HomeMy WebLinkAbout07-27-2020 Council Special Work Session PacketSPECIAL WORK SESSION AGENDA
CITY OF LINO LAKES
Monday, July 27, 2020
CITY COUNCIL WORK SESSION
Council Chambers (not televised)
Following the Regular City Council Meeting
1. Coronavirus Relief Funds
2. 2021 Draft Budget & Tax Levy
a) Review Budget Schedule
b) Review Proposed 2021 Levy & Tax Rate
c) Review General Fund Forecast Gap Analysis
d) Review 2021 Personnel Requests
e) Review Adjustments to the Base Budget & Capital Outlay (General Fund &
Enterprise Funds)
f) Other Budgetary Items
g) Proposed Capital Equipment Replacement
3. Set Meeting Date for Next Budget Work Session
4. Adjourn
WS – Item 1
WORK SESSION STAFF REPORT
Special Work Session Item No. 1
Date: July 27, 2020
To: Mayor and City Council
From: Sarah Cotton, City Administrator
Re: Coronavirus Relief Funds
Background
The CARES Act provides assistance for State, Local, and Tribal Governments navigating
the impacts of the COVID-19 pandemic through the Coronavirus Relief Fund. The City
of Lino Lakes has submitted a certification form to the Minnesota Department of
Revenue for its share of federal aid ($1,608,289). The City is expecting to receive these
funds by the end of July.
Staff has spent a considerable amount of time reviewing State and Federal Guidance to
identify eligible expenditures and understand audit and reporting requirements.
The CARES Act provides that payments from the Fund may only be used to cover costs
that:
1. are necessary expenditures incurred due to the public health emergency with
respect to COVID-19;
2. were not accounted for in the budget most recently approved for the
government;
3. were or will be incurred during the period that begins on March 1, 2020, and
ends on November 15, 2020. A cost is incurred when the local government
has expended funds to cover the cost.
It should be noted that the funds received by the City cannot be used for revenue
replacement (i.e. lower than expected tax collections, reduced liquor license fees, waived
utility late fees, etc.) or expenditures for which the City has or will receive other COVID-
19 funding. The City would be responsible for repayment of any funds that were used in
a manner contrary to State or Federal Guidance. The City will be required to report
expenditures from the Coronavirus Relief Fund to MN Management and Budget on a
monthly basis and will be required to obtain a federal single audit if our expenditures of
federal funds exceed $750,000 in a fiscal year.
Any dollars remaining unexpended on November 15, 2020, will be sent to Anoka
County.
To-date staff has identified that the following expenditures already incurred meet the
above requirements:
• Expenses incurred to acquire PPE, Sanitizer, Disinfectant, Infection Control and
Plexiglas Shields, and Cleaning Supplies/Services
• Expenses incurred to improve telework capabilities for public employees
• Expenses of providing paid sick and family and medical leave to employees to
enable compliance with public health precautions
• Unemployment insurance costs related to COVID-19
• Payroll expenses for public safety and similar employees whose services were
substantially dedicated to mitigating or responding to COVID-19 (Overtime
Expenses and Redeployed Hours)
• Expenses incurred to alter election processes
Additionally staff has identified the following COVID-19 related expenditures that
maybe be necessary and satisfy the Fund’s eligibility criteria:
• Civic Complex HVAC System Cleaning and Upgrades (Ionizers)
• Workspace Renovations
• Public Facility Bathroom Enhancements
• Public Facility Entrance Improvements
• Small Business Grants
• Expenses to Facilitate Distance Learning (School Districts)
Staff is prepared to host a discussion on the Coronavirus Relief Funds and expenditures
that may be necessary and satisfy the eligibility criteria.
Attachments
U.S. Department of Treasury Guidance
Coronavirus Relief Fund Frequently Asked Questions
1
Coronavirus Relief Fund
Guidance for State, Territorial, Local, and Tribal Governments
Updated June 30, 2020 1
The purpose of this document is to provide guidance to recipients of the funding available under section
601(a) of the Social Security Act, as added by section 5001 of the Coronavirus Aid, Relief, and Economic
Security Act (“CARES Act”). The CARES Act established the Coronavirus Relief Fund (the “Fund”)
and appropriated $150 billion to the Fund. Under the CARES Act, the Fund is to be used to make
payments for specified uses to States and certain local governments; the District of Columbia and U.S.
Territories (consisting of the Commonwealth of Puerto Rico, the United States Virgin Islands, Guam,
American Samoa, and the Commonwealth of the Northern Mariana Islands); and Tribal governments.
The CARES Act provides that payments from the Fund may only be used to cover costs that—
1. are necessary expenditures incurred due to the public health emergency with respect to
the Coronavirus Disease 2019 (COVID–19);
2. were not accounted for in the budget most recently approved as of March 27, 2020 (the
date of enactment of the CARES Act) for the State or government; and
3. were incurred during the period that begins on March 1, 2020, and ends on December 30,
2020.2
The guidance that follows sets forth the Department of the Treasury’s interpretation of these limitations
on the permissible use of Fund payments.
Necessary expenditures incurred due to the public health emergency
The requirement that expenditures be incurred “due to” the public health emergency means that
expenditures must be used for actions taken to respond to the public health emergency. These may
include expenditures incurred to allow the State, territorial, local, or Tribal government to respond
directly to the emergency, such as by addressing medical or public health needs, as well as expenditures
incurred to respond to second-order effects of the emergency, such as by providing economic support to
those suffering from employment or business interruptions due to COVID-19-related business closures.
Funds may not be used to fill shortfalls in government revenue to cover expenditures that would not
otherwise qualify under the statute. Although a broad range of uses is allowed, revenue replacement is
not a permissible use of Fund payments.
The statute also specifies that expenditures using Fund payments must be “necessary.” The Department
of the Treasury understands this term broadly to mean that the expenditure is reasonably necessary for its
intended use in the reasonable judgment of the government officials responsible for spending Fund
payments.
Costs not accounted for in the budget most recently approved as of March 27, 2020
The CARES Act also requires that payments be used only to cover costs that were not accounted for in
the budget most recently approved as of March 27, 2020. A cost meets this requirement if either (a) the
1 This version updates the guidance provided under “Costs incurred during the period that begins on March 1, 2020,
and ends on December 30, 2020”.
2 See Section 601(d) of the Social Security Act, as added by section 5001 of the CARES Act.
2
cost cannot lawfully be funded using a line item, allotment, or allocation within that budget or (b) the cost
is for a substantially different use from any expected use of funds in such a line item, allotment, or
allocation.
The “most recently approved” budget refers to the enacted budget for the relevant fiscal period for the
particular government, without taking into account subsequent supplemental appropriations enacted or
other budgetary adjustments made by that government in response to the COVID-19 public health
emergency. A cost is not considered to have been accounted for in a budget merely because it could be
met using a budgetary stabilization fund, rainy day fund, or similar reserve account.
Costs incurred during the period that begins on March 1, 2020, and ends on December 30, 2020
Finally, the CARES Act provides that payments from the Fund may only be used to cover costs that were
incurred during the period that begins on March 1, 2020, and ends on December 30, 2020 (the “covered
period”). Putting this requirement together with the other provisions discussed above, section 601(d) may
be summarized as providing that a State, local, or tribal government may use payments from the Fund
only to cover previously unbudgeted costs of necessary expenditures incurred due to the COVID–19
public health emergency during the covered period.
Initial guidance released on April 22, 2020, provided that the cost of an expenditure is incurred when the
recipient has expended funds to cover the cost. Upon further consideration and informed by an
understanding of State, local, and tribal government practices, Treasury is clarifying that for a cost to be
considered to have been incurred, performance or delivery must occur during the covered period but
payment of funds need not be made during that time (though it is generally expected that this will take
place within 90 days of a cost being incurred). For instance, in the case of a lease of equipment or other
property, irrespective of when payment occurs, the cost of a lease payment shall be considered to have
been incurred for the period of the lease that is within the covered period, but not otherwise.
Furthermore, in all cases it must be necessary that performance or delivery take place during the covered
period. Thus the cost of a good or service received during the covered period will not be considered
eligible under section 601(d) if there is no need for receipt until after the covered period has expired.
Goods delivered in the covered period need not be used during the covered period in all cases. For
example, the cost of a good that must be delivered in December in order to be available for use in January
could be covered using payments from the Fund. Additionally, the cost of goods purchased in bulk and
delivered during the covered period may be covered using payments from the Fund if a portion of the
goods is ordered for use in the covered period, the bulk purchase is consistent with the recipient’s usual
procurement policies and practices, and it is impractical to track and record when the items were used. A
recipient may use payments from the Fund to purchase a durable good that is to be used during the current
period and in subsequent periods if the acquisition in the covered period was necessary due to the public
health emergency.
Given that it is not always possible to estimate with precision when a good or service will be needed, the
touchstone in assessing the determination of need for a good or service during the covered period will be
reasonableness at the time delivery or performance was sought, e.g., the time of entry into a procurement
contract specifying a time for delivery. Similarly, in recognition of the likelihood of supply chain
disruptions and increased demand for certain goods and services during the COVID-19 public health
emergency, if a recipient enters into a contract requiring the delivery of goods or performance of services
by December 30, 2020, the failure of a vendor to complete delivery or services by December 30, 2020,
will not affect the ability of the recipient to use payments from the Fund to cover the cost of such goods
or services if the delay is due to circumstances beyond the recipient’s control.
3
This guidance applies in a like manner to costs of subrecipients. Thus, a grant or loan, for example,
provided by a recipient using payments from the Fund must be used by the subrecipient only to purchase
(or reimburse a purchase of) goods or services for which receipt both is needed within the covered period
and occurs within the covered period. The direct recipient of payments from the Fund is ultimately
responsible for compliance with this limitation on use of payments from the Fund.
Nonexclusive examples of eligible expenditures
Eligible expenditures include, but are not limited to, payment for:
1. Medical expenses such as:
• COVID-19-related expenses of public hospitals, clinics, and similar facilities.
• Expenses of establishing temporary public medical facilities and other measures to increase
COVID-19 treatment capacity, including related construction costs.
• Costs of providing COVID-19 testing, including serological testing.
• Emergency medical response expenses, including emergency medical transportation, related
to COVID-19.
• Expenses for establishing and operating public telemedicine capabilities for COVID-19-
related treatment.
2. Public health expenses such as:
• Expenses for communication and enforcement by State, territorial, local, and Tribal
governments of public health orders related to COVID-19.
• Expenses for acquisition and distribution of medical and protective supplies, including
sanitizing products and personal protective equipment, for medical personnel, police officers,
social workers, child protection services, and child welfare officers, direct service providers
for older adults and individuals with disabilities in community settings, and other public
health or safety workers in connection with the COVID-19 public health emergency.
• Expenses for disinfection of public areas and other facilities, e.g., nursing homes, in response
to the COVID-19 public health emergency.
• Expenses for technical assistance to local authorities or other entities on mitigation of
COVID-19-related threats to public health and safety.
• Expenses for public safety measures undertaken in response to COVID-19.
• Expenses for quarantining individuals.
3. Payroll expenses for public safety, public health, health care, human services, and similar
employees whose services are substantially dedicated to mitigating or responding to the COVID-
19 public health emergency.
4. Expenses of actions to facilitate compliance with COVID-19-related public health measures, such
as:
• Expenses for food delivery to residents, including, for example, senior citizens and other
vulnerable populations, to enable compliance with COVID-19 public health precautions.
• Expenses to facilitate distance learning, including technological improvements, in connection
with school closings to enable compliance with COVID-19 precautions.
• Expenses to improve telework capabilities for public employees to enable compliance with
COVID-19 public health precautions.
4
• Expenses of providing paid sick and paid family and medical leave to public employees to
enable compliance with COVID-19 public health precautions.
• COVID-19-related expenses of maintaining state prisons and county jails, including as relates
to sanitation and improvement of social distancing measures, to enable compliance with
COVID-19 public health precautions.
• Expenses for care for homeless populations provided to mitigate COVID-19 effects and
enable compliance with COVID-19 public health precautions.
5. Expenses associated with the provision of economic support in connection with the COVID-19
public health emergency, such as:
• Expenditures related to the provision of grants to small businesses to reimburse the costs of
business interruption caused by required closures.
• Expenditures related to a State, territorial, local, or Tribal government payroll support
program.
• Unemployment insurance costs related to the COVID-19 public health emergency if such
costs will not be reimbursed by the federal government pursuant to the CARES Act or
otherwise.
6. Any other COVID-19-related expenses reasonably necessary to the function of government that
satisfy the Fund’s eligibility criteria.
Nonexclusive examples of ineligible expenditures 3
The following is a list of examples of costs that would not be eligible expenditures of payments from the
Fund.
1. Expenses for the State share of Medicaid.4
2. Damages covered by insurance.
3. Payroll or benefits expenses for employees whose work duties are not substantially dedicated to
mitigating or responding to the COVID-19 public health emergency.
4. Expenses that have been or will be reimbursed under any federal program, such as the
reimbursement by the federal government pursuant to the CARES Act of contributions by States
to State unemployment funds.
5. Reimbursement to donors for donated items or services.
6. Workforce bonuses other than hazard pay or overtime.
7. Severance pay.
8. Legal settlements.
3 In addition, pursuant to section 5001(b) of the CARES Act, payments from the Fund may not be expended for an
elective abortion or on research in which a human embryo is destroyed, discarded, or knowingly subjected to risk of
injury or death. The prohibition on payment for abortions does not apply to an abortion if the pregnancy is the result
of an act of rape or incest; or in the case where a woman suffers from a physical disorder, physical injury, or
physical illness, including a life-endangering physical condition caused by or arising from the pregnancy itself, that
would, as certified by a physician, place the woman in danger of death unless an abortion is performed.
Furthermore, no government which receives payments from the Fund may discriminate against a health care entity
on the basis that the entity does not provide, pay for, provide coverage of, or refer for abortions.
4 See 42 C.F.R. § 433.51 and 45 C.F.R. § 75.306.
1
Coronavirus Relief Fund
Frequently Asked Questions
Updated as of July 8, 2020
The following answers to frequently asked questions supplement Treasury’s Coronavirus Relief Fund
(“Fund”) Guidance for State, Territorial, Local, and Tribal Governments, dated April 22, 2020,
(“Guidance”).1 Amounts paid from the Fund are subject to the restrictions outlined in the Guidance and
set forth in section 601(d) of the Social Security Act, as added by section 5001 of the Coronavirus Aid,
Relief, and Economic Security Act (“CARES Act”).
Eligible Expenditures
Are governments required to submit proposed expenditures to Treasury for approval?
No. Governments are responsible for making determinations as to what expenditures are necessary due to
the public health emergency with respect to COVID-19 and do not need to submit any proposed
expenditures to Treasury.
The Guidance says that funding can be used to meet payroll expenses for public safety, public health,
health care, human services, and similar employees whose services are substantially dedicated to
mitigating or responding to the COVID-19 public health emergency. How does a government
determine whether payroll expenses for a given employee satisfy the “substantially dedicated”
condition?
The Fund is designed to provide ready funding to address unforeseen financial needs and risks created by
the COVID-19 public health emergency. For this reason, and as a matter of administrative convenience
in light of the emergency nature of this program, a State, territorial, local, or Tribal government may
presume that payroll costs for public health and public safety employees are payments for services
substantially dedicated to mitigating or responding to the COVID-19 public health emergency, unless the
chief executive (or equivalent) of the relevant government determines that specific circumstances indicate
otherwise.
The Guidance says that a cost was not accounted for in the most recently approved budget if the cost is
for a substantially different use from any expected use of funds in such a line item, allotment, or
allocation. What would qualify as a “substantially different use” for purposes of the Fund eligibility?
Costs incurred for a “substantially different use” include, but are not necessarily limited to, costs of
personnel and services that were budgeted for in the most recently approved budget but which, due
entirely to the COVID-19 public health emergency, have been diverted to substantially different
functions. This would include, for example, the costs of redeploying corrections facility staff to enable
compliance with COVID-19 public health precautions through work such as enhanced sanitation or
enforcing social distancing measures; the costs of redeploying police to support management and
enforcement of stay-at-home orders; or the costs of diverting educational support staff or faculty to
develop online learning capabilities, such as through providing information technology support that is not
part of the staff or faculty’s ordinary responsibilities.
Note that a public function does not become a “substantially different use” merely because it is provided
from a different location or through a different manner. For example, although developing online
instruction capabilities may be a substantially different use of funds, online instruction itself is not a
substantially different use of public funds than classroom instruction.
1 The Guidance is available at https://home.treasury.gov/system/files/136/Coronavirus -Relief-Fund-Guidance-for-
State-Territorial-Local-and-Tribal-Governments.pdf.
2
May a State receiving a payment transfer funds to a local government?
Yes, provided that the transfer qualifies as a necessary expenditure incurred due to the public health
emergency and meets the other criteria of section 601(d) of the Social Security Act. Such funds would be
subject to recoupment by the Treasury Department if they have not been used in a manner consistent with
section 601(d) of the Social Security Act.
May a unit of local government receiving a Fund payment transfer funds to another unit of
government?
Yes. For example, a county may transfer funds to a city, town, or school district within the county and a
county or city may transfer funds to its State, provided that the transfer qualifies as a necessary
expenditure incurred due to the public health emergency and meets the other criteria of section 601(d) of
the Social Security Act outlined in the Guidance. For example, a transfer from a county to a constituent
city would not be permissible if the funds were intended to be used simply to fill shortfalls in government
revenue to cover expenditures that would not otherwise qualify as an eligible expenditure.
Is a Fund payment recipient required to transfer funds to a smaller, constituent unit of government
within its borders?
No. For example, a county recipient is not required to transfer funds to smaller cities within the county’s
borders.
Are recipients required to use other federal funds or seek reimbursement under other federal programs
before using Fund payments to satisfy eligible expenses?
No. Recipients may use Fund payments for any expenses eligible under section 601(d) of the Social
Security Act outlined in the Guidance. Fund payments are not required to be used as the source of
funding of last resort. However, as noted below, recipients may not use payments from the Fund to cover
expenditures for which they will receive reimbursement.
Are there prohibitions on combining a transaction supported with Fund payments with other CARES
Act funding or COVID-19 relief Federal funding?
Recipients will need to consider the applicable restrictions and limitations of such other sources of
funding. In addition, expenses that have been or will be reimbursed under any federal program, such as
the reimbursement by the federal government pursuant to the CARES Act of contributions by States to
State unemployment funds, are not eligible uses of Fund payments.
Are States permitted to use Fund payments to support state unemployment insurance funds generally?
To the extent that the costs incurred by a state unemployment insurance fund are incurred due to the
COVID-19 public health emergency, a State may use Fund payments to make payments to its respective
state unemployment insurance fund, separate and apart from such State’s obligation to the unemployment
insurance fund as an employer. This will permit States to use Fund payments to prevent expenses related
to the public health emergency from causing their state unemployment insurance funds to become
insolvent.
3
Are recipients permitted to use Fund payments to pay for unemployment insurance costs incurred by
the recipient as an employer?
Yes, Fund payments may be used for unemployment insurance costs incurred by the recipient as an
employer (for example, as a reimbursing employer) related to the COVID-19 public health emergency if
such costs will not be reimbursed by the federal government pursuant to the CARES Act or otherwise.
The Guidance states that the Fund may support a “broad range of uses” including payroll expenses for
several classes of employees whose services are “substantially dedicated to mitigating or responding to
the COVID-19 public health emergency.” What are some examples of types of covered employees?
The Guidance provides examples of broad classes of employees whose payroll expenses would be eligible
expenses under the Fund. These classes of employees include public safety, public health, health care,
human services, and similar employees whose services are substantially dedicated to mitigating or
responding to the COVID-19 public health emergency. Payroll and benefit costs associated with public
employees who could have been furloughed or otherwise laid off but who were instead repurposed to
perform previously unbudgeted functions substantially dedicated to mitigating or responding to the
COVID-19 public health emergency are also covered. Other eligible expenditures include payroll and
benefit costs of educational support staff or faculty responsible for developing online learning capabilities
necessary to continue educational instruction in response to COVID-19-related school closures. Please
see the Guidance for a discussion of what is meant by an expense that was not accounted for in the budget
most recently approved as of March 27, 2020.
In some cases, first responders and critical health care workers that contract COVID-19 are eligible
for workers’ compensation coverage. Is the cost of this expanded workers compensation coverage
eligible?
Increased workers compensation cost to the government due to the COVID-19 public health emergency
incurred during the period beginning March 1, 2020, and ending December 30, 2020, is an eligible
expense.
If a recipient would have decommissioned equipment or not renewed a lease on particular office space
or equipment but decides to continue to use the equipment or to renew the lease in order to respond to
the public health emergency, are the costs associated with continuing to operate the equipment or the
ongoing lease payments eligible expenses?
Yes. To the extent the expenses were previously unbudgeted and are otherwise consistent with section
601(d) of the Social Security Act outlined in the Guidance, such expenses would be eligible.
May recipients provide stipends to employees for eligible expenses (for example, a stipend to employees
to improve telework capabilities) rather than require employees to incur the eligible cost and submit for
reimbursement?
Expenditures paid for with payments from the Fund must be limited to those that are necessary due to the
public health emergency. As such, unless the government were to determine that providing assistance in
the form of a stipend is an administrative necessity, the government should provide such assistance on a
reimbursement basis to ensure as much as possible that funds are used to cover only eligible expenses.
4
May Fund payments be used for COVID-19 public health emergency recovery planning?
Yes. Expenses associated with conducting a recovery planning project or operating a recovery
coordination office would be eligible, if the expenses otherwise meet the criteria set forth in section
601(d) of the Social Security Act outlined in the Guidance.
Are expenses associated with contact tracing eligible?
Yes, expenses associated with contract tracing are eligible.
To what extent may a government use Fund payments to support the operations of private hospitals?
Governments may use Fund payments to support public or private hospitals to the extent that the costs are
necessary expenditures incurred due to the COVID-19 public health emergency, but the form such
assistance would take may differ. In particular, financial assistance to private hospitals could take the
form of a grant or a short-term loan.
May payments from the Fund be used to assist individuals with enrolling in a government benefit
program for those who have been laid off due to COVID-19 and thereby lost health insurance?
Yes. To the extent that the relevant government official determines that these expenses are necessary and
they meet the other requirements set forth in section 601(d) of the Social Security Act outlined in the
Guidance, these expenses are eligible.
May recipients use Fund payments to facilitate livestock depopulation incurred by producers due to
supply chain disruptions?
Yes, to the extent these efforts are deemed necessary for public health reasons or as a form of economic
support as a result of the COVID-19 health emergency.
Would providing a consumer grant program to prevent eviction and assist in preventing homelessness
be considered an eligible expense?
Yes, assuming that the recipient considers the grants to be a necessary expense incurred due to the
COVID-19 public health emergency and the grants meet the other requirements for the use of Fund
payments under section 601(d) of the Social Security Act outlined in the Guidance. As a general matter,
providing assistance to recipients to enable them to meet property tax requirements would not be an
eligible use of funds, but exceptions may be made in the case of assistance designed to prevent
foreclosures.
May recipients create a “payroll support program” for public employees?
Use of payments from the Fund to cover payroll or benefits expenses of public employees are limited to
those employees whose work duties are substantially dedicated to mitigating or responding to the
COVID-19 public health emergency.
May recipients use Fund payments to cover employment and training programs for employees that
have been furloughed due to the public health emergency?
Yes, this would be an eligible expense if the government determined that the costs of such employment
and training programs would be necessary due to the public health emergency.
5
May recipients use Fund payments to provide emergency financial assistance to individuals and
families directly impacted by a loss of income due to the COVID-19 public health emergency?
Yes, if a government determines such assistance to be a necessary expenditure. Such assistance could
include, for example, a program to assist individuals with payment of overdue rent or mortgage payments
to avoid eviction or foreclosure or unforeseen financial costs for funerals and other emergency individual
needs. Such assistance should be structured in a manner to ensure as much as possible, within the realm
of what is administratively feasible, that such assistance is necessary.
The Guidance provides that eligible expenditures may include expenditures related to the provision of
grants to small businesses to reimburse the costs of business interruption caused by required closures.
What is meant by a “small business,” and is the Guidance intended to refer only to expenditures to
cover administrative expenses of such a grant program?
Governments have discretion to determine what payments are necessary. A program that is aimed at
assisting small businesses with the costs of business interruption caused by required closures should be
tailored to assist those businesses in need of such assistance. The amount of a grant to a small business to
reimburse the costs of business interruption caused by required closures would also be an eligible
expenditure under section 601(d) of the Social Security Act, as outlined in the Guidance.
The Guidance provides that expenses associated with the provision of economic support in connection
with the public health emergency, such as expenditures related to the provision of grants to small
businesses to reimburse the costs of business interruption caused by required closures, would
constitute eligible expenditures of Fund payments. Would such expenditures be eligible in the absence
of a stay-at-home order?
Fund payments may be used for economic support in the absence of a stay-at-home order if such
expenditures are determined by the government to be necessary. This may include, for example, a grant
program to benefit small businesses that close voluntarily to promote social distancing measures or that
are affected by decreased customer demand as a result of the COVID-19 public health emergency.
May Fund payments be used to assist impacted property owners with the payment of their property
taxes?
Fund payments may not be used for government revenue replacement, including the provision of
assistance to meet tax obligations.
May Fund payments be used to replace foregone utility fees? If not, can Fund payments be used as a
direct subsidy payment to all utility account holders?
Fund payments may not be used for government revenue replacement, including the replacement of
unpaid utility fees. Fund payments may be used for subsidy payments to electricity account holders to the
extent that the subsidy payments are deemed by the recipient to be necessary expenditures incurred due to
the COVID-19 public health emergency and meet the other criteria of section 601(d) of the Social
Security Act outlined in the Guidance. For example, if determined to be a necessary expenditure, a
government could provide grants to individuals facing economic hardship to allow them to pay their
utility fees and thereby continue to receive essential services.
6
Could Fund payments be used for capital improvement projects that broadly provide potential
economic development in a community?
In general, no. If capital improvement projects are not necessary expenditures incurred due to the
COVID-19 public health emergency, then Fund payments may not be used for such projects.
However, Fund payments may be used for the expenses of, for example, establishing temporary public
medical facilities and other measures to increase COVID-19 treatment capacity or improve mitigation
measures, including related construction costs.
The Guidance includes workforce bonuses as an example of ineligible expenses but provides that
hazard pay would be eligible if otherwise determined to be a necessary expense. Is there a specific
definition of “hazard pay”?
Hazard pay means additional pay for performing hazardous duty or work involving physical hardship, in
each case that is related to COVID-19.
The Guidance provides that ineligible expenditures include “[p]ayroll or benefits expenses for
employees whose work duties are not substantially dedicated to mitigating or responding to the
COVID-19 public health emergency.” Is this intended to relate only to public employees?
Yes. This particular nonexclusive example of an ineligible expenditure relates to public employees. A
recipient would not be permitted to pay for payroll or benefit expenses of private employees and any
financial assistance (such as grants or short-term loans) to private employers are not subject to the
restriction that the private employers’ employees must be substantially dedicated to mitigating or
responding to the COVID-19 public health emergency.
May counties pre-pay with CARES Act funds for expenses such as a one or two-year facility lease,
such as to house staff hired in response to COVID-19?
A government should not make prepayments on contracts using payments from the Fund to the extent that
doing so would not be consistent with its ordinary course policies and procedures.
Must a stay-at-home order or other public health mandate be in effect in order for a government to
provide assistance to small businesses using payments from the Fund?
No. The Guidance provides, as an example of an eligible use of payments from the Fund, expenditures
related to the provision of grants to small businesses to reimburse the costs of business interruption
caused by required closures. Such assistance may be provided using amounts received from the Fund in
the absence of a requirement to close businesses if the relevant government determines that such
expenditures are necessary in response to the public health emergency.
7
Should States receiving a payment transfer funds to local governments that did not receive payments
directly from Treasury?
Yes, provided that the transferred funds are used by the local government for eligible expenditures under
the statute. To facilitate prompt distribution of Title V funds, the CARES Act authorized Treasury to
make direct payments to local governments with populations in excess of 500,000, in amounts equal to
45% of the local government’s per capita share of the statewide allocation. This statutory structure was
based on a recognition that it is more administratively feasible to rely on States, rather than the federal
government, to manage the transfer of funds to smaller local governments. Consistent with the needs of
all local governments for funding to address the public health emergency, States should transfer funds to
local governments with populations of 500,000 or less, using as a benchmark the per capita allocation
formula that governs payments to larger local governments. This approach will ensure equitable
treatment among local governments of all sizes.
For example, a State received the minimum $1.25 billion allocation and had one county with a population
over 500,000 that received $250 million directly. The State should distribute 45 percent of the $1 billion
it received, or $450 million, to local governments within the State with a population of 500,000 or less.
May a State impose restrictions on transfers of funds to local governments?
Yes, to the extent that the restrictions facilitate the State’s compliance with the requirements set forth in
section 601(d) of the Social Security Act outlined in the Guidance and other applicable requirements such
as the Single Audit Act, discussed below. Other restrictions are not permissible.
If a recipient must issue tax anticipation notes (TANs) to make up for tax due date deferrals or revenue
shortfalls, are the expenses associated with the issuance eligible uses of Fund payments?
If a government determines that the issuance of TANs is necessary due to the COVID-19 public health
emergency, the government may expend payments from the Fund on the interest expense payable on
TANs by the borrower and unbudgeted administrative and transactional costs, such as necessary
payments to advisors and underwriters, associated with the issuance of the TANs.
May recipients use Fund payments to expand rural broadband capacity to assist with distance learning
and telework?
Such expenditures would only be permissible if they are necessary for the public health emergency. The
cost of projects that would not be expected to increase capacity to a significant extent until the need for
distance learning and telework have passed due to this public health emergency would not be necessary
due to the public health emergency and thus would not be eligible uses of Fund payments.
Are costs associated with increased solid waste capacity an eligible use of payments from the Fund?
Yes, costs to address increase in solid waste as a result of the public health emergency, such as relates to
the disposal of used personal protective equipment, would be an eligible expenditure.
May payments from the Fund be used to cover across-the-board hazard pay for employees working
during a state of emergency?
No. The Guidance says that funding may be used to meet payroll expenses for public safety, public
health, health care, human services, and similar employees whose services are substantially dedicated to
mitigating or responding to the COVID-19 public health emergency. Hazard pay is a form of payroll
expense and is subject to this limitation, so Fund payments may only be used to cover hazard pay for such
individuals.
8
May Fund payments be used for expenditures related to the administration of Fund payments by a
State, territorial, local, or Tribal government?
Yes, if the administrative expenses represent an increase over previously budgeted amounts and are
limited to what is necessary. For example, a State may expend Fund payments on necessary
administrative expenses incurred with respect to a new grant program established to disburse amounts
received from the Fund.
May recipients use Fund payments to provide loans?
Yes, if the loans otherwise qualify as eligible expenditures under section 601(d) of the Social Security Act
as implemented by the Guidance. Any amounts repaid by the borrower before December 30, 2020, must
be either returned to Treasury upon receipt by the unit of government providing the loan or used for
another expense that qualifies as an eligible expenditure under section 601(d) of the Social Security Act.
Any amounts not repaid by the borrower until after December 30, 2020, must be returned to Treasury
upon receipt by the unit of government lending the funds.
May Fund payments be used for expenditures necessary to prepare for a future COVID-19 outbreak?
Fund payments may be used only for expenditures necessary to address the current COVID-19 public
health emergency. For example, a State may spend Fund payments to create a reserve of personal
protective equipment or develop increased intensive care unit capacity to support regions in its
jurisdiction not yet affected, but likely to be impacted by the current COVID-19 pandemic.
May funds be used to satisfy non-federal matching requirements under the Stafford Act?
Yes, payments from the Fund may be used to meet the non-federal matching requirements for Stafford
Act assistance to the extent such matching requirements entail COVID-19-related costs that otherwise
satisfy the Fund’s eligibility criteria and the Stafford Act. Regardless of the use of Fund payments for
such purposes, FEMA funding is still dependent on FEMA’s determination of eligibility under the
Stafford Act.
Must a State, local, or tribal government require applications to be submitted by businesses or
individuals before providing assistance using payments from the Fund?
Governments have discretion to determine how to tailor assistance programs they establish in response to
the COVID-19 public health emergency. However, such a program should be structured in such a manner
as will ensure that such assistance is determined to be necessary in response to the COVID-19 public
health emergency and otherwise satisfies the requirements of the CARES Act and other applicable law.
For example, a per capita payment to residents of a particular jurisdiction without an assessment of
individual need would not be an appropriate use of payments from the Fund.
May Fund payments be provided to non-profits for distribution to individuals in need of financial
assistance, such as rent relief?
Yes, non-profits may be used to distribute assistance. Regardless of how the assistance is structured, the
financial assistance provided would have to be related to COVID-19.
May recipients use Fund payments to remarket the recipient’s convention facilities and tourism
industry?
Yes, if the costs of such remarketing satisfy the requirements of the CARES Act. Expenses incurred to
publicize the resumption of activities and steps taken to ensure a safe experience may be needed due to
9
the public health emergency. Expenses related to developing a long-term plan to reposition a recipient’s
convention and tourism industry and infrastructure would not be incurred due to the public health
emergency and therefore may not be covered using payments from the Fund.
May a State provide assistance to farmers and meat processors to expand capacity, such to cover
overtime for USDA meat inspectors?
If a State determines that expanding meat processing capacity, including by paying overtime to USDA
meat inspectors, is a necessary expense incurred due to the public health emergency, such as if increased
capacity is necessary to allow farmers and processors to donate meat to food banks, then such expenses
are eligible expenses, provided that the expenses satisfy the other requirements set forth in section 601(d)
of the Social Security Act outlined in the Guidance.
The guidance provides that funding may be used to meet payroll expenses for public safety, public
health, health care, human services, and similar employees whose services are substantially dedicated
to mitigating or responding to the COVID-19 public health emergency. May Fund payments be used to
cover such an employee’s entire payroll cost or just the portion of time spent on mitigating or
responding to the COVID-19 public health emergency?
As a matter of administrative convenience, the entire payroll cost of an employee whose time is
substantially dedicated to mitigating or responding to the COVID-19 public health emergency is eligible,
provided that such payroll costs are incurred by December 30, 2020. An employer may also track time
spent by employees related to COVID-19 and apply Fund payments on that basis but would need to do so
consistently within the relevant agency or department.
May Fund payments be used to cover increased administrative leave costs of public employees
who could not telework in the event of a stay at home order or a case of COVID-19 in the
workplace?
The statute requires that payments be used only to cover costs that were not accounted for in the
budget most recently approved as of March 27, 2020. As stated in the Guidance, a cost meets
this requirement if either (a) the cost cannot lawfully be funded using a line item, allotment, or
allocation within that budget or (b) the cost is for a substantially different use from any expected
use of funds in such a line item, allotment, or allocation. If the cost of an employee was
allocated to administrative leave to a greater extent than was expected, the cost of such
administrative leave may be covered using payments from the Fund.
Questions Related to Administration of Fund Payments
Do governments have to return unspent funds to Treasury?
Yes. Section 601(f)(2) of the Social Security Act, as added by section 5001(a) of the CARES Act,
provides for recoupment by the Department of the Treasury of amounts received from the Fund that have
not been used in a manner consistent with section 601(d) of the Social Security Act. If a government has
not used funds it has received to cover costs that were incurred by December 30, 2020, as required by the
statute, those funds must be returned to the Department of the Treasury.
What records must be kept by governments receiving payment?
10
A government should keep records sufficient to demonstrate that the amount of Fund payments to the
government has been used in accordance with section 601(d) of the Social Security Act.
May recipients deposit Fund payments into interest bearing accounts?
Yes, provided that if recipients separately invest amounts received from the Fund, they must use the
interest earned or other proceeds of these investments only to cover expenditures incurred in accordance
with section 601(d) of the Social Security Act and the Guidance on eligible expenses. If a government
deposits Fund payments in a government’s general account, it may use those funds to meet immediate
cash management needs provided that the full amount of the payment is used to cover necessary
expenditures. Fund payments are not subject to the Cash Management Improvement Act of 1990, as
amended.
May governments retain assets purchased with payments from the Fund?
Yes, if the purchase of the asset was consistent with the limitations on the eligible use of funds provided
by section 601(d) of the Social Security Act.
What rules apply to the proceeds of disposition or sale of assets acquired using payments from the
Fund?
If such assets are disposed of prior to December 30, 2020, the proceeds would be subject to the
restrictions on the eligible use of payments from the Fund provided by section 601(d) of the Social
Security Act.
Are Fund payments to State, territorial, local, and tribal governments considered grants?
No. Fund payments made by Treasury to State, territorial, local, and Tribal governments are not
considered to be grants but are “other financial assistance” under 2 C.F.R. § 200.40.
Are Fund payments considered federal financial assistance for purposes of the Single Audit Act?
Yes, Fund payments are considered to be federal financial assistance subject to the Single Audit Act (31
U.S.C. §§ 7501-7507) and the related provisions of the Uniform Guidance, 2 C.F.R. § 200.303 regarding
internal controls, §§ 200.330 through 200.332 regarding subrecipient monitoring and management, and
subpart F regarding audit requirements.
Are Fund payments subject to other requirements of the Uniform Guidance?
Fund payments are subject to the following requirements in the Uniform Guidance (2 C.F.R. Part 200): 2
C.F.R. § 200.303 regarding internal controls, 2 C.F.R. §§ 200.330 through 200.332 regarding subrecipient
monitoring and management, and subpart F regarding audit requirements.
Is there a Catalog of Federal Domestic Assistance (CFDA) number assigned to the Fund?
Yes. The CFDA number assigned to the Fund is 21.019.
If a State transfers Fund payments to its political subdivisions, would the transferred funds count
toward the subrecipients’ total funding received from the federal government for purposes of the
Single Audit Act?
Yes. The Fund payments to subrecipients would count toward the threshold of the Single Audit Act and 2
C.F.R. part 200, subpart F re: audit requirements. Subrecipients are subject to a single audit or program-
11
specific audit pursuant to 2 C.F.R. § 200.501(a) when the subrecipients spend $750,000 or more in federal
awards during their fiscal year.
Are recipients permitted to use payments from the Fund to cover the expenses of an audit conducted
under the Single Audit Act?
Yes, such expenses would be eligible expenditures, subject to the limitations set forth in 2 C.F.R. §
200.425.
If a government has transferred funds to another entity, from which entity would the Treasury
Department seek to recoup the funds if they have not been used in a manner consistent with section
601(d) of the Social Security Act?
The Treasury Department would seek to recoup the funds from the government that received the payment
directly from the Treasury Department. State, territorial, local, and Tribal governments receiving funds
from Treasury should ensure that funds transferred to other entities, whether pursuant to a grant program
or otherwise, are used in accordance with section 601(d) of the Social Security Act as implemented in the
Guidance.
WS – Item 2
WORK SESSION STAFF REPORT
Special Work Session Item No. 2
Date: July 27, 2020
To: Mayor and City Council
From: Sarah Cotton, City Administrator
Re: 2021 Draft Budget & Tax Levy
Background
Transmitted for your review and discussion is the first draft of the 2021 Budget and Tax
Levy. The draft was prepared by department directors and reviewed by the City
Administrator with the intention of providing the resources needed to continue city services
at their current levels. A Special Budget Work Session has been scheduled for Monday,
July 27th.
The 2021 draft budget is balanced with resources and expenditures of $12,212,439, which
is a 9.09% increase relative to the 2020 adopted budget. Included in the draft are resources
needed in order to continue to provide City services at their current levels. The draft budget
assumes a COLA of 2.5%, as well as a 4.0% increase in the City’s contribution towards
estimated health insurance premiums, a 5% increase in life and long-term disability
premiums, a 5% increase in dental premiums, and a 5% increase in worker’s compensation
premiums.
A summary of adjustments to the 2021 Base Budget is provided on pages 10-11 of the 2021
Budget document (hard copy to be provided). The total increase to the base budget of
$973,597 includes:
• Personnel requests in Administration, Police, Streets, and Recreation - $478,711
• Increased funding for trail repairs/replacement and miscellaneous park
improvements - $71,000
• Increased pavement management funding - $66,150
• Capital outlay police and fire, respectively - $53,406 and $127,200
• Increased funding for turn-out gear replacement - $28,400
• Increased funding for technology services, programs, and support - $23,246
• Increased funding for training programs in police and fire - $20,800
• Increased funding for median maintenance along Lake Drive and Town Center
Parkway - $11,000
• Street Light Replacement in Rice Lake Estates - $19,000
• Funding to purchase a Trailer Mounted Message Board - $17,500
• Increased funding to cover the cost of balancing the Air Handling Units at the Civic
Complex - $24,000
• Increased funding to expedite diseased tree removal and replacement - $10,000
Intergovernmental revenues and construction and development related activities have
improved slightly over the last year, while other revenue areas have declined, such as
municipal fines. Other miscellaneous revenues have remained relatively flat, with the
exception of an increase in transfers from other funds. An annual transfer of $40,000 from
the Cable TV/Communications fund is planned to support the addition of a PT
Communications Coordinator position.
The 2020 budget included the use of $200,000 in general fund reserves, as well as a transfer
of $380,000 from the Closed Bond Fund. A portion of the general fund balance also
remains committed as follows: $375,000 for the Recreation Complex Phase I and $50,000
for a Veteran’s Memorial.
The 2021 draft presented for discussion does not include the use of general fund reserves.
If the 2020 budget uses the full amount of budgeted use of reserves, there are no additional
dollars available for use in 2021 if the Council wishes to maintain a reserve balance of
50%.
Staff has estimated an increase of 5% in 2021 Taxable Market Values based on Preliminary
2021 Estimated Market Values provided by Anoka County. The increase in property
values is estimated to increase the City’s Net Tax Capacity Value by $1,247,458 or
approximately $503,392 at the Current Tax Capacity Rate. The preliminary levy would
increase 12.63% given the needs and requests included within this draft budget. The
projected tax capacity rate would increase to 43.352% from 39.870% in 2020. Two drivers
of the significant proposed levy increase are the use of general fund reserves and the Closed
Bond Fund to balance the budget in 2020 and the additional personnel and capital requests
included in the proposed 2021 draft budget.
Staff is prepared to discuss the draft budget with the City Council during the initial budget
work session on Monday, July 27th.
Budget work sessions may be scheduled at the discretion of the Council to achieve the
desired budget level for 2021. Council action is requested by the September 28th meeting
in order to set the preliminary tax levy and to schedule a public hearing date in December
on the budget and tax levy. The preliminary levy set at the September meeting may not be
increased thereafter, but may be lowered before approving the final budget and levy in
December.
Attachments
2021 Draft Budget & Tax Levy
2021
ANNUAL
BUDGET
Budget Work Session – July 27, 2020
MINNESOTA
1
7/27/2020
Adopted Proposed %
2020 2021 Change Change
Tax Levies
Operating Levy 8,368,756 9,907,192 1,538,436 18.38%
Debt Levy 2,122,762 1,909,448 (213,314) -10.05%
Total Tax Levy 10,491,518 11,816,640 1,325,122 12.63%
Year-over-Year Change Levy $1,325,122 12.63%
Drill-Down on Year-Over-Year Levy Changes 7/27/2020
Adopted Proposed %
2020 2021 Change Change
Revenues
Property Taxes (Delinquent, Penalties/Interest)39,000 39,000 -0.00%
Intergovt Revenue 616,459 631,569 15,110 2.45%
Business Licenses/Permits 144,233 143,959 (274)-0.19%
Non-Business Licenses/Permits 788,113 799,060 10,947 1.39%
Charges for Services 27,538 31,183 3,645 13.24%
Public Safety Service Charges 190,800 190,800 -0.00%
Municipal Fines 116,100 106,100 (10,000) -8.61%
Miscellaneous 324,171 323,576 (595)-0.18%
Trf from Closed Bond Fund 380,000 -(380,000)-100.00%
Trf from CableTV/Communications Fund -40,000 40,000 ***
Use of Reserves 200,000 -(200,000)-100.00%
Total Revenues/Funding Sources 2,826,414 2,305,247 (521,167) -18.44%
Expenditures
Personal Services 7,605,738 8,126,189 520,451 6.84%
Supplies 477,825 513,530 35,705 7.47%
Other Services and Charnges 1,344,407 1,476,228 131,821 9.81%
Contracted Services 722,084 821,636 99,552 13.79%
Capital Outlay 42,117 205,706 163,589 388.42%
Others 1,003,000 1,069,150 66,150 6.60%
Total Expenditures 11,195,170 12,212,439 1,017,268 9.09%
Debt Service
Bonds 1,549,975 1,557,162 7,187 0.46%
Certificates of Indebtedness 572,788 352,286 (220,502) -38.50%
Total Debt Service 2,122,762 1,909,448 (213,314) -10.05%
1
Year-over-Year Change Levy $1,325,122
Total Levy Supported by Valuation Increase ($10,994,910)503,392
Gap to Maintain Flat Tax Capacity Rate 821,730
Tax Capacity Rate 39.870%43.352%
GENERAL FUND FORECAST GAP ANALYSIS
2020-2021
2
Adopted Adopted Proposed Difference
2019 2020 2021 2020-2021 % Change
Operating Levy
General Fund Levy 8,193,124 8,368,756 9,907,192 1,538,436 18.38%
Total Operating Levy 8,193,124 8,368,756 9,907,192 1,538,436 18.38%
Debt Levies Final Levy Year Purpose
Certificate of Indebtedness 2015B 2020 Fire Capital Equipment 213,119 214,216 - (214,216) (100.00%)
Certificate of Indebtedness 2016 2019 Police/Fleet Capital Equipment 167,559 - - - ***
Certificate of Indebtedness 2017 2020 Police/Fleet Capital Equipment 111,395 111,353 - (111,353) (100.00%)
Certificate of Indebtedness 2018 2021 Police/Fleet Capital Equipment 115,211 107,100 106,050 (1,050) (0.98%)
Certificate of Indebtedness 2019 2022 Police/Fleet Capital Equipment - 140,119 140,307 188 0.13%
Certificate of Indebtedness 2020 2023 Police/Fleet Capital Equipment - - 105,929 105,929 ***
G.O. Bond 2012A (1)2023
Main St/Lake Dr & Birch St/Ware Rd Traffic
Signals/Refund 2003A Series Bonds (Elm Street,
Twilight Acres Water Main, Century Farm Lift Station)180,012 178,080 175,896 (2,184) (1.23%)
G.O. Bond 2015A (1)2030 Shenandoah Area Street Reconstruction Improv 215,972 222,692 219,227 (3,465) (1.56%)
G.O. Bond 2015A - Abatement Portion 2026 Birch Street Sanitary Sewer Ext & Turn Lanes 54,206 48,536 47,696 (840) (1.73%)
EDA Lease/Revenue Bond 2015 2035 Fire Station #2 315,722 317,297 316,877 (420) (0.13%)
G.O. Tax Abatement Refunding Bond 2016C 2022 City's Participation in YMCA Project 289,097 301,571 313,567 11,996 3.98%
G.O Bond 2018A 2033
West Shadow Lake Dr & LaMotte Area Street
Reconstruction Improv/Lake Dr Watermain/Trl Improv 200,000 481,799 483,899 2,100 0.44%
Total Debt Levy 1,862,292 2,122,762 1,909,448 (213,314) (10.05%)
Total Levy 10,055,416 10,491,518 11,816,640 1,325,122 12.63%
(1) Levy Result of Voter-Approved Referendum
City of Lino Lakes
2021 Proposed Tax Levy
3
Actual Actual Adopted Actual Proposed
2018 2019 2020 2020 2021
Taxable Market Value 1,959,826,108 2,082,803,803 2,299,471,394 2,299,471,394 2,414,444,964
Annual % Change 8.37%6.27%10.40%10.40%5.00%
Total Net Tax Capacity Value 21,289,294 22,687,236 24,949,162 24,949,162 26,196,620
Less FD Contribution in Value 1,215,584 1,322,808 1,486,922 1,486,922 1,665,353
Less Captured Value for Tax Increment 421,495 606,568 719,368 719,368 863,242
Total Net Tax Capacity Value 19,652,215 20,757,860 22,742,872 22,683,514 23,608,668
Annual % Change 8.09%5.63%9.56%9.28%4.08%
Actual Actual Adopted Actual Proposed
2018 2019 2020 2020 2021
Total Levy 9,776,732 10,055,416 10,491,518 10,491,518 11,816,640
Less FD Distribution 1,360,639 1,375,292 1,447,780 1,447,780 1,582,085
Total Net Levy for Tax Rate 8,416,093 8,680,124 9,043,738 9,043,738 10,234,555
Annual % Change 2.55%3.14%4.19%4.19%13.17%
Projected City Tax Capacity Rate 42.826%41.817%39.766%39.870%43.352%
CITY OF LINO LAKES
2021 Proposed
Net Tax Capacity Calculation
Net Tax Capacity Rate Calculation
4
June 2021 2021
Actual Actual Budget YTD Base Adjustments Proposed Increase/
2018 2019 2020 2020 Budget Requested 2021 Decrease
Total Property Taxes 8,147,756 8,161,217 8,407,756 0 8,407,756 1,538,436 9,946,192 18.30%
Total Special Assessments 329 106 0 0 0 0 0 ***
Total Intergovernmental Revenue 651,993 623,256 616,459 146,717 616,459 15,110 631,569 2.45%
Business Licenses and Permits 163,235 145,822 144,233 52,356 144,233 (274)143,959 (0.19%)
Non-Business Licenses and Permits 1,096,812 795,747 788,113 368,325 788,113 10,947 799,060 1.39%
Charges for Services 26,437 57,592 27,538 17,636 27,538 3,645 31,183 13.24%
Public Safety 193,672 203,891 190,800 25,411 190,800 0 190,800 0.00%
Municipal Fines 114,991 98,390 116,100 35,631 116,100 (10,000)106,100 (8.61%)
Investments 75,880 159,482 30,000 0 30,000 0 30,000 0.00%
Administrative Charges 92,065 79,461 78,999 15,478 78,999 77 79,076 0.10%
Miscellaneous 206,903 1,162,354 795,172 470,438 215,172 39,328 254,500 (67.99%)
Total Revenues 10,770,072 11,487,319 11,195,170 1,131,992 10,615,170 1,597,269 12,212,439 9.09%
CITY OF LINO LAKES
2021 PROPOSED GENERAL FUND REVENUE
5
June 2021 2021
Account Actual Actual Budget YTD Base Adjustments Proposed
Number 2018 2019 2020 2020 Budget Requested 2021 Budget Detail
Property Taxes
General Property Tax 101-3010-000 6,996,180 7,026,344 8,368,756 0 8,368,756 1,538,436 9,907,192 Levy for General Operations
Delinquent taxes 101-3020-000 21,374 30,699 35,000 0 35,000 0 35,000 Prior Year(s) Delinquencies
Delinquent taxes - Tax Abatements 101-3025-000 1 9 0 0 0 0 0
Manufactured Home Tax 101-3030-000 0 0 0 0 0 0 0
Fiscal Disparities 101-3040-000 1,126,142 1,102,010 0 0 0 0 0
Fiscal Disparities - Tax Abatements 101-3045-000 0 0 0 0 0 0 0
Excess Tax Increments 101-3050-000 1,253 1 0 0 0 0 0
Tax Abatements 101-3055-000 0 0 0 0 0 0 0
Tax Forfeits 101-3060-000 1,357 1,509 0 0 0 0 0
Penalties & Interest 101-3150-000 1,448 645 4,000 0 4,000 0 4,000
8,147,756 8,161,217 8,407,756 0 8,407,756 1,538,436 9,946,192
Special Assessments
Current Assessments 101-3110-000 329 106 0 0 0 0 0
329 106 0 0 0 0 0
Intergovernmental Revenue
Police Grant 101-3315-000 14,395 0 0 0 0 0 0 Traffic Safety Grant Funded Officer - Grant Funding Ends 9-30-18
Other Federal Revenue 101-3319-000 0 0 0 0 0 0 0
Local Government Aid 101-3340-000 0 0 0 0 0 0 0
Market Value Homestead Credit 101-3341-000 4,783 5,412 4,000 0 4,000 0 4,000
Municipal State Aid 101-3345-000 261,197 255,335 255,000 136,011 255,000 15,000 270,000 For Maintenance of City-Designated State-Aid Roads
Police State Aid 101-3346-000 256,885 251,553 255,000 0 255,000 0 255,000 Aid for Police Retirement Plan and POST Training
Other State Revenue 101-3348-000 9,481 15,666 10,000 10,707 10,000 0 10,000 PERA Aid, Other State Grants & Aids
Fire State Aid 101-3349-000 14,409 24,272 14,000 0 14,000 0 14,000 Fire Training/Ed
Anoka County Solid Waste 101-3360-000 90,843 71,018 78,459 0 78,459 110 78,569 SCORE Grant for Recycling Efforts
Anoka County Special Detail 101-3364-000 0 0 0 0 0 0 0
Liveable Communities Grant 101-3370-000 0 0 0 0 0 0 0
Coop Agreement - Met Council 101-3371-000 0 0 0 0 0 0 0
651,993 623,256 616,459 146,717 616,459 15,110 631,569
Business Licenses and Permits
Liquor License - Bar 101-3201-000 35,100 27,750 32,000 16,000 32,000 0 32,000 License to Sell Liquor for On-Premises Consumption
Liquor License - Beer 101-3202-000 1,000 950 1,000 650 1,000 0 1,000 License to Sell Beer for On-Premises Consumption
Off-Sale Liquor 101-3203-000 1,667 2,000 2,000 2,150 2,000 0 2,000 License to Sell Packaged Liquor for Off-Premises Consumption
Sunday Liquor License 101-3204-000 1,938 1,600 1,900 3,483 1,900 0 1,900 License to Sell Liquor for On-Premises Consumption on Sunday
Club Liquor License 101-3205-000 300 300 300 150 300 0 300
Beer Permit 101-3206-000 0 0 0 0 0 0 0
Investigation Fee 101-3208-000 2,327 838 1,000 303 1,000 0 1,000 Fee to Perform Background Investigation for Liquor License Apps
Garbage Removal License 101-3209-000 1,830 1,830 1,700 1,740 1,700 0 1,700 Annual License to Collect Refuse in the City
Temporary Consumption Permit 101-3210-000 300 350 300 0 300 0 300
Cigarette License 101-3211-000 750 700 600 650 600 0 600 Annual License to Sell Cigarettes in the City
Contractor's License 101-3213-000 22,905 13,310 18,052 5,340 18,052 (949)17,103
Rental Housing License 101-3215-000 6,457 6,532 5,781 2,272 5,781 125 5,906
Kennel License 101-3218-000 0 0 0 0 0 0 0
Dance 101-3219-000 35 35 35 85 35 0 35
Fireworks License 101-3220-000 200 200 150 100 150 50 200
Massage License 101-3222-000 1,783 1,300 1,100 650 1,100 0 1,100
Peddlers License 101-3223-000 2,500 2,875 2,000 2,300 2,000 500 2,500 License for Door-to-Door Sales
Gambling Tax 101-3224-000 0 0 0 0 0 0 0
Lodging Tax 101-3225-000 84,143 85,252 76,315 16,483 76,315 0 76,315
163,235 145,822 144,233 52,356 144,233 (274)143,959
Non-Business Licenses and Permits
Building Permits 101-3250-000 695,633 412,691 459,364 188,155 459,364 (14,143)445,221 Value-Based Fee-Covers the Cost of Inspec. & Code Compl.
Plan Inspection Fees 101-3251-000 223,917 198,309 181,682 106,549 181,682 19,191 200,873 65% of Bldg Permit Fee to Cover Cost of Plan Review
Erosion Control Permits 101-3252-000 25,730 19,040 27,200 9,920 27,200 (2,400)24,800
Plumbing Permits 101-3253-000 43,555 31,017 26,469 19,345 26,469 758 27,227
Mechanical Permits 101-3254-000 63,454 70,300 56,069 30,578 56,069 2,372 58,441
Septic Plumbing Permit 101-3255-000 5,530 5,030 5,856 1,190 5,856 (138)5,718
Septic System Permit 101-3256-000 7,200 6,000 6,410 4,500 6,410 (68)6,342
Fence Permit 101-3259-000 4,690 5,025 3,871 2,613 3,871 192 4,063
Dog License 101-3260-000 1,142 1,375 1,500 790 1,500 (250)1,250
Sign Permit 101-3262-000 325 1,070 1,176 25 1,176 (18)1,158
Road Overweight Permit 101-3263-000 0 0 0 0 0 0 0
Underground Utility Permit 101-3264-000 18,291 36,738 14,016 3,288 14,016 1,451 15,467
Miscellaneous Permits 101-3266-000 7,344 9,152 4,500 1,373 4,500 4,000 8,500
1,096,812 795,747 788,113 368,325 788,113 10,947 799,060
CITY OF LINO LAKES
2021 PROPOSED GENERAL FUND REVENUE
6
June 2021 2021
Account Actual Actual Budget YTD Base Adjustments Proposed
Number 2018 2019 2020 2020 Budget Requested 2021 Budget Detail
CITY OF LINO LAKES
2021 PROPOSED GENERAL FUND REVENUE
Charges for Services
Land Use Fee 101-3265-000 10,131 12,562 5,688 6,877 5,688 1,645 7,333
Sale of Supplies 101-3404-000 39 51 100 0 100 0 100
Assessment Searches 101-3405-000 3,780 3,460 3,000 3,520 3,000 500 3,500
Election Filing Fees 101-3409-000 0 50 0 20 0 0 0
Return Check Fee 101-3413-000 30 0 0 30 0 0 0
Materials for Resale 101-3416-000 0 0 0 1 0 0 0
Aerial Map Fee 101-3417-000 2,880 27,090 12,000 0 12,000 0 12,000
Public Works Fees 101-3433-000 9,210 13,674 6,000 7,165 6,000 1,500 7,500
Other Park Revenues 101-3470-000 368 705 750 23 750 0 750
Other Recreation Fees 101-3472-000 0 0 0 0 0 0 0
26,437 57,592 27,538 17,636 27,538 3,645 31,183
Public Safety
Police Reports 101-3420-000 780 866 800 179 800 0 800
Police Training Fees 101-3421-000 0 0 0 0 0 0 0
Police Other Revenues 101-3422-000 192,892 203,025 190,000 25,232 190,000 0 190,000
Common Space Revenues 101-3423-000 0 0 0 0 0 0 0
193,672 203,891 190,800 25,411 190,800 0 190,800
Municipal Fines
Fines & Forfeits 101-3510-000 114,691 97,290 115,500 35,631 115,500 (10,000)105,500
ACE Fees 101-3511-000 0 0 0 0 0 0 0
Driving Diversion Program (DDP)101-3512-000 300 1,100 600 0 600 0 600
114,991 98,390 116,100 35,631 116,100 (10,000)106,100
Investments
Interest on Investments 101-3620-000 98,356 94,230 30,000 0 30,000 0 30,000
Change in Fair Value of Investments 101-3621-000 (22,476)65,252 0 0 0 0 0
75,880 159,482 30,000 0 30,000 0 30,000
Administrative Charges
Administrative Charge - Bonds 101-3490-000 5,000 0 0 0 0 0 0
Investment Management Charge 101-3494-000 50,000 50,000 50,000 0 50,000 0 50,000
Administrative Charge - Escrows 101-3493-000 0 0 0 0 0 0 0
Administrative Charge - TIF 101-3491-000 0 0 0 0 0 0 0
Engineering/Planning Charges 101-3492-000 37,065 29,461 28,999 15,478 28,999 77 29,076
92,065 79,461 78,999 15,478 78,999 77 79,076
Miscellaneous
Use of Fund Reserves 0 0 200,000 0 0 0 0
Transfer From Other Funds 101-3920-000 0 256,480 380,000 380,000 0 40,000 40,000 $40K from Cable TV/Communications Fund
Circle Pines Gas Franchise 101-3350-000 56,422 58,706 55,000 21,906 55,000 0 55,000
Other Solid Waste 101-3361-000 3,389 3,837 1,500 14 1,500 1,500 3,000
SAC/Surcharge Fee 101-3414-000 4,947 3,741 4,000 1,548 4,000 0 4,000
Building Rentals 101-3640-000 0 0 0 0 0 0 0
Gambling Ordinance Funding 101-3710-000 0 0 0 0 0 0 0
Donations 101-3720-000 500 550 500 0 500 0 500
Other Grants (Non-govt)101-3725-000 0 0 0 0 0 0 0
Refunds & Reimbursements 101-3730-000 32,148 731,908 42,082 4,450 42,082 (7,082)35,000
Bldg Lease Revenue 101-3740-000 105,133 107,963 110,090 61,316 110,090 4,910 115,000
Tree Refunds - Escrows 101-3631-000 (995)(951)0 0 0 0 0
Cable TV 101-3630-000 0 0 0 0 0 0 0
Miscellaneous Revenue 101-3810-000 5,159 120 2,000 643 2,000 0 2,000
Sale of Fixed Assets 101-3910-000 200 0 0 560 0 0 0
206,903 1,162,354 795,172 470,438 215,172 39,328 254,500
Total Revenues 10,770,072 11,487,319 11,195,170 1,131,992 10,615,170 1,597,269 12,212,439
7
Adopted Adopted Proposed
2019 2020 2021
ADMINISTRATION 4.000 4.000 4.600
FINANCE 3.250 3.100 3.100
ECONOMIC DEVELOPMENT - - -
PLANNING & ZONING 1.000 1.000 1.000
COMMUNITY DEVELOPMENT 2.000 2.000 2.000
ENVIRONMENTAL 0.350 0.375 0.375
SOLID WASTE 0.300 0.250 0.250
FORESTRY 0.350 0.375 0.375
POLICE 30.550 30.550 33.550
FIRE 1.950 1.950 1.950
BUILDING INSPECTIONS 3.500 3.500 3.500
STREETS 6.650 6.650 7.000
FLEET 1.500 1.500 2.000
GOVERNMENT BUILDINGS - - -
PARKS 5.200 5.200 5.200
RECREATION 1.350 1.350 0.800
TOTAL GENERAL 61.950 61.800 65.700
WATER 3.325 3.400 3.750
SEWER 3.325 3.400 3.750
GRAND TOTAL 68.600 68.600 73.200
Personnel are shown as Full Time Equivalents (FTE)
PERSONNEL - TOTAL
CITY OF LINO LAKES
8
June 2021 2021
Actual Actual Budget YTD Base Adjustments Proposed Increase/
DEPT#DESCRIPTION 2018 2019 2020 2020 Budget Requested 2021 Decrease
ADMINISTRATION
401 MAYOR AND COUNCIL 75,106 78,646 90,798 26,597 89,804 500 90,304 (0.54%)
402 ADMINISTRATION 484,222 513,626 546,293 322,299 541,251 69,405 610,656 11.78%
403 ELECTIONS 31,309 15,599 50,450 25,802 50,450 (31,290)19,160 (62.02%)
404 CABLE TV 2,727 2,471 2,658 686 2,658 (0)2,658 (0.00%)
405 CHARTER ADMINISTRATION 499 325 2,500 0 2,500 0 2,500 0.00%
407 FINANCE 622,904 674,407 678,590 298,864 693,186 28,379 721,565 6.33%
414 LEGAL CONSULTANTS 141,407 132,226 130,000 46,372 130,000 5,000 135,000 3.85%
TOTAL ADMINISTRATION 1,358,175 1,417,300 1,501,289 720,621 1,509,849 71,994 1,581,843 5.37%
COMMUNITY DEVELOPMENT
415 ECONOMIC DEVELOPMENT 104,271 112,912 108,484 22,142 108,484 0 108,484 0.00%
416 PLANNING AND ZONING 136,816 124,094 164,555 63,810 168,674 0 168,674 2.50%
417 ENGINEERING 101,677 103,307 111,160 46,894 111,160 (1,400)109,760 (1.26%)
418 COMMUNITY DEVELOPMENT 210,832 216,050 229,873 96,160 234,505 100 234,605 2.06%
461 ENVIRONMENTAL 53,508 60,147 63,259 20,907 63,409 0 63,409 0.24%
462 SOLID WASTE ABATEMENT 84,840 76,493 78,459 26,105 78,569 0 78,569 0.14%
463 FORESTRY 60,677 71,279 61,132 37,444 61,172 10,300 71,472 16.91%
TOTAL COMMUNITY DEVELOPMENT 752,620 764,282 816,922 313,461 825,973 9,000 834,973 2.21%
PUBLIC SAFETY
420 POLICE PROTECTION 3,729,755 3,845,003 4,142,497 1,787,771 4,220,035 378,109 4,598,144 11.00%
421 FIRE PROTECTION 564,944 564,939 640,117 258,468 657,516 168,165 825,681 28.99%
422 BUILDING INSPECTIONS 286,936 321,206 352,560 160,400 368,071 200 368,271 4.46%
TOTAL PUBLIC SAFETY 4,581,635 4,731,147 5,135,174 2,206,639 5,245,622 546,474 5,792,096 12.79%
PUBLIC SERVICES
430 STREETS 888,559 943,756 968,090 422,163 922,346 125,895 1,048,241 8.28%
431 FLEET MANAGEMENT 464,915 432,828 470,500 189,505 523,456 2,150 525,606 11.71%
432 GOVERNMENT BUILDINGS 521,535 1,436,942 477,721 235,847 477,721 34,387 512,108 7.20%
450 PARKS DEPARTMENT 619,420 743,143 646,937 246,067 663,231 75,500 738,731 14.19%
451 RECREATION 220,482 167,314 175,538 85,974 67,644 42,047 109,691 (37.51%)
TOTAL PUBLIC SERVICES 2,714,912 3,723,983 2,738,786 1,179,556 2,654,398 279,979 2,934,377 7.14%
OTHERS
499 CONTINGENCY/TRANSFERS/OTHERS 1,293,512 943,554 1,003,000 928,000 1,003,000 66,150 1,069,150 6.60%
TOTAL OTHERS 1,293,512 943,554 1,003,000 928,000 1,003,000 66,150 1,069,150 6.60%
TOTAL GENERAL FUND EXPENDITURES 10,700,854 11,580,266 11,195,170 5,348,276 11,238,842 973,597 12,212,439 9.09%
CITY OF LINO LAKES
2021 GENERAL FUND BUDGET
PROPOSED EXPENDITURES
9
DEPARTMENT ACCT #NAME DESCRIPTION AMOUNT Page #
Mayor and Council 4452 Subscriptions & Dues Increase for League of MN Cities membership dues 500$ 13
Administration 41xx Personal Services Addition of PT Communications Coordinator 60,405$ 16
Administration 4300 Professional Services Increase to reflect true cost of recruitment and testing requirements 3,000$ 15
Administration 4310 Other Consultants Increase to reflect true cost of legal associated with labor matters 6,000$ 15
Elections 41xx Personal Services Reduced training and election judge hours - General Election only in 2021 (33,090)$ 20
Elections 4200 Office Supplies Reduced office supply cost - General Election only in 2021 (1,100)$ 18
Elections 4340 Printing & Publishing
Increase to reflect cost of ballots - Odd year City pays cost of municipal election
ballots 1,200$ 18
Elections 4410 Contracted Services
$4,800 Reallocate costs for Anoka Cty JPA from Capital Outlay (Acct 5000)
$1,200 Increase for Anoka Cty JPA - Replace modems/servers in 2021
$500 Increase for ISD12 Site Supervisor on Election Day 6,500$ 18
Elections 5000 Capital Outlay Reallocate cost for Anoka Cty JPA to Contracted Services (Acct 4410)(4,800)$ 19
Cable TV XXXX Personal Services/Contracted Services NMTV to provide Tech for Council, P&Z, and Park Board Employees -$ 21
Finance 4308 Auditor Increase to reflect cost of proposed increase in annual audit services of 3%1,000$ 24
Finance 4310 Other Consultants Increase in Metro-iNet Services, Programs & Support 23,246$ 24
Finance 4410 Contracted Services Increase to cover assessment services contract - JPA w/ Anoka Cty 4,000$ 24
Finance 4452 Subscriptions & Dues Increase to cover cost of Finance staff professional membership dues 133$ 25
Legal 4301 Municipal Attorney Increased legal activity 5,000$ 27
Engineering 4410 Contracted Services Ariel photography services and Trimble software maintenance not needed in 2021 (4,000)$ 31
Engineering 5000 Capital Outlay Purchase a Trimble GPS Receiver 2,600$ 32
Community Development 4452 Subscriptions & Dues Increase to cover cost of professional organization membership dues 100$ 34
Forestry 4211 Maintenance Supplies Increase for EAB and Chlorosis treatment chemicals for boulevard trees 300$ 38
Forestry 4410 Contracted Services Increase to expedite diseased tree removal and replacement 10,000$ 38
Police 41xx Personal Services Addition of (2) Patrol Officer and (1) Investigative Assistant 292,454$ 50-55
Police 4211 Maintenance Supplies Increase to cover cost of N-95 masks/fit testing, taser supplies, and batteries 4,500$ 41
Police 4240 Small Tools Increase to cover cost of shelving, taser replacement, and stand-up desks 4,155$ 41
Police 4300 Professional Services
13 Post license renewals in 2021 - Line item will vary based on number of
renewals; Increase to cover cost of starting an employee mental health program 3,130$ 41
Police 4321 Telephone Increase related to additional lines for police staff 786$ 42
Police 4330 Travel & Tuition
Increased costs related to adding and enhancing in-house police training; Create
individualized training program outside of POST mandated training ($300 per
employee)10,750$ 42
Police 4370 Uniforms Increase to reflect cost of contractually obligated uniform allowance (tied to COLA)2,802$ 42
Police 4410 Contracted Services Increase to reflect cost increases in various public safety contracted services 6,476$ 43
Police 4452 Subscriptions & Dues
Decrease to reflect Director Swenson no longer being a member of the COL
Rotary (350)$ 43
Police 5000 Capital Outlay
(1) Toughbook Computer, (3)Desktop Computers, (1) Vehicle-Mounted Radar
Unit, (7) AEDs, (1) LiveScan Digital Fingerprinting Machine 53,406$ 44-49
Fire 4200 Office Supplies Decrease based on historical line item expenditures (500)$ 58
Fire 4211 Maintenance Supplies Increase to cover cost of N-95 masks/fit testing 1,150$ 58
2021 BASE BUDGET ADJUSTMENTS
10
DEPARTMENT ACCT #NAME DESCRIPTION AMOUNT Page #
2021 BASE BUDGET ADJUSTMENTS
Fire 4213 Youth Program Decrease based on historical line item expenditures (800)$ 58
Fire 4240 Small Tools Increase to cover cost of fire hose nozzles for A11 2,000$ 59
Fire 4321 Telephone Increase to cover cost of cellular and wireless charges 130$ 59
Fire 4330 Travel & Tuition
Increase to cover cost of improved fire training through small group exercises;
invest in staff development to prepare future supervisors/leaders 10,050$ 59
Fire 4370 Uniforms Increase to cover cost of turn-out gear replacement 28,400$ 60, 61-62
Fire 4410 Contracted Services Increase to cover cost of additional testing required on A11 in 2021 835$ 60
Fire 4452 Subscriptions & Dues Decrease based on historical line item expenditures (300)$ 60
Fire 5000 Capital Outlay
(1) Toughbook Computer, (2) AEDs, LifePak Cardiac Monitor, (12) 800 MHz
Portable Radios, Gator Tail Rescue Boat 127,200$ 63-71
Building Inspections 4321 Telephone Increase to cover cost of existing cellular/Wi-Fi rates 200$ 73
Streets 41xx Personal Services Addition of General Maintenance Worker 78,205$ 82
Streets 4211 Maintenance Supplies
Increase to provide median landscaping maintenance along Town Ctr Pkwy and
Lake Drive 11,000$ 76-78
Streets 4370 Uniforms Increase uniforms to account for additional FTE in Streets Dept 190$ 76
Streets 4410 Contracted Services Increase to cover cost of street light replaement in Rice Lake Estates 19,000$ 76,79
Streets 5000 Capital Outlay Purchase a Trailer Mounted Message Sign 17,500$ 80-81
Fleet 4363 Auto Insurance
Increase to account for anticipated increase in auto physical damage and auto
liability premiums 1,960$ 84
Fleet 4370 Uniforms Increase uniforms to account for additional FTE in Streets Dept 190$ 84
Government Buildings 4300 Professional Services Increase to cover cost of Balancing Air Handling Units at the Civic Complex 24,000$ 86-87
Government Buildings 4322 Postage Increase to more accurately reflect historical costs 1,500$ 86
Government Buildings 4361 Insurance
Increase to account for anticipated increase in general liability, property, and
excess liability coverage insurance premiums 5,887$ 86
Government Buildings 4384 Sanitation Increase to more accurately reflect historical costs 3,000$ 88
Parks 4211 Maintenance Supplies
Increase to cover cost of "top-dressing" engineered wood fiber in playgrounds
($5,000); Wenzel Farms Boardwalk Replacement ($7,000)12,000$ 91-93
Parks 4240 Small Tools Purchase an Asphalt Saw (Minor Trail Repairs)4,500$ 91,94
Parks 4300 Professional Services
Increase to cover costs associated with engineering services for park and trail
projects 5,000$ 91,95
Parks 4410 Contracted Services
Increase to perform additional trail repairs/replacement ($35,000); Sunrise Park
Rink Lights Replacement ($15,000); Remove Marshan Boardwalk ($4,000)54,000$ 96-99
Recreation 41xx Personal Services Addition of PT Recreation Coordinator 47,647$ 102
Recreation 4321 Telephone Reduced expenditures related to reduction in Recreating Staffing (350)$ 101
Recreation 4330 Travel & Tuition Reduced expenditures related to reduction in Recreating Staffing (250)$ 101
Recreation 4343 Newsletter Reduction in Recreation portion of Newsletter (5,000)$ 101
Operating Transfers 4910 Operating Transfers 10% increase in pavement management funding 66,150$ 104
973,597$
11
MAYOR AND COUNCIL (101-401)June 2021 2021
Object Actual Actual Budget YTD Base Adjustments Proposed
Description Code 2018 2019 2020 2020 Budget Requested 2021 Budget Detail
PERSONAL SERVICES
SALARIES 4101-000 36,146 38,106 45,400 20,639 44,512 0 44,512
PERA 4121-000 1,799 1,876 2,270 1,072 2,226 0 2,226
SOCIAL SECURITY 4122-000 1,043 1,084 1,246 309 1,186 0 1,186
LIFE INSURANCE 4133-000 0 0 0 0 0 0 0
WORKER'S COMPENSATION 4151-000 56 67 182 47 180 0 180
39,045 41,133 49,098 22,067 48,104 0 48,104
SUPPLIES
OFFICE SUPPLIES 4200-000 0 0 0 0 0 0 0 Signature stamps, name plates, special meeting expenses
0 0 0 0 0 0 0
OTHER SERVICES AND CHARGES
PROFESSIONAL SERVICES 4300-000 120 0 4,000 200 4,000 0 4,000 Strategic Planning/Goal Setting Facilitator
TRAVEL & TUITION 4330-000 462 1,435 1,500 550 1,500 0 1,500 LMC Conference, Elected Officials Conference
PRINTING & PUBLISHING 4340-000 0 28 200 0 200 0 200 Meeting Notices
NEWSLETTER 4343-000 14,258 14,172 13,000 3,660 13,000 0 13,000 Spring/Summer, Fall & Winter Newsletters
14,839 15,635 18,700 4,410 18,700 0 18,700
CONTRACTUAL SERVICES
SUBSCRIPTIONS & DUES 4452-000 17,433 18,061 18,000 0 18,000 500 18,500 League of MN Cities, MN Mayors Association
CITY MARKETING 4900-000 3,789 3,818 5,000 119 5,000 0 5,000
Flowers, Plaques & Awards, Employee Appreciation, Lino
Lakes Ambassadors
21,222 21,879 23,000 119 23,000 500 23,500
TOTAL MAYOR AND COUNCIL 75,106 78,646 90,798 26,597 89,804 500 90,304
CITY OF LINO LAKES
100% Mayor
4 - 100% Councilmembers
2 EDA Meetings @ $40/mtg - $400
12
FORM B-1 2021 ADJUSTMENTS TO BASE BUDGET
DEPARTMENT #:401 FUND:101
NAME:MAYOR AND COUNCIL
B-1 & B-2 TOTAL $500 TOTAL B1 CHANGES $500
1
Account #:4452 Amount (neg if decrease)$500
SUBSCRIPTIONS/DUES
Description of Adjustment:Increase in League of Minnesota Cities (LMC) membership dues. Dues are based on
population.
Benefits if done:Continued access to League services including advocacy, education, training, policy
development, risk management, legal, and other services.
Implications if not done:Loss of membership benefits provided by the LMC.
13
ADMINISTRATION (101-402)June 2021 2021
Object Actual Actual Budget YTD Base Adjustments Proposed
Description Code 2018 2019 2020 2020 Budget Requested 2021 Budget Detail
PERSONAL SERVICES
SALARIES 4101-000 363,533 376,559 388,442 236,599 398,320 47,538 445,858
OVERTIME 4102-000 298 0 0 377 0 0 0
TEMPORARIES 4106-000 8,576 13,016 16,500 3,731 16,500 0 16,500
WELLNESS PROGRAM 4108-000 1,146 1,165 1,440 416 720 0 720
PERA 4121-000 27,289 28,509 30,371 14,908 31,111 3,565 34,676
SOCIAL SECURITY 4122-000 27,449 28,807 30,978 14,412 31,734 3,637 35,371
ICMA EMPLOYER 4123-000 0 0 1,711 0 1,694 0 1,694
HEALTH INSURANCE 4131-000 18,601 18,634 30,871 9,131 18,519 4,632 23,151
LIFE & DISABILITY INSURANCE 4133-000 1,053 1,085 1,436 617 1,544 199 1,743
DENTAL INSURANCE 4134-000 2,117 2,117 2,117 1,058 2,223 556 2,779
VEHICLE ALLOWANCE 4135-000 3,600 3,600 3,600 1,650 0 0 0
REEMPLOYMENT INSURANCE 4141-000 304 0 0 0 0 0 0
WORKER'S COMPENSATION 4151-000 2,028 2,285 2,428 1,585 2,487 278 2,765
455,994 475,776 509,894 284,484 504,852 60,405 565,257
OTHER SERVICES AND CHARGES
PROFESSIONAL SERVICES 4300-000 15,231 23,610 12,000 15,771 12,000 3,000 15,000
Drug/alcohol testing, pre-employment assessments, training,
web consulting
LABOR CONSULTANTS 4310-000 1,436 1,070 3,000 10,359 3,000 6,000 9,000
Labor relations, employment law, contract negotiations,
arbitration
TELEPHONE 4321-000 360 360 360 165 360 0 360 Cellular Telephone Reimbursement
TRAVEL & TUITION 4330-000 5,689 5,444 8,500 3,173 8,500 0 8,500
LMC Conference, ICMA Conference, MAMA Meetings,
MCMA Conference, MPELRA Conferences, TCHRA
Conference, NPELRA Webinars, City Clerk Certification,
MCFOA Conference, Tuition Reimbursement
PRINTING & PUBLISHING 4340-000 893 852 2,000 163 2,000 0 2,000 Legal publications, employment ads, etc.
23,609 31,336 25,860 29,631 25,860 9,000 34,860
CONTRACTUAL SERVICES
CONTRACTED SERVICES 4410-000 3,436 5,284 9,039 7,325 9,039 0 9,039
Gov Office Website, American Legal Online City Code,
Document Destruction, TASC, NeoGov
SUBSCRIPTIONS & DUES 4452-000 1,183 1,230 1,500 859 1,500 0 1,500
MAMA, ICMA, MCMA, MCFOA, MPELRA, IPMA-HR,
TCHRA, Chain of Lakes Rotary
4,619 6,513 10,539 8,184 10,539 0 10,539
TOTAL ADMINISTRATION 484,222 513,626 546,293 322,299 541,251 69,405 610,656
CITY OF LINO LAKES
100% City Administrator
100% City Clerk
100% Deputy City Clerk
100% Human Resource Manager
Temporaries: Scanner Operator
NEW: PT Communications Coordinator
14
FORM B-1 2021 ADJUSTMENTS TO BASE BUDGET
DEPARTMENT #:402 FUND:101
NAME:ADMINISTRATION
B-1 & B-2 TOTAL $9,000 TOTAL B1 CHANGES $9,000
1
Account #:4300 Amount (neg if decrease)$3,000
PROFESSIONAL SERVICES
Description of Adjustment:
Professional Services has been over budget for the past three years. Contributors to increases in this line item are linked
to recruitment and mandated testing percentage increases for drug and alcohol testing. Psychological, drug, and
fitness testing is being performed on police and firefighters before each hire. Candidates do wash out in the psychological
step of the recruitment process. There are also added testing requirements for our new cross-trained and POC
firefighter's regarding fit mask testing. Please note: testing costs also increase over the years for all of the aforementioned.
Labor consultant costs were also allocated to this line item in 2019 contributing to the overage. (See Other Consultants)
Over budget: $6,731 in 2018, $14,610 in 2019; already over in 2020. Estimated minimum overage of $3,000 for 2020.
Taking an average of three years being over, this equates to an estimated budget need of $18,000. Considering the 2019
spike, which should be redirected under labor consultants, staff is asking for a $3,000 increase to the professional services
line item.
Benefits if done:
Brings the City closer in line with expenses incurred. Many of these testing and screening processes are required by law.
Implications if not done:
Will continue to remain over budget, unless there are no new hires within the year. Please note, there is high turnover
with our POC firefighters.
2
Account #:4310 Amount (neg if decrease)$6,000
OTHER CONSULTANTS
Description of Adjustment:
In 2016, there was $9,000 budgeted for labor consultants. This line item has incrementally decreased throughout the
years. Staff has been redirecting labor expenses to department specific budgets and the professional services line item.
For example, professional services was over budget by $14,610 in 2019. Approximately $9,000 of this overage was legal
fees from labor relations. It's most appropriate to show this under labor consultants due to its descriptors of arbitration
and employment law fees. Staff is requesting this line item increase back to 2016 levels in attempt to use this account
properly and show true legal expenses linked to labor. Please note, as in 2019, 2020 is also expected to be a significantly
high legal expense year for labor relation matters. Staff may still be requesting a number too low for 2021, but this leads
the City back in the right direction of coding legal fees correctly.
Benefits if done:
More accurately reflects the true costs and expenses of legal fees tied to employment law/ labor relations.
Implications if not done:
Reallocated expenses elsewhere. Impact potential budget overages elsewhere.
15
Form B-3
REQUEST FOR PERSONAL SERVICE CHANGES
Department:
Administration
Supervisor:
Human Resources Manager
Position Title:
PT Communications Coordinator
Budget Impact: $0 ($60,405 Less $40K Trf
from Cable TV/Communications Fund Less
$20,405 Savings to General Fund w/
Elimination of PT Office Specialist position in
2020)
Justification for change:
It has become increasingly evident that City staff does not have the ability to consistently
provide timely and up-to-date communication to residents, businesses, and the general public
via social media and the website. Staff is doing the best they can with the resources they have,
but regularly receive feedback about the lack of up-to-date information, and desire for a greater
social media presence.
The addition of a part-time Communications Coordinator position can be achieved without an
impact to the general fund budget. Funding for this position is provided for with a $40,000
annual transfer from the Cable TV/Communications Fund and through the impact to the general
fund with the elimination of the PT Office Specialist position early in 2020. Staff is expecting to
realize additional savings to the general fund if newsletter design can be brought in-house.
Council provided staff with authorization at July 7 Work Session to include the PT
Communications Coordinator position in the 2021 Preliminary Budget.
16
ELECTIONS AND VOTERS REGISTRATION (101-403)June 2021 2021
Object Actual Actual Budget YTD Base Adjustments Proposed
Description Code 2018 2019 2020 2020 Budget Requested 2021 Budget Detail
PERSONAL SERVICES
SALARIES 4101-000 23,712 8,716 43,000 17,537 43,000 (33,000)10,000
PERA 4121-000 12 23 0 64 0 0 0
SOCIAL SECURITY 4122-000 50 25 100 83 100 (70)30
WORKER'S COMPENSATION 4151-000 81 115 150 164 150 (20)130
23,855 8,879 43,250 17,848 43,250 (33,090)10,160
SUPPLIES
OFFICE SUPPLIES 4200-000 1,440 461 1,600 2,585 1,600 (1,100)500 Supplies for Elections
1,440 461 1,600 2,585 1,600 (1,100)500
OTHER SERVICES AND CHARGES
POSTAGE 4322-000 47 34 0 0 0 0 0 Mail Election Judge Material
TRAVEL & TUITION 4330-000 58 0 0 85 0 0 0
PRINTING & PUBLISHING 4340-000 177 1,484 800 231 800 1,200 2,000
Election Ballots (Odd years - City pays cost of municipal
election ballots)
281 1,518 800 316 800 1,200 2,000
CONTRACTUAL SERVICES
CONTRACTED SERVICES 4410-000 1,004 4,741 0 375 0 6,500 6,500
Voting Equipment System per Anoka County Agreement,
Election Polling Site Supervisor (Centennial)
1,004 4,741 0 375 0 6,500 6,500
CAPITAL OUTLAY
EQUIPMENT 5000-000 4,730 0 4,800 4,677 4,800 (4,800)0
4,730 0 4,800 4,677 4,800 (4,800)0
TOTAL ELECTIONS 31,309 15,599 50,450 25,802 50,450 (31,290)19,160
CITY OF LINO LAKES
Primary and General Election Judges (Even Years)
General Election Judges (Odd Years)
17
FORM B-1 2021 ADJUSTMENTS TO BASE BUDGET
DEPARTMENT #:FUND:0
NAME:enter activity # above
B-1 & B-2 TOTAL $1,800 TOTAL B1 CHANGES $6,600
1
Account #:4200 Amount (neg if decrease)($1,100)
OFFICE SUPPLIES
Description of Adjustment:
Reduced office supply cost in 2021 - General Election Only.
Benefits if done:
Implications if not done:
2
Account #:4340 Amount (neg if decrease)$1,200
ADVERTISING (PRINTING/PUBLISHING)
Description of Adjustment:
Increase to reflect cost of election ballots. In odd years, the City pays the cost of municipal election ballots. In even
years, there is no municipal election, unless a question appears.
Benefits if done:
Implications if not done:
3
Account #:4410 Amount (neg if decrease)$6,500
CONTRACTED SERVICES
Description of Adjustment:
Reallocate costs incurred per Anoka County Agreement for Voting Equipment System from Capital Outlay $4,800
Increase Contracted Services by $1,200 - JPA w/Anoka County for Elections Equipment - County to replace modems in
the vote scanners and servers in 2021.
Increase Contracted Services by $500 to account for costs incurred on Election Day for Centennial School Distict Polling
Site Supervisor
Benefits if done:
Implications if not done:
18
FORM B-2 2021 CAPITAL OUTLAY REQUEST
DEPARTMENT #:403 BUSINESS UNIT:101
NAME:ELECTIONS
TOTAL REQUESTS =-$4,800
1
Account #:5000 In Capital Improvement Plan (Y or N):N/A
CAPITAL OUTLAY Replacement (R) or New (N):N/A
Est'd disposal proceeds (if "R")N/A
Description (include unit # if applicable):
Move costs incurred per Anoka County Agreement for Voting Equipment System to Contracted Services
Justification and affect on productivity:
Additional expenses if purchased:
Item(s), if any, replaced (if applicable, include unit #, year, mileage, and LTD maint costs):
Cost (do not deduct disposal proceeds):
Unit Cost Vehicle Tax*Total Unit Cost Quantity Total Cost
($4,800)($4,800)1 -$4,800
*Enter 6.5% of the unit cost for equipment to be licensed (e.g., vehicles, trailers;
does not include marked public safety vehicles).
19
Form B-3
REQUEST FOR PERSONAL SERVICE CHANGES
Department:
Elections
Supervisor:
Sarah Cotton
Position Title:
Election Judges
Budget Impact: $(33,090)
Justification for change:
Reduced training and election judge hours in 2021. General Election only in 2021.
20
CABLE TV (101-404)June 2021 2021
Object Actual Actual Budget YTD Base Adjustments Proposed
Description Code 2018 2019 2020 2020 Budget Requested 2021 Budget Detail
PERSONAL SERVICES
TEMPORARIES 4106-000 2,425 2,219 2,462 459 2,462 (2,462)0
PERA 4121-000 112 77 0 34 0 0 0
SOCIAL SECURITY 4122-000 186 170 188 35 188 (188)0
WORKER'S COMPENSATION 4151-000 5 5 7 3 7 (7)0
2,727 2,471 2,658 531 2,658 (2,658)0
CONTRACTUAL SERVICES
CONTRACTED SERVICES 4410-000 0 0 0 155 0 2,658 2,658 NMTV Tech (Council, P&Z, and Park Board Meetings)
0 0 0 155 0 2,658 2,658
CAPITAL OUTLAY
EQUIPMENT 5000-000 0 0 0 0 0 0 0
0 0 0 0 0 0 0
TOTAL CABLE TV 2,727 2,471 2,658 531 2,658 (0)0
CITY OF LINO LAKES
21
CHARTER ADMINISTRATION (101-405)June 2021 2021
Object Actual Actual Budget YTD Base Adjustments Proposed
Description Code 2018 2019 2020 2020 Budget Requested 2021 Budget Detail
OTHER SERVICES AND SUPPLIES
PROFESSIONAL SERVICES 4300-000 426 325 1,000 0 1,000 0 1,000 Time Savers - Minutes
PROF SERVICES - CHARTER COMM 4300-999 0 0 1,500 0 1,500 0 1,500 Charter Commission Directed Expenses
PRINTING & PUBLISHING 4340-000 73 0 0 0 0 0 0
499 325 2,500 0 2,500 0 2,500
TOTAL CHARTER ADMINISTRATION 499 325 2,500 0 2,500 0 2,500
CITY OF LINO LAKES
22
FINANCE (101-407)June 2021 2021
Object Actual Actual Budget YTD Base Adjustments Proposed
Description Code 2018 2019 2020 2020 Budget Requested 2021 Budget Detail
PERSONAL SERVICES
SALARIES 4101-000 262,503 273,623 248,510 115,809 249,805 0 249,805
OVERTIME 4102-000 0 0 0 0 0 0 0
TEMPORARIES 4106-000 0 0 0 0 0 0 0
WELLNESS PROGRAM 4108-000 0 720 720 0 720 0 720
PERA 4121-000 19,227 19,511 18,638 9,207 18,735 0 18,735
SOCIAL SECURITY 4122-000 19,281 18,912 19,011 8,298 19,110 0 19,110
ICMA EMPLOYER CONTRIBUTION 4123-000 0 0 0 0 0 0 0
HEALTH INSURANCE 4131-000 31,710 33,826 39,533 19,499 52,501 0 52,501
LIFE & DISABILITY INSURANCE 4133-000 822 777 934 449 1,010 0 1,010
DENTAL INSURANCE 4134-000 1,191 1,114 1,641 595 1,723 0 1,723
REEMPLOYMENT INSURANCE 4141-000 0 0 0 0 0 0 0
WORKER'S COMPENSATION 4151-000 1,399 1,712 1,481 1,033 1,460 0 1,460
336,133 350,195 330,468 154,890 345,064 0 345,064
SUPPLIES
OFFICE SUPPLIES 4200-000 776 202 1,000 0 1,000 0 1,000
Payroll & Accounts Payable Checks, W-2 Forms, 1099
Forms, Other Financial Forms
776 202 1,000 0 1,000 0 1,000
OTHER SERVICES AND CHARGES
PROFESSIONAL SERVICES 4300-000 146 0 0 0 0 0 0
AUDITOR 4308-000 14,250 13,609 14,000 14,621 14,000 1,000 15,000 General Fund portion of Independent Annual Audit
OTHER CONSULTANTS 4310-000 160,750 196,005 218,055 127,685 218,055 23,246 241,301
Metro-iNet Services, Programs & Support (Includes Cisco
Telephony), Springbrook License Subscription, EZ Office
Inventory, OPG-3 CCP
TRAVEL & TUITION 4330-000 4,701 6,415 6,000 1,237 6,000 0 6,000
MNGFOA Conference, Continuing Professional Education,
Other Training, Tuition Reimbursement
PRINTING & PUBLISHING 4340-000 920 981 1,000 0 1,000 0 1,000 Publish Budget and Financial Reports
TRUTH IN TAXATION 4342-000 1,774 0 1,900 0 1,900 0 1,900 City Share of Property Specific Notices
182,542 217,010 240,955 143,544 240,955 24,246 265,201
CONTRACTUAL SERVICES
CONTRACTED SERVICES 4410-000 102,376 105,692 105,000 0 105,000 4,000 109,000
Assessing Services - Anoka County - Based on Number of
Parcels, Classification, and (Un)/Improved
SUBSCRIPTIONS & DUES 4452-000 1,077 1,307 1,167 430 1,167 133 1,300
MNGFOA Membership, GFOA Membership, Certificate of
Achievement Program, MN Board of Accountancy, MNCPA
Membership, MCFOA Membership
103,453 106,999 106,167 430 106,167 4,133 110,300
TOTAL FINANCE 622,904 674,407 678,590 298,864 693,186 28,379 721,565
85% Finance Director
100% Accountant
75% Accounting Clerk II
50% Office Specialist
CITY OF LINO LAKES
23
FORM B-1 2021 ADJUSTMENTS TO BASE BUDGET
DEPARTMENT #:407 FUND:101
NAME:FINANCE
B-1 & B-2 TOTAL $28,379 TOTAL B1 CHANGES $28,379
1
Account #:4308 Amount (neg if decrease)$1,000
AUDITOR
Description of Adjustment:
To reflect a 3% increase in the cost of the Annual Audit.
Benefits if done:
Implications if not done:
Per State Statute, Cities with a population over 2,500 are required to have an annual audit in accordance with GAAP.
2
Account #:4310 Amount (neg if decrease)$23,246
OTHER CONSULTANTS
Description of Adjustment:
To reflect increase in Metro-iNet Services, Programs, & Support. The largest percentage increases for 2021 are in
Computer Support and Email Support programs. This is primarily a result of budgeting 2-factor access for every e-mail
user and the engagement of FRSecure for IT Security aid and auditing services. Budget is based on service unit counts
from early May. Staff will review units (equipment/users) and provide updated budget number in late August/early
September, if needed.
Please Note: This increase does not reflect any potential JPA expenses. If the consortium decides to move in that
direction and additional costs are identified, the City's budget will need to be updated accordingly.
Benefits if done:
Implications if not done:
3
Account #:4410 Amount (neg if decrease)$4,000
CONTRACTED SERVICES
Description of Adjustment:
Increase to reflect actual cost of assessment services contract - JPA with Anoka County. Service charges are based
on the number of parcels, property classification, and improvement status.
Benefits if done:
Implications if not done:
JPA with Anoka County approved May 22, 2017 for services through 2023 - Resolution No. 17-44.
24
FORM B-1 2021 ADJUSTMENTS TO BASE BUDGET
DEPARTMENT #:407 FUND:101
NAME:FINANCE
4
Account #:4452 Amount (neg if decrease)$133
SUBSCRIPTIONS/DUES
Description of Adjustment:
Increase for Finance Staff professional membership dues.
Benefits if done:
The City and Finance Department Staff will continue to receive the benefits of membership in professional finance
organizations.
Implications if not done:
25
LEGAL CONSULTANTS (101-414)June 2021 2021
Object Actual Actual Budget YTD Base Adjustments Proposed
Description Code 2018 2019 2020 2020 Budget Requested 2021 Budget Detail
OTHER SERVICES AND CHARGES
MUNICIPAL ATTORNEY 4301-000 46,164 18,923 25,000 3,147 25,000 5,000 30,000 Consulting Attorney to City Council & Staff
CRIMINAL ATTORNEY 4303-000 95,243 113,304 105,000 43,225 105,000 0 105,000 Consulting Services for Criminal Prosecutions
141,407 132,226 130,000 46,372 130,000 5,000 135,000
TOTAL LEGAL CONSULTANTS 141,407 132,226 130,000 46,372 130,000 5,000 135,000
CITY OF LINO LAKES
26
FORM B-1 2021 ADJUSTMENTS TO BASE BUDGET
DEPARTMENT #:414 FUND:101
NAME:LEGAL CONSULTANTS
B-1 & B-2 TOTAL $5,000 TOTAL B1 CHANGES $5,000
1
Account #:4301 Amount (neg if decrease)$5,000
MUNICIPAL ATTORNEY
Description of Adjustment:
Over the last few years, there has been a greater need for legal services.
Benefits if done:
The Council and Staff can continue to use the City Attorney when legal issues arise.
Implications if not done:
Staff may be restricted from consulting the City Attorney on legal matters.
27
ECONOMIC DEVELOPMENT (101-415)June 2021 2021
Object Actual Actual Budget YTD Base Adjustments Proposed
Description Code 2018 2019 2020 2020 Budget Requested 2021 Budget Detail
PERSONAL SERVICES
SALARIES 4101-000 0 0 0 0 0 0 0
TEMPORARIES 4106-000 12,267 14,532 19,604 2,262 19,604 0 19,604
WELLNESS PROGRAM 4108-000 0 0 0 0 0 0 0
PERA 4121-000 0 0 0 0 0 0 0
SOCIAL SECURITY 4122-000 938 1,112 1,500 173 1,500 0 1,500
HEALTH INSURANCE 4131-000 0 0 0 0 0 0 0
LIFE INSURANCE 4133-000 0 0 0 0 0 0 0
DENTAL INSURANCE 4134-000 0 0 0 0 0 0 0
REEMPLOYMENT INSURANCE 4141-000 0 0 0 97 0 0 0
WORKER'S COMPENSATION 4151-000 72 83 115 75 115 0 115
13,277 15,727 21,219 2,607 21,219 0 21,219
OTHER SERVICES AND CHARGES
PROFESSIONAL SERVICES 4300-000 10,363 15,342 13,440 4,136 13,440 0 13,440
Marketing Materials /Proposal Assistance $2,500
BRE Program Assistance 18 hrs @ $175/hr
Pre Application Assistance 41 hrs @ $190/hr
TRAVEL & TUITION 4330-000 0 160 300 0 300 0 300 Econ Workshops/EDAM Annual Conference
PRINTING & PUBLISHING 4340-000 0 0 300 0 300 0 300 Marketing Brochure
10,363 15,502 14,040 4,136 14,040 0 14,040
CONTRACTUAL SERVICES
CONTRACTED SERVICES 4410-000 0 0 0 762 0 0 0
SUBSCRIPTIONS & DUES 4452-000 695 695 725 445 725 0 725
EDAM, Sensible Land Use Coalition, Chamber of
Commerce, Memberships
CITY MARKETING 4900-000 79,935 80,988 72,500 14,191 72,500 0 72,500
Lodging Tax Remittals - Pass through to Twin Cities
Gateway Convention and Tourism Bureau
80,630 81,683 73,225 15,398 73,225 0 73,225
TOTAL ECONOMIC DEVELOPMENT 104,271 112,912 108,484 22,142 108,484 0 108,484
CITY OF LINO LAKES
Temporaries: Economic Development Intern
(29 hrs/wk @ $13/hr)
28
PLANNING AND ZONING (101-416)June 2021 2021
Object Actual Actual Budget YTD Base Adjustments Proposed
Description Code 2018 2019 2020 2020 Budget Requested 2021 Budget Detail
PERSONAL SERVICES
SALARIES 4101-000 84,030 86,130 87,945 41,808 91,237 0 91,237
OVERTIME 4102-000 0 0 0 0 0 0 0
WELLNESS PROGRAM 4108-000 0 0 0 0 0 0 0
PERA 4121-000 6,157 6,431 6,596 3,309 6,843 0 6,843
SOCIAL SECURITY 4122-000 6,280 6,340 6,728 3,073 6,980 0 6,980
HEALTH INSURANCE 4131-000 7,801 7,834 7,461 3,731 7,719 0 7,719
LIFE INSURANCE 4133-000 278 284 328 163 356 0 356
DENTAL INSURANCE 4134-000 529 529 529 265 556 0 556
REEMPLOYMENT INSURANCE 4141-000 0 0 0 0 0 0 0
WORKER'S COMPENSATION 4151-000 441 511 518 335 533 0 533
105,516 108,060 110,105 52,683 114,224 0 114,224
SUPPLIES
OFFICE SUPPLIES 4200-000 30 186 200 0 200 0 200 Public/Advisory Meeting Supplies
30 186 200 0 200 0 200
OTHER SERVICES AND CHARGES
PROFESSIONAL SERVICES 4300-000 5,980 3,598 7,950 1,087 7,950 0 7,950
Legal Assistance - Ordinance Updates; GIS Mapping
Updates - FEMA/Zoning/Other
TRAVEL & TUITION 4330-000 361 664 1,450 0 1,450 0 1,450
Workshops - $250
MnAPA Conference - $500
P&Z Workshops (7 Members) - $400
Misc Mileage - $150
Computer Training - $150
STIPEND 4331-000 5,250 5,800 6,600 875 6,600 0 6,600 Commissioners - 6 @ $75 x 12 mtgs; Chair $100 x 12 mtgs
PRINTING & PUBLISHING 4340-000 400 489 250 0 250 0 250 Maps, Non-Chargeable Hearing Notices
11,991 10,551 16,250 1,962 16,250 0 16,250
CONTRACTUAL SERVICES
CONTRACTED SERVICES 4410-000 18,645 4,663 37,300 8,512 37,300 0 37,300
Zoning Ord Updates - $25,000
Permit Works Annual Maintenance - $2,400
ArcView Annual Maintenance - $500
Misc Deliveries/Other - $400
Consultant Services - Small Area Plans - 60 hrs @ $150/hr
SUBSCRIPTIONS & DUES 4452-000 634 634 700 653 700 0 700 APA Membership, Misc Reference Materials
19,279 5,297 38,000 9,165 38,000 0 38,000
TOTAL PLANNING AND ZONING 136,816 124,094 164,555 63,810 168,674 0 168,674
CITY OF LINO LAKES
100% Planner
29
ENGINEERING (101-417)June 2021 2021
Object Actual Actual Budget YTD Base Adjustments Proposed
Description Code 2018 2019 2020 2020 Budget Requested 2021 Budget Detail
OTHER SERVICES AND CHARGES
PROFESSIONAL SERVICES 4300-000 40,194 45,112 44,500 22,315 44,500 0 44,500
Traffic Counts - $2,500
Engineering Consultant (Hourly) - $42,000
40,194 45,112 44,500 22,315 44,500 0 44,500
CONTRACTUAL SERVICES
ENGINEERING CONSULTANT 4410-000 61,483 58,195 62,160 24,579 62,160 0 62,160
Engineering Consultant (Retainer) - $88,800
CD (70%) - $62,160
Sewer Utility (15%) - $13,320
Water Utility (15%) - $13,320
CONTRACTED SERVICES 4410-000 0 0 4,500 0 4,500 (4,000)500 ArcView Annual Maintenance - $500
61,483 58,195 66,660 24,579 66,660 (4,000)62,660
CAPITAL OUTLAY
EQUIPMENT 5000-000 0 0 0 0 0 2,600 2,600 Trimble GPS Unit
0 0 0 0 0 2,600 2,600
TOTAL ENGINEERING 101,677 103,307 111,160 46,894 111,160 (1,400)109,760
CITY OF LINO LAKES
30
FORM B-1 2021 ADJUSTMENTS TO BASE BUDGET
DEPARTMENT #:417 FUND:101
NAME:ENGINEERING
B-1 & B-2 TOTAL ($1,400)TOTAL B1 CHANGES ($4,000)
1
Account #:4410 Amount (neg if decrease)($4,000)
CONTRACTED SERVICES
Description of Adjustment:Aerial Photography was completed in 2020
Trimble software maintence will not be needed with purchase replacement GPS unit
Benefits if done:Reduction in budget. Service not necessary in 2021
Implications if not done:N/A
31
FORM B-2 2021 CAPITAL OUTLAY REQUEST
DEPARTMENT #:417 BUSINESS UNIT:101
NAME:ENGINEERING
TOTAL REQUESTS =$2,600
1
Account #:5000 In Capital Improvement Plan (Y or N):N
CAPITAL OUTLAY Replacement (R) or New (N):R
Est'd disposal proceeds (if "R")$0
Description (include unit # if applicable):
Purchase of Trimble GPS Receiver to replace existing 2012 model
Justification and affect on productivity:Increased data collection efficiency and reduced consultant post
processing costs. System more directly integrated with Cartegraph Asset management software
Works in tandem with smartphone app/allows real-time information updates
Additional expenses if purchased:0
Item(s), if any, replaced (if applicable, include unit #, year, mileage, and LTD maint costs):
Cost (do not deduct disposal proceeds):
Unit Cost Vehicle Tax*Total Unit Cost Quantity Total Cost
$2,600 $2,600 1 $2,600
*Enter 6.5% of the unit cost for equipment to be licensed (e.g., vehicles, trailers;
does not include marked public safety vehicles).
32
COMMUNITY DEVELOPMENT (101-418)June 2021 2021
Object Actual Actual Budget YTD Base Adjustments Proposed
Description Code 2018 2019 2020 2020 Budget Requested 2021 Budget Detail
PERSONAL SERVICES
SALARIES 4101-000 167,747 172,423 180,190 75,180 183,009 0 183,009
OVERTIME 4102-000 0 0 0 101 0 0 0
WELLNESS PROGRAM 4108-000 720 720 720 0 720 0 720
PERA 4121-000 12,291 12,860 13,514 5,892 13,726 0 13,726
SOCIAL SECURITY 4122-000 13,261 13,761 13,784 5,928 14,000 0 14,000
ICMA EMPLOYER CONTRIBUTION 4123-000 2,061 2,129 2,814 2,397 0 0 0
HEALTH INSURANCE 4131-000 7,200 7,050 7,200 3,665 11,319 0 11,319
LIFE INSURANCE 4133-000 498 508 670 236 714 0 714
DENTAL INSURANCE 4134-000 0 0 1,058 132 1,111 0 1,111
REEMPLOYMENT INSURANCE 4141-000 0 0 0 0 0 0 0
WORKER'S COMPENSATION 4151-000 754 958 998 646 981 0 981
204,532 210,409 220,948 94,179 225,580 0 225,580
SUPPLIES
OFFICE SUPPLIES 4200-000 49 0 100 0 100 0 100
49 0 100 0 100 0 100
OTHER SERVICES AND CHARGES
PROFESSIONAL SERVICES 4300-000 5,076 4,038 7,000 1,279 7,000 0 7,000
DataLink (GIS) Annual Service and Maintenance - $5,000
Mapping and Database Design - $2,000
TRAVEL & TUITION 4330-000 551 979 900 0 900 0 900 Seminars, Conference, Training & Mileage
PRINTING & PUBLISHING 4340-000 0 0 0 0 0 0 0
5,626 5,016 7,900 1,279 7,900 0 7,900
CONTRACTUAL SERVICES
CONTRACTED SERVICES 4410-000 0 0 300 0 300 0 300 Anoka County GIS
SUBSCRIPTIONS & DUES 4452-000 625 625 625 702 625 100 725 APA/AICP Membership
625 625 925 702 925 100 1,025
TOTAL COMMUNITY DEVELOPMENT 210,832 216,050 229,873 96,160 234,505 100 234,605
CITY OF LINO LAKES
100% Community Development Director
100% Administrative Assistant
33
FORM B-1 2021 ADJUSTMENTS TO BASE BUDGET
DEPARTMENT #:418 FUND:101
NAME:COMMUNITY DEVELOPMENT
B-1 & B-2 TOTAL $100 TOTAL B1 CHANGES $100
1
Account #:4452 Amount (neg if decrease)$100
SUBSCRIPTIONS/DUES
Description of Adjustment:Increase professional organization membership dues.
Benefits if done:Maintain certification and professional development opportunities
Implications if not done:Memberships would lapse.
34
ENVIRONMENTAL (101-461)June 2021 2021
Object Actual Actual Budget YTD Base Adjustments Proposed
Description Code 2018 2019 2020 2020 Budget Requested 2021 Budget Detail
PERSONAL SERVICES
SALARIES 4101-000 29,567 38,536 28,886 12,201 28,917 0 28,917
OVERTIME 4102-000 0 0 500 0 500 0 500
TEMPORARIES 4106-000 10,272 7,361 13,520 2,589 13,520 0 13,520
WELLNESS PROGRAM 4108-000 113 0 0 0 0 0 0
PERA 4121-000 2,211 970 2,204 965 2,206 0 2,206
SOCIAL SECURITY 4122-000 3,168 3,086 3,282 1,127 3,285 0 3,285
ICMA EMPLOYER CONTRIBUTION 4123-000 144 411 0 0 0 0 0
HEALTH INSURANCE 4131-000 1,260 1,216 2,798 1,399 2,895 0 2,895
LIFE INSURANCE 4133-000 95 96 109 48 132 0 132
DENTAL INSURANCE 4134-000 185 186 198 99 208 0 208
WORKER'S COMPENSATION 4151-000 166 167 232 140 216 0 216
47,181 52,029 51,729 18,568 51,879 0 51,879
SUPPLIES
MAINTENANCE SUPPLIES 4211-000 221 1,384 700 347 700 0 700 Chemicals, Seed, etc. Includes rookery supplies
SMALL TOOLS 4240-000 0 0 300 0 300 0 300 Sprayers, Soil Probes, etc.
221 1,384 1,000 347 1,000 0 1,000
OTHER SERVICES AND CHARGES
PROFESSIONAL SERVICES 4300-000 119 145 1,000 128 1,000 0 1,000
Ecologist, Hydrologist - Environmental Reviews/Research &
Development; Resource Management Planning
TELEPHONE 4321-000 730 714 730 185 730 0 730 Staff Cellular Telephone
TRAVEL & TUITION 4330-000 627 1,406 1,100 25 1,100 0 1,100
Various Training Seminars, Conferences, Mileage - 1 Staff &
Environmental Board, Erosion Control Cert State Conference
STIPEND 4331-000 3,700 3,300 6,600 725 6,600 0 6,600 Commissioners - 6 @ $75 x 12 mtgs; Chair $100 x 12 mtgs
UNIFORMS 4370-000 0 0 0 0 0 0 0
5,176 5,565 9,430 1,063 9,430 0 9,430
CONTRACTUAL SERVICES
CONTRACTED SERVICES 4410-000 900 1,169 1,000 919 1,000 0 1,000 ArcGIS Annual Maintenance
SUBSCRIPTIONS & DUES 4452-000 31 0 100 10 100 0 100 Professional Memberships - MECA & MSA
931 1,169 1,100 929 1,100 0 1,100
TOTAL ENVIRONMENTAL 53,508 60,147 63,259 20,907 63,409 0 63,409
CITY OF LINO LAKES
37.5% Environmental Coordinator
Temporaries: Summer Staff (2 staff @ 13 wks @ 40 hrs/wk
@ $13/hr)
35
SOLID WASTE ABATEMENT (101-462)June 2021 2021
Object Actual Actual Budget YTD Base Adjustments Proposed
Description Code 2018 2019 2020 2020 Budget Requested 2021 Budget Detail
PERSONAL SERVICES
SALARIES 4101-000 25,380 32,432 19,257 8,134 19,278 0 19,278
OVERTIME 4102-000 1,413 1,629 1,600 0 1,600 0 1,600
TEMPORARIES 4106-000 17,543 12,236 19,604 5,733 19,604 0 19,604
WELLNESS PROGRAM 4108-000 97 0 0 0 0 0 0
PERA 4121-000 2,659 1,152 1,564 1,105 1,566 0 1,566
SOCIAL SECURITY 4122-000 3,484 3,172 3,095 1,058 3,097 0 3,097
ICMA EMPLOYER 4123-000 123 352 0 0 0 0 0
HEALTH INSURANCE 4131-000 1,080 996 1,865 933 1,930 0 1,930
LIFE & DISABILITY INSURANCE 4133-000 81 81 73 32 98 0 98
DENTAL INSURANCE 4134-000 159 157 132 66 139 0 139
WORKER'S COMPENSATION 4151-000 236 217 249 152 237 0 237
52,255 52,423 47,439 17,212 47,549 0 47,549
SUPPLIES
OFFICE SUPPLIES 4200-000 1,620 872 1,100 311 1,100 0 1,100 Recycling Day Supplies, Corn Roast Trash Bags
MAINTENANCE SUPPLIES 4211-000 0 588 0 0 0 0 0
1,620 1,460 1,100 311 1,100 0 1,100
OTHER SERVICES AND CHARGES
TRAVEL & TUITION 4330-000 592 0 220 0 220 0 220 Association of Recycling Managers Workshops
PRINTING & PUBLISHING 4340-000 8,067 766 7,000 4,929 7,000 0 7,000 Notices for Recycling Days, Earth Day, Etc.
UNIFORMS 4370-000 0 0 0 0 0 0 0
8,659 766 7,220 4,929 7,220 0 7,220
CONTRACTUAL SERVICES
CONTRACTED SERVICES 4410-000 21,687 21,844 22,700 3,653 22,700 0 22,700 Recycling & Earth Day Vendors & Organics Service
21,687 21,844 22,700 3,653 22,700 0 22,700
CAPITAL OUTLAY
EQUIPMENT 5000-000 619 0 0 0 0 0 0
619 0 0 0 0 0 0
TOTAL SOLID WASTE ABATEMENT 84,840 76,493 78,459 26,105 78,569 0 78,569
Note: Solid Waste Expenditures are reimbursed from Anoka County through the Solid Waste Management Coordinating Board (SCORE)
CITY OF LINO LAKES
25% Environmental Coordinator
Overtime: Recycle Days Equipment Operators & Staff
Assistance
Temporaries: Solid Waste Intern
(29hrs/wk @ $13/hr)
36
FORESTRY (101-463)June 2021 2021
Object Actual Actual Budget YTD Base Adjustments Proposed
Description Code 2018 2019 2020 2020 Budget Requested 2021 Budget Detail
PERSONAL SERVICES
SALARIES 4101-000 29,610 38,536 28,886 12,200 28,917 0 28,917
OVERTIME 4102-000 0 0 0 0 0 0 0
TEMPORARIES 4106-000 0 0 0 0 0 0 0
WELLNESS PROGRAM 4108-000 113 0 0 0 0 0 0
PERA 4121-000 2,170 970 2,166 965 2,169 0 2,169
SOCIAL SECURITY 4122-000 2,408 2,534 2,210 929 2,212 0 2,212
ICMA EMPLOYER 4123-000 144 411 0 0 0 0 0
HEALTH INSURANCE 4131-000 1,260 1,216 2,798 1,399 2,895 0 2,895
LIFE INSURANCE 4133-000 95 96 109 48 132 0 132
DENTAL INSURANCE 4134-000 185 186 198 99 208 0 208
WORKER'S COMPENSATION 4151-000 1,192 1,281 1,435 847 1,309 0 1,309
37,177 45,230 37,802 16,488 37,842 0 37,842
SUPPLIES
OFFICE SUPPLIES 4200-000 0 0 0 0 0 0 0
MAINTENANCE SUPPLIES 4211-000 2,859 1,943 2,700 2,537 2,700 300 3,000
Fertilizers, Staking Material, EAB Chemicals - Treat 100 Ash
Annually - 3 Yr Cycle
SMALL TOOLS 4240-000 0 0 250 0 250 0 250
2,859 1,943 2,950 2,537 2,950 300 3,250
OTHER SERVICES AND CHARGES
UNIFORMS 4370-000 354 271 380 0 380 0 380
354 271 380 0 380 0 380
CONTRACTUAL SERVICES
CONTRACTED SERVICES 4410-000 20,287 23,836 20,000 18,419 20,000 10,000 30,000
Damaged/Diseased Tree Removal/Oakwilt Control $7,500
Emerald Ash Borer Tree Replacement Program $10,000
Blvd Tree Replacement $7,500
20,287 23,836 20,000 18,419 20,000 10,000 30,000
CAPITAL OUTLAY
EQUIPMENT 5000-000 0 0 0 0 0 0 0
0 0 0 0 0 0 0
TOTAL FORESTRY 60,677 71,279 61,132 37,444 61,172 10,300 71,472
CITY OF LINO LAKES
37.5% Environmental Coordinator
37
FORM B-1 2021 ADJUSTMENTS TO BASE BUDGET
DEPARTMENT #:463 FUND:101
NAME:FORESTRY
B-1 & B-2 TOTAL $10,300 TOTAL B1 CHANGES $10,300
1
Account #:4211 Amount (neg if decrease)$300
MAINTENANCE SUPPLIES
Description of Adjustment:Increase for EAB and Chlorosis treatment chemicals for boulevard trees.
Benefits if done:Continue to maintain injection treatment of Ash Trees to supplement removal program
Implications if not done:Reduced treatment and quicker EAB infestation of Ash Trees
Will have more tree replacements at $400 - $500 per tree.
2
Account #:4410 Amount (neg if decrease)$10,000
CONTRACTED SERVICES
Description of Adjustment:Increase budget to expedite diseased tree removal and replacement in City Blvds.
Benefits if done:Increase ability to respond to EAB and replace trees within 1 year of removal.
Plan to cut and replace 30 trees per year.
Implications if not done:Will fall behind in tree removals and replacements for EAB mitigation plan implementation.
Fewer diseased or hazard trees removed. Wait time for replacement would
extend past 2 to 3 years.
38
POLICE (101-420)June 2021 2021
Object Actual Actual Budget YTD Base Adjustments Proposed
Description Code 2018 2019 2020 2020 Budget Requested 2021 Budget Detail
PERSONAL SERVICES
SALARIES 4101-000 2,533,419 2,585,958 2,735,974 1,146,231 2,813,069 219,852 3,032,921
OVERTIME 4102-000 101,991 115,647 90,000 35,399 90,000 0 90,000
TEMPORARIES 4106-000 0 0 0 0 0 0 0
TRAFFIC PROJECTS SALARIES 4107-000 0 0 0 0 0 0 0
WELLNESS PROGRAM 4108-000 2,671 1,672 2,772 180 2,052 0 2,052
PERA 4121-000 390,091 428,156 479,506 211,412 491,798 33,116 524,914
SOCIAL SECURITY 4122-000 48,356 49,692 53,553 21,834 55,494 6,712 62,206
ICMA EMPLOYER 4123-000 8,034 10,610 12,513 9,854 1,286 0 1,286
HEALTH INSURANCE 4131-000 337,120 323,377 365,702 156,370 397,395 23,158 420,553
LIFE & DISABILITY INSURANCE 4133-000 7,609 8,003 10,121 4,354 10,945 875 11,820
DENTAL INSURANCE 4134-000 12,249 12,640 16,167 6,408 16,975 1,667 18,642
REEMPLOYMENT INSURANCE 4141-000 0 0 0 0 0 0 0
WORKER'S COMPENSATION 4151-000 81,294 103,447 116,215 72,408 113,364 7,074 120,438
3,522,834 3,639,201 3,882,523 1,664,450 3,992,378 292,454 4,284,832
SUPPLIES
OFFICE SUPPLIES 4200-000 5,759 6,733 8,100 3,639 8,100 0 8,100
Business Cards, Letterhead and Envelopes, Toner/Printer
Cartridges, Paper, DVD Discs, Misc Supplies, Ticketwriter
Paper Rolls
MAINTENANCE SUPPLIES 4211-000 7,287 9,169 13,100 10,213 13,100 4,500 17,600
Ammo, Taser Supplies, Range Supplies, Simunition, DMT
Gas, Property Evidence Supplies, N95 Masks
YOUTH PROGRAMS 4213-000 1,604 1,729 3,100 221 3,100 0 3,100
Supplies, Youth Safety Camp, Firearms Safety Camp,
Snowmobile Safety, Explorers, Junior Citizen's Academy
CRIME PREVENTION/SAFETY 4214-000 6,414 3,971 7,400 524 7,400 0 7,400
Night to Unite, Volunteer Appreciation, Open House,
Promotional Materials, Volunteer Clothing, Citizens Academy
Supplies and Shirts, CERT
SMALL TOOLS 4240-000 5,131 9,108 7,425 5,073 7,425 4,155 11,580
Batteries, Tasers, Tint Meters, PBT, Computer Peripherals,
Evidence Rm. Shelving, Stand-up Desks
26,195 30,709 39,125 19,669 39,125 8,655 47,780
OTHER SERVICES AND CHARGES
PROFESSIONAL SERVICES 4300-000 2,968 1,273 3,840 976 3,840 3,130 6,970
Critical Incident Debriefing, POST License Renewal,
Employee Mental Health Program
TELEPHONE 4321-000 18,286 17,718 21,878 6,865 21,878 786 22,664 Cell Phones, Mobile Hot Spot, Cell Stipend
POSTAGE 4322-000 804 828 1,000 381 1,000 0 1,000
TRAVEL & TUITION 4330-000 27,215 26,283 32,500 4,972 32,500 10,750 43,250
Anoka Chief, Century Slot Program, POST Mandate, Range
Fees, Conference, IACP, Instructor Training, K-9,
Conference, EMR Training
INSURANCE 4360-000 38,457 40,574 46,581 28,846 46,581 0 46,581
UNIFORMS 4370-000 31,641 29,410 34,600 10,929 34,600 2,802 37,402
Officers, Sergeants, Admin., Unused Uniform Allowance,
Ballistic Vests, Replacement Uniforms, CSO
ELECTRICITY 4381-000 410 398 420 170 420 0 420 Emergency Siren Electricity
RESERVES 4386-000 1,239 1,434 2,000 253 2,000 0 2,000 Uniforms, Equipment, Training, Supplies
EXPLORERS 4387-000 0 0 0 0 0 0 0
121,019 117,918 142,819 53,391 142,819 17,468 160,287
CITY OF LINO LAKES
85% Public Safety Director
100% Deputy Director Police
85% Public Safety Captain
85% Administrative Assistant
5 - 100% Sergeants
19 - 100% Patrol Officers
2 - 100% Records Techs
2 - .5 FTE Community Service Officers
Add: 2 Patrol Officers & 1 Investigative Assistant
Overtime: Patrol, Court, Training, Special Events, DWI
Enforcement
39
POLICE (101-420)June 2021 2021
Object Actual Actual Budget YTD Base Adjustments Proposed
Description Code 2018 2019 2020 2020 Budget Requested 2021 Budget Detail
CITY OF LINO LAKES
CONTRACTUAL SERVICES
CONTRACTED SERVICES 4410-000 40,782 38,001 44,163 38,099 44,163 6,476 50,639
RMS - JLEC, 800 MHz Contract, State of MN CJDN,
Emergency Sirens, LEXIPOL, Target Solutions, Shredding,
Otter Lake Animal Hospital, Car Washer, DETOX Dakota
County, Metro Sales, Schedule Anywhere, Emergency
Sirens, 3SI Security, Midwest Radar
SUBSCRIPTIONS & DUES 4452-000 1,328 1,086 1,550 1,041 1,550 (350)1,200
Professional Memberships & Subscriptions: IACP, MCPA,
AMEM, Col Rotary, Press Publications, MACIA, PLEAA, Tri-
County, FBI NA, PERF
42,110 39,087 45,713 39,140 45,713 6,126 51,839
CAPITAL OUTLAY
EQUIPMENT 5000-000 17,596 18,087 32,317 11,121 0 53,406 53,406
Toughbook Laptop (1), Radar Unit (1), AED (7), LiveScan
Fingerprinting, Desktop Replacement (3)
17,596 18,087 32,317 11,121 0 53,406 53,406
TOTAL POLICE DEPARTMENT 3,729,755 3,845,003 4,142,497 1,787,771 4,220,035 378,109 4,598,144
40
FORM B-1 2021 ADJUSTMENTS TO BASE BUDGET
DEPARTMENT #:420 FUND:101
NAME:POLICE PROTECTION
B-1 & B-2 TOTAL $85,655 TOTAL B1 CHANGES $32,249
1
Account #:4211 Amount (neg if decrease)$4,500
MAINTENANCE SUPPLIES
Description of Adjustment:
N-95 masks were added to ensure supplies are available and FIT testing can be conducted in accordance with OSHA
requirements. TASER supplies increased and batteries were added to maintenance supplies from small tools.
Benefits if done:
We will ensure we are compliant with OSHA N95 mask requirements and have adequate supplies on hand. TASER is our
primary less lethal option which affords officers better use of force options.
Implications if not done:
We would not be compliant with OSHA requirements and not have adequate supplies of N95 masks on hand. We
no longer have this valuable less lethal use of force option.
2
Account #:4240 Amount (neg if decrease)$4,155
SMALL TOOLS
Description of Adjustment:
Additional shelving is needed in the property and evidence room to meet current storage demands, 5 TASERS need to
be replaced, and purchase of 4 stand-up desks.
Benefits if done:
Able to meet current storage needs in the property and evidence room. Would be able to replace TASERS that are no
longer supported by the manufacturer. Provide office furniture that allows staff to stand up at desk while working on
computer.
Implications if not done:
The storage needs would not be met and as TASERS break or malfunction we would not have replacement equipment
for this valuable less lethal use of force option.
3
Account #:4300 Amount (neg if decrease)$3,130
PROFESSIONAL SERVICES
Description of Adjustment:
POST renewals occur on a three year rotation and we have 13 renewals in 2021. Staff would start an employee mental
health program which enables every employee in the Public Safety Department to have an annual mental health check-in
with a licensed mental health professional.
Benefits if done:
Police staff would continue to be licensed in the State of MN. The employee mental health program would serve as a tool
to ensure that our staff remains healthy.
Implications if not done:
Police staff would not maintain their POST license as required by law. Public Safety staff may endure untold mental
health struggles and stress.
41
FORM B-1 2021 ADJUSTMENTS TO BASE BUDGET
DEPARTMENT #:420 FUND:101
NAME:POLICE PROTECTION
4
Account #:4321 Amount (neg if decrease)$786
TELEPHONE
Description of Adjustment:
Additional lines for police staff which allow the department to limit the number of land lines and maintain a high level of
police availability while on patrol.
Benefits if done:
Continue the practice of no land lines assigned to patrol officers.
Implications if not done:
Department would be required to move back to land lines for patrol personnel increasing the Police Division IT footprint and
costs.
5
Account #:4330 Amount (neg if decrease)$10,750
TRAVEL/TUITION
Description of Adjustment:
Staff will be able to add and enhance instructor skill set which reduces the need for some outside training for POST
mandated police training (i.e. use of force, firearms). Create an individualized training program that allocates $300 per
employee that is outside POST mandated training. This individual training would be consistent with the department's
vision and mission.
Benefits if done:
Continue to provide high quality "in-house" police training through an on-going investment in police instructors. Address a
complaint by police staff that there is a lack of elective police training that facilitates professional development.
Implications if not done:
Increased cost as a result of additional outside training and frustration from police staff on elective police training.
6
Account #:4370 Amount (neg if decrease)$2,802
UNIFORMS
Description of Adjustment:
The uniform allowance contract language increases annually based on cost of living increases. There will be an increase
in costs for ballistic vests with the hiring of police personnel. State of MN and federal funds reimburse local municipalities
for costs associated with ballistic vests for police personnel.
Benefits if done:
City will remain in compliance of current labor agreements and DOJ requirements as well as provide police personnel with
the property safety equipment (ballistic vests).
Implications if not done:
City would be out of compliance of current labor agreements and would not be providing police personnel with proper
safety equipment.
42
FORM B-1 2021 ADJUSTMENTS TO BASE BUDGET
DEPARTMENT #:420 FUND:101
NAME:POLICE PROTECTION
7
Account #:4410 Amount (neg if decrease)$6,476
CONTRACTED SERVICES
Description of Adjustment:
This increase is a result of small increases over the last year from several vendors. Two of the larger increases stem from
RMS costs from JLEC ($1605) and Leads OnLine ($2967). Our RMS costs are low compared to other agencies outside
of Anoka County. Leads Online is an investigative tool that allows personnel to search for stolen property. This had been
provided by another vendor in 2019 but that vendor went out of business.
Benefits if done:
Continue to have access to RMS and data sharing with all Anoka County public safety personnel. Continue to have
access to a valuable investigative tool that enables personnel to provide a high level of service to community members.
Implications if not done:
We would have to identify an independent vendor to provide a RMS to our department and would no longer have data
sharing with other Anoka County agencies. We will have reduced investigative ability if we discontinue with Leads Online.
8
Account #:4452 Amount (neg if decrease)($350)
SUBSCRIPTIONS/DUES
Description of Adjustment:
Director Swenson is no longer a member of the COL Rotary therefore the dues were removed from the budget. City
Administrator Karlson was member of the COL Rotary.
Benefits if done:
Implications if not done:
43
FORM B-2 2021 CAPITAL OUTLAY REQUEST
DEPARTMENT #:420 BUSINESS UNIT:101
NAME:POLICE PROTECTION
TOTAL REQUESTS =$53,406
1
Account #:5000 In Capital Improvement Plan (Y or N):N
CAPITAL OUTLAY Replacement (R) or New (N):R
Est'd disposal proceeds (if "R")$0
Description (include unit # if applicable):
One Toughbook laptop and accompanying docking equipment.
Justification and affect on productivity:
This laptop would replace laptop unit LLPM516 which was put into service in 2015.
Additional expenses if purchased:
None
Item(s), if any, replaced (if applicable, include unit #, year, mileage, and LTD maint costs):
Replacing LLPDM216
Cost (do not deduct disposal proceeds):
Unit Cost Vehicle Tax*Total Unit Cost Quantity Total Cost
$4,000 $4,000 1 $4,000
*Enter 6.5% of the unit cost for equipment to be licensed (e.g., vehicles, trailers;
does not include marked public safety vehicles).
2
Account #:5000 In Capital Improvement Plan (Y or N):N
CAPITAL OUTLAY Replacement (R) or New (N):R
Est'd disposal proceeds (if "R")$0
Description (include unit # if applicable):
Replace three desktop computers and computer peripherals. The computers are located in report writing, evidence room, and
records/admin.
Justification and affect on productivity:
These new computers would replace two computers (LLPDM505 & LLPDM503) which are both 5 years old and at the time of
replacement will be 6 years old. The third computer that will be replaced is LLPDM109 and is currently 10 years old and will
be 11 years old at the time of replacement.
Additional expenses if purchased:
Item(s), if any, replaced (if applicable, include unit #, year, mileage, and LTD maint costs):
LLPDM505, LLPDM503, & LLPDM109
Cost (do not deduct disposal proceeds):
Unit Cost Vehicle Tax*Total Unit Cost Quantity Total Cost
$4,400 $4,400 1 $4,400
*Enter 6.5% of the unit cost for equipment to be licensed (e.g., vehicles, trailers;
does not include marked public safety vehicles).
44
FORM B-2 2021 CAPITAL OUTLAY REQUEST
DEPARTMENT #:420 BUSINESS UNIT:101
NAME:POLICE PROTECTION
3
Account #:5000 In Capital Improvement Plan (Y or N):N
CAPITAL OUTLAY Replacement (R) or New (N):R
Est'd disposal proceeds (if "R")$0
Description (include unit # if applicable):
Vehicle mounted radar unit.
Justification and affect on productivity:
The new radar would be Stalker 2021 model and would replace Kustom radar unit that has been in use since 2012. The
Kustom unit has failure which has required requires result in down for the unit.
Additional expenses if purchased:
Item(s), if any, replaced (if applicable, include unit #, year, mileage, and LTD maint costs):
Cost (do not deduct disposal proceeds):
Unit Cost Vehicle Tax*Total Unit Cost Quantity Total Cost
$3,100 $3,100 1 $3,100
*Enter 6.5% of the unit cost for equipment to be licensed (e.g., vehicles, trailers;
does not include marked public safety vehicles).
4
Account #:5000 In Capital Improvement Plan (Y or N):N
CAPITAL OUTLAY Replacement (R) or New (N):R
Est'd disposal proceeds (if "R")$0
Description (include unit # if applicable):
Replace all seven Automated External Defibrillators (AED) that are used in the Police Division
Justification and affect on productivity:
The current AED's in the Police Division will no longer be complaint with US FDA standards effective February 3, 2021. This
will ensure we have FDA complaint equipment and will allow us to participate in a supply exchange program with Allina
ambulance. See attached memo for further details.
Additional expenses if purchased:
If not purchased, funds will have to added to Contracted Services (4410) line of the budget for recertification current AEDs.
Item(s), if any, replaced (if applicable, include unit #, year, mileage, and LTD maint costs):
Cost (do not deduct disposal proceeds):
Unit Cost Vehicle Tax*Total Unit Cost Quantity Total Cost
$2,100 $2,100 7 $14,700
*Enter 6.5% of the unit cost for equipment to be licensed (e.g., vehicles, trailers;
does not include marked public safety vehicles).
45
Lino Lakes Public
Safety Department
Memo
DATE: June 17, 2020
TO: John Swenson, Public Safety Director
FROM: Daniel L’Allier, Deputy Director Public Safety - Fire Division
RE: Replacement of AED’s and Cardiac Monitor
I received a notice from Physio Control in the spring of 2020. The notice stated that in following
FDA Guidelines, the Physio Control Life Pak 500 and Cardiac Monitor Life Pak 12 will no
longer be supported after February 3, 2021. Currently we have 7 Physio Control Life Pak 500
AED’s in service and 2 Heart Start AED’s and 1 Life Pak 12 Cardiac Monitor. The Physio
Control equipment is over 20 years old and has provided our agency with reliable service for
these years.
Currently, seven of our AED’s and the cardiac monitor are the same brand that Allina EMS uses.
The Brand and models are the Life Pak 1000 AED and the Life Pak 15 cardiac monitor. By using
a device that is the same brand as our ambulance provider this allows us to exchange supplies
that we would use on scene to reduce our cost on disposable supplies. This also allows us to not
have to stock supplies and this would be a cost savings. Also, by using the same equipment as
our ambulance provider, it allows continuity with training on the same equipment that both
agencies use and this provides better patient care.
Per the notice from the FDA and the manufacturer, it would be my recommendation to replace
all 9 AED’s and the Cardiac monitor in 2021 with Physio Control Life Pak 1000 AEDs and a
Life Pak 15 cardiac monitor.
46
FORM B-2 2021 CAPITAL OUTLAY REQUEST
DEPARTMENT #:420 BUSINESS UNIT:101
NAME:POLICE PROTECTION
5
Account #:5000 In Capital Improvement Plan (Y or N):N
CAPITAL OUTLAY Replacement (R) or New (N):N
Est'd disposal proceeds (if "R")$0
Description (include unit # if applicable):
Purchase a LiveScan digital fingerprinting machine. See attached memo for further details.
Justification and affect on productivity:
Will enable staff to fingerprint individuals at the time of arrest in a manner that promotes efficient use of staff time while
reducing the number of arrested parties that fall into suspense files. See attached memo for further details.
Additional expenses if purchased:
Item(s), if any, replaced (if applicable, include unit #, year, mileage, and LTD maint costs):
Cost (do not deduct disposal proceeds):
Unit Cost Vehicle Tax*Total Unit Cost Quantity Total Cost
$27,206 $27,206 1 $27,206
*Enter 6.5% of the unit cost for equipment to be licensed (e.g., vehicles, trailers;
does not include marked public safety vehicles).
47
Lino Lakes Public Safety
TO: Director John Swenson
FROM: Captain William Owens
DATE: June 17, 2020
RE: LiveScan Device
Director Swenson, as you are aware from our previous discussions, suspense files in our criminal justice
records is a public safety concern for our agency. Because suspense records are incomplete criminal
justice information, they impact our ability to accurately manage our records and have potential to
impact our responsibility to issue firearms permits, clearance letters, and effectively assist prosecution
of criminal offenses. I requested Records Tech Brooke Jacobson to investigate how we can impact
suspense files from our agency. Ms. Jacobson provided the following information:
When a criminal justice record is in ‘suspense,’ it means a court disposition cannot be linked to a criminal history
arrest record. Suspended court dispositions have a serious impact across the criminal justice system.
An inaccurate criminal history could lead to convicted offenders being cleared for firearms purchases or
employment in “sensitive” positions.
Public safety and security is eroded as flight risks increase.
A prosecutor’s efficiency can also be decreased because of the need to manage a noncustodial subject and
ensure their processing. If the subject does not cooperate, contempt charged could lead to additional
expenditure of time and resources.
The court’s efficiency can also be decreased because of a rescheduled court appearance and the need to
spend time and resources correcting suspended court dispositions.
The effectiveness of courts can be reduced. Prosecutors and court personnel may be impeded because of
an inability to:
o Confirm subject’s identity
o Confirm controlling agency (CAG)
o Sufficiently review the subject’s criminal history
o Successfully prosecute and adjudicate based on current and historical fact
When fingerprint cards are not submitted to the BCA, suspended court dispositions can occur. There are a number of
reasons why suspense records occur.
o A subject being cited and released without booking
o A subject appears in court and is not fingerprinted
o Poor quality fingerprints were taken and rejected by either Livescan or the BCA without replacements being
submitted
o Arrest data being formatted incorrectly or omitted, causing rejection by Livescan or BCA
o Other poorly-defined or followed business practices
48
A subject having a Suspense record reflects an inaccurate criminal history of an offender. In turn, offenders having a
Suspense record, officers do not have a correct criminal history of a subject for charging purposes or safety
concerns. Our agency currently has 895 suspense records, the majority of which are DWIs. In 2017, there were 184
and in 2018, there were 91 DWIs arrests made. Suspense began being a priority in December 2017 and resolutions
of more than 200 suspense records have been found. With that being said, it takes a significant amount of time to
research each record. In previous years many different ideas were brought up in order for subjects to be fingerp rinted
to resolve each record. Many have been used and almost all have failed to be a timely or reliable solution. Currently a
record is researched to see what is missing, if a fingerprint card is needed then a fingerprint request form is filled out
and sent to our contact in Probations. Probations then look up the subject and if they are on probation a letter is sent
requesting fingerprints. If they are not on probation then the only option we have is to send a letter which has been
drafted with the appropriate State Statute requesting the subject get fingerprinted at the Anoka County Jail.
Our agency’s suspense can be greatly reduced with the use of a Livescan. Our officers do not have to leave the city
to book a 4th Degree DWI. When they are at base with the subject the whole process can be done at the same time
as the DMT. All the information that the officer obtains will then be directly submitted to the BCA, thus reducing our
suspense.
Ms. Jacobson proposes we “book” all our misdemeanor criminal offenses at the police station.
This would meet statutory obligations to fingerprint and photograph subjects and will link the arrest to
their criminal prosecution, thereby positively impacting suspense records in Lino Lakes. As Ms. Jacobson
implies, the alternative to impacting our suspense files without completing a booking process at our
police station, is to have our police officers begin to transport all misdemeanor criminal offenses to the
Anoka County Jail for booking. This will impact our service abilities while those officers are out of the
city.
Beyond criminal suspense files, we may use the LiveScan device to assist us with civil fingerprint
services and employment background processes. Currently we use ink and paper to take fingerprints for
citizens. Using a LiveScan for this service will allow us to be more efficient and avoid person-to-person
contact.
BCA requirements for law enforcement agencies “booking” subjects requires fingerprints and
photograph.
49
Form B-3
REQUEST FOR PERSONAL SERVICE CHANGES
Department:
Public Safety – Police Division
Supervisor:
John Swenson, Public Safety Director
Position Title:
Police Officer (2)
Budget Impact:
$109,079 each
Justification for change:
Since 2012, the council has discussed police staffing on multiple occasions and staff has
prepared staffing studies for council consideration. These staffing reports provided information
on different metrics (population and availability rate) used to determine proper police staffing
levels. These staffing studies were presented to the council on July 1, 2013, August 5, 2013,
and May 4, 2015. Police staffing was also discussed as part of the 2020 and 2015 budget
preparation. The 2020 discussion resulted in the no additional police personnel and the 2015
discussion resulted in one police officer position bringing the number of sworn police staff to 26
for 2015.
The previous police staffing studies demonstrate that based on the different metrics, Lino Lakes
is currently under staffed with respect to sworn police staff. Further demonstrating the need for
additional police staffing are the increases in service demands over the last several years.
These increased service demands correlated with on-going growth within the City.
During the 2018 budgeting process, the Council decided to retain one police officer position that
had been funded with a traffic safety grant. The retention of this police officer position
maintained the police staffing at 27 sworn police officer positions. Due to staff turnover and
training of new police officers, we have not been able to continue with the traffic safety position.
Please note that 2018 police staff level of 27 sworn staff was the same police staffing level of
2010; we are operating in 2020 with the same number of police sworn staff as 2010.
The police officer positions requested for 2019 and 2020 were not funded. It is staff
recommendation that we add two police officer positions in 2021 bringing the number of police
officer positions to 29. If approved, staff would increase the minimum staff on the day and
afternoon shifts to three police officers. These shifts are the busiest shifts at this time and this
increase in staffing would allow staff to better respond to service demands.
Some of the advantages of scheduling a minimum of three police personnel are:
• better coverage throughout the 33 square miles of the city,
50
• increase the amount of time police staff have to proactively address matters within the
community, with the primary goal of reducing the number of community members that
are victimized,
• provide a higher level of police and fire services to community members, and
• address the increased demands for public safety services in our growing community.
As noted in the previous report as the community continues to grow, other staffing related items
will need to be addressed in future budgeting discussions. These items are:
• increase the number of police supervisors to provide 24-hour supervision,
• evaluate investigative workload and staffing to ensure that criminal investigations can
continue to be conducted in a timely manner that promotes public safety, and
• ensure that support personnel (i.e. Record Technician, Community Service Officer) are
appropriate for workload demands.
51
Form B-3
REQUEST FOR PERSONAL SERVICE CHANGES
Department:
Public Safety – Police Division
Supervisor:
John Swenson, Public Safety Director
Position Title:
Investigative Assistant
Budget Impact:
$74,295
Justification for change:
Staff is recommending that an Investigative Assistant position be created within the Police
Division to address workload issues currently effecting the Police Division. This position would
perform duties that are currently being handled with sworn staff but does not require sworn
personnel to perform the duties. This position would also serve to assist the front office during
increased service demands and staffing coverage.
Through the use of a non-sworn position in this manner staff is able to increase the availability
of sworn personnel in a cost effective manner.
Below is further information on the proposed position:
SUMMARY:
This position is responsible for performing background investigations; processing liquor,
tobacco, solicitor and taxicab licenses; coordinating all forfeiture cases; receiving, storing,
retrieving and disposing of all property & evidence; tracking cases through the criminal justice
system; processing handgun permits, coordinate all discovery requests and assisting public
safety staff in a wide variety of duties.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
Perform background investigations on new city employees and license applicants by running
criminal history checks and credit checks, contacting personal and professional references, etc.
Process new and renewal applications for all City licensing, ensuring that the applicants are in
compliance with statute and ordinance.
Research and answer complex questions regarding licensing.
52
Process handgun permits (permit to purchase).
Receive property/evidence taken into police custody including drugs, money, guns, digital
evidence and other miscellaneous items and store those items in a safe and efficient manner.
Retrieve items as needed for lab testing, court, viewing, discovery requests etc.
Ensure items coming in to property room are properly packaged.
Determine the rightful owner of property and release to owner. Determine appropriate method
of disposal (destruction, departmental use, auction, etc.) for all types of evidence/property, etc.
in accordance with applicable law and accepted standards.
Coordinate the destruction of narcotics, alcohol, firearms, explosives and hazardous materials.
Coordinate the sale of unclaimed property.
Coordinate the sale of vehicles and other property obtained through forfeiture and initiate
disbursement and reporting to other agencies according to statute.
Testify in judicial proceedings when so ordered.
Follow all forfeiture requests through the process from initial request to sale or return of
property, working closely with the prosecutor, lienholder and DMV. Coordinate paper service for
forfeitures. Answer questions from defendants whose property we are holding regarding the
forfeiture process.
Reconcile the forfeiture fund on a regular basis and research and resolve discrepancies.
Maintain up to date and accurate databases with information on cases assigned to
Investigations registered sex offenders, liquor and tobacco licenses and forfeitures.
Function as a common entry point for inquiries to the Investigation Unit. Answer questions from
law enforcement agencies, prosecutors, BCA and citizens. Perform or coordinate follow up
details at their request.
Train officers on the property/evidence system and Crime Alert Network.
Compile monthly statistical reports regarding investigations conducted and property/evidence
activity.
Stay informed of what others in the field are doing and research new products & technology.
Stay abreast of state statutes and make recommendations on changes to our policies,
procedures, ordinances, fees, etc.
Assist with and conduct crime prevention activities including, but not limited to, Neighborhood
Crime Watch, Operation Identification, and business community crime prevention presentations.
Maintain and foster an environment, which facilitates a high level of customer service.
Perform all other duties and assume other responsibilities as assigned or apparent.
53
ESSENTIAL KNOWLEDGE, SKILLS AND ABILITIES:
Be able to read and understand correspondence, memoranda and materials.
Must be able to effectively represent the organization, department, and administrative
operations to management and the public.
Must have ability to facilitate effective presentations at public meetings.
Demonstrated effective written and oral communication skills.
Ability to make accurate arithmetic computations and prepare and analyze complex financial
reports.
Skill in the use and care of calculator, personal computers, printers, and other office equipment,
and working knowledge of computer software.
Must have the ability to accept criticism and/or discipline; must have tact and diplomacy; must
be fair and unbiased; must strive to promote a cooperative atmosphere in the department; must
have positive attitude.
Must have commitment to the organization; willingness to take initiative; dependability; maturity
in relationships with others; and self-confidence.
Must represent the organization to other agencies, staff, and citizens with a courteous, helpful,
accurate and business-like attitude in all telephone and personal contact.
Must have ability to work effectively and respectfully with department heads, elected officials,
staff, and other agencies. Ability to work as a team member.
Must be able to produce quality, accurate work. Must be able to utilize work time properly and
productively. Must have the ability to handle detail, meet deadlines and follow through in the
completion of projects.
Must have sound working knowledge of position principles, procedures, techniques, and
equipment.
Ability to utilize computer technology in a windows environment.
Strong organizational skills and the ability to accurately record documents, publications and
various records for official purposes.
Ability to perform, research, assemble information and prepare reports and studies.
Ability to work effectively under pressure and to competently handle a number of different tasks
in a single period of time.
Ability to plan and perform duties with only general minimum supervision.
54
Must be able to perform all essential position functions under the working conditions as
described.
Ability to work evenings and weekends. Ability to serve "on call" duty assignments.
Ability to operate a motor vehicle and have a valid Driver’s License.
MINIMUM REQUIREMENTS:
High school graduate or equivalent.
One-Year Customer Service Experience.
Strong proficiency in Microsoft applications such as Word, Excel, and Access
Minimum of 3 years’ experience in any of the following areas; secretary/office management;
police officer, dispatcher, investigator, probation officer or similar position in court services;
criminal law.
PREFERRED QUALIFICATIONS:
Post-secondary education in areas such as criminal law or procedures, computer
operations/software, office procedure/management.
Experience using Law Enforcement records computer software system.
Knowledge of a Property and Evidence Tracking computer software system.
One or more years of experience or knowledge in Crime Prevention duties, includes public
presentations.
One or more years of experience or knowledge in Forfeiture procedures.
55
FIRE (101-421)June 2021 2021
Object Actual Actual Budget YTD Base Adjustments Proposed
Description Code 2018 2019 2020 2020 Budget Requested 2021 Budget Detail
PERSONAL SERVICES
SALARIES 4101-000 265,212 264,671 308,109 125,357 319,751 0 319,751
OVERTIME 4102-000 3,254 3,472 0 733 0 0 0
FIRE STIPEND 4109-000 64,265 58,882 70,956 16,934 72,852 0 72,852
WELLNESS PROGRAM 4108-000 108 54 108 0 108 0 108
PERA 4121-000 36,698 39,360 53,927 18,750 56,002 0 56,002
SOCIAL SECURITY 4122-000 11,801 11,741 13,424 5,260 13,815 0 13,815
ICMA EMPLOYER 4123-000 241 276 0 84 0 0 0
HEALTH INSURANCE 4131-000 21,188 21,454 21,522 10,761 22,356 0 22,356
LIFE & DISABILITY INSURANCE 4133-000 572 582 740 327 899 0 899
DENTAL INSURANCE 4134-000 760 767 1,032 384 1,084 0 1,084
REEMPLOYMENT INSURANCE 4141-000 0 0 0 0 0 0 0
WORKER'S COMPENSATION 4151-000 35,236 41,039 47,089 28,315 47,439 0 47,439
439,336 442,298 516,907 206,905 534,306 0 534,306
SUPPLIES
OFFICE SUPPLIES 4200-000 1,503 1,073 1,500 43 1,500 (500) 1,000 Paper, Toner/Printer Cartridges, Business Cards, Pens
MAINTENANCE SUPPLIES 4211-000 4,907 2,508 6,700 1,294 6,700 1,150 7,850 Foam, Saw Blades, Floor Dry, Batteries, N95 Masks
YOUTH PROGRAM 4213-000 1,131 0 2,500 0 2,500 (800) 1,700 Safety Camp
FIRE PREVENTION 4214-000 2,472 2,890 3,000 453 3,000 0 3,000 Citizen Academy, Marketing Materials
SMALL TOOLS 4240-000 13,199 9,031 12,500 2,490 12,500 2,000 14,500
Rescue Tool Replacement, Ropes, 4 Gas Monitor, Wildland
Tools, Nozzles
23,212 15,503 26,200 4,279 26,200 1,850 28,050
OTHER SERVICES AND CHARGES
PROFESSIONAL SERVICES 4300-000 3,101 1,179 5,500 2,025 5,500 0 5,500
FF Certification, FF Licensure, Hepatitis Vaccination Series,
Medical/Drug Exam, Employee Mental Health Program
OTHER CONSULTANTS 4310-000 0 0 0 0 0 0 0
TELEPHONE 4321-000 1,941 1,971 2,880 798 2,880 130 3,010 Cell Phones, Mobile Hot Spot, Cell Stipend
POSTAGE 4322-000 1,017 110 500 0 500 0 500
TRAVEL & TUITION 4330-000 22,727 23,813 23,000 16,735 23,000 10,050 33,050
Fire Inc., Training Supplies, Medical Training, AWAIR/OSHA
Training Staff Development, Conference, FF1, FF2, HazMat
Initial Trng
PRINTING & PUBLISHING 4340-000 500 521 500 307 500 0 500 Marketing Materials
UNIFORMS 4370-000 17,764 18,216 20,600 1,826 20,600 28,400 49,000
New Hire Turn-out & Wildland Fire Gear, Misc Uniform
Items, Turn-out Gear Replacement
47,050 45,810 52,980 21,690 52,980 38,580 91,560
CITY OF LINO LAKES
15% Public Safety Director
100% Deputy Director Fire
15% Public Safety Captain
15% Administrative Assistant
50% Building/Fire Inspector
Paid-On-Call Firefighters - Calls/Training Drills/Command
Stipends
Stipend: Cross-trained Fire/Rescue
56
FIRE (101-421)June 2021 2021
Object Actual Actual Budget YTD Base Adjustments Proposed
Description Code 2018 2019 2020 2020 Budget Requested 2021 Budget Detail
CITY OF LINO LAKES
CONTRACTUAL SERVICES
CONTRACTED SERVICES 4410-000 29,187 30,081 42,650 24,477 42,650 835 43,485
Ladder Testing, SCBA Flow Testing, PSDS, Dispatch
Application, Foam System Service, Pump Testing, Pump
Service, Aerial Service, LEXIPOL, Target Solutions,
Accessory Svc for Fans, Generators, Extraction, and Saws,
Alex Air Compressor Annual Maintenance & Test,
Transunion Backgrounds, Motorola 800 MHz Contract
SUBSCRIPTIONS & DUES 4452-000 1,145 1,483 1,380 1,116 1,380 (300) 1,080
MN IAAI, Metro Fire Chiefs, Anoka Co. Fire Protection Assn,
MSFCA, International Assn
30,332 31,564 44,030 25,593 44,030 535 44,565
CAPITAL OUTLAY
EQUIPMENT 5000-000 25,014 29,764 0 0 0 127,200 127,200
Toughbook Laptop, AED (2), Cardiac Monitor (1), 800 MHz
Portable Radios (12), Replace Rescue Boat
25,014 29,764 0 0 0 127,200 127,200
TOTAL FIRE DEPARTMENT 564,944 564,939 640,117 258,468 657,516 168,165 825,681
57
FORM B-1 2021 ADJUSTMENTS TO BASE BUDGET
DEPARTMENT #:421 FUND:101
NAME:FIRE PROTECTION
B-1 & B-2 TOTAL $168,165 TOTAL B1 CHANGES $40,965
1
Account #:4200 Amount (neg if decrease)($500)
OFFICE SUPPLIES
Description of Adjustment:
Office supplies reduced by $500 based on usage.
Benefits if done:
Implications if not done:
2
Account #:4211 Amount (neg if decrease)$1,150
MAINTENANCE SUPPLIES
Description of Adjustment:
N-95 masks were added to ensure supplies are available and FIT testing can be conducted in accordance with OSHA
requirements.
Benefits if done:
We will ensure we are compliant with OSHA N95 mask requirements.
Implications if not done:
We would not be compliant with OSHA requirements and not have adequate supplies of N95 masks on hand.
3
Account #:4213 Amount (neg if decrease)($800)
YOUTH PROGRAM
Description of Adjustment:
Staff is reducing the Youth Program line based on previous expenditures.
Benefits if done:
Implications if not done:
58
FORM B-1 2021 ADJUSTMENTS TO BASE BUDGET
DEPARTMENT #:421 FUND:101
NAME:FIRE PROTECTION
4
Account #:4240 Amount (neg if decrease)$2,000
SMALL TOOLS
Description of Adjustment:
During the 2020 Budget process all fire capital was cut from the budget. A11 needs nozzles for the fire hose to ensure
that A11 has the tools needed to suppress fires when need.
Benefits if done:
Would replace old fire nozzles and broken fire nozzles.
Implications if not done:
Would not have needed tools on A11 to address fire suppression needs.
5
Account #:4321 Amount (neg if decrease)$130
TELEPHONE
Description of Adjustment:
Anticipated increase in charges from Verizon for cellular phones and wireless data.
Benefits if done:
Continue to have the needed communication tools and laptop connectivity.
Implications if not done:
Lack of information at scenes and communication problems would be created.
6
Account #:4330 Amount (neg if decrease)$10,050
TRAVEL/TUITION
Description of Adjustment:
Improve the fire training provided to staff through small group exercises that facilitates more hands on training. Invest in
staff development to ensure we have a strong candidate pool for future supervisor and leadership positions within the
Division. The MBFTE training reimbursement for 2021 is budgeted to be $200 per FF for a total of $6,400.
Benefits if done:
Will have a better trained staff that have completed more training reps with critical skills.
Implications if not done:
Will have larger group exercises with less hands on training for staff and limited the development opportunities for staff.
59
FORM B-1 2021 ADJUSTMENTS TO BASE BUDGET
DEPARTMENT #:421 FUND:101
NAME:FIRE PROTECTION
7
Account #:4370 Amount (neg if decrease)$28,400
UNIFORMS
Description of Adjustment:
All turn out gear expires at 10 years of service (see attached memo for further details) and must be replaced NFPA 1851.
The City purchased a large number of turn-out gear in 2015 and 2016 and to ensure we do not have a spike in turn-out
gear expense in 2025 and 2026 staff recommends we implement a replacement schedule that spreads the cost out.
(2021-7; 2022-7; 2023-7; 2024-7; 2025-4; 2026-4)
Benefits if done:
Spreading this cost out would result in a more consistent budgeting process and reduce the likelihood of have to bond for
this required expense.
Implications if not done:
Would not be in compliance with NFPA 1851 or create future budgeting spikes.
8
Account #:4410 Amount (neg if decrease)$835
CONTRACTED SERVICES
Description of Adjustment:
A11 will be due for additional testing in 2021. This additional testing is required to be conducted every 5 years.
Benefits if done:
Would remain compliant with industry standards for the testing of aerial apparatus.
Implications if not done:
Would not be compliant with industry standards and potentially expose staff and community to a piece of apparatus that
does not meet standards.
9
Account #:4452 Amount (neg if decrease)($300)
SUBSCRIPTIONS/DUES
Description of Adjustment:
Staff is reducing the Subscriptions and Dues line based on previous expenditures.
Benefits if done:
Implications if not done:
60
Lino Lakes Public
Safety Department
Memo
DATE: June 17, 2020
TO: John Swenson, Public Safety Director
FROM: Daniel L’Allier, Deputy Director Public Safety - Fire Division
RE: Structural Fire Turnout Gear NFPA 1851 Ten Year Expiration
The textile industry has made great advancements in the fibers that are used in structural
firefighting turnout gear in the last 20 years. This new fire turnout gear has allowed firefighters
to be better protected from high heat and flash over exposure compared to gear before the year
2000. The structural firefighting turnout gear is manufactured to the NFPA (National Fire
Protection Association) 1971 Standard.
The firefighting industry was still experiencing firefighter turnout gear failures in structure fires.
These failures led to NIST (National Institute of Standards and Technology) and UL (United
Laboratories) to commission studies on firefighting turnout gear, and how that gear held up to
exposure to chemicals, thermal, and cardiovascular risks for the wearer. This study also looked at
the impact to firefighter turnout gear when laundering and firefighter hood design.
The scientific findings of these tests were clear that as firefighting turnout gear starts to degrade
at the time of manufacture. Sunlight, use on the fire ground, laundering the gear after a fire
response, chemicals at other emergency scenes like vehicle crashes all add to firefighting turnout
gear degrading and aging. The studies look at average calls for service and typical exposure to
firefighting turnout gear for the average North American fire department. The findings showed
that all pieces of structural firefighting turnout gear needs to be replaced at 10 years from date of
manufacture.
In 2014, NFPA (National Fire Protection Association) made a revision to NFPA 1851 standard
which states that structural firefighting ensembles shall be retired no more than 10 years from the
date the ensembles or ensemble elements were manufactured. This standard includes all
ensembles to include firefighting helmets, hoods, gloves, and boots, along with the turnout coat
and pants. All these items need to be retired at 10 years from manufacture.
61
OSHA (Occupational Safety and Health Administration) inspects firefighting turnout gear when
they do site visits. The Town of Canton received a citation in 2016 for knowingly allowing its
firefighters to use expired firefighting turnout gear.
The majority of our firefighting turnout gear is five years from manufacture date or five years
from expiration. It is my recommendation, we continue to do annual firefighting turnout gear
inspections and repair or replace damaged components to include helmets, hoods, gloves, boots,
and turnout coats and pants when we find deficiencies. I also recommend that we adopt an
equipment replacement plan to start replacing firefighting turnout gear in 2021 through 2026.
This will allow the replacement of ten sets of firefighting turnout gear per year. This will also
allow us to spread the cost of this replacement of firefighting turnout gear out over five years.
62
FORM B-2 2021 CAPITAL OUTLAY REQUEST
DEPARTMENT #:421 BUSINESS UNIT:101
NAME:FIRE PROTECTION
TOTAL REQUESTS =$127,200
1
Account #:5000 In Capital Improvement Plan (Y or N):N
CAPITAL OUTLAY Replacement (R) or New (N):R
Est'd disposal proceeds (if "R")$0
Description (include unit # if applicable):
Replace two Automated External Defibrillators (AED) that are used in the Fire Division
Justification and affect on productivity:
The current AED's in the Fire Division will no longer be complaint with US FDA standards effective February 3, 2021. This
will ensure we have FDA complaint equipment and will allow us to participate in a supply exchange program with Allina
ambulance. See attached memo for further details.
Additional expenses if purchased:
If not purchased, funds will have to be added to Contracted Services (4410) line of the budget for recertification of current
AED's.
Item(s), if any, replaced (if applicable, include unit #, year, mileage, and LTD maint costs):
Cost (do not deduct disposal proceeds):
Unit Cost Vehicle Tax*Total Unit Cost Quantity Total Cost
$2,100 $2,100 2 $4,200
*Enter 6.5% of the unit cost for equipment to be licensed (e.g., vehicles, trailers;
does not include marked public safety vehicles).
2
Account #:5000 In Capital Improvement Plan (Y or N):N
CAPITAL OUTLAY Replacement (R) or New (N):R
Est'd disposal proceeds (if "R")$0
Description (include unit # if applicable):
Replace Physio Control LifePak 12 that are used in the Fire Division
Justification and affect on productivity:
The current heart monitor in the Fire Division will no longer be complaint with US FDA standards effective February 3, 2021.
This will ensure we have FDA complaint equipment and will allow us to participate in a supply exchange program with Allina
ambulance. See attached memo for further details.
Additional expenses if purchased:
If not purchased, funds will have to added to Contracted Services (4410) line of the budget for recertification current heart
monitor.
Item(s), if any, replaced (if applicable, include unit #, year, mileage, and LTD maint costs):
Cost (do not deduct disposal proceeds):
Unit Cost Vehicle Tax*Total Unit Cost Quantity Total Cost
$32,000 $32,000 1 $32,000
*Enter 6.5% of the unit cost for equipment to be licensed (e.g., vehicles, trailers;
does not include marked public safety vehicles).
63
Lino Lakes Public
Safety Department
Memo
DATE: June 17, 2020
TO: John Swenson, Public Safety Director
FROM: Daniel L’Allier, Deputy Director Public Safety - Fire Division
RE: Replacement of AED’s and Cardiac Monitor
I received a notice from Physio Control in the spring of 2020. The notice stated that in following
FDA Guidelines, the Physio Control Life Pak 500 and Cardiac Monitor Life Pak 12 will no
longer be supported after February 3, 2021. Currently we have 7 Physio Control Life Pak 500
AED’s in service and 2 Heart Start AED’s and 1 Life Pak 12 Cardiac Monitor. The Physio
Control equipment is over 20 years old and has provided our agency with reliable service for
these years.
Currently, seven of our AED’s and the cardiac monitor are the same brand that Allina EMS uses.
The Brand and models are the Life Pak 1000 AED and the Life Pak 15 cardiac monitor. By using
a device that is the same brand as our ambulance provider this allows us to exchange supplies
that we would use on scene to reduce our cost on disposable supplies. This also allows us to not
have to stock supplies and this would be a cost savings. Also, by using the same equipment as
our ambulance provider, it allows continuity with training on the same equipment that both
agencies use and this provides better patient care.
Per the notice from the FDA and the manufacturer, it would be my recommendation to replace
all 9 AED’s and the Cardiac monitor in 2021 with Physio Control Life Pak 1000 AEDs and a
Life Pak 15 cardiac monitor.
64
FORM B-2 2021 CAPITAL OUTLAY REQUEST
DEPARTMENT #:421 BUSINESS UNIT:101
NAME:FIRE PROTECTION
3
Account #:5000 In Capital Improvement Plan (Y or N):N
CAPITAL OUTLAY Replacement (R) or New (N):N
Est'd disposal proceeds (if "R")$0
Description (include unit # if applicable):
Replace twelve 800 MHz portable radios 2021 and twelve 800 MHz portable radios in 2022.
Justification and affect on productivity:
The portable 800 MHz radios issued to fire staff have begun to fail and are no longer supported by Motorola. These radios were
purchased in 2004 and were used in the Police Division until 2017.
Additional expenses if purchased:
Item(s), if any, replaced (if applicable, include unit #, year, mileage, and LTD maint costs):
Cost (do not deduct disposal proceeds):
Unit Cost Vehicle Tax*Total Unit Cost Quantity Total Cost
$4,000 $4,000 12 $48,000
*Enter 6.5% of the unit cost for equipment to be licensed (e.g., vehicles, trailers;
does not include marked public safety vehicles).
4
Account #:5000 In Capital Improvement Plan (Y or N):N
CAPITAL OUTLAY Replacement (R) or New (N):R
Est'd disposal proceeds (if "R")$9,000
Description (include unit # if applicable):
Purchase a Gator Tail Boat, motor, trailer and fire pump for use in the Fire Division. See attached memo for further details.
Justification and affect on productivity:
To address current needs not met with current equipment available. Please see attached memo for further details.
Additional expenses if purchased:
Approximately $500 per year for annual inspection and service. This expense would be incorporated into future Fire Division
budgets under the Contracted Services line (4410).
Item(s), if any, replaced (if applicable, include unit #, year, mileage, and LTD maint costs):
This purchased would replace B21 (Zodiac Boat) purchased in 2012 by CFD and acquired by Lino Lakes as part of the
distribution of assets.
Cost (do not deduct disposal proceeds):
Unit Cost Vehicle Tax*Total Unit Cost Quantity Total Cost
$39,000 $39,000 1 $39,000
*Enter 6.5% of the unit cost for equipment to be licensed (e.g., vehicles, trailers;
does not include marked public safety vehicles).
65
Lino Lakes Public
Safety Department
Memo
DATE: June 10, 2020
TO: John Swenson, Public Safety Director
CC: Dan L’Allier, Deputy Public Safety Director – Fire Division;
Craig Menne, Station #2 District Chief
FROM: Brian Finke, Station #1 District Chief
RE: Fire Department apparatus update and disposition proposal
Many people come to Lino Lakes to enjoy the many perks of Anoka County’s largest park and
Lino Lakes’ residents pride themselves on having such a beautiful natural resource in their back
yards. With having this vast natural resource in the middle of our city, comes the great
responsibility of the Public Safety Department to have adequate equipment to respond to a
variety of calls within in the County Park and waterways. Being able to reach the public in the
event of an emergency while they are stranded on the water is currently a great burden on our
Public Safety staff. Most of the lakes in the County Park are very shallow and with shallow water
comes the issue of vegetation growing to the surface the lakes throughout the park very quickly
every spring. The boat we received from the split with Centennial Fire is an inadequate piece of
rescue equipment for the type of waterways located throughout Lino Lakes. The current Zodiac
boat is sufficient for accessing 90% of Centerville Lake and 50% of Peltier Lake. Once the high
water in the spring resides and the weeds have grown to the surface of our waters (typically in
May), the Zodiac boat cannot access any waterway that does not have a DNR maintained boat
launch (Centerville and Peltier Lakes). The Zodiac boat needs at least 18”-24” of water to
operate (depending on the amount of people in the boat) and cannot be used in most of our
neighborhood holding ponds either. The 14’ Zodiac boat does not have enough space to transport
a back boarded patient (unless placed on top of the sides of the boat), the staff needed to get the
patient into the boat and is initiate for delivering patient care.
Our Public Safety personnel had two calls, for three stranded victims in the last year where they
were unable to reach the patients with the current Zodiac boat. One call was on Marshan Lake,
neither our Zodiac boat nor Forest Lake’s fan boat was able to reach the victim and a citizen in a
canoe was the one who rescued the victim an hour after the original call to 911. The second call
was for two victims stranded on a jet ski at the far north end of Peltier Lake; Forest Lake,
Washington County, Anoka County and the DNR was not able to assist our staff with the proper
66
equipment to make the rescue. Our personnel was able to get within 100 yards of the two victims
with the Zodiac boat and had to swim in water rescue suits (not designed for long swims) to
reach the victims. Once our staff reached the victims, they had to then swim the victims back to
the boat and where able to return the victims to the boat launch an hour and a half after the
original call was made to 911. If either of these calls were a life or death situation, we would
have lost three lives due to insufficient rescue equipment.
As our community and the communities around us continue to grow, more of our residents and
the public will be introduced to our County Park. With larger amounts of public using the park,
the Public Safety Department will be called to a larger volume of difficult to reach calls. This is
why staff is requesting $39,000 to purchase an 18’ Gator Tail Boat, motor, trailer, fire pump and
equipment. Gator Tail Boats were originally designed for the use of duck hunters to use in the
muddy slews of Louisiana. Overtime departments have seen the value of having these boats as
fire rescue boats. These boats are a flat bottom boat with a specifically designed motor to operate
in mere inches of water and weigh much less. The vegetation that fills our waterways, low water
levels and the many low clearance bridges that cross the water will be no problem for a Gator
Tail Boat (a fan boat cannot fit under the bridges). By equipping the Gator Tail boat with a fire
pump, this will allow personnel to fight wild fires safely from the water without the worry of
running out of water and the pump can also provide an endless supply of water to personnel
fighting the fire on shore. With the use of a UTV, the Gator Tail boat can easily be deployed into
most of our holding ponds in the event of an emergency as well. The yearly maintenance of
having a new boat is very minimal once the factory warranty expires, the estimated cost would
be $500 per year.
This proposal would cost an approximate $30,000; dependent on the liquidation sale of the
fire departments current Zodiac boat.
Liquidation of B21 (Zodiac boat) is roughly $9,000
Purchase of Gator Tail boat, motor, trailer, fire pump and equipment $39,000
67
Current 14’ Zodiac boat
Patient loaded in the current 14’ Zodiac boat
Patient loaded across the current 14’ Zodiac boat
68
Proposed 18’ Gator Tail rescue boat
Proposed 18’ Gator Tail rescue boat with search light bar
Proposed 18’ Gator Tail rescue boat with fire pump
69
Shore sides and center bridge to water hieght clearances during high water in the County Park
70
FORM B-2 2021 CAPITAL OUTLAY REQUEST
DEPARTMENT #:421 BUSINESS UNIT:101
NAME:FIRE PROTECTION
5
Account #:5000 In Capital Improvement Plan (Y or N):N
CAPITAL OUTLAY Replacement (R) or New (N):R
Est'd disposal proceeds (if "R")$0
Description (include unit # if applicable):
One Toughbook laptop and accompanying docking equipment.
Justification and affect on productivity:
This laptop would replace laptop unit LLFDM506 which was put into service in 2015.
Additional expenses if purchased:
None
Item(s), if any, replaced (if applicable, include unit #, year, mileage, and LTD maint costs):
Replacing LLFDM506
Cost (do not deduct disposal proceeds):
Unit Cost Vehicle Tax*Total Unit Cost Quantity Total Cost
$4,000 $4,000 1 $4,000
*Enter 6.5% of the unit cost for equipment to be licensed (e.g., vehicles, trailers;
does not include marked public safety vehicles).
71
BUILDING INSPECTIONS (101-422)June 2021 2021
Object Actual Actual Budget YTD Base Adjustments Proposed
Description Code 2018 2019 2020 2020 Budget Requested 2021 Budget Detail
PERSONAL SERVICES
SALARIES 4101-000 174,793 236,002 244,135 118,254 265,299 0 265,299
OVERTIME SALARIES 4102-000 9,029 0 500 0 500 0 500
TEMPORARIES 4106-000 36,983 0 9,360 0 9,360 0 9,360
WELLNESS PROGRAM 4108-000 408 420 720 108 720 0 720
PERA 4121-000 14,642 17,544 18,348 9,342 19,934 0 19,934
SOCIAL SECURITY 4122-000 16,606 17,452 19,431 8,739 21,050 0 21,050
ICMA EMPLOYER 4123-000 0 0 0 0 0 0 0
HEALTH INSURANCE 4131-000 22,087 33,173 37,821 14,536 30,055 0 30,055
LIFE & DISABILITY INSURANCE 4133-000 561 775 864 468 1,066 0 1,066
DENTAL INSURANCE 4134-000 1,058 1,103 1,852 529 1,945 0 1,945
REEMPLOYMENT INSURANCE 4141-000 0 0 0 0 0 0 0
WORKER'S COMPENSATION 4151-000 969 1,278 1,314 877 1,427 0 1,427
277,136 307,747 334,345 152,853 351,356 0 351,356
SUPPLIES
OFFICE SUPPLIES 4200-000 945 914 2,000 292 2,000 0 2,000
Card Stock for Building Permits, Correction Notice Forms,
Septic System Pumping Forms, Code Books
SMALL TOOLS 4240-000 504 307 1,650 1,434 150 0 150
1,449 1,221 3,650 1,726 2,150 0 2,150
OTHER SERVICES AND CHARGES
PROFESSIONAL SERVICES 4300-000 4,175 4,175 5,000 4,175 5,000 0 5,000 Permit Works Annual Maintenance & Assistance
TELEPHONE 4321-000 1,761 1,996 1,800 623 1,800 200 2,000 Inspections Phone & Wi-Fi
TRAVEL & TUITION 4330-000 575 2,730 3,300 884 3,300 0 3,300 Staff Training & Mileage, SSTS Cert
UNIFORMS 4370-000 760 1,096 1,140 90 1,140 0 1,140 Building Inspections Staff
7,271 9,997 11,240 5,771 11,240 200 11,440
CONTRACTUAL SERVICES
CONTRACTED SERVICES 4410-000 0 2,240 3,000 0 3,000 0 3,000
Large Format Scanning $500
Back-Up Inspection Services $2,500 (33hrs @ $75/hr)
SUBSCRIPTIONS & DUES 4452-000 65 0 325 50 325 0 325 AMBO $200, 10K Lakes Chapter $125
65 2,240 3,325 50 3,325 0 3,325
CAPITAL OUTLAY
EQUIPMENT 5000-000 1,014 0 0 0 0 0 0
1,014 0 0 0 0 0 0
TOTAL BUILDING INSPECTIONS 286,936 321,206 352,560 160,400 368,071 200 368,271
CITY OF LINO LAKES
100% Building Official
100% Building Inspector
50% Building/Fire Inspector
100% Building Permit Technician
Temporaries: Inspector (13 wks @ 24 hr/wks @ $30/hr)
72
FORM B-1 2021 ADJUSTMENTS TO BASE BUDGET
DEPARTMENT #:422 FUND:101
NAME:BUILDING INSPECTIONS
B-1 & B-2 TOTAL $200 TOTAL B1 CHANGES $200
1
Account #:4321 Amount (neg if decrease)$200
TELEPHONE
Description of Adjustment:Increase to match existing annual rates for phone and wifi
Benefits if done:Maintain use of smart phones and vehicle based computer access
Implications if not done:Would need to downgrade and eliminate inspector vehicle access to permit software,
map information and virtual inspections.
73
STREETS (101-430)June 2021 2021
Object Actual Actual Budget YTD Base Adjustments Proposed
Description Code 2018 2019 2020 2020 Budget Requested 2021 Budget Detail
PERSONAL SERVICES
SALARIES 4101-000 408,253 418,588 425,969 196,014 397,279 56,844 454,123
OVERTIME 4102-000 15,224 18,099 14,000 4,893 14,000 0 14,000
ON CALL/PAGER 4105-000 3,615 5,180 4,801 7,702 5,008 0 5,008
TEMPORARIES 4106-000 25,734 26,548 26,000 326 26,000 0 26,000
WELLNESS PROGRAM 4108-000 0 0 0 0 0 0 0
PERA 4121-000 31,334 33,547 33,358 16,671 31,222 4,263 35,485
SOCIAL SECURITY 4122-000 32,875 34,579 36,014 15,049 33,835 4,349 38,184
ICMA EMPLOYER CONTRIBUTION 4123-000 1,746 1,794 1,838 1,743 0 0 0
HEALTH INSURANCE 4131-000 53,585 53,451 51,442 25,162 42,197 7,719 49,916
LIFE & DISABILITY INSURANCE 4133-000 1,396 1,428 1,633 810 1,593 232 1,825
DENTAL INSURANCE 4134-000 3,005 2,994 3,519 1,482 3,334 556 3,890
REEMPLOYMENT INSURANCE 4141-000 0 0 0 0 0 0 0
WORKER'S COMPENSATION 4151-000 29,884 36,812 34,416 22,369 32,778 4,242 37,020
606,652 633,021 632,990 292,221 587,246 78,205 665,451
SUPPLIES
MAINTENANCE SUPPLIES 4211-000 9,534 6,462 12,000 5,847 12,000 11,000 23,000
Boulevard & Median Maintenance Materials: Geo-fabric,
Fertilizers, Pesticides, Irrigation Components, Erosion
Prevention and Sediment Control Products, Grass
Seed/Sod. Construction Materials: Lumber, Plywood,
Screws, Nails, Nuts/Bolts/Washers, Bagged Concrete,
Grout, Bentonite, Stakes/Lathe. Equipment Wear Items:
Street Sweeper Center Brooms and Gutter Brooms, Plow
Blades/Cutting Edges, Ditch Mower Blades, Saw Blades.
Safety Items: High Visibility Vests, Shirts, Eye Protection,
Ear Protection, Insect Repellent, Sunscreen, Hardhats,
Chainsaw PPE. Any Products or Parts Intended for Streets
Maintenance and Equipment Electrical Cords, Batteries,
Rope, Tape, Cable, Glue, Paints & Solvents, Plumbing
Supplies, Fittings, 2021 Mulch and Plantings in Town Center
Pkwy Medians ($5,000), Mulch for Medians along Lake Drive
($6,000)
SHOP PARTS 4221-000 0 0 0 0 0 0 0
STREET SIGNS 4223-000 13,094 8,346 12,000 8,891 12,000 0 12,000
Traffic Regulatory Signs, Parking Signs, Warning Signs,
Construction Signs, Work Zone Signs, Public Awareness
Signs, School Signs, Trail Signs, Reflective Tape/Sheeting,
Barricades, Traffic Cones, Sign Posts, Hardware, Any
Materials and Supplies Purchased Specifically for the
Construction or Maintenance of Signs & Barricades.
PATCHING MATERIALS 4224-000 32,712 45,484 50,000 8,608 50,000 0 50,000
Hot Asphalt, Cold Asphalt (i.e. UPM Bagged and Bulk),
Asphalt Emulsion (tack), Crackfill Material, Detackifier (for
Crackfill Operations).
CITY OF LINO LAKES
100% Streets Supervisor
5 - 100% General Maintenance Workers
50% General Maintenance Worker/Mechanic
.15 FTE PT Office Specialist
Add: 100% General Maintenance Worker
Overtime: Snowplowing, Street Repairs, Unforeseen
Emergencies
Temporaries: Seasonal Summer Maintenance Workers
Streets - 2 staff @ 500 hrs @ $13/hr
Streets - 1 staff @ 200 hrs @ $13/hr
Stormwater - 2 staff @ 400 hrs @ $13/hr
74
STREETS (101-430)June 2021 2021
Object Actual Actual Budget YTD Base Adjustments Proposed
Description Code 2018 2019 2020 2020 Budget Requested 2021 Budget Detail
CITY OF LINO LAKES
SALT/SAND 4228-000 52,669 41,856 55,000 45,973 55,000 0 55,000
Regular Road Salt, Treated Road Salt, Bagged Sidewalk
Salt, Sand used for Snow and Ice Management, Any
Materials and Supplies Purchased Specifically to Facilitate
the use of Salt (Brine or Solid) for Snow and Ice
Management.
GRAVEL AND MISCELLANEOUS 4229-000 3,857 11,842 7,000 0 7,000 0 7,000
Class V, Sand (not for Winter Operations), Rock, Chip Rock,
Rip-rap, Topsoil, Compost, Mulch, and Woodchips. Plastic,
Metal, or Concrete Pipes and Culverts.
SMALL TOOLS 4240-000 3,345 236 4,000 1,394 4,000 0 4,000
Rakes, Snow Shovels, Flat Shovels, Spades, Loots,
Sprayers, Pitch Forks, Push Brooms, Hand Tools, Power
Tools, Tool Boxes & Containers, Jacks, Trailer Jacks,
Winches, Chains/Binders, Ratchet Straps, Ladders,
Chainsaws, Chainsaw Sharpeners, Weed Whips,
manual/electric/gas engine pumps, locks.
115,211 114,226 140,000 70,714 140,000 11,000 151,000
OTHER SERVICES AND CHARGES
PROFESSIONAL SERVICES 4300-000 2,864 357 12,000 10,500 12,000 0 12,000
Consulting, Engineering, Hazardous Waste Recycling,
Cartegraph
TELEPHONE 4321-000 610 635 1,000 170 1,000 0 1,000
TRAVEL & TUITION 4330-000 1,465 2,115 2,000 1,972 2,000 0 2,000 Staff Training & Mileage
UNIFORMS 4370-000 2,583 2,434 2,600 42 2,600 190 2,790
STREET LIGHTS 4385-000 77,806 75,414 93,000 30,693 93,000 0 93,000 Electricity & Repair of City-Owned Street Lights
85,328 80,955 110,600 43,377 110,600 190 110,790
CONTRACTUAL SERVICES
CONTRACTED SERVICES 4410-000 77,807 93,715 80,000 15,216 80,000 19,000 99,000
Patching/Spray Patching, Catch Basin Repairs, Curb
Repairs & Replacements, Dead Deer Removal, Signal
Maintenance, Weed Control Medians, 2021 - Replace Rice
Lake Estates Street Lights ($19,000)
RENTED EQUIPMENT 4415-000 0 3,710 1,000 350 1,000 0 1,000
Traffic Control Sign Rental, Crack Fill Kettle, Rented
Skidsteer/Toolcat Attachments, Tools, Vehicles, Equipment.
CONTRACTED STORM SYSTEM MAINT 4421-000 0 0 0 0 0 0 0
SUBSCRIPTIONS & DUES 4452-000 3,561 9,286 3,500 286 3,500 0 3,500
Professional Memberships & Journals (incl State/County
Contract) Purchasing Membership
81,368 106,711 84,500 15,852 84,500 19,000 103,500
CAPITAL OUTLAY
EQUIPMENT 5000-000 0 8,843 0 0 0 17,500 17,500 Trailer Mounted Message Sign
0 8,843 0 0 0 17,500 17,500
TOTAL STREETS 888,559 943,756 968,090 422,163 922,346 125,895 1,048,241
75
FORM B-1 2021 ADJUSTMENTS TO BASE BUDGET
DEPARTMENT #:430 FUND:101
NAME:STREETS
B-1 & B-2 TOTAL $47,690 TOTAL B1 CHANGES $30,190
1
Account #:4211 Amount (neg if decrease)$11,000
MAINTENANCE SUPPLIES
Description of Adjustment:$5,000 - Provide landscaping including mulch in medians along Town Center Parkway.
$6,000 - Provide landscaping including mulch in medians along Lake Drive.
Benefits if done:Medians along Town Center Parkway and Lake Drive/35W will continue to look nice.
Implications if not done:The appearance of the medians will deteriorate.
2
Account #:4370 Amount (neg if decrease)$190
UNIFORMS
Description of Adjustment:Increase uniforms to account for additional .5 FTE in Streets Dept
Benefits if done:
Implications if not done:Uniform Allowance - Per Union Contract
3
Account #:4410 Amount (neg if decrease)$19,000
CONTRACTED SERVICES
Description of Adjustment:$19,000 - Replace Rice Lake Estates Street Lights
Benefits if done:See Additional Information Sheet
Implications if not done:
76
2021 BUDGET
TOWN CENTER PARKWAY MEDIANS
MAINTENANCE ‐ $5,000
Funding would allow Public Services staff to
replace dead plant material, address irrigaƟon
issues, provide weed control and replenish
mulch in exisƟng beds along Town Center
Parkway.
Recommended funding is the General ‐
Streets Department, Maintenance Supplies.
77
2021 BUDGET
LAKE DRIVE MEDIANS
$6,000
Funding would allow Public Services staff to replace
dead plant material, address irrigaƟon issues, provide
weed control, and replenish mulch in exisƟng medi-
an beds on Lake Drive between Park Court and Apollo
Drive.
Recommended funding is from the General Fund -
Streets, Maintenance Supplies.
78
2021 BUDGET
REPLACE RICE LAKE ESTATES STREET LIGHTS
$19,000
Staff proposes to replace 10 city‐owned street lights within the Rice Lakes Estates subdivision. The ex‐
isƟng steel poles and lamps, installed in 1986, are weathered and discolored. The condiƟon of the lamps
have drawn criƟcism from residents in recent years. The replacement would include a conversion from
high pressure sodium to more efficient LED lamps. The replacement poles and lamps would be similar in
height and appearance to the exisƟng system.
79
FORM B-2 2021 CAPITAL OUTLAY REQUEST
DEPARTMENT #:430 BUSINESS UNIT:101
NAME:STREETS
TOTAL REQUESTS =$17,500
1
Account #:5000 In Capital Improvement Plan (Y or N):N
CAPITAL OUTLAY Replacement (R) or New (N):N
Est'd disposal proceeds (if "R")
Description (include unit # if applicable):
Purchase Trailer Mounted Message Board (See Additional Information Sheet)
Justification and affect on productivity:
Additional expenses if purchased:
Item(s), if any, replaced (if applicable, include unit #, year, mileage, and LTD maint costs):
Cost (do not deduct disposal proceeds):
Unit Cost Vehicle Tax*Total Unit Cost Quantity Total Cost
$17,500 $0 $17,500 1 $17,500
*Enter 6.5% of the unit cost for equipment to be licensed (e.g., vehicles, trailers;
does not include marked public safety vehicles).
80
2021 BUDGET
TRAILER MOUNTED MESSAGE SIGN
$17,500
A trailer mounted message board will allow all departments an avenue to effecƟvely communicate
perƟnent informaƟon and events anywhere at anyƟme within the City. Examples include:
UƟliƟes ‐ Watermain Repairs/Shutdowns, Hydrant Flushing
Streets ‐ Road Closures and CondiƟons, Street Sweeping, SealcoaƟng, Work Crew In Area
Public Safety ‐ Emergency Management, Traffic Safety, Special Events
RecreaƟon ‐ Special Events, Blue Heron Days
Environmental ‐ Recycling Day, EAB InformaƟon
The trailer‐mounted message board is highly visible in all weather condiƟons and powered by a com‐
binaƟon of solar panels and baƩeries to provide portable and long‐lasƟng equipment. These type of
signs are being used by other municipaliƟes. For example, the City of Hugo uƟlizes a similar message
board.
Funding is recommended to come from a combinaƟon of General Fund, Water OperaƟng Fund, and
Sewer OperaƟng Fund.
81
Form B-3
REQUEST FOR PERSONAL SERVICE CHANGES
Department:
Public Services
Supervisor:
Tim Payne
Position Title:
Street Maintenance Worker
Budget Impact: $78,205
Justification for change:
The Streets Department is responsible for 215 lane miles of roads, 14 parking lots, 186 cul-de-
sacs, 2,020 street signs, 2,317 catch basins, and 1,420 storm outlets. Typical maintenance
tasks include pothole patching, asphalt repairs, street sweeping, crosswalk painting, ditch
mowing, right-of-way maintenance, tree trimming, stormwater system maintenance, and snow
and ice management operations.
The City has experienced significant growth during the past two decades, resulting in additional
infrastructure to inspect, maintain, and repair. Approval of the additional FTE will get the Streets
Department back to 2006 staffing levels.
Snow and ice management is a critical service provided and is perhaps the most visible (along
with highest expectations from residents) function within the Public Services Department. As
residential development growth continues, keeping the level of maintenance workers status quo
will continue to increase the time is takes to complete snowplowing operations. With current
staffing levels and equipment, it now takes the Public Services Department approximately 8
hours to plow all city streets (Any dump trucks/loader breakdowns add to this time significantly).
Our goal is to reduce the plowing time closer to six hours.
The Streets Department would also be able to improve/expand the essential services listed
above.
82
FLEET MANAGEMENT (101-431)June 2021 2021
Object Actual Actual Budget YTD Base Adjustments Proposed
Description Code 2018 2019 2020 2020 Budget Requested 2021 Budget Detail
PERSONAL SERVICES
SALARIES 4101-000 91,192 93,392 94,512 45,308 131,077 0 131,077
OVERTIME 4102-000 4,430 4,549 2,000 1,004 2,000 0 2,000
TEMPORARIES 4106-000 0 0 0 0 0 0 0
WELLNESS PROGRAM 4108-000 0 0 0 0 0 0 0
PERA 4121-000 6,976 7,334 7,238 3,681 9,981 0 9,981
SOCIAL SECURITY 4122-000 6,721 6,875 7,383 3,221 10,180 0 10,180
HEALTH INSURANCE 4131-000 15,792 15,866 15,566 7,629 24,655 0 24,655
LIFE & DISABILITY INSURANCE 4133-000 312 319 364 182 527 0 527
DENTAL INSURANCE 4134-000 794 794 794 397 1,111 0 1,111
REEMPLOYMENT INSURANCE 4141-000 0 0 0 0 0 0 0
WORKER'S COMPENSATION 4151-000 2,822 3,241 3,370 2,181 4,652 0 4,652
129,040 132,371 131,227 63,603 184,183 0 184,183
SUPPLIES
MAINTENANCE SUPPLIES 4211-000 582 2,394 1,000 1,318 1,000 0 1,000
Shop Supplies (Brake Clean, Windex, Paper Towels, Spray
Bottles, Penetrating Oils, WD40)
FUELS 4212-000 116,889 109,556 110,000 42,347 110,000 0 110,000
Gasoline & Diesel for all City Vehicles (Includes Police/Fire
& Equipment)
SHOP PARTS 4221-000 63,969 46,410 65,000 22,222 65,000 0 65,000
All Replacement Parts to Repair Vehicles, All Maintenance
Parts (Including Filters, Bulk Lubricants, Engine Oils, ATF's,
Gear Lubes, Coolants, etc.)
SMALL TOOLS 4240-000 7,985 6,657 7,000 316 7,000 0 7,000
New and/or Replacement Tools for the Shop (Hand tools,
Battery Powered Tools, Specialty Tools, etc.)
189,425 165,017 183,000 66,203 183,000 0 183,000
OTHER SERVICES AND CHARGES
PROFESSIONAL SERVICES 4300-000 38,088 55,064 44,000 9,505 44,000 0 44,000
Annual DOT Inspections, Annual Boom/Hoist Inspections,
Alignments, Repairs, Cartegraph
TRAVEL & TUITION 4330-000 0 30 500 0 500 0 500
Training & Testing to Maintain Required Licenses and
Certificates (ASE Certification & Testing, Automotive
Training Classes or Seminars)
PRINTING & PUBLISHING 4340-000 0 0 0 0 0 0 0
INSURANCE 4360-000 0 0 0 0 0 0 0
AUTO INSURANCE 4363-000 36,007 39,340 39,203 26,629 39,203 1,960 41,163 Insurance for Entire Fleet, Including Police & Fire
UNIFORMS 4370-000 568 563 570 0 570 190 760
74,663 94,997 84,273 36,134 84,273 2,150 86,423
CONTRACTUAL SERVICES
CONTRACTED SERVICES 4410-000 57,688 28,333 61,000 19,455 61,000 0 61,000 Maintain, Repair, and Certify Fire Equipment
SUBSCRIPTIONS AND DUES 4452-000 10,600 7,625 6,000 100 6,000 0 6,000
Fleet Mgmt Update, ALLData Online Repair Manual
Subscription
68,288 35,958 67,000 19,555 67,000 0 67,000
CAPITAL OUTLAY
EQUIPMENT 5000-000 3,500 4,485 5,000 4,010 5,000 0 5,000 Skid Steer Buyback Program
3,500 4,485 5,000 4,010 5,000 0 5,000
TOTAL FLEET MANAGEMENT 464,915 432,828 470,500 189,505 523,456 2,150 525,606
CITY OF LINO LAKES
100% Mechanic
100% General Maintenance Worker/Mechanic (50% in
2020)
Overtime: Emergency Repairs, Snowplowing
83
FORM B-1 2021 ADJUSTMENTS TO BASE BUDGET
DEPARTMENT #:431 FUND:101
NAME:FLEET MANAGEMENT
B-1 & B-2 TOTAL $2,150 TOTAL B1 CHANGES $2,150
1
Account #:4363 Amount (neg if decrease)$1,960
AUTO INSURANCE
Description of Adjustment:To account for an anticipated increase in auto physical damage and auto liability premiums.
Benefits if done:
Implications if not done:
2
Account #:4370 Amount (neg if decrease)$190
UNIFORMS
Description of Adjustment:Increase uniforms to account for additional .5 FTE in Fleet Dept
Benefits if done:
Implications if not done:Uniform Allowance - Per Union Contract
84
GOVERNMENT BUILDINGS (101-432)June 2021 2021
Object Actual Actual Budget YTD Base Adjustments Proposed
Description Code 2018 2019 2020 2020 Budget Requested 2021 Budget Detail
PERSONAL SERVICES
SALARIES 4101-000 960 2,120 2,080 1,000 2,080 0 2,080
OVERTIME SALARIES 4102-000 0 0 0 0 0 0 0
TEMPORARIES 4106-000 0 0 0 0 0 0 0
WELLNESS PROGRAM 4108-000 0 0 0 0 0 0 0
PERA 4121-000 72 90 156 78 156 0 156
SOCIAL SECURITY 4122-000 71 92 159 74 159 0 159
HEALTH INSURANCE 4131-000 0 0 0 0 0 0 0
LIFE AND DISABILITY INSURANCE 4133-000 0 0 0 0 0 0 0
DENTAL INSURANCE 4134-000 0 0 0 0 0 0 0
REEMPLOYMENT INSURANCE 4141-000 0 0 0 0 0 0 0
WORKER'S COMPENSATION 4151-000 62 72 116 75 116 0 116
1,165 2,374 2,511 1,227 2,511 0 2,511
SUPPLIES
OFFICE SUPPLIES 4200-000 11,040 7,861 10,000 4,525 10,000 0 10,000 Supplies for Office Operations
MAINTENANCE SUPPLIES 4211-000 28,920 27,311 30,000 16,745 30,000 0 30,000 Replacement Parts, Janitorial Supplies, etc.
SMALL TOOLS 4240-000 128 111 2,400 2,955 2,400 0 2,400
40,088 35,284 42,400 24,225 42,400 0 42,400
OTHER SERVICES AND CHARGES
PROFESSIONAL SERVICES 4300-000 50,350 64,893 59,000 28,967 59,000 24,000 83,000
Repair/Calibration of HVAC System, Repairs in City
Buildings, Safety Systems Monitoring, Internet Access, 2021 -
Balance Air Handlers ($24,000)
TELEPHONE 4321-000 24,190 24,954 6,864 3,691 6,864 0 6,864 Telephone Service Charges (excludes Metro I-net)
POSTAGE 4322-000 4,961 4,293 5,000 1,748 3,500 1,500 5,000
TRAVEL & TUITION 4330-000 0 20 0 0 0 0 0
PRINTING & PUBLISHING 4340-000 0 0 0 0 0 0 0
INSURANCE 4361-000 127,946 111,365 117,745 74,586 117,745 5,887 123,632 General Liability, Property, Excess Liability
ELECTRICITY 4381-000 91,525 78,601 96,500 31,031 96,500 0 96,500 For all City Facilities
UTILITIES 4382-000 13,980 17,508 17,000 6,116 21,000 0 21,000 Water & Sewer Service
HEAT 4383-000 45,536 39,627 48,000 20,419 48,000 0 48,000 Civic Complex & Other City Facilities
SANITATION 4384-000 11,564 13,422 11,500 7,132 9,000 3,000 12,000 Refuse Collection for City Complex & Other City Facilities
370,052 354,684 361,610 173,690 361,610 34,387 395,997
CONTRACTUAL SERVICES
CONTRACTED SERVICES 4410-000 66,860 72,668 71,000 36,743 71,000 0 71,000
Pest Control, Copier Maintenance, Fire Extinguisher
Maintenance, Postage Machine Rental, Shredder, Roof
Inspections, Read/Calibrate Scales, Garage Door
Maintenance, Cleaning Services
RENTED EQUIPMENT 4415-000 202 0 0 0 0 0 0
SUBSCRIPTIONS & DUES 4452-000 159 2,619 200 (38)200 0 200 Newspaper
67,221 75,287 71,200 36,705 71,200 0 71,200
CAPITAL OUTLAY
EQUIPMENT 5000-000 43,010 969,314 0 0 0 0 0
43,010 969,314 0 0 0 0 0
TOTAL GOVERNMENT BUILDINGS 521,535 1,436,942 477,721 235,847 477,721 34,387 512,108
CITY OF LINO LAKES
Boiler Tech Endorsement
85
FORM B-1 2021 ADJUSTMENTS TO BASE BUDGET
DEPARTMENT #:432 FUND:101
NAME:GOVERNMENT BUILDINGS
B-1 & B-2 TOTAL $34,387 TOTAL B1 CHANGES $34,387
1
Account #:4300 Amount (neg if decrease)$24,000
PROFESSIONAL SERVICES
Description of Adjustment:Balance Air Handling Units at the Civic Complex
Benefits if done:See Additional Information Sheet
Implications if not done:
2
Account #:4322 Amount (neg if decrease)$1,500
POSTAGE
Description of Adjustment:Increase postage to accurately reflect cost of postage over last three years
Benefits if done:
Implications if not done:
3
Account #:4361 Amount (neg if decrease)$5,887
BUILDING INSURANCE
Description of Adjustment:To account for an anticipated increase in general liability, property, and excess liability
coverage premiums.
Benefits if done:
Implications if not done:
86
2021 BUDGET
BALANCE AIRHANDLERS ‐ CIVIC COMPLEX
$24,000
All air handlers throughout the Civic Complex (City Hall, Police Department and New CreaƟons) are in need of
balancing. The purpose of balancing the air handlers is to ensure that there is proper air flow and air ex-
change. This process will eliminate uneven
cooling and heaƟng. This is done by cali-
braƟng air flow in each individual VAV box
and by direcƟng radiant heat flow in a way
that is most efficient for heaƟng. Since the
air handling system has not been calibrated
since the original installaƟon, it is anƟcipated
to realize substanƟal savings in heaƟng in
cooling costs.
Recommended funding is the General Fund - Government Buildings, Professional Services.
87
FORM B-1 2021 ADJUSTMENTS TO BASE BUDGET
DEPARTMENT #:432 FUND:101
NAME:GOVERNMENT BUILDINGS
4
Account #:4384 Amount (neg if decrease)$3,000
SANITATION
Description of Adjustment:Increase sanitation to accurately reflect sanitation expenditures incurred over the last three
years.
Benefits if done:
Implications if not done:
88
PARKS (101-450)June 2021 2021
Object Actual Actual Budget YTD Base Adjustments Proposed
Description Code 2018 2019 2020 2020 Budget Requested 2021 Budget Detail
PERSONAL SERVICES
SALARIES 4101-000 319,239 347,067 362,697 167,248 380,305 0 380,305
OVERTIME 4102-000 874 6,952 2,000 822 2,000 0 2,000
TEMPORARIES 4106-000 34,808 32,929 39,200 4,665 39,200 0 39,200
WELLNESS PROGRAM 4108-000 0 0 0 0 0 0 0
PERA 4121-000 23,490 26,350 27,352 13,326 28,673 0 28,673
SOCIAL SECURITY 4122-000 26,177 28,716 30,898 12,743 32,245 0 32,245
ICMA EMPLOYER 4123-000 0 0 2,154 1,082 2,413 0 2,413
HEALTH INSURANCE 4131-000 34,191 34,894 41,575 17,571 36,510 0 36,510
LIFE & DISABILITY INSURANCE 4133-000 1,065 1,132 1,381 660 1,536 0 1,536
DENTAL INSURANCE 4134-000 1,998 2,192 2,752 1,111 2,889 0 2,889
REEMPLOYMENT INSURANCE 4141-000 0 0 0 0 0 0 0
WORKER'S COMPENSATION 4151-000 10,302 13,190 14,678 9,476 15,210 0 15,210
452,144 493,421 524,687 228,705 540,981 0 540,981
SUPPLIES
MAINTENANCE SUPPLIES 4211-000 18,666 43,838 30,000 7,928 30,000 12,000 42,000
Engineered Wood Fiber, Fencing & Netting, Trees,
Plantings, Rock, Ag-Lime, Pea Rock, Class V, Fertilizer,
Seed, Herbicides, Line Chalk, Field Marking Paint, Clay,
Sod, Irrigation System Maint/Repair/Upgrade, Paint, Lumber,
Dog Waste Bags, 2021 - Replace Wenzel Farms Boardwalk
($7,000)
SMALL TOOLS 4240-000 2,756 12,381 3,000 0 3,000 4,500 7,500
Hand Tools, Small Power Tools, Mowers, Chain Saws, Weed
Whips, Asphalt Saw ($4,500)
21,422 56,219 33,000 7,928 33,000 16,500 49,500
OTHER SERVICES AND CHARGES
PROFESSIONAL SERVICES 4300-000 37,315 30,715 2,000 5,124 2,000 5,000 7,000 Cartegraph, Engineering
TELEPHONE 4321-000 964 1,346 2,000 162 2,000 0 2,000 Cell Phones, Ipads
TRAVEL & TUITION 4330-000 3,069 2,001 2,000 773 2,000 0 2,000 Certification Training, Seminars, Computer Training, Mileage
STIPEND - PARK COMM 4331-000 4,125 2,175 2,750 375 2,750 0 2,750 Board members - 6 @ $75 x 5 mtgs; Chair $100 x 5 mtgs
UNIFORMS 4370-000 1,131 1,514 1,500 348 1,500 0 1,500
ELECTRICITY 4381-000 2,926 2,758 3,500 1,481 3,500 0 3,500
Park Buildings and Shelters, Security Lighting, Hockey Rink
Lights
UTILITIES (WATER/SEWER)4382-000 25,179 28,057 25,000 23 25,000 0 25,000 Sewer, Water, Irrigation
HEAT 4383-000 3,819 3,973 5,000 2,081 5,000 0 5,000
SANITATION 4384-000 1,843 2,017 1,800 0 1,800 0 1,800 Trash/Recycling - Sunrise Park
80,371 74,555 45,550 10,367 45,550 5,000 50,550
CITY OF LINO LAKES
50% Public Services Director
100% Parks Supervisor
70% Administrative Assistant
3 - 100% General Maintenance Workers
Temporaries: Seasonal Summer Park Staff
5 Staff @ 560 hrs @ $14/hr
89
CONTRACTUAL SERVICES
CONTRACTED SERVICES 4410-000 58,967 111,091 43,000 (1,110)43,000 54,000 97,000
Portable Restrooms, Weed Control, Tree/Stump Removal,
Trail Construction/Repair/Maint. Irrigation Systems, 2021 -
Additional Trail Repairs ($35,000), Sunrise Park Rink Lights
Replacement ($15,000), Remove Marshan Boardwalk
($4,000)
RENTED EQUIPMENT 4415-000 435 920 500 113 500 0 500
SUBSCRIPTIONS & DUES 4452-000 6,081 116 200 65 200 0 200 Professional Memberships & Subscriptions
65,483 112,128 43,700 (932)43,700 54,000 97,700
CAPITAL OUTLAY
EQUIPMENT 5000-000 0 6,820 0 0 0 0 0
0 6,820 0 0 0 0 0
TOTAL PARKS 619,420 743,143 646,937 246,067 663,231 75,500 738,731
90
FORM B-1 2021 ADJUSTMENTS TO BASE BUDGET
DEPARTMENT #:450 FUND:101
NAME:PARKS
B-1 & B-2 TOTAL $75,500 TOTAL B1 CHANGES $75,500
1
Account #:4211 Amount (neg if decrease)$12,000
MAINTENANCE SUPPLIES
Description of Adjustment:$7,000 - Wenzel Farms Boardwalk Replacement (See Additional Information Sheet)
$5,000 - To provide necessary engineered wood fiber safety surfacing for 50% of playground
areas. All sites are on a two-year "top dressing" schedule.
Benefits if done:Continue to provide safe playground areas.
Implications if not done:Some playgrounds may fail safety inspections.
2
Account #:4240 Amount (neg if decrease)$4,500
SMALL TOOLS
Description of Adjustment:To purchase an Asphalt Saw to assist with minor trail repairs
Benefits if done:See Additional Infromation Sheet
Implications if not done:
3
Account #:4410 Amount (neg if decrease)$5,000
CONTRACTED SERVICES
Description of Adjustment:To provide some funding for Engineering services for parks and trails issues that arise.
Benefits if done:Will be able to address issues that need attention such as safety or drainage
Implications if not done:No ability to address concerns
91
2021 BUDGET
WENZEL FARMS BOARDWALK
REPLACEMENT ‐ $7,000
The 20+ year old Wenzel Farms boardwalk is used quite extensively and should be replaced. The wood
planks are showing their age and are quite slippery, especially when its wet or leaves are present. A bicyclist
wiped out a few years ago and a claim was subsequently filed
against the City. In addiƟon, the support legs are badly corroding
and should be replaced to prevent failure. The exisƟng support
frame consists of 2 rim joists and 1 center joist, meaning the deck
boards are only supported on the ends and in the middle (a 4’
span between joists) a 16” span between joists is typical and pro-
vides much more support.
Removal and installaƟon will be accomplished by Parks Depart-
ment staff. Recommended funding is the General Fund - Parks
Department, Maintenance Supplies.
Brandywood Park Boardwalk 92
2021 BUDGET
INCREASE ENGINEERED WOOD
FIBER FOR PLAYGROUNDS ‐ $5,000
The Public Services Department recommends increasing Maintenance Supplies by $5,000 annually to pro-
vide approximately 175 cubic yards of engineered wood fiber to replenish the required amount of safety sur-
facing for 6-8 of our exisƟng playgrounds. Engineered wood fiber breaks down and seƩles over Ɵme so our
goal is to top dress all playground areas every two years.
Recommended funding is the General Fund - Parks Department, Maintenance Supplies
93
2021 BUDGET
ASPHALT SAW
$4,500
City staff was requested to research the potenƟal of acquiring a trail paver and performing trail replacement
projects in‐house. We have concluded that Public Services staff would be beƩer equipped for trail mainte‐
nance/minor repairs as opposed to full trail replacement at this Ɵme. In addiƟon to being very labor inten‐
sive, renƟng a trail paver runs about $10,000 per month. Purchasing would be cost prohibiƟve.
In exploring this concept, we have determined that it would be feasible for the Streets Department to con‐
duct minor trail repairs during the Fall. Crews would not replace large segments of paved trail, but rather
perform spot maintenance in segments that need the most aƩenƟon. The goal would be to temporarily im‐
prove user safety unƟl the trail is eventually replaced. Maintenance would primarily be repairing uneven
surfaces and cracks from tree roots, poor subgrade, etc.
The Public Services Department already possesses a majority of the necessary equipment. However a wheel
mounted walk behind 20” asphalt saw ($3,000) would need to be purchased. This tool would allow staff to
cut out secƟons of asphalt and provide clean straight edges at patch seams. AddiƟonal hand tools, small
power equipment, air compressor accessories, and signage is also budgeted.
Recommended funding is the General ‐ Parks Department, Small Tools.
94
2021 BUDGET
ENGINEERING ‐ PARKS DEPARTMENT
$5,000
Funding would allow us to begin puƫng together a pavement management plan for our aging trail system.
The plan would allow us to rate and assess each trail segment and help create a clearer picture of the
maintenance needs of our system to help us prioriƟze projects and determine budget requests for future
years. Current funding levels are not allowing us to keep pace with the growing maintenance demands of
our aging trail system.
Recommended funding is the General Fund ‐ Parks Department, Professional Services.
95
FORM B-1 2021 ADJUSTMENTS TO BASE BUDGET
DEPARTMENT #:450 FUND:101
NAME:PARKS
4
Account #:4410 Amount (neg if decrease)$54,000
CONTRACTED SERVICES
Description of Adjustment:$35,000 - Additional trail repairs and replacements
$15,000 - Sunrise Park Rink Lights Replacement - Install LED lighting and timers at the two
hockey rinks and general skating area.
$4,000 - Remove Marshan Boardwalk - 650 Feet
Benefits if done:See Additional Information Sheet(s)
Implications if not done:
96
2021 BUDGET
ADDITIONAL TRAIL REPAIRS AND
REPLACEMENT ‐ $35,000
The addiƟonal funding would allow us to complete needed trail replacement and repairs in the South Re-
shanau Lakes Estates area. Expected work would include milling or reclaiming in place, where the old black-
top is recycled into subgrade and paved overtop with 2.5 inches of bituminous. The trail currently has large
sink holes in secƟons due to animals or natural erosion. There will also be culvert repair and replacements.
Recommended funding is the General Fund - Parks Department, Contracted Services.
97
Staff recommends replacing the 30+ year old metal hal-
ide fixtures (some of which no longer work) with energy
efficient LED fixtures. In addiƟon to replacing the 22
light fixtures, installing a Ɵmer system would allow resi-
dents to skate in the early evening on days when the
warming houses are closed. LighƟng for both hockey
rinks and the general skaƟng rink would be included in
the improvements.
Funding is from the General Fund - Parks Department,
Contracted Services.
2021 BUDGET
HOCKEY RINKS LIGHTS AND TIMERS AT
SUNRISE PARK ‐ $15,000
98
2021 BUDGET
REMOVE MARSHAN BOARDWALK
$4,000
The condiƟon of the 25 year old Marshan boardwalk has been on our radar the past several years.
“CauƟon‐Uneven Surface” signs were installed several years ago and the Park Board visited the 650 foot
long boardwalk in July, 2017. Even with the warning signs prominently placed near both entrances, staff
was made aware that a bicyclist sustained an injury while riding on the boardwalk. In 2019, Park Mainte‐
nance staff closed access to the boardwalk by placing barricades at both entrances. This was primarily due
to the uneven surface of the boardwalk.
Staff has been in discussions with the Director of the Sentence to Service Program, operated at the Anoka
County CorrecƟon Facility. It appears we will be able to uƟlize their work crew to remove the boardwalk
secƟons and fooƟngs. The current cost is $75 per hour for a crew of 7‐10 workers plus a leader and
equipment. We anƟcipate the budgeted amount is sufficient to complete the project.
Recommended funding is the General Fund ‐ Parks Department, Contracted Services.
99
RECREATION (101-451)June 2021 2021
Object Actual Actual Budget YTD Base Adjustments Proposed
Description Code 2018 2019 2020 2020 Budget Requested 2021 Budget Detail
PERSONAL SERVICES
SALARIES 4101-000 106,760 100,533 102,810 59,219 25,948 34,106 60,054
OVERTIME 4102-000 34 0 0 0 0 0 0
TEMPORARIES 4106-000 46,398 8,829 12,500 8,189 12,500 0 12,500
WELLNESS PROGRAM 4108-000 0 0 0 0 0 0 0
PERA 4121-000 7,352 7,513 7,711 2,981 1,946 2,558 4,504
SOCIAL SECURITY 4122-000 11,308 8,090 8,821 4,891 2,941 2,609 5,550
ICMA EMPLOYER 4123-000 0 0 0 176 393 0 393
HEALTH INSURANCE 4131-000 14,220 11,203 21,884 4,857 3,387 7,719 11,106
LIFE & DISABILITY INSURANCE 4133-000 337 326 388 136 122 151 273
DENTAL INSURANCE 4134-000 818 719 714 256 111 333 444
REEMPLOYMENT INSURANCE 4141-000 14,359 0 0 0 0 0 0
WORKER'S COMPENSATION 4151-000 2,392 1,328 1,110 709 696 171 867
203,978 138,541 155,938 81,414 48,044 47,647 95,691
SUPPLIES
OFFICE SUPPLIES 4200-000 83 52 0 0 0 0 0
MAINTENANCE SUPPLIES 4211-000 369 2,465 2,500 0 2,500 0 2,500 Supplies for Warming Houses
452 2,518 2,500 0 2,500 0 2,500
OTHER SERVICES AND CHARGES
PROFESSIONAL SERVICES 4300-000 0 0 0 0 0 0 0
TELEPHONE 4321-000 89 72 450 36 450 (350)100
TRAVEL & TUITION 4330-000 686 685 1,000 0 1,000 (250)750 MRPA Conference, Seminars, Classes, Mileage
PRINTING & PUBLISHING 4340-000 0 75 350 0 350 0 350 Quad Bulletin, Job Notices
NEWSLETTER - PROGRAM SCHEDULE 4343-000 14,997 15,228 15,000 4,223 15,000 (5,000)10,000 Printing & Mailing Cost - 3x/yr
15,772 16,060 16,800 4,259 16,800 (5,600)11,200
CONTRACTUAL SERVICES
CONTRACTED SERVICES 4410-000 0 0 0 0 0 0 0
SUBSCRIPTIONS & DUES 4452-000 280 300 300 300 300 0 300 MRPA Membership
280 300 300 300 300 0 300
CAPITAL OUTLAY
EQUIPMENT 5000-000 0 9,895 0 0 0 0 0
0 9,895 0 0 0 0 0
TOTAL RECREATION 220,482 167,314 175,538 85,974 67,644 42,047 109,691
CITY OF LINO LAKES
20% Public Services Director
1 - 100% Recreation Supervisors
.15 FTE PT Office Specialist
Add: PT Recreation Coordinator (.60 FTE)
Temporaries: Warming House Attendants
100
FORM B-1 2021 ADJUSTMENTS TO BASE BUDGET
DEPARTMENT #:451 FUND:101
NAME:RECREATION
B-1 & B-2 TOTAL ($5,600)TOTAL B1 CHANGES ($5,600)
1
Account #:4321 Amount (neg if decrease)($350)
TELEPHONE
Description of Adjustment:Reduce cell phone stipend
Benefits if done:
Implications if not done:
2
Account #:4330 Amount (neg if decrease)($250)
TRAVEL/TUITION
Description of Adjustment:Reduction in conferences, classes, and seminars
Benefits if done:
Implications if not done:
3
Account #:4343 Amount (neg if decrease)($5,000)
NEWSLETTER
Description of Adjustment:Reduce Recreation Department portion of city newsletter
Benefits if done:
Implications if not done:
101
Form B-3
REQUEST FOR PERSONAL SERVICE CHANGES
Department:
Public Services
Supervisor:
Rick DeGardner
Position Title:
Recreation Coordinator - .60 FTE
Budget Impact: $47,647
Justification for change:
In April, 2020, the Recreation Supervisor and Office Specialist positions were eliminated due to
the COVID-19 pandemic. Consequently, all Spring, Summer, and Fall Recreation Department
programs, activities, and services were canceled.
During the July 2020 City Council work session, the City Council indicated the desire to continue
to provide some level of recreation programs, activities, and services in 2021.
Staff is proposing the creation of a Recreation Coordinator position. This position would allow
the Recreation Department to provide:
Special events including Winter Festival, Family Corn Roast, Spring Fling, Gobbler
Games, Secret Holiday Shop, Little Goblins Party, Snow Day, and Rockin’ In The Park
Blue Heron Days events
Limited youth instructional programs including T-Ball and skating classes
Senior Programs including Book Club and Trips
Staff warming houses
The Public Services Department will need to explore the feasibility of continuing previously
offered Recreation programs including summer playgrounds, pre-school playtime, art camps,
dodgeball camp, flag football, and fall soccer.
102
OTHERS (101-499)June 2021 2021
Object Actual Actual Budget YTD Base Adjustments Proposed
Description Code 2018 2019 2020 2020 Budget Requested 2021 Budget Detail
CONTINGENCY 4905-000 0 0 75,000 0 75,000 0 75,000 Operating Contingency
OPERATING TRANSFERS 4910-000 1,293,512 943,554 928,000 928,000 928,000 66,150 994,150
Street Maintenance - Sealcoating & Overlay (per PMP) -
$727,650
Office Equipment Replacement - $25,000
Surface Water Maintenance - $130,000
Park & Trail Improv - $90,000
Summer Playground Program - $11,500
BHD - $10,000
`
TOTAL OTHERS 1,293,512 943,554 1,003,000 928,000 1,003,000 66,150 1,069,150
SUMMARY BY CATEGORY
PERSONAL SERVICES 6,949,976 7,151,305 7,605,738 3,372,937 7,683,226 442,963 8,126,189
SUPPLIES 424,451 426,334 477,825 200,524 476,325 37,205 513,530
OTHER SERVICES AND CHARGES 1,247,067 1,275,810 1,344,407 608,637 1,344,407 131,821 1,476,228
CONTRACTUAL SERVICES 690,365 736,057 722,084 218,370 722,084 99,552 821,636
CAPITAL OUTLAY 95,483 1,047,208 42,117 19,809 9,800 195,906 205,706
OTHERS 1,293,512 943,554 1,003,000 928,000 1,003,000 66,150 1,069,150
TOTAL EXPENDITURES 10,700,854 11,580,266 11,195,170 5,348,276 11,238,842 973,597 12,212,439
CITY OF LINO LAKES
103
FORM B-1 2021 ADJUSTMENTS TO BASE BUDGET
DEPARTMENT #:499 FUND:101
NAME:CONTINGENCY/TRANSFERS/OTHERS
B-1 & B-2 TOTAL $66,150 TOTAL B1 CHANGES $66,150
1
Account #:4910 Amount (neg if decrease)$66,150
OPERATING TRANSFERS
Description of Adjustment:10% increase in pavement management
Benefits if done:The 2018 pavement management plan recommended increasing preservation funding from
5% to 10% annually. Increased funding will increase the annual project scope and
is predicted to improve the overall condition rating of city streets.
Implications if not done:A slow decline in overall condition rating is predicted in future years with a 5% annual
increase.
104
Personal Facility Contract Capital
Program Revenue Services Supplies Rental Services Outlay Total Net +/-
201-000-3810
Fund 201 - Dept 203 Account 4106 4211 4412 4410 5000
818 Winter Festival 250 300 400 700 (450)
822 Family Corn Roast 5,500 1,600 3,000 1,550 6,150 (650)
Fund 201 - Dept 204
817 Spring Fling 600 350 350 250
819 Community Gardens 720 - 720
Fund 201 - Dept 205
810 Youth Playground 32,300 42,100 700 500 43,300 (11,000)
812 Art Classes - -
814 Senior Programs 600 600 600 -
827 Gobbler Games 75 150 350 575 (575)
860 Secret Shop 1,600 1,200 1,200 400
868 Little Goblins Party 300 300 (300)
875 Snow Day 50 250 300 (300)
876 Kite Day - -
877 Rockin' In The Park 1,200 600 1,100 1,000 2,700 (1,500)
890 Senior Trips 6,000 6,000 6,000 -
Fund 201 - Dept 207
802 Dodgeball Camp - -
806 Youth T-Ball 6,750 1,200 1,800 3,000 3,750
808 Baseball Camp - -
811 Youth Safety Camp - -
835 Youth Skating Class 400 300 75 375 25
857 Soccer Fundamentals - -
864 Preschool Playtime - -
871 Flag Football - -
Fund 201 - Dept 208
856 Youth Soccer - -
GRAND TOTALS 55,920 45,925 9,825 350 9,450 - 65,550 (9,630)
Transfer from General Fund 11,500
2021 Program Surplus (Deficit)1,870
City of Lino Lakes
Recreation Special Revenue Fund (201)
2021 Proposed Budget
Expenditures
105
Department Description Amount
Police Marked Patrol Vehicle (Replaces Vehicle #396)50,000
Marked Patrol Vehicle (Replaces Vehicle #393)50,000
Marked Patrol Vehicle (Replaces Vehicle #394)50,000
Total Police 150,000$
Fleet Bobcat Toolcat (Replaces Vehicle #404)56,000
Mack Dump Truck/Plow Truck (Addition to Fleet)244,950
Total Fleet 300,950$
Grand Total 450,950$
Equipment Levy -$
Capital Equipment Fund 43,000$
Certificates to be Issued 407,950$
2021 Capital Equipment Replacement
City of Lino Lakes
106
Future Levy Impact:2021 Certificates
1%Total w/ 5%
Principal Interest Total Overlevy Balance
2021 Certificates Issued 407,950
2022 132,900 8,159 141,059 148,112 275,050
2023 136,900 2,751 139,651 146,633 138,150
2024 138,150 1,382 139,532 146,508 0
Totals 407,950 12,291 420,241 441,253
Totals 0 1 1 0
City of Lino Lakes
2021 Capital Equipment Replacement
107
FORM B-2 2021 CAPITAL OUTLAY REQUEST
DEPARTMENT #:431 BUSINESS UNIT:101
NAME:FLEET MANAGEMENT
TOTAL REQUESTS =$450,950
1
Account #:5000 In Capital Improvement Plan (Y or N):Y
CAPITAL OUTLAY Replacement (R) or New (N):N
Est'd disposal proceeds (if "R")$5,951
Description (include unit # if applicable):
Replace vehicle #396 for use in the Patrol Section with 2021 Ford Police SUV
Justification and affect on productivity:
See attached memo and mechanics report.
Additional expenses if purchased:
After market emergency equipment has been included in the unit cost.
Item(s), if any, replaced (if applicable, include unit #, year, mileage, and LTD maint costs):
Replace vehicle 396 which is 2021 model.
Cost (do not deduct disposal proceeds):
Unit Cost Vehicle Tax*Total Unit Cost Quantity Total Cost
$50,000 $50,000 1 $50,000
*Enter 6.5% of the unit cost for equipment to be licensed (e.g., vehicles, trailers;
does not include marked public safety vehicles).
2
Account #:5000 In Capital Improvement Plan (Y or N):Y
CAPITAL OUTLAY Replacement (R) or New (N):N
Est'd disposal proceeds (if "R")$6,516
Description (include unit # if applicable):
Replace vehicle #393 for use in the Patrol Section with 2021 Ford Police SUV
Justification and affect on productivity:
See attached memo and mechanics report.
Additional expenses if purchased:
After market emergency equipment has been included in the unit cost.
Item(s), if any, replaced (if applicable, include unit #, year, mileage, and LTD maint costs):
Replace vehicle 393 which is 2021 model.
Cost (do not deduct disposal proceeds):
Unit Cost Vehicle Tax*Total Unit Cost Quantity Total Cost
$50,000 $50,000 1 $50,000
*Enter 6.5% of the unit cost for equipment to be licensed (e.g., vehicles, trailers;
does not include marked public safety vehicles).
108
FORM B-2 2021 CAPITAL OUTLAY REQUEST
DEPARTMENT #:431 BUSINESS UNIT:101
NAME:FLEET MANAGEMENT
3
Account #:5000 In Capital Improvement Plan (Y or N):Y
CAPITAL OUTLAY Replacement (R) or New (N):N
Est'd disposal proceeds (if "R")$6,516
Description (include unit # if applicable):
Replace vehicle #394 for use in the Patrol Section with 2021 Ford Police SUV
Justification and affect on productivity:
See attached memo and mechanics report.
Additional expenses if purchased:
After market emergency equipment has been included in the unit cost.
Item(s), if any, replaced (if applicable, include unit #, year, mileage, and LTD maint costs):
Replace vehicle 394 which is 2021 model.
Cost (do not deduct disposal proceeds):
Unit Cost Vehicle Tax*Total Unit Cost Quantity Total Cost
$50,000 $50,000 1 $50,000
*Enter 6.5% of the unit cost for equipment to be licensed (e.g., vehicles, trailers;
does not include marked public safety vehicles).
4
Account #:5000 In Capital Improvement Plan (Y or N):Y
CAPITAL OUTLAY Replacement (R) or New (N):R
Est'd disposal proceeds (if "R")$28,000
Description (include unit # if applicable):
Replacement for 2014 Bobcat Toolcat (Unit #404) - $28,000 with trade-in
Justification and affect on productivity:
See attached information sheet
Additional expenses if purchased:
Similar to current expenses for Unit #404
Item(s), if any, replaced (if applicable, include unit #, year, mileage, and LTD maint costs):
Vehicle #404 - 2014 Bobcat Toolcat
Cost (do not deduct disposal proceeds):
Unit Cost Vehicle Tax*Total Unit Cost Quantity Total Cost
$56,000 $56,000 1 $56,000
*Enter 6.5% of the unit cost for equipment to be licensed (e.g., vehicles, trailers;
does not include marked public safety vehicles).
109
FORM B-2 2021 CAPITAL OUTLAY REQUEST
DEPARTMENT #:431 BUSINESS UNIT:101
NAME:FLEET MANAGEMENT
5
Account #:5000 In Capital Improvement Plan (Y or N):Y
CAPITAL OUTLAY Replacement (R) or New (N):N
Est'd disposal proceeds (if "R")
Description (include unit # if applicable):
New Mack Dump Truck/Plow Truck
Justification and affect on productivity:
See information sheet
Additional expenses if purchased:
Diesel Fuel, Insurance, Maintenance, DOT Inspections
Item(s), if any, replaced (if applicable, include unit #, year, mileage, and LTD maint costs):
Cost (do not deduct disposal proceeds):
Unit Cost Vehicle Tax*Total Unit Cost Quantity Total Cost
$230,000 $14,950 $244,950 1 $244,950
*Enter 6.5% of the unit cost for equipment to be licensed (e.g., vehicles, trailers;
does not include marked public safety vehicles).
110
Lino Lakes Public
Safety Department
Memo
DATE: July 16, 2020
TO: Sarah Cotton, City Administrator
FROM: John Swenson, Public Safety Director
RE: 2021 Fleet Replacement
Per the Vehicle Replacement Policy passed by City Council on April 10, 2017 and
further directed during the 2021 Budget Assumption discussion on July 6, 2020, I
requested that City Mechanic Brett Olander evaluate the following vehicles:
396
393
394
392
399
302
303
This request was based on the mileage and age of the vehicles and Council’s desire to
more consistently plan for future capital equipment bonding.
City Mechanic Brett Olander’s report is attached to this memo.
I am recommending that we replace vehicle 396, 393 and 394 in 2021.
The State of MN awarded the state contract for Ford police SUVs to Tenvoorde Motor
Co. in St. Cloud, MN. The estimated cost to replace these vehicles is $50,000 each; this
includes the vehicle and all associated emergency equipment purchases and installation.
The total estimated cost for all three vehicles is $150,000.
111
CIP Request 2021 (Police)
#396
#396 is a Ford Police Interceptor (Utility) that was built in February of 2015. It currently has the highest
mileage of the police fleet with 114,184 miles. It will likely have in excess of 130,000 miles by the time a
replacement vehicle arrives to replace it next year. This vehicle has most of the common issues that we see
with these SUV’s as they get older.
The most concerning issue that it has is the PTU (Power Take-off Unit) leak. This is an issue that is not
uncommon on these vehicles. Unfortunately, this PTU did not start to leak until it was already out of it’s
powertrain warranty. We were quoted a cost of $1600.00 to have the PTU replaced on this vehicle. This
vehicle is also in desperate need of new lower control arms , due to extremely worn-out bushings. New lower
control arms and an alignment would cost an additonal $663.82. #396 also has serveral other worn -out
bushings and a leaking motor mount.
On top of the mechanical repairs mentioned, #396 has a variety of rust issues that are starting to form.
It is starting to rust in all of the common spots that these SUV’s are known for. The main areas are around the
lock cylinder on the tailgate, on the inside lip of the tailgate and on the inside lip on both rear doors. These
areas will only continue to get worse as time goes on. This vehicle would be my first priorty for replacement in
the police fleet.
112
The PTU (Power Take-off Unit) is leaking fluid and is in need of replacement. W e have had a handful of these
replaced under powertrain warranty but unfortunately this one did not fail until the warranty had already
expired. This is an issue that will only continue to get worse.
113
Both lower control arm bushings are worn out and in need of replacement. These will need replaced in the
immedatiate future. The cost to replace both lower control arms and perform an alignment is $663.82
#396 has variety of other bushings that are worn out and in need of replacement. Worn -out bushings are
typical for a police car that has been driven hard for over 100,000 miles. #396 also has a leaking engine mount
that will need to be replaced in the immediate future.
In addition to the mechanical issues, this squad also has all of the typical rust issues that start to arrise on
these vehicles as they age. This includes the the missing paint around the liftgate lock cylinder, the rust on the
bottom lip of the tailgate and the rust on the inside lip of the rear doors. These rusty areas will continue to
get worse and the rust will spread as time goes on.
114
Considering the high mileage of the vehicle, the current mechanical issues, the rust issues and the lack of a
powertrain warranty to cover any future costly repairs, I recommend replacement of squad #396 for the 2021
budget year.
115
#393
#393 is a Ford Police Interceptor (Utility) that was built in March of 2014. It is used as a patrol vehicle
by the Public Safety Department. It currently has 84,422 miles. Although it is not currently over 100,000
miles, it will definitely be over 100,000 miles by the time it’s replacement vehicle arrives in 2021. Although it
has less than 100,000 miles, it is no longer covered under the powertain warranty due to it being over 5 years
old. If any major mechanical issues happen to the engine, transmission or drivetrain, we would be paying for
those repairs “out of pocket”.
#393 has a lot of the same issues as #396. It’s PTU (Power Take -off Unit) is leaking and will need to be
replaced or resealed, depending on the condition of the PTU once it has been taken apart. It also has a front
timing cover leak which would require removing the engine from the vehicle in order to repair. This is a costly
and time consuming repair. It has worn out bushings from years of aggressive driving. It also has the typical
rust around the lock cylinder on the tailgate and on the inside of the rear doors.
116
The PTU (Power Take-off Unit) is leaking on squad #393. This repair is no longer covered by the
powertrain warranty due to the age of the vehicle. The cost for a repair from Ford is roughly $1,600.
The front timing cover on the engine also has a small leak. The engine needs to be removed from the
vehicle in order to remove and reseal the timing cover. This is a very time consuming and/or expensive repair.
It is currently only a small leak but it will likely get worse with time.
117
#393 has a variety of worn out and cracked bushings due to it’s age and aggressive driving. These will
eventually need replaced as they continue to degrade.
118
#393 is showing the same rust issues as #396. The paint is coming off around the lock cylinder on the
tailgate and the inside of the rear doors are starting to rust as well.
This squad is also out of powertrain warranty and we will be responisble for all major repair costs in
the future. Due to the potential repair costs, the current mech anical issues and the rust issues, I am
recommending #393 for replacement for the 2021 budget year.
119
#394
#394 is a Ford Police Interceptor (Utility) that was built in March of 2014. It is used as a patrol vehicle
by the Public Safety Department. It currently has 93,248 miles. Although it is not currently over 100,000
miles, it will be over 100,000 miles very soon. Just like #396 and #393, this vehicle is no longer covered under
the powertain warranty due to it being over 5 years old. If any major mechanical issues happen to the engine,
transmission or drivetrain, we would be paying for the repairs “out of pocket”.
#394 has a lot of the same issues as the two previously menti oned vehicles. It has a leaking PTU and a
variety of worn-out rubber bushings, due to years of aggressive driving. It also has the most undercarriage
rust of any of the current police vehicles.
120
Just like with #396 and #393, the PTU (Power Take-off Unit) on #394 is leaking. It is leaking from two
spots. The rear pinion seal on the PTU is leaking but that can be replaced relatively easily and affordably.
Unfortunately, it is also leaking from th e case halves just like the other two squads. This is a costly and time
consuming repair that involves removing the PTU and dissasembling it or replacing it entirely.
121
#394 has several worn-out bushings including the sway bar bushings. The rubber bushings are cracking and
breaking apart due to age and years of aggressive driving.
122
#394 has lost it’s paint and is rusting around the lock cylinder on the tailgate. It is just starting to rust on the
inside of the rear doors but it is not as severe as the other vehicles already mentioned. However, the
underbody rust underneath the car is the worst of all of the police vehicles currently owned by the city.
Due to the age, the mileage, the mechanical issues and the rust, I am recommending #394 for replacement in
the 2021 budget year.
Other Police Vehicles Inspected
The following police vehicles were also inspected and no major mechanical issues were found at this time.
#392
#399
#302
#303
#392 is a 2014 model year and currently has just over 90,000 miles. It is no longer covered by a powertrain
warranty and we will be responsible for all future repair costs. No major mechanical issues were found with it
at this time, but due to it’s age, mileage and lack of warranty, it does leave the city open to the possibility of
large repair bills in the future.
123
Other Rust / Replacement Issues
As mentioned earlier, we are running in to rust issues on our older police and fire SUV’s, primarily on the
tailgate (bottom lip & around keyhole) and on the bottom lip of the rear doors. We have gotten quotes from a
couple of body shops on two different possible solutions. The cheaper solution is to try to repair the rusted
portions and repaint the panel, but they are unable to give any warranty at all on the rust coming back. It’s
possible that a year from now the rust will come right back. The other solution is to replace the whole panel
(tailgate, door, etc) and repaint it. This solution would solve our rust issue but it is quite expensive.
This was a quote from last year for repairing the rust on the left front door (no warranty) and replacing the
right rear door and hatch with all new panels on #388. I have a tough time spending $4,000 on rust repairs on
a vehicle that is worth maybe $9,000. On the other hand, I don’t like the idea of paying money for a repair
that might only last a short period of time. I think that we need to develop a plan on what we are going to do
124
for the rust issues on these squads in the near future. I also think that this plan could affect the cost benefit
that we have been seeing from holding on to these vehicles for a greater length of time. The most severe rust
is on our three oldest SUV’s which were moved from the police department over to the fire department (617,
618, 619). These vehicles all have far under 100,000 miles (86k, 83k, 68k). These fire vehicles do not see near
the miles that the majority of our city vehicles see. They are accumulating between 2,000-4,000 miles per
year. I don’t see any possible way that we will be able to hold on to these vehicles up to 100,000 mi les
without spending excessive amounts of money on rust related issues due to their age and salt (regardless of
their mileage). I think it is wise to come up with a plan on how we are to deal with these fire SUV’s that see
very little mileage annually and will not get to 100,000 miles anytime in the near future.
On a similar note, I think that we need to develop a replacement plan for our two city hall “staff” vehicles
(#375, #378). They are currently driving old Ford Crown Victoria’s leftover from the old police fleet. These
vehicles are very rarely driven and also see very little mileage annually. Both staff cars are being driven
roughly 1,000 miles per year. It seems wasteful to replace staff cars with brand new cars considering the
limited miles that they are driven. I would like to see the staff cars replaced with either used police SUV’s or
used public works trucks. We should come up with a plan for replacement of these staff cars because their
replacement will likely affect the replacement of either police or public works vehicles in the near future.
125
2021 BUDGET
REPLACEMENT FOR VEHICLE #404
BOBCAT TOOLCAT 5600 (TRADE‐IN) ‐ $28,000
Vehicle #404 is a 2014 Bobcat Toolcat 5600 that is shared by all of the Public Services Departments. It is a
versaƟle machine that is extremely operator friendly and can be used year‐round to do a plethora of differ‐
ent tasks. It is used to load and unload trucks with mulch, dirt, rock, etc. It is used for loading equipment
into or out of vehicles. It is used for snow blowing city trails with the snowblower aƩachment. Mowing
along trails is accomplished with the front mower aƩachment. The broom aƩachment provides sweeping of
trails, parking lots, or street patching areas.
Our two Bobcat Toolcats are our most heavily uƟlized pieces of equipment throughout the Parks, Streets,
and UƟliƟes Departments. The usability and versaƟlity of these machines are criƟcal for the conƟnued suc‐
cess of all Public Services Department operaƟons. Another benefit is ease of operaƟon. Seasonal staff can
safely operate the Toolcats aŌer undergoing one‐on‐one training.
The 2014 Toolcat’s biggest drawback is reliability. It is hard to conclude whether the reliability issues are
due to design flaws or whether they are just from the repeated heavy use. The increased frequency that this
Toolcat is out of commission for repairs affects our day‐to‐day operaƟons. Our goal is to rotate the ToolCats
out more aggressively than most of our other equipment in order to make sure that we keep the downƟme
of the Toolcats to a minimum.
126
2021 BUDGET ‐ NEW VEHICLE
MACK DUMP TRUCK/PLOW TRUCK
$245,000
The vehicle would be the sixth dump truck with plow to our fleet. The addiƟon would allow the Public Ser-
vices Department improve current levels of service, parƟcularly with snow and ice management.
Snow and ice management is a criƟcal service provided and is perhaps the most visible (along with highest
expectaƟons from residents) funcƟon within the Public Services Department. With current staffing levels
and equipment, it now takes the Public Services Department approximately 8 hours to plow all city streets.
Our goal is to reduce the plowing Ɵme closer to six hours. As residenƟal development growth conƟnues,
addiƟonal pressure will be placed to complete snowplowing operaƟons in an acceptable Ɵme frame.
In addiƟon to winter operaƟons, this vehicle would also be used in street sweeping, asphalt repair, and
general hauling operaƟons throughout the year.
Recommended funding is CerƟficates of Indebtedness.
127
June 2021 2021
Account Actual Actual Budget YTD Base Adjustments Proposed
Number 2018 2019 2020 2020 Budget Requested 2021 Budget Detail
Operating Revenue
Current Assessments 3110-000 0 0 0 0 0 0 0
Delinquent Assessments 3120-000 579 137 0 0 0 0 0
Penalties & Interest 3150-000 205 35 0 0 0 0 0
Water Hook-Up Charge 3248-000 40,030 31,510 36,500 15,750 36,500 0 36,500
Other State Revenue 3348-000 3,298 0 0 0 0 0 0
Water Meter Sales 3406-000 50,518 37,442 50,000 25,727 50,000 0 50,000
Interest on Investments 3620-000 108,262 122,121 40,000 0 40,000 10,000 50,000
Change in Fair Value of Investments 3621-000 (25,479)87,935 0 0 0 0 0
Miscellaneous Revenue 3714-000 1,607 2,953 7,500 106 7,500 (5,000)2,500
Refunds and Reimbursements 3730-000 0 0 0 0 0 0 0
Water Sales 3855-000 1,099,016 1,079,470 1,050,000 367,347 1,050,000 30,000 1,080,000
Water Penalties 3858-000 22,336 21,033 22,000 3,760 22,000 0 22,000
Sale of Capital Assets 3910-000 0 (2,035)0 0 0 0 0
Operating Transfers 3920-000 0 0 0 0 0 0 0
1,300,373 1,380,602 1,206,000 412,691 1,206,000 35,000 1,241,000
Other Sources
Use of Reserves 0 0 894,074 0 0 358,162 358,162
0 0 894,074 0 0 358,162 358,162
Total Operating Revenue & Other Sources 1,300,373 1,380,602 2,100,074 412,691 1,206,000 393,162 1,599,162
CITY OF LINO LAKES
WATER OPERATING FUND (601)
2021 PROPOSED REVENUE BUDGET
128
WATER (601-494)June 2021 2021
Object Actual Actual Budget YTD Base Adjustments Proposed
Description Code 2018 2019 2020 2020 Budget Requested 2021 Budget Detail
PERSONAL SERVICES
SALARIES 4101-000 188,479 202,465 222,110 101,452 221,934 28,422 250,356
OVERTIME 4102-000 7,447 9,326 7,000 3,822 7,000 0 7,000
ON CALL 4105-000 2,986 5,176 4,801 (133)5,008 0 5,008
TEMPORARIES 4106-000 11,295 8,005 9,240 1,022 9,240 0 9,240
WELLNESS PROGRAM 4108-000 0 0 0 0 0 0 0
PERA 4121-000 14,505 15,571 17,543 7,893 17,546 2,132 19,678
FICA/MEDICARE 4122-000 14,197 15,853 18,601 7,596 18,603 2,174 20,777
ICMA EMPLOYER 4123-000 755 0 250 132 294 0 294
PENSION EXPENSE 4125-000 (2,128)3,179 0 0 0 0 0
HEALTH INSURANCE 4131-000 26,055 29,655 34,740 13,197 28,558 3,860 32,418
LIFE & DISABILITY INSURANCE 4133-000 603 690 851 371 1,080 130 1,210
DENTAL INSURANCE 4134-000 1,557 1,752 1,799 823 1,806 278 2,084
REEMPLOYMENT INSURANCE 4141-000 0 0 0 0 0 0 0
WORKER'S COMPENSATION 4151-000 4,858 5,683 5,338 3,412 5,458 892 6,350
270,609 297,355 322,273 139,586 316,527 37,888 354,415
SUPPLIES
OFFICE SUPPLIES 4200-000 2,430 1,993 2,000 2,646 2,000 500 2,500 Utility Billing Forms, Computer and General Supplies
MAINTENANCE SUPPLIES 4211-000 32,998 36,807 45,000 14,301 45,000 0 45,000
Fire Hydrants, Hydrant Hoses, Flushing Equipment, Gate
Valves, Hardware for Repairs, Replacement Plumbing
Supplies, Heaters, Dehumidifiers, Locate Paint and Flags,
Gravel, Rock, Sand, Property Maintenance Supplies
FUELS 4212-000 10,000 10,000 10,000 0 10,000 2,500 12,500 2021 - Additional .50 FTE
METERS 4215-000 77,372 36,934 80,000 34,472 80,000 0 80,000
New/Replacement Meters, New/Replacement MXU'S,
Irrigation Meters, Commercial Meters
IRRIGATION CONTROLLERS 4216-000 0 0 0 0 0 20,000 20,000
SHOP PARTS 4221-000 0 0 0 0 0 0 0
CHEMICALS 4222-000 78,886 87,329 80,000 32,320 80,000 0 80,000
Polyphosphate, Fluoride, Chlorine, Chemical Pumps,
Chemical Containment, Reagents for Water Sampling
SMALL TOOLS 4240-000 3,339 1,807 2,500 765 2,500 0 2,500 Wrenches, Drills, Saws
205,025 174,870 219,500 84,504 219,500 23,000 242,500
OTHER SERVICES AND CHARGES
PROFESSIONAL SERVICES 4300-000 99,173 87,259 100,000 135,228 100,000 25,000 125,000
Water Main Breaks, Well/Tower Maintenance, Scada
Maintenance/Upgrades, Fire Hydrant Painting, RPZ Testing,
Cartegraph, DNR Appropriations, 2021-Risk Assessment &
Emergency Response Plan ($25,000)
MUNICIPAL ENGINEER 4304-000 20,382 22,091 25,000 22,506 25,000 0 25,000
OTHER CONSULTANT 4310-000 2,466 2,589 11,052 5,923 11,052 775 11,827
Springbrook License Subscription - UB Module, Metro-iNet
Services, Programs & Support (Includes Cisco Telephony)
TELEPHONE 4321-000 4,655 4,092 5,000 1,837 5,000 0 5,000 Cellular Phones, Well House Land Line Back-up
POSTAGE 4322-000 5,163 5,600 5,500 2,174 5,500 0 5,500
Utility Billing Postage, Postage Meter Charge, Certified Mail,
General Shipping
TRAVEL & TUITION 4330-000 1,349 414 3,000 0 3,000 0 3,000
PRINTING & PUBLISHING 4340-000 2,020 2,389 3,500 506 3,500 0 3,500 Consumer Confidence Reports
INSURANCE 4360-000 1,694 7,569 8,000 5,370 8,000 0 8,000
AUTO INSURANCE 4363-000 581 644 700 469 700 0 700
UNIFORMS 4370-000 469 649 760 158 760 190 950 Clothing Allowance
ELECTRICITY 4381-000 86,824 88,335 90,000 26,480 90,000 0 90,000 Well House Lighting and Pump Usage
UTILITIES (WATER/SEWER)4382-000 14,591 5,557 15,000 1,520 15,000 0 15,000 Blaine, Shoreview, and Centennial Utilities - Utility Connections
HEAT 4383-000 4,038 3,332 5,000 1,824 5,000 0 5,000 Well House Heating
243,405 230,519 272,512 203,995 272,512 25,965 298,477
CONTRACTUAL SERVICES
CONTRACTED SERVICES 4410-000 9,712 13,802 10,000 (5,449)10,000 0 10,000
Gopher One-Call, SCADA, Monthly Lab Testing, Accela Web
Payments/Payment System Fees
SUBSCRIPTIONS & DUES 4452-000 6,434 671 500 580 500 500 1,000 AWWA, Water Operators Licenses
16,145 14,473 10,500 (4,869)10,500 500 11,000
DEPRECIATION
ASSET DEPRECIATION 4510-000 597,571 603,557 600,000 0 600,000 5,000 605,000 Annual Depreciation Expense - Water Infrastructure & Equip
597,571 603,557 600,000 0 600,000 5,000 605,000
OTHER
OPERATING TRANSFERS 4910-000 0 226,722 0 0 0 0 0
0 226,722 0 0 0 0 0
CAPITAL OUTLAY
EQUIPMENT 5000-000 0 0 675,288 104,324 0 87,770 87,770
50% Utilities Vehicle Replacement, 50% Vehicle for
Additional FTE, Smart Radio Reader
0 0 675,288 104,324 0 87,770 87,770
TOTAL WATER FUND 1,332,755 1,547,496 2,100,074 527,540 1,419,039 180,123 1,599,162
CITY OF LINO LAKES
15% Public Service Director
15% Administrative Assistant
50% Utility Supervisor
25% Office Specialist
3 - 50% General Maintenance Workers
7.5% Finance Director
50% Accounting Clerk I
12.5% Accounting Clerk II
.15 FTE PT Office Specialist
New: 50% General Maintenance Worker
Temporaries: Seasonal Utilities Staff
1.5 Staff @ 11 wks @ 40 hrs/wk @ $14/hr
129
FORM B-1 2021 ADJUSTMENTS TO BASE BUDGET
DEPARTMENT #:494 FUND:601
NAME:WATER OPERATING
B-1 & B-2 TOTAL $142,235 TOTAL B1 CHANGES $54,465
1
Account #:4200 Amount (neg if decrease)$500
OFFICE SUPPLIES
Description of Adjustment:To account for an increase in supplies expense (Utility Billing Forms, Computer Equipment,
and general supplies.
Benefits if done:The Utilities Dept will continue to have the necessary office supplies.
Implications if not done:Public Works Staff may not be able to fulfill day to day operational demands efficiently or
effectively.
2
Account #:4212 Amount (neg if decrease)$2,500
VEHICLE FUEL
Description of Adjustment:Additional fuel consumption for .50 FTE General Maintenance Employee
Benefits if done:
Implications if not done:
3
Account #:4216 Amount (neg if decrease)$20,000
IRRIGATION CONTROLLERS
Description of Adjustment:$20,000 to initiate a residential smart irrigation controller purchase program.
City would purchase controller in bulk and provide at nominal fee to residential customers.
Program could be expanded if grant aided. Goal of 100 units in first year.
Benefits if done:Over 30% of summer water production is related to residential irrigation.
Smart Controllers have been shown to reduce outdoor irrigation consumption
by up to 50%.
Long term goal is to reduce use and delay/eliminate future capital investments.
Implications if not done:
City will need to identify other potential water conservation programs to implement.
130
FORM B-1 2021 ADJUSTMENTS TO BASE BUDGET
DEPARTMENT #:494 FUND:601
NAME:WATER OPERATING
4
Account #:4300 Amount (neg if decrease)$25,000
PROFESSIONAL SERVICES
Description of Adjustment:Risk Assessment & Emergency Response Plan
Benefits if done:See Additional Information Sheet
Implications if not done:
5
Account #:4370 Amount (neg if decrease)$190
UNIFORMS
Description of Adjustment:Increase uniforms to account for additional .5 FTE in Water Dept
Benefits if done:
Implications if not done:
Uniform Allowance - Per Union Contract
6
Account #:4452 Amount (neg if decrease)$500
SUBSCRIPTIONS/DUES
Description of Adjustment:Increase to account for expenditures related to required Water Operators licenses.
Benefits if done:
Implications if not done:
131
2021 BUDGET
RISK ASSESSMENT &
EMERGENCY RESPONSE PLAN
$25,000
On October 23, 2018, America's Water Infrastructure Act (AWIA) was signed into law. The law requires com-
munity public water systems serving more than 3,300 people to develop or update risk assessments and
emergency response plans (ERP). The assessment and plan is required by MDH and the EPA. Some of the
items that will be addressed are:
RISK AND RESILIENCE
Risk to the system from malevolent acts and natural hazards;
Resilience of the pipes and constructed conveyances, physical barriers, source water, water collecƟon
and intake, pretreatment, treatment, storage and distribuƟon faciliƟes, electronic, computer, or other
automated systems (including the security of such systems) which are uƟlized by the system;
Monitoring pracƟces of the system;
Financial infrastructure of the system;
Use, storage, or handling of various chemicals by the system; and
OperaƟon and maintenance of the system.
EMERGENCY RESPONSE PLAN
Strategies and resources to improve the resilience of the system, including the physical security and cy-
bersecurity of the system;
Plans and procedures that can be implemented, and idenƟficaƟon of equipment that can be uƟlized, in
the event of a malevolent act or natural hazard that threatens the ability of the community water sys-
tem to deliver safe drinking water;
AcƟons, procedures and equipment which can obviate or significantly lessen the impact of a malevolent
act or natural hazard on the public health and the safety and supply of drinking water provided to com-
muniƟes and individuals, including the development of alternaƟve source water opƟons, relocaƟon of
water intakes and construcƟon of flood protecƟon barriers; and
Strategies that can be used to aid in the detecƟon of malevolent acts or natural hazards that threaten
the security or resilience of the system.
Recommended funding is the Water OperaƟng Fund - Professional Services.
132
FORM B-1 2021 ADJUSTMENTS TO BASE BUDGET
DEPARTMENT #:494 FUND:601
NAME:WATER OPERATING
7
Account #:4510 Amount (neg if decrease)$5,000
PURCHASED ASSETS DEPRECIATION
Description of Adjustment:No cash flow impact - increase to more accurately reflect annual depreciation expense.
Benefits if done:
Implications if not done:
8
Account #:4310 Amount (neg if decrease)$775
OTHER CONSULTANTS
Description of Adjustment:
To reflect increase in Metro-iNet Services, Programs, & Support. The largest percentage increases for 2021 are in
Computer Support and Email Support programs. This is primarily a result of budgeting 2-factor access for every e-mail
user and the engagement of FRSecure for IT Security aid and auditing services. Budget is based on service unit counts
from early May. Staff will review units (equipment/users) and provide updated budget number in late August/early
September, if needed.
Please Note: This increase does not reflect any potential JPA expenses. If the consortium decides to move in that
direction and additional costs are identified, the City's budget will need to be updated accordingly.
Benefits if done:
Implications if not done:
5% of Metro-iNet Services, Programs, & Support costs are allocated to Water Fund
Represents % of total increase charged to Water Fund - Allocation lessens the burden on the General Fund Levy
133
FORM B-2 2021 CAPITAL OUTLAY REQUEST
DEPARTMENT #:494 BUSINESS UNIT:601
NAME:WATER OPERATING
TOTAL REQUESTS =$87,770
1
Account #:5000 In Capital Improvement Plan (Y or N):Y
CAPITAL OUTLAY Replacement (R) or New (N):R
Est'd disposal proceeds (if "R")
Description (include unit # if applicable):
Replace Vehicle #250 (See Additional Information Sheet)
Justification and affect on productivity:
Additional expenses if purchased:
Item(s), if any, replaced (if applicable, include unit #, year, mileage, and LTD maint costs):
Cost (do not deduct disposal proceeds):
Unit Cost Vehicle Tax*Total Unit Cost Quantity Total Cost
$29,000 $1,885 $30,885 1 $30,885
*Enter 6.5% of the unit cost for equipment to be licensed (e.g., vehicles, trailers;
does not include marked public safety vehicles).
2
Account #:5000 In Capital Improvement Plan (Y or N):N
CAPITAL OUTLAY Replacement (R) or New (N):N
Est'd disposal proceeds (if "R")
Description (include unit # if applicable):
Additional Vehicle For .50 FTE Maintenance Worker (See Additional Information Sheet)
Justification and affect on productivity:
Additional expenses if purchased:
Item(s), if any, replaced (if applicable, include unit #, year, mileage, and LTD maint costs):
Cost (do not deduct disposal proceeds):
Unit Cost Vehicle Tax*Total Unit Cost Quantity Total Cost
$29,000 $1,885 $30,885 1 $30,885
*Enter 6.5% of the unit cost for equipment to be licensed (e.g., vehicles, trailers;
does not include marked public safety vehicles).
134
2021 BUDGET
REPLACEMENT FOR VEHICLE #250
3/4 Ton Truck Crew Cab
$58,000 (UƟliƟes Fund)
Vehicle #250 is a 2011 Ford F‐250 with 82,000 miles that is used by our UƟliƟes Department. Unfortunately,
it has serious mechanical issues. The most significant issue is the engine will randomly shut off when slowing
down below 10mph (resulƟng in loss of power steering). This can happen when approaching a stop sign, stop
light or even a sharp turn. AutoNaƟon Ford diagnosed the problem as a Ɵming chain that has stretched and
slipped a couple of teeth. Their recommended soluƟon is an enƟre replacement engine at a cost of $9,000.
The value of this 10 year‐old vehicle is approximately $12,000.
Vehicle #250 also has significant rust issues. This truck is used for applying brine (salt water) to the road sur‐
face in order to pretreat the roads before a snowfall. The brine tank system occasionally leaks or the driver
spills brine in the bed while filling up the brine tank. This concentrated salt water seems to have taken a toll
on the underside of the truck bed. The truck bed mounts are completely rusted away as shown in the pic‐
tures. The truck is also starƟng to rust and lose it’s paint around the rear wheel wells. Due to the extreme
rust and the expensive mechanical repairs needed, this vehicle would be our top priority for replacement.
Staff recommends replacing this truck with a vehicle that beƩer aligns with the tasks that the UƟliƟes Depart‐
ment needs to accomplish. We have come to the conclusion that a GMC Sierra 2500 Crew Cab would be an
ideal choice for a replacement. It would be capable of plowing snow and could be used year‐round. It has a
maximum towing capacity of 14,500 lbs., which is enough to safely tow any of our trailers. The truck itself
would have a GVWR of 10,850 lbs., which would enable the driver to haul any of our trailers without needing
to have a “Class A” CDL. The truck would be a “crew cab” with more interior space than the current truck.
This would enable the employee to keep more of their tools and replacement parts on hand and spend less
Ɵme driving back to the shop.
Recommended funding is the Capital Outlay ‐ Water OperaƟng Fund and Sewer OperaƟng Fund. 135
136
2021 BUDGET
ADDITIONAL VEHICLE FOR
FULL TIME SEWER/WATER EMPLOYEE
$58,000
Assuming approval of the addiƟonal UƟliƟes Maintenance
posiƟon, staff is requesƟng an addiƟonal pick‐up truck to
the UƟliƟes Vehicle Fleet. The vehicle would carry the many
specialty tools and equipment that is needed on a daily ba‐
sis (ie. locaƟng equipment, hand tools, hydrant wrenches,
water turn‐off keys, plumbing tools, road cones), and be
equipped to transport all trailers necessary in sewer and wa‐
ter maintenance pracƟces. In addiƟon to serving as the pri‐
mary vehicle for the new employee, it would also be equipped with a plow to clear trails, parking lots and
cul‐de‐sacs during snow events.
Recommended funding is evenly split between the Water OperaƟng Fund and Sewer OperaƟng Fund,
Capital Outlay.
137
FORM B-2 2021 CAPITAL OUTLAY REQUEST
DEPARTMENT #:494 BUSINESS UNIT:601
NAME:WATER OPERATING
3
Account #:5000 In Capital Improvement Plan (Y or N):N
CAPITAL OUTLAY Replacement (R) or New (N):N
Est'd disposal proceeds (if "R")
Description (include unit # if applicable):
Smart Radio Reader (See Additional Information Sheet)
Justification and affect on productivity:
Additional expenses if purchased:
Item(s), if any, replaced (if applicable, include unit #, year, mileage, and LTD maint costs):
Cost (do not deduct disposal proceeds):
Unit Cost Vehicle Tax*Total Unit Cost Quantity Total Cost
$26,000 $26,000 1 $26,000
*Enter 6.5% of the unit cost for equipment to be licensed (e.g., vehicles, trailers;
does not include marked public safety vehicles).
138
2021 BUDGET
SMART RADIO READER
$26,000
Staff is requesƟng approval to purchase a truck mounted Smart Meter Reader (VGB). The VGB sends an alert
signal to the meter’s SmartPoint® module or ancillary device. Upon receipt of the alert, the SmartPoint mod-
ule responds by transmiƫng its most recent reading. Once received, the SmartPoint module returns to a low-
power listening mode. The FlexNet® communicaƟon network and RadioRead+ uƟlize primary-use radio fre-
quencies to communicate with SmartPoint modules. The combinaƟon of FCC-protected frequencies and
shear transmission power of the SmartPoint modules ensure reliable communicaƟon from meters and ancil-
lary devices. In addiƟon, SmartPoint M2 and RadioRead+ modules provide infrastructure detail by monitoring
their operaƟng condiƟons and reporƟng meter tamper, conƟnuous flow, leak detecƟon (when equipped),
high or low consumpƟon and low baƩery alarms.
Purchasing this unit will allow our water meter data collecƟon efforts to flow more efficiently and will result
in staff spending less Ɵme every month driving around the City to re-read data errors contained in the original
data collecƟon. Since 2015, all new construcƟon have had 510M radios installed. In addiƟon, UƟliƟes Depart-
ment staff conƟnues to replace obsolete radios with newer 510M units. The VGB Smart Radio Reader will
eventually be the sole unit in operaƟon once all obsolete radio units are replaced.
Recommended funding is the Water OperaƟng Fund - Capital Outlay.
139
Form B-3
REQUEST FOR PERSONAL SERVICE CHANGES
Department:
Water/Sewer Operating Funds
Supervisor:
Justin Williams
Position Title:
Maintenance Worker
Budget Impact: $37,888 (Water)
$39,117 (Sewer)
Justification for change:
Current staffing levels for the Water/Sewer Departments are one Utilities Supervisor and three
Utilities General Maintenance Workers. The last authorized FTE position for the Utilities
Department was added in 2017.
Primary responsibilities for the Utilities Department include inspecting, maintaining, and
repairing utilities-related infrastructure including two water towers, six well houses, 14 lift
stations, 1,300 gate valves, 1,100 fire hydrants, 90 miles of sewer line, and 90 miles of water
main. In addition, 5,000+ water accounts need attention including meter readings, MXU
installations, and repairs. Gopher One locates are also conducted by the Utilities Department.
In addition to taking care of typical water/sewer related duties, the Utilities Department also
conducts a variety of functions throughout city-owned buildings including the Civic Complex,
Public Works facility, and the two fire stations. This includes daily monitoring/adjustments of the
HVAC systems, maintenance (drywall repair, painting, changing light bulbs, fixing bathroom
fixtures, fixing door hardware, supply stocking), repairs (damage to walls, floor tiles and carpet),
and improvement projects. The most recent example is the complete in-house renovation of the
Police Department training room, saving thousands of dollars had the project been contracted
out.
Upcoming projects that will increase the work load of the Utilities Department include Water
Tower #3, a new lift station for the Lyngblomsten development, the Watermark development
(800+ new homes), Nadeau Acres (60+ homes), and an additional lift station to service this
development. These developments bring several miles of sewer and water main, along with
hundreds of gate valves and hydrants. Also, the new residential developments will necessitate
substantial time commitment, since every new home requires water and sewer inspections.
An additional Utilities maintenance worker is essential to allow the Public Services Department
to continue to provide sufficient services for the Water, Sewer, and Government Buildings
Departments. Funding for this position will be split between the Water Operating Fund and
Sewer Operating Fund.
140
June 2021 2021
Account Actual Actual Budget YTD Base Adjustments Proposed
Number 2018 2019 2020 2020 Budget Requested 2021 Budget Detail
Operating Revenue
Current Assessments 3110-000 708 708 0 0 0 0 0
Delinquent Assessments 3120-000 579 137 0 0 0 0 0
Penalties & Interest 3150-000 205 35 0 0 0 0 0
Sewer Hook-Up Charge 3249-000 31,754 25,434 29,000 12,610 29,000 0 29,000
Interest on Investments 3620-000 170,759 182,252 70,000 0 70,000 10,000 80,000
Change in Fair Value of Investments 3621-000 (40,108)131,246 0 0 0 0 0
Refunds and Reimbursements 3730-000 0 0 0 0 0 0 0
Sewer Sales 3856-000 1,693,995 1,718,649 1,665,000 864,211 1,665,000 35,000 1,700,000
Sewer Penalties 3858-000 26,471 26,180 26,000 5,507 26,000 0 26,000
Sale of Capital Assets 3910-000 0 0 0 0 0 0 0
Operating Transfers 3920-000 0 0 0 0 0 0 0
1,884,363 2,084,639 1,790,000 882,328 1,790,000 45,000 1,835,000
Other Sources 0
Use of Reserves 0 0 549,425 0 0 482,231 482,231
0 0 549,425 0 0 482,231 482,231
Total Operating Revenue & Other Sources 1,884,363 2,084,639 2,339,425 882,328 1,790,000 527,231 2,317,231
CITY OF LINO LAKES
SEWER OPERATING FUND (602)
2021 PROPOSED REVENUE BUDGET
141
SEWER (602-495)June 2021 2021
Object Actual Actual Budget YTD Base Adjustments Proposed
Description Code 2018 2019 2020 2020 Budget Requested 2021 Budget Detail
PERSONAL SERVICES
SALARIES 4101-000 188,478 202,464 222,110 101,451 221,934 28,422 250,356
OVERTIME 4102-000 7,448 9,327 7,000 3,822 7,000 0 7,000
ON CALL 4105-000 2,986 5,176 4,801 (133)5,008 0 5,008
TEMPORARIES 4106-000 11,295 8,005 9,240 1,022 9,240 0 9,240
WELLNESS PROGRAM 4108-000 0 0 0 0 0 0 0
PERA 4121-000 14,503 15,571 17,543 7,892 17,546 2,132 19,678
FICA/MEDICARE 4122-000 14,196 15,853 18,601 7,595 18,603 2,174 20,777
ICMA EMPLOYER 4123-000 755 0 250 132 294 0 294
PENSION EXPENSE 4125-000 (2,128)3,179 0 0 0 0 0
HEALTH INSURANCE 4131-000 26,012 29,654 34,740 13,197 28,558 3,860 32,418
LIFE & DISABILITY INSURANCE 4133-000 603 689 851 371 1,080 130 1,210
DENTAL INSURANCE 4134-000 1,557 1,752 1,799 823 1,806 278 2,084
REEMPLOYMENT INSURANCE 4141-000 0 0 0 0 0 0 0
WORKER'S COMPENSATION 4151-000 10,203 13,975 11,949 7,690 12,295 2,121 14,416
275,907 305,645 328,884 143,863 323,364 39,117 362,481
SUPPLIES
OFFICE SUPPLIES 4200-000 2,308 1,451 2,000 2,523 4,523 500 5,023 Utility Billing Forms, Computer and General Supplies
MAINTENANCE SUPPLIES 4211-000 20,278 17,159 45,000 13,567 58,567 0 58,567
Impellers, Screens, UPS, Heaters, Batteries, Manhole Repair
Supplies, Check Valves, Gate Valves, Road Repair Materials
FUELS 4212-000 10,000 10,000 10,000 0 10,000 2,500 12,500
SMALL TOOLS 4240-000 3,336 1,882 2,500 625 3,125 0 3,125 Valve Keys, Locators, Wrenches, Plumbing Tools
35,922 30,492 59,500 16,715 76,215 3,000 79,215
OTHER SERVICES AND CHARGES
PROFESSIONAL SERVICES 4300-000 103,738 91,955 105,000 57,897 105,000 0 105,000
Lift Station Cleaning, Lift Station Repairs/Upgrades, Sewer
Line Cleaning/Camera, Sycom, Generator
Maintenance/Inspection, Pump Repair/Service, Sewer Line
Breaks, Cartegraph
MUNICIPAL ENGINEER 4304-000 17,174 17,713 25,000 10,257 25,000 0 25,000
OTHER CONSULTANTS 4310-000 2,466 2,589 11,052 5,923 11,052 775 11,827
Springbrook License Subscription - UB Module, Metro-iNet
Services, Programs & Support (Includes Cisco Telephony)
TELEPHONE 4321-000 800 2,166 1,500 585 1,500 0 1,500 Cellular Phones, Lift Stations
POSTAGE 4322-000 5,108 5,600 5,000 2,157 5,000 0 5,000 Utility Billing Postage
TRAVEL & TUITION 4330-000 160 1,304 3,000 0 3,000 0 3,000 OSHA Compliance Safety Training
PRINTING & PUBLISHING 4340-000 0 0 500 0 500 0 500
INSURANCE 4360-000 15,868 14,736 18,000 9,516 18,000 0 18,000
AUTO INSURANCE 4363-000 580 644 700 469 700 0 700
UNIFORMS 4370-000 469 649 760 158 760 190 950 Clothing Allowance
ELECTRICITY 4381-000 31,869 30,207 30,000 13,456 30,000 0 30,000 Power to Run Lift Station Pumps and Controls
UTILITIES (WATER/SEWER)4382-000 12,536 13,290 15,000 3,500 15,000 0 15,000 Blaine, Shoreview, and Centennial Utilities - Utility Connections
HEAT 4383-000 1,370 1,430 1,800 591 1,800 0 1,800 Natural Gas for On-site Generators
192,139 182,283 217,312 104,508 217,312 965 218,277
CONTRACTUAL SERVICES
MCES TREATMENT CHARGES 4405-000 949,776 977,612 1,035,391 603,978 1,035,391 (46,903)988,488 MCES Sewer Treatment Costs
CONTRACTED SERVICES 4410-000 8,872 10,282 9,000 3,375 9,000 0 9,000
Gopher One-Call, Accela Web Payments, Payment System
Fees
RENTED EQUIPMENT 4415-000 0 0 0 0 0 0 0
SUBSCRIPTIONS & DUES 4452-000 6,101 580 500 295 500 500 1,000 Sewer Operators Licenses, APWA Membership
964,749 988,474 1,044,891 607,648 1,044,891 (46,403)998,488
DEPRECIATION
ASSET DEPRECIATION 4510-000 495,856 495,816 500,000 0 500,000 0 500,000 Annual Depreciation Expense - Sewer Infrastructure & Equip
495,856 495,816 500,000 0 500,000 0 500,000
OTHER
OPERATING TRANSFERS 4910-000 242,145 0 0 0 0 0 0
242,145 0 0 0 0 0 0
CAPITAL OUTLAY
EQUIPMENT 5000-000 0 0 188,838 76,433 0 158,770 158,770
$35,000 Sanity Sewer Lining, 50% Utilities Vehicle
Replacement, 50% Vehicle for Additional FTE, Backup
Generator - Lift Station #8, Push Camera, Mixer Pump - Lift
Station #8
0 0 188,838 76,433 0 158,770 158,770
TOTAL SEWER FUND 2,206,717 2,002,710 2,339,425 949,166 2,161,782 155,449 2,317,231
CITY OF LINO LAKES
15% Public Service Director
15% Administrative Assistant
50% Utility Supervisor
25% Office Specialist
3 - 50% General Maintenance Workers
7.5% Finance Director
50% Accounting Clerk I
12.5% Accounting Clerk II
.15 FTE PT Office Specialist
New: 50% General Maintenance Worker
Temporaries: Seasonal Utilities Staff
1.5 Staff @ 11 wks @ 40 hrs/wk @ $14/hr
142
FORM B-1 2021 ADJUSTMENTS TO BASE BUDGET
DEPARTMENT #:495 FUND:602
NAME:SEWER OPERATING
B-1 & B-2 TOTAL $116,332 TOTAL B1 CHANGES ($42,438)
1
Account #:4200 Amount (neg if decrease)$500
OFFICE SUPPLIES
Description of Adjustment:To account for an increase in supplies expense (Utility Billing Forms, Computer Equipment,
and general supplies.
Benefits if done:The Utilities Dept will continue to have the necessary office supplies.
Implications if not done:Public Works Staff may not be able to fulfill day to day operational demands efficiently or
effectively.
2
Account #:4212 Amount (neg if decrease)$2,500
VEHICLE FUEL
Description of Adjustment:Additional fuel consumption for .50 FTE General Maintenance Employee
Benefits if done:
Implications if not done:
3
Account #:4370 Amount (neg if decrease)$190
UNIFORMS
Description of Adjustment:Increase uniforms to account for additional .5 FTE in Water Dept
Benefits if done:
Implications if not done:
Uniform Allowance - Per Union Contract
143
FORM B-1 2021 ADJUSTMENTS TO BASE BUDGET
DEPARTMENT #:495 FUND:602
NAME:SEWER OPERATING
4
Account #:4452 Amount (neg if decrease)$500
SUBSCRIPTIONS/DUES
Description of Adjustment:Increase to account for expenditures related to required Sewer Operators licenses.
Benefits if done:
Implications if not done:
5
Account #:4310 Amount (neg if decrease)$775
OTHER CONSULTANTS
Description of Adjustment:
To reflect increase in Metro-iNet Services, Programs, & Support. The largest percentage increases for 2021 are in
Computer Support and Email Support programs. This is primarily a result of budgeting 2-factor access for every e-mail
user and the engagement of FRSecure for IT Security aid and auditing services. Budget is based on service unit counts
from early May. Staff will review units (equipment/users) and provide updated budget number in late August/early
September, if needed.
Please Note: This increase does not reflect any potential JPA expenses. If the consortium decides to move in that
direction and additional costs are identified, the City's budget will need to be updated accordingly.
Benefits if done:
Implications if not done:
6
Account #:4405 Amount (neg if decrease)($46,903)
MWCC SEWER CHARGES
Description of Adjustment:Estimated decrease of 4.53% in wastewater service fee, based on 2019 wastewater flow
discharged and 2021 regional wastewater charge. Year-to year changes are affected
by growth, water conservation, and inflow and infiltration.
Benefits if done:
Implications if not done:
Represents % of total increase charged to Sewer Fund - Allocation lessens the burden on the General Fund Levy
5% of Metro-iNet Services, Programs, & Support costs are allocated to Sewer Fund
144
FORM B-2 2021 CAPITAL OUTLAY REQUEST
DEPARTMENT #:495 BUSINESS UNIT:602
NAME:SEWER OPERATING
TOTAL REQUESTS =$158,770
1
Account #:5000 In Capital Improvement Plan (Y or N):Y
CAPITAL OUTLAY Replacement (R) or New (N):R
Est'd disposal proceeds (if "R")
Description (include unit # if applicable):
Replace Vehicle #250 (See Additional Information Sheet)
Justification and affect on productivity:
Additional expenses if purchased:
Item(s), if any, replaced (if applicable, include unit #, year, mileage, and LTD maint costs):
Cost (do not deduct disposal proceeds):
Unit Cost Vehicle Tax*Total Unit Cost Quantity Total Cost
$29,000 $1,885 $30,885 1 $30,885
*Enter 6.5% of the unit cost for equipment to be licensed (e.g., vehicles, trailers;
does not include marked public safety vehicles).
2
Account #:5000 In Capital Improvement Plan (Y or N):N
CAPITAL OUTLAY Replacement (R) or New (N):N
Est'd disposal proceeds (if "R")
Description (include unit # if applicable):
Additional Vehicle For .50 FTE Maintenance Worker (See Additional Information Sheet)
Justification and affect on productivity:
Additional expenses if purchased:
Item(s), if any, replaced (if applicable, include unit #, year, mileage, and LTD maint costs):
Cost (do not deduct disposal proceeds):
Unit Cost Vehicle Tax*Total Unit Cost Quantity Total Cost
$29,000 $1,885 $30,885 1 $30,885
*Enter 6.5% of the unit cost for equipment to be licensed (e.g., vehicles, trailers;
does not include marked public safety vehicles).
145
FORM B-2 2021 CAPITAL OUTLAY REQUEST
DEPARTMENT #:495 BUSINESS UNIT:602
NAME:SEWER OPERATING
3
Account #:5000 In Capital Improvement Plan (Y or N):Y
CAPITAL OUTLAY Replacement (R) or New (N):R
Est'd disposal proceeds (if "R")$0
Description (include unit # if applicable):
Line approximately 1000' of sanitary sewer mains to reduce inflow and infiltration.
Justification and affect on productivity:
Sewer mains are subject to Inflow and Infiltrations from groundwater. I/I results in increased sewage costs for the City.
Lining of the system is part of the City's preventive maintenance program. Est. 1,000 LF @ $35/LF
Additional expenses if purchased:
Item(s), if any, replaced (if applicable, include unit #, year, mileage, and LTD maint costs):
Cost (do not deduct disposal proceeds):
Unit Cost Vehicle Tax*Total Unit Cost Quantity Total Cost
$35 $35 1000 $35,000
*Enter 6.5% of the unit cost for equipment to be licensed (e.g., vehicles, trailers;
does not include marked public safety vehicles).
4
Account #:5000 In Capital Improvement Plan (Y or N):N
CAPITAL OUTLAY Replacement (R) or New (N):N
Est'd disposal proceeds (if "R")
Description (include unit # if applicable):
Backup Generator - Lift Station #8 (See Additional Information Sheet)
Justification and affect on productivity:
Additional expenses if purchased:
Item(s), if any, replaced (if applicable, include unit #, year, mileage, and LTD maint costs):
Cost (do not deduct disposal proceeds):
Unit Cost Vehicle Tax*Total Unit Cost Quantity Total Cost
$32,000 $32,000 1 $32,000
*Enter 6.5% of the unit cost for equipment to be licensed (e.g., vehicles, trailers;
does not include marked public safety vehicles).
146
FORM B-2 2021 CAPITAL OUTLAY REQUEST
DEPARTMENT #:495 BUSINESS UNIT:602
NAME:SEWER OPERATING
5
Account #:5000 In Capital Improvement Plan (Y or N):N
CAPITAL OUTLAY Replacement (R) or New (N):N
Est'd disposal proceeds (if "R")
Description (include unit # if applicable):
Push Camera (See Additional Information Sheet)
Justification and affect on productivity:
Additional expenses if purchased:
Item(s), if any, replaced (if applicable, include unit #, year, mileage, and LTD maint costs):
Cost (do not deduct disposal proceeds):
Unit Cost Vehicle Tax*Total Unit Cost Quantity Total Cost
$15,000 $15,000 1 $15,000
*Enter 6.5% of the unit cost for equipment to be licensed (e.g., vehicles, trailers;
does not include marked public safety vehicles).
6
Account #:5000 In Capital Improvement Plan (Y or N):N
CAPITAL OUTLAY Replacement (R) or New (N):N
Est'd disposal proceeds (if "R")
Description (include unit # if applicable):
Mixer Pump - Lift Station #8 (See Additional Information Sheet)
Justification and affect on productivity:
Additional expenses if purchased:
Item(s), if any, replaced (if applicable, include unit #, year, mileage, and LTD maint costs):
Cost (do not deduct disposal proceeds):
Unit Cost Vehicle Tax*Total Unit Cost Quantity Total Cost
$15,000 $15,000 1 $15,000
*Enter 6.5% of the unit cost for equipment to be licensed (e.g., vehicles, trailers;
does not include marked public safety vehicles).
147
2021 BUDGET
BACKUP GENERATOR ‐ LIFTSTATION 8
$32,000
Staff is recommending the acquisiƟon and installaƟon of a backup generator for LiŌ StaƟon 8, located at 6698
21st Ave. This liŌ staƟon will accept all the flow from the Watermark development. The purpose of the back-
up generator is to supply power during outages to the pumps that move the waste water down the line.
Without power at a liŌ staƟon, there is potenƟal within a few hours for waste water to back-up into resi-
dent’s homes. In addiƟon to keeping the pumps operaƟng during a power outage, the monitoring system
would conƟnue to funcƟon remotely informing UƟliƟes Department staff of any alarms, failures, or high lev-
els.
Recommended funding is the Sewer OperaƟng Fund - Capital Outlay.
148
2021 BUDGET
PUSH CAMERA
$15,000
The UƟliƟes Department recommends acquiring the pur-
chase of a Push Camera. The primary funcƟon of a Push
Camera is to conduct internal, visual inspecƟons in sewer
mains and lateral services. The Push Camera also includes a
sonde that pinpoints the exact locaƟon of any idenƟfied
issues. Although this would not replace the City’s compre-
hensive sewer system inspecƟon program, a Push Camera
would allow UƟliƟes Department staff to troubleshoot
emergency issues immediately, rather than calling and
waiƟng for a private company to respond. In addiƟon to
the Ɵme delays, emergency call-outs are expensive, oŌen in
the range of $500 per event. In addiƟon, the ability to con-
duct visual inspecƟons in-house can reduce contracƟng
costs substanƟally. The Push Camera would also allow staff to assist residents and businesses troubleshoot
sewer backups, rather than forcing them to hire a contractor at substanƟal expense.
Also, using this tool would allow UƟliƟes Department staff to idenƟfy residences and businesses that send a
lot of FOG (fats, oils and grease) and non-flushables into the city sewer system. This causes unnecessary
wear on liŌ staƟon pumps and components (Replacing pumps at a single liŌ staƟon can cost up to $30,000).
Recommended funding is the Sewer OperaƟng Fund - Capital Outlay.
149
2021 BUDGET
MIXER PUMP ‐ LIFT STATION #8
$15,000
The UƟliƟes Department is recommending funding to install a mixer pump at LiŌ StaƟon #8 (6998 21st
Avenue). The funcƟon of a mixer pump is to churn up the waste water so there is constant movement,
thereby eliminaƟng seƩling. PrevenƟng waste water from seƩling is criƟcal to ensure fats, oil, and grease
(FOG) do not solidify and accumulate. Once FOG solidifies, it aƩaches to floats (control the pumps cy-
cling on and off), pumps, transducers (wet well level indicator), guide rails and the wet well itself. This
could result in sewer backups, pump failures, and premature equipment failures. It is the City's pracƟce
to have mixer pumps installed on all new liŌ staƟons.
The budget request includes the mixer pump, guide rail system, electrical work, and labor. Recommend-
ed funding is the Sewer OperaƟng Fund - Capital Outlay.
150
Memorandum
To: City Council
From: Sarah Cotton, City Administrator
Date: July 27, 2020
Re: 2021 Budget – Other Items for Discussion
Staff has identified several improvement projects related to our municipal buildings and facilities. Historically
these types of improvements have been funded by the Municipal Bldg & Facilities Fund. With estimated lease
revenues of $190,000 in 2021, staff is recommending completion of the following projects:
2021 Bldg & Facility Improvements
• Fire Station #1 Remodel (Phase II) - $58,300 – Carryforward from 2020 Approved Projects
• Police Locker Room Renovations - $24,500
• Civic Complex Boiler #1 Replacement - $85,000
The Park and Trail Improvement Fund has an undesignated fund balance of approximately $264,000. The
proposed 2021 Budget includes a commitment of an additional $90,000 to the Park and Trail Improvement Fund.
Staff has prepared a brief summary of the following project for Council consideration:
2021 Park and Trail Improvement Fund
• Lino Park Improvements - $200,000
151
Lino Lakes Public
Safety Department
Memo
DATE: July 20, 2020
TO: John Swenson, Public Safety Director
FROM: Daniel L’Allier, Deputy Director Public Safety - Fire Division
RE: Kitchen and Break Area Remodel
Last year we started to work towards updating facilities at Fire Station 1. This was a very large
project and due to the cost, some of this work was pushed off to the 2020 budget cycle. The work
that did not get completed under the 2019 budget cycle is updating the kitchen facilities at Fire
Station 1. I am proposing that we move forward with completing these projects.
The current kitchen is a hallway, it is very narrow and lacks space to prepare food. The current
kitchen is 27 years old and the cabinet doors and drawer fronts are failing off the cabinets (Please
see the attached photos).
I have included a drawing of the kitchen space. The total for this project is $36,000.00 and will
include all demolition and construction, new cabinets and appliances for the kitchen.
By completing this project, it will greatly improve the utilization of the training room at Fire
Station 1. With upgrading appliances with modern and more energy efficient equipment, it will
provide the city with a reliable and cost saving option.
Update: February 2020
I met with the General Contractor (Severson Construction) and the subcontractors before starting
the kitchen remodel project at fire station 1 to verify their estimates had not changed and that we
still would have enough money available in the budget to complete the project. After receiving
the update, the estimated cost had increased to $51698.00.
The Covid -19 Pandemic arrived and this project was placed on hold.
152
Update: June 2020
I again met with the General Contractor (Severson Construction) and the cost increased to
$58298.00. I invited a 2nd general contractor (Valley Builders) to bid on the project and their
cost was $66128.00. I did this because the cost estimate in February 2020 from Severson had
increased significantly. To my surprise, the estimate from Valley Builders was even higher than
Severson’s estimate.
Update: July 2020
I spoke with both General Contractors and they both felt they could hold firm on the estimated
cost of the project. The only thing that could cause an increase would be a Covid-19 Laborer
issue and that would be an unforeseen problem (something like limited crew size or limited
working hours).
Both contractors suggested starting as soon as possible to help eliminate the possible Covid-19
concerns. They suggested starting in late November early December, this would have the project
complete shortly after January 15, 2021.
153
154
2021 BUDGET
POLICE LOCKER ROOM RENOVATIONS
$24,500
Both locker rooms in the Police Department are in need of aƩen-
Ɵon. The shower stalls are 20+ years old and are showing signs of
age. There are several areas where there are cracked or missing
pieces of Ɵle. This is a concern because of moisture making its
way behind the walls, creaƟng potenƟal mold issues. There are
Ɵled areas that need to be re-grouted. The lighƟng fixtures are
less than adequate and give off dim light. Full Ɵle replacement in
the showers area are ideal, but replacing the boƩom two rows
would be effecƟve. The majority of the exisƟng floor would be
epoxied.* AnƟ-microbial carpet Ɵles would be installed by the
lockers.* This would eliminate potenƟal slip hazards and make it
easier for the cleaning staff. The counters, sinks, and faucet fix-
tures would be replaced.* Finally, the rusted bench pedestals would be sand blasted and powder coated.
Recommended funding is the Building FaciliƟes Fund.
*Work completed by Public Services Dept staff
155
2021 BUDGET
REPLACE BOILER #1 ‐ CIVIC COMPLEX
$85,000
The UƟliƟes Department is recommend-
ing the replacement of Boiler #1 at the
Civic Complex, with a high-efficiency
condensing boiler. This is one of two
original boilers that were installed in
1999.
The Civic Complex HVAC System cur-
rently has three boilers. Boiler #1 is no
longer in service due to our inability to
obtain obsolete replacement parts.
Boiler #2 is sƟll funcƟoning properly, but
we are unable to secure replacement
parts (we have used parts when possible from boiler #1). Boiler #3 is a high-efficiency condensing boiler and
was installed in 2011 as part of the Public Services Department’s successful grant applicaƟon for Energy Im-
provements from the Office of Energy Security. Boiler #3 is our primary boiler and operates year-round for
dehumidificaƟon purposes. When the outdoor temperature reaches 10 degrees or colder, the system can no
longer heat the building only uƟlizing Boiler #3. A failure of Boiler #2 com-
bined with sub-10 degree temperatures, would result in not being able to
provide adequate heaƟng for City Hall, Police Department, and New Crea-
Ɵons.
The new high-efficiency condensing boiler would reduce energy consumpƟon
significantly, as it would be able to run at the desired temperature needed,
rather than heaƟng to 160 degrees every Ɵme it runs, as is the case with our
older, non-condensing boilers.
Recommended funding is the Building FaciliƟes Fund - Capital Outlay.
156
Park & Trail Improvement Fund (425)
Operating Transfers
2018 Budget Allocation 500,000.00$
2019 Budget Allocation 90,000.00$
2020 Budget Allocation 90,000.00$
2021 Budget Allocation 90,000.00$
Expenditures Incurred to Date
Birch Park Playground Improvements (30,000.00)$
Lake Drive Trail Project (38,000.00)$
Apollo Drive Trail (Lilac St to Lake Dr)(14,003.50)$
Arena Acres Park Improvements (114,606.15)$
Sunrise Park Playground Project (94,635.00)$
12th Avenue Trail (1,700.50)$
Project in Progress (Amount Approved - Exp Incurred to Date)
12th Avenue Trail (123,299.50)$
Projects Approved
Undesignated Fund Balance 353,755.35$
Projects Under Consideration
Lino Park Improvements (200,000.00)$
157
2021 PARK AND TRAIL FUND
RENOVATE LINO PARK
$200,000
Staff is recommending improvements to Lino Park in 2021. Lino Park has become our most heavily used park
area throughout the entire parks system. The turf/soccer fields are used extensively for parks and recrea-
tion department activities along with teams affiliated with the Centennial Soccer Club. The internal paved
trails are enjoyed by area residents for walking, skateboarding, in-line-skating, and bicycling. The playground
area and shelter are used frequently throughout the day. Special events including Blue Heron Days and Re-
cycling Day are also held at Lino Park.
This renovation project includes replacing the open air shelter (installed in 1986) and playground equipment
(installed in 1998). Also, this would provide an opportunity to rework how the shelter/playground area func-
tions with its proximity to the parking lot. Modifying access points, fencing, landscaping, etc. will provide a
more functional, safe, and aesthetic pleasing Lino Park!
Recommended funding is the Park and Trail Fund.
158
Metro-iNet IT Services, Programs & Support
101-407-4310-000 210,551$ Metro-iNet IT Services, Programs & Support (Includes Cisco Telephony)
601-494-4310-000 9,227$ Metro iNet IT Services, Programs & Support (Includes Cisco Telephony)
602-495-4310-000 9,227$ Metro-iNet IT Services, Programs & Support (Includes Cisco Telephony)
229,005$
Cell Phones/Mobile Hot Spots
101-422-4321-000 2,000$ Cell Phones, Mobile Hot Spots
101-461-4321-000 730$ Cell Phone
101-420-4321-000 22,664$ Cell Phones, Mobile Hot Spots
101-421-4321-000 3,010$ Cell Phones, Mobile Hot Spots
101-430-4321-000 1,440$ Ipads w/ Internet
101-450-4321-000 2,000$ Cell Phones, Ipads
601-494-4321-000 5,000$ Cell Phones, Mobile Hot Spots, Well House Land Line/Internet
602-495-4321-000 1,500$ Cell Phones, Mobile Hot Spots, Lift Station Land Line/Internet
38,344$
Software Maintenance/Licensing
101-402-4410-000 3,666$ NeoGov Annual Subscription - Online Recruiting Software
101-402-4410-000 1,500$ GovOffice Annual Hosting - City Website
101-402-4410-000 375$ American Legal Annual Renewal - Online City Code of Ordinances
101-407-4310-000 26,250$ Springbrook Annual Maintenance - Accounting Software
101-407-4310-000 1,000$ EZ Office Inventory Annual Maintenance - Asset Tracking Software (Public Safety)
101-407-4310-000 3,500$ OPG3 - Annual Care Package - Laserfiche Support
101-416-4410-000 2,400$ Annual Maintenance - Permit Works
101-416-4410-000 500$ Annual Maintenance - ArcView
101-417-4410-000 500$ Annual Maintenance - ArcView
101-418-4300-000 3,600$ Annual Maintenance - Datalink
101-418-4410-000 300$ Anoka County GIS
101-420-4410-000 18,605$ Records Management - Police
101-420-4410-000 3,172$ LEADS Online
101-420-4410-000 2,400$ Scheduling/Payroll Application
101-420-4410-000 3,600$ State CJDN Connection
101-420-4410-000 7,354$ Lexipol Licensing
101-420-4410-000 3,910$ Target Solutions Licensing
101-421-4410-000 15,000$ Record Management - Fire
101-421-4410-000 700$ Active 911 Licensing
101-421-4410-000 2,448$ Lexipol Licensing
101-421-4410-000 4,600$ Target Solutions Licensing
101-422-4300-000 4,175$ Annual Maintenance - Permit Works
101-430-4300-000 9,000$ Cartegraph Software Licensing
101-431-4240-000 1,000$ ScanTool Yearly Updates
101-431-4300-000 6,000$ Cartegraph Software Licensing
101-431-4452-000 1,500$ ALLData Online Repair Manual
101-450-4300-000 3,000$ Cartegraph Software Licensing
101-461-4410-000 1,000$ Annual Maintenance - ArcGIS
201-000-3810-000 3,000$ ActiveNet (Program & Event Registration Software/Licensing)
601-494-4300-000 6,000$ Cartegraph Software Licensing
601-494-4410-000 1,890$ SCADA System Upgrades
602-495-4300-000 6,000$ Cartegraph Software Licensing
147,945$
Hardware
101-499-4910-000 25,000$ Annual Transfer to Office Equipment Replacement Fund
101-417-5000-000 2,600$ Trimble GPS Unit
101-420-5000-000 4,000$ Mobile Laptop Replacement (Police)
101-420-5000-000 4,400$ Desktop Computer Replacement (Police)
101-421-5000-000 4,000$ Mobile Laptop Replacement (Fire)
40,000$
City of Lino Lakes
2021 Technology Summary
158