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Home My WebLink About11-22-2021 Council Meeting Minutes COUNCIL MINUTES APPROVED 1 2 LINO LAKES CITY COUNCIL 3 REGULAR MEETING 4 MINUTES 5 6 DATE : November 22,2021 7 TIME STARTED : 6:30 p.m. 8 TIME ENDED : 7:05 p.m. 9 MEMBERS PRESENT : Councilmember Stoesz,Lyden, 10 Ruhland, Cavegn and Mayor Rafferty 11 MEMBERS ABSENT 12 13 Staff members present: City Administrator Sarah Cotton; Community Development Director 14 Michael Grochala; Public Services Director Rick DeGardner; Finance Director Hannah Lynch; 15 Public Safety Director John Swenson; Human Resources and Communications Manager Meg 16 Sawyer; Communications Specialist Andrea Turner; City Clerk Julie Bartell 17 18 PUBLIC COMMENT 19 There were no public comments. 20 SETTING THE AGENDA 21 The agenda was amended to add Item 8A under New Business entitled Continue Discussion of 22 Double Garage Interpretation from the work session. 23 CONSENT AGENDA 24 Councilmember Lyden moved to approve the Consent Agenda, Items IA through 1F as presented. 25 Councilmember Stoesz seconded the motion. Motion carried on a voice vote. 26 27 ITEM ACTION 28 Consideration of Expenditures: 29 A) November 22, 2021 (Check No. 115388 through 115483) in the 30 Amount of$504,237.82 Approved 31 B) Consider Approval of November 8, 2021 Work Session Minutes Approved 32 C) Consider Approval of November 8, 2021 Council Minutes Approved 33 D) Consider Approval of November 8, 2021 Canvassing Board 34 Minutes Approved 35 E) Consider Approval of Excluded Bingo Event for the Aquinas 36 Roman Catholic Home Education Services Approved 37 F) Consider Approval of Activity Center Expenditures Approved 38 FINANCE DEPARTMENT REPORT 39 2A) 2022 Fee Schedule: i) Consider Approval of Second Reading and Adoption of 40 Ordinance No. 08-21,Establishing the 2022 City Fee Schedule; ii) Consider Approval of 1 COUNCIL MINUTES APPROVED 41 Resolution No. 21-139,Approving Summary Publication of Ordinance—Finance Director Lynch 42 reported that the City approves a fee schedule annually. The schedule presented has been reviewed by 43 staff and recommended changes are noted in the ordinance. The council approved the first reading of 44 the Fee Schedule ordinance on November 8th. Staff is recommending approval of the second reading 45 and adoption of the ordinance establishing fees for 2022. 46 Councilmember Cavegn asked for an explanation of the "batch plant"permit. Community 47 Development Director Grochala noted a couple locations in the City—they are basically industrial 48 locations where they make batches of product, such as asphalt. 49 Mayor Rafferty noted the escrow deposit for an interim use. That fee went from $1,000 to $7,500. 50 Community Development Director noted that the change brings that process into the same fee 51 structure as for regular projects. 52 Councilmember Lyden asked about the fees for building permits. Is there a case where an 53 improvement would actually cost less than the permit? Community Development Director Grochala 54 suggested that he couldn't think of a case where that would occur;there is a minimum for the 55 requirement of a permit. 56 Councilmember Stoesz asked if the filing fee is appropriate for related costs to the City. City Clerk 57 Bartell responded that the cost is appropriate considering the process of receiving an Affidavit of 58 Candidacy is an easy one and the current fee amount is common among cities. 59 Councilmember Stoesz moved to waive the full reading of Ordinance No. 08-21 as presented. 60 Councilmember Lyden seconded the motion. Motion carried on a voice vote. 61 Councilmember Stoesz moved to approve the 2r'a reading and adoption of Ordinance No. 08-21 as 62 presented. Councilmember Cavegn seconded the motion. Motion carried: Yeas, 5;Nays none. 63 Councilmember Stoesz moved to approve Resolution No. 21-139 as presented. Councilmember 64 Ruhland seconded the motion. Motion carried on a voice vote. 65 ADMINISTRATION DEPARTMENT REPORT 66 3A) Consider Appointment of Accounting Clerk II—Human Resources and Communications 67 Director Sawyer reviewed her written report. The report includes information on the staff 68 recommendation to appointment Ms. Christopherson to the vacated position of Accounting Clerk 11. 69 Councilmember Lyden moved to approve the appointment of Katie Sue Christopherson to the 70 position of Accounting Clerk 11. Councilmember Ruhland seconded the motion. Motion carried on 71 a voice vote. 72 PUBLIC SAFETY DEPARTMENT REPORT 73 4A) Consider Resolution No.21-129 Approving State of Minnesota Joint Powers 74 Agreements with the City of Lino Lakes on Behalf of its City Attorney and Police Department 75 —Public Safety Director Swenson explained that staff is requesting authorization to enter a joint 76 powers agreement with the State of Minnesota that authorizes access to certain state criminal justice 77 networks as appropriate and as needed to provide services. 78 Councilmember Ruhland moved to approve Resolution No. 21-129 as presented. Councilmember 79 Cavegn seconded the motion. Motion carried on a voice vote. 2 COUNCIL MINUTES APPROVED 80 PUBLIC SERVICES DEPARTMENT REPORT 81 5A) Consider Resolution No.21-142,Approving the Name and Logo of The Rookery 82 Activity Center—Public Services Director DeGardner reviewed his written report. He showed the 83 proposed logoibrand for the rec center. The council had reviewed the logo proposal at the pre-council 84 work session and approved consideration. Mr. DeGardner reviewed some renderings of the logo as a 85 sign on the facility and on merchandize. 86 Councilmember Ruhland moved to approve Resolution No.21-142 as presented. Councilmember 87 Lyden seconded the motion. 88 Councilmember Cavegn said he loves the logo but he doesn't approve of the name"The Rookery", 89 based on definitions of that word that don't carry the identity he'd like to promote. 90 Mayor Rafferty remarked that this project, opening the facility, is moving forward as it should 91 Motion carried on a voice vote (Councilmember Cavegn voted no). 92 5B) Consider Resolution No. 21-143,Approving Contract with Endurance Fitness—Public 93 Services Director DeGardner reviewed his written staff report. He noted steps that have brought the 94 council to this point in implementing the rec center hybrid concept that came forward in the feasiblity 95 report. Endurance Fitness is now ready to enter a contract to utilize a portion of The Rookery Activity 96 Center. They will be a great partner. 97 The owner of Endurance Fitness explained that he and his wife feel this is a great opportunity to move 98 into the recreation center facility. He explained how they came to be in their current location(the 99 YMCA turned away from the programming they needed). 100 Mayor Rafferty remarked that the City is looking forward to the partnership;they want success for the 101 business and the members they serve. 102 Administrator Cotton explained that staff will work hard to prepare the fitness space to allow them to 103 move in around February. 104 Councilmember Cavegn noted that he visited the current facility and was impressed with the 105 equipment and programming. 106 Councilmember Ruhland moved to approve Resolution No. 21-143 as presented. Councilmember 107 Lyden seconded the motion. Motion carried on a voice vote 108 COMMUNITY DEVELOPMENT REPORT 109 6A) Consider Resolution No. 21-141,Approving Change Order No.2 and Final Payment No. 110 16,Water Tower No.3—Community Development Director Grochala reviewed the written report 111 and the staff request to approve a change order and final payment. The project is successfully 112 completed. The change order is actually a credit. 113 Mayor Rafferty noted that the project went great and the product is wonderful. Even the tower 114 painting has garnered state recognition. 115 Councilmember Cavegn moved to approve Resolution No. 21-141 as presented. Councilmember 116 Ruhland seconded the motion. Motion carried on a voice vote. 117 UNFINISHED BUSINESS 118 There was no Unfinished Business. 3 COUNCIL MINUTES APPROVED 119 120 NEW BUSINESS 121 8A) Definition of Double Garage—Community Development Director Grochala explained that 122 staff discussed this matter at the council work session. Currently staff s interpretation is that two 123 cars must be able to enter the garage (independently). The work session direction indicates a 124 different interpretation by the council. To make the council's direction official, a motion is 125 recommended. 126 Councilmember Cavegn moved to approve the interpretation of a double garage as one with a door 127 that is wide enough to accommodate ingress and egress of a single vehicle. Councilmember Lyden 128 seconded the motion. Motion carried on a voice vote. 129 130 COMMUNITY EVENTS 131 There were no events announced. 132 COMMUNITY CALENDAR 133 Community Calendar—A Look Ahead 134 November 22,2021 through December 13,2021 135 136 +ik Wednesday,November 24 6:30 pm, Council Chambers Environmental Board 137 $ Wednesday,December 1 6:30 pm,Council Chambers Park Board 138 4F. Thursday, December 2 8:00 am, Community Room EDAC 139 4� Monday, December 6 6:00 pm,Community Room Council Work Session 140 4- Monday,December 13 6:00 pm,Community Room Council Work Session 141 4. Monday,December 13 6:30 pm,Council Chambers City Council Meeting 142 143 ADJOURN 144 145 There being no further business, a motion to adjourn at 7:05 p.m. was adopted on a voice vote. 146 147 Following adjournment of the regular meeting,the City Council reconvened for a special work 148 session to discuss the 2022 Budget. 149 15o These minutes were considered and approved at the regular Council Meeting on December 13, 151 2021. 152 153 154 155 156 Julianne artell, City Cl rkL1)1ob Rafferty, Mayor 157 4