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HomeMy WebLinkAbout04-26-2021 Council Packet EXPANDED AGENDA CITY COUNCIL AGENDA Monday, April 26, 2021 *********** 6:30 p.m. (Scheduled to be broadcast on Channel 16) City Council: Mayor Rafferty, Councilmembers Cavegn, Lyden, Ruhland and Stoesz City Administrator: Sarah Cotton COUNCIL WORK SESSION, 6:00 P.M. Council Chambers (not televised) 1. Communications Position Position will be posted 2. Review Regular Agenda CITY COUNCIL MEETING, 6:30 P.M.  Call to Order and Roll Call - Councilmembers Stoesz, Lyden, Cavegn, Ruhland and Mayor Rafferty were present  Pledge of Allegiance  Open Mike / Public Comment (in person or received in writing prior to meeting) Paul Lesch, American Legion Post 566 and City resident, spoke about the many city events that have been cancelled; he suggested that the American Legion could take over some of them so that those opportunities in the city don’t disappear  Setting the Agenda: Addition or Deletion of Agenda Items The agenda was approved as presented. SPECIAL PRESENTATION Presentation of Certificate of Recognition – Eagle Scout Zach Cardille PROCLAMATION Arbor Day Proclamation 1. CONSENT AGENDA A) April 26, 2021 (Check No. 114189 through 114272) in the Amount of $764,013.10. B) Consider Approval of April 5, 2021 Work Session Minutes C) Consider Approval of April 12, 2021 Council Meeting Minutes D) Consider Approval of April 12, 2021 Work Session Minutes Council Agenda -2- April 26, 2021 E) Consider Approval of a Peddler License for Custom Remodelers, Inc. Action Taken: Motion by Ruhland, seconded by Lyden, to approve Consent Agenda Items 1A through 1E as presented, was adopted 2. FINANCE DEPARTMENT REPORT No report 3. ADMINISTRATION DEPARTMENT REPORT No report 4. PUBLIC SAFETY DEPARTMENT REPORT A) Consider Donation of Seized Property, John Swenson Action Taken: Motion by Cavegn, seconded by Lyden, to authorize the donation as recommended, was adopted B) Consider Acceptance of Donated Gift Cards, John Swenson Action Taken: Motion by Cavegn, seconded by Ruhland, to accept the donation as recommended, was adopted 5. PUBLIC SERVICES DEPARTMENT REPORT No report 6. COMMUNITY DEVELOPMENT REPORT A) Consider Approval of Resolution No. 21-33, Order Project, Approve the Plans and Specifications and Authorize the Ad for Bid, 2021 Street Maintenance Project, Diane Hankee Action Taken: Motion by Cavegn, seconded by Ruhland, to approve Resolution No. 21-33 as presented, was adopted B) Consider Resolution No. 21-34, Approving Master Partnership Contract with MnDOT2021 Street Improvement Project, Diane Hankee Action Taken: Motion by Lyden, seconded by Stoesz, to approve Resolution No. 21-34 as presented, was adopted C) Consider Resolution No. 21-35 Approving Amendment #1 to Century Farm North 7th Addition Planned Unit Development Agreement, Katie Larsen Action Taken: Motion by Lyden, seconded by Ruhland, to approve Resolution No. 21-35 as presented, was adopted 7. UNFINISHED BUSINESS None 8. NEW BUSINESS None Council Agenda -3- April 26, 2021 Adjournment Motion to adjourn at 7:08 p.m. by Cavegn, seconded by Lyden, was approved Community Calendar – A Look Ahead April 26, 2021 through May 10, 2021 Monday, May 3 6:00 pm, Council Chambers Council Work Session Wednesday, May 5 6:30 pm, Zoom Park Board Thursday, May 6 8:00 am, Zoom EDAC Monday, May 10 6:00 pm, Council Chambers Board of Appeal Monday, May 10 6:30 pm, Council Chambers City Council Meeting Updated 4/23/2021 CITY COUNCIL AGENDA Monday, April 26, 2021 *********** 6:30 p.m. (Scheduled to be broadcast on Channel 16) City Council: Mayor Rafferty, Councilmembers Cavegn, Lyden, Ruhland and Stoesz City Administrator: Sarah Cotton COUNCIL WORK SESSION, 6:00 P.M. Council Chambers (not televised) 1. Communications Position 2. Review Regular Agenda CITY COUNCIL MEETING, 6:30 P.M.  Call to Order and Roll Call  Pledge of Allegiance  Open Mike / Public Comment  Setting the Agenda: Addition or deletion of agenda items SPECIAL PRESENTATION Presentation of Certificate of Recognition – Eagle Scout Zach Cardille PROCLAMATION Arbor Day Proclamation 1. CONSENT AGENDA A) April 26, 2021 (Check No. 114189 through 114272) in the Amount of $764,013.10. B) Consider Approval of April 5, 2021 Work Session Minutes C) Consider Approval of April 12, 2021 Council Meeting Minutes D) Consider Approval of April 12, 2021 Work Session Minutes E) Consider Approval of a Peddler License for Custom Remodelers, Inc. 2. FINANCE DEPARTMENT REPORT No report 3. ADMINISTRATION DEPARTMENT REPORT No report Council Agenda -2- April 26, 2021 4. PUBLIC SAFETY DEPARTMENT REPORT A) Consider Donation of Seized Property, John Swenson B) Consider Acceptance of Donated Gift Cards, John Swenson 5. PUBLIC SERVICES DEPARTMENT REPORT No report 6. COMMUNITY DEVELOPMENT REPORT A) Consider Approval of Resolution No. 21-33, Order Project, Approve the Plans and Specifications and Authorize the Ad for Bid, 2021 Street Maintenance Project, Diane Hankee B) Consider Resolution No. 21-34, Approving Master Partnership Contract with MnDOT2021 Street Improvement Project, Diane Hankee C) Consider Resolution No. 21-35 Approving Amendment #1 to Century Farm North 7th Addition Planned Unit Development Agreement, Katie Larsen 7. UNFINISHED BUSINESS None 8. NEW BUSINESS None Adjournment Community Calendar – A Look Ahead April 26, 2021 through May 10, 2021 Monday, May 3 6:00 pm, Council Chambers Council Work Session Wednesday, May 5 6:30 pm, Zoom Park Board Thursday, May 6 8:00 am, Zoom EDAC Monday, May 10 6:00 pm, Council Chambers Board of Appeal Monday, May 10 6:30 pm, Council Chambers City Council Meeting WS – 1 WORK SESSION STAFF REPORT Work Session Item No. 1 Date: April 26, 2021 To: City Council From: Sarah Cotton, City Administrator Re: Communications Position Background Staff is requesting that the City Council give consideration to the approval of a new, full- time Communications Specialist position. At the April 5, 2021 City Council Work Session, Staff received consensus from the Council to move forward with finalizing the organizational structure for the communications function, as well as the position description and job classification for the Communications position. The Communications Specialist will work under the direct supervision of Human Resources Manager, Meg Sawyer. A position description for the new Communications Specialist position is attached for your review, in addition to a revised job description for the Human Resources and Communications Manager. Staff has evaluated the Communications Specialist position utilizing the Keystone Job Leveling System and has assigned a Job Grade of 160 to the position. The 2021 salary range for the position is as follows: To fund the Communications Specialist position in 2021, staff is proposing the use of the Communications Fund. There is currently more than $250,000 in the fund. The revenue source for this fund is the monthly franchise fees and PEG fees the City receives from North Metro Television based on the number of Comcast cable subscribers in Lino Lakes. In March, the City received its 2020 share of cable revenue in the amount of $64,000, which is consistent with the amount received for 2019. Going forward, the Communications Specialist position would be jointly funded by an annual transfer from the Communications Fund and through the city’s General Fund budget. Communications Specialist ‐ Job Grade 160 Starting  Rate Step‐1Step‐2Step‐3Step‐4 Step‐5Step‐6 Hourly 29.98$          30.81$          31.66$          32.53$          33.42$          34.34$          35.28$           Annual 62,368$       64,084$       65,846$       67,657$       69,517$       71,429$       73,375$        Staff has also evaluated the Human Resources and Communications Manager position utilizing the Keystone Job Leveling system and has assigned a Job Grade of 210 to the position, an increase from a Job Grade of 200 for the Human Resources Manager position. This position will oversee the planning and implementation of internal and external communications for the City, develop and implement the City’s digital content strategy, and lead the effort to develop communication policies and procedures. The 2021 salary ranges for the Human Resources Manager and Human Resources and Communications Manager positions are as follows: Requested Council Direction Staff is seeking Council direction to move forward with posting the Communications Specialist position. Attachments Communications Specialist Job Description Human Resources and Communications Manager Job Description Human Resources  Manager ‐ Job Grade 200 Starting  Rate Step‐1Step‐2Step‐3Step‐4Step‐5Step‐6 Step‐7Step‐8 Step‐9 Hourly 40.08$          41.09$          42.12$          43.18$          44.26$          45.37$          46.51$          47.68$          48.87$          50.10$           Annual 83,371$       85,463$       87,608$       89,807$       92,061$       94,372$       96,741$       99,169$       101,658$     104,213$      Human Resources   and Communications Manager ‐ Job Grade 210 Starting  Rate Step‐1Step‐2Step‐3Step‐4Step‐5Step‐6Step‐7Step‐8 Step‐9 Hourly 42.62$          43.69$          44.78$          45.91$          47.06$          48.24$          49.45$          50.69$          51.97$          53.27$           Annual 88,645$       90,870$       93,151$       95,489$       97,886$       100,343$     102,861$     105,443$     108,090$     110,806$      1 POSITION DESCRIPTION TITLE: Communications Specialist REPORTS TO: Human Resources and Communications Manager DEPARTMENT: Administration STATUS: Full-time/Exempt/Union PRIMARY SUMMARY Under the supervision and direction of the Human Resources and Communications Manager, the Communications Specialist is responsible for coordinating, designing, writing, and implementing the production of professional digital, electronic and print publications and communications that educate and inform the public and staff of City policies, programs, and events. Develops, produces, and distributes communications pieces and marketing materials through appropriate communication channels. ESSENTIAL DUTIES & RESPONSIBILITIES 1. Coordinates the City’s communications efforts to meet the goals, objectives, and timelines of the City Council and City departments. 2. Responsible for coordinating, scheduling, designing, writing, editing, and preparing pieces for City residents and employees, including newsletters, brochures, flyers, and electronic communication as directed. 3. Works closely with all departments to develop and produce communication pieces to promote individual programs and enhance public information. 4. Covers all City operations and works with departments on effectively capturing relevant information then distributing it for both internal and external purposes. 5. Serves as a photographer, videographer, and editor. Takes and prepares photos and video for web, social media, and print promotions. 6. Creates consistency in City voice, image and branding through the creation and maintenance of various form layouts, templates and logos. 7. Responsible for updating the City's website by creating and linking content and ensuring the site is current and relevant. 8. Creates and edits videos for YouTube, website, and social media; researches trends and video tools. 9. Monitors effectiveness of communications and communication tools. Recommends and implements changes to enhance effectiveness based on feedback and analysis. 10. Directs the media to the appropriate staff member or may, at times, speak to the press about issues. 2 11. Creates content for social media communication tools, monitor inquiries, complaints, and comments and responds to routine citizen requests or questions. 12. Responsible for supporting polices and guidelines for City communications. Maintains working relationships with City staff, press and media contacts, communications professionals, external vendors, and customers. 13. Provides administrative assistance including but not limited to data entry, updating and monitoring information systems, record retention, and HR related events. 14. Assists with the marketing and promotion of City services through special events, promotions, community events, public gatherings and related activities. 15. Attend and assist in scheduling, participating in, or coordinating events and activities to market and promote the City, as needed (e.g. ground breakings, open houses, festivals, grand openings, recreation events, etc.). 16. Acts as liaison between the City and North Metro Television. 17. Performs other duties as assigned or apparent. Note: These examples are intended only as illustrative of various types of work performed, and are not all-inclusive. The job description is subject to change as the requirements of the job change. REQUIRED KNOWLEDGE AND ABILITIES 1. Knowledge of marketing communications concepts and ability to select proper communication channels. 2. Ability to manage projects, coordinate timelines and handle multiple priorities. 3. Ability to update websites, create graphics, and produce social media content. 4. Skilled in proper grammar, sentence structure, paragraphing, punctuation and spelling. 5. Ability to effectively communicate both orally and in writing using various forms and in a variety of situations. 6. Excellent interpersonal communication skills and ability to deal tactfully and effectively with the general public, news media, and all City elected officials, and personnel. 7. Ability to handle, discern and maintain confidentiality and propriety information as required and in compliance with policies and directives. 8. Knowledge and proficiency with Adobe Creative Suite and Microsoft Office. 9. Knowledge of Facebook, LinkedIn, Twitter, Instagram, and other various social media outlets. MINIMUM QUALIFICATIONS 1. Bachelor’s degree in communications, marketing, or related field. Or, an equivalent combination of experience and training which provides the knowledge, skills and abilities to perform the work. 2. Three years of communications, marketing, social media, and website design experience. 3. Valid Driver’s License. 3 PHYSICAL DEMANDS The physical demands described herein are representative of those that must be met by an employee to successfully perform the essential duties of this job. Reasonable accommodations may be added to enable individuals with disabilities to perform essential job functions. While performing the duties of this job, the employee is frequently required to sit, use hands to finger, handle, feel, operate objects, tools or keyboards, speak intelligibly, hear, and read. The employee is frequently required to stand, walk, and reach hands and arms. The employee must frequently move, turn, lift and carry objects weighing up to 20 pounds. Examples of lifting and carrying include, but are not limited to, paper, electronic equipment, books, and exhibit displays. Specific vision abilities required for this job include close vision and the ability to adjust focus. WORK ENVIRONMENT Office environment; significant exposure to computer screens; the noise level is usually quiet, although the ability to work with noise and distractions is required; this position works in an office setting. CONDITIONS OF EMPLOYMENT Must comply with organizational and departmental policies. EXPECTED HOURS OF WORK This is a full-time position. Normal business hours. Periodically required to work flexible hours to include some evenings and weekends. It is the policy of the City of Lino Lakes to provide equal employment opportunities to all persons. All employment policies and practices shall be non-discriminatory in compliance with federal laws, state statutes. Revised: 04/06/2021 1 POSITION DESCRIPTION TITLE: Human Resources and Communications Manager REPORTS TO: City Administrator DEPARTMENT: Administration STATUS: Full-time/Exempt/Non-Union POSITION SUMMARY This position will lead the Human Resources and Communications functions and will oversee planning and implementation of both internal and external communications for the City. This position is directly responsible for all human resources functions, including organizational analysis, recruitment, retention, compensation, training, benefits administration, and employee/labor relations. This position will be responsible for organizing, developing and implementing a communications strategy and managing ongoing communication initiatives and keeping current on emerging communication methods and researching, analyzing and recommending new methods that are consistent with City’s organizational philosophy and strategies. ESSENTIAL DUTIES & RESPONSIBILITIES Human Resources 1. Administers the recruitment process, which includes preparing job notices, posting ads, scoring applications, scheduling interviews, administering applicant testing, preparing appointment letters, scheduling pre-employment drug tests and physicals, and coordinating background investigations. 2. Reviews and makes recommendations to the management team for improvement of City policies, procedures, and practices on personnel matters; communicates changes in personnel policies and procedures and ensures proper compliance. 3. Investigates general personnel issues. 4. Manages City’s group insurance program, workers’ compensation program, pay equity compliance reporting, compensation and classification system. 5. Administers family and medical leave (FMLA) requests and tracks FMLA leave. 6. Administers non-DOT and Federal DOT drug and alcohol testing program. 7. Oversees employee recognition program, employee appreciation, and wellness initiatives. 8. Maintains responsibility for City compliance with federal and state legislation pertaining to personnel matters to ensure compliance. 9. Assists Administrator with labor relations, including union negotiations and employee grievances. 2 10. Provides research and information on special projects as assigned by the City Administrator. 11. Evaluates, recommends and participates in staff training and development. 12. Oversees employee onboarding and off boarding, inclusive of exit interviews. 13. Responsible for maintaining employee records and record retention. 14. Data practices designee responsible for all personnel related data requests. 15. Performs other duties as assigned or apparent. Communications 1. Develops and implements the digital content strategy for website and social media. 2. Oversees content production of all City messaging through printed and electronic platforms. 3. Oversees the writing, editing, designing, and publishing of a variety of communications pieces and special presentations for both internal and external distribution. 4. Develops communication policies and procedures for the City and ensures proper compliance. 5. Stays informed and educated on communication trends and research; evaluates and recommends communication tools for the City. 6. Develops and administers budget for City’s communications program. Note: These examples are intended only as illustrative of various types of work performed, and are not all-inclusive. The job description is subject to change as the requirements of the job change. REQUIRED KNOWLEDGE AND ABILITIES 1. Knowledge and ability to successfully apply human resources best practices and to resolve the full range of problems associated with professional human resource work. 2. Ability to create and implement a marketing and/or communications strategy and media schedule. 3. Knowledge of federal and state laws and regulations such as FMLA, FLSA, ADA, workers’ compensation, PELRA, EEOC, affirmative action, and data practices. 4. Ability to build trusting relationships, to foster a teamwork environment, to maintain confidentiality, and to effectively manage conflict. 5. Ability to clearly communicate personnel management policies and procedures to individuals and groups; demonstrated ability to edit a variety of written and electronic materials. 6. Ability to independently prioritize own work; be attentive to detail, timeliness, and completion; and provide assistance to the work of others. 3 7. Knowledge of photography, videography, graphic design and website development. 8. Knowledge of Facebook, LinkedIn, Twitter, Instagram, and other various social media outlets. MINIMUM QUALIFICATIONS 1. Bachelor’s degree in human resources, public or business administration, communications, or other related field. 2. Three to five years of experience in human resources and communications. 3. Supervisory experience. 4. Excellent written and verbal communications. PREFERRED QUALIFICATIONS 1. Previous experience in public personnel administration. SUPERVISORY RESPONSIBILITY This position does have employee supervisory responsibilities. The individual in this role is responsible for hiring, directing work and managing performance of Communications Specialist. PHYSICAL DEMANDS The physical demands described herein are representative of those that must be met by an employee to successfully perform the essential duties of this job. Reasonable accommodations may be added to enable individuals with disabilities to perform essential job functions. While performing the duties of this job, the employee is frequently required to sit, use hands to finger, handle, feel, operate objects, tools or keyboards, speak intelligibly, hear, and read. The employee is frequently required to stand, walk, and reach hands and arms. The employee must frequently move, turn, lift and carry objects weighing up to 20 pounds. Examples of lifting and carrying include, but are not limited to, paper, electronic equipment, books, and exhibit displays. Specific vision abilities required for this job include close vision and the ability to adjust focus. WORK ENVIRONMENT Office environment; significant exposure to computer screens; the noise level is usually quiet, although the ability to work with noise and distractions is required; this position works in an office setting. CONDITIONS OF EMPLOYMENT 1. Must comply with organizational and departmental policies. 4 EXPECTED HOURS OF WORK This is a full-time position. Normal business hours and evening meetings. It is the policy of the City of Lino Lakes to provide equal employment opportunities to all persons. All employment policies and practices shall be non-discriminatory in compliance with federal laws, state statutes. Revised: 04/06/2021 Expenditures April 26, 2021 Check #114189 to #114272 $764,013.10 City of Lino Lakes Activity Codes Code Description Code Description 401 Mayor/Council 817 Spring Fling 402 Administration 818 Winter Festival 403 Elections 819 Community Gardens 404 Cable TV 822 Family Corn Roast 405 Charter Administration 827 Gobbler Games 407 Finance 830 Adult Golf Lessons 414 Legal Consultants 835 Youth Skating Class 415 Economic Development 850 Golf Academy 416 Planning & Zoning 856 Youth Soccer 417 Engineering 857 Soccer Fundamentals 418 Community Development 860 Secret Shop 420 Police Protection 864 Preschool Playtime 421 Fire Protection 868 Little Goblins Party 422 Building Inspections 871 Flag Football 430 Streets 875 Snow Day 431 Fleet Management 876 Kite Day 432 Government Buildings 877 Rockin' in the Park 450 Parks 879 Movies in the Park 451 Recreation 890 Senior Programs 461 Environmental 462 Solid Waste Abatement 463 Forestry 494 Water 495 Sanitary Sewer 499 Other 802 Dodgeball Camp 806 Youth T-Ball 808 Youth Baseball Camp 810 Youth Playground 811 Youth Safety Camp 812 Youth Art Camps 814 Senior Programs/Book Club AP Checks by Account Number 4/26/2021 City Council Meeting Vendor Fund/Dept Account Amount Check #Description Central Pension Fund 101-000 101-000-2040-000 4,992.00 114189 April 2021 Central Pension Fund NCPERS Group Life Insurance 101-000 101-000-2040-000 240.00 114190 April 2021 Life Insurance Premiums Anoka County Property Records & Taxation 101-000 101-000-2081-000 42.70 114196 Easement - 2148 Dogwood Street Met Council Environmental Services (SAC) 101-000 101-000-2120-000 69,580.00 114239 March SAC Report Met Council Environmental Services (SAC) 101-000 101-000-2120-000 -24,850.00 114239 SAC Refund Adjustment Chomonix Golf Course 101-000 101-000-3201-000 783.32 114208 Liquor License 2 month Credit Hammerheart Brewing 101-000 101-000-3202-000 116.66 114223 Liquor License 2 Month Credit Met Council Environmental Services (SAC) 101-000 101-000-3414-000 -447.30 114239 March SAC Report 101-000 Total 50,457.38 U.S. Bank Visa 101-401 101-401-4900-000 5.29 114267 Walgreens/Photos for newsletter 101-401 Total 5.29 First Advantage Occ. 101-402 101-402-4300-000 49.93 114219 Pre-Employment Testing - E. Olson First Advantage Occ. 101-402 101-402-4300-000 307.71 114219 Annual Enrollment - Public Works Occupational Health Centers of MN P.C. 101-402 101-402-4300-000 31.50 114246 Background check Optum 101-402 101-402-4310-000 90.00 114248 March Retiree & Cobra Fees U.S. Bank Visa 101-402 101-402-4330-000 17.69 114267 Amazon/Leadership Book TASC - Client Invoices 101-402 101-402-4410-000 53.60 114262 March Admin Fees 101-402 Total 550.43 City of Roseville 101-407 101-407-4310-000 16,758.98 114209 April IT Services U.S. Bank Visa 101-407 101-407-4310-000 -42.72 114267 Zoom/4 Zoom Standard Pro Annual Licenses - Sales Tax Refund U.S. Bank Visa 101-407 101-407-4310-000 642.32 114267 Zoom/4 Zoom Standard Pro Annual Licenses U.S. Bank Visa 101-407 101-407-4310-000 -617.04 114267 LogMeIn/Refund Subscription U.S. Bank Visa 101-407 101-407-4310-000 617.04 114267 LogMeIn/Subscription U.S. Bank Visa 101-407 101-407-4330-000 485.00 114267 MCFOA/Tuition K. Christofferson - Clerks Institute Year 1 U.S. Bank Visa 101-407 101-407-4330-000 345.00 114267 MCFOA/Tuition T. Thoma - Clerks Institute Year 3 101-407 Total 18,188.58 GDO Law 101-414 101-414-4303-000 336.00 114221 March Forfeitures 101-414 Total 336.00 U.S. Bank Visa 101-415 101-415-4330-000 10.00 114267 EDAM/BRE Workshop 101-415 Total 10.00 Anoka County Property Records & Taxation 101-416 101-416-4410-000 92.00 114196 Resolutions - 426 Pine Street 101-416 Total 92.00 Costco Membership 101-420 101-420-4200-000 60.00 114215 Executive Business Membership Annual Renewal Staples Business Credit 101-420 101-420-4200-000 33.36 114259 Pens highlighters dust-off wipes/cloths U.S. Bank Visa 101-420 101-420-4200-000 24.99 114267 Amazon/Keyboard & mouse for investigative assistant office U.S. Bank Visa 101-420 101-420-4211-000 75.09 114267 Chewy.com/Argos food U.S. Bank Visa 101-420 101-420-4240-000 195.00 114267 Amazon/Monitor arm for investigative assistant office U.S. Bank Visa 101-420 101-420-4300-000 990.00 114267 MN Peace Officer Standards - 11 Officer License Renewals U.S. Bank Visa 101-420 101-420-4321-000 1,787.17 114267 Verizon/Phone and Internet Anoka County Chiefs of Police Association 101-420 101-420-4330-000 10.00 114195 Annual Membership - W. Owens Anoka County Chiefs of Police Association 101-420 101-420-4330-000 10.00 114195 Annual Membership - J. Swenson Anoka County Chiefs of Police Association 101-420 101-420-4330-000 10.00 114195 Annual Membership - K. Leibel U.S. Bank Visa 101-420 101-420-4330-000 75.00 114267 USPCA12/Tuition K. Leibel - K9 Risk Management U.S. Bank Visa 101-420 101-420-4330-000 75.00 114267 USPCA12/Tuition K. Mobraten - K9 Risk Management U.S. Bank Visa 101-420 101-420-4330-000 250.00 114267 BCA/Tuition M. Carlson - Interview & Interrogation U.S. Bank Visa 101-420 101-420-4330-000 25.00 114267 BCA/Tuition A. Ng - POR Investigation School U.S. Bank Visa 101-420 101-420-4330-000 25.00 114267 BCA/Tuition M. Carlson - POR Investigation School U.S. Bank Visa 101-420 101-420-4330-000 25.00 114267 BCA/Tuition L. Hawkinson - Terminal Agency Controller workshop U.S. Bank Visa 101-420 101-420-4330-000 575.00 114267 Reid & Associates/Tuition C. Boehme - Interview & Interrogation U.S. Bank Visa 101-420 101-420-4330-000 75.00 114267 USPCA12/Tuition M. Christensen - K9 Risk Management Aspen Mills Inc. 101-420 101-420-4370-000 82.68 114197 Uniform Allowance - M. Carlson Aspen Mills Inc. 101-420 101-420-4370-000 49.98 114197 Uniform Allowance - K. Sinna Aspen Mills Inc. 101-420 101-420-4370-000 193.75 114197 Uniform Allowance - C. Shirmers Streicher's Inc. 101-420 101-420-4370-000 117.87 114260 Uniform Allowance - C. Shirmers U.S. Bank Visa 101-420 101-420-4370-000 45.00 114267 Amazon/Uniform Allowance - J. Cree Connexus Energy 101-420 101-420-4381-000 30.35 114213 Electric Bureau of Criminal Apprehension 101-420 101-420-4410-000 390.00 114202 CJDNM Access Fee (State & BCA) Metro Sales Incorporated 101-420 101-420-4410-000 36.00 114240 Copier Maintenance Contract Ricoh/MP 4055SP Copier U.S. Bank Visa 101-420 101-420-4410-000 2,355.57 114267 Zoom/2021 Annual Service Fee 101-420 Total 7,621.81 U.S. Bank Visa 101-421 101-421-4211-000 53.90 114267 LTG Power Equipment/TruFuel 2 gallons Page 1 AP Checks by Account Number 4/26/2021 City Council Meeting Vendor Fund/Dept Account Amount Check #Description U.S. Bank Visa 101-421 101-421-4211-000 99.80 114267 LTG Power Equipment/TruFuel 4 cycle gas U.S. Bank Visa 101-421 101-421-4211-000 107.80 114267 LTG Power Equipment/TruFuel 4 gallons U.S. Bank Visa 101-421 101-421-4240-000 73.54 114267 Amazon/2 trailer light adaptor 2 towover trailer hitch E11 E21 U.S. Bank Visa 101-421 101-421-4300-000 20.00 114267 NRMET/EMT Recertification - McReavy U.S. Bank Visa 101-421 101-421-4321-000 146.53 114267 Verizon/Phone and Internet U.S. Bank Visa 101-421 101-421-4330-000 80.85 114267 Amazon/Fire Officer textbook - B. Finke Emergency Apparatus Maintenance 101-421 101-421-4410-000 265.00 114216 NFPA Pump Test U.S. Bank Visa 101-421 101-421-4452-000 26.06 114267 Intl Assoc of Arson Inv/MN IAAI 2021 Membership/ B. Finke 101-421 Total 873.48 Avon Business Forms & Promotions 101-422 101-422-4200-000 276.52 114199 Spec Tank Inspections Permit Forms U.S. Bank Visa 101-422 101-422-4240-000 35.67 114267 Amazon/Boot covers for Inspectors U.S. Bank Visa 101-422 101-422-4321-000 193.27 114267 Verizon/Phone and Internet 101-422 Total 505.46 U.S. Bank Visa 101-430 101-430-4211-000 100.78 114267 Northern Tool/Casters U.S. Bank Visa 101-430 101-430-4211-000 -14.98 114267 The Home Depot/Refund irrigation head U.S. Bank Visa 101-430 101-430-4211-000 108.73 114267 The Home Depot/Sponge dishsoap marker irrigation head socket Cargill Inc. 101-430 101-430-4228-000 2,147.55 114203 Deicer - 49 620 LB Cargill Inc. 101-430 101-430-4228-000 10,555.13 114203 Deicer - 243 880 LB Cargill Inc. 101-430 101-430-4228-000 2,118.12 114203 Deicer - 48 940 LB U.S. Bank Visa 101-430 101-430-4240-000 28.44 114267 The Home Depot/Pliers and socket adapter U.S. Bank Visa 101-430 101-430-4321-000 41.50 114267 Verizon/Phone and Internet U.S. Bank Visa 101-430 101-430-4330-000 50.00 114267 MECA/Construction SWPPP Workshop U.S. Bank Visa 101-430 101-430-4330-000 50.00 114267 MECA/Stormwater online seminar Safe-Fast Inc. 101-430 101-430-4370-000 55.20 114255 Uniform Allowance - C. Miller Safe-Fast Inc. 101-430 101-430-4370-000 49.95 114255 Uniform Allowance - C. Miller Connexus Energy 101-430 101-430-4385-000 1,647.49 114213 Electric Roadkill Animal Control 101-430 101-430-4410-000 93.00 114253 March Animal pick-up/disposal Upper Cut Tree Service 101-430 101-430-4410-000 1,450.00 114268 Tree removal - 535 77th St and 6856 Rustic Ln Tri-State Bobcat Inc. 101-430 101-430-4415-000 250.00 114265 Stump grinder rental 101-430 Total 18,730.91 Hugo Equipment Company 101-431 101-431-4211-000 599.75 114226 Kanaflex Hose U.S. Bank Visa 101-431 101-431-4211-000 588.50 114267 Holiday Station Stores/March carwashes U.S. Bank Visa 101-431 101-431-4212-000 53.28 114267 Bills Superette/Non-oxy for small engine equipment U.S. Bank Visa 101-431 101-431-4212-000 28.32 114267 Lino Lakes One Stop/Diesel fuel for toolcat U.S. Bank Visa 101-431 101-431-4212-000 36.00 114267 Lino Lakes One Stop/Diesel fuel for toolcat Allied Oil & Supply Inc. 101-431 101-431-4221-000 1,770.54 114194 55 gallons 5w30 engine oil & 55 gallons 5w40 diesel engine oil Allied Oil & Supply Inc. 101-431 101-431-4221-000 176.70 114194 Hydraulic oil for wood chipper #142 Auto Nation Ford White Bear Lake 101-431 101-431-4221-000 239.99 114198 Front parking light lamp Bluetarp Financial Inc. 101-431 101-431-4221-000 166.98 114200 Cargo carrier #411 and Trailer battery #501 Bluetarp Financial Inc. 101-431 101-431-4221-000 201.96 114200 Trailer batteries and lift assist Hydraulics Plus & Consulting 101-431 101-431-4221-000 94.38 114227 Replacement hoses for the grapple bucket attachment Lano Equipment 101-431 101-431-4221-000 518.78 114234 Repaired hydraulic motor on bobcat toolcat broom attachment Macqueen Equipment Inc. 101-431 101-431-4221-000 664.45 114235 Water pumps O'Reilly Automotive Stores 101-431 101-431-4221-000 60.40 114249 Oil and fuel filters Power Plan OIB 101-431 101-431-4221-000 154.90 114250 Wood chipper knives and bolts U.S. Bank Visa 101-431 101-431-4221-000 94.45 114267 Polar Chevrolet/Floor mats for the reserve car #382 O'Reilly Automotive Stores 101-431 101-431-4240-000 3.38 114249 Tire tread depth gage Como Lube & Supplies Inc. 101-431 101-431-4300-000 35.00 114212 265 gallons used oil North Country Auto Body & Mechanical 101-431 101-431-4363-000 1,497.23 114245 Squad #315 Claim #109416 Emergency Apparatus Maintenance 101-431 101-431-4410-000 719.45 114216 Safety inspection #609 Emergency Apparatus Maintenance 101-431 101-431-4410-000 48.80 114216 Replaced air filter #621 Emergency Apparatus Maintenance 101-431 101-431-4410-000 1,064.03 114216 Service Pump per EAM Full service inspection Service rescue Emergency Apparatus Maintenance 101-431 101-431-4410-000 606.36 114216 Safety inspection and Service Portable Pump #606 101-431 Total 9,423.63 Costco Membership 101-432 101-432-4200-000 60.00 114215 Executive Business Membership Annual Renewal U.S. Bank Visa 101-432 101-432-4200-000 8.49 114267 Amazon/Display port cable for M. Sawyer U.S. Bank Visa 101-432 101-432-4200-000 39.49 114267 Amazon/Envelopes and 6' display port cable for M. Sawyer U.S. Bank Visa 101-432 101-432-4200-000 30.04 114267 Amazon/Batteries U.S. Bank Visa 101-432 101-432-4200-000 9.89 114267 Amazon/Calendar - J. Bartell U.S. Bank Visa 101-432 101-432-4200-000 8.99 114267 Amazon/Display port cable for M. Sawyer U.S. Bank Visa 101-432 101-432-4200-000 35.99 114267 Amazon/Bluetooth headset with microphone for virtual meetings Page 2 AP Checks by Account Number 4/26/2021 City Council Meeting Vendor Fund/Dept Account Amount Check #Description U.S. Bank Visa 101-432 101-432-4211-000 93.81 114267 ULINE/Saline eye wash stations Filtration Systems Inc. 101-432 101-432-4211-502 38.30 114218 Air handler filters Image Printing & Graphics Inc 101-432 101-432-4211-503 42.64 114228 Investigative Assistant sign Winnick Supply Inc. 101-432 101-432-4211-503 33.62 114270 PD Toilet repair Anoka County Property Records & Taxation 101-432 101-432-4300-500 155.54 114196 2021 Property Taxes Old City Hall Anoka County Property Records & Taxation 101-432 101-432-4300-500 172.86 114196 2021 Property Taxes Old City Hall Interstate Power Systems Inc. 101-432 101-432-4300-500 1,477.80 114231 Annual Inspection changed oil and oil filter - PD Generator Interstate Power Systems Inc. 101-432 101-432-4300-500 659.00 114231 Annual Inspection changed oil and oil filter Anoka County Property Records & Taxation 101-432 101-432-4300-501 545.16 114196 2021 Property Taxes Fire Station #1 - 7741 Lake Dr Interstate Power Systems Inc. 101-432 101-432-4300-501 456.00 114231 Annual Inspection changed oil and oil filter Anoka County Property Records & Taxation 101-432 101-432-4300-502 545.16 114196 2021 Property Taxes Fire Station #2 - 1710 Birch St Interstate Power Systems Inc. 101-432 101-432-4300-502 456.00 114231 Annual Inspection changed oil and oil filter Anoka County Property Records & Taxation 101-432 101-432-4300-503 545.16 114196 2021 Property Taxes New City Hall - 600 Town Ctr Pkwy Wheeler Hardware Company 101-432 101-432-4300-503 420.00 114269 Prisoner release door adjustment TDS Metrocom MN 101-432 101-432-4321-000 203.82 114263 Telephone Comcast 101-432 101-432-4321-502 345.89 114211 Phone and Internet - 1710 Birch St Quadient Finance USA Inc. 101-432 101-432-4322-000 500.00 114252 Postage Connexus Energy 101-432 101-432-4381-500 1,098.58 114213 Electric CenterPoint Energy 101-432 101-432-4383-500 800.37 114207 Natural Gas-1189 Main Street CenterPoint Energy 101-432 101-432-4383-500 880.70 114207 Natural Gas-1187 Main Street CenterPoint Energy 101-432 101-432-4383-500 711.99 114207 Natural Gas-1189 Main Street CenterPoint Energy 101-432 101-432-4383-501 1,053.24 114207 Natural Gas-7741 Lake Drive CenterPoint Energy 101-432 101-432-4383-502 1,026.02 114207 Natural Gas-1710 Birch Street Centennial Utilities 101-432 101-432-4383-503 2,450.23 114206 Natural Gas-600 Town Center Pkwy Ace Solid Waste Inc. 101-432 101-432-4384-500 360.50 114191 Trash & Recycling - 1189 Main Street Ace Solid Waste Inc. 101-432 101-432-4384-500 288.57 114191 Commingle Recycling 1189 Main Street Ace Solid Waste Inc. 101-432 101-432-4384-501 80.33 114191 Trash & Recycling - 7741 Lake Drive Ace Solid Waste Inc. 101-432 101-432-4384-502 148.74 114191 Trash & Recycling - 1710 Birch Street Ace Solid Waste Inc. 101-432 101-432-4384-503 434.80 114191 Trash & Recycling - 640 Town Center Pkwy Metro Sales Incorporated 101-432 101-432-4410-503 175.00 114240 Copier Maintenance Contract Ricoh/MP C2500 Color Copier 101-432 Total 16,392.72 Menards - Forest Lake 101-450 101-450-4211-000 41.96 114237 6 foot steel tray U.S. Bank Visa 101-450 101-450-4211-000 167.70 114267 The Home Depot/4x4x8' post - Wenzel Boardwalk U.S. Bank Visa 101-450 101-450-4211-000 1,388.31 114267 Dog Waste Depot/Replacement - 5 bag dispensers 10 waste cans U.S. Bank Visa 101-450 101-450-4321-000 81.51 114267 Verizon/Phone and Internet Kusterman William 101-450 101-450-4331-000 150.00 114232 4th Qtr 2020 Park Board Stipend Safe-Fast Inc. 101-450 101-450-4370-000 42.95 114255 Uniform Allowance - D. Jensen Connexus Energy 101-450 101-450-4381-000 67.83 114213 Electric Centennial Utilities 101-450 101-450-4383-000 26.15 114206 Natural Gas-6811 Lake Drive Centennial Utilities 101-450 101-450-4383-000 168.75 114206 Natural Gas-6918 Sunrise Centennial Utilities 101-450 101-450-4383-000 156.69 114206 Natural Gas-7204 Lake Drive CenterPoint Energy 101-450 101-450-4383-000 195.37 114207 Natural Gas-1179 Main Street CenterPoint Energy 101-450 101-450-4383-000 95.92 114207 Natural Gas-6520 Pheasant Run Ace Solid Waste Inc. 101-450 101-450-4384-000 0.00 114191 Trash & Recycling - Sunrise Park Anoka County Property Records & Taxation 101-450 101-450-4410-000 13.30 114196 Deed Tax and Ag Fee for Oaks of Lino Lakes Quit Claim Deeds Upper Cut Tree Service 101-450 101-450-4410-000 1,300.00 114268 Tree removal - 1205 Peregrine Circle 101-450 Total 3,896.44 U.S. Bank Visa 101-461 101-461-4211-000 441.64 114267 Forestry Suppliers Inc/Prescribed Fire gear U.S. Bank Visa 101-461 101-461-4321-000 46.50 114267 Verizon/Phone and Internet Cavegn Cassondra 101-461 101-461-4331-000 150.00 114204 1st Qtr 2021 Environmental Board Stipend Flower Eric 101-461 101-461-4331-000 75.00 114220 1st Qtr 2021 Environmental Board Stipend Holmes Shawn C.101-461 101-461-4331-000 150.00 114225 1st Qtr 2021 Environmental Board Stipend McNulty Ella M.101-461 101-461-4331-000 150.00 114236 1st Qtr 2021 Environmental Board Stipend Nelson Wendy K.101-461 101-461-4331-000 150.00 114244 1st Qtr 2021 Environmental Board Stipend Schwartz Alexander P.101-461 101-461-4331-000 150.00 114257 1st Qtr 2021 Environmental Board Stipend Sullivan John E.101-461 101-461-4331-000 200.00 114261 1st Qtr 2021 Environmental Board Stipend 101-461 Total 1,513.14 Ace Solid Waste Inc. 101-462 101-462-4410-000 108.22 114191 Organic Recycling - Lino Park Ace Solid Waste Inc. 101-462 101-462-4410-000 190.04 114191 Organic Recycling - Birch Park Ace Solid Waste Inc. 101-462 101-462-4410-000 94.66 114191 Organic Recycling - Clearwater Creek Ace Solid Waste Inc. 101-462 101-462-4410-000 236.21 114191 Organic Recycling - Marshan Park Page 3 AP Checks by Account Number 4/26/2021 City Council Meeting Vendor Fund/Dept Account Amount Check #Description 101-462 Total 629.13 Ferguson Waterworks #2518 202-451 202-451-4211-000 285.71 114217 Pressure Relief Valve Menards - Forest Lake 202-451 202-451-4211-000 57.54 114237 Hot water heater repair parts Menards - Forest Lake 202-451 202-451-4211-000 77.57 114237 Doorway threshold U.S. Bank Visa 202-451 202-451-4211-000 90.67 114267 Air Delights/Air fresheners U.S. Bank Visa 202-451 202-451-4211-000 46.71 114267 Amazon/Batteries U.S. Bank Visa 202-451 202-451-4211-000 32.19 114267 Amazon/Door stops Menards - Forest Lake 202-451 202-451-4240-000 673.03 114237 Refrigerator U.S. Bank Visa 202-451 202-451-4240-000 8.99 114267 Amazon/Allen wrench door keys AFC Carpentry LLC 202-451 202-451-4300-000 1,100.00 114192 Remove window paint block jambs and knock out Wheeler Hardware Company 202-451 202-451-4300-000 52.00 114269 Keys Centennial Utilities 202-451 202-451-4383-000 939.91 114206 Natural Gas-7690 Village Drive MN Department of Labor & Industry 202-451 202-451-4452-000 40.00 114242 Boiler 202-451 Total 3,404.32 Aspen Mills Inc. 207-420 207-420-4240-000 126.00 114197 Mobile Field Force Equipment SHI International Corp 207-420 207-420-4240-000 316.52 114258 Bluetooth printer U.S. Bank Visa 207-420 207-420-4240-000 96.38 114267 Titan Fitness/Supplies for public safety PT room- plyometric box U.S. Bank Visa 207-420 207-420-4240-000 227.48 114267 Amazon/Supplies for public safety PT room-foam rollers barbells Yang Tshaplaw Jack 207-420 207-420-4300-000 5,000.00 114271 Seized cash return ICR#20034111 Centennial Flooring 207-420 207-420-5000-000 2,200.00 114205 Flooring in Public Safety wellness room 207-420 Total 7,966.38 Twin Cities Transport & Recovery 208-420 208-420-4300-000 200.00 114266 DWI Forfeiture - ICR#21068689 208-420 Total 200.00 U.S. Bank Visa 210-420 210-420-4240-000 96.39 114267 Streichers/2 Mobile Field Force Suppression cans U.S. Bank Visa 210-420 210-420-4240-000 101.00 114267 Amazon/4 TUFF Single leg Drop Holder MK-9 for Mobile Field Force U.S. Bank Visa 210-420 210-420-4240-000 220.67 114267 LA Police Gear/MK-9 Stream OC Spray for Mobile Field Force 210-420 Total 418.06 Menards - Forest Lake 401-432 401-432-5000-000 1,211.52 114237 PD Remodel Menards - Forest Lake 401-432 401-432-5000-000 285.94 114237 PD Locker Room Remodel Menards - Forest Lake 401-432 401-432-5000-000 133.38 114237 PD Remodel 401-432 Total 1,630.84 Ziegler Inc. 402-431 402-431-5000-000 51,900.00 114272 2021 Caterpillar 262D3 Skid Steer #270 Ziegler Inc. 402-431 402-431-5000-000 211,950.00 114272 2021 Caterpillar 926M Wheel Loader with wing and front plow #269 402-431 Total 263,850.00 Infinite-Data LLC 403-000 403-000-2520-000 -4,000.00 114229 Easy CIP Annual License Infinite-Data LLC 403-000 403-000-2521-000 4,000.00 114229 Easy CIP Annual License 403-000 Total 0.00 U.S. Bank Visa 403-401 403-401-4240-000 -289.50 114267 Amazon/Refund Council Chambers wireless microphones 403-401 Total -289.50 U.S. Bank Visa 403-402 403-402-4240-000 309.63 114267 VisionTek/Docking station for new laptop U.S. Bank Visa 403-402 403-402-4240-000 -309.63 114267 VisionTek/Refund Docking station for new laptop 403-402 Total 0.00 Infinite-Data LLC 403-407 403-407-4300-000 4,000.00 114229 Easy CIP Annual License 403-407 Total 4,000.00 OPG-3 Inc. 403-418 403-418-4300-000 4,625.00 114247 LF Professional Services Project: Comm. Dev Refile 403-418 Total 4,625.00 Anoka County Property Records & Taxation 420-499 420-499-5140-000 53.24 114196 2021 Property Taxes 7685 Lake Drive 420-499 Total 53.24 Braun Intertec 422-499 422-499-4300-125 976.50 114201 2020 NE Drainage Area Improvement - MNDoT Soil Testing 422-499 Total 976.50 City of Shoreview 601-000 601-000-2140-000 17.01 114210 1st Qtr 2021 601-000 Total 17.01 Bluetarp Financial Inc. 601-494 601-494-4211-000 112.95 114200 Impact driver and disposable gloves Ferguson Waterworks #2518 601-494 601-494-4211-000 165.24 114217 Blue locating paint Core & Main LP 601-494 601-494-4215-000 1,724.32 114214 Meter parts Core & Main LP 601-494 601-494-4215-000 5,791.10 114214 Meters & Horns Core & Main LP 601-494 601-494-4215-000 8,960.00 114214 Meters Hawkins Inc. 601-494 601-494-4222-000 3,580.20 114224 Chemicals Hawkins Inc. 601-494 601-494-4222-000 50.00 114224 150 LB Chlorine Cylinder Aid Electric Corporation 601-494 601-494-4300-000 310.00 114193 Swap controller from Well 1 to Well 2 Aid Electric Corporation 601-494 601-494-4300-000 481.00 114193 Troubleshoot contractor at Well 5 Page 4 AP Checks by Account Number 4/26/2021 City Council Meeting Vendor Fund/Dept Account Amount Check #Description City of Roseville 601-494 601-494-4310-000 729.00 114209 April IT Services Comcast 601-494 601-494-4321-000 250.60 114211 Phone and Internet - 1710 Birch St Comcast 601-494 601-494-4321-000 250.48 114211 Well 3 Phone back-up TDS Metrocom MN 601-494 601-494-4321-000 39.90 114263 Telephone U.S. Bank Visa 601-494 601-494-4321-000 46.50 114267 Verizon/Phone and Internet U.S. Bank Visa 601-494 601-494-4321-000 208.03 114267 Verizon/Phone and Internet Connexus Energy 601-494 601-494-4381-000 2,607.97 114213 Electric City of Shoreview 601-494 601-494-4382-000 440.46 114210 1st Qtr 2021 CenterPoint Energy 601-494 601-494-4383-000 123.24 114207 Natural Gas-6786 Clearwater Creek CenterPoint Energy 601-494 601-494-4383-000 83.02 114207 Natural Gas-6482 Pheasant Run S CenterPoint Energy 601-494 601-494-4383-000 9.77 114207 Natural Gas-6774 Black Duck Drive CenterPoint Energy 601-494 601-494-4383-000 142.61 114207 Natural Gas-1180 Birch Street Gopher State One-Call 601-494 601-494-4410-000 172.12 114222 March Tickets Instrumental Research Inc. 601-494 601-494-4410-000 150.00 114230 March Water Testing SBRK Finance Holdings Inc 601-494 601-494-4410-000 362.50 114256 March UB Web Payments Trans Fee/Active Acct Fee Municipal Builders Inc. 601-494 601-494-5000-000 21,742.71 114243 Well House No. 1 601-494 Total 48,533.72 Bluetarp Financial Inc. 602-495 602-495-4211-000 74.97 114200 300pk Disposable gloves Interstate Power Systems Inc. 602-495 602-495-4300-000 507.00 114231 Annual Inspection changed oil and oil filter Interstate Power Systems Inc. 602-495 602-495-4300-000 497.00 114231 Annual Inspection changed oil and oil filter Interstate Power Systems Inc. 602-495 602-495-4300-000 500.00 114231 Annual Inspection changed oil and oil filter Interstate Power Systems Inc. 602-495 602-495-4300-000 497.00 114231 Annual Inspection changed oil and oil filter Interstate Power Systems Inc. 602-495 602-495-4300-000 517.00 114231 Annual Inspection changed oil and oil filter Interstate Power Systems Inc. 602-495 602-495-4300-000 487.00 114231 Annual Inspection changed oil and oil filter Interstate Power Systems Inc. 602-495 602-495-4300-000 507.00 114231 Annual Inspection changed oil and oil filter Interstate Power Systems Inc. 602-495 602-495-4300-000 335.00 114231 Annual Inspection changed oil and oil filter City of Roseville 602-495 602-495-4310-000 729.00 114209 April IT Services U.S. Bank Visa 602-495 602-495-4321-000 123.01 114267 Verizon/Phone and Internet Connexus Energy 602-495 602-495-4381-000 656.80 114213 Electric City of Shoreview 602-495 602-495-4382-000 1,392.21 114210 1st Qtr 2021 Centennial Utilities 602-495 602-495-4383-000 20.01 114206 Natural Gas-Sunrise CenterPoint Energy 602-495 602-495-4383-000 19.68 114207 Natural Gas-6666 Black Duck Drive CenterPoint Energy 602-495 602-495-4383-000 19.78 114207 Natural Gas-1473 Snow Goose Trail CenterPoint Energy 602-495 602-495-4383-000 16.80 114207 Natural Gas-2200 E. Cedar Street CenterPoint Energy 602-495 602-495-4383-000 21.15 114207 Natural Gas-2028 Cypress Street CenterPoint Energy 602-495 602-495-4383-000 21.15 114207 Natural Gas-6300 Laurene Ave Met Council Environmental Services 602-495 602-495-4405-000 82,374.02 114238 May Waste Water Services Gopher State One-Call 602-495 602-495-4410-000 172.13 114222 March Tickets SBRK Finance Holdings Inc 602-495 602-495-4410-000 362.50 114256 March UB Web Payments Trans Fee/Active Acct Fee 602-495 Total 89,850.21 Anoka County Property Records & Taxation 801-000 801-000-2300-000 6.38 114196 2021 Property Taxes Northpointe 5th Addition Holding Pond Press Publications Inc. 801-000 801-000-2300-000 40.96 114251 Public Hearing Butler Addition Tony Emmerich Construction Inc. 801-000 801-000-2306-101 113.55 114264 NorthPointe 3rd Addition Escrow Release Tony Emmerich Construction Inc. 801-000 801-000-2306-102 -6,420.75 114264 NorthPointe 3rd Addition Escrow Release Tony Emmerich Construction Inc. 801-000 801-000-2306-103 11,260.29 114264 NorthPointe 3rd Addition Escrow Release Tony Emmerich Construction Inc. 801-000 801-000-2306-105 -1,845.31 114264 NorthPointe 3rd Addition Escrow Release Tony Emmerich Construction Inc. 801-000 801-000-2306-106 6,090.00 114264 NorthPointe 3rd Addition Escrow Release Land Title Inc. 801-000 801-000-2316-101 -869.25 114233 Saddle Club 2nd Addition Escrow Release Land Title Inc. 801-000 801-000-2316-102 9,297.70 114233 Saddle Club 2nd Addition Escrow Release Land Title Inc. 801-000 801-000-2316-103 3,211.80 114233 Saddle Club 2nd Addition Escrow Release Land Title Inc. 801-000 801-000-2316-106 7,500.00 114233 Saddle Club 2nd Addition Escrow Release Michael Lee Homes 801-000 801-000-2318-000 5,400.00 114241 Escrow Release - 6469 Fox Road Tony Emmerich Construction Inc. 801-000 801-000-2319-101 -6,603.30 114264 NorthPointe 4th Addition Escrow Release Tony Emmerich Construction Inc. 801-000 801-000-2319-102 7,970.25 114264 NorthPointe 4th Addition Escrow Release Tony Emmerich Construction Inc. 801-000 801-000-2319-103 25,899.75 114264 NorthPointe 4th Addition Escrow Release Tony Emmerich Construction Inc. 801-000 801-000-2319-106 11,492.53 114264 NorthPointe 4th Addition Escrow Release Tony Emmerich Construction Inc. 801-000 801-000-2329-101 1,361.33 114264 NorthPointe Escrow Release Tony Emmerich Construction Inc. 801-000 801-000-2329-102 -7,102.00 114264 NorthPointe Escrow Release Tony Emmerich Construction Inc. 801-000 801-000-2329-103 21,414.12 114264 NorthPointe Escrow Release Tony Emmerich Construction Inc. 801-000 801-000-2329-106 3,298.00 114264 NorthPointe Escrow Release Tony Emmerich Construction Inc. 801-000 801-000-2333-101 1,559.30 114264 NorthPointe 2nd Addition Escrow Release Page 5 AP Checks by Account Number 4/26/2021 City Council Meeting Vendor Fund/Dept Account Amount Check #Description Tony Emmerich Construction Inc. 801-000 801-000-2333-102 955.00 114264 NorthPointe 2nd Addition Escrow Release Tony Emmerich Construction Inc. 801-000 801-000-2333-103 29,625.20 114264 NorthPointe 2nd Addition Escrow Release Tony Emmerich Construction Inc. 801-000 801-000-2333-106 917.50 114264 NorthPointe 2nd Addition Escrow Release Tony Emmerich Construction Inc. 801-000 801-000-2339-101 -3,157.97 114264 NorthPointe 5th Addition Escrow Release Tony Emmerich Construction Inc. 801-000 801-000-2339-102 -2,205.18 114264 NorthPointe 5th Addition Escrow Release Tony Emmerich Construction Inc. 801-000 801-000-2339-103 23,078.00 114264 NorthPointe 5th Addition Escrow Release Tony Emmerich Construction Inc. 801-000 801-000-2339-106 2,500.00 114264 NorthPointe 5th Addition Escrow Release Royal Oaks Realty Inc. 801-000 801-000-2347-101 -3,857.74 114254 Saddle Club 3rd Addition Escrow Release Royal Oaks Realty Inc. 801-000 801-000-2347-102 508.75 114254 Saddle Club 3rd Addition Escrow Release Royal Oaks Realty Inc. 801-000 801-000-2347-103 5,362.01 114254 Saddle Club 3rd Addition Escrow Release Royal Oaks Realty Inc. 801-000 801-000-2347-106 61,928.00 114254 Saddle Club 3rd Addition Escrow Release Royal Oaks Realty Inc. 801-000 801-000-2376-105 822.00 114254 Saddle Club 3rd Addition Escrow Release 801-000 Total 209,550.92 Grand Total 764,013.10 Page 6 Electronic Funds Transfer MN Statute 471.38 Subd. 3 Council Meeting April 26, 2021 Transfer In/(Out) 4/9/2021 Wire from 4M (Gen Acct) 700,000.00 4/16/2021 Building Permit Surcharge (4,821.98) CITY COUNCIL WORK SESSION DRAFT 1 CITY OF LINO LAKES 1 MINUTES 2 3 DATE : April 5, 2021 4 TIME STARTED : 6:00 p.m. 5 TIME ENDED : 6:35 p.m. 6 MEMBERS PRESENT : Council Member Stoesz (by phone), 7 Lyden, Ruhland, Cavegn and Mayor Rafferty 8 MEMBERS ABSENT : None 9 Staff members present: City Administrator Sarah Cotton; Finance Director Hannah 10 Lynch; Human Resources Coordinator Meg Sawyer; Director of Public Services Rick 11 DeGardner; City Clerk Julie Bartell 12 13 1. CIP Software – Finance Director Lynch reported that she is revisiting the 14 information provided to the council earlier on new software. This would help the City 15 facilitate and track as well as build a robust reporting system on the capital program. She 16 is reporting back on questions that were posed at the last council review. The suggestion 17 of utilizing Microsoft Project or a free web-based software was investigated and it was 18 found to be not appropriate for the City’s use. In checking with other cities, she found 19 most utilizing Plan-It and in investigating that software, she suggests that it wouldn’t be 20 as good a fit as Easy CIP. She noted page views in the staff report comparing the two 21 programs. She has also provided cost comparisons. Staff is recommending that the City 22 move forward with Easy CIP. 23 24 Mayor Rafferty remarked that the comparison view is helpful. He added that the Easy 25 CIP product is quite new and wonders if there is any city experience with the program. 26 Ms. Lynch noted one city that utilizes it and another that is considering it. The mayor 27 remarked favorably on the type of information that the City could get from the program. 28 29 Councilmember Cavegn asked about the quality of technical support; Ms. Lynch 30 remarked that she has worked with Easy CIP in the trial program and found the support to 31 be very good. 32 33 Councilmember Ruhland asked if Easy CIP will provide information on their clients and 34 Ms. Lynch noted that they are new, are based in California and that could be why they are 35 less seen; Plan-It has been utilized for years by some cities and it is pretty much what was 36 available for some time. 37 38 Administrator Cotton noted that she received information through the finance officers’ 39 group; there is high interest among cities seeking services outside of Plan-It (which has 40 been utilized for quite some time and is an older technology). 41 42 Councilmember Lyden said he supports staff’s recommendation because they will be the 43 ones utilizing the program. 44 CITY COUNCIL WORK SESSION DRAFT 2 45 Public Services Director DeGardner noted that his department would be utilizing the 46 program and they’re looking forward to having one that will assist the department in their 47 operations. 48 49 Councilmember Stoesz received additional information on how long the City would be 50 committed to the program (subscription for one year anticipated). 51 52 The council thanked staff for providing the additional information. There was 53 concurrence to move forward. 54 55 2. Communications Coordinator Position – Human Resources Manager Sawyer 56 reviewed the written staff report. Creating a communications function is seen by the 57 management team as a very high priority. The recommendation is for the addition of a 58 full time communications positions. Funding for the position is proposed in the staff 59 report. 60 61 Councilmember Ruhland asked about the current cost of outsourcing the newsletter; Ms. 62 Cotton estimated the annual cost at $4,000 to $5,000. Councilmember Ruhland asked 63 about the salary range for the position and staff indicated they would begin analyzing the 64 position and formulate a recommendation that includes a salary rate if the council directs 65 this evening. Administrator Cotton explained that Ms. Sawyer has a background in 66 communications which will be very helpful in establishing a position. Staff would like 67 the opportunity to work on what’s appropriate, with the concept that it will be a specialist 68 type position. 69 70 Councilmember Cavegn noted that the position has moved from part time to full time and 71 he wonders why. Ms. Sawyer remarked that there is a lot of work to do and staff 72 envisions full time will be necessary. 73 74 Councilmember Stoesz asked what the position would do for video and video editing; he 75 believes that the City needs more updating in that area. Could the position also serve as 76 video tech? Ms. Sawyer noted duties envisioned and that she sees some involvement 77 with video. Administrator Cotton remarked that she thinks the City should continue to 78 utilize the video services available through NorthMetro TV; the communications position 79 is well needed will have many duties and while cross training for the video services 80 would be appropriate, there will much to do outside of that. 81 82 Mayor Rafferty explained that he sees things moving back to normal at City Hall and 83 there are messages that need to be communicated. He is supportive and he believes more 84 communication will be very valuable. 85 86 Administrator Cotton suggested that staff hopes to come back as early as possible with 87 details. She added that the timeliness of communication is so important and the ability to 88 be proactive with City communications will be very beneficial to the City. Staff is very 89 CITY COUNCIL WORK SESSION DRAFT 3 excited at the prospect of moving to get messages out quickly and creating a 90 communication plan. 91 92 The council concurred to support the staff recommendation. 93 94 3. Council Updates on Boards/Commissions, City Council 95 96 There were no updates. 97 98 The meeting was adjourned at 6:35 p.m. 99 100 These minutes were considered, corrected and approved at the regular Council meeting held on 101 April 26, 2021. 102 103 104 105 106 Julianne Bartell, City Clerk Rob Rafferty, Mayor 107 108 COUNCIL MINUTES DRAFT 1 1 LINO LAKES CITY COUNCIL 2 REGULAR MEETING 3 MINUTES 4 5 DATE : April 12, 2021 6 TIME STARTED : 6:30 p.m. 7 TIME ENDED : 7:20 p.m. 8 MEMBERS PRESENT : Councilmember Stoesz, Lyden, 9 Ruhland, Cavegn and Mayor Rafferty 10 MEMBERS ABSENT : 11 12 Staff members present: City Administrator Sarah Cotton; Community Development Director 13 Michael Grochala; Public Safety Director John Swenson; Public Services Director Rick DeGardner; 14 Human Resources Manager Meg Sawyer; City Planner Katie Larsen; City Engineer Diane Hankee; 15 City Clerk Julie Bartell 16 17 PUBLIC COMMENT 18 There were no public comments. 19 SETTING THE AGENDA 20 The agenda was approved as presented. 21 CONSENT AGENDA 22 Councilmember Lyden moved to approve the Consent Agenda, Items 1A through 1F as presented. 23 Councilmember Ruhland seconded the motion. Motion carried on a voice vote. 24 25 ITEM ACTION 26 Consideration of Expenditures: 27 A) April 12, 2021 (Check No. 114087 through 114188) in the 28 Amount $765,531.74 Approved 29 B) Consider Approval of March 22, 2021 Council 30 Work Session Minutes Approved 31 C) Consider Approval of March 22, 2021 Council 32 Minutes Approved 33 D) Consider Approval of March 18, 2021 Special Work 34 Session Minutes Approved 35 E) Consider Approval of March 30, 2021 Special Council 36 Meeting Minutes Approved 37 F) Consider Approval of Easy CIP Annual License Invoice Approved 38 FINANCE DEPARTMENT REPORT 39 There was no report from the Finance Department. 40 COUNCIL MINUTES DRAFT 2 ADMINISTRATION DEPARTMENT REPORT 41 3A) Consider Appointment of Public Safety Investigative Assistant – Human Resources 42 Manager Sawyer read her written report. 43 Councilmember Cavegn moved to approve the appointment of Tanya Schaaf as presented. 44 Councilmember Lyden seconded the motion. Motion carried on a voice vote. 45 PUBLIC SAFETY DEPARTMENT REPORT 46 There was no report from the Public Safety Department. 47 PUBLIC SERVICES DEPARTMENT REPORT 48 5A) Consider Resolution No. 21-32, Awarding Contract For Hard Court Facility at Birch 49 Street and Centerville Road – Public Services Director DeGardner reviewed his written report, 50 noting past council consideration, receipt of bids for the work, funding sources and the staff 51 recommendation to proceed. 52 Councilmember Stoesz asked if the contractor has experience within the City and Mr. DeGardner 53 said they are currently working on the NE Drainage project. 54 Councilmember Lyden said he will be voting “no” based on priorities, noting the importance of 55 reopening the YMCA facility. 56 Councilmember Stoesz moved to approve Resolution No. 21-32 as presented. Councilmember 57 Ruhland seconded the motion. Motion carried on a voice vote; Councilmember Lyden and Cavegn 58 voted nay. 59 5B) Consider Resolution No. 21-29, Accepting Quote and Awarding Contract, 2021 Trail 60 Maintenance Project – City Engineer Hankee reported that staff has been working to receive 61 quotes to repair trails within the City (location noted) and to bring trail compliance to the ADA. A 62 low quote has been identified and staff is prepared to contract. 63 Councilmember Cavegn asked for the length of the section to be repaired; staff said it is about 700 64 feet adding that a big part of the cost is ADA improvements. 65 Mayor Rafferty noted that this is a reinvestment in the community and he thanks the City’s Park 66 Board for their recommendation. 67 Councilmember Lyden moved to approve Resolution No. 21-29 as presented. Councilmember 68 Cavegn seconded the motion. Motion carried on a voice vote. 69 COMMUNITY DEVELOPMENT REPORT 70 6A) ) Watermark 4th Addition: i. Consider Resolution No. 21-20 Approving PUD 71 Final Plan/Final Plat; ii. Consider Resolution No. 21-21 Approving Development Agreement 72 and Planned Unit Development Agreement; iii. Consider Resolution No. 21-25 Approving 73 City Park Operations and Maintenance and Stormwater Re-Use Agreement; iv. Consider 74 Resolution No. 21-26 Approving Stormwater Re-Use Agreement – City Planner Larsen reviewed 75 a PowerPoint presentation that included information on the following: 76 - Land Use Application; 77 - Map showing plans, 4th Addition highlighted; 78 - Grading Plan; 79 COUNCIL MINUTES DRAFT 3 - Architectural Standards; 80 - Landscaping Plan (consistent with already approved); 81 - Plat Phases; 82 - Final Plat (includes public park); 83 - Watermark Way (main entrance roadway, decorative features, trail and sidewalk); 84 - Park Dedication; 85 - Public Park Master Plan; 86 - HOA Clubhouse (fulfills agreement as to when that must be constructed); 87 - Agreements presented for Council consideration; 88 - Final Plat is consistent with preliminary plans; 89 - Planning and Zoning and staff are recommending approval. 90 Councilmember Stoesz asked if there is anything in place to assist if Phase 5 doesn’t proceed for 91 whatever reason. Staff noted that the clubhouse would certainly have to be a discussion. Each 92 addition is covered by an agreement and fund are secured for that addition only. 93 Councilmember Lyden said he is excited to see that the park is a central part of this development; 94 how did that occur because he’d like to see that happen again. City Planner Larsen noted that the 95 project has actually been under consideration for many years and the conversation always included 96 open space areas; the central location is intentional. 97 Councilmember Cavegn asked if there is parking included for the park. Ms. Larsen said there isn’t 98 a parking lot but on street parking would be available as is utilized for many City parks. 99 Mayor Rafferty said staff noted that the park construction is under City control; how is staff working 100 toward that project. Public Services Director DeGardner noted that plans have been discussed for a 101 long time but funding and plans were outstanding prior to project approval; he anticipates the Park 102 Board looking at the matter in the next couple months, getting resident input and coming back to the 103 council with some plans for consideration. 104 Mayor Rafferty noted that there are trails included and he wonders how much of the system is 105 already constructed; Ms. Larsen indicated completed trails on a map. Mayor Rafferty asked about 106 fencing (he’s seen some up already) and Ms. Larsen explained that there is not a lot of fencing 107 planned since it’s not needed (other buffers are planned). Mayor Rafferty expressed that the 108 fencing should be level and not up and down; he sees he fencing in place is a quality product. 109 110 Councilmember Stoesz moved to approve Resolution No. 21-20 as presented. Councilmember 111 Ruhland seconded the motion. Motion carried on a voice vote. 112 Councilmember Stoesz moved to approve Resolution No. 21-21 as presented. Councilmember 113 Ruhland seconded the motion. Motion carried on a voice vote. 114 Councilmember Stoesz moved to approve Resolution No. 21-25 as presented. Councilmember 115 Ruhland seconded the motion with an amendment to require a move to City irrigation/conservation 116 requirements when the pond is two feet down; Councilmember Stoesz concurred with the 117 amendment. Motion carried on a voice vote. 118 COUNCIL MINUTES DRAFT 4 Councilmember Stoesz moved to approve Resolution No. 21-26 as presented. Councilmember 119 Ruhland seconded the motion with an amendment to require a move to City irrigation/conservation 120 requirements when the pond is two feet down; Councilmember Stoesz concurred with the 121 amendment. Motion carried on a voice vote. 122 6B) Consider Resolution No. 21-30 Approving Consent to Environmental Covenant and 123 Easement, Lino Lakes Mini Storage – City Engineer Hankee reviewed the written staff report 124 outlining a buryed debris situation at the Lino Lakes Mini Storage site. A response plan through the 125 Minnesota Pollution Control Agency to that situation is in place and the City is requsted to sign off. 126 Staff is in support of the request. 127 Councilmember Stoesz asked if there will be more land available for taxation; Ms. Hankee said 128 probably not. 129 Councilmember Stoesz moved to approve Resolution No. 21-30 as presented. Councilmember 130 Ruhland seconded the motion. Motion carried on a voice vote. 131 C) Drainage and Utility Easement Vacation: i. Consider 2nd Reading of Ordinance No. 02-132 21, Vacating Drainage and Utility Easement Lot 1, Block 4, Mar Don Acres - City Engineer 133 Hankee noted the property owner present and his request to vacate a portion of the roadway and 134 drainage easement. Staff has reviewed the request and worked with the applicant is is recommending 135 approval. 136 Councilmember Cavegn moved to waive the full reading of Ordinance No. 02-21 as presented. 137 Councilmember Lyden seconded the motion. Motion carried on a voice vote. 138 Councilmember Cavegn moved to approve the 2nd Reading and Passage of Ordinance No. 02-21 as 139 presented. Councilmember Lyden seconded the motion. Motion carried; Yeas, 5; Nays none. 140 141 ii. Consider Resolution No. 21-31, Approving Summary Publication of Ordinance No. 02-142 21. 143 Councilmember Cavegn moved to approve Resolution No. 21-31 as presented. Councilmember 144 Lyden seconded the motion. Motion carried on a voice vote. 145 UNFINISHED BUSINESS 146 Mayor Rafferty asked for an update Councilmember Stoesz’s work on a Blue Heron Days parade. 147 Councilmember Stoesz said he plans to submit an application for staff review and is doing research 148 on running a parade. He is in waiting on the Governor’s orders. 149 150 NEW BUSINESS 151 There was no New Business. 152 153 COMMUNITY EVENTS 154 Mayor Rafferty noted that the American Legion is planning a Booyah Party on April 24, 2021 155 starting at 11:00 a.m. 156 157 COUNCIL MINUTES DRAFT 5 COMMUNITY CALENDAR 158 Community Calendar – A Look Ahead 159 April 12, 2021 through April 26, 2021 160 Wednesday, April 14 6:30 pm, Zoom Planning & Zoning Board 161 Monday, April 26 6:00 pm, Council Chambers Council Work Session 162 Monday, April 26 6:30 pm, Council Chambers City Council Meeting 163 164 ADJOURN 165 166 There being no further business, Councilmember Ruhland moved to adjourn at 7:20 p.m. 167 Councilmember Stoesz seconded the motion. Motion carried on a voice vote. 168 169 These minutes were considered and approved at the regular Council Meeting on April 26, 2021. 170 171 172 173 174 Julianne Bartell, City Clerk Rob Rafferty, Mayor 175 176 CITY COUNCIL WORK SESSION DRAFT 1 CITY OF LINO LAKES 1 MINUTES 2 3 DATE : April 12, 2021 4 TIME STARTED : 6:00 p.m. 5 TIME ENDED : 6:30 p.m. 6 MEMBERS PRESENT : Council Member Stoesz, Lyden, Ruhland, 7 Cavegn and Mayor Rafferty 8 MEMBERS ABSENT : None 9 Staff members present: City Administrator Sarah Cotton; Human Resources Coordinator 10 Meg Sawyer; Director of Public Safety John Swenson; Community Development 11 Director Michael Grochala; Public Services Director Rick DeGardner; City Planner Katie 12 Larsen; City Engineer Diane Hankee; City Clerk Julie Bartell 13 14 1. Review Regular Agenda of April 12, 2021 15 16 Item 3A – Appointment of Public Safety Investigative Assistant – Mayor Rafferty 17 asked what salary level is being recommended. Human Resources Manager Sawyer said 18 the individual would begin employment at “start salary”, the first step. 19 20 Item 5A – Hard Court Facility Contract – When Councilmember Stoesz asked about 21 when a name for the facility will be chosen, Mr. DeGardner explained that staff 22 recommends that occur after the project is approved. 23 24 Item 5B – Trail Maintenance Project Quotes and Contract - Councilmember Ruhland 25 asked about elements of the project and City Engineer Hankee reviewed the location of 26 planned maintenance adding that there are some ADA requirements included. Ms. 27 Hankee reviewed the process that will be used to reclaim the trails. Councilmember 28 Lyden suggested that staff check into the prospect of owning the necessary equipment 29 (mill and overlay). 30 31 Item 6A – Watermark 4th Addition Councilmember Ruhland asked about the depth of 32 the irrigation ponds; he has done the math and has concern about the water levels. City 33 Engineer Hankee explained what staff has also looked at possible water levels and that 34 includes information indicating that irrigation could be limited in a drought; also the lake 35 irrigation is limited and would not serve the entire development. Councilmember 36 Ruhland asked about the lake and monitoring water levels and staff explained that they 37 are trying to balance irrigation use with the expectations of the residents as well (they 38 expect to have a lake adjacent to their home). Councilmember Ruhland asked when will 39 those residents served be moved to City water (at what water level)? Ms. Hankee 40 explained further what areas would be served; staff could consider adding language 41 setting the switch to City water at a certain point. Staff pointed out that smart irrigation 42 controls will be utilized. 43 44 CITY COUNCIL WORK SESSION DRAFT 2 Councilmember Stoesz asked about City liability if someone/something were to consume 45 the chemically treated water. Ms. Hankee explained that signage will be required 46 informing people as necessary. 47 48 Councilmember Lyden asked about park dedication for Outlot C; where does that lay? 49 City Planner Larsen said she will show that on her presentation. 50 51 Not on Printed Agenda – Administrator Cotton provided an update on the vaccination 52 clinic (at the former YMCA). Mayor Rafferty asked if it is appropriate for the employees 53 to be parking on unpaved grass. Community Development Director Grochala suggested 54 that it is the best way to keep parking clear for the number of patients that are anticipated. 55 Public Services Director DeGardner noted that the clinic has not been up to full capacity 56 as yet but the City is watching and planning as necessary and that impacts parking. 57 Administrator Cotton said staff will be requesting additional signage so people don’t 58 come inadvertently to City Hall when they want to get a vaccine. 59 60 The meeting was adjourned at 6:30 p.m. 61 62 These minutes were considered, corrected and approved at the regular Council meeting held on 63 April 26, 2021. 64 65 66 67 68 Julianne Bartell, City Clerk Rob Rafferty, Mayor 69 70 CITY COUNCIL AGENDA ITEM 1E STAFF ORIGINATOR: Lisa Hogstad-Osterhues, Deputy Clerk MEETING DATE: April 26, 2021 TOPIC: Resolution No. 21-36, Approving a Peddler License for Custom Remodelers, Inc. VOTE REQUIRED: 3/5 BACKGROUND Custom Remodelers, Inc., 474 Apollo Drive, Lino Lakes, Minnesota have submitted a peddler’s license application to the City Clerk's office. The company representatives who would be working in Lino Lakes are Tyler Janckila, Hunter Konkler, Christopher Kearns, Juan Flores and Ryan Sandford. The company representative plan to travel through the Lino Lakes’ neighborhoods going door to door offering free estimates for exterior remodeling, doors, siding, roofing and windows. The City has received all the necessary forms required to issue this company a license and indicates no reason to deny the application. The application and all other required information is on file in the City Clerk's office for review. RECOMMENDATION Approve Resolution No. 21-36, approving the issuance of a Peddler License for a six month period. CITY OF LINO LAKES COUNTY OF ANOKA RESOLUTION NO. 21-36 APPROVING A PEDDLER LICENSE FOR CUSTOM REMODELERS, INC. WHEREAS, Custom Remodelers, Inc. has submitted a peddlers license application to the city clerk's office; and WHEREAS, Custom Remodelers, Inc. has complied with all of the provisions of Chapter 613 of the Lino Lakes City Code for obtaining the necessary license for a for-profit business; and WHEREAS, Custom Remodelers, Inc. has filed a Preparedness Plan with the City Clerk’s office. WHEREAS, a background check on the company representatives Tyler Janckila, Hunter Konkler, Christopher Kearns, Juan Flores and Ryan Sandford has been completed by the Public Safety Department and found no reason to deny; NOW, THEREFORE, BE IT RESOLVED that the Lino Lakes City Council hereby approves the request of Custom Remodelers, Inc. to sell services door to door for a period of six-months. Adopted by the Council of the City of Lino Lakes this 26th day of April, 2021 The motion for the adoption of the foregoing resolution was introduced by Council Member _____________ and was duly seconded by Council Member ___________ and upon vote being taken thereon, the following voted in favor thereof: The following voted against same: _____________________ Rob Rafferty, Mayor ATTEST: ________________________ Julianne Bartell, City Clerk CITY COUNCIL AGENDA ITEM 4A STAFF ORIGINATOR: John Swenson, Public Safety Director MEETING DATE: April 26, 2021 TOPIC: Donation of Seized Property VOTE REQUIRED: 3/5 INTRODUCTION The City of Lino Lakes Ordinance 213.07 authorizes the Public Safety Department to dispose of unclaimed property in a manner authorized by a majority vote of the City Council. BACKGROUND As part of the continued management of police division property and evidence room, staff identified the below listed bicycles for disposal: Case # Description Make Model Serial/VIN 1 21000578 252‐1 PUPLE SCHWINN BIKE SCHWINN DELITE SNFSD14L37317 2 21000578 252‐2 BLUE SCHWINN BIKE SCHWINN DELITE SNFSD06K29967 3 20290528 129‐1BLUE MONGOOSE BIKE MONGOOSE M7HI23961 4 20290528 129‐2 RED MURRAY EXPLORER BIKE MURRAY EXPLORER 3 ‐9970X8051493 5 20270210 252‐1 PURPLE BIKE NEXT POWERCLIMBER 68284740 6 20253318 252‐1 PURPLE AND SILVER BIKE NEXT SHIMANO LWKE039316 7 20103914 108‐3 BLACK/WHITE BMX STYLE BIKE Unknow (Spray painted) Unknown G1104079550 8 20237547 251‐1 RED WIPEOUT 20" BIKE WIPEOUT 8111 ‐69DWA 9 18277449 Black OZONE Vertical bicycle OZONE 01TD7026672 All related court and investigative matters have been completed. Staff has complied with all statuary obligations to notify all concerned parties and received no communications related to any of these cases or the related property. To eliminate the expense of destroying any of the bicycles, staff is requesting they be donated to the non-profit organization Bikes for Kids based in Ham Lake, MN. This non-profit organization refurbishes donated bicycles and provides them to kids in need in Anoka County and throughout the world. Click here to visit their website. RECOMMENDATION Authorize the Public Safety Department to donate the listed bicycles to the non-profit Bikes for Kids. ATTACHMENTS None CITY COUNCIL AGENDA ITEM 4B STAFF ORIGINATOR: John Swenson, Public Safety Director MEETING DATE: April 26, 2020 TOPIC: Acceptance of Donated Gift Cards VOTE REQUIRED: 3/5 INTRODUCTION The Lino Lakes Public Safety Department is requesting council approval to accept gift cards as a donation from Lino Lakes’ community members. BACKGROUND Over the last several months there was been many community members that have dropped off gift cards and food in appreciation of our police and fire staff. The gifts cards have a monetary value of more than $5.00 and cannot be given to staff members directly. If Council accepts the donation of these gift cards, staff will use the cards to provide public safety staff with food and refreshments at department meetings, department trainings, and shift or station meetings. Here is list of gift cards donated to date: 1 12/26/2020 El Zocalo 20.00               20.00                1 12/25/2020 Starbucks 25.00               25.00                10 12/28/2020 Starbucks 5.00                 50.00                1 1/19/2021 Scheels 20.00               20.00                1 2/12/2021 Dairy Queen Card 25.00               25.00                1 3/9/2021 Caribou 5.00                 5.00                  1 4/12/2021 Starbucks 10.00               10.00                15 4/19/2021 Carbone's (Police Division)25.00               375.00              15 4/19/2021 Carbone's (Fire Division)25.00               375.00              5 4/21/2021 Subway 15.00               75.00                5 4/21/2021 Fiesta  Cancun 15.00               75.00                5 4/21/2021 Dunkin Donuts 15.00               75.00                5 4/21/2021 Caribou 15.00               75.00                5 4/21/2021 McDonalds 15.00               75.00                5 4/21/2021 Dairy Queen 15.00               75.00                The total value of the gifts cards is $1355.00. RECOMMENDATION Staff recommends approval of the gifts cards as presented. ATTACHMENTS None CITY COUNCIL AGENDA ITEM 6A STAFF ORIGINATOR: Diane Hankee, PE City Engineer C. C. MEETING DATE: April 26, 2021 TOPIC: Consider Resolution 21-33, Order Project, Approve the Plans and Specifications and Authorize the Ad for Bid, 2021 Street Maintenance Project VOTE REQUIRED: 3/5 INTRODUCTION Staff is requesting Council approval to authorize the ad for bid for the 2021 Street Maintenance Project. BACKGROUND On March 22, 2021, the City Council approved the preparation of the plans and specifications for the 2021 Street Maintenance Project. The Street Maintenance Project includes crack filling and applying a maltene-based asphalt rejuvenator. The City is using rejuvenators on new roadways. Crack filling will be used on the rejuvenator roadways as well as roadways identified by city staff. The proposed maintenance project is as follows: Maltene-Based Asphalt Rejuvenator: Robinson Drive (from Sunset Avenue to approximately 115 Robinson Drive), Enid Trail, Pheasant Run S (from Od Birch Street to Birch Park entrance), Saddle Club Court, Fox Road (from Pheasant Run S to approximately 910 Fox Road), Black Berry Court, Killdeer Court (from Aspen Lane to the cul-de-sac), Red Oak Lane (from 20th Ave to Cypress Street), Cottonwood Avenue, Butternut Street, Dogwood Street, Cypress Street, Rosewood Lane, Chestnut Street, 21st Avenue (from Chestnut Street to Cedar Street and from Commerce Drive to the cul-de-sac), 12th Avenue, Holly Drive (from County Road J to Cripple Creek Pass), Holly Court, Partridge Court, Woodchuck Circle, Woodchuck Court, Foxtail Drive, Foxtail Court, Sargent Court, Ash Street, and Bald Eagle Boulevard (from Ash Street to the eastern city limits). The estimated total project cost including contingency and overhead is $244,300. The project is funded through the Pavement Management Funds. Ash Street is shared road with Ramsey County and they have agreed to pay half the cost of roadway maintenance. 21st Avenue is shared roadway with Centerville. During the development of the Clearwater Creek Business Park, where this section of 21st Avenue was constructed, street maintenance funds for this initial treatment were collected through the development agreement. The estimated schedule for the project: Order Improvement, Authorize Plans and Specifications March 22, 2021 Approve Plans and Specifications, Authorize Ad for Bids April 26, 2021 City Opens Bids May 27 , 2021 City Council Awards Contract June 14, 2021 Construction Begins June, 2021 Final Completion September, 2021 RECOMMENDATION Staff is recommending approval of Resolution No. 21-33, Order Project, Approve the Plans and Specifications and Authorize the Ad for Bid for the 2021 Street Maintenance Project. ATTACHMENTS 1. Resolution No. 21-33 2. Construction Plan CITY OF LINO LAKES RESOLUTION NO. 21-33 RESOLUTION ORDER PROJECT, APPROVE PLANS AND SPECIFICATIONS, AND AUTHORIZE ADVERTISEMENT FOR BIDS FOR 2021 STREET MAINANENCE PROJECT WHEREAS, the City Engineer has prepared plans and specifications for the 2021 Street Maintenance Project. Project plans and specifications have been presented to the City Council for approval; NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Lino Lakes, Minnesota: Orders the 2021 Street Maintenance Project and approves the plans and specifications, a copy of which is on file at City Hall. The City Engineer is directed to advertise for bids, and provide bidding administration. The City Clerk shall prepare and cause to be inserted in the official paper and in Finance and Commerce an advertisement for bids for the making of such improvement under such approved plans and specifications. The advertisement shall be published for two weeks, shall specify the work to be done, shall state that bids will be received by the Clerk, at which time they will be publicly opened at the City Hall by the City Clerk and Engineer, will then be tabulated, and will be considered by the Council at 6:30 p.m. on June 14th, 2021, in the Council chambers of the City Hall. Any bidder whose responsibility is questioned during consideration of the bid will be given an opportunity to address the Council on the issue of responsibility. No bids will be considered unless sealed and filed with the Clerk and accompanied by a cash deposit, cashier’s check, bid bond or certified check payable to the Clerk for five (5) percent of the amount of such bid. Adopted by the Council of the City of Lino Lakes this 26th day of April 2021. The motion for the adoption of the foregoing resolution was introduced by Council Member _______________and was duly seconded by Council Member ________________ and upon vote being taken thereon, the following voted in favor thereof: The following voted against same: _______________________________ Rob Rafferty, Mayor ATTEST: ________________________ Julianne Bartell, City Clerk CITY COUNCIL AGENDA ITEM 6B STAFF ORIGINATOR: Diane Hankee PE, City Engineer MEETING DATE: April 26, 2021 TOPIC: Consider Resolution 21-34, Approving Master Partnership Contract with MnDOT, 2021 Street Improvement Project VOTE REQUIRED: 3/5 INTRODUCTION Staff is requesting council’s consideration to approve the Master Partnership Contract with MnDOT for the 2021 Street Improvement Project. BACKGROUND On February 8, 2021, the City Council accepted the bid for the 2021 Street Improvement Projects and awarded the construction contract to T.A. Schifsky and Sons, Inc. A portion of the 2021 Street Improvement Project along 4th Avenue is a State Aid route and requires MnDOT certified plant inspections for the bituminous and concrete materials. MnDOT requires a city to have a Master Partnership Contract in place. There is no cost to the city to enter the agreement. The city has entered into the agreement with MnDOT on past State Aid projects. Using MnDOT for plant inspection services is more cost effective than having a private company inspect the facilities. The State Aid work is scheduled to start in July. The completion date for this project is October 29, 2021. RECOMMENDATION Staff recommends adoption of Resolution No. 21-34, approving the Master Partnership Contract with MnDOT for the 2021 Street Improvement Projects. ATTACHMENTS 1. Resolutions 21-34 2. Master Partnership Contract CITY OF LINO LAKES RESOLUTION NO. 21-34 APPROVING THE MASTER PARTNERSHIP CONTRACT 2021 STREET IMPROVEMENT PROJECTS WHEREAS, The Minnesota Department of Transportation wishes to cooperate with local units of government to coordinate the delivery of transportation services and maximize the efficient delivery of such services at all levels of government; and WHEREAS, MnDOT and local governments are authorized by Minnesota Statutes sections 471.59, 174.02, and 161.20, to undertake collaborative efforts for the design, construction, maintenance and operation of state and local roads; and WHEREAS: the parties wish to be able to respond quickly and efficiently to such opportunities for collaboration, and have determined that having the ability to write “work orders” against a master contract would provide the greatest speed and flexibility in responding to identified needs. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Lino Lakes: 1. That the City of Lino Lakes enter into a Master Partnership Contract with the Minnesota Department of Transportation, a copy of which was before the Council. 2. That the proper City officers are authorized to execute such contract, and any amendments thereto. 3. That the Community Development Director is authorized to negotiate work order contracts pursuant to the Master Contract, which work order contracts may provide for payment to or from MnDOT, and that the Community Development Director may execute such work order contracts on behalf of the City of Lino Lakes without further approval by this Council. Adopted by the Council of the City of Lino Lakes this 26th day of April, 2021. The motion for the adoption of the foregoing resolution was introduced by Council Member _______________ and was duly seconded by Council Member ________________ and upon vote being taken thereon, the following voted in favor thereof: The following voted against same: ______________________________ Rob Rafferty, Mayor ATTEST: ________________________ Julianne Bartell, City Clerk MnDOT Contract Number: STATE OF MINNESOTA AND CITY OF LINO LAKES MASTER PARTNERSHIP CONTRACT This master contract is between the State of Minnesota, acting through its Commissioner of Transportation in this contract referred to as the “State” and the City of Lino Lakes, acting through its City Council in this contract referred to as the “Local Government." Recitals 1. The parties are authorized to enter into this contract pursuant to Minnesota Statutes, §§15.061, 471.59 and 174.02. 2. Minn. Stat. § 161.20, subd. 2, authorizes the Commissioner of Transportation to make arrangements with and cooperate with any governmental authority for the purposes of constructing, maintaining and improving the trunk highway system. 3. Each party to this contract is a “road authority” as defined by Minn. Stat. §160.02, subd. 25. 4. Minn. Stat. § 161.39, subd. 1, authorizes a road authority to perform work for another road authority. Such work may include providing technical and engineering advice, assistance and supervision, surveying, preparing plans for the construction or reconstruction of roadways, and performing roadway maintenance. 5. Minn. Stat. §174.02, subd. 6, authorizes the Commissioner of Transportation to enter into contracts with other governmental entities for research and experimentation; for sharing facilities, equipment, staff, data, or other means of providing transportation-related services; or for other cooperative programs that promote efficiencies in providing governmental services, or that further development of innovation in transportation for the benefit of the citizens of Minnesota. 6. Each party wishes to occasionally purchase services from the other party, which the parties agree will enhance the efficiency of delivering governmental services at all levels. This Master Partnership Contract (MPC) provides a framework for the efficient handling of such requests. This MPC contains terms generally governing the relationship between the parties. When specific services are requested, the parties will (unless otherwise specified) enter into a “Work Order” contracts. 7. After the execution of this MPC, the parties may (but are not required to) enter into “Work Order” contracts. These Work Orders will specify the work to be done, timelines for completion, and compensation to be paid for the specific work. 8. The parties are entering into this MPC to establish terms that will govern all of the Work Orders subsequently issued under the authority of this Contract. Master Partnership Contract 1. Term of Master Partnership Contract; Use of Work Order Contracts; Survival of Terms 1.1. Effective Date: This contract will be effective on the date last signed by the Local Government, and all State officials as required under Minn. Stat. § 16C.05, subd. 2. 1.2. A party must not accept work under this Contract until it is fully executed. 1.3. Expiration Date. This Contract will expire on June 30, 2022. Page 1 of 13 CM Master Partnership Contract (CM Rev. 04/10/2017) MnDOT Contract Number: 1.4. Work Order Contracts. A work order contract must be negotiated and executed (by both the State and the Local Government) for each particular engagement, except for Technical Services provided by the State to the Local Government as specified in Article 2. The work order contract must specify the detailed scope of work and deliverables for that project. A party must not begin work under a work order until the work order is fully executed. The terms of this MPC will apply to all work orders contracts issued, unless specifically varied in the work order. The Local Government understands that this MPC is not a guarantee of any payments or work order assignments, and that payments will only be issued for work actually performed under fully-executed work orders. 1.5. Survival of Terms. The following clauses survive the expiration or cancellation of this master contract and all work order contracts: 12. Liability; 13. State Audits; 14. Government Data Practices and Intellectual Property; 17. Publicity; 18. Governing Law, Jurisdiction, and Venue; and 22. Data Disclosure. All terms of this MPC will survive with respect to any work order contract issued prior to the expiration date of the MPC. 1.6. Sample Work Order. A sample work order contract is available upon request from the State. 1.7. Definition of “Providing Party” and “Requesting Party”. For the purpose of assigning certain duties and obligations in the MPC to work order contracts, the following definitions will apply throughout the MPC. “Requesting Party” is defined as the party requesting the other party to perform work under a work order contract. “Providing Party” is defined as the party performing the scope of work under a work order contract. 2. Technical Services 2.1. Technical Services include repetitive low-cost services routinely performed by the State for the Local Government. These services may be performed by the State for the Local Government without the execution of a work order, as these services are provided in accordance with standardized practices and processes and do not require a detailed scope of work. Exhibit A – Table of Technical Services is attached. 2.1.1. Every other service not falling under the services listed in Exhibit A will require a work order contract. 2.2. The Local Government may request the State to perform Technical Services in an informal manner, such as by the use of email, a purchase order, or by delivering materials to a State lab and requesting testing. A request may be made via telephone, but will not be considered accepted unless acknowledged in writing by the State. 2.3. The State will promptly inform the Local Government if the State will be unable to perform the requested Technical Services. Otherwise, the State will perform the Technical Services in accordance with the State’s normal processes and practices, including scheduling practices taking into account the availability of State staff and equipment. 2.4. Payment Basis. Unless otherwise agreed to by the parties prior to performance of the services, the State will charge the Local Government the State’s then-current rate for performing the Technical Services. The then-current rate may include the State’s normal and customary additives. The State will invoice the Local Government upon completion of the services, or at regular intervals not more than once monthly as agreed upon by the parties. The invoice will provide a summary of the Technical Services provided by the State during the invoice period. 3. Services Requiring A Work Order Contract 3.1. Work Order Contracts: A party may request the other party to perform any of the following services under individual work order contracts. Page 2 of 13 CM Master Partnership Contract (CM Rev. 04/10/2017) MnDOT Contract Number: 3.2. Professional and Technical Services. A party may provide professional and technical services upon the request of the other party. As defined by Minn. Stat. §16C.08, subd. 1, professional/technical services “means services that are intellectual in character, including consultation, analysis, evaluation, prediction, planning, programming, or recommendation; and result in the production of a report or completion of a task.” Professional and technical services do not include providing supplies or materials except as incidental to performing such services. Professional and technical services include (by way of example and without limitation) engineering services, surveying, foundation recommendations and reports, environmental documentation, right-of-way assistance (such as performing appraisals or providing relocation assistance, but excluding the exercise of the power of eminent domain), geometric layouts, final construction plans, graphic presentations, public relations, and facilitating open houses. A party will normally provide such services with its own personnel; however, a party’s professional/technical services may also include hiring and managing outside consultants to perform work provided that a party itself provides active project management for the use of such outside consultants. 3.3. Roadway Maintenance. A party may provide roadway maintenance upon the request of the other party. Roadway maintenance does not include roadway reconstruction. This work may include but is not limited to snow removal, ditch spraying, roadside mowing, bituminous mill and overlay (only small projects), seal coat, bridge hits, major retaining wall failures, major drainage failures, and message painting. All services must be performed by an employee with sufficient skills, training, expertise or certification to perform such work, and work must be supervised by a qualified employee of the party performing the work. 3.4. Construction Administration. A party may administer roadway construction projects upon the request of the other party. Roadway construction includes (by way of example and without limitation) the construction, reconstruction, or rehabilitation of mainline, shoulder, median, pedestrian or bicycle pathway, lighting and signal systems, pavement mill and overlays, seal coating, guardrail installation, and channelization. These services may be performed by the Providing Party’s own forces, or the Providing Party may administer outside contracts for such work. Construction administration may include letting and awarding construction contracts for such work (including state projects to be completed in conjunction with local projects). All contract administration services must be performed by an employee with sufficient skills, training, expertise or certification to perform such work. 3.5. Emergency Services. A party may provide aid upon request of the other party in the event of a man-made disaster, natural disaster or other act of God. Emergency services includes all those services as the parties mutually agree are necessary to plan for, prepare for, deal with, and recover from emergency situations. These services include, without limitation, planning, engineering, construction, maintenance, and removal and disposal services related to things such as road closures, traffic control, debris removal, flood protection and mitigation, sign repair, sandbag activities and general cleanup. Work will be performed by an employee with sufficient skills, training, expertise or certification to perform such work, and work must be supervised by a qualified employee of the party performing the work. If it is not feasible to have an executed work order prior to performance of the work, the parties will promptly confer to determine whether work may be commenced without a fully-executed work order in place. If work commences without a fully-executed work order, the parties will follow up with execution of a work order as soon as feasible. 3.6. When a need is identified, the State and the Local Government will discuss the proposed work and the resources needed to perform the work. If a party desires to perform such work, the parties will negotiate the specific and detailed work tasks and cost. The State will then prepare a work order contract. Generally, a work order contract will be limited to one specific project/engagement, although “on call” work orders may be prepared for certain types of services, especially for “Technical Services” items as identified section 2.1.. The work order will also identify specific deliverables required, and timeframes for completing work. A work order must be fully executed by the parties prior to work being commenced. Page 3 of 13 CM Master Partnership Contract (CM Rev. 04/10/2017) MnDOT Contract Number: The Local Government will not be paid for work performed prior to execution of a work order contract and authorization by the State. 4. Responsibilities of the Providing Party 4.1. Terms Applicable to ALL Work Order Contracts. The terms in this section 4.1 will apply to ALL work order contracts. 4.1.1. Each work order will identify an Authorized Representative for each party. Each party’s authorized representative is responsible for administering the work order, and has the authority to make any decisions regarding the work, and to give and receive any notices required or permitted under this MPC or the work order. 4.1.2. The Providing Party will furnish and assign a publicly employed licensed engineer (Project Engineer), to be in responsible charge of the project(s) and to supervise and direct the work to be performed under each work order contract. For services not requiring an engineer, the Providing Party will furnish and assign another responsible employee to be in charge of the project. The services of the Providing Party under a work order contract may not be otherwise assigned, sublet, or transferred unless approved in writing by the Requesting Party’s authorized representative. This written consent will in no way relieve the Providing Party from its primary responsibility for the work. 4.1.3. If the Local Government is the Providing Party, the Project Engineer may request in writing specific engineering and/or technical services from the State, pursuant to Minn. Stat. Section 161.39. The work order Contract will require the Local Government to deposit payment in advance. The costs and expenses will include the current State additives and overhead rates, subject to adjustment based on actual direct costs that have been verified by audit. 4.1.4. Only the receipt of a fully executed work order contract authorizes the Providing Party to begin work on a project. Any and all effort, expenses, or actions taken by the Providing Party before the work order contract is fully executed are considered unauthorized and undertaken at the risk of non-payment. 4.1.5. In connection with the performance of this contract and any work orders issued, the Providing Agency will comply with all applicable Federal and State laws and regulations. When the Providing Party is authorized or permitted to award contracts in connection with any work order, the Providing Party will require and cause its contractors and subcontractors to comply with all Federal and State laws and regulations. 4.2. Additional Terms for Roadway Maintenance. The terms of section 4.1 and this section 4.2 will apply to all work orders for Roadway Maintenance. 4.2.1. Unless otherwise provided for by contract or work order, the Providing Party must obtain all permits and sanctions that may be required for the proper and lawful performance of the work. 4.2.2. The Providing Party must perform maintenance in accordance with MnDOT maintenance manuals, policies and operations. 4.2.3. The Providing Party must use State-approved materials, including (by way of example and without limitation), sign posts, sign sheeting, and de-icing and anti-icing chemicals. 4.3. Additional Terms for Construction Administration. The terms of section 4.1 and this section 4.3 will apply to all work order contracts for construction administration. 4.3.1. Contract(s) must be awarded to the lowest responsible bidder or best value proposer in accordance with state law. Page 4 of 13 CM Master Partnership Contract (CM Rev. 04/10/2017) MnDOT Contract Number: 4.3.2. Contractor(s) must be required to post payment and performance bonds in an amount equal to the contract amount. The Providing Party will take all necessary action to make claims against such bonds in the event of any default by the contractor. 4.3.3. Contractor(s) must be required to perform work in accordance with the latest edition of the Minnesota Department of Transportation Standard Specifications for Construction. 4.3.4. For work performed on State right-of-way, contractor(s) must be required to indemnify and hold the State harmless against any loss incurred with respect to the performance of the contracted work, and must be required to provide evidence of insurance coverage commensurate with project risk. 4.3.5. Contractor(s) must pay prevailing wages pursuant to applicable state and federal law. 4.3.6. Contractor(s) must comply with all applicable Federal, and State laws, ordinances and regulations, including but not limited to applicable human rights/anti-discrimination laws and laws concerning the participation of Disadvantaged Business Enterprises in federally-assisted contracts. 4.3.7. Unless otherwise agreed in a work order contract, each party will be responsible for providing rights of way, easement, and construction permits for its portion of the improvements. Each party will, upon the other’s request, furnish copies of right of way certificates, easements, and construction permits. 4.3.8. The Providing Party may approve minor changes to the Requesting Party’s portion of the project work if such changes do not increase the Requesting Party’s cost obligation under the applicable work order contract. 4.3.9. The Providing Party will not approve any contractor claims for additional compensation without the Requesting Party’s written approval, and the execution of a proper amendment to the applicable work order contract when necessary. The Local Government will tender the processing and defense of any such claims to the State upon the State’s request. 4.3.10. The Local Government must coordinate all trunk highway work affecting any utilities with the State’s Utilities Office. 4.3.11. The Providing Party must coordinate all necessary detours with the Requesting Party. 4.3.12. If the Local Government is the Providing Party, and there is work performed on the trunk highway right-of-way, the following will apply: 4.3.12.1 The Local Government will have a permit to perform the work on the trunk highway. The State may revoke this permit if the work is not being performed in a safe, proper and skillful manner, or if the contractor is violating the terms of any law, regulation, or permit applicable to the work. The State will have no liability to the Local Government, or its contractor, if work is suspended or stopped due to any such condition or concern. 4.3.12.2 The Local Government will require its contractor to conduct all traffic control in accordance with the Minnesota Manual on Uniform Traffic Control Devices. 4.3.12.3 The Local Government will require its contractor to comply with the terms of all permits issued for the project including, but not limited to, National Pollutant Discharge Elimination System (NPDES) and other environmental permits. 4.3.12.4 All improvements constructed on the State’s right-of-way will become the property of the State. 5. Responsibilities of the Requesting Party Page 5 of 13 CM Master Partnership Contract (CM Rev. 04/10/2017) MnDOT Contract Number: 5.1. After authorizing the Providing Party to begin work, the Requesting Party will furnish any data or material in its possession relating to the project that may be of use to the Providing Party in performing the work. 5.2. All such data furnished to the Providing Party will remain the property of the Requesting Party and will be promptly returned upon the Requesting Party’s request or upon the expiration or termination of this contract (subject to data retention requirements of the Minnesota Government Data Practices Act and other applicable law). 5.3. The Providing Party will analyze all such data furnished by the Requesting Party. If the Providing Party finds any such data to be incorrect or incomplete, the Providing Party will bring the facts to the attention of the Requesting Party before proceeding with the part of the project affected. The Providing Party will investigate the matter, and if it finds that such data is incorrect or incomplete, it will promptly determine a method for furnishing corrected data. Delay in furnishing data will not be considered justification for an adjustment in compensation. 5.4. The State will provide to the Local Government copies of any Trunk Highway fund clauses to be included in the bid solicitation and will provide any required Trunk Highway fund provisions to be included in the Proposal for Highway Construction, that are different from those required for State Aid construction. 5.5. The Requesting Party will perform final reviews and inspections of its portion of the project work. If the work is found to have been completed in accordance with the work order contract, the Requesting Party will promptly release any remaining funds due the Providing Party for the Project(s). 5.6. The work order contracts may include additional responsibilities to be completed by the Requesting Party. 6. Time In the performance of project work under a work order contract, time is of the essence. 7. Consideration and Payment 7.1. Consideration. The Requesting Party will pay the Providing Party as specified in the work order. The State’s normal and customary additives will apply to work performed by the State, unless otherwise specified in the work order. The State’s normal and customary additives will not apply if the parties agree to a “lump sum” or “unit rate” payment. 7.2. State’s Maximum Obligation. The total compensation to be paid by the State to the Local Government under all work order contracts issued pursuant to this MPC will not exceed $500,000.00. 7.3. Travel Expenses. It is anticipated that all travel expenses will be included in the base cost of the Providing Party’s services, and unless otherwise specifically set forth in an applicable work order contract, the Providing Party will not be separately reimbursed for travel and subsistence expenses incurred by the Providing Party in performing any work order contract. In those cases where the State agrees to reimburse travel expenses, such expenses will be reimbursed in the same manner and in no greater amount than provided in the current "MnDOT Travel Regulations” a copy of which is on file with and available from the MnDOT District Office. The Local Government will not be reimbursed for travel and subsistence expenses incurred outside of Minnesota unless it has received the State’s prior written approval for such travel. 7.4. Payment. 7.4.1. Generally. The Requesting Party will pay the Providing Party as specified in the applicable work order, and will make prompt payment in accordance with Minnesota law. 7.4.2. Payment by the Local Government. Page 6 of 13 CM Master Partnership Contract (CM Rev. 04/10/2017) MnDOT Contract Number: 7.4.2.1. The Local Government will make payment to the order of the Commissioner of Transportation. 7.4.2.2. IMPORTANT NOTE: PAYMENT MUST REFERENCE THE “MNDOT CONTRACT NUMBER” SHOWN ON THE FACE PAGE OF THIS CONTRACT AND THE “INVOICE NUMBER” ON THE INVOICE RECEIVED FROM MNDOT. 7.4.2.3. Remit payment to the address below: MnDOT Attn: Cash Accounting RE: MnDOT Contract Number ####### and Invoice Number ###### Mail Stop 215 395 John Ireland Blvd St. Paul, MN 55155 7.4.3. Payment by the State. 7.4.3.1. Generally. The State will promptly pay the Local Government after the Local Government presents an itemized invoice for the services actually performed and the State's Authorized Representative accepts the invoiced services. Invoices must be submitted as specified in the applicable work order, but no more frequently than monthly. 7.4.3.2. Retainage for Professional and Technical Services. For work orders for professional and technical services, as required by Minn. Stat. § 16C.08, subd. 2(10), no more than 90 percent of the amount due under any work order contract may be paid until the final product of the work order contract has been reviewed by the State’s authorized representative. The balance due will be paid when the State’s authorized representative determines that the Local Government has satisfactorily fulfilled all the terms of the work order contract. 8. Conditions of Payment All work performed by the Providing Party under a work order contract must be performed to the Requesting Party’s satisfaction, as determined at the sole and reasonable discretion of the Requesting Party’s Authorized Representative and in accordance with all applicable federal and state laws, rules, and regulations. The Providing Party will not receive payment for work found by the State to be unsatisfactory or performed in violation of federal or state law. 9. Local Government’s Authorized Representative and Project Manager; Authority to Execute Work Order Contracts 9.1. The Local Government’s Authorized Representative for administering this master contract is the Local Government’s Engineer, and the Engineer has the responsibility to monitor the Local Government’s performance. The Local Government’s Authorized Representative is also authorized to execute work order contracts on behalf of the Local Government without approval of each proposed work order contract by its governing body. 9.2. The Local Government’s Project Manager will be identified in each work order contract. 10. State’s Authorized Representative and Project Manager 10.1. The State's Authorized Representative for this master contract is the District State Aid Engineer, who has the responsibility to monitor the State’s performance. 10.2. The State’s Project Manager will be identified in each work order contract. Page 7 of 13 CM Master Partnership Contract (CM Rev. 04/10/2017) MnDOT Contract Number: 11. Assignment, Amendments, Waiver, and Contract Complete 11.1. Assignment. Neither party may assign or transfer any rights or obligations under this MPC or any work order contract without the prior consent of the other and a fully executed Assignment Contract, executed and approved by the same parties who executed and approved this MPC, or their successors in office. 11.2. Amendments. Any amendment to this master contract or any work order contract must be in writing and will not be effective until it has been executed and approved by the same parties who executed and approved the original contract, or their successors in office. 11.3. Waiver. If a party fails to enforce any provision of this master contract or any work order contract, that failure does not waive the provision or the party’s right to subsequently enforce it. 11.4. Contract Complete. This master contract and any work order contract contain all negotiations and contracts between the State and the Local Government. No other understanding regarding this master contract or any work order contract issued hereunder, whether written or oral may be used to bind either party. 12. Liability. Each party will be responsible for its own acts and omissions to the extent provided by law. The Local Government’s liability is governed by Minn. Stat. chapter 466 and other applicable law. The State’s liability is governed by Minn. Stat. section 3.736 and other applicable law. This clause will not be construed to bar any legal remedies a party may have for the other party’s failure to fulfill its obligations under this master contract or any work order contract. Neither party agrees to assume any environmental liability on behalf of the other party. A Providing Party under any work order is acting only as a “Contractor” to the Requesting Party, as the term “Contractor” is defined in Minn. Stat. §115B.03 (subd. 10), and is entitled to the protections afforded to a “Contractor” by the Minnesota Environmental Response and Liability Act. The parties specifically intend that Minn. Stat. §471.59 subd. 1a will apply to any work undertaken under this MPC and any work order issued hereunder. 13. State Audits Under Minn. Stat. § 16C.05, subd. 5, the party’s books, records, documents, and accounting procedures and practices relevant to any work order contract are subject to examination by the parties and by the State Auditor or Legislative Auditor, as appropriate, for a minimum of six years from the end of this MPC. 14. Government Data Practices and Intellectual Property 14.1. Government Data Practices. The Local Government and State must comply with the Minnesota Government Data Practices Act, Minn. Stat. Ch. 13, as it applies to all data provided by the State under this MPC and any work order contract, and as it applies to all data created, collected, received, stored, used, maintained, or disseminated by the Local Government under this MPC and any work order contract. The civil remedies of Minn. Stat. § 13.08 apply to the release of the data referred to in this clause by either the Local Government or the State. 14.2. Intellectual Property Rights 14.2.1. Intellectual Property Rights. The Requesting Party will own all rights, title, and interest in all of the intellectual property rights, including copyrights, patents, trade secrets, trademarks, and service marks in the Works and Documents created and paid for under work order contracts. Works means all inventions, improvements, discoveries (whether or not patentable), databases, computer programs, reports, notes, studies, photographs, negatives, designs, drawings, specifications, materials, tapes, and disks conceived, reduced to practice, created or originated by the Providing Party, its employees, agents, and subcontractors, either individually or jointly with others in the performance of this master contract or any work order contract. Works includes “Documents.” Documents are the originals of any databases, computer programs, reports, notes, Page 8 of 13 CM Master Partnership Contract (CM Rev. 04/10/2017) MnDOT Contract Number: studies, photographs, negatives, designs, drawings, specifications, materials, tapes, disks, or other materials, whether in tangible or electronic forms, prepared by the Providing Party, its employees, agents, or contractors, in the performance of a work order contract. The Documents will be the exclusive property of the Requesting Party and all such Documents must be immediately returned to the Requesting Party by the Providing Party upon completion or cancellation of the work order contract. To the extent possible, those Works eligible for copyright protection under the United States Copyright Act will be deemed to be “works made for hire.” The Providing Party Government assigns all right, title, and interest it may have in the Works and the Documents to the Requesting Party. The Providing Party must, at the request of the Requesting Party, execute all papers and perform all other acts necessary to transfer or record the Requesting Party’s ownership interest in the Works and Documents. Notwithstanding the foregoing, the Requesting Party grants the Providing Party an irrevocable and royalty-free license to use such intellectual property for its own non-commercial purposes, including dissemination to political subdivisions of the state of Minnesota and to transportation-related agencies such as the American Association of State Highway and Transportation Officials. 14.2.2. Obligations with Respect to Intellectual Property. 14.2.2.1. Notification. Whenever any invention, improvement, or discovery (whether or not patentable) is made or conceived for the first time or actually or constructively reduced to practice by the Providing Party, including its employees and subcontractors, in the performance of the work order contract, the Providing Party will immediately give the Requesting Party’s Authorized Representative written notice thereof, and must promptly furnish the Authorized Representative with complete information and/or disclosure thereon. 14.2.2.2. Representation. The Providing Party must perform all acts, and take all steps necessary to ensure that all intellectual property rights in the Works and Documents are the sole property of the Requesting Party, and that neither Providing Party nor its employees, agents or contractors retain any interest in and to the Works and Documents. 15. Affirmative Action The State intends to carry out its responsibility for requiring affirmative action by its Contractors, pursuant to Minn. Stat. §363A.36. Pursuant to that Statute, the Local Government is encouraged to prepare and implement an affirmative action plan for the employment of minority persons, women, and the qualified disabled, and submit such plan to the Commissioner of the Minnesota Department of Human Rights. In addition, when the Local Government lets a contract for the performance of work under a work order issued pursuant to this MPC, it must include the following in the bid or proposal solicitation and any contracts awarded as a result thereof: 15.1. Covered Contracts and Contractors. If the Contract exceeds $100,000 and the Contractor employed more than 40 full-time employees on a single working day during the previous 12 months in Minnesota or in the state where it has its principle place of business, then the Contractor must comply with the requirements of Minn. Stat. § 363A.36 and Minn. R. Parts 5000.3400-5000.3600. A Contractor covered by Minn. Stat. § 363A.36 because it employed more than 40 full-time employees in another state and does not have a certificate of compliance, must certify that it is in compliance with federal affirmative action requirements. 15.2. Minn. Stat. § 363A.36. Minn. Stat. § 363A.36 requires the Contractor to have an affirmative action plan for the employment of minority persons, women, and qualified disabled individuals approved by the Minnesota Commissioner of Human Rights (“Commissioner”) as indicated by a certificate of compliance. The law addresses suspension or revocation of a certificate of compliance and contract consequences in that event. A contract awarded without a certificate of compliance may be voided. 15.3. Minn. R. Parts 5000.3400-5000.3600. Page 9 of 13 CM Master Partnership Contract (CM Rev. 04/10/2017) MnDOT Contract Number: 15.3.1. General. Minn. R. Parts 5000.3400-5000.3600 implement Minn. Stat. § 363A.36. These rules include, but are not limited to, criteria for contents, approval, and implementation of affirmative action plans; procedures for issuing certificates of compliance and criteria for determining a contractor’s compliance status; procedures for addressing deficiencies, sanctions, and notice and hearing; annual compliance reports; procedures for compliance review; and contract consequences for non-compliance. The specific criteria for approval or rejection of an affirmative action plan are contained in various provisions of Minn. R. Parts 5000.3400-5000.3600 including, but not limited to, parts 5000.3420-5000.3500 and 5000.3552-5000.3559. 15.3.2. Disabled Workers. The Contractor must comply with the following affirmative action requirements for disabled workers: 15.3.2.1. The Contractor must not discriminate against any employee or applicant for employment because of physical or mental disability in regard to any position for which the employee or applicant for employment is qualified. The Contractor agrees to take affirmative action to employ, advance in employment, and otherwise treat qualified disabled persons without discrimination based upon their physical or mental disability in all employment practices such as the following: employment, upgrading, demotion or transfer, recruitment, advertising, layoff or termination, rates of pay or other forms of compensation, and selection for training, including apprenticeship. 15.3.2.2. The Contractor agrees to comply with the rules and relevant orders of the Minnesota Department of Human Rights issued pursuant to the Minnesota Human Rights Act. 15.3.2.3. In the event of the Contractor's noncompliance with the requirements of this clause, actions for noncompliance may be taken in accordance with Minn. Stat. Section 363A.36, and the rules and relevant orders of the Minnesota Department of Human Rights issued pursuant to the Minnesota Human Rights Act. 15.3.2.4. The Contractor agrees to post in conspicuous places, available to employees and applicants for employment, notices in a form to be prescribed by the commissioner of the Minnesota Department of Human Rights. Such notices must state the Contractor's obligation under the law to take affirmative action to employ and advance in employment qualified disabled employees and applicants for employment, and the rights of applicants and employees. 15.3.2.5. The Contractor must notify each labor union or representative of workers with which it has a collective bargaining agreement or other contract understanding, that the Contractor is bound by the terms of Minn. Stat. Section 363A.36, of the Minnesota Human Rights Act and is committed to take affirmative action to employ and advance in employment physically and mentally disabled persons. 15.3.3. Consequences. The consequences for the Contractor’s failure to implement its affirmative action plan or make a good faith effort to do so include, but are not limited to, suspension or revocation of a certificate of compliance by the Commissioner, refusal by the Commissioner to approve subsequent plans, and termination of all or part of this contract by the Commissioner or the State. 15.3.4. Certification. The Contractor hereby certifies that it is in compliance with the requirements of Minn. Stat. § 363A.36 and Minn. R. Parts 5000.3400-5000.3600 and is aware of the consequences for noncompliance. 16. Workers’ Compensation Each party will be responsible for its own employees for any workers compensation claims. This MPC, and any work order contracts issued hereunder, are not intended to constitute an interchange of government employees under Minn. Stat. §15.53. To the extent that this MPC, or any work order issued hereunder, is determined to be Page 10 of 13 CM Master Partnership Contract (CM Rev. 04/10/2017) MnDOT Contract Number: subject to Minn. Stat. §15.53, such statute will control to the extent of any conflict between the contract and the statute. 17. Publicity 17.1. Publicity. Any publicity regarding the subject matter of a work order contract where the State is the Requesting Party must identify the State as the sponsoring agency and must not be released without prior written approval from the State’s Authorized Representative. For purposes of this provision, publicity includes notices, informational pamphlets, press releases, research, reports, signs, and similar public notices prepared by or for the Local Government individually or jointly with others, or any subcontractors, with respect to the program, publications, or services provided resulting from a work order contract. 17.2. Data Practices Act. Section 17.1 is not intended to override the Local Government’s responsibilities under the Minnesota Government Data Practices Act. 18. Governing Law, Jurisdiction, and Venue Minnesota law, without regard to its choice-of-law provisions, governs this master contract and all work order contracts. Venue for all legal proceedings out of this master contract or any work order contracts, or the breach of any such contracts, must be in the appropriate state or federal court with competent jurisdiction in Ramsey County, Minnesota. 19. Prompt Payment; Payment to Subcontractors The parties must make prompt payment of their obligations in accordance with applicable law. As required by Minn. Stat. § 16A.1245, when the Local Government lets a contract for work pursuant to any work order, the Local Government must require its contractor to pay all subcontractors, less any retainage, within 10 calendar days of the prime contractor's receipt of payment from the Local Government for undisputed services provided by the subcontractor(s) and must pay interest at the rate of one and one-half percent per month or any part of a month to the subcontractor(s) on any undisputed amount not paid on time to the subcontractor(s). 20. Minn. Stat. § 181.59. The Local Government will comply with the provisions of Minn. Stat. § 181.59 which requires: Every contract for or on behalf of the state of Minnesota, or any county, city, town, township, school, school district, or any other district in the state, for materials, supplies, or construction shall contain provisions by which the Contractor agrees: (1) That, in the hiring of common or skilled labor for the performance of any work under any contract, or any subcontract, no contractor, material supplier, or vendor, shall, by reason of race, creed, or color, discriminate against the person or persons who are citizens of the United States or resident aliens who are qualified and available to perform the work to which the employment relates; (2) That no contractor, material supplier, or vendor, shall, in any manner, discriminate against, or intimidate, or prevent the employment of any person or persons identified in clause (1) of this section, or on being hired, prevent, or conspire to prevent, the person or persons from the performance of work under any contract on account of race, creed, or color; (3) That a violation of this section is a misdemeanor; and (4) That this contract may be canceled or terminated by the state, county, city, town, school board, or any other person authorized to grant the contracts for employment, and all money due, or to become due under the contract, may be forfeited for a second or any subsequent violation of the terms or conditions of this contract. 21. Termination; Suspension 21.1. Termination by the State for Convenience. The State or commissioner of Administration may cancel this MPC and any work order contracts at any time, with or without cause, upon 30 days written notice to the Local Government. Upon termination, the Local Government and the State will be entitled to payment, determined on a pro rata basis, for services satisfactorily performed. 21.2. Termination by the Local Government for Convenience. The Local Government may cancel this MPC and any work order contracts at any time, with or without cause, upon 30 days written notice to the State. Page 11 of 13 CM Master Partnership Contract (CM Rev. 04/10/2017) MnDOT Contract Number: Upon termination, the Local Government and the State will be entitled to payment, determined on a pro rata basis, for services satisfactorily performed. 21.3. Termination for Insufficient Funding. The State may immediately terminate or suspend this MPC and any work order contract if it does not obtain funding from the Minnesota legislature or other funding source; or if funding cannot be continued at a level sufficient to allow for the payment of the services covered here. Termination or suspension must be by written or fax notice to the Local Government. The State is not obligated to pay for any services that are provided after notice and effective date of termination or suspension. However, the Local Government will be entitled to payment, determined on a pro rata basis, for services satisfactorily performed to the extent that funds are available. The State will not be assessed any penalty if the master contract or work order is terminated because of the decision of the Minnesota legislature or other funding source, not to appropriate funds. The State must provide the Local Government notice of the lack of funding within a reasonable time of the State’s receiving that notice. 22. Data Disclosure Under Minn. Stat. §270C.65, subd. 3, and other applicable law, the Local Government consents to disclosure of its federal employer tax identification number, and/or Minnesota tax identification number, already provided to the State, to federal and state tax agencies and state personnel involved in the payment of state obligations. These identification numbers may be used in the enforcement of federal and state tax laws which could result in action requiring the Local Government to file state tax returns and pay delinquent state tax liabilities, if any. 23. Defense of Claims and Lawsuits If any lawsuit or claim is filed by a third party (including but not limited to the Local Government’s contractors and subcontractors), arising out of trunk highway work performed pursuant to a valid work order issued under this MPC, the Local Government will, at the discretion of and upon the request of the State, tender the defense of such claims to the State or allow the State to participate in the defense of such claims. The Local Government will, however, be solely responsible for defending any lawsuit or claim, or any portion thereof, when the claim or cause of action asserted is based on its own acts or omissions in performing or supervising the work. The Local Government will not purport to represent the State in any litigation, settlement, or alternative dispute resolution process. The State will not be responsible for any judgment entered against the Local Government, and will not be bound by the terms of any settlement entered into by the Local Government except with the written approval of the Attorney General and the Commissioner of Transportation and pursuant to applicable law. 24. Additional Provisions [The balance of this page has intentionally been left blank – signature page follows] Page 12 of 13 CM Master Partnership Contract (CM Rev. 04/10/2017) MnDOT Contract Number: LOCAL GOVERNMENT COMMISSIONER OF TRANSPORTATION The Local Government certifies that the appropriate person(s) have executed the contract on behalf of the Local Government as required by applicable ordinance, resolution, or charter provision. By: By: (with delegated authority) Title: Title Assistant Commissioner or Assistant Division Director Date: Date: By: COMMISSIONER OF ADMINISTRATION As delegated to Materials Management Division Title By: Date: Date: Page 13 of 13 CM Master Partnership Contract (CM Rev. 04/10/2017) Page 1 of 4 MPC Program FY 2017-2022 Exhibit A - Table of Tech Serv Used with TA98 Project IDs If a source code is not on this list, a work order is needed. Date: 04/20/2017 If a source code is not on this list, a work order is needed. Source Code Title Description 0032 Business Unit Management All expenses of business/office managers for general management and administration of support functions. includes administering central facilities maintenance and facilities capital budgets. 0152 Support Services Work that supports general office management, system management such as entering data into SWIFT, PPMS, PUMA and other MnDOT systems, attending staff meetings and other indirect support activities. 0400 Equipment Calibration-Mat Insp Use when performing periodic equipment calibration for equipment used in the materials lab or on construction projects. 0600 General Training Attended All costs (time, registration, materials, travel expenses, etc.) for attending or participating informal or informal training, including conferences that primarily provide training. 1182 Soils/Foundation Field/Laboratory Tests All laboratory testing necessary to provide geotechnical information to complete roadway soils recommendations and approvals for use in the development of Final Design Plans and Special Provisions. Lab work includes R-value, resilient modulus, soil classification, gradation, proctor testing, unconfined compression, consolidation, direct simple shear, direct sheer, permeability and triaxial tests. 1312 Tech Assist-Outside MnDOT Use when providing technical assistance to an organization external to MnDOT. 1421 Bridge Management System Operation/Administration/Data Use for tasks related to the Bridge Management System, including operations, administration, or data entry. 1434 Structural Metals Inspection-Non DOT Reviewing shop drawings furnished by suppliers, fabricators, and contractors (working drawing or calculations), and for tasks related to structural metals inspection (materials surveys, physical and chemical laboratory testing, material inspection and engineering, and technical services in the field and offices) for local agency projects. 1501 Traffic Management System (TMS)Used by traffic operations staff for all tasks that support the RTMC's operations center (or TOCC) providing traveler information, managing incidents and monitoring the FMS. Includes dynamic message sign maintenance, ramp meter maintenance, camera maintenance, and loop detection activities. Includes maintenance activities related to any ITS or TMS device such as RTMC cables, monitor wall, switchers, routers, or modems. Use to record all costs for maintenance activities related to traffic management fiber optics. Use for tasks related to maintaining traffic operations software including minor software enhancements and fixes. Use when providing traffic operations technical assistance external to MnDOT. 1513 Traffic Management System (TMS) Integration For tasks associated with the incorporation of new and existing TMS devices (cameras, loops, DMS, and other ITS devices) into existing infrastructure to ensure proper operation. Use with the Construction/Program Delivery Appropriation. 1520 Pavement Management System For tasks related to the operation of the pavement management system, including development and maintenance/technical support. Includes tasks to meet needs external to MnDOT. 1716 Record Sampling Used by Materials and Research Section and district materials staff to verify inspector" sampling and testing procedures and checking inspectors' equipment during project construction as required by FHWA. Use when performing field tests on split sample. 1721 Traffic Sign Work Orders Use for work involved in preparing work orders for traffic signs. Use only with Maintenance Operations appropriation (T790081). Page 2 of 4 MPC Program FY 2017-2022 Exhibit A - Table of Tech Serv Used with TA98 Project IDs If a source code is not on this list, a work order is needed. Date: 04/20/2017 If a source code is not on this list, a work order is needed. Source Code Title Description 1732 Material Testing & Inspection Performing construction phase and research physical and chemical laboratory testing, and related technical services in the districts and central labs, and for performing research and construction phase non-destructive testing materials surveys, and related technical services in the field and offices. Includes detour surveys. Non-destructive tests include, skid resistance and falling weight deflectometer (FWD) testing. 1733 Concrete Plant Inspections Performing QA/QC physical testing at the plant; sampling and transporting of materials from the plant to the lab for lab testing, plant reviews, and operations; investigating plant discrepancies; and other technical services in the plant or office associated with stationary concrete plants or mobile concrete paving plant inspection. 1734 Construction Materials Inspections Performing construction phase material inspection and engineering, for structural steel, precast and pre-stressed concrete, reinforcement steel, and electrical products and related technical services in the field and office for materials to be used in multiple projects. Includes travel time, sampling, and sample delivery. Includes tasks related to reviewing shop drawings furnished by suppliers or fabricators and contractor working drawings or calculations, and for tasks related to structural metals inspection (materials surveys, physical and chemical laboratory testing, material inspection and engineering, and technical services in the field and offices). 1735 Bituminous Plant Inspection Performing QA/QC physical testing at the plant; sampling and transporting of materials from the plant to the lab for lab testing, plant reviews, and operations; investigating plant discrepancies; and other technical services in the plant or office associated with bituminous plant inspection. 1738 State Project - Specific Materials Inspection Performing material inspection for materials designated for a specific construction project (SP). Generally applies to inspection of such things as structural steel, prestressed concrete items, and most precast concrete items and for SP specific tasks related to structural metals inspection (materials surveys, physical and chemical laboratory testing, material inspection and engineering and technical services in the field and offices). 1800 Field Inspection Occasional construction project field inspection (not cyclical inspection of assets); Includes field inspection of materials such as gradations, densities/DCP, proctors, compaction, slump tests, and field air testsand collecting and transporting samples for lab tests, but not the actual laboratory verifications. 1870 Traffic Signal Maintenance This work will not substitute for or alter existing cooperative construction agreements or traffic signal maintenance agreements. Work related to the occasional repair and replacement of traffic signal system structures and all electrical maintenance for traffic signal systems including electrical power, labor, equipment materials, GSOC locates, traffic control and responses to public inquiries. 1871 Lighting Maintenance & Utilities All work related to installing, maintaining, restoring, or removing highway lighting systems and fixtures. Includes repairing, maintaining, or replacing supports necessary for roadway lighting luminaries. Includes patrol highway lighting, inspect lighting structures, electrical service for highway lighting, re-lamping, pump stations, anti-icing systems, truck roll-over warning systems and electrical repairs. Includes traffic control in support of roadway lighting activities. Use for tasks related to public inquiries/complaints, review utility billings, provide data, and conduct field reviews. 1875 Locate One Call Finding and marking locations of buried conduit, cables, hand holes, loops, etc. in order to maintain or repair the traffic management system, signal systems, or roadway lighting systems. Page 3 of 4 MPC Program FY 2017-2022 Exhibit A - Table of Tech Serv Used with TA98 Project IDs If a source code is not on this list, a work order is needed. Date: 04/20/2017 If a source code is not on this list, a work order is needed. Source Code Title Description 1876 Traffic Counting Use to record labor, equipment usage, and material costs for activities related to traffic counts made for statewide traffic monitoring or traffic operations. Includes all activities related to traffic counting, such as taking requests, assigning priorities, collecting field data, processing data, and developing new techniques for collection. 2102 Patching Related source type codes: 2103-Heavy patching, 2104-Bituminous paving, 2105-Blow patching 2142 Overhead Sign Panel Maintenance Work related to the repair and replacement of overhead sign panels, extruded sign panels mounted on I-beams, and overhead sign structures. Includes related cable locates and traffic control. Does not include structural work. 2210 Guardrail-Install/Repair/Maintenance Install, repair, or maintain low tension cable, plate beams, and end treatments; cable tension adjustments; and reflector replacement. includes related traffic control. 2222 Sign/Delineation/Marker Repair Replacing, repairing, and washing signs (including temporary stop signs). Includes re-sequencing intersection signing and repair/replace overhead and extrude signs mounted on I-beams. Includes related cable locates and traffic control. 2316 Brush & Tree Removal Maintaining, watering, trimming, and removing highway right of way tree and brush. Includes chipping of tree limbs and stump removal/grinding. Includes related traffic control. 2624 Indirect Expense Indirect shop expenses and shop equipment. Allocate to mobile equipment. 2629 Supplies & Small Tools Shop tools, small equipment, and supplies that cannot be directly charged to a mobile equipment unit. 2819 Bridge Curb, Walk And Railing Repairing and maintaining bridge curb, walk, rail, coping, and fencing connected to the rail. Includes glare screen and median barriers on bridges. Includes related traffic control. 2820 Bridge Deck Work associated with bridge deck and slab repair regardless of removal depth or type of material used for patching. Includes deck or slab overlays and replacements and underside deck delamination. Includes related traffic control. 2822 Miscellaneous Bridge Maintenance This source code does not include replacement or major repair. Miscellaneous maintenance tasks performed on a specific bridge or structure not covered by other source codes. Includes minor repairs and simple fixes on items such as stairways, drains, fencing, light bases, transient guards, and access doors. Includes transient removal, ordering materials, and picking up equipment. Includes related traffic control. 2824 Bridge Inspection-Non-Federal All tasks related to inventory, inspection, and load capacity rating work done on trunk highway bridges to meet the requirements of the National Bridge Inspection System and/or Minnesota Bridge Safety Inspection Program or for billing to local governments. Includes related inspection reports and deck condition surveys. 2827 Bridge Expansion, Relief Joints All maintenance tasks associated with bridge expansion joints, except joint reestablishment. Includes tightening expansion device bolts and replacing seal glands. Includes related traffic control. 2828 Bridge Inspection-Federal Fund All bridge inspection tasks for non-MnDOT bridges funded by the federal Fracture-Critical Bridge Program (Project Code will begin with TSL and with the local bridge number). Includes related inspection reports. For MnDOT Trunk Highway bridges (Project Code begins with TSO followed by the bridge number) and local and Department of Natural Resources (DNR) (bridge number begins with 9A follow by bridge number) bridge inspections to be billed to the local government or Department of Natural Resources (DNR) use Source Code 2824. Page 4 of 4 MPC Program FY 2017-2022 Exhibit A - Table of Tech Serv Used with TA98 Project IDs If a source code is not on this list, a work order is needed. Date: 04/20/2017 If a source code is not on this list, a work order is needed. Source Code Title Description 2829 Bridge Superstructure All tasks to repair any bridge component above the bridge seat that is not included in other source codes. Includes repairs to all types of bridge superstructure elements such as girders, beams, floor beams, trusses, stringers, t-beams, precast channels, and box girders. Includes related traffic control. 2830 Bridge Bearing Assemblies All tasks related to the repair and maintenance of fixed or expansion-bearing assemblies on bridges. Includes related traffic 2834 Waterway Maintenance All tasks related to waterway maintenance for deck bridges. Includes debris removal, waterway cleanup, channel repair, and channel protection repair that is not part of slope protection. Includes related traffic control. 2838 Bridge Deck Crack Sealing All tasks related to deck crack sealing. Includes related traffic control. 2863 Traffic Signal Inspection Work related to cyclical structural and electrical inspection and preventive maintenance checks of traffic signal systems/structures. Includes labor, equipment, materials, and traffic control. 3000 Class Of Frequency Coordination Use for frequency coordination done with APCO, AASHTO or FCCA. 3002 Radio/Electronic Infrastructure Use for the repair and preventative maintenance of all equipment associated with wireless two-way radio communications systems (includes mobile radios, portable radios, base stations, console workstations, recorders, etc.). Non-MnDOT equipment - Must use Project number assigned to requesting agency; Department of Public Safety (DPS) includes State Patrol (SP) Bureau of Criminal Apprehension (BCA), Fire Marshall); does not include Department of Natural Resources (DNR). See OSRC Project 3005 Radio - Mobile Equipment Use for the repair and preventative maintenance of all equipment associated with wireless two-way radio communications systems (includes mobile radios, portable radios, base stations, console workstations, recorders, etc.). Non-MnDOT equipment - Must use Project number assigned to requesting agency (State Patrol, DNR, BCA, Fire Marshall). See OSRC Project Code list. 3009 Radio/Electronic System Upgrade & Installation Use for the installation and other services needed to provide major system upgrades or improvements to wireless or electronic systems. Use for all work performed to correct or repair deficiencies found in a new installation. 3025 Tower/Building Maintenance Use for all tasks related to the maintenance of a tower building or site. Includes towers, buildings, generators, LP system, fencing, landscaping, grounding, ice bridge, cable management, climbing ladders, card key systems, and HVAC. 3027 Radio Programming Creating or modifying radio frequency programs and programming mobile and portable radios. Does not include mobile radios used as fixed base radios as part of the Inter-OP System (Use 3009). 3049 On Call Electronic Communications Infrastructure Maintenance To be used by Statewide Radio Communications personnel to record on-call time. 1 CITY COUNCIL AGENDA ITEM 6C STAFF ORIGINATOR: Katie Larsen, City Planner MEETING DATE: April 26, 2021 TOPIC: Consider Resolution No. 21-35 Approving Amendment #1 to Century Farm North 7th Addition Planned Unit Development Agreement VOTE REQUIRED: 3/5 INTRODUCTION Century Farm North is a residential Planned Unit Development (PUD) in northwest Lino Lakes and was approved in 2003. It includes a mix of housing styles including single family lots, single family airpark lots with hangars and attached townhomes totaling 249 housing units. BACKGROUND On May 14, 2018 with Resolution No. 17-97, Council approved an amendment to the PUD Development Stage Plan/Preliminary Plat for Outlot C, Century Farm North 6th. This outlot was originally approved for 12 townhomes (2 buildings with 6 units each) in 2003. Due to a weakened townhome market, the developer Mr. Gary Uhde, requested to re-plat the outlot from 12 townhome units to 4 single family lots. The original 2003 PUD plan also included sidewalk near the 12 townhomes. The amendment to re-plat to four (4) single family lots included 230 lf of sidewalk between the homes and the existing townhomes along Gotland Lane. At the May 14, 2018 Council meeting, Mr. Uhde stated the HOA did not want the sidewalk so Council motioned to eliminate the sidewalk and collect $10,000 in park dedication fees from Mr. Uhde for use in development of pedestrian and bicycle facilities within the Century Farm North development. After execution of the Development Agreement, the HOA stated they did in fact want the sidewalk. Mr. Uhde has agreed to install the sidewalk and associated landscaping on the condition he is reimbursed the $10,000 he paid. A Temporary Construction Easement has been signed by the HOA and Mr. Uhde. The HOA will own and maintain the sidewalk after construction. This Amendment #1 amends Section 16 of the Century Farm North 7th Addition Planned Unit Development Agreement approved by Council on May 14, 2018 via Resolution No. 17-99 to allow for the construction of the sidewalk and reimburse Mr. Uhde $10,000. RECOMMENDATION Staff recommends approval of Amendment #1 to Century Farm North 7th Addition Planned Unit Development Agreement to allow for the construction of the sidewalk, landscaping and related appurtenances in accordance with the Civil Plan Set-Century Farm North 2 PUD/Preliminary Plat Amendment 7th Addition prepared by Plowe Engineering, Inc dated January 15, 2021 and reimburse Mr. Uhde $10,000 in park dedication fees. ATTACHMENTS 1. Sheet L1, Landscape Plan with Sidewalk Location 2. Resolution No. 21-35 3. Amendment #1 to Century Farm North 7th Addition Planned Unit Development Agreement B L O C K 145B L O C K 1678RCallbefore you dig.below.Know what'sLANDSCAPE PLANLINO LAKES, MNCENTURY FARM NORTHPUD/PRELIMINARY PLAT AMENDMENTCENTURY FARMNORTHDEVELOPMENT, INC.7TH ADDITIONPREPARED FOR:AUGUST 18, 2017C.W.P. 14-1460A.G.A.G.DATE REVISION DESCRIPTION DRAWN BY:CHCKD BY:DESIGN BY:PROJ. NO.ORIGINAL DATE:I HEREBY CERTIFY THAT THIS PLAN WAS PREPARED BY ME OR UNDER MY DIRECT SUPERVISION AND THAT I AM A DULY LICENSED PROFESSIONAL ENGINEER UNDER THE LAWS OF THE STATE OF MINNESOTA. DATE:LIC. NO.43963 ADAM GINKEL01 INCH = FEET301530LINO LAKES, MINNESOTAL1PLOWEENGINEERING, INC.LANDSCAPE PLANFAX: (651) 361-8701PHONE: (651) 361-8210LINO LAKES, MN 550146776 LAKE DRIVESUITE 110SITE PLANNING& ENGINEERINGNORTH01.15.2021 CENTURY FARM NORTH - PUD / PRELIMINARY PLAT AMENDMENT - 7TH ADDITION BOULEVARD TREESOPEN AREA - TREESOPEN AREA - SHRUBSLANDSCAPE CALCULATIONSOPEN AREALEGENDNOTES1-24-18 CITY REVIEW COMMENTS 4-24-18 FINAL PLANS 6-19-18 CDS RED. TO 40'; MISC CITY COMMENTS 6-3-20 SIDEWALK ADDED 9-29-20 LANDSCAPE DETAIL” CITY OF LINO LAKES RESOLUTION NO. 21-35 RESOLUTION APPROVING AMENDMENT #1 TO PLANNED UNIT DEVELOPMENT AGREEMENT FOR CENTURY FARM NORTH 7TH ADDITION WHEREAS, the City Council approved the Planned Unit Development Agreement (“Agreement”) for Century Farm North 7th Addition with Resolution No. 17-99 on May 14, 2018; and WHEREAS, Section 16a of the Agreement states sidewalks are no long required and Park Dedication fees are $10,000; and WHEREAS, the Century Farm North Robinson Addition Association did in fact want the sidewalk installed; and WHEREAS, the developer, Gary Uhde of Century Farm North Development, Inc. agreed to install the sidewalk, landscaping and related appurtenances in accordance with the Civil Plan Set-Century Farm North PUD/Preliminary Plat Amendment 7th Addition prepared by Plowe Engineering, Inc dated January 15, 2021 on the condition he is reimbursed the $10,000. NOW, THEREFORE BE IT RESOLVED by The City Council of The City of Lino Lakes hereby approves Amendment #1 to Planned Unit Development Agreement for Century Farm North 7th Addition between Century Farm North Development, Inc. and the City of Lino Lakes and authorizes the Mayor and City Clerk to execute such agreement on behalf of the City. Adopted by the Council of the City of Lino Lakes this 26th day of April, 2021. The motion for the adoption of the foregoing resolution was introduced by Council Member _______________and was duly seconded by Council Member ________________ and upon vote being taken thereon, the following voted in favor thereof: The following voted against same: _______________________________ Rob Rafferty, Mayor ATTEST: ________________________ Julianne Bartell, City Clerk AMENDMENT #1 TO PLANNED UNIT DEVELOPMENT AGREEMENT FOR CENTURY FARM NORTH 7TH ADDITION THIS AMENDMENT is entered into on ________ day of ____________, 2021, by the City of Lino Lakes (“City”), and Century Farm North Development, Inc., a Minnesota corporation (“Developer”), Parties to the Planned Unit Development Agreement Century Farm North 7th Addition executed on June 7, 2018 which is attached as Exhibit A. WHEREAS, the Planned Unit Development Agreement for Century Farm North 7th Addition (“Agreement”) approved on May 14, 2018 with Resolution No. 17-99 and recorded on June 7, 2018 as Document No. 2201113.001 is hereby amended as follows (deletions are strike-through; additions are underlined): 16. Developer Fees. At the time of execution of this Agreement, the Developer shall pay the following fees related to the development of the Subdivision (See Exhibit C for breakdown of costs): a. Park Dedication – Fee of $10,000. i. The original PUD Development Stage Plan/Preliminary Plat required sidewalks along the west and east lot lines of the subject outlot. These sidewalks are no longer required. The park dedication fee is equal to the cost of sidewalk that is being removed and will be used to construct pedestrian/bicycle facilities within the development. ii. After the June 7, 2018 execution of the Agreement, the Century Farm North Robinson Addition Association stated they did want the east sidewalk installed. The developer shall install the sidewalk, landscaping and related appurtenances in accordance with the Century Farm North PUD/Preliminary Plat Amendment 7th Addition plan set containing 8 sheets prepared by Plowe Engineering, Inc. dated January 15, 2021. iii. The Developer shall be reimbursed the $10,000 park dedication fee after completion, inspection and City approval of the project. iv. The Century Farm North Robinson Addition Association shall be responsible for maintenance of the sidewalk and landscaping. NOW, THEREFORE, BE IT RESOLVED the Planned Unit Development Agreement for Century Farm North 7th Addition is hereby amended to require the sidewalk installation and park dedication fees reimbursement to Developer in the amount of $10,000.00. 2 DEVELOPER CITY OF LINO LAKES By ______________________________ By _________________________ Century Farm North Development, Inc. Rob Rafferty, Mayor Its President ATTEST By _________________________ Julianne Bartell, City Clerk STATE OF MINNESOTA ) ) SS COUNTY OF ANOKA ) This instrument was acknowledged before me on ________ day of ____________, 2021, by Rob Rafferty as Mayor of the City of Lino Lakes on behalf of said City. _______________________________ Notary Public STATE OF MINNESOTA ) ) SS COUNTY OF ANOKA ) This instrument was acknowledged before me on ________ day of ____________, 2021 by Julianne Bartell as City Clerk of the City of Lino Lakes on behalf of said City. _______________________________ Notary Public 3 STATE OF MINNESOTA ) ) SS COUNTY OF __________ ) On this _______ day of _______________, 2021, before me, a Notary Public within and for said County, personally appeared ____________, __________________ of ___________________. (Developer), who executed the foregoing instrument. ______________________________ Notary Public 4 EXHIBIT A Planned Unit Development Agreement Century Farm North 7th Addition