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Home My WebLink About10-11-2021 Council PacketEXPANDED AGENDA CITY COUNCIL AGENDA Monday, October 11, 2021 *********** 6:30 p.m. (Scheduled to be broadcast on Channel 16) City Council: Mayor Rafferty, Councilmembers Cavegn, Lyden, Ruhland and Stoesz City Administrator: Sarah Cotton COUNCIL WORK SESSION, 6:00 P.M. Community Room (not televised) 1. Polling Locations and Redistricting Update, Julie Bartell 2. Review Regular Agenda CITY COUNCIL MEETING, 6:30 P.M.  Call to Order and Roll Call - Councilmembers Stoesz, Lyden, Cavegn and Mayor Rafferty were present; Councilmember Ruhland absent  Pledge of Allegiance  Open Mike / Public Comment (in person or received in writing prior to meeting) There were no comments.  Setting the Agenda: Addition or Deletion of Agenda Items The agenda was approved as presented. SPECIAL PRESENTATION Public Safety Department Volunteer Recognition Lino Lakes Ambassadors – Introduction of 2021-2022 Ambassadors 1. CONSENT AGENDA A) Consideration of Expenditures: i) October 11, 2021 (Check No. 115123 through 115226) in the Amount of $569,381.71 B) Consider Approval of September 27, 2020 Work Session Minutes C) Consider Approval of September 27, 2020 Council Meeting Minutes D) Consider Resolution 21-107, Declaring Cost to Be Assessed and Calling Hearing on Proposed Assessment, 2021 Weed Abatement Charges, Michael Grochala E) Consider Resolution No. 21-113, Authorizing Joint Powers Agreement with Anoka County for Allocation of Elections Expenses Action Taken: Motion by Lyden, seconded by Cavegn, to approve Consent Agenda Items 1A through 1E, as presented, was adopted Council Agenda -2- 2. FINANCE DEPARTMENT REPORT None 3. ADMINISTRATION DEPARTMENT REPORT A) Approval of COVID-19 Leave of Absence Policy, Meg Sawyer Action Taken: Motion by Cavegn, seconded by Lyden, to approve the policy as presented, was adopted 4. PUBLIC SAFETY DEPARTMENT REPORT A) Consider Approval of Resolution 21-108, Authorizing Executive of Toward Zero Death (TZD) Enforcement Grant Agreement, John Swenson Action Taken: Motion by Stoesz, seconded by Lyden, to approve Resolution No. 21-108, as presented, was adopted 5. PUBLIC SERVICES DEPARTMENT REPORT None 6. COMMUNITY DEVELOPMENT REPORT A) Consider Approval of Resolution No. 21-109, Approving Payment No. 2 and Final, 2020 Surface Water Maintenance Project 2, Diane Hankee Action Taken: Motion by Cavegn, seconded by Lyden, to approve Resolution No. 21-109, as presented, was adopted B) Consider Approval of Resolution No. 21-110, Approving Payment No. 2 and Final, 2021 Street Maintenance Project, Diane Hankee Action Taken: Motion by Lyden, seconded by Stoesz, to approve Resolution No. 21-110, as presented, was adopted C) 2022 77th Street Realignment Project, Diane Hankee i. Consider Resolution 21-111, Authorize the Preparation of Plans and Specs ii. Consider Resolution No. 21-112, Approving Design Engineering Services Contract with WSB & Associates Action Taken: Motion by Lyden, seconded by Cavegn, to approve Resolution No. 21-111 as presented, was adopted Action Taken: Motion by Stoesz, seconded by Cavegn, to approve Resolution No. 21-112 as presented, was adopted 7. UNFINISHED BUSINESS None 8. NEW BUSINESS Proclamations and Special Recognition Proclaiming October as Toastmasters Month Council Agenda -3- Adjournment Economic Development Authority Meeting to following the regular city council meeting (See separate agenda.) Community Calendar – A Look Ahead October 11, 2021 through October 25, 2021 Wednesday, October 13 6:30 pm, Council Chambers Planning & Zoning Board Monday, October 25 6:00 pm, Community Room Council Work Session Monday, October 25 6:30 pm, Council Chambers City Council Meeting Updated 10/8/2021 CITY COUNCIL AGENDA Monday, October 11, 2021 *********** 6:30 p.m. (Scheduled to be broadcast on Channel 16) City Council: Mayor Rafferty, Councilmembers Cavegn, Lyden, Ruhland and Stoesz City Administrator: Sarah Cotton COUNCIL WORK SESSION, 6:00 P.M. Community Room (not televised) 1. Polling Locations and Redistricting Update, Julie Bartell 2. Review Regular Agenda CITY COUNCIL MEETING, 6:30 P.M.  Call to Order and Roll Call  Pledge of Allegiance  Open Mike / Public Comment (in person or received in writing prior to meeting)  Setting the Agenda: Addition or Deletion of Agenda Items SPECIAL PRESENTATION Public Safety Department Volunteer Recognition Lino Lakes Ambassadors – Introduction of 2021-2022 Ambassadors 1. CONSENT AGENDA A) Consideration of Expenditures: i) October 11, 2021 (Check No. 115123 through 115226) in the Amount of $569,381.71 B) Consider Approval of September 27, 2020 Work Session Minutes C) Consider Approval of September 27, 2020 Council Meeting Minutes D) Consider Resolution 21-107, Declaring Cost to Be Assessed and Calling Hearing on Proposed Assessment, 2021 Weed Abatement Charges, Michael Grochala E) Consider Resolution No. 21-113, Authorizing Joint Powers Agreement with Anoka County for Allocation of Elections Expenses 2. FINANCE DEPARTMENT REPORT None 3. ADMINISTRATION DEPARTMENT REPORT A) Approval of COVID-19 Leave of Absence Policy, Meg Sawyer Council Agenda -2- 4. PUBLIC SAFETY DEPARTMENT REPORT A) Consider Approval of Resolution 21-108, Authorizing Executive of Toward Zero Death (TZD) Enforcement Grant Agreement, John Swenson 5. PUBLIC SERVICES DEPARTMENT REPORT None 6. COMMUNITY DEVELOPMENT REPORT A) Consider Approval of Resolution No. 21-109, Approving Payment No. 2 and Final, 2020 Surface Water Maintenance Project 2, Diane Hankee B) Consider Approval of Resolution No. 21-110, Approving Payment No. 2 and Final, 2021 Street Maintenance Project, Diane Hankee C) 2022 77th Street Realignment Project, Diane Hankee i. Consider Resolution 21-111, Authorize the Preparation of Plans and Specs ii. Consider Resolution No. 21-112, Approving Design Engineering Services Contract with WSB & Associates 7. UNFINISHED BUSINESS None 8. NEW BUSINESS Proclamations and Special Recognition Proclaiming October as Toastmasters Month Adjournment Economic Development Authority Meeting to following the regular city council meeting (See separate agenda.) Community Calendar – A Look Ahead October 11, 2021 through October 25, 2021 Wednesday, October 13 6:30 pm, Council Chambers Planning & Zoning Board Monday, October 25 6:00 pm, Community Room Council Work Session Monday, October 25 6:30 pm, Council Chambers City Council Meeting WS – Item 1 WORK SESSION STAFF REPORT Work Session Item No. 1 Date: October 11, 2021 To: City Council From: Julie Bartell, City Clerk Re: 2022 Election Polling Locations and Redistricting Update Background Staff has been reviewing election polling places within the City in light of the following: - Moving away from school facilities for election polling and the need to designate a new polling location; - Redistricting that will occur in 2022, possibility necessitating a process of drawing new voting precinct lines for the City; - New residential development. Move from School Building – Rice Lake Elementary has been the Precinct 7 polling location for many years. Staff is planning that the 2021 election will be the last where school facilities are utilized and recommends designating Lino Lakes Fire Station No. 2 as a new polling place. Cities are required to pass a resolution annually designating polling locations for the coming year. Redistricting - Data (from the state redistricting process) should be available to the county in mid-February and moved on to cities within a month. Changes are required if state legislative lines change – precincts cannot cross those lines. Residential Development – As new residential development occurs in the City, it’s important to ensure that adequate and convenient polling locations are in place. Additions or changes to polling locations and precinct lines would best be addressed as part of the redistricting process in 2022. Requested Council Direction 1. Authorize staff to bring forward a resolution designating 2022 polling locations with a change from the school to the fire station. 2. Direct staff to continue to review options to meet the City’s future polling place needs. Attachments Lino Lakes Precinct Map Polling Locations for 2021 and 2022 Proposed 2021 LINO LAKES POLLING LOCATIONS Precinct #1 Lino Lakes Senior Center, 1189 Main Street Precinct #2 Lino Lakes Fire Station #1, 7741 Lake Drive Precinct #3 St. Joseph Catholic Church, 171 Elm Street Precinct #4 Lino Lakes City Hall, 600 Town Center Parkway Precinct #5 Rice Creek Covenant Church, 125 Ash Street Precinct #6 Living Waters Lutheran Church, 865 Birch Street Precinct # 7 Rice Lake Elementary School, 575 Birch Street PROPOSED 2022 LINO LAKES POLLING LOCATIONS Precinct #1 Lino Lakes Senior Center, 1189 Main Street Precinct #2 Lino Lakes Fire Station #1, 7741 Lake Drive Precinct #3 St. Joseph Catholic Church, 171 Elm Street Precinct #4 Lino Lakes City Hall, 600 Town Center Parkway Precinct #5 Rice Creek Covenant Church, 125 Ash Street Precinct #6 Lino Lakes Fire Station #2, 1710 Birch Street Precinct # 7 Living Waters Lutheran Church, 865 Birch Street Expenditures October 11, 2021 Check #115123 to #115226 $569,381.71 City of Lino Lakes Activity Codes Code Description Code Description 401 Mayor/Council 817 Spring Fling 402 Administration 818 Winter Festival 403 Elections 819 Community Gardens 404 Cable TV 822 Family Corn Roast 405 Charter Administration 827 Gobbler Games 407 Finance 830 Adult Golf Lessons 414 Legal Consultants 835 Youth Skating Class 415 Economic Development 850 Golf Academy 416 Planning & Zoning 856 Youth Soccer 417 Engineering 857 Soccer Fundamentals 418 Community Development 860 Secret Shop 420 Police Protection 864 Preschool Playtime 421 Fire Protection 868 Little Goblins Party 422 Building Inspections 871 Flag Football 430 Streets 875 Snow Day 431 Fleet Management 876 Kite Day 432 Government Buildings 877 Rockin' in the Park 450 Parks 879 Movies in the Park 451 Recreation 890 Senior Programs 461 Environmental 462 Solid Waste Abatement 463 Forestry 494 Water 495 Sanitary Sewer 499 Other 802 Dodgeball Camp 806 Youth T-Ball 808 Youth Baseball Camp 810 Youth Playground 811 Youth Safety Camp 812 Youth Art Camps 814 Senior Programs/Book Club AP Checks by Account Number 10/11/2021 City Council Meeting Vendor Fund/Dept Account Amount Check #Description AFSCME Council #5 101-000 101-000-2040-000 524.70 115125 PR Batch 00001.10.2021 Union Dues AFSCME Delta Dental of Minnesota 101-000 101-000-2040-000 415.40 115148 Dental Insurance Premiums Fidelity Security Life Insurance Co. 101-000 101-000-2040-000 -14.31 115157 October Vision Insurance International Union 101-000 101-000-2040-000 560.00 115126 PR Batch 00001.10.2021 Union Dues 49ers Law Enforcement Labor Services 101-000 101-000-2040-000 1,397.00 115127 PR Batch 00001.10.2021 Union Dues LELS Lincoln National Life Ins Co 101-000 101-000-2040-000 1,155.11 115187 Life Insurance Premiums Lincoln National Life Ins Co 101-000 101-000-2040-000 -79.90 115187 Life Insurance Premiums Medica 101-000 101-000-2040-000 1,595.02 115192 Health Insurance Premiums Medica 101-000 101-000-2041-000 8,166.94 115192 Health Insurance Premiums Delta Dental of Minnesota 101-000 101-000-2044-000 1,093.84 115148 Dental Insurance Premiums Fidelity Security Life Insurance Co. 101-000 101-000-2048-000 100.69 115157 October Vision Insurance Top Notch Floors and More LLC 101-000 101-000-3250-000 126.40 115217 Void Permit #2021-01711 Bonfe Builders 101-000 101-000-3253-000 55.20 115136 Void permit #2021-01525 Bonfe Builders 101-000 101-000-3254-000 55.20 115136 Void permit #2021-01524 Lincoln National Life Ins Co 101-000 101-000-3416-000 0.14 115187 Life Insurance Premiums 101-000 Total 15,151.43 Medica 101-402 101-402-4131-000 538.42 115192 Health Insurance Premiums Lincoln National Life Ins Co 101-402 101-402-4133-000 117.82 115186 Disability Insurance Premiums Lincoln National Life Ins Co 101-402 101-402-4133-000 11.25 115187 Life Insurance Premiums Delta Dental of Minnesota 101-402 101-402-4134-000 89.89 115148 Dental Insurance Premiums 101-402 Total 757.38 Medica 101-407 101-407-4131-000 2,895.72 115192 Health Insurance Premiums Lincoln National Life Ins Co 101-407 101-407-4133-000 67.00 115186 Disability Insurance Premiums Lincoln National Life Ins Co 101-407 101-407-4133-000 6.98 115187 Life Insurance Premiums Delta Dental of Minnesota 101-407 101-407-4134-000 101.13 115148 Dental Insurance Premiums 101-407 Total 3,070.83 GDO Law 101-414 101-414-4303-000 8,500.00 115160 October Prosecutor Contract GDO Law 101-414 101-414-4303-000 52.50 115160 September Forfeitures 101-414 Total 8,552.50 MN Metro North Tourism Board 101-415 101-415-4900-000 7,101.00 115196 August 2021 Tourism Tax 101-415 Total 7,101.00 Medica 101-416 101-416-4131-000 538.43 115192 Health Insurance Premiums Lincoln National Life Ins Co 101-416 101-416-4133-000 25.84 115186 Disability Insurance Premiums Lincoln National Life Ins Co 101-416 101-416-4133-000 2.25 115187 Life Insurance Premiums Delta Dental of Minnesota 101-416 101-416-4134-000 44.94 115148 Dental Insurance Premiums Evenson Neil 101-416 101-416-4331-000 225.00 115154 3rd Qtr 2021 Stipend Laden Perry 101-416 101-416-4331-000 150.00 115181 3rd Qtr 2021 Stipend Reinert Jeffrey A.101-416 101-416-4331-000 150.00 115205 3rd Qtr 2021 Stipend Root Michael 101-416 101-416-4331-000 225.00 115206 3rd Qtr 2021 Stipend Tralle Paul 101-416 101-416-4331-000 300.00 115218 3rd Qtr 2021 Stipend Vojtech Nathan 101-416 101-416-4331-000 225.00 115221 3rd Qtr 2021 Stipend Wipperfurth Isaac 101-416 101-416-4331-000 225.00 115224 3rd Qtr 2021 Stipend 101-416 Total 2,111.46 Medica 101-418 101-418-4131-000 538.42 115192 Health Insurance Premiums Lincoln National Life Ins Co 101-418 101-418-4133-000 44.00 115186 Disability Insurance Premiums Lincoln National Life Ins Co 101-418 101-418-4133-000 4.50 115187 Life Insurance Premiums Delta Dental of Minnesota 101-418 101-418-4134-000 44.94 115148 Dental Insurance Premiums 101-418 Total 631.86 Medica 101-420 101-420-4131-000 17,678.28 115192 Health Insurance Premiums Lincoln National Life Ins Co 101-420 101-420-4133-000 693.29 115186 Disability Insurance Premiums Lincoln National Life Ins Co 101-420 101-420-4133-000 66.48 115187 Life Insurance Premiums Delta Dental of Minnesota 101-420 101-420-4134-000 1,013.44 115148 Dental Insurance Premiums Innovative Office Solutions LLC 101-420 101-420-4200-000 134.11 115174 Toner & post-it notes Dell Marketing LP 101-420 101-420-4240-000 160.30 115147 Dell Monitor SHI International Corp 101-420 101-420-4240-000 326.00 115211 Printer LEAST Services/Counseling LLC 101-420 101-420-4300-000 200.00 115184 Counseling Services Initial Defense Customized Training LLC 101-420 101-420-4330-000 790.00 115173 State Mandated Training - Tuition - B. Strub C. Schirmers Aspen Mills Inc. 101-420 101-420-4370-000 219.00 115132 Uniform Allowance - M. DeMars Xcel Energy 101-420 101-420-4381-000 3.99 115225 Electric 101-420 Total 21,284.89 Medica 101-421 101-421-4131-000 1,313.91 115192 Health Insurance Premiums Page 1 AP Checks by Account Number 10/11/2021 City Council Meeting Vendor Fund/Dept Account Amount Check #Description Lincoln National Life Ins Co 101-421 101-421-4133-000 51.17 115186 Disability Insurance Premiums Lincoln National Life Ins Co 101-421 101-421-4133-000 4.40 115187 Life Insurance Premiums Delta Dental of Minnesota 101-421 101-421-4134-000 65.16 115148 Dental Insurance Premiums LEAST Services/Counseling LLC 101-421 101-421-4300-000 200.00 115184 Counseling Services Bureau of Criminal Apprehension 101-421 101-421-4410-000 66.50 115137 2 - Criminal History checks - B. Kisch B. Beaulieu 101-421 Total 1,701.14 Medica 101-422 101-422-4131-000 2,285.07 115192 Health Insurance Premiums Lincoln National Life Ins Co 101-422 101-422-4133-000 76.13 115186 Disability Insurance Premiums Lincoln National Life Ins Co 101-422 101-422-4133-000 7.87 115187 Life Insurance Premiums Delta Dental of Minnesota 101-422 101-422-4134-000 89.88 115148 Dental Insurance Premiums OPG-3 Inc. 101-422 101-422-4300-000 185.00 115200 LaserFiche Services T-Mobile USA Inc 101-422 101-422-4321-000 149.30 115216 Cell Phone/Wi-Fi Service 101-422 Total 2,793.25 Medica 101-430 101-430-4131-000 2,699.36 115192 Health Insurance Premiums Lincoln National Life Ins Co 101-430 101-430-4133-000 121.17 115186 Disability Insurance Premiums Lincoln National Life Ins Co 101-430 101-430-4133-000 14.06 115187 Life Insurance Premiums Delta Dental of Minnesota 101-430 101-430-4134-000 191.01 115148 Dental Insurance Premiums Bluetarp Financial Inc. 101-430 101-430-4211-000 108.74 115135 Tarp for salt/sand mix Menards - Forest Lake 101-430 101-430-4211-000 13.93 115193 Trailer hitch pins Earl F. Andersen 101-430 101-430-4223-000 1,109.77 115150 9 - Directional arrow signs 16 - Dot markers T-Mobile USA Inc 101-430 101-430-4321-000 92.55 115216 Cell Phone/Wi-Fi Service MHSRC 101-430 101-430-4330-000 550.00 115195 Snow Plow Operator Class - Tuition - E. Olson R. Boldt MHSRC 101-430 101-430-4330-000 550.00 115195 Snow Plow Operator Class - Tuition - E. Olson R. Boldt Xcel Energy 101-430 101-430-4385-000 4,133.70 115225 Electric Xcel Energy 101-430 101-430-4385-000 661.40 115225 Electric Corrective Asphalt Materials LLC 101-430 101-430-4410-000 17,969.25 115143 2021 Street Maintenance Project 101-430 Total 28,214.94 Medica 101-431 101-431-4131-000 1,084.08 115192 Health Insurance Premiums Lincoln National Life Ins Co 101-431 101-431-4133-000 42.83 115186 Disability Insurance Premiums Lincoln National Life Ins Co 101-431 101-431-4133-000 4.95 115187 Life Insurance Premiums Delta Dental of Minnesota 101-431 101-431-4134-000 98.88 115148 Dental Insurance Premiums Menards - Forest Lake 101-431 101-431-4211-000 53.52 115193 4 boxes - Disposable rubber gloves for shop Mansfield Oil Company 101-431 101-431-4212-000 5,442.26 115189 2000 gallons gasoline Mansfield Oil Company 101-431 101-431-4212-000 546.95 115189 201 gallons gasoline Mansfield Oil Company 101-431 101-431-4212-000 2,668.42 115189 900 gallons diesel fuel Auto Nation Ford White Bear Lake 101-431 101-431-4221-000 21.99 115133 1 - Remote key blade #806 Auto Nation Ford White Bear Lake 101-431 101-431-4221-000 127.55 115133 1 - Washer nozzle 1 - Keyfob #806 Auto Nation Ford White Bear Lake 101-431 101-431-4221-000 25.89 115133 1 - Moulding bumper bar #256 Auto Nation Ford White Bear Lake 101-431 101-431-4221-000 13.70 115133 1 - Windshield hose #396 Auto Nation Ford White Bear Lake 101-431 101-431-4221-000 25.74 115133 1 - Window switch #317 Auto Nation Ford White Bear Lake 101-431 101-431-4221-000 166.03 115133 1 - Wheel assembly 4 - bolts 1 - nut #393 Auto Nation Ford White Bear Lake 101-431 101-431-4221-000 67.65 115133 1 - Refrigerant discharge hose #392 Davis Equipment Corporation 101-431 101-431-4221-000 47.15 115146 Hub caps #409 Factory Motor Parts Company 101-431 101-431-4221-000 42.98 115155 Transmission filter and screen assembly Factory Motor Parts Company 101-431 101-431-4221-000 7.98 115155 Battery cleaner Hydraulics Plus & Consulting 101-431 101-431-4221-000 21.49 115172 Repair pressure washer hose in shop L.T.G. Power Equipment 101-431 101-431-4221-000 9.16 115180 1 - Fuel filter #415 Lano Equipment 101-431 101-431-4221-000 263.86 115183 1 - Alternator 1 - Belt Alternator #404 Lano Equipment 101-431 101-431-4221-000 20.85 115183 1 - Belt compressor Macqueen Equipment Inc. 101-431 101-431-4221-000 2,083.65 115188 Street sweeper gutter brooms #252 O'Reilly Automotive Stores 101-431 101-431-4221-000 11.98 115201 Protectant O'Reilly Automotive Stores 101-431 101-431-4221-000 72.50 115201 Oil filters & Wix filters O'Reilly Automotive Stores 101-431 101-431-4221-000 13.91 115201 Adhesive Auto Nation Ford White Bear Lake 101-431 101-431-4300-000 99.95 115133 Erased and programmed 2 keys #806 Emergency Automotive Technologies 101-431 101-431-4300-000 180.00 115153 Siren maintenance North Country Auto Body & Mechanical 101-431 101-431-4300-000 274.00 115198 Damage ICR#21200487 #302 - Bumper & Wheel flare Pomp's Tire Service Inc. 101-431 101-431-4300-000 1,254.70 115202 4 tires torqued and aligned #262 Emergency Apparatus Maintenance 101-431 101-431-4410-000 3,350.61 115152 Nozzle assembly installed #611 101-431 Total 18,145.21 Dalco Inc. 101-432 101-432-4211-000 496.24 115144 8 cases - hand wash Dalco Inc. 101-432 101-432-4211-000 81.42 115144 2 cs urinal screens Page 2 AP Checks by Account Number 10/11/2021 City Council Meeting Vendor Fund/Dept Account Amount Check #Description Dalco Inc. 101-432 101-432-4211-000 1,402.88 115144 12 cs paper towel 2 cs toilet tissue 6 cs hand sanitizer Dalco Inc. 101-432 101-432-4211-000 574.75 115144 3 cs compostable liners 3 cs hand wash 2 cs urinal screens Wipers & Wipes Inc. 101-432 101-432-4211-000 352.28 115223 2 cases Paper towels and 2 cases toilet tissue Winnick Supply Inc. 101-432 101-432-4211-501 198.12 115222 Toilet replacement supplies Anoka County Treasury Office 101-432 101-432-4300-500 75.00 115130 Site 115 Oct 2021 Cac Fiber Hotsy Equipment of Minnesota 101-432 101-432-4300-500 218.00 115169 Pressure washer repair in Streets Shed at PW Anoka County Treasury Office 101-432 101-432-4300-501 75.00 115130 Site 116 Oct 2021 Cac Fiber Anoka County Treasury Office 101-432 101-432-4300-503 75.00 115130 Site 117 Oct 2021 Cac Fiber Electro Watchman Inc. 101-432 101-432-4300-503 888.40 115151 Fire alarm system monitorings annual lease & inspection CenturyLink 101-432 101-432-4321-503 61.33 115141 Phone Services - Acct #6517843659805 Xcel Energy 101-432 101-432-4381-501 860.72 115225 Electric Xcel Energy 101-432 101-432-4381-502 1,093.43 115225 Electric Xcel Energy 101-432 101-432-4381-503 8,940.74 115225 Electric Metro Sales Incorporated 101-432 101-432-4410-500 96.41 115194 Copier Maintenance Contract Ricoh/MP307 Star Tribune 101-432 101-432-4410-503 149.40 115212 Star Tribune (10/9/2021-1/1/2022 -13 weeks) - Subscriber 3426484 101-432 Total 15,639.12 Medica 101-450 101-450-4131-000 323.04 115192 Health Insurance Premiums Lincoln National Life Ins Co 101-450 101-450-4133-000 96.72 115186 Disability Insurance Premiums Lincoln National Life Ins Co 101-450 101-450-4133-000 11.13 115187 Life Insurance Premiums Delta Dental of Minnesota 101-450 101-450-4134-000 177.52 115148 Dental Insurance Premiums Frattallone's/Circle Pines Ace 101-450 101-450-4211-000 50.99 115158 All seasons hose Menards - Forest Lake 101-450 101-450-4211-000 59.99 115193 2" Brass valve Tessman Company 101-450 101-450-4211-000 1,680.25 115215 Clearwater Park Seed T-Mobile USA Inc 101-450 101-450-4321-000 50.29 115216 Cell Phone/Wi-Fi Service Gooder Clark J.101-450 101-450-4331-000 75.00 115163 3rd Qtr 2021 Stipend Haworth Abby 101-450 101-450-4331-000 150.00 115167 3rd Qtr 2021 Stipend Huelman Patrick H.101-450 101-450-4331-000 200.00 115171 3rd Qtr 2021 Stipend Jensen Richard 101-450 101-450-4331-000 150.00 115178 3rd Qtr 2021 Stipend Kusterman William 101-450 101-450-4331-000 150.00 115179 3rd Qtr 2021 Stipend Nordlund John 101-450 101-450-4331-000 150.00 115197 3rd Qtr 2021 Stipend Zilka James 101-450 101-450-4331-000 150.00 115226 3rd Qtr 2021 Stipend Xcel Energy 101-450 101-450-4381-000 206.69 115225 Electric Aid Electric Corporation 101-450 101-450-4410-000 20,110.00 115129 Sunrise Park - New hockey rink lighting Bituminous Roadways Inc. 101-450 101-450-4410-000 76,000.00 115134 2021 Trail Maintenance Project Gerten Greenhouses & Garden Center Inc. 101-450 101-450-4410-000 44.95 115161 5 - Mulch 4lbs Northway Irrigation/Landscape 101-450 101-450-4410-000 1,208.26 115199 Irrigation repair - Community Greens Tessman Company 101-450 101-450-5000-000 1,339.25 115215 Tower Park Seed 101-450 Total 102,384.08 Medica 101-461 101-461-4131-000 201.91 115192 Health Insurance Premiums Lincoln National Life Ins Co 101-461 101-461-4133-000 8.19 115186 Disability Insurance Premiums Lincoln National Life Ins Co 101-461 101-461-4133-000 0.85 115187 Life Insurance Premiums Delta Dental of Minnesota 101-461 101-461-4134-000 16.85 115148 Dental Insurance Premiums TreeBiz LLC 101-461 101-461-4240-000 275.00 115219 Tree inventory/GIS vest T-Mobile USA Inc 101-461 101-461-4321-000 29.16 115216 Cell Phone/Wi-Fi Service Cavegn Cassondra 101-461 101-461-4331-000 150.00 115138 3rd Qtr 2021 Stipend Holmes Shawn C.101-461 101-461-4331-000 150.00 115168 3rd Qtr 2021 Stipend McNulty Ella M.101-461 101-461-4331-000 150.00 115191 3rd Qtr 2021 Stipend Schwartz Alexander P.101-461 101-461-4331-000 75.00 115209 3rd Qtr 2021 Stipend Sullivan John E.101-461 101-461-4331-000 300.00 115213 3rd Qtr 2021 Stipend 101-461 Total 1,356.96 Medica 101-462 101-462-4131-000 134.61 115192 Health Insurance Premiums Lincoln National Life Ins Co 101-462 101-462-4133-000 5.46 115186 Disability Insurance Premiums Lincoln National Life Ins Co 101-462 101-462-4133-000 0.56 115187 Life Insurance Premiums Delta Dental of Minnesota 101-462 101-462-4134-000 11.24 115148 Dental Insurance Premiums Davis Phillip 101-462 101-462-4330-000 63.90 115145 Organic Site Tours 1st Choice Document Destruction 101-462 101-462-4410-000 600.00 115128 Recycled 2140 pounds of paper and cardboard 101-462 Total 815.77 Medica 101-463 101-463-4131-000 201.91 115192 Health Insurance Premiums Lincoln National Life Ins Co 101-463 101-463-4133-000 8.19 115186 Disability Insurance Premiums Lincoln National Life Ins Co 101-463 101-463-4133-000 0.84 115187 Life Insurance Premiums Delta Dental of Minnesota 101-463 101-463-4134-000 16.85 115148 Dental Insurance Premiums Page 3 AP Checks by Account Number 10/11/2021 City Council Meeting Vendor Fund/Dept Account Amount Check #Description Rainbow Treecare 101-463 101-463-4410-000 8,034.75 115204 102 Emerald Ash Borer Tree Injection - City owned trees 101-463 Total 8,262.54 Dalco Inc. 202-451 202-451-4211-000 523.34 115144 5 cs small can liners 6 cs large can liners GameDay Sports Media & Marketing 202-451 202-451-4300-000 6,000.00 115159 Rec Center Marketing Services GameDay Sports Media & Marketing 202-451 202-451-4300-000 6,000.00 115159 Rec Center Marketing Services Isaac Sports Group LLC 202-451 202-451-4300-000 5,000.00 115176 Rec Center Consulting Services CenturyLink 202-451 202-451-4321-000 68.25 115140 Phone Services - Acct #7637869015785 Xcel Energy 202-451 202-451-4381-000 4,333.30 115225 Electric Huebsch Services 202-451 202-451-4410-000 49.10 115170 Mats Marsden Bldg Maintenance LLC 202-451 202-451-4410-000 1,383.41 115190 September Janitorial Services 202-451 Total 23,357.40 Quad Area Chamber Of Commerce 205-497 205-497-4410-000 2,775.00 115203 Blue Heron Days Marketing 205-497 Total 2,775.00 Twin Cities Transport & Recovery 208-420 208-420-4300-000 185.00 115220 ICR #21-217401 208-420 Total 185.00 Electro Watchman Inc. 401-432 401-432-5000-000 17,736.48 115151 Fire Alarm Systems Replacement - Civic Complex 401-432 Total 17,736.48 OPG-3 Inc. 403-418 403-418-4300-000 4,625.00 115200 LaserFiche Integrated Property Files Capture Filing Project 403-418 Total 4,625.00 LALLY STEVEN J 406-000 406-000-2020-000 5.00 115182 Refund Check 011176-000 451 LONESOME PINE TRL 406-000 Total 5.00 T.A. Schifsky and Sons Inc. 421-499 421-499-4400-137 72,133.53 115214 2021 Street Improvement Projects Corrective Asphalt Materials LLC 421-499 421-499-4410-140 58,725.79 115143 2021 Street Maintenance Project 421-499 Total 130,859.32 Board of Water & Soil Resources 422-499 422-499-4300-000 500.00 115123 Wetland Bank #1601 AMF Board of Water & Soil Resources 422-499 422-499-4300-000 21.08 115124 Wetland Bank #1122 AMF 422-499 Total 521.08 Arnt Construction Inc. 424-499 424-499-4400-000 7,860.00 115131 Surface Water Maintenance Project 2 424-499 Total 7,860.00 Century Fence Company Inc. 425-450 425-450-5000-138 8,275.00 115139 118' Straight parking lot fence - Lino Park 425-450 Total 8,275.00 LALLY STEVEN J 601-000 601-000-2020-000 1.22 115182 Refund Check 011176-000 451 LONESOME PINE TRL LALLY STEVEN J 601-000 601-000-2020-000 46.94 115182 Refund Check 011176-000 451 LONESOME PINE TRL 601-000 Total 48.16 Medica 601-494 601-494-4131-000 1,406.47 115192 Health Insurance Premiums Lincoln National Life Ins Co 601-494 601-494-4133-000 61.53 115186 Disability Insurance Premiums Lincoln National Life Ins Co 601-494 601-494-4133-000 7.29 115187 Life Insurance Premiums Delta Dental of Minnesota 601-494 601-494-4134-000 142.69 115148 Dental Insurance Premiums Ferguson Waterworks #2518 601-494 601-494-4211-000 3,427.07 115156 Gate valve extensions Harold's Trucking 601-494 601-494-4211-000 1,000.00 115165 10 loads - Sandfill Menards - Forest Lake 601-494 601-494-4211-000 61.08 115193 Ground splicing kits S&S Industrial Hardware Supply 601-494 601-494-4211-000 348.88 115207 Nuts & bolts inventory Core & Main LP 601-494 601-494-4215-000 917.18 115142 100 - Touchpads Hach Company 601-494 601-494-4222-000 629.10 115164 Sampling reagents Hawkins Inc. 601-494 601-494-4222-000 25.00 115166 Chemical cylinders Hawkins Inc. 601-494 601-494-4222-000 4,536.12 115166 Chlorine Hydrofluosilicic Acid LPC-5 Dusty's Drain Cleaning 601-494 601-494-4300-000 325.00 115149 Drain cleaning at Well 4 T-Mobile USA Inc 601-494 601-494-4321-000 83.46 115216 Cell Phone/Wi-Fi Service Xcel Energy 601-494 601-494-4381-000 10,199.63 115225 Electric Instrumental Research Inc. 601-494 601-494-4410-000 230.00 115175 August Water Testing 601-494 Total 23,400.50 GINDELE ELIZABETH 602-000 602-000-2020-000 129.94 115162 Refund Check 019513-000 6457 TOMAHAWK CT LALLY STEVEN J 602-000 602-000-2020-000 27.86 115182 Refund Check 011176-000 451 LONESOME PINE TRL 602-000 Total 157.80 Medica 602-495 602-495-4131-000 1,406.49 115192 Health Insurance Premiums Lincoln National Life Ins Co 602-495 602-495-4133-000 61.54 115186 Disability Insurance Premiums Lincoln National Life Ins Co 602-495 602-495-4133-000 7.34 115187 Life Insurance Premiums Delta Dental of Minnesota 602-495 602-495-4134-000 142.69 115148 Dental Insurance Premiums Ferguson Waterworks #2518 602-495 602-495-4211-000 231.00 115156 2 - Locator Probes Harold's Trucking 602-495 602-495-4211-000 1,000.00 115165 10 loads - Sandfill T-Mobile USA Inc 602-495 602-495-4321-000 83.47 115216 Cell Phone/Wi-Fi Service Page 4 AP Checks by Account Number 10/11/2021 City Council Meeting Vendor Fund/Dept Account Amount Check #Description Xcel Energy 602-495 602-495-4381-000 2,208.99 115225 Electric Aid Electric Corporation 602-495 602-495-5000-000 28,000.00 115129 Lift Station 8 - New generator installation 602-495 Total 33,141.52 Sadowski Derek & Sabrina 801-000 801-000-2300-000 35.09 115208 Escrow Release - 23 Century Trail Ivy Ridge Home Builders Inc. 801-000 801-000-2318-000 900.00 115177 Escrow Release - 6738 Ivywood Ave Ivy Ridge Home Builders Inc. 801-000 801-000-2318-000 900.00 115177 Escrow Release - 6734 Ivywood Ave Lennar MN Division 801-000 801-000-2318-000 3,400.00 115185 Escrow Release - 2067 Balsam Way Lennar MN Division 801-000 801-000-2318-000 3,400.00 115185 Escrow Release - 1992 Diamond Lane Lennar MN Division 801-000 801-000-2318-000 4,400.00 115185 Escrow Release - 7290 Geneva Court Lennar MN Division 801-000 801-000-2318-000 5,400.00 115185 Escrow Release - 2134 Itasca Circle Lennar MN Division 801-000 801-000-2318-000 900.00 115185 Escrow Release - 7329 Crane Drive Lennar MN Division 801-000 801-000-2318-000 5,400.00 115185 Escrow Release - 7280 Watermark Way Lennar MN Division 801-000 801-000-2318-000 3,400.00 115185 Escrow Release - 2019 Diamond Lane Lennar MN Division 801-000 801-000-2318-000 5,400.00 115185 Escrow Release - 2094 Itasca Circle Lennar MN Division 801-000 801-000-2318-000 5,400.00 115185 Escrow Release - 2032 Diamond Lane Lennar MN Division 801-000 801-000-2318-000 3,400.00 115185 Escrow Release - 7281 Watermark Way Lennar MN Division 801-000 801-000-2318-000 5,400.00 115185 Escrow Release - 2098 Itasca Circle Lennar MN Division 801-000 801-000-2318-000 5,400.00 115185 Escrow Release - 2102 Itasca Circle Lennar MN Division 801-000 801-000-2318-000 3,400.00 115185 Escrow Release - 2004 Diamond Lane Lennar MN Division 801-000 801-000-2318-000 5,400.00 115185 Escrow Release - 2101 Itasca Circle Lennar MN Division 801-000 801-000-2318-000 4,400.00 115185 Escrow Release - 2016 Diamond Lane Lennar MN Division 801-000 801-000-2318-000 3,400.00 115185 Escrow Release - 7376 Emily Circle Lennar MN Division 801-000 801-000-2318-000 900.00 115185 Escrow Release - 7325 Crane Drive Lennar MN Division 801-000 801-000-2318-000 3,400.00 115185 Escrow Release - 2028 Diamond Lane Sharper Homes Inc. 801-000 801-000-2318-000 4,425.00 115210 Escrow Release - 6570 Enid Trail 801-000 Total 78,460.09 Grand Total 569,381.71 Page 5 Electronic Funds Transfer MN Statute 471.38 Subd. 3 Council Meeting October 11, 2021 Transfer In/(Out) 9/22/2021 Wire to US Bank - 10/1 Debt Service Payment (58,393.75) 10/1/2021 Payroll #20 (140,208.57) 10/1/2021 Council #10 Payroll (3,304.93) 10/1/2021 HSA Bank ER Contribution (6,124.85) 10/1/2021 Payroll #20 Federal Deposit (42,228.57) 10/1/2021 Payroll #20 PERA (46,625.52) 10/1/2021 Payroll #20 State (9,909.43) 10/1/2021 Payroll #20 Child Support (284.77) 10/1/2021 Payroll #20 H.S.A. Bank Pretax (3,078.79) 10/1/2021 Payroll #20 TASC Pretax (644.20) 10/1/2021 Payroll #20 ICMA 457 Def. Comp #301596 (4,470.00) 10/1/2021 Payroll #20 ICMA Roth IRA #706155 (880.75) 10/1/2021 Payroll #20 MSRS HCSP #98946-01 (1,732.52) 10/1/2021 Payroll #20 MSRS Def. Comp #98945-01 (3,543.00) 10/1/2021 Payroll #20 MSRS Roth IRA #98945-01 (755.00) 10/1/2021 Council #10 Federal Deposit (196.60) 10/1/2021 Council #10 PERA (367.62) 10/1/2021 Council #10 State (43.95) CITY COUNCIL WORK SESSION DRAFT 1 CITY OF LINO LAKES 1 MINUTES 2 3 DATE : September 27, 2021 4 TIME STARTED : 6:00 p.m. 5 TIME ENDED : 6:25 p.m. 6 MEMBERS PRESENT : Council Member Stoesz, Lyden, Ruhland, 7 Cavegn and Mayor Rafferty 8 MEMBERS ABSENT : None 9 Staff members present: City Administrator Sarah Cotton; Finance Director Hannah 10 Lynch; Human Resources Coordinator Meg Sawyer; Communications Specialist Andrea 11 Turner; Community Development Director Michael Grochala; City Planner Katie Larsen; 12 City Engineer Diane Hankee; Director of Public Safety John Swenson; City Clerk Julie 13 Bartell 14 15 1. Review Regular Agenda of September 27, 2021 – 16 17 Item 2A – 2C – Finance Director Lynch reviewed her written reports noting changes 18 impacted by the tax capacity and health insurance rates. Also added is a part time 19 recreation coordinator and warming houses funding. She noted the tax rate ceiling. The 20 council can certainly meet further and can decrease the number. Actions are also 21 included on the council agenda to set the taxation public hearing and cancel unneeded 22 debt service. 23 24 Item 3A – Hiring of Police Officer – HR and Communications Manager Sawyer 25 reviewed the applicant’s education. Public Safety Director Swenson explained that 26 officers that come to the department with no experience will typically receive additional 27 training. 28 29 Item 3B – Increasing Pension Benefit to Firefighters – Ms. Sawyer reviewed the 30 proposal noting it would come at no cost to the City. Administrator Cotton noted that this 31 action wouldn’t impact the stability of the City’s position and would in fact help retain 32 personnel. 33 34 Item 3C – Allocation of Fire Aid to Pension Contributions – Ms. Sawyer explained 35 that this will start the process for reimbursement. Director Swenson added that this is a 36 separate action to Item 3B. 37 38 Item 6A – Moratorium Ordinance on Mini Self Storage Facilities – Planner Larsen 39 explained staff’s recommendation for a one year moratorium to give staff and the council 40 time to review the situation and consider appropriate regulation updates. Councilmember 41 Lyden remarked that he is interested in looking at the whole concept of storage facilities. 42 43 CITY COUNCIL WORK SESSION DRAFT 2 Item 6B – Change Order for NE Drainage Area Improvement Project – City 44 Engineer Hankee explained the importance of the drainage project. During the 45 construction project, some poor soils were encountered at an additional cost. 46 47 Domestic Violence Week Proclamation – Councilmember Lyden suggested more 48 visibility and accessibility for domestic violence services (i.e. website link). 49 50 The meeting was adjourned at 6:25 p.m. 51 52 These minutes were considered, corrected and approved at the regular Council meeting held on 53 October 11, 2021. 54 55 56 57 58 Julianne Bartell, City Clerk Rob Rafferty, Mayor 59 60 COUNCIL MINUTES DRAFT 1 1 LINO LAKES CITY COUNCIL 2 REGULAR MEETING 3 MINUTES 4 5 DATE : September 27, 2021 6 TIME STARTED : 6:30 p.m. 7 TIME ENDED : 6:50 p.m. 8 MEMBERS PRESENT : Councilmember Stoesz, Lyden, 9 Ruhland, Cavegn and Mayor Rafferty 10 MEMBERS ABSENT : 11 12 Staff members present: City Administrator Sarah Cotton; Finance Director Hannah Lynch; Human 13 Resources and Communications Manager Meg Sawyer; Communications Specialist Andrea Turner; 14 Community Development Director Michael Grochala; Public Safety Director John Swenson; City 15 Planner Katie Larsen; City Engineer Diane Hankee; City Clerk Julie Bartell 16 17 PUBLIC COMMENT 18 There were no public comments. 19 SETTING THE AGENDA 20 The agenda was approved as presented. 21 PROCLAMATION 22 Proclaiming October 2021 as Domestic Violence Awareness Month. 23 CONSENT AGENDA 24 Councilmember Cavegn moved to approve the Consent Agenda, Items 1A through 1H as presented. 25 Councilmember Lyden seconded the motion. Motion carried on a voice vote. 26 27 ITEM ACTION 28 Consideration of Expenditures: 29 A) September 27, 2021 (Check No. 115045 through 115122 in the 30 Amount of $776,636.95 Approved 31 B) Consider Approval of September 13, 2021 Council 32 Work Session Minutes Approved 33 C) Consider Approval of September 13, 2021 Council 34 Minutes Approved 35 D) Consider Approval of September 7, 2021 Special Council 36 Minutes Approved 37 E) Consider Approval of Environmental Board Appointments Approved 38 F) Consider Approval of Application for Exempt Gambling Permit 39 from the Knights of Columbus #9905 Approved 40 COUNCIL MINUTES DRAFT 2 G) Consider Resolution No. 21-105, Appointing Election Judges for 41 2021 General Election Approved 42 H) Consider Approval of September 7, 2021 Work Session Minutes Approved 43 FINANCE DEPARTMENT REPORT 44 2A) Consider Resolution No. 21-99, Adopting the Preliminary 2021 Tax Levy, Collectible in 45 2022 – Finance Director Lynch noted the council’s review and meetings on the proposed budget, a 46 comparison of the proposed levy to the last year’s levy, and the ability of the council to decrease the 47 levy but not to increase it once the preliminary figure is approved. 48 Mayor Rafferty noted the council’s work to this point and more to come. 49 Councilmember Ruhland moved to approve Resolution No. 21-99 as presented. Councilmember 50 Stoesz seconded the motion. Motion carried on a voice vote. 51 Councilmember Stoesz requested that the preliminary budget be posted on the website. 52 2B) Consider Resolution No. 21-100, Setting the Date and Time for a Public Hearing for the 53 Proposed 2022 Operating Budget and 2021 Tax Levy, Collectible in 2022 - Finance Director 54 Lynch noted the action setting the City’s public hearing on the upcoming year’s budget. 55 Councilmember Ruhland moved to approve Resolution No. 21-100 as presented. Councilmember 56 Cavegn seconded the motion. Motion carried on a voice vote. 57 3C) Cancelling Debt Service Tax Levy(s): i. Consider Resolution No. 21-101, Canceling the 58 2021/2022 Debt Service Tax Levy for G.O. Improvement Bond, Series 2013A; ii. Consider 59 Resolution No. 21-102, Canceling the 2021/2022 Debt Service Tax Levy for G.O. Capital Note, 60 Series 2016A - Finance Director Lynch noted that staff is recommending that the council approve 61 these two resolutions that would cancel levy of taxes for debt service on bonds in cases where the levy 62 of funds is not required. 63 Councilmember Lyden moved to approve Resolution No. 21-101 as presented. Councilmember 64 Stoesz seconded the motion. Motion carried on a voice vote. 65 Councilmember Lyden moved to approve Resolution No. 21-102 as presented. Councilmember 66 Stoesz seconded the motion. Motion carried on a voice vote. 67 ADMINISTRATION DEPARTMENT REPORT 68 3A) Consider Appointment of Police Officer – Human Resources and Communications 69 Manager Sawyer reviewed her written report outling the staff recommendation to hire a police 70 officer based on a standard hiring process and the qualifications of the candidate. 71 Councilmember Ruhland moved to approve the appointment of Shelby Bonczek as recommended. 72 Councilmember Lyden seconded the motion. Motion carried on a voice vote. 73 3B) Consider Resolution No. 21-103, Increasing the Benefit Level for Firefighters Vested in 74 the Statewide Volunteer Firefighters Retirement Plan – Human Resources and Communications 75 Manager Sawyer reviewed her written report recommending that the council authorize an increase in 76 the benefit level for firefighters (vested). Staff has studied the situation, finds the fund to be in good 77 condition, and finds that an increase would require no City contribution. 78 Councilmember Cavegn moved to approve Resolution No. 21-103 as presented. Councilmember 79 Ruhland seconded the motion. Motion carried on a voice vote. 80 COUNCIL MINUTES DRAFT 3 C) Consider Resolution No. 21-104, Authorizing the Allocation of Fire State Aid to Cover 81 Employer Contributions to the PERA Police and Fire Plan– Human Resources and 82 Communications Manager Sawyer reviewed her written report requesting authorization to allocate 83 certain fire state aid funds to cover pension employer contributions. State law authorizes this action. 84 Councilmember Cavegn moved to approve Resolution No. 21-104 as presented. Councilmember 85 Stoesz seconded the motion. Motion carried on a voice vote. 86 PUBLIC SAFETY DEPARTMENT REPORT 87 There was no report from the Public Safety Department. 88 PUBLIC SERVICES DEPARTMENT REPORT 89 There was no report from the Public Services Department. 90 COMMUNITY DEVELOPMENT REPORT 91 6A) Consider 2nd Reading of Ordinance No. 09-21 Interim Ordinance Creating a 92 Moratorium for Mini Self-Storage Facilities – City Planner Larsen noted that staff is requesting 93 second reading of an ordinance that would put on pause development of certain storage facilities. 94 The ordinance allows for a year pause and staff will be reviewing the situation as part of ongoing 95 ordinance updates. 96 Mayor Rafferty asked if any comments from the public have been received. Staff said no. 97 Councilmember Stoesz moved to waive the full reading of Ordinance No. 09-21 as presented. 98 Councilmember Lyden seconded the motion. Motion carried on a voice vote. 99 Councilmember Stoesz moved to approve the 2nd Reading and adoption of Ordinance No. 09-21 as 100 presented. Councilmember Ruhland seconded the motion. Motion carried; Yeas, 5; Nays none. 101 6B) Consider Resolution No. 21-91, Approve Change Order No. 1, Northeast Drainage 102 Area Improvement Project – City Engineer Hankee remarked on the importance of the NE 103 Drainage Improvement Project that will serve a good portion of the eastern side of the City. She 104 noted that in the course of the project, poor soils were discovered and that incurred additional cost 105 to the project and resulting in this request for a change order; the additional cost is within the project 106 contingency. 107 Councilmember Stoesz moved to approve Resolution No. 20-91 as presented. Councilmember 108 Cavegn seconded the motion. Motion carried on a voice vote. 109 UNFINISHED BUSINESS 110 There was no Unfinished Business. 111 112 NEW BUSINESS 113 There was no New Business. 114 115 COMMUNITY EVENTS 116 There were no events announced. 117 COMMUNITY CALENDAR 118 COUNCIL MINUTES DRAFT 4 Community Calendar – A Look Ahead 119 September 27, 2021 through October 11, 2021 120 Wednesday, September 29 6:30 pm, Council Chambers Environmental Board 121 Monday, October 4 6:00 pm, Community Room Council Work Session 122 Wednesday, October 6 6:30 pm, Council Chambers Park Board 123 Thursday, October 7 8:00 am, Community Room EDAC 124 Monday, October 11 6:00 pm, Community Room Council Work Session 125 Monday, October 11 6:30 pm, Council Chambers City Council Meeting 126 127 ADJOURN 128 129 There being no further business, Councilmember Ruhland moved to adjourn at 6:50 p.m. 130 Councilmember Cavegn seconded the motion. Motion carried on a voice vote. 131 132 These minutes were considered and approved at the regular Council Meeting on October 11, 2021. 133 134 135 136 137 Julianne Bartell, City Clerk Rob Rafferty, Mayor 138 139 CITY COUNCIL AGENDA ITEM 1D STAFF ORIGINATOR: Michael Grochala, Community Development Director MEETING DATE: October 11, 2021 TOPIC: i.Consider Resolution No. 21-107, Declaring Cost to Be Assessed, Ordering Preparation of Assessment Role, and Calling for Hearing on Proposed Assessment, 2021 Weed Abatement Charges VOTE REQUIRED: 3/5 INTRODUCTION Staff is requesting City Council consideration to declare the cost to be assessed for delinquent weed abatement charges and call for a hearing on proposed assessments. BACKGROUND City Code section 904 establishes weeds or grass growing in excess of eight inches in height to be a public nuisance. Property owners in violation of this requirement are notified and provided an opportunity to cure the nuisance. If the violation is not addressed within a specified period of time, City staff and/or private contractors are directed to abate the nuisance. The cost of abatement is charged to the property owner. In the event that the property owner fails to pay the costs incurred, the City may certify the charges against the property for collection with property taxes as a special assessment. Minnesota Statues § 429.101 provides for the special assessment of certain service including weed elimination from properties. Special Assessments levied under this statute are subject to the procedural requirements of M.S. § 429.061 which requires the determination of the costs to be assessed and a public hearing to adopt the assessments. There is one property proposed to be assessed. The total amount to be assessed is $198.75. The amount charged is based on staff time for completing the work and administrative costs. RECOMMENDATION Staff recommends approval of Resolution No. 21-107. ATTACHMENTS 1.Resolution No. 21-107 CITY OF LINO LAKES RESOLUTION NO. 21-107 RESOLUTION DECLARING COSTS TO BE ASSESSED AND CALLING HEARING ON PROPOSED ASSESSMENT 2021 WEED ABATEMENT CHARGES WHEREAS, pursuant to City Code Section 904, any weeds or grass growing upon any lot or parcel of land in the City of Lino Lakes to a greater height than eight (8”), or which have gone or about to go to seed are declared to be a nuisance, and WHEREAS, certain property owners in noncompliance with such code requirements were notified and provided the opportunity to comply with such provisions, and WHEREAS, upon failure of the property owner to comply with the provisions of said notice, the City Weed Inspector ordered the abatement of such nuisance, in accordance with the City Code Section 904, and charged the property owner thereof for expenses incurred by the City, and WHEREAS, the total cost incurred by the City is $198.75. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Lino Lakes, Minnesota that: 1.The portion of the cost of such improvement to be paid by the city is hereby declared to be $198.75. 2.Assessments shall be payable in equal annual installments extending over a period of one year, the first of the installments to be payable on or before the first Monday in January 2022, and shall bear interest at the rate of 8% percent per annum from the date of the adoption of the assessment resolution. 3.The city clerk shall forthwith calculate the proper amount to be specially assessed for such work against every property where work was completed by the City, as provided by law, and he/she shall file a copy of such proposed assessment in her office for public inspection. 4.The clerk shall upon the completion of such proposed assessment, notify the council thereof. BE IT FURTHER RESOLVED by the City Council of the City of Lino Lakes, Minnesota that: 1.A hearing shall be held at 6:30 p.m. on November 8, 2021 in the city hall located at 600 Town Center Parkway to pass upon such proposed assessment. All persons owning property affected by such Weed Abatement charges will be given an opportunity to be heard with reference to such assessment. 2.The city clerk is hereby directed to cause a notice of the hearing on the proposed assessment to be published once in the official newspaper at least two weeks prior to the hearing, and she shall state in the notice the total cost of the improvement. She shall also cause mailed notice to be given to the owner of each parcel described in the assessment roll not less than two weeks prior to the hearing. 3. The owner of any property so assessed may, at any time prior to certification of the assessment to the county auditor, pay the whole of the assessment on such property, with interest accrued to the date of payment, to the City, except that no interest shall be charged if the entire assessment is paid within 30 days from the adoption of the assessment. An owner may at any time thereafter, pay to the City the entire amount of the assessment remaining unpaid, with interest accrued to December 31 of the year in which such payment is made. Such payment must be made before November 15 or interest will be charged through December 31 of the succeeding year. Adopted by the Council of the City of Lino Lakes this 11th day of October, 2021. The motion for the adoption of the foregoing resolution was introduced by Council Member _______________and was duly seconded by Council Member ________________ and upon vote being taken thereon, the following voted in favor thereof: The following voted against same: _______________________________ Rob Rafferty, Mayor ATTEST: ________________________ Julianne Bartell, City Clerk CITY COUNCIL AGENDA ITEM 1E STAFF ORIGINATOR: Julie Bartell, City Clerk MEETING DATE: October 11, 2021 TOPIC: Consider Resolution No. 21-113, Authorizing Execution of Joint Powers Agreement with Anoka County for Election Equipment and Expenses VOTE REQUIRED: 3/5 BACKGROUND In 2013, the City entered into a joint powers agreement with Anoka County that manages replacement of voting equipment and certain ongoing election costs. The joint powers entities are all cities and school districts in the county. The agreement provides for equitable distribution of costs and has been successful in managing the replacement and upkeep of vote scanning equipment (2013), introduction of electronic poll books (2016), and replacement of ADA voter assist equipment (2021), while providing a stable cost to jurisdictions for annual budgeting. The Anoka County Board of Commissioners recently approved an updated joint powers agreement to allocate costs for election expenses. This updated agreement includes minor changes relating to dates, removal of hospital districts, and allocation of absentee ballot mailing costs. The agreement is proposed to be in effect for a four-year term, beginning January 1, 2022 until December 31, 2025, subject to automatic renewal on January 1 of each subsequent calendar year beginning January 1, 2026. RECOMMENDATION Staff is recommending approval of Resolution No. 21-113, Authorizing Execution of Joint Powers Agreement with Anoka County for Election Equipment and Expenses. ATTACHMENTS Joint Power Agreement 2020-2028 JPA Cost Sharing Estimate CITY OF LINO LAKES RESOLUTION NO. 21-113 AUTHORIZING EXECUTION OF A JOINT POWERS AGREEMENT WITH ANOKA COUNTY REGARDING CONDUCT OF ELECTIONS WHEREAS, Anoka County provides assistance to cities in conducting elections; and WHEREAS, when appropriate, Anoka County Elections Department implements the replacement of voting equipment throughout the county; and WHEREAS, a multi-jurisdictional joint powers agreement has been in place since 2013 that provides for purchase of voting equipment, cost sharing and addresses elections duties and responsibilities; and WHEREAS, Anoka County Elections has prepared and is recommending execution of a new joint powers agreement with updated language; and WHEREAS, the Anoka County Board of Commissioners approved the joint powers agreement and requested consideration by local jurisdictions; NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Lino Lakes, Minnesota that the Joint Powers Agreement between Anoka County and the municipalities, townships and school districts in Anoka County regarding allocation of election expenses be approved for the term beginning January 1, 2022 through December 31, 2025 with provisions for renewal. Adopted by the City Council of the City of Lino Lakes this 11th day of October, 2021. The motion for the adoption of the foregoing resolution was introduced by Councilmember _____________and was duly seconded by Councilmember _____________ and upon vote being taken thereon, the following voted in favor thereof: The following voted against same: __________________________________ Rob Rafferty, Mayor ATTEST: _____________________________________ Julianne Bartell, City Clerk Page 1 of 11 Anoka County Contract No. _____________ JOINT POWERS AGREEMENT BETWEEN ANOKA COUNTY AND THE MUNICIPALITIES, TOWNSHIPS AND SCHOOL DISTRICTS IN ANOKA COUNTY TO ALLOCATE COSTS FOR ELECTION EXPENSES This is a joint Powers Agreement (“JPA”) between the County of Anoka (“County”) and THE MUNICIPALITIES, TOWNSHIPS AND SCHOOL DISTRICTS IN ANOKA COUNTY (“Governmental Entities”) entered into pursuant to Minn. Stat. § 471.59, for the purchase, maintenance and use of election equipment, including conducting elections, by the County on behalf of the County and the Governmental Entities. Section 1 Term 1. This JPA shall be in effect for a four-year term, beginning January 1, 2022 until December 31, 2025, subject to automatic renewal on January 1 of each subsequent calendar year beginning January 1, 2026. Section 2 Contract Termination 2. During the initial four-year term, this JPA may only be terminated by written agreement of the County with the affected Governmental Entity. Beginning January 1, 2026, a Governmental Entity’s participation in this agreement may be terminated by that Governmental Entity providing written notice to the remaining parties no later than June 1 of any year, effective on January 1 of the following year. Upon termination of the agreement, all right, title, and interest in any election equipment purchased by the County under the terms of this agreement for use by the Governmental Entity shall remain with the County. Any Governmental Entity withdrawing from this agreement assumes all costs, responsibilities and liabilities related to the purchase, maintenance and use of voting equipment in the conduct of elections in that jurisdiction. Any amounts of the Governmental Entity’s share of the cost of procurement of the Voting Equipment System and their proportional share of any other costs incurred by the County on their behalf that remain unpaid as of the date of termination shall become immediately due and payable by the Governmental Entity to the County. Section 3 Voting Equipment System Definition 3. For purposes of this agreement, the Anoka County Voting Equipment System means a system in which the voter records votes by means of marking a ballot, so that votes may be counted by automatic tabulating equipment in the polling place where the ballot is cast or at a counting center. An electronic voting system includes automatic tabulating equipment; non -electronic ballot markers; electronic ballot markers, including electronic ballot display, audio ballot reader, and devices by which the voter will register the voter's voting intent; software used to program automatic tabulators and layout ballots; computer programs used to accumulate precinct results; ballots; system documentation; and system testing as well as software used to manage the Page 2 of 11 assignment, deployment, chain of custody, and associated logistical operations of said equipment in Anoka County. Section 4 Applicability 4. This agreement, and the use of the Voting Equipment System defined herein, between the County and the Governmental Entities is applicable for any election at which offices or questions for the following categories are voted on: Category A: Federal Offices State Offices or Constitutional Amendments Judicial Offices County Offices or Ballot Questions Soil and Water District Offices or Ballot Questions Category B: Municipal (Township) Offices or Ballot Questions Category C: School District Offices or Ballot Questions Section 5 County Responsibilities 5. Except as otherwise provided in this contract or required by statute or state or federal rule, the County shall be responsible for preparing the specifications for the purchase and maintenance of the Voting Equipment System as defined herein and for the purchase and maintenance of the system, including making all payments and expenditures for capital and on-going operating costs related to the voting equipment system. In addition, for all Category A, B, and C Elections, Anoka County shall: 5.1. Perform voting equipment system programming including ballots, ballot counters, ballot markers, and other components of the voting equipment system used to mark, count, record or report election returns and statistics. 5.2. Perform programming and testing of the State Election Reporting System interface, subject to policies of the State. 5.3. Program and develop a voting equipment testing plan for each election according to statutory requirements. 5.4. Provide ballot design and layout services and arrange for the printing of ballots to be used in the elections. Section 6 Governmental Entities’ Responsibilities 6. Except as otherwise provided in this contract, each individual Governmental Entity shall be responsible for and shall perform all duties and assume all costs associated with the production of test decks, and conduct of pre-election and post-election tests and audits of Page 3 of 11 precinct voting equipment for each election and shall utilize county-provided software, as determined necessary by the County, to track the testing, assignment, deployment, chain of custody, and associated logistical operations of said equipment in Anoka County, as follows: 6.1. When Category A and/or B offices or questions appear on the ballot: 6.1.1. The municipality shall be responsible for and assume all costs associated with the production of test decks, and conduct of pre-election and post-election tests and audits of precinct voting equipment for all elections which include a Category A and/or B office or question. 6.1.2. The municipality shall assume all costs required to arrange for the use of polling places in the manner required by the Minnesota election law, for ensuring the physical set up of rooms and furnishings are conducive to the voting process, and for ensuring that all necessary equipment and supplies are delivered to the polling place for use on Election Day. 6.1.3. The municipality shall assume all costs related to picking up ballots, supplies and equipment from the Anoka County Elections and Voter Registration Office in Anoka and other storage locations that may be arranged from time to time, and transporting them to and from the polling place. 6.1.4. The municipality shall assume all costs related to issuing, receiving and processing absentee ballots cast by in-person absentee voters in that municipality including procurement and preparation of physical spaces, equipment, and staff needed to administer the process, and costs for delivery of voted ballots to the Anoka County Central Count Absentee Precinct. 6.1.5. The municipality shall assume all costs related to recruiting, hiring, and paying Election Judges for all hours served including training, testing, election day assignments, and any other work assignments associated with the election. 6.2. When only Category C offices or questions appear on the ballot: 6.2.1. The School District shall be responsible and shall assume all costs associated with the production of test decks and conduct of pre-election and post-election tests and audits of precinct voting equipment for all elections which include only Category C offices or questions. 6.2.2. The school district shall assume all costs required to arrange for the use of polling places in the manner required by law, for ensuring the physical set up of rooms and furnishings are conducive to the voting process, and for ensuring that all necessary equipment and supplies are delivered to the polling place for use on Election Day. 6.2.3. The school district shall assume all costs related to picking up ballots, supplies and equipment from the Anoka County Elections and Voter Registration Office in Anoka and other storage locations that may be arranged from time to time, and transporting them to and from the polling place. Page 4 of 11 6.2.4. The school district shall assume all costs related to issuing, receiving and processing absentee ballots cast by in-person absentee voters in the school district including procurement and preparation of physical spaces, equipment, and staff needed to administer the process, and costs for delivery of voted ballots to the Anoka County Central Count Absentee Precinct. 6.2.5. The school district shall assume all costs related to recruiting, hiring, and paying Election Judges for all hours served including training, testing, election day assignments, and any other work assignments associated with the election. Section 7 Allocation of Election Expenses 7. Except as already specifically provided for herein, the Voting Equipment System procurement, maintenance and support cost shall be divided between the county, its municipalities, and school districts as follows: 7.1. The County shall incur 55% of the actual cost of procurement, operation, and maintenance of the system over the duration of this contract. 7.2. Municipalities located wholly or in part in Anoka County shall, collectively, incur 30% of the actual cost of procurement, operation, and maintenance of the system over the duration of this contract. 7.3. School Districts located wholly or in part in Anoka County shall incur 15% of the actual cost of procurement, operation, and maintenance of the system over the duration of this contract. 7.4. Anoka County shall make all payments and expenditures for capital and on- going operating and maintenance costs related to the system throughout the duration of this contract. 7.5. The annual fee for each jurisdiction shall be established as follows: 7.5.1. Each individual municipality shall pay a fee equal to that percentage of the total Anoka County population residing in that municipality at the time of the most recent census multiplied by the municipal share (30%) of the actual cost of procurement, plus the actual cost of operation and maintenance of the system, as solely determined by the County, calculated annually throughout the duration of the contract 7.5.2. Each individual school district shall pay a fee equal to that percentage of the total Anoka County population residing in that school district at the time of the most recent census multiplied by the school district share (15%) of the actual cost of procurement, plus the actual cost of operation and maintenance of the system, as solely determined by the County, calculated annually throughout the duration of the contract. Page 5 of 11 7.5.3. Each Governmental Entity shall be invoiced annually by June 1 for each calendar year of the agreement for the above referenced fees. Said fees shall be due and payable within thirty (30) calendar days of invoicing. 7.5.4. The Governmental Entities hereby agree that they will not reallocate any of the costs incurred herein. 7.6. For each governmental entity, the County shall determine that proportion of the ballot devoted to offices and questions for that entity as a percentage of the total number of column inches on the ballot, and provide an invoice to the governmental entity for that share of the cost of ballot printing, paper and normal delivery charges. 7.7. For each governmental entity, the County shall determine that proportion of the ballot devoted to offices and questions for that entity as a percentage of the total number of column inches on the ballot, and provide an invoice to the governmental entity for that share of the cost of postage for domestic mailed absentee ballots and absentee ballots cast under the Uniformed Overseas Citizens Absentee Voting Act (UOCAVA). Section 8 Documentation of Election Expenses 8. Documentation of actual expenditures as required by the County is required for the allocation of election expenses pursuant to this agreement. Invoices or billing statements are acceptable documentation for goods or services purchased for vendors. Section 9 Ownership 9. The Governmental Entities acknowledge that the County owns the Voting Equipment System and that the Governmental Entities are authorized to use said Voting Equipment System for official election related purposes. Use of the Voting Equipment System by the Governmental Entities for any other purpose is strictly prohibited absent express written consent of the County. The Governmental Entities hereby acknowledge and agree that the Voting Equipment System may contain proprietary and trade secret information that is owned by a third party and is protected under federal copyright law or other laws, rules, regulations, and decisions. The Governmental Entities shall protect and maintain the proprietary and trade secret status of the Voting Equipment System in their possession. Section 10 Handling Of Equipment and Insurance 10. Each municipality shall be responsible for storage of elections equipment assigned by the county to that municipality. Municipalities shall make all necessary elections equipment in its possession available to other entities as directed by the county. Each Governmental Entity acknowledges that it shall be responsible for the Voting Equipment System while it is in the Governmental Entity's custody. Each Governmental Entity, either through insurance or a self-insurance program, shall be responsible for all costs, fees, damages and expenses including but not limited to personal injury, storage, damage, repair and/or replacement of the Voting Equipment System while it is in the Page 6 of 11 Governmental Entity's custody and this contract is in effect unless such costs, fees, damages, and expenses are then currently covered under a manufacturer warranty covering said equipment. The Governmental Entities shall be responsible for, provide coverage for and shall provide proof of general liability and worker's compensating insurance (Hold Harmless Agreement) for all individuals providing services required by this contract. In addition to the foregoing, the Governmental Entities shall, during the term of this contract, maintain, through commercially available insurance or on a self-insured basis, property insurance coverage on all of the voting systems used or intended for use in this agreement to cover all repairs or replacement of the voting equipment if damaged or stolen. The Governmental Entities are responsible for any deductible under their policy. Section 11 Independent Contractor 11. It is agreed that nothing in this contract is intended or should be construed as creating the relationship of agents, partners, joint ventures, or associates between the parties hereto or as constituting the County or the Governmental Entities as the employee of the other entity for any purpose or in any manner whatsoever. The County is an independent contractor and neither it, its employees, agents, nor its representatives are employees of the Governmental Entities. From any amounts due the County, there shall be no deductions for federal income tax or FICA payments, nor for any state income tax, nor for any other purposes which are associated with an employer-employee relationship unless required by law. Section 12 Data Practices 12. All data created, collected, received, maintained, or disseminated for any purpose in the course of this contract is governed by the Minnesota Government Data Practices Act, any other applicable statute, or any rules adopted to implement the Act or statute, as well as federal statutes and regulations on data privacy. Section 13 No Waiver 13. No delay or omission by either party hereto to exercise any right or power occurring upon any noncompliance or default by the other party with respect to any of the terms of this Agreement shall impair any such right or power or be construed to be a waiver thereof unless the same is consented to in writing. A waiver by either of the parties hereto of any of the covenants, conditions, or agreements to be observed by the other shall not be construed to be a waiver of any succeeding breach thereof or of any covenant, condition, or agreement herein contained. All remedies provided for in this Agreement shall be cumulative and in addition to, and not in lieu of, any other remedies available to either party at law, in equity, or otherwise. Section 14 Governing Law 14. This Agreement shall be governed by and construed in accordance with the laws of the State of Minnesota. Page 7 of 11 Section 15 Entire Agreement 15. It is understood and agreed that the entire Agreement between the parties is contained herein and that this Agreement supersedes all oral agreements and negotiations between the parties relating to the subject matter hereof and hereby rescinds and replace all prior Agreements with the respective Governmental Entities with this Agreement. All items referred to in this Agreement are incorporated or attached and are deemed to be part of this Agreement. Any alterations, variations, modifications, or waivers of provisions of this Agreement shall only be valid when they have been reduced to writing as an amendment to this Agreement signed by the parties hereto. Section 16 No Assignment 16. Neither party shall assign, sublet, or transfer this Agreement, either in whole or in part, without the prior written consent of the other party, and any attempt to do so shall be void and of no force and effect. Section 17 No Warranty 17. The Governmental Entities agree that the County is furnishing the Voting Equipment System on an "as is" basis, without representation or any express or implied warranties, other than those provided by any maintenance agreement entered into by the County for the maintenance of the Voting Equipment System, including but not limited to, fitness for particular purpose, merchantability or the accuracy and completeness of the Voting Equipment System. The Governmental Entity's exclusive remedy and the County's sole liability for any substantial defect which impairs the use of the Voting Equipment System for the purposes stated herein shall be the right to terminate this agreement. The County does not warrant that the Election Voting Equipment System will be error free. The County disclaims any other warranties, express or implied, respecting this agreement or the Voting Equipment System. In no event shall the County be liable for actual, direct, indirect, special, incidental, consequential damages (even if the County has been advised of the possibility of such damage) or loss of profit, loss of business or any other financial loss or any other damage arising out of performance or failure of performance of this Agreement by the County. Except as otherwise specifically provided for in this agreement, County and the Governmental Entities agree each will be responsible for their own acts and omissions under this Agreement and the results thereof and shall to the extent authorized by law defend, indemnify and hold harmless the other party for such acts. Each party shall not be responsible for the acts, errors or omissions of any other party under the Agreement and the results thereof. The parties' respective liabilities shall be governed by the provisions of the Municipal Tort Claims Act, Minnesota Statutes Chapter 466, and other applicable law. This paragraph shall not be construed to bar legal remedies one party may have for the other party's failure to fulfill its obligations under this Agreement. Nothing in this Agreement Page 8 of 11 constitutes a waiver by the Governmental Entities or County of any statutory or common law defenses, immunities, or limits on liability. Section 18 Notice 18. Any notice or demand shall be in writing and shall be sent registered or certified mail to the other party addressed as follows: To the Governmental Entity: To the person and address designated by each Governmental Entity in writing. To the County: Anoka County Administrator 2100 3rd Avenue, Suite 700 Anoka MN 55303 Copy to: Anoka County Elections Manager 2100 3rd Avenue, Suite 160 Anoka MN 55303 Section 19 Audit Provision 19. Both parties agree that either party, the State Auditor, or any of their duly authorized representatives at any time during normal business hours, and as often as they may reasonably deem necessary, shall have access to and the right to examine, audit, excerpt, and transcribe any books, documents, papers, records, etc., which are pertinent to the accounting practices and procedures of the other party and involve transactions relating to this Agreement. Such materials shall be maintained, and such access and rights shall be in force and effect during the period of the contract and for six (6) years after its termination or cancellation. Section 20 Survival of Provisions 20. It is expressly understood and agreed that the obligations and warranties of the Governmental Entity and County hereof shall survive the completion of performance and termination or cancellation of this Agreement. Section 21 Authority 21. The person or persons executing this Joint Powers Agreement on behalf of the Governmental Entity and County represent that they are duly authorized to execute this Joint Powers Agreement on behalf of the Governmental Entity and the County and represent and warrant that this Joint Powers Agreement is a legal, valid and binding obligation and is enforceable in accordance with its terms. (Rest of page left intentionally blank) Page 9 of 11 IN WITNESS WHEREOF, the parties hereto have hereunto set their hands. COUNTY OF ANOKA By: __________________________________ Scott Schulte, Chair, Anoka County Board of Commissioners Dated: By: __________________________________ Rhonda Sivarajah, Anoka County Administrator Dated: APPROVED AS TO FORM: By: _________________________________ Jason Stover Assistant Anoka County Attorney Dated: Page 10 of 11 CITY OF LINO LAKES By: Rob Rafferty, Its Mayor Dated: By: Julianne Bartell, Its City Clerk Dated: Page 11 of 11 *** SCHOOL DISTRICT *** By: ****, Its Superintendent Dated: By: ***, Its *** Dated: _______________________ LOCAL JURISDICTION FEE CALCULATION Contract #2013-0164 Municipal 30%2010 Census Population Proportion of Population City of Andover 30,587 9.24% City of Anoka 17,153 5.18% City of Bethel 488 0.15% City of Blaine 57,186 17.28% City of Centerville 3,792 1.15% City of Circle Pines 4,918 1.49% City of Columbia Heights 19,486 5.89% City of Columbus 3,914 1.18% City of Coon Rapids 61,476 18.57% City of East Bethel 11,603 3.51% City of Fridley 27,208 8.22% City of Ham Lake 15,296 4.62% City of Hilltop 754 0.23% City of Lexington 2,049 0.62% City of Lino Lakes 20,216 6.11% Linwood Township 5,123 1.55% City of Nowthen 4,443 1.34% City of Oak Grove 8,031 2.43% City of Ramsey 23,668 7.15% City of Saint Francis 7,219 2.18% City of Spring Lake Park 6,412 1.94% TOTAL 331,022 100.00% School 15%2010 Census Population Proportion of Population Anoka-Hennepin ISD #11 177,169 53.55% Centennial ISD #12 32,249 9.75% Columbia Heights ISD #13 25,195 7.62% Fridley ISD #14 15,504 4.69% Saint Francis ISD #15 29,168 8.82% Spring Lake Park ISD #16 30,548 9.23% Elk River ISD #724 4057 1.23% White Bear Lake ISD #624 1722 0.52% Forest Lake ISD #831 15,232 4.60% Total 330,844 100.00% Cost to Partners 2020 2021 2022 2023 2024 2025 2026 2027 2028 Total Contribution 2020-2028 $7,077 $8,994 $7,217 $7,034 $7,175 $7,189 $7,343 $7,360 $7,517 $66,905 $3,969 $5,044 $4,047 $3,944 $4,024 $4,032 $4,118 $4,127 $4,216 $37,520 $113 $143 $115 $112 $114 $115 $117 $117 $120 $1,067 $13,231 $16,815 $13,493 $13,150 $13,415 $13,441 $13,728 $13,760 $14,054 $125,088 $877 $1,115 $895 $872 $890 $891 $910 $912 $932 $8,295 $1,138 $1,446 $1,160 $1,131 $1,154 $1,156 $1,181 $1,183 $1,209 $10,758 $4,508 $5,730 $4,598 $4,481 $4,571 $4,580 $4,678 $4,689 $4,789 $42,623 $906 $1,151 $924 $900 $918 $920 $940 $942 $962 $8,561 $14,223 $18,076 $14,505 $14,137 $14,421 $14,449 $14,758 $14,793 $15,109 $134,471 $2,685 $3,412 $2,738 $2,668 $2,722 $2,727 $2,785 $2,792 $2,852 $25,380 $6,295 $8,000 $6,420 $6,257 $6,383 $6,395 $6,532 $6,547 $6,687 $59,514 $3,539 $4,498 $3,609 $3,517 $3,588 $3,595 $3,672 $3,681 $3,759 $33,458 $174 $222 $178 $173 $177 $177 $181 $181 $185 $1,649 $474 $602 $483 $471 $481 $482 $492 $493 $504 $4,482 $4,677 $5,944 $4,770 $4,649 $4,742 $4,751 $4,853 $4,864 $4,968 $44,220 $1,185 $1,506 $1,209 $1,178 $1,202 $1,204 $1,230 $1,233 $1,259 $11,206 $1,028 $1,306 $1,048 $1,022 $1,042 $1,044 $1,067 $1,069 $1,092 $9,719 $1,858 $2,361 $1,895 $1,847 $1,884 $1,888 $1,928 $1,932 $1,974 $17,567 $5,476 $6,959 $5,584 $5,443 $5,552 $5,563 $5,682 $5,695 $5,817 $51,771 $1,670 $2,123 $1,703 $1,660 $1,693 $1,697 $1,733 $1,737 $1,774 $15,791 $1,484 $1,885 $1,513 $1,474 $1,504 $1,507 $1,539 $1,543 $1,576 $14,025 $76,587 $97,333 $78,105 $76,120 $77,653 $77,801 $79,467 $79,651 $81,354 $724,071 2020 2021 2022 2023 2024 2025 2026 2027 2028 Total Contribution 2020-2028 $20,506 $26,061 $20,913 $20,381 $20,792 $20,832 $21,278 $21,327 $21,783 $193,872 $3,733 $4,744 $3,807 $3,710 $3,785 $3,792 $3,873 $3,882 $3,965 $35,289 $2,916 $3,706 $2,974 $2,898 $2,957 $2,962 $3,026 $3,033 $3,098 $27,570 $1,795 $2,281 $1,830 $1,784 $1,819 $1,823 $1,862 $1,866 $1,906 $16,966 $3,376 $4,291 $3,443 $3,355 $3,423 $3,430 $3,503 $3,511 $3,586 $31,918 $3,536 $4,494 $3,606 $3,514 $3,585 $3,592 $3,669 $3,677 $3,756 $33,428 $470 $597 $479 $467 $476 $477 $487 $488 $499 $4,439 $199 $253 $203 $198 $202 $202 $207 $207 $212 $1,884 $1,763 $2,241 $1,798 $1,752 $1,788 $1,791 $1,829 $1,834 $1,873 $16,668 $38,293 $48,666 $39,052 $38,060 $38,827 $38,901 $39,734 $39,826 $40,677 $362,036 $114,880 $145,999 $117,157 $114,179 $116,480 $116,702 $119,201 $119,477 $122,031 $1,086,107 DS-200 Capital Payments Omni Ballot Tablet Capital Payments Fee Calc 55-30-15 *Note: Calculations will be updated once 2020 census data is published CITY COUNCIL AGENDA ITEM 3A STAFF ORIGINATOR: Meg Sawyer, Human Resources and Communications Manager MEETING DATE: October 11, 2021 TOPIC: COVID-19 Leave of Absence Policy VOTE REQUIRED: 3/5 INTRODUCTION The Council is being asked to consider approval of the COVID-19 Leave of Absence Policy. BACKGROUND The Families First Coronavirus Response Act (FFCRA) expired on December 31, 2020. The City of Lino Lakes continued to offer 80 hours of COVID sick leave to our employees from January 1, 2021 - March 31, 2021. After reviewing recent data on the virus, the City would like to offer a new bank of 40 hours of COVID leave starting on October 1, 2021. Staff feels this is our best option moving forward to keep City Hall, Public Safety and Public Works as safe as possible during this pandemic. The City plans to get reimbursed for COVID sick leave hours through the American Rescue Plan funds. Employees eligible for a COVID Leave of Absence will be allowed up to 40 hours of sick leave from October 1, 2021 - March 31, 2022. RECOMMENDATION Staff is recommending approval of the COVID-19 Leave of Absence Policy. ATTACHMENTS 1. COVID-19 Leave of Absence Policy. COVID-19 Leave of Absence Policy The City of Lino Lakes acknowledges that employees continue to be impacted by the COVID-19 pandemic. The health, safety and wellbeing of all employees is our top priority. Employees should continue to implement precautions to minimize the risk of spreading the virus, such as social distancing, wearing face coverings, staying home when sick, and washing hands. As of October 1, 2021, the City of Lino Lakes will provide 40 hours of COVID leave credits to employees to use for COVID-19 medical and personal related leave. The credits will expire on March 31, 2022 and cannot be used for other types of leave, PTO, vacation or sick time. Employees should communicate with their supervisor and Human Resources regarding COVID related absences to discuss the benefits available. This temporary policy is intended for the COVID-19 pandemic and will work jointly with other applicable policies such as FMLA, Short-Term Disability, workplace accommodations, and any other related policies when overlap exists. All requests under this policy should be made to the supervising director and Human Resources, providing as much detail and notice as possible. This will allow the City of Lino Lakes the necessary time to review the request and identify coverage during an absence. The City may also require confirmation for the leave to verify the nature and length of each leave request. Employees may be allowed to work remote, if appropriate, instead of taking a leave of absence. Examples of reasons for COVID Leave of Absence − Employee or immediate household/family member experiencing symptoms of COVID-19 − Employee or immediate household/family member confirmed positive for COVID-19 − Employee’s children are home due to school or childcare closure As was allowed under the FFCRA, short-term disability, and other paid leave laws, all leaves of absence and paid time off benefits run concurrently and may not be stacked for more time off than allowed under the most generous leave policy applicable to the employee’s situation. Once paid time off leave has been exhausted, the remainder of the leave of absence will be unpaid. Return to Work Employees must contact Human Resources prior to the end of their leave to confirm their return to work date and fitness for duty, if applicable. Employees are not to return to work without prior approval from Human Resources. A request for an extension of a leave of absence may be considered and must be submitted to Human Resources in writing prior to the expiration of the original leave of absence; however, Item 3A, Attach 1 COVID-19 Leave of Absence Policy Updated October 1, 2021 extensions cannot be guaranteed. Unless there are extenuating circumstances, failure to return to work after the expiration of leave may be considered a voluntary resignation. Tested Positive for COVID-19 Employees who have tested positive for the virus or have been exposed to the virus must follow CDC and Anoka County Public Health guidance regarding return from isolation or quarantine, as follows: Individuals with COVID-19 who have symptoms and were directed to care for themselves at home may discontinue isolation under the following conditions: − At least one day (24 hours) have passed since recovery, defined as resolution of fever without the use of fever-reducing medications and − Improvement in symptoms (e.g., cough, shortness of breath); and, − At least 10 days have passed since symptom onset Individuals with COVID-19 who have not had any symptoms may discontinue isolation when at least 10 days have passed since the date of their first positive COVID-19 diagnostic test and have had no subsequent illness provided they remain asymptomatic. Individuals who are fully vaccinated and exposed to COVID-19 who have not had any symptoms may remain at work and follow these steps: − Regularly self-monitor symptoms; and, − Get tested 3-5 days after exposure, even if asymptomatic; and, − Wear a mask in public for 14 days following exposure Individuals who are not vaccinated and exposed to COVID-19 should exclude from work for 14 days since date of last exposure. We will continue to monitor new legislation as it passes and will communicate changes to employees as they are made. Human Resources remains available to provide resources, answer questions, and support you through this pandemic. CITY COUNCIL AGENDA ITEM 4A STAFF ORIGINATOR: John Swenson, Public Safety Director MEETING DATE: October 11, 2021 TOPIC: Anoka County Toward Zero Deaths (TZD) Grant VOTE REQUIRED: 3/5 BACKGROUND: The Lino Lakes Public Safety Department continues to participate in the Toward Zero Deaths (TZD) program as part of the Anoka County TZD group. TZD is a statewide program that uses a collaborate approach of education, enforcement, engineering, emergency medical services, and “everyone” to work towards the goal of reducing traffic fatalities and serious injuries on Minnesota roadways to zero. Members from Lino Lakes Public Safety work together with members of other law enforcement agencies within Anoka County to provide high visibility enforcement efforts throughout Anoka County, focusing on impaired driving, speed violations, distracted driving, and seatbelt violations. The costs associated with providing Lino Lakes Police Officers to provide this high visibility enforcement activity is reimbursed through the TZD grant, provided by the Minnesota Office of Traffic Safety (OTS). In an effort to share responsibilities of the administration of the grant, each Anoka County partner law enforcement agency rotates which agency is the grant administer. Lino Lakes has volunteered to administer the grant for the next three years. The public safety department has applied for the grant through the Minnesota OTS and it has been approved. With the approval of Council, Lino Lakes will accept the TZD grant and begin administering it in October 2021 through September 2024. RECOMMENDATION: Staff is seeking Council approval to accept the Office of Traffic Safety’s Toward Zero Deaths grant. ATTACHMENTS: Informational sheet for the Minnesota Toward Zero Deaths program CITY OF LINO LAKES RESOLUTION NO. 21-108 AUTHORIZING EXECUTION OF TOWARD ZERO DEATHS (TZD) ENFORCEMENT GRANT AGREEMENT WHEREAS, the City of Lino Lakes recognizes the importance of the safe and efficient movement of traffic in and through the community; and WHEREAS, the City of Lino Lakes Public Safety Department works to improve the safe and efficient movement of traffic through education and enforcement; and WHEREAS, in recognition of adverse impact on lives and property resulting from impaired or negligent driving and the non-use of seat belts, the State of Minnesota, Minnesota Department of Public Safety, and the Officer of Traffic Safety, have developed the Toward Zero Deaths (TZD) Enforcement Program to fund traffic safety education and enforcement; and WHEREAS, the County of Anoka has proposed participation in the education and enforcement of the TZD Program; and WHEREAS, the City of Lino Lakes, at the request of Anoka County, shall serve as the fiscal agent and grant administrator for the TZD Program for a three-year period ending in 2024. NOW, THEREFORE BE IT RESOLVED that The City Council of The City of Lino Lakes, Minnesota: That the City Council authorizes the Lino Lakes Public Safety Director to execute and administer a Toward Zero Deaths grant agreement with the Minnesota Department of Public Safety, Office of Traffic Safety, for traffic safety enforcement projects effective October 1, 2021 through September 30th, 2022. Adopted by the City Council of the City of Lino Lakes this 11th day of October, 2021 The motion for the adoption of the foregoing resolution was introduced by Councilmember __________ and was duly seconded by Councilmember _________ and upon vote being taken thereon, the following voted in favor thereof: The following voted against same: _______________________________________ Rob Rafferty, Mayor ATTEST: ____________________________________ Julianne Bartell, City Clerk CITY COUNCIL AGENDA ITEM 6A STAFF ORIGINATOR: Diane Hankee, City Engineer MEETING DATE: October 11, 2021 TOPIC: Consider Resolution No. 21-109, Approving Payment No. 2 and Final, 2020 Surface Water Maintenance Project 2 VOTE REQUIRED: 3/5 INTRODUCTION Staff is requesting council consideration to finalize the 2020 Surface Water Maintenance Project 2. BACKGROUND On January 25, 2021, the City Council passed resolution 21-01, awarding the contract for the 2020 Surface Water Maintenance Project 2 to Arnt Construction Company, Inc. in the amount of $41,440.00. Construction of the project began in early February. All three excavation sites were completed by March. Restoration of the Black Duck Drive site was not satisfactorily completed until late August. The final contract amount is $41,440.00 for 2020 Surface Water Maintenance Project 2. Funding for the project is from the General Fund Streets Budget, which includes $140,000 for the Surface Water Maintenance projects. RECOMMENDATION Approve Resolution No. 21-109, Approving Payment No. 2 and Final, 2020 Surface Water Maintenance Project 2 in the amount of $7,860.00 to Arnt Construction Company, Inc. ATTACHMENTS 1. Resolution 21-109 2. Pay Request No. 2 & Final – Surface Water Maintenance Project 2 CITY OF LINO LAKES RESOLUTION NO. 21-109 APPROVING PAYMENT NO. 2 AND FINAL FOR THE 2020 SURFACE WATER MAINTENANCE PROJECT 2 WHEREAS, on January 25, 2021, the City Council passed resolution 21-01, awarding the contract for the 2020 Surface Water Maintenance Project 2 to Arnt Construction Company, Inc. in the amount of $41,440.00; WHEREAS, a complete summary of costs are detailed in Payment No. 2 (Final) where the final Base Bid amount for the 2020 Surface Water Maintenance Project 2 was $41,440.00; NOW, THEREFORE, BE IT RESOLVED by the City Council of Lino Lakes that Payment Request No. 2 (Final) is approved for a final contract amount of $41,440.000 for the 2020 Surface Water Maintenance Project 2. Adopted by the Council of the City of Lino Lakes this 11th day of October, 2021. The motion for the adoption of the foregoing resolution was introduced by Council Member _______________and was duly seconded by Council Member ________________ and upon vote being taken thereon, the following voted in favor thereof: The following voted against same: _______________________________ Rob Rafferty, Mayor ATTEST: ________________________ Julianne Bartell, City Clerk CITY COUNCIL AGENDA ITEM 6B STAFF ORIGINATOR: Diane Hankee, City Engineer MEETING DATE: October 11, 2021 TOPIC: Consider Resolution No. 21-110, Approving Payment No. 2 and Final, 2021 Street Maintenance Project VOTE REQUIRED: 3/5 INTRODUCTION Staff is requesting council consideration to finalize the 2021 Street Maintenance Project. BACKGROUND On June 14, 2021, the City Council passed resolution 21-57, awarding the contract for the 2021 Street Maintenance Project to Corrective Asphalt Materials, LLC in the amount of $212,037.07. Construction of the project began in early July. All of the streets receiving the rejuvenator treatment were completed in July and all crack filling was completed in September. The final contract amount is $201,007.19 for the 2021 Street Maintenance Project which was $11,029.88 under budget. The project is funded through the Pavement Management fund which includes development fees collected for the applicable roadways. RECOMMENDATION Approve Resolution No. 21-110, Approving Payment No. 2 and Final, 2021 Street Maintenance Project in the amount of $76,695.04 to Corrective Asphalt Materials, LLC ATTACHMENTS 1. Resolution 21-110 2. Pay Request No. 2 & Final – 2021 Street Maintenance Project CITY OF LINO LAKES RESOLUTION NO. 21-110 APPROVING PAYMENT NO. 2 AND FINAL FOR THE 2021 STREET MAINTENANCE PROJECT WHEREAS, on June 14, 2021, the City Council passed resolution 21-57, awarding the contract for the 2021 Street Maintenance Project to Corrective Asphalt Materials, LLC in the amount of $212,037.07; WHEREAS, a complete summary of costs are detailed in Payment No. 2 (Final) where the final Base Bid + Alt 1 amount for the 2021 Street Maintenance Project was $201,007.19; NOW, THEREFORE, BE IT RESOLVED by the City Council of Lino Lakes that Payment Request No. 2 (Final) is approved for a final contract amount of $201,007.19 for the 2021 Street Maintenance Project. Adopted by the Council of the City of Lino Lakes this 11th day of October, 2021. The motion for the adoption of the foregoing resolution was introduced by Council Member _______________and was duly seconded by Council Member ________________ and upon vote being taken thereon, the following voted in favor thereof: The following voted against same: _______________________________ Rob Rafferty, Mayor ATTEST: ________________________ Julianne Bartell, City Clerk 9/28/2021 CITY COUNCIL AGENDA ITEM 6C STAFF ORIGINATOR: Diane Hankee, PE City Engineer C. C. MEETING DATE: October 11, 2021 TOPIC: 2022 77th Realignment Project i. Consider Resolution 21-111, Authorize the Preparation of Plans and Specs ii. Consider Resolution No. 21-112, Approving Design Engineering Services Contract and with WSB & Associates VOTE REQUIRED: 3/5 INTRODUCTION Staff is requesting Council authorization to prepare plans and specifications for the 2022 77th Street Realignment Project and to approve the design engineering services contract with WSB & Associates. BACKGROUND The City of Lino Lakes plans to realign 77th Street between Marilyn Drive and Lake Drive so that the 77th Street aligns with Market Place Drive at Lake Drive. This is part of an overall redevelopment plan for a future commercial area and is in coordination with the City’s Economic Development Authority. Additionally, the project would aid in development of City owned properties north of 77th Street and properties to the south. Funding the project is from land sale proceeds and state aid funds. WSB & Associates has submitted a proposal to complete the plans and specifications, a signal justification report, and provide bid documents for the 2022 77th Street Realignment Project in the amount of $34,030.00. The design engineering, construction plans and specifications, and bidding administration in the amount of $27,190.00 is less than 5% of the estimated project construction costs of $569,000.00. The project schedule: Order Improvement, Authorize Plans and Specifications October 11, 2021 Approve Plans and Specifications, Authorize Ad for Bids December 13, 2021 City Opens Bids January 26, 2022 City Council Awards Contract February 14, 2022 Construction Begins May, 2022 Final Completion September, 2022 RECOMMENDATION Staff is recommending approval of Resolution No. 21-111, Authorizing the Preparation of Plans and Specifications, and Resolution 21-112 Approving Design Engineering Services Contract with WSB & Associates, 2022 77th Street Realignment Project. ATTACHMENTS 1. Resolution No. 21-111 2. Resolution No. 21-112 3. Project Location Map 4. WSB and Associates Proposal CITY OF LINO LAKES RESOLUTION NO. 21-111 RESOLUTION AUTHORIZING PREPARATION OF PLANS AND SPECIFICATIONS FOR THE 2022 77TH STREET REALIGNMENT PROJECT WHEREAS, the City Council finds that it would be in the best interest of the City to proceed with the preparation of plans and specifications for the 2022 77th Street Realignment Project: NOW, THEREFORE BE IT RESOLVED by The City Council of the City of Lino Lakes authorizes the preparation of the plans and specifications for the 2022 77th Street Realignment Project. Adopted by the Council of the City of Lino Lakes this 11th day of October, 2021. The motion for the adoption of the foregoing resolution was introduced by Council Member _______________and was duly seconded by Council Member ________________ and upon vote being taken thereon, the following voted in favor thereof: The following voted against same: _______________________________ Rob Rafferty, Mayor ATTEST: ________________________ Julianne Bartell, City Clerk CITY OF LINO LAKES RESOLUTION NO. 21-112 APPROVING DESIGN ENGINEERING SERVICES CONTRACT 2022 77TH REALIGNMENT PROJECT WHEREAS, pursuant to the City Council authorizing the preparation of the plans and specifications for the 2022 77th Street Realignment Project; and WHEREAS, WSB and Associates has submitted a proposal to complete the plans and specifications, and provide bid documents for the 2022 77th Street Realignment Project in the amount of $34,030.00; and WHEREAS, the City Council finds that it would be in the best interests of the city to proceed with preparing the plans and specification required to bid the 2022 77th Street Realignment Project, NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Lino Lakes, the Mayor and Clerk are hereby authorized and directed to enter into a contract with WSB, in the name of the City of Lino Lakes, for the preparation of the plans and specifications for the 2022 77th Street Realignment Project. Adopted by the Council of the City of Lino Lakes this 11th day of October, 2021. The motion for the adoption of the foregoing resolution was introduced by Council Member _______________and was duly seconded by Council Member ________________ and upon vote being taken thereon, the following voted in favor thereof: The following voted against same: _______________________________ Rob Rafferty, Mayor ATTEST: ________________________ Julianne Bartell, City Clerk 698 695 7710 7681 7691 7685 7675 77th St W MA R K E T PLA C E D R .L=222.11N89°26'22"W 344.91 14'12'14'80'80'5'2'60' ROW 33'ROW80'ROW66'ROW40'ROWs ss s s4" PVC6" DIP6" DI P 4" P V C SANITARY SEWER AND WATERMAINREMOVAL BY OTHERS EOF VALVE FES CBMH HYDVALVE HYDVALVE CBMH 8" DIP8" PVC8" DIP 8" PVC 8" DIP8" PVC8" PVCVALVE5'TURN LANE STORM POND SCALE IN FEET 0 H: 20 40 WSB PROJECT NO.:REVISIONSNO.DATEDESCRIPTIONK:\017210-000\Cad\Exhibits\017210-000 Exhibit A-2.dwg 7/29/2021 10:38:48 AMN R-017210-000 SCALE: PLAN BY: DESIGN BY: CHECK BY: #### #### #### ####I HEREBY CERTIFY THAT THIS PLAN, SPECIFICATION,OR REPORT WAS PREPARED BY ME OR UNDER MYDIRECT SUPERVISION AND THAT I AM A DULYLICENSED PROFESSIONAL ENGINEER UNDER THELAWS OF THE STATE OF MINNESOTA.LIC. NO:DATE:############77TH STREET EXTENSIONCITY OF LINO LAKESEXHIBIT A SHEET OF1 1CONCEPT PLAN S:\Community Development\Projects\Capital Improvement Projects\2022 77th Street Realignment\Staff Reports\20211011 CC Authorize Plans & Specs\4. 017210-000 Design Fee Proposal.docx 701 XENIA AVENUE S | SUITE 300 | MINNEAPOLIS, MN | 55416 | 763.541.4800 | WSBENG.COM October 6, 2021 City of Lino Lakes Mr. Michael Grochala 600 Town Center Parkway Lino Lakes, MN 55014 Re: Engineering Proposal for Design, and Bidding of the 77th Street Realignment Project Dear Mr. Grochala: The City of Lino Lakes is moving forward with the the 77th Street Realignment Project and would like to start the preparation of the bid documents and signal justification report (SJR). The project includes the removal of the existing portion of 77th Street W between Marilyn Drive and Lake Drive, realigning and constructing a new portion of 77th Street W between Marilyn Drive and Lake Drive, realigning and installing public utilities, coordinating the relocation of private utilities, and working with Anoka County on signal improvements. The estimated construction cost is $568,000.00. Based on the project scope, WSB would perform the following tasks: I. Prepare Final Project Construction Plans Final construction plans will be prepared showing the new roadway alignment, public utility locations, drainage ponds, and signal modifications. The plans will include topographic survey and be shown in plan and profile views. II. Final Quantities A bid item quantity take off and engineer’s opinion of probable cost will be completed on the final construction plans. A proposal form will be generated for the contractor bidding process. III. Prepare Permits, Specifications and Bidding Documents WSB will assist the City in preparing permit application(s) and/or approval requests and will assist the City with submitting the applications/approval requests to the appropriate regulatory agencies. Permit applications and/or agency review submittals are anticipated for: (1) RCWD – erosion control, and (2) Anoka County – work in right of way. WSB will develop the final project plans and specifications based on the agency review comments. This task will include a constructability review and QA/QC review of the final plans, quantities, and specifications. Upon completion of permitting, and agency review and approval, a final set of construction documents will be prepared for electronic bidding. S:\Community Development\Projects\Capital Improvement Projects\2022 77th Street Realignment\Staff Reports\20211011 CC Authorize Plans & Specs\4. 017210-000 Design Fee Proposal.docx WSB will print, assemble, and submit the final contract documents to the City and request authorization to advertise the project for bidding. WSB will receive and respond to bidder inquiries concerning the plans, specifications, and intent of the project. Logs of all inquiries will be kept and maintained to document inquiries. WSB will attend the project bid opening with the City. WSB will review the low bidder’s bid proposal, contractor’s and subcontractor’s personnel proposed for the project and relative experience, quality and availability of equipment, performance on similar projects, references, nature and extent of other similar contracts, whether or not the contractor or subcontractors have ever been denied contract award, and any other information that would affect the ability of the contractor to perform the work. The engineering fee to complete the 77th Street Realignment Project is $34,030.00 and will be billed on a not to exceed hourly basis. This letter represents our understanding of the 77th Street Realignment Project and the proposed scope of services. If you are in agreement with the scope of services and proposed fee, please sign in the appropriate space below and return one copy to us. If you have any questions about this proposal, please feel free to call me at 612-709- 4897. Sincerely, WSB Kelsey Gelhar Brian Bourassa Project Manager Principal ACCEPTANCE: The City of Lino Lakes hereby accepts the WSB proposal of $34,030.00 for services outlined in this letter. City of Lino Lakes Name Title Date 13-Sep-21 Description Senior Project Manager Engineering Specialist VI Project Engineer Traffic Engineer Traffic Tech Water Resources Project Engineer Office Technician Survey Coordinator Environmental Scientist Two Person Survey Crew Total Hours Cost SJR Letter 8 8 16 $2,200.00 Signal Design 14 8 12 34 $4,640.00 Total Signal Modification Costs $6,840.00 Construction Plans Survey 1 2 8 11 $2,084.00 Private Utility Coordination 2 2 2 2 8 $1,056.00 Road Design (Alignment, X-Section)4 4 4 2 14 $2,008.00 CAD for Roadway 2 16 40 58 $7,440.00 Drainage Design 4 4 4 12 2 26 $3,724.00 Quality Review 4 4 $656.00 RCWD Preparation & Permit 4 4 6 16 30 $4,254.00 Specifications and Bidding Administration Specifications 2 2 8 2 4 18 $2,342.00 Bid Documents 1 2 10 13 $1,336.00 Cost Estimate 2 2 8 2 14 $1,962.00 Quality Review 2 2 $328.00 Total Plan Hours 27 35 74 4 0 28 16 2 4 8 198 Hourly Rate $164.00 $152.00 $117.00 $197.00 $78.00 $143.00 $95.00 $164.00 $138.00 $199.00 Total Direct Labor Costs $4,428.00 $5,320.00 $8,658.00 $788.00 $0.00 $4,004.00 $1,520.00 $328.00 $552.00 $1,592.00 $27,190.00 Grand Total Fee (Hourly not to exceed)$34,030.00 24750 Engineering Fee Estimate 77th Street Realignment Project For the City of Lino Lakes PROCLAMATION HONORING TOASTMASTERS MONTH OCTOBER, 2021 WHEREAS, Toastmasters International, the world’s leading organization devoted to communication, public speaking and leadership skills, provides a mutually-supportive and positive learning environment in which every member has the opportunity to develop their communication and leadership skills which, in turn, fosters self-confidence and personal growth; and WHEREAS, Toastmasters, founded October 1924, has over 350,000 members in 143 countries, with over 16,600 clubs worldwide; and WHEREAS, Toastmasters clubs are made up of 20-30 people who gather weekly to follow an agenda of prepared speeches, impromptu speeches and evaluations as members learn through practice, by listening to one another, and by studying educational manuals from Toastmasters International which offer guidelines for speeches, and the monthly Toastmaster magazine is an excellent source to gain everyday speaking tips – for both personal and professional use. NOW, THEREFORE, I, Rob Rafferty, Mayor of the City of Lino Lakes, do hereby proclaim October 2021 in the City of Lino Lakes as: “TOASTMASTERS MONTH” in the City of Lino Lakes and urge all citizens to join me in congratulating Toastmasters for the inspiring role they play in assisting individuals develop self-confidence and communication skills which enhance all aspects of their lives. IN WITNESS WHEREOF, I have hereunto set my hand and caused the Seal of the City of Lino Lakes to be affixed. Adopted by the Lino Lakes City Council on October 11, 2021 __________________________ Rob Rafferty, Mayor __________________________ Attest: Julie Bartell, City Clerk