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HomeMy WebLinkAbout11-08-2021 Council Meeting Minutes COUNCIL MINUTES APPROVED 1 2 LINO LAKES CITY COUNCIL 3 REGULAR MEETING 4 MINUTES 5 6 DATE : November 8,2021 7 TIME STARTED : 6:30 p.m. 8 TIME ENDED : 7:43 p.m. 9 MEMBERS PRESENT : Councilmember Stoesz,Lyden, 10 Cavegn and Mayor Rafferty 11 MEMBERS ABSENT Councilmember Ruhland 12 13 Staff members present: City Administrator Sarah Cotton; Community Development Director 14 Michael Grochala; Finance Director Hannah Lynch; Public Services Director Rick DeGardner; 15 Environmental Coordinator Andy Nelson; City Planner Katie Larsen; Public Safety Director John 16 Swenson; City Engineer Diane Hankee; City Clerk Julie Bartell 17 18 PUBLIC COMMENT 19 A representative of Nystrom Counseling noted that they will soon be operating in the City. The 20 council welcomed the information and the business. 21 SETTING THE AGENDA 22 The agenda was amended to removed Item 4A(Public Safety Director was absent and Resolution 23 was not included in the packet). 24 CONSENT AGENDA 25 Councilmember Cavegn moved to approve the Consent Agenda, Items I through 1 G as presented. 26 Councilmember Lyden seconded the motion. Motion carried on a voice vote. 27 28 ITEM ACTION 29 Consideration of Expenditures: 30 A) November 8, 2021 (Check No. 115302 through 115387 in the 31 Amount of$696,975.96 Approved 32 B) Consider Approval of October 25, 2021 Council 33 Work Session Minutes Approved 34 C) Consider Approval of October 25, 2021 Council Meeting 35 Minutes Approved 36 D) Consider Approval of Resolution No. 21-116, Establishing 37 Polling Locations for 2022 Elections Approved 38 E) Consider Approval of Resolution No. 21-128 Extending the 39 Recording Date for PUD Final Plan/Final Plat of Natures Refuge Approved 1 COUNCIL MINUTES APPROVED 40 F) Consider Resolution No. 21-137, Submitting a List of Eligible 41 Nominees to Anoka County for the Open Manager Position on 42 the Rice Creek Watershed District Board of Managers Approved 43 G) Consider Approval of LG220 Exempt Gambling Permit for 44 St. Joseph's of the Lakes Annual Scholarship Raffle Approved 45 FINANCE DEPARTMENT REPORT 46 2A) Consider 111 Reading of Ordinance No. 08-21,Establishing the 2022 City Fee Schedule 47 —Finance Director Lynch explained that the City maintains a schedule of all fees (in the form of an 48 ordinance)and each year the schedule is reviewed for needed updates. The ordinance is being 49 presented for first reading and changes recommended by staff are noted. 50 Councilmember Lyden moved to approve the I'reading of Ordinance No. 08-21 as presented. 51 Councilmember Cavegn seconded the motion. Motion carried on a voice vote. 52 ADMINISTRATION DEPARTMENT REPORT 53 There was no report from the Administration Department. 54 PUBLIC SAFETY DEPARTMENT REPORT 55 4A) Consider Resolution No.21-129 Approving State of Minnesota Joint Powers 56 Agreements with the City of Lino Lakes on Behalf of its City Attorney and Police Department 57 Item 4A had been removed from the agenda. 58 PUBLIC SERVICES DEPARTMENT REPORT 59 5A) Consider Approval of Resolution No. 21-131,Approving Payment No.2 and Final, 60 2021 Trail Maintenance Project—City Engineer Hankee reviewed the staff request to approve two 61 final payments for the 2021 Trail Maintenance Project. 62 Mayor Rafferty noted that the finished product is a beautiful trail. 63 Councilmember Cavegn moved to approve Resolution No. 21-131 as presented. Councilmember 64 Stoesz seconded the motion. Motion carried on a voice vote. 65 5B) Consider Approval of Resolution No. 21-138,Affirming the Opening of the Lino Lakes 66 Activity Center with a Target Date of April 1,2022—Public Services Director DeGardner read 67 his written report. Staff is requesting official direction from the council to proceed with their work 68 toward the goal of opening of the former YMCA facility. He noted the information the council has 69 received on the subject and the council's acceptance. 70 Mayor Rafferty remarked that there has been much work directed toward the goal of opening this 71 facility. He appreciates the effort. The City has received information from a sport facility 72 consultant. While there are some pieces that are still missing, it's important to consider moving 73 forward toward the goal. 74 Councilmember Cavegn thanked staff for spending the time to fully explain the moving parts 75 involved in this. He is now in favor of moving forward and thanks staff for all their work 2 COUNCIL MINUTES APPROVED 76 Councilmember Lyden thanked the City Administrator and management team for their leadership; 77 that has been key and will continue to be. This is foremost about a place for the community. There 78 is a goal of opening this in just over 140 days. 79 Councilmember Stoesz moved to approve Resolution No. 21-138 as presented. Councilmember 80 Lyden seconded the motion. Motion carried on a voice vote. 81 COMMUNITY DEVELOPMENT REPORT 82 6A) Consider Resolution No. 21-130 Approving Anoka County Municipal Wellhead 83 Protection Implementation Joint Powers Agreement—Environmental Coordinator Nelson 84 reviewed the staff request to move forward with a joint powers agreement relating to wellhead 85 protection. The agreement has been in place for some time and he noted updates. 86 Councilmember Cavegn moved to approve Resolution No. 21-130 as presented. Councilmember 87 Stoesz seconded the motion. Motion carried on a voice vote. 88 611) Consider Resolution No.21-114 Approving Preliminary Plat for Lake Amelia Woods— 89 City Planner Larsen reviewed a PowerPoint presentation including information on: 90 - Preliminary plat request for four lots for four single family homes; 91 - Location(aerial)map; 92 - Current zoning and requirements (met); 93 - Preliminary Plat; 94 - Stormwater management is required and is being worked out; 95 - Private septic and wells; 96 - Land dedication fees will be generated(trail proposed along 20th Avenue in the future so 97 easement will be included for the future); 98 - Wetlands have been reviewed and buffers are included; setbacks in place; 99 - Environmental Board recommendations to include a rare species survey and no motorized 100 policy on the lake; 101 - Planning and Zoning approval and recommended motorized restriction be pursued by property 102 owners if they so choose; 103 - Findings of fact. 104 Developer(TJB Homes) came forward and noted the history of development. Despite looking at 105 options,they ended up back to these four ten acre lots that will include development of homes over 106 $1 million. 107 Councilmember Lyden asked if there is any concern about curb cuts or driveways and Ms. Larsen 108 said no. 109 Mayor Rafferty remarked that this is exciting proposal for some very nice properties. 110 Councilmember Lyden moved to approve Resolution No. 21-114 as presented. Councilmember 111 Stoesz seconded the motion. Motion carried on a voice vote. 112 6C) Consider Resolution No.21-115 Approving Preliminary Plat for Belland Farms—City 113 Planner Larsen reviewed a PowerPoint presentation including information on: 3 COUNCIL MINUTES APPROVED 114 - Two commercial lot subdivision(tonight only one lot for development of an eye care clinic); 115 - Aerial map of location; 116 - Zoning allows for businesses; 117 - Proposed Functional Classification System (transportation corridor); 118 - Explanation of extension of Rosemary Road (Hugo); 119 - Site Plan (Lot 1 only), including trail, sidewalk,performance standards; 120 - Renderings of proposed structure; 121 - Stormwater management; 122 - Municipal sewer and water; 123 - Wetlands (five on site);plan approved by Rice Creek Watershed District; 124 - Planning and Zoning Board approved. 125 - Findings of Fact(as included in resolution). 126 Mayor Rafferty asked for clarification on the park dedication funds. Ms. Larsen noted that 127 commercial is based on acreage and residential is per lot. 128 Councilmember Lyden noted the development of an eye clinic; he'd like more information on 129 parking. Ms. Larsen reviewed requirements; the developer's proposed parking exceeds requirements. 130 Councilmember Stoesz observed that there are many roads that cross city lines and sometimes the 131 names are changed. He doesn't like the name Rosemary Road and wouldn't be unhappy if it were 132 changed. Ms. Larsen noted that the developer is generally allowed to pick the street name; the City 133 doesn't have a street naming policy. 134 Ross Hedlund, developer of clinic. They do mostly medical development. They work with tenants 135 on parking and other needs to hit that right. This would be a four doctor practice maxing out at 20 136 staff. 137 Councilmember Cavegn moved to approve Resolution No. 21-115 as presented. Councilmember 138 Lyden seconded the motion. Motion carried on a voice vote. 139 6D) Consider Resolution No.21-135 Approving Development Agreement Early Site Work/ 140 Grading Only for Belland Farms—City Engineer Hankee explained that the applicant for the 141 previous plat would like to begin their site grading. The resolution authorizes an agreement. 142 Councilmember Cavegn moved to approve Resolution No. 21-135 as presented. Councilmember 143 Stoesz seconded the motion. Motion carried on a voice vote. 144 6E) Consider Approval of Resolution No. 21-132,Accepting Quotes and Awarding a 145 Construction Contract,2021 Surface Water Maintenance Project—City Engineer Hankee 146 explained that the City received quotes for this year's project. The locations are noted in the written 147 report. The projects are generated in coordination by staff. She noted the low bidder and staff s 148 investigation of their product; staff is recommending approval. 149 Councilmember Cavegn asked if the amount of work this year is consistent with previous years. Ms. 150 Hankee said yes. 4 COUNCIL MINUTES APPROVED 151 Councilmember Stoesz asked about resident notification. Ms. Hankee remarked that staff does 152 mailings as well as door knocking. A majority of these projects are generated by the residents 153 themselves. 154 Councilmember Cavegn moved to approve Resolution No. 21-132 as presented. Councilmember 155 Stoesz seconded the motion. Motion carried on a voice vote. 156 6F) CRJ/CSAH 49 (Hodgson Road) Trunk Utility Improvements Project: i. Consider 157 Resolution No.21-133,Accepting bids,Awarding a Construction Contract; ii. Consider 158 Resolution No.21-134,Approving Construction Services Contract with WSB & Associates— 159 City Engineer Hankee reviewed the request to accept bids and a construction services contract for 160 some trunk utility improvements in the vicinity of the new Lyngblomsten project. She explained the 161 anticipated improvements and benefits. Work is not anticipated to begin until 2022. 162 Councilmember Stoesz asked if it makes sense for the City to warehouse work products for future 163 projects to ensure they will be available. Ms. Hankee remarked that there are some parts that are 164 carried by the City(i.e. spare saddles, gate valves) so that is already done to a certain extent; with a 165 lift station it probably isn't feasible because it involves large products. 166 Councilmember Cavegn asked about the need to coordinate timing with the Lyngblomsten project 167 and Ms. Hankee responded. 168 Councilmember Stoesz moved to approve Resolution No. 21-133 as presented. Councilmember 169 Lyden seconded the motion. Motion carried on a voice vote. 170 Councilmember Stoesz moved to approve Resolution No. 21-134 as presented. Councilmember 171 Lyden seconded the motion. Motion carried on a voice vote. 172 6G) Consider Resolution No. 21-117,Authorize the Preparation of Plans and Specs,2022 173 Street Rehabilitation Project—City Engineer Hankee reviewed a PowerPoint presentation including 174 information on the City's Pavement Management Plan including updated findings. Information on 175 program funding was also reviewed as well as the history of road maintenance. She reviewed the 176 proposed mill and overlay area for this year and also planned thin overlay plans. Also reviewed was a 177 water service condition evaluation. 178 Councilmember Lyden moved to approve Resolution No. 21-117 as presented. Councilmember 179 Stoesz seconded the motion. Motion carried on a voice vote. 180 6H) Public Hearing, Consider Resolution No.21-136,Adopting Assessment Role,2021 Weed 181 Abatement Charges—Community Development Director Grochala reviewed the staff report 182 requesting adoption of an assessment role related to weed abatement services provided to certain 183 properties. 184 Councilmember Stoesz moved to approve Resolution No. 21-117 as presented. Councilmember 185 Cavegn seconded the motion. Motion carried on a voice vote. 186 UNFINISHED BUSINESS 187 There was no Unfinished Business. 188 189 NEW BUSINESS 190 Administrator Cotton noted that staff is planning a joint session for the council and the City's 191 advisory boards;the subject of the meeting is potential development for the Carpenter property. 5 COUNCIL MINUTES APPROVED 192 COMMUNITY EVENTS 193 There were no events announced. 194 COMMUNITY CALENDAR 195 Community Calendar-A Look Ahead 196 November 8,2021 through November 22,2021 197 Wednesday,November 10 6:30 pm, Council Chambers Planning&Zoning Board 198 A- Monday,November 22 6:00 pm,Community Room Council Work Session 199 Monday,November 22 6:30 pm, Council Chambers City Council Meeting 200 Monday,November 22 Following Council Mtg Budget Work Session 201 202 ADJOURN 203 204 There being no further business, Councilmember Stoesz moved to adjourn at 7:43 p.m. 205 Councilmember Lyden seconded the motion. Motion carried on a voice vote. 206 207 These minutes were considered and approved at the regular Council Meeting on November 22, 208 2021. 209 210 211 212 213 Ju ' n Bartell, City Cl k R Rafferty, Mayor 214 6