The URL can be used to link to this page

Home My WebLink About2021-085 Council Resolution • CITY OF LINO LAKES RESOLUTION NO. 21-85 ACCEPTING ISG CONSULTING SERVICES PROPOSAL WHEREAS,the City Council accepted The Recreation and Community Center Feasibility Study,prepared by the Isaac Sports Group (ISG), during the June 28, 2021 City Council meeting; and WHEREAS, ISG has prepared the following Scope of Services Options based on discussions with City staff, ISG's understanding of the Rec Center project and opportunities, and an understanding of successful best practices in comparable facilities. • Development of Aquatic Programming Partnership $7,500 • Development of Fitness Partnership $5,000 • Management Support and Development $7,500 If the City chooses to engage ISG in all of these areas there will be several efficiencies and overlap,resulting in a reduced overall fee. If all services are engaged the total amount would be discounted by$4,000. • NOW,THEREFORE,BE IT RESOLVED by the City Council of the City of Lino Lakes that staff is authorized to enter into an agreement with Isaac Sports Group for the services listed above for an amount not to exceed$16,000. Adopted by the City Council of the City of Lino Lakes this 23rd day of August, 2021. The motion for the adoption of the foregoing resolution was introduced by Councilmember Lyden and was duly seconded by Councilmember Cavegn Oand upon vote being taken thereon, the following voted in favor thereof: Cavegn, Stoesz, Lyden, Rafferty The following voted against same: None (Absent-Ruhland) Rob Rafferty,Mayor ATTEST: Julianne Bartell, Ci Cle 4111 CITY COUNCIL • AGENDA ITEM 3A STAFF ORIGINATOR: Rick DeGardner, Public Services Director MEETING DATE: August 23, 2021 TOPIC: Consider Resolution No. 21-85, Accepting ISG Consulting Services Proposal VOTE REQUIRED: 3/5 INTRODUCTION Staff if requesting City Council consideration to accept the Isaac Sports Group (ISG) Consulting Services Proposal for the Recreation and Community Center. BACKGROUND The City Council accepted The Recreation and Community Center Feasibility Study,prepared by ISG, during the June 28, 2021 City Council meeting. • Following completion of the Feasibility Study, ISG and City staff have discussed additional services that ISG may be able to provide to the City to assist in development of the hybrid- management model for the Recreation and Community Center and expedite the smooth and fully operational re-opening of the Rec Center. ISG has prepared the following Scope of Services Options based on discussions with City staff, ISG's understanding of the Rec Center project and opportunities, and an understanding of successful best practices in comparable facilities. • Development of Aquatic Programming Partnership $7,500 • Development of Fitness Partnership $5,000 • Management Support and Development $7,500 If the City chooses to engage ISG in all of these areas there will be several efficiencies and overlap, resulting in a reduced overall fee. If all services are engaged the total amount would be discounted by $4,000. RECOMMENDATION Staff recommends entering into an agreement with Isaac Sports Group for the services listed above for an amount not to exceed $16,000. ATTACHMENTS • 1. Resolution 21-85 2. Consulting Scope of Services Proposal (Dated August 10, 2021) CITY OF LINO LAKES RESOLUTION NO.21-85 ACCEPTING ISG CONSULTING SERVICES PROPOSAL WHEREAS,the City Council accepted The Recreation and Community Center Feasibility Study, prepared by the Isaac Sports Group (ISG), during the June 28, 2021 City Council meeting; and WHEREAS, ISG has prepared the following Scope of Services Options based on discussions with City staff, ISG's understanding of the Rec Center project and opportunities, and an understanding of successful best practices in comparable facilities. • Development of Aquatic Programming Partnership $7,500 • Development of Fitness Partnership $5,000 • Management Support and Development $7,500 If the City chooses to engage ISG in all of these areas there will be several efficiencies and overlap, resulting in a reduced overall fee. If all services are engaged the total amount would be discounted by$4,000. NOW,THEREFORE,BE IT RESOLVED by the City Council of the City of Lino Lakes that staff • is authorized to enter into an agreement with Isaac Sports Group for the services listed above for an amount not to exceed $16,000. Adopted by the City Council of the City of Lino Lakes this 23`d day of August, 2021. The motion for the adoption of the foregoing resolution was introduced by Councilmember and was duly seconded by Councilmember and upon vote being taken thereon, the following voted in favor thereof: The following voted against same: Rob Rafferty, Mayor ATTEST: Julianne Bartell, City Clerk S • .. -- . / f }L on i CITY = `, Z �f -0F '- LI_N 0 L K ES ILsaac Sports roup RECREATION AND COMMUNITY CENTER Partner Development and Management Support Consulting Scope of Services Proposal Submitted by Isaac Sports Group, LLC August 10, 2021 I j II )i� ''' ii' i• r yy c - L . . :-i,:,,,,,,,,,,,,,,,,,,,,,,,,t,,,,,,,!,,,,,,,,ipl!iii,:y: : ,,,,, . , ,,, ,,,,,,,,,:;,::, ,1:11:!::::::::', ' t $[ I ' - v x M KS; £ s��irWreibii ro �y�/1� .f l * ,. �',,, 4 f, 1 i s r Vg: i x%'z .0 111,�' d ^ % yK* w' A a 4"�y �t� t ,"��"( V'N�6 ya., K y y I b F'�: Page 1 of 5 INTRODUCTION Following completion of the Isaac Sports Group's ("ISG") Feasibility Study of the potential re- opening of the former YMCA as a Lino Lakes Recreation and Community Center ISG and City of Lino Lakes (the"City")management have discussed additional services that ISG may be able to provide to the City to assist in development the programming and management model for the Recreation and Community Center(the"Rec Center") and expedite the smooth and fully operational re-opening of the Rec Center. ISG has prepared the following Scope of Services Options based on these discussions with City management, ISG's understanding of the Rec Center project and opportunities, and an understanding of successful best practices in comparable facilities. ISG has broken these services into several categories, understanding that the City may choose to engage ISG in some but not all of these Services or combine them into some combination to best meet the City's needs. ISG also understands that some of the value built into these Services is making ISG staff available to help City address the many anticipated and unanticipated questions and challenges that will arise leading up to opening and during the first several months of operation. SCOPE OF SERVICES Development of Aquatic ProQrammini Partnership with Centennial School District Community Education and Aquatic User Groups ISG will work with City Management and Centennial Community Education to Develop an aquatic partnership focusing on the Learn to Swim Program and other related aquatic specialty programs. • Initial discussions with stakeholders o Mutual goals, opportunities, and mission alignment • Develop Programming Model o Learn to Swim program • Classes, fees, etc. o Other specialty aquatic programs that are best done in partnership such as Lifeguard training and certification and perhaps other specialty aquatic classes as well as aquatic fitness programs (may be partly in conjunction with Fitness Partner) • Develop Partnership Model o Financial considerations • Operating costs • Revenue and cost sharing o Operational model • Program management and responsibilities • Staffing considerations • Training • Recruitment and retention • Marketing Page 2 of 5 • • Registration • Accounting • Assist in the execution, roll-out, and first three months of program operation • Develop partnership development and roll-out timeline o Identify key milestone dates based on potential program start up dates o Work back schedule based on these key milestone dates • Scope of Services Timeline o ISG can begin this portion of the Scope of Services immediately o Scope of Services to extend through the first three months of Rec Center and Aquatic Program operation ISG will also work with City and potential outside pool user groups, especially Great Wolf Swim Team,to develop a rental schedule and agreement for use of the Rec Center aquatic facilities. Financial Considerations of this portion of the Scope of Services • Consulting Fee $7,500 plus expenses Development of Fitness Partnership with Outside Fitness Program Provider ISG understands that City management has already had preliminary discussions with potential outside providers of fitness programs for the Recreation Center. The development of a fitness partner may be more straight forward and likely will not need as much support from ISG as the Aquatic Program Partnership in putting this partnership together. ISG can provide support as • needed in developing and executing this partnership, with a scaled down version of the Services involved in the Aquatic Partnership Services. Services can include the following: • Build upon initial discussions with potential fitness program providers and City Management o Mutual goals, opportunities, and mission alignment • Develop Partnership Program Model o Class and fee structure o Range of programs offered through potential fitness provider o Personal Training o Any potential link to Aquatic Fitness Programs • Develop Partnership Model o Financial considerations • Lease arrangement • Move-in and set-up • Operating costs • Revenue and cost sharing o Operational model • Program management and responsibilities • Staffing considerations • Training • Recruitment and retention • Marketing • • Registration Page 3 of 5 • Accounting 411 • Assist in the execution, roll-out, and first three months of program operation • Develop partnership development and roll-out timeline o Identify key milestone dates based on potential program start up dates o Work back schedule based on these key milestone dates • Scope of Services Timeline o ISG can begin this portion of the Scope of Services immediately o Scope of Services to extend through the first three months of Rec Center and Fitness Program operation Financial Considerations of this portion of the Scope of Services • Consulting Fee $5,000 plus expenses Management Support and Lead Up to Re-opening of Recreation and Community Center ISG will work with City Management, Partners, and stakeholders to support the preparation and execution of re-opening the Rec Center. This support can include the following Services as needed. • Rec Center Facility Director o Work with City Management to develop a job description for the Facility Director and any other key Rec Center management positions as needed o Work with City to identify and recruit potential candidates and if need assist in the selection process o Explore and identify potential options and plan for an interim director to assist in expediting opening while conducting search for permanent Facility Director o ISG can also provide any consulting, advice, or training as needed in support of the Facility Director and key management and program staff prior to opening and through the first three months of operation of the Rec Center. • Assist City and Rec Center Partners in lead up and execution of re-opening and the first three months of operation in key areas as needed o Logistics o Services procurement o Equipment procurement o Marketing o Grand Opening planning o Other support or guidance as needed • Assist City and Rec Center Partners in developing Rec Center Management and Operations Committees or Board o Rec Center Steering Committee (or Advisory Committee) • Make up of Steering committee • Role • High level issues affecting overall Rec Center Management and partnerships • Schedule • Responsibilities o Rec Center Operations Committee • Make up of Operations Committee • Page 4 of 5 • • Role • Coordinate operations, scheduling, and issues affecting program partners in day to day operations of the Rec Center, Program Partners, and User Groups • Schedule • Responsibilities o Develop timeline for establishment of these committees leading up to re-opening • Scope of Services Timeline o ISG can begin this portion of the Scope of Services immediately o Scope of Services to extend through the first three months of Rec Center operation Financial Considerations of this portion of the Scope of Services • Consulting Fee $7,500 plus expenses FINANCIAL CONSIDERATIONS The Consulting Fees proposed by ISG are based on the Scope of Services identified and are subject to discussion, refinement, and tweaking of the Services with City Management. ' The Fees set up for each specific area of the Services are as follows: • Development of Aquatic Programming Partnership: $ 7,500 • Development of Fitness Partnership: $ 5,000 • Management Support and Development $ 7,500 TOTAL"AL A CARTE FEE: $20,000 If the City chooses to engage ISG in all of these areas there will be several efficiencies and overlap, resulting in a reduced overall fee. If all services are engaged there would be a 20% discount in the overall Fee. Overall Bundled Fee: $16,000 THE ISG PROJECT TEAM As in the Feasibility Study, the ISG Project Team will be led by Duane Proell. ISO President, Stu Isaac, will also be fully involved with the project. S Page 5 of 5