HomeMy WebLinkAbout02-08-2021 Council PacketEXPANDED AGENDA
CITY COUNCIL AGENDA
Monday, February 8, 2021
***********
6:30 p.m.
(Scheduled to be broadcast on Channel 16)
City Council: Mayor Rafferty, Councilmembers Cavegn, Lyden, Ruhland and Stoesz City Administrator: Sarah Cotton
COUNCIL WORK SESSION, 6:00 P.M.
Council Chambers (not televised)
1. Review Regular Agenda
CITY COUNCIL MEETING, 6:30 P.M.
Call to Order and Roll Call - Councilmembers Stoesz, Lyden, Cavegn, and Mayor
Rafferty were present; Councilmember Ruhland was absent
Pledge of Allegiance
Open Mike / Public Comment (in person or received in writing prior to meeting) There was no one present wishing to comment.
Setting the Agenda: Addition or Deletion of Agenda Items
The agenda was approved as presented.
SPECIAL PRESENTATION
Special Presentation - Paula Andrzejewski 9 year Environmental Board Recognition
1. CONSENT AGENDA
A) Consideration of Expenditures:
B) Consider Approval of January 25, 2021 Council Work Session Minutes
C) Consider Approval of January 25, 2021 Council Meeting Minutes
D) Consider Resolution No. 21-09, Amending the 2021 Charter Commission Budget
Action Taken: Motion by Cavegn, seconded by Lyden, to approve Consent Agenda Items 1A through 1D as presented, was adopted
2. FINANCE DEPARTMENT REPORT
None
3. ADMINISTRATION DEPARTMENT REPORT
A) Consider Appointment of Paid On-Call Firefighter, Meg Sawyer
Action Taken: Motion by Cavegn, seconded by Stoesz, to approve the appointment of Brett McReavy to the position of Paid On-Call Firefighter
Council Agenda -2- EXPANDED AGENDA
4. PUBLIC SAFETY DEPARTMENT REPORT
A) Counseling Contract for Services – LE-AST Services /Counseling LLC,
John Swenson
Action Taken: Motion by Lyden, seconded by Stoesz, to approve the contract as presented, was adopted
5. PUBLIC SERVICES DEPARTMENT REPORT
None
6. COMMUNITY DEVELOPMENT REPORT
A) Consider Resolution No. 21-06, Declare Intent to Reimburse from Bond Proceeds, 2021 Street Improvement Project, Michael Grochala
Action Taken: Motion by Lyden, seconded by Stoesz, to approve
Resolution No. 21-06 as presented, was adopted
B) 2021 Street Improvement Project, Diane Hankee
i) Consider Resolution No. 21-07, Accepting bids, Awarding a Construction
Contract
Action Taken: Motion by Stoesz, seconded by Cavegn, to approve Resolution No. 21-07 as presented, was adopted
ii) Consider Resolution No. 21-08, Approving Construction Services
Contract with WSB & Associates
Action Taken: Motion by Stoesz, seconded by Cavegn, to approve Resolution No. 21-08 as presented, was adopted
7. UNFINISHED BUSINESS
None
8. NEW BUSINESS
None
Adjournment
Motion by Lyden, seconded by Cavegn, to adjourn at 6:55 p.m.
Community Calendar – A Look Ahead
February 8, 2021 through February 22, 2021 Tuesday, February 9 5:30 pm, YMCA Council Tour of YMCA Bldg.
Wednesday, February 10 6:30 pm, Zoom Planning & Zoning Board
Monday, February 15 CITY HALL CLOSED President’s Day
Monday, February 22 6:00 pm, Council Chambers Council Work Session
Monday, February 22 6:30 pm, Council Chambers City Council Meeting
Updated 2/5/2021
CITY COUNCIL AGENDA
Monday, February 8, 2021
***********
6:30 p.m.
(Scheduled to be broadcast on Channel 16)
City Council: Mayor Rafferty, Councilmembers Cavegn, Lyden, Ruhland and Stoesz
City Administrator: Sarah Cotton
COUNCIL WORK SESSION, 6:00 P.M.
Council Chambers (not televised)
1. Review Regular Agenda
CITY COUNCIL MEETING, 6:30 P.M.
Call to Order and Roll Call
Pledge of Allegiance
Open Mike / Public Comment
Setting the Agenda: Addition or Deletion of Agenda Items
SPECIAL PRESENTATION
Special Presentation - Paula Andrzejewski 9 year Environmental Board Recognition
1. CONSENT AGENDA
A) Consideration of Expenditures:
i) February 8, 2021 (Check No. 113785 through 113850) in the Amount of
$318,033.71
B) Consider Approval of January 25, 2021 Council Work Session Minutes
C) Consider Approval of January 25, 2021 Council Meeting Minutes
D) Consider Resolution No. 21-09, Amending the 2021 Charter Commission Budget
2. FINANCE DEPARTMENT REPORT
None
3. ADMINISTRATION DEPARTMENT REPORT
A) Consider Appointment of Paid On-Call Firefighter, Meg Sawyer
4. PUBLIC SAFETY DEPARTMENT REPORT
A) Counseling Contract for Services – LE-AST Services /Counseling LLC,
John Swenson
Council Agenda -2-
5. PUBLIC SERVICES DEPARTMENT REPORT
None
6. COMMUNITY DEVELOPMENT REPORT
A) Consider Resolution No. 21-06, Declare Intent to Reimburse from Bond Proceeds,
2021 Street Improvement Project, Michael Grochala
B) 2021 Street Improvement Project, Diane Hankee
i) Consider Resolution No. 21-07, Accepting bids, Awarding a Construction
Contract
ii) Consider Resolution No. 21-08, Approving Construction Services
Contract with WSB & Associates
7. UNFINISHED BUSINESS
None
8. NEW BUSINESS
None
Adjournment
Community Calendar – A Look Ahead
February 8, 2021 through February 22, 2021
Tuesday, February 9 5:30 pm, YMCA Council Tour of YMCA Bldg.
Wednesday, February 10 6:30 pm, Zoom Planning & Zoning Board
Monday, February 15 CITY HALL CLOSED President’s Day
Monday, February 22 6:00 pm, Council Chambers Council Work Session
Monday, February 22 6:30 pm, Council Chambers City Council Meeting
Expenditures
February 8, 2021
Check #113785 to #113850
$318,033.71
City of Lino Lakes
Activity Codes
Code Description Code Description
401 Mayor/Council 817 Spring Fling
402 Administration 818 Winter Festival
403 Elections 819 Community Gardens
404 Cable TV 822 Family Corn Roast
405 Charter Administration 827 Gobbler Games
407 Finance 830 Adult Golf Lessons
414 Legal Consultants 835 Youth Skating Class
415 Economic Development 850 Golf Academy
416 Planning & Zoning 856 Youth Soccer
417 Engineering 857 Soccer Fundamentals
418 Community Development 860 Secret Shop
420 Police Protection 864 Preschool Playtime
421 Fire Protection 868 Little Goblins Party
422 Building Inspections 871 Flag Football
430 Streets 875 Snow Day
431 Fleet Management 876 Kite Day
432 Government Buildings 877 Rockin' in the Park
450 Parks 879 Movies in the Park
451 Recreation 890 Senior Programs
461 Environmental
462 Solid Waste Abatement
463 Forestry
494 Water
495 Sanitary Sewer
499 Other
802 Dodgeball Camp
806 Youth T-Ball
808 Youth Baseball Camp
810 Youth Playground
811 Youth Safety Camp
812 Youth Art Camps
814 Senior Programs/Book Club
Page 1
AP Checks by Account Number
02/28/2021 City Council Meeting
Vendor Fund/Dept Account Amount Check #Description
AFLAC 101-000 101-000-2040-000 232.74 113788 January Insurance Premium
Central Pension Fund 101-000 101-000-2040-000 3,840.00 113785 Jan-21
Delta Dental of Minnesota 101-000 101-000-2040-000 455.35 113808 Dental Insurance Premiums
Fidelity Security Life Insurance Co. 101-000 101-000-2040-000 19.18 113812 February Vision Insurance
Lincoln National Life Ins Co 101-000 101-000-2040-000 83.40 113824 Life Insurance Premiums
Lincoln National Life Ins Co 101-000 101-000-2040-000 1,145.91 113824 Life Insurance Premiums
Medica 101-000 101-000-2040-000 3,003.77 113827 Health Insurance Premiums
NCPERS Group Life Insurance 101-000 101-000-2040-000 240.00 113786 Jan-21
Medica 101-000 101-000-2041-000 8,627.94 113827 Health Insurance Premiums
Delta Dental of Minnesota 101-000 101-000-2044-000 1,263.96 113808 Dental Insurance Premiums
Fidelity Security Life Insurance Co. 101-000 101-000-2048-000 95.82 113812 February Vision Insurance
Lincoln National Life Ins Co 101-000 101-000-3416-000 0.14 113824 Life Insurance Premiums
101-000 Total 19,008.21
Medica 101-402 101-402-4131-000 538.42 113827 Health Insurance Premiums
Lincoln National Life Ins Co 101-402 101-402-4133-000 121.24 113823 Disability Insurance Premiums
Lincoln National Life Ins Co 101-402 101-402-4133-000 11.25 113824 Life Insurance Premiums
Delta Dental of Minnesota 101-402 101-402-4134-000 89.89 113808 Dental Insurance Premiums
Kennedy & Graven Chartered 101-402 101-402-4310-000 3,695.50 113821 November & December Legal - Lino Lakes Officer 299A Claim
Shred-it c/o Stericycle Inc. 101-402 101-402-4410-000 26.15 113842 Document destruction
TASC - Client Invoices 101-402 101-402-4410-000 93.80 113844 December Admin Fees
101-402 Total 4,576.25
North Metrotelevision (NMTV) 101-404 101-404-4410-000 103.34 113832 December Council Meetings - 12/14/2020 & 12/28/2020
101-404 Total 103.34
Medica 101-407 101-407-4131-000 2,066.40 113827 Health Insurance Premiums
Lincoln National Life Ins Co 101-407 101-407-4133-000 6.98 113824 Life Insurance Premiums
Lincoln National Life Ins Co 101-407 101-407-4133-000 63.35 113823 Disability Insurance Premiums
Delta Dental of Minnesota 101-407 101-407-4134-000 101.11 113808 Dental Insurance Premiums
City of Roseville 101-407 101-407-4310-000 3,966.32 113802 Electronic Plan Review Laserfiche Licenses
SHI International Corp 101-407 101-407-4310-000 365.00 113841 Microsoft Office Pro License - K. Larsen
101-407 Total 6,569.16
Anoka County Treasury Office 101-415 101-415-4300-000 1,193.00 113789 2021 Economic Dec Cost Share
Isaac Sports Group LLC 101-415 101-415-4300-000 6,600.00 113819 Rec Center Feasibility Study
MN Metro North Tourism Board 101-415 101-415-4900-000 1,722.00 113831 December 2020 Tourism Tax
101-415 Total 9,515.00
Medica 101-416 101-416-4131-000 538.43 113827 Health Insurance Premiums
Lincoln National Life Ins Co 101-416 101-416-4133-000 2.25 113824 Life Insurance Premiums
Lincoln National Life Ins Co 101-416 101-416-4133-000 25.19 113823 Disability Insurance Premiums
Delta Dental of Minnesota 101-416 101-416-4134-000 44.94 113808 Dental Insurance Premiums
101-416 Total 610.81
WSB & Associates Inc. 101-417 101-417-4300-000 891.00 113849 November - 2020 Private Utility Permits
WSB & Associates Inc. 101-417 101-417-4300-000 294.00 113849 November - 2020 MS4 Services
WSB & Associates Inc. 101-417 101-417-4410-000 5,180.00 113849 November - 2020 General Engingeering Services
101-417 Total 6,365.00
Medica 101-418 101-418-4131-000 538.42 113827 Health Insurance Premiums
Lincoln National Life Ins Co 101-418 101-418-4133-000 4.50 113824 Life Insurance Premiums
Lincoln National Life Ins Co 101-418 101-418-4133-000 43.08 113823 Disability Insurance Premiums
Delta Dental of Minnesota 101-418 101-418-4134-000 44.94 113808 Dental Insurance Premiums
101-418 Total 630.94
Medica 101-420 101-420-4131-000 19,322.49 113827 Health Insurance Premiums
Lincoln National Life Ins Co 101-420 101-420-4133-000 630.06 113823 Disability Insurance Premiums
Lincoln National Life Ins Co 101-420 101-420-4133-000 64.23 113824 Life Insurance Premiums
Delta Dental of Minnesota 101-420 101-420-4134-000 1,058.38 113808 Dental Insurance Premiums
Streicher's Inc. 101-420 101-420-4211-000 239.99 113843 Flex cuffs
Anoka County Treasury Office 101-420 101-420-4240-000 363.00 113789 Housing Assembly
Personnel Evaluations Inc. 101-420 101-420-4300-000 174.00 113835 PEP Testing
Verizon Wireless 101-420 101-420-4300-000 50.00 113848 Target
Streicher's Inc. 101-420 101-420-4370-000 76.95 113843 Uniform Allowance - N. Hamann
Xcel Energy 101-420 101-420-4381-000 4.03 113850 Electric-Police
Anoka County Treasury Office 101-420 101-420-4410-000 900.00 113789 Q4 2020 State Access
Shred-it c/o Stericycle Inc. 101-420 101-420-4410-000 52.31 113842 Document destruction
Twin Cities Transport & Recovery 101-420 101-420-4410-000 85.00 113846 Case #21008078
Page 2
AP Checks by Account Number
02/28/2021 City Council Meeting
Vendor Fund/Dept Account Amount Check #Description
Baker Ballistics LLC 101-420 101-420-5000-000 5,290.00 113793 Kevlar shield and batshields
101-420 Total 28,310.44
Medica 101-421 101-421-4131-000 1,885.18 113827 Health Insurance Premiums
Lincoln National Life Ins Co 101-421 101-421-4133-000 4.40 113824 Life Insurance Premiums
Lincoln National Life Ins Co 101-421 101-421-4133-000 50.52 113823 Disability Insurance Premiums
Delta Dental of Minnesota 101-421 101-421-4134-000 87.63 113808 Dental Insurance Premiums
Century College 101-421 101-421-4330-000 425.00 113799 Fire Inspector Course
Century College 101-421 101-421-4330-000 130.00 113799 Fire Inspector Course Book
Bureau of Criminal Apprehension 101-421 101-421-4410-000 33.25 113798 Background check
Emergency Apparatus Maintenance 101-421 101-421-4410-000 434.61 113810 Service pump and inspection #609
Emergency Apparatus Maintenance 101-421 101-421-4410-000 361.64 113810 Repair strobe light
101-421 Total 3,412.23
Medica 101-422 101-422-4131-000 2,252.23 113827 Health Insurance Premiums
Lincoln National Life Ins Co 101-422 101-422-4133-000 7.87 113824 Life Insurance Premiums
Lincoln National Life Ins Co 101-422 101-422-4133-000 72.38 113823 Disability Insurance Premiums
Delta Dental of Minnesota 101-422 101-422-4134-000 112.35 113808 Dental Insurance Premiums
Avon Business Forms & Promotions 101-422 101-422-4200-000 224.86 113792 Correction Notice
101-422 Total 2,669.69
Medica 101-430 101-430-4131-000 2,699.36 113827 Health Insurance Premiums
Lincoln National Life Ins Co 101-430 101-430-4133-000 116.08 113823 Disability Insurance Premiums
Lincoln National Life Ins Co 101-430 101-430-4133-000 14.06 113824 Life Insurance Premiums
Delta Dental of Minnesota 101-430 101-430-4134-000 191.01 113808 Dental Insurance Premiums
Brock White Company LLC 101-430 101-430-4211-000 50.16 113797 Spray paint
Brock White Company LLC 101-430 101-430-4211-000 358.44 113797 Stripe marker
H&L Mesabi Company 101-430 101-430-4211-000 909.40 113815 Plow cutting edge sections
H&L Mesabi Company 101-430 101-430-4211-000 45.00 113815 Plow cutting edge sections
Menards - Forest Lake 101-430 101-430-4211-000 141.20 113828 Temporary mailbox construction supplies
Xcel Energy 101-430 101-430-4385-000 674.67 113850 Electric-Street Lights
Xcel Energy 101-430 101-430-4385-000 4,167.19 113850 Electric-Street Lights
Anoka County Treasury Office 101-430 101-430-4410-000 3,827.35 113789 Signal damage and equipment
Anoka County Treasury Office 101-430 101-430-4410-000 233.35 113789 Signal damage and equipment
Olson's Sewer Service Inc. 101-430 101-430-4410-000 3,120.82 113833 Drainage Improvement at 1054 Cripple Creek Pass
101-430 Total 16,548.09
Medica 101-431 101-431-4131-000 1,084.08 113827 Health Insurance Premiums
Lincoln National Life Ins Co 101-431 101-431-4133-000 4.95 113824 Life Insurance Premiums
Lincoln National Life Ins Co 101-431 101-431-4133-000 41.93 113823 Disability Insurance Premiums
Delta Dental of Minnesota 101-431 101-431-4134-000 98.88 113808 Dental Insurance Premiums
Aramark Uniform & Career Apparel Group Inc. 101-431 101-431-4211-000 92.71 113790 Towels
Menards - Forest Lake 101-431 101-431-4211-000 5.16 113828 Antifreeze
Menards - Forest Lake 101-431 101-431-4211-000 15.12 113828 Windshield washer
Mansfield Oil Company 101-431 101-431-4212-000 4,079.04 113825 Gasoline
Mansfield Oil Company 101-431 101-431-4212-000 2,868.19 113825 Diesel
Factory Motor Parts Company 101-431 101-431-4221-000 61.08 113811 Injector assembly spark plug upper intake manifold
Factory Motor Parts Company 101-431 101-431-4221-000 3.89 113811 Ring sealing
Lano Equipment 101-431 101-431-4221-000 145.70 113822 7-pin Reapir Kit
Menards - Forest Lake 101-431 101-431-4221-000 12.28 113828 Silicone caulk
O'Reilly Automotive Stores 101-431 101-431-4221-000 24.82 113834 Belt
O'Reilly Automotive Stores 101-431 101-431-4221-000 133.78 113834 Battery
O'Reilly Automotive Stores 101-431 101-431-4221-000 15.89 113834 Belt
O'Reilly Automotive Stores 101-431 101-431-4221-000 237.50 113834 Battery
O'Reilly Automotive Stores 101-431 101-431-4221-000 7.58 113834 Mini lamp
Pomp's Tire Service Inc. 101-431 101-431-4221-000 582.40 113836 Tires
Pomp's Tire Service Inc. 101-431 101-431-4221-000 2,316.94 113836 Police SUV tires
Pomp's Tire Service Inc. 101-431 101-431-4221-000 1,164.80 113836 Tires #503 & #505
Pomp's Tire Service Inc. 101-431 101-431-4221-000 340.08 113836 4 new tires #306
S&S Industrial Hardware Supply 101-431 101-431-4221-000 65.99 113840 Nuts bolts washers
Lano Equipment 101-431 101-431-4300-000 667.32 113822 Glow plug switch magnetic brake cleaner fluid
Pomp's Tire Service Inc. 101-431 101-431-4300-000 1,146.50 113836 Mount & balance new front tires #200
101-431 Total 15,216.61
Dalco Inc. 101-432 101-432-4211-000 838.06 113806 Toilet tissue papertowels compostable roll liner
Menards - Forest Lake 101-432 101-432-4211-500 112.25 113828 Light bulbs for Public Works
Page 3
AP Checks by Account Number
02/28/2021 City Council Meeting
Vendor Fund/Dept Account Amount Check #Description
Menards - Forest Lake 101-432 101-432-4211-503 10.99 113828 Door sweep for City Hall lunchroom door
O'Reilly Automotive Stores 101-432 101-432-4211-503 137.17 113834 Power belt
Anoka County Treasury Office 101-432 101-432-4300-500 75.00 113789 Site 115 Feb 2021 Cac Fiber
Anoka County Treasury Office 101-432 101-432-4300-501 75.00 113789 Site 116 Feb 2021 Cac Fiber
Anoka County Treasury Office 101-432 101-432-4300-503 75.00 113789 Site 117 Feb 2021 Cac Fiber
Meridian Energy Products 101-432 101-432-4300-503 428.00 113829 Install 3 shower light fixtures at Police Dept
TDS Metrocom MN 101-432 101-432-4321-000 199.82 113845 Fire Alarm System
CenturyLink 101-432 101-432-4321-503 59.36 113800 Fire Protection Equipment
Quadient Finance USA Inc. 101-432 101-432-4322-000 500.00 113839 Postage
Xcel Energy 101-432 101-432-4381-501 518.78 113850 Electric-Fire Station #1
Xcel Energy 101-432 101-432-4381-502 955.32 113850 Electric-Fire Station #2
Xcel Energy 101-432 101-432-4381-503 4,440.47 113850 Electric-Civic Complex
Olson's Sewer Service Inc. 101-432 101-432-4410-000 469.00 113833 Shop holding tank pumped out
Coverall of the Twin Cities 101-432 101-432-4410-500 403.28 113805 Commercial cleaning
Marsden Bldg Maintenance LLC 101-432 101-432-4410-500 783.45 113826 Commercial cleaning
Premium Waters Inc. 101-432 101-432-4410-500 30.59 113837 5 gallon water
Aramark Uniform & Career Apparel Group Inc. 101-432 101-432-4410-501 172.20 113790 Mats
Coverall of the Twin Cities 101-432 101-432-4410-501 140.00 113805 Commercial cleaning
Marsden Bldg Maintenance LLC 101-432 101-432-4410-501 473.69 113826 Commercial cleaning
Coverall of the Twin Cities 101-432 101-432-4410-502 160.90 113805 Commercial cleaning
Marsden Bldg Maintenance LLC 101-432 101-432-4410-502 518.87 113826 Commercial cleaning
Aramark Uniform & Career Apparel Group Inc. 101-432 101-432-4410-503 314.90 113790 Mats
Coverall of the Twin Cities 101-432 101-432-4410-503 1,200.60 113805 Commercial cleaning
Coverall of the Twin Cities 101-432 101-432-4410-503 573.00 113805 Commercial cleaning
Marsden Bldg Maintenance LLC 101-432 101-432-4410-503 2,892.00 113826 Commercial cleaning
Metro Sales Incorporated 101-432 101-432-4410-503 148.09 113830 Copier Maintenance Contract Ricoh/IM C2500 Color Copier
101-432 Total 16,705.79
Medica 101-450 101-450-4131-000 1,453.75 113827 Health Insurance Premiums
Lincoln National Life Ins Co 101-450 101-450-4133-000 93.08 113823 Disability Insurance Premiums
Lincoln National Life Ins Co 101-450 101-450-4133-000 11.13 113824 Life Insurance Premiums
Delta Dental of Minnesota 101-450 101-450-4134-000 177.52 113808 Dental Insurance Premiums
WSB & Associates Inc. 101-450 101-450-4300-000 402.50 113849 November - 2020 Trail Project
Xcel Energy 101-450 101-450-4381-000 149.88 113850 Electric-Parks
Bituminous Roadways Inc. 101-450 101-450-4410-000 3,372.41 113794 2019 Trail Project - Retainage
Bob's Heating & Air Conditioning 101-450 101-450-4410-000 300.00 113796 Service call on furnace at warming house
101-450 Total 5,960.27
Medica 101-461 101-461-4131-000 201.91 113827 Health Insurance Premiums
Lincoln National Life Ins Co 101-461 101-461-4133-000 7.28 113823 Disability Insurance Premiums
Lincoln National Life Ins Co 101-461 101-461-4133-000 0.85 113824 Life Insurance Premiums
Delta Dental of Minnesota 101-461 101-461-4134-000 16.85 113808 Dental Insurance Premiums
101-461 Total 226.89
Medica 101-462 101-462-4131-000 134.61 113827 Health Insurance Premiums
Lincoln National Life Ins Co 101-462 101-462-4133-000 4.85 113823 Disability Insurance Premiums
Lincoln National Life Ins Co 101-462 101-462-4133-000 0.56 113824 Life Insurance Premiums
Delta Dental of Minnesota 101-462 101-462-4134-000 11.24 113808 Dental Insurance Premiums
1st Choice Document Destruction 101-462 101-462-4410-000 600.00 113787 Recycled 3120 pounds of paper and cardboard
101-462 Total 751.26
Medica 101-463 101-463-4131-000 201.91 113827 Health Insurance Premiums
Lincoln National Life Ins Co 101-463 101-463-4133-000 0.84 113824 Life Insurance Premiums
Lincoln National Life Ins Co 101-463 101-463-4133-000 7.28 113823 Disability Insurance Premiums
Delta Dental of Minnesota 101-463 101-463-4134-000 16.85 113808 Dental Insurance Premiums
101-463 Total 226.88
Aspen Equipment Company 402-431 402-431-5000-000 7,025.00 113791 Snowplow installation #418
Aspen Equipment Company 402-431 402-431-5000-000 6,909.00 113791 Snowplow installation #268
Aspen Equipment Company 402-431 402-431-5000-000 5,955.00 113791 Snowplow installation #417
402-431 Total 19,889.00
Dell Marketing LP 403-402 403-402-4240-000 124.54 113807 Computer Monitor - M. Sawyer
SHI International Corp 403-402 403-402-4240-000 205.00 113841 Docking Station - L. Hogstad-Osterhues
403-402 Total 329.54
WSB & Associates Inc. 406-499 406-499-4304-123 273.00 113849 November - 49 & J Lift Station
WSB & Associates Inc. 406-499 406-499-4304-127 6,924.00 113849 November - Water Tower No 3
Page 4
AP Checks by Account Number
02/28/2021 City Council Meeting
Vendor Fund/Dept Account Amount Check #Description
WSB & Associates Inc. 406-499 406-499-4304-136 460.00 113849 November - 2021 Street Improvement Projects
WSB & Associates Inc. 406-499 406-499-4304-136 169.75 113849 November - 2021 Birch Street Watermain Improvements
406-499 Total 7,826.75
WSB & Associates Inc. 420-499 420-499-4304-000 324.00 113849 November - 7685 Lake Dr Building Demolition
420-499 Total 324.00
WSB & Associates Inc. 421-499 421-499-4304-137 20,797.00 113849 November - 2021 Street Improvement Projects
Finance & Commerce Inc. 421-499 421-499-4340-137 251.04 113813 2021 Street Improvement Projects
Press Publications Inc. 421-499 421-499-4340-137 276.48 113838 2021 Street Improvement Project Bids
421-499 Total 21,324.52
Jacon LLC 422-499 422-499-4400-125 24,011.25 113820 2020 NE Drainage Area Improvements
422-499 Total 24,011.25
WSB & Associates Inc. 424-499 424-499-4304-000 3,633.50 113849 November - 2020 Surface Water Maintenance Project
Olson's Sewer Service Inc. 424-499 424-499-4400-000 4,189.10 113833 2020 Surface Water Maintenance Project
Olson's Sewer Service Inc. 424-499 424-499-4400-000 17,304.98 113833 2020 Surface Water Maintenance Project
424-499 Total 25,127.58
City of Blaine 601-000 601-000-2140-000 70.47 113801 Q4 2020 Utilities
601-000 Total 70.47
Medica 601-494 601-494-4131-000 1,510.54 113827 Health Insurance Premiums
Lincoln National Life Ins Co 601-494 601-494-4133-000 59.32 113823 Disability Insurance Premiums
Lincoln National Life Ins Co 601-494 601-494-4133-000 7.29 113824 Life Insurance Premiums
Delta Dental of Minnesota 601-494 601-494-4134-000 142.69 113808 Dental Insurance Premiums
Menards - Forest Lake 601-494 601-494-4211-000 19.98 113828 Duct tape
Menards - Forest Lake 601-494 601-494-4211-000 44.79 113828 Paint brushes & abrasive pads for paint at Well 3
Core & Main LP 601-494 601-494-4215-000 4,153.79 113804 Water meters
Core & Main LP 601-494 601-494-4215-000 2,018.40 113804 Horns
Hawkins Inc. 601-494 601-494-4222-000 3,102.88 113816 150 lb Chlorine Cylinder
Bluetarp Financial Inc. 601-494 601-494-4240-000 273.29 113795 90lb sandblaster
WSB & Associates Inc. 601-494 601-494-4304-000 1,110.00 113849 November - 2020 General Engingeering Services
WSB & Associates Inc. 601-494 601-494-4304-000 143.00 113849 November - GPS/GIS Miscellaneous Assistance
Comcast 601-494 601-494-4321-000 115.24 113803 Phone & Internet - 1180 Birch Street
TDS Metrocom MN 601-494 601-494-4321-000 39.81 113845 Fire Alarm System
Xcel Energy 601-494 601-494-4381-000 3,343.69 113850 Electric-Water
City of Blaine 601-494 601-494-4382-000 617.80 113801 Q4 2020 Utilities
Gopher State One-Call 601-494 601-494-4410-000 50.00 113814 2021 Annual Facility Operator Fee
Gopher State One-Call 601-494 601-494-4410-000 122.85 113814 December tickets
Instrumental Research Inc. 601-494 601-494-4410-000 250.00 113818 December Water Testing and Well #1 Samples
Valley-Rich Co. Inc. 601-494 601-494-5000-000 838.06 113847 Labor
Valley-Rich Co. Inc. 601-494 601-494-5000-000 3,472.00 113847 Labor
WSB & Associates Inc. 601-494 601-494-5000-000 1,797.50 113849 November - Well House No. 1 Rehabilitation
601-494 Total 23,232.92
Medica 602-495 602-495-4131-000 1,510.56 113827 Health Insurance Premiums
Lincoln National Life Ins Co 602-495 602-495-4133-000 7.34 113824 Life Insurance Premiums
Lincoln National Life Ins Co 602-495 602-495-4133-000 59.33 113823 Disability Insurance Premiums
Delta Dental of Minnesota 602-495 602-495-4134-000 142.69 113808 Dental Insurance Premiums
Bluetarp Financial Inc. 602-495 602-495-4240-000 273.28 113795 90lb sandblaster
WSB & Associates Inc. 602-495 602-495-4300-000 1,027.25 113849 November - Lift Station No. 5 Forcemain Rehabilitation
WSB & Associates Inc. 602-495 602-495-4304-000 1,110.00 113849 November - Lift Station Standard Specification
WSB & Associates Inc. 602-495 602-495-4304-000 1,110.00 113849 November - 2020 General Engingeering Services
Xcel Energy 602-495 602-495-4381-000 2,147.95 113850 Electric-Sewer
City of Blaine 602-495 602-495-4382-000 1,860.00 113801 Q4 2020 Utilities
Gopher State One-Call 602-495 602-495-4410-000 122.85 113814 December tickets
602-495 Total 9,371.25
WSB & Associates Inc. 801-000 801-000-2300-000 115.00 113849 November - Lyngblomsten Senior Housing
WSB & Associates Inc. 801-000 801-000-2300-000 230.00 113849 November - 2063 Palm Street D&U Vacate
WSB & Associates Inc. 801-000 801-000-2300-000 34.00 113849 November - Poehling Addition
WSB & Associates Inc. 801-000 801-000-2300-000 219.50 113849 November - Natures Refuge
WSB & Associates Inc. 801-000 801-000-2302-102 229.50 113849 November - Eastside Villas
WSB & Associates Inc. 801-000 801-000-2308-102 612.00 113849 November - Century Farms North 7th Addition
WSB & Associates Inc. 801-000 801-000-2309-102 115.00 113849 November - Stern Addition
Hokanson Construction & Development Co 801-000 801-000-2312-102 6,605.77 113817 Turnberry Crossing Escrow Closure
Hokanson Construction & Development Co 801-000 801-000-2312-103 7,591.80 113817 Turnberry Crossing Escrow Closure
Page 5
AP Checks by Account Number
02/28/2021 City Council Meeting
Vendor Fund/Dept Account Amount Check #Description
Hokanson Construction & Development Co 801-000 801-000-2312-105 3,739.00 113817 Turnberry Crossing Escrow Closure
Hokanson Construction & Development Co 801-000 801-000-2312-106 1,580.00 113817 Turnberry Crossing Escrow Closure
WSB & Associates Inc. 801-000 801-000-2316-102 81.00 113849 November - Saddle Club 2nd Additon
WSB & Associates Inc. 801-000 801-000-2328-102 81.00 113849 November - Main Street Shoppes 2nd Addition
WSB & Associates Inc. 801-000 801-000-2336-102 147.00 113849 November - Watermark 1st Addition
WSB & Associates Inc. 801-000 801-000-2338-102 5,683.00 113849 November - Nadeau Acres
WSB & Associates Inc. 801-000 801-000-2344-103 145.50 113849 November - Lino Lakes Storage
WSB & Associates Inc. 801-000 801-000-2355-102 12,361.00 113849 November - Watermark 3rd Addition
WSB & Associates Inc. 801-000 801-000-2359-102 166.50 113849 November - Saddle Club 4th Additon
WSB & Associates Inc. 801-000 801-000-2388-102 4,433.00 113849 November - Watermark 2nd Addition
801-000 Total 44,169.57
Ecological Strategies LLC 810-499 810-499-4410-000 4,950.00 113809 Management Planning and Oversight for Conservation Outlots
810-499 Total 4,950.00
Grand Total 318,033.71
Electronic Funds Transfer
MN Statute 471.38 Subd. 3
Council Meeting February 8, 2021 Transfer In/(Out)
1/22/2021 Payroll #02 (137,170.34)
1/22/2021 Payroll #02 Federal Deposit (40,666.60)
1/22/2021 Payroll #02 PERA (44,364.40)
1/22/2021 Payroll #02 State (9,410.94)
1/22/2021 Payroll #02 Child Support (276.29)
1/22/2021 Payroll #02 H.S.A. Bank Pretax (3,293.95)
1/22/2021 Payroll #02 TASC Pretax (749.96)
1/22/2021 Payroll #02 ICMA 457 Def. Comp #301596 (3,815.00)
1/22/2021 Payroll #02 ICMA Roth IRA #706155 (510.75)
1/22/2021 Payroll #02 MSRS HCSP #98946-01 (1,712.10)
1/22/2021 Payroll #02 MSRS Def. Comp #98945-01 (3,185.00)
1/22/2021 Payroll #02 MSRS Roth IRA #98945-01 (660.00)
1/22/2021 Wire from 4M (Gen Acct) 800,000.00
1/25/2021 PD Holiday Payroll 1/01/20-12/31/20 (76,473.93)
1/25/2021 PD Holiday Payroll 1/01/20-12/31/20 Federal Deposit (17,227.70)
1/25/2021 PD Holiday Payroll 1/01/20-12/31/20 PERA (32,692.60)
1/25/2021 PD Holiday Payroll 1/01/20-12/31/20 State (5,650.66)
1/27/2021 Anoka County Property Tax Settlement 342,972.33
2/1/2021 HSA Bank ER Contribution (5,999.85)
CITY COUNCIL WORK SESSION
DRAFT
1
CITY OF LINO LAKES 1
MINUTES 2
3
DATE : January 25, 2021 4
TIME STARTED : 6:00 p.m. 5 TIME ENDED : 6:30 p.m. 6 MEMBERS PRESENT : Council Member Stoesz, Lyden, Ruhland, 7 Cavegn and Mayor Rafferty 8
MEMBERS ABSENT : None 9
Staff members present: City Administrator Sarah Cotton; Community Development 10
Director Michael Grochala; Director of Public Safety John Swenson; City Engineer Diane 11
Hankee; Human Resources Manager Meg Sawyer; City Clerk Julie Bartell 12
1. Police/Firefighter Position Update – Public Safety Director Swenson provided a 13
review of discussion on the position of police/firefighter. The City can create positions 14
but labor representation has a role also. The positon was included in the recent two year 15
labor contract settlement. Keeping department personnel informed has been an important 16
element, including a recent Zoom meeting where options were explained. Based on how 17 things move forward in that area, there will be additional review and discussion on moving 18 forward with fire service delivery. He reviewed the personnel numbers for firefighters 19
and police officers. 20
21
Councilmember Lyden asked how many cross trained staff (police and fire) are needed? 22
Director Swenson explained that those personnel are needed mainly during the daytime 23 hours; approximately 50% of service calls come during those daytime hours. 24 25
Councilmember Cavegn asked how many responses have been received at this point and 26
Director Swenson said that type of information has been deliberately directed to the 27
Human Resources Manager. 28
29 Councilmember Ruhland discussed scheduling with Director Swenson. It was clarified 30 that the department is still following the “platooning” plan to minimize contact (COVID). 31
32
Councilmember Stoesz asked if the department is seeing any individuals coming from the 33
inner city area (wanting to work outside of Minneapolis) and Director Swenson explained 34
that some of that occurred earlier in the year. 35
36 2. Review Regular Agenda of January 25, 2021 37
38
Item 3A – Lease with New Creations – Administrator Cotton explained that there are 39
several New Creations facilities throughout the area and they as an entity are moving 40
toward bringing the facilities under one position. The agreement provides for that 41
business change. 42 43
CITY COUNCIL WORK SESSION
DRAFT
2
Councilmember Ruhland asked about the possibility of use of the YMCA facility; child 44 care facilities may be in need in the future. Councilmember Lyden expressed his interest 45
in that line of investigation also. 46
47
Item 3C – Human Resources Manager Sawyer reviewed her written report proposing 48
approval of a policy relating to sick leave for COVID 19. Ms. Cotton added that there 49 are some employees who have had to quarantine in 2021; how that time is counted will be 50 determined based on this council’s decision on this policy. 51
52
Item 4A – Public Safety Director Swenson explained that this would continue the services 53
of the current criminal attorney with minimal increase in fees. 54
55 The meeting was adjourned at 6:30 p.m. 56 57
These minutes were considered, corrected and approved at the regular Council meeting held on 58
February 8, 2021. 59
60
61
62 63
Julianne Bartell, City Clerk Rob Rafferty, Mayor 64
65
COUNCIL MINUTES
DRAFT
1
LINO LAKES CITY COUNCIL 1 REGULAR MEETING 2
MINUTES 3
4
DATE : January 25, 2021 5 TIME STARTED : 6:30 p.m. 6 TIME ENDED : 7:00 p.m. 7 MEMBERS PRESENT : Councilmember Stoesz, Lyden, 8
Ruhland, Cavegn and Mayor Rafferty 9
MEMBERS ABSENT : 10
11
Staff members present: City Administrator Sarah Cotton; Community Development Director 12
Michael Grochala; City Engineer Diane Hankee; Human Resources Manager Meg Sawyer; Public 13 Safety Director John Swenson; City Clerk Julie Bartell 14 15
PUBLIC COMMENT 16
Dean Hausladen, Lino Lakes resident, spoke to the matter of the City establishing a storm water 17
utility. He noted that the concept has come forward before and he wonders if the same proposal is 18
under consideration. Mayor Rafferty remarked that the council is looking at the possibility of a 19 utility again, understanding the reality of the many services that are required of the City in the area of 20 storm water management. Mr. Hausladen also noted that he lives by Sunrise Park and he’s 21
concerned about the use of chemicals on the lawn there; he experienced a situation where chemicals 22
were put down by the City and warning signs were posted but not soon enough to prevent him and 23
his dog from being impacted. 24
SETTING THE AGENDA 25
The agenda was approved as presented. 26
CONSENT AGENDA 27
Councilmember Ruhland moved to approve the Consent Agenda, Items 1A through 1D as presented. 28
Councilmember Lyden seconded the motion. Motion carried on a voice vote. 29
30 ITEM ACTION 31
Consideration of Expenditures: 32
A) January 25, 2021 (Check No. 113705 through 113784) 33 in the Amount of $679,119.19 Approved 34
B) Consider Approval of January 4, 2021 Council 35
Work Session Minutes Approved 36
C) Consider Approval of January 11, 2021 Council 37
Minutes Approved 38
D) Consider Approval of Advisory Board and EDAC Appts Approved 39
FINANCE DEPARTMENT REPORT 40
There was no report from the Finance Department. 41
COUNCIL MINUTES
DRAFT
2
ADMINISTRATION DEPARTMENT REPORT 42
3A) Consider Approval of Assignment and Assumption of Lease – New Creations – City 43
Administrator Cotton explained that staff is presenting a lease change to the City’s tenants, New 44
Creations Childcare. The company is transitioning and this change in the lease relates to that change 45
from one entity to a new one. There is no change in the terms of the lease. 46
Councilmember Cavegn moved to approve the assignment and assumption of the lease as 47 recommended. Councilmember Ruhland seconded the motion. Motion carried on a voice vote. 48
3B) Consider Appointment of Public Safety Police Officer, Meg Sawyer (removed from 49
agenda prior to meeting) 50
3C) Consider Approval of COVID-19 Medical and Personal Leave of Absence Policy – Human 51 Resources Manager Sawyer explained that staff is seeking council approval of a policy that will cover 52
medical and personal leave of absences related to COVID 19. 53
54
Councilmember Cavegn asked if staff expects to request another continuation when this policy expires; 55
Ms. Sawyer said staff doesn’t have enough information at this time to know. The policy is something 56 quite common at this time. 57
Councilmember Lyden moved to approve the policy as recommended. Councilmember Stoesz 58
seconded the motion. Motion carried on a voice vote. 59
PUBLIC SAFETY DEPARTMENT REPORT 60
4A) Consider Approval of Prosecution Contract for Services – Public Safety Director 61 Swenson reported that staff is requesting approval of a new contract with the current provider of 62
prosecution services to the City. He noted the basic terms of the proposed contract (including a 63
slight increase in cost). Staff recommends approval. 64
Councilmember Stoesz asked how many individuals of the firm are available to the City for services. 65
Director Swenson noted two attorneys and an administrative professional. 66
Councilmember Cavegn asked how many hours per month (estimate) are provided and Director 67 Swenson reviewed the type of services provided. 68
Councilmember Lyden moved to approve contract as presented. Councilmember Stoesz seconded 69
the motion. Motion carried on a voice vote. 70
PUBLIC SERVICES DEPARTMENT REPORT 71
5A) Oaks of Lino Park Property: i) Consider 2nd Reading of Ordinance No. 01-21, 72 Vacating Oaks of Lino Park Property – City Engineer Hankee reviewed the written report 73 recommending that the council procced with the vacation of land at Oaks of Lino Park. The matter 74
was discussed when the ordinance had its first reading at the last council meeting. Mayor Rafferty 75
noted his comfort with the sale; the Park Board has sent this forward. 76
Councilmember Ruhland moved to waive full reading of the ordinance as presented. Councilmember 77
Lyden seconded the motion. Motion carried on a voice vote. 78
79
COUNCIL MINUTES
DRAFT
3
Councilmember Ruhland moved to approve the 2nd Reading of Ordinance No. 01-21 as presented. 80 Councilmember Lyden seconded the motion. Motion carried: Yeas, 5; Nays none. 81
ii) Consider Resolution No. 21-03, Approving Summary Publication of Ordinance No. 01-82
21; 83
Councilmember Cavegn moved to approve Resolution No. 21-03 as presented. Councilmember 84
Stoesz seconded the motion. Motion carried on a voice vote. 85
iii) Consider Resolution No. 21-04 Authorizing the Conveyance of Land (Park, Oaks of 86 Lino) to Adjacent Property Owners. 87
Councilmember Cavegn moved to approve Resolution No. 21-04 as presented. Councilmember 88
Ruhland seconded the motion. Motion carried on a voice vote. 89
COMMUNITY DEVELOPMENT REPORT 90
6A) Consider Resolution No. 21-01, Accepting Quotes, and Awarding a Construction 91 Contract, 2020 Surface Water Maintenance Project 2– City Engineer Hankee reviewed her written 92
report. She noted the work locations proposed, the low quote received, and the estimated cost of 93
work. These are smaller sediment activities proposed and she noted that a storm water utility would 94
allow the City to do more extensive work. 95
Councilmember Stoesz asked about access and control over impact on people’s property; Ms. Hankee 96
said necessary contracts have been made and erosion control will be handled appropriately. 97
Councilmember Cavegn moved to approve Resolution No. 21-01 as presented. Councilmember 98 Lyden seconded the motion. Motion carried on a voice vote. 99
6B) Consider Resolution No. 21-05, Approving Maintenance Agreement for Channel 100
Crossing, Nature’s Refuge - City Engineer Hankee noted the City’s approval of the final plat for this 101
development, including a culvert and roadway crossing. This agreement would be specific to this 102 culvert crossing and provides for City maintenance. 103
Councilmember Stoesz asked the average lifespan of a culvert and how replacement is handled; Ms. 104
Hankee said the lifespan is about fifty years and stormwater maintenance funds are the source of 105
replacement funding. 106
Councilmember Lyden moved to approve Resolution No. 21-05 as presented. Councilmember 107
Stoesz seconded the motion. Motion carried on a voice vote. 108
UNFINISHED BUSINESS 109
There was no Unfinished Business. 110
111
NEW BUSINESS 112
There was no New Business. 113
114 COMMUNITY EVENTS 115
There were no events announced. 116
117
COUNCIL MINUTES
DRAFT
4
COMMUNITY CALENDAR 118
Community Calendar – A Look Ahead 119 January 25, 2021 through February 8, 2021 120 Wednesday, January 27 6:30 pm, Zoom Environmental Board 121
Monday, February 1 6:00 pm, Council Chambers Council Work Session 122
Wednesday, February 3 6:30 pm, Zoom Park Board 123
Thursday, February 4 8:00 am, Zoom EDAC 124 Monday, February 8 6:30 pm, Council Chambers City Council Meeting 125
126 ADJOURN 127 128 There being no further business, Councilmember Ruhland moved to adjourn at 7:00 p.m. 129
Councilmember Cavegn seconded the motion. Motion carried on a voice vote. 130
131
These minutes were considered and approved at the regular Council Meeting on February 8, 2021. 132
133 134 135
136
Julianne Bartell, City Clerk Rob Rafferty, Mayor 137
138
CITY COUNCIL
AGENDA ITEM 1D
STAFF ORIGINATOR: Hannah Lynch , Finance Director
MEETING DATE: February 8, 2021
TOPIC: Consider Resolution No. 21-09, Amending the 2021 Charter
Commission Budget
VOTE REQUIRED: 3/5
BACKGROUND
Minnesota Statutes § 410.06 provides that cities shall pay for reasonable and necessary charter
commission expenses.
The 2021 City of Lino Lakes adopted budget includes line items of $1,500 for charter
commission direct expenses and $1,000 for expenses related to minute taking for commissions
meetings.
Effective August 1, 2020, Minnesota Statutes § 410.06 was amended to increase the limit on
annual charter commission expenses required to be reimbursed by the city. Under the new law,
the charter commission reimbursable expense limit is a sliding schedule calculated as .07% of
the city’s current certified general property tax levy with a minimum of $1,500 and a maximum
of $20,000. Prior to this law change the limit was set at $1,500.
Under the new law and based on a 2021 General Operating Levy of $9,232,367, the amount of
charter commission expenses that would be required to be reimbursed by the city is $6,462.00.
The Lino Lakes Charter Commission is requesting council consideration of a budget
amendment to allocate $4,962.00 of contingency funds towards charter commission direct
expenditures. It should be noted that any funds allocated and not expended would but reflected
in the city’s General Fund fund balance at year-end.
RECOMMENDATION
Staff recommends the approval of Resolution No. 21-09, Amending the 2021 Charter
Commission Budget
ATTACHMENTS
Resolution No. 21-09
CITY OF LINO LAKES
RESOLUTION NO. 21-09
RESOLUTION AMENDING THE 2021 CHARTER COMMISSION BUDGET
WHEREAS, the City Council has adopted a general operating budget for 2021, and
WHEREAS, the City Council may authorize the transfer of unencumbered appropriations to other
purposes, and
WHEREAS, effective August 1, 2020, Minnesota Statutes § 410.06 was amended to increase the
limit on annual charter commission expenses required to be reimbursed by the city, and
WHEREAS, the Charter Commission is requesting a budget amendment to allocate contingency
funds, and
NOW, THEREFORE BE IT RESOLVED by The City Council of The City of Lino Lakes,
that the general operating budget for 2021 be amended as follows:
Adopted by the Council of the City of Lino Lakes this 8th day of February, 2021.
The motion for the adoption of the foregoing resolution was introduced by Council Member
_______________and was duly seconded by Council Member ________________ and upon
vote being taken thereon, the following voted in favor thereof:
The following voted against same:
_______________________________
Rob Rafferty, Mayor
ATTEST:
________________________
Julianne Bartell, City Clerk
EXPENDITURES
Adopted Amended Adjustment
Account Number Description Budget Budget Amount
101-405-4300-999 Professional Services - Charter Comm 1,500.00 6,462.00 4,962.00
101-499-4905-000 Contingency 75,000.00 70,038.00 -4,962.00
-$
CITY COUNCIL AGENDA ITEM 3A STAFF ORIGINATOR: Meg Sawyer, Human Resources Manager
MEETING DATE: February 8, 2021
TOPIC: Consider Appointment of Paid On-Call Firefighter
VOTE REQUIRED: 3/5 INTRODUCTION
The Council is being asked to approve the appointment of Brett McReavy for a Paid On-Call Firefighter position at Fire Station 1. BACKGROUND
Currently, the City has 8 firefighters at Fire Station 1 and 12 firefighters at Fire Station 2. A total count of 20 firefighters per station is considered fully staffed. At this time, staff has gone through a recruitment process, provided a conditional offer, and is recommending the approval of Brett
McReavy for a Paid On-Call Firefighter position.
Brett comes to us with 5 years of firefighting experience with the St. Anthony Fire Department and is an EMT.
The hourly rate of pay would be at the 5 years of experience rate of $13.50 an hour.
With the Council’s approval, Brett would start in the position of Paid On-Call Firefighter on February 14, 2021.
RECOMMENDATION
Approve the appointment of Brett McReavy for a Paid On-Call Firefighter position.
CITY COUNCIL AGENDA ITEM 4A
STAFF ORIGINATOR: Public Safety Director John Swenson
MEETING DATE: February 8, 2021
TOPIC: Counseling Contract for Services – LE-AST Services/Counseling LLC
VOTE REQUIRED: 3/5
INTRODUCTION The LE-AST Counseling Services specializes in first responder support services and has
worked with numerous police and fire agencies and is highly recommended by those agencies. BACKGROUND
As part of the 2021 budgeting process, staff requested funding for first responder wellness
programing that provides annual mental health check-ins, training and other resources to our police and fire responders needed for a successful career. Staff requested $5,000 in both the police (420) and fire (421) divisions’ budgets for 2021 for this programing. Council approved the 2021 budget with a total of $10,000 between the police and fire budgets for first responder
wellness.
Staff has solicited information from police and fire staff as well as other agencies that have first responder wellness programs. After receiving feedback we are recommending that we enter into a one year contract with LE-AST Counseling Services for first responder wellness
services.
Some of the examples of the services included in this contract are:
• Provide confidential counseling services to Department employees seeking assistance for stress related mental health issues that may affect work
performance;
• Provide mental health check-ups known as Check Up From The Neck Up sessions;
• Provide training to the Department related to/and intended to promote the psychological and emotional health of Department employees;
• Respond, when requested and available, to incidents identified by Department supervisory personnel as critical incidents;
• Respond when requested and available, to support and advise the Crisis Intervention Team/Negotiators of the Department;
• Periodically perform ride alongs with Department personnel; and
• Any other services mutually agreed upon in writing between the parties.
Under the terms of this contract LE-AST Counseling Services will be compensated $125 per hour for annual mental health check-ins for police and fire personnel, $130 per hour for
individual counseling services, $150 per hour for mental health training. There is a not to exceed clause in the contract of $10,000.
RECOMMENDATION Staff recommends approval of the counseling services contract with LE-AST Services/Counseling LLC. ATTACHMENTS Contract with LE-AST Services/Counseling LLC
CITY COUNCIL
AGENDA ITEM 6A STAFF ORIGINATOR: Michael Grochala, Community Development Director
MEETING DATE: February 8, 2021 TOPIC: Consideration of Resolution No. 21-06, Declare Intent to Reimburse from Bond Proceeds, 2021 Street Improvement Project
VOTE REQUIRED: 3/5
INTRODUCTION
Staff is requesting council approval to declare the City’s intent to reimburse itself from bond
proceeds for the proposed 2021 Street Improvement Projects.
BACKGROUND
On October 12, 2020 the City Council authorized the preparation of plans and specifications for the 2021 Street Improvement Project. The project includes street reconstruction and drainage
improvements. The estimated project cost authorized in the 2021 – 2024 Street Reconstruction
plan is $2,600,000.
The projects will be financed by a combination of General Obligation Street Reconstruction Bonds
and Municipal State Aid Street proceeds. The Internal Revenue Code requires cities to declare their intent to reimburse project costs incurred prior to receipt of bond proceeds. Preliminary
expenditures such as architectural, engineering, surveying, bond issuance, and similar costs are
exempt from this provision. The total amount of bonds issued may be less than the authorized
limit.
Approval of the Intent to Bond resolutions does not obligate the City to issue bonds.
RECOMMENDATION
Staff is recommending adoption of Resolutions No. 21-06.
ATTACHMENTS
1. Resolution No. 21-06
CITY OF LINO LAKES, MINNESOTA
RESOLUTION NO. 21-06 DECLARING THE OFFICIAL INTENT OF THE CITY OF LINO LAKES TO REIMBURSE CERTAIN EXPENDITURES FROM THE PROCEEDS
OF BONDS TO BE ISSUED BY THE CITY (2021 Street Improvement Project) WHEREAS, the Internal Revenue Service has issued Treas. Reg. § 1.150-2 (the
“Reimbursement Regulations”) providing that proceeds of tax-exempt bonds used to reimburse prior
expenditures will not be deemed spent unless certain requirements are met; and WHEREAS, the City expects to incur certain expenditures that may be financed temporarily from sources other than bonds, and reimbursed from the proceeds of a tax-exempt bond;
WHEREAS, the City has determined to make this declaration of official intent (“Declaration”) to reimburse certain costs from proceeds of bonds in accordance with the Reimbursement Regulations.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
LINO LAKES AS FOLLOWS: 1. The City proposes to undertake certain street reconstruction and surface water management improvements on 4th Avenue (Main Street to Pine Street), Joyer Lane, Karth Road,
Talle Lane, Canfield Road and Gaage Lane, as more fully described in the City’s 2020-2024 Street
Reconstruction Plan (the “Project”). 2. The City reasonably expects to reimburse the expenditures made for certain costs of the Project from the proceeds of bonds in an estimated maximum principal amount of
$2,600,000.00. All reimbursed expenditures will be capital expenditures, costs of issuance of the
bonds, or other expenditures eligible for reimbursement under Section 1.150-2(d)(3) of the Reimbursement Regulations. 3. This Declaration has been made not later than 60 days after payment of any original
expenditure to be subject to a reimbursement allocation with respect to the proceeds of bonds,
except for the following expenditures: (a) costs of issuance of bonds; (b) costs in an amount not in excess of $100,000 or 5 percent of the proceeds of an issue; or (c) “preliminary expenditures” up to an amount not in excess of 20 percent of the aggregate issue price of the issue or issues that finance or are reasonably expected by the City to finance the project for which the preliminary expenditures
were incurred. The term “preliminary expenditures” includes architectural, engineering, surveying,
bond issuance, and similar costs that are incurred prior to commencement of acquisition, construction or rehabilitation of a project, other than land acquisition, site preparation, and similar costs incident to commencement of construction.
4. This Declaration is an expression of the reasonable expectations of the City based
on the facts and circumstances known to the City as of the date hereof. The anticipated original
expenditures for the Project and the principal amount of the bonds described in paragraph 2 are consistent with the City’s budgetary and financial circumstances. No sources other than proceeds of bonds to be issued by the City are, or are reasonably expected to be, reserved, allocated on a long-term basis, or otherwise set aside pursuant to the City’s budget or financial policies to pay
such Project expenditures.
5. This Declaration is intended to constitute a declaration of official intent for purposes of the Reimbursement Regulations.
Adopted by the Council of the City of Lino Lakes this 8th day of February, 2021. The motion for the adoption of the foregoing resolution was introduced by Council Member
and was duly seconded by Council Member and
upon vote being taken thereon, the following voted in favor thereof: The following voted against same:
_____________________ Rob Rafferty, Mayor
ATTEST: ________________________ Julianne Bartell, City Clerk
Document comparison by Workshare 10.0 on Monday, January 4, 2021 9:13:27 AM
Input:
Document 1 ID PowerDocs://DOCSOPEN/695982/1
Description DOCSOPEN-#695982-v1-Reimbursement_Resolution_-_2021_Street_Improvement_Project
Document 2 ID PowerDocs://DOCSOPEN/695982/2
Description DOCSOPEN-#695982-v2-Reimbursement_Resolution_-_2021_Street_Improvement_Project
Rendering set Standard
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CITY COUNCIL AGENDA ITEM 6B
STAFF ORIGINATOR: Diane Hankee PE, City Engineer
MEETING DATE: February 8, 2021
TOPIC: 2021 Street Improvement Project
i. Consider Resolution No. 21-07, Accepting bids, Awarding a Construction Contract
ii. Consider Resolution No. 21-08, Approving Construction
Services Contract with WSB & Associates
VOTE REQUIRED: 3/5
INTRODUCTION
Staff is requesting council’s consideration to accept bids, award a construction contract, and
approve a construction services contract for the 2021 Street Improvement Project.
BACKGROUND
On December 14, 2020, the City Council ordered the project and authorized the advertisement for
bid for the 2021 Street Improvement Projects. The proposed 2021 Street Improvement Project
include:
Base Bid:
Street Reconstruction-
Full Depth Reclamation, spot subgrade repairs, and culvert replacements:
• 4th Avenue between Main Street and Pine Street
• Joyer Lane between Birch Street and Karth Road • Karth Road between Joyer Lane and the cul-de-sac • Talle Lane between Karth Road and Canfield Road
• Canfield Road between Talle Lane and Gaage Lane
• Gaage Lane between Canfield Road and Birch Street
Street Rehabilitation- Full Depth Reclamation, spot curb and gutter and storm sewer repairs:
• Forsham Lake Drive between Lake Drive and Stage Coach Trail
• Stage Coach Trail from the cul-de-sac to approximately 1,400 feet north
• Post Road between Stage Coach Trail and Stage Coach Trail
Watermain Repair:
• Bolt replacement on identified gate valves and to check two water services on Forsham Lake Drive, Stage Coach Trail and Post Road.
The Street Rehabilitation project included two alternative bids, in the event bid prices permitted
additional work within budget:
Alternate No. 1-
Bituminous Overlay of Oak Lane and Knoll Drive. Alternate No. 2-
Bituminous Overlay of James Street.
Bids were received on Friday, January 29, 2021. A total of seven bids were received. As shown
below:
CONTRACTOR TOTAL BASE BID
TOTAL BASE BID + ALT 1
TOTAL BASE BID + ALT 2
TOTAL (BASE BID + ALT 1 + ALT 2)
T.A. Schifsky & Sons,
Inc. $1,997,794.23 $2,112,930.23 $2,064,869.23 $2,180,005.23
Valley Painting, Inc. $1,993,687.68 $2,118,819.03 $2,069,931.18 $2,195,062.53
North Valley, Inc. $2,113,725.57 $2,231,271.48 $2,183,961.94 $2,301,507.85
Forest Lake Contracting $2,324,517.70 $2,475,256.82 $2,419,483.94 $2,570,223.06
Northwest $2,335,879.65 $2,488,288.69 $2,429,667.30 $2,582,076.34
Park Construction Co., Inc. $2,479,866.35 $2,617,859.75 $2,559,990.35 $2,697,983.75
Dresel Contracting $3,796,739.21 $3,937,293.50 $3,883,198.82 $4,023,753.11
The low bid was submitted by T.A. Schifsky & Sons, Inc. in the amount of $2,180,005.23 for
the base bid and the bid alternates. Alternates 1 & 2, in the amounts of $115,136.00 and
$67,075.00 respectively, are under the available budget and are being recommended for award. The total estimated project cost for the Street Reconstruction portion of the project, including
soft costs and contingencies, is $1,800,000.00. This under the original $2,600,000.00
authorized in the 2021-2024 Street Reconstruction Plan. This portion of the project will be
funded through Street Reconstruction Bonds.
The total estimated project cost for the Street Rehabilitation portion of the project, including soft costs and contingencies, is $823,000.00. This under the budget planned for 2021. This
portion of the project will be funded through Pavement Management funds and the Water
Operating fund.
The completion date for this project is October 29, 2021.
WSB and Associates has submitted a proposal to complete the construction services for the Street Reconstruction portion of the project in the amount of $75,390.00 and for the Street Rehabilitation portion of the project $35,798.00. For a total amount of $111,188.00. This
amount is 5.1 % of the construction cost.
RECOMMENDATION Staff recommends adoption of Resolution No. 21-07, Accepting the Bid and Awarding a Construction Contract for the 2021 Street Improvement Projects in the amount of $2,180,005.23 to T.A. Schifsky & Sons, Inc., and adoption of Resolution No. 21-08 Approving the Construction
Services Contract with WSB for the 2021 Street Improvement Projects, in the amount of
$111,188.00.
ATTACHMENTS
1. Resolutions 21-07 & 21-08
2. Bid Tabulation
3. WSB Proposal
CITY OF LINO LAKES
RESOLUTION NO. 21-07 ACCEPTING BASE BID AND AWARDING A CONSTRUCTION CONTRACT 2021 STREET IMPROVEMENT PROJECTS
WHEREAS, pursuant to an advertisement for bids for the construction of the 2021 Street
Improvement Projects, bids were received, opened and tabulated according to law, and the
following bids were received complying with the advertisement; and
CONTRACTOR TOTAL BASE BID
TOTAL BASE BID + ALT 1
TOTAL BASE BID + ALT 2
TOTAL (BASE BID + ALT 1 + ALT
2)
T.A. Schifsky & Sons,
Inc. $1,997,794.23 $2,112,930.23 $2,064,869.23 $2,180,005.23
Valley Painting, Inc. $1,993,687.68 $2,118,819.03 $2,069,931.18 $2,195,062.53
North Valley, Inc. $2,113,725.57 $2,231,271.48 $2,183,961.94 $2,301,507.85
Forest Lake Contracting $2,324,517.70 $2,475,256.82 $2,419,483.94 $2,570,223.06
Northwest $2,335,879.65 $2,488,288.69 $2,429,667.30 $2,582,076.34
Park Construction Co., Inc. $2,479,866.35 $2,617,859.75 $2,559,990.35 $2,697,983.75
Dresel Contracting $3,796,739.21 $3,937,293.50 $3,883,198.82 $4,023,753.11
WHEREAS, it appears that T.A. Schifsky & Sons, Inc. is the lowest responsible bidder; and WHEREAS, the City Council finds that it would be in the best interest of the city to proceed with
Base Bid and Alternates 1 and 2,
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Lino Lakes:
1. The Mayor and Clerk are hereby authorized and directed to enter into a contract with T.A.
Schifsky & Sons, Inc., in the amount of $2,180,005.23 by the name of the City of Lino
Lakes for the Base Bid, Alternate 1, and Alternate 2 construction of the 2021 Street
Improvement Projects according to the plans and specifications approved by the City Council and on file in the office of the City Clerk.
2. The City Clerk is hereby authorized and directed to return forthwith to all bidder the Bid
Bonds made with their bids, except that the deposits of the successful bidder and the next
two lowest bidders shall be retained until a contract has been signed.
Adopted by the Council of the City of Lino Lakes this 8th day of February, 2021.
The motion for the adoption of the foregoing resolution was introduced by Council Member
_______________and was duly seconded by Council Member ________________ and upon
vote being taken thereon, the following voted in favor thereof:
The following voted against same:
_______________________________ Rob Rafferty, Mayor ATTEST:
________________________
Julianne Bartell, City Clerk
CITY OF LINO LAKES
RESOLUTION NO. 21-08 APPROVING THE CONSTRUCTION SERVICES CONTRACT 2021 STREET IMPROVEMENT PROJECTS
WHEREAS, pursuant to the City Council awarding a construction contract to T.A. Schifsky &
Sons, Inc. in the amount of $2,180,005.23, on February 8, 2021 ; and
WHEREAS, WSB and Associates has submitted a proposal to complete the construction
services for the 2021 Street Improvement Projects in the amount of $111,188.00; and
WHEREAS, the City Council finds that it would be in the best interests of the city to proceed with the construction oversight and administration,
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Lino Lakes, the
Mayor and Clerk are hereby authorized and directed to enter into a contract with WSB, in the name of the City of Lino Lakes for the construction services of 2021 Street Improvement Projects.
Adopted by the Council of the City of Lino Lakes this 8th day of February, 2021.
The motion for the adoption of the foregoing resolution was introduced by Council Member
_______________and was duly seconded by Council Member ________________ and upon vote being taken thereon, the following voted in favor thereof:
The following voted against same:
_______________________________
Rob Rafferty, Mayor
ATTEST: ________________________
Julianne Bartell, City Clerk
PROJECT:S.A.P. 210-103-003OWNER:City of Lino Lakes, MNWSB PROJECT NO.: 017006-000Bids Opened: Friday, January 29, 2021, at 10:00 amBASE BIDALTERNATE 1 ALTERNATE 2 GRAND TOTAL BIDContractorBid Security (5%)Oak Neighborhood Overlay Surface ImprovementsJames Street Overlay Surface ImprovementsBASE BID ANDALT 1 AND ALT 21 T. A. Schifsky & Sons, Inc.X$1,997,794.23$115,136.00$67,075.00$2,180,005.232 Valley Paving, Inc.X$1,993,687.68$125,131.35$76,243.50$2,195,062.533 North Valley, Inc.X$2,113,725.57$117,545.91$70,236.37$2,301,507.854 Forest Lake ContractingX$2,324,517.70$150,739.12$94,966.24$2,570,223.065 NorthwestX$2,335,879.65$152,409.04$93,787.65$2,582,076.346 Park Construction CompanyX$2,479,866.35$137,993.40$80,124.00$2,697,983.757 Dresel ContractingX$3,796,739.21$140,554.29$86,459.61$4,023,753.11Engineer's Opinion of Cost$2,218,729.00$128,132.20$74,450.00$2,421,311.20Denotes corrected figureDiane Hankee, PE BID TABULATION SUMMARYI hereby certify that this is a true and correct tabulation of the bids as received on January 29, 20212021 Street Improvement ProjectsK:\017006-000\Admin\Construction Admin\SAMPLE bid Tab Summary
S:\Community Development\Projects\Capital Improvement Projects\2020 Street Rehabilitation Project\Budget\WSB\Construction Services\20200303 Construction
Services Proposal.docx 178 E 9TH STREET | SUITE 200 | SAINT PAUL, MN | 55101 | 651.286.8450 | WSBENG.COM January 29, 2021
Mr. Michael Grochala
Community Development Director
City of Lino Lakes
600 Town Center Parkway
Lino Lakes, MN 55014
Re: Proposal to Complete 2021 Street Improvement Project Construction
Inspection Services
Dear Mr. Grochala:
WSB & Associates, Inc. is pleased to present this proposal to you for construction
administration and inspection services associated with the City’s 2021 Street
Improvement Project. The project includes:
2021 Street Reconstruction Project:
Full Depth Reclamation (approximately 2.2 miles) – Joyer Lane, Karth Road, Talle Lane,
Canfield Road, and Gaage Lane neighborhood roadways, and 4th Avenue (Main Street to
Pine Street). The engineer’s estimated construction cost is $1,699,000.00.
2021 Street Rehabilitation Project:
Full Depth Mill and Overlay / Reclamation (approximately 0.6 miles) – Forsham Lake Drive,
Post Road, and Stage Coach Trail (from cul du sac north 1,400 feet) and water system
repairs. The engineer’s estimated construction cost is $520,000.00.
Thin Overlay (approximately 1.6 miles) – James Street, Knoll Drive and Oak Lane as a *
Bid Alternate. The engineer’s estimated construction cost is $204,000.00.
Scope of Engineering Services
The construction engineering services for the 2021 Street Improvement Project include
contract administration, municipal state aid reporting, construction observation,
construction staking, and construction coordination with adjacent landowners. Below is a
detailed description of the engineering services and WSB’s proposed approach.
a. Project Management/Contract Administration
Contract Administration includes holding meetings with the contractor & City of Lino
Lakes (preconstruction & weekly construction), material tracking and measurement,
processing monthly quantities for pay vouchers, and resident communication.
Mr. Michael Grochala
January 29, 2021
Page 2
S:\Community Development\Projects\Capital Improvement Projects\2020 Street Rehabilitation Project\Budget\WSB\Construction Services\20200303 Construction
Services Proposal.docx
b. Construction Observation
WSB will provide an experienced engineering specialist whose responsibilities will
include communicating with the Contactor as an agent of the City, calculating and
keeping track of daily construction quantities and costs, addressing public
comments, and work with the Contractor to assist with a quality constructed product.
The construction observer will use the City’s Standard Specifications for Contraction
for construction standards. They will track and measure quantities for payment on a
daily basis and coordinate material testing.
c. Construction Staking (Survey)
WSB will provide construction survey including blue top alignment grading and
record data for the storm sewer on Talle Lane.
Proposed Fee
The construction services engineering fee to complete the Street Reconstruction Project
is $75,390.00 and for the Street Rehabilitation Project is $35,798.00. For a total not to
exceed amount of $111,188.00. Materials testing will be covered under a separate
scope of services.
This letter represents our understanding of the 2021 Street Improvement Project and the
proposed scope of services. If you are in agreement with the scope of services and
proposed fee, please sign in the appropriate space below and return one copy to us.
If you have any questions, please feel free to call me at 763-287-7167. Thank you.
Sincerely,
Edward C. Youngquist Brian Bourassa
Project Engineer Client Representative
ACCEPTANCE:
The City of Lino Lakes hereby accepts the WSB proposal of $111,188.00 for all services
outlined in this letter.
City of Lino Lakes
Name
Title
Date