HomeMy WebLinkAbout12-13-2021 Council Work Session Minutes CITY COUNCIL WORK SESSION
APPROVED
1 CITY OF LINO LAKES
2 MINUTES
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4 DATE : December 13, 2021
5 TIME STARTED : 6:00 p.m.
6 TIME ENDED : 6:25 p.m.
7 MEMBERS PRESENT : Council Member Stoesz, Lyden,Ruhland,
8 Cavegn and Mayor Rafferty
9 MEMBERS ABSENT : None
10 Staff members present: City Administrator Sarah Cotton; Finance Director Hannah
11 Lynch; Human Resources and Communications Manager Meg Sawyer; Public Services
12 Director Rick DeGardner; Community Development Director Michael Grochala;
13 Environmental Coordinator Andrew Nelson; City Engineer Diane Hankee; Director of
14 Public Safety John Swenson; City Clerk Julie Bartell
15
16 1. Review Regular Council Agenda of December 13, 2021
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18 Item 2A) 2021/22 Property Tax Levy and 2022 Budget—Finance Director Lynch said
19 she would be overviewing the budget at the council meeting, utilizing PowerPoint slides.
20 The council is required to hold a public hearing before considering adoption.
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22 Item 2B) Resolution No. 21-147, Committing General Funds—Finance Director
23 Lynch explained that there is some public safety equipment anticipated for delivery in
24 2022 but budgeted in 2021. The resolution indicates the City's commitment to paying for
25 the equipment when it is appropriate.
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27 Item 2C) Resolution No. 21-150,Approving ARPA Spending Plan—Finance Director
28 Lynch reviewed her written report. The City has a spending plan but there is some
29 flexibility moving forward.
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31 Item 3A) Appointment of Police Officer—Manager Sawyer reviewed her written staff
32 report recommending appointment of Matthew DuBois. She reviewed his qualifications
33 and proposed starting date.
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35 Item 6A) Resolution No. 21-152, Emerald Ash Borer Grant Funds—Environmental
36 Coordinator Nelson explained that the City has the opportunity to receive a grant to assist
37 with Emerald Ash Borer(EAB) efforts.. He noted that 91 boulevard, right of way ash
38 trees will be removed, with work partially done by parks crew and partially by contractor.
39 Bare root trees will be planted in the spring as replacement.
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41 Item 6B) Resolution No. 21-153, Temporary Occupancy Agreement for Watermark
42 Model Homes - City Engineer Hankee explained that Watermark is requesting temporary
43 permits for certain model homes within their project. This agreement would keep their
44 work product moving and certain workers in place. These will not be occupied homes
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CITY COUNCIL WORK SESSION
APPROVED
45 under the agreement. The homes would not receive occupancy permits until they meet all
46 requirements.
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48 Item 6C) Resolution No. 21-154,Plans and Specifications for 2022 East Shadow
49 Lake Drive Utility Project—City Engineer Hankee explained the project location. Staff
50 has identified through televising that there is a sagging line and some settlement in utility
51 lines. It could lead to back-ups if not repaired. Excavation will result in the need to
52 repair curbs and gutters. Mayor Rafferty asked about the diagonal water pipe in the road;
53 staff explained that the diagonal is a storm sewer line and is not involved in this project.
54
55 Item 6D,Resolution No. 21-155,Payment for 2020 Surface Water Maintenance
56 Project—City Engineer Hankee reported that there were two contracts for this year's
57 project; one has been fully paid. This request would finalize the second contract with
58 Olson; their work is finished. Councilmember Stoesz noted that the percentage complete
59 noted in the report is over 100 percent. Ms. Hankee explained that additional work was
60 performed.
61
62 Item 6E, Resolution No. 21-156,Plans and Specifications for the 2022 I-35E Pipe
63 Crossing Project—City Engineer Hankee noted the east side drainage project and the
64 need to pipe under the freeway as well as add adjacent ponding. The project is funded
65 through the Surface Water Management Fund. Councilmember Stoesz suggested keeping
66 NorthMetro TV informed on the project; it could be an interesting project to the
67 community.
68
69 Item 6F, Resolution No. 21-157, Project, Plans and Specifications, Ad for Bid, 2022
70 Street Rehabilitation Project- City Engineer Hankee reviewed areas that would be
71 included in the 2022 project. Staff will attempt to bid the project at the most opportune
72 time (for best price).
73
74 Item 6G, Resolution No. 21-158,Economic Development Strategic Plan—Community
75 Development Director Grochala recalled that this plan was presented and discussed at the
76 work session. Councilmember Cavegn asked when staff would assign dates; Mr.
77 Grochala said staff will be updating items as certain actions are taken;there will probably
78 be check-in points for some items, rather than dates.
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80 Mayor Rafferty suggested that the council remain informed on the larger projects such as
81 water towers and wells. Perhaps as weather allows,the council can view some of the
82 work in person.
83
84 The meeting was adjourned at 6:25 p.m.
85
86 These minutes were considered, corrected and approved at the regular Council meeting held on
87 December 27, 2021.
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CITY COUNCIL WORK SESSION
APPROVED
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92 Ju i artell, City Cl rk " —AJob Rafferty, Mayor
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