HomeMy WebLinkAbout08-24-2020 Council PacketEXPANDED AGENDA
CITY COUNCIL AGENDA
Monday, August 24, 2020
***********
6:30 p.m.
(Broadcast live: http://northmetrotv.com/local-
meetings/lino-lakes/)
City Council: Mayor Rafferty, Councilmembers Cavegn, Lyden, Ruhland and Stoesz
City Administrator: Sarah Cotton
COUNCIL WORK SESSION, 6:00 P.M.
Council Chambers (not televised)
1. Fire Services
2. Review Regular Agenda
CITY COUNCIL MEETING, 6:30 P.M.
Call to Order and Roll Call - Councilmembers Stoesz, Lyden, Ruhland, Cavegn and
Mayor Rafferty were present
Pledge of Allegiance
Open Mike / Public Comment (in person or received in writing prior to meeting)
Setting the Agenda: Addition or Deletion of Agenda Items
The agenda was approved as presented
1. CONSENT AGENDA
A) Consideration of Expenditures:
i) August 24, 2020 (Check No. 112738 through 112816) in the
amount of $1,864,975.44.
B) Consider Resolution No. 20-93, Acknowledging Allocation From Anoka County
of Cares Act Election Grant Funds
C) Consider Approval of July 7, 2020 Council Work Session Minutes
Action Taken: Motion by Stoesz, seconded by Cavegn, to approve
Consent Agenda Items 1A through 1C as presented was adopted
2. FINANCE DEPARTMENT REPORT
No report
3. ADMINISTRATION DEPARTMENT REPORT
A) Consider Appointment of Paid On-Call Firefighter, Karissa Bartholomew
Action Taken: Motion by Lyden, seconded by Ruhland, to approve
the appointment of Nicholas Clausen as recommended, was adopted
Council Agenda -2- August 24, 2020
4. PUBLIC SAFETY DEPARTMENT REPORT
No report
5. PUBLIC SERVICES DEPARTMENT REPORT
A) Consider Resolution 20-92, Authorize the Advertisement for Bids for the 2020 Lino
Lakes Facilities Touchless Entry Upgrades, Rick DeGardner
Action Taken: Motion by Stoesz, seconded by Lyden, to approve
Resolution No. 20-92 as presented was adopted
6. COMMUNITY DEVELOPMENT REPORT
A) Consider Resolution No. 20-91 Approving Variances for Building Setbacks and
Fence Height for 6508 West Shadow Lake Drive, Katie Larsen
Action Taken: Motion by Stoesz, seconded by Ruhland, to approve
Resolution No. 20-91 as presented, was adopted
7. UNFINISHED BUSINESS
None
8. NEW BUSINESS
None
Adjournment
Motion to adjourn at 6:50 p.m. by Stoesz, seconded by Ruhland, was adopted
Community Calendar – A Look Ahead
August 24, 2020 through September 14, 2020
Wednesday, August 26 6:30 pm, Zoom Environmental Board
Wednesday, September 2 6:30 pm, Go To Meeting Park Board
Thursday, September 3 8:00 am, Zoom EDAC
Tuesday, September 8 6:00 pm, Council Chambers Council Work Session
Wednesday, September 9 6:30 pm, Zoom Planning & Zoning Board
Monday, September 14 6:30 pm, Council Chambers City Council Meeting
CITY COUNCIL AGENDA
Monday, August 24, 2020
***********
6:30 p.m.
(Broadcast live: http://northmetrotv.com/local-
meetings/lino-lakes/)
City Council: Mayor Rafferty, Councilmembers Cavegn, Lyden, Ruhland and Stoesz
City Administrator: Sarah Cotton
COUNCIL WORK SESSION, 6:00 P.M.
Council Chambers (not televised)
1. Fire Services
2. Review Regular Agenda
CITY COUNCIL MEETING, 6:30 P.M.
Roll Call
Pledge of Allegiance
Open Mike / Public Comment
Setting the Agenda: Addition or deletion of agenda items
1. CONSENT AGENDA
A) Consideration of Expenditures:
i) August 24, 2020 (Check No. 112738 through 112816) in the
amount of $1,864,975.44.
B) Consider Resolution No. 20-93, Acknowledging Allocation From Anoka County
of Cares Act Election Grant Funds
C) Consider Approval of July 7, 2020 Council Work Session Minutes
2. FINANCE DEPARTMENT REPORT
No report
3. ADMINISTRATION DEPARTMENT REPORT
A) Consider Appointment of Paid On-Call Firefighter, Karissa Bartholomew
4. PUBLIC SAFETY DEPARTMENT REPORT
No report
Council Agenda -2- August 24, 2020
5. PUBLIC SERVICES DEPARTMENT REPORT
A) Consider Resolution 20-92, Authorize the Advertisement for Bids for the 2020 Lino
Lakes Facilities Touchless Entry Upgrades, Rick DeGardner
6. COMMUNITY DEVELOPMENT REPORT
A) Consider Resolution No. 20-91 Approving Variances for Building Setbacks and
Fence Height for 6508 West Shadow Lake Drive, Katie Larsen
7. UNFINISHED BUSINESS
None
8. NEW BUSINESS
None
Adjournment
Community Calendar – A Look Ahead
August 24, 2020 through September 14, 2020
Wednesday, August 26 6:30 pm, Zoom Environmental Board
Wednesday, September 2 6:30 pm, Go To Meeting Park Board
Thursday, September 3 8:00 am, Zoom EDAC
Tuesday, September 8 6:00 pm, Council Chambers Council Work Session
Wednesday, September 9 6:30 pm, Zoom Planning & Zoning Board
Monday, September 14 6:30 pm, Council Chambers City Council Meeting
WS – Item 1
WORK SESSION STAFF REPORT
Work Session Item 1
Date: August 24, 2020
To: City Council
From: John Swenson, Public Safety Director
Re: Fire Services
Background
City Administrator Sarah Cotton and Public Safety Director John Swenson were
informed that the Centennial Fire District (CFD) has contracted with the consulting firm
of Fitch & Associates to evaluate fire services delivery. As part of this process
neighboring jurisdictions were requested to meet with the consultants to discuss the CFD
fire services study.
On Wednesday, August 12th Administrator Cotton and Director Swenson, met with the
consultants. Staff provided the consultants an overview of our fire service delivery
model and informed the consultant that staff has not received any direction from the Lino
Lakes City Council to engage in any discussion with surrounding communities regarding
fire services.
During the 2021 Budget Work Session on August 19th with Council, the CFD’s fire
services study was brought up for discussion but no Council direction was given to staff
regarding Lino Lakes participation in this fire study.
Staff has received a motion and second to add Fire Service to the City Council Work
Session agenda for August 24th.
Staff is seeking Council direction on this matter.
Attachments
Expenditures
August 24, 2020
Check #112738 to #112816
$1,864,975.44
City of Lino Lakes
Activity Codes
Code Description Code Description
401 Mayor/Council 817 Spring Fling
402 Administration 818 Winter Festival
403 Elections 819 Community Gardens
404 Cable TV 822 Family Corn Roast
405 Charter Administration 827 Gobbler Games
407 Finance 830 Adult Golf Lessons
414 Legal Consultants 835 Youth Skating Class
415 Economic Development 850 Golf Academy
416 Planning & Zoning 856 Youth Soccer
417 Engineering 857 Soccer Fundamentals
418 Community Development 860 Secret Shop
420 Police Protection 864 Preschool Playtime
421 Fire Protection 868 Little Goblins Party
422 Building Inspections 871 Flag Football
430 Streets 875 Snow Day
431 Fleet Management 876 Kite Day
432 Government Buildings 877 Rockin' in the Park
450 Parks 879 Movies in the Park
451 Recreation 890 Senior Programs
461 Environmental
462 Solid Waste Abatement
463 Forestry
494 Water
495 Sanitary Sewer
499 Other
802 Dodgeball Camp
806 Youth T-Ball
808 Youth Baseball Camp
810 Youth Playground
811 Youth Safety Camp
812 Youth Art Camps
814 Senior Programs/Book Club
AP Checks by Account Number
08/24/2020 City Council Meeting
Vendor Fund/Dept Account Amount Check # Description
League of MN Cities Insurance Trust 101-000 101-000-1550-000 142,140.00 112779 Work Comp Ins 2020-2021
League of MN Cities Insurance Trust 101-000 101-000-1550-000 149,157.00 112779 Property & Casualty Ins 2020-2021
AFSCME Council #5 101-000 101-000-2040-000 463.41 112738 PR Batch 00002.08.2020 Union Dues AFSCME
International Union 101-000 101-000-2040-000 525.00 112739 PR Batch 00002.08.2020 Union Dues 49ers
Law Enforcement Labor Services 101-000 101-000-2040-000 1,302.00 112740 PR Batch 00002.08.2020 Union Dues LELS
Met Council Environmental Services (SAC) 101-000 101-000-2120-000 29,820.00 112783 July 2020 SAC
Pahl Joseph & Megan 101-000 101-000-2130-000 23.50 112795 Issuing refund for overpayment.
Pahl Joseph & Megan 101-000 101-000-3213-000 5.00 112795 Issuing refund for overpayment.
Pahl Joseph & Megan 101-000 101-000-3215-000 14.79 112795 Issuing refund for overpayment.
Grambow Robert 101-000 101-000-3250-000 53.60 112770 Refund permit for 7299 Lea Ct
Pahl Joseph & Megan 101-000 101-000-3250-000 67.00 112795 Issuing refund for overpayment.
Met Council Environmental Services (SAC) 101-000 101-000-3414-000 -298.20 112783 July 2020 SAC
101-000 Total 323,273.10
League of MN Cities Insurance Trust 101-401 101-401-4151-000 23.00 112779 Work Comp Ins 2020-2021
Nystrom Publishing Company 101-401 101-401-4343-000 4,368.88 112790 Fall 2020 Lino Lakes New
U.S. Bank Visa 101-401 101-401-4900-000 855.00 112816 Target/Gift cards for Years of Service Awards 2019 & 2020
U.S. Bank Visa 101-401 101-401-4900-000 25.00 112816 Target/Newsletter Photo Contest Winner - Holvig
U.S. Bank Visa 101-401 101-401-4900-000 20.96 112816 Target/All Staff Meeting
101-401 Total 5,292.84
League of MN Cities Insurance Trust 101-402 101-402-4151-000 794.00 112779 Work Comp Ins 2020-2021
Occupational Health Centers of MN P.C. 101-402 101-402-4300-000 63.00 112791 Pre-employment drug test. AP/Payroll
U.S. Bank Visa 101-402 101-402-4300-000 1.25 112816 Drug & Alcohol Clearinghouse/Pre-employment DOT Query
Optum 101-402 101-402-4310-000 90.00 112792 July Retiree & COBRA Fees
U.S. Bank Visa 101-402 101-402-4330-000 19.39 112816 Amazon/Leadership book
U.S. Bank Visa 101-402 101-402-4330-000 40.00 112816 NPELRA/Virtual Conference
U.S. Bank Visa 101-402 101-402-4330-000 299.00 112816 NPELRA/Annual Training Confrence Webinars
TASC - Client Invoices 101-402 101-402-4410-000 93.80 112805 July Admin Fees
101-402 Total 1,400.44
League of MN Cities Insurance Trust 101-403 101-403-4151-000 82.00 112779 Work Comp Ins 2020-2021
U.S. Bank Visa 101-403 101-403-4200-000 78.84 112816 Amazon/Dymo labelWriter for Elections
U.S. Bank Visa 101-403 101-403-4200-000 30.00 112816 Target/Trail mix for election judges
U.S. Bank Visa 101-403 101-403-4200-000 38.97 112816 Amazon/Door stoppers for all polling places
U.S. Bank Visa 101-403 101-403-4200-000 437.75 112816 Amazon/Exit signs social distancing floor decals & sign holder
U.S. Bank Visa 101-403 101-403-4200-000 41.98 112816 Amazon/Social Distancing Floor Decals for Polling Places
Press Publications Inc. 101-403 101-403-4340-000 24.63 112798 Notice of Public Accuracy Test
101-403 Total 734.17
League of MN Cities Insurance Trust 101-404 101-404-4151-000 2.00 112779 Work Comp Ins 2020-2021
101-404 Total 2.00
League of MN Cities Insurance Trust 101-407 101-407-4151-000 518.00 112779 Work Comp Ins 2020-2021
City of Roseville 101-407 101-407-4310-000 15,625.00 112757 August IT Services
U.S. Bank Visa 101-407 101-407-4310-000 113.52 112816 Zoom/HR Manager Remote Meetgings subscription
U.S. Bank Visa 101-407 101-407-4452-000 225.00 112816 GFOA/Annual Memership - Cotton
101-407 Total 16,481.52
League of MN Cities Insurance Trust 101-415 101-415-4151-000 37.00 112779 Work Comp Ins 2020-2021
101-415 Total 37.00
League of MN Cities Insurance Trust 101-416 101-416-4151-000 168.00 112779 Work Comp Ins 2020-2021
WSB & Associates Inc. 101-416 101-416-4300-000 71.50 112814 June 2020 GPS/GIS Miscellaneous Assistance
101-416 Total 239.50
WSB & Associates Inc. 101-417 101-417-4300-000 1,368.50 112814 June 2020 GPS/GIS Miscellaneous Assistance
WSB & Associates Inc. 101-417 101-417-4300-000 71.50 112814 June 2020 GPS/GIS Miscellaneous Assistance
101-417 Total 1,440.00
League of MN Cities Insurance Trust 101-418 101-418-4151-000 323.00 112779 Work Comp Ins 2020-2021
WSB & Associates Inc. 101-418 101-418-4300-000 172.00 112814 June 2020 GPS/GIS Miscellaneous Assistance
WSB & Associates Inc. 101-418 101-418-4300-000 119.00 112814 June 2020 GPS/GIS Miscellaneous Assistance
WSB & Associates Inc. 101-418 101-418-4300-000 238.00 112814 June 2020 GPS/GIS Miscellaneous Assistance
101-418 Total 852.00
League of MN Cities Insurance Trust 101-420 101-420-4151-000 36,558.00 112779 Work Comp Ins 2020-2021
Innovative Office Solutions LLC 101-420 101-420-4200-000 154.19 112774 Paper and folders
U.S. Bank Visa 101-420 101-420-4200-000 25.71 112816 Office Depot/Printing of two part property sheets
U.S. Bank Visa 101-420 101-420-4200-000 112.50 112816 MCPA/200 Gun permits
Streicher's Inc. 101-420 101-420-4211-000 665.44 112803 9MM Tactical
U.S. Bank Visa 101-420 101-420-4211-000 179.97 112816 Kimball Midwest/Vindicator-E Gallon Instand Hand Sanitizer
U.S. Bank Visa 101-420 101-420-4211-000 14.40 112816 Amazon/Fit test solution
Page 1
AP Checks by Account Number
08/24/2020 City Council Meeting
Vendor Fund/Dept Account Amount Check # Description
U.S. Bank Visa 101-420 101-420-4211-000 12.61 112816 Amazon/Fit test solution
U.S. Bank Visa 101-420 101-420-4211-000 134.00 112816 Vanalay/20 pk N95 Masks
U.S. Bank Visa 101-420 101-420-4211-000 8.02 112816 Fleet Farm/Ammunition for deptartment training
U.S. Bank Visa 101-420 101-420-4211-000 169.78 112816 Conney Safety/Kleenguard coveralls with hood
U.S. Bank Visa 101-420 101-420-4240-000 9.73 112816 Amazon/Tape measure for UDC traffic counter
U.S. Bank Visa 101-420 101-420-4240-000 190.00 112816 Amazon/Fit test solution - Bitter taste
Personnel Evaluations Inc. 101-420 101-420-4300-000 259.50 112797 JV PEP Start-Up Kit
U.S. Bank Visa 101-420 101-420-4321-000 1,833.65 112816 Verizon/July phone
UPS/United Parcel Service 101-420 101-420-4322-000 31.51 112810 Delivery service
U.S. Bank Visa 101-420 101-420-4330-000 250.00 112816 Glock/Tuitution - Christensen
U.S. Bank Visa 101-420 101-420-4330-000 204.97 112816 STORM/Tuition - Ng
U.S. Bank Visa 101-420 101-420-4330-000 95.00 112816 Eventbrite/NW Chapter FBI/NAA Retainer 2020
U.S. Bank Visa 101-420 101-420-4330-000 204.97 112816 STORM/Tuition - Monson
U.S. Bank Visa 101-420 101-420-4330-000 75.00 112816 BCA/Tuition - Klosner
U.S. Bank Visa 101-420 101-420-4330-000 75.00 112816 BCA/Tuition - Monson
U.S. Bank Visa 101-420 101-420-4330-000 204.97 112816 STORM/Tuition - Thill
League of MN Cities Insurance Trust 101-420 101-420-4360-000 17,604.00 112779 Property & Casualty Ins 2020-2021
Aspen Mills Inc. 101-420 101-420-4370-000 83.55 112751 Uniform Allowance - D. Thill
U.S. Bank Visa 101-420 101-420-4370-000 152.14 112816 Back Defense Systems/Uniform Allowance - Halverson
U.S. Bank Visa 101-420 101-420-4370-000 42.98 112816 Amazon/Uniform Allowance - Paulson
Connexus Energy 101-420 101-420-4381-000 30.35 112760 Electric
Anoka County Treasury Office 101-420 101-420-4410-000 900.00 112749 2nd Qtr 2020 State Access
City of St. Paul 101-420 101-420-4410-000 45.00 112758 June 2020 Radio Shop Maintenance
Otter Lake Animal Care Center 101-420 101-420-4410-000 361.13 112794 Heartgard and vaccinations
Otter Lake Animal Care Center 101-420 101-420-4410-000 73.96 112794 Physical Exam
Otter Lake Animal Care Center 101-420 101-420-4410-000 70.26 112794 Physical Exam
Otter Lake Animal Care Center 101-420 101-420-4410-000 214.51 112794 Boarding
101-420 Total 61,046.80
League of MN Cities Insurance Trust 101-421 101-421-4151-000 13,981.00 112779 Work Comp Ins 2020-2021
U.S. Bank Visa 101-421 101-421-4211-000 12.61 112816 Amazon/Fit test solution
U.S. Bank Visa 101-421 101-421-4211-000 14.40 112816 Amazon/Fit test solution
U.S. Bank Visa 101-421 101-421-4240-000 190.01 112816 Amazon/Fit test solution - Bitter taste
U.S. Bank Visa 101-421 101-421-4321-000 148.19 112816 Verizon/July phone
101-421 Total 14,346.21
League of MN Cities Insurance Trust 101-422 101-422-4151-000 439.00 112779 Work Comp Ins 2020-2021
U.S. Bank Visa 101-422 101-422-4321-000 196.71 112816 Verizon/July phone
U.S. Bank Visa 101-422 101-422-4330-000 160.00 112816 Danner/Uniform allowance - Finke
101-422 Total 795.71
League of MN Cities Insurance Trust 101-430 101-430-4151-000 11,282.00 112779 Work Comp Ins 2020-2021
U.S. Bank Visa 101-430 101-430-4211-000 8.94 112816 Home Depot/Adhesive seal
Earl F. Andersen 101-430 101-430-4223-000 409.95 112764 Logo street signs - 81st St. W. Elbe St. Danube St.
U.S. Bank Visa 101-430 101-430-4321-000 43.16 112816 Verizon/July phone
Connexus Energy 101-430 101-430-4385-000 1,562.45 112760 Electric
Pavement Resources 101-430 101-430-4410-000 3,050.00 112796 Catch basin repair
101-430 Total 16,356.50
League of MN Cities Insurance Trust 101-431 101-431-4151-000 1,101.00 112779 Work Comp Ins 2020-2021
Mansfield Oil Company 101-431 101-431-4212-000 3,908.91 112780 Conv 87 Oct E-10 - 2 227
Mansfield Oil Company 101-431 101-431-4212-000 981.25 112780 Dyed B20 ULS2 Clean365 - 600
U.S. Bank Visa 101-431 101-431-4212-000 52.30 112816 Bill's Superette/Diesel
U.S. Bank Visa 101-431 101-431-4212-000 33.46 112816 Bill's Superette/Non-oxy gas for mowers
U.S. Bank Visa 101-431 101-431-4212-000 34.27 112816 Bill's Superette/Diesel - 14 gal
U.S. Bank Visa 101-431 101-431-4212-000 68.25 112816 One Stop Gas Station/27 Gallons of diesel fuel for #117
U.S. Bank Visa 101-431 101-431-4212-000 68.00 112816 Bill's Superette/Diesel
Factory Motor Parts Company 101-431 101-431-4221-000 14.20 112766 U-joint #219
Factory Motor Parts Company 101-431 101-431-4221-000 -15.00 112766 Battery core credit
Factory Motor Parts Company 101-431 101-431-4221-000 4.06 112766 Ring sealing #394
Factory Motor Parts Company 101-431 101-431-4221-000 -126.34 112766 Warranty credit
Factory Motor Parts Company 101-431 101-431-4221-000 28.45 112766 Valve #303
Factory Motor Parts Company 101-431 101-431-4221-000 -28.69 112766 O-ring sealing
Factory Motor Parts Company 101-431 101-431-4221-000 114.20 112766 Battery core credit
Factory Motor Parts Company 101-431 101-431-4221-000 -139.99 112766 Wheel
Factory Motor Parts Company 101-431 101-431-4221-000 -124.64 112766 Credit for battery warranty
Factory Motor Parts Company 101-431 101-431-4221-000 124.64 112766 Battery #388
Page 2
AP Checks by Account Number
08/24/2020 City Council Meeting
Vendor Fund/Dept Account Amount Check # Description
Factory Motor Parts Company 101-431 101-431-4221-000 34.76 112766 Fuel filter #506
Factory Motor Parts Company 101-431 101-431-4221-000 16.94 112766 Upper intake manifold gas #302 & #303
Factory Motor Parts Company 101-431 101-431-4221-000 -87.23 112766 Credit for battery warranty
Factory Motor Parts Company 101-431 101-431-4221-000 -135.00 112766 Battery core credit
Factory Motor Parts Company 101-431 101-431-4221-000 113.64 112766 Battery core
Factory Motor Parts Company 101-431 101-431-4221-000 28.45 112766 Valve #618
Factory Motor Parts Company 101-431 101-431-4221-000 14.20 112766 U-joint #219
Factory Motor Parts Company 101-431 101-431-4221-000 35.80 112766 Upper intake manifold and injector
Factory Motor Parts Company 101-431 101-431-4221-000 21.18 112766 Spark plug #394
Factory Motor Parts Company 101-431 101-431-4221-000 107.38 112766 Battery
L.T.G. Power Equipment 101-431 101-431-4221-000 113.82 112777 Belt #405
O'Reilly Automotive Stores 101-431 101-431-4221-000 45.98 112793 5 qt motor oil #417
Turfwerks/Davis Equipment Corp 101-431 101-431-4221-000 101.34 112807 Spindle #409
U.S. Bank Visa 101-431 101-431-4221-000 448.91 112816 National Fleet Parts/5 sets front brake pads & sets back pads PD
U.S. Bank Visa 101-431 101-431-4221-000 -10.29 112816 Autoanything/Tax return credit
U.S. Bank Visa 101-431 101-431-4221-000 25.08 112816 Amazon/Trim-lok for covering sharp edges
U.S. Bank Visa 101-431 101-431-4221-000 154.78 112816 Auto Anything/Seat covers for #503
Winnick Supply Inc. 101-431 101-431-4221-000 207.48 112813 Aluminum Sheet .123
Minneapolis Oxygen Company 101-431 101-431-4240-000 41.60 112785 .35 Contact Tip
U.S. Bank Visa 101-431 101-431-4240-000 378.00 112816 Home Depot/Tools
U.S. Bank Visa 101-431 101-431-4240-000 49.90 112816 Ebay/2-12 volt Milwaukee powertool batteries
U.S. Bank Visa 101-431 101-431-4240-000 224.99 112816 Ebay/Fluke 325 AC/DC current & voltage clamp for meter for shop
U.S. Bank Visa 101-431 101-431-4240-000 41.99 112816 Amazon/Rechargeable flashlight to keep in truck for in-field svc
DVS Renewal 101-431 101-431-4300-000 28.50 112741 Renewal tabs for Unmarked Squads #301 & #309
DVS Renewal 101-431 101-431-4300-000 14.25 112763 Renewal tabs for #311
League of MN Cities Insurance Trust 101-431 101-431-4363-000 13,597.00 112779 Property & Casualty Ins 2020-2021
101-431 Total 21,711.78
League of MN Cities Insurance Trust 101-432 101-432-4151-000 38.00 112779 Work Comp Ins 2020-2021
U.S. Bank Visa 101-432 101-432-4200-000 7.48 112816 Target/Lysol Wipes
U.S. Bank Visa 101-432 101-432-4200-000 392.64 112816 Amazon/6 Forehead Thermometers
U.S. Bank Visa 101-432 101-432-4200-000 38.64 112816 Amazon/Remote computer supplies
U.S. Bank Visa 101-432 101-432-4200-000 6.99 112816 Target/Hand Sanitizer
U.S. Bank Visa 101-432 101-432-4200-000 64.67 112816 Amazon/Canon Exchange Roller Kit of Scanner used by scanning tec
U.S. Bank Visa 101-432 101-432-4200-000 2.02 112816 Target/Lysol Wipes
U.S. Bank Visa 101-432 101-432-4200-000 98.00 112816 Kimball Midwest/10 Anti-fog face shields
U.S. Bank Visa 101-432 101-432-4200-000 90.06 112816 Amazon/Envelopes and pens
U.S. Bank Visa 101-432 101-432-4200-000 33.28 112816 Amazon/Remote computer supplies
U.S. Bank Visa 101-432 101-432-4200-000 14.90 112816 Amazon/Computer cables
U.S. Bank Visa 101-432 101-432-4200-000 1,541.06 112816 Amazon/12 table top sneeze guard acrylic shields and sign holder
U.S. Bank Visa 101-432 101-432-4200-000 3.20 112816 Target/Lysol Wipes
U.S. Bank Visa 101-432 101-432-4211-000 45.99 112816 Amazon/Shelf for PD bathroom
U.S. Bank Visa 101-432 101-432-4211-000 35.85 112816 Home Depot/Irrigation needs - glue tape level
U.S. Bank Visa 101-432 101-432-4211-500 59.96 112816 Home Depot/Disposable masks
U.S. Bank Visa 101-432 101-432-4211-501 95.98 112816 Amazon/A/C Unit screens
Filtration Systems Inc. 101-432 101-432-4211-503 740.36 112767 Filters
Northern Air Corporation 101-432 101-432-4211-503 3,219.68 112789 Main circulating pump
U.S. Bank Visa 101-432 101-432-4211-503 -6.00 112816 Gertens/Return credit
U.S. Bank Visa 101-432 101-432-4211-503 60.81 112816 Amazon/Receiver for Bldg Dept door
U.S. Bank Visa 101-432 101-432-4211-503 157.12 112816 Gertens/Fertilizer for site plantings
U.S. Bank Visa 101-432 101-432-4211-503 539.00 112816 Gertens/Civic Complex Plant Material
U.S. Bank Visa 101-432 101-432-4240-000 94.99 112816 Amazon/Extension Cord
U.S. Bank Visa 101-432 101-432-4240-000 997.00 112816 Southeastern Equipment/Electrostatic Sprayer
Summit Fire Protection Inc. 101-432 101-432-4300-503 420.00 112804 Annual sprinkler inspection
Comcast 101-432 101-432-4321-502 354.77 112759 August Phone & Internet - 1710 Birch St
League of MN Cities Insurance Trust 101-432 101-432-4361-000 43,366.00 112779 Property & Casualty Ins 2020-2021
Connexus Energy 101-432 101-432-4381-500 1,044.04 112760 Electric
CenterPoint Energy 101-432 101-432-4383-500 31.34 112756 Natural Gas-1189 Main Street
CenterPoint Energy 101-432 101-432-4383-500 26.87 112756 Natural Gas-1187 Main Street
CenterPoint Energy 101-432 101-432-4383-500 24.38 112756 Natural Gas-1189 Main Street
CenterPoint Energy 101-432 101-432-4383-501 34.10 112756 Natural Gas-7741 Lake Drive
CenterPoint Energy 101-432 101-432-4383-502 89.97 112756 Natural Gas-1710 Birch Street
Centennial Utilities 101-432 101-432-4383-503 916.38 112815 Natural Gas-600 Town Center Pkwy
Ace Solid Waste Inc. 101-432 101-432-4384-500 346.34 112746 Trash & Recycling - 1189 Main Street
Page 3
AP Checks by Account Number
08/24/2020 City Council Meeting
Vendor Fund/Dept Account Amount Check # Description
Ace Solid Waste Inc. 101-432 101-432-4384-500 53.00 112746 Commingle Recycling 1189 Main Street
Ace Solid Waste Inc. 101-432 101-432-4384-501 0.00 112746 Can Recycling Fire Station #1
Ace Solid Waste Inc. 101-432 101-432-4384-501 76.36 112746 Trash & Recycling - 7741 Lake Drive
Ace Solid Waste Inc. 101-432 101-432-4384-502 141.43 112746 Trash & Recycling - 1710 Birch Street
Ace Solid Waste Inc. 101-432 101-432-4384-502 0.00 112746 Can Recycling Fire Station #2
Ace Solid Waste Inc. 101-432 101-432-4384-503 418.23 112746 Trash & Recycling - 640 Town Center Pkwy
Republic Services #899 101-432 101-432-4384-503 115.72 112799 August Organic Recycling City Hall
AmeriPride Services Inc. 101-432 101-432-4410-500 91.41 112748 Towels
Coverall of the Twin Cities 101-432 101-432-4410-500 749.00 112762 Cleaning services
Coverall of the Twin Cities 101-432 101-432-4410-501 280.00 112762 Cleaning services
Coverall of the Twin Cities 101-432 101-432-4410-502 362.00 112762 Cleaning services
Coverall of the Twin Cities 101-432 101-432-4410-503 1,094.00 112762 Cleaning services
Coverall of the Twin Cities 101-432 101-432-4410-503 2,292.00 112762 Cleaning services
101-432 Total 60,699.02
League of MN Cities Insurance Trust 101-450 101-450-4151-000 4,781.00 112779 Work Comp Ins 2020-2021
Frattallone's/Circle Pines Ace 101-450 101-450-4211-000 13.10 112768 Clamps
U.S. Bank Visa 101-450 101-450-4211-000 13.94 112816 Home Depot/Picnic table supplies
U.S. Bank Visa 101-450 101-450-4211-000 117.02 112816 Home Depot/Misc painting supplies
U.S. Bank Visa 101-450 101-450-4211-000 65.70 112816 Home Depot/Picnic table supplies
U.S. Bank Visa 101-450 101-450-4211-000 217.65 112816 Power Equipment Warehouse/Grinding wheel & wheel dresser mower
U.S. Bank Visa 101-450 101-450-4321-000 83.17 112816 Verizon/July phone
Connexus Energy 101-450 101-450-4381-000 67.49 112760 Electric
Centennial Utilities 101-450 101-450-4383-000 18.72 112815 Natural Gas-7204 Lake Drive
Centennial Utilities 101-450 101-450-4383-000 28.36 112815 Natural Gas-6918 Sunrise
Centennial Utilities 101-450 101-450-4383-000 25.61 112815 Natural Gas-6811 Lake Drive
CenterPoint Energy 101-450 101-450-4383-000 20.84 112756 Natural Gas-1179 Main Street
CenterPoint Energy 101-450 101-450-4383-000 18.10 112756 Natural Gas-6520 Pheasant Run
Ace Solid Waste Inc. 101-450 101-450-4384-000 207.91 112746 Trash & Recycling - Sunrise Park
U.S. Bank Visa 101-450 101-450-4415-000 187.92 112816 All Seasons Rental/Mixing Trailer #2
101-450 Total 5,866.53
League of MN Cities Insurance Trust 101-451 101-451-4151-000 357.00 112779 Work Comp Ins 2020-2021
101-451 Total 357.00
League of MN Cities Insurance Trust 101-461 101-461-4151-000 70.00 112779 Work Comp Ins 2020-2021
U.S. Bank Visa 101-461 101-461-4200-000 84.20 112816 Blanks USA/500 Door hangers for Comm. Development/Environmental
U.S. Bank Visa 101-461 101-461-4321-000 48.16 112816 Verizon/July phone
101-461 Total 202.36
League of MN Cities Insurance Trust 101-462 101-462-4151-000 76.00 112779 Work Comp Ins 2020-2021
Image Printing & Graphics Inc 101-462 101-462-4211-000 191.24 112773 Drop-Off Sign
Ace Solid Waste Inc. 101-462 101-462-4410-000 89.99 112746 Organic Recycling - Clearwater Creek
Ace Solid Waste Inc. 101-462 101-462-4410-000 102.88 112746 Organic Recycling - Lino Park
Ace Solid Waste Inc. 101-462 101-462-4410-000 230.46 112746 Organic Recycling - Marshan Park
Ace Solid Waste Inc. 101-462 101-462-4410-000 185.42 112746 Organic Recycling - Birch Park
101-462 Total 875.99
League of MN Cities Insurance Trust 101-463 101-463-4151-000 428.00 112779 Work Comp Ins 2020-2021
U.S. Bank Visa 101-463 101-463-4370-000 148.59 112816 Land's End Business/Uniforms - Nelson
101-463 Total 576.59
League of MN Cities Insurance Trust 201-000 201-000-1550-000 1,778.00 112779 Work Comp Ins 2020-2021
Moua Bee 201-000 201-000-3810-814 50.00 112786 Refund for Senior Center Rental
201-000 Total 1,828.00
League of MN Cities Insurance Trust 201-200 201-200-4151-000 889.00 112779 Work Comp Ins 2020-2021
201-200 Total 889.00
League of MN Cities Insurance Trust 205-000 205-000-1550-000 298.00 112779 Work Comp Ins 2020-2021
205-000 Total 298.00
League of MN Cities Insurance Trust 205-497 205-497-4151-000 149.00 112779 Work Comp Ins 2020-2021
205-497 Total 149.00
Baycom Inc. 207-420 207-420-4240-000 1,595.00 112753 Body Devices
207-420 Total 1,595.00
Twin Cities Transport & Recovery 208-420 208-420-4300-000 85.00 112808 ICR #20167099
208-420 Total 85.00
Emergency Response Solutions 212-499 212-499-4211-000 10,802.86 112765 50 Face pieces
U.S. Bank Visa 212-499 212-499-4211-000 2,990.00 112816 Vanalay/N95 Masks - 50 ct
212-499 Total 13,792.86
U.S. Bank 336-470 336-470-6030-000 500.00 112809 Acceptance & paying Agent Fee MN Taxable Go Improvement Bond
Page 4
AP Checks by Account Number
08/24/2020 City Council Meeting
Vendor Fund/Dept Account Amount Check # Description
336-470 Total 500.00
U.S. Bank 345-470 345-470-6030-000 850.00 112809 Acceptance & paying Agent Fee G.O. Utility Rev Bonds 2020A
345-470 Total 850.00
Aspen Equipment Company 402-431 402-431-5000-000 8,382.00 112750 New front plow and aluminum shelf for new 2020 Ford F250 #807
Midway Ford Company 402-431 402-431-5000-000 52,171.28 112784 2020 Ford F-550 #418
402-431 Total 60,553.28
Landmark Structures 406-499 406-499-4400-127 732,896.50 112742 Pay Request No. 5 Water Tower No. 3
406-499 Total 732,896.50
A.X. Lino Lakes L.P. 419-531 419-531-4404-000 101,647.00 112744 TIF Pay-As-You-Go 1st Half Settlement 2020
419-531 Total 101,647.00
North Valley Inc. 421-499 421-499-4400-133 28,680.29 112788 2020 Street Rehabilitation Project - Pay Voucher 5
421-499 Total 28,680.29
Landform 484-499 484-499-4300-000 523.25 112778 Lino Lakes 2040 Comp Plan
484-499 Total 523.25
League of MN Cities Insurance Trust 601-000 601-000-1550-000 3,436.00 112779 Work Comp Ins 2020-2021
League of MN Cities Insurance Trust 601-000 601-000-1550-000 6,916.00 112779 Property & Casualty Ins 2020-2021
601-000 Total 10,352.00
League of MN Cities Insurance Trust 601-494 601-494-4151-000 1,718.00 112779 Work Comp Ins 2020-2021
Image Printing & Graphics Inc 601-494 601-494-4200-000 74.00 112773 Water restriction door hangers
Core & Main LP 601-494 601-494-4211-000 1,583.36 112761 Hydrant extension kits
Menards - Forest Lake 601-494 601-494-4211-000 68.13 112781 Well 4 irrigation supplies
U.S. Bank Visa 601-494 601-494-4211-000 23.98 112816 Rock Gardens/Rock for landscape around water main repair
U.S. Bank Visa 601-494 601-494-4211-000 198.94 112816 Home Depot/Irrigation Controllers
U.S. Bank Visa 601-494 601-494-4211-000 170.40 112816 Amazon/Marking paint
U.S. Bank Visa 601-494 601-494-4211-000 53.52 112816 Site One/Solenoid valve for irrigation at Well No. 4
U.S. Bank Visa 601-494 601-494-4211-000 127.87 112816 Home Depot/Garden hose
Hawkins Inc. 601-494 601-494-4222-000 6,925.75 112772 150 Lb Chlorine Cylinder
Hawkins Inc. 601-494 601-494-4222-000 5.00 112772 150 Lb Chlorine Cylinder
Hawkins Inc. 601-494 601-494-4222-000 123.00 112772 Tubing
B&B Commercial Coating LLC 601-494 601-494-4300-000 8,505.00 112752 Sandblast and Recoat Fire Hydrant
Valley-Rich Co. Inc. 601-494 601-494-4300-000 4,722.03 112811 6538 Whitetail Trl Repair
City of Roseville 601-494 601-494-4310-000 690.00 112757 August IT Services
Comcast 601-494 601-494-4321-000 114.93 112759 August Phone & Internet - 1180 Birch St
U.S. Bank Visa 601-494 601-494-4321-000 48.16 112816 Verizon/July phone
U.S. Bank Visa 601-494 601-494-4321-000 211.35 112816 Verizon/July phone
Williams Justin 601-494 601-494-4330-000 1,000.00 112812 Tuition Reimbursement
SL-Serco 601-494 601-494-4340-000 3,092.00 112801 CCR Production - printing and delivery
League of MN Cities Insurance Trust 601-494 601-494-4360-000 1,000.00 112779 Water main break damage
League of MN Cities Insurance Trust 601-494 601-494-4360-000 3,144.00 112779 Property & Casualty Ins 2020-2021
League of MN Cities Insurance Trust 601-494 601-494-4363-000 314.00 112779 Property & Casualty Ins 2020-2021
Connexus Energy 601-494 601-494-4381-000 2,828.68 112760 Electric
CenterPoint Energy 601-494 601-494-4383-000 17.06 112756 Natural Gas-6774 Black Duck Drive
CenterPoint Energy 601-494 601-494-4383-000 19.39 112756 Natural Gas-6482 Pheasant Run S
CenterPoint Energy 601-494 601-494-4383-000 17.06 112756 Natural Gas-1180 Birch Street
CenterPoint Energy 601-494 601-494-4383-000 19.17 112756 Natural Gas-6786 Clearwater Creek
Gopher State One-Call 601-494 601-494-4410-000 374.62 112769 July Tickets
Instrumental Research Inc. 601-494 601-494-4410-000 180.00 112775 July Water Testing
Springbrook Software LLC 601-494 601-494-4410-000 281.00 112802 July UB Web Payments Trans Fee/Active Acct Fee
Municipal Builders Inc. 601-494 601-494-5000-000 157,267.75 112787 Well House No. 1 Rehabilitation
601-494 Total 194,918.15
League of MN Cities Insurance Trust 602-000 602-000-1550-000 12,598.00 112779 Property & Casualty Ins 2020-2021
League of MN Cities Insurance Trust 602-000 602-000-1550-000 7,757.00 112779 Work Comp Ins 2020-2021
602-000 Total 20,355.00
League of MN Cities Insurance Trust 602-495 602-495-4151-000 3,878.00 112779 Work Comp Ins 2020-2021
U.S. Bank Visa 602-495 602-495-4200-000 12.98 112816 Amazon/Screen protectors
A&L Superior Quality Sod Inc. 602-495 602-495-4211-000 24.30 112743 Rolls Turfgrass sod
U.S. Bank Visa 602-495 602-495-4211-000 104.38 112816 Rock Gardens/Red Mulch and rock
U.S. Bank Visa 602-495 602-495-4211-000 8.52 112816 Home Depot/Irrigation supplies
U.S. Bank Visa 602-495 602-495-4211-000 50.93 112816 Rock Gardens/Red Mulch
U.S. Bank Visa 602-495 602-495-4211-000 9.34 112816 Home Depot/Irrigation needs - glue tape level
Bituminous Roadways Inc. 602-495 602-495-4300-000 24,760.00 112754 Roadway patching trail paving - Snow Goose Trail/Pheasant Hills
City of Roseville 602-495 602-495-4310-000 690.00 112757 August IT Services
U.S. Bank Visa 602-495 602-495-4321-000 126.33 112816 Verizon/July phone
Page 5
AP Checks by Account Number
08/24/2020 City Council Meeting
Vendor Fund/Dept Account Amount Check # Description
Williams Justin 602-495 602-495-4330-000 1,000.00 112812 Tuition Reimbursement
League of MN Cities Insurance Trust 602-495 602-495-4360-000 5,984.00 112779 Property & Casualty Ins 2020-2021
League of MN Cities Insurance Trust 602-495 602-495-4363-000 314.00 112779 Property & Casualty Ins 2020-2021
Connexus Energy 602-495 602-495-4381-000 663.17 112760 Electric
Centennial Utilities 602-495 602-495-4383-000 20.01 112815 Natural Gas-Sunrise
CenterPoint Energy 602-495 602-495-4383-000 19.69 112756 Natural Gas-6300 Laurene Ave
CenterPoint Energy 602-495 602-495-4383-000 21.67 112756 Natural Gas-2028 Cypress Street
CenterPoint Energy 602-495 602-495-4383-000 20.23 112756 Natural Gas-6666 Black Duck Drive
CenterPoint Energy 602-495 602-495-4383-000 17.06 112756 Natural Gas-2200 E. Cedar Street
CenterPoint Energy 602-495 602-495-4383-000 19.17 112756 Natural Gas-1473 Snow Goose Trail
Met Council Environmental Services 602-495 602-495-4405-000 86,282.56 112782 September Waste Water Services
Gopher State One-Call 602-495 602-495-4410-000 374.63 112769 July Tickets
Springbrook Software LLC 602-495 602-495-4410-000 281.00 112802 July UB Web Payments Trans Fee/Active Acct Fee
All Seasons Rental Inc. 602-495 602-495-4415-000 329.40 112747 Bobcat Excavator Rental - Cleaning storm sewer apron
ABM Equipment & Supply 602-495 602-495-5000-000 19,970.00 112745 Furnish and install heater on Vector Trailer
602-495 Total 144,981.37
Press Publications Inc. 801-000 801-000-2300-000 24.63 112798 Lino B - Otter Crossing
Boulder Contracting LLC 801-000 801-000-2318-000 900.00 112755 Escrow Release - 2107 21st Ave S
Boulder Contracting LLC 801-000 801-000-2318-000 900.00 112755 Escrow Release - 2126 21st Ave S
Hartman Homes Inc. 801-000 801-000-2318-000 4,400.00 112771 Escrow Release - 520 62nd Street
Johnson Pamela 801-000 801-000-2318-000 401.10 112776 Escrow Release - 314 Carl St
Semler Construction Inc. 801-000 801-000-2318-000 5,400.00 112800 Escrow Release - 2071 21st Ave S
TJB Homes Inc. 801-000 801-000-2318-000 5,400.00 112806 Escrow Release - 2018 Otter Lake Dr
Press Publications Inc. 801-000 801-000-2351-103 68.95 112798 Ord No. 04-20 Laborer's Training Center Expansion
801-000 Total 17,494.68
Grand Total 1,864,975.44
Page 6
Electronic Funds Transfer
MN Statute 471.38 Subd. 3
Council Meeting August 24, 2020 Transfer In/(Out)
8/1/2020 HSA Bank ER Contribution (5,958.19)
8/7/2020 Council Federal Deposit (196.60)
8/7/2020 Council Payroll (3,304.82)
8/7/2020 Council PERA (367.62)
8/7/2020 Council State (44.06)
8/7/2020 Payroll #16 (124,861.17)
8/7/2020 Payroll #16 Child Support (276.29)
8/7/2020 Payroll #16 Federal Deposit (37,422.09)
8/7/2020 Payroll #16 H.S.A. Bank Pretax (2,990.50)
8/7/2020 Payroll #16 H.S.A. Bank Pretax - M. Monson new employee (115.38)
8/7/2020 Payroll #16 ICMA 457 Def. Comp #301596 (4,365.00)
8/7/2020 Payroll #16 ICMA Roth IRA #706155 (510.75)
8/7/2020 Payroll #16 MSRS Def. Comp #98945-01 (3,305.00)
8/7/2020 Payroll #16 MSRS HCSP #98946-01 (1,764.43)
8/7/2020 Payroll #16 MSRS Roth IRS #98945-01 (575.00)
8/7/2020 Payroll #16 PERA (41,255.11)
8/7/2020 Payroll #16 State (8,445.85)
8/7/2020 Payroll #16 TASC Pretax (947.66)
8/7/2020 Payroll #16 TASC Pretax - L. Hogstad (46.17)
8/11/2020 Wire from 4M (2020A Acct) 750,000.00
8/11/2020 Wire from 4M (General Acct) 500,000.00
8/14/2020 Building Permit Surcharge (1,747.86)
CITY COUNCIL
AGENDA ITEM 1B
STAFF ORIGINATOR: Julie Bartell, City Clerk
MEETING DATE: August 24, 2020
TOPIC: Resolution No. 20-93, CARES Act Funding for Elections
VOTE REQUIRED: 3/5
INTRODUCTION
Anoka County has received an allocation of $272,782.08 from the Office of the Secretary of
State (OSS), received through the 2020 CARES Act. These funds are to be distributed to
municipalities in the county to be used “to prevent, prepare for, and respond to coronavirus,
domestically or internationally, for the 2020 Federal election cycle.” The City of Lino Lakes’
allocation is $11,220.30.
BACKGROUND
City staff developed a plan to utilize this funding for the 2020 State Primary and General
Elections for the purchase of protective equipment (shields, PPE, signage) and for additional
election judges to assist with absentee voting and at polling places. Staff will also be bringing
forward to the council a request to increase election judge salary.
A formal grant agreement will be executed between Anoka County and the State of Minnesota
for these funds but it is also requested that the City formally acknowledge the fund allocation
plan.
RECOMMENDATION
Consider Approval o f Resolution No. 20 -93, Acknowledging Allocation from Anoka County of
Cares Act Election Grant Funds
ATTACHMENTS
Resolution No. 20-93
State of Minnesota 2020 CARES Act Grant Agreement
CITY OF LINO LAKES
RESOLUTION NO. 20-93
ACKNOWLEDGING ALLOCATION FROM ANOKA COUNTY OF CARES ACT
ELECTION GRANT FUNDS
WHEREAS, the Office of the Minnesota Secretary of State (OSS) received funding through the
2020 CARES Act “to prevent, prepare for, and respond to coronavirus, domestically or
internationally, for the 2020 Federal election cycle.”; and
WHEREAS, these funds are separate from the larger CARES Act money received by the City;
and
WHEREAS, Anoka County’s allocation of $272,782.08 is being offered to municipalities under
an allocation plan recommended by the Minnesota Secretary of State and the City of Lino Lakes’
allocation is $11,220.30; and
WHEREAS, City staff has developed a plan to utilize these funds to prevent, prepare for and
respond to coronavirus in the city for absentee voting and at polling locations, including
consideration of the required 20% funding match;
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Lino Lakes:
The City hereby acknowledges that the sum of $11,220.30 will be provided by the Anoka
County to the municipality under the CARES Act grant to which the County is the Grantee, and
the City acknowledges that it is subject to the provisions of paragraphs 1 through 5, 7 through
11 and 13 through 15 of the 2020 CARES Act Grant Agreement as if it were the Grantee.
Adopted by the City Council of the City of Lino Lakes this 24th day of August, 2020.
The motion for the adoption of the foregoing resolution was introduced by Councilmember
_______________and was duly seconded by Councilmember ________________ and upon vote
being taken thereon, the following voted in favor thereof:
The following voted against same:
_______________________________
Rob Rafferty, Mayor
ATTEST:
________________________
Julianne Bartell, City Clerk
CITY COUNCIL WORK SESSION
DRAFT
1
CITY OF LINO LAKES 1
MINUTES 2
3
DATE : July 6, 2020 4
TIME STARTED : 6:00 p.m. 5
TIME ENDED : 10:30 p.m. 6
MEMBERS PRESENT : Council Member Stoesz, Lyden, Ruhland, 7
Cavegn and Mayor Rafferty 8
MEMBERS ABSENT : None 9
Staff members present: City Administrator Sarah Cotton; Community Development 10
Director Michael Grochala; Director of Public Safety John Swenson; Public Services 11
Director Rick DeGardner; Human Resources Manager Karissa Bartholomew; City Planner 12
Katie Larsen 13
1. Water Treatment Plant Feasibility Study, Rick DeGardner and Greg 14
Johnson of WSB & Associates, Inc. – Greg Johnson, WSB & Associates, presented 15
information on the feasibilit y study they have completed for the City. He noted the recent 16
history of manganese levels in some City wells, a public information campaign and the 17
council’s direction to prepare a feasibility study on the possibility of a water treatment 18
facility. He r eviewed basics of the report, including information on: 19
20
Water Sampling - to identify all contaminants in the water that could potentially cause 21
concern; also looking at what area cities are doing for water treatment; Environmental 22
Protection Agency (EPA) rules and Minnesota Health Department guidance is included. 23
24
Water Demand History (past ten years) were reviewed in order to understand maximum 25
demands. 26
27
Options studied – drill new wells, purchase water from another community, or implement 28
treatment. With the option to drill new wells, including in deeper aquafers, there’s no 29
guarantee that issues would change. Looking at purchasing water, the cost would be high 30
even with multiple communities participating in building a system from St. Paul and 31
purchasing from other area communities is not seen as feasible either. The study looks at 32
the possibility of water treatment facilities that would meet the City’s projected demands 33
to 2040. 34
35
Water Treatment Elements – recommend conventional gravity filtration with biologic 36
treatment of manganese and that would include savings in chemicals cost. Additional 37
water mains would be required but improvements could be phased over time. 38
39
Councilmember Lyden noted that the City of Lino Lakes surrounds the City o f Centerville 40
which must have a similar water supply. He wonders how that community deals with its 41
water. Staff said that Centerville does have a treatment process and that the City would 42
probably have discussions with Centerville about involvement in development of a 43
treatment plant if and when that was appropriate. Regarding manganese levels in other 44
CITY COUNCIL WORK SESSION
DRAFT
2
communities, Public Services Director DeGardner noted that the levels appear to lessen 45
moving east. Mr. Johnson added that the levels can vary even in close proximity and the 46
only way to determine levels is to drill a test well. Staff is working to gain information 47
from other cities on their water quality. 48
49
Councilmember Stoesz asked if the possibility of micro treatment (adjacent to wells) has 50
been investigated. Mr. Johnson explained that while that process could provide savings 51
on piping the cost of the individual treatment facilities is generally prohibitive. 52
53
Site and Construction – site noted is Birch Street and 12th Avenue South, utilizing 54
approximately four acres of land. Water treatment sites are considered a good neighbor. 55
Architectural options are available but these facilities are generally built to last a long time, 56
not from wood. 57
58
Estimated Costs – Engineering, planning, legal, land acquisition is estimated at $20 59
million. Ongoing maintenance estimated at $166,000 per year. Options for funding 60
would be trunk water fund or future rate revenue (after a rate study). 61
62
Recommendations – Reduce levels of manganese in the City water system through 63
development of a water treatment facility, consider a gravity water treatment plant and 64
consideration of future plant expansion needs. A water treatment pilot study (for a pilot 65
plant) is normally the first step in development of a plant. Consider rate study to evaluate 66
funding. A possible schedule for moving fo rward is included in the report. 67
68
Mayor Rafferty asked about the longevity of data that’s gained in a pilot study; he 69
wouldn’t want to invest funds and have to repeat the exercise. Mr. Johnson said 70
typically the test data is valid for two to three years after the study. 71
72
Councilmember Stoesz asked how properties that are adjacent to a well are impacted as 73
far as water content. Mr. Johnson explained that there could be some indication of higher 74
levels of something like manganese for a house next to a well during peak periods. 75
Community Development Director Grochala added that over a twenty year view, the plan 76
is to buildout trunk lines for water. 77
78
Mayor Rafferty explained that it’s important to him to be able to see the whole picture in 79
order to make judgments about what’s going to be the best approach for the City. Public 80
Services Director DeGardner added that this study of a water treatment facility has been 81
brought forward based on recent discussion and direction from the council; it’s an option 82
to be considered, it includes possibilities and in the meantime staff would intend to 83
continue to utilize the water system as it exists. Mr. Grochala added that the next step 84
would probably be to look at possibilities for funding just so that information can be a part 85
of future decision making. Councilmember Ruhland noted that he’d be interested in 86
understanding the City’s position in the area of outstanding capital debt. Councilmember 87
Lyden remarked that he’s concerned that the cost could rise as the City waits. 88
Administrator Cotton explained that a utility rate study would provide overall information; 89
CITY COUNCIL WORK SESSION
DRAFT
3
the last study occurred in 2012. Councilmember Stoesz asked if appropriate increases 90
can be built into rates so that a study isn’t needed often; Ms. Cotton remarked that with an 91
escalator you’d probably still want to look at least every five years to ensure rates remain 92
appropriate. It was noted that more information on grant funding will be available in 93
August. 94
95
Mayor Rafferty would like to have some more budget discussion before giving a specific 96
direction. 97
2. Watering Restrictions Update – Public Services Director DeGardner reviewed 98
his written report. The information provides an update on the manganese situation. 99
Staff will continue the education efforts on water usage that were approved by the council 100
at the last work session discussion on this matter. 101
3. Laborer’s Training Center Campus Expansion – City Planner Larsen reviewed 102
a PowerPoint presentation that included information on the following: 103
104
- Laborer’s Training Center intends to expand which would require a conditional use 105
permit because they will have two buildings on the same lot; 106
- Site Location Map and an aerial map were reviewed; 107
- Background on the Center and proposed two phased expansion project ; 108
- Facility is located o n the boundary with the City of Hugo; adjacent residential property is 109
located in Hugo; 110
- Zoning review including requirement for conditional use; 111
- Site Plan, including building, parking, driveway, stormwater ponds and hard surface; 112
- Lot size and setbacks; rendering of exterior plans; floorplan; 113
- Elmcrest street vacation will be required with public hearing scheduled at council 114
meeting; 115
- Buffer and screening plans; will be sensitive to removal of current trees; 116
- Wetland review; no mitigation required; 117
- Public safety, Environmental Board (with conditions), and Planning and Zoning Board 118
(7-0 approval) reviews. 119
120
Ms. Larsen noted Findings of Fact and reviewed the requested council action (on next 121
council agenda). The council will see this matter on their next council agenda. 122
4. Beekeeping – City Planner Larsen reported. Staff was asked to put this item on 123
the agenda. Included in the packet is information from 2014 when the subject of 124
beekeeping was discussed by the council. In general, the City’s approach is to define 125
animals, and bees fall under the farm animal category and therefore are allowed in certain 126
rurally zoned areas. She showed a map indicating that about 45 percent of the land area 127
in the City allows beekeeping (not including the parkland). 128
129
CITY COUNCIL WORK SESSION
DRAFT
4
Mayor Rafferty recalled the 2014 discussion where there was full input from different 130
sides of the issue. That discussion concluded with people bringing forward some serious 131
concerns about bees. 132
133
Councilmember Stoesz noted that he understands beekeeping because he grew up with it 134
and it did exist in very rural areas. Understanding the amount of property in the City 135
where bees are allowed, he is comfortable with the current regulations. 136
137
Councilmember Cavegn asked why bees are classified as farm animals and Ms. Larsen said 138
it is recognized that it’s normally done commercially. She added that there are 139
restrictions even on domestic animals such as dogs and cats. 140
141
Councilmember Ruhland noted his concern about stinging and families possibly being 142
unaware of an extraordinary number of bees in their vicinity or in the area of a new home 143
they purchase. 144
145
Councilmember Lyden noted that bees travel distances so really there are probably bees in 146
all areas of the City, they’re just not being kept everywhere. 147
5. Interim Accounting Services – City Administrator Cotton reviewed the written 148
staff report outlining her recommendation that the City enter into a contract to receive 149
certain accounting services. The services are required because there are currently two 150
vacancies in the Finance Department. Costs are outlined in the report. She noted that she 151
isn’t recommending the budgeting element but is recommending the bank reconciliation 152
(for a of couple months) and TIF reporting (one time). Her hope is that this will be very 153
limited and the new staff will be on duty soon. Ms. Cotton explained that she has some 154
experience with the company and this is a common service for them. 155
156
The council received an update on the process for filling the vacant positions. 157
158
The council concurred and will see a request for official action on the next council agenda. 159
6. 2021 Budget Assumptions – City Administrator Cott on reviewed her written 160
staff report outlining certain budget assumptions and seeking to gain insight on 161
outstanding assumptions and council priorities. There is an upcoming budget work 162
session discussion scheduled. 163
164
- Cost of Living Adjustments – the Cit y has gained survey data as outlined in the report. 165
Many cities are not able to predict this element due to the current conditions. Union 166
negotiations for next year’s contracts are forthcoming and so a COLA increase has not yet 167
been negotiated for 2021. At this stage staff is recommending the inclusion of an increase 168
with the understanding it is fully under discussion. The council concurred that staff could 169
replicate the process used last year to include a number in the budget. 170
171
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- Benefits – Staff is presenting assumptions and they are conservative. Actual figures will 172
come down the line. 173
174
- Compensation Study – Staff’s recommendation at this point is to include the 175
compensation plan changes in the budget for further discussion. Without some type of 176
compensation amendment, the City will not be in compliance with pay equity. 177
178
- Communications Coordinator – Ms. Cotton explained that her goal at present is to have 179
this item included in the budget so that it can be considered. She noted that it represents 180
no impact on the budget since the cost would be covered by the cable/communications 181
fund while there is the possibility of realizing savings to the general fund in the form of 182
newsletter design services. It’s an area that she feels needs attention and a new positio n 183
would free up other staff, centralize the services and provide more consistency in 184
communications. 185
186
- Recreation Department – Options reviewed for the future of recreation and special 187
programming provided by the City. It’s good opportunity to talk about where the council 188
wants to go in the future with these services. Councilmember Lyden asked Public 189
Services Director DeGardner if there is more need at certain age levels and Mr. 190
DeGardner said it would make sense to review for needs. Councilmember Stoesz stated 191
that he thinks it’s important for the City to ensure that its facilities such as athletic fields 192
are utilized and it’s a question of whether the City manages programs or just the facilities; 193
also he thinks there’s a need to provide services to special needs individuals. Director 194
DeGardner added that the Blue Heron Days Festival is really dependent upon City staff 195
unless the community could take a more active role. Mayor Rafferty asked about the 196
success of programming outside of sports, i.e. Breakfast with Santa, Gobbler Days, Corn 197
Roast. Mr. DeGardner said much of the success hinges on work put in by the City. Ms. 198
Cotton added that a special events coordinator position would also handle the ice skating 199
warming house program and she doesn’t feel staff would be able to absorb those duties 200
without help. Mayor Rafferty said he’s envisioning a special events coordinator position 201
but doesn’t have the details to understand full or part time. The council concurred that 202
they’d like more information on needs. 203
204
- Utility Rate Study – The last rate study occurred in 2014 and rates from 2015 are still in 205
place today. Operating costs for the system are being covered by current rates but 206
depreciation is not included. A utility rate study would also provide information on other 207
potential initiatives related to utilities. The council authorized staff to proceed with 208
RFP’s for a study utilizing funding from the utility fund. Councilmember Stoesz asked, if 209
possible, could that study include considerations for different scenarios. 210
211
- Public Safety Vehicle and Equipment Replacement – Ms. Cotton explained the City’s 212
current policy calling for evaluation of vehicle replacement only when 100,000 miles are 213
reached. She also noted the City’s general fund tax levy chart and the related debt service 214
levy going forward. Looking at vehicles that could require replacement in 2022, she sees 215
there could be a spike to that capital debt. There is one vehicle planned for evaluation for 216
CITY COUNCIL WORK SESSION
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6
replacement in 2021. Public Safety Director Swenson added that there will be at least 217
three vehicles evaluated in 2022 and most likely more than that. Further when vehicles are 218
being evaluated they are generally six to nine years old and that’s quite old for an 219
emergency vehicle. Council comments included: generally cars last to 160,000 miles 220
reliably; the warranty for police cars is 100,000 miles; there is time at the front end and 221
back end when the car isn’t actually in use; there was a fleet car in the past that was 222
planned to be sold with 40,000 miles; 21 cars for 27 sworn officers may be too many cars; 223
important to recognize that the taxpayers should be charged fairly recognizing people 224
move in and out. Ms. Cotton noted that vehicle purchase is financed by certificate (the 225
City borrows from itself) and the fluctuation in needs/purchasing makes that a difficult 226
process; if the City were able to fund purchases yearly that would be easier from a 227
financing perspective. Ms. Cotton pointed out that there will be additional needs for fire 228
equipment also, there is no funding planned for that and that will cause fluctuation also. 229
Ms. Cotton suggested an all-vehicle purchasing plan review to find the best process. 230
Director Swenson added that he has reported in the past to the council and explained the 231
department’s needs. Ms. Cotton asked if the council would be comfortable with staff 232
bringing forward a vehicle replacement option for the 2021 budget just for consideration. 233
234
Director Swenson discussed fire apparatus replacement. He reviewed the replacement 235
schedule set forth in the written report. Administrator Cotton noted that the City 236
currently does not have a plan to bond in the future for this type of equipment and bonding 237
is something that must be planned. Councilmember Lyden asked if there are options for 238
recertifying this type of equipment and Director Swenson said there is some language in 239
the regulations regarding that but he noted the age of the equipment that would be 240
replaced and the benefits to purchasing new equipment. Grant funding would always be 241
sought when appropriate. Administrator Cotton noted that there are some remaining 242
funds from the Centennial Fire District split. Ms. Cotton added that a comprehensive 243
review of what is needed and what it will cost and the best way to fund is what staff will 244
provide. 245
246
Councilmember Stoesz asked if staff will be able to separate IT costs in the budget this 247
year. Administrator Cotton explained that there will be a level of information included 248
because she’s asked directors to identify those costs in their individual budgets as much as 249
that is possible. 250
7. Public Purpose Expenditures – Human Resources Manager Bartholomew 251
explained the changes staff is proposing to the policy that guides this area of expenditure 252
of City funds. Clarifying this policy is intended to provide for transparency as well as 253
providing guidance for employees. There is also a change proposed to how the City 254
approaches employee appreciation. Whereas currently employees are recognized with a 255
gift card when they reach milestones in years of services, the change would mean that 256
employees would be recognized instead for excellent service. She feels that employees 257
would prefer to be recognized for their work rather than their years and management 258
would like to have this tool. Ms. Cotton added that she doesn’t see a budget impact for 259
the changes and she explained that the management team has loosely discussed how the 260
CITY COUNCIL WORK SESSION
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7
program would be handled. Councilmember Stoesz remarked that the section on special 261
events seems very loose and Ms. Cotton stated that staff would always tie the “public 262
purpose” requirement to utilizing funds for a special event. Councilmember Lyden 263
remarked that his health provider provides a discount to insurance costs when employees 264
participate in certain wellness and work events. 265
266
The policy changes will be brought forward for formal council approval. 267
8. Chain of Lakes Rotary Special Event – City Administrator Cotton reviewed 268
information contained in the staff report, including the Rotary’s permit requests to allow a 269
special event, the activities that would be included in the special event, and the existence 270
of a state Executive Order that impacts gatherings. Kevin Fitzpatrick of the Chain of 271
Lakes Rotary was present. Ms. Cotton explained that the event information was sent to 272
state officials who have responded that it would be prohibited under the current orders. 273
The current Executive Order is in place until July 13th and staff doesn’t know what will 274
happen when that expires. Staff is not able to recommend approval of the request with 275
the information as it exists. 276
277
Mr. Fitzpatrick, Chain of Lakes Rotary Club, noted the charitable work of the Rotary. 278
He explained the Rotary’s reason for bringing forward this request, including some 279
opinions on the safety of being outside and how age impacts the virus. He noted that the 280
Executive Order prohibiting this event is set to expire on July 13th and it’s unlikely to 281
remain in place after that. He feels that the community is wanting events such as this. 282
283
Mayor Rafferty noted that he’s concerned that there are signs posted in the community 284
advertising the event and that puts the cart before the horse so to speak. Unfortunately 285
no one can really know what will happen when the current Executive Order expires. Also 286
the plans call for the use of City property and would include many events that would have 287
been associated with Blue Heron Days, the city festival which has been called off for this 288
year. 289
290
The council discussed the relation of current orders, legal challenges and enforcement and 291
asked about the Rotary’s plans for protection, etc. It was noted that one permission, the 292
liquor license request, comes from the state and its unknown how that would be received. 293
294
Public Safety Director suggested that there are more questions than answers at this point. 295
He noted the precautions that are being taken by the Public Safety Department to keep 296
buildings and personnel safe and he’s concerned about how to maintain safety with the 297
help of his department required for this event. He has fully supported the race and has 298
participated in the past but would not do so this year. He does not recommend moving 299
forward but the department would provide services if the council approves the event. 300
When asked if he would change his recommendation if the current order is lifted on July 301
13th, Chief Swenson said the information he’s obtained indicates it’s unlikely to change 302
after the 13th. 303
304
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Mr. Fitzpatrick added that he believes that regulations will be changing after July 13th. 305
306
Mayor Rafferty noted the precautions that the City is taking overall in the current 307
situation, as it is perceived. Staff is working very hard on protections. The Rotary is a 308
great organization and do so much good for the community and the council fully 309
recognizes that. 310
311
Staff will continue to monitor what happens with state restrictions moving forward. 312
9. Council Updates on Boards/Commissions, City Council – There were no 313
updates. 314
10. Review Regular Agenda – The agenda items were reviewed and there were no 315
changes. 316
The meeting was adjourned at 10:24 p.m. 317
318
These minutes were considered, corrected and approved at the regular Council meeting held on 319
August 25, 2020. 320
321
322
323
324
Julianne Bartell, City Clerk Rob Rafferty, Mayor 325
326
CITY COUNCIL
AGENDA ITEM 3A
STAFF ORIGINATOR: Karissa Bartholomew, Human Resources Manager
MEETING DATE: August 24, 2020
TOPIC: Consider Appointment of Paid On-Call Firefighter
VOTE REQUIRED: 3/5
INTRODUCTION
The Council is being asked to approve the appointment of Nicholas Clausen for a Paid On-Call
Firefighter position at Fire Station 2.
BACKGROUND
Currently, the City has 8 firefighters at Fire Station 1 and 12 firefighters and Fire Station 2. A
total count of 20 firefighters per station is considered fully staffed. At this time, staff has gone
through a recruitment process, provided a conditional offer, and is recommending the approval
of Nicholas Clausen for a Paid On-Call Firefighter position.
The hourly rate of pay would be at the pre-service training wage of $9.50 an hour.
With the Council’s approval, Clausen would start in the position of Paid On-Call Firefighter
before the end of August.
RECOMMENDATION
Approve the appointment of Nicholas Clausen for a Paid On-Call Firefighter position.
CITY COUNCIL
AGENDA ITEM 5A
STAFF ORIGINATOR: Rick DeGardner, Public Services Director
MEETING DATE: August 24, 2020
TOPIC: Consider Resolution 20-92, Authorize the Advertisement for Bids for the
2020 Lino Lakes Facilities Touchless Entry Upgrades, Rick DeGardner
VOTE REQUIRED: 3/5
INTRODUCTION
Staff is requesting City Council consideration to authorize the advertisement for bids for door access
improvements at the Civic Complex, Fire Station #1, Fire Station #2, Public Works, and Senior Center
related to the COVID-19 pandemic.
BACKGROUND
Staff has determined that this project meets the eligibility requirements (necessary expenditures due to
COVID-19, not accounted for in the most recently adopted budget, expenditures will be incurred
during the covered period of March 1 to November 15, 2020) for 100% CARES Act funding
reimbursement.
The project consists of installing six automatic bi-parting sliding entries at the Civic Complex (two at
each entrance), and converting approximately 70 existing doors to touchless entry at the city owned-
facilities mentioned above. Estimated project costs (not including electrical work) for each site are as
follows:
Civic Complex (City Hall, Police Dept, New Creations) $300,000
Fire Station #1 (Bid Alternate) $ 45,000
Fire Station #2 (Bid Alternate) $ 50,000
Public Works (Bid Alternate) $ 35,000
Senior Center (Bid Alternate) $ 40,000
The proposed schedule for the project:
Authorize Ad for Bids August 24, 2020
City Opens Bids September 9, 2020
City Council Awards Contract September 14, 2020
Final Completion November 9, 2020
RECOMMENDATION
Staff is recommending approval of Resolution No. 20-92.
ATTACHMENTS
Resolution No. 20-92
CITY OF LINO LAKES
RESOLUTION NO. 20-92
RESOLUTION AUTHORIZING THE ADVERTISEMENT FOR BIDS FOR THE 2020 LINO
LAKES FACILITIES TOUCHLESS ENTRY UPGRADES
WHEREAS, staff has identified door access enhancements at the Civic Complex, Fire Station #1, Fire
Station #2, Public Works, and Senior Center to reduce high frequency touch points to help combat the
spread of COVID-19; and
WHEREAS, the project consists of installing six automatic bi-parting sliding entries at the Civic
Complex (two at each entrance), and converting approximately 70 existing doors to touchless entry at
the city owned-facilities mentioned above; and
WHEREAS, staff has determined that this project meets the eligibility requirements (necessary
expenditures due to COVID-19, not accounted for in the most recently adopted budget, expenditures
will be incurred during the covered period of March 1 to November 15, 2020) for 100% CARES Act
funding reimbursement.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Lino Lakes, Minnesota:
The Public Services Director is directed to advertise for bids and provide bidding administration.
The Public Services Director shall prepare and cause to be inserted in the official paper and in Finance and
Commerce an advertisement for bids for the making of this project. The advertisement shall be published
for two weeks, shall indicate the work to be done, shall state that bids will be received on-line through
QuestCDN vBid™ until Wednesday, September 9, 2020 at 11:00 am local time. Immediately
following expiration of the time for receiving bids, representatives of the City of Lino Lakes will
publicly view bids at City Hall located at 600 Town Center Parkway, Lino Lakes, Minnesota 55014.
The as-read on-line bid results will be available at www.questcdn.com following the bid opening.
Awarding of the project will be considered by the Council at 6:30 p.m. on September 14th, 2020, in the
Council chambers of the City Hall.
Adopted by the Council of the City of Lino Lakes this 24th day of August 2020.
The motion for the adoption of the foregoing resolution was introduced by Council Member
_______________and was duly seconded by Council Member ________________ and upon vote
being taken thereon, the following voted in favor thereof:
The following voted against same:
_______________________________
Rob Rafferty, Mayor
ATTEST:
________________________
Julianne Bartell, City Clerk
1
CITY COUNCIL
AGENDA ITEM 6A
STAFF ORIGINATOR: Katie Larsen, City Planner
MEETING DATE: August 24, 2020
TOPIC: Consider Resolution No. 20-91 Approving Variances for
Building Setbacks and Fence Height for 6508 West
Shadow Lake Drive
VOTE REQUIRED: 3/5
INTRODUCTION
Staff is requesting City Council consideration of Resolution No. 20-91 approving variances for
building setbacks and fence height for 6508 West Shadow Lake Drive.
Complete Application Date: July 10, 2020
60-Day Review Deadline: September 8, 2020
Planning & Zoning Board Meeting: August 12, 2020
Tentative City Council Meeting: August 24, 2020
BACKGROUND
Anoka County Highway Department, on behalf of Patrick and Patricia Barry, submitted a Land
Use Application for building setbacks and fence height variances. This is related to the 2021
reconstruction project of Birch Street from Hokah Drive to Old Birch Street and necessary
acquisition of road right-of-way.
ANALYSIS
Anoka County is proposing to reconstruct Birch Street from Hokah Drive to Old Birch Street in
2021. The improvements include construction of roundabouts at Tomahawk Trail and West
Shadow Lake Drive, storm water quality improvements, utility and pedestrian trail
improvements and appurtenant work. The roundabout design at West Shadow Lake Drive has
been modified to minimize property impacts to the greatest extent possible. Road right-of-way
acquisition is necessary which will result in building setbacks along CSAH 34 (Birch Street)
being reduced less than required by zoning ordinance.
The property is zoned R-1, Single Family Residential. The lot size outside of the road right-of-
way will be 11,214 sf. which exceeds the minimum 10,800 sf requirement. The house was
constructed 1935 according to Anoka County GIS Tax Link data. CSAH 34 (Birch Street) is a
minor arterial road and West Shadow Lake Drive is a local road.
2
The County initiated talks with the property owners regarding acquisition of the entire
property; however, the property owners were not interested. The parties have agreed to the
roundabout road right-of-way easements with the condition that variances be granted to make
the existing house and deck structures legal conforming. Without the variances, the structures
would be considered legal non-conforming and subject to the regulations of the City’s Non-
Conforming Uses and Structures ordinance.
Building Setback Variance
Per Section 1007.090(2)(d), the required building setback from a local street (West Shadow
Lake Drive) is 30 feet and from an arterial road (Birch Street) is 40 feet. The following chart
summarizes the setback variances:
Street Required Setback Proposed Setback Variance
West Shadow Lake
Drive 30 ft 34.3 ft No variance needed
CSAH 34 (Birch St) 40 ft 28.3 ft-southwest
corner of house 11.7 ft
CSAH 34 (Birch St) 40 ft 29 ft-southwest
corner of deck 11 ft
CSAH 34 (Birch St) 40 ft 34 ft-south perimeter
of deck 6 ft
Fence Height
The property owners also requested a berm and 6 ft privacy fence be installed on the southwest
section of the property for additional screening. City code Section 1007.043(17)(f)-Screening,
Landscaping and Buffer Yards allows for a 6 ft screen between residential uses and arterial
roads. The screen can be a 6 ft fence, berm or a combination of both. Typically, these screens
are located along the side or rear lot lines of a residential development, not along the front lot
line.
Section 1007.043(18)(f)-Fences and Walls does not allow for a fence greater than 4 feet in
height in the front yard. A variance to allow for a 6 ft cedar privacy on a 1.5 ft berm in the
front yard as shown on the attached Boundary Survey would provide additional screening and
privacy and eliminate future any issues or concerns with the screen fence.
Driveway
There are currently two driveway/curb cuts onto West Shadow Lake Drive. The southern curb
cut will be eliminated with the roundabout construction. The northern driveway will remain.
No variance is needed.
Findings of Fact
Resolution No. 20-91 details the findings of fact.
3
RECOMMENDATION
The Planning & Zoning Board reviewed the variance application on August 12, 2020 and
recommended approval with a 6-0 vote.
ATTACHMENTS
1. Site Location & Aerial Map
2. Boundary Survey prepared by Anoka County’s Surveyor’s Office dated July 10, 2020
3. Resolution No. 20-91
0 50 10025
Feet
641641
65086508
WEST SHADOW LAKE DRWEST SHADOW LAKE DRAerial Map6508 West Shadow Lake Drive µ
CSAH 34 (Birch Street)
1
CITY OF LINO LAKES
RESOLUTION NO. 20-91
RESOLUTION APPROVING VARIANCES FOR
BUILDING SETBACKS AND FENCE HEIGHT FOR
6508 WEST SHADOW LAKE DRIVE
WHEREAS, the City received a land use application for variances for building setbacks
and fence height for 6508 West Shadow Lake Drive ; and
WHEREAS, the legal description of the property is as follows:
THE S 163 FT OF W 133 FT OF THAT PRT OF GOVT LOT 4 OF SEC
29-31-22 LYG NLY OF C/L OF CSAH NO 10 (AKA BIRCH ST) & LYG
ELY OF C/L OF 7TH AVE S; EX RDS; SUBJ TO EASE OF REC; and
WHEREAS, the property is zoned R-1, Single Family Residential for an urban
residential subdivision and allows for single family homes, garages, decks and fences in
residential zoning districts; and
WHEREAS, Anoka County is reconstructing a section of CSAH 34 (Birch Street) and
the improvements include a roundabout at the intersection of CSAH 34 (Birch Street) and
West Shadow Lake Drive; and
WHEREAS, road right-of-way acquisition is necessary which will result in building
setbacks for 6508 West Shadow Lake Drive along CSAH 34 (Birch Street) and West
Shadow Lake Drive being reduced to less than required by City Zoning Ordinance
Section 1007.090; and
WHEREAS, the property owners also requested a berm and 6 ft privacy fence be
installed in the front yard on the southwest section of the property for additional
screening; and
WHEREAS, City Zoning Ordinance Section 1007.043(18)(f)-Fences and Walls does not
allow for a fence greater than 4 feet in height in the front yard; and
WHEREAS, the Planning & Zoning Board reviewed the variance application on August
12, 2020 and recommended approval with a 6-0 vote.
NOW, THEREFORE BE IT RESOLVED by The City Council of The City of Lino
Lakes hereby makes the following:
FINDINGS OF FACT
No variance shall be granted unless it meets all the criteria in paragraphs 1. through 7.
below. The City shall make findings regarding compliance with these criteria.
2
1. The variance shall be in harmony with the general purposes and intent of the
ordinance.
The general purpose and intent of the ordinance is to provide a residential atmosphere
for the person desiring a single family neighborhood with a suburban density. Building
setbacks provide separation between structures and transportation corridors.
The variance to allow for varying building setbacks and 6 foot high fence with berm is
harmonious with the general purposes and intent of the ordinance.
2. The variance shall be consistent with the comprehensive plan.
Per the Comprehensive Plan, the property is guided for Low Density Residential land
use.
The variance request is consistent with the comprehensive plan. The applicant’s
property is intended for single family dwellings with houses, garages, driveways and
fences.
3. There shall be practical difficulties in complying with the ordinance. “Practical
difficulties,” as used in connection with the granting of a variance, means that the
property owner proposes to use the property in a reasonable manner not permitted by the
ordinance. Economic considerations alone do not constitute practical difficulties.
Practical difficulties include, but are not limited to, inadequate access to direct sunlight
for solar energy systems.
The property owner proposes to continue to use the property as a single family house in a
reasonable manner. There are practical difficulties in either redesigning the CSAH 34
(Birch Street) and West Shadow Lake Drive roundabout or relocating the house.
4. The plight of the landowner shall be due to circumstances unique to the property not
created by the landowner.
The plight of the landowner is due to the Anoka County’s and the City’s interest to
improve the CSAH 34 (Birch Street) transportation corridor. The roundabout design at
the intersection has been modified to minimize property impacts to the greatest extent
possible. The circumstances are not created by the property owner.
5. The variance shall not alter the essential character of the locality.
The variance will not alter the essential character of the locality which is a single family
residential neighborhood with houses, garages, decks, driveways and fences.
6. A variance shall not be granted for any use that is not allowed under the ordinance for
property in the zoning district where the subject site is located.
3
The variance will not be granted for any use that is not allowed under the ordinance for
property in the zoning district. The property is zoned R-1, Single Family Residential and
houses, garages, decks, driveways and fences are consistent with residential uses.
7. In accordance with MN Stat. 462.357, Subp. 6, variances shall be granted for earth
sheltered construction as defined in MN Stat. 216C.06, Subd. 14, when in harmony with
the zoning ordinance.
Not applicable.
BE IT FURTHER RESOLVED by The City Council of the City of Lino Lakes hereby
approves the following variances for 6508 West Shadow Lake Drive:
• An 11.7 foot variance to reduce the building setback from the southwest corner of
the house to CSAH 34 (Birch Street) from 40 feet to 28.3 feet
• An 11 foot variance to reduce the building setback from the southwest corner of
the deck to CSAH 34 (Birch Street) from 40 feet to 29 feet
• A 6 foot variance to reduce the building setback from the south perimeter of the
deck to CSAH 34 (Birch Street) from 40 feet to 34 feet
• A 2 foot variance to increase the height of a fence in the front yard from 4 feet to
6 feet as shown on the attached Boundary Survey
Adopted by the Council of the City of Lino Lakes this 24th day of August, 2020.
The motion for the adoption of the foregoing resolution was introduced by Council
Member_______________ and was duly seconded by Council Member
________________ and upon vote being taken thereon, the following voted in favor
thereof:
The following voted against same:
______________________________
Rob Rafferty, Mayor
ATTEST:
________________________
Julianne Bartell, City Clerk