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HomeMy WebLinkAbout08-04-2021 Park Board Packet PARK BOARD MEETING Wednesday, August 4, 2021 6:30 pm ******************* Council Chambers Park Board Members: Pat Huelman (Chair), Richard Jensen, John Nordlund, Clark Gooder, Abby Haworth, William Kusterman, James Zilka Public Services Director: Rick DeGardner Administrative Assistant: Kellie Schmidt AGENDA 1. Call to Order and Roll Call 2. Pledge of Allegiance 3. Setting Agenda 4. Approval of Minutes from June 2, 2021 5. Open Mike 6. Park Naming Process 7. Parks Updates A. Tennis & Pickle Ball Courts Update B. Lino Park Renovations B. Clearwater Creek Playground Replacememt 8. New Business 9. Old Business 10. Next Scheduled Park Board Meeting – Wednesday, July 7, 2021 11. Adjourn CITY OF LINO LAKES PARK BOARD MINUTES (VIRTUAL MEETING) 1. CALL TO ORDER AND ROLL CALL: Park Board Chair Pat Huelman called the Lino Lakes Park Board meeting to order at 6:30 p.m. on June 2, 2021. 2. PLEDGE OF ALLEGIANCE 3. SETTING OF AGENDA Agenda was approved as is. 4. APPROVAL OF MINUTES Clark Gooder made a MOTION to approve the April 7, 2021 meeting minutes. Motion was supported by William Kusterman. Motion carried 6 - 0. 5. OPEN MIKE There was no one present for Open Mike. 6. PARK UPDATES A. LINO PARK RENOVATIONS Rick DeGardner, Public Services Director, updated the Park Board on the Lino Park renovations. He detailed that Park Department Staff had removed the equipment and prepared the site for installation sidewalk, playground, and bike rack pad. He stated that significant production delays have resulted in the playground installation being pushed back to late-June. This was due to the production facility having a major equipment failure. He informed the Park Board that still to come, Century Fence will DATE: June 2, 2021 TIME STARTED: 6:30 P.M. TIME ENDED: 7:15 P.M. MEMBERS PRESENT: Patrick Huelman (Chair), Clark Gooder, Abby Haworth, William Kusterman, John Nordland, and James Zilka STAFF PRESENT: Rick DeGardner (Director of Public Services) be installing 118 lf of 4’ high ornamental fencing between the playground area and parking lot and a bottle filling station with bubbler will be mounted on the irrigation shed north of playground area. He then specified that once the items listed have been completed there will be discussion of potential open-air park shelter, park signage, and landscaping options. DeGardner mentioned that during the removal of the old park equipment the City was able to salvage the tire swing and swing set. These items will be sold by the City. William Kusterman had asked if we thought someone would buy the tire swing and swing and know that the items were for sale on our City’s website. DeGardner stated that the plan is to post it on the City’s website, Facebook Market place, Craigslist, Ebay, etc. as necessary. He went on to state that there are already a few people already interested it. Prices were based on what the Certified Playground Installer recommended and we are able to sell it without any liability issues. Huelman asked if DeGardner had looked into finding a civic group or Boy Scout troop of some sort that might be willing to help with some of the installation. DeGardner stated that in the past they have worked with volunteers and organizations to install playground equipment but the last couple times have proven to be difficult. Park maintenance staff recommended just doing it themselves as they have done the work before and were confident they could do it. Kusterman asked if the water station will be visible from the street. DeGardner stated it would visible from the parking lot but it would actually face the playground. Kusterman indicated he was concerned about vandalism. DeGardner stated it is the first time the City is doing this (putting in water station) and there is potential for vandalism. He detailed that the City had weighed whether to do an in ground system or a mounted system and the cost difference is what made the biggest factor in the decision they made. He stated that they will monitor it and re-evaluate if it becomes a problem. B. CLEARWATER CREEK PLAYGROUND REPLACEMENT Rick DeGardner, Public Services Director, informed the Park Board that the City is in the process of soliciting bids for the demolition/removals of the playground equipment at Clearwater Creek Park. He stated that it is expected that the City will receive dollars, plus save a significant amount of staff time and disposal costs. He mentioned that Park Department staff will install the new equipment with certified playground installer this Fall. 8. New Business A. Determine process to name new park at Centerville Road and Birch Street Rick DeGardner, Public Services Director, informed the Park Board that the City Council awarded the construction contract for the development of four pickleball courts, two tennis courts, and parking area to be located at Centerville Road and Birch Street. He continued that staff has attended pre-construction meetings in preparation of construction commencing later this month. He stated that with the development of this park imminent, staff is recommending the Park Board develop a process to officially name this park. The final recommendation would then be forwarded to the City Council for consideration. Clark Gooder said he would like residents involved in naming the park and that we could post something on the City website where they could submit names and the Park Board could review them. He stated maybe even put something in the Quad City Press. William Kusterman asked if there would be an opportunity to sell the naming rights. DeGardner stated that yes it could be possible, however usually that route was more for an athletic facility or something where there is a lot of traffic coming in and marketing opportunities for a company. He stated that a neighborhood park wouldn’t be that attractive. Patrick Huelman commented that this park is different because normally the parks are name after a development that they are going into or serve. This park may be named based on its natural surrounding area. He stated that naming it after a person may be controversial and possibly risky, but if he was thinking of a name he would throughout there it would be George Lindy. Huelman stated that Lindy was part of the park board for 30-40 years and was instrumental when working with City staff identifying and evaluating properties within Lino Lakes for future parks. Kusterman said he thought it was a great suggestion to name the park after Lindy, however much of the community does not know who Lindy is and what he has done for the city. Kusterman stated he also liked the idea of letting the community weigh-in on the naming process. Abby Haworth suggested that we collect a few names for the park and then place a poll on Facebook where the community could click and cast their vote for the name they like. Gooder reiterated that he liked the idea of getting the community involved with name suggestions. He mentioned that naming it after a specific person could prove difficult for future naming of parks and balls fields and having to decide why one person is more worthy than another to have something named after them. DeGardner stated that he agreed that community involvement would be good. The information could be put on the City website and then pushed on social media. Residents could submit their name suggestions and then there could be a vote on the names. The Park Board could then look at the feedback and make their recommendation for the name based on community feedback. B. Consider renaming City Hall Park, 1189 Main Street Rick DeGardner, Public Services Director, stated that with a process in place for naming the park at Centerville Road and Birch the Park Board may want to consider renaming City Hall Park. City Hall operations were relocated to its current location at Town Center Parkway in 1999. Any recommendations for the name would be forwarded to City Council for consideration. Patrick Huelman stated that if we had adopted a process for renaming the park that we should go that route for renaming City Hall Park as well. Clark Gooder agreed and would like to see the creativity and ideas of the residents. Gooder made a motion to obtain community feedback for names and then the Park Board would base their recommendation on the feedback they received and give it to City Council. William Kusterman seconded the motion. Motion carried 6-0. C. 2022 Budget Process Rick DeGardner, Public Services Director, informed the Park Board that City Staff is currently preparing the 2022 draft budget for the City Council. He asked the Park Board to notify him if they have any parks or trails projects that they feel should be considered for funding in 2022. 9. OLD BUSINESS There was no old business. 10. NEXT SCHEDULED PARK BOARD MEETING Wednesday, July 6, 2021 11. ADJOURNMENT William Kusterman made a MOTION to adjourn to adjourn the meeting at 7:15 p.m. Motion was supported by Abby Haworth. Motion carried 6 - 0. Respectfully submitted, Kellie Schmidt, Lino Lakes Administrative Assistant DATE: August 4, 2021 TO: Park Board Members FROM: Rick DeGardner, Public Services Director RE: Park Naming Process The Park Board created a process for naming the new park at Centerville Road and Birch Street as well as considering the renaming of City Hall Park during the June, 2021 Park Board meeting. Attached is the pdf file currently posted on the city’s website. The following names were submitted for consideration: Centerville Road and Birch Street Park (1750 Birch Street) Tower Park Lake Amelia Park Blue Heron Park Savannah Park Prairies Edge Park Fire Tower Park Courtside Park Firefighters Memorial Park Hero Park Tower’s Edge Park Center Birch Park Legacy Park Recreation Park Heritage Park Generations Park First Responder Park Serenity Park Freedom Park Field of Dreams Park/Recreation Complex City Hall Park (1189 Main Street) City Hall Park Rondeau Lake Park Parky McPark Park Old City Hall Park Main Street Park Legacy Park Officer Shawn Silvera Park Park on Main The next step in this process is for the Park Board to create a list of finalists for residents to vote on. Beginning August 9, Lino Lakes residents will be able to cast their votes for their top name choice for each park. The link will be available on the city website (www.linolakes.us) under the News and Announcements tab. Residents will have until Thursday, August 26 to vote. The Park Board will review the results at their September 1 meeting, and prepare a recommendation for City Council consideration that will be placed on the September 13 City Council meeting agenda. Name the Parks! Click the Link to Name the Parks: https://www.surveymonkey.com/r/L3J7DKC The Park Board is accepting name nominations for two parks! 1. Southeast Quadrant of Centerville Road and Birch Street (Adjacent to Fire Station #2 and Water Tower) – This new park area will consist of four pickleball courts, two tennis courts. And 14 parking stalls. Potential future additions include a full-size basketball court, open- air shelter, and playground equipment. Construction is scheduled to commence late June and be completed by late September. 2. City Hall Park (1189 Main Street) – This park consists of two softball fields, playground equipment, warming house, and hockey rink. With City Hall operations relocating to Town Center Parkway in 1999, it has been suggested to rename this park since it is no longer in close proximity to City Hall. Here is the process: A. Residents are encouraged to submit nominations of names for the parks by clicking on https://www.surveymonkey.com/r/L3J7DKC . We will periodically update the list of suggestions. Please do not submit names already listed. Suggestions will be accepted until Friday, July 23. B. The Park Board will review all submittals at their August 4 meeting, and create a list of finalists for residents to vote on. C. Beginning August 9, Lino Lakes residents will be able to cast their votes for their top name choice for each park. The link will be available on the city website (www.linolakes.us) under the News and Announcements tab. Residents will have until Thursday, August 26 to vote. Please limit voting to one vote per park per person. D. The Park Board will review the results at their September 1 meeting, and prepare a recommendation for City Council consideration. PLEASE NOTE: Voting results will not be the only factor in providing a final recommendation to the City Council. E. The City Council will consider the official name of each park during the September 13 City Council meeting. Current Name Suggestions: Centerville Road and Birch Street Tower Park Lake Amelia Park Blue Heron Park Savanah Park Prairies Edge Park Fire Tower Park Courtside Park Firefighters Memorial Park Hero Park Tower’s Edge Park Center Birch Park Legacy Park Recreation Park Heritage Park Generations Park First Responder Park Serenity Park Freedom Park Field of Dreams Park City Hall Park (1189 Main Street) City Hall Park Rondeau Lake Park Parky McPark Park Old City Hall Park Main Street Park Legacy Park Officer Shawn Silvera Park Park on Main Originated: June 4, 2021 Updated: June 23, 2021 DATE: August 4, 2021 TO: Park Board Members FROM: Rick DeGardner, Public Services Director RE: Parks Updates A. Tennis and Pickleball Courts Update - Erosion control measures are in place and general earthwork and stormwater ponds development have started. The aggregate sub-base of the courts has been placed with sampling/testing being conducted. Sub-cutting of the parking and trail areas, along with storm sewer installation are scheduled for the next week. Upper Midwest Athletic will begin pouring footings and installing the court perimeter fence posts mid-August. Once the footings are complete, the concrete maintenance strip and court bituminous will be installed. Most significant delay revolves around the fence fabric. Aluminum coated steel that was specified required approximately 12 weeks lead time. This puts delivery for early September. The contractor suggested a substitution of zinc coated galvanized for the fencing, which is more readily available. Long term we feel that the aluminized is a better product that will hold up better and last longer. It is also smoother to the touch, as galvanized can have some sharp edges when the dipping takes place. We chose to stay with the aluminum coated steel as specified. The revised substantial completion date is September 30, 2021. B. Lino Park - The large playground structure, swings, independent play events, concrete edging, bike rack pad, and engineered wood fiber have been installed. We are still waiting on delivery of the 2-5 age play structure. Public Services Department staff installed a wall mounted bottle filling station on the irrigation shed. The ornamental fencing material has been ordered with an expected delivery of mid-August. Additional concrete work is scheduled the week of September 1. Benches and tables have been ordered and are expected to be delivered mid-October. C. Clearwater Creek Park Playground Replacement - Still plan on removing and replacing the playground equipment at Clearwater Creek Park this Fall.