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Home My WebLink About09-27-2021 Council Meeting MinutesCOUNCIL MINUTES APPROVED t 2 LINO LAKES CITY COUNCIL 3 REGULAR MEETING 4 MINUTES 5 6 DATE September 27, 2021 7 TIME STARTED ; 6;30 p.m. 8 TIME ENDED 6#50 p.m. 9 MEMBERS PRESENT Councilmember Stoesz, Lyden, 10 Ruhland, Cavegn and Mayor Rafferty 1 t MEMBERS ABSENT 12 t 3 Staff members present: City Administrator Sarah Cotton; Finance Director Hannah Lynch; Human 14 Resources and Communications Manager Meg Sawyer; Communications Specialist Andrea Turner; t 5 Community Development Director Michael Grochala; Public Safety Director John Swenson; City 16 Planner Katie Larsen; City Engineer Diane Hankee; City Cleric Julie Bartell 17 18 PUBLIC COMMENT 19 There were no public comments. 20 SETTING THE AGENDA 21 The agenda was approved as presented. 22 PROCLAMATION 23 Proclaiming October 2021 as Domestic Violence Awareness Month. 24 CONSENT AGENDA 25 Councilmember Cavegn moved to approve the Consent Agenda, Items 1 A through 1 H as presented. 26 Councilmember Lyden seconded the motion. Motion carried on a voice vote. 27 28 ITEM ACTION 29 Consideration of Expenditures: 30 A) September 27, 2021 (Check No. 115045 through 115122 in the 31 Amount of $776,636.95 Approved 32 B) Consider Approval of September 13, 2021 Council 33 Work Session Minutes Approved 34 C) Consider Approval of September 13, 2021 Council 35 Minutes Approved 36 D) Consider Approval of September 7, 2021 Special Council 37 Minutes Approved 38 E) Consider Approval of Environmental Board Appointments Approved 39 F) Consider Approval of Application for Exempt Gambling Permit 40 from the Knights of Columbus #9905 Approved 7 COUNCIL MINUTES APPROVED 41 G) Consider Resolution No. 21-105, Appointing Election Judges for 42 2021 General Election Approved 43 H) Consider Approval of September 7, 2021 Work Session Minutes Approved 44 FINANCE DEPARTMENT REPORT 45 2A) Consider Resolution No. 21-99, Adopting the Preliminary 2021 Tax Levy, Collectible in 46 2022 — Finance Director Lynch noted the council's review and meetings on the proposed budget, a 47 comparison of the proposed levy to the last year's levy, and the ability of the council to decrease the 48 levy but not to increase it once the preliminary figure is approved. 49 Mayor Rafferty noted the council's work to this point and more to come. 5o Councilmember Ruhland moved to approve Resolution No. 21-99 as presented. Councilmember 51 Stoesz seconded the motion. Motion carried on a voice vote. 52 Councilmember Stoesz requested that the preliminary budget be posted on the website. 53 2B) Consider Resolution No. 21-100, Setting the Date and Time for a Public Hearing for the 54 Proposed 2022 Operating Budget and 2021 Tax Levy, Collectible in 2022 - Finance Director 55 Lynch noted the action setting the City's public hearing on the upcoming year's budget. 56 Councilmember Ruhland moved to approve Resolution No. 21-100 as presented. Councilmember 57 Cavegn seconded the motion. Motion carried on a voice vote. 58 3C) Cancelling Debt Service Tax Levy(s): i. Consider Resolution No. 21-101, Canceling the 59 2021/2022 Debt Service Tax Levy for G.O. Improvement Bond, Series 2013A$ ii. Consider 60 Resolution No. 21402, Canceling the 2021/2022 Debt Service Tax Levy for G.O. Capital Note, 61 Series 2016A - Finance Director Lynch noted that staff is recommending that the council approve 62 these two resolutions that would cancel levy of taxes for debt service on bonds in cases where the levy 63 of funds is not required. 64 Councilmember Lyden moved to approve Resolution No. 21401 as presented. Councilmember 65 Stoesz seconded the motion. Motion carried on a voice vote. 66 Councilmember Lyden moved to approve Resolution No. 21402 as presented. Councilmember 67 Stoesz seconded the motion. Motion carried on a voice vote. 68 ADMINISTRATION DEPARTMENT REPORT 69 3A) Consider Appointment of Police Officer —Human Resources and Communications 7o Manager Sawyer reviewed her written report outling the staff recommendation to hire a police 71 officer based on a standard hiring process and the qualifications of the candidate. 72 Councilmember Ruhland moved to approve the appointment of Shelby Bonczelc as recommended. 73 Councilmember Lyden seconded the motion. Motion carried on a voice vote. 74 3B) Consider Resolution No. 21403, Increasing the Benefit Level for Firefighters Vested in 75 the Statewide Volunteer Firefighters Retirement Plan — Human Resources and Communications 76 Manager Sawyer reviewed her written report recommending that the council authorize an increase in 77 the benefit level for firefighters (vested). Staff has studied the situation, finds the fund to be in good 78 condition, and finds that an increase would require no City contribution. 79 Councilmember Cavegn moved to approve Resolution No. 21403 as presented. Councilmember 8o Ruhland seconded the motion. Motion carried on a voice vote. COUNCIL MINUTES APPROVED 81 C) Consider Resolution No. 21404, Authorizing the Allocation of Fire State Aid to Cover 82 Employer Contributions to the PERA Police and Fire Plan— Human Resources and 83 Communications Manager Sawyer reviewed her written report requesting authorization to allocate 84 certain fire state aid funds to cover pension employer contributions. State law authorizes this action. 85 Councilmember Cavegn moved to approve Resolution No. 21-104 as presented. Councilmember 86 Stoesz seconded the motion. Motion carried on a voice vote. 87 PUBLIC SAFETY DEPARTMENT REPORT 88 There was no report from the Public Safety Department. 89 PUBLIC SERVICES DEPARTMENT REPORT 90 There was no report from the Public Services Department. 91 COMMUNITY DEVELOPMENT REPORT 92 6A) Consider 2nd Reading of Ordinance No. 09-21 Interim Ordinance Creating a 93 Moratorium for Mini Self -Storage Facilities — City Planner Larsen noted that staff is requesting 94 second reading of an ordinance that would put on pause development of certain storage facilities. 95 The ordinance allows for a year pause and staff will be reviewing the situation as part of ongoing 96 ordinance updates. 97 Mayor Rafferty asked if any comments from the public have been received. Staff said no. 98 Councilmember Stoesz moved to waive the full reading of Ordinance No. 09-21 as presented. 99 Councilmember Lyden seconded the motion. Motion carried on a voice vote. 100 Councilmember Stoesz moved to approve the 2nd Reading and adoption of Ordinance No. 09-21 as l01 presented. Councilmember Ruhland seconded the motion. Motion carried; Yeas, 5; Nays none. 102 613) Consider Resolution No. 21-91, Approve Change Order No. 1, Northeast Drainage 103 Area Improvement Project — City Engineer Hankee remarked on the importance of the NE 104 Drainage Improvement Project that will serve a good portion of the eastern side of the City. She 105 noted that in the course of the project, poor soils were discovered and that incurred additional cost 106 to the project and resulting in this request for a change order, the additional cost is within the project 07 contingency. 108 Councilmember Stoesz moved to approve Resolution No. 20-91 as presented. Councilmember 109 Cavegn seconded the motion. Motion carried on a voice vote. 11 o UNFINISHED BUSINESS 111 There was no Unfinished Business. 112 113 NEW BUSINESS 114 There was no New Business, 115 116 COMMUNITY EVENTS 117 There were no events announced. 118 COMMUNITY CALENDAR 3 COUNCIL MINUTES APPROVED 119 120 121 122 123 124 125 126 Community Calendar —A Look Ahead September 27, 2021 through October 11, 2021 Wednesday, September 29 6#30 pm, Council Chambers Environmental Board I Monday, October 4 6400 pm, Community Room Council Work Session Wednesday, October 6 6:30 pm, Council Chambers Park Board Thursday, October 7 8@00 am, Community Room EDAC a Monday, October 11 6:00 pm, Community Room Council Work Session b Monday, October 11 6*30 pm, Council Chambers City Council Meeting 127 128 ADJOURN 129 130 There being no further business, Councilmember Ruhland moved to adjourn at 60.50 p.m. 131 Councilmember Cavegn seconded the motion. Motion carried on a voice vote. 132 133 134 135 136 137 138 139 These minutes were considered and approved at the regular Council Meeting on October 115 2021. Julianne Bartell, Cit� Clerl� b Rafferty,