HomeMy WebLinkAbout01-03-2022 Council Work Session Minutes CITY COUNCIL WORK SESSION
APPROVED
1 CITY OF LINO LAKES
2 MINUTES
3
4 DATE : January 3,2022
5 TIME STARTED : 6:00 p.m.
6 TIME ENDED : 7:10 p.m.
7 MEMBERS PRESENT : Council Member Stoesz,Lyden,Ruhland,
8 Cavegn and Mayor Rafferty
9 MEMBERS ABSENT : None
10
11 Staff members present: City Administrator Sarah Cotton, Public Safety Director John
12 Swenson; Community Development Director Michael Grochala; City Planner Katie
13 Larsen; Public Services Director Rick DeGardner; City Clerk Julie Bartell
14
15 Oath of Office—The Oath of Office was accepted by Rob Rafferty,Dale Stoesz and
16 Tony Cavegn.
17
18 1. MTO Properties Addition Final Plat/Thrivent Financial Building—City
19 Planner Larsen reviewed a PowerPoint presentation that included information on the
20 following:
21
22 • Land use application for final plat and plan review for commercial office building;
23 • History of the site (platted in 1985; 1996 dentist office approved but not built;
24 parcel available for sale since 1996);
25 • Zoning and land use;
26 • Final plat(map)with outlot highlighted;
27 • Site plan (screening from residential,parking, etc);
28 • Architectural design(exterior views);
29 • Landscape plan(couple revisions on screening);
30 • Land dedication fees; stormwater maintenance agreement;
31 • Findings of fact;
32 • Planning and Zoning Board comments and approval;
33 • Council consideration (final plat and development agreement).
34
35 Councilmember Lyden asked about language in the report that indicates some legalities
36 must be dealt with. City Planner Larsen noted that the former proposal for a dental office
37 resulted in some language on the deed and the City Attorney will be looking and
38 confirming that there is no problem with that.
39
40 Mayor Rafferty noted his discussions with the developer(s) and their appreciation of
41 staff s involvement.
42
43 Councilmember Stoesz asked about the monument in place in that area. He feels it
44 would distract from the project and he wonders if that could be removed(with support
45 from the neighborhood). Staff indicated that action on the monument would require
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CITY COUNCIL WORK SESSION
APPROVED
46 some research since it goes back to the original development.
47
48 The council discussed the matter of traffic and it was acknowledged that the trips
49 generated by this business will be minimal.
50
51 The mayor said he thinks this will be a nice project.
52
53 Councilmember Lyden asked if there are ever conversations with existing businesses
54 about opportunities to expand/move. Staff explained that the conversations do occur but
55 it comes down to dollars and what makes the most sense for the business.
56
57 2. Annual Appointments -City Administrator Cotton noted that the council is
58 expected to establish its list of appointments at the next council meeting. In preparation
59 staff has provided a list of the 2021 appointments.
60
61 Council comments:
62 • At what size(population) does it make sense for the City to have in-house
63 assessor services;
64 • Councilmember Ruhland would like to understand how many homes are actually
65 visited for assessment purposes each year;
66 • Staff confirmed that Redpath& Company remains the staff recommendation for
67 auditing services;
68 • Councilmember Lyden asks for a conversation about fire services (metrics
69 review); what are the City costs and projected costs for fire services and some
70 type of comparison(other communities,per resident); are there viable
71 collaboration options; Administrator Cotton suggested that there are standards in
72 place to review fire services and costs so staff can put together some information;
73 • What does the Anoka County Fire Protection Council do; Public Safety Director
74 Swenson explained that it's existed for some time but was formalized through a
75 joint powers agreement in order to meet developing needs in the area of fire
76 protection, i.e. fire records management responsibility and provide fire training
77 oversight;
78
79 The following designations were made in regard to the Annual Appointments.
80
2021 2022
1. Acting Mayor Dale Stoesz Dale Stoesz
2. Legal Newspaper Quad Community Press Quad Community Press
Barna, Guzy& Steffen Barna, Guzy& Steffen
3. Legal Services Kennedy& Graven Kennedy& Graven
Rupp, Anderson, Squires, Rupp,Anderson, Squires,
&Waldspurger & Waldspurger
Geck,Duea& Olson Geck, Duea& Olson
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CITY COUNCIL WORK SESSION
APPROVED
Barna, Guzy& Steffen Barna, Guzy& Steffen
4. Labor Services Riley,Dettman&Kelsy Riley, Dettman&Kelsy
BakerTilly Baker Till
5. Fiscal Agent Baker Tilly Baker Till
6. Assessor Anoka County Anoka County
7. North Metro
Telecommunications Dale Stoesz Dale Stoesz
Committee Tony Cavegn(Alternate) Tony Cavegn(Alternate)
8. Vadnais Lake Watershed Rob Rafferty Rob Rafferty
District
9. County Corrections Chris Lyden Chris Lyden
Program John Swenson John Swenson
10. Joint Law Enforcement Tony Cavegn Tony Cavegn
Council John Swenson John Swenson
11. Anoka County Fire Mike Ruhland Mike Ruhland
Protection Rob Rafferty(alternate) Rob Rafferty(alternate)
First Resource Bank First Resource Bank
12. City Depositories LMC 4M Fund LMC 4M Fund
Wells Fargo Securities PMA Financial Network
Wells Fargo Advisors PMA Securities
US Bank Moreton Capital Markets
RBC Capital Markets US Bank
Morgan Stanley
F&M Bank
Others as needed
13. City Treasurer' Hannah Lynch Hannah Lynch
14. City Engineer WSB &Associates WSB &Associates
15. Data Practices Officer Julie Bartell Julie Bartell
16. City Auditor Red path& Company Red path& Company
Sarah Cotton Sarah Cotton
17. Twin Cities Gateway Dale Stoesz (alternate) Dale Stoesz(alternate)
18. Anoka Co./Blaine
Airport Advisory Council Dean Quimby Dean Quimby
John Swenson John Swenson
19. Hearing Officer Rick DeGardner(alternate) Rick DeGardner(alternate)
Mike Ruhland
20. Local Board of Appeal Mike Ruhland Chris Lyden
&Equalization Training Chris Lyden Rob Rafferty
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CITY COUNCIL WORK SESSION
APPROVED
21. Secretarial Services TimeSaver, Inc. TimeSaver, Inc.
81
82 3. Council Updates on Boards/Commissions, City Council-
83
84 North Metro—Moving to quarterly meetings.
85
86 The Rookery Activity Center Update—Public Services Director DeGardner noted a
87 recent meeting with CivicRec regarding software; efforts are on an accelerated schedule.
88 Fitness equipment that was sold was picked up by last Thursday. The flooring demo has
89 begun and Dave's Floor Sanding is starting now on other flooring. Painting is underway.
90 Interviews for a center manager(final)will occur this week and staff is hoping to have
91 that individual in place perhaps as soon as February 1.
92
93 Councilmember Stoesz asked if there's been progress on outdoor signage and Mr.
94 DeGardner explained that he's communicating with a vendor(s) on that. Councilmember
95 Stoesz asked if Metro iNet is able to work on security camera(system) set up and if the
96 fiber is up and running; Mr. DeGardner explained that both items are underway.
97
98 Mayor Rafferty remarked that the council sees a lot of the paperwork about the project
99 but he thinks it's important to hear these more detailed updates from staff and perhaps to
100 see the facility as well. The council indicated that they will visit the center prior to the
101 next council meeting(5:30 pm, Monday,January l Oth).
102
103 Administrator Cotton remarked that the State had promised to end their advertising of
104 available testing at the building but that hasn't fully occurred; she's expressed concern
105 but it is up to the state to follow through.
106
107 Staff will also be having a conversation about the opening date of April 1st and what
108 elements are possible.
109
110 4. Adjourn
111
112 The meeting was adjourned at 7:10 p.m.
113
114 These minutes were considered, corrected and approved at the regular Council meeting held on
115 January 24,2022.
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117
118
119
120 JuIi14e Bartell, Ci Cler _ Rob Rafferty,Mayor
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