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Home My WebLink About03-09-2020 Council Packet EXPANDED AGENDA CITY COUNCIL AGENDA Monday, March 9, 2020 *********** 6:30 p.m. (Scheduled to be broadcast on Channel 16) City Council: Mayor Rafferty, Councilmembers Cavegn, Lyden, Ruhland and Stoesz City Administrator: Jeff Karlson CITY COUNCIL MEETING, 6:30 P.M.  Oath of Office – Councilmember Cavegn  Roll Call - Councilmembers Stoesz, Lyden, Ruhland, Cavegn and Mayor Rafferty were present;  Pledge of Allegiance  Open Mike / Public Comment - Jamie Jensen, St. Clair Estates developer, asked for assistance in finalizing his accounts with the City; Sierra Rasmussen, 640 Barbara Lane, read a statement requesting that the Council amend the City Code to allow for bees; Terry O’Connell, 1000 Main Street, received questions about parks from residents as she knocked doors for her campaign for City Council. She brought those questions to the Park Board and received some response and she’d like the council’s advice on sharing that information  Setting the Agenda: Addition or Deletion of Agenda Items The agenda was approved as presented SPECIAL PRESENTATION 1. Oath of Police Service – Police Officer Matthew Carlson 1. CONSENT AGENDA A) Consideration of Expenditures: i) March 9, 2020 (Check No. 111865 through 111932) in the amount of $198,884.25 B) Consider Approval of February 24, 2020 Work Session Minutes C) Consider Approval of February 24, 2020 Council Meeting Minutes D) Consider Approval of Resolution No. 20-23, Approving a Peddler License for Edward Jones Financial, Daniel Chrzanowski Action Taken: Motion by Lyden, seconded by Ruhland, to approve Consent Agenda Items 1A and 1D as presented was adopted Council Agenda -2- March 9, 2020 Action Taken: Motion by Lyden, seconded by Ruhland, to approve Consent Agenda Items 1C and 1B as presented was adopted; Councilmember Cavegn abstained from voting 2. FINANCE DEPARTMENT REPORT No report 3. ADMINISTRATION DEPARTMENT REPORT A) Consider Annual Appointments for 2020, Jeff Karlson Action Taken: Motion by Lyden, seconded by Stoesz, to approve the annual appointments as presented, was adopted 4. PUBLIC SAFETY DEPARTMENT REPORT No report 5. PUBLIC SERVICES DEPARTMENT REPORT A) Consider Resolution No. 20-15, Accepting bids and Awarding a Construction Contract, Well House No. 1 Rehabilitation Project, Diane Hankee Action Taken: Motion by Stoesz, seconded by Ruhland, to approve Resolution No. 20-15 as presented, was adopted; Councilmember Lyden voted nay 6. COMMUNITY DEVELOPMENT REPORT A) Nadeau Acres, Katie Larsen Action Item Postponed to Future Date i. Consider First Reading of Ordinance No. 02-20 Rezoning Property from R, Rural to R-1, Single Family Residential ii. Consider Resolution No. 20-20 Approving Preliminary Plat and Opening Sub- District 3C & 3D of Utility Staging Area 2A (2020-2025) B) Consider Resolution No. 20-21 Approving Conditional Use Permit for Building within the Floodplain at 7020 West Shadow Lake Drive, Kelsey Gelhar, WSB Action Taken: Motion by Lyden, seconded by Cavegn, to approve Resolution No. 20-21 as presented, was adopted C) Consider Resolution No. 20-19, Approving Bid Policy, Diane Hankee Action Taken: Motion by Stoesz, seconded by Ruhland, to approve Resolution No. 20-19 as presented, was adopted D) Consider Resolution No. 20-13, Accepting bids, Awarding a Construction Contract, and Approving the Construction Services Contract for East Cedar Street & 24th Avenue/Elmcrest Avenue North Improvement Project, Diane Hankee Action Taken: Motion by Stoesz, seconded by Lyden, to approve Resolution No. 20-13 as amended to withhold the construction oversight contract with WSB & Associates for further refinement, was adopted Council Agenda -3- March 9, 2020 E) Consider Resolution No. 20-14, Accepting Quotes and Awarding a Construction Contract, Sanitary Sewer to Water Tower No. 3, Diane Hankee Action Taken: Motion by Stoesz, seconded by Cavegn, to approve Resolution No. 20-14 as presented, was adopted F) Consider Resolution No. 20-24, Amending Stipulation Agreement, Leibel Ownership Group, NE Drainage Area Improvement Project, Michael Grochala Action Taken: Motion by Lyden, seconded by Stoesz, to approve Resolution No. 20-24 as presented, was adopted G) Consider Resolution No. 20-25, Authorize Water Treatment Plant Feasibility Study, Michael Grochala Action Taken: Motion by Stoesz, seconded by Lyden, to approve Resolution No. 20-15 as presented, was adopted 7. UNFINISHED BUSINESS None 8. NEW BUSINESS None Adjournment Community Calendar – A Look Ahead March 9, 2020 through March 23, 2020 Wednesday, March 11 6:30 pm, Council Chambers Planning & Zoning Board Thursday, March 19 5:30 pm, Community Room Council Strategic Planning Mtg Monday, March 23 6:00 pm, Community Room Council Work Session Monday, March 23 6:30 pm, Council Chambers City Council Meeting Updated 3/6/2020 CITY COUNCIL AGENDA Monday, March 9, 2020 *********** 6:30 p.m. (Scheduled to be broadcast on Channel 16) City Council: Mayor Rafferty, Councilmembers Cavegn, Lyden, Ruhland and Stoesz City Administrator: Jeff Karlson CITY COUNCIL MEETING, 6:30 P.M.  Oath of Office – Councilmember Cavegn  Call to Order and Roll Call  Pledge of Allegiance  Open Mike / Public Comment  Setting the Agenda: Addition or Deletion of Agenda Items SPECIAL PRESENTATION 1. Oath of Police Service – Police Officer Matthew Carlson 1. CONSENT AGENDA A) Consideration of Expenditures: i) March 9, 2020 (Check No. 111865 through 111932) in the amount of $198,884.25 B) Consider Approval of February 24, 2020 Work Session Minutes C) Consider Approval of February 24, 2020 Council Meeting Minutes D) Consider Approval of Resolution No. 20-23, Approving a Peddler License for Edward Jones Financial, Daniel Chrzanowski 2. FINANCE DEPARTMENT REPORT No report 3. ADMINISTRATION DEPARTMENT REPORT A) Consider Annual Appointments for 2020, Jeff Karlson 4. PUBLIC SAFETY DEPARTMENT REPORT No report 5. PUBLIC SERVICES DEPARTMENT REPORT A) Consider Resolution No. 20-15, Accepting bids and Awarding a Construction Contract, Well House No. 1 Rehabilitation Project, Diane Hankee Council Agenda -2- March 9, 2020 6. COMMUNITY DEVELOPMENT REPORT A) Nadeau Acres, Katie Larsen Action Item Postponed to Future Date i. Consider First Reading of Ordinance No. 02-20 Rezoning Property from R, Rural to R-1, Single Family Residential ii. Consider Resolution No. 20-20 Approving Preliminary Plat and Opening Sub- District 3C & 3D of Utility Staging Area 2A (2020-2025) B) Consider Resolution No. 20-21 Approving Conditional Use Permit for Building within the Floodplain at 7020 West Shadow Lake Drive, Kelsey Gelhar, WSB C) Consider Resolution No. 20-19, Approving Bid Policy, Diane Hankee D) Consider Resolution No. 20-13, Accepting bids, Awarding a Construction Contract, and Approving the Construction Services Contract for East Cedar Street & 24th Avenue/Elmcrest Avenue North Improvement Project, Diane Hankee E) Consider Resolution No. 20-14, Accepting Quotes and Awarding a Construction Contract, Sanitary Sewer to Water Tower No. 3, Diane Hankee F) Consider Resolution No. 20-24, Amending Stipulation Agreement, Leibel Ownership Group, NE Drainage Area Improvement Project, Michael Grochala G) Consider Resolution No. 20-25, Authorize Water Treatment Plant Feasibility Study, Michael Grochala 7. UNFINISHED BUSINESS None 8. NEW BUSINESS None Adjournment Community Calendar – A Look Ahead March 9, 2020 through March 23, 2020 Wednesday, March 11 6:30 pm, Council Chambers Planning & Zoning Board Thursday, March 19 5:30 pm, Community Room Council Strategic Planning Mtg Monday, March 23 6:00 pm, Community Room Council Work Session Monday, March 23 6:30 pm, Council Chambers City Council Meeting Expenditures March 9, 2020 Check #111865 to #111932 $198,884.25 City of Lino Lakes Activity Codes Code Description Code Description 401 Mayor/Council 817 Spring Fling 402 Administration 818 Winter Festival 403 Elections 819 Community Gardens 404 Cable TV 822 Family Corn Roast 405 Charter Administration 827 Gobbler Games 407 Finance 830 Adult Golf Lessons 414 Legal Consultants 835 Youth Skating Class 415 Economic Development 850 Golf Academy 416 Planning & Zoning 856 Youth Soccer 417 Engineering 857 Soccer Fundamentals 418 Community Development 860 Secret Shop 420 Police Protection 864 Preschool Playtime 421 Fire Protection 868 Little Goblins Party 422 Building Inspections 871 Flag Football 430 Streets 875 Snow Day 431 Fleet Management 876 Kite Day 432 Government Buildings 877 Rockin' in the Park 450 Parks 879 Movies in the Park 451 Recreation 890 Senior Programs 461 Environmental 462 Solid Waste Abatement 463 Forestry 494 Water 495 Sanitary Sewer 499 Other 802 Dodgeball Camp 806 Youth T-Ball 808 Youth Baseball Camp 810 Youth Playground 811 Youth Safety Camp 812 Youth Art Camps 814 Senior Programs/Book Club AP Checks by Account Number 03/09/2020 City Council Meeting Vendor Fund/Dept Account Amount Check # Description AFLAC 101-000 101-000-2040-000 206.80 111873 Insurance Premiums Central Pension Fund 101-000 101-000-2040-000 3,840.00 111866 February Central Pension Fund Delta Dental of Minnesota 101-000 101-000-2040-000 363.20 111889 Dental Insurance Premiums Lincoln National Life Ins Co 101-000 101-000-2040-000 1,090.60 111903 Life Insurance Premiums Lincoln National Life Ins Co 101-000 101-000-2040-000 1.75 111903 Life Insurance Premiums Lincoln National Life Ins Co 101-000 101-000-2040-000 1,192.22 111905 Life Insurance Premiums Lincoln National Life Ins Co 101-000 101-000-2040-000 -18.10 111905 Life Insurance Premiums Medica 101-000 101-000-2040-000 1,595.02 111907 Health Insurance Premiums NCPERS Group Life Insurance 101-000 101-000-2040-000 256.00 111868 March Life Insurance Premiums Medica 101-000 101-000-2041-000 10,660.58 111907 Health Insurance Premiums Delta Dental of Minnesota 101-000 101-000-2044-000 1,710.46 111889 Dental Insurance Premiums Fidelity Security Life Insurance Co. 101-000 101-000-2048-000 115.00 111893 March Vision Insurance Premiums Lincoln National Life Ins Co 101-000 101-000-3416-000 0.14 111903 Life Insurance Premiums Lincoln National Life Ins Co 101-000 101-000-3416-000 0.14 111905 Life Insurance Premiums 101-000 Total 21,013.81 Medica 101-402 101-402-4131-000 538.42 111907 Health Insurance Premiums Lincoln National Life Ins Co 101-402 101-402-4133-000 9.00 111903 Life Insurance Premiums Lincoln National Life Ins Co 101-402 101-402-4133-000 95.30 111904 Disability Insurance Premiums Lincoln National Life Ins Co 101-402 101-402-4133-000 9.00 111905 Life Insurance Premiums Delta Dental of Minnesota 101-402 101-402-4134-000 176.40 111889 Dental Insurance Premiums Bartholomew Karissa 101-402 101-402-4330-000 2,000.00 111880 Tuition Reimbursement per Personnel Policy Section 7.1 Governmentjobs.com Inc 101-402 101-402-4410-000 4,991.00 111895 NEOGOV - Online Application Software Shred-it c/o Stericycle Inc. 101-402 101-402-4410-000 53.96 111923 Document Destruction TASC - Client Invoices 101-402 101-402-4410-000 302.60 111926 January Admin Fees & 2020 Renewal Fee 101-402 Total 8,175.68 Medica 101-407 101-407-4131-000 2,481.05 111907 Health Insurance Premiums Lincoln National Life Ins Co 101-407 101-407-4133-000 6.98 111903 Life Insurance Premiums Lincoln National Life Ins Co 101-407 101-407-4133-000 68.14 111904 Disability Insurance Premiums Lincoln National Life Ins Co 101-407 101-407-4133-000 6.98 111905 Life Insurance Premiums Delta Dental of Minnesota 101-407 101-407-4134-000 99.22 111889 Dental Insurance Premiums League of Minnesota Cities 101-407 101-407-4330-000 20.00 111902 Safety & Loss Control Workshop 101-407 Total 2,682.37 Rupp Anderson Squires & Waldspurger P.A. 101-414 101-414-4301-000 1,663.93 111919 November & December Legal 101-414 Total 1,663.93 Rupp Anderson Squires & Waldspurger P.A. 101-415 101-415-4300-000 112.00 111919 November & December Legal Purchase of 7685 Lake Dr. MN Metro North Tourism Board 101-415 101-415-4900-000 4,435.00 111911 January Tourism Tax 101-415 Total 4,547.00 Medica 101-416 101-416-4131-000 538.43 111907 Health Insurance Premiums Lincoln National Life Ins Co 101-416 101-416-4133-000 2.25 111903 Life Insurance Premiums Lincoln National Life Ins Co 101-416 101-416-4133-000 25.19 111904 Disability Insurance Premiums Lincoln National Life Ins Co 101-416 101-416-4133-000 2.25 111905 Life Insurance Premiums Delta Dental of Minnesota 101-416 101-416-4134-000 44.10 111889 Dental Insurance Premiums American Planning Association 101-416 101-416-4452-000 653.00 111874 APA/AICP Membership K. Larsen 101-416 Total 1,265.22 Lincoln National Life Ins Co 101-418 101-418-4133-000 2.25 111903 Life Insurance Premiums Lincoln National Life Ins Co 101-418 101-418-4133-000 28.50 111904 Disability Insurance Premiums Lincoln National Life Ins Co 101-418 101-418-4133-000 0.00 111905 Life Insurance Premiums 101-418 Total 30.75 Medica 101-420 101-420-4131-000 21,069.13 111907 Health Insurance Premiums Lincoln National Life Ins Co 101-420 101-420-4133-000 59.73 111903 Life Insurance Premiums Lincoln National Life Ins Co 101-420 101-420-4133-000 592.66 111904 Disability Insurance Premiums Lincoln National Life Ins Co 101-420 101-420-4133-000 68.73 111905 Life Insurance Premiums Delta Dental of Minnesota 101-420 101-420-4134-000 1,126.74 111889 Dental Insurance Premiums Innovative Office Solutions LLC 101-420 101-420-4200-000 211.43 111901 Toners & Inkcarts Anoka County Treasury Office 101-420 101-420-4211-000 99.00 111876 PMMN4486 APX Battery Baycom Inc. 101-420 101-420-4240-000 112.00 111882 BWC MK3 X Molle Mount & Body Worn Adapter Plates Baycom Inc. 101-420 101-420-4240-000 57.00 111882 GPS Antenna Otter Lake Animal Care Center 101-420 101-420-4300-000 308.84 111915 Boarding & Services for Argos Mobraten Kristen 101-420 101-420-4330-000 120.00 111912 USPCA Region 12 PD1 K9 Trials Certification Aspen Mills Inc. 101-420 101-420-4370-000 849.00 111877 New Hire Uniform A. Ng Aspen Mills Inc. 101-420 101-420-4370-000 46.85 111877 New Hire Uniform A. Ng Xcel Energy 101-420 101-420-4381-000 3.74 111931 Electric-Police Anoka County Treasury Office 101-420 101-420-4410-000 43.26 111876 January Language Line Shred-it c/o Stericycle Inc. 101-420 101-420-4410-000 135.81 111923 Document Destruction Page 1 AP Checks by Account Number 03/09/2020 City Council Meeting Vendor Fund/Dept Account Amount Check # Description Dell Marketing LP 101-420 101-420-5000-000 1,701.00 111888 Dell Latitude 7400 Bundle Dock - W. Owens 101-420 Total 26,604.92 Medica 101-421 101-421-4131-000 1,313.91 111907 Health Insurance Premiums Lincoln National Life Ins Co 101-421 101-421-4133-000 4.40 111903 Life Insurance Premiums Lincoln National Life Ins Co 101-421 101-421-4133-000 50.08 111904 Disability Insurance Premiums Lincoln National Life Ins Co 101-421 101-421-4133-000 4.40 111905 Life Insurance Premiums Delta Dental of Minnesota 101-421 101-421-4134-000 63.96 111889 Dental Insurance Premiums Centennial Tech Club 101-421 101-421-4200-000 12.00 111884 Laser Engraved Tags Aspen Mills Inc. 101-421 101-421-4370-000 189.50 111877 Fire Uniform C. Menne ACT Services 101-421 101-421-4410-000 605.00 111872 Preventative Maintenance Labor 101-421 Total 2,243.25 Medica 101-422 101-422-4131-000 1,680.96 111907 Health Insurance Premiums Lincoln National Life Ins Co 101-422 101-422-4133-000 7.87 111903 Life Insurance Premiums Lincoln National Life Ins Co 101-422 101-422-4133-000 70.23 111904 Disability Insurance Premiums Lincoln National Life Ins Co 101-422 101-422-4133-000 7.87 111905 Life Insurance Premiums Delta Dental of Minnesota 101-422 101-422-4134-000 88.20 111889 Dental Insurance Premiums Emergency Automotive Technologies 101-422 101-422-4240-000 1,434.03 111891 Install Computer Mount Packages & Customize Tablet Cradle 101-422 Total 3,289.16 Medica 101-430 101-430-4131-000 3,409.16 111907 Health Insurance Premiums Lincoln National Life Ins Co 101-430 101-430-4133-000 15.19 111903 Life Insurance Premiums Lincoln National Life Ins Co 101-430 101-430-4133-000 121.83 111904 Disability Insurance Premiums Lincoln National Life Ins Co 101-430 101-430-4133-000 15.19 111905 Life Insurance Premiums Delta Dental of Minnesota 101-430 101-430-4134-000 249.16 111889 Dental Insurance Premiums Menards - Forest Lake 101-430 101-430-4211-000 64.39 111908 Miscellaneous Batteries and Tools Unique Paving Materials Corporation 101-430 101-430-4224-000 233.55 111927 Cold Mix UPM Winter Unique Paving Materials Corporation 101-430 101-430-4224-000 345.60 111927 Cold Mix UPM Winter Unique Paving Materials Corporation 101-430 101-430-4224-000 342.90 111927 Cold Mix UPM Winter Cargill Inc. 101-430 101-430-4228-000 2,450.36 111883 Clear Lane Deicer Xcel Energy 101-430 101-430-4385-000 499.47 111931 Electric-Street Lights Xcel Energy 101-430 101-430-4385-000 4,156.71 111931 Electric-Street Lights 101-430 Total 11,903.51 Medica 101-431 101-431-4131-000 1,084.08 111907 Health Insurance Premiums Lincoln National Life Ins Co 101-431 101-431-4133-000 3.37 111903 Life Insurance Premiums Lincoln National Life Ins Co 101-431 101-431-4133-000 27.28 111904 Disability Insurance Premiums Lincoln National Life Ins Co 101-431 101-431-4133-000 3.37 111905 Life Insurance Premiums Delta Dental of Minnesota 101-431 101-431-4134-000 66.15 111889 Dental Insurance Premiums AmeriPride Services Inc. 101-431 101-431-4211-000 71.27 111875 Shop Towel Services Safety Kleen Corporation Inc. 101-431 101-431-4211-000 50.42 111922 Parts Washer Solvent Mansfield Oil Company 101-431 101-431-4212-000 4,197.34 111906 1894 Conv 87 Oct R-10 Mansfield Oil Company 101-431 101-431-4212-000 1,441.54 111906 606 Dyed 70/30 B3.5 ULS ColdPro Mansfield Oil Company 101-431 101-431-4212-000 3,650.89 111906 1802 Conv 87 Oct R-10 Mansfield Oil Company 101-431 101-431-4212-000 2,823.06 111906 1300 Dyed 70/30 B3.5 ULS ColdPro Auto Nation Ford White Bear Lake 101-431 101-431-4221-000 60.58 111878 #394 Hatch Lift Support Factory Motor Parts Company 101-431 101-431-4221-000 14.20 111892 #231 U-Joint Factory Motor Parts Company 101-431 101-431-4221-000 45.65 111892 Battery Stock Warranty Replacement Core Return Factory Motor Parts Company 101-431 101-431-4221-000 21.15 111892 #231 Brake Light Hydraulics Plus & Consulting 101-431 101-431-4221-000 45.64 111899 #218 Hi-Pressure Hose Parker 3000 Psi Hydraulics Plus & Consulting 101-431 101-431-4221-000 47.65 111899 Grapple Bucket Attachment O'Reilly Automotive Stores 101-431 101-431-4221-000 12.48 111914 Stock Oil & Air Filter O'Reilly Automotive Stores 101-431 101-431-4221-000 15.99 111914 #508 Nite Shade Silver Star Industries 101-431 101-431-4221-000 137.85 111924 #304 2016 Explorer Seat Covers Walser Polar Chevrolet 101-431 101-431-4221-000 155.32 111929 #231 Mirror Winnick Supply Inc. 101-431 101-431-4221-000 97.80 111930 #508 4" Split Ring Hanger Ziegler Inc. 101-431 101-431-4221-000 45.90 111932 #408 Cat Hydo Adv 10W Auto Nation Ford White Bear Lake 101-431 101-431-4300-000 88.58 111878 #303 Sensors Emergency Apparatus Maintenance 101-431 101-431-4410-000 1,026.29 111890 #609 Tanker T-21 (old 31) Service Emergency Apparatus Maintenance 101-431 101-431-4410-000 2,260.04 111890 Ladder A-11 (Old L-21) Repair Emergency Apparatus Maintenance 101-431 101-431-4410-000 1,116.74 111890 Ladder A-11 (Old L-21) Service Emergency Automotive Technologies 101-431 101-431-4410-000 90.00 111891 Install Customer Supplied GPS Antenna for Arbitrator 101-431 Total 18,700.63 Image Printing & Graphics Inc 101-432 101-432-4200-000 56.00 111900 Business Cards - T. Cavegn J. Waterman Hotsy Equipment of Minnesota 101-432 101-432-4211-501 229.95 111898 Hose Batteries Plus Bulbs 101-432 101-432-4211-503 335.20 111881 Batteries Grainger 101-432 101-432-4211-503 73.11 111896 Room Air Cond. Page 2 AP Checks by Account Number 03/09/2020 City Council Meeting Vendor Fund/Dept Account Amount Check # Description Anoka County Treasury Office 101-432 101-432-4300-500 75.00 111876 March 2020 Cac Fiber Anoka County Treasury Office 101-432 101-432-4300-501 75.00 111876 March 2020 Cac Fiber Anoka County Treasury Office 101-432 101-432-4300-503 75.00 111876 March 2020 Cac Fiber TDS Metrocom MN 101-432 101-432-4321-000 245.85 111870 Phone Service CenturyLink 101-432 101-432-4321-503 55.78 111867 Phone - Civic Complex Fire Protection Equipment NeoFunds by Neopost 101-432 101-432-4322-000 500.00 111869 Postage Machine Postage Xcel Energy 101-432 101-432-4381-501 396.89 111931 Electric-Fire Station #1 Xcel Energy 101-432 101-432-4381-502 1,031.50 111931 Electric-Fire Station #2 Xcel Energy 101-432 101-432-4381-503 3,850.44 111931 Electric-Civic Complex Olson's Sewer Service Inc. 101-432 101-432-4410-000 450.00 111913 Wastewater Removal & Disposal from Holding Tank Star Tribune 101-432 101-432-4410-500 182.00 111925 52 Week Subscription Public Works AmeriPride Services Inc. 101-432 101-432-4410-503 259.64 111875 Mats AmeriPride Services Inc. 101-432 101-432-4410-503 141.99 111875 Mats Metro Sales Incorporated 101-432 101-432-4410-503 91.65 111909 Copier Maintenance Contract Ricoh MP C307 101-432 Total 8,125.00 Medica 101-450 101-450-4131-000 1,999.40 111907 Health Insurance Premiums Lincoln National Life Ins Co 101-450 101-450-4133-000 7.19 111903 Life Insurance Premiums Lincoln National Life Ins Co 101-450 101-450-4133-000 64.06 111904 Disability Insurance Premiums Lincoln National Life Ins Co 101-450 101-450-4133-000 11.69 111905 Life Insurance Premiums Delta Dental of Minnesota 101-450 101-450-4134-000 185.20 111889 Dental Insurance Premiums Xcel Energy 101-450 101-450-4381-000 391.11 111931 Electric-Parks 101-450 Total 2,658.65 Medica 101-451 101-451-4131-000 928.06 111907 Health Insurance Premiums Lincoln National Life Ins Co 101-451 101-451-4133-000 -1.23 111903 Life Insurance Premiums Lincoln National Life Ins Co 101-451 101-451-4133-000 -11.57 111904 Disability Insurance Premiums Lincoln National Life Ins Co 101-451 101-451-4133-000 3.27 111905 Life Insurance Premiums Delta Dental of Minnesota 101-451 101-451-4134-000 59.53 111889 Dental Insurance Premiums 101-451 Total 978.06 Medica 101-461 101-461-4131-000 201.91 111907 Health Insurance Premiums Lincoln National Life Ins Co 101-461 101-461-4133-000 0.85 111903 Life Insurance Premiums Lincoln National Life Ins Co 101-461 101-461-4133-000 7.28 111904 Disability Insurance Premiums Lincoln National Life Ins Co 101-461 101-461-4133-000 0.85 111905 Life Insurance Premiums Delta Dental of Minnesota 101-461 101-461-4134-000 16.53 111889 Dental Insurance Premiums 101-461 Total 227.42 Medica 101-462 101-462-4131-000 134.61 111907 Health Insurance Premiums Lincoln National Life Ins Co 101-462 101-462-4133-000 0.56 111903 Life Insurance Premiums Lincoln National Life Ins Co 101-462 101-462-4133-000 4.85 111904 Disability Insurance Premiums Lincoln National Life Ins Co 101-462 101-462-4133-000 0.56 111905 Life Insurance Premiums Delta Dental of Minnesota 101-462 101-462-4134-000 11.03 111889 Dental Insurance Premiums 101-462 Total 151.61 Medica 101-463 101-463-4131-000 201.91 111907 Health Insurance Premiums Lincoln National Life Ins Co 101-463 101-463-4133-000 0.84 111903 Life Insurance Premiums Lincoln National Life Ins Co 101-463 101-463-4133-000 7.28 111904 Disability Insurance Premiums Lincoln National Life Ins Co 101-463 101-463-4133-000 0.84 111905 Life Insurance Premiums Delta Dental of Minnesota 101-463 101-463-4134-000 16.54 111889 Dental Insurance Premiums Upper Cut Tree Service 101-463 101-463-4410-000 2,952.00 111928 Remove Trees on Clearwater Creek Dr 101-463 Total 3,179.41 Baker Tilly Municipal Advisors LLC 334-470 334-470-4300-000 3,100.00 111879 Arbitrage Calc G. O. Bond Series 2010A 334-470 Total 3,100.00 Silver Star Industries 402-431 402-431-5000-000 820.47 111924 #807 Ford F-250 Running Boards BackRack Beacon Mount Floor Mats Silver Star Industries 402-431 402-431-5000-000 365.94 111924 #417 2020 GMC Sierra 1500 BackRack Beacon Mount Floor Mats 402-431 Total 1,186.41 Cavegn Tony 403-401 403-401-5000-000 500.00 111865 Council Technology Stipend 2020 403-401 Total 500.00 Dell Marketing LP 403-451 403-451-5000-000 147.41 111888 Dell 23 Monitor P2319H - Office Specialist 403-451 Total 147.41 Finance & Commerce Inc. 421-499 421-499-4340-133 241.35 111894 Ad for Bids 2020 Street Rehabilitation Project 421-499 Total 241.35 League of Minnesota Cities 422-499 422-499-4300-000 1,000.00 111902 MN Cities Stormwater Coalition Contributions Rupp Anderson Squires & Waldspurger P.A. 422-499 422-499-4301-125 6,294.08 111919 November& December Legal Northeast Drainage Area Phase I Project 422-499 Total 7,294.08 Central Landscaping Inc. 601-000 601-000-3714-000 -25.00 111885 Hydrant Meter Refund Rum River Underground Utility 601-000 601-000-3714-000 -25.00 111918 Hydrant Meter Refund S.M.Hentges & Sons Inc. 601-000 601-000-3714-000 -25.00 111920 Hydrant Meter Refund Page 3 AP Checks by Account Number 03/09/2020 City Council Meeting Vendor Fund/Dept Account Amount Check # Description Central Landscaping Inc. 601-000 601-000-3855-000 -33.73 111885 Hydrant Meter Refund Rum River Underground Utility 601-000 601-000-3855-000 -6.92 111918 Hydrant Meter Refund S.M.Hentges & Sons Inc. 601-000 601-000-3855-000 -176.53 111920 Hydrant Meter Refund 601-000 Total -292.18 Medica 601-494 601-494-4131-000 1,914.74 111907 Health Insurance Premiums Lincoln National Life Ins Co 601-494 601-494-4133-000 58.82 111904 Disability Insurance Premiums Lincoln National Life Ins Co 601-494 601-494-4133-000 7.85 111905 Life Insurance Premiums Lincoln National Life Ins Co 601-494 601-494-4133-000 7.85 111903 Life Insurance Premiums Delta Dental of Minnesota 601-494 601-494-4134-000 146.64 111889 Dental Insurance Premiums Hach Company 601-494 601-494-4211-000 115.82 111897 Reagents for Water Sampling Hach Company 601-494 601-494-4211-000 41.20 111897 Reagents for Water Sampling Minnesota Pump Works 601-494 601-494-4211-000 3,450.92 111910 Able Hoses & Rubber Fire Hoses and Connections Core & Main LP 601-494 601-494-4215-000 1,894.38 111887 Meters Comcast 601-494 601-494-4321-000 167.79 111886 Phone & Internet - 1180 Birch St. TDS Metrocom MN 601-494 601-494-4321-000 39.01 111870 Phone Service Circle Pines Post Office 601-494 601-494-4322-000 369.84 111871 Utility Billing Postage Safe-Fast Inc. 601-494 601-494-4370-000 5.15 111921 Uniform Allowance - T. Paulno Xcel Energy 601-494 601-494-4381-000 3,118.67 111931 Electric-Water Ranger Chevrolet 601-494 601-494-5000-000 47,459.01 111917 2020 GMC Sierra 250 1GT49LEY2LF214562 Silver Star Industries 601-494 601-494-5000-000 63.06 111924 Backrack Installation Hardware Kit BackRack Light Brkt Silver Star Industries 601-494 601-494-5000-000 318.57 111924 2020 GMC Sierra 6.5 2500 BackRacks 601-494 Total 59,179.32 Medica 602-495 602-495-4131-000 1,914.76 111907 Health Insurance Premiums Lincoln National Life Ins Co 602-495 602-495-4133-000 7.90 111903 Life Insurance Premiums Lincoln National Life Ins Co 602-495 602-495-4133-000 7.90 111905 Life Insurance Premiums Lincoln National Life Ins Co 602-495 602-495-4133-000 58.83 111904 Disability Insurance Premiums Delta Dental of Minnesota 602-495 602-495-4134-000 146.64 111889 Dental Insurance Premiums Menards - Forest Lake 602-495 602-495-4211-000 80.76 111908 Cell Core ABS Pipe Hanging Bracket Press Gauge Circle Pines Post Office 602-495 602-495-4322-000 369.84 111871 Utility Billing Postage Safe-Fast Inc. 602-495 602-495-4370-000 5.14 111921 Uniform Allowance - T. Paulno Xcel Energy 602-495 602-495-4381-000 1,881.58 111931 Electric-Sewer Silver Star Industries 602-495 602-495-5000-000 318.57 111924 2020 GMC Sierra 6.5 2500 BackRacks Silver Star Industries 602-495 602-495-5000-000 63.06 111924 Backrack Installation Hardware Kit BackRack Light Brkt 602-495 Total 4,854.98 Central Landscaping Inc. 801-000 801-000-2301-000 400.00 111885 Hydrant Meter Refund Rum River Underground Utility 801-000 801-000-2301-000 400.00 111918 Hydrant Meter Refund S.M.Hentges & Sons Inc. 801-000 801-000-2301-000 400.00 111920 Hydrant Meter Refund Paul Emmerich Construction Inc. 801-000 801-000-2318-000 3,425.00 111916 Escrow Release 2099 Cypress St Rupp Anderson Squires & Waldspurger P.A. 801-000 801-000-2323-103 45.00 111919 November& December Legal Direct Bore Rupp Anderson Squires & Waldspurger P.A. 801-000 801-000-2353-103 67.50 111919 November& December Legal St. Clair Estates Rupp Anderson Squires & Waldspurger P.A. 801-000 801-000-2388-103 495.00 111919 November& December Legal Watermark 801-000 Total 5,232.50 Grand Total 198,884.25 Page 4 Electronic Funds Transfer MN Statute 471.38 Subd. 3 Council Meeting March 9, 2020 Transfer In/(Out) 2/21/2020 Payroll #04 (133,399.00) 2/21/2020 Payroll #04 Federal Deposit (39,393.04) 2/21/2020 Payroll #04 PERA (42,698.36) 2/21/2020 Payroll #04 State (8,608.13) 2/21/2020 Payroll #04 Child Support (570.70) 2/21/2020 Payroll #04 H.S.A. Bank Pretax (3,198.32) 2/21/2020 Payroll #04 TASC Pretax (1,001.86) 2/21/2020 Payroll #04 ICMA 457 Def. Comp #301596 (4,665.00) 2/21/2020 Payroll #04 ICMA Roth IRA #706155 (635.75) 2/21/2020 Payroll #04 MSRS HCSP #98946-01 (1,695.33) 2/21/2020 Payroll #04 MSRS Def. Comp #98945-01 (3,403.00) 2/21/2020 Payroll #04 MSRS Roth IRS #98945-01 (640.00) 2/25/2020 Wire from 4M (General Acct) 650,000.00 2/28/2020 Election Payroll 2-11-20 (7,236.52) 2/28/2020 Election Payroll Federal Deposit (20.96) CITY COUNCIL WORK SESSION DRAFT 1 CITY OF LINO LAKES 1 MINUTES 2 3 DATE : February 24, 2020 4 TIME STARTED : 6:00 p.m. 5 TIME ENDED : 6:28 p.m. 6 MEMBERS PRESENT : Council Member Stoesz, Lyden, Ruhland 7 and Mayor Rafferty; Council Member 8 Elect Cavegn 9 MEMBERS ABSENT : None 10 11 Staff members present: City Administrator Jeff Karlson; Public Services Director Rick 12 DeGardner; City Clerk Julie Bartell 13 14 1. Schedule Date for Strategic Planning Meeting –– The meeting was set for 15 March 19, 2020 at 5:30 p.m. in the Community Room. 16 Administrator Karlson also asked the council to arrive early on March 9th to have group 17 and individual official photos taken. 18 2. Review Regular Agenda – 19 Item 5A, Contract with Northland Recreation, Inc. for Woods Edge Park 20 Playground Equipment – Public Services Director DeGardner reviewed his written 21 request to proceed with a contract to purchase the necessary equipment for this new park 22 facility. He noted that he is comfortable with the contractor as they have provided 23 services to the City in the past. 24 Council Member Lyden asked about how the playground will be surfaced and Mr. 25 DeGardner said it will be surfaced with engineered wood fiber and it will be ADA 26 accessible. 27 Council Member Lyden added that he’d find it advantageous to have a visual of what is 28 planned; he wants to see equipment that engages the children. He also asked if the 29 YMCA is partnering or planning to utilize this park and Mr. DeGardner said that the 30 YMCA has not decided to officially be a part of the park project but he expects there may 31 be some unofficial use. Council Member Lyden asked if there will be benches for 32 parents and how much sunshine the site will provide Mr. DeGardner said some trees are 33 being trimmed but the site will be quite shady; he will review the master plan at the 34 council meeting. 35 Council Member Stoesz asked if signage for this park will clearly indicate that this is a 36 Lino Lakes’ park and not a YMCA park. Mr. DeGardner responded that he will make 37 that a consideration as signage is installed. 38 CITY COUNCIL WORK SESSION DRAFT 2 Item 5B, Sprint Spectrum L.P. Lease Agreement – Public Services Director 39 DeGardner reviewed his written report requesting authorization to enter a lease agreement 40 for the second city tower. The City recently approved an identical agreement (except for 41 location) for the other water tower. 42 NOT ON PRINTED AGENDA 43 Council Member Ruhland asked why the work session is not held in the council 44 chambers. City Clerk Bartell noted that historically the council has chosen to hold its 45 work sessions in the less formal environment of the community room; all meetings are 46 recorded and so are accessible to interested parties. 47 Council Member Stoesz suggested a discussion about not televising the advisory board 48 meetings since there is a cost involved and perhaps a less formal atmosphere would be 49 good for their discussions. Council Member Lyden remarked that there is a real need to 50 stay transparent and connect with the public; he’d have to think further on such a change. 51 The meeting was adjourned at 6:28 p.m. 52 53 These minutes were considered, corrected and approved at the regular Council meeting held on 54 March 9, 2020. 55 56 57 58 59 Julianne Bartell, City Clerk Rob Rafferty, Mayor 60 61 COUNCIL MINUTES DRAFT 1 1 CITY OF LINO LAKES 2 MINUTES 3 4 DATE : February 24, 2020 5 TIME STARTED : 6:30 p.m. 6 TIME ENDED : 6:45 p.m. 7 MEMBERS PRESENT : Council Member Stoesz, Lyden, Ruhland, and 8 Mayor Rafferty; Councilmember Elect Cavegn 9 MEMBERS ABSENT : 10 11 Staff members present: City Administrator Jeff Karlson; Public Services Director Rick DeGardner; 12 City Clerk Julie Bartell 13 14 PUBLIC COMMENT 15 There were no comments. 16 SETTING THE AGENDA 17 The agenda was approved as presented. 18 CONSENT AGENDA 19 20 Council Member Lyden moved to approve the Consent Agenda, Items 1A through 1E, as presented. 21 Council Member Ruhland seconded the motion. Motion carried on a voice vote. 22 23 ITEM ACTION 24 Consideration of Expenditures: 25 A) February 24, 2020 (Check No. 111769 through 111864) in 26 the Amount of $805,374.21 Approved 27 B) Consider Approval of February 3, 2020 28 Work Session Minutes Approved 29 C) Consider Approval of February 10, 2020 30 Council Meeting Minutes Approved 31 D) Consider Approval of February 18, 2020 Canvassing 32 Board Minutes Approved 33 E) Consider Approval of Exempt Raffle Event for Lino 34 Lakes Elementary School PTO Approved 35 FINANCE DEPARTMENT REPORT 36 There was no report from the Finance Department. 37 ADMINISTRATION DEPARTMENT REPORT 38 There was no report from the Admininstration Department. 39 40 COUNCIL MINUTES DRAFT 2 PUBLIC SAFETY DEPARTMENT REPORT 41 There was no report from the Public Safety Department. 42 PUBLIC SERVICES DEPARTMENT REPORT 43 5A) Consideration of Resolution No. 20-16, Approving Contract with Northland Recreation 44 Inc. for Woods Edge Park Playground Equipment – Public Services Director DeGardner 45 reviewed his written request to authorize a contract for playground equipment for the new Woods 46 Edge Park. He reviewed the location, the cost, construction award contract and the process utilized 47 to seek the contractor. The funding source was also noted. 48 Council Member Stoesz asked for a time schedule; an end of May construction time was noted by 49 staff. 50 Council Member Ruhland asked what would not be included from the master plan – Mr. DeGardner 51 noted those elements and their cost of about $45,000. 52 Mayor Rafferty suggested that individuals could visit Northpointe Park that was recently developed 53 (and Sunrise Park that was improved); at those locations you could see the work of this firm. 54 Council Member Stoesz moved to approve Resolution No. 20-16 as presented. Council Member 55 Lyden seconded the motion. Motion carried on a voice vote. 56 5B) Consideration of Resolution No. 20-17, Approving Sprint Spectrum L.P. Lease 57 Agreement – Water Tower #2 – Public Services Director DeGardner reviewed his request for 58 authorization to enter into a lease agreement with Sprint Spectrum for their equipment on Water 59 Tower #2. 60 Council Member Ruhland moved to approve Resolution No. 20-17 as presented. Council Member 61 Stoesz seconded the motion. Motion carried on a voice vote. 62 COMMUNITY DEVELOPMENT DEPARTMENT REPORT 63 64 There was no report from the Community Development Department. 65 66 UNFINISHED BUSINESS 67 68 There was no Unfinished Business. 69 70 NEW BUSINESS 71 72 There was no New Business. 73 74 COMMUNITY EVENTS 75 76 4th ANNUAL GUNS AND HOSES HOCKEY GAME – this event will be held on Thursday, 77 February 27. Contact the Public Safety Department at 651-982-2323 for more details. 78 79 80 COUNCIL MINUTES DRAFT 3 COMMUNITY CALENDAR 81 82 Community Calendar – A Look Ahead 83 February 24, 2020 through March 9, 2020 84 85 Wednesday, February 26 6:30 pm, Council Chambers Environmental Board 86 Monday, March 2 6:00 pm, Community Room Council Work Session 87 Wednesday, March 4 6:30 pm, Council Chambers Park Board 88 Thursday, March 6 8:00 am, Community Room EDAC 89 Monday, March 9 6:30 pm, Council Chambers City Council Meeting 90 91 ADJOURN 92 93 There being no further business, Council Member Stoesz moved to adjourn at 6:45 p.m. Council 94 Member Ruhland seconded the motion. Motion carried on a voice vote. 95 96 These minutes were considered and approved at the regular Council Meeting on March 9, 2020. 97 98 99 100 101 Julianne Bartell, City Clerk Rob Rafferty, Mayor 102 103 CITY COUNCIL AGENDA ITEM 1D STAFF ORIGINATOR: Lisa Hogstad-Osterhues, Deputy Clerk MEETING DATE: March 9, 2020 TOPIC: Resolution No. 20-23, Approving a Peddler License for Edward Jones Financial – Daniel Chrzanowski VOTE REQUIRED: 3/5 BACKGROUND Daniel Chrzanowski, Representative from Edward Jones Financial has submitted a peddler’s license application to the City Clerk's office. He plans to travel through Lino Lakes’ neighborhoods going door to door offering financial services to interested potential clients. The City has received all the necessary forms required to issue this company representative a license. There is a current background on file. The background indicated no reason to deny the application. The application and all other required information is on file in the City Clerk's office for review. RECOMMENDATION Approve Resolution No. 20-23, Approving the issuance of a Peddler License for a six month period starting April 15, 2020 through October 5, 2020. CITY OF LINO LAKES COUNTY OF ANOKA RESOLUTION NO. 20-23 APPROVING A PEDDLER LICENSE FOR EDWARD JONES FINANCIAL WHEREAS, Daniel Chrzanowski, Financial Advisors for Edward Jones Financial has submitted a peddlers license application to the city clerk's office; and WHEREAS, Daniel Chrzanowski has complied with all of the provisions of Chapter 613 of the Lino Lakes City Code for obtaining the necessary license; and WHEREAS, the Lino Lakes Public Safety Department has conducted a background check on the company representative that will be working in Lino Lakes, Daniel Chrzanowski within the past 12 months; and NOW, THEREFORE, BE IT RESOLVED that the Lino Lakes City Council hereby approves the request of Edward Jones Financial to sell services door to door for a period of six-months beginning April 15, 2020 and ending October 15, 2020. Adopted by the Council of the City of Lino Lakes this 9th day of March, 2020. The motion for the adoption of the foregoing resolution was introduced by Council Member _____________ and was duly seconded by Council Member ___________ and upon vote being taken thereon, the following voted in favor thereof: The following voted against same: _____________________ Rob Rafferty, Mayor ATTEST: ________________________ Julianne Bartell, City Clerk CITY COUNCIL AGENDA ITEM 3A STAFF ORIGINATOR: Jeff Karlson, City Administrator MEETING DATE: March 9, 2020 TOPIC: Annual Appointments VOTE REQUIRED: 3/5 INTRODUCTION On January 13 the City Council made its annual appointments to the various committees that council and staff members serve on every year. One of the committee assignments left open was the Joint Law Enforcement Council, which I suggested could be assigned to the newly- elected councilmember. Mayor Rafferty recently indicated he would like to serve as the City’s delegate on the Joint Law Enforcement Council. Since there are no other committee assignments to be filled, I would recommend councilmember-elect Tony Cavegn be considered as an alternate to the North Metro Telecommunications Committee and/or Anoka Co. Fire Protection Council. RECOMMENDATION Approve appointments to vacant committee assignments. 2019 2020 1. Acting Mayor Rob Rafferty Dale Stoesz 2. Legal Newspaper Quad Community Press Quad Community Press 3. Legal Services Barna, Guzy & Steffen Kennedy & Graven Rupp, Anderson, Squires, & Waldspurger Geck, Duea & Olson Barna, Guzy & Steffen Kennedy & Graven Rupp, Anderson, Squires, & Waldspurger Geck, Duea & Olson 4. Labor Services Barna, Guzy & Steffen Riley, Dettman & Kelsy Springsted, Inc. Barna, Guzy & Steffen Riley, Dettman & Kelsy Baker Tilly 5. Fiscal Agent Springsted, Inc. Baker Tilly 6. Assessor Anoka County Anoka County 7. North Metro Telecommunications Committee Dale Stoesz Melissa Maher (Alternate) Dale Stoesz Tony Cavegn (Alternate) (?) 8. Vadnais Lake Watershed District Rob Rafferty Rob Rafferty 9. County Corrections Program Michael Manthey John Swenson Chris Lyden John Swenson 10. Joint Law Enforcement Council Michael Manthey John Swenson Rob Rafferty John Swenson 11. Anoka Co. Fire Protection Council Jeff Reinert Michael Manthey (Alternate) Mike Ruhland Tony Cavegn (Alternate) (?) 12. City Depositories First Resource Bank LMC 4M Fund Wells Fargo Securities Wells Fargo Advisors US Bank RBC Capital Markets Morgan Stanley F&M Bank Others as needed First Resource Bank LMC 4M Fund Wells Fargo Securities Wells Fargo Advisors US Bank RBC Capital Markets Moreton Capital Markets F&M Bank Others as needed 13. City Treasurer1 Sarah Cotton Sarah Cotton 14. City Engineer WSB & Associates WSB & Associates 15. Data Practices Officer Julie Bartell Julie Bartell 16. City Auditor Redpath & Company Redpath & Company 17. Twin Cities Gateway Jeff Karlson Jeff Karlson Dale Stoesz (Alternate) 18. Anoka Co./Blaine Airport Advisory Council Dean Quimby Dean Quimby 19. Hearing Officer John Swenson Rick DeGardner (Alternate) John Swenson Rick DeGardner (Alternate) 20. Local Board of Appeal & Equalization Training Melissa Maher Mike Ruhland Rob Rafferty 21. Secretarial Services TimeSaver, Inc. TimeSaver, Inc. 1The City Council delegates the authority to make electronic funds transfers to the City Treasurer. The City Treasurer may delegate certain duties to finance staff, but shall remain responsible for the transfer program. CITY COUNCIL AGENDA ITEM 5A STAFF ORIGINATOR: Diane Hankee PE, City Engineer MEETING DATE: March 9, 2020 TOPIC: Consider Resolution No. 20-15, Accepting bids and Awarding a Construction Contract, Well House No. 1 Rehabilitation Project VOTE REQUIRED: 3/5 INTRODUCTION Staff is requesting council’s consideration to accept bids and award the construction contract for the Well House No. 1 Rehabilitation Project. BACKGROUND On January 27, 2020, the City Council approved the preparation of the plans and specifications for the Well House No. 1 Rehabilitation project. Well House No. 1 was the City’s first well house constructed in 1970. The project includes remodeling the existing structure, adding 2 chemical rooms, a pitched roof, plumbing, electrical, mechanical, fire protection, seepage pit and associated improvements. The completed project will upgrade the facility to meet current environmental and safety standards. The rehabilitated well house will provide a level of service comparable to a new Well House reducing long term maintenance cost. The project provides equipment upgrades and necessary repairs to the existing Well House No. 1 including: 1. The addition of separate internal fluoride and chlorine rooms (within existing well house) and seepage pit per Minnesota Department of Health requirements. 2. Rehabilitation of existing Well House No. 1 including a new pitched shingled roof, soffit lighting and exterior siding. 3. New exterior door and replacement of existing doors. 4. New bituminous driveway and subgrade, and expanded pavement behind the well house for chemical delivery vehicles and well maintenance rig. 5. Replacement of existing chemical feed equipment and associated appurtenances. 6. Replacement of existing HVAC systems. 7. Building additions will be provided with mechanical systems as required to meet the space heating load and ventilation air change rate. 8. Replacement of main switchgear and motor control center. 9. Replace existing control panel and other electrical equipment inside the well house (i.e. lights, receptacles, switches, cable and conduit, etc.). 10. Replacement of well instrumentation, i.e. pressure transducers, prelube solenoid valve, magnetic flow meter, door entry switches, etc. The project was bid on March 4, 2020 and one bid was received from Municipal Builders, Inc. in the base bid amount of $669,900.00. A bid alternate was included to do some additional exterior concrete or asphalt paving. Staff is recommending award of the base bid only. The project is proposed to be funded through the Water Operating Fund. The completion date for this project is December 31, 2020. RECOMMENDATION Staff recommends adoption of Resolution No. 20-15, Accepting the Bid and Awarding a Construction Contract in the amount of $669,900.00 to Municipal Builders, Inc. for the Well House No. 1 Rehabilitation Project. ATTACHMENTS 1. Resolution 20-15 2. Drawings 3. Bid Summary CITY OF LINO LAKES RESOLUTION NO. 20-15 ACCEPTING BASE BID, AWARDING A CONSTRUCTION CONTRACT, WELL HOUSE NO. 1 REHABILITATION PROJECT WHEREAS, pursuant to an advertisement for bids for the construction of the Well House No. 1 Rehabilitation Project, bids were received, opened and tabulated according to law, one bid was received from Municipal Builders, Inc. in the base bid amount of $669,900.00; and WHEREAS, it appears that Municipal Builders, Inc. is the lowest responsible bidder; and NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Lino Lakes: 1. The Mayor and Clerk are hereby authorized and directed to enter into a contract with Municipal Builders, Inc. in the name of the City of Lino Lakes for the construction of the Well House No. 1 Rehabilitation Project according to the plans and specifications approved by the City Council and on file in the office of the City Clerk. 2. The City Clerk is hereby authorized and directed to return forthwith to all bidder the Bid Bonds made with their bids, except that the deposits of the successful bidder and the next two lowest bidders shall be retained until a contract has been signed. Adopted by the Council of the City of Lino Lakes this 9th day of March, 2020. The motion for the adoption of the foregoing resolution was introduced by Council Member _______________and was duly seconded by Council Member ________________ and upon vote being taken thereon, the following voted in favor thereof: The following voted against same: _______________________________ Rob Rafferty, Mayor ATTEST: ________________________ Julianne Bartell, City Clerk 1 CITY COUNCIL AGENDA ITEM 6B STAFF ORIGINATOR: Diane Hankee P.E., City Engineer Kelsey Gelhar, Project Engineer MEETING DATE: March 9, 2020 TOPIC: Consider Resolution No. 20-21 Approving Conditional Use Permit for Building within the Floodplain at 7020 West Shadow Lake Drive VOTE REQUIRED: 3/5 INTRODUCTION Staff is requesting City Council consideration of the Conditional Use Permit for building a single family home using alternative elevation methods at 7020 West Shadow Lake Drive. Complete Application Date: January 13, 2020 60-Day Review Deadline: March 13, 2020 120-Day Review Deadline: May 12, 2020 Environmental Board Meeting: N/A Park Board Meeting: N/A Planning & Zoning Board Meeting: February 12, 2020 City Council Work Session: March 2, 2020 City Council Meeting: March 9, 2020 BACKGROUND The applicant, Leslie Schuhbauer, is proposing to build a home at 7020 West Shadow Lake Drive. A conditional use permit is required for building within the floodplain using alternative elevation methods. The parcel is approximately 0.31 acres. The Land Use Application is for the following: • Conditional Use Permit (CUP) o Building within floodplain using alternative elevation methods This staff report is based on the following submittal information: • Certificate of Survey prepared by EG Rud & Sons, Inc. dated December 11, 2019 • Certificate of Survey and Volume Calculations prepared by EG Rud & Sons, Inc. dated December 12, 2019 2 • House Plans prepared by Croix Design & Drafting, Inc., dated November 8, 2019 • ICC-ES Evaluation Report for Smart Vent Automatic Foundation Flood Vents, reissued February 2019 • Applicant’s Rice Creek Watershed District permit application, dated December 19, 2019 ANALYSIS History The parcel was created as part of the Lakes Addition No. 1 in 1969. The parcel remained vacant since it was platted. Based on historic county aerials, the accessory structure was constructed sometime between 2005 and 2008. Sanitary sewer and water services were installed to the right-of-way as part of the West Shadow Lake Drive Street and Utility Improvement Project in 2019. Existing Site Conditions The existing parcel contains a 150 square foot accessory structure and gravel and paved patio areas, three trees and open grass areas. The parcel is serviced by municipal water and sanitary sewer. West Shadow Lake Drive abuts on the north/northwest. The parcel has floodplain and shoreland. The Ordinary High Water Level elevation is 883.77 and extends onto the site. The FEMA Flood Elevation is 887 and extends onto the site. Zoning and Land Use The parcel was rezoned from R, Rural to R-1X, Single Family Executive in 2018 with Ordinance No. 19-18 in conjunction with the West Shadow Lake Drive Street and Utility Improvement Project. Current Zoning R-1X, Single Family Executive Current Land Use Single Family Residential Future Land Use per CP Low Density Sewered Residential Utility Staging Area 1A=2008-2015 Surrounding Zoning and Land Use Direction Zoning Current Land Use Future Land Use North R-1X Single Family Residential Low Density Residential East Reshanau Lake Lake Lake South R-1X Single Family Residential Low Density Residential West R-1X Single Family Residential Low Density Residential 3 Shoreland Management Overlay District The parcel is located in the Shoreland Management Overlay District of Reshanau Lake. This lake is classified as a Recreational Development Lake and has an 883.77 OHWL elevation. The required setback from the OHWL is 75 feet for sewered lots and the maximum allowed impervious surface area is 30% of the site area. The proposed OHWL setback is 75 feet and the proposed impervious surface area is 30% of the site area. Both shoreland requirements are met. Floodplain Management The 2015 DFIRM indicates Zone AE floodplain on the parcel. The FEMA base flood elevation (BFE) is 887. The proposed single family home is positioned on the parcel so that it is in the Zone AE floodplain. The lowest elevation of the proposed single family home is 885, which is described as the assumed grade in the crawl space. Per procedures listed under Section 1103.07(2), it has been determined the parcel is in the Flood Fringe district. The FEMA Flood Map Service Center does not indicate that a regulatory floodway is on the site. Due to the absence of a floodway and the presence of the BFE, the parcel is in the Flood Fringe district. Per Section 1103.06(3)(a) Conditional Uses, any structure that is not elevated on fill or flood proofed in accordance with division (2)(a) Standards for flood fringe permitted uses, of this section, requires a conditional use permit. The proposed single family home does not meet the requirements of (2)(a) Standards for flood fringe permitted uses, which requires that all structures, including accessory structures, must be elevated on fill so that the lowest floor, as defined, is at or above the regulatory flood protection elevation. The finished fill elevation for structures must be no lower than one foot below the regulatory flood protection elevation and the fill must extend at the same elevation at least 15 feet beyond the outside limits of the structure. Per Section 1103.06(4)(f), the Standards for Flood Fringe conditional uses: (f) Alternative elevation methods other than the use of fill may be utilized to elevate a structure's lowest floor above the regulatory flood protection elevation. These alternative methods may include the use of stilts, pilings, parallel walls, etc., or above-grade, enclosed areas such as crawl spaces or tuck under garages. The base or floor of an enclosed area shall be considered above-grade and not a structure's basement or lowest floor if: 1. The enclosed area is above-grade on at least one side of the structure; The enclosed area is above-grade on at least one side of the structure as the low floor elevation of the home is above-grade. 2. It is designed to internally flood and is constructed with flood resistant materials; and The crawl space is designed to internally flood through the use of flood vents and will use materials as outlined in the building code. 4 3. It is used solely for parking of vehicles, building access or storage. The above- noted alternative elevation methods are subject to the following additional standards: No other use has been designated on the floor plans or would be approved other than “crawl space”. a. Design and certification. The structure's design and as-built condition must be certified by a registered professional engineer or architect as being in compliance with the general design standards of the State Building Code and, specifically, that all electrical, heating, ventilation, plumbing and air conditioning equipment and other service facilities must be at or above the regulatory flood protection elevation or be designed to prevent flood water from entering or accumulating within these components during times of flooding. The design of the structure will be reviewed through the building permit process and will be required to meet building code standards and flood proofing requirements. The furnace and hot water heater are shown on the first floor of the home, above the flood protection elevation. The air conditioning equipment was not shown. b. Specific standards for above-grade, enclosed areas. Above-grade, fully enclosed areas such as crawl spaces or tuck under garages must be designed to internally flood and the design plans must stipulate: i. The minimum area of openings in the walls where internal flooding is to be used as a flood proofing technique. There shall be a minimum of two openings on at least two sides of the structure and the bottom of all openings shall be no higher than one foot above grade. The automatic openings shall have a minimum net area of not less than one square inch for every square foot of enclosed area subject to flooding unless a registered professional engineer or architect certifies that a smaller net area would suffice. The automatic openings may be equipped with screens, louvers, valves, or other coverings or devices provided that they permit the automatic entry and exit of flood waters without any form of human intervention; and The house plans show at least two openings on two sides of the structure. The flood vent details and report state that the bottom of the vents shall be no more than one foot above final grade. The ICC-ES Evaluation Report for the flood vents states that the Model 1540-520 can accommodate 200 square foot of the enclosed space. Based on the provided plans, the enclosed crawl space is approximately 1,636 square foot, which will require nine (9) flood vents. The ICC-ES Evaluation Report states that the flood vents are mechanically operated and are activated by rising water. ii. That the enclosed area will be designed of flood resistant materials in accordance with the FP-3 or FP-4 classifications in the State Building Code and shall be used solely for building access, parking of vehicles or storage. 5 No other use has been designated on the floor plans other than “crawl space”. Design will be approved through the building permit process. Comprehensive Plan Resource Management System The Resource Management System Plan goal of preserving surface water quality is supported by regulating the amount of allowed on site impervious surfaces. The proposed 30% impervious meets the allowed 30% Shoreland District impervious surface requirements. Land Use Plan The 2030 and draft 2040 Comprehensive Plan guide the parcel for low density residential development. The proposed single family home construction is consistent with low density residential land use. Housing Plan The goals and policies of the Housing Plan are not negatively impacted by the floodplain alteration required for the construction of a single family home. Transportation Plan Goals of the Transportation Plan are to ensure that street and roads are as safe as possible and to reduce unnecessary traffic. West Shadow Lake Drive is a reconstructed local street and has capacity to accommodate one (1) new single family home. Sanitary Sewer Plan A goal of the sanitary sewer plan is to provide an affordable and safe sanitary sewer system. Municipal sanitary sewer has been installed along West Shadow Lake Drive and has capacity for the construction of one (1) new single family home. Water Supply Plan A goal of the water supply plan is to provide residents affordable potable water that is safe and of high quality for daily consumption and fire demand. Municipal watermain has been installed along West Shadow Lake Drive and has capacity for the construction of one (1) single family home. Planning and Zoning Board The Planning and Zoning Board reviewed the project on February 12, 2020. The Board requested input from the staff on the following items: 1. Is the crawl space intended to flood? Is storage allowed in the crawl space? Do the vents open automatically? How does the water leave the crawl space? 6 Staff clarified that the crawl space is intended to flood and is to only be used for storage. Habitable space is not allowed. Staff also clarified that the vents open automatically. The vents are to be installed 1-foot from the bottom of the crawl space. In order to empty the crawl space of water, pumps may need to be used. A door to the crawl space is also proposed and could be opened when the water levels recede. 2. Is the choice using the crawl space and vent construction over the use of stilts or fill for aesthetic purposes? Staff clarified that the use of the crawl space instead of stilts is an aesthetic decision. The applicant is seeking a conditional use permit in order to avoid using fill. 3. What is the crawl space floor elevation and are plantings allowed near the vents? Staff stated that the proposed crawl space floor elevation is 885. The details for the vents and the City Code both require the area in front of the vents to be clear. Staff did not recommend planting any landscaping in front of the vents. The Planning & Zoning Board held a public hearing on February 12, 2020. The applicant, Leslie Schuhbauer, introduced herself to the Planning & Zoning Board. No other public comments were made at the public hearing. The Board recommended approval with a 3-0 vote with conditions as detailed in Resolution No. 20-21. Findings of Fact Resolution No. 20-21 details the Conditional Use Permit Findings of Fact. RECOMMENDATION Staff and Planning & Zoning Board recommend approval of the Conditional Use Permit for the proposed single family home at 7020 West Shadow Lake Drive. ATTACHMENTS 1. Site Location & Aerial Map 2. Certificate of Survey 3. House Plans 4. Resolution No. 20-21 N SCALE IN FEET 0 300150 Aerial Map 7020 West Shadow Lake DriveWESTSHADOW LAKE DRSAND P I P E R D R 7033 7027 7021 7015 7026 7020 7006 7002 6996 6994 6988 6982 6976 6964 6987 6999656 6756556967696569636961 1 CITY OF LINO LAKES RESOLUTION NO. 20-21 RESOLUTION APPROVING CONDITIONAL USE PERMIT FOR BUILDING WITHIN THE FLOODPLAIN AT 7020 WEST SHADOW LAKE DRIVE WHEREAS, the City received a land use application for a Conditional Use Permit for building with within the floodplain at 7020 West Shadow Lake Drive and hereafter referred to as “Development”; and WHEREAS, the property is zoned R-1X, Single Family Executive and allows for construction of a single family home within the floodplain using alternative elevation methods with a conditional use permit; and WHEREAS, the legal description of the subject property is as follows: Lot 2, Block 4, LAKES ADDITION NO. 1, Anoka County, Minnesota. WHEREAS, City staff has completed a review of the land use application based on the following plans: • Certificate of Survey prepared by EG Rud & Sons, Inc. dated December 11, 2019 • Certificate of Survey and Volume Calculations prepared by EG Rud & Sons, Inc. dated December 12, 2019 • House Plans prepared by Croix Design & Drafting, Inc., dated November 8, 2019 • ICC-ES Evaluation Report for Smart Vent Automatic Foundation Flood Vents, reissued February 2019 • Applicant’s Rice Creek Watershed District permit application, dated December 19, 2019; and WHEREAS, a public hearing was held before the Planning & Zoning Board on February 12, 2020, and the Board recommended approval of the conditional use permit. NOW, THEREFORE BE IT RESOLVED by The City Council of The City of Lino Lakes hereby makes the following findings: FINDINGS OF FACT 1. The proposed development application has been found to be consistent with the policies and recommendations of the Lino Lakes Comprehensive Plan including: a. Land Use Plan. b. Transportation Plan. c. Utility (Sewer and Water) Plans. 2 d. Local Water Management Plan. e. Capital Improvement Plan. f. Policy Plan. g. Natural Environment Plan. The proposed single family home with alternative elevation methods is consistent with the Land Use, Utility, Local Water Management, Capital Improvement, Policy and Natural Environmental Plans and recommendations of the comprehensive plan with the required plan revisions as detailed in February 12, 2020, staff report. 2. The proposed development application is compatible with present and future land uses of the area. The proposed single family home with alternative elevation methods is compatible with present and future land uses. The parcel and adjacent parcels are guided and zoned for residential use. A single family home is consistent the residential land uses. 3. The proposed development application conforms to performance standards herein and other applicable City Codes. A Site Plan Review has been completed and the proposed single family home with alternative elevation methods will meet zoning performance standards if conditions listed in staff report are met. 4. Traffic generated by a proposed development application is within the capabilities of the City when: a. If the existing level of service (LOS) outside of the proposed subdivision is A or B, traffic generated by a proposed subdivision will not degrade the level of service more than one grade. b. If the existing LOS outside of the proposed subdivision is C, traffic generated by a proposed subdivision will not degrade the level of service below C. c. If the existing LOS outside of the proposed subdivision is D, traffic generated by a proposed subdivision will not degrade the level of service below D. d. The existing LOS must be D or better for all streets and intersections providing access to the subdivision. If the existing level of service is E or F, the subdivision developer must provide, as part of the proposed project, improvements needed to ensure a level of service D or better. 3 e. Existing roads and intersections providing access to the subdivision must have the structural capacity to accommodate projected traffic from the proposed subdivision or the developer will pay to correct any structural deficiencies. f. The traffic generated from a proposed subdivision shall not require City street improvements that are inconsistent with the Lino Lakes Capital Improvement Plan. However, the City may, at its discretion, consider developer-financed improvements to correct any street deficiencies. g. The LOS requirements in paragraphs a. to d. above do not apply to the I- 35W/Lake Drive or I-35E/Main St. interchanges. At City discretion, interchange impacts must be evaluated in conjunction with Anoka County and the Minnesota Dept. of Transportation, and a plan must be prepared to determine improvements needed to resolve deficiencies. This plan must determine traffic generated by the subdivision project, how this traffic contributes to the total traffic, and the time frame of the improvements. The plan also must examine financing options, including project contribution and cost sharing among other jurisdictions and other properties, that contribute to traffic at the interchange. h. The City does not relinquish any rights of local determination. The proposed single family home with alternative elevation methods does not change the level of service along West Shadow Lake Drive. It is a local road and is capable of handling the traffic volume proposed by the single family home. 5. The proposed development shall be served with adequate and safe water supply. The proposed single family home with alternative elevation methods will be served by an adequate and safe water supply. The parcel is served by a 12” municipal watermain located along West Shadow Lake Drive. 6. The proposed development shall be served with an adequate and safe sanitary sewer system. The proposed single family home with alternative elevation methods will be served by an adequate and safe sanitary sewer system. The parcel is served by a 3” municipal force main sanitary sewer located along West Shadow Lake Drive. 7. The proposed development shall not result in the premature expenditures of City funds on capital improvements necessary to accommodate the proposed development. No City funds are being expended on this project. 4 8. The proposed development will not involve uses, activities, processes, materials, equipment and conditions of operation that will be detrimental to any persons, property, or the general welfare because of excessive production of traffic, noise, smoke, fumes, glare, or odors. The proposed single family home with alternative elevation methods is an allowed use within the R-1X, Single Family Executive District with an approved conditional use permit. The project will not generate excessive traffic, noise, smoke, fumes, glare or odors. 9. The proposed development will not result in the destruction, loss, or damage of a natural, scenic or historic feature of major importance. There are no natural, scenic or historic features on the existing site. BE IT FURTHER RESOLVED by The City Council of Lino Lakes in addition to the administrative requirements of a conditional use permit, the following standards of Section 1103.06(4)(f), are being met: (f) Alternative elevation methods other than the use of fill may be utilized to elevate a structure's lowest floor above the regulatory flood protection elevation. These alternative methods may include the use of stilts, pilings, parallel walls, etc., or above-grade, enclosed areas such as crawl spaces or tuck under garages. The base or floor of an enclosed area shall be considered above-grade and not a structure's basement or lowest floor if: 1. The enclosed area is above-grade on at least one side of the structure; The enclosed area is above-grade on at least one side of the structure as the low floor elevation of the home is above-grade. 2. It is designed to internally flood and is constructed with flood resistant materials; and The crawl space is designed to internally flood through the use of flood vents and will use materials as outlined in the building code. 3. It is used solely for parking of vehicles, building access or storage. The above-noted alternative elevation methods are subject to the following additional standards: No other use has been designated on the floor plans or would be approved other than “crawl space”. a. Design and certification. The structure's design and as-built condition must be certified by a registered professional engineer or architect as being in compliance with the general design standards of the State Building Code and, specifically, that all electrical, heating, ventilation, plumbing and air conditioning equipment and other service facilities must be at or above the regulatory flood protection elevation or be 5 designed to prevent flood water from entering or accumulating within these components during times of flooding. The design of the structure will be reviewed through the building permit process and will be required to meet building code standards and flood proofing requirements. The furnace and hot water heater are shown on the first floor of the home, above the flood protection elevation. The air conditioning equipment was not shown. b. Specific standards for above-grade, enclosed areas. Above-grade, fully enclosed areas such as crawl spaces or tuck under garages must be designed to internally flood and the design plans must stipulate: i. The minimum area of openings in the walls where internal flooding is to be used as a flood proofing technique. There shall be a minimum of two openings on at least two sides of the structure and the bottom of all openings shall be no higher than one foot above grade. The automatic openings shall have a minimum net area of not less than one square inch for every square foot of enclosed area subject to flooding unless a registered professional engineer or architect certifies that a smaller net area would suffice. The automatic openings may be equipped with screens, louvers, valves, or other coverings or devices provided that they permit the automatic entry and exit of flood waters without any form of human intervention; and The house plans show at least two openings on two sides of the structure. The flood vent details and report state that the bottom of the vents shall be no more than one foot above final grade. The ICC-ES Evaluation Report for the flood vents states that the Model 1540-520 can accommodate 200 square foot of the enclosed space. Based on the provided plans, the enclosed crawl space is approximately 1,636 square foot, which will require nine (9) flood vents. The ICC-ES Evaluation Report states that the flood vents are mechanically operated and are activated by rising water. ii. That the enclosed area will be designed of flood resistant materials in accordance with the FP-3 or FP-4 classifications in the State Building Code and shall be used solely for building access, parking of vehicles or storage. No other use has been designated on the floor plans other than “crawl space”. Design will be approved through the building permit process. BE IT FURTHER RESOLVED by The City Council of Lino Lakes the following standards of Section 1103.11 (5) are also being met: (5) General considerations. The community shall consider the following factors in granting variances and imposing conditions on variances and conditional uses in floodplains: (a) The potential danger to life and property due to increased flood heights or velocities caused by encroachments; 6 The potential danger to life and property due to increased flood heights or velocities is mitigated through the use of the enclosed crawl space equipped with flood vents for temporary flood storage. (b) The danger that materials may be swept onto other lands or downstream to the injury of others; The danger that materials may be swept onto other lands or downstream to the injury of others is mitigated through the use of the enclosed crawl space equipped with flood vents for temporary flood storage. (c) The proposed water supply and sanitation systems, if any, and the ability of these systems to minimize the potential for disease, contamination and unsanitary conditions; The parcel is currently served by existing municipal watermain and sanitary sewer. The single family home will connect to those services following current editions of the CEAM Standards and the City of Lino Lakes Standard Specifications. (d) The susceptibility of any proposed use and its contents to flood damage and the effect of such damage on the individual owner; The proposed single family home with alternative elevation methods includes an enclosed crawl space equipped with flood vents for temporary flood storage. The garage slab and first floor of the single family home are above the floodplain elevation. (e) The importance of the services to be provided by the proposed use to the community; The proposed single family home with alternative elevation methods provides no services to the community. The parcel is zoned R-1X, Single Family Executive. (f) The requirements of the facility for a waterfront location; The proposed single family home with alternative elevation methods meets the requirements of a facility for a waterfront location. (g) The availability of viable alternative locations for the proposed use that are not subject to flooding; There are no viable alternative locations for the proposed single family home on the parcel. They are all subject to flooding. (h) The compatibility of the proposed use with existing development and development anticipated in the foreseeable future; 7 The proposed use of the existing parcel is compatible with the anticipated use of the parcel in the future. (i) The relationship of the proposed use to the comprehensive land use plan and flood plain management program for the area; The proposed use of the existing parcel is compatible with the comprehensive land use plan and the floodplain management program for the area. (j) The safety of access to the property in times of flood for ordinary and emergency vehicles; West Shadow Lake Drive provides access to the site and is above the flood elevation. The safety of access to the property in times of flood for ordinary and emergency vehicles will not be affected by the construction of the proposed single family home. (k) The expected heights, velocity, duration, rate of rise and sediment transport of the flood waters expected at the site. The expected heights, velocity, duration, rate of rise, and sediment transport of the flood waters are not expected to be affected due to the construction of the proposed single family home. BE IT FURTHER RESOLVED by The City Council of the City of Lino Lakes hereby approves the conditional use permit for building within the floodplain at 7020 West Shadow Lake Drive subject to the following conditions: 1. The applicant shall not modify the municipal watermain and sanitary sewer that provides service to the parcel. No floodwater may be pumped into the sanitary sewer system. 2. The flood vents are not to be removed or blocked. The flood vents must be constructed to the manufacturer’s standards. Landscaping may not block the vents. 3. If in the future additional square footage is added to the single family home or accessory structures are added to the parcel, additional floodplain management mitigation will be required. 4. Flood-proofing measures, in accordance with the State Building Code and this chapter must be reviewed during the building permit process. The applicant must submit a plan or document certified by a registered professional engineer or architect that the flood-proofing measures are consistent with the regulatory flood protection elevation, the local water management plan and associated flood factors for that particular area. 8 5. The applicant shall enter into a Non-Conversion Agreement, which shall stay with the parcel, and shall state that the crawl space shall not be used for uses other than storage and temporary flooding and that the flood vents shall not be modified in such a way that will decrease their capacity. The City of Lino Lakes and the Rice Creek Watershed District reserve the right to enter the property to perform annual inspections as required by the Non-Conversion Agreement. 6. No impervious surface may be installed under the proposed deck. BE IT FURTHER RESOLVED by the City Council of the City of Lino Lakes hereby approves the conditional use permit subject to the following items being addressed prior to issuance of a building permit: 1. On the Certificate of Survey prepared by E.G. Rud & Sons, Inc., dated December 11, 2019: a. Label the existing contours. b. Clearly show the Ordinary High Water Level. c. Clearly show the FEMA Floodplain Elevation. 2. Include a legend for the blue and red volumes shown on the Certificate of Survey prepared by E.G. Rud & Sons that includes the Volume Calculations dated December 12, 2019. 3. Provide square footage of the crawl space and verify that eight flood vents are enough to service this space. The ICC-ES Evaluation Report claims that the Model 1540-520 Flood Vent is capable of providing flood mitigation for 200 square feet per properly installed flood vent. 4. A building permit shall be submitted and approved by the Building Department. Adopted by the Council of the City of Lino Lakes this 9th day of March, 2020. The motion for the adoption of the foregoing resolution was introduced by Council Member_______________ and was duly seconded by Council Member ________________ and upon vote being taken thereon, the following voted in favor thereof: The following voted against same: ______________________________ Rob Rafferty, Mayor ATTEST: ________________________ Julianne Bartell, City Clerk CITY COUNCIL AGENDA ITEM 6C STAFF ORIGINATOR: Diane Hankee PE, City Engineer MEETING DATE: March 9, 2020 TOPIC: Consider Resolution No. 20-19, Approving Bidding Policy VOTE REQUIRED: 3/5 INTRODUCTION Staff is requesting council approval of the Bidding Policy. BACKGROUND Minnesota State Statute 471.345 (Uniform Municipal Contracting Act) allows cities to receive bids electronically, but does not provide clear guidance on the electronic bidding process. The City of Lino Lakes Community Development Department has bid projects using electronic bidding procedures and would like to continue to use electronic bidding because of the benefits to both the city and the contractors bidding the projects. Electronic bidding assures complete bids, assures accuracy in total costs, and provides efficient means for creating bid tabulations. Contractors can update their bids at any point before the bid opening and they do not need to be present at the bid opening. The Bidding Policy details how the electronic bidding process would be implemented while also maintaining language about traditional sealed bidding processes for paper submissions. The City’s Attorney has reviewed and approved the Bid Policy. RECOMMENDATION Staff is recommending approval of Resolution No. 20-19 for the Bidding Policy. ATTACHMENTS 1. Resolution 20-19 2. Bidding Policy CITY OF LINO LAKES RESOLUTION NO. 20-19 APPROVING BIDDING POLICY WHEREAS, the City of Lino Lakes is proposing to implement the Bidding Policy used for competitive sealed bidding and electronic bidding processes; and WHEREAS, the Bidding Policy is compliant with all Minnesota State Statutes regarding competitive bidding procedures; and NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Lino Lakes approves the Bidding Policy. Adopted by the Council of the City of Lino Lakes this 9th day of March 2020. The motion for the adoption of the foregoing resolution was introduced by Council Member _______________and was duly seconded by Council Member ________________ and upon vote being taken thereon, the following voted in favor thereof: The following voted against same: _______________________________ Rob Rafferty, Mayor ATTEST: ________________________ Julianne Bartell, City Clerk Bidding Policy Purpose: This policy sets forth the general requirements for bidding and advertising for competitively bid projects that are estimated to exceed $175,000. It defines and clarifies the city’s bidding process that is established by state law, including processes specific to electronic bidding. Contracts that involve public improvements under Minnesota Statutes, chapter 429 may have additional requirements. The city of Lino Lakes follows Minnesota law in regard to municipal contracts, including procedures for competitive bidding and all public contract requirements. Procedure: 1. Approval. Projects or procurements must be either in the approved budget or require city council authorization prior to bidding. All competitively bid contracts require city council action awarding a contract. 2. Plans and Specifications. Prior to seeking bids, the city must prepare plans and specifications that meet all laws and requirements. A standard contract template shall also be used and will be modified as necessary for any given project. The plans and specifications shall include the city's contract requirements based upon the estimated contract amount. Bid bonds, responsible bidder, insurance, performance and payment bonds and withholding affidavits are required for all competitively bid contracts. Other submissions may also be necessary. 3. Advertisement for Bid. Specific language is required for the advertisement for bids. The city's standard advertisement for bids should be used to ensure required language is included. When using electronic bidding, the notice will clearly state that paper bids will not be accepted and it will further specify the form and manner required for all electronic submissions. Contact the city engineer for assistance with generating an advertisement for bids if necessary. Projects estimated to exceed $175,000 require publication in the city's official newspaper or a recognized industry trade journal at least ten days prior to the last day for submission of the bids. Projects estimated to exceed $350,000 require publication in the city's official newspaper and a recognized industry trade journal at least three weeks prior to the last day for submission of the bids. An affidavit of publication is required from each entity that published an advertisement. Minnesota Statutes, section 331A.03 authorizes the city to replace publication in the city’s official newspaper with dissemination on the city’s website; provided, however, that the city follows the procedural requirements contained in said statute. 4. Bid Requirements. Required documents from the bidders may include but are not limited to a bid bond, bid form containing responsible contractor language, human rights certification, and affidavit of non-collusion. All paper bids must be sealed and identified on the outside wrapper. When using electronic bidding, staff shall ensure that the bidding website has the functionality to facilitate submission of all required information and documents to comply with all state bidding laws. 5. Bid Opening. The bid opening will take place in a conference room, council chambers, or other public place where any person present may observe. Two city staff or agents will be present when the bid time expires. All bids shall be opened or, in the case of electronic bids, viewed online, acknowledged and read aloud. Bid results will become available after this process is complete; provided, however, that only the name of the bidder and the dollar amount specified is public information until after the city council awards a contract. For electronic bids, all bid submittals and documents for the winning contractor, including the bid tabulation and abstract, shall be scanned and retained. 6. After Bid Opening. Bids should be evaluated to determine the responsibility of the bidder. If a contract is awarded, it must be awarded to the lowest responsible bidder. The City has the right to reject all bids. If city staff determines the lowest bidder is not the lowest responsible bidder, the city attorney shall be contacted for consultation and justification prior to recommendation and action by the city council. Once a contract is awarded, a signed contract, certificate of insurance, performance bond, payment bond, and any other items required by the city shall be provided before a notice to proceed is issued. 7. All bid submissions and documents, including those submitted electronically, shall be retained in accordance with the city’s record retention schedule. Policy Approval: City Council approved on March 9, 2020. CITY COUNCIL AGENDA ITEM 6D STAFF ORIGINATOR: Diane Hankee PE, City Engineer MEETING DATE: March 9, 2020 TOPIC: Consider Resolution No. 20-13, Accepting bids, Awarding a Construction Contract, and Approving the Construction Services Contract, East Cedar Street & 24th Avenue/Elmcrest Avenue North Improvement Project VOTE REQUIRED: 3/5 INTRODUCTION Staff is requesting council’s consideration to accept bids, award a construction contract, and approve a construction services contract for the East Cedar Street & 24th Avenue/Elmcrest Avenue North Improvement Project. BACKGROUND Last year, the City entered into a Joint Powers Agreement (JPA) with the City of Hugo for cost sharing of the East Cedar Street & 24th Avenue/Elmcrest Avenue North Improvement Project. The project includes paving 24th Avenue/Elmcrest Avenue from Tart Lake Road to the south a distance of 2,300 feet, and East Cedar Street from Otter Lake Road to the east a distance of 2,600 feet. As outlined in the JPA the East Cedar Street improvements are the financial responsibility of the City of Lino Lakes and the 24th Avenue/Elmcrest Avenue improvements are the financial responsibility of the City of Hugo. On June 10, 2019, the City Council ordered the project, approved the plans and specifications and authorized the advertisement for bidding. Bids were received for the project in August of 2019. Both the City of Hugo and Lino Lakes passed Resolutions to reject bids and amended the JPA to rebid the project early in 2020 for construction in 2020. After the first amendment was passed, the City of Hugo received indications that there may be development interest on a parcel adjacent to Elmcrest Avenue. A bid alternate for the extension of sanitary sewer and watermain was included in the plans through a second amendment to the JPA. The second amendment outlines that associated costs would be the responsibility of the City of Hugo. On December 9, 2019, the City Council authorized the rebidding. Bids were received on Tuesday, January 28, 2020. A total of six bids were received. Below is a table of Grand Total Bids received: CONTRACTOR TOTAL BASE BID TOTAL BID + ALTERNATE 1 North Valley, Inc $700,636.80 $1,169,180.14 Northwest $825,906.83 $1,253,547.98 T.A. Schifsky & Sons, Inc. $819,599.96 $1,275,054.00 Meyer Contracting, Inc. $968,304.25 $1,301,690.81 Park Construction Company $906,917.31 $1,367,307.25 Dresel Contracting, Inc. $865,636.67 $1,437,206.84 The low bid was submitted by North Valley, Inc, in the amount of $700,636.80 for the base bid, and $1,169,180.14 for the base bid and the bid alternate. The previous bid from August of 2019 that was rejected was in the amount of $777,551.60. The City of Hugo is in support of completing the paving project, however they have decided not move forward with sanitary sewer and water installation (Alternate Bid 1). Their Resolution will be considered on March 2nd, 2020. The City Lino Lake’s share of the construction costs is $494,350.74, and the City of Hugo’s share of the construction cost is $206,286.07. The Lino Lake’s total project cost including soft cost and contingency is equal to $624,000. Funding for the project is proposed through the arterial street reconstruction fund (from special assessments for Cedar Street collected from abutting developments) in the amount of $247,500. State aid will fund the remaining $376,500 of project costs. The completion date for this project is November, 2020. WSB and Associates has submitted a proposal to complete the construction services for the East Cedar Street & 24th Avenue/Elmcrest Avenue North Improvement Project in the amount of $58,502. Note this cost shared with the City of Hugo as outlined in the JPA. RECOMMENDATION Staff recommends adoption of Resolution No. 20-13, Accepting the Bid and Awarding a Construction Contract in the amount of $700,636.80 to North Valley, Inc, for the base bid and Approving the Construction Services Contract with WSB for the East Cedar Street & 24th Avenue/Elmcrest Avenue North Improvement Project, in the amount of $58,502. ATTACHMENTS 1. Resolution 20-13 2. Bid Tabulation 3. WSB Proposal CITY OF LINO LAKES RESOLUTION NO. 20-13 RESOLUTION ACCEPTING BASE BID, AWARDING A CONSTRUCTION CONTRACT, AND APPROVING THE CONSTRUCTION SERVICES CONTRACT, EAST CEDAR STREET & 24TH AVENUE/ELMCREST AVENUE NORTH IMPROVEMENT PROJECT WHEREAS, pursuant to an advertisement for bids for the construction of the East Cedar Street & 24th Avenue/Elmcrest Avenue North Improvement Project, bids were received, opened and tabulated according to law, and the following bids were received complying with the advertisement; and CONTRACTOR TOTAL BASE BID TOTAL BID + ALTERNATE 1 North Valley, Inc $700,636.80 $1,169,180.14 Northwest $825,906.83 $1,253,547.98 T.A. Schifsky & Sons, Inc. $819,599.96 $1,275,054.00 Meyer Contracting, Inc. $968,304.25 $1,301,690.81 Park Construction Company $906,917.31 $1,367,307.25 Dresel Contracting, Inc. $865,636.67 $1,437,206.84 WHEREAS, it appears that North Valley, Inc, is the lowest responsible bidder; and WHEREAS, The Base Bid is deemed acceptable to the City of Hugo, and the City of Hugo recommends that Lino Lakes enter into a contract with said bidder for the construction of said improvements for and on behalf of the City of Hugo for the base bid only. WHEREAS, the City Council finds that it would be in the best interests of the city to proceed with the construction oversight and administration, NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Lino Lakes: 1. The Mayor and Clerk are hereby authorized and directed to enter into a contract with North Valley, Inc, in the amount of $700,636.80 by the name of the City of Lino Lakes for the Base Bid construction of the East Cedar Street & 24th Avenue/Elmcrest Avenue North Improvement Project according to the plans and specifications approved by the City Council and on file in the office of the City Clerk. NOW, THEREFORE, BE IT FURTHER RESOLVED, 1. The Mayor and Clerk are hereby authorized and directed to enter into a contract with WSB, in the name of the City of Lino Lakes for the construction services of the East Cedar Street & 24th Avenue/Elmcrest Avenue North Improvement Project in the amount of $58,502. 2. The City Clerk is hereby authorized and directed to return forthwith to all bidder the Bid Bonds made with their bids, except that the deposits of the successful bidder and the next two lowest bidders shall be retained until a contract has been signed. Adopted by the Council of the City of Lino Lakes this 9th day of March, 2020. The motion for the adoption of the foregoing resolution was introduced by Council Member _______________and was duly seconded by Council Member ________________ and upon vote being taken thereon, the following voted in favor thereof: The following voted against same: _______________________________ Rob Rafferty, Mayor ATTEST: ________________________ Julianne Bartell, City Clerk PROJECT: OWNER: City of Lino Lakes WSB PROJECT NO.: 013907-000 Bids Opened: Tuesday, January 28, 2020, at 11:00 am Contractor Bid Security (5%) Total Base Bid (A, B & C) Alternate 1 (Schedule D) TOTAL BID (Schedules A, B, C & D) 1 North Valley, Inc X $700,636.80 $468,543.34 $1,169,180.14 2 Northwest X $825,906.83 $427,641.15 $1,253,547.98 3 T.A. Schifsky & Sons, Inc. X $819,599.96 $455,454.04 $1,275,054.00 4 Meyer Contracting, Inc. X $968,304.25 $333,386.56 $1,301,690.81 5 Park Construction Company X $906,917.31 $460,389.94 $1,367,307.25 6 Dresel Contracting, Inc. X $865,636.67 $571,570.17 $1,437,206.84 Engineer's Opinion of Cost $733,757.20 $436,131.15 $1,169,888.35 Denotes corrected figure East Cedar Street & 24th Avenue/Elmcrest Avenue North Improvement Project BID TABULATION SUMMARY Paul Hornby, PE Project Manager I hereby certify that this is a true and correct tabulation of the bids as received on January 28, 2020. K:\013907-000\Admin\Construction Admin\013907-000 Bid Summary S:\Community Development\Projects\Capital Improvement Projects\2019 Cedar Street East 24th Ave and Elmcrest\Staff Reports\20200309 CC Award Project & Const Services\4. 20200303 Construction Services Proposal.docx 178 E 9TH STREET | SUITE 200 | SAINT PAUL, MN | 55101 | 651.286.8450 | WSBENG.COM February 27, 2020 Mr. Michael Grochala Community Development Director City of Lino Lakes 600 Town Center Parkway Lino Lakes, MN 55014 Re: Proposal for Construction Services for the East Cedar Street and 24th Avenue/Elmcrest Avenue North Improvement Project WSB Project No. R-013907-000 Dear Mr. Grochala: WSB & Associates, Inc. is pleased to present to you this proposal for construction services associated with the City’s East Cedar Street and 24th Avenue/Elmcrest Avenue North Improvement Project. The City of Lino Lakes is requesting assistance with construction inspection, materials testing and contract administration services of the East Cedar Street and 24th Avenue/Elmcrest Avenue North Improvement Project. Project Understanding The East Cedar Street & 24th Avenue/Elmcrest Avenue North Improvement project includes paving 24th Avenue/Elmcrest Avenue from Tart Lake Road to the south a distance of approximately 2,300 feet, and East Cedar Street from Otter Lake Road to the east a distance of approximately 2,600 feet. The East Cedar Street Improvement Project includes the reclamation of the existing paved section from Otter Lake Road east approximately 1,300 feet and paving the gravel section of Cedar from approximately 1,300 feet east to the City of Hugo border. Scope of Engineering Services WSB is pleased to provide professional construction engineering services for the East Cedar Street and 24th Avenue/Elmcrest Avenue North Improvement Project including contract administration, construction observation, materials testing, construction staking, and public involvement/communications. Below is a detailed description of the engineering services and WSB’s proposed approach. I. Construction Services a. Project Management/Contract Administration Contract Administration includes holding meetings with the contractor & City of Lino Lakes (preconstruction & weekly construction), processing monthly quantities for pay vouchers, and communicating with residents on a regular basis. b. Construction Observation WSB will provide an experienced engineering specialist whose responsibilities will include communicating with the Contactor as an agent of the City, calculating and keeping track of daily construction quantities and costs, contact and meet with Mr. Michael Grochala February 27, 2020 Page 2 S:\Community Development\Projects\Capital Improvement Projects\2019 Cedar Street East 24th Ave and Elmcrest\Staff Reports\20200309 CC Award Project & Const Services\4. 20200303 Construction Services Proposal.docx residents as necessary, and work with the Contractor to assist with a quality constructed product. c. Materials Testing WSB will provide materials testing meeting the City standards for construction. d. Construction Staking (Survey) WSB will provide Surveying staff as necessary to provide field staking for necessary roadway centerlines, elevations, and any necessary curbing or structure related information. Proposed Fee A copy of the project task hour budget is attached for your reference. Based on the proposed task hour budget, WSB will complete the scope of work the project discussed herein on hourly basis for a not-to-exceed amount of $58,502.00. Tasks not shown are considered outside of the scope of services. If additional work is necessary, we will prepare a detailed scope of work and include it as an addendum to this agreement. We will not proceed with any additional work until the addendum is authorized by both parties. This letter represents our complete understanding of the City’s East Cedar Street and 24th Avenue/Elmcrest Avenue North Improvement Project proposed scope of services. If you are in agreement with the scope of services and proposed fee, please sign in the appropriate space below and return one copy to us. If you have any questions, please feel free to call me at 763-287-7218 Sincerely, Edward C. Youngquist Project Manager Attachments CITY COUNCIL AGENDA ITEM 6E STAFF ORIGINATOR: Diane Hankee, City Engineer MEETING DATE: March 9, 2020 TOPIC: Consider Resolution No. 20-14, Accepting Quotes and Awarding a Construction Contract, Sanitary Sewer to Water Tower No. 3 VOTE REQUIRED: 3/5 Vote Required INTRODUCTION Staff is requesting authorization to accept quotes and award the construction contract for the sanitary sewer to Water Tower No. 3. BACKGROUND The work includes extending sanitary sewer from the Fire Station No. 2 site to the Water Tower No. 3 site. Construction of this project is to occur with the Water Tower No. 3 improvement project. The Water Tower No. 3 operations include a chlorine residual discharge, small amount, which Minnesota Department of Health (MDH) will not allow to be discharged into an onsite seepage pit. The MDH requires the reagents be discharged into the City’s sanitary sewer collection system. Quotes for the project were received on February 27th, 2020. The quotes received are as follows: CONTRACTOR TOTAL QUOTE C.W. Houle $77,760.00 Kuechle Underground $96,460.01 Olsons Sewer Service $112,387.51 Geislinger and Sons $218,415.00 Forest Lake Contracting Did not bid Dresel Contracting Did not bid Landmark Did not bid The low bid was submitted by C.W. Houle, Inc. of Shoreview, Minnesota, in the amount of $77,760.00. The project is funded through the City’s trunk utility fund. The completion date for this project is September 4, 2020. RECOMMENDATION Staff recommends adoption of Resolution No. 20-14 accepting quotes and awarding a construction contract for the sanitary sewer to Water Tower No. 3, in the amount of $77,760.00 to C.W. Houle, Inc. ATTACHMENTS 1. Resolution No. 20-14 2. Site Location Map CITY OF LINO LAKES RESOLUTION NO. 20-14 RESOLUTION ACCEPTING QUOTES, AND AWARDING A CONSTRUCTION CONTRACT, SANITARY SEWER TO WATER TOWER NO. 3 WHEREAS, pursuant to a request for quotes for the construction of the sanitary sewer to Water Tower No. 3, quotes were received, and tabulated: CONTRACTOR TOTAL QUOTE C.W. Houle $77,760.00 Kuechle Underground $96,460.01 Olsons Sewer Service $112,387.51 Geislinger and Sons $218,415.00 Forest Lake Contracting Did not bid Dresel Contracting Did not bid Landmark Did not bid WHEREAS, it appears that C.W. Houle, Inc. of Shoreview, Minnesota is the lowest responsible bidder; and NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Lino Lakes that the Mayor and Clerk are hereby authorized and directed to enter into a contract C.W. Houle, Inc. for the construction of the sanitary sewer to Water Tower No. 3 in the amount of $77,760.00; Adopted by the Council of the City of Lino Lakes this 9th day of March, 2020. The motion for the adoption of the foregoing resolution was introduced by Council Member _______________and was duly seconded by Council Member ________________ and upon vote being taken thereon, the following voted in favor thereof: The following voted against same: _______________________________ Rob Rafferty, Mayor ATTEST: ________________________ Julianne Bartell, City Clerk CITY COUNCIL AGENDA ITEM 6F STAFF ORIGINATOR: Michael Grochala, Community Development Director MEETING DATE: March 9, 2020 TOPIC: Consider Resolution No. 20-24, Approving Amended Stipulation Agreement, NE Drainage Improvement Project. VOTE REQUIRED: 3/5 INTRODUCTION Staff is requesting City C ouncil approval of the Amended Stipulation Agreement with the Leibel Property ownership group , regarding the NE Lino Lakes Drainage Area Improvement project. BACKGROUND In March of 2019, the City Council authorized acquisition of property by eminent domain for the NE Drainage Improvement Project. The City continued to negotiate directly with the Leibel ownership group throughout 2019. This process included coordinating efforts with a private developer interested in the balance of the property. On November 20, 2019, the City Council approved a Stipulation Agreement with the Leibel Family regarding purchase of their property. Under the agreement, the property owners concurred with public purpose of the condemnation and agreed to the amount of compensation, but retained the ability to seek additional compensation if the developer acquisition was not completed. The original dates in the agreement established a deadline for the owners and developers to enter into a Purchase Agreement by March 1, 2020 and close on the property by April 1, 2021. All parties have worked diligently to meet these requirements however, additional time is needed. Accordingly, the purchase agreement deadline and the closing date are proposed to be changed to June 1, 2020 and July 1, 2021, respectively. The City Attorney has reviewed the proposal and is recommending approval of the agreement. RECOMMENDATION Staff is recommending approval of Resolution No. 20-24. ATTACHMENTS 1. Resolution No. 20-24 2. Amended Stipulation Agreement 3. Property Acquisition Map CITY OF LINO LAKES RESOLUTION NO. 20-24 APPROVING AMENDED STIPULATION AGREEMENT FOR NORTHEAST LINO LAKES DRAINAGE AREA IMPROVEMENTS WHEREAS , the City Council authorized staff and City Attorney to make offers on the acquisition of land for the NE Drainage Improvement project on February 25, 2019, and WHEREAS, the City Council authorized acquisition of property by eminent domain on May 28, 2019; and WHEREAS, the City of Council entered into a Stipulation Agreement with the Leibel Property ownership group regarding the purchase of their property on November 20, 2019; and WHEREAS, all parties to support amendment of the dates within said agreement. NOW, THEREFORE BE IT RESOLVED by The City Council of The City of Lino Lakes: 1. That the amended Stipulat ion Agreement with the Leibel Property ownership group is hereby approved and the Mayor and City Clerk are authorized to execute the agreement on behalf of the City. Adopted by the Council of the City of Lino Lakes this 9th day of March, 2020. The motion for the adoption of the foregoing resolution was introduced by Council Member _____________and was duly seconded by Council Member and upon vote being taken thereon, the following voted in favor thereof: The following voted against same: _____________________ Rob Rafferty, Mayor ATTEST: ________________________ Julianne Bartell, City Clerk STATE OF MINNESOTA DISTRICT COURT ANOKA COUNTY TENTH JUDICIAL DISTRICT Case Type: 2, Condemnation City of Lino Lakes, Petitioner, vs. James W. Salo and Bernice M. Salo, individually and as trustees of the Trust Agreement of James W. Salo and Bernice M. Salo dated December 17, 2013, Novation Credit Union, Hal Leibel, Pamela Leibel, Lyn Arvidson, Royce Arvidson, Jim Kohler, LeeAnn Dye, Mark Dye, Colleen Dye, County of Anoka, Rice Creek Watershed District, Metropolitan Council, and all other persons unknown claiming any right, title, estate, interest, or lien in the real estate described herein, Respondents. This Amended and Restated Stipulation is entered into this ____ day of March, 2020 by and between the City of Lino Lakes (the “City”) and Hal Leibel, Pamela Leibel, Lyn Arvidson, Royce Arvidson, Jim Kohler, LeeAnn Dye, Mark Dye, and Colleen Dye (collectively, the “Owners”). RECITALS 1. The Owners in the aggregate are owners of, or have an interest in, the varied properties identified as PID Nos. 14-31-22-12-0002, 14-31-22-14-0001, 14-31-22- 11-0002, and 14-31-22-11-0001 (collectively, the “Property”). Court File No: 02-CV-19-5586 AMENDED AND RESTATED STIPULATION 2. The City has filed a Petition in Condemnation in Anoka County District Court, Court File No. 02-CV-19-5586, to acquire certain property interests over the Property. 3. A certain developer (the “Developer”) is also negotiating with Owners to directly purchase the balance of the Property from the Owners, and the Developer and City are coordinating their efforts and allocating matters relating to the acquisitions between themselves. 4. The Owners and the Developer hope to enter into a purchase agreement for the balance of the Property in the near future. 5. In light of and in anticipation of the Owners entering into the Purchase Agreement with the Developer, the City and Owners now wish to enter into this Stipulation as it relates to the City’s pending Petition in Condemnation. Based on the above, the parties agree as follows: 1. The Owners concur with the necessity and public purpose for the City’s taking, as outlined in the City’s Petition in Condemnation. 2. The Owners stipulate to the just compensation amount consistent with the City’s appraised value of the Property, which is the amount outlined in the City’s Petition in Condemnation: $52,000.00 for PID No. 14-31-22-14-0001 and $386,000.00 for PID No. 14-31-22-12-0002. 3. If either (a) Owners and Developer do not enter into a Purchase Agreement on or before June 1, 2020, or (b) the transaction contemplated by that Agreement does not close by July 1, 2021, Owners may elect to declare this Stipulation is null and void, and Owners may pursue an award of just compensation at a Commissioners’ Hearing in accordance with Minnesota law. Owners must notify the City of such election in writing by delivering to City, within two weeks of the triggering event, a notice of cancellation of this Stipulation. 4. The parties agree the electronic signatures of this Stipulation shall constitute valid, binding signatures. 5. This Amended and Restated Stipulation replaces and supersedes that certain Stipulation dated November 21, 2019, entered into by the parties in this matter. OWNERS CITY OF LINO LAKES By By Hal Leibel Its By By Pamela Leibel Its By Lyn Arvidson By Royce Arvidson By Jim Kohler By LeeAnn Dye By Mark Dye By Colleen Dye GP:4826-0634-7701 v2 LINDNER GERALD G& CYNTHIA MNELSON RICHARD D & JANET MWITTNER STACIFARMERIE HENRYLEIBEL HAL LSALO TRUSTEE BERNICE & SALO TRUSTEE JAMESLEIBEL HAL LLEIBEL HAL LLEIBEL HALLLEIBEL HAL L20TH AVE AUDITOR'S S U B D I V I S I O N N O . 4 7 R E V I S E D 20TH AVENUE PELTIER LAKE DRIVE 20' TEMPORARYEASEMENT229 527 405 437 493 50 168166 662884 831 27530' TEMPORARYEASEMENT-PROPOSED DRAINAGE, UTILITY ANDGREENWAY FEE ACQUISITION TOTAL AREA - 459,160 SF (10.54 AC) UPLAND - 360,514 SF (8.28 AC) WETLAND - 98,646 SF (2.26 AC)-DENOTES EXISTING WETLAND PER NWI AND WSB DELINEATION-TEMPORARY EASEMENT WEST (60,080 SF - 1.38 AC)-PERMANENT EASEMENT (71,968 SF)(1.65 AC)-TEMPORARY EASEMENT SOUTH (28,804 SF - 0.66 AC)WSB PROJECT NO.:REVISIONS NO.DATE DESCRIPTION 13084-000SCALE:PLAN BY:DESIGN BY:CHECK BY:AS SHOWNK:\013084-000\Cad\Exhibits\13084-000 C-2019 EaseExh 05-06-19.dwg 5/13/2019 4:35:54 PM EYPWSCALE IN FEET0H:120 240N2019 NE DRAINAGE AREA CITY OF LINO LAKESLEIBEL HALLPARCELEXHIBITBBSTORMWATER MANAGEMENT CITY COUNCIL AGENDA ITEM 6G STAFF ORIGINATOR: Michael Grochala, Community Development Director MEETING DATE: March 9, 2020 TOPIC: Consideration of Resolution No. 20-25, Authorizing Preparation of a Feasibility Study for Water Treatment Plant VOTE REQUIRED: 3/5 INTRODUCTION Staff is requesting council authorization to prepare a Feasibility Study for a Water Treatment Plant. BACKGROUND In January of 2020, the City issued a Public Water Advisory regarding manganese levels in the municipal water supply. While the City’s water supply continues to meet all Safe Drink Water Act standards, testing by the Minnesota Department of Health (MDH) showed some of our wells have manganese levels above MDH’s recommended health guidelines. As part of the City’s response plan, staff has been working with engineering consultants and MDH professionals on short, mid, and long term plans to reduce manganese levels in the municipal water supply. One course of action is the possible construction of a Water Treatment Plant. Staff has worked with City Engineer, WSB and Associates, to identify the necessary scope of the study. The study components include: 1) Evaluation of Alternative Water Supply Options to address short to mid-term needs. 2) Analyze Source Water 3) Evaluate Water Treatment Options 4) Review Potential Plant Site 5) Prepare Centralized Water Treatment Plan Preliminary Drawings 6) Evaluate future system needs and phasing 7) Study Neighborhood Impacts 8) Determine Estimated Costs In response to City Council direction at the March 2, 2020 works session, WSB has provided a revised proposal in the amount of $34,538.00. The Study is anticipated to be complete by June 1, 2020. Architectural renderings are not included in this phase of the proposal, but can be provided for an additional fee. No public outreach is included at this time. Staff would anticipate that both architectural renderings and a public information meeting would be part of a future project development phase. The study will be funded through the City’s trunk water fund. RECOMMENDATION Staff is recommending adoption of Resolution No. 20-25 Authorizing Preparation of a Feasibility Study for Water Treatment Plant. ATTACHMENTS 1. Resolution No. 20-25 2. Proposal for Water Treatment Plant Feasibility Study CITY OF LINO LAKES RESOLUTION NO. 20-25 RESOLUTION AUTHORIZING THE PREPARATION OF A WATER TREATMENT PLANT FEASIBILITY STUDY WHEREAS, the City Council, is evaluating short, mid and long term options to reduce manganese levels in the municipal water supply, and WHEREAS, the construction of a Water Treatment Plant is a possible course of action for the City to evaluate, and WHEREAS, WSB and Associates, the City Engineer, has submitted a proposal to prepare the Feasibility Study. NOW, THEREFORE BE IT RESOLVED by The City Council of The City of Lino Lakes: 1. The Water Treatment Plant Feasibility Study is hereby ordered to determine if the proposed improvement is necessary, cost-effective, and feasible and as to whether it should best be made as proposed, and at the estimated cost of the improvement. 2. WSB and Associates are directed to prepare the Feasibility Study for Water Storage in an amount not exceed $34,538. Adopted by the Council of the City of Lino Lakes this 9th day of March, 2020. The motion for the adoption of the foregoing resolution was introduced by Council Member _______________and was duly seconded by Council Member ________________ and upon vote being taken thereon, the following voted in favor thereof: The following voted against same: _______________________________ Rob Rafferty, Mayor ATTEST: ________________________ Julianne Bartell, City Clerk 178 E 9TH STREET | SUITE 200 | SAINT PAUL, MN | 55101 | 651.286.8450 | WSBENG.COM March 4, 2020 Mr. Rick DeGardner Public Services Director City of Lino Lakes 600 Town Center Parkway Lino Lakes, MN 55014 Re: Proposal for Water Treatment Plant Feasibility Study City of Lino Lakes, MN Dear Mr. DeGardner: We appreciate the opportunity to submit this letter proposal to the City of Lino Lakes to complete the Water Treatment Plant Feasibility Study. The Minnesota Department of Health recently tested the City’s manganese levels in each of the City’s wells as part of the EPA Unregulated Contaminant Monitoring Rule 4 (UCMR4). The water quality testing data from MDH indicates that five of the City’s six wells exceed the maximum recommended manganese level for infants (100 ppb), and three of the wells exceeds the maximum recommend manganese level for adults and children (300 ppb). Therefore, the design and construction of a water treatment plant should be studied to treat the high levels of manganese that exist in the City’s drinking water in addition to treating other contaminants such as iron and ammonia. Alternative water supply options will also be evaluated as part of this study. I. SCOPE OF WORK 1. Alternative Water Supply Options In lieu of constructing a water treatment plant(s) to treat the City’s existing wells, alternative water supply options will also be evaluated. These options include: A. Drilling new wells B. Purchasing treated water from another community or water utility 2. Analyze Source Water All existing water quality data for the City’s existing wells will be reviewed with respect to primary and secondary drinking water standards as well as contaminants and emerging contaminants. We recommend completing additional testing for any key water quality parameters (ex. ammonia, total organic carbon, emerging contaminants, etc.) that possibly have not been tested to date by the City. Our team will then develop a comprehensive treatment plan that addresses all identified contaminants, ensures regulatory compliance, and produces high quality water for the City’s customers. WSB will also look ahead and evaluate the water quality parameters that will likely need to be evaluated for both conventional and biological filtration for the water treatment pilot testing to be completed in the next phase of the project. It is assumed for this study that the City will pay for all water quality testing. Mr. Rick DeGardner March 4, 2020 Page 2 3. Water Treatment Options Upon completion of the source water analysis, we will explore available water treatment options and the recommending preferred processes for treating known and emerging contaminants that will potentially need to be treated over the anticipated life of the water treatment plant(s). The report will examine available treatment process options for identified contaminants potentially needing treatment, recommend a preferred treatment process for each identified contaminant, identify required space needs for preferred treatment processes, provide recommendation as to the required size and preferred location for the facility, and provide cost estimates for constructing and operating the facility. We will study both conventional and biological filtration and present their benefits. The iron, manganese, and ammonia in the City’s water could be treated without chlorine and potassium permanganate with biological filtration. Biological filtration is commonly practiced in the United States and Europe and is endorsed by the Minnesota Department of Health (MDH) as an efficient and effective method for treating these (and other) contaminants. The benefits of biological filtration include higher filtration rates, longer filter runs (reduces backwash supply and wastewater volumes), savings in chemical costs, and reduction in disinfection byproducts. The design of a conventional gravity filtration process with detention and aeration can easily be modified to accommodate biological filtration after the successful completion of a biological filtration study as required by MDH. WSB will coordinate and attend tours of existing water treatment facilities that utilize each of the treatment methods being evaluated so that City staff have a clear understanding of the treatment technologies and options that are available for the water treatment plant. The analysis will include, but not be limited to, initial construction costs, long term operational costs, the ability of each system to effectively and efficiently remove iron, manganese, ammonia, and other contaminants from the water supply, the discharge of the waste product, and the ability of the plant to be expanded or be modified in the future. This will be a comprehensive review and recommendation on the “best” plant to meet the current and future needs of the City. 4. Review Existing Site A potential site for the proposed water treatment plant has been identified at the southwest intersection of Birch Street and 12th Avenue South. The WSB team will visit the proposed water treatment plant site and review the existing wetlands in the area. We will also review the as-built drawings, easements, and existing infrastructure to determine if the site is feasible for further consideration for the water treatment plant. Potential contaminants and other barriers that may restrict or affect the layout of the plant at the site will be evaluated up front during this analysis. Other factors such as ease of chemical deliveries, access for maintenance trucks, security, stormwater retention, proximity to water and sanitary sewer utilities, proximity to three phase-480 volt electrical power, proximity to existing and future wells, and the potential for the City to acquire the property will be evaluated during the preliminary design phase. 5. Centralized Water Treatment Plant Preliminary Drawing We will design and create a footprint for a gravity filtration water treatment plant that will be superimposed onto a conceptual site plan drawing at the southwest intersection of Birch Street and 12th Avenue South. The water treatment plant footprint will show the exterior dimensions of the plant and not show internal rooms or room dimensions. The Mr. Rick DeGardner March 4, 2020 Page 3 conceptual site plan will also show space for a future water treatment plant expansion footprint. 6. Water Distribution System Modeling and Watermain Phasing Plan Preliminary water distribution system modeling has indicated that a centralized water treatment plant could initially treat Wells 1, 3, 5, and 6, and without upsizing the existing 16-inch watermain on Birch Street. The City’s maximum day water demands will eventually exceed the hydraulic capacity of the existing 16-inch watermain on Birch Street. If Wells 2 and 4 are left untreated and used only as peaking wells on maximum day demands, the existing 16-inch watermain should have adequate hydraulic capacity to convey treated water from a centralized water treatment plant for the next 10 to 15 years based on the water demand projections in the City’s Comprehensive Plan. At that time, a parallel 16-inch watermain will need to be constructed along Birch Street and extended westward and eastward in phases as the capacity of the water treatment plant is increased and possibly expanded in the future with new wells pumping to the plant. Constructing a future plant expansion and a parallel 16-inch watermain in phases along Birch Street will be evaluated as part of this study. The raw watermain costs to be constructed from the City’s existing wells to the centralized water treatment plant will also be figured-in to the estimated costs. 7. Study Neighborhood Impacts The preliminary design report will explore potential impacts of the water treatment facility on neighboring properties due to noise, odors, operating hours, traffic, and other identified sources of impact and recommend a process for mitigating any identified impacts during the final design process. Neighborhood meetings are not anticipated for this study phase and not included in this proposal. 8. Determine Estimated Costs The preliminary design report will include estimated construction and operating costs for a groundwater treatment facility. Estimated costs will assume industry standard costs for a gravity filtration water treatment plant. The report will explore and recommend “order of magnitude” water rate revisions needed to offset future budget impacts to fund the water treatment plant. This analysis does not replace a water rate study that should also be completed under a separate project. 9. Report Preparation The findings, estimated costs, and recommendations from the study will be summarized in a report along with report figures and presented to the City Council. 10. Meetings We will coordinate, prepare handouts, and attend up to three (3) meetings with City staff and three (3) City Council meeting to discuss the report. Mr. Rick DeGardner March 4, 2020 Page 4 II. SCHEDULE AND ESTIMATED FEES A. Project Schedule We have estimated the time for the project to begin immediately after City authorization. The proposed schedule includes the following milestone dates: Task Completion Date City Council Authorization to Proceed March 9, 2020 Complete Feasibility Study May 15, 2020 Present Feasibility Study to City Council June 1, 2020 B. Estimated Fees Compensation for tasks shall be on an hourly basis, based on the actual hours worked for personnel assigned to the project. We propose to perform these services for an hourly, not-to-exceed fee of $34,538. A spreadsheet showing the estimated hours for each task is attached to this proposal. Architectural renderings are not included in this phase of the project but can be provided for an additional fee of $1,800 per rendering if requested by the City. Geotechnical services are also not included in this phase of the project. We will rely on previous soil borings to study the existing soil conditions at the proposed site. We will invoice the City on the basis of actual hours spent at current billing rates. Additional services requested by the City will be invoiced on the basis of actual hours spent at current billing rates plus the actual cost of reimbursable expenses. All services will be invoiced monthly. Our billing rates will be adjusted on an annual basis. A detailed list of project tasks is defined and shown on the attached task hour budget worksheet. Tasks not shown are considered outside of the scope of services. This letter represents our understanding of the Water Treatment Plant Feasibility Study. If you are in agreement with the scope of services and proposed fee, please sign in the appropriate space below and return one copy to us. If you have any questions about this proposal, please feel free to call me at (612) 209-0140. Sincerely, WSB Greg F. Johnson, PE Director of Water/Wastewater Cc: Michael Grochala, City of Lino Lakes Justin Williams, City of Lino Lakes Diane Hankee, PE, WSB ACCEPTED BY: City of Lino Lakes Name Wetland Scientist Task Description TBD 1.1 2 8 10 $1,344.00 1.2 1 2 3 $432.00 1.3 8 8 2 18 $2,746.00 1.4 4 1 4 9 $1,410.00 1.5 6 1 4 20 8 16 55 $7,026.00 1.6 4 1 16 21 $2,850.00 1.7 1 1 3 5 $714.00 1.8 8 1 8 17 $2,658.00 1.9 20 1 40 8 69 $9,554.00 1.10 Meetings 18 18 2 38 $5,804.00 Total Estimated Hours and Fees 72 6 111 20 8 16 2 10 245 Average Hourly Billing Rate $192 $162 $120 $150 $119 $80 $125 $94 TOTAL PROJECT COST $34,538.00 Total Hours Project Manager Jon ChristensenGreg Johnson Greg Glunz Report preparation Alternative water supply options Eva Kelly Process Drafting Technician Diane Hankee Estimate of Hours and Fees City of Lino Lakes, Minnesota Water Treatment Plant Feasibility Study Estimated Hours AdminProject Engineer Landscape Designer Landscape Architect Cost Study neighborhood impacts Determine estimated costs Karla Pederson City Engineer Shaunna Berg Analyze source water Water treatment options and plant tours Review of existing site Centralized WTP preliminary drawings Water distribution system modeling and watermain phasing