HomeMy WebLinkAbout12-27-2021 Council Packet EXPANDED AGENDA
CITY COUNCIL AGENDA
Monday, December 27, 2021
***********
6:30 p.m.
(Scheduled to be broadcast on Channel 16)
City Council: Mayor Rafferty, Councilmembers Cavegn, Lyden, Ruhland and Stoesz
City Administrator: Sarah Cotton
ADVISORY BOARD INTERVIEWS, 5:30 P.M.
Council Workroom
CITY COUNCIL MEETING, 6:30 P.M.
Call to Order and Roll Call - Lyden, Ruhland, Stoesz and Rafferty present;
Cavegn absent
Pledge of Allegiance
Open Mike / Public Comment (in person or received in writing prior to meeting)
There were no comments
Setting the Agenda: Addition or Deletion of Agenda Items
The agenda was accepted as presented
1. CONSENT AGENDA
A) December 27, 2021 (Check No. 115573 through 115654) in the Amount of
$1,102,557.34
B) Consider Approval of December 13, 2021 Work Session Minutes
C) Consider Approval of December 13, 2021 Council Meeting Minutes
D) Consider Approval of December 13, 2021 Special Work Session Minutes
E) Consider Approval of December 20, 2021 Special Council Minutes
F) Consider Approval of Rookery Activity Center Expenditures
Action Taken: Motion by Lyden, seconded by Stoesz, to approve
Consent Agenda Items 1A through 1F, as presented, was adopted
2. FINANCE DEPARTMENT REPORT
None
3. ADMINISTRATION DEPARTMENT REPORT
A) Appointment of Accounting Clerk I, Meg Sawyer
Action Taken: Motion by Ruhland, seconded by Stoesz, to approve
the appointment of Jessica Eller as recommended, was adopted
Council Agenda -2- December 27, 2021
B) Appointment of Public Safety CSO, Meg Sawyer
Action Taken: Motion by Lyden, seconded by Ruhland, to approve
the appointment of Jacob Mullen as recommended, was adopted
4. PUBLIC SAFETY DEPARTMENT REPORT
No report
5. PUBLIC SERVICES DEPARTMENT REPORT
No report
6. COMMUNITY DEVELOPMENT REPORT
No report
7. UNFINISHED BUSINESS
None
8. NEW BUSINESS
None
Adjournment
Action Taken: Motion by Ruhland, seconded by Stoesz, to adjourn at 6:45
p.m. was adopted
Community Calendar – A Look Ahead
December 28, 2021 through January 10, 2022
Tuesday, January 4 6:30 pm, Council Chambers Environmental Board
Wednesday, January 5 6:30 pm, Council Chambers Park Board
Thursday, January 6 8:00 am, Community Room EDAC
Monday, January 3 6:00 pm, Community Room Council Work Session
Tuesday, January 10 6:00 pm, Community Room Council Work Session
Tuesday, January 10 6:30 pm, Council Chambers City Council Meeting
CITY COUNCIL AGENDA
Monday, December 27, 2021
***********
6:30 p.m.
(Scheduled to be broadcast on Channel 16)
City Council: Mayor Rafferty, Councilmembers Cavegn, Lyden, Ruhland and Stoesz
City Administrator: Sarah Cotton
ADVISORY BOARD INTERVIEWS, 5:30 P.M.
Council Workroom
CITY COUNCIL MEETING, 6:30 P.M.
Call to Order and Roll Call
Pledge of Allegiance
Open Mike / Public Comment (in person or received in writing prior to meeting)
Setting the Agenda: Addition or deletion of agenda items
1. CONSENT AGENDA
A) December 27, 2021 (Check No. 115573 through 115654) in the Amount of
$1,102,557.34
B) Consider Approval of December 13, 2021 Work Session Minutes
C) Consider Approval of December 13, 2021 Council Meeting Minutes
D) Consider Approval of December 13, 2021 Special Work Session Minutes
E) Consider Approval of December 20, 2021 Special Council Minutes
F) Consider Approval of Rookery Activity Center Expenditures
2. FINANCE DEPARTMENT REPORT
None
3. ADMINISTRATION DEPARTMENT REPORT
A) Appointment of Accounting Clerk I, Meg Sawyer
B) Appointment of Public Safety CSO, Meg Sawyer
4. PUBLIC SAFETY DEPARTMENT REPORT
No report
5. PUBLIC SERVICES DEPARTMENT REPORT
No report
Council Agenda -2- December 27, 2021
6. COMMUNITY DEVELOPMENT REPORT
No report
7. UNFINISHED BUSINESS
None
8. NEW BUSINESS
None
Adjournment
Community Calendar – A Look Ahead
December 28, 2021 through January 10, 2022
Tuesday, January 4 6:30 pm, Council Chambers Environmental Board
Wednesday, January 5 6:30 pm, Council Chambers Park Board
Thursday, January 6 8:00 am, Community Room EDAC
Tuesday, January 3 6:00 pm, Community Room Council Work Session
Tuesday, January 10 6:00 pm, Community Room Council Work Session
Tuesday, January 10 6:30 pm, Council Chambers City Council Meeting
Expenditures
December 27, 2021
Check #115573 to #115654
$1,102,557.34
City of Lino Lakes
Activity Codes
Code Description Code Description
401 Mayor/Council 817 Spring Fling
402 Administration 818 Winter Festival
403 Elections 819 Community Gardens
404 Cable TV 822 Family Corn Roast
405 Charter Administration 827 Gobbler Games
407 Finance 830 Adult Golf Lessons
414 Legal Consultants 835 Youth Skating Class
415 Economic Development 850 Golf Academy
416 Planning & Zoning 856 Youth Soccer
417 Engineering 857 Soccer Fundamentals
418 Community Development 860 Secret Shop
420 Police Protection 864 Preschool Playtime
421 Fire Protection 868 Little Goblins Party
422 Building Inspections 871 Flag Football
430 Streets 875 Snow Day
431 Fleet Management 876 Kite Day
432 Government Buildings 877 Rockin' in the Park
450 Parks 879 Movies in the Park
451 Recreation 890 Senior Programs
461 Environmental
462 Solid Waste Abatement
463 Forestry
494 Water
495 Sanitary Sewer
499 Other
802 Dodgeball Camp
806 Youth T-Ball
808 Youth Baseball Camp
810 Youth Playground
811 Youth Safety Camp
812 Youth Art Camps
814 Senior Programs/Book Club
AP Checks by Account Number
12/27/2021 City Council Meeting
Vendor Fund/Dept Account Amount Check # Description
Leadership Growth Groups LLC 101-000 101-000-1550-000 600.00 115626 2022 Leadership Growth Group Series
U.S. Bank Visa 101-000 101-000-1550-000 102.00 115649 MN Board of Accountancy/2022 CPA License Renewal S. Cotton
AFLAC 101-000 101-000-2040-000 310.22 115579 December Insurance Premiums
AFSCME Council #5 101-000 101-000-2040-000 524.70 115576 PR Batch 00002.12.2021 Union Dues AFSCME
International Union 101-000 101-000-2040-000 560.00 115577 PR Batch 00002.12.2021 Union Dues 49ers
Law Enforcement Labor Services 101-000 101-000-2040-000 1,397.00 115578 PR Batch 00002.12.2021 Union Dues LELS
Anoka County Property Records & Taxation 101-000 101-000-2081-000 276.00 115583 Easement Encroachment Agreements
Anoka County Property Records & Taxation 101-000 101-000-2081-000 322.00 115583 Easement Encroachment Agreements
Met Council Environmental Services (SAC) 101-000 101-000-2120-000 47,215.00 115633 November 2021 SAC
Met Council Environmental Services (SAC) 101-000 101-000-3414-000 -472.15 115633 November 2021 SAC
U.S. Bank Visa 101-000 101-000-3730-000 -953.65 115649 U.S. Bank Visa Rebate
101-000 Total 49,881.12
U.S. Bank Visa 101-401 101-401-4900-000 24.00 115649 Facebook/Ad Campaign
U.S. Bank Visa 101-401 101-401-4900-000 60.00 115649 HyVee/CIC Visit Baked Goods
U.S. Bank Visa 101-401 101-401-4900-000 21.41 115649 Target/CIC Visit Supplies
U.S. Bank Visa 101-401 101-401-4900-000 52.48 115649 Caribou/CIC Visit Coffee
101-401 Total 157.89
Optum 101-402 101-402-4310-000 85.00 115638 November Retiree & Cobra Fees
U.S. Bank Visa 101-402 101-402-4330-000 15.59 115649 Amazon/Leadership Book
Press Publications Inc. 101-402 101-402-4340-000 81.92 115640 Summary of Ord. No. 08-21
101-402 Total 182.51
SBRK Finance Holdings Inc 101-407 101-407-4300-000 3.00 115643 November Civic Pay Credit Card Fees
City of Roseville 101-407 101-407-4310-000 16,758.98 115596 December IT Services
101-407 Total 16,761.98
GDO Law 101-414 101-414-4303-000 8,500.00 115613 December Prosecutor Contract
101-414 Total 8,500.00
U.S. Bank Visa 101-416 101-416-4200-000 32.73 115649 Pizza T/Pizza for Joint Council & Board Meeting
U.S. Bank Visa 101-416 101-416-4200-000 126.39 115649 Pizza T/Pizza for Joint Council & Board Meeting
101-416 Total 159.12
U.S. Bank Visa 101-420 101-420-4200-000 84.36 115649 Vista Print/Business Cards Heu Bergeron Bonczek
U.S. Bank Visa 101-420 101-420-4200-000 33.73 115649 Adobe/Redaction Software Subscription Fee
U.S. Bank Visa 101-420 101-420-4200-000 5.53 115649 Amazon/Pens
U.S. Bank Visa 101-420 101-420-4200-000 256.97 115649 Adobe/Redaction Software Subscription Fee
U.S. Bank Visa 101-420 101-420-4200-000 177.60 115649 Amazon/Thermal Transfer Labels for Evidence Printer
U.S. Bank Visa 101-420 101-420-4200-000 -32.57 115649 Adobe/Redaction Software Subscription Fee Refund
U.S. Bank Visa 101-420 101-420-4200-000 31.99 115649 Amazon/Ink Cartridges
U.S. Bank Visa 101-420 101-420-4200-000 88.00 115649 MN County Attorneys Assoc/Forfeiture Forms
Anoka County Treasury Office 101-420 101-420-4211-000 106.50 115584 Replacement for APX 6000 Serial #755CRR090
U.S. Bank Visa 101-420 101-420-4211-000 233.60 115649 Amazon/Medical V-Vac Starter Kits
U.S. Bank Visa 101-420 101-420-4211-000 25.98 115649 Amazon/Batteries
U.S. Bank Visa 101-420 101-420-4211-000 680.37 115649 Lynn Peavey/Evidence Supplies
U.S. Bank Visa 101-420 101-420-4211-000 355.30 115649 Axon/Taser X26P DPMs
U.S. Bank Visa 101-420 101-420-4211-000 439.96 115649 Amazon/Lightning X Trauma Bags
U.S. Bank Visa 101-420 101-420-4211-000 659.94 115649 Amazon/Lightning X Trauma Bags
Spartan Promotional Group Inc 101-420 101-420-4214-000 305.02 115644 Learn About 911 Coloring Books
LEAST Services/Counseling LLC 101-420 101-420-4300-000 75.00 115627 On Call After Hours Availability - November
U.S. Bank Visa 101-420 101-420-4321-000 1,816.42 115649 Verizon/Phone & Internet
UPS/United Parcel Service 101-420 101-420-4322-000 14.54 115651 Shipping Postage
Allina Health System 101-420 101-420-4330-000 36.75 115581 First Responder Training Class
Allina Health System 101-420 101-420-4330-000 480.00 115581 Q4 2021 Education
Breach Point Consulting Inc. 101-420 101-420-4330-000 1,900.00 115590 Seminar Personal & Professional Breakthroughs First Responders
Ng Anissa 101-420 101-420-4330-000 54.42 115636 Meals for Training
U.S. Bank Visa 101-420 101-420-4330-000 75.00 115649 BCA/DMT Recertification Training M. Paulson
U.S. Bank Visa 101-420 101-420-4330-000 -975.00 115649 Public Agency Training/Refund for Cancelled Training
Aspen Mills Inc. 101-420 101-420-4370-000 64.84 115586 Uniform Allowance K. Sinna
Aspen Mills Inc. 101-420 101-420-4370-000 49.25 115586 New Hire Uniform S. Bonczek
Streicher's Inc. 101-420 101-420-4370-000 29.99 115645 Uniform Allowance N. Hamann
Streicher's Inc. 101-420 101-420-4370-000 74.99 115645 Uniform Allowance M. Paulson
U.S. Bank Visa 101-420 101-420-4370-000 149.11 115649 Uniform Allowance M. DeMars
U.S. Bank Visa 101-420 101-420-4370-000 317.94 115649 Uniform Allowance A. Halverson
U.S. Bank Visa 101-420 101-420-4370-000 46.24 115649 Uniform Allowance K. Sinna
U.S. Bank Visa 101-420 101-420-4370-000 514.50 115649 Uniform Allowance K. Leibel
U.S. Bank Visa 101-420 101-420-4370-000 18.99 115649 Uniform Allowance A. Halverson
Connexus Energy 101-420 101-420-4381-000 30.35 115600 Electric
Blaine Lock & Safe Inc. 101-420 101-420-4386-000 26.50 115587 Key Cut
U.S. Bank Visa 101-420 101-420-4386-000 201.00 115649 Emblem Authority/Reserve Officer Rocker Patches
U.S. Bank Visa 101-420 101-420-4386-000 200.00 115649 Tipsy Steer/Reserve Holiday Party Gift Card
U.S. Bank Visa 101-420 101-420-4386-000 28.13 115649 Vista Print/Business Cards Reserve Officers
Dakota Co. Financial Services 101-420 101-420-4410-000 99.00 115602 CJN eBriefing Fee
Page 1 of 5
AP Checks by Account Number
12/27/2021 City Council Meeting
Vendor Fund/Dept Account Amount Check # Description
Metro Sales Incorporated 101-420 101-420-4410-000 36.00 115634 Copier Maintenance Contract Ricoh/MP 4055SP
101-420 Total 8,816.24
U.S. Bank Visa 101-421 101-421-4211-000 79.60 115649 LTG Power Equip/Canned Fuel Qts
U.S. Bank Visa 101-421 101-421-4211-000 109.27 115649 AED/Disposable Lifepak Cuffs
U.S. Bank Visa 101-421 101-421-4211-000 759.95 115649 Amazon/5 Cases Black Disposable Surgical Masks
U.S. Bank Visa 101-421 101-421-4211-000 17.99 115649 Amazon/Batteries
U.S. Bank Visa 101-421 101-421-4211-000 40.62 115649 Amazon/Batteries
Spartan Promotional Group Inc 101-421 101-421-4214-000 358.21 115644 Fire Badge Decals
Spartan Promotional Group Inc 101-421 101-421-4214-000 305.02 115644 Learn About 911 Coloring Books
City of Hugo 101-421 101-421-4240-000 1,000.00 115595 Used Darley Hose Tester
U.S. Bank Visa 101-421 101-421-4240-000 8.99 115649 Amazon/Blood Glucose Monitoring System
LEAST Services/Counseling LLC 101-421 101-421-4300-000 75.00 115627 On Call After Hours Availability - November
U.S. Bank Visa 101-421 101-421-4321-000 146.28 115649 Verizon/Phone & Internet
Allina Health System 101-421 101-421-4330-000 480.00 115581 Q4 2021 Education
Allina Health System 101-421 101-421-4330-000 19.50 115581 First Responder Training Class
Finke Brian 101-421 101-421-4330-000 334.48 115610 Tuition Reimbursement - Finke
U.S. Bank Visa 101-421 101-421-4330-000 2,975.00 115649 Dolan Consulting/Performance Evaluation Training Public Safety
Macqueen Equipment Inc. 101-421 101-421-4370-000 274.93 115628 Mask Bags
U.S. Bank Visa 101-421 101-421-4370-000 2,180.00 115649 Aspen Mills/Fire Division Polo Shirts
U.S. Bank Visa 101-421 101-421-4370-000 96.20 115649 Uniform Allowance D. L'Allier
101-421 Total 9,261.04
U.S. Bank Visa 101-422 101-422-4300-000 5.35 115649 Apple/Apple TV Subscription Fee to be Refunded
U.S. Bank Visa 101-422 101-422-4321-000 35.01 115649 Verizon/Phone & Internet
Boonstra Jason 101-422 101-422-4330-000 82.88 115589 Mileage Septic Class
101-422 Total 123.24
U.S. Bank Visa 101-430 101-430-4211-000 24.65 115649 Home Depot/Mailbox
U.S. Bank Visa 101-430 101-430-4211-000 83.76 115649 Home Depot/Snow Stake Paint
Earl F. Andersen 101-430 101-430-4223-000 254.45 115606 Speed Limit & Dip Signs
City of St. Paul 101-430 101-430-4224-000 2,442.75 115597 October Asphalt
Connexus Energy 101-430 101-430-4385-000 1,685.50 115600 Electric
Upper Cut Tree Service 101-430 101-430-4410-000 725.00 115650 Tree Removal 497 Post Road
101-430 Total 5,216.11
Safety-Kleen Systems Inc. 101-431 101-431-4211-000 50.42 115642 Solvent
Menards - Forest Lake 101-431 101-431-4212-000 29.98 115631 Blue DEF
U.S. Bank Visa 101-431 101-431-4212-000 96.30 115649 Bill's Superette/Non-Oxy Gas
U.S. Bank Visa 101-431 101-431-4212-000 34.46 115649 Casey's/#307 Fuel
Aspen Equipment Company 101-431 101-431-4221-000 942.98 115585 #255 & #268 Plow Repair Parts
Emergency Automotive Technologies 101-431 101-431-4221-000 57.50 115607 #317 Swap Out Blue Sea Sure Eject Part
Factory Motor Parts Company 101-431 101-431-4221-000 15.36 115608 Stock Oil Filters
Factory Motor Parts Company 101-431 101-431-4221-000 126.04 115608 #617 Warranty Replacement Part
Factory Motor Parts Company 101-431 101-431-4221-000 25.44 115608 #210 Coolant Filter
Hugo Equipment Company 101-431 101-431-4221-000 20.93 115617 Chainsaw Repair Parts
Menards - Forest Lake 101-431 101-431-4221-000 5.95 115631 #302 Silicone
O'Reilly Automotive Stores 101-431 101-431-4221-000 101.94 115639 #210 Anti-Freeze
O'Reilly Automotive Stores 101-431 101-431-4221-000 51.74 115639 Stock Oil & Hyd Filters
O'Reilly Automotive Stores 101-431 101-431-4221-000 25.73 115639 #605 Headlight
O'Reilly Automotive Stores 101-431 101-431-4221-000 92.72 115639 #210 Anti-Freeze
S&S Industrial Hardware Supply 101-431 101-431-4221-000 105.74 115641 Stock Bolts
U.S. Bank Visa 101-431 101-431-4221-000 375.00 115649 Batteries Plus/#399 Rear Battery
U.S. Bank Visa 101-431 101-431-4221-000 372.67 115649 Amazon/Drill Bits Bolts Screws Pipe Remover LED Bulbs
U.S. Bank Visa 101-431 101-431-4221-000 358.03 115649 EBay/Shell Gadus Grease
U.S. Bank Visa 101-431 101-431-4221-000 47.94 115649 Fleet Farm/Lubricants & Grease Fittings
U.S. Bank Visa 101-431 101-431-4240-000 171.69 115649 Snap-On/Wrenches Sockets Butane Torch
U.S. Bank Visa 101-431 101-431-4240-000 221.91 115649 Amazon/Sledge Hammers
U.S. Bank Visa 101-431 101-431-4240-000 329.80 115649 Amazon/Sledge Hammers
U.S. Bank Visa 101-431 101-431-4240-000 1,552.99 115649 Elite Truck Boxes/#807 Diesel Transfer Tank & Toolbox
U.S. Bank Visa 101-431 101-431-4300-000 176.00 115649 Holiday/November Car Washes
101-431 Total 5,389.26
Innovative Office Solutions LLC 101-432 101-432-4200-000 283.23 115623 Toner USB Drives Paper
U.S. Bank Visa 101-432 101-432-4200-000 20.98 115649 Amazon/Embossed Certificate Seals
U.S. Bank Visa 101-432 101-432-4200-000 48.99 115649 Amazon/Wireless Mouse
U.S. Bank Visa 101-432 101-432-4200-000 3.49 115649 Amazon/Margin Tabs for Binder
U.S. Bank Visa 101-432 101-432-4200-000 12.76 115649 Amazon/Post-it Flags
U.S. Bank Visa 101-432 101-432-4200-000 59.97 115649 Amazon/Digital AV Adapters to HDMI for Conference Room
U.S. Bank Visa 101-432 101-432-4200-000 41.32 115649 Amazon/Desk Calendars
U.S. Bank Visa 101-432 101-432-4200-000 17.85 115649 Amazon/AdirPro Sharp Point for Tripod/Prism Pole
U.S. Bank Visa 101-432 101-432-4200-000 99.37 115649 Kohl's/Plates Bowls Toaster
U.S. Bank Visa 101-432 101-432-4200-000 68.86 115649 Amazon/Cannon Replacement Roller Kit for Desk Scanner
U.S. Bank Visa 101-432 101-432-4200-000 9.69 115649 Amazon/Self-Inking Approved Stamp
Page 2 of 5
AP Checks by Account Number
12/27/2021 City Council Meeting
Vendor Fund/Dept Account Amount Check # Description
Dalco Inc. 101-432 101-432-4211-000 316.65 115603 Foam Hand Wash
U.S. Bank Visa 101-432 101-432-4211-000 8.09 115649 Amazon/Raid Ant Bait
U.S. Bank Visa 101-432 101-432-4211-503 4.99 115649 Target/Clorox Wipes
U.S. Bank Visa 101-432 101-432-4211-503 53.28 115649 Amazon/Batteries
U.S. Bank Visa 101-432 101-432-4211-503 53.97 115649 Fleet Farm/Timers for Holiday Lights
U.S. Bank Visa 101-432 101-432-4211-503 17.76 115649 Amazon/Batteries
Aid Electric Corporation 101-432 101-432-4300-500 396.70 115580 Wire Door Operators Senior Center
Olson's Sewer Service Inc. 101-432 101-432-4300-500 464.75 115637 Unplug Sewer Line at Public Works
Aid Electric Corporation 101-432 101-432-4300-503 728.12 115580 Repair LED Lights Police Department
Hugo Plumbing & Pump Service 101-432 101-432-4300-503 190.00 115618 Replaced Flush Valve on Urinal in Cell #1
U.S. Bank Visa 101-432 101-432-4300-503 715.50 115649 Blaine Lock & Safe/Tahoe Valet Keys for Patrol
TDS Metrocom MN 101-432 101-432-4321-000 201.83 115646 Phone Service
Connexus Energy 101-432 101-432-4381-500 948.34 115600 Electric
CenterPoint Energy 101-432 101-432-4383-500 706.70 115593 Natural Gas
CenterPoint Energy 101-432 101-432-4383-501 437.27 115593 Natural Gas
CenterPoint Energy 101-432 101-432-4383-502 246.02 115593 Natural Gas
Centennial Utilities 101-432 101-432-4383-503 3,337.95 115592 Natural Gas
Walters Recycling & Refuse 101-432 101-432-4384-500 248.47 115652 Trash & Recycling
Walters Recycling & Refuse 101-432 101-432-4384-501 34.51 115652 Trash & Recycling
Walters Recycling & Refuse 101-432 101-432-4384-502 179.47 115652 Trash & Recycling
Walters Recycling & Refuse 101-432 101-432-4384-503 340.17 115652 Trash & Recycling
Marsden Bldg Maintenance LLC 101-432 101-432-4410-500 1,044.60 115630 December Janitorial Services
Marsden Bldg Maintenance LLC 101-432 101-432-4410-501 631.58 115630 December Janitorial Services
Marsden Bldg Maintenance LLC 101-432 101-432-4410-502 691.82 115630 December Janitorial Services
CES Imaging 101-432 101-432-4410-503 80.00 115594 December Plotter/Scanner Maintenance
CES Imaging 101-432 101-432-4410-503 21.95 115594 Plotter/Scanner Repair
Marsden Bldg Maintenance LLC 101-432 101-432-4410-503 351.88 115630 Electrostatic Spraying
Marsden Bldg Maintenance LLC 101-432 101-432-4410-503 3,856.00 115630 December Janitorial Services
Metro Sales Incorporated 101-432 101-432-4410-503 195.49 115634 Copier Maintenance Contract Ricoh/IM C2500
Metro Sales Incorporated 101-432 101-432-4410-503 530.41 115634 Copier Maintenance Contract Ricoh/IM C6000
MN Department of Labor & Industry 101-432 101-432-4452-000 10.00 115635 Pressure Vessel
101-432 Total 17,710.78
U.S. Bank Visa 101-450 101-450-4211-000 121.00 115649 Polar Snow Products/Slitted Plastic
U.S. Bank Visa 101-450 101-450-4211-000 126.77 115649 Home Depot/Lock Mouse Traps Graphite Dry Lube Spruce Tops
Frattallone's/Circle Pines Ace 101-450 101-450-4240-000 270.93 115612 Snow Pushers & Leaf Rakes
U.S. Bank Visa 101-450 101-450-4330-000 90.00 115649 MPSTMA/Fall Workshop
Connexus Energy 101-450 101-450-4381-000 69.30 115600 Electric
Xcel Energy 101-450 101-450-4381-000 42.73 115654 November Electric Birch Street Roundabout Irrigation Cabinet
Centennial Utilities 101-450 101-450-4383-000 139.17 115592 Natural Gas
Centennial Utilities 101-450 101-450-4383-000 186.78 115592 Natural Gas
Centennial Utilities 101-450 101-450-4383-000 20.01 115592 Natural Gas
CenterPoint Energy 101-450 101-450-4383-000 52.75 115593 Natural Gas
101-450 Total 1,119.44
Marsden Bldg Maintenance LLC 101-451 101-451-4410-000 1,809.08 115630 December Janitorial Services
101-451 Total 1,809.08
U.S. Bank Visa 101-462 101-462-4200-000 285.35 115649 Green Paper Products/Organic Plates Bowls Forks
Walters Recycling & Refuse 101-462 101-462-4410-000 76.70 115652 Organic Recycling
Walters Recycling & Refuse 101-462 101-462-4410-000 64.90 115652 Organic Recycling
Walters Recycling & Refuse 101-462 101-462-4410-000 76.70 115652 Organic Recycling
Walters Recycling & Refuse 101-462 101-462-4410-000 71.39 115652 Organic Recycling
101-462 Total 575.04
CivicPlus 202-000 202-000-1550-000 31,520.01 115598 CivicEngage Annual Fee Training & Consulting
CivicPlus 202-000 202-000-1550-000 14,042.50 115598 CivicRec Annual Fee Training & Consulting
The Locker Guy 202-000 202-000-1550-000 57,500.00 115647 Rec Center Lockers - Down Payment
202-000 Total 103,062.51
U.S. Bank Visa 202-451 202-451-4211-301 245.57 115649 Home Depot/Rookery Maintenance Supplies
U.S. Bank Visa 202-451 202-451-4211-301 90.32 115649 Home Depot/Rookery Maintenance Supplies
Wheeler Hardware Company 202-451 202-451-4300-301 130.19 115653 Key Cut
Centennial Utilities 202-451 202-451-4383-000 1,356.42 115592 Natural Gas
Walters Recycling & Refuse 202-451 202-451-4384-000 129.42 115652 Trash & Recycling
202-451 Total 1,951.92
U.S. Bank Visa 204-499 204-499-4452-000 59.98 115649 Adobe/Stock Photos
U.S. Bank Visa 204-499 204-499-4452-000 29.00 115649 Shutterstock/Stock Photos
204-499 Total 88.98
U.S. Bank Visa 206-420 206-420-4330-000 2,975.00 115649 Dolan Consulting/Performance Evaluation Training Public Safety
206-420 Total 2,975.00
U.S. Bank Visa 211-420 211-420-4211-000 81.27 115649 Chewy.com/Canine Food
U.S. Bank Visa 211-420 211-420-4240-000 1,154.10 115649 Impact/High Anxiety Canine Crate for Argos
211-420 Total 1,235.37
Page 3 of 5
AP Checks by Account Number
12/27/2021 City Council Meeting
Vendor Fund/Dept Account Amount Check # Description
U.S. Bank 335-470 335-470-6030-000 500.00 115648 2012A Paying Agent Fee
335-470 Total 500.00
U.S. Bank 337-470 337-470-6030-000 500.00 115648 2014A Paying Agent Fee
337-470 Total 500.00
Dell Marketing LP 403-407 403-407-4240-000 1,154.37 115604 Computer & Dock K. Christofferson
Dell Marketing LP 403-407 403-407-4240-000 1,154.37 115604 Computer & Dock Acct Clerk I
Dell Marketing LP 403-407 403-407-4240-000 1,154.37 115604 Computer & Dock T. Thoma
403-407 Total 3,463.11
Dell Marketing LP 403-417 403-417-4240-000 657.00 115604 Computer E. Youngquist
403-417 Total 657.00
MAGES SANDRA 406-000 406-000-2020-000 10.44 115629 Refund Check 007733-000 7115 IVY RIDGE LN
406-000 Total 10.44
Anoka County Highway Department 406-499 406-499-4400-000 653,043.69 115582 Joint Powers Agreement #C0007977 Project #SAP 002-634-003
406-499 Total 653,043.69
Haugo Geo Technical Services LLC 421-499 421-499-4400-137 1,168.00 115615 2021 Street Improvement Project
421-499 Total 1,168.00
SBRK Finance Holdings Inc 422-499 422-499-4300-000 268.50 115643 Import New Storm Water Utility Accounts
422-499 Total 268.50
Dimke Excavating Inc. 424-499 424-499-4400-000 23,997.00 115605 2021 Surface Water Maintenance Project
424-499 Total 23,997.00
Landform 484-499 484-499-4300-000 8,142.50 115625 November Zoning Ordinance & Map Update
484-499 Total 8,142.50
HUNTER DAVID 601-000 601-000-2020-000 26.02 115619 Refund Check 005592-000 263 PALOMINO LN
HUNTER DAVID 601-000 601-000-2020-000 50.51 115620 Refund Check 015551-000 263 PALOMINO LN
MAGES SANDRA 601-000 601-000-2020-000 2.53 115629 Refund Check 007733-000 7115 IVY RIDGE LN
MAGES SANDRA 601-000 601-000-2020-000 16.08 115629 Refund Check 007733-000 7115 IVY RIDGE LN
601-000 Total 95.14
U.S. Bank Visa 601-494 601-494-4200-000 25.90 115649 Amazon/Desktop Organizer
Bluetarp Financial Inc. 601-494 601-494-4211-000 19.98 115588 Ratchets
Ferguson Waterworks #2518 601-494 601-494-4211-000 85.86 115609 Marking Paint for Locates
Menards - Forest Lake 601-494 601-494-4211-000 16.14 115631 Drain Supplies
U.S. Bank Visa 601-494 601-494-4211-000 291.13 115649 Viking Electric/Electric Heater Well #3
U.S. Bank Visa 601-494 601-494-4211-000 19.80 115649 Amazon/Photo Cells for Well #5 & #3
U.S. Bank Visa 601-494 601-494-4211-000 106.91 115649 Home Depot/Outside Light Fixtures for Well #3
U.S. Bank Visa 601-494 601-494-4211-000 29.99 115649 Amazon/Well House Light Bulbs
U.S. Bank Visa 601-494 601-494-4211-000 59.81 115649 Home Depot/Bit Set Outlet Cover Timer
Core & Main LP 601-494 601-494-4215-000 3,416.14 115601 Meters
Hawkins Inc. 601-494 601-494-4222-000 2,613.00 115616 Chlorine Vacuum Regulator
Menards - Forest Lake 601-494 601-494-4240-000 9.98 115631 Wire Brushes
U.S. Bank Visa 601-494 601-494-4240-000 21.31 115649 Amazon/Streamlight
C.W. Houle Inc. 601-494 601-494-4300-000 1,755.00 115591 Raise Hydrants to City Spec Height
City of Roseville 601-494 601-494-4310-000 729.00 115596 December IT Services
Comcast 601-494 601-494-4321-000 123.95 115599 Phone & Internet Service
TDS Metrocom MN 601-494 601-494-4321-000 39.41 115646 Phone Service
U.S. Bank Visa 601-494 601-494-4322-000 430.35 115649 Image Printing/UB Statement & Mail Prep
Image Printing & Graphics Inc 601-494 601-494-4340-000 353.14 115621 Watering Violation Door Hangers
Connexus Energy 601-494 601-494-4381-000 696.69 115600 Electric
CenterPoint Energy 601-494 601-494-4383-000 128.19 115593 Natural Gas
Gopher State One-Call 601-494 601-494-4410-000 184.28 115614 November Tickets
Instrumental Research Inc. 601-494 601-494-4410-000 1,485.00 115624 November Water Testing
SBRK Finance Holdings Inc 601-494 601-494-4410-000 354.00 115643 November Civic Pay Credit Card Fees
U.S. Bank Visa 601-494 601-494-4410-000 152.05 115649 Image Printing/UB Statement & Mail Prep
601-494 Total 13,147.01
Met Council Environmental Services 602-000 602-000-1550-000 90,644.91 115632 January Waste Water Services
MAGES SANDRA 602-000 602-000-2020-000 58.18 115629 Refund Check 007733-000 7115 IVY RIDGE LN
MAGES SANDRA 602-000 602-000-2020-000 4.47 115629 Refund Check 007733-000 7115 IVY RIDGE LN
602-000 Total 90,707.56
Bluetarp Financial Inc. 602-495 602-495-4211-000 19.98 115588 Ratchets
Ford Construction Co. Inc. 602-495 602-495-4211-000 1,383.20 115611 Lift #7 Mixer Rail Repair
U.S. Bank Visa 602-495 602-495-4240-000 21.31 115649 Amazon/Streamlight
Ford Construction Co. Inc. 602-495 602-495-4300-000 1,505.00 115611 Lift #7 Mixer Rail Repair
City of Roseville 602-495 602-495-4310-000 729.00 115596 December IT Services
U.S. Bank Visa 602-495 602-495-4322-000 430.34 115649 Image Printing/UB Statement & Mail Prep
Connexus Energy 602-495 602-495-4381-000 770.56 115600 Electric
Centennial Utilities 602-495 602-495-4383-000 20.01 115592 Natural Gas
CenterPoint Energy 602-495 602-495-4383-000 141.26 115593 Natural Gas
Gopher State One-Call 602-495 602-495-4410-000 184.27 115614 November Tickets
SBRK Finance Holdings Inc 602-495 602-495-4410-000 354.00 115643 November Civic Pay Credit Card Fees
U.S. Bank Visa 602-495 602-495-4410-000 152.05 115649 Image Printing/UB Statement & Mail Prep
Page 4 of 5
AP Checks by Account Number
12/27/2021 City Council Meeting
Vendor Fund/Dept Account Amount Check # Description
Ford Construction Co. Inc. 602-495 602-495-5000-000 5,139.80 115611 Lift #8 Mixer Rail Install
Innovative High Performance Coatings 602-495 602-495-5000-000 60,989.02 115622 Manhole Rehab
602-495 Total 71,839.80
Press Publications Inc. 801-000 801-000-2300-000 40.96 115640 Public Hearing Precision Tune
801-000 Total 40.96
Grand Total 1,102,557.34
Page 5 of 5
Electronic Funds Transfer
MN Statute 471.38 Subd. 3
Council Meeting December 27, 2021 Transfer In/(Out)
12/1/2021 Anoka County Property Tax Settlement 5,913,073.21
12/6/2021 Transfer to Money Market (5,500,000.00)
12/10/2021 Payroll #25 (148,168.79)
12/10/2021 Payroll #25 Federal Deposit (44,842.63)
12/10/2021 Payroll #25 PERA (48,920.97)
12/10/2021 Payroll #25 State (10,722.85)
12/10/2021 Payroll #25 Child Support (284.77)
12/10/2021 Payroll #25 H.S.A. Bank Pretax (2,978.79)
12/10/2021 Payroll #25 TASC Pretax (669.20)
12/10/2021 Payroll #25 ICMA 457 Def. Comp #301596 (4,470.00)
12/10/2021 Payroll #25 ICMA Roth IRA #706155 (905.75)
12/10/2021 Payroll #25 MSRS HCSP #98946-01 (1,744.41)
12/10/2021 Payroll #25 MSRS Def. Comp #98945-01 (3,743.00)
12/10/2021 Payroll #25 MSRS Roth IRA #98945-01 (765.00)
12/15/2021 Building Permit Surcharge (946.82)
12/20/2021 Sales & Use Tax (664.00)
CITY COUNCIL WORK SESSION
DRAFT
1
CITY OF LINO LAKES 1
MINUTES 2
3
DATE : December 13, 2021 4
TIME STARTED : 6:00 p.m. 5
TIME ENDED : 6:25 p.m. 6
MEMBERS PRESENT : Council Member Stoesz, Lyden, Ruhland, 7
Cavegn and Mayor Rafferty 8
MEMBERS ABSENT : None 9
Staff members present: City Administrator Sarah Cotton; Finance Director Hannah 10
Lynch; Human Resources and Communications Manager Meg Sawyer; Public Services 11
Director Rick DeGardner; Community Development Director Michael Grochala; 12
Environmental Coordinator Andrew Nelson; City Engineer Diane Hankee; Director of 13
Public Safety John Swenson; City Clerk Julie Bartell 14
15
1. Review Regular Council Agenda of December 13, 2021 16
17
Item 2A) 2021/22 Property Tax Levy and 2022 Budget – Finance Director Lynch said 18
she would be overviewing the budget at the council meeting, utilizing PowerPoint slides. 19
The council is required to hold a public hearing before considering adoption. 20
21
Item 2B) Resolution No. 21-147, Committing General Funds – Finance Director 22
Lynch explained that there is some public safety equipment anticipated for delivery in 23
2022 but budgeted in 2021. The resolution indicates the City’s commitment to paying for 24
the equipment when it is appropriate. 25
26
Item 2C) Resolution No. 21-150, Approving ARPA Spending Plan – Finance Director 27
Lynch reviewed her written report. The City has a spending plan but there is some 28
flexibility moving forward. 29
30
Item 3A) Appointment of Police Officer – Manager Sawyer reviewed her written staff 31
report recommending appointment of Matthew DuBois. She reviewed his qualifications 32
and proposed starting date. 33
34
Item 6A) Resolution No. 21-152, Emerald Ash Borer Grant Funds – Environmental 35
Coordinator Nelson explained that the City has the opportunity to receive a grant to assist 36
with Emerald Ash Borer (EAB) efforts.. He noted that 91 boulevard, right of way ash 37
trees will be removed, with work partially done by parks crew and partially by contractor. 38
Bare root trees will be planted in the spring as replacement. 39
40
Item 6B) Resolution No. 21-153, Temporary Occupancy Agreement for Watermark 41
Model Homes - City Engineer Hankee explained that Watermark is requesting temporary 42
permits for certain model homes within their project. This agreement would keep their 43
work product moving and certain workers in place. These will not be occupied homes 44
CITY COUNCIL WORK SESSION
DRAFT
2
under the agreement. The homes would not receive occupancy permits until they meet all 45
requirements. 46
47
Item 6C) Resolution No. 21-154, Plans and Specifications for 2022 East Shadow 48
Lake Drive Utility Project – City Engineer Hankee explained the project location. Staff 49
has identified through televising that there is a sagging line and some settlement in utility 50
lines. It could lead to back-ups if not repaired. Excavation will result in the need to 51
repair curbs and gutters. Mayor Rafferty asked about the diagonal water pipe in the road; 52
staff explained that the diagonal is a storm sewer line and is not involved in this project. 53
54
Item 6D, Resolution No. 21-155, Payment for 2020 Surface Water Maintenance 55
Project – City Engineer Hankee reported that there were two contracts for this year’s 56
project; one has been fully paid. This request would finalize the second contract with 57
Olson; their work is finished. Councilmember Stoesz noted that the percentage complete 58
noted in the report is over 100 percent. Ms. Hankee explained that additional work was 59
performed. 60
61
Item 6E, Resolution No. 21-156, Plans and Specifications for the 2022 I-35E Pipe 62
Crossing Project – City Engineer Hankee noted the east side drainage project and the 63
need to pipe under the freeway as well as add adjacent ponding. The project is funded 64
through the Surface Water Management Fund. Councilmember Stoesz suggested keeping 65
NorthMetro TV informed on the project; it could be an interesting project to the 66
community. 67
68
Item 6F, Resolution No. 21-157, Project, Plans and Specifications, Ad for Bid, 2022 69
Street Rehabilitation Project- City Engineer Hankee reviewed areas that would be 70
included in the 2022 project. Staff will attempt to bid the project at the most opportune 71
time (for best price). 72
73
Item 6G, Resolution No. 21-158, Economic Development Strategic Plan – Community 74
Development Director Grochala recalled that this plan was presented and discussed at the 75
work session. Councilmember Cavegn asked when staff would assign dates; Mr. 76
Grochala said staff will be updating items as certain actions are taken; there will probably 77
be check-in points for some items, rather than dates. 78
79
Mayor Rafferty suggested that the council remain informed on the larger projects such as 80
water towers and wells. Perhaps as weather allows, the council can view some of the 81
work in person. 82
83
The meeting was adjourned at 6:25 p.m. 84
85
These minutes were considered, corrected and approved at the regular Council meeting held on 86
December 27, 2021. 87
88
89
CITY COUNCIL WORK SESSION
DRAFT
3
90
91
Julianne Bartell, City Clerk Rob Rafferty, Mayor 92
93
COUNCIL MINUTES
APPROVED
1
1
LINO LAKES CITY COUNCIL 2
REGULAR MEETING 3
MINUTES 4
5
DATE : December 13, 2021 6
TIME STARTED : 6:30 p.m. 7
TIME ENDED : 7:08 p.m. 8
MEMBERS PRESENT : Councilmember Stoesz, Lyden, 9
Ruhland, Cavegn and Mayor Rafferty 10
MEMBERS ABSENT : 11
12
Staff members present: City Administrator Sarah Cotton; Finance Director Hannah Lynch; 13
Community Development Director Michael Grochala; Public Safety Director John Swenson; City 14
Engineer Diane Hankee; Environmental Coordinator Andrew Nelson; Human Resources and 15
Communications Manager Meg Sawyer; City Clerk Julie Bartell 16
17
ADVISORY BOARD INTERVIEWS 18
19
Prior to the regular meeting, the Council interviewed three applicants for City advisory boards. 20
21
PUBLIC COMMENT 22
There were no public comments. 23
SETTING THE AGENDA 24
The agenda was approved as presented. 25
CONSENT AGENDA 26
Councilmember Ruhland moved to approve the Consent Agenda, Items 1A through 1L as presented. 27
Councilmember Lyden seconded the motion. Motion carried on a voice vote. 28
29
ITEM ACTION 30
Consideration of Expenditures: 31
A) December 13, 2021 (Check No. 115485 through 115572) in 32
the Amount of $671,437.45 Approved 33
B) Consider Approval of Nov. 22, 2021 Work Session Minutes Approved 34
C) Consider Approval of Nov. 22, 2021 Council Meeting Minutes Approved 35
D) Consider Approval of Nov. 17, 2021 Special Council Minutes Approved 36
E) Consider Approval of Nov. 22, 2021 Special Work Session 37
Minutes (budget) Approved 38
F) Consider Approval of Resolution 21-144, Accepting the 39
Redistribution of Unrequested American Rescue Plan Act Funds Approved 40
G) Consider Approval of Nov. 1, 2021 Work Session Minutes Approved 41
COUNCIL MINUTES
APPROVED
2
H)Consider Approval of Dec. 6, 2021 Work Session Minutes Approved 42
I)Consider Approval of Dec. 6, 2021 Special Council Minutes Approved 43
J)Consider Approval of Personnel Policy Update Approved 44
K)Consider Approval of Flexible Work Arrangement Policy Approved 45
L)Consider Approval of Rookery Activity Center Expenditures Approved46
FINANCE DEPARTMENT REPORT 47
2A) Public Hearing – 2021/22 Property Tax Levy and 2022 Budget: i) Consider Resolution 48
No. 21-145, Adopting the Final 2021 Tax Levy, Collectible in 2022; ii) Consider Resolution No. 49
21-146, Adopting the Final 2022 General Fund Operating Budget; iii) Consider Resolution50
No. 21-147, Adopting the 2022 Enterprise Funds Operating Budgets – Finance Director Lynch 51
reviewed slides using a PowerPoint presentation that included information on: 52
- Tax levy (operating and debt);53
- Levy comparison to 2021;54
-Tax Capacity and Rate;55
- Total Tax Rate (including county, school district and other taxing districts);56
-City Tax Rate Impact to Residential and Commercial Properties;57
- General Fund Budget, Departmental Overview and Expenditure Overview;58
- Enterprise Fund Budgets – Water, Sewer and Storm Water.59
Mayor Rafferty opened the public hearing. There was no one present wishing to speak. 60
Councilmember Cavegn moved to approve Resolution No. 21-145 as presented. Councilmember 61
Ruhland seconded the motion. Mayor Rafferty noted that staff and the council have worked hard 62
on this budget. He said there is an item (minor) that he feels could be addressed differently (want is 63
not need) and so he will not be supporting adoption of the tax levy resolution. Mayor Rafferty noted 64
his concern about a public safety vehicle being purchased and the direciton to purchase Tahoe 65
vehicles rather than the less expensive Ford Explorer vehicle. 66
Motion carried on a voice vote. Mayor Rafferty recorded as voting no. 67
Councilmember Lyden moved to approve Resolution No. 21-146 as presented. Councilmember 68
Cavegn seconded the motion. Motion carried on a voice vote. Mayor Rafferty recorded as voting 69
no. 70
Councilmember Lyden moved to approve Resolution No. 21-147 as presented. Councilmember 71
Cavegn seconded the motion. Motion carried on a voice vote. Mayor Rafferty recorded as voting no. 72
Councilmember Lyden thanked Ms. Lynch for her work throughout the year; she is a splendid 73
addition to the City staff; Mayor Rafferty echoed the compliment. 74
2B) Consider Resolution No. 21-149, Committing General Fund Balance - Finance Director 75
Lynch explained that certain fire turnout gear was ordered and budgeted in 2021; that equipment 76
will not be available for delivery until 2022 and this resolution identifies that commitment of funds 77
moving forward. 78
Councilmember Ruhland moved to approve Resolution No. 21-149 as presented. Councilmember 79
Lyden seconded the motion. Motion carried on a voice vote. 80
COUNCIL MINUTES
APPROVED
3
2C) Consider Resolution No. 21-150, Approving ARPA Spending Plan– Finance Director 81
Lynch noted the City’s allocation of funds through the ARPA and the City’s commitment of a 82
certain amount for the activity center project. The plan for utilizing funds is presented in the staff 83
report; it can be amended in the future. 84
Councilmember Ruhland moved to approve Resolution No. 21-150 as presented. Councilmember 85
Cavegn seconded the motion. Motion carried on a voice vote. 86
ADMINISTRATION DEPARTMENT REPORT 87
A) Consider Appointment of Police Officer – Human Resources and Communications 88
Manager Sawyer reviewed her written report recommending the appointment of Matthew DuBois to 89
an open police officer position. She reviewed Mr. DuBois’ qualifications and the hiring process. 90
Councilmember Lyden moved to approve the appointment of Matthew DeBois as recommended. 91
Councilmember Stoesz seconded the motion. Motion carried on a voice vote. 92
PUBLIC SAFETY DEPARTMENT REPORT 93
There was no report from the Public Safety Department. 94
PUBLIC SERVICES DEPARTMENT REPORT 95
There was no report from the Public Services Department. 96
COMMUNITY DEVELOPMENT REPORT 97
6A) Consider Resolution 21-152, Approving Preparing for EAB Grant Funds and Contract 98
with State of Minnesota – Environmental Coordinator Nelson explained that staff would like 99
authorization to accept grant funds from the state; funds would support the City’s Emerald Ash 100
Borer program (including removal and replanting). Mayor Rafferty commended staff for identifying 101
the potential for this grant funding. 102
Councilmember Ruhland moved to approve Resolution No. 21-152 as presented. Councilmember 103
Lyden seconded the motion. Motion carried on a voice vote. 104
6B) Consider Resolution 21-153, Approving Temporary Occupancy Agreement for Model 105
Homes, Watermark 4th Addition – City Engineer Hankee reviewed her written staff report that 106
outlines the status of the 4th Addition of the Watermark Development. The developer is requesting 107
that 24 model homes receive a temporary occupancy agreement to allow their work to continue; the 108
homes would not be occupied as yet. 109
Councilmember Cavegn moved to approve Resolution No. 21-153 as presented. Councilmember 110
Ruhland seconded the motion. Motion carried on a voice vote. 111
6C) Consider Resolution 21-154, Authorize the Preparation of Plans and Specs, 2022 East 112
Shadow Lake Drive Utility Project– City Engineer Hankee noted, in preparation of the upcoming 113
road project on Black Duck Drive, staff identified some sagging utility lines. Staff would like to 114
proceed with a project to deal with the utility line and follow through with curb and gutter 115
replacement as needed. She noted the proposed project cost. Councilmember Stoesz asked about 116
the age of the current pipe – staff estimated late 80’s or early 90’s. 117
Councilmember Lyden moved to approve Resolution No. 21-154 as presented. Councilmember 118
Stoesz seconded the motion. Motion carried on a voice vote. 119
COUNCIL MINUTES
APPROVED
4
6D) Consider Approval of Resolution No. 21-155, Approving Payment No. 4 and Final, 120
2020 Surface Water Maintenance Project– City Engineer Hankee asked for council authorization 121
to proceed with a final payment to the final contractor for the 2020 project. The final payment 122
would wrap up the entire project. 123
Councilmember Cavegn moved to approve Resolution No. 21-155 as presented. Councilmember 124
Ruhland seconded the motion. Motion carried on a voice vote. 125
6E) Consider Resolution 21-156, Authorize the Preparation of Plans and Specs, 2022 I35E 126
Pipe Crossing Project– City Engineer Hankee reviewed her written report outlining the northeast 127
drainage area and the project underway in that area. This pipe project is the next phase. She 128
reviewed the proposed cost. Councilmember Cavegn asked if this pipe will cover drainage for the 129
entire east side and Ms. Hankee said there are other pipes. 130
Councilmember Cavegn moved to approve Resolution No. 21-156 as presented. Councilmember 131
Stoesz seconded the motion. Motion carried on a voice vote. 132
6F) Consider Approval of Resolution No. 21-157, Order Project, Approve the Plans and 133
Specifications and Authorize the Ad for Bid, 2022 Street Rehabilitation Project– City Engineer 134
Hankee noted that plans and specs will be ready for a bidding process. She noted what would be 135
included in this project and the proposed cost. 136
Councilmember Cavegn moved to approve Resolution No. 21-157 as presented. Councilmember 137
Ruhland seconded the motion. Motion carried on a voice vote. 138
6G) Consider Resolution No. 21-158, Adopting Economic Development Strategic Plan– 139
Community Development Director Grochala explained that staff is presenting this plan, formulated 140
by the City’s Economic Development Advisory Committee (EDAC). He reviewed the six main 141
priorities established in the plan. 142
Councilmember Lyden moved to approve Resolution No. 21-158 as presented. Councilmember 143
Ruhland seconded the motion. Motion carried on a voice vote. 144
UNFINISHED BUSINESS 145
There was no Unfinished Business. 146
147
NEW BUSINESS 148
There was no New Business. 149
150
COMMUNITY EVENTS 151
There were no events announced. 152
COMMUNITY CALENDAR 153
Community Calendar – A Look Ahead 154
December 13, 2021 through December 27, 2021 155
Monday, December 20 5:00 pm, Council Workroom Advisory Board Interviews 156
Monday, December 27 6:00 pm, Community Room Council Work Session 157
Monday, December 27 6:30 pm, Council Chambers City Council Meeting 158
159
ADJOURN 160
COUNCIL MINUTES
APPROVED
5
161
There being no further business, Councilmember Ruhland moved to adjourn at 7:08 p.m. 162
Councilmember Cavegn seconded the motion. Motion carried on a voice vote. 163
164
Following adjournment of the regular meeting, the Council will reconvened for a special work 165
session (Activity Center Financial and Staffing Update) – see separate minutes. 166
167
These minutes were considered and approved at the regular Council Meeting on December 27, 168
2021. 169
170
171
172
173
Julianne Bartell, City Clerk Rob Rafferty, Mayor 174
175
CITY COUNCIL SPECIAL WORK SESSION
DRAFT
1
CITY OF LINO LAKES 1
MINUTES 2
3
DATE : December 13, 2021 4
TIME STARTED : 7:19 p.m. 5
TIME ENDED : 8:40 p.m. 6
MEMBERS PRESENT : Council Member Stoesz, Lyden, Ruhland, 7
Cavegn and Mayor Rafferty 8
MEMBERS ABSENT : None 9
Staff members present: City Administrator Sarah Cotton; Finance Director Hannah 10
Lynch; Community Development Director Michael Grochala; Director of Public Services 11
Rick DeGardner; Director of Public Safety John Swenson; Human Resources and 12
Communications Manager Meg Sawyer; City Clerk Julie Bartell 13
14
1) Activity Center Financial and Staffing Update – Finance Director Lynch 15
reviewed PowerPoint slides including information on: 16
17
Special Revenue fund – separate fund that stands on its own: 18
- Fund review; 19
- purchase of equipment; 20
- Testing site lease (revenue); 21
- Excel energy bill; 22
- Maintenance, supplies, etc. 23
- Consulting services (ISG, GameDay, DSGW) were funded through the General 24
Fund. 25
26
Rookery Budget 27
- Items approved by council; 28
- Revenue anticipated is ARPA funding ($1,458,716), prepaid memberships 29
from Endurance Fitness, and facility and program revenue; 30
- Staff would intend to come forward with big ticket items but want council 31
authorization to handle smaller items without council action; the council 32
concurred with a ceiling of $50,000 or items that staff identify – those should be 33
seen by the council. 34
35
Council asked if there is any view of actual project cost. Finance Director Lynch said 36
what staff has to work with is the ISG study which included estimates (chart shown). 37
Operating deficits are planned to be covered by ARPA funds. 38
39
- 2022 budget worksheet has been developed and is being updated regularly by 40
Ms. Lynch as hires, purchases, etc. occur. 41
- Ms. Cotton noted that most expenditures included in the Rookery budget sheet 42
were not included in the ISG estimate but staff has identified ARPA funding and 43
feels the improvements are needed; 44
CITY COUNCIL SPECIAL WORK SESSION
DRAFT
2
- Director DeGardner updated the council on some large ticket improvements 45
that are planned and possible costs; staff is already pulling back based on costs 46
and implications and trying to remain at the $900,000 funding mark (covered by 47
ARPA); 48
49
Councilmember Stoesz asked what other cities are using ARPA dollars for. Ms. Lynch 50
noted that this City is using it for lost revenue, water, sewer and broadband; the main 51
requirement is that it be spent on improvements and not used for debt service or a rainy 52
day fund. Ms. Cotton explained that use allowed under the lost revenue category is more 53
open; she is seeing some use in other cities for capital costs such as parks and trails. 54
Councilmember Stoesz asked if the City should consider spending some ARPA funds for 55
other needs and Ms. Cotton noted approximately $900,000 remaining. 56
57
Councilmember Stoesz asked about the role of the new position managing the facility – 58
would that person be presenting to the council? Ms. Cotton said she can foresee some 59
reporting but generally Mr. DeGardner will be reporting on the project and the activity 60
center to the council. 61
62
2. Public Services Department and Organizational Chart – City Administrator 63
Cotton reviewed an organizational chart for the Public Services Department. Staff is 64
proposing to add a Public Works Superintendent position which would oversee utilities, 65
streets and maintenance. The parks supervisor would remain separate. She reviewed 66
additional positions proposed for the future (see chart – green boxes). She provided 67
information on the general responsibilities foreseen for the Public Works Superintendent 68
Position. On paying for this new position, she presented a scenario that has an $87 69
impact to the General Fund. 70
71
Councilmember Stoesz asked about the title and how jobs get scored. Ms. Cotton said 72
the value of the position will ultimately be dictated by the tasks required. 73
74
Councilmember Cavegn said he understands the need to get additional staff but he wants 75
to understand the worst case scenario; Ms. Cotton said the numbers presented are that. 76
77
With approval, staff would further develop the position description, post it internally and 78
move forward with recruitment. 79
80
Councilmember Stoesz said he struggles with limiting it to internal candidates. Mayor 81
Rafferty said he stands in favor of the internal process because he sees talent there. 82
Councilmember Ruhland said he strongly believes in promoting from within. 83
84
Staff anticipates bringing forward a recommendation for council consideration on January 85
7, 2022. 86
87
CITY COUNCIL SPECIAL WORK SESSION
DRAFT
3
The council also discussed staff’s question about substituting a senior citizen area instead 88
of child care area, noting that there are staffing issues with child care right now. The 89
council expressed varying opinions and there will be additional discussion on the matter. 90
91
The meeting was adjourned at 8:40 p.m. 92
93
These minutes were considered, corrected and approved at the regular Council meeting held on 94
December 27, 2021. 95
96
97
98
99
Julianne Bartell, City Clerk Rob Rafferty, Mayor 100
101
COUNCIL MINUTES
DRAFT
1
1
LINO LAKES CITY COUNCIL 2
SPECIAL MEETING 3
MINUTES 4
5
DATE : December 20, 2021 6
TIME STARTED : 6:10 p.m. 7
TIME ENDED : 7:25 p.m. 8
MEMBERS PRESENT : Councilmember Stoesz, Lyden, 9
Ruhland, Cavegn and Mayor Rafferty 10
MEMBERS ABSENT : None 11
12
Staff members present: Public Services Director Rick DeGardner; City Clerk Julie Bartell 13
14
PUBLIC COMMENT 15
There were no public comments. 16
SETTING THE AGENDA 17
The agenda was approved as presented. 18
PUBLIC SERVICES DEPARTMENT REPORT 19
1A) Consider Approval of Expenditures for The Rookery Activity Center – Public Services 20
Director DeGardner reviewed his written report. He noted four expenditure items presented to the 21
council and reviewed them with building plans shown on the overhead: 22
- Party Room Renovation. Staff is not recommending moving forward with the consulting 23
room. Councilmember Stoesz asked if a furniture upgrade is planned and Mr. DeGardner 24
confirmed. Councilmember Lyden noted the gym floor redo and confirmed the logo would be in the 25
floor; pickle ball, volley ball and basketball will be use options. Councilmember Ruhland asked if 26
there is a security system in place and Mr. DeGardner explained that the wiring is present but 27
otherwise that will be a project and it will include outdoor cameras. 28
- Flooring and Tiling Contract. Noting the building plans, Director DeGardner reviewed areas 29
of the facility where ceramic tile installation is planned. There’s been discussion about what could 30
be saved; generally the color scheme of the previous tenant isn’t appropriate and a new scheme is 31
planned. Staff investigated the possibility of placing new tiles on top of existing but have scrapped 32
that idea to allow for removal and replacement for better long term results. Councilmember 33
Ruhland asked about the grout color and heard that will it be dark; Mr. DeGardner noted samples 34
available at City Hall and the work of the advisory committee on choices. 35
- Mechanical Units. Based on an audit and review of equipment; one unit has been found to 36
be defective and is recommended for replacement with inclusion of a dehumidifier; also looking at 37
the pool units. Mr. DeGardner added that, with the recommended work, he feels the mechanics 38
should be good for several years. Councilmember Stoesz asked if staff has heard about hot yoga, a 39
popular club offering these days, and Mr. DeGardner said that type of class is not planned for The 40
Rookery; 41
COUNCIL MINUTES
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2
- Sanding and Finishing Gym and Studio Floor. Mr. DeGardner explained plans to have the 42
work done as the current tenant moves out at the end of the year and that will allow a couple of 43
weeks before Endurance Fitness moves in. Staff will be checking to see if permanent post holes for 44
pickle ball is feasible. Councilmember Stoesz asked if the divider would be changed at all, and Mr. 45
DeGardner said there is no plan for change of the divider and the gym is undersized already. 46
Councilmember Ruhland moved to approve the expenditures as presented. Councilmember Lyden 47
seconded the motion. Motion carried on a voice vote. 48
1B) Consider Disposition of City-Owned Fitness Equipment – Public Services Director 49
DeGardner reviewed his written report. Noted was the City’s past decision to purchase certain 50
fitness equipment from the YMCA. With Endurance Fitness moving in and having equipment of 51
their own, staff has investigated options. The existing equipment has been posted for sale and 52
results are mixed; some equipment has value and some not as much. The challenge is moving the 53
equipment which is an expensive proposition; the elevator is not large enough for some equipment 54
so there is disassembly involved; the cost of moving is in the range of $10,000. In the meantime, 55
staff has identified a fitness company that is willing to move the equipment out for receipt of the 56
equipment. The City could also move the equipment, at a cost, to an area where it could more 57
easily be sold. The equipment needs to be removed by January 4, 2022. Mr. DeGardner also noted 58
his concern with having people in and out of the building disassembling and moving heavy 59
equipment (City liability for injury). 60
Mayor Rafferty asked if any equipment would be appropriate for City staff. Mr. DeGardner said he 61
understands the Public Safety Department has expressed some interest but that permission hasn’t 62
been granted. 63
Councilmember Ruhland asked if the manufacturer has been contacted about their interest; Mr. 64
DeGardner said they’ve mainly talked to second hand fitness providers. 65
Mr. DeGardner added that a liability waiver would also be required of a provider that comes and 66
takes the equipment. 67
Councilmember Ruhland and Lyden spoke in favor of the recommendation. 68
Councilmember Cavegn asked for more information on allowing equipment to go to the Public 69
Safety Department. Mr. DeGardner suggested that the council could authorize movement of the 70
equipment as they see fit. 71
Mr. DeGardner suggested that there is some potential to move pieces of equipment and still have the 72
deal with a provider to take the equipment. 73
Mayor Rafferty supports allowing the Police Department to have equipment and he also supports 74
taking the time to find out if there is money to recoup prior to giving away the equipment. 75
Councilmember Stoesz noted the bidding website and a deadline of just over a day; it would seem 76
that the best bids usually come in last so would be good to wait. 77
Council directed staff to sell equipment until at least until next week (council meeting on December 78
27th) to see what revenue is possible. 79
Councilmember Lyden noted that the staff time involved in the work should be a consideration also. 80
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UNFINISHED BUSINESS 81
There was no Unfinished Business. 82
83
NEW BUSINESS 84
There was no New Business. 85
86
ADJOURN 87
88
There being no further business, Councilmember Ruhland moved to adjourn at 6:15 p.m. 89
Councilmember Stoesz seconded the motion. Motion carried on a voice vote. 90
91
These minutes were considered and approved at the regular Council Meeting on December 27, 92
2021. 93
94
95
96
97
Julianne Bartell, City Clerk Rob Rafferty, Mayor 98
99
CITY COUNCIL
AGENDA ITEM 3A
STAFF ORIGINATOR: Meg Sawyer, Human Resources and Communications Manager
MEETING DATE: December 27, 2021
TOPIC: Appointment of Accounting Clerk I
VOTE REQUIRED: 3/5
INTRODUCTION
The Council is being asked to approve the appointment of Jessica Eller for the vacant
Accounting Clerk I position in the Finance Department.
BACKGROUND
The previous Accounting Clerk I was promoted to Accounting Clerk II on December 6, 2021. At
this time, staff has completed the recruitment process, provided a conditional offer, and is
recommending the approval of Jessica Eller for the Accounting Clerk II position.
Eller has interned for the City as the Community Development Intern since February of 2020.
She has a Bachelor’s degree from the University of Minnesota. Eller has been a valuable asset to
the City and comes highly recommended from the Community Development Director.
The hourly rate of pay would be $25.33, which is Starting Rate of the Accounting Clerk I wage
scale. The pay scale has 6 steps. With the Council’s approval, Eller would start in the position on
Monday, January 10, 2022.
RECOMMENDATION
Approve the appointment of Jessica Eller for the Accounting Clerk I position.
CITY COUNCIL
AGENDA ITEM 3B
STAFF ORIGINATOR: Meg Sawyer, Human Resources Manager
MEETING DATE: December 27, 2021
TOPIC: Appointment of Community Service Officer
VOTE REQUIRED: 3/5
INTRODUCTION
The Council is being asked to approve the appointment of Jacob Mullen for the vacant Community
Service Officer position.
BACKGROUND
There is currently a Community Service Officer vacancy within the Public Safety Department.
At this time, staff has completed the recruitment process, provided a conditional offer, and is
recommending the approval of Mullen for the position.
Mullen is working towards an associate’s degree in law enforcement, is currently a Police
Reserve Officer for the City of Lino Lakes, and holds basic first aid and CPR certifications.
The hourly rate would be $23.02, which is the starting rate of the AFSCME Labor Contract. The
wage schedule has six steps. With the Council’s approval, Mullen would start in the position of
Community Service Officer on January 3, 2022.
RECOMMENDATION
Approve the appointment of Jacob Mullen to the Community Service Officer position.