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Home My WebLink About08-02-2021 Council Work Session PacketCITY COUNCIL WORK SESSION AGENDA CITY OF LINO LAKES Monday, August 2, 2021 The Work Session will begin at 5:30 p.m. at the Public Works Facility located at 1189 Main Street (Item #1) 1. Public Works Facility Tour, Rick DeGardner The Council will reconvene at the Civic Complex following the Public Works Facility Tour at approximately 6:15 p.m. 2. NE Drainage Area East/ Otter Lake Road – Wetland Delineation, Michael Grochala 3. Environmental Board Annual Work Plan, Andy Nelson 4. 77th Street Realignment – Land Acquisition, Michael Grochala 5. POC Firefighter Wages, Meg Sawyer 6. Woods Edge Master Developer Concept, Michael Grochala 7. Council Updates on Boards/Commissions, City Council 8. Adjourn WS – Item 2 WORK SESSION STAFF REPORT Work Session Item No. 2 Date: August 2, 2021 To: City Council From: Michael Grochala, Community Development Director Re: NE Drainage & Otter Lake Road Extension, Wetland Delineation Background Phase 1 of the Northeast Lino Lakes Drainage Area improvements (Peltier Lake to 20th Avenue) is nearing completion and Lennar is beginning grading activities to connect to the pipe this summer. Accordingly, staff is preparing to move forward with Phase II improvements which will include crossing 35E from the Watermark Development. This phase is necessary to support commercial and industrial development on the east side of 35E. Construction of the pipe crossing requires completion of a wetland delineation at the pipe inlet terminus, east of 35E. Additionally, staff has continued planning for stormwater and transportation infrastructure to facilitate development of the area. Both the future extension of Otter Lake Road and the stormwater routing will be influenced by existing drainage patterns and wetlands in the area. Staff is recommending a wetland delineation be completed, not only for the crossing construction site, but also for the Otter Lake Road project area. This will allow us to study possible regional pond locations as well as address sequencing requirements for alternative roadway alignments. WSB is proposing to complete the delineation for $7,586.00. If accepted, staff will work with the potential four property owners to obtain access. Requested City Council Direction Staff is requesting council direction to proceed with the delineations. Attachments 1.Corridor Map POT. 10+00.0010 15 20 25 30 35 40 PC. 42+07.8645PT. 47+76.8950 55 60 PC. 60+25.08 65 PT. 65+89.3970 75 80 85 90 PC. 94+70.34PT. 94+75.5295 100 105 PC. 107+49.12PT. 108+19.05110 115 120 125 130 POT. 133+92.91MAIN STREETROSEMARY WAYHERI TAGE PARKWAY158TH STREET NE MP R E S S AVE NUE N165TH STREET N170TH STREET N80TH STREET ELINO LAKES HUGO Legend ROADWAY SHOULDERS (PAVED) CURB SIDEWALK CONSTRUCTION LIMITS WETLAND BOUNDARY PARCEL LINES SCALE IN FEET 0 50 100 1C 1B 1A INTERSTATE 35 K:\015120-000\Cad\Layout\015120-000_lo.dgn NE Drainage and Otter Lake Road Extension Wetland Delineation Project Area WS – Item # 3 WORK SESSION STAFF REPORT Work Session Item No. 3 Date: August 2, 2021 To: City Council From: Andy Nelson Re: Environmental Board Annual Work Plan Background The Environmental Board serves to provide aid and advice to the Council in its efforts to encourage productive and enjoyable harmony between people and their environment; to promote efforts which will prevent or eliminate damage to the environment and stimulate the health and welfare of people; to enrich the understanding of the ecological systems and natural resources important to the city; to advise the city in the use and management of its natural resources in order to preserve and enhance the environmental amenities for present and future residents, and to improve and ensure a lasting quality of life within the city. (City Code Chapter 217.01) Each year, the Environmental Board presents an annual work program to the Council. This annual plan may include a list of initiatives concerning current environmental issues in the major areas of focus of the Environmental Board, including forestry, natural resources, water, and solid waste management. Requested Council Direction Staff is seeking City Council direction to accept or modify the Environmental Board Annual Work Plan. Attachments: 1. Environmental Board Annual Work Plan 2021 Environmental Board Annual Work Plan 2021 Forestry 1. Continue implementation of the City’s Emerald Ash Borer response. This includes removal of boulevard trees and replacement with a diverse mix of species, a partnership with Rainbow Tree Care to offer a discount rate on private tree injections, and continued removals of ash trees in natural areas and parks. 2. Continue to promote the City tree sale. In addition to the many benefits that increased canopy cover brings to the city, the sale also helps residents to affordably replace private trees that have succumbed to EAB. Natural Resources 1. Review proposed changes to landscaping ordinance as part of the zoning ordinance update. 2. Support the pursuit of additional wetland bank establishment opportunities. 3. Evaluate updating MLCCS land cover data with the DNR to incorporate the development that has occurred in the city since the last update. Water 1. Continue to distribute educational outreach materials on water conservation, both on the city website and in newsletters. 2. Promote the Adopt-a-Drain program, which encourages residents to participate in improving water quality by cleaning storm drains and preventing trash and organic pollutants from reaching our lakes, rivers, and wetlands. 3. Update ordinance to enable residents to apply for permits to install stormwater pond aerators on ponds that are part of the city stormwater system. 4. Evaluate methods of promoting and supporting rain gardens. Recycling/Solid Waste 1. Assess organics recycling program to determine appropriate areas for the addition of new drop- off sites. Identify existing sites that may benefit from expansion. 2. Evaluate recycling in businesses and restaurants as a potential area of recycling program growth. 3. Continue to respond to citizen requests for additional dog waste stations in the city. Evaluate these requests and add stations to high use areas where appropriate. Evaluate the feasibility of switching to biodegradable dog waste bags. WS – Item 4 WORK SESSION STAFF REPORT Work Session Item No. 4 Date: August 2, 2021 To: City Council From: Michael Grochala, Community Development Director Re: 77th Street Realignment –Land Acquisition Background The City’s sale of property to Vaquero Ventures will necessitate the relocation and construction of 77th Street. This is a long anticipated project and the City acquired a large portion of the proposed right-of-way in 2019 with the purchase of the property at 7685 Lake Drive. A second parcel is expected to be dedicated as part of the Vaquero Ventures parcel development. This leaves two smaller areas for acquisition to complete the right-of-way needs. While staff is working with the City Attorney to draft the Road Relocation Escrow Agreement (RREA) as provided for in the Purchase Agreement, we would like to commence discussion with abutting properties regarding the remaining right-of-way acquisition. The two parcels, located at the west and east ends of the project area, are approximately 2,300 square feet and 566 square feet in area. Staff is recommending the City begins the acquisition process for these two properties. Regardless of the outcome of the Vaquero Ventures project, it would be beneficial to have the right-of-way under City ownership. If acceptable to the Council, staff will bring back a proposal for consultant services to assist with the acquisition process. Requested Council Direction Staff is requesting council direction to pursue acquisition of the property located at 7685 Lake Drive. Attachments 1.General Road Layout 2.Right-of-Way Exhibit 698 695 7710 7681 7691 7685 7675 77th St W MA R K E T PLA C E D R .L=222.11N89°26'22"W 344.91 14'12'14'80'80'5'2'60' ROW 33'ROW80'ROW66'ROW40'ROWs ss s s4" PVC6" DIP6" DI P 4" P V C SANITARY SEWER AND WATERMAINREMOVAL BY OTHERS EOF VALVE FES CBMH HYDVALVE HYDVALVE CBMH 8" DIP8" PVC8" DIP 8" PVC 8" DIP8" PVC8" PVCVALVE5'TURN LANE STORM POND SCALE IN FEET 0 H: 20 40 WSB PROJECT NO.:REVISIONSNO.DATEDESCRIPTIONK:\017210-000\Cad\Exhibits\017210-000 Exhibit A-2.dwg 7/29/2021 10:38:48 AMN R-017210-000 SCALE: PLAN BY: DESIGN BY: CHECK BY: #### #### #### ####I HEREBY CERTIFY THAT THIS PLAN, SPECIFICATION,OR REPORT WAS PREPARED BY ME OR UNDER MYDIRECT SUPERVISION AND THAT I AM A DULYLICENSED PROFESSIONAL ENGINEER UNDER THELAWS OF THE STATE OF MINNESOTA.LIC. NO:DATE:############77TH STREET EXTENSIONCITY OF LINO LAKESEXHIBIT A SHEET OF1 1CONCEPT PLAN 77th St W 80'33'ROW80'ROWROWs sFES CBMH HYD VALVE CBMH 8" DIP8" PVC8" DIP 8" PVC 8" DIP8" PVC5'2323 SF 14'12'14'80's HYD VALVE 8" PVC566 SF SCALE IN FEET 0 H: 10 20 WSB PROJECT NO.:REVISIONSNO.DATEDESCRIPTIONK:\017210-000\Cad\Exhibits\017210-000 Exhibit A-2.dwg 7/28/2021 1:15:39 PMN R-017210-000 SCALE: PLAN BY: DESIGN BY: CHECK BY: #### #### #### ####I HEREBY CERTIFY THAT THIS PLAN, SPECIFICATION,OR REPORT WAS PREPARED BY ME OR UNDER MYDIRECT SUPERVISION AND THAT I AM A DULYLICENSED PROFESSIONAL ENGINEER UNDER THELAWS OF THE STATE OF MINNESOTA.LIC. NO:DATE:############77TH STREET EXTENSIONCITY OF LINO LAKESACQUISITIONEXHIBIT SHEET OF1 1CONCEPT PLAN WS – Item 5 WORK SESSION STAFF REPORT Work Session Item No. 5 Date: August 2, 2021 To: City Council From: Meg Sawyer, Human Resources Manager Re: POC Firefighter Wages Background Staff is requesting that the City Council give consideration to an amendment to the Compensation Plan for Paid On-Call Fire Personnel. In 2014, the City Council adopted Resolution No. 14-61, which established the compensation plan for paid on-call fire personnel. In 2016, the City Council adopted Resolution No. 16-97, which amended the compensation plan for paid on-call fire personnel, specifically the pre-service training hourly rate. At the time, this rate was below minimum wage. The League of Minnesota Cities issued guidance in 2017 that POC Firefighter Wages were not subject to the minimum wage law, and as such, the Paid On-Call Firefighter Compensation Plan has not been amended since. Staff has reviewed the starting hourly rates for paid-on call fire staff in the metro area. Starting hourly rates range from $10.25 to $16.88. Based on this review, and in an effort to continue to recruit and retain paid on-call fire personnel, staff is recommending an increase in the starting hourly rate of pay from $10.50 to $15.00. In addition, to continue to demonstrate the City of Lino Lakes’ commitment to continued professional development and the value of retaining an experienced workforce, staff is recommending an increase to the “years of service” wage bands as follows: Current Hourly Wage Recommended Hourly Wage Starting Wage $10.50 $15.00 Upon Completion of 5 Years of Service $13.50 $16.50 Upon Completion of 10 Years of Service $14.00 $17.08 Upon Completion of 15 Years of Service $14.50 $17.68 Upon Completion of 20 Years of Service $15.00 $18.29 The budget impact of the proposed amendments are approximately $12,000. Staff has included this in the 2022 proposed budget that will be reviewed by the Council during a Special Budget Work Session on August 9, 2021. Finally, if approved, staff is recommending that the wages of paid on-call fire personnel be reviewed on a biennial basis and that the City Council consider at that time whether an amendment is warranted. Requested Council Direction Staff is seeking Council direction to move forward with implementing an amended compensation plan for POC Firefighters. If approved, staff will request formal Council approval at the August 9, 2021 City Council meeting. Attachments Draft Resolution Amending the Compensation Plan for POC Fire Personnel Resolution No. 14-61, Establishing the Compensation Plan for POC Fire Personnel Resolution No. 16-97, Amending the Compensation Plan for POC Fire Personnel CITY OF LINO LAKES RESOLUTION NO. 21-xx RESOLUTION AMENDING THE COMPENSATION PLAN FOR PAID ON-CALL FIRE PERSONNEL WHEREAS, the City of Lino Lakes has integrated fire services into the Public Safety Department; and WHEREAS, the wages and compensation of paid on-call fire personnel are a vital component of an effective recruitment and retention program; and WHEREAS, the City of Lino Lakes values a professional and engaged workforce. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Lino Lakes that the city hereby amends the compensation plan for paid on-call fire personnel, effective January 1, 2022: Firefighter Per Hour Wage Starting Wage $15.00 Upon completion of 5 years of service $16.50 Upon completion of 10 years of service $17.08 Upon completion of 15 years of service $17.68 Upon completion of 20 years of service $18.29 Fire Officers Monthly Stipend Fire Lieutenant $225.00 District Chief $300.00 FURTHERMORE, BE IT RESOLVED that staff will review the compensation plan for paid- on call fire personnel on a biennial basis (every two years) and the City Council will consider whether an amendment is warranted. Adopted by the City Council of the City of Lino Lakes this 9th day of August, 2021. The motion for the adoption of the foregoing resolution was introduced by Council Member _____________and was duly seconded by Council Member _________ and upon vote being taken thereon, the following voted in favor thereof: The following voted against same: ________________________________ Rob Rafferty, Mayor ATTEST: _________________________________ Julianne Bartell, City Clerk CITY OF LINO LAKES RESOLUTION NO. 14-61 RESOLUTION ESTABLISHING COMPENSATION PLAN FOR PAID ON-CALL FIRE PERSONNEL WHEREAS, the City of Lino Lakes has decided to integrate fire services into the Public Safety Department; and WHEREAS, the wages and compensation of paid on-call fire personnel is a vital component of an effective recruitment and retention program; and WHEREAS, the City of Lino Lakes values a professional and engaged workforce. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Lino Lakes that the city does hereby establish the compensation plan for paid on-call fire personnel as follow: Firefighter Per Hour Wage Pre -service training; Calls only not paid for hours in pre - service training 9.00 Upon completion of basic fire training 10. 50 Upon completion of EMT 12.00 Upon completion of 5 years of service 13.50 Upon completion of 10 years of service 14.00 Upon completion of 15 years of service 14.50 Upon completion of 20 years of service 15.00 Fire Command / Officer Monthly Stipend Fire Lieutenant 225.00 Station Chief / Deputy Chief 300.00 Adopted by the City Council of the City of Lino Lakes this 23rd day of June 2014. The motion for the adoption of the foregoing resolution was introduced by Council Member Kusterman and was duly seconded byCouncil Member and upon vote being taken thereon, the following voted in favor thereof: Kusterman, Roeser, Rafferty, Stoesz, REinert The following voted against same: none I 1... Jeff Reinert, or ATTEST: Ju ne Bartell, City C1$rk CITY OF LINO LAKES RESOLUTION NO. 16- 97 RESOLUTION AMENDING THE COMPENSATION PLAN FOR PAID ON-CALL FIRE PERSONNEL WHEREAS, the City of Lino Lakes has integrated fire services into the Public Safety Department; and WHEREAS, the wages and compensation of paid on-call fire personnel is a vital component of an effective recruitment and retention program; and WHEREAS, Resolution No. 14-61 established the compensation for paid on-call fire personnel; and WHEREAS, due to changes in the minimum wage law, the pre -service training hourly rate needs to be increased to be in compliance with state law. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Lino Lakes that the City hereby amends the compensation plan for paid on-call fire personnel, effective August 1, 2016: Fire Fighter Per Hour Wage For calls during pre -service training 9. 50 Upon completion of the basic fire training (FFI &FFII) 10.50 Upon completion of EMT 12.00 Upon completion of 5 years of service 13.50 Upon completion of 10 years of service 14.00 Upon completion of 15 years of service 14.50 Upon completion of 20 years of service 15.00 Fire Command/ Officer Monthly Stipend Fire Lieutenant 225.00 Station Chief/ Deputy Chief 300.00 Adopted by the City Council of the City of Lino Lakes this 25th day of July 2016. The motion for the adoption of the foregoing resolution was introduced by Council Member Rafferty and was duly seconded by Council Member Maher and upon vote being taken thereon, the following voted in favor thereof: Rafferty, Maher, Manthey, Kusterman The following voted against same: none AT I'EST: e Bartell, Ci Cler Jeff Reinert, Ma • r WS – Item 6 WORK SESSION STAFF REPORT Work Session Item No. 6 Date: August 2, 2021 To: City Council From: Michael Grochala, Community Development Director Re: Woods Edge Master Developer Consideration Background The City owns approximately 9.5 undeveloped acres in the Legacy at Woods Edge Development. The property is zoned PUD, Planned Unit Development and allows for both commercial and multi-family residential uses at 10-24 units per acre. The City originally owned 20 acres of the site as a result of tax forfeiture and special legislation that was approved in 2011. 10 acres of the site was sold to DR Horton for development of the 112 unit Woods Edge neighborhood in 2015. The largest remaining site of approximately 6.3 acres is bounded by Village Drive and Town Center Parkway. 2.0 acres is available adjacent to the City Recreation Facility, and another 1.2 acres north of the Community Green. The site has received some development interest, primarily for multi-family development, over the past five years. The council discussed this as a possible site for the Lyngblomsten project in 2017 as well as a possible grocer site. A developer roundtable discussion was held in 2020 to elicit some interest in the property. However, the closure of the YMCA and Fairview Clinic tempered some of the interest generated by the process. Several inquiries have shown interest in small portions of the site. However, to avoid a fragmented development site, staff has been reluctant to accept any proposals on the 6.3 acre parcel that did not include the entire parcel. Additionally, with the City taking ownership of the YMCA, use of the 2.0 acre parcel should be revisited for opportunities related to the recreation center and future civic campus expansion. At this time, staff is recommending the Council consider partnering with a development company to develop the remainder of the site. Under this concept, the development team would serve as the Master Developer to coordinate and attract potential development opportunities. Compensation or developer exclusivity would be addressed in a partnership agreement between the City and Master Developer. Staff has had some initial discussion with Inland Development Partners (IDP) regarding this scenario. IDP has been very successful in the Twin Cities market related to redevelopment and revitalizing underutilized parcels. Inland has expressed an interest in preparing some preliminary market analysis for discussion with the Council. This would provide a baseline for revisiting visions and expectations for the property. At that point if there is an interest by the Council to partner with IDP, a preliminary development agreement would be developed to create the partnership. Requested Council Direction Staff is requesting council interest in pursuing a possible Master Developer arrangement for the Woods Edge property. Attachments 1. Site Master Plan 2. Site Availability Legacy at Woods Edge City Property6.3 Acres2.0 Acres1.2 Acres