HomeMy WebLinkAbout11-17-2021 Council Special Meeting Minutes COUNCIL MINUTES
APPROVED
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2 LINO LAKES CITY COUNCIL
3 SPECIAL MEETING
4 MINUTES
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6 DATE : November 17,2021
7 TIME STARTED : 5:35 p.m.
8 TIME ENDED : 6:00 p.m.
9 MEMBERS PRESENT : Councilmember Lyden,Ruhland and Mayor
10 Rafferty
11 MEMBERS ABSENT Councilmember Stoesz
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13 Staff members present: City Administrator Sarah Cotton; Public Services Director Rick DeGardner;
14 Communications Specialist Andrea Turner; Administrative Assistant Kellie Schmidt; City Clerk
15 Julie Bartell
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17 PUBLIC COMMENT
18 There were no public comments.
19 SETTING THE AGENDA
20 The agenda was approved as presented.
21 PUBLIC SERVICES DEPARTMENT REPORT
22 5A) Consider Resolution No.21-140,Approving Facility Management Software Contract
23 with CivicPlus—Director DeGardner reviewed his written staff report.
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25 Andrea Turner, Communications Specialist, and Kellie Schmidt,Administrative Assistant, reported.
26 Ms. Turner noted that staff is proposing that the City move its website from the Gov Office platform
27 to CivicPlus to better meet the needs of the City. She noted the benefits of a change, including a
28 better fit for the City's brand and identity. Samples of CivicPlus guided websites were shown. Ms.
29 Schmidt pointed out that CivicPlus can provide better search options and noted that search is a widely
30 utilized element of the website. Ms. Turner added that CivicPlus also better allows for future
31 updating. She presented a slide indicating how the City of Blaine utilizes CivicPlus for their
32 recreation and other programs on a very user friendly platform.
33 Ms. Turner reviewed other features and benefits of CivicPlus:
34 - Cohesive user experience and efficiency for staff,
35 - Custom designed site;
36 - Email connection with residents (resident opt in);
37 - Recreation center subsite;
38 - Technical on-line support;
39 - Pricing(eligible for ARPA Funding).
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COUNCIL MINUTES
APPROVED
40 Adminstrator Cotton added that the recreation center was a catalyst for change but it's a good time to
41 enhance the website overall; this would be a technology improvement that will grow.
42 Councilmember Cavegn agreed that the current website is antiquated. He received information on
43 the cost of the current platform ($1,500 per year). He also asked about integration of current
44 programs and Ms. Turner explained how the financial system could fit in.
45 Director DeGardner added that CivicPlus offers many modules for services (HR, Elections e.g.).
46 The current request is for two.
47 Councilmember Cavegn noted the redesign option every four years and he wonders if CivicPlus will
48 allow intermittent change needs. Ms. Turner responded that the company is good at locking in brand
49 identity and there are many customizable opportunities;the City will have the opportunity to liven it
50 up.
51 The council heard about implementation, driven by the planned opening of the recreation center on
52 April1.
53 Councilmember Lyden said he recognizes that this is current technology and the website is very
54 important for citizens. He understands the impact and savings part. He is a bit of a technology
55 dinosaur so he wonders how usable this would be for him. Staff responded that the website should
56 be usable on a basic level (not using an app for instance) as well.
57 Councilmember Lyden asked staff to explore the possibility of utilizing some funding from the
58 communications fund.
59 Councilmember Lyden moved to approve Resolution No. 21-140 as presented. Councilmember
60 Cavegn seconded the motion. Motion carried on a voice vote.
61 UNFINISHED BUSINESS
62 There was no Unfinished Business.
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64 NEW BUSINESS
65 There was no New Business.
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67 ADJOURN
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69 There being no further business, Councilmember Cavegn moved to adjourn at 6:00 p.m.
70 Councilmember Ruhland seconded the motion. Motion carried on a voice vote.
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72 These minutes were considered and approved at the regular Council Meeting on December 13,
73 2021.
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78 Ju i Bartell, City Cle k ob Rafferty, Mayor
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