HomeMy WebLinkAbout02-10-2020 Council PacketEXPANDED AGENDA
CITY COUNCIL AGENDA
Monday, February 10, 2020
***********
6:30 p.m.
(Scheduled to be broadcast on Channel 16)
City Council: Mayor Rafferty, Councilmembers Lyden, Ruhland and Stoesz
City Administrator: Jeff Karlson
CITY COUNCIL MEETING, 6:30 P.M.
Roll Call - Council Members Stoesz, Ruhland, Lyden and Mayor Rafferty were present
Pledge of Allegiance
Open Mike / Public Comment - Jamie Jensen, Developer of St. Clair Estates, expressed
concern with difficulties in closing up his project and he’d like the council’s assistance
including in closing out the remainder of his letter of credit; Mayor Rafferty noted that
both the council and Mr. Jensen have been advised on the city attorney’s opinion
Setting the Agenda: Addition or Deletion of Agenda Items
The agenda was approved as presented
1. CONSENT AGENDA
A) Consideration of Expenditures:
i) February 10, 2020 (Check No. 111707 through 111768) in the Amount of
$162,729.48.
B) Consider Approval of January 27, 2020 Work Session Minutes
C) Consider Approval of January 27, 2020 Council Meeting Minutes
D) Consider Approval of Resolution No. 20-10, Appointing Election Judges for
March 3, 2019 Presidential Nomination Primary Election
E) Consider Approval of Excluded Bingo Event by the Aquinas Roman Catholic Home
Education Services
Action Taken: Motion by Stoesz, seconded by Ruhland, to approve
Consent Agenda Items 1A through 1E as presented was adopted
2. FINANCE DEPARTMENT REPORT
None
3. ADMINISTRATION DEPARTMENT REPORT
A) Consider Appointment of Community Service Officer, Karissa Bartholomew
Action Taken: Motion by Stoesz, seconded by Lyden, to approve
the appointment of Zachary Beddow as recommended, was adopted
B) Consider Appointment of Administrative Assistant, Karissa Bartholomew
Council Agenda -2- February 10, 2020
Action Taken: Motion by Stoesz, seconded by Ruhland, to approve
the appointment of Janele Waterman as recommended, was adopted
4. PUBLIC SAFETY DEPARTMENT REPORT
None
5. PUBLIC SERVICES DEPARTMENT REPORT
A) Consider Approval of Resolution No. 20-11, Order Project, Approve the Plans and
Specifications and Authorize Advertisement for Bids, Well House No. 1
Rehabilitation Project, Diane Hankee
Action Taken: Motion by Stoesz, seconded by Ruhland, to approve
Resolution No. 20-11 as presented was adopted
6. COMMUNITY DEVELOPMENT REPORT
A) Consider 2nd Reading of Ordinance No. 01-20, Zoning Ordinance Text Amendment
to Allow for Small Wireless Facilities, Katie Larsen
Action Taken: Motion by Stoesz, seconded by Ruhland, to approve the
2nd Reading and adoption of Ordinance No. 01-20 as presented, was adopted:
Yeas, 4; Nays none
B) Consider Approval of Resolution No. 20-12, Approving Change Order No. 2 and
Accepting the Extension of the Engineering Construction Services Contract, West
Shadow Lake Area Improvement Project, Diane Hankee
Action Taken: Motion by Lyden, seconded by Stoesz, to approve
Resolution No. 20-12 as presented, was adopted (Abstain – Rafferty)
7. UNFINISHED BUSINESS
None
8. NEW BUSINESS
None
Adjournment
Following adjournment of the regular council meeting, the City Council will reconvene for an
EDA meeting. (See separate agenda.) The EDA Packet is on Laserfiche
Community Calendar – A Look Ahead
February 10, 2020 through February 24, 2020
Monday, February 17 CLOSED PRESIDENTS’ DAY
Wednesday, February 12 6:00 pm, Community Room Planning & Zoning Board
Monday, February 24 6:00 pm, Community Room Council Work Session
Monday, February 24 6:30 pm, Council Chambers Council Meeting
Updated 2/5/2020
CITY COUNCIL AGENDA
Monday, February 10, 2020
***********
6:30 p.m.
(Scheduled to be broadcast on Channel 16)
City Council: Mayor Rafferty, Councilmembers Lyden, Ruhland and Stoesz
City Administrator: Jeff Karlson
CITY COUNCIL MEETING, 6:30 P.M.
Call to Order and Roll Call
Pledge of Allegiance
Open Mike / Public Comment
Setting the Agenda: Addition or Deletion of Agenda Items
1. CONSENT AGENDA
A) Consideration of Expenditures:
i) February 10, 2020 (Check No. 111707 through 111768) in the Amount of
$162,729.48.
B) Consider Approval of January 27, 2020 Work Session Minutes
C) Consider Approval of January 27, 2020 Council Meeting Minutes
D) Consider Approval of Resolution No. 20-10, Appointing Election Judges for
March 3, 2019 Presidential Nomination Primary Election
E) Consider Approval of Excluded Bingo Event by the Aquinas Roman Catholic Home
Education Services
2. FINANCE DEPARTMENT REPORT
None
3. ADMINISTRATION DEPARTMENT REPORT
A) Consider Appointment of Community Service Officer, Karissa Bartholomew
B) Consider Appointment of Administrative Assistant, Karissa Bartholomew
4. PUBLIC SAFETY DEPARTMENT REPORT
None
Council Agenda -2- February 10, 2020
5. PUBLIC SERVICES DEPARTMENT REPORT
A) Consider Approval of Resolution No. 20-11, Order Project, Approve the Plans and
Specifications and Authorize Advertisement for Bids, Well House No. 1
Rehabilitation Project, Diane Hankee
6. COMMUNITY DEVELOPMENT REPORT
A) Consider 2nd Reading of Ordinance No. 01-20, Zoning Ordinance Text Amendment
to Allow for Small Wireless Facilities, Katie Larsen
*Council may vote to dispense with full reading of ordinance
* Roll call vote is required for adoption of the ordinance
B) Consider Approval of Resolution No. 20-12, Approving Change Order No. 2 and
Accepting the Extension of the Engineering Construction Services Contract, West
Shadow Lake Area Improvement Project, Diane Hankee
7. UNFINISHED BUSINESS
None
8. NEW BUSINESS
None
Adjournment
Following adjournment of the regular council meeting, the City Council will reconvene for an
EDA meeting. (See separate agenda.) The EDA Packet is on Laserfiche.
Community Calendar – A Look Ahead
February 10, 2020 through February 24, 2020
Monday, February 17 CLOSED PRESIDENTS’ DAY
Wednesday, February 12 6:00 pm, Community Room Planning & Zoning Board
Monday, February 24 6:00 pm, Community Room Council Work Session
Monday, February 24 6:30 pm, Council Chambers Council Meeting
Expenditures
February 10, 2020
Check #111707 to #111768
$162,729.48
City of Lino Lakes
Activity Codes
Code Description Code Description
401 Mayor/Council 817 Spring Fling
402 Administration 818 Winter Festival
403 Elections 819 Community Gardens
404 Cable TV 822 Family Corn Roast
405 Charter Administration 827 Gobbler Games
407 Finance 830 Adult Golf Lessons
414 Legal Consultants 835 Youth Skating Class
415 Economic Development 850 Golf Academy
416 Planning & Zoning 856 Youth Soccer
417 Engineering 857 Soccer Fundamentals
418 Community Development 860 Secret Shop
420 Police Protection 864 Preschool Playtime
421 Fire Protection 868 Little Goblins Party
422 Building Inspections 871 Flag Football
430 Streets 875 Snow Day
431 Fleet Management 876 Kite Day
432 Government Buildings 877 Rockin' in the Park
450 Parks 879 Movies in the Park
451 Recreation 890 Senior Programs
461 Environmental
462 Solid Waste Abatement
463 Forestry
494 Water
495 Sanitary Sewer
499 Other
802 Dodgeball Camp
806 Youth T-Ball
808 Youth Baseball Camp
810 Youth Playground
811 Youth Safety Camp
812 Youth Art Camps
814 Senior Programs/Book Club
AP Checks by Account Number
02/10/2020 City Council Meeting
Vendor Fund/Dept Account Amount Check # Description
Central Pension Fund 101-000 101-000-2040-000 3,840.00 111707 January Central Pension Fund
Delta Dental of Minnesota 101-000 101-000-2040-000 274.70 111729 Dental Insurance Premiums
Fidelity Security Life Insurance Co. 101-000 101-000-2040-000 4.87 111733 February Vision Insurance Premiums
Medica 101-000 101-000-2040-000 186.27 111743 Health Insurance Premiums
NCPERS Group Life Insurance 101-000 101-000-2040-000 256.00 111709 February Life Insurance Premiums
Medica 101-000 101-000-2041-000 10,449.12 111743 Health Insurance Premiums
Delta Dental of Minnesota 101-000 101-000-2044-000 1,710.46 111729 Dental Insurance Premiums
Fidelity Security Life Insurance Co. 101-000 101-000-2048-000 110.13 111733 February Vision Insurance Premiums
Albrecht Sign Company Inc. 101-000 101-000-3250-000 89.00 111713 Permit Refund - 733 Apollo Dr.
Crew2 Inc. 101-000 101-000-3250-000 61.60 111727 Permit Fee Refund
101-000 Total 16,982.15
Medica 101-402 101-402-4131-000 538.42 111743 Health Insurance Premiums
Lincoln National Life Ins Co 101-402 101-402-4133-000 92.23 111741 Disability Insurance Premiums
Delta Dental of Minnesota 101-402 101-402-4134-000 176.40 111729 Dental Insurance Premiums
Bartholomew Karissa 101-402 101-402-4330-000 200.00 111720 IPMA-HR SCP Re-Certification
Bartholomew Karissa 101-402 101-402-4452-000 149.00 111720 IPMA-HR Membership
101-402 Total 1,156.05
Press Publications Inc. 101-403 101-403-4340-000 29.55 111756 Public Accuracy Test 01/23 Quad
101-403 Total 29.55
Medica 101-407 101-407-4131-000 2,506.67 111743 Health Insurance Premiums
Lincoln National Life Ins Co 101-407 101-407-4133-000 66.98 111741 Disability Insurance Premiums
Delta Dental of Minnesota 101-407 101-407-4134-000 99.22 111729 Dental Insurance Premiums
Storey Kenworthy/Matt Parrott 101-407 101-407-4200-000 202.15 111761 2019 W-2s and 1099s
101-407 Total 2,875.02
MN Metro North Tourism Board 101-415 101-415-4900-000 5,740.00 111748 December Tourism Tax
101-415 Total 5,740.00
Medica 101-416 101-416-4131-000 538.43 111743 Health Insurance Premiums
Lincoln National Life Ins Co 101-416 101-416-4133-000 24.45 111741 Disability Insurance Premiums
Delta Dental of Minnesota 101-416 101-416-4134-000 44.10 111729 Dental Insurance Premiums
Permitworks LLC 101-416 101-416-4410-000 2,400.00 111755 Permit Works Software Support
101-416 Total 3,006.98
Lincoln National Life Ins Co 101-418 101-418-4133-000 14.30 111741 Disability Insurance Premiums
101-418 Total 14.30
Medica 101-420 101-420-4131-000 21,556.33 111743 Health Insurance Premiums
Lincoln National Life Ins Co 101-420 101-420-4133-000 650.74 111741 Disability Insurance Premiums
Delta Dental of Minnesota 101-420 101-420-4134-000 1,126.74 111729 Dental Insurance Premiums
Innovative Office Solutions LLC 101-420 101-420-4200-000 43.01 111739 Protector Index Board Dry Erase Expo Kit
Innovative Office Solutions LLC 101-420 101-420-4200-000 20.88 111739 Flag Cover Report Portfolio
Aspen Mills Inc. 101-420 101-420-4370-000 109.90 111718 Uniform Allowance N. Hamann
Aspen Mills Inc. 101-420 101-420-4370-000 169.00 111718 Uniform Allowance N. Hamann
Aspen Mills Inc. 101-420 101-420-4370-000 128.35 111718 Uniform Allowance T. Vang
Baycom Inc. 101-420 101-420-4370-000 84.00 111721 Uniform Allowance D. Thill
Streicher's Inc. 101-420 101-420-4370-000 344.96 111762 Uniform Allowance N. Hamann
Xcel Energy 101-420 101-420-4381-000 3.80 111768 Electric-Police
Anoka County Treasury Office 101-420 101-420-4410-000 900.00 111716 4th Quarter 2019 State Access Fee
Bureau of Criminal Apprehension 101-420 101-420-4410-000 390.00 111723 CJDN State GF & BCA Access Fee
Mobraten Kristen 101-420 101-420-4452-000 60.00 111749 USPCA Detection Registration
101-420 Total 25,587.71
Medica 101-421 101-421-4131-000 1,365.12 111743 Health Insurance Premiums
Lincoln National Life Ins Co 101-421 101-421-4133-000 49.67 111741 Disability Insurance Premiums
Delta Dental of Minnesota 101-421 101-421-4134-000 63.96 111729 Dental Insurance Premiums
Nardini Fire Equipment Co 101-421 101-421-4211-000 245.05 111750 Recharge ABC Fire Extinguishers
101-421 Total 1,723.80
Medica 101-422 101-422-4131-000 1,680.96 111743 Health Insurance Premiums
Lincoln National Life Ins Co 101-422 101-422-4133-000 66.66 111741 Disability Insurance Premiums
Delta Dental of Minnesota 101-422 101-422-4134-000 88.20 111729 Dental Insurance Premiums
Permitworks LLC 101-422 101-422-4300-000 4,175.00 111755 Permit Works Software Support
101-422 Total 6,010.82
Medica 101-430 101-430-4131-000 3,409.16 111743 Health Insurance Premiums
Page 1
AP Checks by Account Number
02/10/2020 City Council Meeting
Vendor Fund/Dept Account Amount Check # Description
Lincoln National Life Ins Co 101-430 101-430-4133-000 118.27 111741 Disability Insurance Premiums
Delta Dental of Minnesota 101-430 101-430-4134-000 249.16 111729 Dental Insurance Premiums
Menards - Forest Lake 101-430 101-430-4223-000 38.92 111744 Materials to Hang Winter Ordinance Signs
Cargill Inc. 101-430 101-430-4228-000 2,539.92 111724 Clear Lane Deicer
Anoka County Treasury Office 101-430 101-430-4385-000 880.85 111716 3rd Quarter Signal Maintenance
City of Blaine 101-430 101-430-4385-000 422.63 111725 Shared Street Light Billing
Xcel Energy 101-430 101-430-4385-000 4,201.29 111768 Electric-Street Lights
Xcel Energy 101-430 101-430-4385-000 550.30 111768 Electric-Street Lights
101-430 Total 12,410.50
Medica 101-431 101-431-4131-000 1,084.08 111743 Health Insurance Premiums
Lincoln National Life Ins Co 101-431 101-431-4133-000 26.49 111741 Disability Insurance Premiums
Delta Dental of Minnesota 101-431 101-431-4134-000 66.15 111729 Dental Insurance Premiums
Acuity Specialty Products Inc. 101-431 101-431-4211-000 205.99 111712 Zep Soap
AmeriPride Services Inc. 101-431 101-431-4211-000 71.27 111714 Shop Towel Services
Safety Kleen Corporation Inc. 101-431 101-431-4211-000 50.42 111758 Parts Washer Service Solvent
Mansfield Oil Company 101-431 101-431-4212-000 1,980.46 111742 803 Dyed 70/30 B3.5 ULS ColdPro
Mansfield Oil Company 101-431 101-431-4212-000 3,926.09 111742 1815 Conv 87 Ict E-10
Auto Nation Ford White Bear Lake 101-431 101-431-4221-000 24.66 111719 #303 Hose
Auto Nation Ford White Bear Lake 101-431 101-431-4221-000 46.25 111719 #256 Tube
Boyer Trucks Inc. 101-431 101-431-4221-000 58.95 111722 #215 Taupe Side
Crysteel Truck Equipment Inc. 101-431 101-431-4221-000 125.96 111728 Stock Hose
Factory Motor Parts Company 101-431 101-431-4221-000 97.61 111732 #307 CCA600 RC115
Factory Motor Parts Company 101-431 101-431-4221-000 21.18 111732 #303 Spark Plug
Factory Motor Parts Company 101-431 101-431-4221-000 185.98 111732 #303 Brakes
Factory Motor Parts Company 101-431 101-431-4221-000 23.87 111732 #303 Brake Hoses
Factory Motor Parts Company 101-431 101-431-4221-000 102.58 111732 #503 CCA840 RC145
Factory Motor Parts Company 101-431 101-431-4221-000 63.09 111732 #503 Front Disc Brak (B)
Gillund Enterprises Inc. 101-431 101-431-4221-000 148.20 111736 Stock Supplies
Menards - Forest Lake 101-431 101-431-4221-000 118.20 111744 Stock Def Fluid for Diesel Trucks
Menards - Forest Lake 101-431 101-431-4221-000 30.99 111744 Roof & Gutter Cable
O'Reilly Automotive Stores 101-431 101-431-4221-000 43.82 111754 #262 Air Filter
O'Reilly Automotive Stores 101-431 101-431-4221-000 93.29 111754 Stock Oil Filters
O'Reilly Automotive Stores 101-431 101-431-4221-000 52.97 111754 #256 Fuel Filter
Towmaster 101-431 101-431-4221-000 414.82 111764 #210 Onspot Wheel Assembly
Snap-On Industrial Inc. 101-431 101-431-4240-000 13.76 111759 Replacement Socket
Snap-On Industrial Inc. 101-431 101-431-4240-000 396.01 111759 Replacement Sockets Wrenches
Snap-On Industrial Inc. 101-431 101-431-4240-000 7.44 111759 Replacement Socket
DVS Renewal 101-431 101-431-4300-000 11.00 111730 #310 Squad Vehicle Tabs
DVS Renewal 101-431 101-431-4300-000 11.00 111730 #397 Squad Vehicle Tabs
101-431 Total 9,502.58
Anoka County Treasury Office 101-432 101-432-4300-500 75.00 111716 Feb Cac Fiber
Anoka County Treasury Office 101-432 101-432-4300-500 75.00 111716 Jan Cac Fiber
Anoka County Treasury Office 101-432 101-432-4300-501 75.00 111716 Jan Cac Fiber
Anoka County Treasury Office 101-432 101-432-4300-501 75.00 111716 Feb Cac Fiber
Anoka County Treasury Office 101-432 101-432-4300-503 75.00 111716 Jan Cac Fiber
Anoka County Treasury Office 101-432 101-432-4300-503 75.00 111716 Feb Cac Fiber
CenturyLink 101-432 101-432-4321-503 55.78 111708 Phone - Civic Complex Fire Protection Equipment
NeoFunds by Neopost 101-432 101-432-4322-000 500.00 111751 Postage Machine Postage
Xcel Energy 101-432 101-432-4381-501 490.45 111768 Electric-Fire Station #1
Xcel Energy 101-432 101-432-4381-502 1,297.01 111768 Electric-Fire Station #2
Xcel Energy 101-432 101-432-4381-503 3,850.05 111768 Electric-Civic Complex
Olson's Sewer Service Inc. 101-432 101-432-4410-000 520.00 111753 1189 Main Street Wastewater Removal and Disposal to 2730 Gallons
AmeriPride Services Inc. 101-432 101-432-4410-503 254.64 111714 Mats
Metro Sales Incorporated 101-432 101-432-4410-503 109.29 111745 Copier Maintenance Contract Ricoh/MP C307
101-432 Total 7,527.22
Medica 101-450 101-450-4131-000 2,122.19 111743 Health Insurance Premiums
Lincoln National Life Ins Co 101-450 101-450-4133-000 95.56 111741 Disability Insurance Premiums
Delta Dental of Minnesota 101-450 101-450-4134-000 185.20 111729 Dental Insurance Premiums
Frattallone's/Circle Pines Ace 101-450 101-450-4211-000 34.65 111735 Clorox Iron Out Lysol
Page 2
AP Checks by Account Number
02/10/2020 City Council Meeting
Vendor Fund/Dept Account Amount Check # Description
Menards - Forest Lake 101-450 101-450-4211-000 34.65 111744 Crestone Straight
Xcel Energy 101-450 101-450-4381-000 218.62 111768 Electric-Parks
101-450 Total 2,690.87
Medica 101-451 101-451-4131-000 1,146.32 111743 Health Insurance Premiums
Lincoln National Life Ins Co 101-451 101-451-4133-000 27.29 111741 Disability Insurance Premiums
Delta Dental of Minnesota 101-451 101-451-4134-000 59.53 111729 Dental Insurance Premiums
101-451 Total 1,233.14
Medica 101-461 101-461-4131-000 201.91 111743 Health Insurance Premiums
Lincoln National Life Ins Co 101-461 101-461-4133-000 7.07 111741 Disability Insurance Premiums
Delta Dental of Minnesota 101-461 101-461-4134-000 16.53 111729 Dental Insurance Premiums
101-461 Total 225.51
Medica 101-462 101-462-4131-000 134.61 111743 Health Insurance Premiums
Lincoln National Life Ins Co 101-462 101-462-4133-000 4.71 111741 Disability Insurance Premiums
Delta Dental of Minnesota 101-462 101-462-4134-000 11.03 111729 Dental Insurance Premiums
Nystrom Publishing Company 101-462 101-462-4340-000 2,868.50 111752 FIXIT Clinic Postcards
101-462 Total 3,018.85
Medica 101-463 101-463-4131-000 201.91 111743 Health Insurance Premiums
Lincoln National Life Ins Co 101-463 101-463-4133-000 7.07 111741 Disability Insurance Premiums
Delta Dental of Minnesota 101-463 101-463-4134-000 16.54 111729 Dental Insurance Premiums
Upper Cut Tree Service 101-463 101-463-4410-000 682.50 111766 Remove Tree at 7196 Sunrise Dr
101-463 Total 908.02
ASCAP 201-203 201-203-4410-822 363.00 111717 ASCAP License Fee
201-203 Total 363.00
Active Network LLC 201-208 201-208-4410-856 913.67 111711 RN 2250 Lino Lakes Parks & Rec 09/02 - 09/15
201-208 Total 913.67
Anoka County Attorney's Office 207-420 207-420-4300-000 174.20 111715 Forfeiture Distribution ICR #18-285111
State of MN - Department of Finance 207-420 207-420-4300-000 87.10 111760 Forfeiture Distribution ICR #18-285111
MN Department of Public Safety 207-420 207-420-5000-000 25.00 111746 Transfer and Title Fees Forfeited Vehicle Held for Resale GMC
207-420 Total 286.30
Twin Cities Transport & Recovery 208-420 208-420-4300-000 75.00 111765 ICR #17-267182 Jeep Compass
Twin Cities Transport & Recovery 208-420 208-420-4300-000 75.00 111765 ICR #19-253634 Ford Focus Zxw
MN Department of Public Safety 208-420 208-420-5000-000 25.00 111746 Transfer and Title Fees Forfeited Vehicle Held for Resale Chevro
208-420 Total 175.00
Electro Watchman Inc. 401-432 401-432-5000-000 4,357.24 111731 Deposit for (7) Multiclass Keypad Readers in Sally Port PD
401-432 Total 4,357.24
Olson's Sewer Service Inc. 424-499 424-499-4400-000 7,095.37 111753 2019 Surface Water Maintenance Project #2
424-499 Total 7,095.37
Finance & Commerce Inc. 486-499 486-499-4340-000 335.81 111734 Ad for Bids East Cedar St & 24th Ave/Elmcrest Ave N Re-Bid
486-499 Total 335.81
City of Blaine 601-000 601-000-2140-000 46.11 111725 4th Quarter Water & Sewer
601-000 Total 46.11
Medica 601-494 601-494-4131-000 2,000.63 111743 Health Insurance Premiums
Lincoln National Life Ins Co 601-494 601-494-4133-000 56.63 111741 Disability Insurance Premiums
Delta Dental of Minnesota 601-494 601-494-4134-000 146.64 111729 Dental Insurance Premiums
Menards - Forest Lake 601-494 601-494-4211-000 365.48 111744 Unit Heater TV Mount
Core & Main LP 601-494 601-494-4215-000 2,518.50 111726 Meter Horns
Core & Main LP 601-494 601-494-4215-000 11,813.70 111726 Meters
Hawkins Inc. 601-494 601-494-4222-000 5,752.46 111738 Chlorine Cylinders
Safe-Fast Inc. 601-494 601-494-4240-000 57.80 111757 Gloves
MN DNR Ecological & Water Resources 601-494 601-494-4300-000 7,537.66 111747 Water Permit 1985-6168
Water Conservation Service Inc 601-494 601-494-4300-000 301.60 111767 Leak Locate 6619 Timberwolf Trail
Circle Pines Post Office 601-494 601-494-4322-000 425.50 111710 Utility Billing Postage
Xcel Energy 601-494 601-494-4381-000 3,570.44 111768 Electric-Water
City of Blaine 601-494 601-494-4382-000 619.67 111725 4th Quarter Water & Sewer
Gopher State One-Call 601-494 601-494-4410-000 25.00 111737 2020 Facility Operator Fee
601-494 Total 35,191.71
Medica 602-495 602-495-4131-000 2,000.64 111743 Health Insurance Premiums
Lincoln National Life Ins Co 602-495 602-495-4133-000 56.67 111741 Disability Insurance Premiums
Delta Dental of Minnesota 602-495 602-495-4134-000 146.64 111729 Dental Insurance Premiums
Page 3
AP Checks by Account Number
02/10/2020 City Council Meeting
Vendor Fund/Dept Account Amount Check # Description
Menards - Forest Lake 602-495 602-495-4211-000 424.74 111744 Unit Heater Wire Outlet Plate Screws
Sycom Inc. 602-495 602-495-4211-000 1,504.36 111763 Time Delay Relay and Socket Slimline 120v Relay Radio Rebuilds
Sycom Inc. 602-495 602-495-4211-000 3,090.10 111763 Transducers Phase Monitor Antenna Cable Vapor Wrap
Safe-Fast Inc. 602-495 602-495-4240-000 57.80 111757 Gloves
Sycom Inc. 602-495 602-495-4300-000 450.00 111763 Installed Time Delay Relay and Flow Cut-Off
Sycom Inc. 602-495 602-495-4300-000 1,125.00 111763 Installed New Phase Monitor Float and Barrier for Lead Float
Circle Pines Post Office 602-495 602-495-4322-000 425.49 111710 Utility Billing Postage
Xcel Energy 602-495 602-495-4381-000 2,031.97 111768 Electric-Sewer
City of Blaine 602-495 602-495-4382-000 1,767.00 111725 4th Quarter Water & Sewer
Gopher State One-Call 602-495 602-495-4410-000 25.00 111737 2020 Facility Operator Fee
602-495 Total 13,105.41
Kennedy & Graven Chartered 801-000 801-000-2300-000 216.79 111740 December Legal Lyngblomsten Senior Housing TIF
801-000 Total 216.79
Grand Total 162,729.48
Page 4
Electronic Funds Transfer
MN Statute 471.38 Subd. 3
Council Meeting February 10, 2020 Transfer In/(Out)
1/24/2020 Payroll #02 (134,349.39)
1/24/2020 Payroll #02 Federal Deposit (39,492.41)
1/24/2020 Payroll #02 PERA (43,379.90)
1/24/2020 Payroll #02 State (8,666.95)
1/24/2020 Payroll #02 Child Support (570.70)
1/24/2020 Payroll #02 H.S.A. Bank Pretax (3,425.24)
1/24/2020 Payroll #02 TASC Pretax (1,001.86)
1/24/2020 Payroll #02 ICMA 457 Def. Comp #301596 (4,665.00)
1/24/2020 Payroll #02 ICMA Roth IRA #706155 (635.75)
1/24/2020 Payroll #02 MSRS HCSP #98946-01 (1,695.33)
1/24/2020 Payroll #02 MSRS Def. Comp #98945-01 (3,346.00)
1/24/2020 Payroll #02 MSRS Roth IRS #98945-01 (640.00)
1/27/2020 Wire from 4M Fund (General Acct) 625,000.00
1/31/2020 PD Sergeant Holiday Pay 1/15/19 - 12/31/19 (9,836.35)
1/31/2020 PD Sergeant Holiday Pay Federal Deposit (1,416.43)
1/31/2020 PD Sergeant Holiday Pay PERA (3,881.47)
1/31/2020 PD Sergeant Holiday Pay State (542.92)
2/7/2020 Council Payroll (3,324.77)
2/7/2020 Council Federal Deposit (146.60)
2/7/2020 Council PERA (367.60)
2/7/2020 Council State (74.12)
CITY COUNCIL WORK SESSION
DRAFT
1
CITY OF LINO LAKES 1
MINUTES 2
3
DATE : January 27, 2020 4
TIME STARTED : 6:00 p.m. 5
TIME ENDED : 6:28 p.m. 6
MEMBERS PRESENT : Councilmember Stoesz, Lyden, 7
and Mayor Rafferty 8
MEMBERS ABSENT : Councilmember Ruhland 9
10
Staff members present: City Administrator Jeff Karlson; Community Development 11
Director Michael Grochala; City Planner Katie Larsen; City Engineer Diane Hankee; City 12
Clerk Julie Bartell 13
14
1. Establish Date for Strategic Planning Meeting – City Administrator Karlson 15
noted that he provided some dates to the council. He’s still waiting for feedback from 16
some council members. 17
18
Mayor Rafferty asked about the agenda for the planning meeting and how matters will be 19
approached. Mr. Karlson said staff is preparing items they’d like to see discussed and 20
council members should bring forward their ideas. The mayor will review the agenda 21
with Mr. Karlson when that is appropriate. 22
23
2. Review Regular Agenda – 24
25
The consent agenda was reviewed and there were no issues. 26
27
5A) Authorize Plans and Specifications for Well House No. 1 - City Engineer 28
Hankee noted that back in March of 2019 the council looked at rehabilitation of Well No. 29
1. Bids for the work were received and were higher than expected and over budget. The 30
bids were rejected with the idea that the project would be reviewed and rebid in 2020. 31
Staff is recommending sticking with the original project scope and going out for bids 32
again. She noted the planned exterior. 33
34
Council Member Lyden asked how long this well would continue to perform if the City 35
did no improvements. Ms. Hankee said the well currently doesn’t meet OSHA standards 36
for employees working there since the ventilation isn’t adequate; it is a safety issue for 37
staff and a blight for the neighborhood. Council Member Lyden remarked that the cost 38
proposed for improvements is $625,000 and that is a surprisingly high number to him; 39
he’d like to understand more about that cost. Community Development Director 40
Grochala reviewed improvements planned, noting that with well houses, the mechanicals 41
and the structure needed is very expensive. Ms. Hankee explained in detail the items 42
included in the project. 43
44
CITY COUNCIL WORK SESSION
DRAFT
2
Mayor Rafferty suggested that staff could provide a specific before and after review. Ms. 45
Hankee said she recommends proceeding with the plans and specifications and 46
considering the bid authorization at the next meeting. Council Member Lyden said he’d 47
appreciate the latitude to look at this more. 48
49
Mayor Rafferty noted that one bid was received last year and it was $622,000 and now 50
the estimated project is $625,000. Ms. Hankee clarified that the budget has been 51
increased according to the cost. 52
53
Community Development Director Grochala suggested there will be opportunity for the 54
council to review the matter at the February work session. 55
56
Council Member Stoesz asked about the possibility of adding lighting (LED) to all four 57
sides of the building. Ms. Hankee suggested that is a question for Mr. DeGardner. 58
There’s also the possibility of neighborhood concern if lighting is added. Mayor Rafferty 59
suggested drop lights might solve the problem. 60
61
6A) Variance for Curb Cut/Driveway Width for 42 Robinson Drive – City Planner 62
Larsen noted that the driveway at this property was installed incorrectly (six inches too 63
wide). The Planning & Zoning Board did vote to support a variance. Ms. Larsen 64
explained that staff will be providing more education to contractors in the future in the 65
hope of avoiding similar situations. 66
67
Community Development Director Grochala added that staff anticipates that the process 68
of allowing one overall building permit for new construction may have to change. 69
70
6B) 1st Reading of Ordinance, Zoning Text Amendment to Allow for Small 71
Wireless Facilities – City Planner Larsen noted that the council has approved an 72
ordinance on this subject relating to infrastructure. This ordinance related to the zoning 73
element. 74
75
6C) 2020 Street Rehabilitation Program – City Engineer Hankee reviewed the 76
written staff report. She explained the process used to bring forward street improvement 77
recommendations. 78
79
The meeting was adjourned at 6:28 p.m. 80
81
These minutes were considered, corrected and approved at the regular Council meeting held on 82
February 10, 2020. 83
84
85
86
87
Julianne Bartell, City Clerk Rob Rafferty, Mayor 88
89
COUNCIL MINUTES
DRAFT
1
CITY OF LINO LAKES 1
MINUTES 2
3
DATE : January 27, 2020 4
TIME STARTED : 6:30 p.m. 5
TIME ENDED : 7:20 p.m. 6
MEMBERS PRESENT : Council Member Stoesz, Lyden, and 7
Mayor Rafferty 8
MEMBERS ABSENT : Council Member Ruhland 9
10
Staff members present: City Administrator Jeff Karlson; Community Development Director 11
Michael Grochala; City Engineer Diane Hankee; City Planner Katie Larsen; and City Clerk Julie 12
Bartell 13
14
PUBLIC COMMENT 15
Nate Votjech, 7442 Leonard Avenue, introduced himself as a candidate for the city council. He 16
noted his qualifications and background. 17
SETTING THE AGENDA 18
The agenda was approved as presented. 19
CONSENT AGENDA 20
21
Council Member Stoesz moved to approve the Consent Agenda, Items 1A through 1E, as presented. 22
Council Member Lyden seconded the motion. Motion carried on a voice vote. 23
24
ITEM ACTION 25
Consideration of Expenditures: 26
A) January 27, 2020 (Check No. 111637 through 111706) in 27
the amount of $508,153.40 Approved 28
B) Consider Approval of Jan 6, 2020 Work Session Minutes Approved 29
C) Consider Approval of Jan 13, 2020 Council Minutes Approved 30
D) Consider Approval of Resolution No. 20-07, Authorizing 31
the Issuance of a Special Event Permit for Trapper’s 32
Bar & Grill’s Annual Snow Golf on the Lake Event Approved 33
E) Consider Resolution No. 20-08, Approving a Peddler 34
License for Pro Star Tree Care Approved 35
FINANCE DEPARTMENT REPORT 36
There was no report from the Finance Department. 37
ADMINISTRATION DEPARTMENT REPORT 38
There was no report from the Administration Department. 39
COUNCIL MINUTES
DRAFT
2
PUBLIC SAFETY DEPARTMENT REPORT 40
There was no report from the Public Safety Department. 41
PUBLIC SERVICES DEPARTMENT REPORT 42
5A) Consider Approval of Resolution No. 20-06, Authorize Preparation of the Plans and 43
Specifications, Well House No. 1 Rehabilitation Project – City Engineer Hankee explained that 44
the council authorized staff to seek bids for an improvement project for this well house in 2019. 45
The bids that came in last year were higher than the proposed budget and thus were rejected. Staff 46
reviewed the project scope to ensure it was still appropriate. Ms. Hankee reviewed the 47
improvements being proposed at this time, including for the exterior. Staff heard that the council 48
wants to review further the elements of the project. Ms. Hankee explained that continuing with the 49
plans and specifications authorization, which are already complete, will not interfere with that 50
review. 51
Council Member Stoesz asked if this was the City’s first well and Mr. Grochala confirmed that it 52
was. Prior to this well there was no municipal water. 53
Mayor Rafferty asked if staff gave consideration to the future of the water system in the City in 54
establishing this project. Ms. Hankee said staff did review the project in perspective of a possible 55
water treatment option in the future and she is comfortable the costs would be similar. Further 56
these improvements are needed today. 57
Council Member Lyden moved to approve Resolution No. 20-06 as presented. Council Member 58
Stoesz seconded the motion. Motion carried on a voice vote. 59
COMMUNITY DEVELOPMENT DEPARTMENT REPORT 60
6A) Consider Resolution 20-03, Approving a Variance for Curb Cut/Driveway Width for 42 61
Robinson Drive – City Planner Larsen reviewed a PowerPoint presentation including information on: 62
- Driveway variance requested; 63
- Location of home; 64
- Proposed driveway width (that was authorized in the building permit) was compliant with city 65
ordinance; the constructed driveway is not compliant by 6 inches; 66
- Findings of fact supporting the variance; 67
- Driveway discussion history; 68
- Planning and Zoning Board approval; 69
- Future contractor education planned. 70
71
Council Member Stoesz asked about the history of the width that’s allowed; has there been some 72
variance? City Planner Larsen said there have certainly been some changes in the past on width 73
requirements actually in both directions, however, she said that the size requirement hasn’t necessarily 74
changed the number of violations. She also discussed with the council the process of staff reviewing 75
plans. 76
77
Council Member Lyden said he doesn’t have a problem with the variance. Perhaps the subject of 78
driveway requirements could be included in upcoming strategic planning. Mayor Rafferty concurred. 79
80
COUNCIL MINUTES
DRAFT
3
Mayor Rafferty noted that the council discussed at the work session how to address the overall problem. 81
82
Council Member Lyden moved to approve Resolution No. 20-03 as presented. Council Member 83
Stoesz seconded the motion. Motion carried on a voice vote. 84
6B) Consider 1st Reading of Ordinance No. 01-20, Zoning Ordinance Text Amendment to 85
Allow for Small Wireless Facilities – City Planner Larsen noted that in November 2019 the council 86
adopted an ordinance that put in place regulations for small wireless facilities. This ordinance deals 87
with the specifics of the zoning code relating to those facilities. Mr. Larsen reviewed the language 88
proposed. She also noted that the Planning and Zoning Board recommends approval. 89
Council Member Stoesz asked if anyone has approached the City for this type of project and Ms. Larsen 90
said not that she’s aware of. Staff will be prepared with information if that happens. 91
Council Member Stoesz moved to approve the 1st Reading of Ordinance No. 01-20 as presented. 92
Council Member Lyden the motion. Motion carried on a voice vote. 93
6C) Consider Approval of Resolution No. 20-05, Order Project, Approve the Plans and 94
Specifications and Authorize the Ad for Bid, 2020 Street Rehabilitation Project, 2020 Chip Seal 95
Project, & 2020 Apollo Drive Trail Project – City Engineer Hankee explained that staff is presenting 96
plans and specifications and requesting authorization to seek bids for the 2020 Street Rehabilitation 97
Program. The project and streets proposed were reviewed by the council in 2019. She noted that staff 98
utilized the pavement management plan and other analysis to make recommendations on street 99
improvements. The schedule for other street construction projects was also considered. She reviewed 100
the elements of each of the projects that are proposed. 101
Council Member Stoesz asked about curb repair that is included. Ms. Hankee said there are two 102
sections of curb repair included. There are issues with some curbs and it is really not possible to say the 103
cause. 104
Council Member Lyden noted the use of state aid funds; he asked for information on that funding. Ms. 105
Hankee explained that the 2020 Municipal State Aid (MSA) allotment to the City is approximately $1 106
million with about quarter of that earmarked for street maintenance. The rest is basically for 107
construction. Community Development Director Grochala noted past use of MSA for certain highway 108
intersection projects. Also the City is involved in a street reconstruction program. 109
Council Member Stoesz recommended communication to the highest extent possible so that people can 110
prepare for the roadwork. 111
Mayor Rafferty said he is thankful that staff is making an extra effort to identify possible problems 112
(such as vibration and piping systems) ahead of projects. 113
Council Member Stoesz moved to approve Resolution No. 20-05 as presented. Council Member 114
Lyden seconded the motion. Motion carried on a voice vote. 115
6D) Consider Resolution No. 20-09, Approving Sale of Wetland Credits, Fenway Land Co. – 116
Community Development Director Grochala explained this proposal for acquisition of wetland credits. 117
He explained the source of the credits and the price of credits. 118
COUNCIL MINUTES
DRAFT
4
Council Member Stoesz remarked that the wetland credits are permanent; there is no recourse to 119
change. Community Development Director Grochala noted the conservation easements that are 120
involved that provide protection in perpetuity. Additionally the wetland credit areas are all within the 121
City’s planned greenway corridors. 122
The council discussed the remaining credits for sale and their value. There has been some investment 123
of planning up front and there will be some needs going forward. 124
Council Member Stoesz moved to approve Resolution No. 20-09 as presented. Council Member 125
Lyden seconded the motion. Motion carried on a voice vote. 126
127
UNFINISHED BUSINESS 128
129
There was no Unfinished Business. 130
131
NEW BUSINESS 132
133
There was no New Business. 134
135
COMMUNITY EVENTS 136
137
FIX IT CLINIC - February 1, 2020 10AM-1PM Located at: Lino Lakes Senior Center. For more 138
information see the city website. 139
140
COMMUNITY CALENDAR 141
142
Community Calendar – A Look Ahead 143
January 27, 2020 through February 10, 2020 144
Wednesday, January 29 6:30 pm, Council Chambers Environmental Board 145
Monday, February 3 6:00 pm, Community Room Council Work Session 146
Wednesday, February 5 6:30 pm, Council Chambers Park Board 147
Thursday, February 6 8:00 am, Community Room EDAC 148
Monday, February 10 6:30 pm, Council Chambers City Council Meeting 149
150
151
ADJOURN 152
153
There being no further business, Council Member Lyden moved to adjourn at 7:20 p.m. Council 154
Member Stoesz seconded the motion. Motion carried on a voice vote. 155
156
These minutes were considered and approved at the regular Council Meeting on February 10, 2020. 157
158
159
160
161
Julianne Bartell, City Clerk Rob Rafferty, Mayor 162
163
STAFF ORIGINATOR:
MEETING DATE:
TOPIC:
VOTE REQUIRED:
CITY COUNCIL
AGENDA ITEM 1D
Julie Bartell, City Clerk
February 10, 2020
Resolution No. 20-10, Election Judge Approval
3/5
INTRODUCTION
The City will administer this year's Presidential Nomination Primary (PNP) Election for Lino
Lakes' voters. The election will be held on March 3, 2020.
BACKGROUND
The governing body of a municipality has the authority to appoint qualified applicants to
serve as election judges. Attached is a list of qualified individuals who, if appointed, will serve
as Lino Lakes’ Election Judges for the 2020 PNP Election.
RECOMMENDATION
Staff recommends approval of Resolution No. 20-10, Appointing Election Judges for the
March 3rd PNP Election.
ATTACHMENTS
Election Judge Roster
Resolution 20-10
CITY OF LINO LAKES
RESOLUTION NO. 20-10
APPOINTING ELECTION JUDGES FOR THE MARCH 3, 2020 ELECTION
WHEREAS, a Presidential Nomination Primary (PNP) election will be held on March 3, 2020;
and
WHEREAS, pursuant to Minnesota Statutes, Section 204B.20, election judges shall be
appointed to serve in an election precinct and the appointing authority shall designate a judge to
serve as the head election judge; and
WHEREAS, training sessions for election judges in Lino Lakes are provided through an on-
line program; and
WHEREAS, Minnesota Statutes, Section 204B.21, Subd. 2, requires appointments be made
before the election at which the election judges will serve;
NOW, THEREFORE BE IT RESOLVED by The City Council of The City of Lino Lakes
that the attached list of certified eligible voters are hereby appointed to serve as election judges
and head judges for the 2020 Presidential Nomination Primary Election if called to do so.
Adopted by the Council of the City of Lino Lakes this 10th day of February, 2020.
The motion for the adoption of the foregoing resolution was introduced by Council Member
_and was duly seconded by Council Member and upon
vote being taken thereon, the following voted in favor thereof:
The following voted against same:
Rob Rafferty, Mayor
ATTEST:
Julianne Bartell, City Clerk
Primary Election, Tuesday, March 3, 2020
Lino Lakes P-1
Public Works Building, 1189 Main ST, Lino Lakes, MN 55014
Mary Fogarty, Head Judge
Pamela Jacobson, Head Judge
Kristine Kroll, Head Judge
Jo Anne Bucholz, Election Judge
Margo Fischbach, Election Judge
Kathi Gallup, Election Judge
Sylvia Marier, Election Judge
Dawn Maxwell, Election Judge
Mashell Olson, Election Judge
Clemence Robinson, Election Judge
Calvin Winbush, Election Judge
Lino Lakes P-2
Lino Lakes Fire Station #1, 7741 Lake Dr, Lino Lakes, MN 55014
Colleen Borys, Head Judge
John Nordlund, Head Judge
Amy Barron, Election Judge
Linda Chapeau, Election Judge
Thomas Jacobson, Election Judge
Cindy Lindemyer, Election Judge
Patrick McCool, Election Judge
Lino Lakes P-3
St. Joseph's Catholic Church, 171 Elm ST, Lino Lakes, MN 55014
Eileen Couture, Head Judge
Juliane Kvalbein, Head Judge
Martin Asleson, Election Judge
Rebecca Bilder, Election Judge
Bernard Fischbach, Election Judge
Sharon Kranz, Election Judge
Leanne Petyo, Election Judge
Lino Lakes P-4
Civic Complex, 600 Town Center PKWY, Lino Lakes, MN 55014
Diane Bergeson, Head Judge
Kathryn McCool, Head Judge
Sharon O'Toole, Head Judge
Alison Baker, Election Judge
Nan Corson, Election Judge
Patricia Doocy, Election Judge
Mary Elizabeth Glenn, Election Judge
Ruth Lee, Election Judge
Kristin Pechman, Election Judge
Suzanne Stennes-Rogness, Election Judge
John Sullivan, Election Judge
Holly Thomas, Election Judge
Barbara Winbush, Election Judge
Melanie Zierden, Election Judge
Lino Lakes P-5
Rice Creek Covenant Church, 125 Ash ST, Lino Lakes, MN 55126
Nicole Glowacki, Head Judge
Judge Board Report, 2020 Presidential Nomination Primary Election
Page 1 of 2Printed: 1/28/2020 5:08 PM
Kay (Kathleen) Jakubowski, Head Judge
Paula Andrzejewski, Election Judge
Ruth Howard, Election Judge
Sue Hughes, Election Judge
Leonard Olson, Election Judge
Catherine Wetmore, Election Judge
Lino Lakes P-6
Living Waters Lutheran Church, 865 Birch St, Lino Lakes, MN 55014
Sara Hesseltine, Head Judge
Betty Utecht, Head Judge
Richard Caldecott, Election Judge
Thomas Fraser, Election Judge
Kimberli Johnson, Election Judge
Howard Juni, Election Judge
Sherri Leu, Election Judge
Jean Miers, Election Judge
Dorothy Jean Roeser, Election Judge
Lino Lakes P-7
Rice Lake Elementary School, 575 Birch ST, Lino Lakes, MN 55014
Jeffrey Lucey, Head Judge
Kathy Wall, Head Judge
Angela Carlson, Election Judge
Steven Davis, Election Judge
Sharon Fiebiger, Election Judge
Steve Landberg, Election Judge
Stephen Minar, Election Judge
Marg Penn, Election Judge
Judge Board Report, 2020 Presidential Nomination Primary Election
Page 2 of 2Printed: 1/28/2020 5:08 PM
AGENDA ITEM 1E
STAFF ORIGINATOR: Lisa Hogstad-Osterhues, Deputy Clerk
MEETING DATE: February 10, 2020
TOPIC: Approve Application for Aquinas Roman Catholic Home
Education Services to Conduct Excluded Bingo Event
VOTE REQUIRED: Simple Majority (3/5 Vote Required)
INTRODUCTION
The City has received an application from the Aquinas Roman Catholic Home Education
Services (ARCHES) organization to conduct an excluded bingo event at St. Joseph’s
Church, 171 Elm Street, Lino Lakes on February 29, 2020.
BACKGROUND
Under Minnesota Statutes, Section 349.166, excluded bingo may be conducted by an
organization that conducts four or fewer bingo occasions in a calendar year, or in
connection with a county fair, the state fair, or a civic celebration if it is not conducted for
more than 12 consecutive days. The Aquinas Roman Catholic Home Education Services
organization meets this requirement. The organization also meets the requirements of the
Lino Lakes City Code since the physical site where the organization regularly conducts
its activities is located within the city (St. Joseph’s Church).
City policy requires a background investigation on the applicant (James Kostick) which
has been successfully completed by the Public Safety Department in the past 12 months.
The Application and a certificate of non-profit status from the Internal Revenue Service
are on file in the city clerk’s office.
RECOMMENDATION
Approve the application for the Aquinas Roman Catholic Home Education Services
(ARCHES) to conduct an Excluded Bingo Event on February 29, 2020.
CITY COUNCIL
AGENDA ITEM 3A
STAFF ORIGINATOR: Karissa Bartholomew, Human Resources Manager
MEETING DATE: February 10, 2020
TOPIC: Appointment of Community Service Officer
VOTE REQUIRED: 3/5
INTRODUCTION
The Council is being asked to approve the appointment of Zachary Beddow for the vacant
Community Service Officer position.
BACKGROUND
There is currently a Community Service Officer vacancy within the Public Safety Department.
At this time, staff has completed the recruitment process, provided a conditional offer, and is
recommending the approval of Beddow for the position.
Beddow is working towards a bachelor’s degree in law enforcement, is currently a Police
Reserve Officer for the City of Lino Lakes, and holds basic first aid and CPR certifications.
The hourly rate would be $18.06, which is step 1 of the AFSCME Labor Contract. The wage
schedule has six steps. With the Council’s approval, Beddow would start in the position of
Community Service Officer in mid to late February, 2020.
RECOMMENDATION
Approve the appointment of Zachary Beddow to the Community Service Officer position.
CITY COUNCIL
AGENDA ITEM 3B
STAFF ORIGINATOR: Karissa Bartholomew, Human Resources Manager
MEETING DATE: February 10, 2020
TOPIC: Appointment of Administrative Assistant
VOTE REQUIRED: 3/5
INTRODUCTION
The Council is being asked to approve the appointment of Janele Waterman for the vacant
Administrative Assistant position.
BACKGROUND
There is currently an Administrative Assistant vacancy within the Community Development
Department. At this time, staff has completed the recruitment process, provided a conditional
offer, and is recommending the approval of Waterman for the position.
Waterman holds a bachelor’s degree in business management and brings with her over four years
of experience in administrative support roles.
The hourly rate would be $24.59, which is step 3 of the AFSCME Labor Contract. The wage
schedule has six steps. With the Council’s approval, Waterman would start in the position of
Administrative Assistant in early March, 2020.
RECOMMENDATION
Approve the appointment of Janele Waterman to the Administrative Assistant position.
CITY COUNCIL
AGENDA ITEM 5A
STAFF ORIGINATOR: Diane Hankee
MEETING DATE: February 10, 2020
TOPIC: Consider Resolution 20-11, Order Project, Approve the Plans
and Specifications and Authorize the Ad for Bid, Well House
No. 1 Rehabilitation Project
VOTE REQUIRED: 3/5
INTRODUCTION
Staff is requesting City Council consideration to authorize advertisement for bids for the Well
House No. 1 Rehabilitation project.
BACKGROUND
On January 27, 2020, the City Council approved the preparation of the plans and specifications
for the Well House No. 1 Rehabilitation project. The project provides equipment upgrades and
necessary repairs to the existing Well House No. 1 including:
1. The addition of separate internal fluoride and chlorine rooms (within existing well house)
and seepage pit per Minnesota Department of Health requirements.
2. Rehabilitation of existing Well House No. 1 including a new pitched shingled roof, soffit
lighting and exterior siding.
3. New exterior door and replacement of existing doors.
4. New bituminous driveway and subgrade, and expanded pavement behind the well house
for chemical delivery vehicles and well maintenance rig.
5. Replacement of existing chemical feed equipment and associated appurtenances.
6. Replacement of existing HVAC systems.
7. Building additions will be provided with mechanical systems as required to meet the
space heating load and ventilation air change rate.
8. Replacement of main switchgear and motor control center.
9. Replace existing control panel and other electrical equipment inside the well house (i.e.
lights, receptacles, switches, cable and conduit, etc.).
10. Replacement of well instrumentation, i.e. pressure transducers, prelube solenoid valve,
magnetic flow meter, door entry switches, etc.
The budget for the project is $625,000. Funding for the project is provided from Water Operating
fund.
The proposed schedule for this project is as follows:
City Council Authorizes Plans and Spec’s January 27, 2020
City Council Authorizes Ad for Bids February 10, 2020
City Open Bids March 4, 2020
City Council Awards Contract March 9, 2020
Construction Begins April, 2020
Substantial Completion November 30, 2020
Final Completion December 31, 2020
RECOMMENDATION
Staff is recommending approval of Resolution No. 20-11, Order Project, Approve the Plans and
Specifications and Authorize the Ad for Bid for the Well House No. 1 Rehabilitation Project.
ATTACHMENTS
1. Resolution
2. Construction Plan
CITY OF LINO LAKES
RESOLUTION NO. 20-11
RESOLUTION ORDER PROJECT, APPROVE PLANS AND SPECIFICATIONS, AND
AUTHORIZE ADVERTISEMENT FOR BIDS FOR THE WELL HOUSE NO. 1
REHABILITATION PROJECT
WHEREAS, the City Engineer has prepared plans and specifications for the Well House No. 1
Rehabilitation Project and has presented such plans and specifications to the City Council for
approval;
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Lino Lakes,
Minnesota:
Orders the Well House No. 1 Rehabilitation Project and approves the plans and specifications, a
copy of which is on file at City Hall. The City Engineer is directed to advertise for bids, and
provide bidding administration.
The City clerk shall prepare and cause to be inserted in the official paper and in Finance and
Commerce an advertisement for bids for the making of such improvement under such approved
plans and specifications. The advertisement shall be published for two weeks, shall specify the
work to be done, shall state that bids will be received by the Clerk, at which time they will be
publicly opened at the City Hall by the City Clerk and Engineer, will then be tabulated, and will be
considered by the Council at 6:30 p.m. on March 10, 2020, in the Council chambers of the City
Hall. Any bidder whose responsibility is questioned during consideration of the bid will be given
an opportunity to address the Council on the issue of responsibility. No bids will be considered
unless sealed and filed with the Clerk and accompanied by a cash deposit, cashier’s check, bid
bond or certified check payable to the Clerk for five (5) percent of the amount of such bid.
Adopted by the Council of the City of Lino Lakes this 10th day of February, 2020.
The motion for the adoption of the foregoing resolution was introduced by Council Member
_______________and was duly seconded by Council Member ________________ and upon
vote being taken thereon, the following voted in favor thereof:
The following voted against same:
_______________________________
Rob Rafferty, Mayor
ATTEST:
________________________
Julianne Bartell, City Clerk
1
CITY COUNCIL
AGENDA ITEM 6A
STAFF ORIGINATOR: Katie Larsen, City Planner
MEETING DATE: February 10, 2020
TOPIC: Consider 2nd Reading of Ordinance No. 01-20, Zoning Ordinance
Text Amendment to Allow for Small Wireless Facilities
*Council may vote to dispense with full reading of ordinance
* Roll call vote is required for adoption of the ordinance
VOTE REQUIRED: Simple Majority
INTRODUCTION
Staff is requesting City Council consideration of a Zoning Ordinance Text Amendment to
Section 1007.053 to allow for small wireless facilities. The 1st Reading was approved by the
City Council on January 27, 2020.
BACKGROUND
Section 1007.053 of the City Zoning Ordinance regulates the construction of antennas within
the City. On November 12, 2019, the City Council adopted Ordinance No. 01-19 creating
Chapter 305 in the City Code enacting Small Wireless Facilities Standards within the public
right-of-way. An amendment to Section 1007.053 is proposed to provide consistency between
the ordinances.
ANALYSIS
The next generation of wireless services (called 5G) will require wireless providers to install a
large amount of lower hanging antennas connected to fiber optic cable that will allow wireless
providers to provide significantly higher internet speeds. The facilities needed to provide 5G
service are called small wireless facilities. The use of the word “small” is used to describe the
area covered by each antenna, not the size of the facilities. Small wireless facilities include
antennas, equipment cabinets, vertical conduit, power supplies, etc. Typically, small wireless
facilities are attached to utilities poles, such as a light pole in the public right-of-way.
Over the past two years, the Minnesota legislature enacted a new small wireless facility law and
the FCC has released a small wireless facility order. These actions have placed new restrictions
on how cities may handle applications to install small cell facilities. These restrictions include
review and approval deadlines and limitations on fees.
Chapter 305 establishes requirements to install Small Wireless Facilities. Section 1007.053
currently does not address Small Wireless Facilities. An amendment to the zoning ordinance is
proposed to reference Chapter 305.
2
Draft Ordinance Language
The City of Lino Lakes participated in a group of Minnesota cities to engage the municipal
telecommunications law firm of Bradley Law, LLC to draft a model small wireless facility
ordinance to help the City comply with the new laws and to prepare for the anticipated
applications to install small wireless facilities in the City. The following recommendation
amends the City Zoning Ordinance (new text is underlined):
§ 1007.053 ANTENNAS.
(1) Purpose and Intent. The purpose of this section is to establish predictable and
balanced regulations for the siting and screening of wireless communications equipment in
order to accommodate the growth of wireless communication systems within the City of Lino
Lakes while protecting the public against any adverse impacts on the City’s aesthetic resources
and the public welfare. The provisions of the section are intended to maximize the use of
existing towers, structures, and buildings to accommodate new wireless telecommunication
antennas in order to minimize the number of towers needed to serve the community. The
Collocation of a Small Wireless Facility and the installation or replacement of a Wireless
Support Structure in connection with the Collocation of a Small Wireless Facility on the
Wireless Support Structure is subject to Chapter 305 of the Lino Lakes City Code.
RECOMMENDATION
The Planning & Zoning Board held a public hearing on January 8, 2020. There were no public
comments. The Board voted 5-0 to recommend adoption of the proposed amendment.
Staff is recommending approval of the 2nd Reading of Ordinance No. 01-20.
ATTACHMENTS
1. Ordinance No. 01-20
1
1st Reading: Publication:
2nd Reading: Effective:
CITY OF LINO LAKES
ORDINANCE NO. 01-20
AN ORDINANCE AMENDING CITY CODE SECTION 1007.053 RELATED TO
ANTENNAS AND SMALL WIRELESS FACILITIES
The City Council of Lino Lakes ordains:
Section 1. Findings. On November 12, 2019, the City Council adopted Ordinance No. 01-19
creating Chapter 305 in the City Code enacting Small Wireless Facilities Standards within the
public right-of-way. An amendment to Section 1007.053 is necessary to provide consistency
between the ordinances.
Section 2. Amendment. Lino Lakes City Code Section 1007.053 is hereby amended as set forth
below (added text is underlined):
§ 1007.053 ANTENNAS.
(1) Purpose and Intent. The purpose of this section is to establish predictable and balanced
regulations for the siting and screening of wireless communications equipment in order to
accommodate the growth of wireless communication systems within the City of Lino
Lakes while protecting the public against any adverse impacts on the City’s aesthetic
resources and the public welfare. The provisions of the section are intended to maximize
the use of existing towers, structures, and buildings to accommodate new wireless
telecommunication antennas in order to minimize the number of towers needed to serve
the community. The Collocation of a Small Wireless Facility and the installation or
replacement of a Wireless Support Structure in connection with the Collocation of a
Small Wireless Facility on the Wireless Support Structure is subject to Chapter 305 of the
Lino Lakes City Code.
Section 3. Effective Date. This Ordinance shall be effective from and after its passage and
publication according to the Lino Lakes City Charter.
Adopted by the Lino Lakes City Council this 10th day of February, 2020.
2
The motion for the adoption of the foregoing ordinance was introduced by Council
Member_____________and was duly seconded by Council Member ___________ and upon
vote being taken thereon, the following voted in favor thereof:
The following voted against same:
____________________________
Rob Rafferty, Mayor
ATTEST:
________________________
Julianne Bartell, City Clerk
CITY COUNCIL
AGENDA ITEM 6B
STAFF ORIGINATOR: Diane Hankee PE, City Engineer
MEETING DATE: February 10, 2020
TOPIC: Consider Resolution No. 20-12, Approving Change Order No. 2
and Accepting the Extension of the Engineering Construction
Services Contract, West Shadow Lake Area Improvement Project
VOTE REQUIRED: 3/5
INTRODUCTION
For the West Shadow Lake Area Improvement Project, staff is requesting council consideration
of Change Order No. 2 reducing the contract amount and acceptance of the extension of the
engineering construction services contract.
BACKGROUND
On October 8, 2018, the City Council awarded the bid for the West Shadow Lake Area
Improvement Project to Geislinger and Sons, Inc. in the amount of $4,940,636.57. Construction
has been ongoing since October of 2018. On March 11, 2019 the City Council approved
Change Order No. 1 in the amount of $41,849.00 for the extension of concrete curbing.
The 2019 construction season set a record for the number of rainfall events, a total of 39 days.
This led to difficult and delayed construction season for the West Shadow Lake Area
Improvement Project which required additional maintenance of erosion control measures,
pumping of standing water, maintaining the roadway, providing temporary and passable access
to residents, and time needed to dry out the site. The contractor met substantial completion 2.5
months late but did not meet the final completion date of November 1, 2019.
Construction of the project is almost complete with the final lift of bituminous and boulevard
restoration remaining. Due to the inclement weather and additional time spent to maintain the
site, the contractor has requested a final completion date extension to June 26, 2020. Changing
the final completion date would be approved by Council through Change Order No. 2.
During the initial construction of the roadbed, and with further exploratory excavations, the
project engineers noted that the soils in the north portion of the project met the road subgrade
requirements and the typical section was modified from 24 inches of sand to 18 inches. In
addition, there was less common excavation required to construct the boulevards. This resulted
in the ability to reduce excavation and sand quantities. This reduction has been included in the
enclosed Change Order No. 2.
The West Shadow Lake Area Improvement Project contract with Geislinger and Sons, Inc. and
Change Order No. 2 would reduce the contract amount by $139,983.00.
Original Contract Amount $ 4,940,636.57
Change Order No. 1 $ 41,849.00
Change Order No. 2 - $ 139,983.00
Revised Contract $ 4,842,502.57
As part of the project completion date extension, the construction services will be subsequently
extended. WSB and Associates has provided a not to exceed fee of $65,700, which includes
the time the contractor exceeded the substantial and final completion dates in 2019, and the
time to complete the project by June 26, 2020.
The overall project costs including these changes is projected to be $6,332,000.00 which is
approximately $525,000 under budget.
RECOMMENDATION
Staff is recommending approval of Resolution No. 20-12 for Change Order No. 2 and accepting
the extension of the engineering construction services contract, for the West Shadow Lake Area
Improvement Project.
ATTACHMENTS
1. Resolution
2. Change Order No. 2
CITY OF LINO LAKES
RESOLUTION NO. 20-12
RESOLUTION APPROVING CHANGE ORDER NO. 2 AND ACCEPTING THE
EXTENSION OF THE ENGINEERNG CONSTRUCTION SERVICES CONTRACT
WEST SHADOW LAKE AREA IMPROVEMENT PROJECT
WHEREAS, pursuant to resolution 18-127 of the Council adopted on October 8, 2018,
awarding the contract for the West Shadow Lake Area Improvement Project to Geislinger &
Sons; and
WHEREAS, pursuant to resolution 19-27 of the Council adopted on March 11, 2019, approving
Change Order No. 1 in the amount of $41,849.00 for the extension of concrete curbing; and
WHEREAS, a complete summary of costs and schedule are detailed in Change Order No. 2; and
WHEREAS, WSB and Associates has submitted a construction services contract extension in
the amount of $65,700.00.
NOW, THEREFORE, BE IT RESOLVED by the City Council of Lino Lakes, Minnesota
approves Change Order No. 2 in a reduced amount of $139,983.00, and the extension of the
engineering construction services contract.
BE IT FURTHER RESOLVED
Adopted by the Council of the City of Lino Lakes this 10th day of February, 2020.
The motion for the adoption of the foregoing resolution was introduced by Council Member
_______________and was duly seconded by Council Member ________________ and upon
vote being taken thereon, the following voted in favor thereof:
The following voted against same:
_______________________________
Rob Rafferty, Mayor
ATTEST:
________________________
Julianne Bartell, City Clerk