HomeMy WebLinkAbout10-04-2021 Council Work Session Minutes CITY COUNCIL WORK SESSION
APPROVED
1 CITY OF LINO LAKES
2 MINUTES
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4 DATE October 4 , 2021
5 TIME STARTED 6 : 00 p . m .
6 TIME ENDED 7 : 55 p . m .
7 MEMBERS PRESENT Council Member Stoesz , Lyden , Ruhland ,
8 Cavegn and Mayor Rafferty
9 MEMBERS ABSENT None
i o Staff members present : City Administrator Sarah Cotton ; Finance Director Hannah
11 Lynch ; Community Development Director Michael Grochala ; City Planner Katie Larsen ;
12 Director of Public Safety John Swenson ; City Clerk Julie Bartell
13 L Zoning Ordinance Update Review , Katie Larsen & Kendra Lindahl
14 (Landform ) — Ms . Lindahl reviewed a PowerPoint presentation ( on file ) , that included
15 information on the following :
16 - Proposed schedule for bringing forward updates to zoning ordinance as called for by
17 updated Comprehensive Plan ;
18 - Planned Unit Development (PUD ) discussion is a part of the update , has been reviewed
19 by the Planning and Zoning Board and will be discussed with the council tonight ;
20 - Examples of PUDs in the City — Lyngblomsten , Watermark , commercial and industrial ;
21 - PUD Open Space — utilized to get more green space ;
22 - Greenway System Plan — as included in 2040 Comp Plan ; objectives and benefits ;
23 protections ;
24 - Propose to eliminate PUD by conditional use permit , as recommended by the city
25 attorney ;
26 - Adding a table to the ordinance adding a base zoning district ;
27 - Move rural PUD ( cluster development ) out of zoning and move into subdivision
28 ordinance ;
29 - Generally trying to make the PUD regulations more clear ;
30 - Adding language for non - residential PUD to make them more harmonious ;
31 - Neighborhood meeting element — developer responsibilities ; feedback expected early in
32 the process ;
33 - Streamlined process ;
34 - PUD final plan will go straight to council (not to Planning and Zoning first) ,
35 - Adding a process for PUD amendments .
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37 Ms . Lindahl noted that the draft amendments presented to the council are the same as
38 what was presented to Planning and Zoning .
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40 Ms . Lindahl reviewed the additional changes being recommended ( see PowerPoint) .
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42 Council comments :
43 - Accessory buildings — council pondered the need to allow more than one for such things
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CITY COUNCIL WORK SESSION
APPROVED
44 as maintenance equipment ;
45 - Solar and Wind Energy — new language focuses on energy for single home , not on a
it was clarified that there have been a couple of cases of free standing
46 larger scale ;
47 structures and they have been treated as accessory structures ( for setback , etc . ) ; rural
48 properties can go larger than single family ; more drafting ahead to be reviewed by
49 Planning and Zoning ;
50 - Temporary Structures — Mayor doesn ' t want it to be oppressive to business / construction
51 but managing the amount of time is a good idea ;
52 - Metal Roofing — the council asked about the Planning and Zoning discussion — did they
53 talk about different approaches to different zoning districts and it was explained that the
54 discussion was more about flexibility on the product especially recognizing that new
55 products are coming forward ;
56 - Fuel Stations — Councilmember Stoesz remarked that the regulations seem somewhat
57 extreme ; staff clarified that there was no substantive changes in that area ; redlining relates
58 to moving language to another area .
59
6o The mayor noted his interest in the requirement of 25 % brick or stone for the front of
61 homes ; staff clarified that requirement exists for multi - family buildings ; there is no
62 requirement for single family homes .
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64 Ms . Lindahl noted that updated information presented is to date and additional
65 discussions are planned for other zoning ordinance areas in the coming weeks . She
66 reviewed the schedule going forward anticipating April 2022 council action .
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68 Mayor Rafferty asked staff to forward the PowerPoint presentation to all council
69 members . The mayor also noted garage size and the need to look at those regulations
70 with current conditions and needs in mind . Staff noted that changes will result in
71 building cost implications . Councilmember Ruhland suggested that needs depend on
72 individual developments and he isn ' t certain about changing the minimum standards .
73 Community Development Director Grochala remarked that it makes sense for staff to
74 look further at the issue with the understanding that there are industry standards .
75 Councilmember Lyden suggested looking at R- 1 and R- 1 X separately ; form follows
76 function ,
77
78 Mayor Rafferty recommends that all councilmembers take the time to review the redlined
79 document ; one councilmember asked for a non - redlined version .
80 2 . American Rescue Plan Act (ARPA) Eligible Expenditures — Finance Director
81 Lynch noted her written report which is a quick overview . Staff is still awaiting
82 information but would like to highlight how staff currently feels the funds could be used
83 by the City . She noted that staff feels that the former YMCA facility would fall under at
84 least one of the eligibility criteria . Specific prof ects are not listed as staff is trying to keep
85 plans high level . More guidance ( from the U . S . Treasury) is coming at the end of the
86 November . Ms . Lynch remarked that the City is pretty much in the same place as other
87 cities as they look at plans to utilize the funds .
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CITY COUNCIL WORK SESSION
APPROVED
88
89 Mayor Rafferty asked how franchise fees ( Comcast ) work and if staff is looking at areas
90 in need of broadband or better connectivity ?
91
92 Administrator Cotton remarked that she will work on putting together a map indicating
93 any underserved areas . Councilmember Stoesz asked if there is anything in the franchise
94 agreement requiring a level of services ; staff will investigate .
95
96 Councilmember Ruhland asked staff to investigate the possibility of funds from other
97 jurisdictions ( i . e . , Anoka County) that could be brought in for the rec center project .
98 3 . Set Meeting Date for Next Budget Work Session
99
10o Mayor Rafferty noted that the council has set a maximum for the 2022 levy ; he sees
101 October as a month to do additional work on the budget . He ' s thinking about a joint
102 meeting with boards and commissions ( during the month of October) . A budget
103 worksession would then follow in November . Councilmember Cavegn remarked that
104 staff brings information from the boards and commissions to the council . Councilmember
105 Ruhland recalled participating in a joint meeting in the past and having a brainstorming
106 session . Councilmember Stoesz suggested that the EDAC group would be a great place
107 to get business feedback . Councilmember Lyden remarked that he feels the council needs
108 to do goal setting as a primary responsibility but he ' s pondering the benefit of more such
109 as a joint session . The council talked about how a meeting could work with one
110 councilmember suggesting individual meetings with boards or the council attending
111 individual board meetings . One councilmember suggested that it may make more sense
112 to have the conversation with the advisory boards next year because this year ' s budget
113 would be difficult to change greatly . The council will consider having a conversation
114 with the boards as part of how the council sets its strategies in a session .
115
116 Regarding setting a date for the next budget work session , the council decided that
117 November 22nd after the council meeting would work .
118 4 . Council Updates on Boards / Commissions , City Council
119 5 . Adjourn
12o The meeting was adjourned at 7 : 5 5 p . m .
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122 These minutes were considered , corrected and approved at the regular Council meeting held on
123 October 25 , 2021 .
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128 Juli nne Bartell , ity Clerk Ro Rafferty , Mayor
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