HomeMy WebLinkAbout12-13-2021 Council Special Work Session PacketSPECIAL WORK SESSION AGENDA
CITY OF LINO LAKES
Monday, December 13, 2021
CITY COUNCIL WORK SESSION
Community Room
Following the Regular City Council Meeting
1. Activity Center Financial Update, Hannah Lynch
2. Public Services Staffing Update, Sarah Cotton
3. Adjourn
WS – Item 1
WORK SESSION STAFF REPORT
Work Session Item No. 1
Date: December 13, 2021
To: City Council
From: Hannah Lynch, Finance Director
Re: Activity Center Financial Update
Background
The operation of the Rookery Activity Center is accounted for in a special revenue fund.
The fund is independent of the City’s General Fund. Re-opening expenses will largely be
covered by ARPA dollars. Once those grant funds are exhausted, the fund will stand on
its own. The revenues represented in the Isaac Sports Group analysis are anticipated to
cover the operating and capital expenses.
Staff will give a brief presentation on the current financial status of the Rookery Activity
Center.
Activity Center
Financial Update
December 13, 2021
Special Revenue Fund
Rookery Activity Center
Fund 202 –Rookery Activity Center
Cash Balance as of 12/13/2021: -$1,190
Purchase of YMCA fitness equipment ($15,000)
Testing site lease with the State of MN
Lease fee billed through November
Unreimbursed $3,053 Xcel Energy bill
Maintenance supplies, handicap sidewalk ramp, re-keying, annual compliance and
safety inspection, HVAC inspection, fire protection equipment phone service, mat
service, irrigation
Consulting Services (ISG, GameDay, DSGW) funded through General Fund
Fund 202 –Rookery Activity Center
Going Forward: Re-opening Costs and Operating Expenditures
ARPA Funding $1,458,716
Prepaid membership revenue from Endurance Fitness
Facility and program revenue
ISG Analysis
Hybrid Management Model
2022 Budget
Rookery Activity Center
REC CENTER (202-000)2022
Object Actual Actual Budget Base Adopted
Description Code 2019 2020 2021 Budget 2022 Budget Detail
PERSONAL SERVICES
SALARIES 4101-000 0 0 0 902,900 0
OVERTIME 4102-000 0 0 0 0 0
ON CALL/PAGER 4105-000 0 0 0 0 0
TEMPORARIES 4106-000 0 0 0 0 0
WELLNESS PROGRAM 4108-000 0 0 0 0 0
PERA 4121-000 0 0 0 291,480 0
SOCIAL SECURITY 4122-000 0 0 0 0 0
ICMA EMPLOYER CONTRIBUTION 4123-000 0 0 0 0 0
HEALTH INSURANCE 4131-000 0 0 0 0 0
LIFE & DISABILITY INSURANCE 4133-000 0 0 0 0 0
DENTAL INSURANCE 4134-000 0 0 0 0 0
REEMPLOYMENT INSURANCE 4141-000 0 0 0 0 0
WORKER'S COMPENSATION 4151-000 0 0 0 0 0
0 0 0 1,194,380 0
SUPPLIES
OFFICE SUPPLIES 4200-000 0 0 0 5,000 0 Office Supplies, First Aid/Safety
MAINTENANCE SUPPLIES 4211-000 0 0 0 46,000 0
Pool Maintenace, Building Repairs & Maintenance, Equipment
Repairs
CUSTODIAL SUPPLIES 4216-000 0 0 0 30,000 0
CHEMICALS 4222-000 0 0 0 7,000 0 Pool Chemicals
SMALL TOOLS 4240-000 0 0 0 16,000 0 Pool Equilpment, Sport Equipment, Recreational Supplies
0 0 0 104,000 0
OTHER SERVICES AND CHARGES
PROFESSIONAL SERVICES 4300-000 0 0 0 58,496 0 Credit Card Processing Fees and Other Finance Charges
MUNICIPAL ATTORNEY 4301-000 0 0 0 5,000 0
OTHER CONSULTANTS 4310-000 0 0 0 3,000 0
TELEPHONE 4321-000 0 0 0 3,000 0
POSTAGE 4322-000 0 0 0 2,500 0
TRAVEL & TUITION 4330-000 0 0 0 3,250 0
PRINTING & PUBLISHING 4340-000 0 0 0 7,000 0 Advertising, Marketing and Promo Materials
INSURANCE 4361-000 0 0 0 10,000 0
UNIFORMS 4370-000 0 0 0 3,000 0
ELECTRICITY 4381-000 0 0 0 0 0
UTILITIES 4382-000 0 0 0 140,631 0
HEAT 4383-000 0 0 0 0 0
SANITATION 4384-000 0 0 0 6,000 0
0 0 0 241,877 0
CONTRACTUAL SERVICES
CONTRACTED SERVICES 4410-000 0 0 0 6,000 19,900 Software Annual Fees ($2,000), Marketing ($4,000)
CONT SRVS - FITNESS PROVIDER 4410-000 0 0 0 218,876 0 Remittance to Fitness Provider
SPECIAL PROJECTS 4418-000 0 0 0 15,000 0 Scholarship & Membership Financial Aid
SUBSCRIPTIONS & DUES 4452-000 0 0 0 1,500 0
0 0 0 241,376 19,900
OTHER
CONTINGENCY 4905-000 0 0 0 10,000 0
ADMINISTRATION FEE 4915-000 0 0 0 150,000 0
0 0 0 160,000 0
CAPITAL OUTLAY
EQUIPMENT 5000-000 0 0 0 0 0
0 0 0 0 0
TOTAL REC CENTER 0 0 0 1,941,633 19,900
CITY OF LINO LAKES
100% Facility Director
100% Program Manager
100% Acquatic Program Manager
100% Membership/Customer Service Manager
100% Front Desk Coordinator
100% Maint/Operations Manager
100% Admin/Finance Clerk
4.5 FTE Custodial & Maint Staff
1.5 FTE Front Desk Staff
1.0 FTE Gym Monitors
0.5 FTE Head Lifeguard
3.0 FTE Lifeguards
2.0 FTE Child Watch Attendants
Public Services Director
Public Works
Public Works Superintendent
Utilities
Supervisor
Utilities
Maintenance
Workers
Streets
Supervisor
Streets
Maintenance
Workers
Mechanic
Government
Buildings
Building
Maintenance
& Custodial
Staff
Administrative
Assistant Parks & Recreation
Recreation
Program/
Event Staff
Parks
Supervisor
Parks
Maintenance
Workers
Activity Center Manager
Aquatics
Supervisor
Membership
Supervisor
Front Desk
Coordinator
PT Activity
Center Staff
Park Board
WS – 2
WORK SESSION STAFF REPORT
Work Session Item No. 2
Date: December 13, 2021
To: City Council
From: Sarah Cotton, City Administrator
Re: Public Services Staffing Update
Background
Staff is requesting that the City Council consider approving a new Public Works
Superintendent position.
With the addition of The Rookery Activity Center, it has become increasingly evident
that the Public Services Director will need assistance in overseeing the Public Works
Division, including Utilities, Streets, and Fleet Maintenance activities. Staff is proposing
the addition of a Public Works Superintendent. This position would be responsible for:
Providing overall supervision, direction, coordination, planning and
support to the Public Works Division – Utilities, Streets, and Fleet
Maintenance.
Assisting the Public Services Director with preparing and addressing
annual budgets, council issues, purchasing, and project and contract
management.
Assisting the Public Services Director with the hiring process of FT and
Seasonal Public Works Staff.
Responding to inquiries and complaints from contacts and members of the
public.
Managing the City’s Safety Program and training of Public Works Staff.
Preparing and maintaining all required and requested reports, schedules,
and records of the Public Works Division.
*This is not intended to be an all-inclusive list of responsibilities, but a high level
summary of the overall responsibilities of the position. Staff will work to further develop
a complete job description.
Staff is proposing that a Public Works Superintendent position be posted immediately.
The new hire would report to the Public Services Director, Rick DeGardner.
A proposed draft Public Services Organizational Chart is attached for your review. Staff
will provide information regarding the development of the organizational structure at the
work session. In addition, staff will continue to develop the org structure of the Public
Services division taking into consideration staffing needs identified by ISG in the
Activity Center Feasibility Study. Funding for this position will be provided by the
reallocation of current staff costs. Staff will provide a summary of the proposed
allocations and budget impact at the work session.
Requested Council Direction
Staff is recommending the Council approve posting the new position.
Attachments
Proposed Public Services Organizational Structure