HomeMy WebLinkAbout08-23-2021 Council Special Work Session Packet SPECIAL WORK SESSION AGENDA
CITY OF LINO LAKES
Monday, August 23, 2021
CITY COUNCIL WORK SESSION
Community Room
Following the Regular City Council Meeting
1. 2022 Draft Budget and Tax Levy, Hannah Lynch
a. 2022 Annual Budget—August 23
b. Computer Replacement Memo
c. Car Wash Detail and Large Fleet Washes Memo
d. Vehicle#617 Memo
2. Set Meeting Date for Next Budget Work Session
3. Adjourn
WS—Item 1
WORK SESSION STAFF REPORT
Work Session Item No. 1
Date: August 23, 2021
To: City Council
From: Hannah Lynch, Finance Director
Re: 2022 Draft Budget and Tax Levy
Background
A high-level overview of the 2022 Budget and Tax Levy was provided at the July 26th
Budget Work Session. Following that discussion, the first draft of the 2022 Budget and
Tax Levy was reviewed at the August 91h Budget Work Session.
The August 23rd Proposed 2022 Budget and Tax Levy is still consistent with what was
presented on August 9th, as shown on page 2 of the 2022 Annual Budget document. The
only update was to the estimated tax rate, which is currently 42.388%, down from
42.620%. This decrease is a result of preliminary estimates from Anoka County of the
TIF captured value and fiscal disparities distribution, which were previously city
estimates.
Additional information requested on August 9th was compiled by Staff and is attached for
your review.
Requested Council Direction
Staff is prepared to discuss the draft budget and tax levy with the City Council during the
budget work session on Monday, August 23rd
Budget work sessions may be scheduled at the discretion of the Council to achieve the
desired budget level for 2022. Council action is requested by the September 271h meeting
in order to set the preliminary tax levy and to schedule a public hearing date in December
on the budget and tax levy. The preliminary levy set at the September meeting may not
be increased thereafter,but may be lowered before approving the final budget and levy in
December.
Attachments
2022 Annual Budget—August 23rd
Computer Replacement Memo
Car Wash Detail and Large Fleet Washes Memo
Vehicle#617 Memo
2022
AN NUA
BUDG T
Budget Work Session — August 23, 2021
c I T O F
- K
MINNESOTA
CITY OF LINO LAKES
2021-2022 BUDGET SUMMARY
8/23/2021
Adopted Proposed $ %
2021 2022 Change Change
Tax Levy
Operating Levy 9,232,367 10,191,063 958,696 10.38%
Debt Levy 1,909,448 2,028,444 118,996 6.23%
Total Tax Levy 11,141,815 12,219,507 1,077,692 9.67%
General Fund Budget
Revenues
Property Taxes 9,271,367 9,184,339 (87,028) -0.94%
Special Assessments - - - ***
Business Licenses and Permits 143,959 143,175 (784) -0.54%
Non-Business Licenses and Pern 799,060 888,627 89,567 11.21%
Intergovernmental 631,523 652,864 21,341 3.38%
Charges for Services 305,059 287,672 (17,387) -5.70%
Fines and Forfeits 106,100 100,600 (5,500) -5.18%
Investment Earnings 30,000 30,000 - 0.00%
Miscellaneous 210,500 211,057 557 0.26%
Use of Reserves 21,832 100,000 78,168 358.04%
Transfer From Other Funds - 40,000 40,000 ***
Total Revenues 11,519,400 11,638,334 118,934 1 .03%
Expenditures
Administration 1,487,143 1,610,678 123,535 8.31%
Community Development 834,741 779,198 (55,543) -6.65%
Public Safety 5,443,612 6,147,801 704,189 12.94%
Public Services 2,752,791 2,925,657 172,866 6.28%
Other 1 ,001 ,113 175,000 (826,113) -82.52%
Total Expenditures 11,519,400 11 ,638,334 118,934 1 .03%
Tax Rate 40.109% 42.388%
1
CITY OF LINO LAKES
2022 PROPOSED BUDGET SUMMARY
7/26/2021 8/9/2021 8/23/2021
Proposed Proposed Proposed $ %
2022 2022 2022 Change Change
Tax Levy
Operating Levy 10,670,130 10,191,063 10,191,063 - 0.00%
Debt Levy 2,028,444 2,028,444 2,028,444 - 0.00%
Total Tax Levy 12,698,574 12,219,507 12,219,507 - 0.00%
General Fund Budget
Revenues
Property Taxes 9,438,406 9,184,339 9,184,339 - 0.00%
Special Assessments - - - - ***
Business Licenses and Permits 143,175 143,175 143,175 - 0.00%
Non-Business Licenses and Pern 888,627 888,627 888,627 - 0.00%
Intergovernmental 657,981 652,864 652,864 - 0.00%
Charges for Services 287,672 287,672 287,672 - 0.00%
Fines and Forfeits 100,600 100,600 100,600 - 0.00%
Investment Earnings 30,000 30,000 30,000 - 0.00%
Miscellaneous 211,057 211,057 211,057 - 0.00%
Use of Reserves - 100,000 100,000 - 0.00%
Transfer From Other Funds 40,000 40,000 40,000 - 0.00%
Total Revenues 11,797,518 11,638,334 11,638,334 - 0.00%
Expenditures
Administration 1,644,608 1,610,678 1,610,678 - 0.00%
Community Development 866,845 779,198 779,198 - 0.00%
Public Safety 6,185,154 6,147,801 6,147,801 - 0.00%
Public Services 3,025,911 2,925,657 2,925,657 - 0.00%
Other 75,000 175,000 175,000 - 0.00%
Total Expenditures 11,797,518 11,638,334 11,638,334 - 0.00%
Tax Rate 44.533% 42.620% 42.388%
2
CITY OF LINO LAKES
2022 PROPOSED TAX LEVY
Adopted Adopted Adopted Proposed 2021-2022
2019 2020 2021 2022 $Change %Change
Operating Levy Fund
General Fund 101 7,298,124 7,440,756 8,306,254 9,143,839 837,585 10.08%
Summer Playground Program 1 201 11,500 0.00%
Blue Heron Days(1) 205 10,000 10,000 0.00%
Capital Equipment Replacement 2 402 150,000 150,000 0.00%
Office Equipment Replacement(1) 403 25,000 25,000 25,000 25,000 0.00%
Street Maintenance 1 421 630,000 661,500 711,113 782,224 71,111 10.00%
Storm Water Maintenance(1) 424 140,000 130,000 130,000 (130,000) (100.00%)
Park and Trail Improvements 1 425 90,000 90,000 60,000 90,000 30,000 50.00%
Total Operating Levy 8,193,124 8,368,756 9,232,367 10,191,063 958,696 10.38%
Debt Levy Final Levy Year Purpose
Certificate of Indebtedness 2015B 2020 Fire Capital Equipment 213,119 214,216 ***
Certificate of Indebtedness 2016 2020 Police/Fleet Capital Equipment 167,559 ***
Certificate of Indebtedness 2017 2020 Police/Fleet Capital Equipment 111,395 111,353 ***
Certificate of Indebtedness 2018 2021 Police/Fleet Capital Equipment 115,211 107,100 106,050 (106,050) (100.00%)
Certificate of Indebtedness 2019 2022 Police/Fleet Capital Equipment 140,119 140,307 139,493 814 0.58
Certificate of Indebtedness 2020 2023 Police/Fleet Capital Equipment 105,929 106,042 113 ***
Main St/Lake Dr&Birch St/Ware Rd Traffic
Signals/Refund 2003A Series Bonds(Elm Street,
Twilight Acres Water Main,Century Farm Lift
G.O.Bond 2012A(3) 2023 Station) 1 180,012 1 178,080 1 1 175,896 1 178,794 1 2,898 1 1.65%
G.O.Bond 2015A 3 2030 Shenandoah Area Street Reconstruction Im rov 215,972 222,692 219,227 216,497 2,730P
G.O.Bond 2015A-Abatement Portion 2026 Birch Street Sanitary Sewer Ext&Turn Lanes 54,206 48,536 47,696 51,372 3,676
EDA Lease/Revenue Bond 2015 2035 Fire Station#2 315,722 317,297 316,877 316,300 577
G.O.Tax Abatement Refunding Bond 2016C 2022 City's Participation in YMCA Project 289,097 301,571 313,567 325,054 11,487West Shadow Lake Dr&LaMotte Area Street
G.O Bond 2018A 2033 Reconstruction Improv/Lake Dr Watermain(rrl 200,000 481,799 483,899 485,212 1,3134th Ave,Joyer Ln,Karth Rd,Tolle Ln,Canfield Rd,
G.O Bond 2021A 2031 and Gaage Ln Street Reconstruction Improv 209,680 209,680
Total Debt Levy 1,862,292 2,122,762 1,909,448 2,028,4" 118,996 6.23%
Total Levy 10,055,416 10,491,518 11,141,815 12,219,507 1,077,692 9.67%
(1)Levied in General Fund and transferred to respective funds prior to 2022.Shown separately for comparison purposes.
(2)Pay-ASYou-Go capital equipment funding(Certificates of Indebtedness issued in prior years).
(3)Levy result of Voter-Approved Referendum.
3
CITY OF LINO LAKES
2022 PROPOSED TAX CAPACITY RATE
Actual Actual Adopted Actual Proposed
2019 2020 2021 2021 2022
Taxable Market Value 2,082,803,803 2,299,471,394 2,456,365,382 2,435,156,410 2,572,048,993
Annual% Change 6.27% 10.40% 6.82% 5.90% 5.62%
Total Tax Capacity Value 22,687,236 24,887,837 26,835,151 26,491,445 27,575,727
Less FD Contribution in Value 1,322,808 1,486,924 1,537,086 1,537,086 1,643,524
Less Captured Value for Tax Increment 606,568 717,399 777,720 845,716 850,000
Total Net Tax Capacity Value 20,757,860 22,683,514 24,520,345 24,108,643 25,082,203
Annual% Change 5.63% 9.28% 8.10% 6.28% 4.04%
Actual Actual Adopted Actual Proposed
2019 2020 2021 2021 2022
Total Levy 10,055,416 10,491,518 11,141,815 11,141,815 12,219,507
Less FD Distribution 1,375,292 1,447,780 1,472,118 1,472,118 1,587,612
Total Net Levy for Tax Rate 8,680,124 9,043,738 9,669,697 9,669,697 10,631,895
Annual% Change 3.14% 4.19% 6.92% 6.92% 9.95%
City Tax Capacity Rate 41.817% 39.870% 39.437% 40.109% 42.388%
*Preliminary Estimate from Anoka County
4
CITY OF LINO LAKES
2022 PROPOSED GENERAL FUND REVENUE
June 2022 2022 $ %
Actual Actual Budget YTD Base Adjustments Proposed Increase/ Increase/
2019 2020 2021 2021 Budget Requested 2022 Decrease Decrease
Property Taxes 8,161,217 8,342,664 9,271,367 0 9,271,367 (87,028) 9,184,339 (87,028) (0.94%)
Special Assessments 106 0 0 0 0 0 0 0
Business Licenses and Permits 145,822 94,758 143,959 29,496 143,959 (784) 143,175 (784) (0.54%)
Non-Business Licenses and Permits 795,747 877,693 799,060 754,678 799,060 89,567 888,627 89,567 11.21%
Intergovernmental 623,256 617,816 631,523 147,619 656,523 (3,659) 652,864 21,341 3.38%
Charges for Services 344,685 273,285 305,059 136,448 280,059 7,613 287,672 (17,387) (5.70%)
Fines and Forfeits 98,390 76,811 106,100 35,226 106,100 (5,500) 100,600 (5,500) (5.18%)
Investment Earnings 159,482 122,482 30,000 (5,112) 30,000 0 30,000 0 0.00%
Miscellaneous 902,133 191,069 210,500 95,923 210,500 557 211,057 557 0.26%
Other Financing Sources 256,480 380,560 21,832 0 0 140,000 140,000 118,168 541.26%
TOTAL REVENUES 11,487,319 10,977,138 11,519,400 1,194,276 11,497,568 140,766 11,638,334 118,934 1.03%
5
CITY OF LINO LAKES
2022 PROPOSED GENERAL FUND REVENUE
June 2022 2022
Account Actual Actual Budget YTD Base Adjustments Proposed
Number 2019 2020 2021 2021 Budget Requested 2022 Budget Detail
Property Taxes
General Property Tax 101-000-3010-000 7,026,344 8,292,860 9,232,367 0 9,232,367 88,528 9,143,839 Levy for General Operations
Delinquent taxes 101-000-3020-000 30,708 49,225 35,000 0 35,000 5,000 40,000 Prior Yeas Delinquencies
Fiscal Disparities 101-000-3040-000 1,102,010 0 0 0 0 0 0
Excess Tax Increments 101-000-3050-000 1 0 0 0 0 0 0
Tax Forfeits 101-000-3060-000 1,509 0 0 0 0 0 0
Penalties&Interest 101-000-3150-000 645 578 4,000 0 4,000 3,500 500
8,161,217 8,342,664 9,271,367 0 9,271,367 (87,028) 9,184,339
Special Assessments
Current Assessments 101-000-3110-000 106 0 0 0 0 0 0
106 0 0 0 0 0 0
Business Licenses and Permits
Liquor License-Bar 101-000-3201-000 27,750 25,133 32,000 783 32,000 0 32,000 License to Sell Liquor for On-Premises Consumption
Liquor License-Beer 101-000-3202-000 950 750 1,000 117 1,000 0 1,000 License to Sell Beer for On-Premises Consumption
Off-Sale Liquor 101-000-3203-000 2,000 2,483 2,000 1,400 2,000 0 2,000 License to Sell Packaged Liquor for Off-Premises Consumption
Sunday Liquor License 101-000-3204-000 1,600 3,883 1,900 0 1,900 0 1,900 License to Sell Liquor for On-Premises Consumption on Sunda
Club Liquor License 101-000-3205-000 300 250 300 0 300 0 300
Investigation Fee 101-000-3208-000 838 810 1,000 155 1,000 0 1,000 Fee to Perform Background Investigation for Liquor License Apps
Garbage Removal License 101-000-3209-000 1,830 1,740 1,700 1,930 1,700 0 1,700 Annual License to Collect Refuse in the City
Temporary Consumption Permit 101-000-3210-000 350 0 300 50 300 0 300
Cigarette License 101-000-3211-000 700 700 600 650 600 0 600 Annual License to Sell Cigarettes in the City
Contractor's License 101-000-3213-000 13,310 12,230 17,103 5,960 17,103 812 16,291
Rental Housing License 101-000-3215-000 6,532 5,422 5,906 2,716 5,906 28 5,934
Dance License 101-000-3219-000 35 0 35 35 35 0 35
Fireworks License 101-000-3220-000 200 100 200 100 200 0 200
Massage License 101-000-3222-000 1,300 916 1,100 800 1,100 0 1,100
Peddlers License 101-000-3223-000 2,875 2,900 2,500 1,665 2,500 0 2,500 License for Door-to-Door Sales
Gambling Tax 101-000-3224-000 0 0 0 0 0 0 0
Lodging Tax 101-000-3225-000 85,252 37,441 76,315 14,935 76,315 0 76,315
145,822 94,758 143,959 29,496 143,959 (784) 143,175
Non-Business Licenses and Permits
Building Permits 101-000-3250-000 412,691 453,039 445,221 403,875 445,221 70,510 515,731 Value-Based Fee-Covers the Cost of Ins ec.&Code Com I.
Plan Inspection Fees 101-000-3251-000 198,309 240,977 200,873 229,582 200,873 1,898 202,771 65%of Bldg Permit Fee to Cover Cost of Plan Review
Erosion Control Permits 101-000-3252-000 19,040 26,400 24,800 26,560 24,800 4,800 29,600
Plumbing Permits 101-000-3253-000 31,017 38,884 27,227 28,585 27,227 4,483 31,710
Mechanical Permits 101-000-3254-000 70,300 73,547 58,441 47,317 58,441 7,652 66,093
Septic Plumbing Permit 101-000-3255-000 5,030 5,750 5,718 1,820 5,718 141 5,577
Septic System Permit 101-000-3256-000 6,000 9,750 6,342 4,500 6,342 525 6,867
Fence Permit 101-000-3259-000 5,025 5,360 4,063 3,586 4,063 415 4,478
Dog License 101-000-3260-000 1,375 1,190 1,250 760 1,250 0 1,250
Sin Permit 101-000-3262-000 1,070 125 1,158 25 1,158 232 926
Road Overweight Permit 101-000-3263-000 0 0 0 0 0 0 0
Underground Utility Permit 101-000-3264-000 36,738 18,939 15,467 5,327 15,467 3,157 18,624
Miscellaneous Permits 101-000-3266-000 9,152 3,731 8,500 2,741 8,500 3,500 5,000
795,747 877,693 799,060 754,678 799,060 89,567 888,627
Intergovernmental
TZD Safe Roads Grant 101-000-3314-000 0 0 0 3,756 25,000 0 25,000 Office of Traffic Safe OTS Grant Funding
Other Federal Revenue 101-000-3319-000 0 0 0 0 0 0 0
Local Government Aid 101-000-3340-000 0 0 0 0 0 0 0
Markel Value Homestead Credit 101-000-3341-000 5,412 5,377 4,000 0 4,000 1,000 5,000
Municipal State Aid 101-000-3345-000 255,335 272,021 270,000 123,268 270,000 25,000 245,000 For Maintenance of City-Designated State-Aid Roads
Police State Aid 101-000-3346-000 251,553 263,430 255,000 0 255,000 15,000 270,000 Aid for Police Retirement Plan and POST Training
Other Stale Revenue 101-000-3348-000 15,666 10,707 10,000 0 10,000 0 10,000 PERA Aid,Other State Grants&Aids
Fire State Aid 101-000-3349-000 24,272 3,780 14,000 20,595 14,000 6,000 20,000 Fire Training/Ed
Anoka County Solid Waste 101-000-3360-000 71,018 62,502 78,523 0 78,523 659 77,864 SCORE Grant for Recycling Efforts
Other Anoka County Revenue 101-000-3364-000 0 0 0 0 0 0 0
623,256 617,816 631,523 147,619 656,523 (3,659) 652,864
6
CITY OF LINO LAKES
2022 PROPOSED GENERAL FUND REVENUE
June 2022 2022
Account Actual Actual Budget YTD Base Adjustments Proposed
Number 2019 2020 2021 2021 Budget Requested 2022 Budget Detail
Charges for Services
Land Use Fee 101-000-3265-000 12,562 18,164 7,333 7,889 7,333 2,690 10,023
Sale of Supplies 101-000-3404-000 51 63 100 17 100 0 100
Assessment Searches 101-000-3405-000 3,460 9,640 3,500 5,680 3,500 4,500 8,000
Election Filing Fees 101-000-3409-000 50 20 0 0 0 0 0
Return Check Fee 101-000-3413-000 0 30 0 30 0 0 0
SAC/Surcharge Fee 101-000-3414-000 3,741 5,225 4,000 3,739 4,000 1,000 5,000
Materials for Resale 101-000-3416-000 0 0 0 1 0 0 0
GIS Map Fee 101-000-3417-000 27,090 9,540 12,000 10,170 12,000 0 12,000
Police Reports 101-000-3420-000 866 526 800 338 800 0 800
Police Other Revenues 101-000-3422-000 203,025 138,315 190,000 75,362 165,000 0 165,000 $25,000 of base budget moved to TZD Safe Roads Grant
Public Works Fees 101-000-3433-000 13,674 8,265 7,500 1,255 7,500 0 7,500
Other Park Revenues 101-000-3470-000 705 143 750 158 750 500 250
Other Recreation Fees 101-000-3472-000 0 0 0 0 0 0 0
Administrative Charge-Bonds 101-000-3490-000 0 0 0 0 0 0 0
Engineering/Planning Charges 101-000-3492-000 29,461 33,354 29,076 10,976 29,076 77 28,999
Investment Management Charge 101-000-3494-000 50,000 50,000 50,000 20,833 50,000 0 50,000
344,685 273,285 305,059 136,448 280,059 7,613 287,672
Fines and Forfeits
Fines&Forfeits 101-000-3510-000 97,290 76,111 105,500 34,826 105,500 5,500 100,000
Driving Diversion Program(DDP) 101-000-3512-000 1,100 700 600 400 600 0 600
98,390 76,811 106,100 35,226 106,100 (5,500) 100,600
Investment Earnings
Interest on Investments 101-000-3620-000 94,230 83,333 30,000 5,112 30,000 0 30,000
Change in Fair Value of Investmenh 101-000-3621-000 65,252 39,149 0 0 0 0 0
159,482 122,482 30,000 (5,112) 30,000 0 30,000
Miscellaneous
Circle Pines Gas Franchise 101-000-3350-000 58,706 50,142 55,000 25,859 55,000 0 55,000
Other Solid Waste 101-000-3361-000 3,837 14 3,000 0 3,000 3,000 0
Tree Refunds-Escrows 101-000-3631-000 951 0 0 0 0 0 0
Donations 101-000-3720-000 550 0 500 0 500 0 500
Refunds&Reimbursements 101-000-3730-000 731,908 29,501 35,000 7,222 35,000 0 35,000
Bldg Lease Revenue 101-000-3740-000 107,963 110,384 115,000 62,755 115,000 3,557 118,557
Miscellaneous Revenue 101-000-3810-000 120 1,027 2,000 86 2,000 0 2,000
902,133 191,069 210,500 95,923 210,500 557 211,057
Other Financing Sources
Use of Fund Reserves 101-000-3900-000 0 0 21,832 0 0 100,000 100,000 Covers Transfer to Capital Equipment Replacement Fund
Sale of Fixed Assets 101-000-3910-000 0 560 0 0 0 0 0
Transfer From Other Funds 101-000-3920-000 256,480 380,000 0 0 0 40,000 40,000 $40K from Cable TV/Communications Fund
256,480 380,560 21,832 0 0 140,000 140,000
Total Revenues 11,487,319 10,977,138 11,519,400 1,194,276 11,497,568 140,766 11,638,334
7
CITY OF LINO LAKES
PERSONNEL TOTALS
Actual Actual Adopted Proposed
2019 2020 2021 2022
ADMINISTRATION 4.000 4.000 4.000 5.000 (1)
FINANCE 3.250 3.100 3.100 3.100
ECONOMIC DEVELOPMENT - - - -
PLANNING &ZONING 1.000 1.000 1.000 1.000
COMMUNITY DEVELOPMENT 2.000 2.000 2.000 1.700 (2)
ENVIRONMENTAL 0.350 0.375 0.375 0.300 (3)
SOLID WASTE 0.300 0.250 0.250 0.200 (3)
FORESTRY 0.350 0.375 0.375 0.250 (3)
POLICE 30.550 30.550 32.550 32.550
FIRE 1.950 1.950 1.950 6.950 (4)
BUILDING INSPECTIONS 3.500 3.500 3.500 4.000 (5)
STREETS 6.650 6.500 6.250 5.900 (6)
FLEET 1.500 1.500 2.200 2.200
GOVERNMENT BUILDINGS - - - -
PARKS 5.200 5.200 4.950 5.900 (7)
RECREATION 1.350 0.200 - -
TOTAL GENERAL FUND 61.950 60.500 62.500 69.050
WATER FUND 3.325 3.250 3.250 3.850 (8)
SEWER FUND 3.325 3.250 3.250 3.850 (8)
STORM WATER FUND - - - 1.750 (9)
GRAND TOTAL 68.600 67.000 69.000 78.500
Personnel are shown as Full Time Equivalents(FTE)
(1)Communications Specialist
(2)Community Development Director allocated to Water,Sewer and Storm Water
(3)Environmental Coordinator allocated to Storm Water
(4)PT Firefighter Duty Crew(4.5 FTE)and Fire Lieutenant/Fire Inspector(0.5 FTE)
(5)Building Inspector
(6)Public Services Director and Streets Supervisor allocated to Storm Water
(7)General Maintenance Worker and allocation of Public Services Director to Storm Water
(8)General Maintenance Worker and allocation of Community Development Director
(9)General Maintenance Worker and allocation of Public Services Director,Community Development Director,Streets Supervisor and
Environmental Coordinator
8
CITY OF LINO LAKES
2022 PROPOSED GENERAL FUND EXPENDITURES
June 2022 2022 $ %
Actual Actual Budget YTD Base Adjustments Proposed Increase/ Increase/
DEPT# DESCRIPTION 2019 2020 2021 2021 Budget Requested 2022 Decrease Decrease
ADMINISTRATION
401 MAYOR AND COUNCIL 78,646 82,571 89,763 31,211 92,283 1,090 93,373 3,610 4.02%
402 ADMINISTRATION 513,626 625,479 551,835 245,790 678,098 3,261 681,359 129,524 23.47%
403 ELECTIONS 15,599 54,003 19,160 4,379 19,060 15,490 34,550 15,390 80.32%
404 CABLE TV 2,471 1,269 2,658 3 2,658 (2,658) 0 (2,658) (100.00%)
405 CHARTER ADMINISTRATION 325 148 2,500 302 2,500 4,963 7,463 4,963 198.52%
407 FINANCE 674,407 630,191 686,227 296,734 700,102 (44,169) 655,933 (30,294) (4.41%)
414 LEGAL CONSULTANTS 132,226 119,360 135,000 56,503 135,000 3,000 138,000 3,000 2.22%
TOTAL ADMINISTRATION 1,417,300 1,513,022 1,487,143 634,922 1,629,701 19,023 1,610,678 123,535 8.31%
COMMUNITY DEVELOPMENT
415 ECONOMIC DEVELOPMENT 112,912 67,244 108,484 43,676 111,759 1,910 113,669 5,185 4.78%
416 PLANNING AND ZONING 124,094 131,074 168,048 64,438 173,357 0 173,357 5,309 3.16%
417 ENGINEERING 103,307 110,152 109,760 37,867 107,160 (9,795) 97,365 (12,395) (11.29%)
418 COMMUNITY DEVELOPMENT 216,050 203,204 235,180 110,866 197,143 0 197,143 (38,037) (16.17%)
461 ENVIRONMENTAL 60,147 47,140 63,341 20,448 59,696 0 59,696 (3,645) (5.75%)
462 SOLID WASTE ABATEMENT 76,493 55,093 78,523 23,056 77,864 0 77,864 (659) (0.84%)
463 FORESTRY 71,279 58,653 71,405 19,766 60,104 0 60,104 (11,301) (15.83%)
TOTAL COMMUNITY DEVELOPMENT 764,282 672,560 834,741 320,117 787,083 7,885 779,198 55,543 6.65%
PUBLIC SAFETY
420 POLICE PROTECTION 3,845,003 3,874,098 4,368,047 1,796,429 4,646,344 27,663 4,674,007 305,960 7.00%
421 FIRE PROTECTION 564,939 514,564 698,885 265,337 624,980 378,742 1,003,722 304,837 43.62%
422 BUILDING INSPECTIONS 321,206 348,427 376,680 171,253 381,748 88,324 470,072 93,392 24.79%
TOTAL PUBLIC SAFETY 4,731,147 4,737,089 5,443,612 2,233,019 5,653,072 494,729 6,147,801 704,189 12.94%
PUBLIC SERVICES
430 STREETS 943,756 847,628 1,008,752 412,131 945,351 8,700 954,051 (54,701) (5.42%)
431 FLEET MANAGEMENT 432,828 380,468 559,159 251,310 568,428 34,455 602,883 43,724 7.82%
432 GOVERNMENT BUILDINGS 1,436,942 477,011 494,586 252,870 494,595 27,732 522,327 27,741 5.61%
450 PARKS DEPARTMENT 743,143 582,178 690,294 291,553 687,725 158,671 846,396 156,102 22.61%
451 RECREATION 167,314 101,154 0 713 0 0 0 0
TOTAL PUBLIC SERVICES 3,723,983 2,388,439 2,752,791 1,208,577 2,696,099 229,558 2,925,657 172,866 6.28%
OTHERS
499 CONTINGENCY/TRANSFERS/OTHERS 943,554 931,500 1,001,113 926,113 75,000 100,000 175,000 (826,113) (82.52%)
TOTAL OTHERS 943,554 931,500 1,001,113 926,113 75,000 100,000 175,000 826,113 82.52%
TOTAL GENERAL FUND EXPENDITURES 11,580,266 10,242,609 11,519,400 5,322,748 10,840,955 797,379 11,638,334 118,934 1.031/6
9
CITY OF LINO LAKES
2022 BASE BUDGET ADJUSTMENTS
DEPARTMENT ACCT# NAME DESCRIPTION AMOUNT
Mayor and Council 4452 Subscriptions&Dues LMC membership dues $ 590
Mayor and Council 4900 City Marketing Employee recognition and appreciation $ 500
Administration 4340 Printing&Publishing Recruiting and social media advertisements $ 500
Administration 4410 Contracted Services Reflect true cost of web hosting,NeoGov,doc destruction,and TASC $ 1,261
Administration 4452 Subscriptions&Dues Admin staff membership dues $ 1,500
Elections 41xx Personal Services Increase in election judges for Primary and General Election $ 16,090
Elections 4200 Supplies Supplies for elections $ (600)
Cable TV 4410 Contracted Services NMTV services at meetings $ (2,658)
Charter Administration 4300 Professional Services Increase in statutory limit on charter directed expenses $ 4,963
Finance 4300 Professional Services Credit card processing fees $ 2,000
Finance 4310 Other Consultants Allocation of Metro Net and S rin brook subscriptions $ 30,029
Finance 4340 Printing&Publishing Publishing financial reports in newspaper $ 100
Finance 4342 Truth in Taxation County mailing of TNT notices $ 160
Finance 4410 Contracted Services County Assessment Contract $ (16,500)
Finance 4452 Subscriptions&Dues Finance staff membership dues $ 100
Legal 4303 Criminal Attorney 2021-2025 legal services contract $ 3,000
Economic Development 4300 Professional Services Consultant assistance and membership contribution to ACRED $ 1,910
Engineering 4410 Contracted Services Allocation of WSB retainer $ 12,795
Engineering 4410 Contracted Services Anoka County aerial photography $ 3,000
Police 4211 Maintenance Supplies Ammunition $ 1,000
Police 4240 Small Tools Computer replacements and purchase of tasers $ 7,575
Police 4300 Professional Services POST license renewals,bi-annual video systems audit $ 1,770
Police 4321 Telephone Cell phone and wifi increased cost $ 696
Police 4330 Travel&Tuition Tuition reimbursement program $ 2,000
Police 4360 Insurance LMCIT police liability insurance $ 6,338
Police 4370 Uniforms Uniform allowance COLA $ 368
Police 4410 Contracted Services Zoom $2,400 ,Alexandra House $5,000 $ 9,666
Police 4452 Subscriptions&Dues Police staff membership dues $ 250
Fire 41xx Personal Services 0.5 FTE Fire Lieutenant/Fire Inspector and Duty Crew $ 312,621
Fire 4211 Maintenance Supplies N95 masks,fire suppress foam,floor dry&blades $ 975
Fire 4321 Telephone Two new Verizon air cards for Ell &E12 $ 840
Fire 4330 Travel&Tuition Additional training $ 5,000
Fire 4370 Uniforms Duty Crew turn-out gear($48,000),other turn-out gear($700) $ 48,700
Fire 4410 Contracted Services A21 5 year detailed inspection $ 1,696
Fire 4452 Subscriptions&Dues Fire staff membership dues $ 310
Fire 5000 Equipment 2 Tou hbooks for E11 &El $ 8,600
10
2022 BASE BUDGET ADJUSTMENTS
DEPARTMENT ACCT# NAME DESCRIPTION AMOUNT
Building Inspection 41xx Personal Services 0.5 FTE Building Inspector $ 56,874
Building Inspection 4321 Telephone Increased cell phone and wifi costs $ 200
Building Inspection 4410 Contracted Services MNSPECT inspection services $ 31,250
Streets 4300 Personal Services Carte rah $ 450
Streets 4410 Contracted Services Contract median and round-a-bout maintenance $ 15,000
Streets 4410 Contracted Services Storm water utility costs moved to utility fund $ 48,000
Replace Woodridge Estates Street Lights and Wiring($125,000 spread over 2022-
Streets 5000 Equipment 2025;$31,250 in 2022),Purchase Salt Spreader $10,000 $ 41,250
Fleet 4211 Maintenance Supplies Vehicle washes $7,300 ,increase in other supplies $1,000 $ 8,300
Fleet 4300 Professional Services Cartegraph $ 300
Fleet 4363 Auto Insurance LMCIT auto insurance $ 2,855
Fleet 5000 Equipment Replace Hydraulic Hoist $ 23,000
Government Buildings 41xx Personal Services New seasonal to maintain civic complex grounds $ 9,721
Government Buildings 4211 Maintenance Supplies Civic Complex landscape plants and supplies $ 5,000
Government Buildings 4361 Insurance LMCIT general liability,property,and excess liability insurance $ 13,011
Parks 41xx Personal Services 1 FTE Parks Maintenance Staff $ 93,271
Install Base Lois Lane Trail($10,000), Replace Sunrise Park Hockey Rink
Parks 4211 Maintenance Supplies ($21,000) $ 31,000
Parks 4300 Professional Services Carte rah $ 150
Resurface Six 1/2 Court Basketball Courts($25,250),Replace Birch Park Rink
Parks 4410 Contracted Services Lighting $9,000 $ 34,250
Others 4910__Operating Transfers Transfer of General Fund reserves to Capital Equipment Replacement Fund $ 100,000
Total 2022 Adjustments Requested $ 797,379
General Fund Expenditure Base Budget Increase $ 247,668
General Fund Non-General Property Tax Revenue Increase $ 89,294
General Fund Use of Reserves and Transfers From Other Funds Increase $ (118,168)
Increase in Capital Equipment Le $ 150,000
Increase in Pavement Management Levy $ 71,111
Decrease in Storm Water Maintenance Le $ 130,000
Increase in Parks and Trails Improvement Levy $ 30,000
Decrease in Existing Debt $ 90,684
Increase in New Debt $ 209,680
Total2022Tax Levy Increase $ 1,077,692
11
CITY OF LINO LAKES
MAYOR AND COUNCIL(101-4n June 2022 2022
Object Actual Actual Budget YTD Base Adjustments Proposed
Description Code 2019 2020 2021 2021 Budget Requested 2022 Budget Detail
PERSONAL SERVICES
SALARIES 4101-000 38,106 42,695 44,512 22,056 46,858 0 46,858 100%Mayor
4-100%Councilmembers
PERA 4121-000 1,876 2,175 2,226 1,103 2,343 0 2,343
SOCIAL SECURITY 4122-000 1,084 629 645 320 679 0 679 2 EDA Meetings @$40/mtg-$400
LIFE INSURANCE 4133-000 0 0 0 0 0 0 0
WORKER'S COMPENSATION 4151-000 67 70 180 47 203 0 203
41,133 45,569 47,563 23,526 50,083 0 50,083
SUPPLIES
OFFICE SUPPLIES 4200-000 0 0 0 0 0 0 0 Si nature stamps,name plates,special meeting expenses
0 0 0 0 0 0 0
OTHER SERVICES AND CHARGES
PROFESSIONAL SERVICES 4300-000 0 200 4,000 0 4,000 0 4,000 Strategic Planning/Goal Setting Facilitator
TRAVEL&TUITION 4330-000 1,435 550 1,500 0 1,500 0 1,500 LMC Conference,Elected Officials Conference
PRINTING&PUBLISHING 4340-000 28 0 200 0 200 0 200 Meeting Notices
NEWSLETTER 4343-000 14,172 15,953 13,000 6,645 13,000 0 13,000 Spring/Summer,Fall&Winter Newsletters
15,635 16,703 18,700 6,645 18,700 0 18,700
CONTRACTUAL SERVICES
CONTRACTED SERVICES 4410-000 0 103 0 0 0 0 0
SUBSCRIPTIONS&DUES 4452-000 18,061 18,356 18,500 0 18,500 590 19,090 League of MN Cities,MN Mayors Association
Flowers,Plaques&Awards,Employee Appreciation,Lino
CITY MARKETING 4900-000 3,818 1,840 5,000 1,041 5,000 500 5,500 Lakes Ambassadors
21,879 20,299 23,500 1,041 23,500 1,090 24,590
TOTAL MAYOR AND COUNCIL 78,646 82,571 89,763 31,211 92,283 1,090 93,373
12
FORM B-1 2022 ADJUSTMENTS TO BASE BUDGET
DEPARTMENT#: 401 FUND: 101
NAME: MAYOR AND COUNCIL
B-1 & B-2 TOTAL $1,090 TOTAL B1 CHANGES $1,090
Account#: 4452 Amount(neg if decrease) $590
SUBSCRIPTIONS/DUES
Description of Adjustment Increase in League of Minnesota Cities(LMC)membership dues.
Benefits if done: Continued access to LMC services including advocacy, education, training, policy
development, risk management, legal, and other services.
Implications if not done: Loss of membership benefits provided by the LMC.
2
Account#: 4900 Amount(neg if decrease) $500
CITY MARKETING& EDUCATION
Description of Adjustment Additional funds for employee appreciation and recognition.
Benefits if done: Recognition of employees throughout the year to show appreciation
Implications if not done: Less employee engagement throughout the City
13
CITY OF LINO LAKES
ADMINISTRATION (101-402) June 2022 2022
Object Actual Actual Adopted YTD Base Adjustments Proposed
Description Code 2019 2020 2021 2021 Budget Requested 2022 Budget Detail
PERSONAL SERVICES
SALARIES 4101-000 376,559 437,027 389,218 179,487 480,883 0 480,883 100%City Administrator
100%Human Resource Manager
OVERTIME 4102-000 0 377 0 0 0 0 0
100%Communications Specialist*
TEMPORARIES 4106-000 13,016 13,226 16,500 8,517 16,500 0 16,500 100%City Clerk
WELLNESS PROGRAM 4108-000 1,165 476 720 0 720 0 720 100%Deputy City Clerk
PERA 4121-000 28,509 28,661 30,429 15,104 37,304 0 37,304 Temporaries:Scanner Operator
SOCIAL SECURITY 4122-000 28,807 29,228 31,037 14,353 38,050 0 38,050
ICMA EMPLOYER 4123-000 0 0 1,694 1,739 1,970 0 1,970 `$40,000 Transfer from the Cable TV/Communication Fund
HEALTH INSURANCE 4131-000 18,634 17,511 30,871 9,131 49,623 0 49,623
LIFE&DISABILITY INSURANCE 4133-000 1,085 1,187 1,439 634 1,656 0 1,656
DENTAL INSURANCE 4134-000 2,117 1,764 2,157 539 2,831 0 2,831
VEHICLE ALLOWANCE 4135-000 3,600 1,650 0 0 0 0 0
REEMPLOYMENT INSURANCE 4141-000 0 0 0 0 0 0 0
WORKER'S COMPENSATION 4151-000 2,285 2,466 2,371 1,589 3,162 0 3,162
475,776 533,573 506,436 231,092 632,699 0 632,699
SUPPLIES
OFFICE SUPPLIES 4200-000 0 24 0 0 0 0 0
0 24 0 0 0 0 0
OTHER SERVICES AND CHARGES
Drug/alcohol testing,pre-employment assessments,
PROFESSIONAL SERVICES 4300-000 23,610 19,029 15,000 3,458 15,000 0 15,000 training,web consulting
Labor relations,employment law,contract negotiations,
LABOR CONSULTANTS 4310-000 1,070 55,651 9,000 2,064 9,000 0 9,000 arbitration
TELEPHONE 4321-000 360 360 360 180 360 0 360 Cell Phone Reimbursement
LMC Conference, ICMA Conference,MAMA Meetings,
MCMA Conference,MPELRA Conferences,TCHRA
Conference,NPELRA Webinars,City Clerk Certification,
TRAVEL&TUITION 4330-000 5,444 2,572 8,500 1,488 8,500 0 8,500 1MCFOA Conference,Tuition Reimbursement
PRINTING&PUBLISHING 4340-000 852 380 2,000 157 2,000 500 2,500 ILegal publications,employment ads,etc.
31,336 77,991 34,860 7,347 34,860 500 35,360
CONTRACTUAL SERVICES
Gov Office Website,American Legal Online City Code,
CONTRACTED SERVICES 4410-000 5,284 11,654 9,039 5,897 9,039 1,261 10,300 Document Destruction,TASC,NeoGov
MAMA,ICMA,MCMA,MCFOA,MPELRA,IPMA-HR,
SUBSCRIPTIONS&DUES 4452-000 1,230 2,237 1,500 1,454 1,500 1,500 3,000 TCHRA,Chain of Lakes Rotary
6,513 13,891 10,539 7,351 10,539 2,761 13,300
TOTAL ADMINISTRATION 513,626 625,479 551,835 245,790 678,098 3,261 681,359
14
FORM B-1 2022 ADJUSTMENTS TO BASE BUDGET
DEPARTMENT#: 402 FUND: 101
NAME: ADMINISTRATION
B-1 & B-2 TOTAL $3,261 TOTAL B1 CHANGES $3,261
Account#: 4340 Amount(neg if decrease) $500
ADVERTISING (PRINTING/PUBLISHING)
Description of Adjustment Additional funds for recruiting and social media advertisements.
Benefits if done: Community awareness and engagement. High quality applicants for open positions.
Implications if not done: Less applicants and community engagement.
2
Account#: 4410 Amount(neg if decrease) $1,261
CONTRACTED SERVICES
Description of Adjustment Increase to adequately reflect the cost of contracted services including web hosting,
NeoGov, City Code online, document destruction, and TASC benefits administration.
Benefits if done: Budget will reflect the cost of services.
Implications if not done:
3
Account#: 4452 Amount(neg if decrease) $1,500
SUBSCRIPTIONS/DUES
Description of Adjustment Increase in Administrative Staff professional organization membership dues.
Benefits if done: The City and Administrative Department will continue to receive the benefits of
membership in various professional organizations.
Implications if not done: Memberships would lapse.
15
CITY OF LINO LAKES
ELECTIONS AND VOTERS REGISTRATION (101-403) June 2022 2022
Object Actual Actual Adopted YTD Base Adjustments Proposed
Description Code 2019 2020 2021 2021 Budget Requested 2022 Budget Detail
PERSONAL SERVICES
SALARIES 4101-000 8,716 45,490 10,000 0 10,000 16,000 26,000 Primary and General Election Judges(Even Years)
PERA 4121-000 23 243 0 0 0 0 0 General Election Judges(Odd Years)
SOCIAL SECURITY 4122-000 25 795 30 0 30 70 100
WORKER'S COMPENSATION 4151-000 115 163 130 164 130 20 150
8,879 46,691 10,160 164 10,160 16,090 26,250
SUPPLIES
OFFICE SUPPLIES 4200-000 461 1,104 500 0 1,600 600 1,000 Supplies for Elections
461 1,104 500 0 1,600 (600) 1,000
OTHER SERVICES AND CHARGES
POSTAGE 4322-000 34 0 0 0 0 0 0
TRAVEL&TUITION 4330-000 0 138 0 0 0 0 0
Election Ballots(Odd years-City pays cost of municipal
PRINTING&PUBLISHING 4340-000 1,484 345 2,000 0 800 0 800 election ballots
1,518 483 2,000 0 800 0 800
CONTRACTUAL SERVICES
Voting Equipment System per Anoka County Agreement,
CONTRACTED SERVICES 4410-000 4,741 1,048 6,500 4,215 6,500 0 6,500 Election Polling Site Supervisor Centennial
4,741 1,048 6,500 4,215 6,500 0 6,500
CAPITAL OUTLAY
EQUIPMENT 5000-000 0 4,677 0 0 0 0 0
0 4,677 0 0 0 0 0
TOTAL ELECTIONS 15,599 54,003 19,160 4,379 19,060 15,490 34,550
16
FORM B-1 2022 ADJUSTMENTS TO BASE BUDGET
DEPARTMENT#: 403 FUND: 101
NAME: ELECTIONS
B-1 & B-2 TOTAL ($600) TOTAL B1 CHANGES ($600)
Account#: 4200 Amount(neg if decrease) ($600)
OFFICE SUPPLIES
Description of Adjustment Reduction in supplies required for elections in 2022.The 2020 base budget included
supplies for 4 elections.
Benefits if done: Budget will be adequate to cover cost of 2 elections(State Primary and State General)
in 2022.
Implications if not done:
17
Form B-3
REQUEST FOR PERSONAL SERVICE CHANGES
I
Department: Supervisor:
Elections Sarah Cotton
I
Position Title: Budget Impact:
Election Judges $16,090
Justification for change:
Increased training and election judge hours in 2022 for State Primary and
State General Elections. State General Election only in 2021.
18
CITY OF LINO LAKES
CABLE TV(101-404) June 2022 2022
Object Actual Actual Budget YTD Base Adjustments Proposed
Description Code 2019 2020 2021 2021 Budget Requested 2022 Budget Detail
PERSONAL SERVICES
TEMPORARIES 4106-000 2,219 561 0 0 0 0 0
PERA 4121-000 77 42 0 0 0 0 0
SOCIAL SECURITY 4122-000 170 43 0 0 0 0 0
WORKER'S COMPENSATION 4151-000 5 3 0 3 0 0 0
2,471 649 0 3 0 0 0
CONTRACTUAL SERVICES
CONTRACTED SERVICES 4410-000 0 620 2,658 0 2,658 2,658 0
0 620 2,658 0 2,658 (2,658) 0
CAPITAL OUTLAY
EQUIPMENT 5000-000 0 0 0 0 0 0 0
0 0 0 0 0 0 0
TOTAL CABLE TV 2,471 1,269 2,658 3 2,658 (2,658) 0
19
FORM B-1 2022 ADJUSTMENTS TO BASE BUDGET
DEPARTMENT#: 404 FUND: 101
NAME: CABLE TV
B-1 & B-2 TOTAL ($2,658)1 ITOTAL B1 CHANGES
Account#: 4410 Amount(neg if decrease) ($2,658)
CONTRACTED SERVICES
Description of Adjustment NMTV has assumed the responsibility of recording city meetings.A NMTV Tech
will be in attendance at all City Council, Planning &Zoning, Park Board, and
Environmental Board meetings to assist with the recording.
Benefits if done: There is a reduced cost to the City associated with NMTV assuming responsibility.
Implications if not done: City will need to staff a tech at all meetings.
20
CITY OF LINO LAKES
CHARTER ADMINISTRATION (101-405) June 2022 2022
Object Actual Actual Budget YTD Base Adjustments Proposed
Description Code 2019 2020 2021 2021 Budget Requested 2022 Budget Detail
OTHER SERVICES AND SUPPLIES
PROFESSIONAL SERVICES 4300-000 325 148 1,000 302 1,000 0 1,000 Time Savers-Minutes
PROF SERVICES-CHARTER COMM 4300-999 0 0 1,500 0 1,500 4,963 6,463 Charter Commission Directed Expenses
PRINTING&PUBLISHING 4340-000 0 0 0 0 0 0 0
325 148 2,500 302 2,500 4,963 7,463
TOTAL CHARTER ADMINISTRATION 325 148 2,500 302 2,500 4,963 7,463
21
FORM B-1 2022 ADJUSTMENTS TO BASE BUDGET
DEPARTMENT#: 405 FUND: 101
NAME: CHARTER ADMINISTRATION
B-1 & B-2 TOTAL $4,963 TOTAL B1 CHANGES $4,963
Account#: 4300 Amount(neg if decrease) $4,963
PROFESSIONAL SERVICES
Description of Adjustment Effective August 1, 2020, MN Statutes §410.06 was amended to increase the limit on
annual charter commission expenses required to be reimbursed by the city. Under the
new law,the charter commission reimbursable expense limit is a sliding schedule
calculated as .07%of the city's current certified general property tax levy with a
minimum of$1,500 and a maximum of$20,000. The Council authorized an amendment
to allocate$4,962.22 of 2021 Contingency funds towards charter commission direct
expenditures. Staff is recommending the 2021 Amended Budget amount be used in
2022 for budgetary purposes.
Benefits if done: Budget will accurately reflect the statutory limit.
Implications if not done:
22
CITY OF LINO LAKES
FINANCE(101-407) June 2022 2022
Object Actual Actual Budget YTD Base Adjustments Proposed
Description Code 2019 2020 2021 2021 Budget Requested 2022 Budget Detail
PERSONAL SERVICES
SALARIES 4101-000 273,623 203,175 244,406 112,320 254,490 0 254,490 85%Finance Director
100%Accountant
OVERTIME 4102-000 0 0 0 0 0 0 0 75%Accounting Clerk II
TEMPORARIES 4106-000 0 0 0 0 0 0 0 50%Office Specialist
WELLNESS PROGRAM 4108-000 720 0 720 0 720 0 720
PERA 4121-000 19,511 15,003 18,330 9,065 19,087 0 19,087
SOCIAL SECURITY 4122-000 18,912 14,589 18,697 8,172 19,469 0 19,469
ICMA EMPLOYER CONTRIBUTION 4123-000 0 0 0 0 0 0 0
HEALTH INSURANCE 4131-000 33,826 33,725 32,971 16,178 34,877 0 34,877
LIFE&DISABILITY INSURANCE 4133-000 777 741 944 439 1,027 0 1,027
DENTAL INSURANCE 4134-000 1,114 1,124 1,672 607 1,755 0 1,755
REEMPLOYMENT INSURANCE 4141-000 0 0 0 0 0 0 0
WORKER'S COMPENSATION 4151-000 1,712 1,317 1,428 1,036 1,618 0 1,618
350,195 269,675 319,168 147,816 333,043 0 333,043
SUPPLIES
Payroll&Accounts Payable Checks,W-2 Forms, 1099
OFFICE SUPPLIES 4200-000 202 467 1,000 280 1,000 0 1,000 Forms,Other Financial Forms
202 467 1,000 280 1,000 0 1,000
OTHER SERVICES AND CHARGES
PROFESSIONAL SERVICES 4300-000 0 3,750 0 0 0 2,000 2,000 Credit Card Processing Fees and Other Finance Charges
AUDITOR 4308-000 13,609 14,621 15,000 17,668 15,000 0 15,000 General Fund portion of Independent Annual Audit
Metro-iNet Services,Programs&Support(Includes Cisco
OTHER CONSULTANTS 4310-000 196,005 227,451 231,859 127,468 231,859 30,029 201,830 Telephone),S rin brook License Subscription,OPG-3 CCP
MNGFOA Conference,Continuing Professional Education,
TRAVEL&TUITION 4330-000 6,415 1,428 6,000 915 6,000 0 6,000 Other Training,Tuition Reimbursement
PRINTING&PUBLISHING 4340-000 981 1,074 1,000 0 1,000 100 1,100 Publish Budget and Financial Reports
TRUTH IN TAXATION 4342-000 0 1,874 1,900 2,010 1,900 160 2,060 City Share of Property Specific Notices
217,010 250,199 255,759 148,061 255,759 (27,769) 227,990
CONTRACTUAL SERVICES
Assessing Services-Anoka County-Based on Number of
CONTRACTED SERVICES 4410-000 105,692 108,516 109,000 0 109,000 16,500 92,500 Parcels,Classification,and Un/Im roved
MNGFOA Membership,GFOA Membership,Certificate of
Achievement Program,MN Board of Accountancy,MNCPA
SUBSCRIPTIONS&DUES 4452-000 1,307 1,335 1,300 577 1,300 100 1,400 Membership,MCFOA Membership
106,999 109,851 110,300 577 110,300 (16,400) 93,900
TOTAL FINANCE 674,407 630,191 686,227 296,734 700,102 (44,169) 655,933
23
FORM B-1 2022 ADJUSTMENTS TO BASE BUDGET
DEPARTMENT #: 407 FUND: 101
NAME: FINANCE
B-1 & B-2 TOTAL ($44,169) ITOTAL B1 CHANGES
Account#: 4300 Amount(neg if decrease) $2,000
PROFESSIONAL SERVICES
Description of Adjustment:
City Council approved accepting credit cards for municipal payments and absorbing the processing fees. The
service will begin in 2021 so the current volume is not yet known.
Benefits if done:
Implications if not done:
2
Account#: 4310 Amount(neg if decrease) ($30,029)
OTHER CONSULTANTS
Description of Adjustment:
Increased allocation in Metro-iNet JPA Services, Programs, &Support to Water, Sewer, and Storm Water.
Previously 5%to Water and 5%to Sewer. Now proposing 12.5%to Water, 12.5%to Sewer, and 5%to
Storm Water.
Benefits if done:
Accurate allocation of services based on FTEs in each fund.
Implications if not done:
3
Account#: 4340 Amount(neg if decrease) $100
ADVERTISING (PRINTING/PUBLISHING)
Description of Adjustment:
Increased costs associated with publishing ads in the local paper.
Benefits if done:
Implications if not done:
State statutes require budget and financial reports to be published annually.
24
FORM B-1 2022 ADJUSTMENTS TO BASE BUDGET
DEPARTMENT #: 407 FUND: 101
NAME: FINANCE
4
Account#: 4342 Amount(neg if decrease) $160
TRUTH IN TAXATION
Description of Adjustment:
Increased number of parcels in which a Truth in Taxation notice must be mailed. Anoka County administers the Truth
in Taxation Statutes and the cost was$0.75 per parcel for 2020 notices. With the presumed addition of 160 parcels
per year, the City's cost will total $2,060 for 2021 notices to be paid in 2022.
Benefits if done:
Implications if not done:
M.S. 275.065, Subd.4, states that the cost for administering TNT is to be apportioned to the taxing jurisdictions on the
basis of one-third allocation to the county, one-third to the cities and towns and one-third allocated to school districts.
5
Account#: 4410 Amount(neg if decrease) ($16,500)
CONTRACTED SERVICES
Description of Adjustment:
Assessment services contract with Anoka County. Service charges are based on the number of parcels, property
classification, and improvement status. The decreased rates are made possible through Anoka County's new
innovative business process improvements, efficiencies gained via new mass appraisal software, and staffing
changes.
Benefits if done:
Budget will accureately reflect the cost of assessing services. Joint Powers Agreement was approved
in December 2017 which covered 2019 through 2023 assessment services.
Implications if not done:
6
Account#: 4452 Amount(neg if decrease) $100
SUBSCRIPTIONS/DUES
Description of Adjustment:
Increase for Finance Staff professional membership dues.
Benefits if done:
The City and Finance Department Staff will continue to receive the benefits of membership in professional
finance organizations.
Implications if not done:
25
CITY OF LINO LAKES
LEGAL CONSULTANTS(101-4141 June 2022 2022
Object Actual Actual Budget YTD Base Adjustments Proposed
Description Code 2019 2020 2021 2021 Budget Requested 2022 Budget Detail
OTHER SERVICES AND CHARGES
MUNICIPAL ATTORNEY 4301-000 18,923 24,474 30,000 4,967 30,000 0 30,000 Consulting Attorney to City Council&Staff
CRIMINAL ATTORNEY 4303-000 113,304 94,886 105,000 51,536 105,000 3,000 108,000 Consulting Services for Criminal Prosecutions
132,226 119,360 135,000 56,503 135,000 3,000 138,000
TOTAL LEGAL CONSULTANTS 132,226 119,360 135,000 56,503 135,000 3,000 138,000
26
FORM B-1 2022 ADJUSTMENTS TO BASE BUDGET
DEPARTMENT#: 414 FUND: 101
NAME: LEGAL CONSULTANTS
B-1 & B-2 TOTAL $3,000 TOTAL B1 CHANGES $3,000
Account#: 4303 Amount(neg if decrease) $3,000
CRIMINAL ATTORNEY
Description of Adjustment The law firm of Geck, Duea&Olson has provided prosecution services to the City of
Lino Lakes since January 1, 2012. The previous contract expired on December 31, 2020.
In January 2021,the Council approved a contract renewal for 2021-2025. The contract
establishes a flat monthly fee of$8,500 for 2021 and an increase to$8,750 for
2022-2025.
Benefits if done: Budget will accurately reflect the cost of prosecution services.
Implications if not done:
27
CITY OF LINO LAKES
ECONOMIC DEVELOPMENT(101-4151 June 2022 2022
Object Actual Actual Budget YTD Base Adjustments Proposed
Description Code 2019 2020 2021 2021 Budget Requested 2022 Budget Detail
PERSONAL SERVICES
SALARIES 4101-000 0 0 0 0 0 0 0 Temporaries:Economic Development Intern
TEMPORARIES 4106-000 14,532 9,098 19,604 10,159 22,620 0 22,620 (29 hrs/wk @$15/hr)
WELLNESS PROGRAM 4108-000 0 0 0 0 0 0 0
PERA 4121-000 0 0 0 804 0 0 0
SOCIAL SECURITY 4122-000 1,112 696 1,500 777 1,730 0 1,730
HEALTH INSURANCE 4131-000 0 0 0 0 0 0 0
LIFE INSURANCE 4133-000 0 0 0 0 0 0 0
DENTAL INSURANCE 4134-000 0 0 0 0 0 0 0
REEMPLOYMENT INSURANCE 4141-000 0 97 0 0 0 0 0
WORKER'S COMPENSATION 4151-000 83 57 115 75 144 0 144
15,727 9,948 21,219 11,814 24,494 0 24,494
OTHER SERVICES AND CHARGES
Marketing Materials/Proposal Assistance$4,000
BRE Program Assistance 10 hrs @$175/hr
Pre Application Assistance 40 hrs @$190/hr
PROFESSIONAL SERVICES 4300-000 15,342 20,519 13,440 21,154 13,440 1,910 15,350 ACRED Contribution$2,000
TRAVEL&TUITION 4330-000 160 0 300 10 300 0 300 Econ Workshops/EDAM Annual Conference
PRINTING&PUBLISHING 4340-000 0 0 300 0 300 0 300 Marketing Brochure
15,502 20,519 14,040 21,164 14,040 1,910 15,950
CONTRACTUAL SERVICES
CONTRACTED SERVICES 4410-000 0 762 0 0 0 0 0
EDAM,Sensible Land Use Coalition,Chamber of
SUBSCRIPTIONS&DUES 4452-000 695 445 725 695 725 0 725 Commerce,Memberships
Lodging Tax Remittals-Pass through to Twin Cities
CITY MARKETING 4900-000 80,988 35,570 72,500 10,003 72,500 0 72,500 Gateway Convention and Tourism Bureau
81,683 36,777 73,225 10,698 73,225 0 73,225
TOTAL ECONOMIC DEVELOPMENT 112,912 67,244 108,484 43,676 111,759 1,910 113,669
28
FORM B-1 2022 ADJUSTMENTS TO BASE BUDGET
DEPARTMENT#: 415 FUND: 101
NAME: ECONOMIC DEVELOPMENT
B-1 & B-2 TOTAL $1,9101 ITOTAL B1 CHANGES $1,910
Account#: 4300 Amount(neg if decrease) $1,910
PROFESSIONAL SERVICES
Description of Adjustment Increase to account for ongoing ED consultant assistance and membership
contribution to Anoka County Regional Economic Development.
Benefits if done: Proactive response to developer inquiries and business outreach.
Implications if not done: Scale back on economic development and business recruitment activities.
29
CITY OF LINO LAKES
PLANNING AND ZONING (101-416) June 2022 2022
Object Actual Actual Budget YTD Base Adjustments Proposed
Description Code 2019 2020 2021 2021 Budget Requested 2022 Budget Detail
PERSONAL SERVICES
SALARIES 4101-000 86,130 89,054 91,014 42,195 95,025 0 95,025 100%Planner
OVERTIME 4102-000 0 0 0 0 0 0 0
WELLNESS PROGRAM 4108-000 0 0 0 0 0 0 0
PERA 4121-000 6,431 6,623 6,826 3,394 7,127 0 7,127
SOCIAL SECURITY 4122-000 6,340 6,563 6,963 3,103 7,269 0 7,269
HEALTH INSURANCE 4131-000 7,834 7,461 7,461 3,731 7,946 0 7,946
LIFE INSURANCE 4133-000 284 328 338 169 370 0 370
DENTAL INSURANCE 4134-000 529 529 539 270 566 0 566
REEMPLOYMENT INSURANCE 4141-000 0 0 0 0 0 0 0
WORKER'S COMPENSATION 4151-000 511 500 457 337 604 0 604
108,060 111,058 113,598 53,198 118,907 0 118,907
SUPPLIES
OFFICE SUPPLIES 4200-000 186 0 200 0 200 0 200 1P.blic/Advi.ory Meeting Supplies
186 0 200 0 200 0 200
OTHER SERVICES AND CHARGES
Legal Assistance-Ordinance Updates,GIS Mapping
PROFESSIONAL SERVICES 4300-000 3,598 5,731 7,950 4,494 7,950 0 7,950 Updates-FEMA/Zonin /Other
Workshops-$250
MnAPA Conference-$500
P&Z Workshops(7 Members)-$400
Misc Mileage-$150
TRAVEL&TUITION 4330-000 664 130 1,450 15 1,450 0 1,450 Computer Training-$150
STIPEND 4331-000 5,800 4,500 6,600 3,000 6,600 0 6,600 1 Commissioners-6 @$75 x 12 mt s;Chair$100 x 12 mt s
PRINTING&PUBLISHING 4340-000 489 0 250 0 250 0 250 IMaps,Non-Chargeable Hearing Notices
10,551 10,361 16,250 7,509 16,250 0 16,250
CONTRACTUAL SERVICES
Zoning Ord Updates-$25,000
Permit Works Annual Maintenance-$2,400
ArcGIS Annual Maintenance-$500
Misc Deliveries/Other-$400
CONTRACTED SERVICES 4410-000 4,663 9,003 37,300 3,078 37,300 0 37,300 Consultant Services-Small Area Plans-60 hrs @$150/hr
SUBSCRIPTIONS&DUES 4452-000 634 653 700 653 700 0 700 APA Membership,Misc Reference Materials
5,297 9,656 38,000 3,731 38,000 0 38,000
TOTAL PLANNING AND ZONING 124,094 131,074 168,048 64,438 173,357 0 173,357
30
CITY OF LINO LAKES
ENGINEERING (101-4171 June 2022 2022
Object Actual Actual Budget YTD Base Adjustments Proposed
Description Code 2019 2020 2021 2021 Budget Requested 2022 Budget Detail
OTHER SERVICES AND CHARGES
Traffic Counts-$2,500
PROFESSIONAL SERVICES 4300-000 45,112 44,133 44,500 13,637 44,500 0 44,500 Engineering Consultant(Hourly)-$42,000
45,112 44,133 44,500 13,637 44,500 0 44,500
CONTRACTUAL SERVICES
Engineering Consultant(Retainer)-$89,760
CD(55%)-$49,365
Sewer Utility(15%)-$13,465
Water Utility(15%)-$13,465
ENGINEERING CONSULTANT 4410-000 58,195 66,019 62,160 21,220 62,160 12,795 49,365 Storm Utility 15% -$13,465
ArcGIS Annual Maintenance-$500
CONTRACTED SERVICES 4410-000 0 0 500 0 500 3,000 3,500 lAerial Photos/LIDAR-$3,000
58,195 66,019 62,660 21,220 62,660 (9,795) 52,865
CAPITAL OUTLAY
EQUIPMENT 5000-000 0 0 2,600 3,010 0 0 0
0 0 2,600 3,010 0 0 0
TOTAL ENGINEERING 103,307 110,152 109,760 37,867 107,160 (9,795) 97,365
31
FORM B-1 2022 ADJUSTMENTS TO BASE BUDGET
DEPARTMENT#: 417 FUND: 101
NAME: ENGINEERING
B-1 & B-2 TOTAL ($9,795) ITOTAL B1 CHANGES
Account#: 4410 Amount(neg if decrease) ($12,795)
CONTRACTED SERVICES
Description of Adjustment 2% increase in WSB&Associates retainer fee ($670).
15%of retainer allocated to Storm Water utility fund.
Benefits if done: Maintain current level of City Engineering Services to meet increasing demands
and resident/business requests for assistance.
Implications if not done: Scale back on engineering hours, reduce resident/business services.
2
Account#: 4410 Amount(neg if decrease) $3,000
CONTRACTED SERVICES
Description of Adjustment Every two years Anoka County partners with municipalities to capture new aerial
photography. This project includes use of LIDAR (Light Detection and Ranging)to
capture elevation contours which are used daily by city staff.
The City collects$90/lot in all new developments for GIS fees in part to
cover these costs.
Benefits if done: City will have up to date aerial photography and contour information available for
daily use and project development.
Implications if not done: City would have limited access to County GIS aerials and would need to purchase
information for City Use.
32
CITY OF LINO LAKES
COMMUNITY DEVELOPMENT(101-4181 June 2022 2022
Object Actual Actual Budget YTD Base Adjustments Proposed
Description Code 2019 2020 2021 2021 Budget Requested 2022 Budget Detail
PERSONAL SERVICES
SALARIES 4101-000 172,423 160,764 183,798 85,075 151,496 0 151,496 70%Community Development Director(100%in 2021)
100%Administrative Assistant
OVERTIME 4102-000 0 101 0 127 0 0 0
WELLNESS PROGRAM 4108-000 720 312 720 0 720 0 720
PERA 4121-000 12,860 11,852 13,785 6,849 11,362 0 11,362
SOCIAL SECURITY 4122-000 13,761 12,388 14,061 6,408 11,589 0 11,589
ICMA EMPLOYER CONTRIBUTION 4123-000 2,129 2,397 0 0 46 0 46
HEALTH INSURANCE 4131-000 7,050 9,196 11,061 5,531 10,466 0 10,466
LIFE INSURANCE 4133-000 508 521 683 289 601 0 601
DENTAL INSURANCE 4134-000 0 397 1,079 270 963 0 963
REEMPLOYMENT INSURANCE 4141-000 0 0 0 0 0 0 0
WORKER'S COMPENSATION 4151-000 958 880 968 647 875 0 875
210,409 198,808 226,155 105,195 188,118 0 188,118
SUPPLIES
OFFICE SUPPLIES 4200-000 0 48 100 0 100 0 100
0 48 100 0 100 0 100
OTHER SERVICES AND CHARGES
DataLink(GIS)Annual Service and Maintenance-$5,000
PROFESSIONAL SERVICES 4300-000 4,038 3,383 7,000 4,923 7,000 0 7,000 Mapping and Database Design-$2,000
TRAVEL&TUITION 4330-000 979 130 900 0 900 0 900 Seminars,Conference,Training&Mileage
PRINTING&PUBLISHING 4340-000 0 133 0 46 0 0 0
5,016 3,646 7,900 4,969 7,900 0 7,900
CONTRACTUAL SERVICES
CONTRACTED SERVICES 4410-000 0 0 300 0 300 0 300 Anoka County GIS
SUBSCRIPTIONS&DUES 4452-000 625 702 725 702 725 0 725 APA/AICP Membership
625 702 1,025 702 1,025 0 1,025
TOTAL COMMUNITY DEVELOPMENT 216,050 203,204 235,180 110,866 197,143 0 197,143
33
CITY OF LINO LAKES
ENVIRONMENTAL(101-461) June 2022 2022
Object Actual Actual Budget YTD Base Adjustments Proposed
Description Code 2019 2020 2021 2021 Budget Requested 2022 Budget Detail
PERSONAL SERVICES
SALARIES 4101-000 38,536 26,629 28,953 13,373 24,237 0 24,237 30%Environmental Coordinator(37.5%in 2021)
OVERTIME 4102-000 0 0 500 0 500 0 500
TEMPORARIES 4106-000 7,361 6,753 13,520 504 15,600 0 15,600 Temporaries:Summer Staff(2 staff @ 13 wks @ 40 hrs/wk
WELLNESS PROGRAM 4108-000 0 0 0 0 0 0 0@$15/hr)
PERA 4121-000 970 1,975 2,209 1,075 1,855 0 1,855
SOCIAL SECURITY 4122-000 3,086 2,551 3,287 1,058 3,086 0 3,086
ICMA EMPLOYER CONTRIBUTION 4123-000 411 0 0 0 0 0 0
HEALTH INSURANCE 4131-000 1,216 2,798 2,798 1,399 2,384 0 2,384
LIFE INSURANCE 4133-000 96 97 126 54 115 0 115
DENTAL INSURANCE 4134-000 186 198 202 101 170 0 170
WORKER'S COMPENSATION 4151-000 167 166 216 141 219 0 219
52,029 419168 519811 179705 48,166 0 489166
SUPPLIES
OFFICE SUPPLIES 4200-000 0 84 0 0 0 0 0
MAINTENANCE SUPPLIES 4211-000 1,384 775 700 442 700 0 700 Chemicals,Seed,etc. Includes rookery supplies
SMALL TOOLS 4240-000 0 187 300 0 300 0 300 Sprayers,Soil Probes,etc.
1,384 1,046 1,000 442 1,000 0 1,000
OTHER SERVICES AND CHARGES
Ecologist,Hydrologist-Environmental Reviews/Research&
PROFESSIONAL SERVICES 4300-000 145 128 1,000 820 1,000 0 1,000 Development, Resource Management Planning
TELEPHONE 4321-000 714 556 730 177 730 0 730 Staff Cell Phone
Various Training Seminars,Conferences,Mileage-1 Staff&
Environmental Board, Erosion Control Cert State
TRAVEL&TUITION 4330-000 1,406 248 1,100 279 1,100 0 1,100 Conference
STIPEND 4331-000 3,300 2,950 6,600 1,025 6,600 0 6,600 Commissioners-6 @$75 x 12 mt s,Chair$100 x 12 mt s
UNIFORMS 4370-000 0 0 0 0 0 0 0
59565 39882 9,430 2,301 9,430 0 9,430
CONTRACTUAL SERVICES
CONTRACTED SERVICES 4410-000 1,169 919 1,000 0 1,000 0 1,000 JAr,GIS Annual Maintenance
SUBSCRIPTIONS&DUES 4452-000 0 125 100 0 100 0 100 1 Professional Memberships-MECA&MSA
19169 1,044 19100 0 19100 0 1,100
TOTAL ENVIRONMENTAL 60,147 47,140 63,341 209448 599696 0 599696
34
CITY OF LINO LAKES
SOLID WASTE ABATEMENT(101-4621 June 2022 2022
Object Actual Actual Budget YTD Base Adjustments Proposed
Description Code 2019 2020 2021 2021 Budget Requested 2022 Budget Detail
PERSONAL SERVICES
SALARIES 4101-000 32,432 17,753 19,302 8,915 16,158 0 16,158 20%Environmental Coordinator(25%in 2021)
OVERTIME 4102-000 1,629 0 1,600 0 1,600 0 1,600 Overtime:Recycle Days Equipment Operators&Staff
TEMPORARIES 4106-000 12,236 10,423 19,604 2,639 22,620 0 22,620 Assistance
WELLNESS PROGRAM 4108-000 0 0 0 0 0 0 0
Temporaries:Solid Waste Intern
PERA 4121-000 1,152 2,023 1,568 717 1,332 0 1,332 (29hrs/wk @$15/hr)
SOCIAL SECURITY 4122-000 3,172 2,153 3,099 881 3,089 0 3,089
ICMA EMPLOYER 4123-000 352 0 0 0 0 0 0
HEALTH INSURANCE 4131-000 996 1,865 1,865 933 1,589 0 1,589
LIFE&DISABILITY INSURANCE 4133-000 81 65 93 36 86 0 86
DENTAL INSURANCE 4134-000 157 132 135 67 113 0 113
WORKER'S COMPENSATION 4151-000 217 192 237 153 257 0 257
52,423 349606 479503 14,341 46,844 0 46,844
SUPPLIES
OFFICE SUPPLIES 4200-000 872 437 1,100 216 1,100 0 1,100 Recycling Day Supplies,Corn Roast Trash Bags
MAINTENANCE SUPPLIES 4211-000 588 191 0 0 0 0 0
1,460 628 1,100 216 1,100 0 1,100
OTHER SERVICES AND CHARGES
TRAVEL&TUITION 4330-000 0 0 220 150 220 0 220 Association of Recycling Managers Workshops
PRINTING&PUBLISHING 4340-000 766 5,298 7,000 2,202 7,000 0 7,000 Notices for Recycling Days,Earth Day, Etc.
UNIFORMS 4370-000 0 0 0 0 0 0 0
766 5,298 7,220 2,352 7,220 0 7,220
CONTRACTUAL SERVICES
CONTRACTED SERVICES 4410-000 21,844 14,560 22,700 6,146 22,700 0 22,700 Recycling&Earth Day Vendors,Organics Service
21,844 14,560 22,700 6,146 22,700 0 22,700
CAPITAL OUTLAY
EQUIPMENT 5000-000 0 0 0 0 0 0 0
0 0 0 0 0 0 0
TOTAL SOLID WASTE ABATEMENT 76,493 55,093 78,523 23,056 77,864 0 77,864
Note:Solid Waste Expenditures are reimbursed from Anoka County through the Solid Waste Management Coordinating Board SCORE rant.
35
CITY OF LINO LAKES
FORESTRY( June 2022 2022
Object Actual Actual Budget YTD Base Adjustments Proposed
Description Code 2019 2020 2021 2021 Budget Requested 2022 Budget Detail
PERSONAL SERVICES
SALARIES 4101-000 38,536 26,629 28,953 13,373 20,197 0 20,197 25%Environmental Coordinator(37.5%in 2021)
OVERTIME 4102-000 0 0 0 0 0 0 0
TEMPORARIES 4106-000 0 0 0 0 0 0 0
WELLNESS PROGRAM 4108-000 0 0 0 0 0 0 0
PERA 4121-000 970 1,975 2,171 1,075 1,515 0 1,515
SOCIAL SECURITY 4122-000 2,534 2,041 2,215 1,048 1,545 0 1,545
ICMA EMPLOYER 4123-000 411 0 0 0 0 0 0
HEALTH INSURANCE 4131-000 1,216 2,798 2,798 1,399 1,986 0 1,986
LIFE INSURANCE 4133-000 96 97 126 54 101 0 101
DENTAL INSURANCE 4134-000 186 198 202 101 142 0 142
WORKER'S COMPENSATION 4151-000 1,281 1,149 1,310 855 988 0 988
45,230 34,887 37,775 17,905 26,474 0 26,474
SUPPLIES
OFFICE SUPPLIES 4200-000 0 0 0 0 0 0 0
Fertilizers,Staking Material,EAB Chemicals-Treat 100 Ash
MAINTENANCE SUPPLIES 4211-000 1,943 3,230 3,000 513 3,000 0 3,000 Annually-3 Yr Cycle
SMALL TOOLS 4240-000 0 0 250 0 250 0 250
1,943 3,230 3,250 513 3,250 0 3,250
OTHER SERVICES AND CHARGES
UNIFORMS 4370-000 271 229 380 373 380 0 380
271 229 380 373 380 0 380
CONTRACTUAL SERVICES
Damaged/Diseased Tree Removal/Oakwilt Control$7,500
Emerald Ash Borer Tree Replacement Program$15,000
CONTRACTED SERVICES 4410-000 23,836 20,307 30,000 975 30,000 0 30,000 Blvd Tree Replacement$7,500
23,836 20,307 30,000 975 30,000 0 309000
CAPITAL OUTLAY
EQUIPMENT 5000-000 0 0 0 0 0 0 0
0 0 0 0 0 0 0
TOTAL FORESTRY 71,279 58,653 71,405 19,766 60,104 0 60,104
36
CITY OF LINO LAKES
POLICE(101-420) June 2022 2022
Object Actual Actual Budget YTD Base Adjustments Proposed
Description Code 2019 2020 2021 2021 Budget Requested 2022 Budget Detail
PERSONAL SERVICES
SALARIES 4101-000 2,585,958 2,495,757 2,905,790 1,120,305 3,097,723 0 3,097,723 85%Public Safety Director
100%Deputy Director Police
OVERTIME 4102-000 115,647 90,731 90,000 52,933 90,000 0 90,000 85%Public Safety Captain
TEMPORARIES 4106-000 0 0 0 0 0 0 0 5-100%Sergeants
TRAFFIC PROJECTS SALARIES 4107-000 0 0 0 0 0 0 0 20-100%Patrol Officers
2-100%Records Techs
WELLNESS PROGRAM 4108-000 1,672 287 2,052 240 2,027 0 2,027 2-0.5 FTE Community Service Officers
PERA 4121-000 428,156 426,532 504,303 228,880 536,300 0 536,300 85%Administrative Assistant
SOCIAL SECURITY 4122-000 49,692 47,787 59,214 22,478 63,197 0 63,197 100%Investigative Assistant
ICMA EMPLOYER 4123-000 10,610 9,854 1,286 4,174 3,226 0 3,226 Overtime:Patrol,Court,Training,Special Events,DWI
HEALTH INSURANCE 4131-000 323,377 454,566 394,586 145,662 390,447 0 390,447 Enforcement
LIFE&DISABILITY INSURANCE 4133-000 8,003 8,427 10,795 4,403 11,546 0 11,546
DENTAL INSURANCE 4134-000 12,640 12,286 17,058 6,395 18,431 0 18,431
REEMPLOYMENT INSURANCE 4141-000 0 0 0 0 0 0 0
WORKER'S COMPENSATION 4151-000 103,447 102,129 114,870 73,126 172,609 0 172,609
3,639,201 3,648,358 4,099,954 1,658,596 4,385,506 0 4,385,506
SUPPLIES
Business Cards,Letterhead and Envelopes,Toner/Printer
Cartridges,Paper,DVD Discs,Misc Supplies,Ticketwriter
OFFICE SUPPLIES 4200-000 6,733 6,572 8,100 2,792 8,100 0 8,100 Paper Rolls
Ammo,Taser Supplies,Range Supplies,Simunition,DMT
MAINTENANCE SUPPLIES 4211-000 9,169 9,980 16,450 7,132 16,450 1,000 15,450 Gas,Pro ert Evidence Supplies,N95 Masks
Supplies,Youth Safety Camp, Firearms Safety Camp,
YOUTH PROGRAMS 4213-000 1,729 865 3,100 0 3,100 0 3,100 Snowmobile Safety,Explorers,Junior Citizen's Academy
Night to Unite,Volunteer Appreciation,Open House,
Promotional Materials,Volunteer Clothing,Citizens
CRIME PREVENTION/SAFETY 4214-000 3,971 2,711 7,400 0 7,400 0 7,400_Academy Supplies and Shirts,CERT
SMALL TOOLS 4240-000 9,108 13,121 11,580 2,765 7,425 7,575 15,000 Tasers,Computers&Peripherals, E ui ment Replacement
30,709 33,249 46,630 12,688 42,475 6,575 49,050
OTHER SERVICES AND CHARGES
Critical Incident Debriefing,POST License Renewal,
PROFESSIONAL SERVICES 4300-000 1,273 3,781 6,970 2,562 6,970 1,770 8,740 Employee Mental Health Program
TELEPHONE 4321-000 17,718 21,513 22,664 9,187 22,664 696 23,360 Cell Phones,Mobile Hot Spot,Cell Stipend
POSTAGE 4322-000 828 869 1,000 199 1,000 0 1,000
Anoka Chief,Century Slot Program, POST Mandate,Range
Fees,Conference, IACP, Instructor Training,K-9,
TRAVEL&TUITION 4330-000 26,283 25,978 43,250 18,265 43,250 2,000 45,250 Conference,EMIR Training,Tuition Reimbursement
INSURANCE 4360-000 40,574 46,450 52,818 35,214 52,818 6,338 59,156 Police Liability Insurance
Officers,Sergeants,Admin., Unused Uniform Allowance,
UNIFORMS 4370-000 29,410 33,709 37,402 12,682 37,402 368 37,770 Ballistic Vests,Replacement Uniforms,CSO
ELECTRICITY 4381-000 398 408 420 170 420 0 420 Emergency Siren Electricity
RESERVES 4386-000 1,434 834 2,000 599 2,000 0 2,000 Uniforms,Equipment,Training,Supplies
37
CITY OF LINO LAKES
POLICE(101-420) June 2022 2022
Object Actual Actual Budget YTD Base Adjustments Proposed
Description Code 2019 2020 2021 2021 Budget Requested 2022 Budget Detail
EXPLORERS 4387-000 0 0 0 0 0 0 0
117,918 133,541 166,524 78,878 166,524 11,172 177,696
CONTRACTUAL SERVICES
RMS-JLEC,800 MHz Contract,State of MN CJDN,
Emergency Sirens,LEXIPOL,Target Solutions,Shredding,
Otter Lake Animal Hospital, Video Redaction Subscription,
DETOX Dakota County,Metro Sales,Schedule Anywhere,
Emergency Sirens,3SI Security,Midwest Radar,ZOOM
CONTRACTED SERVICES 4410-000 38,001 43,685 50,639 40,055 50,639 9,666 60,305 Video Conferencin ,Alexandra House
Professional Memberships&Subscriptions: IACP,MCPA,
AMEM,Col Rotary,Press Publications,MACIA,PLEAA,Tri-
SUBSCRIPTIONS&DUES 4452-000 1,086 1,066 1,200 921 1,200 250 1,450 County,FBI NA,PERF
39,087 44,751 51,839 40,976 51,839 9,916 61,755
CAPITAL OUTLAY
EQUIPMENT 5000-000 18,087 14,199 3,100 5,290 0 0 0
18,087 14,199 3,100 5,290 0 0 0
TOTAL POLICE DEPARTMENT 3,845,003 3,874,098 4,368,047 1,796,429 4,646,344 27,663 4,674,007
38
FORM B-1 2022 ADJUSTMENTS TO BASE BUDGET
DEPARTMENT#: 420 FUND: 101
NAME: POLICE PROTECTION
B-1 & B-2 TOTAL $27,6631 ITOTAL B1 CHANGES $27,663
Account#: 4211 Amount(neg if decrease) ($1,000)
MAINTENANCE SUPPLIES
Description of Adjustment:
Actual cost of ammunition lower than anticipated.
Benefits if done:
Budget will reflect true cost of supplies.
Implications if not done:
2
Account#: 4240 Amount(neg if decrease) $7,575
SMALL TOOLS
Description of Adjustment:
Computer replacement for LLPD701 &LLPD702 &LLPDM701 all of which are 5 years old and experiencing slower
operations; purchase of 5 Tasers.
Benefits if done:
All tasers in operations would be within Taser guidelines.
Implications if not done:
Reduced efficiency related to computer use; Tasers would be out of warranty and not supported by Taser
increasing liability exposure for the City.
3
Account#: 4300 Amount(neg if decrease) $1,770
PROFESSIONAL SERVICES
Description of Adjustment:
This budget line will change every year based on the number of Police Officer Standard and Training (POST)license
renewals which are on a 3 year cycle (2022-6, 2023-8, 2024-7). The state mandated bi-annual audit of the police
video systems will be conducted in 2022.
Benefits if done:
The City would continue to operate within the legal requirements of MN law.
Implications if not done:
The City would not be in compliance with MN law.
39
FORM B-1 2022 ADJUSTMENTS TO BASE BUDGET
DEPARTMENT#: 420 FUND: 101
NAME: POLICE PROTECTION
4
Account#: 4321 Amount(neg if decrease) $696
TELEPHONE
Description of Adjustment:
The increase is a result of increased cost for cellular and Wi-Fi connectivity for police staff.
Benefits if done:
Continue continuity of operations and data sharing.
Implications if not done:
Lost ability to communicate and reduction in efficiency of staff.
5
Account#: 4330 Amount(neg if decrease) $2,000
TRAVEL/TUITION
Description of Adjustment:
This increase is a result of one police officer participating in the City's tuition reimbursement program.
Benefits if done:
Employee would pursue a college degree and further develop professionally.
Implications if not done:
Employee would not be allowed to participate in the tuition reimbursement program.
s
Account#: 4360 Amount(neg if decrease) $6,338
INSURANCE
Description of Adjustment:
LMCIT police liability insurance coverage. LMCIT suggests cities allow for possible rate increases in the range of 8 to
12%for members with police liability or excess liability limits as the reinsurance market for excess limits is in flux,
which causes some uncertainty.
Benefits if done:
Implications if not done:
40
FORM B-1 2022 ADJUSTMENTS TO BASE BUDGET
DEPARTMENT#: 420 FUND: 101
NAME: POLICE PROTECTION
Account#: 4370 Amount(neg if decrease) $368
UNIFORMS
Description of Adjustment:
The uniform allowance contract language increases annually based on cost of living increases.
Benefits if done:
City will remain in compliance of current labor agreements.
Implications if not done:
City would be out of compliance of current labor agreements.
s
Account#: 4410 Amount(neg if decrease) $9,666
CONTRACTED SERVICES
Description of Adjustment:
This increase stems from the inclusion of ZOOM subscription ($2,400)and services provided by Alexandra House
($5,000). Remaining increase stems from inflationary increases from several vendors.
Benefits if done:
The ZOOM subscription would allow for continued efficiencies for conducting online meetings and roll calls. Video
redaction subscription is required to meet data practices laws/requirements.Alexandra House provides a variety
of services to Lino Lake residents that are victims of crimes and funding would pay a portion of those services;
see attached letter.
Implications if not done:
We would no longer have access to an online meeting platform and residents who are victims of crimes could
experience a reduction in services.
9
Account#: 4452 Amount(neg if decrease) $250
SUBSCRIPTIONS/DUES
Description of Adjustment:
Staff members annual dues increase for membership in professional associations.
Benefits if done:
Staff would continue to have professional development resources available that is specific to job tasks and continue
savings for some training programs.
Implications if not done:
It would eliminate an important source of professional development for staff.
41
CITY OF LINO LAKES
FIRE(101-421) June 2022 2022
Object Actual Actual Budget YTD Base Adjustments Proposed
Description Code 2019 2020 2021 2021 Budget Requested 2022 Budget Detail
PERSONAL SERVICES
SALARIES 4101-000 264,671 269,859 318,945 139,130 301,396 244,667 546,063 15%Public Safety Director
100%Deputy Director Fire
OVERTIME 4102-000 3,472 2,073 0 613 3,000 0 3,000 15%Public Safety Captain
FIRE STIPEND 4109-000 58,882 36,060 72,675 8,558 19,269 0 19,269 15%Administrative Assistant
WELLNESS PROGRAM 4108-000 54 0 108 0 133 0 133 100%Fire Lieutenant/Fire Inspector(50%Building/Fire
PERA 4121-000 39,360 37,160 49,870 18,076 37,435 28,192 65,627 Inspector in 2021)
SOCIAL SECURITY 4122-000 11,741 11,533 13,796 6,080 12,977 12,735 25,712 Part-time Daytime Duty Crew Fire Response Personnel-12
ICMA EMPLOYER 4123-000 276 84 0 0 0 0 0 hr shifts,5 days/week(covered by Cross-trained
HEALTH INSURANCE 4131-000 21,454 21,522 27,827 11,286 29,524 8,619 38,143 Fire/Rescue in 2021)
LIFE&DISABILITY INSURANCE 4133-000 582 657 855 333 812 212 1,024 Paid-On-Call Firefighters-Calls/Training Drills/Command
DENTAL INSURANCE 4134-000 767 768 1,052 413 1,104 283 1,387 Stipends
REEMPLOYMENT INSURANCE 4141-000 0 0 0 0 0 0 0 Stipend:Cross-trained Fire/Rescue
WORKER'S COMPENSATION 4151-000 41,039 39,280 50,732 27,966 58,305 17,913 76,218
442,298 418,995 535,860 212,456 463,955 312,621 776,576
SUPPLIES
OFFICE SUPPLIES 4200-000 1,073 680 1,000 655 1,000 0 1,000 Paper,Toner/Printer Cartridges,Business Cards,Pens
MAINTENANCE SUPPLIES 4211-000 2,508 2,177 6,700 461 6,700 975 7,675 Foam,Saw Blades,Floor Dry,Batteries,N95 Masks
YOUTH PROGRAM 4213-000 0 0 1,700 0 1,700 0 1,700 Safety Cam
FIRE PREVENTION 4214-000 2,890 2,210 3,000 0 3,000 0 3,000 Citizen Academy,Marketing Materials
Rescue Tool Replacement,Ropes,4 Gas Monitor,Wildland
SMALL TOOLS 4240-000 9,031 12,643 14,500 2,061 12,500 0 12,500 Tools,Patient Rescue,Al Nozzles
15,503 17,710 26,900 3,178 24,900 975 25,875
OTHER SERVICES AND CHARGES
FF Certification,FF Licensure,Hepatitis Vaccination Series,
PROFESSIONAL SERVICES 4300-000 1,179 2,852 5,500 1,387 5,500 0 5,500 Medical/Drug Exam,Employee Mental Health Program
OTHER CONSULTANTS 4310-000 0 0 0 0 0 0 0
TELEPHONE 4321-000 1,971 2,180 3,010 940 3,010 840 3,850 Cell Phones,Mobile Hot Spot,Cell Stipend,Air Cards
POSTAGE 4322-000 110 115 500 13 500 0 500
Fire Inc.,Training Supplies,Medical Training,AWAIR/OSHA
Training Staff Development,Conference,FF1,FF2,HazMat
TRAVEL&TUITION 4330-000 23,813 18,964 33,050 22,964 33,050 5,000 38,050 Initial Training
PRINTING&PUBLISHING 4340-000 521 307 500 0 500 0 500 Marketing Materials
New Hire Turn-out&Wildland Fire Gear,Misc Uniform
UNIFORMS 4370-000 18,216 16,953 49,000 556 49,000 48,700 97,700 Items,Turn-out Gear Replacement $48,000
45,810 41,371 91,560 25,860 91,560 54,540 146,100
CONTRACTUAL SERVICES
42
CITY OF LINO LAKES
FIRE(101-421) June 2022 2022
Object Actual Actual Budget YTD Base Adjustments Proposed
Description Code 2019 2020 2021 2021 Budget Requested 2022 Budget Detail
Ladder Testing,SCBA Flow Testing,PSDS,Dispatch
Application, Foam System Service,Pump Testing,Pump
Service,Aerial Service,LEXIPOL,Target Solutions,
Accessory Svc for Fans,Generators, Extraction,and Saws,
Alex Air Compressor Annual Maintenance&Test,
CONTRACTED SERVICES 4410-000 30,081 35,157 43,485 22,727 43,485 1,696 45,181 Transunion Backgrounds,Motorola 800 MHz Contract
MN IAAI,Metro Fire Chiefs,Anoka Co.Fire Protection Assn,
SUBSCRIPTIONS&DUES 4452-000 1,483 1,331 1,080 1,116 1,080 310 1,390 1MSFCA,International Assn
31,564 36,488 44,565 23,843 44,565 2,006 46,571
CAPITAL OUTLAY
EQUIPMENT 5000-000 29,764 0 0 0 0 8,600 8,600 IToughbooks
29,764 0 0 0 0 8,600 8,600
TOTAL FIRE DEPARTMENT 564,939 514,564 698,885 265,337 624,980 378,742 1,003,722
43
FORM B-1 2022 ADJUSTMENTS TO BASE BUDGET
DEPARTMENT #: 421 FUND: 101
NAME: FIRE PROTECTION
B-1 & B-2 TOTAL $66,121 ITOTAL B1 CHANGES $57,521
Account#: 4211 Amount(neg if decrease) $975
MAINTENANCE SUPPLIES
Description of Adjustment:
N95 masks are included in the budget request for 2022 ($575); price increase in fire suppress foam,floor dry,
& blades ($400).
Benefits if done:
Fire staff would be compliant with OSHA and industry standards for supplies.
Implications if not done:
Staff would not be properly protected and we could run out of vital supplies.
2
Account#: 4321 Amount(neg if decrease) $840
TELEPHONE
Description of Adjustment:
Add two Verizon air cards for El & E21; this cost is associated with the fire duty crew implementation.
Benefits if done:
Establish connectivity for vehicle mount laptop which provides vital information to fire crews in the field.
Implications if not done:
Vehicle mounted laptops would not have connectivity.
3
Account#: 4330 Amount(neg if decrease) $5,000
TRAVEL/TUITION
Description of Adjustment:
These training dollars would provide outside specialized training to individual firefighters.
Benefits if done:
Staff would further develop fire/rescue skills to provide a high level of public safety services.
Implications if not done:
Some fire staff would not be able to attend outside specialized training.
44
FORM B-1 2022 ADJUSTMENTS TO BASE BUDGET
DEPARTMENT #: 421 FUND: 101
NAME: FIRE PROTECTION
4
Account#: 4370 Amount(neg if decrease) $48,700
UNIFORMS
Description of Adjustment:
Slight pricing increase in the cost of fire turn-out gear and uniforms account for$700; $48,000 would be needed to
properly outfit 10 part-time firefighters that would staff the daytime fire duty crew. This cost is associated with the
fire duty crew implementation.
Benefits if done:
Would ensure that we are complaint with all OSHA and NFPA standards for fire protective gear.
Implications if not done:
Fire staff would not be properly protected and City would not meet OSHA and NFPA standards.
5
Account#: 4410 Amount(neg if decrease) $1,696
CONTRACTED SERVICES
Description of Adjustment:
In 2022 A21 will have its 5 year detailed inspection at a cost of$1,600.
Benefits if done:
Ensure that A21 is complained with NFPA standards and will identify any potential issues with A21.
Implications if not done:
A21 would not be compliant with NFPA standards.
s
Account#: 4452 Amount(neg if decrease) $310
SUBSCRIPTIONS/DUES
Description of Adjustment:
This increase is a result of staff mistake in 2021. The dues for the Anoka County Fire Protection Council were not
included in the 2021 budget request.
Benefits if done:
Would remain a member of Anoka County Fire Protection Council.
Implications if not done:
Would no longer be a member of the Anoka County Fire Protection Council.
45
FORM B-2 2022 CAPITAL OUTLAY REQUEST
DEPARTMENT#: 421 BUSINESS UNIT: 101
NAME: FIRE PROTECTION
TOTAL REQUESTS = $8,600
1
Account#: 5000 In Capital Improvement Plan (Y or N)N
CAPITAL OUTLAY Replacement(R)or New(N): N
Est'd disposal proceeds (if"R")
Description (include unit#if applicable):
ToughBook FZ55 laptop with needed vehicle mounting equipment. This cost is associated with the fire duty crew
implementation.
Justification and affect on productivity:
These laptop computers would be mounted in El 1 and E21 to be a resource to fire responders and provide vital
information regarding fire calls for service. These laptops would also enable more efficient fire inspections.
Additional expenses if purchased:
There would be additional annual costs for MetroINET($984), NetMotion ($300), and Verizon wireless
connectivity($840).
Item(s), if any, replaced (if applicable, include unit#,year, mileage, and LTD maint costs):
Cost(do not deduct disposal proceeds):
Unit Cost Vehicle Tax* Total Unit Cost Quantity Total Cost
$4,300 $4,300 2 $8,600
*Enter 6.5%of the unit cost for equipment to be licensed(e.g., vehicles, trailers;
does not include marked public safety vehicles).
46
Form B-3
REQUEST FOR PERSONAL SERVICE CHANGES
Department: Supervisor:
Public Safety Department— Fire Division Deputy Director— Fire Division
Position Title: Budget Impact:
Firefighter Part-Time $230,224
Justification for change:
Monday through Friday daytime (0600 hour to 1800 hours) fire response has been a discussion
topic with Council over the last year. In an effort to ensure that we have staff to provide this vital
public safety service, staff has researched options to provide fire service during the daytime
hours and recommends that we move to a daytime fire duty crew model.
Staff recommends staffing the fire duty crew with one full time Fire Lieutenant/ Fire Inspector
and 3 part-time firefighters per day.
This Request for Personnel Service Change will provide detail on the part-time Firefighter
requested position.
Staff recommends hiring 10 part-time firefighters to provide daytime fire services. This part-time
position will be limited to no more than 29 hours per week at an hourly rate of$20.24 per hour.
The estimated annual cost for these part-time firefighters is $230,224.
The proposed position summary and essential duties and responsibilities are listed below.
POSITION SUMMARY
To protect life and property through fire suppression, medical aid,public education, inspections,
and other fire prevention duties. Serves under the direction of the Deputy Public Safety Director-
Fire Services, Deputy Fire Chief, and other public safety supervisors.
ESSENTIAL DUTIES & RESPONSIBILITIES
1. Responds to emergency and non-emergency incidents as a firefighter and emergency medical
responder.
47
2. Performs firefighting activities, including driving fire apparatus, operating pumps and related
equipment, laying hose, extrication, rescue and other related tasks.
3. Responds to calls for emergency medical services, and renders first aid.
4. Maintains fire equipment, apparatus, building facilities, in accordance with department
standards.
5. Completes reports, forms, and data entry into the fire record management system and other
related databases.
6. Works with local, state, and federal agencies.
7. Assists in conducting fire investigations as needed.
8. Assists with fire prevention and safety education efforts.
9. Participates in public safety training and meetings.
10. Assists with fire inspections and suppression system testing.
11. Performs other job related duties as apparent or assigned.
48
Form B-3
REQUEST FOR PERSONAL SERVICE CHANGES
Department: Supervisor:
Public Safety Department— Fire Division Deputy Director— Fire Division
Position Title: Budget Impact:
Fire Lieutenant/ Fire Inspector $82,397
Justification for change:
Monday through Friday daytime (0600 hour to 1800 hours) fire response has been a discussion
topic with Council over the last year. In an effort to ensure that we have staff to provide this vital
public safety service, staff has researched options to provide fire service during the daytime
hours and recommends that we move to a daytime fire duty crew model.
Staff recommends staffing the fire duty crew with one full time Fire Lieutenant/ Fire Inspector
and 3 part-time firefighters per day.
This Request for Personnel Service Change will provide detail on the Fire Lieutenant/ Fire
Inspector requested position.
There is .5 FTE budgeted within the Fire Division budget for a Fire Inspector currently and
dating back to 2016. Staff is recommending that we convert the current .5 FTE Fire Inspector
position into a 1.0 FTE Fire Lieutenant/ Fire Inspector position. Please note the above listed
2022 budget impact of$82,397 is reflective of this conversion with a total compensation cost
estimated to be $139,270 for the full time Fire Lieutenant/ Fire Inspector position.
This new Fire Lieutenant/ Fire Inspector position normal hours would be Monday through
Friday 8 hours per day. This position would serve as a first line supervisor for all daytime duty
crew staff and would serve as a fire inspector. Structuring this position as a supervisor will
enable the daytime fire duty crew members to conduct fire inspections under the direction of this
position which will provide an increased level of service to the community.
The proposed position summary and essential duties and responsibilities are listed below.
POSITION SUMMARY
This is a first line supervisory position within the Fire Services Division. The general
responsibilities are to direct a crew of firefighters and apparatus in firefighting, rescue, patient
care,perform and manage the fire inspection program. Assists in managing the fire station,
49
personnel, and equipment within the fire station and at times may act as an Incident Commander
or Division Officer.
ESSENTIAL DUTIES & RESPONSIBILITIES
1. Responds to emergency and non-emergency incidents as a Fire Officer.
2. Directs and supervises firefighters of a fire company.
3. Directs and supervises firefighters of a company at the scene of an emergency and in
routine duties, on and off the scene.
4. Completes local and state fire reports, first reports of injury, and other documents as
outlined in standing operating procedures.
5. Assists in maintaining fire department equipment and apparatus.
6. Assumes the role of incident commander in the absence of chief officers.
7. Performs a variety of routine and complex technical work in building, fire and zoning
inspection work to ensure that the State Fire Code and other related codes and standards
are effectively and equitably administered and enforced throughout the City.
8. Enforces State Fire Code and other codes as adopted by the City of Lino Lakes and issues
citations for code violations.
9. Reviews building plans to assure compliance with fire codes; prepares fire response
preplans of commercial and institutional buildings.
10. Performs on-site inspections of buildings and properties to ensure compliance with the
fire,property maintenance and zoning codes adopted by the City of Lino Lakes.
11. Explains, interprets, and provides guidance regarding all applicable codes within the area
of responsibility to architects, engineers, contractors, developers, city staff and other
interested parties.
12. Assists in resolving complex and sensitive customer service issues, either personally,by
telephone or in writing.
13. Maintains and generates all necessary records of inspection activity, reports and related
information; attends meetings and presents information as directed.
14. Assists with the administration of the permitting function, including application
processing, plan review, fee assessment and collection, and permit issuance.
15. Builds team morale and provides first stage discipline and direction to firefighters as
outlined in Public Safety Department policies.
16. Assists with fire prevention efforts, attends meetings and events.
17. Performs other duties as assigned or apparent.
50
CITY OF LINO LAKES
BUILDING INSPECTIONS(101-4221 June 2022 2022
Object Actual Actual Budget YTD Base Adjustments Proposed
Description Code 2019 2020 2021 2021 Budget Requested 2022 Budget Detail
PERSONAL SERVICES
SALARIES 4101-000 236,002 253,885 268,052 121,733 279,185 41,324 320,509 100%Building Official
100%Building Permit Technician
OVERTIME SALARIES 4102-000 0 0 500 1,779 500 0 500 2-100%Building Inspectors(1.5 FTE in 2021)
TEMPORARIES 4106-000 0 0 9,360 1,200 0 0 0
WELLNESS PROGRAM 4108-000 420 450 720 0 720 0 720 Temporaries:
2022-Utilization of Contracted Services
PERA 4121-000 17,544 18,855 20,141 9,923 20,977 3,099 24,076 2021 -Inspector(13 wks @ 24hrs/wk @$30/hr)
SOCIAL SECURITY 4122-000 17,452 18,875 21,260 9,160 21,396 3,161 24,557
ICMA EMPLOYER 4123-000 0 0 0 0 0 0 0
HEALTH INSURANCE 4131-000 33,173 29,072 35,377 15,311 37,404 8,619 46,023
LIFE&DISABILITY INSURANCE 4133-000 775 949 1,025 501 1,096 163 1,259
DENTAL INSURANCE 4134-000 1,103 1,058 1,887 562 1,982 283 2,265
REEMPLOYMENT INSURANCE 4141-000 0 0 0 0 0 0 0
WORKER'S COMPENSATION 4151-000 1,278 1,283 1,443 879 1,573 225 1,798
307,747 324,427 359,765 161,049 364,833 56,874 421,707
SUPPLIES
Card Stock for Building Permits,Correction Notice Forms,
OFFICE SUPPLIES 4200-000 914 2,149 2,000 801 2,000 0 2,000 Septic System Pumping Forms,Code Books
SMALL TOOLS 4240-000 307 1,552 150 36 150 0 150
1,221 3,701 2,150 837 2,150 0 2,150
OTHER SERVICES AND CHARGES
PROFESSIONAL SERVICES 4300-000 4,175 4,175 5,000 4,545 5,000 0 5,000 Permit Works Annual Maintenance&Assistance
TELEPHONE 4321-000 1,996 2,243 2,000 965 2,000 200 2,200 Inspections Cell Phones&Wi-Fi
TRAVEL&TUITION 4330-000 2,730 2,064 3,300 2,558 3,300 0 3,300 Staff Training&Mileage,SSTS Cert
UNIFORMS 4370-000 1,096 811 1,140 380 1,140 0 1,140 Building Inspections Staff
9,997 9,293 11,440 8,448 11,440 200 11,640
CONTRACTUAL SERVICES
Large Format Scanning$500
CONTRACTED SERVICES 4410-000 2,240 10,891 3,000 919 3,000 31,250 34,250 Back-Up Inspection Services$33,750 450hrs @$75/hr
SUBSCRIPTIONS&DUES 4452-000 0 115 325 0 325 0 325 AMBO$200, 1OK Lakes Chapter$125
2,240 11,006 3,325 919 3,325 31,250 34,575
CAPITAL OUTLAY
EQUIPMENT 5000-000 0 0 0 0 0 0 0
0 0 0 0 0 0 0
TOTAL BUILDING INSPECTIONS 321,206 348,427 376,680 171,253 381,748 88,324 470,072
51
FORM B-1 2022 ADJUSTMENTS TO BASE BUDGET
DEPARTMENT#: 422 FUND: 101
NAME: BUILDING INSPECTIONS
B-1 & B-2 TOTAL $31,4501 ITOTAL B1 CHANGES $31,450
Account#: 4321 Amount(neg if decrease) $200
TELEPHONE
Description of Adjustment Increase to cover inspector wi-fi and cell phone costs.
Benefits if done: Inspectors will have communication ability with adminsitrative staff and contractors in
field. Inspectors will continue to have access to building pemit information,
scheduling and permitting programs.
Implications if not done: Reduced communication and loss of productivity in field.
2
Account#: 4410 Amount(neg if decrease) $31,250
CONTRACTED SERVICES
Description of Adjustment Building inspection staff is supplemented by a seasonal temporary position.
Increase permit issuance has resulted in the need for additional inspection service during peak construction season.
Due to difficulties in retaining qualified staff the department is contracting out services to keep up with demand.
Total department budget impact will be offset by reduction in temporary position of 9,360.
Benefits if done: Inspections department will be able to better serve customer demand for inspections.
Implications if not done: Staff will be unable to meet demand resulting in construction delays.
52
Form B-3
REQUEST FOR PERSONAL SERVICE CHANGES
Department: Building Inspections Supervisor: Patrick Moonen
Position Title: Building Inspector Budget Impact: $56,874
Justification for change:
The Building Department ensures that construction of new, expanded and remodeled
residential, commercial, industrial, and public, semi-public and multiple family residential
structures comply with applicable, Federal, State and City regulations. The department
responds to city complaints involving building regulations as well as zoning and housing
maintenance complaints. The department is also responsible for licensing and inspection of all
multi-family (two or more) residential rental units in the city.
The City Building Department currently has 1 full time Building Official, 1 Building Inspector, and
1 Building/Fire Inspector and 1 temporary part time seasonal position. The BI/FI position is only
available half time for building inspection purposes.
Construction activity has continued to increase over the past two years. Accordingly the
department has realized increases in permits, plan review and inspection requests.
Additionally, the proposed expansion of the Fire Inspector position from .5 FTE to 1.0 FTE will
leave a .5 FTE Building Inspector that will be difficult to retain.
Department customer service goals include plan review and permit issuance for residential
projects in 5 working days, Commercial projects within 10 days. Inspection requests are
intended to be accommodated within 48 hours of request. Plan reviews have reached 15 days
for residential permits with inspections requests reaching up to 12 working days.
Current staffing levels can accommodate 22 inspections slots per day. This number takes into
account plan review, counter service, and reporting as well as annual training and vacation.
Inspections are scheduled in '/2 intervals and account for drive time. Increase in inspections,
under current staffing levels, is typically at the expense of plan review, counter customer service
and code enforcement. At the same time an increase in plan reviews, completed by the
Building Official, requires further reduction in inspection availability.
The planned addition of a .5 FTE inspector will add an average of 6-10 inspection slots daily
over the course of a full year. This position will also be able to assist with code enforcement
activities.
53
Building inspections is funded through fees charged to permittees. The proposed position and
associated budget increase is covered by building permit related fees.
Related Revenue 2018 2019 2020 2021 thru 6/30
Non-Business Permits 815,372 525,038 580,970 486,097
(Building, plumbing, mechanical, & ISTS
Plan Review 223,917 198,309 240,977 229,582
Totals 1,039,289 723,347 821,947 715,679
54
Selected Measures
Through
2015 2016 2017 2018 2019 2020 6/15/21
Number of Permits
Issued:
Building Permits
New
Construction 49 102 133 162 119 166 164
Roofing&
Siding 183 141 4593 2378 393 128 35
Other 422 517 659 740 595 581 305
Subtotal 654 760 5385 3280 1107 875 504
Plumbing Permits 210 288 312 360 328 419 254
Mechanical Permits 326 388 458 526 537 592 260
Utility* 32 29 37 45 66 59 16
Zoning Permits 127 173 180 213 249 181 96
Total Permits 1349 1638 6372 4424 2287 2126 1130
Plan Reviews
Building 305 361 429 437 417 493 315
Fence 31 55 46 57 70 72 37
Driveways 44 61 73 107 127 55 34
Total 380 477 548 601 614 620 386
Percentage
Increase/Decrease
Building Inspections
Roofing/Siding 433 217 5028 10047 2456 472 72
All Other 3175 4977 5662 7350 7472 8597 4988
Total 3608 5194 10690 17397 9928 9069 5060
Rental Permits Issued: 113 88 69 87 91 72 23
Rental Inspections 164 147 111 140 141 38 0
Code Complaints Rec'd: 111 108 1 60 1 74 1 84 1 73 1 32
*Formerly Excavation/Water/Sewer Permits
55
CITY OF LINO LAKES
STREETS(101-4301 June 2022 2022
Object Actual Actual Budget YTD Base Adjustments Adopted
Description Code 2019 2020 2021 2021 Budget Requested 2022 Budget Detail
PERSONAL SERVICES
SALARIES 4101-000 418,588 403,170 431,085 197,665 420,534 0 420,534 20%Public Services Director(25%in 2021)
70%Streets Supervisor(100%in 2021)
OVERTIME 4102-000 18,099 11,172 14,000 4,933 14,000 0 14,000 5-100%General Maintenance Workers
ON CALL/PAGER 4105-000 5,180 5,169 4,996 8,902 5,000 0 5,000
TEMPORARIES 4106-000 26,548 544 26,000 6,257 30,000 0 30,000 Overtime:Snowplowing,Street Repairs,Unforeseen
WELLNESS PROGRAM 4108-000 0 0 0 0 0 0 0 Emergencies
PERA 4121-000 33,547 31,914 33,756 17,283 32,965 0 32,965 Temporaries:Seasonal Summer Maintenance Workers
SOCIAL SECURITY 4122-000 34,579 31,244 36,420 15,783 35,919 0 35,919 Streets-2 staff @ 500 hrs @$15/hr
ICMA EMPLOYER CONTRIBUTION 4123-000 1,794 1,743 491 0 577 0 577 Streets-1 staff 200 hrs $
Stormwater-2 stt aff @ 400 hrs @ @$15/hr
HEALTH INSURANCE 4131-000 53,451 46,362 41,097 22,246 41,350 0 41,350
LIFE&DISABILITY INSURANCE 4133-000 1,428 1,551 1,660 800 1,705 0 1,705
DENTAL INSURANCE 4134-000 2,994 2,628 3,370 1,146 3,341 0 3,341
REEMPLOYMENT INSURANCE 4141-000 0 0 0 0 0 0 0
WORKER'S COMPENSATION 4151-000 36,812 30,813 33,277 22,568 35,860 0 35,860
633,021 566,309 626,152 297,582 621,251 0 621,251
SUPPLIES
Boulevard&Median Maintenance Materials:Geo-fabric,
Fertilizers,Pesticides,Irrigation Components,Erosion
Prevention and Sediment Control Products,Grass
Seed/Sod. Construction Materials:Lumber,Plywood,
Screws,Nails,Nuts/Bolts/Washers,Bagged Concrete,
Grout,Bentonite,Stakes/Lathe. Equipment Wear Items:
Street Sweeper Center Brooms and Gutter Brooms,Plow
Blades/Cutting Edges,Ditch Mower Blades,Saw Blades.
Safety Items:High Visibility Vests,Shirts,Eye Protection,
Ear Protection,Insect Repellent,Sunscreen,Hardhats,
Chainsaw PPE. Any Products or Parts Intended for Streets
Maintenance and Equipment Electrical Cords,Batteries,
Rope,Tape,Cable,Glue,Paints&Solvents,Plumbing
MAINTENANCE SUPPLIES 4211-000 6,462 8,560 23,000 7,701 12,000 0 12,000 Supplies,Fittings
SHOP PARTS 4221-000 0 0 0 0 0 0 0
Traffic Regulatory Signs,Parking Signs,Warning Signs,
Construction Signs,Work Zone Signs,Public Awareness
Signs,School Signs,Trail Signs,Reflective Tape/Sheeting,
Barricades,Traffic Cones,Sign Posts,Hardware,Any
Materials and Supplies Purchased Specifically for the
STREET SIGNS 4223-000 8,346 14,361 12,000 1,871 12,000 0 12,000 Construction or Maintenance of Signs&Barricades.
Hot Asphalt,Cold Asphalt(i.e.UPM Bagged and Bulk),
Asphalt Emulsion(tack),Crackfill Material,Detackifier(for
PATCHING MATERIALS 4224-000 45,484 32,718 50,000 6,683 50,000 0 50,000 Crackfill Operations).
Regular Road Salt,Treated Road Salt,Bagged Sidewalk
Salt,Sand used for Snow and Ice Management,Any
Materials and Supplies Purchased Specifically to Facilitate
the use of Salt(Brine or Solid)for Snow and Ice
SALT/SAND 4228-000 41,856 57,304 55,000 44,565 55,000 0 55,000 Management.
56
CITY OF LINO LAKES
STREETS(101-4301 June 2022 2022
Object Actual Actual Budget YTD Base Adjustments Adopted
Description Code 2019 2020 2021 2021 Budget Requested 2022 Budget Detail
Class V,Sand(not for Winter Operations),Rock,Chip
GRAVEL AND MISCELLANEOUS 4229-000 11,842 1,166 7,000 253 7,000 0 7,000 Rock,Rip-rap,Topsoil,Compost,Mulch,and Woodchips
Rakes,Snow Shovels,Flat Shovels,Spades,Loots,
Sprayers,Pitch Forks,Push Brooms,Hand Tools,Power
Tools,Tool Boxes&Containers,Jacks,Trailer Jacks,
Winches,Chains/Binders,Ratchet Straps,Ladders,
Chainsaws,Chainsaw Sharpeners,Weed Whips,
SMALL TOOLS 4240-000 236 4,150 4,000 421 4,000 0 41000 manual/electric/ as engine pumps,locks.
114,226 118,259 151,000 61,493 140,000 0 140,000
OTHER SERVICES AND CHARGES
Consulting,Engineering,Hazardous Waste Recycling,
PROFESSIONAL SERVICES 4300-000 357 10,500 12,000 9,000 12,000 450 12,450 Carte ra h
TELEPHONE 4321-000 635 556 1,000 298 1,000 0 1,000
TRAVEL&TUITION 4330-000 2,115 1,972 2,000 252 2,000 0 2,000 Staff Training&Mileage
UNIFORMS 4370-000 2,434 2,075 2,600 383 2,600 0 2,600
STREET LIGHTS 4385-000 75,414 80,049 93,000 31,493 82,000 0 82,000 Electricity&Repair of City-Owned Street Lights
80,955 95,151 110,600 41,426 99,600 450 100,050
CONTRACTUAL SERVICES
Patching/Spray Patching,Dead Deer Removal,Signal
Maintenance,Weed Control Medians,2022-Contract
CONTRACTED SERVICES 4410-000 93,715 67,143 99,000 11,072 80,000 33,000 47,000 Median and Round-A-Bout Maintenance $15,000
Traffic Control Sign Rental,Crack Fill Kettle,Rented
RENTED EQUIPMENT 4415-000 3,710 478 1,000 250 1,000 0 1,000 Skidsteer/ToolcatAttachments,Tools,Vehicles,Equipment.
CONTRACTED STORM SYSTEM MAINT 4421-000 0 0 0 0 0 0 0
Professional Memberships&Journals(incl State/County
SUBSCRIPTIONS&DUES 4452-000 9,286 286 3,500 308 3,500 0 3,500 Contract)Purchasing Membership
106,711 67,908 103,500 11,630 84,500 (33,000) 51,500
CAPITAL OUTLAY
Replace Woodridge Estates Street Lights and Wiring
($125,000 spread over2022-2025;$31,250 in 2022),
EQUIPMENT 5000-000 8,843 0 17,500 0 0 41,250 41,250 Purchase Salt Spreader $10,000
8,843 0 17,500 0 0 41,250 41,250
TOTAL STREETS 943,756 847,628 1,008,752 412,131 945,351 8,700 954,051
57
FORM B-1 2022 ADJUSTMENTS TO BASE BUDGET
DEPARTMENT #: 430 FUND: 101
NAME: STREETS
B-1 & B-2 TOTAL $8,700 ITOTAL B1 CHANGES ($32,550)
Account#: 4300 Amount(neg if decrease) $450
PROFESSIONAL SERVICES
Description of Adjustment:
Cartegraph Licensing
Cartegraph is the Public Services Department's fully integrated operations management system that enhances our
ability to manage our assets and work flow. Annual licensing fees have remained steady since 2017. We are
anticipating a 10% increase for 2022.
Benefits if done:
Implications if not done:
2
Account#: 4410 Amount(neg if decrease) $15,000
CONTRACTED SERVICES
Description of Adjustment:
Median and Round-A-bout Maintenance
Weed control and irrigation maintenance is needed for the medians on Lake Drive and County Road 14 as well as
the Birch Street round-a-bouts.
Benefits if done:
Will continue to have well maintained and attractive looking medians and roundabouts.
Implications if not done:
Medians and roundabouts will have over growth of weeds and any efforts put forth out there would be wasted if the
plants do not have proper irrigation and wilt/die due to the heat and lack of water.
3
Account#: 4410 Amount(neg if decrease) ($48,000)
CONTRACTED SERVICES
Description of Adjustment:
60% of base budget related to Storm Water and moved to utility fund.
Benefits if done:
Implications if not done:
58
FORM B-2 2022 CAPITAL OUTLAY REQUEST
DEPARTMENT#: 430 BUSINESS UNIT: 101
NAME: STREETS
TOTAL REQUESTS = $41,250
1
Account#: 5000 In Capital Improvement Plan (Y or N):N
CAPITAL OUTLAY Replacement(R)or New(N): R
Est'd disposal proceeds(if"R") $0
Description (include unit#if applicable):
Fund the upgrade/replacement of City owned portion of the Woodridge Estates street lighting system including 15 poles/
lamps,junction boxes, directional bore approximately 3,500 linear feet of electrical lines and conduit, and restoration of
disturbed areas. Total cost is $125,000 but looking to spread that over 4 years ($31,250/year 2022-2025).
Justification and affect on productivity:
Lighting system will be reliable and most importantly more energy efficient. Future electrical lines would be installed within
conduit greatly reducing underground defaults/failures. Updated design is aesthetically appealing. Directional boring
(vs open trench) is necessary to avoid driveway crossings and landscaping.
Additional expenses if purchased:
Item(s), if any, replaced (if applicable, include unit#,year, mileage, and LTD maint costs):
Cost(do not deduct disposal proceeds):
Unit Cost Vehicle Tax* Total Unit Cost Quantity Total Cost
$31,250 $31,250 1 $31,250
*Enter 6.5%of the unit cost for equipment to be licensed(e.g., vehicles, trailers;
does not include marked public safety vehicles).
2
Account#: 5000 In Capital Improvement Plan (Y or N):N
CAPITAL OUTLAY Replacement (R)or New(N): N
Est'd disposal proceeds(if"R")
Description (include unit#if applicable):
Salt Spreader
Purchase additional poly salt spreader for mid-sized vehicle, such as mounting on frame for 550 hook truck. The amount
requested is for the purchase of the unit and the mounting for hook truck.
Justification and affect on productivity:
These units are valuable for spot salting on occasions when full scale salting operations are not necessary. Our existing
unit is heavily used and a second unit is needed. Vehicles equipped with these units would also assist in the full
scale salt events as well.
Additional expenses if purchased:
Item(s), if any, replaced (if applicable, include unit#,year, mileage, and LTD maint costs):
Cost(do not deduct disposal proceeds):
Unit Cost Vehicle Tax* Total Unit Cost Quantity Total Cost
$10,000 $10,000 1 $10,000
*Enter 6.5%of the unit cost for equipment to be licensed(e.g., vehicles, trailers;
does not include marked public safety vehicles).
59
CITY OF LINO LAKES
FLEET MANAGEMENT(101-4311 June 2022 2022
Object Actual Actual Budget YTD Base Adjustments Adopted
Description Code 2019 2020 2021 2021 Budget Requested 2022 Budget Detail
PERSONAL SERVICES
SALARIES 4101-000 93,392 96,522 158,082 73,729 163,887 0 163,887 20%Public Services Director
100%Mechanic
OVERTIME 4102-000 4,549 2,645 2,000 517 2,000 0 2,000 100%General Maintenance Worker/Mechanic
TEMPORARIES 4106-000 0 0 0 0 0 0 0
WELLNESS PROGRAM 4108-000 0 0 0 0 0 0 0 Overtime:Emergency Repairs,Snowplowing
PERA 4121-000 7,334 7,354 12,006 5,924 12,442 0 12,442
SOCIAL SECURITY 4122-000 6,875 6,986 12,246 5,091 12,690 0 12,690
ICMA EMPLOYER CONTRIBUTION 4123-000 0 0 393 0 570 0 570
HEALTH INSURANCE 4131-000 15,866 15,259 26,913 8,614 28,632 0 28,632
LIFE&DISABILITY INSURANCE 4133-000 319 366 622 287 674 0 674
DENTAL INSURANCE 4134-000 794 794 1,186 593 1,246 0 1,246
REEMPLOYMENT INSURANCE 4141-000 0 0 0 0 0 0 0
WORKER'S COMPENSATION 4151-000 3,241 3,317 4,846 2,203 5,422 0 5,422
132,371 133,243 218,294 96,958 227,563 0 227,563
SUPPLIES
Shop Supplies(Brake Clean,Windex,Paper Towels,Spray
Bottles,Penetrating Oils,WD40),2022-Vehicle Washes
MAINTENANCE SUPPLIES 4211-000 2,394 2,184 1,000 3,349 1,000 8,300 9,300 $7,300-2 Times/Month Apr-Oct,4 Times/Month Nov-Mar
Gasoline&Diesel for all City Vehicles(Includes Police/Fire
FUELS 4212-000 109,556 71,854 110,000 52,988 110,000 0 110,000 &Equipment)
All Replacement Parts to Repair Vehicles,All Maintenance
Parts(Including Filters,Bulk Lubricants,Engine Oils,ATF's,
SHOP PARTS 4221-000 46,410 54,129 65,000 20,782 65,000 0 65,000 Gear Lubes,Coolants,etc.
New and/or Replacement Tools for the Shop(Hand tools,
SMALL TOOLS 4240-000 6,657 4,941 7,000 900 7,000 0 7,000 Battery Powered Tools,Specialty Tools,etc.
165,017 133,108 183,000 78,020 183,000 8,300 191,300
OTHER SERVICES AND CHARGES
Annual DOT Inspections,Annual Boom/Hoist Inspections,
PROFESSIONAL SERVICES 4300-000 55,064 15,168 44,000 23,062 44,000 300 44,300 Alignments,Repairs,Carte ra h
TELEPHONE 4321-000 0 0 0 36 0 0 0
Training&Testing to Maintain Required Licenses and
Certificates(ASE Certification&Testing,Automotive
TRAVEL&TUITION 4330-000 30 0 500 0 500 0 500 Training Classes or Seminars
PRINTING&PUBLISHING 4340-000 0 0 0 0 0 0 0
INSURANCE 4360-000 0 0 0 0 0 0 0
AUTO INSURANCE 4363-000 39,340 42,342 40,795 30,429 40,795 2,855 43,650 Insurance for Entire Fleet,Including Police&Fire
UNIFORMS 4370-000 563 570 570 0 570 0 570
94,997 58,080 85,865 53,527 85,865 3,155 89,020
CONTRACTUAL SERVICES
CONTRACTED SERVICES 4410-000 28,333 50,427 61,000 22,805 61,000 0 61,000 Maintain,Repair,and Certify Fire Equipment
60
CITY OF LINO LAKES
FLEET MANAGEMENT(101-4311 June 2022 2022
Object Actual Actual Budget YTD Base Adjustments Adopted
Description Code 2019 2020 2021 2021 Budget Requested 2022 Budget Detail
Fleet Mgmt Update,ALLData Online Repair Manual
SUBSCRIPTIONS AND DUES 4452-000 7,625 1,600 6,000 0 6,000 0 6,000 ISubscription
35,958 52,027 67,000 22,805 67,000 0 67,000
CAPITAL OUTLAY
Skid Steer Buyback Program($5,000),2022-Replace
EQUIPMENT 5000-000 4,485 4,010 5,000 0 5,000 23,000 28,000 Hydraulic Hoist $23,000
4,485 4,010 5,000 0 5,000 23,000 28,000
TOTAL FLEET MANAGEMENT 432,828 380,468 559,159 251,310 568,428 34,455 602,883
61
FORM B-1 2022 ADJUSTMENTS TO BASE BUDGET
DEPARTMENT #: 431 FUND: 101
NAME: FLEET MANAGEMENT
B-1 & B-2 TOTAL $34,455 ITOTAL B1 CHANGES $11,455
Account#: 4211 Amount(neg if decrease) $7,300
MAINTENANCE SUPPLIES
Description of Adjustment:
Vehicle Washes
Continue to budget for vehicle washes for all fleet vehicles that are able to fit through the Holiday car wash.
Vehicle Washes 2 times/month Apr-Oct, 4 times/month Nov-Mar.
Benefits if done:
Hoping to extend the life of the body of the vehicle by washing off salt, debris, etc.
Implications if not done:
Continued paint and body erosion on the vehicles.
2
Account#: 4211 Amount (neg if decrease) $1,000
MAINTENANCE SUPPLIES
Description of Adjustment:
Increase based on historical data and projected needs
Benefits if done:
Implications if not done:
3
Account#: 4300 Amount(neg if decrease) $300
PROFESSIONAL SERVICES
Description of Adjustment:
Cartegraph Licensing
Cartegraph is the Public Services Department's fully integrated operations management system that enhances our
ability to manage our assets and work flow. Annual licensing fees have remained steady since 2017. We are
anticipating a 10% increase for 2022.
Benefits if done:
Implications if not done:
62
FORM B-1 2022 ADJUSTMENTS TO BASE BUDGET
DEPARTMENT #: 431 FUND: 101
NAME: FLEET MANAGEMENT
4
Account#: 4360 Amount (neg if decrease) $2,855
INSURANCE
Description of Adjustment:
LMCIT Auto Insurance Coverage. LMCIT expects overall auto rates to remain relatively stable, but suggest allowing
for 3 to 7% increases for auto rates to be safe.
Benefits if done:
Implications if not done:
63
FORM B-2 2022 CAPITAL OUTLAY REQUEST
DEPARTMENT#: 431 BUSINESS UNIT: 101
NAME: FLEET MANAGEMENT
TOTAL REQUESTS = $23,000
Account#: 5000 In Capital Improvement Plan (Y or N) N
CAPITAL OUTLAY Replacement(R)or New(N): N
Est'd disposal proceeds(if"R")
Description (include unit#if applicable):
Replace Hydraulic Hoist
Justification and affect on productivity:
The Fleet Department currently utilizes two hoists to perform a variety of maintenance and repairs on our vehicles. Both
are rated at 12,000 lbs. maximum weight. Several of our vehicles(F-450 pickups, F-550 pickups, Hot Box, Boom Truck)
exceed this weight, resulting in our mechanics using manual jack stands. Staff recommends replacing the older hoist that
was installed in 2002 with a 16,000 lb. rated hydraulic lift. If needed, the new hydraulic lift could be relocated to a different
location (ie. new public works facility!).
Additional expenses if purchased:
Item(s), if any, replaced (if applicable, include unit#, year, mileage, and LTD maint costs):
Cost(do not deduct disposal proceeds):
Unit Cost Vehicle Tax* Total Unit Cost Quantity Total Cost
$23,000 $23,000 1 $23,000
*Enter 6.5%of the unit cost for equipment to be licensed(e.g., vehicles, trailers;
does not include marked public safety vehicles).
64
CITY OF LINO LAKES
GOVERNMENT BUILDINGS(101-432) June 2022 2022
Object Actual Actual Budget YTD Base Adjustments Proposed
Description Code 2019 2020 2021 2021 Budget Requested 2022 Budget Detail
PERSONAL SERVICES
SALARIES 4101-000 2,120 2,120 2,080 960 2,080 0 2,080 Boiler Tech Endorsement
OVERTIME SALARIES 4102-000 0 232 0 0 0 0 0 Temporaries: 1 Staff @ 560 hrs @$15/hr
TEMPORARIES 4106-000 0 0 0 0 0 8,400 8,400
WELLNESS PROGRAM 4108-000 0 0 0 0 0 0 0
PERA 4121-000 90 173 156 78 156 0 156
SOCIAL SECURITY 4122-000 92 175 159 71 159 643 802
HEALTH INSURANCE 4131-000 0 0 0 0 0 0 0
LIFE AND DISABILITY INSURANCE 4133-000 0 0 0 0 0 0 0
DENTAL INSURANCE 4134-000 0 0 0 0 0 0 0
REEMPLOYMENT INSURANCE 4141-000 0 0 0 0 0 0 0
WORKER'S COMPENSATION 4151-000 72 113 116 75 125 678 803
2,374 2,813 2,511 1,184 2,520 9,721 12,241
SUPPLIES
OFFICE SUPPLIES 4200-000 7,861 8,614 10,000 5,638 10,000 0 10,000 Supplies for Office Operations
Replacement Parts,Janitorial Supplies,Landscaping
MAINTENANCE SUPPLIES 4211-000 27,311 33,463 30,000 10,860 30,000 5,000 35,000 Materials
SMALL TOOLS 4240-000 111 3,123 2,400 1,888 2,400 0 2,400
35,284 45,200 42,400 18,386 42,400 5,000 47,400
OTHER SERVICES AND CHARGES
Repair/Calibration of HVAC System,Repairs in City
PROFESSIONAL SERVICES 4300-000 64,893 64,483 59,000 17,720 59,000 0 59,000 Buildings,Safety Systems Monitoring,Internet Access
TELEPHONE 4321-000 24,954 7,081 6,864 3,470 6,864 0 6,864 Telephone Service Charges excludes Metro I-net
POSTAGE 4322-000 4,293 3,837 5,000 2,543 5,000 0 5,000
TRAVEL&TUITION 4330-000 20 0 0 0 0 0 0
PRINTING&PUBLISHING 4340-000 0 0 0 0 0 0 0
INSURANCE 4361-000 111,365 118,952 130,111 86,745 130,111 13,011 143,122 General Liability,Property,Excess Liability
ELECTRICITY 4381-000 78,601 89,136 96,500 35,584 96,500 0 96,500 For all City Facilities
UTILITIES 4382-000 17,508 13,833 21,000 5,505 21,000 0 21,000 Water&Sewer Service
HEAT 4383-000 39,627 35,144 48,000 21,817 48,000 0 48,000 Civic Complex&Other City Facilities
SANITATION 4384-000 13,422 16,159 12,000 6,914 12,000 0 12,000 Refuse Collection for City Complex&Other City Facilities
354,684 348,626 378,475 180,298 378,475 13,011 391,486
CONTRACTUAL SERVICES
Pest Control,Copier Maintenance,Fire Extinguisher
Maintenance,Postage Machine Rental,Shredder,Roof
Inspections,Read/Calibrate Scales,Garage Door
CONTRACTED SERVICES 4410-000 72,668 80,281 71,000 47,115 71,000 0 71,000 Maintenance,Cleaning Services
RENTED EQUIPMENT 4415-000 0 0 0 0 0 0 0
SUBSCRIPTIONS&DUES 4452-000 2,619 91 200 25 200 0 200 lNewspaper
65
CITY OF LINO LAKES
GOVERNMENT BUILDINGS(101-432) June 2022 2022
Object Actual Actual Budget YTD Base Adjustments Proposed
Description Code 2019 2020 2021 2021 Budget Requested 2022 Budget Detail
75,287 80,371 71,200 47,140 71,200 0 71,200
CAPITAL OUTLAY
EQUIPMENT 5000-000 969,314 0 0 5,863 0 0 0
969,314 0 0 5,863 0 0 0
TOTAL GOVERNMENT BUILDINGS 1,436,942 477,011 494,586 252,870 494,595 27,732 522,327
66
FORM B-1 2022 ADJUSTMENTS TO BASE BUDGET
DEPARTMENT #: 432 FUND: 101
NAME: GOVERNMENT BUILDINGS
B-1 & B-2 TOTAL $18,011 ITOTAL B1 CHANGES $18,011
1
Account#: 4211 Amount(neg if decrease) $5,000
MAINTENANCE SUPPLIES
Description of Adjustment:
Civic Complex Landscape Plants and Supplies.
Increasing the Maintenance Supplies budget to account for a more heavily landscaped area at the Civic Complex.
Benefits if done:
To achieve a more bountiful looking landscape around the Civic Complex(more attractive look).
Implications if not done:
Not as much color or foliage in the flower beds at the Civic Complex (a more dull look).
2
Account#: 4361 Amount(neg if decrease) $13,011
BUILDING INSURANCE
Description of Adjustment:
LMCIT Insurance Coverage (General Liability, Property, and Excess Liability). Given the reinsurance uncertainty, for
budgeting purposes cities may want to allow for a 5 to 10% increase for property coverage rates on average, 8 to
12%for members with excess liability limits, and 3 to 7% increases for auto rates.
Benefits if done:
Implications if not done:
67
Form B-3
REQUEST FOR PERSONAL SERVICE CHANGES
Department: Supervisor:
Public Services — Govt Bldgs Rick DeGardner
Position Title: Budget Impact:
Seasonal Worker $9,721
Justification for change:
Maintenance efforts at the Civic Complex has continued to increase the past several years. The
landscape beds surrounding the three main entrances to city hall, planters, turf areas, windows,
and parking area need a dedicated staff person during the summer months to ensure the Civic
Complex grounds retain a well kept look.
Time permitting, additional duties include maintaining the landscape beds along Town Center
Pkwy and the near the Community Green, as well as the former YMCA site could be addressed.
Budget for 2022 provides one staff person for 14 weeks @ $15 per hour.
68
CITY OF LINO LAKES
PARKS(101-4501 June 2022 2022
Object Actual Actual Budget YTD Base Adjustments Proposed
Description Code 2019 2020 2021 2021 Budget Requested 2022 Budget Detail
PERSONAL SERVICES
SALARIES 4101-000 347,067 342,918 347,789 161,405 357,139 62,656 419,795 20%Public Services Director(25%in 2021)
100%Parks Supervisor
OVERTIME 4102-000 6,952 1,476 2,000 306 2,000 0 2,000 4-100%General Maintenance Workers(3 in 2021)
TEMPORARIES 4106-000 32,929 16,322 39,200 7,602 42,000 0 42,000 70%Administrative Assistant
WELLNESS PROGRAM 4108-000 0 0 0 0 0 0 0
Temporaries:Seasonal Summer Park Staff
PERA 4121-000 26,350 25,581 26,234 13,016 26,936 4,699 31,635 5 Staff @ 560 hrs @$15/hr
SOCIAL SECURITY 4122-000 28,716 26,653 29,758 12,615 30,687 4,793 35,480
ICMA EMPLOYER 4123-000 0 1,082 1,922 1,618 1,719 0 1,719
HEALTH INSURANCE 4131-000 34,894 35,143 31,397 14,122 32,101 17,239 49,340
LIFE&DISABILITY INSURANCE 4133-000 1,132 1,332 1,351 645 1,453 253 1,706
DENTAL INSURANCE 4134-000 2,192 2,199 2,669 1,065 2,775 566 3,341
REEMPLOYMENT INSURANCE 4141-000 0 0 0 0 0 0 0
WORKER'S COMPENSATION 4151-000 13,190 12,927 14,724 9,563 16,665 3,065 19,730
493,421 465,633 497,044 221,958 513,475 93,271 606,746
SUPPLIES
Engineered Wood Fiber,Fencing&Netting,Trees,
Plantings,Rock,Ag-Lime,Pea Rock,Class V,Fertilizer,
Seed,Herbicides,Line Chalk,Field Marking Paint,Clay,
Sod,Irrigation System Maint/Repair/Upgrade,Paint,
Lumber,Dog Waste Bags,2022-Install Base Lois Lane
Trail($10,000),Replace Sunrise Park Hockey Rink
MAINTENANCE SUPPLIES 4211-000 43,838 16,204 42,000 12,751 42,000 31,000 73,000 $21,000
Hand Tools,Small Power Tools,Mowers,Chain Saws,
SMALL TOOLS 4240-000 12,381 0 3,000 803 3,000 0 3,000 Weed Whips
56,219 16,204 45,000 13,554 45,000 31,000 76,000
OTHER SERVICES AND CHARGES
PROFESSIONAL SERVICES 4300-000 30,715 23,084 7,000 7,522 7,000 150 7,150 Carte ra h,Engineering
TELEPHONE 4321-000 1,346 907 2,000 368 2,000 0 2,000 Cell Phones,I ads
TRAVEL&TUITION 4330-000 2,001 773 2,000 340 2,000 0 2,000 Certification Training,Seminars,Computer Training,Mileage
STIPEND-PARK COMM 4331-000 2,175 1,575 2,750 1,650 2,750 0 2,750 Board Members-6 @$75 x 5 mt s;Chair$100 x 5 mt s
UNIFORMS 4370-000 1,514 1,517 1,500 545 1,500 0 1,500
Park Buildings and Shelters,Security Lighting,Hockey Rink
ELECTRICITY 4381-000 2,758 2,961 3,500 1,460 3,500 0 3,500 Lights
UTILITIES WATER/SEWER 4382-000 28,057 23,665 25,000 96 25,000 0 25,000 Sewer,Water,Irrigation
HEAT 4383-000 3,973 3,463 5,000 2,380 5,000 0 5,000
SANITATION 4384-000 2,017 936 1,800 208 1,800 0 1,800 Trash/Recycling -Sunrise Park
74,555 58,882 50,550 14,568 50,550 150 50,700
CONTRACTUAL SERVICES
69
Portable Restrooms,Weed Control,Tree/Stump Removal,
Trail Construction/Repair/Maint.Irrigation Systems,2022-
Resurface Six 1/2 Court Basketball Courts($25,250),
CONTRACTED SERVICES 4410-000 111,091 41,015 97,000 7,217 78,000 34,250 112,250 Replace Birch Park Rink Lighting $9,000
RENTED EQUIPMENT 4415-000 920 380 500 170 500 0 500
SUBSCRIPTIONS&DUES 4452-000 116 65 200 65 200 0 200 Professional Memberships&Subscriptions
112,128 41,460 97,700 7,452 78,700 34,250 112,950
CAPITAL OUTLAY
EQUIPMENT 5000-000 6,820 0 0 34,021 0 0 0
6,820 0 0 34,021 0 0 0
TOTAL PARKS 743,143 582,178 6909294 291,553 6879725 158,671 846,396
70
FORM B-1 2022 ADJUSTMENTS TO BASE BUDGET
DEPARTMENT #: 450 FUND: 101
NAME: PARKS
B-1 & B-2 TOTAL $65,400 ITOTAL B1 CHANGES $65,400
1
Account#: 4211 Amount(neg if decrease) $10,000
MAINTENANCE SUPPLIES
Description of Adjustment:
Install Base Material at Lois Lane Trail
This trail segment continues to be a high priority to provide area residents direct pedestrian access to Lino Park.
Benefits if done:
Implications if not done:
2
Account#: 4211 Amount(neg if decrease) $21,000
MAINTENANCE SUPPLIES
Description of Adjustment:
Replace Hockey Rink-Sunrise Park
The Hockey Rinks at Sunrise Park are 30yrs old. The 5X6 posts are rotting underground.
Benefits if done:
Will have a new rink that is not rotting.
Implications if not done:
Rinks will continue to rot and may have to replace multiple at one time instead of 1 at a time.
3
Account#: 4300 Amount(neg if decrease) $150
PROFESSIONAL SERVICES
Description of Adjustment:
Cartegraph Licensing
Cartegraph is the Public Services Department's fully integrated operations management system that enhances our
ability to manage our assets and work flow. Annual licensing fees have remained steady since 2017. We are
anticipating a 10% increase for 2022.
Benefits if done:
Implications if not done:
71
FORM B-1 2022 ADJUSTMENTS TO BASE BUDGET
DEPARTMENT #: 450 FUND: 101
NAME: PARKS
4
Account#: 4410 Amount (neg if decrease) $25,250
CONTRACTED SERVICES
Description of Adjustment:
Court Resurfacing -6 Half-Court Basketball Courts (Arena Acres, Behms, Highland Meadows, Wenzel Farms,
Pheasant Hills, and Clearwater Creek).
Resurfacing of the courts was last done in 2017. Recommendation is to resurface every 5 years.
Benefits if done:
May be able to extend the life of the court by resurfacing every 5 years.
Implications if not done:
Cracks will continue to form on the court.
5
Account#: 4410 Amount(neg if decrease) $9,000
CONTRACTED SERVICES
Description of Adjustment:
Rink Lights - Birch Park
Remove and replace 7 existing rink light fixtures with LED sport type FF Flood Lights at Birch Park.
Benefits if done:
All lights will work and be energy efficient.
Implications if not done:
We will continue to use the 25yrs + old non-energy efficient lighting that has a number of lamps burnt out and in need
of replacement. Due to burnt out lamps, the area may not be as illuminated as it could and should be to insure safety.
72
Form B-3
REQUEST FOR PERSONAL SERVICE CHANGES
Department: Supervisor:
Public Services - Parks Mike Hoffman
Position Title: Budget Impact:
1 FTE Parks Maintenance Worker $93,271
Justification for change:
Maintenance staffing levels for the Parks Department are the same as 1997 - three full-time
employees. The Parks Department has assumed additional maintenance responsibilities
including:
Additional Parks - Since 1997, several additional neighborhood parks have been developed,
requiring additional maintenance efforts including mowing/trimming, landscaping and irrigation
systems maintenance, playground maintenance/inspections, and garbage pick-up.
➢ Behm's Park
➢ Highland Meadows Park
➢ Clearwater Creek Park
➢ NorthPointe Park
➢ Woods Edge Park
➢ Community Green - Village Drive
➢ Tower Park (Fall, 2021)
➢ Watermark Park (Fall, 2022)
Landscape Street Medians - Maintaining the landscape medians along Lake Drive, County
Road 14, and Town Center Parkway.
Civic Complex- Maintaining the exterior of the Civic Complex including the turf areas,
landscaped areas, and irrigation systems.
EAB Infestation - Removals of Ash Trees on City-owned property including street right-of-ways,
park areas, out lots, and open spaces.
Blvd Trees - Trim and remove trees as needed located within street right-of-ways during the
winter months.
Trails - Maintain 25+ miles of trails including sweeping, removing obstructions, mowing
shoulders, snow clearing. 23 dogi-pot stations have been placed throughout our trails system,
necessitating weekly pick-up disposal.
Irrigation Systems - In order to maintain healthy turf, irrigations systems have been installed
throughout our parks system, Civic Complex, Fire Stations, well houses, lift stations, landscaped
medians, etc. Bringing a majority of the repairs in-house would save significant dollars vs.
contracting out services.
73
Youth Sports Associations - Paint, chalk, and prepare softball, baseball, soccer, and football
fields to support local youth sports associations.
Special Events - Provide support as needed for city-sponsored special events including Blue
Heron Days, Family Corn Roast, Rockin' in the Park, Tree Sale, etc.
Winter Plowing - In addition to clearing trails and maintaining ice rinks, the Parks Department
assists the Streets Department in plowing streets, cul-de-sacs, intersections, and parking lots.
74
CITY OF LINO LAKES
RECREATION (101-4511 June 2022 2022
Object Actual Actual Budget YTD Base Adjustments Proposed
Description Code 2019 2020 2021 2021 Budget Requested 2022 Budget Detail
PERSONAL SERVICES
SALARIES 4101-000 100,533 70,828 0 0 0 0 0
OVERTIME 4102-000 0 0 0 0 0 0 0
TEMPORARIES 4106-000 8,829 8,189 0 0 0 0 0
WELLNESS PROGRAM 4108-000 0 0 0 0 0 0 0
PERA 4121-000 7,513 3,787 0 0 0 0 0
SOCIAL SECURITY 4122-000 8,090 5,698 0 0 0 0 0
ICMA EMPLOYER 4123-000 0 176 0 0 0 0 0
HEALTH INSURANCE 4131-000 11,203 6,417 0 0 0 0 0
LIFE&DISABILITY INSURANCE 4133-000 326 173 0 0 0 0 0
DENTAL INSURANCE 4134-000 719 309 0 0 0 0 0
REEMPLOYMENT INSURANCE 4141-000 0 0 0 0 0 0 0
WORKER'S COMPENSATION 4151-000 1,328 983 0 713 0 0 0
138,541 96,559 0 713 0 0 0
SUPPLIES
OFFICE SUPPLIES 4200-000 52 0 0 0 0 0 0
MAINTENANCE SUPPLIES 4211-000 2,465 0 0 0 0 0 0
2,518 0 0 0 0 0 0
OTHER SERVICES AND CHARGES
PROFESSIONAL SERVICES 4300-000 0 0 0 0 0 0 0
TELEPHONE 4321-000 72 72 0 0 0 0 0
TRAVEL&TUITION 4330-000 685 0 0 0 0 0 0
PRINTING&PUBLISHING 4340-000 75 0 0 0 0 0 0
NEWSLETTER-PROGRAM SCHEDULE 4343-000 15,228 4,223 0 0 0 0 0
16,060 4,295 0 0 0 0 0
CONTRACTUAL SERVICES
CONTRACTED SERVICES 4410-000 0 0 0 0 0 0 0
SUBSCRIPTIONS&DUES 4452-000 300 300 0 0 0 0 0
300 300 0 0 0 0 0
CAPITAL OUTLAY
EQUIPMENT 5000-000 9,895 0 0 0 0 0 0
9,895 0 0 0 0 0 0
TOTAL RECREATION 167,314 101,154 0 713 0 0 0
75
CITY OF LINO LAKES
OTHERS(101-499) June 2022 2022
Object Actual Actual Budget YTD Base Adjustments Proposed
Description Code 2019 2020 2021 2021 Budget Requested 2022 Budget Detail
CONTINGENCY 4905-000 0 0 75,000 0 75,000 0 75,000 10perating Contingency
OPERATING TRANSFERS 4910-000 943,554 931,500 926,113 926,113 0 100,000 100,000 1 Capital Equipment Replacement Fund
TOTAL OTHERS 943,554 931,500 1,001,113 926,113 75,000 100,000 175,000
SUMMARY BY CATEGORY
PERSONAL SERVICES 7,151,305 6,982,969 7,720,968 3,273,257 8,058,091 488,577 8,546,668
SUPPLIES 426,334 373,979 504,230 189,607 488,175 51,250 539,425
OTHER SERVICES AND CHARGES 1,275,810 1,302,191 1,443,553 674,168 1,431,353 65,282 1,496,635
CONTRACTUAL SERVICES 736,057 629,084 821,336 211,420 783,336 19,420 802,756
CAPITAL OUTLAY 1,047,208 22,886 28,200 48,184 5,000 72,850 77,850
OTHERS 943,554 931,500 1,001,113 926,113 75,000 100,000 175,000
TOTAL EXPENDITURES 11,580,266 10,242,609 11,519,400 5,322,748 10,840,955 797,379 11,638,334
76
FORM B-1 2022 ADJUSTMENTS TO BASE BUDGET
DEPARTMENT#: 499 FUND: 101
NAME: CONTINGENCY/TRANSFERS/OTHERS
B-1 & B-2 TOTAL $100,000 TOTAL B1 CHANGES $100,000
Account#: 4910 Amount(neg if decrease) $100,000
OPERATING TRANSFERS
Description of Adjustment: Transfer$100,000(of$500,000)available General Fund reserves to Capital
Equipment Replacement Fund. The Use of Reserves is shown as the funding source
of this transfer in the 2022 proposed revenue budget.
Benefits if done: Slower start up of the Capital Equipment Replacement Levy($150,000 instead of
$250,000)as Certificates of Indebtedness for previous capital equipment purchases
mature.
Implications if not done: $100,000 increase to the total tax levy or a decrease in capital equipment replacement.
77
City of Lino Lakes
2022 Capital Equipment Replacement
Department Description Amount
Police Primary Response Vehicle (Replaces Vehicle #317 Rotated to Fire) 57,680
Primary Response Vehicle (Replaces Vehicle #392) 57,680
Primary Response Vehicle (Replaces Vehicle #399) 57,680
Total Police $ 173,040
Fire Primary Response Vehicle (Replaces Vehicle #617 with Vehicle #317) 2,000
Total Fire $ 2,000
Fleet Bobcat Toolcat 5600 (Replaces Vehicle #404) 32,000
Ford F-350 w/ Dump Box (New to Fleet - New Hire) 65,000
Single Axle Dump Truck (Replaces Vehicle #200) - Currently Unfunded 250,000
Total Fleet $ 347,000
Grand Total $ 522,040
78
CITY OF LINO LAKES
2022 PROPOSED CAPITAL EQUIPMENT REPLACEMENT REVENUE
June 2022 2022
Account Actual Actual Budget YTD Base Adjustments Proposed
Number 2019 2020 2021 2021 Budget Requested 2022 Budget Detail
Property Taxes
General Property Tax 402-000-3010-000 0 0 0 0 0 150,000 150,000
0 0 0 0 0 150,000 150,000
Investment Earnings
Interest on Investments 402-000-3620-000 13,699 12,775 0 875 0 0 0
13,699 12,775 0 (875) 0 0 0
Miscellaneous
Refunds&Reimbursements 402-000-3730-000 973 0 0 0 0 0 0
973 0 0 0 0 0 0
Other Financing Sources
Use of Fund Reserves 402-000-3900-000 0 0 485,000 0 0 22,040 22,040
Sale of Fixed Assets 402-000-3910-000 71,591 15,365 0 97,301 0 0 0
Transfer From Other Funds 402-000-3920-000 0 0 0 0 0 100,000 100,000 Transfer from General Fund
Bond Proceeds 402-000-3930-000 388,535 294,235 0 0 0 0 0 Certir'. of Indebtedness
460,126 309,600 485,000 97,301 0 122,040 122,040
Total Revenues 474,798 322,375 485,000 96,426 0 272,040 272,040
79
CITY OF LINO LAKES
Capital Equipment Replacement June 2022 2022
Object Actual Actual Adopted YTD Base Adjustments Proposed
Description Code 2019 2020 2021 2021 Budget Requested 2022 Budget Detail
CAPITAL OUTLAY
POLICE EQUIPMENT 402-420-5000-000 71,079 104,902 168,000 0 0 173,040 173,040
FIRE EQUIPMENT 402-421-5000-000 0 0 45,000 0 0 2,000 2,000
FLEET EQUIPMENT 402-431-5000-000 298,024 261,688 272,000 263,850 0 347,000 347,000
369,103 366,590 485,000 263,850 0 522,040 522,040
TOTAL CAPITAL EQUPMENT REPLACEMENT 369,103 366,590 485,000 263,850 0 522,040 522,040
80
��tiZC 5���
Lino Lakes Public
Safety Department C I T 0 1=
LILAC Memo IIN KE
d
BAR
DATE: July 9, 2021
TO: Sarah Cotton, City Administrator
FROM: John Swenson, Public Safety Director
RE: 2022 Public Safety Fleet Replacement
I requested that City Mechanic Brett Olander evaluate the following vehicles:
• 302
• 382
• 392
• 399
• 617
This request was based on the mileage and age of the vehicles and Council's desire to
more consistently plan for future capital equipment bonding.
City Mechanic Brett Olander's report is attached to this memo.
I am recommending that we replace vehicle 382, 392, 399, and 617 in 2022.
The State of MN has not awarded the state contract yet and because of delays in vehicle
and emergency equipment deliveries we have not completed any vehicle build-outs of the
Chevrolet Tahoes authorized for purchase in 2021. This means that we are using
estimates for the budgeting of 2022 vehicle replacement numbers.
The estimated cost to replace these police vehicles is $57,680 each; this includes the
vehicle and all associated emergency equipment purchases and installation. The
estimated cost to replace the fire vehicles is $51,000; this includes the vehicle and all
associated emergency equipment purchases and installation.
The total estimated cost for all four vehicles is $224,040.
During the 2021 fleet replacement discussion with Council, some Council members
expressed a desire for staff to develop a plan to rotate vehicles from the Police Division
81
fleet into the Fire Division. This discussion stems from a previous practice within the
Public Safety Department, recognizing the mechanical demands of an emergency vehicle
within the fire division are less than the police division. If a vehicle is identified early
enough, we can transition it from the police division to the fire division, in a condition
that meets the mechanical demands needed for fire response. Staff is seeking Council
direction on this matter.
82
CIP Request 2022 (Police)
#392
VA W-.
r
k
#392 is a 2014 Ford Police Interceptor Utility. It was put in to service in July 2014 and currently has just over
110,000 miles. In the last year, the Public Safety Department has put just over 20,000 miles on this vehicle. If
replaced this time next year, it would be 8 years old and likely have just over 130,000 miles when taken out of
service. Delaying the replacement of this vehicle an additional year would likely lead to the vehicle having
close to 150,000 miles before being taken out of service. This is not a scenario that I would feel comfortable
recommending. Based on the age and mileage of this vehicle, it would be my first priority for replacement in
Public Safety for 2022.
F �
r -
#392 is starting to rust on the bottom of some of the doors.
83
l
J
Rust is also starting around the top portion of the doors and around the keyhole on the rear hatch.
s
t3«P
v�
The driver's door panel has separated at the seam.
Air conditioning hose is leaking and in need of replacement
84
#399
AV
r
Obi111 MW,
1 1
#399 is a 2015 Ford Police Interceptor Utility that was put in to service in April 2015. It currently has a little
over 103,000 miles. The Public Safety Department has put just over 20,000 miles on #399 in the last year. If
replaced this time next year, #399 will be 7 years old and likely have around 123,000 miles when taken out of
service. Delaying the replacement of this vehicle an additional year would likely lead to the vehicle having
close to 143,000 miles before being taken out of service. This is not a scenario that I would feel comfortable
recommending. Based on the age and mileage of this vehicle, it would be my second priority for replacement
in Public Safety for 2022.
#399 is missing paint around the keyhole on the rear hatch and is starting to rust. This rust will only get worse
with age.
85
f
" j a
Few
#399 has several rubber bushings on steering/suspension components that are cracked and in need of
replacement. This wear is common among our older squad cars due to years of aggressive driving.
11 J
't
#399 has a leaking front right CV shaft that is in need of replacement.
86
#382
�a
J ry��f
I �1 Zr _H+.•.�PkA.4
R
�f
x
y
t
#382 is a 2013 Ford Police Interceptor Sedan. It was put in to service in July 2012, making it the Police
Department's oldest vehicle. This vehicle currently has just over 96,000 miles. The Public Safety Department
has put roughly 13,000 miles on this vehicle in the last year. Although this vehicle is driven less aggressively
and less miles annually than the majority of the police vehicles, its age is starting to catch up with it. If
replaced this time next year, #382 would be 10 years old and likely have around 109,000 miles when taken out
of service. This would be my third priority for replacement in 2022.
The rear bumper support is quite rusty due to 9 years of Minnesota winter driving and salt.
87
�•:r 'tr
r �
tE,
� I
r
r`
e
t
#382 has the most rust and corrosion issues out of all of the police vehicles, which isn't surprising due to its
age. I would recommend replacing#382 in 2022. 1 don't think that it makes sense to replace #382 with a
brand new vehicle due to its lighter workload as the "reserve car". I would recommend using the new
replacement car in "patrol" and rotating a moderately used car from "patrol" in to the "reserve car" role.
88
#617
II II _
My
61l ddd
r
r
.5 iF
b`
#617 is a 2013 Ford Police Interceptor Utility. It was put in to service in August of 2012. It currently has
around 92,000 miles. The Public Safety Department has put roughly 6,000 miles on this vehicle in the last
year. If replaced this time next year, #617 would be 10 years old and likely have around 98,000 miles when
taken out of service. This vehicle is almost as old as #382 and has a lot of the same rust and corrosion issues. I
would also recommend replacement of this vehicle, it would be my fourth priority for replacement.
h 4
a d`
Front lower control arm bushings should be replaced
89
s
Rust starting on the inside of the rear doors and the bottom lip of the hatch
Aluminum corrosion on the front lip of the hood
90
1
Rust around the keyhole on the rear hatch. Front Driver's door panel is separated and coming apart
r
"
A
The rear trailing arm bushings are worn and in need of replacement.
.a
,
Both axle seals on the rear differential are leaking and should be replaced
91
��tiZC 5���
Lino Lakes Public
Safety Department C I T 0 1=
LILAC Memo IIN KE
d
BAR
DATE: July 30, 2021
TO: Sarah Cotton, City Administrator
FROM: John Swenson, Public Safety Director
RE: UPDATED - 2022 Public Safety Fleet Replacement
During the City Director's Budget Meeting on July 13, 2021 and City Council 2022
Budget Workshop on July 26, 2021, it was decided that the Public Safety Department
would not purchase four new first responder vehicles as originally planned in the Capital
Replacement Plan. This reduction was due to financial constraints in funding the Capital
Replacement Plan in 2022. It was decided that only three first responder vehicles will be
purchased in 2022 for the Public Safety Department.
As a result of this, we will be retaining a primary public safety response vehicle that
currently has over 100,000 miles (Veh# 302 105,892 miles as of 6.30.2021) and a
vehicle that is currently 8 years old(Veh# 382; 2013 Ford with 95,980 miles as of
6.30.2021).
During the City Council 2022 Budget Workshop, Council affirmed their decision to
rotate public safety vehicles from the Police Division, which has higher usage rate, to the
Fire Division, which has a lower usage rate. This will effectively extend the financial
resources of the City by placing new vehicle purchases into the Police Division and then
rotating some of the vehicles into the Fire Division to extend the City usage of the
vehicle.
Given the financial constraints of the 2022 budget and the direction of the City Council
regarding the rotating of public safety vehicles, I have updated my recommendation for
public safety vehicle replacement. With the purchase of three new public safety vehicles,
I recommend those vehicles be assigned for use in the Police Division. In order to ensure
the fleet size in the Public Safety Department does not increase, staff recommends
liquidating vehicles 392, 399, and 617 from the Public Safety Department fleet.
To purchase and outfit three new public safety response vehicles, staff estimates the total
cost for this purchase would be $173,040 ($57,680 per vehicle). This pricing includes the
purchase of 2022 Chevrolet Tahoe and emergency equipment outfitting.
92
In order to meet the needs of the Fire Division and maintain the fleet size in the Fire
Division, I recommend rotating vehicle# 317 from the Police Division fleet to the Fire
Division fleet. We anticipate that vehicle#317 will have between 30,000 and 40,000
miles at the time it is rotated into the Fire Division fleet. Staff anticipates that
transitioning this vehicle will cost approximately$2,000 for vehicle graphics and
equipment modifications. It should be noted that as the rotation date approaches, staff
will re-evaluate the public safety fleet to ensure that vehicle#317 is the best option for
this rotation.
During the City Council 2022 Budget Workshop, staff was given direction to conduct a
price comparison between the 2022 Chevrolet Tahoe and 2022 Ford Police SW. Staff is
gathering this information and will provide to Council once we have received all of the
pricing estimates.
93
C SERIr�C� 2022 BUDGET
IN Y1� BIKE F REPLACEMENT FOR VEHICLE #404
BOBCAT TOOLCAT 5600 (TRADE-IN) -$32,000
OFPq RT
i
Vehicle #404 is a 2014 Bobcat Toolcat 5600 that is shared by all of the Public Services Departments. It is a
versatile machine that is extremely operator friendly and can be used year-round to do a plethora of differ-
ent tasks. It is used to load and unload trucks with mulch, dirt, rock, etc. It is used for loading equipment
into or out of vehicles. It is used for snow blowing city trails with the snowblower attachment. Mowing
along trails is accomplished with the front mower attachment. The broom attachment provides sweeping of
trails, parking lots, or street patching areas.
Our two Bobcat Toolcats are our most heavily utilized pieces of equipment throughout the Parks, Streets,
and Utilities Departments. The usability and versatility of these machines are critical for the continued suc-
cess of all Public Services Department operations. Another benefit is ease of operation. Seasonal staff can
safely operate the Toolcats after undergoing one-on-one training.
The 2014 Toolcat's biggest drawback is reliability. It is hard to conclude whether the reliability issues are
due to design flaws or whether they are just from the repeated heavy use. The increased frequency that this
Toolcat is out of commission for repairs affects our day-to-day operations. Our goal is to rotate the ToolCats
out more aggressively than most of our other equipment in order to make sure that we keep the downtime
of the Toolcats to a minimum.
94
CSERI/,���r 2022 BUDGET
CITY'I' � OF
IKE
Ford F-350 Truck w/ Dump Box and Plow
OFPgRTM� $65,000
Ifs
e
M
Each vehicle at Public Works is dedicated to a staff member or a specific job. An additional Public Works
employee will result in the need of a dependable vehicle dedicated to them to use to get from one job site to
the next. Without a dedicated vehicle, and having to use a different vehicle each day or hour, will cause inter-
ference to day to day operations and will waste valuable time. It is pivotal the vehicle being purchased have a
dump box to assist with the transport of materials during the spring/summer/fall and plow which will be indis-
pensable during snow and ice removal in the winter.
Example of disruptions due to not having dedicated employee vehicles in Public Works departments:
• If an employee is made to use a vehicle that has multiple uses across all Public Works departments the
employee will have to stop what they are doing to deliver the vehicle to a certain jobs site for a task to be
done. This will waste time, gas, money, etc.
• Each Public Works employee has a set of tools/equipment they keep in their employee vehicle that allows
them to successfully complete day to day jobs they most incur when working. Switching vehicles to allow
use of the 'on call' vehicles would cause disruption and waste time as employee would need to take time
to transfer tools, meet-up on with employee requesting vehicles, etc.
• If an employee has to share a vehicle/ride share it causes two employee to go everywhere when only one
person is needed. This may results in it taking longer for residents to see staff respond to requests as they
will have to work together or drop each other off prior to getting to the next job, etc.
Having a designated vehicle helps employees take responsibility and pride in their vehicles, holds them
accountable for any damage, and allows them to take the necessary tools and equipment from site to site.
95
c SERI.�C' 2022 BUDGET
Iq REPLACEMENT FOR VEHICLE #200
C I T Y O F
IN KES Single Axle Dump Truck
�FpgRTM� $250,000
IV
1
Vehicle #200 is a 2007 Sterling L8500 dump truck. This is our oldest and most often used plow truck. This
truck will be 15 years old in 2022 which exceeds the anticipated useful life of a dump truck, which is cur-
rently set for 13 years. All of those years of spreading salt has taken a toll on the truck's components.
`e
rc:-'a.r�.t � gyp.•
The safety support stand for the hydraulic dump box has completely rusted through. It is meant to support
and keep the box from potentially crushing somebody that is working on the truck if the hydraulics for the
dump box were to fail. This is used while the box is up in the air and the truck is being worked on.
96
The valve box that contains the expensive hydraulic valves
= for all of the snow plow hydraulics is extremely rusty and
has holes in it. These holes allow dirt, debris and salt to
get on to the expensive hydraulic components. The metal
is too rusty to attempt to weld/repair and the entire valve
box would need to be replaced.
•e
This is an underside view of the hydraulic
hoses going in to the valve box. All of the
hose fittings that are crimped on to the
hoses are very rusty and could fail at any
time. Any one of these hoses rupturing
would not be a costly repair but it would
likely mean a decent amount of downtime
in what could likely be a snow emergency.
These plow trucks are relied on heavily
during snow events and the city takes
much longer to plow when even a single '`
large plow truck goes down for repairs "
The left rear brake
/ shield has completely
rusted off of the truck
and the right side is not
too far behind. This is
not a serious failure but
it is an example of the
amount of rust and cor-
rosion that this vehicle
sees on an annual ba-
sis.
97 _-
J
i�
Here are a couple pictures of more extremely rusted components on Vehicle #200. The first picture is of a
steel frame pocket that has completely rusted through. The second picture is a picture of the air tank that
stores the compressed air that runs the air brakes.
P�Mzew 2;
The Diesel fuel tank was patched/
repaired a few years back but the rust
has only gotten worse. It will likely need
replaced in the near future.
, k r>
.ter .
The engine oil pan is quite rusty
and is in need of replacement in
the near future. r
1 •
98 '��
Vehicle #200 was ordered back in 2007 with
,.. a single direction highway plow. This plow
works fine for plowing highways but it lacks
the flexibility to push snow forward and
` clean cul-de-sacs effectively. It does not
carry/push snow forward or allow the driver
to put snow to their left hand side. The oth-
er four large plow trucks all have reversible
plows that allow a lot more flexibility for the
driver in neighborhoods, cul-de-sacs and
streets lined with parked cars.
Not
� i 1
vs
1 1 a
ss
These are the reversible plows that the city owns for the other four plow trucks.
In addition to winter operations, this vehicle would also be used in street sweeping, asphalt repair, and
general hauling operations throughout the year.
99
CITY OF LINO LAKES
WATER OPERATING FUND(601)
2022 PROPOSED REVENUE BUDGET
June 2022 2022
Account Actual Actual Budget YTD Base Adjustments Proposed
Number 2019 2020 2021 2021 Budget Requested 2022 Budget Detail
Operating Revenue
Current Assessments 601-000-3110-000 0 0 0 0 0 0 0
Delinquent Assessments 601-000-3120-000 137 0 0 0 0 0 0
Penalties&Interest 601-000-3150-000 35 141 0 0 0 0 0
Water Hook-Up Charge 601-000-3248-000 31,510 43,260 36,500 41,750 36,500 4,750 41,250
Other State Revenue 601-000-3348-000 0 0 0 0 0 0 0
Other Grants 601-000-3372-000 0 42,152 0 0 0 0 0
Water Meter Sales 601-000-3406-000 37,442 72,825 50,000 77,917 50,000 28,260 78,260
Irrigation Controller Sales 601-000-3407-000 0 0 0 4,750 0 5,000 5,000
Interest on Investments 601-000-3620-000 122,121 100,912 50,000 8,034 50,000 0 50,000
Change in Fair Value of Investments 601-000-3621-000 87,935 48,711 0 0 0 0 0
Miscellaneous Revenue 601-000-3714-000 2,953 982 2,500 1,085 2,500 0 2,500
Refunds and Reimbursements 601-000-3730-000 0 0 0 0 0 0 0
Flat Water Charge 601-000-3850-000 0 0 0 0 0 287,680 287,680 Quarterly Base Fee
Water Sales 601-000-3855-000 1,079,470 1,210,916 1,080,000 342,169 1,080,000 188,772 1,268,772 Volume Charges
Water Penalties 601-000-3858-000 21,033 13,435 22,000 7,796 22,000 0 22,000
Sale of Capital Assets 601-000-3910-000 2,035 0 0 13,750 0 0 0
Operating Transfers 601-000-3920-000 0 0 0 0 0 0 0
1,380,602 1,533,333 1,241,000 481,184 1,241,000 514,462 1,755,462
Other Sources
Use of Reserves 0 0 282,918 0 0 1,392,142 1,392,142
0 0 282,918 0 0 1,392,142 1,392,142
Total Operating Revenue&Other Sources 1,380,602 1,533,333 1,523,918 481,184 1,241,000 1,906,604 3,147,604
100
CITY OF LINO LAKES
WATER 1601-4941 June 2022 2022
Object Actual Actual Budget YTD Base Adjustments Proposed
Description Code 2019 2020 2021 2021 Budget Requested 2022 Budget Detail
PERSONAL SERVICES
SALARIES 4101-000 202,465 207,181 221,373 103,111 244,591 31,328 275,919 15%Public Service Director
10%Community Development Director
OVERTIME 4102-000 9,326 8,659 7,000 3,542 7,000 0 7,000 50%Utility Supervisor
ON CALL 4105-000 5,176 5,163 4,996 (201) 5,000 0 5,000 4-50%General Maintenance Workers(3 in 2021)
TEMPORARIES 4106-000 8,005 5,746 9,240 1,951 9,900 0 9,900 15%Administrative Assistant
7.5%Finance Director
WELLNESS PROGRAM 4108-000 0 0 0 0 0 0 0 50%Accounting Clerk I
PERA 4121-000 15,571 15,406 17,503 8,669 19,244 2,350 21,594 12.5%Accounting Clerk II
FICA/MEDICARE 4122-000 15,853 15,994 18,560 7,839 20,386 2,397 22,783 25%Office Specialist
ICMA EMPLOYER 4123-000 0 132 294 0 428 0 428
PENSION EXPENSE 4125-000 3,179 16,489 0 0 0 0 0 Temporaries:Seasonal Utilities Staff
HEALTH INSURANCE 4131-000 29,655 25,742 25,528 11,818 27,402 8,619 36,021 1.5 Staff @ 11 wks @ 40 hrs/wk @$15/hr
LIFE&DISABILITY INSURANCE 4133-000 690 762 1,027 412 1,190 141 1,331
DENTAL INSURANCE 4134-000 1,752 1,630 1,753 856 1,897 283 2,180
REEMPLOYMENT INSURANCE 4141-000 0 0 0 0 0 0 0
WORKER'S COMPENSATION 4151-000 5,683 4,808 5,463 3,436 6,244 1,064 7,308
297,355 307,711 312,737 141,433 343,282 46,182 389,464
SUPPLIES
OFFICE SUPPLIES 4200-000 1,993 4,407 2,500 335 2,500 0 2,500 Utility Billing Forms,Computer and General Supplies
Fire Hydrants,Hydrant Hoses,Flushing Equipment,Gate
Valves,Hardware for Repairs,Replacement Plumbing
Supplies,Heaters,Dehumidifiers,Locate Paint and Flags,
MAINTENANCE SUPPLIES 4211-000 36,807 26,602 45,000 11,624 45,000 0 45,000 Gravel,Rock,Sand,Property Maintenance Supplies
FUELS 4212-000 10,000 10,000 10,000 0 10,000 0 10,000
New/Replacement Meters,New/Replacement MXU'S,Irrigation
METERS 4215-000 36,934 74,483 80,000 52,453 80,000 0 80,000 Meters,Commercial Meters
IRRIGATION CONTROLLERS 4216-000 0 61,029 20,000 18,999 20,000 0 20,000
SHOP PARTS 4221-000 0 0 0 0 0 0 0
Polyphosphate,Fluoride,Chlorine,Chemical Pumps,Chemical
CHEMICALS 4222-000 87,329 111,420 80,000 23,675 80,000 0 80,000 Containment,Reagents for Water Sampling
SMALL TOOLS 4240-000 1,807 2,336 2,500 920 2,500 0 2,500 Wrenches,Drills,Saws
174,870 290,276 240,000 108,007 240,000 0 240,000
OTHER SERVICES AND CHARGES
Water Main Breaks,Well/Tower Maintenance,Scada
Maintenance/Upgrades,Fire Hydrant Painting,RPZ Testing,
Cartegraph,DNR Appropriations,2022-Unidirectional
PROFESSIONAL SERVICES 4300-000 87,259 147,980 125,000 36,254 100,000 30,300 130,300 Flushing Plan $30,000
MUNICIPAL ENGINEER 4304-000 22,091 27,309 25,000 9,243 25,000 0 25,000
Springbrook License Subscription-UB Module,Metro-iNet
OTHER CONSULTANT 4310-000 2,589 10,999 11,347 6,246 11,347 12,858 24,205 Services,Programs&Support Includes Cisco Telephone)
TELEPHONE 4321-000 4,092 5,056 5,000 1,851 5,000 0 5,000 Cellular Phones,Well House Land Line Back-up
Utility Billing Postage,Postage Meter Charge,Certified Mail,
POSTAGE 4322-000 5,600 4,859 5,500 2,420 5,500 0 5,500 General Shipping
TRAVEL&TUITION 4330-000 414 1,000 3,000 1,297 3,000 0 3,000
PRINTING&PUBLISHING 4340-000 2,389 3,598 3,500 0 3,500 6,500 10,000 Consumer Confidence Reports,Mass Mailing
INSURANCE 4360-000 7,569 9,514 10,374 6,289 10,374 1,037 11,411
AUTO INSURANCE 4363-000 644 783 700 627 700 49 749
UNIFORMS 4370-000 649 833 760 321 760 0 760 Clothing Allowance
ELECTRICITY 4381-000 88,335 76,731 90,000 27,182 90,000 0 90,000 Well House Lighting and Pump Usage
UTILITIES WATER/SEWER 4382-000 5,557 6,021 15,000 1,862 15,000 0 15,000 Blaine,Shoreview,and Centennial Utilites-UtilityConnections
HEAT 4383-000 3,332 2,496 5,000 1,368 5,000 0 5,000 Well House Heating
230,519 297,177 300,181 94,960 275,181 50,744 325,925
CONTRACTUAL SERVICES
Gopher One-Call,Monthly Lab Testing,Credit Card
CONTRACTED SERVICES 4410-000 13,802 19,463 10,000 5,404 10,000 8,520 18,520 Processing Fees,Utility Statement Processing
SUBSCRIPTIONS&DUES 4452-000 671 760 1,000 823 1,000 0 1,000 AWWA,Water Operators Licenses
14,473 20,223 11,000 6,227 11,000 8,520 19,520
DEPRECIATION
ASSET DEPRECIATION 4510-000 603,557 616,893 605,000 0 605,000 178,605 783,605 Annual Depreciation Expense-Water Infrastructure&Equip
603,557 616,893 605,000 0 605,000 178,605 783,605
OTHER
Flat Water Charge Transferred to Area and Unit Fund
($287,680),Water Fund Portion of 2022 Street Rehabilitation
OPERATING TRANSFERS 4910-000 226,722 127,357 0 0 0 407,680 407,680 $120,000
226,722 127,357 0 0 0 407,680 407,680
CAPITAL OUTLAY
50%Utilities Vehicle($33,015),Water Tower#2 Refurbish
EQUIPMENT 5000-000 0 0 55,000 67,273 0 1,765,015 1,765,015 $1,700,000,Towable Generator $32,000
0 0 55,000 67,273 0 1,765,015 1,765,015
TOTAL WATER FUND 1,547,496 1,659,638 1,523,918 417,899 1,474,463 2,456,746 3,931,209
101
FORM B-1 2022 ADJUSTMENTS TO BASE BUDGET
DEPARTMENT #: 494 FUND: 601
NAME: WATER OPERATING
B-1 & B-2 TOTAL $2,410,564 ITOTAL B1 CHANGES $645,549
Account#: 4300 Amount(neg if decrease) $300
PROFESSIONAL SERVICES
Description of Adjustment:
Cartegraph Licensing
Cartegraph is the Public Services Department's fully integrated operations management system that enhances our
ability to manage our assets and work flow. Annual licensing fees have remained steady since 2017. We are
anticipating a 10% increase for 2022
Benefits if done:
Implications if not done:
2
Account#: 4300 Amount(neg if decrease) $30,000
PROFESSIONAL SERVICES
Description of Adjustment:
Unidirectional Flushing Plan
Benefits if done:
The water system will be properly flushed eliminating smelly and dirty water calls while properly creating the
necessary velocity of water to clean the inside of the water main.
Implications if not done:
We will continue flushing as normal, less effective and wasting water.
3
Account#: 4310 Amount (neg if decrease) $12,858
OTHER CONSULTANTS
Description of Adjustment:
Increased allocation in Metro-iNet JPA Services, Programs, & Support to Water, Sewer, and Storm Water.
Previously 5% to Water and 5%to Sewer. Now proposing 12.5%to Water, 12.5% to Sewer, and 5%to
Storm Water.
Benefits if done:
Accurate allocation of services based on FTEs in each fund.
Implications if not done:
102
FORM B-1 2022 ADJUSTMENTS TO BASE BUDGET
DEPARTMENT #: 494 FUND: 601
NAME: WATER OPERATING
4
Account#: 4340 Amount (neg if decrease) $6,500
ADVERTISING (PRINTING/PUBLISHING)
Description of Adjustment:
Mail CCR Report
Increase Postage and Printing to accommodate a CCR mailed to all customers.
Benefits if done:
MDH requires we make the CCR available to all residents annually. This may also provide an opportunity to
disseminate water treatment plant information to residents and businesses.
Implications if not done:
Wouldn't mail CCR nor have an opportunity to mail water treatment updates to residents and businesses.
5
Account#: 4360 Amount (neg if decrease) $1,037
INSURANCE
Description of Adjustment:
LMCIT Insurance Coverage (Property& Liability). Given the reinsurance uncertainty, for budgeting purposes cities
may want to allow for a 5 to 10% increase for property coverage rates on average and 8 to 12% for members with
excess liability limits.
Benefits if done:
Implications if not done:
6
Account#: 4363 Amount(neg if decrease) $49
AUTOINSURANCE
Description of Adjustment:
LMCIT suggests cities may want to allow for 3 to 7% increases for auto rates.
Benefits if done:
Implications if not done:
103
FORM B-1 2022 ADJUSTMENTS TO BASE BUDGET
DEPARTMENT #: 494 FUND: 601
NAME: WATER OPERATING
7
Account#: 4410 Amount (neg if decrease) $8,520
CONTRACTED SERVICES
Description of Adjustment:
Increase needed to cover actual cost of utility locates, monthly water testing, and credit card
processing fees. Additional increase for utility statement processing ($2,160).
Benefits if done:
Implications if not done:
8
Account#: 4510 Amount(neg if decrease) $178,605
PURCHASED ASSETS DEPRECIATION
Description of Adjustment:
Non-cash expense which represents a reduction in the value of an asset with the passage of time due to wear
and tear.
Benefits if done:
Implications if not done:
Required under Generally Accepted Accounting Principles (GAAP).
9
Account#: 4910 Amount(neg if decrease) $287,680
OPERATING TRANSFERS
Description of Adjustment:
Currently the flat water charge is recorded as revenue in the Area and Unit Trunk Fund. Per the Rate Study
recommendation, the quarterly base fee will be recorded as revenue in the Water Fund and transferred out to the
Area and Unit Trunk Fund to help improve the Water Fund Operating Income.
Benefits if done:
Operating income or a decreased operating deficit (depending on fund performance)shown on the financials.
Implications if not done:
Operating loss shown on the financials.
104
FORM B-1 2022 ADJUSTMENTS TO BASE BUDGET
DEPARTMENT #: 494 FUND: 601
NAME: WATER OPERATING
10
Account#: 4910 Amount (neg if decrease) $120,000
OPERATING TRANSFERS
Description of Adjustment:
The 2022 Street Rehabilitation Project is a $902,100 project with $782,224 funded through an operating levy to the
Pavement Management Fund and $120,000 through the Water Fund. The water portion of the project is due to
replacing current water system infrastructure.
Benefits if done:
The project will be fully funded and the Water Fund will pay for it's portion of new infrastructure.
Implications if not done:
The project will not be fully funded.
105
FORM B-2 2022 CAPITAL OUTLAY REQUEST
DEPARTMENT #: 494 BUSINESS UNIT: 601
NAME: WATER OPERATING
TOTAL REQUESTS = $1,765,015
1
Account#: 5000 In Capital Improvement Plan (Y or N)Y
CAPITAL OUTLAY Replacement(R)or New(N): N
Est'd disposal proceeds(if"R")
Description (include unit#if applicable):
Additional Vehicle for FT Water/Sewer Employee
Justification and affect on productivity:
New Employee will need a truck equipped to be productive and complete plowing assignments.There are no extra
vehicles in fleet. Cost to be split between sewer and water(50/50 split).
Additional expenses if purchased:
Item(s), if any, replaced (if applicable, include unit#,year, mileage,and LTD maint costs):
Cost(do not deduct disposal proceeds):
Unit Cost Vehicle Tax* Total Unit Cost Quantity Total Cost
$31,000 $2,015 $33,015 1 $33,015
*Enter 6.5%of the unit cost for equipment to be licensed(e.g., vehicles, trailers;
does not include marked public safety vehicles).
2
Account#: 5000 In Capital Improvement Plan (Y or N)Y
CAPITAL OUTLAY Replacement(R)or New(N):
Est'd disposal proceeds(if"R")
Description (include unit#if applicable):
Tower#2 Refurbish
Water Storage Tank#2 was built is 1991 and holds 1 million gallons of water. The tower is in need of a repaint and
some rehab.
Justification and affect on productivity:
The Tower has original paint and safety equipment. There is visible rust on the bowl of the tank as well as rust on the
interior of the tank.
Additional expenses if purchased:
Item(s), if any, replaced (if applicable, include unit#,year, mileage,and LTD maint costs):
Cost(do not deduct disposal proceeds):
Unit Cost Vehicle Tax* Total Unit Cost Quantity Total Cost
$1,700,000 $1,700,000 1 $1,700,000
*Enter 6.5%of the unit cost for equipment to be licensed(e.g., vehicles, trailers;
does not include marked public safety vehicles).
106
FORM B-2 2022 CAPITAL OUTLAY REQUEST
DEPARTMENT #: 494 BUSINESS UNIT: 601
NAME: WATER OPERATING
3
Account#: 5000 In Capital Improvement Plan (Y or N)Y
CAPITAL OUTLAY Replacement(R)or New(N): N
Est'd disposal proceeds(if"R")
Description (include unit#if applicable):
Towable generator for emergency power to well houses and lift stations.
Justification and affect on productivity:
Current generator was purchased in 1990(31 years old) It is showing signs of age and lack of reliability. Generator is
extremely loud.The hope is to keep this generator for a backup if emergency power is required in more than one location.
New generator and multiple generators will be recommended in our Emergency Response Plan. Cost to be split between
sewer and water(50/50 split). Could also be used for special events, etc.
Additional expenses if purchased:
Item(s), if any, replaced (if applicable, include unit#,year, mileage,and LTD maint costs):
Cost(do not deduct disposal proceeds):
Unit Cost Vehicle Tax* Total Unit Cost Quantity Total Cost
$32,000 $0 $32,000 1 $32,000
*Enter 6.5%of the unit cost for equipment to be licensed(e.g., vehicles, trailers;
does not include marked public safety vehicles).
107
Form B-3
REQUEST FOR PERSONAL SERVICE CHANGES
Department: Supervisor:
Water/Sewer Operating Funds Justin Williams
Position Title: Budget Impact: $46,182 (Water)
Maintenance Worker $47,646 (Sewer)
Justification for change:
Current staffing levels for the Water/Sewer Departments are one Utilities Supervisor and three
Utilities General Maintenance Workers. The last authorized FTE position for the Utilities
Department was added in 2017.
Primary responsibilities for the Utilities Department include inspecting, maintaining, and
repairing utilities-related infrastructure including two water towers, six well houses, 14 lift
stations, 1,300 gate valves, 1,100 fire hydrants, 90 miles of sewer line, and 90 miles of water
main. In addition, 5,000+ water accounts need attention including meter readings, MXU
installations, and repairs. Gopher One locates are also conducted by the Utilities Department.
In addition to taking care of typical water/sewer related duties, the Utilities Department also
conducts a variety of functions throughout city-owned buildings including the Civic Complex,
Public Works facility, both fire stations, and the old YMCA. This includes daily
monitoring/adjustments of the HVAC systems, maintenance (drywall repair, painting, changing
light bulbs, fixing bathroom fixtures, fixing door hardware, supply stocking), repairs (damage to
walls, floor tiles and carpet), and improvement projects.
Upcoming projects that will increase the work load of the Utilities Department include Water
Tower#3, a new lift station for the Lyngblomsten development, the Watermark development
(800+ new homes), Nadeau Acres (60+ homes), and an additional lift station to service this
development. These developments bring several miles of sewer and water main, along with
several hydrants and hundreds of gate valves. Also, the new residential developments will
necessitate substantial time commitment, since every new home requires water and sewer
inspections.
An additional Utilities maintenance worker is essential to allow the Public Services Department
to continue to provide sufficient services for the Water, Sewer, and Government Buildings
Departments. Funding for this position will be split between the Water Operating Fund and
Sewer Operating Fund.
108
CITY OF LINO LAKES
SEWER OPERATING FUND(602)
2022 PROPOSED REVENUE BUDGET
June 2022 2022
Account Actual Actual Budget YTD Base Adjustments Proposed
Number 2019 2020 2021 2021 Budget Requested 2022 Budget Detail
Operating Revenue
Current Assessments 602-000-3110-000 708 708 0 0 0 0 0
Delinquent Assessments 602-000-3120-000 137 0 0 0 0 0 0
Penalties&Interest 602-000-3150-000 35 141 0 0 0 0 0
Sewer Hook-Up Charge 602-000-3249-000 25,434 35,187 29,000 34,097 29,000 4,000 33,000
Interest on Investments 602-000-3620-000 182,252 157,998 80,000 13,039 80,000 0 80,000
Change in Fair Value of Investments 602-000-3621-000 131,246 76,343 0 0 0 0 0
Refunds and Reimbursements 602-000-3730-000 0 0 0 15,276 0 0 0
Sewer Sales 602-000-3856-000 1,718,649 1,750,010 1,700,000 888,819 1,700,000 62,586 1,762,586
Sewer Penalties 602-000-3858-000 26,180 17,185 26,000 11,562 26,000 0 26,000
Sale of Capital Assets 602-000-3910-000 0 0 0 13,750 0 0 0
Operating Transfers 602-000-3920-000 0 83,821 0 0 0 0 0
2,084,639 2,121,392 1,835,000 950,465 1,835,000 66,586 1,901,586
Other Sources 0
Use of Reserves 0 0 392,698 0 0 58,756 58,756
0 0 392,698 0 0 58,756 58,756
Total Operating Revenue&Other Sources 2,084,639 2,121,392 2,227,698 950,465 1,835,000 125,342 1,960,342
109
CITY OF LINO LAKES
SEWER 1602-4951 June 2022 2022
Object Actual Actual Budget YTD Base Adjustments Proposed
Description Code 2019 2020 2021 2021 Budget Requested 2022 Budget Detail
PERSONAL SERVICES
SALARIES 4101-000 202,464 207,180 221,373 103,110 244,591 31,328 275,919 15%Public Service Director
10%Community Development Director
OVERTIME 4102-000 9,327 8,659 7,000 3,542 7,000 0 7,000 50%Utility Supervisor
ON CALL 4105-000 5,176 5,163 4,996 (201) 5,000 0 5,000 4-50%General Maintenance Workers(3 in 2020)
TEMPORARIES 4106-000 8,005 5,746 9,240 1,951 9,900 0 9,900 15%Administrative Assistant
7.5%Finance Director
WELLNESS PROGRAM 4108-000 0 0 0 0 0 0 0
50%Accounting Clerk I
PERA 4121-000 15,571 15,407 17,503 8,669 19,244 2,350 21,594 12.5%Accounting Clerkll
FICA/MEDICARE 4122-000 15,853 15,993 18,560 7,840 20,386 2,397 22,783 25%Office Specialist
ICMA EMPLOYER 4123-000 0 132 294 0 428 0 428
PENSION EXPENSE 4125-000 3,179 18,808 0 0 0 0 0 Temporaries:Seasonal Utilities Staff
HEALTH INSURANCE 4131-000 29,654 25,742 25,528 11,818 27,402 8,619 36,021 1.5 Staff @ 11 wks @ 40 hrs/wk @$15/hr
LIFE&DISABILITY INSURANCE 4133-000 689 763 1,027 413 1,190 141 1,331
DENTAL INSURANCE 4134-000 1,752 1,630 1,753 856 1,897 283 2,180
REEMPLOYMENT INSURANCE 4141-000 0 0 0 0 0 0 0
WORKER'S COMPENSATION 4151-000 13,975 10,865 12,334 7,757 14,005 2,528 16,533
305,645 316,087 319,608 145,755 351,043 47,646 398,689
SUPPLIES
OFFICE SUPPLIES 4200-000 1,451 4,231 5,809 335 2,500 0 2,500 Utility Billing Forms,Computer and General Supplies
Impellers,Screens,UPS,Heaters,Batteries,Manhole Repair
MAINTENANCE SUPPLIES 4211-000 17,159 16,759 59,769 500 45,000 0 45,000 Supplies,Check Valves,Gate Valves,Road Repair Materials
FUELS 4212-000 10,000 10,000 10,000 0 10,000 0 10,000
SMALL TOOLS 4240-000 1,882 2,254 4,521 784 2,500 0 2,500 Valve Keys,Locators,Wrenches,Plumbing Tools
30,492 33,244 80,099 1,619 60,000 0 60,000
OTHER SERVICES AND CHARGES
Lift Station Cleaning,Lift Station Repairs/Upgrades,Sewer
Line Cleaning/Camera,Sycom,Generator
Maintenance/Inspection,Pump Repair/Service,Sewer Line
Breaks,Cartegraph,2022-Sanitary Sewer/Manhole Lining
PROFESSIONAL SERVICES 4300-000 91,955 184,009 105,000 39,526 105,000 60,300 165,300 $60,000
MUNICIPAL ENGINEER 4304-000 17,713 23,749 25,000 10,440 25,000 0 25,000
Springbrook License Subscription-UB Module,Metro-iNet
OTHER CONSULTANTS 4310-000 2,589 10,999 11,347 6,246 11,347 12,858 24,205 Services,Programs&Support Includes Cisco Telephone)
TELEPHONE 4321-000 2,166 1,603 1,500 512 1,500 0 1,500 Cellular Phones,Lift Stations
POSTAGE 4322-000 5,600 4,837 5,000 2,158 5,000 0 5,000 Utility Billing Postage
TRAVEL&TUITION 4330-000 1,304 1,000 3,000 682 3,000 0 3,000 OSHA Compliance Safety Training
PRINTING&PUBLISHING 4340-000 0 0 500 0 500 0 500
INSURANCE 4360-000 14,736 15,500 18,896 11,971 18,896 1,890 20,786
AUTOINSURANCE 4363-000 644 783 700 627 700 49 749
UNIFORMS 4370-000 649 765 760 321 760 0 760 Clothing Allowance
ELECTRICITY 4381-000 30,207 31,682 30,000 13,598 30,000 2,000 32,000 Power to Run Lift Station Pumps and Controls
UTILITIES WATER/SEWER 4382-000 13,290 13,949 15,000 3,675 15,000 0 15,000 Blaine,Shoreview,and Centennial Utilities-Utility Connections
HEAT 4383-000 1,430 1,537 1,800 599 1,800 0 1,800 Natural Gas for On-site Generators
182,283 290,413 218,503 90,354 218,503 77,097 295,600
CONTRACTUAL SERVICES
MCES TREATMENT CHARGES 4405-000 977,612 1,035,391 988,488 576,618 988,488 99,255 1,087,743 MCES Sewer Treatment Costs
Gopher One-Call,Credit Card Processing Fees,Utility
CONTRACTED SERVICES 4410-000 10,282 11,333 9,000 4,684 9,000 6,020 15,020 Statement Processing
RENTED EQUIPMENT 4415-000 0 329 0 0 0 0 0
SUBSCRIPTIONS&DUES 4452-000 580 295 1,000 79 1,000 0 1,000 Sewer Operators Licenses,APWA Membership
988,474 1,047,348 998,488 581,382 998,488 105,275 1,103,763
DEPRECIATION
ASSET DEPRECIATION 4510-000 495,816 512,771 500,000 0 500,000 74,323 574,323 Annual Depreciation Expense-Sewer Infrastructure&Equip
495,816 512,771 500,000 0 500,000 74,323 574,323
OTHER
OPERATING TRANSFERS 4910-000 0 0 0 0 0 0 0
0 0 0 0 0 0 0
CAPITAL OUTLAY
50%Utilities Vehicle($33,015),Push Camera/line tracer
($15,000),Lift#7 Generator Replacement($35,000),Towable
EQUIPMENT 5000-000 0 0 111,000 47,430 0 115,015 115,015 Generator $32,000
0 0 111,000 47,430 0 115,015 115,015
TOTAL SEWER FUND 2,002,710 2,199,863 2,227,698 866,540 2,128,034 419,356 2,547,390
110
FORM B-1 2022 ADJUSTMENTS TO BASE BUDGET
DEPARTMENT #: 495 FUND: 602
NAME: SEWER OPERATING
B-1 & B-2 TOTAL $371,710 ITOTAL B1 CHANGES $256,695
Account#: 4300 Amount(neg if decrease) $60,000
PROFESSIONAL SERVICES
Description of Adjustment:
Manhole Lining - Manhole structures are one of the primary contributors to infiltration into the city sewer system. The
generally high water table in Lino Lakes makes it more imperative to have manholes properly lined. The additional
infiltration of ground water into the sewer system causes increased rates paid to the Met Council as well as sinkholes
around these structures where the water and sediments wash into the manhole structure. Normal costs for manhole
lining are about$6,000 per manhole. Additionally, every 2 or 3 years the city applies for grant money up to $25K-
$30K to cover some of the costs.
Benefits if done:
Proper maintenance of sewer system.
Implications if not done:
Higher Met Council charges.
2
Account#: 4300 Amount(neg if decrease) $300
PROFESSIONAL SERVICES
Description of Adjustment:
Cartegraph Licensing
Cartegraph is the Public Services Department's fully integrated operations management system that enhances our
ability to manage our assets and work flow. Annual licensing fees have remained steady since 2017. We are
anticipating a 10% increase for 2022.
Benefits if done:
Implications if not done:
3
Account#: 4310 Amount(neg if decrease) $12,858
OTHER CONSULTANTS
Description of Adjustment:
Increased allocation in Metro-iNet JPA Services, Programs, & Support to Water, Sewer, and Storm Water.
Previously 5% to Water and 5%to Sewer. Now proposing 12.5%to Water, 12.5% to Sewer, and 5%to
Storm Water.
Benefits if done:
Accurate allocation of services based on FTEs in each fund.
Implications if not done:
111
FORM B-1 2022 ADJUSTMENTS TO BASE BUDGET
DEPARTMENT #: 495 FUND: 602
NAME: SEWER OPERATING
4
Account#: 4360 Amount (neg if decrease) $1,890
INSURANCE
Description of Adjustment:
LMCIT Insurance Coverage (Property& Liability). Given the reinsurance uncertainty, for budgeting purposes cities
may want to allow for a 5 to 10% increase for property coverage rates on average and 8 to 12% for members with
excess liability limits.
Benefits if done:
Implications if not done:
5
Account#: 4363 Amount(neg if decrease) $49
AUTOINSURANCE
Description of Adjustment:
LMCIT suggests cities may want to allow for 3 to 7% increases for auto rates.
Benefits if done:
Implications if not done:
6
Account#: 4381 Amount(neg if decrease) $2,000
ELECTRICITY
Description of Adjustment:
Increase electricity budget based on historical data and expected volume and rate increases.
Benefits if done:
Implications if not done:
112
FORM B-1 2022 ADJUSTMENTS TO BASE BUDGET
DEPARTMENT #: 495 FUND: 602
NAME: SEWER OPERATING
7
Account#: 4405 Amount (neg if decrease) $99,255
MWCC SEWER CHARGES
Description of Adjustment:
Met Council Municipal Wastewater Charge. The fee is based on the portion of wastewater flow discharged from the
community to the regional system in the past year(2020) multiplied by the regional wastewater charge for the next
year(2022). Year-to-year changes are affected by growth, water conservation, and inflow and infiltration.
Benefits if done:
Implications if not done:
s
Account#: 4410 Amount(neg if decrease) $6,020
CONTRACTED SERVICES
Description of Adjustment:
Increase needed to cover actual cost of utility locates and credit card processing fees. Additional increase
for utility statement processing ($2,160).
Benefits if done:
Implications if not done:
9
Account#: 4510 Amount(neg if decrease) $74,323
PURCHASED ASSETS DEPRECIATION
Description of Adjustment:
Non-cash expense which represents a reduction in the value of an asset with the passage of time due to wear
and tear.
Benefits if done:
Implications if not done:
Required under Generally Accepted Accounting Principles (GAAP).
113
FORM B-2 2022 CAPITAL OUTLAY REQUEST
DEPARTMENT#: 495 BUSINESS UNIT: 602
NAME: SEWER OPERATING
TOTAL REQUESTS = $115,015
1
Account#: 5000 In Capital Improvement Plan (Y or N):Y
CAPITAL OUTLAY Replacement(R)or New(N): N
Est'd disposal proceeds(if"R")
Description (include unit#if applicable):
Additional Vehicle for FT Water/Sewer Employee.
Justification and affect on productivity:
New Employee will need a truck equipped to be productive and complete plowing assignments. There are no extra
vehicles in fleet. Cost to be split between sewer and water(50/50 split).
Additional expenses if purchased:
Item(s), if any, replaced (if applicable, include unit#,year, mileage, and LTD maint costs):
Cost(do not deduct disposal proceeds):
Unit Cost Vehicle Tax* Total Unit Cost Quantity Total Cost
$31,000 $2,015 $33,015 1 $33,015
*Enter 6.5%of the unit cost for equipment to be licensed(e.g., vehicles, trailers;
does not include marked public safety vehicles).
2
Account#: 5000 In Capital Improvement Plan (Y or N):N
CAPITAL OUTLAY Replacement(R)or New(N): N
Est'd disposal proceeds(if"R")
Description (include unit#if applicable):
Push Camera/Line Tracer
A Push Camera is needed for doing visual inspection of sewer mains and residential lines, as well as locating plastic sewer
lines.
Justification and affect on productivity:
The ability to do visual inspections of blockages, as well as aid in identifying the repair and recondition of existing pipes.
Additional expenses if purchased:
Item(s), if any, replaced (if applicable, include unit#,year, mileage, and LTD maint costs):
Cost(do not deduct disposal proceeds):
Unit Cost Vehicle Tax* Total Unit Cost Quantity Total Cost
$15,000 $15,000 1 $15,000
*Enter 6.5%of the unit cost for equipment to be licensed(e.g., vehicles, trailers;
does not include marked public safety vehicles).
114
FORM B-2 2022 CAPITAL OUTLAY REQUEST
DEPARTMENT#: 495 BUSINESS UNIT: 602
NAME: SEWER OPERATING
3
Account#: 5000 In Capital Improvement Plan (Y or N):N
CAPITAL OUTLAY Replacement(R)or New(N): R
Est'd disposal proceeds(if"R") $1,000
Description (include unit#if applicable):
Generator for Lift Station 7 (Cedar Street).
Justification and affect on productivity:
Current unit is 24 years old. The unit is showing signs of wear and increased unreliability.
Additional expenses if purchased:
Item(s), if any, replaced (if applicable, include unit#,year, mileage, and LTD maint costs):
Cost(do not deduct disposal proceeds):
Unit Cost Vehicle Tax* Total Unit Cost Quantity Total Cost
$35,000 $0 $35,000 1 $35,000
*Enter 6.5%of the unit cost for equipment to be licensed(e.g., vehicles, trailers;
does not include marked public safety vehicles).
4
Account#: 5000 In Capital Improvement Plan (Y or N):Y
CAPITAL OUTLAY Replacement (R)or New(N): N
Est'd disposal proceeds(if"R")
Description (include unit#if applicable):
Towable generator for emergency power to wells and lift stations.
Justification and affect on productivity:
Current generator was purchased in 1990 (31 years old) It is showing signs of age and lack of reliability. Generator is
extremely loud. The hope is to keep this generator for a backup if emergency power is required in more than 1 location.
New generator and multiple generators will be recommended in our emergency response plan. Cost to be split between
sewer and water(50/50 split). Could also be used for special events, etc.
Additional expenses if purchased:
Item(s), if any, replaced (if applicable, include unit#,year, mileage, and LTD maint costs):
Cost(do not deduct disposal proceeds):
Unit Cost Vehicle Tax* Total Unit Cost Quantity Total Cost
$32,000 $0 $32,000 1 $32,000
*Enter 6.5%of the unit cost for equipment to be licensed(e.g., vehicles, trailers;
does not include marked public safety vehicles).
115
Form B-3
REQUEST FOR PERSONAL SERVICE CHANGES
Department: Supervisor:
Water/Sewer Operating Funds Justin Williams
Position Title: Budget Impact: $46,182 (Water)
Maintenance Worker $47,646 (Sewer)
Justification for change:
Current staffing levels for the Water/Sewer Departments are one Utilities Supervisor and three
Utilities General Maintenance Workers. The last authorized FTE position for the Utilities
Department was added in 2017.
Primary responsibilities for the Utilities Department include inspecting, maintaining, and
repairing utilities-related infrastructure including two water towers, six well houses, 14 lift
stations, 1,300 gate valves, 1,100 fire hydrants, 90 miles of sewer line, and 90 miles of water
main. In addition, 5,000+ water accounts need attention including meter readings, MXU
installations, and repairs. Gopher One locates are also conducted by the Utilities Department.
In addition to taking care of typical water/sewer related duties, the Utilities Department also
conducts a variety of functions throughout city-owned buildings including the Civic Complex,
Public Works facility, both fire stations, and the old YMCA. This includes daily
monitoring/adjustments of the HVAC systems, maintenance (drywall repair, painting, changing
light bulbs, fixing bathroom fixtures, fixing door hardware, supply stocking), repairs (damage to
walls, floor tiles and carpet), and improvement projects.
Upcoming projects that will increase the work load of the Utilities Department include Water
Tower#3, a new lift station for the Lyngblomsten development, the Watermark development
(800+ new homes), Nadeau Acres (60+ homes), and an additional lift station to service this
development. These developments bring several miles of sewer and water main, along with
several hydrants and hundreds of gate valves. Also, the new residential developments will
necessitate substantial time commitment, since every new home requires water and sewer
inspections.
An additional Utilities maintenance worker is essential to allow the Public Services Department
to continue to provide sufficient services for the Water, Sewer, and Government Buildings
Departments. Funding for this position will be split between the Water Operating Fund and
Sewer Operating Fund.
116
CITY OF LINO LAKES
STORM WATER OPERATING FUND(603)
2022 PROPOSED REVENUE BUDGET
June 2022 2022
Account Actual Actual Budget YTD Base Adjustments Proposed
Number 2019 2020 2021 2021 Budget Requested 2022 Budget Detail
Operating Revenue
Current Assessments 603-000-3110-000 0 0 0 0 0 0 0
Delinquent Assessments 603-000-3120-000 0 0 0 0 0 0 0
Penalties&Interest 603-000-3150-000 0 0 0 0 0 0 0
Interest on Investments 603-000-3620-000 0 0 0 0 0 0 0
Change in Fair Value of Investments 603-000-3621-000 0 0 0 0 0 0 0
Refunds and Reimbursements 603-000-3730-000 0 0 0 0 0 0 0
Storm Water Fee 603-000-3859-000 0 0 0 0 0 583,000 583,000
Sale of Capital Assets 603-000-3910-000 0 0 0 0 0 0 0
Operating Transfers 603-000-3920-000 0 0 0 0 0 0 0
0 0 0 0 0 583,000 583,000
Other Sources 0
Use of Reserves 0 0 0 0 0 0 0
0 0 0 0 0 0 0
Total Operating Revenue&Other Sources 0 0 0 0 0 583,000 583,000
117
CITY OF LINO LAKES
STORM WATER(603-496) June 2022 2022
Object Actual Actual Budget YTD Base Adjustments Proposed
Description Code 2019 2020 2021 2021 Budget Requested 2022 Budget Detail
PERSONAL SERVICES
SALARIES 4101-000 0 0 0 0 74,137 62,656 136,793 10%Public Service Director
10%Community Development Director
OVERTIME 4102-000 0 0 0 0 0 0 0
30%Streets Supervisor
ON CALL 4105-000 0 0 0 0 0 0 0 25%Environmental Coordinator
TEMPORARIES 4106-000 0 0 0 0 0 0 0 1-100%General Maintenance Worker(New Hire)
WELLNESS PROGRAM 4108-000 0 0 0 0 0 0 0
PERA 4121-000 0 0 0 0 5,560 4,699 10,259
FICA/MEDICARE 4122-000 0 0 0 0 5,672 4,793 10,465
ICMA EMPLOYER 4123-000 0 0 0 0 285 0 285
PENSION EXPENSE 4125-000 0 0 0 0 0 0 0
HEALTH INSURANCE 4131-000 0 0 0 0 5,150 17,239 22,389
LIFE&DISABILITY INSURANCE 4133-000 0 0 0 0 380 253 633
DENTAL INSURANCE 4134-000 0 0 0 0 425 566 991
REEMPLOYMENT INSURANCE 4141-000 0 0 0 0 0 0 0
WORKER'S COMPENSATION 4151-000 0 0 0 0 3,307 5,057 8,364
0 0 0 0 94,916 95,263 190,179
SUPPLIES
OFFICE SUPPLIES 4200-000 0 0 0 0 0 0 0
MAINTENANCE SUPPLIES 4211-000 0 0 0 0 0 17,000 17,000
FUELS 4212-000 0 0 0 0 0 4,000 4,000
SMALL TOOLS 4240-000 0 0 0 0 0 3,000 3,000
0 0 0 0 0 24,000 24,000
OTHER SERVICES AND CHARGES
PROFESSIONAL SERVICES 4300-000 0 0 0 0 0 7,000 7,000 Public Education,Consultant Services
MUNICIPAL ENGINEER 4304-000 0 0 0 0 0 35,000 35,000 Retainer $13,465,Project Development $21,535
OTHER CONSULTANTS 4310-000 0 0 0 0 0 8,485 8,485 Metro-iNet Services,Programs&Support
TELEPHONE 4321-000 0 0 0 0 0 350 350
POSTAGE 4322-000 0 0 0 0 0 955 955 Utility Billing Postage
TRAVEL&TUITION 4330-000 0 0 0 0 0 2,500 2,500
PRINTING&PUBLISHING 4340-000 0 0 0 0 0 0 0
INSURANCE 4360-000 0 0 0 0 0 0 0
AUTOINSURANCE 4363-000 0 0 0 0 0 260 260
UNIFORMS 4370-000 0 0 0 0 0 0 0
ELECTRICITY 4381-000 0 0 0 0 0 0 0
UTILITIES WATER/SEWER 4382-000 0 0 0 0 0 0 0
HEAT 4383-000 0 0 0 0 0 0 0
0 0 0 0 0 54,550 54,550
CONTRACTUAL SERVICES
Sweeping Repairs,SWMP(Ditch,Pipe,Pond)Cleaning,Credit
CONTRACTED SERVICES 4410-000 0 0 0 0 0 247,255 247,255 Card Processing Fees,Utility Statement Processing
RENTED EQUIPMENT 4415-000 0 0 0 0 0 0 0
SUBSCRIPTIONS&DUES 4452-000 0 0 0 0 0 500 500
0 0 0 0 0 247,755 247,755
DEPRECIATION
ASSET DEPRECIATION 4510-000 0 0 0 0 0 0 0
0 0 0 0 0 0 0
OTHER
OPERATING TRANSFERS 4910-000 0 0 0 0 0 0 0
0 0 0 0 0 0 0
CAPITAL OUTLAY
EQUIPMENT 5000-000 0 0 0 0 0 66,516 66,516 ICapital Equipment Reserve,2022-Storm Utility Vehicle
0 0 0 0 0 66,516 66,516
TOTAL SEWER FUND 0 0 0 0 94,916 488,084 583,000
118
CITY iOF
11NORKES
Memorandum
To: Honorable Mayor and City Council
From: Hannah Lynch, Finance Director
Date: August 9, 2021
Re: Storm Water Utility
A Storm Water Utility Feasibility Report was prepared and presented by WSB and
Associates at the July 6, 2021 Work Session.
The report recommends establishing a quarterly fee of$12/parcel for residential parcels
and$175/acre of impervious for Commercial, Industrial, and Institutional uses.
Assuming the utility is adopted by Council, storm water management costs, currently
included in the City's General Fund operating budget, would be shifted to the new utility.
119
CITY iOF
11NORKES
Memorandum
To: Honorable Mayor and City Council
From: Hannah Lynch, Finance Director
Date: August 23, 2021
Re: Computer Replacement
At the August 9, 2021 Budget Work Session, the City's current computer replacement
program was discussed. Currently, City Hall and Public Services computers are replaced
every 4 years and Public Safety computers are replaced every 5 years.
In talking to Jason Swalley from Metro-Inet, 3-5 years is the industry standard for many
reasons:
"In my 27 years as an IT professional, I have not worked in an enterprise that had
greater than a 5-year replacement cycle for standard desktop hardware. In the private
sector, a 3-year replacement cycle was VERY common to maintain optimal performance
and efficiency in the workplace and because of depreciation of the asset for tax purposes.
Incidentally, we do recommend a 6-year replacement cycle for ruggedized computers
based on their elevated cost, durability and manufacturer support. That cycle is built-in
to our replacement schedule recommendations. I can rationalize our 5-year replacement
cycle in a number of ways:
1. Hardware failure. Over time, electronic components fail or degrade to the point
where, while a computer may still function, will do so at a diminished capacity.
Even the new solid-state hard drives (SSDs) lose storage capacity and reliability
as they degrade over time. I can provide more technical detail about the aging of
electrolytic components and their relationship to computer performance, if
needed.
2. Obsolescence. After 5 years, desktop computer components begin to lose driver
support and other important capabilities as the operating system progresses. We
are in the midst of such a change right now. Windows 11 is being released soon
and will only be allowed to run on computers using a newer hardware security
module (called TPM 2.0). Support for Windows 10 will end on October 14, 2025.
All computers without the proper hardware security component will need to be
retired from use at that time.
3. Warranty support. Warranty replacement of computer components. General
warranty support for computers we order ends at 3 years post purchase. Any
repairs or replacement of equipment incurs "out-of-pocket"expense for the city
and additional down time.
4. Productivity. Consider a city employee who does repetitive tasks on a 6-year-old
computer all day to issue/manage permits,for example. I can easily show with
very conservative estimates that the additional seconds needed to complete those
tasks on an aging computer added up over a year,factored by the employee's
salary, add up to more than the replacement cost of that computer. If the
motivation to extend the replacement cycle of the desktop computer is to save
money. I will argue that allowing an old computer to remain in the environment is
costlier than replacing it with better performing, new equipment. I recognize that
lost productivity is a "soft cost"but as a manager, I am always looking for ways
to add efficiency and serve my customers better.
We will certainly support your desktop computer to the best of our ability hardware
despite its age. If it is functioning adequately to meet your needs, supportable and secure,
we cannot and will not strong-arm you into replacing it. Our replacement
recommendations are based on best practice, industry standards, our own personal
experience and common sense. I think it is important to note that Metro-Inet gains
nothing from procurement of new hardware. In fact, we have worked very hard to
negotiate excellent pricing from the manufacturers with whom we work so that we may
offer the best possible value to our members. Furthermore, we do not chargeback our
members, specifically,for procurement services and asset management assistance. It is a
part of the service we provide to every entity we serve and goes above and beyond what
most IT service providers do".
eK
E
CITY
Ll N ` 0_S
F
DATE: August 23, 2021
TO: City Council
FROM: Rick DeGardner, Public Services Director
RE: Large Vehicle Washes
There are twenty-three vehicles utilized by the Public Services Department during snow plowing
operations that do not have the capability of utilizing a commercial car wash. These are restricted
to being washed by hand in our storage sheds due to the height and width of the vehicles. The
vehicles are washed inside as to not create slippery conditions in the parking lots or walking
spaces.
Snow removal consists of removing the snow from the road way and applying salt to melt ice and
create a safe road conditions. When salt melts it creates a brine of salt water. This brine gets into
all the crevices of the plowing equipment, accelerating the rusting process. Since moisture
accelerates the rusting process, it is important for the longevity of the equipment to wash and dry
the equipment as soon as possible after a snow event.
The current set-up provides limited opportunities to wash all large vehicles. If we continue the
same operations, we need to acknowledge our equipment will show signs of rust quicker than
expected. Additionally, we pay the cost of having the floor drain holding tanks pumped during the
winter months (frequency dependent on total volume of water used to wash trucks and
equipment).
Washing vehicles and equipment indoors presents yet another problem. With the radiant heat
keeping our vehicles and equipment warm and ready to use, it also creates moisture in the air that
sticks to all surfaces. This can leave the equipment wet for days, again, moisture creates and
accelerates rust. The radiant heating system does very little to dry the air or the equipment stored
in the building.
How to fix the moisture problem: Many facilities are moving to in-floor heating. In-floor heating
is energy efficient and there is little heat loss from the large door openings because the heat is
maintained in the concrete slab. The benefit of in-floor heat when washing equipment is it dries
the air, keeping the humidity low and allowing the equipment to dry completely (slowing or
stopping the rusting process).
We could construct a wash bay large enough to accommodate all equipment at the Public Works
site with in-floor heat, pressure washer, soap at an estimated cost of$250,000.
Staff has identified other options including:
Utilize carwashes that are large enough to accommodate our vehicles -There's only a couple of
companies that have a semi-automatic vehicle wash that are big enough for a dump truck. One is
in Lakeville and charges$85 per wash. With the 45 mile one-way drive to get the equipment
washed after a snow event, it is likely that the vehicle will be again covered in salt during the
return trip. There's also a place in South St. Paul, but the reviews aren't great.
Hiring an outside company to wash equipment - Bioclean is the most popular mobile wash
company in the area. They dispatch a truck with a pressure washer and soap so I'm not sure what
they would be able to accomplish that we aren't currently doing. Hiring a service at a cost to wash
many pieces of equipment on-site could prove to be a very large financial commitment depending
on the snow event totals for the year. Staff doesn't feel this would be financially viable at this
time.
eK
E
CITY
Ll N ` 0_S
F
DATE: August 23, 2021
TO: City Council
FROM: Rick DeGardner, Public Services Director
RE: Vehicle#617— Needed Repairs
During the July 26, 2021 Budget Work Session, staff was directed to provide more information
regarding the necessary repairs for Vehicle #617 (2013 Ford Police Interceptor with 93,226 miles).
The following repairs are recommended in case the City Council determines that Vehicle#617 not
be replaced in 2022.
Replace front lower control arms $800
Replace rear trailing arms $1,600
Replace both axle seals $700
Replace front drivers door panel 660
TOTAL $3,760
The body work component has not been sent out for estimates. Current issues include rust around
the keyhole on the rear hatch, inside of the rear doors, and bottom lip of the hatch. Corrosion is
visible of the front lip of the hood. The rust and corrosion is merely cosmetic at this time but it will
continue to get worse.
Please note, a common repair on these type of SUV's is replacement of the Power Takeoff Unit
(PTU), which is still original on this vehicle. Brett Olander does not recommend replacement until
it fails, but it should be noted that it is a common issue and will likely cost around $2,000.