items include the following partial list: corridors to narrow to meet
accessibility standards, restrooms and countertops of improper size or without accessible heights,
combustible construction in a non-combustible defined building including wood paneling and some
wood wall construction, mechanical units that did not provide minimum air quality requirements,
storage in areas without proper headroom, floor drains in vehicle accessed areas that flow into a septic
system, among many other items. The deficiencies identified in the existing Public Works facility are not
maintenance items as defined in the earlier paragraph, but can only be addressed in an extensive
remodeling of the entire existing building which is what led to the findings represented in the original
study.
While providing for more upgrade costs than originally would have been anticipated, the extent of the
needed remodeling upgrades identified in the study is valuable knowledge for use by the City of Lino
Lakes in effectively planning for the current and future needs of the Public Works Department in a
manner to ensure that upgrades budgeted address the short-term and long-term goals developed for
the facility.
Future Expansion (Phase II) Timing and Cost
The future expansion labeled as Phase II in the study represents possible future growth needs for the
Public Works department looking out at least 15 to 20 years. This data is based on typical anticipated
additional departmental needs to serve the increase in the population of the City of Lino Lakes as
projected by the Metropolitan Council by the year 2040. This population projection is more than two
decades in the future and only time will indicate if this growth level materializes. Further, the additional
square footage of vehicle storage needed to serve this larger population is estimated based on staff
input and comparison to other cities of similar population to the Metropolitan Council’s future
population estimate and also may not fully materialize. The intent of the study is to identify the
maximum potential departmental facility needs within the requested timeframe reviewed such that, if
needed, the site and building masterplan layout can accommodate this future facility growth without
relocation or other inefficiencies.
The study is not intended to indicate that the Phase II storage building expansion will be required, only
that if the projections both for growth of population and equipment needs achieves the maximum
envisioned levels, the site and building masterplans developed remain viable. The City of Lino Lakes
would need to revisit actual needs based on updated data over the coming decades.
Due to the unknown size and timing of the potential future expansion (Phase II) a cost estimate for this
building addition was not included in the study results. However, to provide some concept of potential
future expansion costs, the following table has been added to this Addendum.
Future Expansion Size
Building
Area (sf)
Low Cost
/SF*
High Cost
/SF*Low Range High Range
Minor Addition 15,000 $110 $150 $1,650,000 $2,250,000
Maximum Addition 30,000 $110 $150 $3,300,000 $4,500,000
*Costs in 2017 dollars and does not include inflation
CNH ARCHITECTS
As the table indicates, the low end cost for a small addition of a scope that still allows for efficient
construction costs represents a construction cost of $1.65 million for a low-temperature heated open
plan storage addition. Conversely, if the population and equipment growth projections hit their most
aggressive levels represented in this study, the maximum addition cost would range from $3.3 million to
a high end of $4.5 million. As noted, these construction estimates are based on recent construction
costs for Public Works facilities of similar types and are listed in 2017 dollars.
Thank you for the opportunity to provide this additional data to better explain the study methodology
and the intended limitations of the future expansion cost ranges.
Best Regards
Quinn Hutson, AIA, LEED AP
Principal
CNH Architects, Inc.
CNH ARCHITECTS
7300 West 147th Street, Suite 504
Apple Valley, MN 55124
952.431.4433
www.cnharch.com
04/11/17
16088
Public Works Site Analysis and
Space Needs Study
CITY OF LINO LAKES
ARCH
I
T
E
C
T
S
I HEREBY CERTIFY THAT THIS PLAN, SPECIFICATION, OR REPORT WAS PREPARED BY ME OR UNDER MY DIRECT SUPERVISION AND THAT I AM A DULY LICENSED ARCHITECT UNDER THE LAWS OF THE STATE OF MINNESOTA
PRINT NAME: QUINN HUTSON
SIGNATURE:
DATE: 4/11/17 LICENSE NO: 21234
CNH Architects
Quinn Hutson, AIA Principal Architect
Jessica Johnson, LEED AP BD + CArchitectural Designer
7300 West 147th Street, #500Apple Valley, MN 55124
(952) 431-4433
www.cnharch.com
Engineering Design Initiative, Ltd. (edi)
Larry Svitak, PEMechanical Engineer
1112 Fifth Street North
Minneapolis, MN 55411
(612) 343-5965
www.edilimited.com
Professional Project Management (PPM)
Doug Holmberg
Cost Estimator
1858 East Shore DriveMaplewood, MN 55109
651-776-5590
team
1CNH ARCHITECTS
tabLe of Contents
Executive Summary 2Overview of Study 6
Site A: Existing Public Works Site Introduction 8 Site Analysis 10 Site B: Fire Station Site Introduction 12 Site Analysis 14
Program Overview
Space Needs Program 16 Comparison Matrix 20
Option A1: Existing Building Expansion Introduction 22
Layout 23
Option A2: New Facility - Existing Public Works Site Introduction 24
Layout 25 Option B1: New Facility - FIre Station Site Introduction 26 Layout 27
Existing Facility & Site Review Architectural Review 28 Accessibility and Code Review 31 Mechanical Systems Review 32
Cost Estimate Option A1 35 Option A2 35 Option B1 35
Public Works Site Analysis and Space Needs Study2
ExEcutivE
Summary
3CNH ARCHITECTS
exeCutive summary
Introduction
The main facility of the current Lino Lakes Public Works Facility was built in 1971 with several additional cold storage sheds, salt and brine shed, and a mobile office out-building added to the site, since that time. The current site is on the northwest portion of Lino Lakes, off Main Street. While the facility has functioned in the past 45 years, the City Council and staff determined that it would be appropriate to analyze the condition of the current buildings along with the operational needs of the Public Works Department to best serve the community for the next 20 years. The long-term growth anticipated for the Public Works facility was also selected to be analyzed with two possible sites to be considered - the current location labeled Site A in this study and the site adjacent to Fire Station #2 on Centerville Road and Birch Street referred to as Site B. With this goal in mind, the City of Lino Lakes contracted CNH Architects to perform an analysis of three approaches for the Public Works Facility, now and into the future. The goal of this study is to provide evidence based recommendations to address the needs of each department and analyze site conditions for each site. This study evaluates each of the sites identified, rating them for a broad series of attributes. The information provided in this study includes site data, gathered and analyzed by CNH Architects and valuable input from Lino Lakes city staff. The report includes this Executive Summary followed by supporting data and diagrams.
Process
Over the past few months, CNH Architects and our consulting team performed a detailed study and analysis. The study process evaluated the following four major steps:
Step 1: Assess conditions of the current facility, including taking photos of the existing site. This step includes reviewing current code and accessibility compliance, deferred maintenance, and short-term anticipated maintenance requirements.
Step 2: Develop a Space Needs Program of current space needs, as well as evaluating impacts on the space needs based on the projected growth of the City of Lino Lakes by 2040. This step started by gathering data from Lino Lakes city staff regarding current and projected space and site needs. Other public works facilities in similar, neighboring communities were reviewed as comparative case studies to create proper metrics for gauging the appropriate scope of work.
Step 3: Develop an analysis of relevant site attributes for the two sites being considered. This analysis includes availability of public utilities, buildable area after easement and wetlands were located, efficiency of potential space use, and adjacent land uses.
Step 4: Develop a total of three preliminary site and building layouts on the two proposed sites and obtain cost estimates for each option. The three options that have been identified for evaluation for the Public Works Facility are shown on the Public Works Facility Site Option Map and consist of the following:
Option A1: Remodel & Building Expansion on Existing Public Works Site (Site A) Option A2: New Facility on Existing Public Works Site (Site A) Option B1: New Facility at Birch Street & Centerville Road adjacent to Fire Station #2 (Site B)
Site B
Site A
Public Works Site Analysis and Space Needs Study4
exeCutive summary
Conclusions
The study determined that the existing facility, while having served the city well for 45 years, has fallen well behind current standards both for codes, safety, facility maintenance and appropriate size for a Public Works Department serving a city, the size of Lino Lakes. The building’s code deficiencies include total lack of accessibility standards, multiple building code noncompliance items, OSHA workplace concerns, inappropriate sanitary waste conditions, and significant HVAC air quality issues. Similarly, the existing building has deferred maintenance issues such as leaking roof and windows as well as future near-term maintenance items that will require attention in the next 1 to 5 years. These items can all be addressed by remodeling or replacement, but need to be factored into the cost of relevant options being evaluated.
The review of the Space Needs for the Public Works Department, evaluated current space use, shortfalls in needed space, and the future growth in staff and equipment projected within the study timeframe of looking forward to 2040 needs. The approach included storage of all vehicles, equipment and equipment accessories within a weather-protected semi-heated facility as is typical within current public works facilities. This approach will provide long term value to the city in significantly longer lifespan of the equipment and reduced upkeep. The results of the Space Needs Program indicate a need for a total building area around 80,000 square feet by the end of the 2040 timeframe. The study indicates that all categories are short of space, currently with the largest shortage being in the Vehicle Storage category. Based on this review, we recommend a two-step construction with Phase 1 addressing current and near-term shortfalls and Phase 2 adding additional Vehicle Storage space later in the masterplan. With this phased approach, the Space Needs Program indicated a Phase 1 size of approximately 55,000 square feet with Phase 2 adding the remaining 30,000 square feet of Vehicle Storage.
These Space Needs were then compared to facilities at Hugo, Shoreview, Otsego and Hopkins. The areas of each category of space were translated in square feet per population to equalize the comparisons. The results indicate that Phase 1 Space Needs area goals are very conservative being at or under the areas represented by all the cities in comparison. The Phase 2 Space Needs area goals for the Vehicle Storage category rise into the middle of the comparison data still remaining conservative as this phase for Lino Lakes looks out to 2040 and beyond.
The next step of the study analyzed site characteristics of the two potential sites being considered for the future Public Works Facility, Site A, the current Public Works site and Site B, adjacent to Fire Station #2. Site A scored moderately positive on buildable area and site visibility and moderately negative on six other statistics. It scored negative on the infrastructure due to the current lack of municipal water and sanitary sewer serving the site, which would be required to remodel or replace the facility on this site. In review of Site B, this location rated infrastructure as a positive since all utilities are already stubbed to the site from the fire station work. This site rated moderately positive for four statistics, neutral for buildable area and flood plain, and moderately negative for two remaining items. However, understanding not all statistics are of equal weight, Site A scored an average of 2.22 out of 5 total points and Site B scored an average of 3.44 out of 5 total points. While Site B has features that result in a better analysis, both sites are workable and can be considered for the future of the Public Works Department, assuming of course that municipal water and sanitary sewer is extended to Site A.
Finally, the study developed three public work facility masterplan site layout options representing both a remodel / expansion approach as well as all new facilities. All three options result in facilities that function and meet the minimum goals of the Space Needs Program. The following are highlights of each option with more detailed information to be found in the main body of the study report. As shown in the cost analysis, there is approximately a 5% range in initial costs between the options however there are other factors for the City of Lino Lakes to consider in the selection such as long-term location within the city, life-cycle maintenance and utility costs, operation of public works staff during construction, and best uses of city property.
Infrastructure
Buildable Area
Adjacent Land Uses
Easements - Existing or Future
Floodplain
Wetland
Site Visibility
Noise Issues
Potential Neighborhood Resistance
Site A Statistics
Infrastructure
Buildable Area
Adjacent Land Uses
Easements - Existing or Future
Floodplain
Wetlands
Site Visibility
Noise Issues
Potential Neighborhood Resistance
Site B Statistics
5CNH ARCHITECTS
exeCutive summary
Option A1: Remodel & Building Expansion on Existing Public Works Site (Site A)
Remodeling and expansion of the existing public works building is the first option reviewed and provides the main advantages of reuse of the existing building structure. There is also the advantage of a somewhat larger overall site. However due to the extensive code, accessibility and safety issues, the building’s interior would need to be mostly rebuilt to address these minimum requirements. There would also need to be exterior upgrades of the existing structure such as reroofing the building to replace the currently failing roof. For either option on Site A, the project also includes the requirement to bring municipal water and sanitary service to the site to provide mandatory fire suppression and treatment of vehicle floor drain sanitary flows. This option also impacts the public works department’s operations, related to working around the remodeling and addition process. Based on the detailed preliminary cost estimates done by the cost consultant, this option’s cost falls in the middle of the three options reviewed. However, when the increased maintenance costs of the remodeled portion of the building is factored in; this option is likely the costliest over the next decades.
Option A2: New Facility on Existing Public Works Site (Site A)
The approach on this option is the demolition of the existing public works facility and construction of an all-new facility on Site A on Main Street. This option has several advantages including the flexibility to place the new facility on the site to maximize the use, providing a more compact building and better screening of the outdoor storage and salt building area. This option also allows the continued use of the newer, of the two existing cold storage garages for the next 10 to 20 years until its life-expectancy is reached and Phase 2 is completed. The other main benefit of a new facility is the elimination of the increased maintenance and replacement requirements inherent in remodeling the existing building under Option A1. Similar to the first option however, this option would require the extension of municipal water and sanitary service to the site to provide mandatory fire suppression and treatment of vehicle floor drain sanitary flows. Operations of the Public Works Department would also be significantly impacted between the demolition and new construction of the facility, although the construction timeline would be reduced by not working around ongoing operations. Finally, this option has the highest initial cost of all the options considered, but would be less than Option A1 over the next few decades when increased maintenance costs of the remodeled building is factored in.
Option B1: New Facility at Birch Street & Centerville Road adjacent to Fire Station #2 (Site B)
This option represents a new facility at the south Site B location where preparations for future city facilities were provided in the Fire Station #2 project. The advantages of this site include existing municipal utilities stubbed into the site, a location closer to the future population density projections, and the smallest most efficient building footprint of the three options. Other benefits of building on this site is the ability to not impact the operations of the Public Works Department during the construction process as they will be able to work from the existing facility until the new building opens. Also, by not building on Site A, there is not the loss of the one ballfield and hockey rink, maintaining more park and recreation usage within the city. Replacement costs for these recreational areas were not included in the study. Under this option, the existing salt storage building, material storage bins, as well as the existing cold storage buildings would remain on the north Site A location, at least through Phase 2 construction, providing the benefit of more available storage space in the short term. However, there will be a mixed impact of having public works elements on two sites. Option B1 has the lowest initial cost as well as the lowest life-cycle cost of the three options analyzed.
Option A1
Option A2
Option B1
Public Works Site Analysis and Space Needs Study6
Main Street
Centerville Rd.Birch St.
Option A1: Existing Site: Expand to meet future needs
Option A2: Existing Site: New Facility
Option B1: Birch St. & Centerville Rd.: New Facility
Public Works Facility Option Location Map
The map above shows the two sites that were identified by city staff for consideration as potential properties for the proposed Public Works Facility. Options A1 and A2 are located at the current Public Works Facility. Option B1 is located adjacent to Fire Station #2.
PubLiC Works faCiLity site oPtion maP
B1
A1
A2 W Rondeau Lake Dr
Project Needs Assessment
CNH interviewed appropriate City Staff to understand both their current needs as well as future operational changes and anticipated growth areas. We compared these areas to similar nearby cities, providing not only relational size comparisons but interjecting potential issues that may not have been considered. To create accountability and clarity in our investigation, we made it a priority to gather initial information with rigor such that assumptions are minimal, collaborating closely with our engineers to pinpoint existing and potential issues that may or may not already be identified.
Option Analysis
After gathering all the information on space needs, CNH evaluated the existing public works cam-pus, and developed future needs based on expected growth; CNH reviewed three approaches for the City of Lino Lakes to meet their Public Works needs. These include:
Option A1 – Renovate the existing building and expand to meet future needs.
Option A2 – Build an all new facility at the existing site to provide long-term value.
Option B1 – Build an all new facility at the city property at Birch Street and Centerville Road leaving some appropriate elements at the existing site.
The study has reviewed each of the above options, analyzing and listing comparative data on each option in order to provide the City of Lino Lakes with the tools to make an informed decision on the future of the Public Works department facilities. Among others, the review of each option will include the following topics:
• Space needs – current and future
• Growth potential for each option
• Existing facility conditions
◦Deferred and short-term maintenance
◦Building code / OSHA compliance
• Accessibility compliance
• Capital costs for construction / remodeling proposed
• Site location relative to population and infrastructure
7CNH ARCHITECTS
overvieW of study
Public Works Site Analysis and Space Needs Study8
Site A:
Site A consists of the existing site for the current Senior Citizen Center and Public Works Facility. The property’s current zoning designation is for Public and Semi-Public District (PSP). It has a gross area of 27.46 acres of which 17.6 acres are suitable for building. The city owns the property of this existing facility. The site is surrounded by residential neighborhoods to the east and south, baseball fields to the west and agricultural land to the north.
Photograph:
View of the existing Vehicle Maintenance portion of the Public Works Facility
Site A
9CNH ARCHITECTS
SITE A
Public Works Site Analysis and Space Needs Study10
There are designated wetlands running through the middle of the property which reduces the buildable area and mostly separating the northwest storage area from the main buildable area. The wetlands represent approximately 40% of the overall site.
SiteA Site Analysis
There is a large floodplain running through the middle of the property mostly duplicating the wetland areas.
1180 Main StreetLino Lakes, MN 55025
PSPPublic and Semi-Public District
2 PropertiesOwned byCity of Lino Lakes
Gross Site Area
17.6 Acres
FloodplainWetlands
This city owned property is served by electricity and natural gas utilities, but does not have municipal sanitary or water service. The current facility uses well water and has a private mound-style septic system limiting the ability to install fire suppression and requiring storage tanks for future vehicle wash and floor drain sanitary flows. Extension of municipal sanitary is highly recommended. Municipal water and sanitary are located approximately 1 mile to the west.
Infrastructure
11CNH ARCHITECTS
This site is approximately 27.4 acres, of which 12 acres is buildable area. This buildable area is separated into three distinct blocks with only the southeast block of 7.7 acres large enough to be considered for this project.
Infrastructure
Buildable Area
Adjacent Land Uses
Easements - Existing or Future
Floodplain
Wetland
Site Visibility
Noise Issues
Potential Neighborhood Resistance
Site Statistics
Buildable Area
SiteASite Analysis
Positive Moderately Positive Neutral Moderately Negative Negative
Rating Scale
Public Works Analysis
There is one gas easement running on the southwest corner of the site. This easement defines the southwest edge of the main buildable area.
Easements
Public Works Site Analysis and Space Needs Study12
Photograph:
View of the site from the east
Site B:
Site B is located on the southeast intersection of Birch Street and Centerville Road. The property’s current zoning designation is for Public and Semi-Public District (PSP). It has a gross area of 17.6 acres of which 3 acres are suitable for building. It is adjacent to Fire Station #2 to the north and agricultural land on the east and west sides. To the south the property extends toward 46 acres of land owned by the City. There is one private residence on agricultural land to the southwest.
Site B
City Owned Property
13CNH ARCHITECTS
SITE B
Public Works Site Analysis and Space Needs Study14
B Site Analysis
Site
The designated wetlands run along the North, East and West sections of the property and decreases the buildable area within this parcel.
Wetlands
1710 Birch StreetLino Lakes, MN 55038
PSPPublic and Semi-Public District
1 PropertyOwned by City of Lino Lakes
Gross Site Area
17.6 Acres
The floodplain runs through the East part of the property, but since the construction of the fire station the FEMA map should be updated to reflect the correct contours of the site. The diagram above represents the approximate corrected floodplain zone. It is our understanding that the floodplain update is in process.
Floodplain
This city owned property is served by all public utilities including electrical, natural gas, municipal water, and municipal sanitary services. The water and sanitary pipes were stubbed into the site as part of the recent Fire Station #2 project. The site is also served by the new city street with completed connections to both Centerville Road (County 21) and Birch Street (County 34).
Infrastructure
15CNH ARCHITECTS
BSite Analysis
Site
Infrastructure
Buildable Area
Adjacent Land Uses
Easements - Existing or Future
Floodplain
Wetlands
Site Visibility
Noise Issues
Potential Neighborhood Resistance
Site Statistics
Positive Moderately
Positive
Neutral Moderately
Negative
Negative
Rating Scale
Public Works Analysis
This site is approximately 17.6 acres not including the over 46 acres to the south. After deducting the fire stations’ built area, there is 3 acres of remaining buildable area for this potential project.
Buildable Area
There are no easements on the south buildable area being considered for this project other than standard drainage and utility setbacks along the property lines and roads.
Easements
Public Works Site Analysis and Space Needs Study16
SpacE NEEdS
program
17CNH ARCHITECTS
Overview
The current Lino Lakes Public Works Facility was built in 1971. While the facility has functioned in the past 45 years, the City Council and staff determined that a space needs program be developed to assess the existing, current and future needs. The Space Needs Program captures the conclusions made from the assessment exercise over the last months to express the scale and scope of modifications needed to the facility for both short and long term operational demands.
A comparison matrix at the end of this section reflects other Public Works facilities as they relate to the scale of this project. Public works facilities in the Twin Cites metro of Hugo, Shoreview, Otsego, and Hopkins were used as references. While each city’s needs and approaches are different, the comparisons can provide additional insight when considering the best fit for the City of Lino Lakes.
Space Needs Analysis Approach
The space needs reviewed are based on the following assumptions to address the long-term needs of the Public Works Department for the City of Lino Lakes. While other approaches may be pursued, the assumptions indicated in this study represent the facility designs commonly taken by other similar municipalities within the greater region.
A. Departments Included within the Facility: This space needs program for the overall Public Works Department includes the streets, utilities, vehicle maintenance and park & recreation operations. This combination of operations creates efficiencies in operations and facilities as many functions overlap and require similar facilities.
B. Protection of Equipment: This space needs program provides space for all vehicles and equipment to be stored within the protection of the proposed building. This would include fully heated operational areas as well as partially heated storage areas, depending on the needs of the individual spaces. Much of the current equipment and many vehicles are currently stored outside within the current Public Works site significantly reducing its life-expectancy and increasing maintenance requirements. The space needs program assumes that all equipment and vehicles would be stored within the facility providing reduced life-cycle costs for the equipment and vehicles within the public works department.
C. Growth Projections: The space needs program allows room for the anticipated growth needs within the following 20 years at a minimum as is typical for a public facility built to operate for a period approaching 50 years. The City of Lino Lakes is projected by the Metropolitan Council’s study to expand in population to 31,100 by 2040, or a growth of 49% from current. The growth built into the space needs program represents only the added staff and equipment that was determined to be needed with the increase in population and associated streets, parks, and utilities. Consequently the building space needs growth is only 14% above the current needs, significantly less than projected population growth.
arChiteCturaL Considerations - sPaCe needs Program
Public Works Site Analysis and Space Needs Study18
Large Spaces (Angled 60°)
Medium Spaces
Space Name
Small Spaces
Mezzanine Storage
General Storage
Vehicle Wash Bay
Circulation
SizeQuantity
16
49
20
1
1
1
1
18’x36’
12’x24’
8’x12’
30’x40’
20’x100’
35’x50’
30’x6600’
Area
835
288
96
1,200
2,000
1,750
19,789
Total
Total
13,360
14,112
1,920
1,200
2,000
1,750
19,789
54,131
Public Works Superintendent
Open Office Area
Space Name
Reception
Private Offices
Shop Supervisor Office
Copy Room
IT/Server Room
Multi-Purpose Room
Size
Lunch Room
Quantity
1
1
1
9
1
1
1
1
1
12’x14’
15’x20’
16’x10’
12’x10’
12’x10’
9’x10’
9’x10’
40’x45’
30’x40’
Area
168
300
160
120
120
90
90
1,800
1,200
Subtotals
Circulation
Total
15%
Total
168
300
160
1,080
120
90
90
1,800
1,200
7,773
1,160
8,893
sPaCe needs Program
Office Area
Vehicle
Storage
Men’s Restroom & Locker Room 1 30’x40’1,200 1,200
Women’s Restroom & Locker Room 1 15’x25’375 375
Storage 1 10’x25’250 250
Janitor’s Closet 1 10’x12’120 120
Mechanical/Electrical Room 1 20’x30’600 600
Public Restrooms 2 9’x10’90 180
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Space Name
Large Maintenance Bay
Small Maintenance Bay
Welding Bay / Fabrication
Size
Small Engine Repair Bay
Quantity
2
2
1
1
24’x48’
20’x40’
28’x40’
20’x40’
Area
1,152
800
1,120
800
Subtotals
Circulation
Total
15%
Total
2,304
1,600
1,120
800
7,876
1,181
9,057
Space Name
Sign Storage
Woodworking Shop
Parks Storage
Size
Water Meter Shop / Storage
Quantity
1
1
1
1
30’x40’
20’x30’
30’x40’
15’x30’
Area
1,200
600
1,200
450
Subtotals
Circulation
Total
15%
Total
1,200
600
1,200
450
3,450
518
3,968
83,654
Total Area
Departmental
Shops
Vehicle
Maintenance
Tire & Brake Shop 1 20’x28’560 560
Tire Storage ( Mezzanine)1 30’x10’300 300
Lube Room 1 12’x16’192 192
Parts Storage & Tools Room 1 20’x50’1,000 1,000
Total
Exterior Wall and Building
Services
10%7,605
Subtotals 76,049
sPaCe needs Program
Summary
As this Space Needs Program indicates, the Public Works Department will need a total building area approaching approximately 84,000 square feet by the end of the study target of 2040. While the population of the City of Lino Lakes is projected to grow 50% by 2040, the projected total Space Needs Program is only 15% more than the current space needs because of operational efficiencies of a larger city. Due to this future growth and also the potential use of some existing cold storage space over the next 10 to 15 years, the Space Needs Program can be met in a two phase approach with Phase 2 encompassing approximately 25,000 square feet of future Vehicle Storage needs.
Comparative Square Footage Calculation
The Comparison matrix reflects size of areas in comparative Public Works Facilities. The following formula was used to create comparison factors.
The comparative factors are not a definitive means for determining the appropriate size and scale of Lino Lakes’ expansion needs, particularly con-sidering many other factors can influence how and why departmental allocations are established. However, this information can be helpful in guiding the space needs program with a larger perspective that acknowledges the external factor of city population and growth and how that impacts the operational capacity of the Public Works facility.
From the chart below, we can see that Hopkins’ has a somewhat smaller population. Hopkins’ total square footage for their Vehicle Storage space (shown to the right) is 37,800 square feet which is 85.5% larger than Lino Lakes’ actual area of 5,512 square feet. Lino Lakes has a much smaller Vehicle Storage area. It is not surprising that Lino Lakes’ Public Works facility is smaller than comparison facilities given Lino Lakes’ growth in popula-tion and service needs since the current facility was built approximately 45 years ago.
ComParison matrix
Lino Lakes
20,862
OtsegoShoreview
25,931 14,524
Hopkins
18,025
City Population (2013 Census)
Formula for Comparison:
Square feet
Population
Comparison
Factor=
Lino Lakes
31,100
Projected Population (2040)
Hugo
14,082
Public Works Site Analysis and Space Needs Study20
21CNH ARCHITECTS
ComParison matrix
Lino Lakes (Existing)
(5,512 sf / 20,862)0Shoreview
(38,410 sf / 25,931)
Otsego
(18,300 sf / 14,524)
Hopkins
(37,800 sf / 18,025)
Shoreview
(15,620 sf / 25,931)
Otsego
(4,300 sf / 14,524)
Hopkins
(13,596 sf / 18,025)Vehicle StorageOfficeShoreview
(13,990 sf / 25,931)
Otsego
(5,850 sf / 14,524)
Hopkins
(10,917 sf / 18,025)Vehicle Maintenance & ShopsSquare Feet / Population
Lino Lakes (Proposed)
(24,359 sf (54,131 sf) / 31,100)
Existing
Phase 1 0.250.500.751.001.251.501.752.00Lino Lakes (Proposed)
(13,025 sf / 31,100)
Lino Lakes (Existing)
(5,742 sf / 20,862)
Hugo
(15,000 sf / 14,082)
Hugo
(6,400 sf / 14,082)
Lino Lakes (Existing)
(3,545 sf / 20,862)
Lino Lakes (Proposed)
(8,893 sf / 31,100)
Hugo
(6,400 sf / 14,082)
Phase 2
Existing Material
Storage
Bins
Main Street
Wetlands
Public Works Site Analysis and Space Needs Study22
OptionA1 Layout
Pros
• Re-use of existing Public Works building structure• Use of existing Salt Building• Use of existing Material Storage Bins• Use of existing miscellaneous site storage• Re-use of existing site• Large buildable area
Cons
• Potential long construction period of existing building disrupting operations
• Cost of bringing new Water main to site due to fire suppression requirements
• Loss of use of existing ice rink and cost to remove
• Loss of use of existing baseball field and cost to remove
• Cost of remodel based on code and handicapped accessibility deficiencies
• Non-efficient floor plan of vehicle storage to fit site and keep existing building
• Cost of bringing municipal sanitary sewer to site (or impacts of large storage
tank and regular pumping for floor drains and wash bay sanitary)
• Reduced facility life expectancy and increased maintenance for the remodeled
portion of the building compared to an all new facility
Total Square Footage
• Remodel 12,752 s.f.• New 67,582 s.f.• Total 80,334 s.f.
Description
Option A1 is located at the current Public Works and Senior Center Facility site. This option includes extensive remodeling of the existing Public Works and Senior Center Facility into Public Works’ office space and vehicle maintenance area. The expansion includes additional office, additional vehicle maintenance, departmental shops and vehicle storage. The existing salt building and material storage bins will be reused. Due to the limitations of the buildable area and the location of the existing cell tower, a portion of the vehicle storage is rotated at a 120 degree angle.
This option would involve a total gutting of the existing building as needed to address deficiencies in the current building related to accessibility, energy code, fire suppression and mechanical systems. Option A1 and the following option by using the existing public works site will also require an extension of the municipal water service and municipal sanitary service to the site.
Due to the site layout limitations working around the existing office and maintenance building, the existing cold storage buildings will not be able to remain. This will reduce the total available storage for the Public Works department until Phase 2 is built, and may also result in the need to build Phase 2 sooner than the other option in order to meet the city’s growth.
Existing Material
Storage
Bins
Vehicle
Storage
W. Rondeau Lake Dr.Existing RoadMain Street
Existing Baseball
Field
Trailer
Storage
Existing
Salt
Building
Vehicle
Maintenance
Shops
Office
55 Parking
Stalls
Ex. Retention
Pond
Wetlands
Util
i
t
y
Eas
e
m
e
n
t
Fuel
Island
Existing
Cell
Tower
Existing
Building
Fence
Phase 2
23CNH ARCHITECTS
OptionA1Layout
Wash
Bay
Public Works Site Analysis and Space Needs Study24
OptionA2 Layout
Pros
• Use of existing salt building• Use of existing material storage Bins• Use of existing miscellaneous site storage• Use of existing cold storage garage• Longer life-expectancy and reduced maintenance for an all new facility• Large buildable area• Drive through stalls for large vehicle storage parking • Flexibility in building placement to best fit uses and site
Cons
• Cost of demolishing existing facility
• Disruption of operations during construction period
• Cost of bringing new water main to site for fire suppression requirements
• Loss of use of existing ice rink and cost to remove
• Loss of use of existing baseball field and cost to remove
• Cost of bringing municipal sanitary sewer to site (or impacts of large storage
tank and regular pumping for floor drains and wash bay sanitary)
Wetlands
Total Square Footage
• Remodel None• New 79,503 s.f.• Total 79,503 s.f.• Existing Cold Storage 4,835 s.f.
Description
Option A2 is located at the current Public Works and Senior Center Facility site. This option provides for an all-new Public Works Facility which includes office, vehicle maintenance, departmental shops and vehicle storage. The existing salt building, cold storage garage and material storage bins will be reused.
Since this option removes the existing 45 year old building, it provides the flexibility to place the building on the site in a more advantageous layout. This results in a more compact building footprint, better screening of the building to the east neighborhood, and the option for drive-through parking for large equipment within the storage garage. This site option also allows for the continued use of the newer of the two existing cold storage garages which will provide more available space for the Public Works department, especially until Phase 2 is added. Option A2, using the existing public works site, requires an extension of the municipal water service and municipal sanitary service to the site.
25CNH ARCHITECTS
Existing
Material Storage
Bins
Vehicle
Storage
W. Rondeau Lake Dr.Existing RoadMain Street
Existing
Baseball
Field
Trailer
Storage
Existing Salt
Building
Vehicle
Maintenance
Shops
Office55 Parking
Stalls
Ex.
Retention Pond
Wetlands
Util
i
t
y
Ea
s
e
m
e
n
t
Existing
Garage
Existing
Cell Tower
Fence
OptionA2Layout
Phase 2
Wash
Bay
Public Works Site Analysis and Space Needs Study26
OptionB1 Layout
Pros
• Existing municipal sanitary sewer connection located on site• Existing municipal water main connection located on site• Use of existing ice rink on Site A• Use of existing baseball fields on Site A• Efficient floor plan of vehicle storage• No disruption at the current Public Works facility during construction• Located adjacent to Fire Station #2• Closer to future population density as Lino Lakes grows• Existing storage buildings at north site can continue to be used
Cons
• Smaller buildable area creates minimal clearances for site functions
• Existing salt building is located on Site A
• Existing material storage bins are located on Site A
• High visibility from future road
Wetlands
Description
Option B1 is located adjacent to Fire Station #2. This option includes a new Public Works Facility which includes office, vehicle maintenance, departmental shops and vehicle storage. The existing salt building and material storage bins will be reused at the existing Public Works site.
This option would allow for the use of the existing public works storage buildings throughout the construction period reducing operational disruption and cost during construction. Option B1 would also allow for the continued use of the north site facilities after construction until they reach there anticipated life-expectancy allowing for more flexibility and space for the Public Works department, especially until Phase 2 is added to the building.
Total Square Footage
• Remodel None• New 76,017 s.f.• Total 76,017 s.f.• Ex. Public Works Storage 14,799 s.f.
27CNH ARCHITECTS
OptionB1Layout Centerville RoadBirch Street
55 Parking Stalls
Existing
FireStation
Vehicle Storage
Office
Shops VehicleMaintenance
Wetlands
Wetlands
Infiltration
Basin
Infiltration
Basin
Infiltration
Basin
WetlandsFuel
Island
InfiltrationBasin
Existing Road Existing RoadFuture RoadTrailer Storage
Wash
Bay
Phase 2
arChiteCturaL revieW
Equipment Storage
Vehicle Storage
Vehicle Maintenance
Public Works Site Analysis and Space Needs Study28
Public Works is currently storing most of their equipment outside where they are covered in snow and have a greater chance of being rusted, therefore reducing their life span.
Public Works is currently storing vehicles outside, where they are covered in snow and have a greater chance of being rusted, therefore reducing their life span.
Introduction
The current Lino Lakes Public Works Facility was built in 1971 and does not have access to municipal water or municipal sanitary sewer. Due to fire code requirements that limit the square footage of the facility the existing Public Works building cannot be expanded unless municipal water is brought to the site. The additions to this facility include 4 separate buildings. The majority of the vehicles are stored outdoors, which inherently reduces their life span. Equipment is currently stored in 3 buildings and is not conducive to an efficient work flow. The building has water damage and leaking in several locations.
The current Vehicle Maintenance area and tool storage area does not provide adequate space to service the city’s fleet of vehicles.
Exterior Brick
arChiteCturaL revieW
29CNH ARCHITECTS
Roof leakage
The existing standing seam roof needs to be replaced as there are multiple locations where leaking has occurred.
There are several locations around the building where gutters are failing or not in place, snow is melting off of the roof and causing water damage and icy conditions, which are hazardous for the public and employees.
Current offices and storage areas are intermingled and do not provide an efficient use of space.
Gutters
Exterior brick on the building has severe water damage in multiple places and is in need of repair.
Offices and Storage
arChiteCturaL revieW
Lunch Room
Server / Telephone Storage
The current lunch room does not have adequate appliances and chairs to accommodate Public Works employees.
The current server is located in the main hallway, isn’t easily accessible and is an eyesore. The data and telephone phone board is currently in the storage room.
Break Room/Office
One of the additional buildings on-site houses one office and a break room due to limited space in the main facility.
The current locker room does not have adequate lockers to accommodate employees and is used as a circulation space which doesn’t have privacy for employees.
Locker room
Public Works Site Analysis and Space Needs Study30
aCCessibiLity & Code revieW
The existing Women’s Restroom does not have proper clearances for accessibility, with any amount of remodeling the restrooms would need to comply with the latest Minnesota State accessibility code.
The existing Men’s Restroom does not have proper clearances for accessibility, with any amount of remodeling the restrooms would need to comply with the latest Minnesota State accessibility code.
31CNH ARCHITECTS
Introduction
The current Public Works facility was built in 1971 and has major deficiencies related to accessibility, energy code, fire suppression and mechanical systems. Our accessibility review identifies conditions in the existing building that require immediate attention including; restroom clearances (water closet, lavatory and shower), non-accessible door hardware, accessible door clearances and accessible counter heights.
The existing building does not meeting current energy code requirements, fire suppression requirements, exiting requirements and mechanical system requirements as discussed on the following page. We did not complete a full OSHA safety assessment as a part of this study, but there are several items in the building that should be assessed further, including proper headroom clearances under the Vehicle Maintenance mezzanine.
As a result of the extent and variety of code, accessibility, and safety deficiencies in the current building, it is our opinion that the most economical approach if remodeling is considered would be to remove all existing interior rooms and reconstruct the interior build-out of the vast majority of the existing space. This also results in the best design fit with the long-term needs of the Public Works department.
meChaniCaL systems revieW - vehiCLe maintenanCe
Public Works Site Analysis and Space Needs Study32
Exhaust System
Heating
Sanitary Waste
Vehicle Maintenance requires carbon monoxide sensors (gasoline engine fumes) and nitrogen dioxide sensors (diesel engine fumes) to enable the exhaust system in the event that the concentrations exceeds code minimum set point. These sensors are not installed.
General heating is accomplished with gas fired infrared heaters. These units are dated and most likely have exceeded their expected service life.
The sanitary waste from the trench drains and floor drains are routed directly to the septic system. This is a code violation. For buildings served with a septic system, the flammable waste from trench drains must be routed to a storage tank separate from the septic system. Tanks are emptied periodically and trucked to a proper waste facility.
Ventilation System
Current ventilation system is inadequate. Current codes require .75 cfm per square foot of ventilation interlocked with an outdoor air intake. The current system operates manually with independent control switch for both the fan and intake damper. The exhaust fans appear dated and most likely have exceeded their expected service life.
meChaniCaL systems revieW - offiCes/senior Center
33CNH ARCHITECTS
Furnace Room - Offices
The community space is also served by three furnaces and associated split system air handlers. They were installed in 2010 as well and are in good condition. The comments for item 1 above applies to these systems as well. - One of the units has a capacity of 5 tons. The Mn Energy Code requires a system of this capacity to be equipped with an economizer. The economizer introduces outdoor air into the space when outdoor air temperatures are favorable and cooling is required by utilizing outdoor air for cooling as opposed to operating compressors.
Furnace Room - Senior Center
The office space is served by three furnaces and associated split system air conditioning units. The units were installed in 2010 and are in good condition. The ductwork connected to these units would need to be replaced based upon the condition of the current ductwork and the change in zoning due to renovation schemes. In addition, current requirements for ventilation air will require an air-to-air energy recovery unit to temper the outdoor air before it is introduced into the furnaces.
Public Works Site Analysis and Space Needs Study34
coSt EStimatE
35CNH ARCHITECTS
Low Cost
Public Works Facility
Sanitary Sewer and Water
9,707,342
360,000
10,067,342(2017 Dollars)Total $
$
$
Option A1
Remodel & Expansion
Phase 1
Option A2
New Facility at Existing Site
Phase 1
Cost estimate
Option B1
New Facility at Fire Station SitePhase 1
*Inflation not taken into account in this estimate
High Cost
Public Works Facility
Sanitary Sewer and Water
12,195,113
360,000
12,555,113(2017 Dollars)Total $
$
$
Low Cost
Public Works Facility 10,040,359
$
$
*Inflation not taken into account in this estimate
High Cost
Public Works Facility 12,458,171$
Low Cost
Public Works Facility 9,922,715
9,922,715(2017 Dollars)Total $
$
*Inflation not taken into account in this estimate
High Cost
Public Works Facility 12,380,093
12,380,093(2017 Dollars)Total $
$
Sanitary Sewer and Water 360,000
10,400,359(2017 Dollars)Total
$Sanitary Sewer and Water 360,000
12,818,171(2017 Dollars)Total $
Cost Estimate Summary
The cost estimates shown above represent our teams professional opinion of probable construction cost based on the uses proposed, and typical construction costs for similar facilities within the greater metropolitan area. The low cost to high cost range represents the preliminary level of the designs done within this study, as well as the range in quality, life-cycle, and aesthetic choices that would be reviewed and selected by the city during the design process. The costs, as indicated are current construction costs and an inflation factor would need to be applied when a specific time line is developed.
The prices shown represent the estimated hard costs of the site and building construction shown in each option layout and vary only about $500,000 when comparing the Low Cost for each option or 5% of the total cost. However, there are other cost factors not indicated that should also be taken into consideration when comparing options that would create a greater final cost differential between options. A partial list of these items include:
• Operational cost to move Public Works functions off-site during construction for Site A options• Loss of use of ball field and hockey rink at Site A if expansion occurs there• Additional maintenance costs for reused portions of the existing structure under Option A1, compared to an all-new facility in the other options• Ability to continue to use one existing cold storage building under Option A2 and two existing cold storage buildings under Option B1, thus postponing the date when Phase 2 of the Public Works storage shown in each option layout would be needed
PROPOSAL
CITY OF LINO LAKES
PUBLIC WORKS SPACE NEEDS ANALYSIS
AND EXISTING FACILITY AUDIT
QUINN S. HUTSON, AIAPRINCIPAL ARCHITECT
CNH ARCHITECTS7300 WEST 147TH STREETSUITE 504APPLE VALLEY, MN 55124PHONE 952-431-4433www.cnharch.com
SEPTEMBER 23, 2016
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September 23, 2016
City of Lino Lakes
600 Town Center Pkwy.
Lino Lakes, MN 55014
Re: Public Works Space Needs Analysis and Existing Facility Audit
On behalf of CNH Architects, our consulting engineers and estimator, thank you for considering our Proposal to provide Facility Space Needs
Analysis services for the City of Lino Lakes.
The project team presented in this proposal has worked together for many years on City, County, and State projects in the State of Minnesota.
Our architectural/engineering team has a common goal to provide quality design services and to be at the forefront of utilizing sustainable building
methodologies. We understand the need for an organized process from the first meeting through completion of this study, with clear and detailed
documentation along the way.
CNH Architects has worked with the City of Lino Lakes as well as numerous municipalities throughout the Twin Cities metropolitan area to provide
assessment services, reviewing current conditions of many existing governmental facilities and identifying immediate as well as future growth
needs. We communicate closely with our engineers and cost estimator so that our observations are shared and comprehensive, while keeping
a holistic approach on the entire project so that the overall building performance and client vision is considered when individual components and
systems are under analysis. Details can impact both short and long term effects on cost, maintenance and occupant use, and as a design team we
are attentive to these implications at every scale.
We look forward to serving the City of Lino Lakes and together evaluate the facility needs of the Public Works Department now and into the future.
Respectfully submitted,
Quinn S. Huston, AIA, LEED AP
Principal
CNH Architects, Inc.
CNH Architects, Inc.7300 West 147th Street Suite 504 Apple Valley, MN 55124 Phone 952-431-4433 www.cnharch.com
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Our Team for your project consists of Architects, Mechanical / Electrical Engineers and Cost Estimator. It is our intention to maintain a consistent team of the principal architect and engineers presented in this proposal from the first meeting through completion of the study. By doing this, we will provide continuity of information, communications and understanding of the city’s goals as the study progresses. This team will be supported by staff architects, designers and engineers as needed for the workflow and timeline developed in coordination with City staff.
Principal Architect, Quinn Hutson, will lead and coordinate all members of the design team and be the primary contact throughout the project. He brings extensive experience with city projects, numerous reviews of client and facility needs, and familiarity with the City and staff from past projects with the City of Lino Lakes.
Architect of RecordCNH Architects, Inc.7300 W. 147th Street, Suite 504Apple Valley, MN 55124-7580952-431-4433Project Architect: Quinn S. Hutson, AIA, LEED AP
Mechanical/Electrical EngineersEngineering Design Initiative, Ltd. (edi)1112 Fifth Street NorthMinneapolis, MN 55411612-343-5965Mechanical Engineer: Larry Svitak, PEElectrical Engineer: Jay S. Hruby, PE
Cost EstimatorProfessional Project Management (PPM)1858 East Shore DriveMaplewood, MN 55109651-776-5590Cost Estimator: Doug Holmberg
PROJECT TEAM
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PROJECT APPROACH
PROJECT NEEDS ASSESSMENTIn order to put together a comprehensive assessment that addresses issues thoroughly and makes sound recommendations going forward, CNH Architects will collect information about the existing facilities as exhaustively as possible. Our team will interview appropriate City Staff to understand both their current needs as well as future operational changes and anticipated growth areas. We will compare these areas to other similar cities, providing not only relational size comparisons but interjecting potential issues that may not have been considered. To create accountability and clarity in our investigation, we make it a priority to gather initial information with rigor such that assumptions are minimal, collaborating closely with our engineers to pinpoint existing and potential issues that may or may not already be identified. In this process, owner and facility management involvement is critical, particularly in revealing and weighing components that contribute towards small and large scale building performance and longevity.
ACCESSIBILITY AND CODE COMPLIANCEMany existing buildings are not up to code with building codes and accessibility requirements. We have extensive experience working with code and ADA guidelines, including recent projects completed with the State of Minnesota in upgrading all restrooms in their 4-story, 78,000 sf administrative building on the Capitol grounds, plus the unique security and accessibility issues of the Dakota County LEC 8100 Cell Block remodeling. These aspects of a project can easily become a costly component, and our familiarity with many issues related to accessibility upgrades can lead to efficient and proactive solutions.
MAINTENANCE & LONGEVITYDurable materials, equipment and finishes are considered for longevity when providing recommendations in the assessment report, and consideration will be taken to balance initial construction cost versus cost over the life of the product and its implications on the rest of the structure if any. We would present a list of options, innovative ways to keep cost at a minimum, and review the pros and cons of each option to best achieve identified project goals.
Buildings inevitably deteriorate and require periodic maintenance. While keeping safety and durability of paramount importance, the Project Team is prepared to recommend options that help reduce maintenance costs and create an environment where building upkeep is simple and straightforward.
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PROJECT APPROACH
SUSTAINABILITYThe Project Team will provide recommendations for sustainable opportunities in the existing city public works campus as well as any future facilities or sites. CNH has many years of green building experience, with several awarded projects listed in our firm portfolio. We just recently assisted the City of Roseville in utilizing the excess heat generated by the Ice Arena on their city campus to fully heat the new Fire Station we designed for them, providing significant energy cost savings. Creative approaches such as this will be evaluated for Lino Lakes, including initial cost and payback analysis to assist you in making informed choices that best fit the goals and values of the City.
OPTION ANALYSISAfter gathering all the information on space needs, evaluated the existing public works campus, and developed future needs based on expected growth; CNH will review three approaches for the City of Lino Lakes to meet their Public Works needs. These will include:
Option 1 – Renovate the existing building and expand to meet future needs.
Option 2 – Build an all new facility at the existing west site to provide long-term value.
Option 3 – Build an all new facility at the city property at Birch Street and Centerville Road leaving some appropriate elements at the existing west site.
The study will review each of the above options, analyzing and listing comparative data on each option in order to provide the City of Lino Lakes with the tools to make an informed decision on the future of the Public Works department facilities. Among others, the review of each option will include the following topics:
• Space needs – current and future
• Growth potential for each option
• Existing facility conditions
◦Deferred and short-term maintenance
◦Building code / OSHA compliance
• Accessibility compliance
• Energy usage and potential for savings
• Long-term costs of operation
• Capital costs for construction / remodeling proposed
• Site location relative to population and infrastructure
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FIRM BACKGROUND
EXECUTIVE SUMMARYCNH Architects is a full-service architectural firm providing architectural design, engineering, interior planning and landscape architecture for corporate, commercial, manufacturing, and recreational facility owners as well as government agencies. The Principals, Wayne Hilbert and Quinn Hutson, are directly responsible for all design work.
CNH Architects has a staff with advanced training and certification in several areas including Certified Interior Designers, Certified Construction Specifier, LEED Accredited Professionals, NCARB certification, Construction Document Technologist, and Green Globe Professional.
With an efficient project team and over 50 years of experience, CNH Architects has a strong reputation for well thought-out design plans and personal attention to client requirements. CNH stresses strong design, quality contract documents, close communications with clients, and an intense field review and follow-up program. We are organized to assume full, single source responsibility for a thoroughly integrated and cost effective service. From a project’s beginning, program, budget, and schedule are established, and a team of experts is assembled under the principal and project manager to assure that elements are addressed, questions answered, and the design and construction process is fully coordinated. A growing list of satisfied and repeat clients is testimony to the discipline and persistence of an organization that will not settle for partial success.
Over the last several years, CNH Architects has worked on construction projects which total between 20 - 30 million dollars annually. Our projects have varied including city, county, and state work, along with church and private sector clients.
COMPOSITION OF FIRMLicensed Architects 5Designers 5Administrative Support 2
Sustainable design is an integral part of our practice. A majority of our professional staff has LEED Accreditation and our office designed the first Green Globe projects in Minnesota. This is a third party national verification system as administered by the Green Building Initiative.
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PROJECTS
EAGAN CITY HALL AND POLICE DEPARTMENT ADDITION AND REMODELEAGAN, MN
After over 25 years of use without significant remodeling, the City of Eagan found that the growth of the staff both in administration and the police department was stretching their facility past its ability to meet the current needs. CNH Architects did a comprehensive review of all staffing departments and operations and, along with city staff, developed a space needs analysis identifying both under-utilized space as well as significant shortfalls in operational space standards. In addition, the building condition was reviewed to determine elements that were either failing or reaching their expected usable life.
From this space needs study, CNH developed multiple options for addressing the needs identified in both City Hall and Police Department portions of the building. With staff input, these options were then modified to best meet operational flows, space needs, efficiency, and budget. A detailed construction cost was then determined and the project budget was set.
The city is completing the financial planning for this addition and remodeling project which will then move into the construction document and actual construction phases in the near future.
Project Architect Quinn Hutson, CNH ArchitectsReference Dave Osberg, City Administrator, 651-675-5000
Renovation Area Expansion Area
A First Floor Police Garage Addition $3,961,000
A1 Security Upgrades to Fire Station #3 $60,000
B
Second Floor Police / City Hall Addition $2,581,000
Existing Campus Facility
C Lower Level Police / City Hall Renovation & Overall Building $27,000
D First Floor Police Renovation $312,000
E Second Floor Police Renovation $205,000
G Second Floor City Hall Renovation $112,000
H
Exterior Site
Police Parking Lot Expansion $109,000
J
Systems Furniture at 1st and 2nd
Floor City Hall Renovation $535,000
K
Systems Furniture at 2nd Floor Police
/ City Hall Expansion $150,000
L
Moving of Communications
Equipment $11,000
Sub-total $1,352,000 $6,711,000
Total Estimated Cost (Revised)
Cost Reduction from Original $590,000
New Building Addition
$8,063,000
PROPOSED PROJECT
POLICE SPACE SUMMARY
First Floor Addition Remodel
Enclosed Vehicle Garage
-35 squad stalls
Front Lobby / Sally Port - Increase Security 210 SF
Renovate Evidence Intake Lab and Evidence Storage 360 SFRenovate Men’s and Women’s Locker Rooms 2,200 SF
Relocate Tactical Team Room / Renovate Garage #7 335 SF
Enlarge Computer Forensics Office Area 80 SF
Reduce Number of Holding Cells to Increase Storage 400 SF
Sub-Total First Floor 14,300 SF 3,585 SF
Second Floor Addition Remodel
Police Office Expansion 3,485 SFAdd Investigations Meeting Room 380 SF
Renovate Records Storage Area 170 SF
Enlarge Existing Conference Room 1,000 SF
Add 2 Administrative Offices at existing Break Room 400 SF
Sub-Total Second Floor 3,485 SF 1,950 SF
Total Proposed Police Space 17,785 SF 5,535 SF
14,300 SF
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PROJECTS
BUILDING ASSESSMENTS (CNH Architects)CITY OF BLOOMINGTON, MN
CNH Architects is hired by the City of Bloomington to provide ongoing architectural consulting on design and maintenance projects. These projects have involved studies, design options, maintenance recommendations, and aesthetic opinions. Along with our consulting engineers and designers, our services to date have included:• Improving locker room drainage at a pool facility.• Developing new site design options for street turning lanes and municipal center complex.• Studying material upgrades for a Senior Center.• Finish replacement options for public lobby at City Hall.• Acoustical study and design for private offices, conference room, and performance studio at public works and performing arts areas.• Pistol range storage options study.Office area remodeling to accommodate additional staff.
BISHOP HENRY WHIPPLE FEDERAL BUILDING (EDI)FORT SNELLING, MN
Engineering Design Initiative completed a comprehensive feasibility study for the Bishop Henry Whipple Federal Building located in Fort Snelling, MN. Facility sustainability and energy efficiency were the primary focus of the study. The existing mechanical, electrical and plumbing (MEP) systems serving the building are very inefficient, have greatly exceeded their normal operating lifetimes and have become increasingly problematic. Asbestos containing materials (ACM) are also a major concern.
EDI identified four facility alternatives ranging from refurbishing and replacing selected MEP equipment to complete ACM abatement and facility renovation. The study included conceptual design, construction cost estimating, tenant relocation planning, sustainability concepts and life cycle cost analysis. Based on the study results, the US General Services Administration has implemented a program to completely renovate the building so that it can continue to serve the regional offices of the Federal Government well into the future.
CITY OF EAGAN FIRE STATION #4 - FACILITY STUDY (CNH Architects)EAGAN, MN
CNH Architects provided a complete facility assessment of existing Fire Station #4 for the City of Eagan. This study evaluated the existing condition of fire station exterior envelope and all interior elements to determine their life expectancy and repair costs. The facility was also reviewed for ADA accessibility, identifying deficiencies and recommended upgrades. In addition, the facility was evaluated for function, current staff and equipment needs, and finally fire fighter safety. From this review, CNH developed a list of recommended remodeling elements and an expansion to better fit the current apparatus and to expand gear locker clearance to meet NFPA safety standards.
After identifying the facility’s maintenance, accessibility, function and safety deficiencies, CNH Architects provided preliminary design of measures to address the existing concerns. Once these project goals were determined, an itemized cost estimate was developed for the maintenance, remodeling and expansion project. Finally, CNH worked along with the city staff to develop a written report and digital presentation to present this information to the City Council.
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Quinn S. Hutson, AIA, LEED AP
Principal Architect
CNH Architects
As principal in the firm, Quinn’s responsibilities cover all facets of architectural design, design
development and construction document preparation. Individual project tasks include:
client need assessment, alternative concept development, design/construction document
preparation, building material and finish selection, cost estimating, code compliance
verification and approval assurance. In addition to over 30 years with CNH Architects,
Quinn’s background includes many years of construction experience and annual continuing
education to bring current construction knowledge to all of his projects.
Years of Experience: 30
Education: Bachelor of Architecture, University of Minnesota
Registration: Professional Architect, Minnesota; Minnesota State Architecture Registration No. 21234; Certified Interior Designer, Minnesota; LEED Accredited Professional
Affiliations: Rotary International, past President Eagan Rotary; Eagan Rotary Foundation, past Chair; American Institute of Architects; Firm Membership in the US Green Building Council
Facility AssessmentsCity of Eagan City Hall / Police Department - Facility Assessment and Needs Analysis MasterplanCity of Eagan Fire Station #4 - Facility Assessment and Upgrade StudyCity of Rosemount Steeple Center (Former St. Joseph’s Church) - Facility & Accessibility Study360 Communities - Facility Assessment & Maintenance Budget ReportDakota County - Rooftop Fall Protection Study (32 buildings)Dakota County LEC - 8100 Cell Block Renovation
RESUMES
Other Relevant ProjectsABLE Fire Training Center - Burnsville, MNB. Robert Lewis House Renovation - Eagan, MNCity of Apple Valley, MN Apple Valley Liquor Store #1 & #2 Police FacilityCity of Eagan, MN City Hall Community Room Fire Station #2 Remodel Fire Station #3 RemodelCity of Rosemount, MN Community Center Arena Wall Community Center Banquet Upgrades Steeple Center RenovationsCity of Roseville Fire Station - Roseville, MNDakota County, MN Community Development Agency - Eagan Courtroom Build-Out - Hastings Judicial Center - Hastings Judicial Center Addition & Remodel Law Enforcement Center - HastingsIndependent School District 192 - Farmington, MN ECSE Program Farmington High School MMI Renovation Special Education Superintendant Office
Independent School District 196 - Rosemount/Apple Valley/Eagan, MN Apple Valley High School Baseball Field Eastview High School Mechanical Catwalk ISD 196 Pathways, Apple Valley Commons II ISD 196 Transition Plus, Apple Valley Commons II Rosemount High School Theater Light Access Transportation BuildingMetropolitan Council Regional Maintenance Facility Addition/Remodel - Eagan, MNMetropolitan Mosquito Control District Division Headquarters - Scott, Carver, Anoka, & Dakota CountiesMinnesota Department of Transportation (MnDOT) District Facility - Detroit Lakes, MN Straight River Wayside Rest - Owatonna, MN
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Timothy M. Nielsen, LEED AP BD+CArchitectCNH Architects
Mr. Nielsen has participated in numerous projects requiring the assessment of existing building components and systems. Examples of this experience include renovation and repair projects for municipal/government facilities as well as historic preservation projects that have required a full assessment and analysis of all building components and systems to determine their appropriateness and cost effectiveness for reuse.
Years of Experience: 20
Education: Master of Architecture, University of Kansas; Bachelor of Science in Architectural Studies, University of Nebraska
Registration: Professional Architect, Minnesota; NCARB Certificate; Certified Building Official (CBO), State of Minnesota; LEED AP BD+C
Affiliations: Competent Toastmaster (CTM), Toastmasters Int’l; Member, National Trust for
Historic Preservation
Facility AssessmentsCity of Eagan City Hall / Police Department - Facility Assessment and Needs Analysis MasterplanDakota County LEC - 8100 Cell Block RenovationHennepin County*- multiple facilitiesMinnesota Air National Guard* Reroofing and exterior renovation projectsHotel Kaddatz - Fergus Falls, MN* Historic building renovation / repairs for adaptive reuseNorth Branch Library - Minneapolis, MN* Historic building renovation / repairs for adaptive reuseFlour Exchange Building - Minneapolis, MN* Historic building exterior repairs
Other Relevant ProjectsDepartment of Administration, State of Minnesota Water Intrusion Repairs - Judicial Center Exterior Paver Replacement - Judicial CenterBuerkle Acura - White Bear Lake, MNDakota County Western Service Center Public Health Remodel - Apple Valley, MNMetropolitan Mosquito Control District - Plymouth, MN
* denotes projects completed with other firms
RESUMES
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Larry Svitak, PEPrincipal, Engineering Design Initiative, Ltd.Mechanical EngineerLarry has been involved in the design, construction administration, and project management of a variety of HVAC systems for over 12 years. Throughout that time Larry has earned the respect of his colleagues and clients through his hard work, attention to detail, and his great skills in communicating the complexities of HVAC systems to his customers. These skills stem not only from his technical grasp of HVAC systems, but from the practical experiences he gained in his first career as an Owner of an HVAC sheet metal firm.Years of Experience: 30
Registration: Registered Professional Engineer in Minnesota, South Dakota and Wisconsin.Minnesota Registration No. 25091
Affiliations: American Society of Heating, Refrigeration, and Air Conditioning Engineers;
American Society of Plumbing Engineers; Firm Membership in the Consulting Engineering
Council; Firm Membership in the U.S. Green Building Council
Select Projects:Aitkin County Public Works Building - Aitkin, MNAnoka County Public Safety Campus Facility Analysis - Andover, MN (Minnesota B3)City of Eagan Fire Station #1 Fire Station #4City of Minneapolis, MN Building Automation System Installation in 13 Fire Stations Paving Lab Study, Hiawatha Site Water Works Fridley Maintenance Facility (B3) - Fridley, MNCrow Wing County Highway Department, Brainerd Complex - Brainerd, MNDakota County LEC 8100 Block - Hastings, MNLino Lakes Fire Station - Lino Lakes, MNLower St. Croix Valley Fire Station - Lakeland, MNLSS Data System Assessment - Minnetonka, MNMCF Rush City Property Space Renovation - Rush City, MNMetro Transit Overhaul Office Remodel - St. Paul, MNMnDOT District Facility - Detroit Lakes, MN Storage Facility - Maplewood, MN Safety Rest Area Energy Upgrades - New Market, Heath Creek, Albert Lea, and Straight River, MNMora Police Facility Study & Schematic Design - Mora, MNMorrison County - Little Falls, MN Jail Expansion Public Works, Landfill Site Public Works, River SiteNobles County Public Works Building - Worthington, MNRoseville Fire Station - Roseville, MNSherburne County - Zimmerman, MN Maintenance Facility Public Safety BuildingStaples City Garage - Staples, MN
PROJECT TEAM
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Jay S. Hruby, PEPrincipal, Engineering Design Initiative, Ltd.Electrical EngineerJay has committed a large percentage of his electrical engineering career to the promotion of energy conservation and sustainability within his designs of commercial, industrial, educational and correctional buildings. Nearly all of Jay’s recent projects have incorporated technologies that allow the buildings to exceed current energy code. Jay has teamed with utilities, environmental groups and energy conservation organizations to provide owners with sustainable buildings that meet the owner’s performance goals. Jay has been involved in forensic engineering and commissioning of an array of electrical and communication systems.Years of Experience: 19
Registration: Registered Professional Engineer in Minnesota, Iowa, Wisconsin, North Dakota and IllinoisMinnesota Registration No. 40290
Affiliations: Institute of Electric and Electronics Engineers; Consulting Engineering Council of Minnesota; Firm Membership in the U.S. Green Building Council
Select Projects:Beltrami County Highway Department Study - Bemidji, MNCity of Eagan Fire Station #1 Fire Station #4City of Minneapolis, MN 2710 Pacific Ave. Maintenance Facility Remodel 60th & Harriet Maintenance Facility Remodel Hiawatha Maintenance Facility (LEED Project) Paving Lab Study, Hiawatha Site Royalston Maintenance Facility Fire Alarm Commissioning Water Works Maintenance Facility, Fridley (MN - B3)City of Staples Maintenance Facility - Staples, MNCrow Wing County - Brainerd, MN Highway Department, Brainerd Complex Maintenance FacilityDakota County Empire Transportation Facility Remodel - Apple Valley, MNHeartland Express Transportation Maintenance Facility - Luverne, MNLino Lakes Fire Station - Lino Lakes, MNMetro Transit Mall of America Transit Station Remodel – Bloomington, MN Mall of America Transit Shelter – Bloomington, MN 725 Building Addition & Remodel – Minneapolis, MN Reuter Facility Remodel & Addition – Brooklyn Center, MN Transit Overhaul Office Remodel - St. Paul, MNMetropolitan Mosquito Control District Maintenance Facility (MN - B3) - Anoka, MNMinneapolis Schools Transportation Remodel - Minneapolis, MNMnDOT Equipment Storage Building Renovation – Maplewood, MN Safety Rest Areas Remodel & Energy Upgrades Mora Police Facility Study & Schematic Design - Mora, MNMorrison County - Little Falls, MN Maintenance Facility Public Works, Landfill Site Public Works, River SiteNorthstar Corridor LRT Terminal Target Field Station - Minneapolis, MNPine County Public Works - Sandstone, MNRoseville Fire Station - Roseville, MNStaples City Garage - Staples, MN
PROJECT TEAM
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Doug Holmberg, PEPresident, Professional Project Management (PPM)Cost EstimatorYears of Experience: 37
Registration: Registered Professional Civil Engineer
Select Projects:88th RRC Tenant Build-Out - Arden Hills, MNApple Valley City Hall - Apple Valley, MNApple Valley Fire Station #2 - Apple Valley, MNApple Valley Fire Station #3 - Apple Valley, MNArmy National Guard Training and Community Center - Hutchinson, MNBrainerd RTC Mechanical and Electrical Upgrades (3 Buildings) - Brainerd, MNBureau of Criminal Apprehension Office Build Out - St. Paul, MNCapitol Complex Power House Electrical Upgrade - St. Paul, MNCedar Street National Guard Armory Renovation - St. Paul, MNCENTRO Latin Community Center - Minneapolis, MNChisago County Health and Human Services Building - North Branch, MNCity of Sterling Colliseum Remodel (City Hall & Police) - Sterling, ILCommand Operations Facility - Camp Pendleton, CADakota Communications Center - Empire, MNDelano Fire Station - Delano, MNDepartment of Labor: Job Corps Center Building 1 & 2 Renovation - Dayton, OHFergus Falls City Hall Improvements - Fergus Falls, MNFern Hill Park Picnic Shelter - St. Louis Park, MNHennepin County Domestic Abuse Service Center - Minneapolis, MNHennepin County Probate Court Floor C-4 Remodel - Minneapolis, MNHennepin Parks Admin Headquarters Addition & Renovation - Plymouth, MNImprove Old Shoot Range House, Range 130 - Camp Pendleton, CALaCrosse Transit Center - LaCrosse, WILesueur County Front Entry Remodel - Lesueur County, MNMetro Transit Canopy @ 7th Street (Typical Bay) - Minneapolis, MNMetro Transit Expansion 24th Street Facility - Minneapolis, MNMetro Transit Rail Support Facility - Minneapolis, MNMetro Transit South Garage Landscape Improvements - St. Paul, MNMetropolitan Council Regional Maintenance Facility Addition - Minneapolis, MNMinneapolis City Hall / MBC MPOP Upgrades - Minneapolis, MNMinnesota Valley Transit Authority (MVTA) Bus Garage Expansion - Eagan, MNMinnesota Valley Transit Authority Office Consolidation - Burnsville, MNMN National Guard Camp Ripley Remodel - Little Falls, MNMN National Guard Flight Simulator Re-Roof - Minneapolis MNMN National Guard Military Vehicle Storage Building - Olivia, MNMN National Guard Roof Replacement - Northfield, MNMN National Guard Roof Replacement - Olivia, MNMnDOT District Headquarters - Detroit Lakes, MNMnDOT Maplewood Bridge Crew Building - St. Paul, MNMnDOT Truck Station - Maple Grove, MNNeighborhood House / El Rio Vista Recreation Center - St. Paul, MNOakdale City Hall Remodel - Oakdale, MNOlmsted County Human Services Center 2116 Building - Rochester, MNRamsey City Hall Meeting Room / Kitchenette Remodel - St. Paul, MNRamsey County License Bureau Remodel - St. Paul, MNRochester Bus Shelters - Rochester, MNSherburne County / City of Becker Public Works Facility - Becker, MNShoreview Community Center Addition & Renovation - Shoreview, MNShoreview Community Center Remodel - Shoreview, MNUnion Depot - St. Paul, MNWabasha Hi-Rise Exterior Modifications - St. Paul, MNWright County Remodel - Buffalo, MN
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DESIGN INNOVATION
CNH Architects address issues of concern and opportunity for our clients with creative and innovative design solutions. Some of these design solutions are exemplified by the following examples:
CUSTOMER EXPERIENCEWhen designing the Minnesota Zoo’s new Black Bear Exhibit there were numerous challenges: the sloping site, exhibit safety, meeting the needs of the bears, fitting into the existing zoo’s MN Trail, and creating a great visitor experience. This last challenge, to create a great customer experience, is a common issue with public facilities. For this exhibit, our design involved minimizing public view to caging and other institutional looking animal security features, while emphasizing the natural looking materials. A rock wall is positioned to hide the bear doors leading into the cage dens and creates a barrier to maintain the bears within their exhibit space. Landscaping is used to hide security fencing while giving the exhibit a natural feel. A cave for the bears also allows for an intimate viewing of sleeping bears, especially by the children that visit the exhibit. Large windows in the viewing gallery, with heated rocks just in front, help to attract the bears to a more visible viewing location. These and many other features increase the chances for visitors to see the bears while not being distracted by functional aspects of the exhibit.
FLEXIBILITYDesigning flexibility into a project is more than just creating a large featureless space. In the case of Valleywood Clubhouse, the facility was designed to accommodate a steady flow of golfers during the golf season, full course tournament events, and special occasion events in both the golf and non-golf seasons. To achieve this mix of activities and maintain the building footprint within the client’s budget, a strategy of flexible rooms was developed. The main event room overlooks the 18th hole for a beautiful view of the course and the natural setting. It is sized to appeal to both golfers and special event users. This room is also equipped with audio/visual capabilities and has connections with an outdoor patio, bar serving window, commercial kitchen and a casual bar seating area. The casual bar seating area can serve as an overflow event space or accommodate a steady stream of golfers while another event is booked. The main entrance lobby with fireplace is ideal for setting a casual tone for golfers and allows enough space for a reception table for special events. All these rooms are nicely detailed and are equipped with features that can be used by either golfers and/or special event guests.
ENERGYReducing energy costs to a third of similar retail operations gives a building owner a competitive advantage. To achieve these savings, a comprehensive and innovative approach to building design was required. One strategy for the free standing Apple Valley Liquor Store No. 3 was to tie waste heat from the beverage coolers to a geothermal heat pump loop system that is used to heat and cool the building. Along with this system, a well-insulated building also limits the need for temperature adjustments. To further reduce energy consumption, efficient lighting and building systems were used. By incorporating natural daylight, the need for artificial lighting during daytime hours was reduced, and consequently the heat created by light fixtures. LED lighting and other high efficiency light sources were used. Pay back on the energy systems was calculated and verified by the owner at 6 to 7 years. This project is a Green Globe certified project and achieved Energy Star certification after a full year of operation.
FIRST COSTSThis fire training tower combines both a training tower and a fire burn facility. With 14 training rooms and participation from four communities, this facility reduces the need for multiple facilities and expands the training capabilities for the local fire departments. Within the facility sacrificial walls were used to allow protection of the permanent structural elements. Fires can do tremendous damage to a facility and these sacrificial block walls will need to be replaced every 5 years or more, but the overall structure should last for generations. This sacrificial system was selected in place of very expensive fire tile construction, saving the communities over $200,000 or more than 10 percent of the construction budget.
Minnesota Zoo Black Bear Exhibit
Apple Valley Liquor Store No. 3
Valleywood Clubhouse
ABLE Burn Building
CITY OF LINO LAKES PUBLIC WORKS SPACE NEEDS ANALYSIS AND EXISTING FACILITY AUDIT 13
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SUSTAINABLE DESIGN
DESIGN OF SUSTAINABLE BUILDINGSA majority of CNH Architects’ architectural and intern staff are LEED Accredited Professionals and designed the first two projects in Minnesota to be awarded a Green Globe certification. Wayne Hilbert is a principal with CNH Architects and one of the first architects LEED accredited and the first architect to receive certification as a Green Globe Professional in Minnesota.
CNH Architects, along with our design team, evaluate and develop sustainable strategies with our clients. We are familiar with a variety of rating systems and have incorporated multiple sustainable and high-performance strategies in our projects.
These projects not only highlight our energy strategies, but also include multiple approaches to:Performance Management
Site and Water
Energy and Atmosphere
Indoor Environment Quality
Materials and Waste
ROSEVILLE FIRE STATIONWith an existing Ice Arena on the city campus, the new Roseville Fire Station took advantage of the economies and included the development of a campus geothermal loop system. The piping loop harvests excess heat created in the process of freezing the ice sheet and distributes this heat through the city campus to the new fire station building. This first phase of the campus geothermal loop provides sufficient energy to fully heat the entire fire station building for only the cost of circulating the fluid in the loop piping, with capacity to spare for other city buildings on the campus.
APPLE VALLEY LIQUOR STORE #3Completed in 2008, this project was the first project in Minnesota to receive a Green Globe certification. The Green Building Initiative recognized this project with a “Two Globe” rating, and the building is also Energy Star certified. Using a highly efficient geothermal heat pump system and ventilation exchange allows this building to greatly reduce energy usage. The beer coolers are also integrated into the geothermal system.
APPLE VALLEY CITY HALLUsing both Minnesota Sustainable Design Guide and LEED as outlines for design, this project incorporates multiple sustainable strategies. It is listed on the Minnesota Office of Environmental Assistance website as an example of green architecture. It has also been published in American City and County Magazine and The National League of Cities for its sustainable strategies.
APPLE VALLEY SENIOR CENTER - APPLE VALLEY, MNCompleted in 2009, this project was awarded Two Globes under the Green Globe rating system. This facility uses a combination of daylight harvesting, heat pumps, ventilation air exchange and in-floor radiant heating to provide comfort and reduce energy consumption.
VALLEYWOOD CLUBHOUSE - APPLE VALLEY, MNFirst facility in Minnesota to earn Three Green Globes for new construction. Overlooking the 18th hole, this building combines energy efficiency with a contemporary design to create a very successful event venue.
Apple Valley City Hall
Apple Valley Liquor Store #3 - Two Green Globes
Valleywood Clubhouse - Three Green Globes
CITY OF LINO LAKES PUBLIC WORKS SPACE NEEDS ANALYSIS AND EXISTING FACILITY AUDIT 14
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FEE PROPOSAL
The services for this study will result in a report document that will include the following study elements and recommendations:
• Space needs
◦Current and future growth
◦Comparisons to similar cities
• Growth potential for each option
• Existing facility conditions
◦Deferred and short-term maintenance
◦Building code / OSHA compliance
◦Accessibility compliance
• Site location relative to population and infrastructure
• Energy usage and potential for savings
• Long-term costs of operation
• Capital costs for construction / remodeling proposed
In addition to preparing the above study results, CNH Architects and our consultant team will meet with staff as needed to gather the study information and review study drafts as well as present study results to the City Council.
We propose the services indicated above for a fixed fee of $11,900, plus reimbursable expenses for printing and mileage.
Thank you for the opportunity to provide this proposal and we look forward to working with the City of Lino Lakes.
Accepted by:
_________________________________ Name
_________________________________ Title
_________________________________ Owner (Firm name)
Quinn S. Hutson, AIA, LEED APPrincipalCNH Architects, Inc.
CITY OF LINO LAKES PUBLIC WORKS SPACE NEEDS ANALYSIS AND EXISTING FACILITY AUDIT 15
CNH ARCHITECTS
Addendum
City of Lino Lakes
Public Works Site Analysis and Space Needs Study Addendum
October 30, 2017
The following information is intended to expand on information provided in the original study dated
April 11, 2017, to provide a more in-depth discussion of Layout Option A1, the remodeling and
expansion of the existing City of Lino Lakes Public Works facility. The information in this Addendum
does not change the space needs data, schematic layout design, estimated costs or other information in
the original study; but instead provides a more comprehensive view of the background on which the
data, design and cost estimates were based. The Addendum also reviews broad cost potentials for
future expansion labeled Phase II in the study.
Existing Public Works Remodeling Scope
The remodeling of the existing Public Works facility is shown in the study to be a relatively complete
interior gutting and rebuilding along with exterior envelope upgrades. To expand on this it is necessary
to consider how the building code evaluates maintenance versus remodeling.
First of all, ongoing maintenance of an existing building does not trigger code updates. However,
maintenance of an existing building only allows minor ongoing operational items such as changing light
bulbs (not fixtures), painting, recarpeting, patching an existing roof or repairing existing mechanical
units. Replacement of roofing systems, new mechanical units, replacement of light fixtures, and similar
upgrades however are specifically excluded from the maintenance definition and are instead considered
remodeling.
In comparison, the Minnesota State Building Code and referenced International Building Code require all
remodeled portions of a building to fully comply with current building code requirements. Further, if
the scope of a remodeling is such that the majority of the existing facility is remodeled, then the entire
facility is required to be brought into compliance with the current building code standards. Under these
provisions, the proposed remodeling and expansion of the existing Public Works facility as represented
in Layout Option A1 would trigger a complete code compliant end result.
Finally, any items that are not in compliance with ADA accessibility standards, MPCA regulations, OSHA
safety standards or other similar safety, environmental, and civil rights requirements are not
“grandfathered” or allowed to remain noncompliant until a future remodeling date, but instead are to
be addressed when identified.
When reviewing the existing Public Works facility, see pages 28 through 33 for a general summary, it
was determined that the scope of code noncompliant spaces is such that no interior room was
reasonably reusable in its current basic existing condition due to configuration, construction or
operational deficiencies. This level of noncompliance was more extensive than was anticipated prior to
CNH ARCHITECTS
the start of the study however as the documentation of existing conditions completed, the evidence was
extensive. The noncompliant items include the following partial list: corridors to narrow to meet
accessibility standards, restrooms and countertops of improper size or without accessible heights,
combustible construction in a non-combustible defined building including wood paneling and some
wood wall construction, mechanical units that did not provide minimum air quality requirements,
storage in areas without proper headroom, floor drains in vehicle accessed areas that flow into a septic
system, among many other items. The deficiencies identified in the existing Public Works facility are not
maintenance items as defined in the earlier paragraph, but can only be addressed in an extensive
remodeling of the entire existing building which is what led to the findings represented in the original
study.
While providing for more upgrade costs than originally would have been anticipated, the extent of the
needed remodeling upgrades identified in the study is valuable knowledge for use by the City of Lino
Lakes in effectively planning for the current and future needs of the Public Works Department in a
manner to ensure that upgrades budgeted address the short-term and long-term goals developed for
the facility.
Future Expansion (Phase II) Timing and Cost
The future expansion labeled as Phase II in the study represents possible future growth needs for the
Public Works department looking out at least 15 to 20 years. This data is based on typical anticipated
additional departmental needs to serve the increase in the population of the City of Lino Lakes as
projected by the Metropolitan Council by the year 2040. This population projection is more than two
decades in the future and only time will indicate if this growth level materializes. Further, the additional
square footage of vehicle storage needed to serve this larger population is estimated based on staff
input and comparison to other cities of similar population to the Metropolitan Council’s future
population estimate and also may not fully materialize. The intent of the study is to identify the
maximum potential departmental facility needs within the requested timeframe reviewed such that, if
needed, the site and building masterplan layout can accommodate this future facility growth without
relocation or other inefficiencies.
The study is not intended to indicate that the Phase II storage building expansion will be required, only
that if the projections both for growth of population and equipment needs achieves the maximum
envisioned levels, the site and building masterplans developed remain viable. The City of Lino Lakes
would need to revisit actual needs based on updated data over the coming decades.
Due to the unknown size and timing of the potential future expansion (Phase II) a cost estimate for this
building addition was not included in the study results. However, to provide some concept of potential
future expansion costs, the following table has been added to this Addendum.
Future Expansion Size
Building
Area (sf)
Low Cost
/SF*
High Cost
/SF*Low Range High Range
Minor Addition 15,000 $110 $150 $1,650,000 $2,250,000
Maximum Addition 30,000 $110 $150 $3,300,000 $4,500,000
*Costs in 2017 dollars and does not include inflation
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As the table indicates, the low end cost for a small addition of a scope that still allows for efficient
construction costs represents a construction cost of $1.65 million for a low-temperature heated open
plan storage addition. Conversely, if the population and equipment growth projections hit their most
aggressive levels represented in this study, the maximum addition cost would range from $3.3 million to
a high end of $4.5 million. As noted, these construction estimates are based on recent construction
costs for Public Works facilities of similar types and are listed in 2017 dollars.
Thank you for the opportunity to provide this additional data to better explain the study methodology
and the intended limitations of the future expansion cost ranges.
Best Regards
Quinn Hutson, AIA, LEED AP
Principal
CNH Architects, Inc.
CNH ARCHITECTS
7300 West 147th Street, Suite 504
Apple Valley, MN 55124
952.431.4433
www.cnharch.com
04/11/17
16088
Public Works Site Analysis and
Space Needs Study
CITY OF LINO LAKES
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I HEREBY CERTIFY THAT THIS PLAN, SPECIFICATION, OR REPORT WAS PREPARED BY ME OR UNDER MY DIRECT SUPERVISION AND THAT I AM A DULY LICENSED ARCHITECT UNDER THE LAWS OF THE STATE OF MINNESOTA
PRINT NAME: QUINN HUTSON
SIGNATURE:
DATE: 4/11/17 LICENSE NO: 21234
CNH Architects
Quinn Hutson, AIA Principal Architect
Jessica Johnson, LEED AP BD + CArchitectural Designer
7300 West 147th Street, #500Apple Valley, MN 55124
(952) 431-4433
www.cnharch.com
Engineering Design Initiative, Ltd. (edi)
Larry Svitak, PEMechanical Engineer
1112 Fifth Street North
Minneapolis, MN 55411
(612) 343-5965
www.edilimited.com
Professional Project Management (PPM)
Doug Holmberg
Cost Estimator
1858 East Shore DriveMaplewood, MN 55109
651-776-5590
team
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tabLe of Contents
Executive Summary 2Overview of Study 6
Site A: Existing Public Works Site Introduction 8 Site Analysis 10 Site B: Fire Station Site Introduction 12 Site Analysis 14
Program Overview
Space Needs Program 16 Comparison Matrix 20
Option A1: Existing Building Expansion Introduction 22
Layout 23
Option A2: New Facility - Existing Public Works Site Introduction 24
Layout 25 Option B1: New Facility - FIre Station Site Introduction 26 Layout 27
Existing Facility & Site Review Architectural Review 28 Accessibility and Code Review 31 Mechanical Systems Review 32
Cost Estimate Option A1 35 Option A2 35 Option B1 35
Public Works Site Analysis and Space Needs Study2
ExEcutivE
Summary
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exeCutive summary
Introduction
The main facility of the current Lino Lakes Public Works Facility was built in 1971 with several additional cold storage sheds, salt and brine shed, and a mobile office out-building added to the site, since that time. The current site is on the northwest portion of Lino Lakes, off Main Street. While the facility has functioned in the past 45 years, the City Council and staff determined that it would be appropriate to analyze the condition of the current buildings along with the operational needs of the Public Works Department to best serve the community for the next 20 years. The long-term growth anticipated for the Public Works facility was also selected to be analyzed with two possible sites to be considered - the current location labeled Site A in this study and the site adjacent to Fire Station #2 on Centerville Road and Birch Street referred to as Site B. With this goal in mind, the City of Lino Lakes contracted CNH Architects to perform an analysis of three approaches for the Public Works Facility, now and into the future. The goal of this study is to provide evidence based recommendations to address the needs of each department and analyze site conditions for each site. This study evaluates each of the sites identified, rating them for a broad series of attributes. The information provided in this study includes site data, gathered and analyzed by CNH Architects and valuable input from Lino Lakes city staff. The report includes this Executive Summary followed by supporting data and diagrams.
Process
Over the past few months, CNH Architects and our consulting team performed a detailed study and analysis. The study process evaluated the following four major steps:
Step 1: Assess conditions of the current facility, including taking photos of the existing site. This step includes reviewing current code and accessibility compliance, deferred maintenance, and short-term anticipated maintenance requirements.
Step 2: Develop a Space Needs Program of current space needs, as well as evaluating impacts on the space needs based on the projected growth of the City of Lino Lakes by 2040. This step started by gathering data from Lino Lakes city staff regarding current and projected space and site needs. Other public works facilities in similar, neighboring communities were reviewed as comparative case studies to create proper metrics for gauging the appropriate scope of work.
Step 3: Develop an analysis of relevant site attributes for the two sites being considered. This analysis includes availability of public utilities, buildable area after easement and wetlands were located, efficiency of potential space use, and adjacent land uses.
Step 4: Develop a total of three preliminary site and building layouts on the two proposed sites and obtain cost estimates for each option. The three options that have been identified for evaluation for the Public Works Facility are shown on the Public Works Facility Site Option Map and consist of the following:
Option A1: Remodel & Building Expansion on Existing Public Works Site (Site A) Option A2: New Facility on Existing Public Works Site (Site A) Option B1: New Facility at Birch Street & Centerville Road adjacent to Fire Station #2 (Site B)
Site B
Site A
Public Works Site Analysis and Space Needs Study4
exeCutive summary
Conclusions
The study determined that the existing facility, while having served the city well for 45 years, has fallen well behind current standards both for codes, safety, facility maintenance and appropriate size for a Public Works Department serving a city, the size of Lino Lakes. The building’s code deficiencies include total lack of accessibility standards, multiple building code noncompliance items, OSHA workplace concerns, inappropriate sanitary waste conditions, and significant HVAC air quality issues. Similarly, the existing building has deferred maintenance issues such as leaking roof and windows as well as future near-term maintenance items that will require attention in the next 1 to 5 years. These items can all be addressed by remodeling or replacement, but need to be factored into the cost of relevant options being evaluated.
The review of the Space Needs for the Public Works Department, evaluated current space use, shortfalls in needed space, and the future growth in staff and equipment projected within the study timeframe of looking forward to 2040 needs. The approach included storage of all vehicles, equipment and equipment accessories within a weather-protected semi-heated facility as is typical within current public works facilities. This approach will provide long term value to the city in significantly longer lifespan of the equipment and reduced upkeep. The results of the Space Needs Program indicate a need for a total building area around 80,000 square feet by the end of the 2040 timeframe. The study indicates that all categories are short of space, currently with the largest shortage being in the Vehicle Storage category. Based on this review, we recommend a two-step construction with Phase 1 addressing current and near-term shortfalls and Phase 2 adding additional Vehicle Storage space later in the masterplan. With this phased approach, the Space Needs Program indicated a Phase 1 size of approximately 55,000 square feet with Phase 2 adding the remaining 30,000 square feet of Vehicle Storage.
These Space Needs were then compared to facilities at Hugo, Shoreview, Otsego and Hopkins. The areas of each category of space were translated in square feet per population to equalize the comparisons. The results indicate that Phase 1 Space Needs area goals are very conservative being at or under the areas represented by all the cities in comparison. The Phase 2 Space Needs area goals for the Vehicle Storage category rise into the middle of the comparison data still remaining conservative as this phase for Lino Lakes looks out to 2040 and beyond.
The next step of the study analyzed site characteristics of the two potential sites being considered for the future Public Works Facility, Site A, the current Public Works site and Site B, adjacent to Fire Station #2. Site A scored moderately positive on buildable area and site visibility and moderately negative on six other statistics. It scored negative on the infrastructure due to the current lack of municipal water and sanitary sewer serving the site, which would be required to remodel or replace the facility on this site. In review of Site B, this location rated infrastructure as a positive since all utilities are already stubbed to the site from the fire station work. This site rated moderately positive for four statistics, neutral for buildable area and flood plain, and moderately negative for two remaining items. However, understanding not all statistics are of equal weight, Site A scored an average of 2.22 out of 5 total points and Site B scored an average of 3.44 out of 5 total points. While Site B has features that result in a better analysis, both sites are workable and can be considered for the future of the Public Works Department, assuming of course that municipal water and sanitary sewer is extended to Site A.
Finally, the study developed three public work facility masterplan site layout options representing both a remodel / expansion approach as well as all new facilities. All three options result in facilities that function and meet the minimum goals of the Space Needs Program. The following are highlights of each option with more detailed information to be found in the main body of the study report. As shown in the cost analysis, there is approximately a 5% range in initial costs between the options however there are other factors for the City of Lino Lakes to consider in the selection such as long-term location within the city, life-cycle maintenance and utility costs, operation of public works staff during construction, and best uses of city property.
Infrastructure
Buildable Area
Adjacent Land Uses
Easements - Existing or Future
Floodplain
Wetland
Site Visibility
Noise Issues
Potential Neighborhood Resistance
Site A Statistics
Infrastructure
Buildable Area
Adjacent Land Uses
Easements - Existing or Future
Floodplain
Wetlands
Site Visibility
Noise Issues
Potential Neighborhood Resistance
Site B Statistics
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exeCutive summary
Option A1: Remodel & Building Expansion on Existing Public Works Site (Site A)
Remodeling and expansion of the existing public works building is the first option reviewed and provides the main advantages of reuse of the existing building structure. There is also the advantage of a somewhat larger overall site. However due to the extensive code, accessibility and safety issues, the building’s interior would need to be mostly rebuilt to address these minimum requirements. There would also need to be exterior upgrades of the existing structure such as reroofing the building to replace the currently failing roof. For either option on Site A, the project also includes the requirement to bring municipal water and sanitary service to the site to provide mandatory fire suppression and treatment of vehicle floor drain sanitary flows. This option also impacts the public works department’s operations, related to working around the remodeling and addition process. Based on the detailed preliminary cost estimates done by the cost consultant, this option’s cost falls in the middle of the three options reviewed. However, when the increased maintenance costs of the remodeled portion of the building is factored in; this option is likely the costliest over the next decades.
Option A2: New Facility on Existing Public Works Site (Site A)
The approach on this option is the demolition of the existing public works facility and construction of an all-new facility on Site A on Main Street. This option has several advantages including the flexibility to place the new facility on the site to maximize the use, providing a more compact building and better screening of the outdoor storage and salt building area. This option also allows the continued use of the newer, of the two existing cold storage garages for the next 10 to 20 years until its life-expectancy is reached and Phase 2 is completed. The other main benefit of a new facility is the elimination of the increased maintenance and replacement requirements inherent in remodeling the existing building under Option A1. Similar to the first option however, this option would require the extension of municipal water and sanitary service to the site to provide mandatory fire suppression and treatment of vehicle floor drain sanitary flows. Operations of the Public Works Department would also be significantly impacted between the demolition and new construction of the facility, although the construction timeline would be reduced by not working around ongoing operations. Finally, this option has the highest initial cost of all the options considered, but would be less than Option A1 over the next few decades when increased maintenance costs of the remodeled building is factored in.
Option B1: New Facility at Birch Street & Centerville Road adjacent to Fire Station #2 (Site B)
This option represents a new facility at the south Site B location where preparations for future city facilities were provided in the Fire Station #2 project. The advantages of this site include existing municipal utilities stubbed into the site, a location closer to the future population density projections, and the smallest most efficient building footprint of the three options. Other benefits of building on this site is the ability to not impact the operations of the Public Works Department during the construction process as they will be able to work from the existing facility until the new building opens. Also, by not building on Site A, there is not the loss of the one ballfield and hockey rink, maintaining more park and recreation usage within the city. Replacement costs for these recreational areas were not included in the study. Under this option, the existing salt storage building, material storage bins, as well as the existing cold storage buildings would remain on the north Site A location, at least through Phase 2 construction, providing the benefit of more available storage space in the short term. However, there will be a mixed impact of having public works elements on two sites. Option B1 has the lowest initial cost as well as the lowest life-cycle cost of the three options analyzed.
Option A1
Option A2
Option B1
Public Works Site Analysis and Space Needs Study6
Main Street
Centerville Rd.Birch St.
Option A1: Existing Site: Expand to meet future needs
Option A2: Existing Site: New Facility
Option B1: Birch St. & Centerville Rd.: New Facility
Public Works Facility Option Location Map
The map above shows the two sites that were identified by city staff for consideration as potential properties for the proposed Public Works Facility. Options A1 and A2 are located at the current Public Works Facility. Option B1 is located adjacent to Fire Station #2.
PubLiC Works faCiLity site oPtion maP
B1
A1
A2 W Rondeau Lake Dr
Project Needs Assessment
CNH interviewed appropriate City Staff to understand both their current needs as well as future operational changes and anticipated growth areas. We compared these areas to similar nearby cities, providing not only relational size comparisons but interjecting potential issues that may not have been considered. To create accountability and clarity in our investigation, we made it a priority to gather initial information with rigor such that assumptions are minimal, collaborating closely with our engineers to pinpoint existing and potential issues that may or may not already be identified.
Option Analysis
After gathering all the information on space needs, CNH evaluated the existing public works cam-pus, and developed future needs based on expected growth; CNH reviewed three approaches for the City of Lino Lakes to meet their Public Works needs. These include:
Option A1 – Renovate the existing building and expand to meet future needs.
Option A2 – Build an all new facility at the existing site to provide long-term value.
Option B1 – Build an all new facility at the city property at Birch Street and Centerville Road leaving some appropriate elements at the existing site.
The study has reviewed each of the above options, analyzing and listing comparative data on each option in order to provide the City of Lino Lakes with the tools to make an informed decision on the future of the Public Works department facilities. Among others, the review of each option will include the following topics:
• Space needs – current and future
• Growth potential for each option
• Existing facility conditions
◦Deferred and short-term maintenance
◦Building code / OSHA compliance
• Accessibility compliance
• Capital costs for construction / remodeling proposed
• Site location relative to population and infrastructure
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overvieW of study
Public Works Site Analysis and Space Needs Study8
Site A:
Site A consists of the existing site for the current Senior Citizen Center and Public Works Facility. The property’s current zoning designation is for Public and Semi-Public District (PSP). It has a gross area of 27.46 acres of which 17.6 acres are suitable for building. The city owns the property of this existing facility. The site is surrounded by residential neighborhoods to the east and south, baseball fields to the west and agricultural land to the north.
Photograph:
View of the existing Vehicle Maintenance portion of the Public Works Facility
Site A
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SITE A
Public Works Site Analysis and Space Needs Study10
There are designated wetlands running through the middle of the property which reduces the buildable area and mostly separating the northwest storage area from the main buildable area. The wetlands represent approximately 40% of the overall site.
SiteA Site Analysis
There is a large floodplain running through the middle of the property mostly duplicating the wetland areas.
1180 Main StreetLino Lakes, MN 55025
PSPPublic and Semi-Public District
2 PropertiesOwned byCity of Lino Lakes
Gross Site Area
17.6 Acres
FloodplainWetlands
This city owned property is served by electricity and natural gas utilities, but does not have municipal sanitary or water service. The current facility uses well water and has a private mound-style septic system limiting the ability to install fire suppression and requiring storage tanks for future vehicle wash and floor drain sanitary flows. Extension of municipal sanitary is highly recommended. Municipal water and sanitary are located approximately 1 mile to the west.
Infrastructure
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This site is approximately 27.4 acres, of which 12 acres is buildable area. This buildable area is separated into three distinct blocks with only the southeast block of 7.7 acres large enough to be considered for this project.
Infrastructure
Buildable Area
Adjacent Land Uses
Easements - Existing or Future
Floodplain
Wetland
Site Visibility
Noise Issues
Potential Neighborhood Resistance
Site Statistics
Buildable Area
SiteASite Analysis
Positive Moderately Positive Neutral Moderately Negative Negative
Rating Scale
Public Works Analysis
There is one gas easement running on the southwest corner of the site. This easement defines the southwest edge of the main buildable area.
Easements
Public Works Site Analysis and Space Needs Study12
Photograph:
View of the site from the east
Site B:
Site B is located on the southeast intersection of Birch Street and Centerville Road. The property’s current zoning designation is for Public and Semi-Public District (PSP). It has a gross area of 17.6 acres of which 3 acres are suitable for building. It is adjacent to Fire Station #2 to the north and agricultural land on the east and west sides. To the south the property extends toward 46 acres of land owned by the City. There is one private residence on agricultural land to the southwest.
Site B
City Owned Property
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SITE B
Public Works Site Analysis and Space Needs Study14
B Site Analysis
Site
The designated wetlands run along the North, East and West sections of the property and decreases the buildable area within this parcel.
Wetlands
1710 Birch StreetLino Lakes, MN 55038
PSPPublic and Semi-Public District
1 PropertyOwned by City of Lino Lakes
Gross Site Area
17.6 Acres
The floodplain runs through the East part of the property, but since the construction of the fire station the FEMA map should be updated to reflect the correct contours of the site. The diagram above represents the approximate corrected floodplain zone. It is our understanding that the floodplain update is in process.
Floodplain
This city owned property is served by all public utilities including electrical, natural gas, municipal water, and municipal sanitary services. The water and sanitary pipes were stubbed into the site as part of the recent Fire Station #2 project. The site is also served by the new city street with completed connections to both Centerville Road (County 21) and Birch Street (County 34).
Infrastructure
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BSite Analysis
Site
Infrastructure
Buildable Area
Adjacent Land Uses
Easements - Existing or Future
Floodplain
Wetlands
Site Visibility
Noise Issues
Potential Neighborhood Resistance
Site Statistics
Positive Moderately
Positive
Neutral Moderately
Negative
Negative
Rating Scale
Public Works Analysis
This site is approximately 17.6 acres not including the over 46 acres to the south. After deducting the fire stations’ built area, there is 3 acres of remaining buildable area for this potential project.
Buildable Area
There are no easements on the south buildable area being considered for this project other than standard drainage and utility setbacks along the property lines and roads.
Easements
Public Works Site Analysis and Space Needs Study16
SpacE NEEdS
program
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Overview
The current Lino Lakes Public Works Facility was built in 1971. While the facility has functioned in the past 45 years, the City Council and staff determined that a space needs program be developed to assess the existing, current and future needs. The Space Needs Program captures the conclusions made from the assessment exercise over the last months to express the scale and scope of modifications needed to the facility for both short and long term operational demands.
A comparison matrix at the end of this section reflects other Public Works facilities as they relate to the scale of this project. Public works facilities in the Twin Cites metro of Hugo, Shoreview, Otsego, and Hopkins were used as references. While each city’s needs and approaches are different, the comparisons can provide additional insight when considering the best fit for the City of Lino Lakes.
Space Needs Analysis Approach
The space needs reviewed are based on the following assumptions to address the long-term needs of the Public Works Department for the City of Lino Lakes. While other approaches may be pursued, the assumptions indicated in this study represent the facility designs commonly taken by other similar municipalities within the greater region.
A. Departments Included within the Facility: This space needs program for the overall Public Works Department includes the streets, utilities, vehicle maintenance and park & recreation operations. This combination of operations creates efficiencies in operations and facilities as many functions overlap and require similar facilities.
B. Protection of Equipment: This space needs program provides space for all vehicles and equipment to be stored within the protection of the proposed building. This would include fully heated operational areas as well as partially heated storage areas, depending on the needs of the individual spaces. Much of the current equipment and many vehicles are currently stored outside within the current Public Works site significantly reducing its life-expectancy and increasing maintenance requirements. The space needs program assumes that all equipment and vehicles would be stored within the facility providing reduced life-cycle costs for the equipment and vehicles within the public works department.
C. Growth Projections: The space needs program allows room for the anticipated growth needs within the following 20 years at a minimum as is typical for a public facility built to operate for a period approaching 50 years. The City of Lino Lakes is projected by the Metropolitan Council’s study to expand in population to 31,100 by 2040, or a growth of 49% from current. The growth built into the space needs program represents only the added staff and equipment that was determined to be needed with the increase in population and associated streets, parks, and utilities. Consequently the building space needs growth is only 14% above the current needs, significantly less than projected population growth.
arChiteCturaL Considerations - sPaCe needs Program
Public Works Site Analysis and Space Needs Study18
Large Spaces (Angled 60°)
Medium Spaces
Space Name
Small Spaces
Mezzanine Storage
General Storage
Vehicle Wash Bay
Circulation
SizeQuantity
16
49
20
1
1
1
1
18’x36’
12’x24’
8’x12’
30’x40’
20’x100’
35’x50’
30’x6600’
Area
835
288
96
1,200
2,000
1,750
19,789
Total
Total
13,360
14,112
1,920
1,200
2,000
1,750
19,789
54,131
Public Works Superintendent
Open Office Area
Space Name
Reception
Private Offices
Shop Supervisor Office
Copy Room
IT/Server Room
Multi-Purpose Room
Size
Lunch Room
Quantity
1
1
1
9
1
1
1
1
1
12’x14’
15’x20’
16’x10’
12’x10’
12’x10’
9’x10’
9’x10’
40’x45’
30’x40’
Area
168
300
160
120
120
90
90
1,800
1,200
Subtotals
Circulation
Total
15%
Total
168
300
160
1,080
120
90
90
1,800
1,200
7,773
1,160
8,893
sPaCe needs Program
Office Area
Vehicle
Storage
Men’s Restroom & Locker Room 1 30’x40’1,200 1,200
Women’s Restroom & Locker Room 1 15’x25’375 375
Storage 1 10’x25’250 250
Janitor’s Closet 1 10’x12’120 120
Mechanical/Electrical Room 1 20’x30’600 600
Public Restrooms 2 9’x10’90 180
19CNH ARCHITECTS
Space Name
Large Maintenance Bay
Small Maintenance Bay
Welding Bay / Fabrication
Size
Small Engine Repair Bay
Quantity
2
2
1
1
24’x48’
20’x40’
28’x40’
20’x40’
Area
1,152
800
1,120
800
Subtotals
Circulation
Total
15%
Total
2,304
1,600
1,120
800
7,876
1,181
9,057
Space Name
Sign Storage
Woodworking Shop
Parks Storage
Size
Water Meter Shop / Storage
Quantity
1
1
1
1
30’x40’
20’x30’
30’x40’
15’x30’
Area
1,200
600
1,200
450
Subtotals
Circulation
Total
15%
Total
1,200
600
1,200
450
3,450
518
3,968
83,654
Total Area
Departmental
Shops
Vehicle
Maintenance
Tire & Brake Shop 1 20’x28’560 560
Tire Storage ( Mezzanine)1 30’x10’300 300
Lube Room 1 12’x16’192 192
Parts Storage & Tools Room 1 20’x50’1,000 1,000
Total
Exterior Wall and Building
Services
10%7,605
Subtotals 76,049
sPaCe needs Program
Summary
As this Space Needs Program indicates, the Public Works Department will need a total building area approaching approximately 84,000 square feet by the end of the study target of 2040. While the population of the City of Lino Lakes is projected to grow 50% by 2040, the projected total Space Needs Program is only 15% more than the current space needs because of operational efficiencies of a larger city. Due to this future growth and also the potential use of some existing cold storage space over the next 10 to 15 years, the Space Needs Program can be met in a two phase approach with Phase 2 encompassing approximately 25,000 square feet of future Vehicle Storage needs.
Comparative Square Footage Calculation
The Comparison matrix reflects size of areas in comparative Public Works Facilities. The following formula was used to create comparison factors.
The comparative factors are not a definitive means for determining the appropriate size and scale of Lino Lakes’ expansion needs, particularly con-sidering many other factors can influence how and why departmental allocations are established. However, this information can be helpful in guiding the space needs program with a larger perspective that acknowledges the external factor of city population and growth and how that impacts the operational capacity of the Public Works facility.
From the chart below, we can see that Hopkins’ has a somewhat smaller population. Hopkins’ total square footage for their Vehicle Storage space (shown to the right) is 37,800 square feet which is 85.5% larger than Lino Lakes’ actual area of 5,512 square feet. Lino Lakes has a much smaller Vehicle Storage area. It is not surprising that Lino Lakes’ Public Works facility is smaller than comparison facilities given Lino Lakes’ growth in popula-tion and service needs since the current facility was built approximately 45 years ago.
ComParison matrix
Lino Lakes
20,862
OtsegoShoreview
25,931 14,524
Hopkins
18,025
City Population (2013 Census)
Formula for Comparison:
Square feet
Population
Comparison
Factor=
Lino Lakes
31,100
Projected Population (2040)
Hugo
14,082
Public Works Site Analysis and Space Needs Study20
21CNH ARCHITECTS
ComParison matrix
Lino Lakes (Existing)
(5,512 sf / 20,862)0Shoreview
(38,410 sf / 25,931)
Otsego
(18,300 sf / 14,524)
Hopkins
(37,800 sf / 18,025)
Shoreview
(15,620 sf / 25,931)
Otsego
(4,300 sf / 14,524)
Hopkins
(13,596 sf / 18,025)Vehicle StorageOfficeShoreview
(13,990 sf / 25,931)
Otsego
(5,850 sf / 14,524)
Hopkins
(10,917 sf / 18,025)Vehicle Maintenance & ShopsSquare Feet / Population
Lino Lakes (Proposed)
(24,359 sf (54,131 sf) / 31,100)
Existing
Phase 1 0.250.500.751.001.251.501.752.00Lino Lakes (Proposed)
(13,025 sf / 31,100)
Lino Lakes (Existing)
(5,742 sf / 20,862)
Hugo
(15,000 sf / 14,082)
Hugo
(6,400 sf / 14,082)
Lino Lakes (Existing)
(3,545 sf / 20,862)
Lino Lakes (Proposed)
(8,893 sf / 31,100)
Hugo
(6,400 sf / 14,082)
Phase 2
Existing Material
Storage
Bins
Main Street
Wetlands
Public Works Site Analysis and Space Needs Study22
OptionA1 Layout
Pros
• Re-use of existing Public Works building structure• Use of existing Salt Building• Use of existing Material Storage Bins• Use of existing miscellaneous site storage• Re-use of existing site• Large buildable area
Cons
• Potential long construction period of existing building disrupting operations
• Cost of bringing new Water main to site due to fire suppression requirements
• Loss of use of existing ice rink and cost to remove
• Loss of use of existing baseball field and cost to remove
• Cost of remodel based on code and handicapped accessibility deficiencies
• Non-efficient floor plan of vehicle storage to fit site and keep existing building
• Cost of bringing municipal sanitary sewer to site (or impacts of large storage
tank and regular pumping for floor drains and wash bay sanitary)
• Reduced facility life expectancy and increased maintenance for the remodeled
portion of the building compared to an all new facility
Total Square Footage
• Remodel 12,752 s.f.• New 67,582 s.f.• Total 80,334 s.f.
Description
Option A1 is located at the current Public Works and Senior Center Facility site. This option includes extensive remodeling of the existing Public Works and Senior Center Facility into Public Works’ office space and vehicle maintenance area. The expansion includes additional office, additional vehicle maintenance, departmental shops and vehicle storage. The existing salt building and material storage bins will be reused. Due to the limitations of the buildable area and the location of the existing cell tower, a portion of the vehicle storage is rotated at a 120 degree angle.
This option would involve a total gutting of the existing building as needed to address deficiencies in the current building related to accessibility, energy code, fire suppression and mechanical systems. Option A1 and the following option by using the existing public works site will also require an extension of the municipal water service and municipal sanitary service to the site.
Due to the site layout limitations working around the existing office and maintenance building, the existing cold storage buildings will not be able to remain. This will reduce the total available storage for the Public Works department until Phase 2 is built, and may also result in the need to build Phase 2 sooner than the other option in order to meet the city’s growth.
Existing Material
Storage
Bins
Vehicle
Storage
W. Rondeau Lake Dr.Existing RoadMain Street
Existing Baseball
Field
Trailer
Storage
Existing
Salt
Building
Vehicle
Maintenance
Shops
Office
55 Parking
Stalls
Ex. Retention
Pond
Wetlands
Util
i
t
y
Eas
e
m
e
n
t
Fuel
Island
Existing
Cell
Tower
Existing
Building
Fence
Phase 2
23CNH ARCHITECTS
OptionA1Layout
Wash
Bay
Public Works Site Analysis and Space Needs Study24
OptionA2 Layout
Pros
• Use of existing salt building• Use of existing material storage Bins• Use of existing miscellaneous site storage• Use of existing cold storage garage• Longer life-expectancy and reduced maintenance for an all new facility• Large buildable area• Drive through stalls for large vehicle storage parking • Flexibility in building placement to best fit uses and site
Cons
• Cost of demolishing existing facility
• Disruption of operations during construction period
• Cost of bringing new water main to site for fire suppression requirements
• Loss of use of existing ice rink and cost to remove
• Loss of use of existing baseball field and cost to remove
• Cost of bringing municipal sanitary sewer to site (or impacts of large storage
tank and regular pumping for floor drains and wash bay sanitary)
Wetlands
Total Square Footage
• Remodel None• New 79,503 s.f.• Total 79,503 s.f.• Existing Cold Storage 4,835 s.f.
Description
Option A2 is located at the current Public Works and Senior Center Facility site. This option provides for an all-new Public Works Facility which includes office, vehicle maintenance, departmental shops and vehicle storage. The existing salt building, cold storage garage and material storage bins will be reused.
Since this option removes the existing 45 year old building, it provides the flexibility to place the building on the site in a more advantageous layout. This results in a more compact building footprint, better screening of the building to the east neighborhood, and the option for drive-through parking for large equipment within the storage garage. This site option also allows for the continued use of the newer of the two existing cold storage garages which will provide more available space for the Public Works department, especially until Phase 2 is added. Option A2, using the existing public works site, requires an extension of the municipal water service and municipal sanitary service to the site.
25CNH ARCHITECTS
Existing
Material Storage
Bins
Vehicle
Storage
W. Rondeau Lake Dr.Existing RoadMain Street
Existing
Baseball
Field
Trailer
Storage
Existing Salt
Building
Vehicle
Maintenance
Shops
Office55 Parking
Stalls
Ex.
Retention Pond
Wetlands
Util
i
t
y
Ea
s
e
m
e
n
t
Existing
Garage
Existing
Cell Tower
Fence
OptionA2Layout
Phase 2
Wash
Bay
Public Works Site Analysis and Space Needs Study26
OptionB1 Layout
Pros
• Existing municipal sanitary sewer connection located on site• Existing municipal water main connection located on site• Use of existing ice rink on Site A• Use of existing baseball fields on Site A• Efficient floor plan of vehicle storage• No disruption at the current Public Works facility during construction• Located adjacent to Fire Station #2• Closer to future population density as Lino Lakes grows• Existing storage buildings at north site can continue to be used
Cons
• Smaller buildable area creates minimal clearances for site functions
• Existing salt building is located on Site A
• Existing material storage bins are located on Site A
• High visibility from future road
Wetlands
Description
Option B1 is located adjacent to Fire Station #2. This option includes a new Public Works Facility which includes office, vehicle maintenance, departmental shops and vehicle storage. The existing salt building and material storage bins will be reused at the existing Public Works site.
This option would allow for the use of the existing public works storage buildings throughout the construction period reducing operational disruption and cost during construction. Option B1 would also allow for the continued use of the north site facilities after construction until they reach there anticipated life-expectancy allowing for more flexibility and space for the Public Works department, especially until Phase 2 is added to the building.
Total Square Footage
• Remodel None• New 76,017 s.f.• Total 76,017 s.f.• Ex. Public Works Storage 14,799 s.f.
27CNH ARCHITECTS
OptionB1Layout Centerville RoadBirch Street
55 Parking Stalls
Existing
FireStation
Vehicle Storage
Office
Shops VehicleMaintenance
Wetlands
Wetlands
Infiltration
Basin
Infiltration
Basin
Infiltration
Basin
WetlandsFuel
Island
InfiltrationBasin
Existing Road Existing RoadFuture RoadTrailer Storage
Wash
Bay
Phase 2
arChiteCturaL revieW
Equipment Storage
Vehicle Storage
Vehicle Maintenance
Public Works Site Analysis and Space Needs Study28
Public Works is currently storing most of their equipment outside where they are covered in snow and have a greater chance of being rusted, therefore reducing their life span.
Public Works is currently storing vehicles outside, where they are covered in snow and have a greater chance of being rusted, therefore reducing their life span.
Introduction
The current Lino Lakes Public Works Facility was built in 1971 and does not have access to municipal water or municipal sanitary sewer. Due to fire code requirements that limit the square footage of the facility the existing Public Works building cannot be expanded unless municipal water is brought to the site. The additions to this facility include 4 separate buildings. The majority of the vehicles are stored outdoors, which inherently reduces their life span. Equipment is currently stored in 3 buildings and is not conducive to an efficient work flow. The building has water damage and leaking in several locations.
The current Vehicle Maintenance area and tool storage area does not provide adequate space to service the city’s fleet of vehicles.
Exterior Brick
arChiteCturaL revieW
29CNH ARCHITECTS
Roof leakage
The existing standing seam roof needs to be replaced as there are multiple locations where leaking has occurred.
There are several locations around the building where gutters are failing or not in place, snow is melting off of the roof and causing water damage and icy conditions, which are hazardous for the public and employees.
Current offices and storage areas are intermingled and do not provide an efficient use of space.
Gutters
Exterior brick on the building has severe water damage in multiple places and is in need of repair.
Offices and Storage
arChiteCturaL revieW
Lunch Room
Server / Telephone Storage
The current lunch room does not have adequate appliances and chairs to accommodate Public Works employees.
The current server is located in the main hallway, isn’t easily accessible and is an eyesore. The data and telephone phone board is currently in the storage room.
Break Room/Office
One of the additional buildings on-site houses one office and a break room due to limited space in the main facility.
The current locker room does not have adequate lockers to accommodate employees and is used as a circulation space which doesn’t have privacy for employees.
Locker room
Public Works Site Analysis and Space Needs Study30
aCCessibiLity & Code revieW
The existing Women’s Restroom does not have proper clearances for accessibility, with any amount of remodeling the restrooms would need to comply with the latest Minnesota State accessibility code.
The existing Men’s Restroom does not have proper clearances for accessibility, with any amount of remodeling the restrooms would need to comply with the latest Minnesota State accessibility code.
31CNH ARCHITECTS
Introduction
The current Public Works facility was built in 1971 and has major deficiencies related to accessibility, energy code, fire suppression and mechanical systems. Our accessibility review identifies conditions in the existing building that require immediate attention including; restroom clearances (water closet, lavatory and shower), non-accessible door hardware, accessible door clearances and accessible counter heights.
The existing building does not meeting current energy code requirements, fire suppression requirements, exiting requirements and mechanical system requirements as discussed on the following page. We did not complete a full OSHA safety assessment as a part of this study, but there are several items in the building that should be assessed further, including proper headroom clearances under the Vehicle Maintenance mezzanine.
As a result of the extent and variety of code, accessibility, and safety deficiencies in the current building, it is our opinion that the most economical approach if remodeling is considered would be to remove all existing interior rooms and reconstruct the interior build-out of the vast majority of the existing space. This also results in the best design fit with the long-term needs of the Public Works department.
meChaniCaL systems revieW - vehiCLe maintenanCe
Public Works Site Analysis and Space Needs Study32
Exhaust System
Heating
Sanitary Waste
Vehicle Maintenance requires carbon monoxide sensors (gasoline engine fumes) and nitrogen dioxide sensors (diesel engine fumes) to enable the exhaust system in the event that the concentrations exceeds code minimum set point. These sensors are not installed.
General heating is accomplished with gas fired infrared heaters. These units are dated and most likely have exceeded their expected service life.
The sanitary waste from the trench drains and floor drains are routed directly to the septic system. This is a code violation. For buildings served with a septic system, the flammable waste from trench drains must be routed to a storage tank separate from the septic system. Tanks are emptied periodically and trucked to a proper waste facility.
Ventilation System
Current ventilation system is inadequate. Current codes require .75 cfm per square foot of ventilation interlocked with an outdoor air intake. The current system operates manually with independent control switch for both the fan and intake damper. The exhaust fans appear dated and most likely have exceeded their expected service life.
meChaniCaL systems revieW - offiCes/senior Center
33CNH ARCHITECTS
Furnace Room - Offices
The community space is also served by three furnaces and associated split system air handlers. They were installed in 2010 as well and are in good condition. The comments for item 1 above applies to these systems as well. - One of the units has a capacity of 5 tons. The Mn Energy Code requires a system of this capacity to be equipped with an economizer. The economizer introduces outdoor air into the space when outdoor air temperatures are favorable and cooling is required by utilizing outdoor air for cooling as opposed to operating compressors.
Furnace Room - Senior Center
The office space is served by three furnaces and associated split system air conditioning units. The units were installed in 2010 and are in good condition. The ductwork connected to these units would need to be replaced based upon the condition of the current ductwork and the change in zoning due to renovation schemes. In addition, current requirements for ventilation air will require an air-to-air energy recovery unit to temper the outdoor air before it is introduced into the furnaces.
Public Works Site Analysis and Space Needs Study34
coSt EStimatE
35CNH ARCHITECTS
Low Cost
Public Works Facility
Sanitary Sewer and Water
9,707,342
360,000
10,067,342(2017 Dollars)Total $
$
$
Option A1
Remodel & Expansion
Phase 1
Option A2
New Facility at Existing Site
Phase 1
Cost estimate
Option B1
New Facility at Fire Station SitePhase 1
*Inflation not taken into account in this estimate
High Cost
Public Works Facility
Sanitary Sewer and Water
12,195,113
360,000
12,555,113(2017 Dollars)Total $
$
$
Low Cost
Public Works Facility 10,040,359
$
$
*Inflation not taken into account in this estimate
High Cost
Public Works Facility 12,458,171$
Low Cost
Public Works Facility 9,922,715
9,922,715(2017 Dollars)Total $
$
*Inflation not taken into account in this estimate
High Cost
Public Works Facility 12,380,093
12,380,093(2017 Dollars)Total $
$
Sanitary Sewer and Water 360,000
10,400,359(2017 Dollars)Total
$Sanitary Sewer and Water 360,000
12,818,171(2017 Dollars)Total $
Cost Estimate Summary
The cost estimates shown above represent our teams professional opinion of probable construction cost based on the uses proposed, and typical construction costs for similar facilities within the greater metropolitan area. The low cost to high cost range represents the preliminary level of the designs done within this study, as well as the range in quality, life-cycle, and aesthetic choices that would be reviewed and selected by the city during the design process. The costs, as indicated are current construction costs and an inflation factor would need to be applied when a specific time line is developed.
The prices shown represent the estimated hard costs of the site and building construction shown in each option layout and vary only about $500,000 when comparing the Low Cost for each option or 5% of the total cost. However, there are other cost factors not indicated that should also be taken into consideration when comparing options that would create a greater final cost differential between options. A partial list of these items include:
• Operational cost to move Public Works functions off-site during construction for Site A options• Loss of use of ball field and hockey rink at Site A if expansion occurs there• Additional maintenance costs for reused portions of the existing structure under Option A1, compared to an all-new facility in the other options• Ability to continue to use one existing cold storage building under Option A2 and two existing cold storage buildings under Option B1, thus postponing the date when Phase 2 of the Public Works storage shown in each option layout would be needed