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Home My WebLink About12-13-2021 Council Meeting Minutes COUNCIL MINUTES APPROVED i 2 LINO LAKES CITY COUNCIL 3 REGULAR MEETING 4 MINUTES 5 6 DATE : December 13,2021 7 TIME STARTED : 6:30 p.m. 8 TIME ENDED : 7:08 p.m. 9 MEMBERS PRESENT : Councilmember Stoesz, Lyden, 10 Ruhland, Cavegn and Mayor Rafferty 11 MEMBERS ABSENT 12 13 Staff members present: City Administrator Sarah Cotton; Finance Director Hannah Lynch; 14 Community Development Director Michael Grochala; Public Safety Director John Swenson; City 15 Engineer Diane Hankee; Environmental Coordinator Andrew Nelson; Human Resources and 16 Communications Manager Meg Sawyer; City Clerk Julie Bartell 17 18 ADVISORY BOARD INTERVIEWS 19 20 Prior to the regular meeting,the Council interviewed three applicants for City advisory boards. 21 22 PUBLIC COMMENT 23 There were no public comments. 24 SETTING THE AGENDA 25 The agenda was approved as presented. 26 CONSENT AGENDA 27 Councilmember Ruhland moved to approve the Consent Agenda, Items I through I as presented. 28 Councilmember Lyden seconded the motion. Motion carried on a voice vote. 29 30 ITEM ACTION 31 Consideration of Expenditures: 32 A) December 13, 2021 (Check No. 115485 through 115572) in 33 the Amount of$671,437.45 Approved 34 B) Consider Approval of Nov. 22, 2021 Work Session Minutes Approved 35 C) Consider Approval of Nov. 22, 2021 Council Meeting Minutes Approved 36 D) Consider Approval of Nov. 17, 2021 Special Council Minutes Approved 37 E) Consider Approval of Nov. 22, 2021 Special Work Session 38 Minutes (budget) Approved 39 F) Consider Approval of Resolution 21-144, Accepting the 40 Redistribution of Unrequested American Rescue Plan Act Funds Approved 41 G) Consider Approval of Nov. 1, 2021 Work Session Minutes Approved 1 COUNCIL MINUTES APPROVED 42 H) Consider Approval of Dec. 6, 2021 Work Session Minutes Approved 43 I) Consider Approval of Dec. 6, 2021 Special Council Minutes Approved 44 J) Consider Approval of Personnel Policy Update Approved 45 K) Consider Approval of Flexible Work Arrangement Policy Approved 46 L) Consider Approval of Rookery Activity Center Expenditures Approved 47 FINANCE DEPARTMENT REPORT 48 2A) Public Hearing—2021/22 Property Tax Levy and 2022 Budget: i) Consider Resolution 49 No. 21-145,Adopting the Final 2021 Tax Levy, Collectible in 2022; ii) Consider Resolution No. 50 21-146, Adopting the Final 2022 General Fund Operating Budget; iii) Consider Resolution 51 No. 21-147, Adopting the 2022 Enterprise Funds Operating Budgets—Finance Director Lynch 52 reviewed slides using a PowerPoint presentation that included information on: 53 - Tax levy(operating and debt); 54 - Levy comparison to 2021; 55 - Tax Capacity and Rate; 56 - Total Tax Rate (including county, school district and other taxing districts); 57 - City Tax Rate Impact to Residential and Commercial Properties; 58 - General Fund Budget, Departmental Overview and Expenditure Overview; 59 - Enterprise Fund Budgets—Water, Sewer and Storm Water. 60 Mayor Rafferty opened the public hearing. There was no one present wishing to speak. 61 Councilmember Cavegn moved to approve Resolution No. 21-145 as presented. Councilmember 62 Ruhland seconded the motion. Mayor Rafferty noted that staff and the council have worked hard 63 on this budget. He said there is an item (minor)that he feels could be addressed differently(want is 64 not need) and so he will not be supporting adoption of the tax levy resolution. Mayor Rafferty noted 65 his concern about a public safety vehicle being purchased and the direciton to purchase Tahoe 66 vehicles rather than the less expensive Ford Explorer vehicle. 67 Motion carried on a voice vote. Mayor Rafferty recorded as voting no. 68 Councilmember Lyden moved to approve Resolution No. 21-146 as presented. Councilmember 69 Cavegn seconded the motion. Motion carried on a voice vote. Mayor Rafferty recorded as voting 70 no. 71 Councilmember Lyden moved to approve Resolution No. 21-147 as presented. Councilmember 72 Cavegn seconded the motion. Motion carried on a voice vote. 73 Councilmember Lyden thanked Ms. Lynch for her work throughout the year; she is a splendid 74 addition to the City staff; Mayor Rafferty echoed the compliment. 75 2B) Consider Resolution No. 21-149, Committing General Fund Balance- Finance Director 76 Lynch explained that certain fire turnout gear was ordered and budgeted in 2021; that equipment 77 will not be available for delivery until 2022 and this resolution identifies that commitment of funds 78 moving forward. 79 Councilmember Ruhland moved to approve Resolution No. 21-149 as presented. Councilmember 80 Lyden seconded the motion. Motion carried on a voice vote. 2 COUNCIL MINUTES APPROVED 81 2C) Consider Resolution No.21-150,Approving ARPA Spending Plan—Finance Director 82 Lynch noted the City's allocation of funds through the ARPA and the City's commitment of a 83 certain amount for the activity center project. The plan for utilizing funds is presented in the staff 84 report; it can be amended in the future. 85 Councilmember Ruhland moved to approve Resolution No. 21-150 as presented. Councilmember 86 Cavegn seconded the motion. Motion carried on a voice vote. 87 ADMINISTRATION DEPARTMENT REPORT 88 A) Consider Appointment of Police Officer—Human Resources and Communications 89 Manager Sawyer reviewed her written report recommending the appointment of Matthew DuBois to 90 an open police officer position. She reviewed Mr. DuBois' qualifications and the hiring process. 91 Councilmember Lyden moved to approve the appointment of Matthew DuBois as recommended. 92 Councilmember Stoesz seconded the motion. Motion carried on a voice vote. 93 PUBLIC SAFETY DEPARTMENT REPORT 94 There was no report from the Public Safety Department. 95 PUBLIC SERVICES DEPARTMENT REPORT 96 There was no report from the Public Services Department. 97 COMMUNITY DEVELOPMENT REPORT 98 6A) Consider Resolution 21-152,Approving Preparing for EAB Grant Funds and Contract 99 with State of Minnesota—Environmental Coordinator Nelson explained that staff would like too authorization to accept grant funds from the state; funds would support the City's Emerald Ash 101 Borer program (including removal and replanting). Mayor Rafferty commended staff for identifying 102 the potential for this grant funding. 103 Councilmember Ruhland moved to approve Resolution No. 21-152 as presented. Councilmember 104 Lyden seconded the motion. Motion carried on a voice vote. 105 6B) Consider Resolution 21-153,Approving Temporary Occupancy Agreement for Model 106 Homes, Watermark 4th Addition—City Engineer Hankee reviewed her written staff report that 107 outlines the status of the 4t'Addition of the Watermark Development. The developer is requesting 108 that 24 model homes receive a temporary occupancy agreement to allow their work to continue; the 109 homes would not be occupied as yet. i to Councilmember Cavegn moved to approve Resolution No. 21-153 as presented. Councilmember in Ruhland seconded the motion. Motion carried on a voice vote. 112 6C) Consider Resolution 21-154,Authorize the Preparation of Plans and Specs,2022 East 113 Shadow Lake Drive Utility Project—City Engineer Hankee noted, in preparation of the upcoming 114 road project on Black Duck Drive, staff identified some sagging utility lines. Staff would like to 115 proceed with a project to deal with the utility line and follow through with curb and gutter 116 replacement as needed. She noted the proposed project cost. Councilmember Stoesz asked about 117 the age of the current pipe—staff estimated late 80's or early 90's. 118 Councilmember Lyden moved to approve Resolution No. 21-154 as presented. Councilmember 119 Stoesz seconded the motion. Motion carried on a voice vote. 3 COUNCIL MINUTES APPROVED 120 6D) Consider Approval of Resolution No. 21-155,Approving Payment No. 4 and Final, 121 2020 Surface Water Maintenance Project—City Engineer Hankee asked for council authorization 122 to proceed with a final payment to the final contractor for the 2020 project. The final payment 123 would wrap up the entire project. 124 Councilmember Cavegn moved to approve Resolution No. 21-155 as presented. Councilmember 125 Ruhland seconded the motion. Motion carried on a voice vote. 126 6E) Consider Resolution 21-156,Authorize the Preparation of Plans and Specs, 2022 I35E 127 Pipe Crossing Project—City Engineer Hankee reviewed her written report outlining the northeast 128 drainage area and the project underway in that area. This pipe project is the next phase. She 129 reviewed the proposed cost. Councilmember Cavegn asked if this pipe will cover drainage for the 130 entire east side and Ms. Hankee said there are other pipes. 131 Councilmember Cavegn moved to approve Resolution No. 21-156 as presented. Councilmember 132 Stoesz seconded the motion. Motion carried on a voice vote. 133 6F) Consider Approval of Resolution No. 21-157, Order Project,Approve the Plans and 134 Specifications and Authorize the Ad for Bid, 2022 Street Rehabilitation Project—City Engineer 135 Hankee noted that plans and specs will be ready for a bidding process. She noted what would be 136 included in this project and the proposed cost. 137 Councilmember Cavegn moved to approve Resolution No. 21-157 as presented. Councilmember 138 Ruhland seconded the motion. Motion carried on a voice vote. 139 6G) Consider Resolution No. 21-158, Adopting Economic Development Strategic Plan- 140 Community Development Director Grochala explained that staff is presenting this plan, formulated 141 by the City's Economic Development Advisory Committee (EDAC). He reviewed the six main 142 priorities established in the plan. 143 Councilmember Lyden moved to approve Resolution No. 21-158 as presented. Councilmember 144 Ruhland seconded the motion. Motion carried on a voice vote. 145 UNFINISHED BUSINESS 146 There was no Unfinished Business. 147 148 NEW BUSINESS 149 There was no New Business. 150 151 COMMUNITY EVENTS 152 There were no events announced. 153 COMMUNITY CALENDAR 154 Community Calendar—A Look Ahead 155 December 13,2021 through December 27,2021 156 At. Monday, December 20 5:00 pm, Council Workroom Advisory Board Interviews 157 L. Monday, December 27 6:00 pm, Community Room Council Work Session 158 4. Monday, December 27 6:30 pm, Council Chambers City Council Meeting 159 16o ADJOURN 4 COUNCIL MINUTES APPROVED 161 162 There being no further business, Councilmember Ruhland moved to adjourn at 7:08 p.m. 163 Councilmember Cavegn seconded the motion. Motion carried on a voice vote. 164 165 Following adjournment of the regular meeting, the Council will reconvened for a special work 166 session(Activity Center Financial and Staffing Update)—see separate minutes. 167 168 These minutes were considered and approved at the regular Council Meeting on December 27, 169 2021. 170 171 172 c 173 4 _. �'�►_. 174 Ju i Bartell, City Cl k R Rafferty, Mayor 175 5