HomeMy WebLinkAbout05-24-2021 Council Packet EXPANDED AGENDA
CITY COUNCIL AGENDA
Monday, May 24, 2021
***********
6:30 p.m.
(Scheduled to be broadcast on Channel 16)
City Council: Mayor Rafferty, Councilmembers Cavegn, Lyden, Ruhland and Stoesz
City Administrator: Sarah Cotton
CLOSED COUNCIL SESSION, 5:30 P.M.
1. Discuss Sale of Land at Lake Drive and 77th Street, Lots 12 & 13, Carole Estates
2nd Addition
COUNCIL WORK SESSION, 6:00 P.M.
Council Chambers (not televised)
1. Police Division Staffing, John Swenson
2. Review Regular Agenda
CITY COUNCIL MEETING, 6:30 P.M.
Call to Order and Roll Call - Councilmembers Stoesz, Lyden, Cavegn, Ruhland
and Mayor Rafferty were present
Pledge of Allegiance
Open Mike / Public Comment (in person or received in writing prior to meeting)
Bernadine Skoglund, 7481 Lake Drive, reported overnight parking at the gas
station adjacent to her home
Setting the Agenda: Addition or Deletion of Agenda Items
The agenda was approved as presented.
1. CONSENT AGENDA
A) May 24, 2021 (Check No.114360 through 114435) in the Amount of
$547,584.35
B) Consider Approval of May 03, 2021 Work Session Minutes
C) Consider Approval of May 10, 2021 Council Meeting Minutes
D) Consider Approval of Resolution 21-44, Approving a Permit for Consumer
Firework Sales at Super Target
E) Consider Approval of May 10, 2021 Board of Appeal Minutes
F) Consider Approval of May 10, 2021 Work Session Minutes
Council Agenda -2- May 24, 2021
G) Consider Approval of Resolution 21-47. Approving a Special Event Permit for
Bill’s Superette
H) Consider Approval of Resolution 21-48, Approving a Peddler License for Aptive
Pest Control
Action Taken: Motion by Lyden, seconded by Ruhland, to approve
Consent Agenda Items 1A through 1F as presented, was adopted
2. FINANCE DEPARTMENT REPORT
No report
3. ADMINISTRATION DEPARTMENT REPORT
No report
4. PUBLIC SAFETY DEPARTMENT REPORT
A) Consider Donation of Property, John Swenson
Action Taken: Motion by Stoesz, seconded by Cavegn, to authorize the
donation of property as recommended, was adopted
5. PUBLIC SERVICES DEPARTMENT REPORT
No report
6. COMMUNITY DEVELOPMENT REPORT
A) Consider First Reading of Ordinance 04-21, Sale of Property, Lots 12 & 13,
Carole Estates 2nd Addition, Michael Grochala
Action Taken: Motion by Cavegn, seconded by Lyden, to approve
the 1st Reading of Ordinance No. 04-21 as presented, was adopted
7. UNFINISHED BUSINESS
None
8. NEW BUSINESS
None
Adjournment
Motion by Ruhland, seconded by Stoesz, to adjourn at 6:50 p.m.
Community Calendar – A Look Ahead
May 24, 2021 through June 14, 2021
Wednesday, May 26 6:30 pm, Zoom Environmental Board
Wednesday, June 2 6:30 pm, Council Chambers Park Board
Thursday, June 3 8:00 am, Community Room EDAC
Monday, June 7 5:00 pm, Council Chambers Council Work Session
Wednesday, June 9 6:30 pm, Council Chambers Planning & Zoning Board
Council Agenda -3- May 24, 2021
Monday, June 14 6:00 pm, Council Chambers Council Work Session
Monday, June 14 6:30 pm, Council Chambers City Council Meeting
Updated 5/21/2021
CITY COUNCIL AGENDA
Monday, May 24, 2021
***********
6:30 p.m.
(Scheduled to be broadcast on Channel 16)
City Council: Mayor Rafferty, Councilmembers Cavegn, Lyden, Ruhland and Stoesz
City Administrator: Sarah Cotton
CLOSED COUNCIL SESSION, 5:30 P.M.
1. Discuss Sale of Land at Lake Drive and 77th Street, Lots 12 & 13, Carole
Estates 2nd Addition
COUNCIL WORK SESSION, 6:00 P.M.
Council Chambers (not televised)
1. Police Division Staffing, John Swenson
2. Review Regular Agenda
CITY COUNCIL MEETING, 6:30 P.M.
Call to Order and Roll Call
Pledge of Allegiance
Open Mike / Public Comment (in person or received in writing prior to meeting)
Setting the Agenda: Addition or deletion of agenda items
1. CONSENT AGENDA
A) May 24, 2021 (Check No.114360 through 114435) in the Amount of
$547,584.35
B) Consider Approval of May 03, 2021 Work Session Minutes
C) Consider Approval of May 10, 2021 Council Meeting Minutes
D) Consider Approval of Resolution 21-44, Approving a Permit for Consumer
Firework Sales at Super Target
E) Consider Approval of May 10, 2021 Board of Appeal Minutes
F) Consider Approval of May 10, 2021 Work Session Minutes
G) Consider Approval of Resolution 21-47. Approving a Special Event Permit for
Bill’s Superette
H) Consider Approval of Resolution 21-48, Approving a Peddler License for Aptive
Pest Control
Council Agenda -2- May 24, 2021
2. FINANCE DEPARTMENT REPORT
No report
3. ADMINISTRATION DEPARTMENT REPORT
No report
4. PUBLIC SAFETY DEPARTMENT REPORT
A) Consider Donation of Property, John Swenson
5. PUBLIC SERVICES DEPARTMENT REPORT
No report
6. COMMUNITY DEVELOPMENT REPORT
A) Consider First Reading of Ordinance 04-21, Sale of Property, Lots 12 & 13,
Carole Estates 2nd Addition, Michael Grochala
7. UNFINISHED BUSINESS
None
8. NEW BUSINESS
None
Adjournment
Community Calendar – A Look Ahead
May 24, 2021 through June 14, 2021
Wednesday, May 26 6:30 pm, Zoom Environmental Board
Wednesday, June 2 6:30 pm, Council Chambers Park Board
Thursday, June 3 8:00 am, Community Room EDAC
Monday, June 7 5:00 pm, Council Chambers Council Work Session
Wednesday, June 9 6:30 pm, Council Chambers Planning & Zoning Board
Monday, June 14 6:00 pm, Council Chambers Council Work Session
Monday, June 14 6:30 pm, Council Chambers City Council Meeting
WS – Item 1
WORK SESSION STAFF REPORT
Work Session Item 1
Date: May 24, 2021
To: City Council
From: John Swenson, Public Safety Director
Re: Police Division Staffing
Background
During the last 18 to 24 months staff has been engaged in a nearly continuous hiring
processes for the position of Police Officer in an effort to reach and maintain full staffing.
We have also lost staff due to medical reasons and we are currently working through a
staffing shortage at the rank of Sergeant due to a medical reason.
These staff shortages have led to the filling of shifts with overtime and the staffing
shortage at the Sergeant rank has created supervision gaps, increased workload for other
department supervisors, and scheduling conflicts with vacation usage.
Staff is recommending that we temporarily promote/detail an officer to the rank of
Sergeant to alleviate some of the staffing shortage issues we are currently experiencing.
This would be a temporary promotion until the Sergeant returns to work or, if needed, a
promotional process is completed to fill the Sergeant vacancy permanently.
Staff is also recommending, the start date of the 28th police officer position that is
authorized to start on September 1, 2021 be moved up to a July 1, 2021 start date. There
is an on-going police hiring process taking place currently and there are good viable
police officer candidates available in this process. This would also eliminate the need to
engage in another police officer hiring process.
The recommended staffing adjustments would not increase the 2021 adopted Police
Division budget. Staff has completed an analysis of the Police Division personnel
expenditures to date in 2021 and determined that based on the personnel vacancies to date
in the Police Division there would be $93,523 available to fund this recommendation.
Staff estimates that the cost of starting the 28th police officer on July 1, 2021 versus
September 1, 2021 would be approximately $12,619. The temporary promotion of a
police officer to a sergeant position is difficult to estimate because we are not able to
determine return to work date, but we know that even the worst case scenarios would not
exceed $93,523.
Staff is seeking Council direction on this matter.
Attachments
Expenditures
May 24, 2021
Check #114360 to #114435
$547,584.35
City of Lino Lakes
Activity Codes
Code Description Code Description
401 Mayor/Council 817 Spring Fling
402 Administration 818 Winter Festival
403 Elections 819 Community Gardens
404 Cable TV 822 Family Corn Roast
405 Charter Administration 827 Gobbler Games
407 Finance 830 Adult Golf Lessons
414 Legal Consultants 835 Youth Skating Class
415 Economic Development 850 Golf Academy
416 Planning & Zoning 856 Youth Soccer
417 Engineering 857 Soccer Fundamentals
418 Community Development 860 Secret Shop
420 Police Protection 864 Preschool Playtime
421 Fire Protection 868 Little Goblins Party
422 Building Inspections 871 Flag Football
430 Streets 875 Snow Day
431 Fleet Management 876 Kite Day
432 Government Buildings 877 Rockin' in the Park
450 Parks 879 Movies in the Park
451 Recreation 890 Senior Programs
461 Environmental
462 Solid Waste Abatement
463 Forestry
494 Water
495 Sanitary Sewer
499 Other
802 Dodgeball Camp
806 Youth T-Ball
808 Youth Baseball Camp
810 Youth Playground
811 Youth Safety Camp
812 Youth Art Camps
814 Senior Programs/Book Club
AP Checks by Account Number
5/24/2021 City Council Meeting
Vendor Fund/Dept Account Amount Check # Description
AFLAC 101-000 101-000-2040-000 232.74 114365 May Insurance Premiums
AFSCME Council #5 101-000 101-000-2040-000 419.76 114360 PR Batch 00002.05.2021 Union Dues AFSCME
International Union 101-000 101-000-2040-000 560.00 114361 PR Batch 00002.05.2021 Union Dues 49ers
Law Enforcement Labor Services 101-000 101-000-2040-000 1,333.50 114362 PR Batch 00002.05.2021 Union Dues LELS
Anoka County Property Records & Taxation 101-000 101-000-2081-000 46.00 114366 Easement - 853 Kelly St
Anoka County Property Records & Taxation 101-000 101-000-2081-000 46.00 114366 Easement - 6676 Clearwater Creek Dr
Anoka County Property Records & Taxation 101-000 101-000-2081-000 46.00 114366 Easement - 6625 Tele Lane
Anoka County Property Records & Taxation 101-000 101-000-2081-000 46.00 114366 Easement - 2024 Diamond Ln
Anoka County Property Records & Taxation 101-000 101-000-2081-000 46.00 114366 Easement - 933 Pheasant Run S
Anoka County Property Records & Taxation 101-000 101-000-2081-000 46.00 114366 Easement - 2092 Chestnut St
Anoka County Property Records & Taxation 101-000 101-000-2081-000 46.00 114366 Easement - 7132 2nd Ave
Anoka County Property Records & Taxation 101-000 101-000-2081-000 46.00 114366 Easement - 2052 Diamond Ln
Met Council Environmental Services (SAC) 101-000 101-000-2120-000 96,915.00 114404 April SAC Report
Met Council Environmental Services (SAC) 101-000 101-000-3414-000 -969.15 114404 April SAC Report
101-000 Total 98,859.85
U.S. Bank Visa 101-401 101-401-4900-000 50.00 114432 Target/2 Gift cards for Employee Quarterly Recognition
U.S. Bank Visa 101-401 101-401-4900-000 50.00 114432 Jersey Mikes/2 Gift cards for Employee Quarterly Recognition
U.S. Bank Visa 101-401 101-401-4900-000 25.00 114432 Campanelle/Gift card for Employee Quarterly Recognition
U.S. Bank Visa 101-401 101-401-4900-000 50.00 114432 Target/2 Gift cards for Employee Quarterly Recognition
U.S. Bank Visa 101-401 101-401-4900-000 3.22 114432 Walgreens/Pictures for Lino Lakes Photo Contest
101-401 Total 178.22
Martin-McAllister 101-402 101-402-4300-000 1,100.00 114401 Public Safety Assessment - A. Schommer & B. McReavy
Optum 101-402 101-402-4310-000 90.00 114415 April Retiree & Cobra Fees
Rupp Anderson Squires & Waldspurger P.A. 101-402 101-402-4310-000 1,312.00 114424 February Legal Services - Miscellaneous Legal Services
U.S. Bank Visa 101-402 101-402-4330-000 235.00 114432 Professional Education/Family & Medical Leave Employment Laws
Governmentjobs.com Inc 101-402 101-402-4410-000 3,665.55 114392 Subscription Fee 1/28/2021-1/27/2022
TASC - Client Invoices 101-402 101-402-4410-000 100.50 114429 Current active & 2020 carryover
101-402 Total 6,503.05
City of Roseville 101-407 101-407-4310-000 16,758.98 114377 May IT Services
Anoka County Property Records & Taxation 101-407 101-407-4342-000 2,009.94 114366 2020 Truth In Taxation
101-407 Total 18,768.92
Rupp Anderson Squires & Waldspurger P.A. 101-414 101-414-4301-000 1,879.02 114424 February Legal Services - Miscellaneous Legal Services
GDO Law 101-414 101-414-4303-000 115.50 114390 April Forfeitures
GDO Law 101-414 101-414-4303-000 8,500.00 114390 May Prosecutor Contract
101-414 Total 10,494.52
Rupp Anderson Squires & Waldspurger P.A. 101-415 101-415-4300-000 16.00 114424 February Legal Services - Vaquero Ventures Land Sale
WSB & Associates Inc. 101-415 101-415-4300-000 579.50 114433 March 2021 Special Economic Development Projects
101-415 Total 595.50
Rupp Anderson Squires & Waldspurger P.A. 101-416 101-416-4300-000 384.00 114424 February Legal Services - Miscellaneous Legal Services
WSB & Associates Inc. 101-416 101-416-4300-000 174.00 114433 March 2021 GPS/GIS Miscellaneous Assistance
WSB & Associates Inc. 101-416 101-416-4300-000 60.50 114433 March 2021 GPS/GIS Miscellaneous Assistance
WSB & Associates Inc. 101-416 101-416-4300-000 348.00 114433 March 2021 GPS/GIS Miscellaneous Assistance
101-416 Total 966.50
WSB & Associates Inc. 101-417 101-417-4300-000 1,585.00 114433 March 77th Street Feasibility Report Amendment
WSB & Associates Inc. 101-417 101-417-4300-000 164.00 114433 March 2021 Miscellaneous Escrow Account
WSB & Associates Inc. 101-417 101-417-4300-000 2,032.00 114433 March Otter Lake Road Preliminary Design/Concept Layout
WSB & Associates Inc. 101-417 101-417-4300-000 484.00 114433 March 2021 GPS/GIS Miscellaneous Assistance
WSB & Associates Inc. 101-417 101-417-4300-000 423.00 114433 March FEMA Draft Floodplain Map Review 2021
WSB & Associates Inc. 101-417 101-417-4300-000 1,148.00 114433 March 2021 Private Utility Permits
WSB & Associates Inc. 101-417 101-417-4300-000 197.00 114433 March Traffic Safety Committee
WSB & Associates Inc. 101-417 101-417-4410-000 5,180.00 114433 March 2021 General Engineering Services
101-417 Total 11,213.00
WSB & Associates Inc. 101-418 101-418-4300-000 726.00 114433 March 2021 GPS/GIS Miscellaneous Assistance
101-418 Total 726.00
Innovative Office Solutions LLC 101-420 101-420-4200-000 208.76 114396 Markers and toner
Innovative Office Solutions LLC 101-420 101-420-4200-000 70.84 114396 Toner
Innovative Office Solutions LLC 101-420 101-420-4200-000 173.80 114396 Chair
Office of the Secretary of State 101-420 101-420-4200-000 120.00 114413 Notary Commission Fee - J. Crowe
Staples Business Credit 101-420 101-420-4200-000 36.26 114426 Paper file folders paper dividers
U.S. Bank Visa 101-420 101-420-4200-000 63.94 114432 Amazon/USB headset and bluetooth headset with microphone
U.S. Bank Visa 101-420 101-420-4200-000 103.89 114432 Amazon/Magnetic In/Out board for vehicles
U.S. Bank Visa 101-420 101-420-4200-000 26.67 114432 Amazon/USB jump drive for external discovery
Page 1
AP Checks by Account Number
5/24/2021 City Council Meeting
Vendor Fund/Dept Account Amount Check # Description
U.S. Bank Visa 101-420 101-420-4200-000 21.43 114432 Vistaprint/Business cards T. Schaaf
Streicher's Inc. 101-420 101-420-4211-000 148.40 114427 Ammunition
U.S. Bank Visa 101-420 101-420-4211-000 23.98 114432 Amazon/9-volt batteries
U.S. Bank Visa 101-420 101-420-4211-000 75.09 114432 Chewy.com/Argos Food
U.S. Bank Visa 101-420 101-420-4211-000 11.49 114432 Amazon/Batteries for less lethal shotguns
Personnel Evaluations Inc. 101-420 101-420-4300-000 20.00 114417 Personnel Evaluation - J. Carlson
U.S. Bank Visa 101-420 101-420-4300-000 443.31 114432 Heartland/Repair of BWC QJA01880
U.S. Bank Visa 101-420 101-420-4330-000 259.00 114432 Calibre Press/Tuition M. Carlson
U.S. Bank Visa 101-420 101-420-4330-000 75.00 114432 BCA/Tuition A. Hallin
U.S. Bank Visa 101-420 101-420-4330-000 75.00 114432 BCA/Tuition D. Thill
U.S. Bank Visa 101-420 101-420-4330-000 75.00 114432 BCA/Tuition M. DeMars
U.S. Bank Visa 101-420 101-420-4330-000 -259.00 114432 Calibre Press/Refund Tuition M. Carlson
U.S. Bank Visa 101-420 101-420-4330-000 750.00 114432 MN CIT/Tuition A. Ng
U.S. Bank Visa 101-420 101-420-4330-000 1,500.00 114432 MN CIT/Tuition K. Sinna & N. Hamann
U.S. Bank Visa 101-420 101-420-4330-000 75.00 114432 BCA/Tuition A. Reihm
U.S. Bank Visa 101-420 101-420-4330-000 145.00 114432 Dolan Consulting Group/Tuition K. Leibel & W. Owens
U.S. Bank Visa 101-420 101-420-4330-000 55.00 114432 Safe Kids/License fee for G. Carlson to recertify as CPS tech
Aspen Mills Inc. 101-420 101-420-4370-000 428.70 114367 Uniform Allowance - A. Ng
Aspen Mills Inc. 101-420 101-420-4370-000 219.00 114367 Uniform Allowance - D. Thill
U.S. Bank Visa 101-420 101-420-4370-000 179.94 114432 Galls/Uniform Allowance W. Owens
U.S. Bank Visa 101-420 101-420-4370-000 16.45 114432 Amazon/Uniform Allowance W. Owens
U.S. Bank Visa 101-420 101-420-4370-000 10.99 114432 Amazon/Uniform Allowance J. Swenson
Connexus Energy 101-420 101-420-4381-000 30.35 114380 Electric
U.S. Bank Visa 101-420 101-420-4386-000 48.99 114432 Amazon/10 pk Medical Emergency Tourniquet
Metro Sales Incorporated 101-420 101-420-4410-000 36.00 114405 Copier Maintenance Contract Ricoh/MP 4055SP
Midwest Radar & Equipment Inc 101-420 101-420-4410-000 520.00 114406 Radar Detectors #302 396 394 393 303 304 315 314 317 316 392 399
Trans Union LLC 101-420 101-420-4410-000 65.80 114431 Background check
U.S. Bank Visa 101-420 101-420-4410-000 3,173.00 114432 LeadsOnline LLC/2021/2022 subscription LeadsOnline software
U.S. Bank Visa 101-420 101-420-4452-000 35.00 114432 Chrimata (PLEAA)/Membership dues for J. Crowe
101-420 Total 9,062.08
U.S. Bank Visa 101-421 101-421-4211-000 99.80 114432 LTG Power Equipment/True fuel 4 cycle gas
Menards - Forest Lake 101-421 101-421-4240-000 801.04 114402 Lumber load binder 16 qt crate padded tie down straps
U.S. Bank Visa 101-421 101-421-4240-000 106.69 114432 Amazon/Extraction Tools
U.S. Bank Visa 101-421 101-421-4240-000 196.99 114432 Amazon/Extraction Tools
U.S. Bank Visa 101-421 101-421-4300-000 150.00 114432 MN Board Firefighter Training/Licensure Byrne McReavy Clausen
U.S. Bank Visa 101-421 101-421-4300-000 155.00 114432 Minn Fire Svc Cert Board/Renewal B. Finke Instructor II Exam
Macqueen Equipment Inc. 101-421 101-421-4322-000 9.93 114398 Firefighter boots
Century College 101-421 101-421-4330-000 500.00 114374 Fire Officer II
U.S. Bank Visa 101-421 101-421-4330-000 125.00 114432 Century College/Tuition D/ Sadowski
101-421 Total 2,144.45
OPG-3 Inc. 101-422 101-422-4300-000 185.00 114414 Plumbing Fee Question Verbiage
U.S. Bank Visa 101-422 101-422-4370-000 28.41 114432 Lands End/Uniform Allowance B. Finke
101-422 Total 213.41
City of St. Paul 101-430 101-430-4224-000 5,419.70 114378 Asphalt
A&L Superior Quality Sod Inc. 101-430 101-430-4229-000 8.40 114364 3 Rolls Turfgrass sod
U.S. Bank Visa 101-430 101-430-4240-000 55.93 114432 The Home Depot/Hex wrench set amd two garden cultivators
Cartegraph Systems Inc. 101-430 101-430-4300-000 4,500.00 114371 6 month subscription
Connexus Energy 101-430 101-430-4385-000 1,666.82 114380 Electric
Roadkill Animal Control 101-430 101-430-4410-000 93.00 114423 April Animal Pick-up/Disposal
101-430 Total 11,743.85
U.S. Bank Visa 101-431 101-431-4211-000 335.50 114432 Holiday Stations/April carwashes
U.S. Bank Visa 101-431 101-431-4211-000 41.14 114432 The Home Depot/Caulk grout tape ant killer treated 2x8
Mansfield Oil Company 101-431 101-431-4212-000 2,288.80 114399 Diesel Fuel
Mansfield Oil Company 101-431 101-431-4212-000 4,851.26 114399 Gasoline
Auto Nation Ford White Bear Lake 101-431 101-431-4221-000 283.03 114368 Sockets #617
Factory Motor Parts Company 101-431 101-431-4221-000 154.79 114387 Starter motor assembly #250
Factory Motor Parts Company 101-431 101-431-4221-000 106.88 114387 Ignition knock sensor kittire #231
Factory Motor Parts Company 101-431 101-431-4221-000 124.64 114387 Battery #250
O'Reilly Automotive Stores 101-431 101-431-4221-000 6.29 114416 Dielectric
O'Reilly Automotive Stores 101-431 101-431-4221-000 -10.00 114416 Core return
O'Reilly Automotive Stores 101-431 101-431-4221-000 55.35 114416 Battery #504
Pomp's Tire Service Inc. 101-431 101-431-4221-000 490.64 114418 New tires #231
Page 2
AP Checks by Account Number
5/24/2021 City Council Meeting
Vendor Fund/Dept Account Amount Check # Description
U.S. Bank Visa 101-431 101-431-4221-000 26.10 114432 Amazon/2 - 2.5" to 2" trailer receiver hitch adapters
U.S. Bank Visa 101-431 101-431-4221-000 -19.98 114432 AutoAnything.com/Refund sales tax
U.S. Bank Visa 101-431 101-431-4221-000 -16.46 114432 AutoAnything.com/Refund sales tax
Zarnoth Brush Works Inc. 101-431 101-431-4221-000 504.00 114434 Cablewrap broom refill #252
U.S. Bank Visa 101-431 101-431-4240-000 337.71 114432 Amazon/Zero turn mower jack for lawn mower maintenance
U.S. Bank Visa 101-431 101-431-4240-000 37.29 114432 Amazon/Brake calper compressor tool
Cartegraph Systems Inc. 101-431 101-431-4300-000 3,000.00 114371 6 month subscription
Pomp's Tire Service Inc. 101-431 101-431-4300-000 797.90 114418 New rear tires #252
U.S. Bank Visa 101-431 101-431-4300-000 68.25 114432 MN DVS/2 Titles #316 #317 Tabs #311
U.S. Bank Visa 101-431 101-431-4300-000 1.67 114432 MN DVS/Convenience Fee - 2 Titles #316 #317 Tabs #311
Emergency Apparatus Maintenance 101-431 101-431-4410-000 1,534.75 114386 Repair to passenger side dump chute valve #610
Pomp's Tire Service Inc. 101-431 101-431-4410-000 64.00 114418 Flat tire #622
101-431 Total 15,063.55
Crown Marking Inc. 101-432 101-432-4200-000 53.04 114382 Name Plate - P. Davis & J. Eller
i:Space Environments Inc. 101-432 101-432-4200-000 3,341.63 114395 Desks overhead cabinets file cabinet
Innovative Office Solutions LLC 101-432 101-432-4200-000 256.87 114396 Envelopes paper packing tape pens folders white-out
U.S. Bank Visa 101-432 101-432-4200-000 32.17 114432 Target/5 3-ring binders and 2 notebooks
U.S. Bank Visa 101-432 101-432-4200-000 43.36 114432 My Name Badges/Badges for Mayor Administrator MR TC & CL
U.S. Bank Visa 101-432 101-432-4211-000 105.60 114432 Twin City Powder Coating/Steel basket
U.S. Bank Visa 101-432 101-432-4211-503 34.87 114432 The Home Depot/Caulk grout tape ant killer treated 2x8
U.S. Bank Visa 101-432 101-432-4211-503 79.56 114432 Amazon/4 Stainless steel corner shelves for locker room
U.S. Bank Visa 101-432 101-432-4240-503 1,497.80 114432 Amazon/Back up battery power for PD server room
U.S. Bank Visa 101-432 101-432-4240-503 298.94 114432 The Home Depot/Brad nailer and nails
Minnesota Petroleum Service 101-432 101-432-4300-500 790.50 114407 Repair diesel fuel pump
NAC Mechanical & Electrical 101-432 101-432-4300-503 936.96 114410 Shower valve replacement - Men's Locker Room
Comcast 101-432 101-432-4321-502 357.22 114379 Phone & Internet
Quadient Finance USA Inc. 101-432 101-432-4322-000 500.00 114420 Postage machine postage
Connexus Energy 101-432 101-432-4381-500 967.70 114380 Electric
CenterPoint Energy 101-432 101-432-4383-500 97.61 114373 Natural Gas-1189 Main Street
CenterPoint Energy 101-432 101-432-4383-500 143.14 114373 Natural Gas-1187 Main Street
CenterPoint Energy 101-432 101-432-4383-500 127.10 114373 Natural Gas-1189 Main Street
CenterPoint Energy 101-432 101-432-4383-501 229.59 114373 Natural Gas-7741 Lake Drive
CenterPoint Energy 101-432 101-432-4383-502 452.86 114373 Natural Gas-1710 Birch Street
Centennial Utilities 101-432 101-432-4383-503 1,797.04 114372 Natural Gas-600 Town Center Pkwy
Republic Services #899 101-432 101-432-4384-503 141.46 114421 May Organics City Hall
Marsden Bldg Maintenance LLC 101-432 101-432-4410-500 1,044.60 114400 May Janitorial Services
Premium Waters Inc. 101-432 101-432-4410-500 58.34 114419 Kandiyohi Water
Marsden Bldg Maintenance LLC 101-432 101-432-4410-501 631.58 114400 May Janitorial Services
Marsden Bldg Maintenance LLC 101-432 101-432-4410-502 691.82 114400 May Janitorial Services
CES Imaging 101-432 101-432-4410-503 80.00 114375 May Plotter/Scanner Maintenance
Marsden Bldg Maintenance LLC 101-432 101-432-4410-503 3,856.00 114400 May Janitorial Services
Nardini Fire Equipment Co 101-432 101-432-4410-503 17.76 114411 Safety Compliance
MN Department of Public Safety 101-432 101-432-4452-000 25.00 114409 Hazardous Chemical Inventory Fee
101-432 Total 18,690.12
U.S. Bank Visa 101-450 101-450-4211-000 2.36 114432 The Home Depot/Hardware for pole shed door
U.S. Bank Visa 101-450 101-450-4211-000 36.00 114432 Image Printing/Lino Park Playground Closed sign
U.S. Bank Visa 101-450 101-450-4211-000 549.70 114432 Kromer/Replacement tines for ballfield groomer
U.S. Bank Visa 101-450 101-450-4211-000 713.28 114432 The Home Depot/Material for Wenzel Farms Boardwalk
U.S. Bank Visa 101-450 101-450-4211-000 1,374.51 114432 The Home Depot/Wenzel Boardwalk
U.S. Bank Visa 101-450 101-450-4211-000 154.95 114432 Nature's Mace/Pest control products
U.S. Bank Visa 101-450 101-450-4211-000 133.16 114432 The Home Depot/Material for Wenzel Farms Boardwalk
U.S. Bank Visa 101-450 101-450-4240-000 169.00 114432 The Home Depot/Drill/driver kit for Wenzel Boardwalk
Cartegraph Systems Inc. 101-450 101-450-4300-000 1,500.00 114371 6 month subscription
Rivard Electric Company Inc. 101-450 101-450-4300-000 341.00 114422 Weather proof receptacle and 4 in-use bubble covers
Rupp Anderson Squires & Waldspurger P.A. 101-450 101-450-4300-000 208.00 114424 February Legal Services - Park Vacate Legal Services
WSB & Associates Inc. 101-450 101-450-4300-000 2,245.25 114433 March 2021 Trail Maintenance Project
Connexus Energy 101-450 101-450-4381-000 68.57 114380 Electric
Centennial Utilities 101-450 101-450-4383-000 101.26 114372 Natural Gas-6918 Sunrise
Centennial Utilities 101-450 101-450-4383-000 122.32 114372 Natural Gas-7204 Lake Drive
Centennial Utilities 101-450 101-450-4383-000 26.68 114372 Natural Gas-6811 Lake Drive
CenterPoint Energy 101-450 101-450-4383-000 63.05 114373 Natural Gas-1179 Main Street
CenterPoint Energy 101-450 101-450-4383-000 62.65 114373 Natural Gas-6520 Pheasant Run
Page 3
AP Checks by Account Number
5/24/2021 City Council Meeting
Vendor Fund/Dept Account Amount Check # Description
Ziegler Inc. 101-450 101-450-4415-000 170.00 114435 Hydraulic hammer
WSB & Associates Inc. 101-450 101-450-5000-000 14,544.00 114433 March 2021 Tower Park Site Improvements
101-450 Total 22,585.74
Rupp Anderson Squires & Waldspurger P.A. 101-461 101-461-4300-000 80.00 114424 February Legal Services - Tree Treatment
101-461 Total 80.00
Davis Phillip 101-462 101-462-4330-000 32.70 114385 Mileage reimbursement
1st Choice Document Destruction 101-462 101-462-4410-000 600.00 114363 Recycling 2925 pounds of paper and cardboard
1st Choice Document Destruction 101-462 101-462-4410-000 600.00 114363 Recycling 2910 pounds of paper and cardboard
101-462 Total 1,232.70
Batteries Plus Bulbs 202-451 202-451-4211-000 95.70 114370 3.6V NICAD Battery
Dalco Inc. 202-451 202-451-4211-000 338.13 114383 Brute trash can lids
U.S. Bank Visa 202-451 202-451-4211-000 154.60 114432 The Home Depot/Mortar mix expansion joint tape measure level
U.S. Bank Visa 202-451 202-451-4211-000 17.97 114432 The Home Depot/Mortar mix
Nardini Fire Equipment Co 202-451 202-451-4300-000 511.50 114411 Annual compliance and safety inspection
Centennial Utilities 202-451 202-451-4383-000 1,165.81 114372 Natural Gas-7690 Village Drive
Huebsch Services 202-451 202-451-4410-000 48.71 114394 Mats
Huebsch Services 202-451 202-451-4410-000 48.71 114394 Mats
Marsden Bldg Maintenance LLC 202-451 202-451-4410-000 2,028.21 114400 Deep cleaning
202-451 Total 4,409.34
U.S. Bank Visa 207-420 207-420-4240-000 347.41 114432 Rogue/Exercise equipment for Public Safety PT room
U.S. Bank Visa 207-420 207-420-4240-000 -6.41 114432 Titan/Sales tax refund
U.S. Bank Visa 207-420 207-420-4240-000 514.00 114432 Torque Fitness/Supplies for Public Safety PT room
207-420 Total 855.00
Anoka County Property Records & Taxation 301-499 301-499-4300-000 3,166.63 114366 2020 Special Assessments
301-499 Total 3,166.63
TD Construction Inc 401-432 401-432-5000-000 9,796.82 114430 Police Locker Room shower removal/installation
U.S. Bank Visa 401-432 401-432-5000-000 185.60 114432 Twin City Powder Coating/Steel basket - PD Remodel
401-432 Total 9,982.42
WSB & Associates Inc. 405-499 405-499-4300-120 465.75 114433 March Woods Edge Sign
405-499 Total 465.75
Baker Tilly Municipal Advisors LLC 406-499 406-499-4300-000 5,910.00 114369 Utility Rate Study
WSB & Associates Inc. 406-499 406-499-4304-127 492.50 114433 March Water Tower No. 3
WSB & Associates Inc. 406-499 406-499-4304-136 164.00 114433 March 2021 Miscellaneous Escrow Account
406-499 Total 6,566.50
Anoka County Property Records & Taxation 411-499 411-499-4915-000 452.79 114366 2020 TIF
411-499 Total 452.79
Anoka County Property Records & Taxation 417-499 417-499-4915-000 499.59 114366 2020 TIF
417-499 Total 499.59
Anoka County Property Records & Taxation 418-499 418-499-4915-000 2,449.59 114366 2020 TIF
418-499 Total 2,449.59
Anoka County Property Records & Taxation 419-499 419-499-4915-000 468.39 114366 2020 TIF
419-499 Total 468.39
WSB & Associates Inc. 421-499 421-499-4304-137 2,995.75 114433 March 2021 Street Improvement Projects
WSB & Associates Inc. 421-499 421-499-4304-140 4,311.50 114433 March 2021 Street Maintenance Project
T.A. Schifsky and Sons Inc. 421-499 421-499-4400-137 101,865.25 114428 2021 Street Improvement Projects - Pay Voucher 1
421-499 Total 109,172.50
Rupp Anderson Squires & Waldspurger P.A. 422-499 422-499-4301-125 464.00 114424 February Legal Services -NE Drainage Area Phase I Legal Services
WSB & Associates Inc. 422-499 422-499-4304-000 1,926.25 114433 March MS4 Services
WSB & Associates Inc. 422-499 422-499-4304-000 2,931.50 114433 March Storm Water Utility
WSB & Associates Inc. 422-499 422-499-4304-125 17,356.00 114433 March NE Lino Lakes Drainage Improvement Project
422-499 Total 22,677.75
WSB & Associates Inc. 424-499 424-499-4304-000 3,856.00 114433 March SWAMP
424-499 Total 3,856.00
Northland Recreation LLC 425-499 425-499-4300-138 8,575.00 114412 Lino Park Improvements
425-499 Total 8,575.00
Chiodo John 601-000 601-000-2110-000 3.38 114376 Irrigation Controller Refund
Chiodo John 601-000 601-000-3407-000 47.50 114376 Irrigation Controller Refund
601-000 Total 50.88
Ferguson Enterprises LLC #3326 601-494 601-494-4211-000 750.00 114388 Metal locator
Ferguson Waterworks #2518 601-494 601-494-4211-000 982.47 114389 White blue green paint blue marking flags curb stop parts
Core & Main LP 601-494 601-494-4215-000 917.18 114381 Meters
Core & Main LP 601-494 601-494-4215-000 2,400.00 114381 Meters
Page 4
AP Checks by Account Number
5/24/2021 City Council Meeting
Vendor Fund/Dept Account Amount Check # Description
Hawkins Inc. 601-494 601-494-4222-000 224.22 114393 Chlorine
Hawkins Inc. 601-494 601-494-4222-000 2,714.64 114393 LPC-5 Chemicals
Hawkins Inc. 601-494 601-494-4222-000 50.00 114393 150 LB Chlorine Cylinder
U.S. Bank Visa 601-494 601-494-4240-000 209.95 114432 Amazon/Circular saw
U.S. Bank Visa 601-494 601-494-4240-000 144.88 114432 The Home Depot/4 foot levels 6 foot level and hammer
U.S. Bank Visa 601-494 601-494-4240-000 49.89 114432 Amazon/Battery charger
Baker Tilly Municipal Advisors LLC 601-494 601-494-4300-000 5,910.00 114369 Utility Rate Study
Cartegraph Systems Inc. 601-494 601-494-4300-000 3,000.00 114371 6 month subscription
Ferguson Enterprises LLC #3326 601-494 601-494-4300-000 178.94 114388 Metal locator repair
WSB & Associates Inc. 601-494 601-494-4304-000 1,110.00 114433 March 2021 General Engineering Services
WSB & Associates Inc. 601-494 601-494-4304-000 65.00 114433 March 2021 Miscellaneous Escrow Account
WSB & Associates Inc. 601-494 601-494-4304-000 544.50 114433 March 2021 GPS/GIS Miscellaneous Assistance
WSB & Associates Inc. 601-494 601-494-4304-000 152.00 114433 March 2021 GPS/GIS Miscellaneous Assistance
City of Roseville 601-494 601-494-4310-000 729.00 114377 May IT Services
Connexus Energy 601-494 601-494-4381-000 2,912.90 114380 Electric
CenterPoint Energy 601-494 601-494-4383-000 51.80 114373 Natural Gas-6482 Pheasant Run S
CenterPoint Energy 601-494 601-494-4383-000 64.70 114373 Natural Gas-6786 Clearwater Creek
CenterPoint Energy 601-494 601-494-4383-000 84.44 114373 Natural Gas-1180 Birch Street
CenterPoint Energy 601-494 601-494-4383-000 17.06 114373 Natural Gas-6774 Black Duck Drive
Gopher State One-Call 601-494 601-494-4410-000 361.12 114391 April Tickets
SBRK Finance Holdings Inc 601-494 601-494-4410-000 285.00 114425 April UB Web Payments Trans Fee/Active Acct Fee
MN Department of Health 601-494 601-494-4452-000 23.00 114408 Certification Fee for Water License - J. Williams
U.S. Bank Visa 601-494 601-494-5000-000 152.17 114432 Zoro.com/New amber beacon/strobe for #510
WSB & Associates Inc. 601-494 601-494-5000-000 1,198.50 114433 March Well House No. 1 Rehabilitation
601-494 Total 25,283.36
Baker Tilly Municipal Advisors LLC 602-495 602-495-4300-000 5,910.00 114369 Utility Rate Study
Cartegraph Systems Inc. 602-495 602-495-4300-000 3,000.00 114371 6 month subscription
Davids Hydro Vac Inc. 602-495 602-495-4300-000 2,582.00 114384 Cleaning Lift 2 & 4
Interstate Power Systems Inc. 602-495 602-495-4300-000 648.14 114397 Replace LED board
WSB & Associates Inc. 602-495 602-495-4304-000 544.50 114433 March 2021 GPS/GIS Miscellaneous Assistance
WSB & Associates Inc. 602-495 602-495-4304-000 484.00 114433 March 2021 GPS/GIS Miscellaneous Assistance
WSB & Associates Inc. 602-495 602-495-4304-000 260.00 114433 March 2021 Miscellaneous Escrow Account
WSB & Associates Inc. 602-495 602-495-4304-000 2,153.50 114433 March 2021 East Shadow Lake Drive I&I Project
WSB & Associates Inc. 602-495 602-495-4304-000 544.50 114433 March 2021 GPS/GIS Miscellaneous Assistance
WSB & Associates Inc. 602-495 602-495-4304-000 1,110.00 114433 March 2021 General Engineering Services
City of Roseville 602-495 602-495-4310-000 729.00 114377 May IT Services
Connexus Energy 602-495 602-495-4381-000 821.18 114380 Electric
Centennial Utilities 602-495 602-495-4383-000 20.01 114372 Natural Gas-Sunrise
CenterPoint Energy 602-495 602-495-4383-000 22.65 114373 Natural Gas-2028 Cypress Street
CenterPoint Energy 602-495 602-495-4383-000 19.79 114373 Natural Gas-1473 Snow Goose Trail
CenterPoint Energy 602-495 602-495-4383-000 17.72 114373 Natural Gas-2200 E. Cedar Street
CenterPoint Energy 602-495 602-495-4383-000 20.45 114373 Natural Gas-6666 Black Duck Drive
CenterPoint Energy 602-495 602-495-4383-000 21.15 114373 Natural Gas-6300 Laurene Ave
Met Council Environmental Services 602-495 602-495-4405-000 82,374.02 114403 June Waste Water Services
Gopher State One-Call 602-495 602-495-4410-000 361.13 114391 April Tickets
SBRK Finance Holdings Inc 602-495 602-495-4410-000 285.00 114425 April UB Web Payments Trans Fee/Active Acct Fee
U.S. Bank Visa 602-495 602-495-5000-000 152.16 114432 Zoro.com/New amber beacon/strobe for #510
602-495 Total 102,080.90
Rupp Anderson Squires & Waldspurger P.A. 801-000 801-000-2300-000 225.00 114424 February Legal Services - Lyngblomsten Senior
Rupp Anderson Squires & Waldspurger P.A. 801-000 801-000-2300-000 1,125.00 114424 February Legal Services - Watermark 4th Addition
WSB & Associates Inc. 801-000 801-000-2300-000 164.00 114433 March 2021 Butler Addition Miscellaneous Escrow Account
WSB & Associates Inc. 801-000 801-000-2300-000 2,189.00 114433 March Lino B Otter Crossing
WSB & Associates Inc. 801-000 801-000-2300-000 6,508.50 114433 March Watermark 4th Addition
WSB & Associates Inc. 801-000 801-000-2300-000 526.50 114433 March 2021 Butler Addition Miscellaneous Escrow Account
WSB & Associates Inc. 801-000 801-000-2300-000 936.50 114433 March Lyngblomsten Senior Housing
WSB & Associates Inc. 801-000 801-000-2302-102 188.25 114433 March Eastside Villas
WSB & Associates Inc. 801-000 801-000-2309-102 246.00 114433 March Stern Addition
WSB & Associates Inc. 801-000 801-000-2328-103 82.00 114433 March Main Street Shoppes 2nd Addition
WSB & Associates Inc. 801-000 801-000-2331-102 58.50 114433 March 2021 Miscellaneous Escrow Account
WSB & Associates Inc. 801-000 801-000-2331-102 117.00 114433 March 2021 Miscellaneous Escrow Account
Rupp Anderson Squires & Waldspurger P.A. 801-000 801-000-2331-103 360.00 114424 February Legal Services - Bald Eagle Addition
WSB & Associates Inc. 801-000 801-000-2336-102 1,776.25 114433 March Watermark 1st Addition
Page 5
AP Checks by Account Number
5/24/2021 City Council Meeting
Vendor Fund/Dept Account Amount Check # Description
WSB & Associates Inc. 801-000 801-000-2338-102 1,066.25 114433 March Nadeau Acres
WSB & Associates Inc. 801-000 801-000-2338-103 484.00 114433 March 2021 GPS/GIS Miscellaneous Assistance
WSB & Associates Inc. 801-000 801-000-2338-103 242.00 114433 March 2021 GPS/GIS Miscellaneous Assistance
WSB & Associates Inc. 801-000 801-000-2344-103 42.50 114433 March Lino Lakes Storage
WSB & Associates Inc. 801-000 801-000-2351-103 538.50 114433 March Laborers Training Center
WSB & Associates Inc. 801-000 801-000-2355-102 386.50 114433 March Watermark 3rd Addition
WSB & Associates Inc. 801-000 801-000-2359-102 106.25 114433 March Saddle Club 4th Addition
WSB & Associates Inc. 801-000 801-000-2388-102 82.00 114433 March Watermark 2nd Addition
801-000 Total 17,450.50
Grand Total 547,584.35
Page 6
Electronic Funds Transfer
MN Statute 471.38 Subd. 3
Council Meeting May 24, 2021 Transfer In/(Out)
5/14/2021 Building Permit Surcharge (6,149.34)
5/13/2021 Returned Direct Deposit ACH - Schaaf 762.57
5/14/2021 Payroll #10 (131,459.87)
5/14/2021 Payroll #10 Federal Deposit (40,523.57)
5/14/2021 Payroll #10 PERA (43,517.05)
5/14/2021 Payroll #10 State (9,293.27)
5/14/2021 Payroll #10 Child Support (284.77)
5/14/2021 Payroll #10 H.S.A. Bank Pretax (3,173.18)
5/14/2021 Payroll #10 TASC Pretax (749.96)
5/14/2021 Payroll #10 ICMA 457 Def. Comp #301596 (3,845.00)
5/14/2021 Payroll #10 ICMA Roth IRA #706155 (855.75)
5/14/2021 Payroll #10 MSRS HCSP #98946-01 (1,616.21)
5/14/2021 Payroll #10 MSRS Def. Comp #98945-01 (3,458.00)
5/14/2021 Payroll #10 MSRS Roth IRA #98945-01 (675.00)
5/20/2021 Sales & Use Tax (2,732.00)
CITY COUNCIL WORK SESSION
DRAFT
1
CITY OF LINO LAKES 1
MINUTES 2
3
DATE : May 3, 2021 4
TIME STARTED : 6:00 p.m. 5
TIME ENDED : 10:45 p.m. 6
MEMBERS PRESENT : Council Member Stoesz, Lyden, Ruhland, 7
Cavegn and Mayor Rafferty 8
MEMBERS ABSENT : None 9
Staff members present: City Administrator Sarah Cotton; Finance Director Hanna Lynch; 10
Director of Public Safety John Swenson; Environmental Coordinator Andrew Nelson; 11
Community Development Director Michael Grochala; City Planner Katie Larsen; Public 12
Services Director Rick DeGardner; City Clerk Julie Bartell 13
1. Anoka County Assessor – Preview for Board of Appeals and Equalization - 14
County Assessor Alex Guggenberger reviewed the written board report as well as the 15
process expected for the board meeting. He also reviewed the Assessor’s Office staff 16
who have worked with Lino Lakes properties; they have changed process to have all staff 17
looking at all cities for certain processes. 18
19
Councilmember Ruhland noted that the number of sales has increased from October 2019 20
to October 2020. What’s normal in a typical year? Assessor Guggenberger replied that 21
he expects this year the sales will go down and the price will go up; it depends on the year 22
and situation and he doesn’t see anything unusual in Lino Lakes; also when it’s new 23
homes it can drive up the cost figure. Councilmember Ruhland asked if the county’s 24
goal is to visit properties at least every five years and Mr. Guggenberger said yes and 25
noted new process that helps get as accurate data as possible. 26
27
Councilmember Stoesz noted a new area in the City (technology corridor) and he 28
wonders if there is any policy that could be helpful. Mr. Guggenberger suggested that 29
the assessor doesn’t really get involved in the taxing element for properties but would in 30
the area of valuation and they have a process that includes data for that market; they work 31
with the community development professionals as well. 32
33
There was also discussion about what happens when unpermitted improvements are 34
encountered. 35
36
Councilmember Lyden thanked Mr. Guggenberger for his professional service. 37
2. Utility Rate Study Presentation – Patty Kettles, Baker Tilly, reviewed a 38
PowerPoint Presentation that included information on the following: 39
- Purpose (determine the appropriate rate structures and other revenue sources needed for 40
operations and the financing of capital improvements to the water and sewer system); 41
- History of Water and Sewer Fund Observations; expenses have been greater than 42
CITY COUNCIL WORK SESSION
DRAFT
2
revenues but fund balances are healthy; 43
- Assumptions (background information was provided by staff); 44
- Capital Outlay Assumptions (includes water treatment plant); 45
- Rate Equity (looking at current rate structure and users and uses; residential users are 46
80+ percent; looked at charges separated by residential and non-residential, and found all 47
to be equitable); 48
- Water Use History (89% of users fall within the lowest rate); 49
- Projections with no water rate increase; 50
- Projections with water treatment plant added (recommended increases); 51
- Volume and fixed fee charges good source; 52
- Projections with no treatment plant; 53
- Proposed Quarterly Water Rates (with and without addition of a treatment plant); 54
- Sewer Utility (with or without rate increases); 55
- Sample Quarterly Bills for Various Users; notable how single family is impacted 56
differently than larger volume; 57
- Comparable communities data; 58
- Conclusions and recommendations. 59
60
Mayor Rafferty noted the comparable data and confirmed they are quarterly rates. He 61
also noted the winter v. summer usage data and Ms. Kettles reviewed the calculations for 62
sewer charges. 63
64
Councilmember Cavegn asked about the possibility of increasing only usage fees since 65
that would have less impact in some areas. Ms. Kettles suggested that the City could 66
choose areas that are affected. 67
68
Councilmember Ruhland asked about the percentages presented for irrigation and asked 69
what period the data came from; Ms. Kettles noted the recent winter quarter. 70
Councilmember Ruhland remarked that the irrigation fixtures that the City is selling may 71
have a usage impact; Director DeGardner suggested it would be a small impact. 72
73
Councilmember Lyden noted the obvious cost impact of a treatment facility. While it’s 74
not glamourous he sees that it is important for the City. 75
76
Councilmember Stoesz asked if the treatment costs should be tied to volume or REUs. 77
Ms. Kettle’s noted different impacts of doing each way. 78
79
Mayor Rafferty remarked that he’s curious about what is unknown, i.e. does the council 80
needs to think about such things as high construction costs right now? There has been 81
much information provided and perhaps time is needed to review. This is an important 82
future aspect for this City. 83
84
Councilmember Stoesz asked if the council could receive a spreadsheet showing the users 85
that have two or more REU’s. Administrator Cotton said staff can bring forward that 86
information. 87
CITY COUNCIL WORK SESSION
DRAFT
3
88
Councilmember Cavegn remarked that the City could remove the increase after the 89
twenty year capital payoff. 90
91
Mayor Rafferty said he is in favor of the directions presented. Ms. Lynch said if there is 92
concurrence this would be the final presentation on a rate increase. Councilmember 93
Cavegn said he’d like to have more time to think and more discussion about a treatment 94
facility and details. Community Development Director Grochala remarked if there is a 95
desire to move forward with the plant, there are development items that would need to get 96
underway. It was noted that the rate increase would be in 2022. Public Services 97
Director DeGardner suggested that the council accept the report with the understanding 98
that there will be more discussion. Councilmember Stoesz asked staff to consider how 99
the subject will be communicated to the community. 100
3. Boulevard Tree Injections for EAB – Environmental Coordinator Nelson noted 101
the current arrangement with Rainbow Tree Care to provide injection services to residents 102
for trees on private property. Occasionally the question arises about injecting trees on 103
public property (i.e. boulevard in front of home). Mr. Nelson presented information and 104
background on why the City currently has a policy of removing ash trees on public 105
property. The Environmental Board considered the matter of changing policy to allow 106
private property owners to treat ash trees on public property (with the Rainbow discount). 107
The Board did not ultimately support a change in the current policy directing tree 108
removal. Mr. Nelson said he is now requesting council direction on the same subject. 109
110
Mayor Rafferty asked if residents could still get a discount if they choose to treat for 111
boulevard trees; will the City still move forward with removal of boulevard trees. Mr. 112
Nelson said the recommendation is to not extend the offer of providing injections and to 113
continue the current policy of removing diseased trees. 114
115
Councilmember Stoesz asked how residents can determine if trees are on City property? 116
Mr. Nelson said there could a need for more outreach and communication on that subject; 117
property lines are involved and that information is generally available on line. 118
119
Councilmember Cavegn asked for clarification that Rainbow will be familiar enough with 120
this policy that there won’t be confusion for residents resulting in them providing 121
treatment and then having the tree cut down by the City. Mr. Nelson said the contract 122
with Rainbow provides clear direction on what’s included. 123
124
Councilmember Lyden noted that he can support the Environmental Board and he’d like 125
staff to pass along thanks to the City crews that are removing trees. 126
127
The council concurred with the staff recommendation with the understanding that there 128
should be clarification on the question asked by Councilmember Cavegn. 129
CITY COUNCIL WORK SESSION
DRAFT
4
4. 23 Century Trail Second Driveway Variance Request – City Planner Larsen 130
reviewed a PowerPoint presentation that included information on the following: 131
- Background (property owner request for second driveway after constructing second 132
garage); 133
- Site location and aerial Map; 134
- Variance required for driveway; application has been made; 135
- Review of permits, issues and communication on second driveway request; 136
- Historically, there is a tree preservation area included (trees were removed 2005-2008); 137
- Zoning ordinance language was reviewed; need for variance relates to the residential 138
nature; 139
- Applicant’s narrative (full request, communications and implications, situations 140
currently existing in the City); 141
- Building permit approval process review (information from Planning & Zoning; staff 142
assumptions; permit application); 143
- Off-Street Parking Regulations (review/reasoning); 144
- Findings of Fact (all criteria must be met; review of criteria; variance request does not 145
meet the criteria); 146
- Staff recommendation for denial; 147
- Planning & Zoning Board action reviewed which was basically no recommendation; 148
(Planning & Zoning Board did recommend review of zoning ordinance regarding need to 149
change language on second driveways and staff suggests taking that matter up as part of 150
ordinance review in comp plan implementation process); 151
- Action to be presented to council would deny variance request. 152
153
Councilmember Ruhland acknowledged that the permit application contained no request 154
for a driveway but most garages have driveways; perhaps the assumption was that it 155
would happen in the future? Planner Larsen said staff will attempt to make the 156
process/regulations clearer for the permit process. Councilmember Ruhland noted the 157
findings on the criteria and some areas where this property would be different. He does 158
have concern though about setting a precedent because it could be far reaching. He thinks 159
looking at a change to regulations is a good way to go. Councilmember Ruhland asked 160
about the timing of the ordinance updates and Ms. Larsen remarked that this could be 161
included in the larger process of updating zoning regulations based on the comp plan 162
update and that process tends to come through in pieces and could take perhaps up to a 163
year. Councilmember Ruhland asked about the term “tree preservation area” and 164
suggested that’s mainly for the development process and staff concurred that while the 165
intent would be to have the preservation be more permanent there are not a lot of 166
regulatory teeth to provide for that. 167
168
Councilmember Cavegn asked the applicant how he intended to access his garage. 169
170
Applicant Derek Sadowski said he intended to put in a driveway eventually so as a part of 171
work in progress, he talked to the cement contractor about a driveway and found an 172
efficiency and by the time he talked to the City he already had made a significant 173
investment in a driveway project. He is unfamiliar with the building permit process 174
CITY COUNCIL WORK SESSION
DRAFT
5
(hasn’t had a lot of permit experience) but the intent was to put in a driveway this year. 175
Councilmember Cavegn asked about the vehicles being housed and Mr. Sadowski noted 176
the presence of his children’s vehicles and a work vehicle. Councilmember Cavegn 177
noted the driveway location and suggested that safety isn’t a factor; he feels that the City 178
has some responsibility to consider how a garage will be accessed when it is requested. 179
Further the council has the power to make exceptions and there are reasons when that 180
should happen. Councilmember Cavegn said he is in favor of allowing the access. 181
182
Councilmember Lyden said this is a simple question to him. Just requesting a variance 183
should not be a vehicle for denial. He asks what would be the downside for the City if 184
this were granted. He measured the site and sees the curb cut is appropriate. He 185
supports the request. 186
187
Councilmember Ruhland asked about implications of granting the request. Is the City 188
opening itself up to other situations? That is a concern for him even though he sees that 189
the driveway makes some sense. 190
191
City Planner Larsen revisited the variance criteria that isn’t met by this request. She 192
noted that the Planning & Zoning Board did recognize the reasoning behind granting the 193
request and therefore looked at the concept of reviewing the regulations. City Planner 194
Larsen pointed out that approval would set a precedent. 195
196
Mr. Sadowski pointed out that he follows council actions and has seen variances 197
approved. That is sometimes the job of the council. He has tried to do the right thing 198
but he really didn’t have the expertise going into this. He finds the criteria difficult and 199
not allowing of any consideration. At the end of the day, it shouldn’t be “no” just 200
because it isn’t usually done. 201
202
Councilmember Cavegn noted training with the City Attorney on zoning a few weeks 203
back. He heard then that there are different situations and the council has the right to 204
make individual choices. 205
206
City Planner Larsen asked the council to consider if they would have a different position 207
if the driveway was requested before it was built or if it came forward with a 208
development. The City should look at the uniqueness of the parcel and there is no 209
uniqueness in this case; he has the one allowed driveway. Hopefully the ordinance 210
change will have an impact. 211
212
Councilmember Lyden pointed out that this would allow one driveway per street. 213
214
Councilmember Stoesz said he supports looking at a change in ordinance but is leaning 215
toward staff recommendation to deny the variance request. 216
217
Councilmember Ruhland would like to see the ordinance change move as quickly as 218
possible. 219
CITY COUNCIL WORK SESSION
DRAFT
6
220
Mayor Rafferty noted there is availability of access so he can use the structure and he sees 221
the hope of change through an ordinance amendment. Having looked at the property and 222
hearing staff, he is not favoring the variance request. 223
224
Councilmember Ruhland asked about process. Since the council is strongly discussing 225
an ordinance change, can’t the City say this is in the works so granting the variance 226
makes sense in that light? City Planner Larsen remarked that she wouldn’t recommend 227
circumventing the ordinance amendment process (i.e. public hearing); staff could 228
certainly try and put something together sooner rather than later. 229
230
Councilmember Lyden asked if the matter will go forward to council no matter what 231
happens; staff concurred. 232
233
The matter will be considered at Monday’s council meeting. Mr. Sadowski thanked the 234
council for their consideration and time spent up to this point. 235
5. Utility Billing Statement Processing – Finance Director Lynch reviewed the 236
written report outlining options staff is presenting to deal with the breakdown of the 237
machine used by City staff for utility billing. She reviewed the recommendation to either 238
outsource the function or purchase new equipment. There is some timing involved since 239
staff is having to utilize Centennial Utilities’ equipment. Ms. Lynch reviewed what was 240
included in the analysis of options. 241
242
Mayor Rafferty noted the $1,100+ that was being paid annually for equipment 243
maintenance and he asked why that was required on such a new machine? Ms. Lynch 244
explained why that is normal. Mayor Rafferty asked about the possibility of leasing 245
equipment for a year to see how it works. Ms. Lynch said that is possible. Ms. Lynch 246
provided additional information on the envelopes and statement costs. Mayor Rafferty 247
asked if there is a way to determine when less is needed (people aren’t using a return 248
envelope). The mayor also asked about mailing needs for other departments and 249
received information. 250
251
Councilmember Cavegn asked what staff is recommending. Ms. Lynch said staff is 252
recommending either purchase or outsourcing. 253
254
Councilmember Cavegn said he likes the idea of outsourcing since it saves on equipment 255
repairs and presents some cost savings. 256
257
Councilmember Lyden suggested that staff has prepared a good deal of information and 258
he wonders what their bottom line recommendation would be. 259
260
Councilmember Stoesz asked if there are rules on non-utility billing staff seeing data and 261
Ms. Lynch said it is all basically public data. On the question of return envelopes and if 262
the City can provide them to only people who use them, it seems to be everyone or no 263
CITY COUNCIL WORK SESSION
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one. 264
265
Councilmember Cavegn asked if the City could put a big bold message on the statement 266
that on-line payment is available. Staff explained that the current size of the message is 267
limited; auto pay is promoted as much as possible. Councilmember Cavegn said the 268
secret would be to allow people (even those on auto pay) to not receive a paper bill in the 269
mail. 270
271
Councilmember Ruhland said his sister works for Curtis 1000; is there a conflict of 272
interest for him to consider the matter (Administrator Cotton said no). Also he receives a 273
postcard quarterly at a property out of the city; it seems to be a more efficient billing 274
process and he wonders if that is that an option. Director Lynch said the current 275
equipment is very limited so probably no postcard. Administrator Cotton recalled her 276
experience at the City of Isanti where a postcard was utilized; there is no savings but 277
rather the process is staff heavy; also postcards can get lost in the shuffle with junk mail. 278
279
Councilmember Ruhland asked about the lease option and Ms. Lynch said that’s 280
something that could be explored. 281
282
Administrator Cotton noted that the City will continue to grow and that will mean more 283
accounts and looking long term there will be a day in the future that outsourcing will be 284
necessary. The impact on the person that currently provides utility billing services will 285
be that they have more time for their other duties. 286
287
Councilmember Stoesz said he supports outsourcing. Mayor Rafferty said he does as 288
well; he wonders about the timing. Staff explained why they recommend Image Printing 289
over Curtis 1000 if outsourcing occurs. 290
291
Councilmember Ruhland suggested he is for outsourcing but would also like to 292
understand if leasing is possible. He also wonders about the use of services that employ 293
disabled individuals. 294
295
Councilmember Stoesz suggested doing three months of outsourcing and then get 296
information on leasing in order to see comparative data. Ms. Lynch noted that an annual 297
agreement with Image would provide savings; perhaps looking at a comparison after a 298
year would be more appropriate. The council concurred to move forward with Image 299
Printing services. Councilmember Ruhland asked about including information in the 300
next bill on paperless as well as water plant. 301
6. 1st Quarter 2021 Financial Report – Finance Director Lynch explained that staff 302
will be bringing forward this report quarterly (except fourth quarter). It will also be good 303
information to provide to the rating agencies. The council can decide to receive this 304
information through email rather than at a meeting as well. 305
306
Ms. Lynch reviewed the written report and asked for council direction on how they would 307
CITY COUNCIL WORK SESSION
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like to receive the report going forward. 308
309
The council will continue to receive the report as a presentation and would also like it 310
provided electronically (through the weekly update). 311
7. 2022 Budget Kick-Off – Finance Director Lynch reviewed key dates and 312
refreshed the council on overall budget process. She’d be open to hearing any high level 313
goals from the council as staff begins to put together the 2022 budget. 314
315
Mayor Rafferty noted the water treatment facility discussion and the vacant YMCA 316
facility. A flat tax rate is an obvious goal. 317
318
Councilmember Ruhland remarked that a flat tax rate is his number one goal. He 319
wonders when the County proposes their tax rate and staff responded that it would be the 320
same timeframe as for the City, with preliminary adoption in September. 321
322
Councilmember Stoesz asked if there are any ideas on getting community input. Ms. 323
Lynch recognized the value of such input and explained that communities tend to do it 324
differently; she envisions working with the City’s communications specialist. 325
Administrator Cotton noted that the level of community engagement varies from city to 326
city; sometimes a larger city will establish an advisory committee. 327
328
Councilmember Stoesz asked his “annual” question about how IT costs are included in 329
the budget. He continues to support providing a different budget vision other than the 330
current piecemeal approach in budget documents. He envisions an IT position in the 331
future as the City grows and starting that awareness now would be helpful. 332
Administrator Cotton asked the council if they found last year’s budget information 333
separating IT costs useful; she is hesitant to do the process again unless it is helpful. 334
335
Councilmember Lyden said he links information with the value to the council’s decision 336
making process. 337
8. Public Safety Update – Public Safety Director Swenson reviewed a PowerPoint 338
presentation including information from the 2020 annual report and 2021 data as well. 339
He pointed out that there is great focus in the department on prevention goals – it’s the 340
biggest bang for the buck. Also the Facebook page is becoming more active and staff is 341
more cognizant of archiving requirements; also monitoring comments is very time 342
consuming. 343
344
Statistical information for police and fire service was reviewed. Areas of focus for 2021 345
were also reviewed. 346
347
Councilmember Lyden is pleased to hear the effort is being made to address mental health 348
components. Is the response time where the department wants to be? Director Swenson 349
CITY COUNCIL WORK SESSION
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noted geographic challenges in this city – he feels the department provides a good 350
response time. Councilmember Lyden said he loves the statement – a healthy and safe 351
community and he’d even take that further. 352
353
Public Safety Director Swenson updated the council on staffing, including job offers that 354
are outstanding. It’s possible the council could see a hire recommendation on Monday’s 355
agenda if it comes through in time. 356
357
Councilmember Lyden mentioned the department’s canine – Argo scored very well in 358
trials recently. 359
360
Councilmember Ruhland remarked that everything looks good – it’s a given that 2020 361
was a different year. He added that as member of the Anoka County law enforcement 362
group, he has witnessed Director’s Swenson’s expertise and how well he represents the 363
City with that group. 364
Daytime Fire Response – Public Safety Director Swenson noted his written report. He 365
feels that the council has the background on the matter. 366
367
Mayor Rafferty asked staff to explain how discussions have fit into discussion about the 368
labor contract. Director Swenson recalled conversations with the council and their 369
support of the new position. As a result contract negotiations occurred and contracts 370
were ratified; there were conversations with police staff about a position description, a 371
wage was agreed upon, all police staff were informed, staff were asked through human 372
resources if they would be interested in transitioning to the new position that included fire 373
duties; one person was interested and that was not sufficient to proceed. Feedback he 374
received identified concern about the permanency of moving to a different job and ability 375
to move out if they wish. The whole exercise is to ensure there is a platform for 376
necessary services. Director Swenson added that his experience tells him there will 377
always be changes needed in the future. 378
379
Topics reviewed by staff: 380
Private vendor – not a viable option; not being done in the state; 381
Other communities – Forest Lake is not in a position to have more collaboration; Spring 382
Lake Park/Blaine/Moundsview District (SBM) has full time staff; 383
Centennial Fire District – are considering collaborations themselves and conversations 384
have occurred; decisions on their leadership and how they will run will be important to 385
know; City would be asked to provide a contract for services to them; 386
Daytime Duty Crew – serves where the demand exists; recommending day time duty 387
crew of four firefighters for the hours of 6 am to 6 pm; recommending utilizing part time 388
staff (but do risk retention problem with part time) at cost of about $300,000 annually. 389
390
Director Swenson said if there is interest in sending a proposal to Centennial Fire, he 391
would recommend costs be based on the fire duty crew personnel administrative costs 392
apportioned using the ACFPC cost sharing (numbers were reviewed). 393
CITY COUNCIL WORK SESSION
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394
Mayor Rafferty asked about how the proposed positions would be utilized if there were 395
two incidents at the same time. Director Swenson said the process is set and services 396
would be provided as well as possible. 397
398
Director Swenson added that the numbers have not been presented to anyone else at this 399
time; he believes this is a good place to start the conversation. Centennial Fire District 400
has asked for a proposal by May 10th. This would be an outline for a proposal, to see if 401
they are interested and what needs to be discussed further. 402
403
Councilmember Lyden said he is comfortable moving forward with the understanding 404
that there will be more discussion and it may not fit forever. 405
406
Councilmember Cavegn said he supports proceeding with the proposal. 407
408
Councilmember Stoesz said he feels the Anoka County cost sharing formula is a good 409
start but he’d like to see some consideration of the City’s oversight. Staff noted that the 410
oversight is included although they are making an estimate on what that oversight will 411
look like. 412
413
Councilmember Ruhland said he is in favor of the City having the four part time duty 414
crew members. 415
416
The council concurred. 417
418
Staff would intend that the direction is to start looking at specifics around a daytime duty 419
crew (creating a position). There will be more than a couple opportunities for the council 420
to continue to work through this. A framework for a proposal will be created, shared 421
with the council and provided to them by May 10th. 422
423
9. Council Updates on Boards/Commission – Mayor Rafferty noted that the 424
Vadnais Lakes Area Water Management Organization (VLAWMO) is currently looking 425
at fee structures. 426
427
The meeting was adjourned at 10:45 p.m. 428
429
These minutes were considered, corrected and approved at the regular Council meeting held on 430
May 24, 2021. 431
432
433
434
435
Julianne Bartell, City Clerk Rob Rafferty, Mayor 436
437
COUNCIL MINUTES
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1
1
LINO LAKES CITY COUNCIL 2
REGULAR MEETING 3
MINUTES 4
5
DATE : May 10, 2021 6
TIME STARTED : 6:30 p.m. 7
TIME ENDED : 7:25 p.m. 8
MEMBERS PRESENT : Councilmember Stoesz, Lyden, 9
Ruhland, Cavegn and Mayor Rafferty 10
MEMBERS ABSENT : 11
12
Staff members present: City Administrator Sarah Cotton; Public Safety Director John Swenson; 13
Finance Director Hannah Lynch; City Planner Katie Larsen; City Clerk Julie Bartell 14
15
PUBLIC COMMENT 16
There were no public comments. 17
SETTING THE AGENDA 18
The agenda was approved as presented. 19
CONSENT AGENDA 20
Councilmember Ruhland moved to approve the Consent Agenda, Items 1A through 1F as presented. 21
Councilmember Cavegn seconded the motion. Motion carried on a voice vote. 22
23
ITEM ACTION 24
Consideration of Expenditures: 25
A) May 10, 2021 (Check No. 114273 through 114358) in the 26
Amount of $236,071.25 Approved 27
B) Consider Approval of April 26, 2021 Council 28
Work Session Minutes Approved 29
C) Consider Approval of April 26, 2021 Council 30
Minutes Approved 31
D) Consider Approval of Resolution No. 21-37, Approving a 32
Special Event Permit for Hammerheart Brewing Co. Approved 33
E) Consider Approval an Exempt Permit for Lawful Gambling at 34
St. Joseph of the Lakes Catholic Church Approved 35
F) Consider Acceptance of the Water and Sewer Utility Rate Study Approved 36
FINANCE DEPARTMENT REPORT 37
2A) Consider Resolution No. 21-43, Providing for the Issuance and Sale of General 38
Obligation Street Reconstruction Bonds, Series 2021A, in the Proposed Aggregate Principal 39
Amount of $1,815,000 – Finance Director Lynch reviewed the written staff report. The bonds 40
would be used to finance the 2021 Street Reconstruction Project, as approved by the council. She 41
COUNCIL MINUTES
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2
introduced the City’s financial advisor Terri Heaton, Baker Tilly, to review the bond issuance 42
details. 43
Ms. Heaton reviewed the request, the amount, and the purpose. The sale would occur on June 14, 44
2021 and the results would be provided to the City that evening. The bonds are a ten year fund, 45
payments are about 194,000 annually for repayment. The interest is 1.35% (at this time); a low bid 46
on the date of the sale actually determines the rate. They did look at other issuances to consider 47
refunding and are holding off based on the possibility of impacting legislation. The bond rating is 48
AA+ although there will be another rating of the bonds through this process. 49
Mayor Rafferty remarked that the council has supported moving the street projects forward and is 50
looking for the best possible rate to fund the work. 51
Councilmember Stoesz asked if rates change, can the bidder change anything? Ms. Heaton said 52
typically there are multiple bids, there is a council acceptance proces and there is normally no 53
change. 54
The council discussed the City’s credit rating and possibilites for improvement or of being 55
downgraded. Ms. Heaton explained that she doesn’t anticipate a change at this time. 56
Councilmember Stoesz moved to approve Resolution No. 20-43 as presented. Councilmember 57
Ruhland seconded the motion. Motion carried on a voice vote. 58
ADMINISTRATION DEPARTMENT REPORT 59
3A) Consider Appointment of Police Officer – Public Safety Director Swenson reviewed the 60
written recommendation to hire Daniel Swenson to an open police officer position with the City. If 61
hired, he would begin on June 1, 2021. Mr. Swenson noted Candidate Swenson’s experience and 62
the recommendation to start him at salary Step 4. 63
Councilmember Lyden moved to approve the appointment of Daniel Swenson as recommended. 64
Councilmember Stoesz seconded the motion. Motion carried on a voice vote. 65
PUBLIC SAFETY DEPARTMENT REPORT 66
4A) Consider Converting Seized Property to City Property for City Use – Public Safety 67
Director Swenson explained that the staff report denotes the items they are proposing to convert. 68
All items have gone through the statutory requirements for converting seized property. 69
Councilmember Cavegn moved to approve the conversion of property as recommended by staff. 70
Councilmember Ruhland seconded the motion. Motion carried on a voice vote. 71
4B) Consider Donation of Seized Property – Public Safety Director Swenson explained that 72
staff is requesting authority to donate certain seized property. In the past the department has 73
utilized a service and it has not been the best result. In lieu they recommend that these items be 74
donated to Family Pathways, a non-profit, to be sold in their thrift store. 75
Councilmember Stoesz discussed the possibility of storing some items off site but Director Swenson 76
explained why that would not work (chain of custody issues). 77
Councilmember Ruhland moved to approve the donation of property as recommended by staff. 78
Councilmember Lyden seconded the motion. Motion carried on a voice vote. 79
PUBLIC SERVICES DEPARTMENT REPORT 80
There was no report from the Public Services Department. 81
COUNCIL MINUTES
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COMMUNITY DEVELOPMENT REPORT 82
6A) Butler Addition: i) Consider 1st Reading of Ordinance No. 03-21, Rezoning Property 83
from R, Rural to R-1, Single Family Residential; ii) Consider Resolution No. 21-39 Approving 84
Preliminary Plat – City Planner Larsen reviewed a PowerPoint presentation including information on 85
the following: 86
- Land Use Application – subdivide to two lots; 87
- Aerial of location; 88
- Zoning Map – rezoning would be consistent with neighborhood; 89
- Density – subdivision is consistent with requirements; 90
- Preliminary Plat – includes storm water pond; public land dedication; 91
- Zoning Requirements; 92
- Comprehensive Plan – project is consistent; 93
- Recommendations – Planning & Zoning recommends approval; 94
- Findings of Fact – reviewed. 95
Councilmember Ruhland moved to approve the 1st Reading of Ordinance No. 03-21 as presented. 96
Councilmember Cavegn seconded the motion. Motion carried on a voice vote 97
Councilmember Ruhland moved to approve Resolution No. 21-39 as presented. Councilmember 98
Cavegn seconded the motion. Motion carried on a voice vote. 99
6B) Otter Crossing: i) Consider Resolution No. 21-40 Approving Final Plat; ii) Consider 100
Resolution No. 21-41 Approving Development Agreement; iii Consider Resolution No. 21-42 101
Approving Declaration of Access Control – City Planner Larsen reviewed a PowerPoint presenation 102
that included information on the following: 103
- Land Use Application for the final plat of Otter Crossing; 1.46 acre parcel for the purpose of 104
constructing a 7,800 square foot commercial retail building.; 105
- Aerial view of location – vacant commercial land; 106
- Original preliminary plat and revisions shown; 107
- Site plan review; 108
- Building Elevations; 109
- Storm water maintenance pond will be expanded; wetland mitigation plans (approved by 110
watershed district); 111
- Additional comments – signage, surface, land dedication; 112
- Required Agreements – Stormwater, development, site improvement, driveway easement, 113
access control; 114
- Findings of Fact; 115
- Recommendations – Planning & Zoning Board recommends approval. 116
Councilmember Lyden expressed some concern about the drive-through. The location is noisy and he 117
wonders if the developer is aware of the possible impact. Ms. Larsen noted that the developer is aware 118
and the site plan meets requirements (including screening). 119
COUNCIL MINUTES
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Councilmember Stoesz asked if there are pedestal signs planned for freeway view? Ms. Larsen 120
explained there is nothing planned for the interstate signage. 121
Paul Schier, Maplewood, developer. There is much that goes into this type of process; staff has been 122
very helpful. They (developers) are interested in getting it open and providing services as soon as the 123
development process will allow. 124
Councilmember Lyden moved to approve Resolution No. 21-40, Resolution No. 21-41 and Resolution 125
No. 21-42 as presented. Councilmember Ruhland seconded the motion. Motion carried on a voice 126
vote. 127
6C) Consider Resolution No. 21-38 Denying a Variance for a Second Driveway at 23 Century 128
Trail – City Planner Larsen reviewed a PowerPoint presentation (on file); she was brief as the matter 129
was fully reviewed at the council’s last work session. The application is for a variance to allow a 130
second driveway for a second constructed garage. The Planning & Zoning Board did not approve a 131
motion on the matter; they did recommend review of the ordinance impacting driveway regulations. 132
Staff is recommending denial of this variance request as outlined in the staff report. 133
Councilmember Stoesz moved to approve Resolution No. 21-38 as presented. Motion failed for lack 134
of second. 135
Councilmember Lyden moved to approve the variance request. Councilmember Cavegn seconded the 136
motion. 137
Councilmember Stoesz asked if staff expects there will be additional variance requests if this were 138
approved; staff explained that they co uldn’t know that in advance but it would be a precedent. 139
Councilmember Ruhland said it sounds like there was some miscommunication between the City and 140
the homeowner as he developed his second garage. Staff will now have a new process that is clear. 141
He is in favor of looking at an ordinance change and he sees no reason to have a citizen wait a year 142
when there seems to be council support. He supports the variance. 143
Councilmember Cavegn said he reviewed the recent zoning training information provided by City 144
Attorney Squires. It’s notable that the training recommends that the council practice reasonableness 145
when that is called for and he sees it applies in this case. 146
Councilmember Ruhland noted the location of the applicant’s property on a cul-de-sac; he expects this 147
driveway may be an improvement. 148
Councilmember Lyden noted the aerial view of the property and why he thinks this passes the test 149
conformance to the area. The number of driveway(s) issue is different here because the two driveways 150
will be on different streets. 151
Derek Sadowski, applicant, noted that this has been discussed at great length and the site visited by 152
some councilmembers. He will leave the decision in the council’s hands. 153
Mayor Rafferty remarked that while he is twisted, he would like to see the things fall into place the 154
proper way. 155
Councilmember Stoesz explained that he supports handling this matter through proper channels – by an 156
ordinance change. 157
Motion carried; Councilmember Stoesz and Mayor Rafferty voted no. 158
UNFINISHED BUSINESS 159
COUNCIL MINUTES
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There was no Unfinished Business. 160
161
NEW BUSINESS 162
There was no New Business. 163
164
COMMUNITY EVENTS 165
There were no events announced. 166
COMMUNITY CALENDAR 167
168
Community Calendar – A Look Ahead 169
May 10, 2021 through May 24, 2021 170
Wednesday, May 12 6:30 pm, Zoom Planning & Zoning Board 171
Monday, May 24 6:00 pm, Council Chambers Council Work Session 172
Monday, May 24 6:30 pm, Council Chambers City Council Meeting 173
174
ADJOURN 175
176
There being no further business, Councilmember Ruhland moved to adjourn at 7:25 p.m. 177
Councilmember Cavegn seconded the motion. Motion carried on a voice vote. 178
179
These minutes were considered and approved at the regular Council Meeting on May 24, 2021. 180
181
182
183
184
Julianne Bartell, City Clerk Rob Rafferty, Mayor 185
186
CITY COUNCIL
AGENDA ITEM 1D
STAFF ORIGINATOR: Lisa Hogstad-Osterhues, Deputy City Clerk
MEETING DATE: May 24, 2021
TOPIC: Resolution No. 21-44, Approving a Permit for Consumer
Firework Sales at Target Store 1448
VOTE REQUIRED: 3/5
INTRODUCTION
Chapter 1002 of the City Code sets forth the City’s regulations in regard to the sale of
consumer fireworks. The City’s regulations mirror those provided by state statute with the
addition of certain terms and conditions for issuance of a local permit.
BACKGROUND
The City has received an application from Target Store 1448 requesting a permit to sell
fireworks at 749 Apollo Drive. With the permit application the City has received verification
of the required liability insurance.
In turn the applicant will be provided with a copy of the City’s regulations concerning the sale,
possession and use of consumer fireworks (Section 1002 of the Lino Lakes Code of
Ordinances).
The application and plans have been reviewed and approved by Deputy Director Dan L’Allier,
Public Safety Department – Fire Division.
RECOMMENDATION
Staff recommends that the city council approve Resolution No. 21-44, Authorizing issuance of
an annual permit for Consumer Firework Sales to Target Store 1448 located at 749 Apollo
Drive.
CITY OF LINO LAKES
RESOLUTION NO. 21-44
APPROVING ISSUANCE OF AN ANNUAL PERMIT ALLOWING THE SALE OF
CONSUMER FIREWORKS AT TARGET STORE 1448
WHEREAS, the City has received an application from Target Store 1448 requesting permission
to sell consumer fireworks at the 749 Apollo Drive in the City of Lino Lakes; and
WHEREAS, the Public Service Department has reviewed the application and finds the request
to be in compliance with applicable fire codes and fire prevention regulations; and
WHEREAS, Target has paid the required license fees and is in compliance with city ordinance;
NOW, THEREFORE, BE IT RESOLVED that the Lino Lakes City Council hereby approves
the request of Target to sell consumer fireworks for a period of 1 year.
Adopted by the Council of the City of Lino Lakes this 24th day of May, 2021
The motion for the adoption of the foregoing resolution was introduced by Council Member
_____________ and was duly seconded by Council Member ___________ and upon vote being
taken thereon, the following voted in favor thereof:
The following voted against same:
_____________________
Rob Rafferty, Mayor
ATTEST:
___________________________
Julianne Bartell, City Clerk
CITY COUNCIL WORK SESSION
DRAFT
1
CITY OF LINO LAKES 1
MINUTES 2
3
DATE : May 10, 2021 4
TIME STARTED : 6:00 p.m. 5
TIME ENDED : 6:28 p.m. 6
MEMBERS PRESENT : Council Member Stoesz, Lyden, Ruhland, 7
Cavegn and Mayor Rafferty 8
MEMBERS ABSENT : None 9
Staff members present: City Administrator Sarah Cotton; Finance Director Hannah 10
Lynch; Director of Public Safety John Swenson; City Planner Katie Larsen; City Clerk 11
Julie Bartell 12
13
1. Review Regular Agenda of May 10, 2021 14
15
Item 2A – Issuance of Bonds, Series, 2021A – Finance Director Lynch noted that the 16
issuance is related to financing the City’s Street Reconstruction Project. The City’s 17
financial advisor, Terri Heaton of Baker Tilly will be present to review the proposed 18
issuance at the council meeting. 19
20
Item 3A – Hiring of Police Officer – Public Safety Director Swenson reviewed the 21
written report recommending the appointment of Daniel Swenson. He reviewed 22
candidate Swenson’s experience and noted that staff is recommending a salary starting at 23
Step 4. 24
25
Councilmember Lyden asked about the number of applications normally received for a 26
Lino Lakes police officer opening. Director Swenson explained that the number this 27
time was around 60; they have received more and less than that amount in the past. 28
29
Item 4A – Acceptance of Seized Property – Public Safety Director Swenson reviewed 30
the written report. Staff is trying to get the property and evidence room cleared 31
somewhat. 32
33
Item 4B – Donation of Seized Property – Public Safety Director Swenson explained 34
that staff has identified a non-profit organization that could use the items for sale at a 35
thrift store. 36
37
The council discussed the disposal process for seized firearms and Director Swenson 38
explained his recommendation in that area. 39
40
Item 6A – Butler Addition – City Planner Larsen explained the proposal to divide an 41
existing residential lot and the actions being requested. 42
43
CITY COUNCIL WORK SESSION
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2
Councilmember Lyden stated that there is a pond involved; is there any reason to be 44
concerned. City Planner Larsen remarked that staff is very comfortable with the 45
ponding situation. 46
47
Item 6B – Otter Crossing - City Planner Larsen explained that the report relates to a 48
land use application for the final plat of Otter Crossing. The plat creates a 1.46 acre 49
parcel for the purpose of constructing a 7,800 square foot commercial retail building. 50
51
Mayor Rafferty asked about the park dedication included in the project (a trail project and 52
balance forward). 53
54
Item 6C – Variance for Second Driveway at 23 Century Trail – City Planner Larsen 55
noted that the council discussed this matter at their last work session. It relates to an 56
application for a variance to add a second driveway to a residential property. She will be 57
giving an abbreviated review of the request to council this evening. 58
59
Not on Printed Agenda 60
Update by Mayor Rafferty on moving advisory board meetings from Zoom to live. That 61
is being formulated. 62
63
Update by Councilmember Stoesz on plans moving forward for Blue Heron Days; the 64
county is currently not considering road closure requests but it is anticipated they will in 65
the future. 66
67
The meeting was adjourned at 6:28 p.m. 68
69
These minutes were considered, corrected and approved at the regular Council meeting held on 70
May 24 , 2021. 71
72
73
74
75
Julianne Bartell, City Clerk Rob Rafferty, Mayor 76
77
BOARD OF REVIEW MINUTES May 10, 2021
DRAFT
1
CITY OF LINO LAKES 1
MINUTES 2
BOARD OF APPEAL AND EQUALIZATION 3
4
DATE : May 10, 2021 5
TIME STARTED : 6:00 p.m. 6
TIME ENDED : 6:10 p.m. 7
MEMBERS PRESENT : Councilmember Ruhland, Lyden, Cavegn, Stoesz 8
and Mayor Rafferty 9
MEMBERS ABSENT : none 10
11
Staff members present: City Clerk Julie Bartell; Finance Director Sarah Cotton 12
13
Anoka County Assessor Staff present: Alex Guggenberger (County Assessor); Shawn Halligan & 14
James Hughes (Appraiser staff) 15
16
City Board of Appeal members who had completed training for the meeting were Councilmembers 17
Lyden and Ruhland and Mayor Rafferty. 18
19
Mayor Rafferty called the meeting to order; all members were present. 20
21
Mr. Guggenberg explained that there will be two properties entered into the records. Statute requires 22
if they are changed within a period close the Board date, they must be considered by the Board. 23
24
PID 17-31-22-22-0022, reduced from $606,600 to $357,600; the property is a commercial pole barn 25
and when the County’s property system was recently converted, the property ended up in an less 26
appropriate valuation category; staff is recommending that be recognized by a change in valuation. 27
28
PID 27-31-22-11-0050, reduced from $653,700 to $574,000; a residential property and staff is 29
recommending changes to both 2021 payable and 2022 payable valuations. There was a clerical error 30
a couple years ago related to the tuck under garage and a staff error that overly increased the value. 31
32
It was noted that property owners of these properties still reserve the right to appeal to the County 33
Board of Appeal. 34
35
Motion by Councilmember Lyden, seconded by Councilmember Cavegn, to approve the adjustments 36
noted by the County Assessor, was approved on a voice vote. 37
38
The council had reviewed the official board report (on file) at a recent work session. 39
40
There were no property owners wishing to speak. 41
42
Councilmember Cavegn moved to adjourn at 6:10 p.m. Councilmember Lyden seconded the motion. 43
Motion carried on a voice vote. 44
45
BOARD OF REVIEW MINUTES May 10, 2021
DRAFT
2
These minutes were considered and approved at the regular Council Meeting on May 24, 2021. 46
47
48
49
50
51
Julianne Bartell, City Clerk Rob Rafferty, Mayor 52
CITY COUNCIL
AGENDA ITEM 1G
STAFF ORIGINATOR: Lisa Hogstad-Osterhues, Deputy City Clerk
MEETING DATE: May 24, 2021
TOPIC Consider Resolution No. 21-47, Authorizing issuance
of a Special Event Permit to Bill’s Superette
VOTE REQUIRED: 3/5
INTRODUCTION
City Code Chapter 615 are the City’s regulations regarding special events. The purpose of these
regulations is to protect the health, safety and welfare of citizens by regulating time, place and
manner of conduct by establishing permit requirements. The City charges a fee of $50 for a
special event permit.
BACKGROUND
The City has received an application from Bill’s Superette to have a food truck vendor on their
property one weekend a month, Thursday – Sunday, between the hours of 11:00 a.m. to 8:00
p.m. The special event permit will allow the food truck vendor in their parking lot, serving
customers. The special event permit for a food truck is good for 6 months.
The Public Safety Department has reviewed the application and have signed off on the permit to
allow the food vendor. Since food service is involved, a condition is being attached to the permit
requiring food vendors to receive a food license from the Anoka County Environmental Services
and to provide their licensing information to Bill’s Superette.
RECOMMENDATION
Bill’s Superette’s application for a special event permit meets the requirements of the city code
and the food truck has not been found to present any safety concerns. Therefore, staff
recommends that the council approve Resolution No. 21-47, Authorizing issuance of a Special
Event Permit. Final approval is contingent upon final review and sign off by city staff.
ATTACHMENTS
Resolution No. 21-47.
CITY OF LINO LAKES
RESOLUTION NO. 21-47
APPROVING A SPECIAL EVENT PERMIT FOR BILL’s SUPERETTE
WHEREAS, Bill’s Superette has submitted an application for a special event permit; and
WHEREAS, Bill’s Superette wishes to allow a food truck vendor at their business; and
WHEREAS, a food truck vendor would be permitted to operate a food truck 7 days a week from
the hours of 11:00 a.m. and 8:00 p.m.; and
WHEREAS, Bill’s Superette has submitted a plot plan of where a food truck will be located on
their property; and
WHEREAS, food truck vendors are required to contact the Anoka County Environmental
Services at 763-324-4260 for permission to operate in the City.
WHEREAS, food truck vendors are required to provide their state licensing information as well
as Anoka County Environmental Services licensing to Bill’s Superette.
WHEREAS, the Public Safety Department requires food vendor to be at least 20 feet from the
structure as well as 20 feet away from any pump dispensing flammable materials;
WHEREAS, city staff has reviewed the special event plans and have determined that they meet
the requirements of the City’s ordinances;
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Lino Lakes,
Minnesota:
That the City Council hereby authorizes the issuance of a Special Event Permit to Bill’s
Superette to operate a food truck at their location 7 days of the week.
Adopted by the Council of the City of Lino Lakes this 24th day of May, 2021.
The motion for the adoption of the foregoing resolution was introduced by Council Member
_____________and was duly seconded by Council Member _____________ and upon vote
being taken thereon, the following voted in favor thereof:
The following voted against same:
_____________________
Rob Rafferty, Mayor
ATTEST:
___________________________
Julianne Bartell, City Clerk
CITY COUNCIL
AGENDA ITEM 1H
STAFF ORIGINATOR: Lisa Hogstad-Osterhues, Deputy Clerk
MEETING DATE: May 24, 2021
TOPIC: Resolution No. 21-48, Approving a Peddler License for
Aptive Pest Control
VOTE REQUIRED: 3/5
BACKGROUND
A representative from Aptive Pest Control, 6705 Oak Grove Parkway, Brooklyn Park,
Minnesota have submitted a peddler’s license application to the City Clerk's office.
The company representatives who would be working in Lino Lakes are Wyatt Meng,
Jesus Carranza, Rebecca Yorke, Jessiny Howard, Devon Cardon, Jaden Sitteru, Brooklin
Petersen, Harper Clayton, Hunter Burton, Dexter Mortensen, Tanner High, Scott Schley,
Colman Petersen, Bryan Acre, Aaron Williams, Kutler Byington, Evan Mitchell, Lee
Morris, Bryson Hendricks, Madison Meng, Brooklyn Byington, and Brady Abbott.
The company representatives plan to travel through Lino Lakes’ neighborhoods going
door to door offering pest control services to interested potential clients.
The City has received all the necessary forms required to issue this company a license.
The Lino Lakes Public Safety Department has performed a background check and
indicated no reason to deny the application.
The application and all other required information is on file in the city clerk's office for
review.
RECOMMENDATION
Approve Resolution No. 21-48, approving the issuance of a Peddler License for a six
month period.
CITY OF LINO LAKES
RESOLUTION NO. 21-48
APPROVING A PEDDLER LICENSE FOR APTIVE PEST CONTROL
WHEREAS, A Representative for Aptive Pest Control, has submitted a peddlers license
application to the city clerk's office; and
WHEREAS, Aptive Pest Control has complied with all of the provisions of Chapter 613 of the
Lino Lakes City Code for obtaining the necessary license; and
WHEREAS, Aptive Pest Control is required to have a plan established and implement a
COVID-19 Preparedness Plan. Each Plan must provide for the business’s implementation of
Minnesota OSHA Standards and MDH and CDC Guidelines.
WHEREAS, Aptive Pest Control has a Stay Safe Preparedness Plan submitted and on file in the
City Clerk’s office.
WHEREAS, the Lino Lakes Public Safety Department has conducted a background check on
the company representatives that will be working in Lino Lakes;
NOW, THEREFORE, BE IT RESOLVED that the Lino Lakes City Council hereby approves
the request of Aptive Pest Control, to travel throughout Lino Lakes offering pest control services
for a period of six-months commencing May 25th through November 25th, 2021.
Adopted by the Council of the City of Lino Lakes this 24th day of May, 2021.
The motion for the adoption of the foregoing resolution was introduced by Council Member
_____________ and was duly seconded by Council Member ___________ and upon vote being
taken thereon, the following voted in favor thereof:
The following voted against same:
_____________________
Rob Rafferty, Mayor
ATTEST:
________________________
Julianne Bartell, City Clerk
CITY COUNCIL
AGENDA ITEM 4A
STAFF ORIGINATOR: John Swenson, Public Safety Director
MEETING DATE: May 24, 2021
TOPIC: Donation of Property
VOTE REQUIRED: 3/5
INTRODUCTION
The City of Lino Lakes Ordinance 213.07 authorizes the Public Safety Department to dispose
of property in a manner authorized by a majority vote of the City Council.
BACKGROUND
There was a large steel VHF radio antenna affixed to the back of the Public Safety Department
since the City Hall complex was constructed in 1999. This VHF radio antenna was needed at
the time to support the operation of the police and fire radios that were used at that time.
In 2004 all public safety radios were converted to 800 MHz technology rendering the VHF
technology obsolete. Since there is no VHF radio use there is no need for the VHF antenna and
the antenna was obstructing the building camera system, this antenna was removed by City
staff.
Staff contacted Anoka County Radio and Anoka County Emergency Management to determine
if there was any need for this antenna within Anoka County. Staff has determined that the
antenna is not needed by any government entity.
Staff recommends donating this VHF antenna to the Anoka County Radio Club and Emergency
Services.
Anoka County Radio Club and Emergency Services was founded in 1955 by a group of Ham
radio enthusiasts who live in and around Anoka County. This group assists communities with
special events and SkyWarn Training. Here is a link to their website.
RECOMMENDATION
Authorize the Public Safety Department to donate the VHF antenna to Anoka County Radio
Club and Emergency Services.
ATTACHMENTS
Tower Picture
CITY COUNCIL
AGENDA ITEM 6A
STAFF ORIGINATOR: Michael Grochala, Community Development Director
MEETING DATE: May 24, 2021
TOPIC: Consider First Reading of Ordinance 04-21, Approving Sale of
Land to Vaquero Ventures Management, LLC.
VOTE REQUIRED: 3/5
INTRODUCTION
Staff is requesting City Council consideration for the sale of land to Vaquero Ventures
Management, LLC (Buyer).
BACKGROUND
In 1990 the Lino Lakes Economic Development Authority purchased lots 12-16, Block 2,
Carole’s Estates as part of a Public Safety complex including construction of a new Fire Station.
The properties were transferred to the City as part of the project financing. In 1999, following
completion of the Civic Complex, the City sold the former Police Station (Lot 15) to the
American Legion. In 2017 the City sold Lot 14 to the American Legion for parking expansion.
Lots 12 & 13, Block 2 of Carole’s Estates 2nd Addition are immediately south of the American
Legion and currently undeveloped. The property is approximately 2 acres in area. The property
was being used for community gardens as a temporary use pending its sale and development.
Through negotiations with Vaquero Management the City has reached a sale price of $525,000
($6.00 SF) The purchase is subject to a 120 day buyer contingency period with options for 2-60
day extensions. Under the terms of the agreement buyer will execute a restrictive covenant
prohibiting use of property for automobile/truck repair, or a Motor Fuel station with the
exception of ancillary operations customary to a retail store selling automobile parts and
accessories. The city will also retain the right to repurchase the property at the original sale price
if buyer does not procure a building permit and commence construction within two years.
The sale is also contingent on approval between both parties of a subsequent agreement
regarding relocation of 77th Street, vacation of existing 77th Street, and provision of drainage
easements for existing ponding on the site. The purchase is also contingent on the acquisition of
an adjacent residential property, south of 77th, by the buyer.
EDAC reviewed the sale at their May 6, 2021 meeting and supported the sale.
RECOMMENDATION
Staff is recommending approval of the 1st Reading of Ordinance No. 04-21.
ATTACHMENTS
1. Ordinance No. 04-21
2. General Location Map
1st Reading: Publication:
2nd Reading: Effective:
CITY OF LINO LAKES
ORDINANCE NO. 04-21
ORDINANCE APPROVING SALE OF LAND TO
VAQUERO VENUTURES MANAGEMENT, LLC
The City Council of Lino Lakes ordains:
Section 1. Property. The City is the fee owner of the Property legally described as:
Lot 12 and Lot 13, Block 2, Carole’s Estates 2nd Addition
Section 2. Findings.
1.The Property is excess property identified for sale to promote economic
development.
2.The Property is guided for Commercial use in the City’s 2040 Comprehensive
Plan and zoned GB, General Business District.
3.The sale of property will result in development of the property and enhancement
of the City’s tax base.
4.The sale of property will facilitate realignment of the 77th Street to provide
improved commercial and residential access to property west of Lake Drive.
Section 3. Authorization
The City Council approves the sale of the Property to Vaquero Ventures
Management, LLC. The Mayor and City Clerk are hereby authorized and directed to
execute a purchase agreement, deed and other documents as may be necessary in order to
sell the Property. Proceeds from the sale of the Property shall be used in accordance with
the requirements of the City Charter.
Section 4. Effective Date.
This ordinance shall be in full force and effect from and after 30 days following
its passage and publication, in accordance with section 3.09 of the City Charter.
Adopted by the Lino Lakes City Council this 24th day of May, 2021.
2
The motion for the adoption of the foregoing ordinance was introduced by Council
Member_____________and was duly seconded by Council Member ___________ and
upon vote being taken thereon, the following voted in favor thereof:
The following voted against same:
____________________________
Rob Rafferty, Mayor
ATTEST:
________________________
Julianne Bartell, City Clerk
387.8 Feet290.2 Feet
213.2 Feet77th and Lake Property
November 3, 2020
Map P owered By DataLink
1 in = 188 ft
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