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02-28-2022 Council Packet
EXPANDED AGENDA CITY COUNCIL AGENDA Monday, February 28, 2022 *********** 6:30 p.m. (Scheduled to be broadcast on Channel 16) City Council: Mayor Rafferty, Councilmembers Cavegn, Lyden, Ruhland and Stoesz City Administrator: Sarah Cotton COUNCIL WORK SESSION, 6:00 P.M. Council Chambers (not televised) 1. Review Regular Agenda CITY COUNCIL MEETING, 6:30 P.M. Call to Order and Roll Call - Ruhland, Cavegn, Lyden, Rafferty were present; Councilmember Stoesz absent Pledge of Allegiance Open Mike / Public Comment (in person or received in writing prior to meeting) Aaron Sherer, 7132 Grey Heron Dr, informed the council that cars are blocking his street on school days at 3:00 p.m., related to parents picking up kids at the middle school Setting the Agenda: Addition or Deletion of Agenda Items The agenda was accepted as presented SPECIAL PRESENTATION Presentation of Certificate of Recognition – Eagle Scout CJ Sherer CONSENT AGENDA A) Consideration of Expenditures: i) February 28, 2022 (Check No. 115921 through 116004) in the Amount of $380,084.89 B) Consider Approval of February 14, 2022 Work Session Minutes C) Consider Approval of February 14, 2022 Council Meeting Minutes D) Consider Resolution No. 22-28, Approving Settlement Agreement with Peltier Lake LLC, NE Lino Drainage Area Improvement Project, Michael Grochala E) Consider Approval of Resolution 22-26, Individual Massage License for Melissa Olson, Lyssa’s Whole Life Wellness, Wellness Circle F) Consider Approval of February 7, 2022 Work Session Minutes Council Agenda -2- February 28, 2022 G) Consider Approval of Rookery Activity Center Expenditures Action Taken: Motion by Ruhland, seconded by Lyden, to approve Consent Agenda Items 1A through 1G, as presented, was adopted 2. FINANCE DEPARTMENT REPORT No report 3. ADMINISTRATION DEPARTMENT REPORT No report 4. PUBLIC SAFETY DEPARTMENT REPORT No report 5. PUBLIC SERVICES DEPARTMENT REPORT No report 6. COMMUNITY DEVELOPMENT REPORT A) Precision Tune Auto Care (7910 Lake Drive), Katie Larsen i. Consider Resolution No. 22-01 Approving Conditional Use Permit ii. Consider Resolution No. 22-02 Approving Site Improvement Performance Agreement Action Taken: Motion by Cavegn, seconded by Ruhland to approve Resolutions 22-01 and 22-02, as presented, was adopted B) Consider Resolution No. 22-29, Approving Memorandum of Understanding with VLAWMO, Lake Ameila Subwatershed Management Plan, Michael Grochala Action Taken: Motion by Cavegn, seconded by Lyden, to approve Resolution No. 22-29, as presented, was adopted 7. UNFINISHED BUSINESS None 8. NEW BUSINESS None Adjournment Motion by Ruhland, seconded by Cavegn, to adjourn at 7 p.m. was adopted Community Calendar – A Look Ahead February 28, 2022 through March 14, 2022 Thursday, March 3 8:00 am, Community Room EDAC Monday, March 7 6:00 pm, Community Room Council Work Session Monday, March 14 6:00 pm, Community Room Council Work Session Monday, March 14 6:30 pm, Council Chambers City Council Meeting Updated 2/25/2022 CITY COUNCIL AGENDA Monday, February 28, 2022 *********** 6:30 p.m. (Scheduled to be broadcast on Channel 16) City Council: Mayor Rafferty, Councilmembers Cavegn, Lyden, Ruhland and Stoesz City Administrator: Sarah Cotton COUNCIL WORK SESSION, 6:00 P.M. Council Chambers (not televised) 1. Review Regular Agenda CITY COUNCIL MEETING, 6:30 P.M. Call to Order and Roll Call Pledge of Allegiance Open Mike / Public Comment (in person or received in writing prior to meeting) Setting the Agenda: Addition or deletion of agenda items SPECIAL PRESENTATION Presentation of Certificate of Recognition – Eagle Scout CJ Sherer CONSENT AGENDA A) Consideration of Expenditures: i) February 28, 2022 (Check No. 115921 through 116004) in the Amount of $380,084.89 B) Consider Approval of February 14, 2022 Work Session Minutes C) Consider Approval of February 14, 2022 Council Meeting Minutes D) Consider Resolution No. 22-28, Approving Settlement Agreement with Peltier Lake LLC, NE Lino Drainage Area Improvement Project, Michael Grochala E) Consider Approval of Resolution 22-26, Individual Massage License for Melissa Olson, Lyssa’s Whole Life Wellness, Wellness Circle F) Consider Approval of February 7, 2022 Work Session Minutes G) Consider Approval of Rookery Activity Center Expenditures 2. FINANCE DEPARTMENT REPORT No report Council Agenda -2- February 28, 2022 3. ADMINISTRATION DEPARTMENT REPORT No report 4. PUBLIC SAFETY DEPARTMENT REPORT No report 5. PUBLIC SERVICES DEPARTMENT REPORT No report 6. COMMUNITY DEVELOPMENT REPORT A) Precision Tune Auto Care (7910 Lake Drive), Katie Larsen i. Consider Resolution No. 22-01 Approving Conditional Use Permit ii. Consider Resolution No. 22-02 Approving Site Improvement Performance Agreement B) Consider Resolution No. 22-29, Approving Memorandum of Understanding with VLAWMO, Lake Ameila Subwatershed Management Plan, Michael Grochala 7. UNFINISHED BUSINESS None 8. NEW BUSINESS None Adjournment Community Calendar – A Look Ahead February 28, 2022 through March 14, 2022 Thursday, March 3 8:00 am, Community Room EDAC Monday, March 7 6:00 pm, Community Room Council Work Session Monday, March 14 6:00 pm, Community Room Council Work Session Monday, March 14 6:30 pm, Council Chambers City Council Meeting Expenditures February 28, 2022 Check #115921 to #116004 $380,084.89 City of Lino Lakes Activity Codes Code Description Code Description 401 Mayor/Council 817 Spring Fling 402 Administration 818 Winter Festival 403 Elections 819 Community Gardens 404 Cable TV 822 Family Corn Roast 405 Charter Administration 827 Gobbler Games 407 Finance 830 Adult Golf Lessons 414 Legal Consultants 835 Youth Skating Class 415 Economic Development 850 Golf Academy 416 Planning & Zoning 856 Youth Soccer 417 Engineering 857 Soccer Fundamentals 418 Community Development 860 Secret Shop 420 Police Protection 864 Preschool Playtime 421 Fire Protection 868 Little Goblins Party 422 Building Inspections 871 Flag Football 430 Streets 875 Snow Day 431 Fleet Management 876 Kite Day 432 Government Buildings 877 Rockin' in the Park 450 Parks 879 Movies in the Park 451 Recreation 890 Senior Programs 461 Environmental 462 Solid Waste Abatement 463 Forestry 494 Water 495 Sanitary Sewer 499 Other 802 Dodgeball Camp 806 Youth T-Ball 808 Youth Baseball Camp 810 Youth Playground 811 Youth Safety Camp 812 Youth Art Camps 814 Senior Programs/Book Club AP Checks by Account Number 02/28/2022 City Council Meeting Vendor Fund/Dept Account Amount Check # Description AFLAC 101-000 101-000-2040-000 310.22 115925 February Insurance Premiums Central Pension Fund 101-000 101-000-2040-000 4,992.00 115921 Central Pension Fund NCPERS Group Life Insurance 101-000 101-000-2040-000 16.00 115978 October 2021 Life Insurance Premiums NCPERS Group Life Insurance 101-000 101-000-2040-000 272.00 115922 February 2022 Life Insurance Premiums Anoka County Property Records & Taxation 101-000 101-000-2081-000 46.00 115929 Easement Encroachment Agreement - 2000 Diamond Ln Anoka County Property Records & Taxation 101-000 101-000-2081-000 46.00 115929 Easement Encroachment Agreement - 6207 Hollow Ln Lakeville Fireplaces 101-000 101-000-3254-000 55.20 115964 Refund for Permit #2022-00169 U.S. Bank Visa 101-000 101-000-3730-000 0.10 115998 L.L. One Stop/M. Hoffman reimbursment 101-000 Total 5,737.52 U.S. Bank Visa 101-401 101-401-4900-000 50.00 115998 Target/(2) $25 gift cards for the winners of photo contest U.S. Bank Visa 101-401 101-401-4900-000 29.50 115998 Broadway Awards/Plaque for retiring Park Board member R. Jensen 101-401 Total 79.50 Martin-McAllister 101-402 101-402-4300-000 600.00 115969 Public Safety Assessment - K. Tracy League of Minnesota Cities 101-402 101-402-4330-000 20.00 115965 2022 Safety & Loss Control Workshop U.S. Bank Visa 101-402 101-402-4330-000 37.77 115998 Amazon/Leadership books U.S. Bank Visa 101-402 101-402-4330-000 113.82 115998 Grand View Lodge/Deposit - MCMA Conference May 4th-6th U.S. Bank Visa 101-402 101-402-4340-000 130.00 115998 NeoGov/Indeed job posting for Aquatics Supervisor position GovOffice LLC 101-402 101-402-4410-000 1,800.00 115954 Annual Hosting Fee Optum 101-402 101-402-4410-000 85.00 115981 January Retiree & Cobra Fees Shred-it c/o Stericycle Inc. 101-402 101-402-4410-000 27.93 115990 Document destruction TASC - Client Invoices 101-402 101-402-4410-000 302.60 115996 January Admin Fees & 2022 Renewal Fee 101-402 Total 3,117.12 Redpath and Company 101-407 101-407-4308-000 1,936.48 115987 2021 Financial Audit Progress Billing Springbrook Holding Company LLC 101-407 101-407-4345-000 2.50 115992 January CivicPay Credit Card Fees U.S. Bank Visa 101-407 101-407-4452-000 340.00 115998 MNCPA/2022 Membership - H. Lynch 101-407 Total 2,278.98 U.S. Bank Visa 101-415 101-415-4330-000 315.00 115998 EDAM/Economic Dev. Conference MN Metro North Tourism Board 101-415 101-415-4900-000 3,548.00 115976 January 2022 Tourism Tax 101-415 Total 3,863.00 U.S. Bank Visa 101-416 101-416-4330-000 25.00 115998 SLUC/Registration for event - City Planner U.S. Bank Visa 101-416 101-416-4330-000 69.00 115998 Fusion Learning Partners/New P&Z board member workshop Permitworks LLC 101-416 101-416-4410-000 2,400.00 115983 2022 Software Support Plan American Planning Association 101-416 101-416-4452-000 694.00 115928 APA and AICP Membership - Zoning Practice Subscription 101-416 Total 3,188.00 U.S. Bank Visa 101-418 101-418-4200-000 14.99 115998 Caribou Coffee/Coffee for EDAC meeting U.S. Bank Visa 101-418 101-418-4330-000 -23.00 115998 SLUC/Difference between in-person vs online U.S. Bank Visa 101-418 101-418-4330-000 48.00 115998 SLUC/Registration for event - CD Director 101-418 Total 39.99 Innovative Office Solutions LLC 101-420 101-420-4200-000 164.11 115959 Toner & Markers Innovative Office Solutions LLC 101-420 101-420-4200-000 63.97 115959 Toner & Folder U.S. Bank Visa 101-420 101-420-4200-000 6.48 115998 Amazon/Mini USB cable U.S. Bank Visa 101-420 101-420-4200-000 71.37 115998 Amazon/3 packages 16GB flashdrives for external discovery U.S. Bank Visa 101-420 101-420-4211-000 167.80 115998 The Peavey Corp/Evidence Tape U.S. Bank Visa 101-420 101-420-4211-000 57.94 115998 Amazon/AA and AAA batteries U.S. Bank Visa 101-420 101-420-4211-000 28.14 115998 Amazon/Hand sanitizer U.S. Bank Visa 101-420 101-420-4211-000 59.90 115998 Amazon/(2) cans green gas for Airsoft guns U.S. Bank Visa 101-420 101-420-4211-000 2,432.25 115998 Axon/Taser cartridges: 50 training 25 duty U.S. Bank Visa 101-420 101-420-4213-000 150.00 115998 MNLEEA/MN Law Enforcement Explorer Association Dues - 2022 U.S. Bank Visa 101-420 101-420-4240-000 29.47 115998 Amazon/USB hub & HDMI adapter U.S. Bank Visa 101-420 101-420-4240-000 21.99 115998 Amazon/USB to HDMI adapter U.S. Bank Visa 101-420 101-420-4240-000 14.97 115998 Brownells Gun Supply/(3) 12 gauge shotgun replacement springs U.S. Bank Visa 101-420 101-420-4240-000 32.25 115998 Numrich Gun Parts/(3) Trigger plate pin springs U.S. Bank Visa 101-420 101-420-4240-000 8.40 115998 Amazon/Glass screen protector U.S. Bank Visa 101-420 101-420-4240-000 49.00 115998 Havis/Repair for docking station for #318 U.S. Bank Visa 101-420 101-420-4240-000 13.90 115998 Amazon/Smart Airsoft NiMH battery charger U.S. Bank Visa 101-420 101-420-4321-000 1,929.27 115998 Verizon/Police U.S. Bank Visa 101-420 101-420-4330-000 250.00 115998 BCA/BCA Training - J. Swenson U.S. Bank Visa 101-420 101-420-4330-000 259.00 115998 Police Records Group/Tuition for J. Crowe U.S. Bank Visa 101-420 101-420-4330-000 75.00 115998 BCA Training/BCA Training - J. Swenson U.S. Bank Visa 101-420 101-420-4330-000 240.00 115998 Higher Ground Brazillian Jiu-Jitsu/Use of force training (6) U.S. Bank Visa 101-420 101-420-4330-000 943.95 115998 STORM Consulting/Tuition for K. Sinna U.S. Bank Visa 101-420 101-420-4330-000 1,020.00 115998 MN Chiefs of Police Assoc./ETI Conference Aspen Mills Inc. 101-420 101-420-4370-000 18.85 115931 Uniform Allowance - D. Thill Aspen Mills Inc. 101-420 101-420-4370-000 56.99 115931 Uniform Allowance - G. Carlson Aspen Mills Inc. 101-420 101-420-4370-000 43.35 115931 Uniform Allowance - New Hire Aspen Mills Inc. 101-420 101-420-4370-000 1,013.47 115931 Uniform Allowance - Dept. Expense Aspen Mills Inc. 101-420 101-420-4370-000 170.48 115931 Uniform Allowance - C. Schirmers Streicher's Inc. 101-420 101-420-4370-000 199.98 115994 Uniform Allowance - M. Carlson U.S. Bank Visa 101-420 101-420-4370-000 91.00 115998 HERO247/Uniform Allowance - K. Leibel U.S. Bank Visa 101-420 101-420-4370-000 161.97 115998 GerberGear/Uniform Allowance - M. Christensen U.S. Bank Visa 101-420 101-420-4370-000 53.00 115998 HERO247/Uniform Allowance - K. Sinna U.S. Bank Visa 101-420 101-420-4370-000 224.94 115998 Galls/Uniform Allowance - G. Carlson U.S. Bank Visa 101-420 101-420-4370-000 53.00 115998 HERO247/Unifrom Allowance - K. Kraemer U.S. Bank Visa 101-420 101-420-4370-000 22.00 115998 HERO247/Unifrom Allowance - C. Schirmers U.S. Bank Visa 101-420 101-420-4370-000 60.00 115998 HERO247/Uniform Allowance - M. Carlson U.S. Bank Visa 101-420 101-420-4370-000 98.00 115998 HERO247/Uniform Allowance - V. Klosner U.S. Bank Visa 101-420 101-420-4370-000 18.50 115998 Amazon/Uniform Allowance - G. Carlson U.S. Bank Visa 101-420 101-420-4370-000 104.99 115998 Streichers/Uniform Allowance - W. Owens Connexus Energy 101-420 101-420-4381-000 30.35 115937 Electric Allina Health System 101-420 101-420-4410-000 100.00 115927 Medical Direction January-December 2022 Metro Sales Incorporated 101-420 101-420-4410-000 36.00 115972 Copier Maintenance Contract Ricoh/MP 4055SP Copier Shred-it c/o Stericycle Inc. 101-420 101-420-4410-000 55.87 115990 Document destruction U.S. Bank Visa 101-420 101-420-4452-000 110.00 115998 FBI NAA/FBI National Dues and Northwest Chapter 101-420 Total 10,811.90 U.S. Bank Visa 101-421 101-421-4200-000 25.69 115998 Vistaprint/Business cards - T. Berg U.S. Bank Visa 101-421 101-421-4211-000 19.18 115998 Jersey Mike's/Interview supplies Macqueen Equipment Inc. 101-421 101-421-4240-000 474.09 115966 5" x 25' Supply Hose Ponn Conquest WReeves and Associates Inc. 101-421 101-421-4240-000 500.00 116003 Squad organizer #623 U.S. Bank Visa 101-421 101-421-4321-000 146.25 115998 Verizon/Fire U.S. Bank Visa 101-421 101-421-4330-000 141.35 115998 Jones & Bartlett Learning/Textbook for D. Riley Allina Health System 101-421 101-421-4410-000 100.00 115927 Medical Direction January-December 2022 Emergency Apparatus Maintenance 101-421 101-421-4410-000 265.00 115943 NFPE Pump Test E-21 #621 Emergency Apparatus Maintenance 101-421 101-421-4410-000 265.00 115943 NFPE Pump Test E-11 #620 U.S. Bank Visa 101-421 101-421-4452-000 280.00 115998 MN State Fire Chiefs Assoc./Membership renewal 101-421 Total 2,216.56 Permitworks LLC 101-422 101-422-4300-000 4,175.00 115983 2022 Software Support Plan U.S. Bank Visa 101-422 101-422-4321-000 35.01 115998 Verizon/Building U.S. Bank Visa 101-422 101-422-4330-000 300.00 115998 ICC/Continuing Ed - J. Boonstra & P. Moonen U.S. Bank Visa 101-422 101-422-4370-000 153.75 115998 Lands End/Uniform Allowance - J. Boonstra 101-422 Total 4,663.76 Fastenal Company 101-430 101-430-4211-000 56.58 115945 Hardware Inventory - Small nuts and bolts Frattallone's/Circle Pines Ace 101-430 101-430-4211-000 5.79 115949 Liquid Ant Killer U.S. Bank Visa 101-430 101-430-4211-000 21.41 115998 Bill's Superette/Refill 20 lb propane tank Earl F. Andersen 101-430 101-430-4223-000 44.40 115942 Tuff nut & bolt Plaisted Companies Inc. 101-430 101-430-4229-000 1,592.66 115984 Class 2 Red Rock Safe-Fast Inc. 101-430 101-430-4370-000 171.90 115989 Uniform Allowance - R. Boldt Connexus Energy 101-430 101-430-4385-000 1,680.60 115937 Electric Xcel Energy 101-430 101-430-4385-000 25.34 116004 Electric - 570 Birch ST Unit Cabinet Roadkill Animal Control 101-430 101-430-4410-000 95.00 115988 January Animal Pick-up/Disposal 101-430 Total 3,693.68 Huebsch Services 101-431 101-431-4211-000 120.75 115958 Shop Towels U.S. Bank Visa 101-431 101-431-4211-000 53.99 115998 Amazon/Oil for department snowmobile U.S. Bank Visa 101-431 101-431-4211-000 190.40 115998 Amazon/Backrack #512 Winnick Supply Inc. 101-431 101-431-4211-000 101.81 116002 Split ring hanger (4) marker paint (3) & tape #512 Mansfield Oil Company 101-431 101-431-4212-000 4,498.24 115967 Diesel - 1 400 gallons Mansfield Oil Company 101-431 101-431-4212-000 3,738.86 115967 Diesel - 1 101 gallons Mansfield Oil Company 101-431 101-431-4212-000 5,498.86 115967 Gasoline - 1 802 gallons U.S. Bank Visa 101-431 101-431-4212-000 38.14 115998 Holiday/Fuel for #311 while attending out of area training U.S. Bank Visa 101-431 101-431-4212-000 12.27 115998 Holiday/Fuel for CSO #308 U.S. Bank Visa 101-431 101-431-4212-000 26.18 115998 LL One Stop/Diesel for toolcat U.S. Bank Visa 101-431 101-431-4212-000 39.30 115998 L.L. One Stop/Deisel for toolcat U.S. Bank Visa 101-431 101-431-4212-000 33.31 115998 L.L. One Stop/Diesel for toolcat U.S. Bank Visa 101-431 101-431-4212-000 30.27 115998 Hy-Vee Fuel/Fuel for #311 while attending out of area training U.S. Bank Visa 101-431 101-431-4212-000 22.29 115998 Lino Lakes One Stop/Non-oxy fuel for police UTV U.S. Bank Visa 101-431 101-431-4212-000 45.80 115998 L.L. One Stop/Deisel for toolcat U.S. Bank Visa 101-431 101-431-4212-000 39.86 115998 Bill's Superette/Non-oxy fuel for department snowmobile Allied Oil & Supply Inc. 101-431 101-431-4221-000 77.02 115926 Bar & chain oil Factory Motor Parts Company 101-431 101-431-4221-000 252.08 115944 #301 & Stock Factory Motor Parts Company 101-431 101-431-4221-000 99.01 115944 Battery #306 Factory Motor Parts Company 101-431 101-431-4221-000 -126.04 115944 Battery Warranty Factory Motor Parts Company 101-431 101-431-4221-000 67.47 115944 Disc Pad Set #255 Factory Motor Parts Company 101-431 101-431-4221-000 121.59 115944 Battery #314 Factory Motor Parts Company 101-431 101-431-4221-000 -94.43 115944 Battery Core Return Force America Distributing LLC 101-431 101-431-4221-000 459.61 115948 Auger Feedback Sensor H&L Mesabi Company 101-431 101-431-4221-000 1,058.00 115956 Snowplow cutting edges - Stock H&L Mesabi Company 101-431 101-431-4221-000 88.00 115956 Snowplow cutting edges - Stock H&L Mesabi Company 101-431 101-431-4221-000 814.20 115956 Snowplow cutting edges - Stock O'Reilly Automotive Stores 101-431 101-431-4221-000 13.98 115982 Fuse holder #306 O'Reilly Automotive Stores 101-431 101-431-4221-000 28.11 115982 Stock headlight bulbs O'Reilly Automotive Stores 101-431 101-431-4221-000 185.68 115982 Stock Filters U.S. Bank Visa 101-431 101-431-4221-000 98.97 115998 Amazon/LED work lights #512 U.S. Bank Visa 101-431 101-431-4221-000 120.74 115998 Amazon/Scrapper bar & belt for snowblower U.S. Bank Visa 101-431 101-431-4221-000 99.42 115998 Amazon/Gauge jacketed wire U.S. Bank Visa 101-431 101-431-4221-000 89.97 115998 Amazon/8-Ton hitch mounting kit #512 U.S. Bank Visa 101-431 101-431-4221-000 79.18 115998 Amazon/Fleetguard fuel filter #413 U.S. Bank Visa 101-431 101-431-4221-000 116.80 115998 Amazon/Hitch receiver #512 U.S. Bank Visa 101-431 101-431-4221-000 358.03 115998 Zoro/LED Beacon/Strobe for #512 U.S. Bank Visa 101-431 101-431-4221-000 168.01 115998 Amazon/Backrack hardware kit & utility light #512 U.S. Bank Visa 101-431 101-431-4221-000 71.58 115998 Snap-on/(6) 1/2" drive impact penta-sockets Snap-On Industrial Inc. 101-431 101-431-4240-000 71.58 115991 Impact Pentagon Socket U.S. Bank Visa 101-431 101-431-4240-000 151.80 115998 Zoro/(3) Milwaukee 18 volt flashlights for the shop Anoka County Treasury Office 101-431 101-431-4300-000 100.00 115930 Used Oil Class 1 License Fee U.S. Bank Visa 101-431 101-431-4300-000 407.00 115998 Holiday/January car washes U.S. Bank Visa 101-431 101-431-4300-000 195.00 115998 Don's Circle Service/UTV track installation U.S. Bank Visa 101-431 101-431-4300-000 330.11 115998 Northway Sports/500 mile service for Polaris Ranger #312 Emergency Apparatus Maintenance 101-431 101-431-4410-000 257.42 115943 Replace stripped level plug on fire pump #606 Emergency Apparatus Maintenance 101-431 101-431-4410-000 669.57 115943 Replace Air Filter E-11 & Oil Pan Gasket #620 Emergency Apparatus Maintenance 101-431 101-431-4410-000 621.83 115943 Full Service Vehicle Inspection G-21 #606 Emergency Apparatus Maintenance 101-431 101-431-4410-000 1,691.32 115943 Service PPV Fan Rescue Tools & Aerial Device #611 Emergency Apparatus Maintenance 101-431 101-431-4410-000 1,244.49 115943 Service E-21 #621 101-431 Total 24,477.43 Innovative Office Solutions LLC 101-432 101-432-4200-000 166.77 115959 Office Supplies U.S. Bank Visa 101-432 101-432-4200-000 23.98 115998 Amazon/Napkins & pop up sticky notes U.S. Bank Visa 101-432 101-432-4200-000 114.21 115998 Crown Marking/Nameplates for new board members U.S. Bank Visa 101-432 101-432-4200-000 -23.95 115998 Amazon/Return date stamp for CD U.S. Bank Visa 101-432 101-432-4200-000 53.74 115998 Amazon/(2) disposable boots & (2) disposable face masks U.S. Bank Visa 101-432 101-432-4200-000 31.50 115998 Image Printing/Business cards - R. DeGardner U.S. Bank Visa 101-432 101-432-4200-000 31.96 115998 Amazon/Laptop cases for L. Lamey & K. Schmidt U.S. Bank Visa 101-432 101-432-4200-000 22.87 115998 Amazon/Wireless mouse & laptop sleeve U.S. Bank Visa 101-432 101-432-4200-000 27.18 115998 Amazon/2 USB & 4 port USB adapters U.S. Bank Visa 101-432 101-432-4200-000 -9.99 115998 Amazon/Return napkins U.S. Bank Visa 101-432 101-432-4200-000 33.79 115998 Vistaprint/Business cards - K. Tracy U.S. Bank Visa 101-432 101-432-4200-000 23.95 115998 Amazon/Date stamp for CD U.S. Bank Visa 101-432 101-432-4200-000 22.97 115998 Amazon/AA & AAA batteries U.S. Bank Visa 101-432 101-432-4200-000 15.99 115998 Amazon/1 USB 4 port USB adapters U.S. Bank Visa 101-432 101-432-4200-000 20.95 115998 Amazon/Date stamp for CD Dalco Inc. 101-432 101-432-4211-000 316.65 115939 Hand wash & sanitary liners U.S. Bank Visa 101-432 101-432-4211-000 25.22 115998 Amazon/White board cleaner & eraser Menards - Forest Lake 101-432 101-432-4211-500 309.87 115970 Light bulbs for Public Works U.S. Bank Visa 101-432 101-432-4211-500 108.95 115998 AED/Replacement battery and patches for AED Grainger 101-432 101-432-4211-502 200.72 115955 Floor Squeegee & Broom Handle U.S. Bank Visa 101-432 101-432-4300-000 1.10 115998 USPS/The Rookery forwarding address General Sprinkler Corporation 101-432 101-432-4300-502 985.00 115952 5-Year Inspection & Obstruction Investigation Quote NAC Mechanical & Electrical 101-432 101-432-4300-503 -513.12 115977 Credit NAC Mechanical & Electrical 101-432 101-432-4300-503 6,609.65 115977 Replace tandem compressor TDS Metrocom MN 101-432 101-432-4321-000 200.65 115997 Phone Services Connexus Energy 101-432 101-432-4381-500 1,258.25 115937 Electric CenterPoint Energy 101-432 101-432-4383-500 2,611.00 115935 Natural Gas CenterPoint Energy 101-432 101-432-4383-501 1,076.94 115935 Natural Gas CenterPoint Energy 101-432 101-432-4383-502 1,122.72 115935 Natural Gas Centennial Utilities 101-432 101-432-4383-503 4,890.32 115934 Natural Gas Walters Recycling & Refuse 101-432 101-432-4384-500 248.47 116000 Trash & Recycling Walters Recycling & Refuse 101-432 101-432-4384-501 34.51 116000 Trash & Recycling Walters Recycling & Refuse 101-432 101-432-4384-502 99.40 116000 Trash & Recycling Walters Recycling & Refuse 101-432 101-432-4384-503 343.12 116000 Trash & Recycling Ace Solid Waste Inc. 101-432 101-432-4410-000 10.00 115924 Commingle Recycling - Avg Finance Charge Marsden Bldg Maintenance LLC 101-432 101-432-4410-500 1,096.83 115968 February Janitorial Services Olson's Sewer Service Inc. 101-432 101-432-4410-500 539.00 115980 Wastewater removal & disposal - 1189 Main St Huebsch Services 101-432 101-432-4410-501 158.67 115958 Mats Marsden Bldg Maintenance LLC 101-432 101-432-4410-501 663.16 115968 February Janitorial Services Huebsch Services 101-432 101-432-4410-502 116.14 115958 Mats Marsden Bldg Maintenance LLC 101-432 101-432-4410-502 726.41 115968 February Janitorial Services CES Imaging 101-432 101-432-4410-503 99.05 115936 January Plotter/Scanner Maintenance & Supplies Huebsch Services 101-432 101-432-4410-503 471.09 115958 Mats Marsden Bldg Maintenance LLC 101-432 101-432-4410-503 4,048.80 115968 February Janitorial Services Metro Sales Incorporated 101-432 101-432-4410-503 191.28 115972 Copier Maintenance Contract Ricoh/IM C2500 Color Copier Metro Sales Incorporated 101-432 101-432-4410-503 475.58 115972 Copier Maintenance Contract Ricoh/IM C6000 Color Copier MN Department of Public Safety 101-432 101-432-4452-000 25.00 115975 Hazardous Chemical Fee - Garage 101-432 Total 29,106.35 Safe-Fast Inc. 101-450 101-450-4211-000 369.00 115989 Chainsaw chaps & boots L.T.G. Power Equipment 101-450 101-450-4240-000 279.99 115963 Stihl Battery Chainsaw U.S. Bank Visa 101-450 101-450-4330-000 200.00 115998 MN Nursery & Landscape/Registration for shade tree course U.S. Bank Visa 101-450 101-450-4330-000 200.00 115998 MN Nursery & Landscape/Registration for shade tree course Connexus Energy 101-450 101-450-4381-000 68.02 115937 Electric Centennial Utilities 101-450 101-450-4383-000 20.01 115934 Natural Gas Centennial Utilities 101-450 101-450-4383-000 346.75 115934 Natural Gas Centennial Utilities 101-450 101-450-4383-000 270.31 115934 Natural Gas CenterPoint Energy 101-450 101-450-4383-000 239.48 115935 Natural Gas Walters Recycling & Refuse 101-450 101-450-4384-000 0.00 116000 Trash & Recycling Jimmy's Johnnys 101-450 101-450-4410-000 64.65 115961 Toilet Rental - Birch Park Jimmy's Johnnys 101-450 101-450-4410-000 60.00 115961 Toilet Rental - Lino Park Jimmy's Johnnys 101-450 101-450-4410-000 64.65 115961 Toilet Rental - Lino Park Jimmy's Johnnys 101-450 101-450-4410-000 34.82 115961 Toilet Rental - Lino Park Jimmy's Johnnys 101-450 101-450-4410-000 34.82 115961 Toilet Rental - Sunrise Park Jimmy's Johnnys 101-450 101-450-4410-000 34.82 115961 Toilet Rental - City Hall Park Jimmy's Johnnys 101-450 101-450-4410-000 60.00 115961 Toilet Rental - Sunrise Park Jimmy's Johnnys 101-450 101-450-4410-000 60.00 115961 Toilet Rental - City Hall Park Jimmy's Johnnys 101-450 101-450-4410-000 34.82 115961 Toilet Rental - Birch Park Jimmy's Johnnys 101-450 101-450-4410-000 60.00 115961 Toilet Rental - Sunrise Park Jimmy's Johnnys 101-450 101-450-4410-000 60.00 115961 Toilet Rental - Lino Park Jimmy's Johnnys 101-450 101-450-4410-000 60.00 115961 Toilet Rental - City Hall Park Jimmy's Johnnys 101-450 101-450-4410-000 60.00 115961 Toilet Rental - Birch Park Jimmy's Johnnys 101-450 101-450-4410-000 60.00 115961 Toilet Rental - Birch Park Jimmy's Johnnys 101-450 101-450-4410-000 64.65 115961 Toilet Rental - Sunrise Park Jimmy's Johnnys 101-450 101-450-4410-000 64.65 115961 Toilet Rental - City Hall Park MN Department of Agriculture 101-450 101-450-4452-000 10.22 115974 Pest Applicator License - T. Drahota U.S. Bank Visa 101-450 101-450-4452-000 65.00 115998 MPSTMA/Membership dues - M. Hoffman 101-450 Total 2,946.66 U.S. Bank Visa 101-461 101-461-4330-000 337.50 115998 UofM/Online course U.S. Bank Visa 101-461 101-461-4330-000 200.00 115998 MN Nursery & Landscape/Shade Tree Course registration 101-461 Total 537.50 U.S. Bank Visa 101-462 101-462-4200-000 17.99 115998 Amazon/Aluminum tube spring hook scale for Recycling Day 1st Choice Document Destruction 101-462 101-462-4410-000 600.00 115923 3140 pounds recycled paper & cardboard Walters Recycling & Refuse 101-462 101-462-4410-000 61.36 116000 Organic Recycling Walters Recycling & Refuse 101-462 101-462-4410-000 76.70 116000 Organic Recycling Walters Recycling & Refuse 101-462 101-462-4410-000 64.90 116000 Organic Recycling Walters Recycling & Refuse 101-462 101-462-4410-000 91.75 116000 Organic Recycling 101-462 Total 912.70 U.S. Bank Visa 101-463 101-463-4240-000 105.70 115998 Forestry Suppliers/Tree marking tape pruning tools 101-463 Total 105.70 U.S. Bank Visa 202-451 202-451-4211-000 64.32 115998 Home Depot/Tools to anchor exercise equipment & accoustic panels U.S. Bank Visa 202-451 202-451-4211-000 53.53 115998 Home Depot/Tools to anchor exercise equipment & accoustic panels U.S. Bank Visa 202-451 202-451-4211-000 13.62 115998 Home Depot/Tools to anchor exercise equipment & accoustic panels Winnick Supply Inc. 202-451 202-451-4211-000 246.54 116002 Trap cover (6) Menards - Forest Lake 202-451 202-451-4211-301 53.95 115970 Ploy to seal off openings to upper level Menards - Forest Lake 202-451 202-451-4211-301 41.55 115970 Poly Recreation Supply Co. Inc 202-451 202-451-4211-301 3,331.98 115986 Portable filter vacuum & pool maintenance kit U.S. Bank Visa 202-451 202-451-4211-301 246.57 115998 Home Depot/Materials to install poly U.S. Bank Visa 202-451 202-451-4211-301 17.20 115998 Amazon/Signs U.S. Bank Visa 202-451 202-451-4211-301 5.47 115998 Home Depot/Hex key set U.S. Bank Visa 202-451 202-451-4211-301 17.50 115998 Amazon/Sign for elevator equipment room U.S. Bank Visa 202-451 202-451-4211-301 157.80 115998 Home Depot/Wood & zipper kit U.S. Bank Visa 202-451 202-451-4211-301 18.94 115998 Amazon/Mechanical room sign U.S. Bank Visa 202-451 202-451-4211-301 55.28 115998 Home Depot/Signage U.S. Bank Visa 202-451 202-451-4211-301 524.48 115998 Viking Electric/Emergency exit lights and signs U.S. Bank Visa 202-451 202-451-4211-301 22.16 115998 Amazon/Changing room sign Dalco Inc. 202-451 202-451-4240-301 5,823.49 115939 Floor Scrubber Dell Marketing LP 202-451 202-451-4240-301 5,776.56 115940 Rookery laptops (4) Docks (4) Keyboard/mouse (4) Monitors (8) Recreation Supply Co. Inc 202-451 202-451-4240-301 1,034.00 115986 Aqua jogger watervolley set & spineboard kit Frontier Fire Protection Inc. 202-451 202-451-4300-000 260.00 115950 Annual Fire Sprinkler Inspection DSGW 202-451 202-451-4300-301 112.05 115941 RAC Renovations Consulting Services GameDay Sports Media & Marketing 202-451 202-451-4300-301 5,000.00 115951 Marketing Planning L J Level Construction Inc 202-451 202-451-4300-301 5,789.85 115962 Locker room counter tops Michael Ryan Company Inc 202-451 202-451-4300-301 2,880.00 115973 Install block & window in gym U.S. Bank Visa 202-451 202-451-4300-301 2,761.00 115998 Daves Floor Sanding/Sand & finish aerobics room U.S. Bank Visa 202-451 202-451-4300-301 27.79 115998 City of Lino Lakes/State Surcharge for Rookery Building Permit Centennial Utilities 202-451 202-451-4383-000 4,410.48 115934 Natural Gas Huebsch Services 202-451 202-451-4410-000 321.90 115958 Mats Marsden Bldg Maintenance LLC 202-451 202-451-4410-000 145.14 115968 RAC Janitorial Services on 1/31/2022 only Marsden Bldg Maintenance LLC 202-451 202-451-4410-000 965.71 115968 RAC Janitorial Services Marsden Bldg Maintenance LLC 202-451 202-451-4410-000 403.68 115968 RAC Janitorial Services Marsden Bldg Maintenance LLC 202-451 202-451-4410-000 1,886.84 115968 February Janitorial Services Walters Recycling & Refuse 202-451 202-451-4410-000 138.22 116000 Trash & Recycling Walters Recycling & Refuse 202-451 202-451-4410-000 471.49 116000 Trash & Recycling - Dumpster Innovative Office Solutions LLC 202-451 202-451-5000-301 5,275.16 115959 Rookery Cubicles 202-451 Total 48,354.25 U.S. Bank Visa 204-499 204-499-4452-000 29.00 115998 Shutterstock/Stock photo membership 204-499 Total 29.00 U.S. Bank Visa 208-420 208-420-4240-000 1,018.50 115998 Hummingbird Networks/Squad car printers #303 & #319 208-420 Total 1,018.50 U.S. Bank Visa 211-420 211-420-4211-000 52.06 115998 Chewy/K9 Food BluePearl Veterinary 211-420 211-420-4300-000 683.99 115933 K9 Argos dental care 211-420 Total 736.05 Baker Tilly Municipal Advisors LLC 341-470 341-470-4300-000 3,100.00 115932 Arbitrage Compliance - Rebate and Yield Reduction Report 341-470 Total 3,100.00 Baker Tilly Municipal Advisors LLC 343-470 343-470-4300-000 3,100.00 115932 Arbitrage Compliance - Rebate and Yield Reduction Report 343-470 Total 3,100.00 Innovative Office Solutions LLC 401-432 401-432-5000-000 20,777.90 115959 City Hall North End Cubicles 401-432 Total 20,777.90 Dell Marketing LP 403-422 403-422-4240-000 193.99 115940 Docking Station - P. Moonen 403-422 Total 193.99 Redpath and Company 406-499 406-499-4308-000 1,172.08 115987 2021 Financial Audit Progress Billing 406-499 Total 1,172.08 T.A. Schifsky and Sons Inc. 421-499 421-499-4400-137 67,790.38 115995 2021 Street Improvement Projects 421-499 Total 67,790.38 Springbrook Holding Company LLC 422-499 422-499-4300-000 44.75 115992 Import New Storm Water Utility Accounts 422-499 Total 44.75 Northland Recreation LLC 425-499 425-499-4211-138 10,156.00 115979 Tables & bench - Lino Park 425-499 Total 10,156.00 STARKSON NATE 601-000 601-000-2020-000 0.10 115993 Refund Check 020975-000 540 ARLO LN STARKSON NATE 601-000 601-000-2020-000 3.95 115993 Refund Check 020975-000 540 ARLO LN STARKSON NATE 601-000 601-000-2020-000 0.41 115993 Refund Check 020975-000 540 ARLO LN 601-000 Total 4.46 U.S. Bank Visa 601-494 601-494-4200-000 42.38 115998 Amazon/File organizer and file folder holder U.S. Bank Visa 601-494 601-494-4200-000 70.25 115998 Amazon/Office supplies Ferguson Waterworks #2518 601-494 601-494-4211-000 790.77 115946 Locator & Curb BX Key Grainger 601-494 601-494-4211-000 148.86 115955 Electronic valve for well pre-lube - Well #4 Harold's Trucking 601-494 601-494-4211-000 1,500.00 115957 Sandfill - 15 loads Safe-Fast Inc. 601-494 601-494-4211-000 77.07 115989 Gloves U.S. Bank Visa 601-494 601-494-4211-000 15.98 115998 Home Depot/Iron out Winnick Supply Inc. 601-494 601-494-4211-000 183.18 116002 Materials to make water keys Core & Main LP 601-494 601-494-4215-000 917.18 115938 Touchpads - 100 Rachio Inc 601-494 601-494-4216-000 19,798.90 115985 110 Irrigation controllers U.S. Bank Visa 601-494 601-494-4240-000 83.66 115998 Home Depot/Tool bag and small cut off wheel U.S. Bank Visa 601-494 601-494-4240-000 131.04 115998 Amazon/(2) pen lights & (2) spot lights Redpath and Company 601-494 601-494-4300-000 764.40 115987 2021 Financial Audit Progress Billing Water Conservation Service Inc 601-494 601-494-4300-000 338.96 116001 Leak Locate TDS Metrocom MN 601-494 601-494-4321-000 39.12 115997 Phone Services U.S. Bank Visa 601-494 601-494-4322-000 458.32 115998 Image Printing/January UB Statements Finance & Commerce Inc. 601-494 601-494-4340-000 188.07 115947 Bids/Construction - Water Tower No. 2 Rehabilitation Springbrook Holding Company LLC 601-494 601-494-4345-000 330.50 115992 January CivicPay Credit Card Fees Connexus Energy 601-494 601-494-4381-000 1,703.31 115937 Electric CenterPoint Energy 601-494 601-494-4383-000 396.08 115935 Natural Gas Gopher State One-Call 601-494 601-494-4410-000 73.57 115953 January Tickets Instrumental Research Inc. 601-494 601-494-4410-000 287.85 115960 January Water Testing U.S. Bank Visa 601-494 601-494-4410-000 160.27 115998 Image Printing/January UB Statements MN Department of Public Safety 601-494 601-494-4452-000 100.00 115975 Hazardous Materials Fee Hazardous Chemical Fee - Well #3 MN Department of Public Safety 601-494 601-494-4452-000 100.00 115975 Hazardous Materials Fee Hazardous Chemical Fee - Well #4 MN Department of Public Safety 601-494 601-494-4452-000 100.00 115975 Hazardous Materials Fee Hazardous Chemical Fee - Well #5 MN Department of Public Safety 601-494 601-494-4452-000 100.00 115975 Hazardous Materials Fee Hazardous Chemical Fee - Well #1 MN Department of Public Safety 601-494 601-494-4452-000 100.00 115975 Hazardous Materials Fee Hazardous Chemical Fee - Well #6 601-494 Total 28,999.72 STARKSON NATE 602-000 602-000-2020-000 2.29 115993 Refund Check 020975-000 540 ARLO LN STARKSON NATE 602-000 602-000-2020-000 0.44 115993 Refund Check 020975-000 540 ARLO LN 602-000 Total 2.73 U.S. Bank Visa 602-495 602-495-4200-000 42.38 115998 Amazon/File organizer and file folder holder U.S. Bank Visa 602-495 602-495-4200-000 70.24 115998 Amazon/Office supplies Harold's Trucking 602-495 602-495-4211-000 1,500.00 115957 Sandfill - 15 loads Safe-Fast Inc. 602-495 602-495-4211-000 77.07 115989 Gloves U.S. Bank Visa 602-495 602-495-4211-000 241.02 115998 Ferrell Gas/Propane Tank Fill U.S. Bank Visa 602-495 602-495-4240-000 83.67 115998 Home Depot/Tool bag and small cut off wheel U.S. Bank Visa 602-495 602-495-4240-000 131.04 115998 Amazon/(2) pen lights & (2) spot lights Redpath and Company 602-495 602-495-4300-000 1,223.04 115987 2021 Financial Audit Progress Billing W.W. Goetsch Associates Inc. 602-495 602-495-4300-000 820.00 115999 Lift Station 4 Pump #2 Repair U.S. Bank Visa 602-495 602-495-4322-000 458.32 115998 Image Printing/January UB Statements Springbrook Holding Company LLC 602-495 602-495-4345-000 330.50 115992 January CivicPay Credit Card Fees Connexus Energy 602-495 602-495-4381-000 837.34 115937 Electric Centennial Utilities 602-495 602-495-4383-000 20.01 115934 Natural Gas CenterPoint Energy 602-495 602-495-4383-000 115.35 115935 Natural Gas Met Council Environmental Services 602-495 602-495-4405-000 90,644.91 115971 March Waste Water Services Gopher State One-Call 602-495 602-495-4410-000 73.58 115953 January Tickets U.S. Bank Visa 602-495 602-495-4410-000 160.26 115998 Image Printing/January UB Statements 602-495 Total 96,828.73 Grand Total 380,084.89 Electronic Funds Transfer MN Statute 471.38 Subd. 3 Council Meeting February 28, 2022 Transfer In/(Out) 2/18/2022 Payroll #04 (151,121.37) 2/18/2022 Payroll #04 Federal Deposit (45,222.49) 2/18/2022 Payroll #04 PERA (47,209.76) 2/18/2022 Payroll #04 State (10,367.51) 2/18/2022 Payroll #04 Child Support (284.77) 2/18/2022 Payroll #04 H.S.A. Bank Pretax (4,091.58) 2/18/2022 Payroll #04 TASC Pretax (705.71) 2/18/2022 Payroll #04 ICMA 457 Def. Comp #301596 (3,470.00) 2/18/2022 Payroll #04 ICMA Roth IRA #706155 (905.75) 2/18/2022 Payroll #04 MSRS HCSP #98946-01 (1,859.99) 2/18/2022 Payroll #04 MSRS Def. Comp #98945-01 (3,878.00) 2/18/2022 Payroll #04 MSRS Roth IRA #98945-01 (765.00) CITY COUNCIL WORK SESSION DRAFT 1 CITY OF LINO LAKES 1 MINUTES 2 3 DATE : February 14, 2022 4 TIME STARTED : 6:00 p.m. 5 TIME ENDED : 6:20 p.m. 6 MEMBERS PRESENT : Councilmember Stoesz, Lyden, Ruhland, 7 Cavegn and Mayor Rafferty 8 MEMBERS ABSENT : 9 Staff members present: City Administrator Sarah Cotton; Human Resources and 10 Communications Manager Meg Sawyer; City Planner Katie Larsen; City Engineer Diane 11 Hankee; Director of Public Safety John Swenson; City Clerk Julie Bartell. 12 1. Review Regular Agenda – 13 14 Item 1G - Councilmember Ruhland noted the closing hour of 10:00 p.m, Mon-Thurs; 15 what determined that? Ms. Cotton noted that currently there is an attempt to keep the 16 hours the same for Endurance Fitness; there will be an effort to reduce staff during hours 17 when that is appropriate. 18 19 Item 1L - Councilmember Cavegn asked about planned renovations (City Hall). Ms. 20 Cotton noted that portions of the civic complex have already been updated; this plan 21 would complete the remaining space. Ms. Cotton noted that funding for this element 22 would be through the building budget, different from the previous project. 23 24 Item 3A – Pay Equity Report – City Administrator Cotton noted that the City is 25 required to submit this report under state law. The staff report includes analysis on the 26 City’s pay which did determine compliance. If the council directs, the report will be 27 submitted to the state as required. 28 29 Items 3B through 3E – Human Resources and Communications Manager Sawyer 30 reviewed the hiring recommendations, as explained in the written staff reports. 31 32 Item 4A – Donation from Shield 616 – Public Safety Director Swenson explained the 33 organization and its purpose and goals. He explained the value of the equipment that 34 would be provided through this donation if it is accepted. 35 36 Item 5A – Water Tower No. 2 Reconditioning Project – City Engineer Hankee noted 37 that favorable bids were received and staff is recommending going forward with a 38 contract. She noted a question from the council on draining the tower for work and 39 explained that it will be drained for inside painting but not for the bulk of the project. 40 41 Item 6A – NorthPointe Garden Estates – City Planner Larsen noted that the council 42 reviewed the project in detail at the previous work session. She will review it again but 43 CITY COUNCIL WORK SESSION DRAFT 2 more briefly. 44 45 Item 6B - 2022 Street Rehabilitation Project – City Engineer Hankee noted the 46 planned project, the bids and the possible additions. 47 2. The Rookery Hiring Update – Human Resources and Communications Manager 48 Sawyer reviewed her written report. 49 50 Mayor Rafferty asked staff for an update on construction activities at The Rookery. Ms. 51 Cotton noted that tile work is underway so it’s a bit messy and loud right now. 52 53 Councilmember Stoesz asked if the building maintenance staff will be able to work on 54 the civic complex as well. Ms. Sawyer said staff is developing a plan to address cleaning 55 needs for all facilities. 56 57 Councilmember Cavegn asked about payroll; will that be combined with the City. Ms. 58 Sawyer said they are looking for assistance in that area, especially for onboarding. 59 The meeting was adjourned at 6:25 p.m. 60 61 These minutes were considered, corrected and approved at the regular Council meeting held on 62 February 28, 2022. 63 64 65 66 67 Julianne Bartell, City Clerk Rob Rafferty, Mayor 68 69 COUNCIL MINUTES DRAFT 1 1 LINO LAKES CITY COUNCIL 2 REGULAR MEETING 3 MINUTES 4 5 DATE : February 14, 2022 6 TIME STARTED : 6:30 p.m. 7 TIME ENDED : 7:25 p.m. 8 MEMBERS PRESENT : Councilmember Stoesz, Lyden, 9 Ruhland, Cavegn and Mayor Rafferty 10 MEMBERS ABSENT : None 11 Staff members present: City Administrator Sarah Cotton; Human Resources and Communications 12 Manager Meg Sawyer; City Planner Katie Larsen; City Engineer Diane Hankee; Director of Public 13 Safety John Swenson; City Clerk Julie Bartell 14 15 PUBLIC COMMENT 16 There were no public comments. 17 SETTING THE AGENDA 18 The agenda was approved as presented. 19 CONSENT AGENDA 20 Councilmember Ruhland moved to approve the Consent Agenda, Items 1A through 1L as presented. 21 Councilmember Cavegn seconded the motion. Motion carried on a voice vote. 22 23 ITEM ACTION 24 Consideration of Expenditures: 25 A) February 14, 2022 (Check No. 115813 through 115920) in the 26 Amount of $962,072.38 Approved 27 B) Consider Approval of January 24, 2022 Council 28 Work Session Minutes Approved 29 C) Consider Approval of January 24, 2022 Council 30 Minutes Approved 31 D) (pulled from agenda) 32 E) Consider Resolution No. 22-22, Electing the Standard Allowance 33 Available under the Revenue Loss Provision of the American 34 Rescue Plan Act Approved 35 F) Consider Adopting Capital Asset Policy Approved 36 G) Consider Approval of Operating Hours and Membership Rates for 37 The Rookery Activity Center Approved 38 H) Consider Approval of Settlement Agreement, St. Clair Land Co. Approved 39 COUNCIL MINUTES DRAFT 2 I) Consider Approval of Monetary Donation from Coss Family 40 Foundation Approved 41 J) Consider Approval of Blakely LaCroix to the Economic 42 Development Advisory Committee Approved 43 K) Consider Approval of Resolution 22-25, Individual Massage 44 License for Chanel Littleton, Allure Salon Approved 45 L) Consider Approval of Civic Complex Renovation Expenditures Approved 46 FINANCE DEPARTMENT REPORT 47 There was no report from the Finance Department. 48 ADMINISTRATION DEPARTMENT REPORT 49 3A) Consider Approval of the 2022 Pay Equity Report – City Administrator Cotton reviewed 50 her written staff report outlining the City’s need to submit to the State a pay equity report. The City’s 51 report has been compiled and it meets equity requirements. 52 Councilmember Lyden moved to approve the report as presented. Councilmember Ruhland seconded 53 the motion. Motion carried on a voice vote. 54 3B) Consider the Appointment of Community Service Officer – Human Resources and 55 Communications Manager Sawyer reviewed her written report recommending the appointment of 56 Amanda Ulvenes. She noted the position vacancy, the candidate’s background and qualifications and 57 proposed rate of pay. 58 Councilmember Stoesz moved to approve the appointment of Amanda Ulvenes as recommended. 59 Councilmember Ruhland seconded the motion. Motion carried on a voice vote. 60 3C) Consider the Appointment of Public Works Superintendent - Human Resources and 61 Communications Manager Sawyer reviewed her written report recommending the appointment of 62 current City employee Justin Williams to the position. She reviewed Mr. William’s experience with 63 the City, current educational goals and good work record. 64 Councilmember Ruhland moved to approve the appointment of Justin Williams as recommended. 65 Councilmember Cavegn seconded the motion. Motion carried on a voice vote. 66 3D) Consider the Appointment of Utilities Maintenance Worker- Human Resources and 67 Communications Manager Sawyer reviewed her written report that recommends the appointment of 68 Gavin Anderson to a new position. She reviewed his background and qualifications and proposed 69 rate of pay. 70 Councilmember Cavegn moved to approve the appointment of Gavin Anderson as recommended. 71 Councilmember Lyden seconded the motion. Motion carried on a voice vote. 72 3E) Consider the Appointment of Police Officer - Human Resources and Communications 73 Manager Sawyer reviewed her written report recommending the appointment of a police officer. 74 Staff is recommending appointment of Matthew Reineke. She reviewed his qualifications and 75 education. 76 Councilmember Ruhland moved to approve the appointment of Matthew Reineke as recommended. 77 Councilmember Lyden seconded the motion. Motion carried on a voice vote. 78 COUNCIL MINUTES DRAFT 3 PUBLIC SAFETY DEPARTMENT REPORT 79 4A) Consider Acceptance of Shield 616 Donation – Public Safety Director Swenson reported on 80 the work of the Shield 616 organization, the donation of protective gear proposed, the plan to make 81 organization the benefactor of funds raised during the Guns and Hoses fundraiser, and the specific 82 equipment and value they propose to provide. 83 Councilmember Lyden moved to approve the acceptance of the donation as requested. 84 Councilmember Stoesz seconded the motion. Motion carried on a voice vote. 85 PUBLIC SERVICES DEPARTMENT REPORT 86 5A) Consider Approval of Resolution No. 22-24, Accepting bids, Awarding a Construction 87 Contract, Water Tower No. 2 Reconditioning Project – City Engineer Hankee reviewed the written 88 staff report, including information on the bid process/results and the funding proposed for the project. 89 Mayor Rafferty remarked that the bid is quite favorable, recalling the cost of the last reconditioning 90 project. 91 Councilmember Cavegn moved to approve Resolution No. 22-24 as presented. Councilmember 92 Ruhland seconded the motion. Motion carried on a voice vote. 93 COMMUNITY DEVELOPMENT REPORT 94 6A) NorthPointe 8th Addition and NorthPointe Garden Estates: i. Consider Approval of 95 Resolution No. 22-16 Approving PUD Final Plan/Final Plat; ii. Consider Approval of 96 Resolution No. 22-17 Approving Development Agreement – City Planner Larsen reviewed a 97 PowerPoint presentation that included information on the following: 98 - Land use application (elements); 99 - Aerial view of proposed location (4.5 acre site); 100 - 2014 approval of preliminary plat (for senior building); 101 - Views (renderings) of proposed structure; 102 - Final plat and site plan; noted was handicap accessible stalls of two inside and two outside 103 and staff’s change to require two additional outside; setbacks include a 20 foot reduction in 104 setback from highway); 105 - Landscaping plan – more planting called for after Council and Planning and Zoning 106 discussion; 107 - Traffic planning – traffic information has been much reviewed; found to be in compliance 108 with standards; 109 - Noise study – requirements will be met; 110 - Public safety review and recommendations; Planning and Zoning Board approval; 111 - Agreements, Comprehensive Plan implications and findings of fact. 112 Councilmember Ruhland asked, regarding general building provisions, will the garage be 113 cinderblock and, if so, does that count for masonry? Ms. Larsen said the garage exterior will be 114 masonry stone so it is considered in the total masonry. 115 116 Councilmember Lyden remarked that he has supported the planting of trees along the highway for a 117 COUNCIL MINUTES DRAFT 4 long time. He wonders, for this development, could there be more pine trees planted, perhaps on 118 highway land. He also noted the inclusion of a woodshop in the development - that piques his 119 interest. Ms. Larsen said yes a basic work shop is planned and she added that the development is 120 bringing forward some above average amenities. 121 122 Michael Ostegren, 6688 21st Av S, addressed the council. He grew up in the area and moved back. 123 He isn’t supportive of an apartment project in this particular neighborhood. In looking at other 124 apartment developments, he sees that access is an important element and, for this development, 125 access is through the neighborhood. Another concern is the size – four stories – and how that 126 blends into the residential area. He believes that many neighbors share his expressed sentiment. 127 128 Mayor Rafferty remarked that those are good issues. He noted that the planned development goes 129 back years so it’s difficult to know how that happened. He noted the age restriction for the building 130 but that it will still generate some traffic. He hears the comments and wishes there was more he 131 could do. 132 A developer representitive noted that they manage 55+ facilities across the state and can report the 133 average age of residents is closer to 75. There is not as much traffic for these developments. He 134 respects the concern about the impact on the neighborhood. 135 136 Councilmember Cavegn asked the developer if he is familiar with similar develoments that go 137 through residential neighborhoods and the representative said yes but certainly not all. This is 138 admitedly tucked away but that will make it quieter. 139 Councilmember Stoesz moved to approve Resolution No. 22-16 and Resolution No. 22-17 as 140 presented. Councilmember Lyden seconded the motion. Motion carried on a voice vote. 141 6B) 2022 Street Rehabilitation Program: i. Consider Approval of Resolution No. 22-20, 142 Accepting bids and Awarding a Construction Contract; ii. Consider Approval of Resolution 143 No. 22-21, Approving Construction Services Contract with WSB & Associates – City Engineer 144 Hankee reviewed her written staff report. She reviewed the proposed project (streets included), an 145 alternate (thin overlay only) and the low bid received. She reviewed the proposed cost and funding 146 source within the City budget; also noted was the construction services contract proposed. 147 148 Mayor Rafferty asked about communicating plans to residents. Ms. Hankee said there was 149 communication already on the utility review and also information was included in the City 150 newsletter; once the schedule is clear, information will be mailed including on water shut downs. 151 Councilmember Cavegn moved to approve Resolution No. 22-20 and Resolution No. 22-21 as 152 presented. Councilmember Ruhland seconded the motion. Motion carried on a voice vote. 153 6C) Consider Approval of Resolution No. 22-23, Order Project, Approve the Plans and 154 Specifications and Authorize the Ad for Bid, 2022 East Shadow Lake Drive Utility Project- City 155 Engineer Hankee reviewed her written report noting information gathered previously showing some 156 utility issues in this area. Staff reviewed the work proposed and asked for authorization to go out for 157 bid. 158 159 Councilmember Stoesz asked about extending the project to the cul-de-sac since that is work that will 160 eventually be needed; that way the residents would be impacted by just one project. Ms. Hankee 161 indicated that she will explore the possiblity of adding that as an alternate to the bid process. 162 163 COUNCIL MINUTES DRAFT 5 Councilmember Lyden asked if it would be appropriate to table this matter until that question can be 164 answered? Ms. Hankee noted that the alternate would come back to the council if it possible. 165 Councilmember Stoesz moved to approve Resolution No. 22-20 with the option of including an 166 alternate as discussed. Councilmember Ruhland seconded the motion. Motion carried on a voice 167 vote. 168 UNFINISHED BUSINESS 169 There was no Unfinished Business. 170 171 NEW BUSINESS 172 The Rookery Activity Center Update. Administrator Cotton noted completion of painting and that 173 flooring (tiles) is currently being removed. Staff is working hard on recruitment and marketing, 174 development of membership and operating hours. Endurance Fitness is currently operating in the 175 building. Opening for the activity center is coming in the spring. 176 177 COMMUNITY EVENTS 178 There were no events announced. 179 COMMUNITY CALENDAR 180 Community Calendar – A Look Ahead 181 February 14, 2022 through February 28, 2022 182 Monday, February 21 CITY HALL CLOSED President’s Day 183 Wednesday, February 23 6:30 pm, Council Chambers Environmental Board 184 Monday, February 28 6:00 pm, Community Room Council Work Session 185 Monday, February 28 6:30 pm, Council Chambers City Council Meeting 186 187 ADJOURN 188 189 There being no further business, Councilmember Ruhland moved to adjourn at 7:25 p.m. 190 Councilmember Lyden seconded the motion. Motion carried on a voice vote. 191 192 These minutes were considered and approved at the regular Council Meeting on February 28, 2022. 193 194 195 196 197 Julianne Bartell, City Clerk Rob Rafferty, Mayor 198 199 CITY COUNCIL AGENDA ITEM 1D STAFF ORIGINATOR: Michael Grochala, Community Development Director MEETING DATE: February 28, 2022 TOPIC: Consider Resolution No. 22-28, Approving Settlement Agreement, NE Drainage Improvement Project. VOTE REQUIRED: 3/5 INTRODUCTION Staff is requesting City C ouncil approval of the Stipulation and Settlement Agreement and Easement Agreement with the Salo/Peltier Lake LLC ownership group, regarding the NE Lino Lakes Drainage Area Improvement project. BACKGROUND In March of 2019, the City Council authorized acquisition of property by eminent domain for the NE Drainage Improvement Project. The City continued to negotiate directly with the Salo/Peltier Lake LLC ownership group through 2019. The court awarded possession of the property to the city in December of 2019. Following the court award, the City undertook a redesign of the project. All parties continued discussions through summer and fall and into 2021. Working with the City Attorney, staff has reached a Settlement Agreement with terms acceptable to both parties. The terms of the agreement include: • City will reconvey parcel awarded by court back to the property owner. • Owner will convey a drainage and utility easement to City. • Owner will receive $70,179.29 in compensation to be distributed by the court. • The original $67,000 deposited with the court and accrued interest will be disbursed to the City. The City Attorney has reviewed the proposal and is recommending approval of the agreement. RECOMMENDATION Staff is recommending approval of Resolution No. 22-28. ATTACHMENTS 1. Resolution No. 22-28 2. Settlement Agreement CITY OF LINO LAKES RESOLUTION NO. 22-28 APPROVING AMENDED STIPULATION AGREEMENT FOR NORTHEAST LINO LAKES DRAINAGE AREA IMPROVEMENTS WHEREAS, the City Council authorized staff and City Attorney to make offers on the acquisition of land for the NE Drainage Improvement project on February 25, 2019, and WHEREAS, the City Council authorized acquisition of property by eminent domain on May 28, 2019; and WHEREAS, the City filed a Petition in Condemnation in Anoka County District Court, Court File No. 02-CV-19-5586, to acquire property interests over the Property. The District Court granted the Petition. WHEREAS, the City has undertaken a redesign of the Project and Owners have been in discussions that would change the land needed by the City for the redesigned Project. WHEREAS, owners wish to have the City reconvey to them those portions of the Property that were acquired that will not be needed for the Project given the redesign of the Project. WHEREAS, the parties hereto have reached agreement on just compensation due for the revised taking. WHEREAS, all parties to support amendment of the dates within said agreement. NOW, THEREFORE BE IT RESOLVED by the City Council of the City of Lino Lakes: 1. That the Settlement Agreement with the Salo/Peltier Lake LLC ownership group are hereby approved and the Mayor and City Clerk are authorized to execute the agreements on behalf of the City. Adopted by the Council of the City of Lino Lakes this 28th day of February, 2022. The motion for the adoption of the foregoing resolution was introduced by Council Member _____________and was duly seconded by Council Member and upon vote being taken thereon, the following voted in favor thereof: The following voted against same: _____________________ Rob Rafferty, Mayor ATTEST: ________________________ Julianne Bartell, City Clerk - 1 - SETTLEMENT AGREEMENT This Settlement Agreement is made as of the ______ day of February, 2022, by and between Peltier Lake, LLC (“Peltier”), Bernice M. Salo, individually and as trustee of the Trust Agreement of James W. Salo and Bernice M. Salo dated December 17, 2013 (“Salo”) and the City of Lino Lakes (the “City”) (together, the “Parties”). RECITALS: A. Peltier is the contract for deed vendee owner of certain real property legally described in Exhibit A and located in Anoka County, Minnesota (the “Subject Property”) and identified as Parcel 1 in the Condemnation Action described further below. B. Salo is the contract for deed vendor owner of the Subject Property. C. City is in the process of constructing a stormwater drainage improvement project (the “Project”), which crosses the Subject Property. D. In connection with the Project, City acquired title and possession by condemnation of fee interests over potions of Parcel 1 by way of a condemnation action filed pursuant to Chapter 117 in Anoka County District Court (Court File No. 02-CV-19-5586) (“Condemnation Action”). The City recorded a Notice of Lis Pendens (Doc. No. 2243801.005) with the Anoka County Recorder corresponding to the litigation (“Lis Pendens”). E. The City deposited $67,000 with the District Court pursuant to Minn. Stat. § 117.042 (“Quick-Take Deposit”). F. The City has changed its plans for the Project such that it no longer needs a fee interest in the Subject Property, but only requires a drainage and utility easement for the redesigned project. - 2 - G. City and Peltier, having negotiated at arm’s length in good faith, have voluntarily agreed to a settlement of the Condemnation Action, whereby, among other things, (1) City will transfer any interests it has obtained in Parcel 1 by way of quitclaim deed to Peltier; (2) Peltier will grant a drainage and utility easement to City; (3) City will pay Peltier $61,179.29 plus $9,000 in attorneys’ fees, for a total resolution amount of $70,179.29; (4) the Parties will stipulate to disbursement of the Quick-Take Deposit to City; and (5) the Final Certificate to be filed and recorded in the Condemnation Action will reflect no acquisition of property interests by condemnation. H. Therefore, the Parties wish to resolve the Condemnation Action to the extent and as set forth in this Settlement Agreement. NOW, THEREFORE, in consideration of the foregoing and the mutual covenants and exhibits contained and referenced herein, the Parties hereto, on behalf of themselves, their successors, and assigns, agree as follows: 1. Recitals. The above recitals are hereby incorporated into this Settlement Agreement as if fully set forth herein. 2. Quitclaim Deed from City. City will execute the quitclaim deed attached as Exhibit B. 3. Drainage and Utility Easement. Peltier and Salo will execute the drainage and utility easement attached as Exhibit C. 4. Payment. The City will promptly make a payment of $61,179.29 plus $9,000 in attorneys’ fees, for a total resolution amount of $70,179.29 by check made out to Peltier Lake, LLC and Fredrikson & Byron, P.A upon receiving the Drainage and Utility Easement. - 3 - 5. Discharge of Lis Pendens. The City will promptly discharge the Lis Pendens after the execution of this Settlement Agreement and record the discharge, followed by the Quitclaim Deed, followed by the Drainage and Utility Easement. 6. Final Certificate. The Final Certificate to be filed in the action and recorded pursuant to Minn. Stat. § 117.205 shall reflect that the Condemnation Action has been dismissed with respect to Parcel 1 and that no permanent rights have been obtained by way of the Condemnation Action. 7. Stipulation Regarding Quick-Take Deposit. The Parties shall execute the stipulation attached as Exhibit D. The City will not file the stipulation until after the payment discussed in Section 4 above has been received by Peltier. 8. Entire Agreement. This Settlement Agreement constitutes the entire agreement of the Parties as to the subject matter contained herein. The undersigned acknowledge that there are no communications or oral understandings contrary, or that in any way restrict, this Settlement Agreement, and that all prior agreements or understandings within the scope of the subject matter of this Settlement Agreement are, upon the execution and delivery of this Settlement Agreement, superseded, null and void. 9. Interpretation. This Settlement Agreement has been reached through negotiations between the Parties. Neither Party shall assert that this Settlement Agreement be construed against the “drafter” of the same. The Parties have used their own judgment in entering into this Settlement Agreement. 10. Execution by Facsimile Signatures and in Counterparts. The Parties agree that facsimile signatures or signatures delivered by any other electronic means shall have the same force and effect as original signatures. This Settlement Agreement may be executed in one or - 4 - more counterparts, each counterpart to be considered an original portion of this Settlement Agreement. 11. No Assignment. Each of the Parties to this Settlement Agreement represents and warrants that no claim or cause of action that is the subject of, or related to, this lawsuit or this Settlement Agreement has been assigned, transferred to, or resides in any other person or entity, whether by agreement or operation of law or otherwise, including through an assignment or transfer pursuant to any right or claim of subrogation. Dated: February ____, 2022 Peltier Lake LLC Dated: February ____, 2022 __________________________________________ Bernice M. Salo, individually and as trustee of the Trust Agreement of James W. Salo and Bernice M. Salo dated December 17, 2013 Dated: February ____, 2022 ___________________________________________ City of Lino Lakes - 5 - EXHIBIT A Parcel LM060 (PID No. 062-00755-0000) 7482 Peltier Lake Dr., Lino Lakes, MN 55038 PID No. 14-31-22-13-0002 The land referred to herein is situated in the state of Minnesota, Anoka County described as follows: All that part of Lot 3, Auditor’s Subdivision Number 47 Revised, lying Easterly of Peltier Lake Drive as now located. - 6 - EXHIBIT B Quitclaim Deed (Top 3 inches reserved for recording data) Page 1 of 2 QUIT CLAIM DEED Business Entity to Business Entity Minnesota Uniform Conveyancing Blanks Form 10.3.5 (2013) eCRV number: DEED TAX DUE: $ DATE: (month/day/year) FOR VALUABLE CONSIDERATION, (insert name of Grantor) a under the laws of (“Grantor”), hereby conveys and quitclaims to (insert name of Grantee) a under the laws of (“Grantee”), real property in County, Minnesota, legally described as follows: Check here if all or part of the described real property is Registered (Torrens) together with all hereditaments and appurtenances belonging thereto. Check applicable box: The Seller certifies that the Seller does not know of any wells on the described real property. A well disclosure certificate accompanies this document or has been electronically filed. (If electronically filed, insert WDC number: .) I am familiar with the property described in this instrument and I certify that the status and number of wells on the described real property have not changed since the last previously filed well disclosure certificate. Grantor (name of Grantor) By: (signature) Its: (type of authority) By: (signature) Its: (type of authority) Page 2 of 2 Minnesota Uniform Conveyancing Blanks Form 10.3.5 State of Minnesota, County of This instrument was acknowledged before me on , by (month/day/year)(name of authorized signer) as (type of authority) and by (name of authorized signer) as of . (type of authority) (name of Grantor) (Stamp) (signature of notarial officer) Title (and Rank): My commission expires: (month/day/year) THIS INSTRUMENT WAS DRAFTED BY: (insert name and address) TAX STATEMENTS FOR THE REAL PROPERTY DESCRIBED IN THIS INSTRUMENT SHOULD BE SENT TO: (insert legal name and residential or business address of Grantee) 1 Exhibit A That part of the North one-half (N ½) of Section 14, Township 31 North, Range 22 West, Anoka County, Minnesota, lying northerly of a line described as being parallel to and distant 100 feet southerly of the following described line: Commencing at the Northeast corner of said Section 14; thence South 00 degrees 22 minutes 35 seconds East assumed bearing along the east line of the North one-half (N ½) said Section 14, a distance of 1828.12 feet; thence North 82 degrees 26 minutes 39 seconds West a distance of 215.04 feet; thence North 86 degrees 26 minutes 19 seconds West a distance of 818.30 feet; thence North 37 degrees 10 minutes 24 seconds West a distance of 336.32 feet to the point of beginning of said line to be hereinafter described; thence North 56 degrees 23 minutes 21 seconds West a distance of 103.17 feet, to the West line of the Southeast Quarter of the Northeast Quarter of said Section 14; thence northwesterly a distance of 15.62 feet, along a non-tangential curve concave to the southwest, having a radius of 175.00 feet, a central angle of 05 degrees 06 minutes 55 seconds and a chord bearing of North 73 degrees 34 minutes 07 seconds West; thence northwesterly a distance of 381.63 feet, along a tangential curve concave to the northeast, having a radius of 526.50 feet and a central angle of 41 degrees 31 minutes 48 seconds; thence northwesterly a distance of 70.62 feet, along a tangential curve concave to the northeast, having a radius of 150.51 feet and a central angle of 26 degrees 52 minutes 56 seconds; thence northwesterly a distance of 66.62 feet, along a tangential curve concave to the southwest, having a radius of 150.00 feet and a central angle of 25 degrees 26 minutes 54 seconds; thence northwesterly a distance of 142.24 feet, along a tangential curve concave to the southwest, having a radius of 288.27 feet and a central angle of 28 degrees 16 minutes 16 seconds; thence westerly a distance of 49.61 feet, along a tangential curve concave to the south, having a radius of 69.92 feet and a central angle of 40 degrees 39 minutes 19 seconds; thence southwesterly a distance of 72.02 feet, along a tangential curve concave to the southeast, having a radius of 732.78 feet and a central angle of 05 degrees 37 minutes 51 seconds; thence westerly a distance of 65.71 feet, along a tangential curve concave to the north, having a radius of 148.95 feet and a central angle of 25 degrees 16 minutes 25 seconds; thence westerly a distance of 105.76 feet, along a tangential curve concave to the south, having a radius of 260.91 feet and a central angle of 23 degrees 13 minutes 28 seconds; thence southwesterly a distance of 177.16 feet, along a tangential curve concave to the southeast, having a radius of 384.83 feet and a central angle of 26 degrees 22 minutes 37 seconds; thence southwesterly a distance of 208.39 feet, along a tangential curve concave to the southeast, having a radius of 25,336.16 feet and a central angle of 00 degrees 28 minutes 17 seconds; thence southwesterly a distance of 69.48 feet, along a tangential curve concave to the northwest, having a radius of 106.31 feet and a central angle of 37 degrees 26 minutes 38 seconds; thence southwesterly a distance of 68.20 feet, along a tangential curve concave to the southeast, having a radius of 237.69 feet and a central angle of 16 degrees 26 minutes 24 seconds; thence westerly a distance of 59.09 feet, along a tangential curve concave to the north, having a radius of 60.88 feet and a central angle of 55 degrees 36 minutes 19 seconds; thence northwesterly a distance of 104.78 feet, along a tangential curve concave to the northeast, having a radius of 436.02 feet and a central angle of 13 degrees 46 minutes 07 seconds; thence northwesterly a distance of 35.05 feet, along a tangential curve concave to the northeast, having a 2 radius of 76.57 feet and a central angle of 26 degrees 13 minutes 31 seconds; thence northwesterly a distance of 49.35 feet, along a tangential curve concave to the southwest, having a radius of 86.82 feet and a central angle of 32 degrees 33 minutes 55 seconds; thence northwesterly a distance of 130.74 feet, along a tangential curve concave to the southwest, having a radius of 401.69 feet and a central angle of 18 degrees 38 minutes 52 seconds; thence westerly a distance of 64.41 feet, along a tangential curve concave to the south, having a radius of 62.76 feet and a central angle of 58 degrees 47 minutes 55 seconds; thence westerly a distance of 40.95 feet, along a tangential curve concave to the north, having a radius of 35.05 feet and a central angle of 66 degrees 56 minutes 13 seconds; thence North 58 degrees 58 minutes 01 seconds West a distance of 155.28 feet, and said line there terminating. Said easement is to extend by its full width from West line of the Southeast Quarter of the Northeast Quarter of said Section 14 to the easterly right of way line of Peltier Lake Drive. - 7 - EXHIBIT C Drainage & Utility Easement - 8 - (top 3 inches reserved for recording) DRAINAGE AND UTILITY EASEMENT AGREEMENT This Drainage and Utility Easement Agreement is entered into by and between Peltier Lake, LLC and Bernice M. Salo, individually and as trustee of the Trust Agreement of James W. Salo and Bernice M. Salo dated December 17, 2013 (“Grantor”), and the City of Lino Lakes, a municipal corporation under the laws of Minnesota (“Grantee”). RECITALS WHEREAS, Grantee is engaged in a project involving the installation of utility services (“Project”); and WHEREAS, Grantee requires a permanent drainage and utility easement over a portion of Grantor’s property, which portion is legally described in Exhibit A and depicted in Exhibit B (“Easement Area”), in order to complete the Project; and WHEREAS, Grantor agrees to grant a permanent drainage and utility easement to Grantee according to the terms and conditions contained herein. TERMS OF EASEMENT NOW THEREFORE, IN CONSIDERATION OF the foregoing and the mutual promises and agreements contained herein and for other good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, the parties agree as follows: 1. Grant of Easement. Grantor hereby grants and conveys to Grantee a permanent drainage and utility easement over, under, and across the Easement Area, as described in the attached Exhibit A and depicted in the attached Exhibit B. 2. Scope of Easement. The easement granted hereunder includes the right of Grantee, its contractors, agents, and employees to enter upon said premises at all reasonable times for the purposes of construction, grading, sloping, and restoration purposes, and all purposes ancillary - 9 - thereto, together with the right to remove trees, shrubs, or other vegetation in the Easement Area, as well as the right to deposit earthen materials within the Easement Area, all as necessary to utilize the Easement Area for the intended drainage and utility purposes. Grantee will install utility infrastructure at depths and locations generally consistent with the October 12, 2020 plans prepared by WSB Engineering, and will conspicuously flag the manholes identified in the plans, so long as the property burdened by the Easement is used for agricultural purposes. 3. Obligation to Repair. Grantee shall, at its own expense, restore the land (to substantially its condition immediately prior to the disturbance) in the Easement Area or the surrounding area in the event of a disturbance caused by Grantee’s use of the Easement Area. However, Grantee shall not be required to restore agricultural crops impacted by Grantee’s use of the Easement Area. 4. Warranty of Title. Grantor warrants it is the owner of the property described herein and have the right, title and capacity to convey to Grantee the easement described herein. 5. Indemnity and Liens. Grantee shall defend, indemnify, and hold Grantor harmless from any claims, losses, expenses, or damages, including without limitation reasonable attorney’s fees, arising from its use of the Easement Area. Grantee shall keep the Easement Area free from liens for work done by Grantee in the Easement Area. 6. Grantor’s Use of Easement Area. Grantor retains the right to use the Easement Area for uses not inconsistent with the rights granted to Grantee hereunder, including without limitation the right to farm, landscape, and install roads and driveways. 7. Binding Effect. The terms and conditions of this instrument shall run with the land and be binding on Grantor and its successors and assigns. 8. Execution in Counterparts. This Agreement may be executed in counterparts. STATE DEED TAX DUE HEREON: NONE Dated this day of , 2022. - 10 - GRANTOR Bernice M. Salo, individually and as trustee of the Trust Agreement of James W. Salo and Bernice M. Salo dated December 17, 2013. By: Bernice M. Salo STATE OF MINNESOTA ) ) ss COUNTY OF ) This instrument was acknowledged before me this day of , 2022, by Bernice M. Salo, individually and as trustee of the Trust Agreement of James W. Salo and Bernice M. Salo dated December 17, 2013 . Notary Public - 11 - GRANTOR Peltier Lake, LLC By: Kelly Olsen Its: STATE OF MINNESOTA ) ) ss COUNTY OF ) This instrument was acknowledged before me this day of , 2022, by Kelly Olsen, the __________________ of Peltier Lake, LLC. Notary Public - 12 - GRANTEE City of Lino Lakes By: Mayor By: City Clerk STATE OF MINNESOTA ) ) ss COUNTY OF ANOKA ) The foregoing instrument was acknowledged before me this ______ day of _________, 2022, by Rob Rafferty and Julie Bartell, the Mayor and City Clerk of the City of Lino Lakes, a municipal corporation under the laws of Minnesota. Notary Public THIS INSTRUMENT DRAFTED BY: Rupp, Anderson, Squires, Waldspurger & Mace 333 South Seventh Street, Suite 2800 Minneapolis, MN 55402 - 13 - Exhibit A Legal Description of Easement Area That part of Lot 3, Auditors Subdivision No. 47, Revised, Anoka County, Minnesota, lying northeasterly of a line drawn parallel to and distant 25 feet southwesterly of the following described line: Commencing at the Northeast corner of Section 14, Township 31 North, Range 22 West, Anoka County, Minnesota; thence South 00 degrees 22 minutes 35 seconds East assumed bearing along the east line of the North one-half (N ½) of said Section 14, a distance of 1828.12 feet; thence North 82 degrees 26 minutes 39 seconds West a distance of 215.04 feet; thence North 86 degrees 26 minutes 19 seconds West a distance of 818.30 feet; thence North 37 degrees 10 minutes 24 seconds West a distance of 336.32 feet; thence North 56 degrees 23 minutes 21 seconds West a distance of 380.00 feet and said line there terminating. - 14 - Exhibit B Depiction of Drainage and Utility Easement SALO TRUSTEE BERNICE & SALO TRUSTEE JAMESAUDITOR'S SUBDIVISION NE CORNEROF SEC. 14NO. 47 REVISED 20TH AVENUE15,231 SF (0.35 AC)LOT 3S0°22'35"E1828.12'N82°26'39"W215.04N86°26'19"W818.30N37°10'24"W336.32N56°23'21"W380.00N82°26'39"W215.04EAST LINE OF THE NORTH 1/2 OF SECTION 14. 25'25'WSB PROJECT NO.:REVISIONS NO.DATE DESCRIPTION 13084-000SCALE:PLAN BY:DESIGN BY:CHECK BY:AS SHOWNK:\013084-000\Cad\Exhibits\13084-000 C-2020 EaseExh 2-16-22.dwg 2/22/2022 7:26:31 AM EYPWSCALE IN FEET0H:100 200N2019 NE DRAINAGE AREA CITY OF LINO LAKESSALO PARCELEASEMENTEXHIBITBBSTORMWATER MANAGEMENT - 15 - EXHIBIT D Stipulation for Disbursement of Quick-Take Deposit STATE OF MINNESOTA DISTRICT COURT ANOKA COUNTY TENTH JUDICIAL DISTRICT Case Type: 2, Condemnation City of Lino Lakes, Petitioner, vs. James W. Salo and Bernice M. Salo, individually and as trustees of the Trust Agreement of James W. Salo and Bernice M. Salo dated December 17, 2013, Novation Credit Union, Hal Leibel, Pamela Leibel, Lyn Arvidson, Royce Arvidson, Jim Kohler, LeeAnn Dye, Mark Dye, Colleen Dye, County of Anoka, Rice Creek Watershed District, Metropolitan Council, and all other persons unknown claiming any right, title, estate, interest, or lien in the real estate described herein, Respondents. RECITALS A. The City of Lino Lakes (“Petitioner”) commenced the captioned action by filing its Petition on October 4, 2019. The Petition seeks condemnation of easement interests over real property owned by various individuals and entities, including Respondent Peltier Lake, LLC (“Peltier”) who is the owner of Parcel 1, as identified in the Petition. This stipulation concerns the disbursement of the quick-take deposit made for Parcel 1. Court File No: 02-CV-19-5586 STIPULATION AND ORDER FOR DISBURSEMENT OF DEPOSITS 2 B. Pursuant to Minn. Stat. § 117.042, Petitioner deposited, among other deposits for other landowners, $67,000.00 with the Court for Parcel 1. C. Petitioner and Peltier have reached a settlement agreement resolving this matter by which Peltier has been paid separately and directly. As such, the amount deposited with the Court is properly due to Petitioner. NOW, THEREFORE, it is hereby stipulated and agreed by the Parties acting through their undersigned counsel of record, as follows: 1. The Parties agree that, pursuant to Minn. Stat. § 117.042, the Court may authorize the Anoka County Court Administrator to disburse the $67,000.00, plus all accrued interest thereon to the City of Lino Lakes. The check for Petition shall be delivered to its counsel: Zachary Cronen Rupp, Anderson, Squires, Waldspurger & Mace, PA 333 South Seventh Street, Suite 2800 Minneapolis, MN 55402 2. The Parties request the Court issue the proposed Order in the form attached to this stipulation. 3 Dated: February 23, 2022 By: Benjamin R. Tozer (#0393453) FREDRIKSON & BYRON, P.A. 200 South Sixth Street, Suite 4000 Minneapolis, MN 55402-1425 Telephone: 612.492.7000 Facsimile: 612.492.7077 btozer@fredlaw.com Attorneys for Respondent Peltier Dated: February __, 2022 By: Zachary Cronen (#0397420) RUPP, ANDERSON, SQUIRES, WALDSPURGER & MACE, PA 333 South Seventh Street, Suite 2800 Minneapolis, MN 55402 Telephone:612-436-4300 Facsimile: 612-434-4340 zachary.cronen@raswlaw.com Attorneys for Petitioner 4 ORDER Based on the foregoing Stipulation of the Parties, the Court makes the following: 1. Pursuant to Minn. Stat. § 117.042, the Anoka County Court Administrator shall make disbursements to Petitioner as follows: 2. $67,000.00, together with the accrued interest from the date of deposit by Petitioner until the date the amount is disbursed, made payable to “City of Lino Lakes” with the check delivered to its counsel: Zachary Cronen Rupp, Anderson, Squires, Waldspurger & Mace, PA 333 South Seventh Street, Suite 2800 Minneapolis, MN 55402 Dated: District Court Judge CITY COUNCIL AGENDA ITEM 1E STAFF ORIGINATOR: Lisa Hogstad-Osterhues, Deputy City Clerk MEETING DATE: February 28, 2022 TOPIC: Consider Approval of Resolution No. 22-26, Massage Enterprise and Individual Massage License for Melissa Olson, Lyssa’s Whole Life Wellness VOTE REQUIRED: 3/5 BACKGROUND Melissa Olson has applied for a Massage Enterprise and Individual Massage License to work at Lyssa’s Whole Life Wellness at 7094 Lake Drive, Suite 204. Lyssa’s Whole Life Wellness is located in be in the same building as Heather’s Healing Hands. Melissa Olson has met the requirements to be licensed in the city for a Massage Enterprise and Individual Massage therapist. Under city policy, applicants applying for a massage license are required to undergo a background investigation. The Lino Lakes Public Safety Department performs the investigations and reports any information that would make applicants ineligible for the license. The background investigation has been completed and the Public Safety Department reports no reason to deny the license for Melissa Olson. Licensee is required to provide identification, to submit verification of proof of accreditation, work comp insurance if applicable as well as pay appropriate fees. No license will be released until all requirements are met. RECOMMENDATION Adopt Resolution 22-26 approving a Massage Enterprise and Individual Massage license for Melissa Olson for a period of February 29, 2022 through June 30, 2022. ATTACHMENTS Resolution 22-26 CITY OF LINO LAKES RESOLUTION NO. 22-26 Approving Massage Enterprise and Individual Massage License WHEREAS, the City Council has approved regulations that license the practice of massage therapy in the City. WHEREAS, the licensing period for Massage Enterprise and Individual Massage Therapist Licenses in the City of Lino Lakes is one year, commencing on July 1 and ending on June 30 the following year; WHEREAS, City staff has reviewed a new application for Enterprise License and Individual Massage Therapist License from Melissa Olson and has verified that local licensing regulations are met; WHEREAS, the Lino Lakes Public Safety Department has conducted the required background investigations for the massage licenses and has found no reason to deny; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LINO LAKES, MINNESOTA: The City of Lino Lakes hereby approves the individual massage licenses for Melissa Olson, Lyssa’s Whole Life Wellness. Approval contingent upon applicants meeting all city and state requirements for said licenses. Adopted by the Council of the City of Lino Lakes this 28th day of February, 2022. The motion for the adoption of the foregoing resolution was introduced by Council Member _____________and was duly seconded by Council Member _____________ and upon vote being taken thereon, the following voted in favor thereof: The following voted against same: ________________________ Rob Rafferty, Mayor ATTEST: ________________________ Julianne Bartell, City Clerk CITY COUNCIL WORK SESSION DRAFT 1 CITY OF LINO LAKES 1 MINUTES 2 3 DATE : February 7, 2022 4 TIME STARTED : 5:30 p.m. 5 MEMBERS PRESENT : Councilmember Stoesz, Lyden, Ruhland, 6 Cavegn and Mayor Rafferty 7 MEMBERS ABSENT : Councilmember Ruhland 8 Staff members present: City Administrator Sarah Cotton; Finance Director Hannah 9 Lynch; Community Development Director Michael Grochala; City Engineer Diane 10 Hankee; City Planner Katie Larsen; Director of Public Safety John Swenson; Public 11 Services Director Rick DeGardner; Environmental Coordinator Andrew Nelson; 12 1. (5:30 pm) The Rookery Activity Center (visit facility) 13 2. EDAC Advisory Board Interview 10 minutes (Council Workroom) 14 3. NorthPointe 8th Addition and NorthPointe Garden Estates – City Planner 15 Larsen reviewed a PowerPoint presentation on an application that has been received from 16 Lino Lakes 72, LLC, for final platting of a 4.5 acre parcel for the purpose of constructing 17 a 72 unit, 55+ age restricted independent senior housing building called NorthPointe 18 Garden Estates. The presentation included information on the following: 19 - Elements of the land use application; PUD final plan/final plat; 20 - Site Location and Aerial Maps; 21 - History, senior building was approved for site in 2014; 22 - Renderings of proposed development; 23 - Applicant’s project description; 24 - Density proposed; 25 - Preliminary and final plat drawings (they are consistent); 26 - Site plan and setbacks; 27 - Review of exterior details and interior layouts; 28 - Review of parking, stormwater, utilities, and landscaping; 29 - Comments – impervious surface, public land dedication; 30 - Detailed information on traffic study and implications to roadways; traffic study 31 conclusions; 32 - Information on noise study; 33 - Fire and police division comments; 34 - Planning and Zoning Board discussion review; 35 - Agreements, Comprehensive Plan consistency and findings of fact. 36 37 Councilmember Cavegn noted the reduced setback from the highway and wondered if 38 that creates any safety issues. Ms. Larsen said she doesn’t see an issue with safety but 39 the change reduces the separation from the highway; there will be a visual buffer. 40 41 CITY COUNCIL WORK SESSION DRAFT 2 Councilmember Stoesz asked if the City could restrict signage on the retaining wall 42 (facing the highway) and Ms. Larsen explained that wouldn’t be allowed and the wall 43 wouldn’t be visible from the highway due to height. 44 45 Councilmember Lyden asked if this building clearly fits height allowance in the zoning 46 district and Ms. Larsen explained that the ordinance allows four stories. Councilmember 47 Lyden also received information on parking stalls and having an appropriate number of 48 sheltered spaces for older residents and visitors. 49 50 The council discussed tree selection, size and placement with staff. 51 52 Lisa Olson, 306 Carl Street, noted the accessible parking places allotted and suggested 53 that they may not be adequate considering this is a senior development. 54 55 Ryan Hoffnagle, 175 7th Av S, Waite Park, part of the development, management and 56 ownership team. He explained reasons that a 55+ development for perpetuity works. 57 There is demand in the area for this type of property and they like the area for its features 58 also. They would have on site management (a resident) and there would be monitoring. 59 There is currently a similar development in Cambridge (that is fully leased). The range of 60 rent would be $1,100 to $1,500 per month. 61 62 Mayor Rafferty reviewed information about the development and stressed that 63 requirements such as landscaping and screening must be met. 64 65 The architect for the building reviewed plans that address safety concerns. 66 67 The council will consider action at the February 14th council meeting. 68 4. Robinson Property PUD Concept Plan – City Planner Larsen explained that 69 Integrate Properties, LLC, has submitted a land use application for PUD Concept Plan 70 review. The proposed development is a master planned residential community located on 71 the Robinson property south of CSAH 14 (Main Street) and east of CR 53 (Sunset 72 Avenue). Ms. Larsen reviewed a PowerPoint presentation that included information on 73 the following: 74 This is a concept plan and it is high level, not as many details at this point; 75 Map indicating the area under discussion;; 76 Site conditions – sod farms, ditches draining site, wetlands, flood plain, pipeline 77 easement, utility easement; 78 Historical – larger property considered for development in 2006 (680 acres) but 79 project did not move forward; 80 Mix of Housing Types/Lot Sizes (707 total); 81 Comprehensive Plan Implications – several types of land guidance is involved; 82 no commercial shown in this development; falls within the appropriate density 83 range; 84 Gateway at Main St and Sunset; 85 CITY COUNCIL WORK SESSION DRAFT 3 Zoning – currently rural; PUD would be required and additional public benefit 86 would be required; 87 Setbacks – standards reviewed; 88 Housing Renderings, including multi-family; 89 Greenways and Trail System – staff recommendation for upgrades; park 90 dedication fees; 91 Transportation – roadway extensions reviewed; Main Street Access Management 92 Study; traffic distribution needs; Carl Street identified as connector street; review 93 by public safety divisions; 94 Utilities – municipal utility connection; 95 Comments – Anoka County, Environmental Board, Planning and Zoning Board; 96 Need for master plan, commercial component. 97 98 Mayor Rafferty received confirmation that if the commercial element isn’t included in a 99 south of Main Street project, it would have to be included when the area north of Main is 100 developed. 101 102 Councilmember Cavegn remarked that he’d prefer to see the commercial included 103 because there’s no guarantee the north will develop. He is not encouraged by some of 104 the small lot widths. He acknowledges that traffic study discussion would be premature 105 at this point but he is aware that added traffic to the area would be a concern. 106 107 Councilmember Lyden said he concurs with many of the remarks of the Planning and 108 Zoning Board. Regarding commercial, he wonders if creativity is necessary. He echoes 109 Councilmember Cavegn’s concern about lot widths; he isn’t excited about the look of the 110 townhomes. He doesn’t like the idea of having housing so close to the roadway that 111 sound walls are needed; that doesn’t fit the character of the City. 112 113 The mayor questioned the concept of a “gated community”. Also what would a 114 commercial element look like? Green space proposed isn’t well received. 115 116 Randy Rennaker, 379 Carl Street, resident of community for about 50 years. He will 117 speak for a group of neighbors (all 15 Carl Street residents). They would like to express 118 concern about the street connections proposed. They object to having a quiet 119 neighborhood street turned into a busy thoroughfare serving 1,000+ cars per day. That is 120 not sustainable because Carl Street is a local roadway and was not designed to carry that 121 amount of traffic. Carl Street regularly serves many pedestrians, bicycles, rollerbladers, 122 etc. They propose a different roadway route to serve a new development. There is also 123 concern about costs being passed onto residents. They have additional concerns. 124 125 Tom Schmelzer, 398 Carl Street, part of the Lino Air Park community, recalled that when 126 Behm’s Century Farms was originally developed, there was a requirement for disclosure 127 of the presence of the airpark to new residents; he wonders if that can be included if this 128 development goes forward. Also he wonders if Carl Street would be included in sewer 129 and water service improvements. 130 CITY COUNCIL WORK SESSION DRAFT 4 131 Bill Perry, Carl Street, asks if improvements will ultimately require a larger culvert under 132 the airpark. 133 134 A resident of Carl Street noted that the lots on her street are generally one to ten acres. 135 This dense development would be quite change for the area. She asked that the council 136 keep in mind the life style changes that will impact existing residents. 137 138 Mayor Rafferty remarked that he’s witnessed three comprehensive plan updates and he’d 139 like more information on how this area has changed in that view. City Planner Larsen 140 reviewed previous maps and noted that municipal utilities becoming available can impact 141 the low density; she noted that Century Farms is actually medium density. 142 143 Councilmember Lyden remarked that he is hearing residents explain that Carl Street is a 144 neighborhood and they don’t want it to be changed by development of another 145 neighborhood. He sees that the connection of new development to Carl Street is the big 146 concern. City Planner Larsen remarked that there are things that could be done and 147 things that should be done. 148 149 A resident explained that before they purchased their home, they contacted the City, 150 spoke with the City engineer and they were told that Carl Street would not be connected 151 to development as is being proposed now. Another resident concurred adding that there 152 is a drainage ditch that would seem prohibitive as well as protected species living in the 153 area. 154 155 Mayor Rafferty added that it’s a good thought to be fully open about the presence of an 156 airpark. He asked if staff could comment on the question about enlargement of the air 157 park culvert. City Engineer Hankee said at this point she could only offer that the storm 158 water regulations dictate that the amount of water staying on the site not exceed what is 159 moved away from the site. 160 161 Councilmember Lyden noted that he will continue to be leery when discussions begin on 162 water volume and rate. 163 164 Ian Peterson, development team, addressed the council. They wanted to get feedback on 165 the concept (noting density). They are working to update plans on comments received 166 from the advisory boards, etc. The big picture is that there are a lot of jurisdictions that 167 would be involved. As the federal government agency regulations change with 168 administrations, they are monitoring changes and those regulations have a great impact on 169 what can and can’t be done. He remarked that what is being presented is a concept and 170 they are open to conversation. When asked if he could submit a plan that doesn’t 171 connect to Carl Street, he said the original plan did not call for that connection. From his 172 perspective, the Carl Street connection is a public safety issue more than connected to the 173 developer’s plans. 174 175 CITY COUNCIL WORK SESSION DRAFT 5 Mayor Rafferty thanked Mr. Rennaker for presenting comments from the residents and he 176 appreciates the openness of the conversation. He hears the council’s concern about lot 177 size. He noted staff’s indication that a new park would not be included because the 178 Century Farms Park site (undeveloped) is nearby. City Planner Larsen explained that the 179 long standing plan has been to develop the Century Farms Park when the sod farm 180 property is developed. 181 182 Mr. Peterson pointed out what he sees as a public safety (fire) benefit to having a Carl 183 Street connection (less turns for a truck going to an emergency). Public Safety Director 184 Swenson explained that, for delivery of public safety services, thru-streets (grids) are 185 preferred to cul-de-sacs; and Carl Street would open up two neighborhoods and allow 186 better staging of necessary emergency equipment. When asked if emergency vehicle only 187 road access would be a possibility, Chief Swenson indicated that type of restriction is 188 difficult to enforce. A resident remarked that he feels that enforcement of speeding on 189 the street would become a much bigger problem. 190 191 Mayor Rafferty remarked that this is a conceptual review and he appreciates comments 192 including from the Public Safety Department. 193 194 Mike Iverson, 352 Carl Street, suggested a connection with Robinson Drive going all the 195 way to 4 th that could be expedited and perhaps help with the concern about Carl Street. 196 197 Mayor Rafferty summarized concerns on density, park access and trails, 198 199 Community Development Director Grochala noted, on the matter of parks, that the intent 200 is to build out the existing park and to design trail and connectivity without additional 201 publicly dedicated land through this project. 202 203 Clark Robinson, owner of the property north of Main Street, said he’s heard staff say that 204 a certain amount of commercial development is a requirement and that could end up 205 being a requirement attached to his property. He wonders if there is or will be 206 opportunity to amend that requirement in case it becomes infeasible. City Planner Larsen 207 noted that the commercial element could be delayed; the idea is to be flexible. 208 Community Development Director Grochala explained the comprehensive plan direction 209 and its inherent flexibility. 210 211 Councilmember Lyden expressed concern that the park plan may no longer be appropriate 212 if you’re asking parents to send kids to a park far away; perhaps more open space should 213 be a consideration. 214 215 Community Development Director Grochala noted comments about the “gated 216 community” aspect and asked for more discussion from the council. The developer 217 noted that one concept is to gate the whole community but that is just one. There were 218 no specific concerns noted; a councilmember indicated he is opposed to the gated concept 219 unless he is convinced otherwise. 220 CITY COUNCIL WORK SESSION DRAFT 6 221 5. Fire Division Donation – Public Safety Director Swenson explained that staff is 222 reporting back and seeking direction on a purchase of wildland fire suppression 223 equipment. A donation was received that would fund the purchase. He noted that there 224 is equipment similar to the requested purchase in the Public Safety garage, that unit being 225 assigned to the police division. 226 227 The council visited the Public Safety garage to view the equipment. 228 229 6. Irrigation Controllers - Community Development Director Grochala and 230 Environmental Coordinator Nelson reported. Mr. Nelson reviewed his written staff 231 report. He reminded the council of last year’s action authorizing the purchase and resale 232 to the community of irrigation controllers. He reviewed with the council facts supporting 233 a continuation of the program, including the possibility of future grant funding. Staff is 234 recommending purchase/distribution of 110 controllers. The mayor asked if there was 235 any feedback from individuals who received the controllers and Mr. Nelson said there 236 was limited positive feedback. 237 238 The council is supportive of continuing the program and continues to be interested in data 239 on the effectiveness of the units and the program. 240 241 7. Capital Asset Policy – Finance Director Lynch reviewed her written staff report. 242 Staff is recommending that the City adopt a formal policy. Ms. Lynch explained that the 243 proposed policy only effects auditing and reporting. The recommended policy follows 244 the current standard. If the council directs, staff will bring the policy forward to the next 245 council meeting requesting formal approval. 246 247 The council concurred. 248 249 8. Blue Heron Days Discussion – Public Services Director DeGardner recalled that 250 those involved with last year’s Blue Heron Days activities suggested that a group be 251 formed to discuss events moving forward. He mentioned that one topic should be 252 location and perhaps moving activities to The Rookery Activity Center. He is seeking 253 council direction on this topic. 254 255 Councilmember Cavegn stated that he supports the idea of the group and would like to be 256 a member. Mayor Rafferty expressed support for looking at elements of the event and 257 for the group discussion. 258 259 Mayor Rafferty asked how staff who are being hired in conjunction with the City activity 260 center (The Rookery) and the communications staff can be involved in this event 261 planning. City Administrator Cotton explained that she sees a developing theme of 262 community leaders and people that want to be involved and the question of this becoming 263 a community led event. She added that City employees will probably always have a role. 264 Mr. DeGardner added that City staff hired for The Rookery will have their hands full with 265 CITY COUNCIL WORK SESSION DRAFT 7 the opening of that facility this year so he would intend to represent the City in Blue 266 Heron Days discussion for 2022. 267 268 Mayor Rafferty offered a suggestion that street closing and similar that involve the 269 attention of the Public Safety Division be coordinated so they don’t stretch to more than 270 one day. 271 272 Councilmember Stoesz remarked that he’s noticed in other communities that having a 273 neighborhood parade route (rather than major road route) seems to make for a more 274 community based event. Mayor Rafferty expressed concern about that type of change. 275 Councilmembers concurred that tying the event to The Rookery is important. 276 277 Councilmember Cavegn and Stoesz will participate with the group. 278 279 9. Coss Family Foundation – Public Safety Director Swenson reviewed the written 280 staff report outlining the availability of a donation that would fund the purchase of patrol 281 rifles for the police division. He is seeking council direction to bring the matter to the 282 next council meeting. The council concurred. 283 284 10. Shield 616 Donation– Public Safety Director Swenson explained that this 285 donation would be tied to the Guns and Hoses Hockey event. He provided history on the 286 event started by the department’s volunteer arm and the donations they’ve made in the 287 past. This year the group wishes to donate proceeds to the Shield 616 organization that 288 provides a higher level of body armor to police and fire fighters. The organization’s 289 intent is to provide the new body armor to individuals who are playing in the hockey 290 game and, past that, to other officers as funds raised will allow. There would ultimately 291 be a donation offered to the City and staff would intend to request council authorization 292 at the next regular meeting. The council concurred that they would consider the matter at 293 the February 14th meeting. 294 295 11. Public Safety Department Q4 Update – Public Safety Director Swenson 296 reviewed the statistics included in the report. The full report is included in the council 297 packet on file. The report included a staffing update. 298 299 12. Goal Setting – City Administrator Cotton noted the council’s interest in 300 scheduling a session to strategically plan and set goals. She noted the last effort in 2017 301 that wasn’t fully completed. In reviewing goals from the past, she noted progress and 302 some accomplishments. At this point she’d like to understand the council’s interest in 303 doing some formal goal setting with or without a facilitator. 304 305 The majority of the council indicated support for having a facilitator. The council 306 directed staff to look for an appropriate facilitator and forward some recommendations. 307 308 13. Rookery Update – City Administrator Cotton reported. There was discussion 309 about the current fitness equipment and tenant (Endurance Fitness); staff is exploring 310 CITY COUNCIL WORK SESSION DRAFT 8 possibilities to provide a no interest loan for additional equipment especially since more 311 will be needed as membership expands. 312 313 Ms. Cotton updated the council on discussion of the advisory board, including 314 membership rates, hours of operation, and additional facility improvement. At this time 315 they would like to move forward with an official action on rates and hours. 316 317 The council also heard an update on initial marketing plans. 318 319 The council will consider official action on the rates and hours at the next regular council 320 meeting. 321 322 14. Council Updates on Boards/Commissions, City Council 323 324 There were no updates. 325 326 15. Adjourn 327 328 The meeting was adjourned. 329 330 These minutes were considered, corrected and approved at the regular Council meeting held on 331 February 28, 2022. 332 333 334 335 336 Julianne Bartell, City Clerk Rob Rafferty, Mayor 337 338 1 CITY COUNCIL AGENDA ITEM 6A STAFF ORIGINATOR: Katie Larsen, City Planner MEETING DATE: February 28, 2022 TOPIC: Precision Tune Auto Care (7910 Lake Drive) i. Consider Resolution No. 22-01 Approving Conditional Use Permit ii. Consider Resolution No. 22-02 Approving Site Improvement Performance Agreement VOTE REQUIRED: 3/5 INTRODUCTION Staff is requesting City Council consideration of a Conditional Use Permit and Site Improvement Performance Agreement for Precision Tune Auto Care located at 7910 Lake Drive. Review Deadline: Complete Application Date: November 12, 2021 60-Day Review Deadline: January 11, 2022 60-Day Extension Deadline: March 12, 2022 Environmental Board Meeting: November 30, 2021 Park Board Meeting: N/A Planning & Zoning Board Meeting: December 8, 2021 Tentative City Council Work Session: February 28, 2022 Tentative City Council Meeting: February 28, 2022 BACKGROUND Precision Tune Auto Care (PTAC) is currently located at 550 Lilac Street. The owner, Paul Selbitschka, is proposing to relocate their existing business and construct a new 4,125 sf facility on a 0.7 acre parcel located at 7910 Lake Drive. The Land Use Application is for the following: • Conditional Use Permit o Automobile and truck repair 2 • Site and Building Plan Review This staff report is based on the followings plan sets: • Civil Plan Set prepared by Lake and Land Surveying, Inc. revision date February 21, 2022 • Architectural Plan Set prepared by Building Foundry revision date January 24, 2022 • Landscape Plan Set prepared by Calyx Design Group revision date January 7, 2022 • Photometric Plan prepared by Building Foundry dated October 8, 2021 • Drainage Calculations prepared by Lake and Land Surveying, Inc. dated February 21, 2021 • Subsurface Geotechnical Assessment prepared by MTM Environmental, Inc. dated October 1, 2021 This staff report is a revision to the December 8, 2021 Planning & Zoning Staff Report. Changes in the plans are either narratively described or shown as strikethrough (deletions) or underline (additions). ANALYSIS Background Per the applicant’s narrative, the proposed plan involves construction of a one-story, 4,125 square foot building that will replace the existing automotive care facility at 550 Lilac Street. The building will include 6 auto service bays, reception area, waiting area, employee break room, office, and restrooms. The site will also have a parking lot with 25 24 stalls with 1 of them being ADA compliant. Existing Site Conditions The existing site is approximately 0.7 acres. Tree species present on the site today include Siberian elms, quaking aspen, cottonwood, green ash, and spotted knapweed. The site is relatively flat with elevations ranging from 813.5 to 816.5 ft. Per the Geotechnical Exploration Report, soils are Soderville fine sand, hydrologic group A. Groundwater was encountered while drilling soil borings to depths of 12.5 feet. Zoning and Land Use The property is zoned GB, General Business and allows for automobile and truck repair with a conditional use permit. Current Zoning GB, General Business Current Land Use Vacant Commercial Future Land Use per CP Commercial Utility Staging Area 1A=2018-2025 3 Surrounding Zoning and Land Use Direction Zoning Current Land Use Future Land Use North GB, General Business Vacant Commercial Commercial East GB, General Business & R- X, Rural Executive Vacant Commercial & Single Family Residential Commercial & Low Density Residential South GB, General Business Commercial Commercial West R-1, Single Family Residential Vacant Rural Residential Low Density Residential Site and Building Plan Review Site Plan The site plan proposes a one story 4,125 sf building. The development will be constructed in 1 phase. The surface water from the proposed building and parking lot will flow to several proposed infiltration basins along the west, north, and east sides of the property and to a drainage pond on the south side of the site. A 24 stall parking lot will be developed as part of the project. A Site Plan Review Worksheet detailing setbacks and performance standards has been completed. Overall, the proposed building and parking lot meet setback and performance standard requirements. Lot Size & Setbacks GB Requirements PTAC Min. Lot Size 20,000 sf 30,480 sf Min. Lot Width -Interior Lot 100 ft 142 ft -Corner Lot NA NA Building Setback -From Streets --Local Street NA NA --Collector or Arterial 40 ft 81.5 ft --Parking Lot 15 ft 15 ft 4 -Rear --Principal1 35 ft 45 ft --Accessory 5 ft 16 ft --Parking Lot 10 ft 10 ft -Side (north) --Principal 10 ft 44 ft --Accessory 10 ft 15 ft -Side (south) --Principal 10 ft 41 ft --Accessory 10 ft 120 ft 1Per the GB, General Business District, commercial building setback from residential properties is 35 ft. Architectural Plans and Exterior Building Materials Per the architectural plan set prepared by Building Foundry revision date January 24, 2022, the exterior materials of the building include colored split face concrete block, steel garage doors, glass doors and windows, and red accent steel trim. The applicant shall has provided the percentage of building facade with contrasting colors. The building does not elevations have been revised to include a well-defined base, middle and top. The zoning ordinance requirements are not met. The building floor plan is 4,125 sf and consists of six (6) auto service bays, reception area, waiting area, employee break room, office and toilet rooms. The building height is 18’ 0” to the peak of the roof which is less than the maximum allowed 45 feet. A trash enclosure is proposed to serve the new building. Construction details indicate light beige split face concrete block to match the proposed building. The gate is painted treated wood. The enclosure is 6 feet in height. The trash enclosure meets performance standards. Mechanical equipment is located on the rooftop inside the building. No screening details were provided are required. The rooftop mechanical will need to be is fully screened. The building will be sprinkled for fire suppression. Outdoor Lighting A photometric plan was submitted showing foot candle compliance at the property lines. Light fixtures on the building are down lit. 5 Off-Street Parking Requirements Per City Code Section 1007.044(6), auto repair requires 2 spaces per serving bay; the service bay is not a parking space. The PTAC is proposing 6 service bays and would require 12 parking stalls. The site plan provides 25 24 parking stalls with 1 of them being ADA compliant. Parking requirements are met. Staff notes that if there is a need for reduced hardcover or more landscaping, some of the extra parking stalls could be eliminated. Grading Plan and Stormwater Management Per City Engineer Memo dated February 23, 2022, the stormwater on the existing site flows to the south to a stormwater facility on the adjacent property and eventually flows to a City of Lino Lakes pond located in Lino Park. The surface water from the proposed building and parking lot will flow to several proposed infiltration basins along the west, north, and east sides of the property and to a drainage pond on the south side of the site. Rain guardian turrets are proposed to direct runoff to the infiltration basins and the drainage pond. The infiltration basins are designed to provide water quality treatment and rate control. The site is proposed to outlet to a City of Lino Lakes pond east of the site that was constructed during the Pine Glen development. Staff worked with the applicant to verify that the pond has capacity to handle the runoff from the proposed site. A Stormwater Management Plan must be provided in accordance with City Ordinance. Public Utilities The proposed building will be municipally served by a 12” DIP watermain and a 21” PVC sanitary sewer located along CSAH 23 (Lake Drive). Tree Preservation and Mitigation Standards The Environmental Coordinator and Environmental Board reviewed the tree preservation and landscaping plans. Per the November 30, 2021 Environmental Board staff report and February 15, 2022 Environmental Coordinator memo: A tree inventory and tree preservation and mitigation plan must be have been provided. Twenty-one (21) trees are being removed requiring 16 mitigation trees. These trees have been provided and tree mitigation requirements have been met. Open Areas Landscape Standards There is 6,150 sq. ft. of open space that requires 3 large trees and 9 large shrubs. Six (6) large trees or large tree equivalents and 18 large shrub equivalents have been provided. 6 Open areas landscape standards have been met. Buffer and Screen Standards Buffers will be required for the southeast corner of the parcel to screen the residential use, and the west perimeter to screen the parking lot from the right of way and Lake Drive. Existing trees in the easement will provide a buffer for the southeast corner. A 6ft high privacy fence shall be installed for the approximately 40ft. on the south east perimeter that faces the residential lot at 801 Lois Lane. Buffers and screen standards have not been met. A 30-inch landscape screen is required to screen the parking lot from the right of way. A continuous 4-5’ 30-inch screen has been provided but it is not and is a triangulated, double row. This requirement has been met. Canopy Cover Canopy cover standards call for a minimum of 40% canopy coverage. Vehicular hardscape planned: 13,350 13,050 sq. ft. Canopy cover requirement: 5,340 5,220 sq. ft. Canopy cover provided: 3,750 5,250 sq. ft. Canopy cover requirements have not been met. Foundation Landscaping These standards apply to building fronts and sides facing public or private streets. Per ordinance, 2 large trees and 6 large shrubs are required per 100 linear feet of building. These plants should be within 30 feet of the building. For 55 linear feet of applicable foundation (the building front), 1 large tree and 3 large shrubs (or acceptable substitutes) are required. The plans indicate 1 2 large trees and 10 shrubs within 30 feet of the building. but it is not on the applicable side. The foundation landscape requirements have not been met. Sod and Ground Cover Standards All areas not otherwise improved in accordance with the approved site plans shall have a minimum depth of 4 inches of topsoil and be sodded including boulevard areas. Seed may be provided in lieu of sod in certain cases, including when the area is adjacent to natural areas or wetlands. The Landscape Plan indicates an approximately 3-foot strip of sod around the entire parking lot and right-of-way area abutting Lake Drive. The C7 details page indicates MnDOT 25-131 will be used. This should be has been clarified. 7 The stormwater management areas will be seeded with Mn DOT 33-261, a mix of native grasses and forbs for use around stormwater ponds. The C7 details page indicates MnDOT 33- 262 261will be used. This should also be has been clarified. All areas with trees, shrubs, and turf will be irrigated. Signage A Sign Permit Application and sign plans shall be submitted for any wall or ground mount signage. Impervious Surface Coverage The GB, General Business zoning district allows for 75% impervious surface coverage. The proposed impervious surface is 19,615 19,762 sq. ft. or 65% 64.8% which meets ordinance requirements. Impervious Surface Coverage Total Parcel Size 30,480 sf Proposed Impervious 19,615 sf (65%) 19,762 sf (64.8%) Traffic Study A traffic study is not required. CSAH 23 (Lake Drive) is an A-Minor Reliever Road and is capable of handling the additional traffic volume proposed by the development. Public Land Dedication Park land dedication and/or fees are not required. This is an existing lot of record and not being subdivided. Alternative Urban Areawide Review (AUAR) The site is not within the AUAR environmental review boundary. Wetlands There are no wetlands located on site. Shoreland District The parcel is not located within the Shoreland District. Floodplain There are no floodplains located on site. 8 Comprehensive Plan Resource Management System The Resource Management System Plan goal of preserving surface water quality is supported by the construction of stormwater management BMP’s such as curb, gutter and infiltration basins. Land Use Plan The Comprehensive Plan guides this property for commercial use. The proposed PTAC development is consistent with commercial land use. Housing Plan The goals and policies of Housing Plan are not negatively impacted by the proposed PTAC development. A 6 feet high fence or landscape screen 40 ft in length will be required adjacent to the residential development to the southeast. Transportation Plan Goals of the Transportation Plan are to ensure that street and roads are as safe as possible. CSAH 23 (Lake Drive) is an A-Minor Reliever Road and is capable of handling the additional traffic volume proposed by the PTAC development. Sanitary Sewer and Water Supply Plan A 12” DIP watermain and 21” PVC sanitary sewer main along CSAH 23 (Lake Drive) provide public utilities to the site and building. The existing sanitary sewer and water supply system have capacity for the new development. Anoka County Highway Department The Anoka County Highway Department reviewed the proposed development. They commented that the turn lane should be extended by approximately 90 feet. Sheet C3A, Restripe Turn Lane plan was submitted and shall be reviewed and approved by Anoka County. Public Safety Comments The Fire and Police Divisions reviewed the plans and had no issues that needed to be addressed. Environmental Board The Environmental Board reviewed the project on November 30, 2021 and recommended approval with conditions. Those conditions are summarized in the attached Environmental Memo dated December 1, 2021. 9 Storm Water Maintenance Agreement The applicant will be required to have their own declaration for stormwater maintenance for the private storm sewer. Site Improvement Performance Agreement A Site Improvement Performance Agreement is required. Planning and Zoning Board The Planning & Zoning Board held a public hearing on December 8, 2021. There were no public comments. The Board recommended approval with a 5-1 vote with conditions detailed in Resolution No. 22-01. Findings of Fact Council Resolution No. 22-01 details the Conditional Use Permit Findings of Fact. RECOMMENDATION Staff and Boards recommend approval of the conditional use permit for Precision Tune Auto Care. ATTACHMENTS 1. Site, Grading and Landscape Plan 2. Architectural Plans 3. City Engineer Memo dated February 23, 2022 4. Environmental Coordinator Memo dated February 15, 2022 5. Resolution No. 22-01 6. Resolution No. 22-02 7. Site Improvement Performance Agreement SITE NOTES VITREOUS CHINATOILETWELLWORTHK-3531 VITREOUS CHINATOILETWELLWORTHK-3531 VITREOUS CHINALAVATORYPINOIRK-2035-8 VITREOUS CHINALAVATORYPINOIRK-2035-8 Wait 01 Mech/Elect 02 Toilet 03 Corridor 04 Reception 05 Office 06 Break 07 Toilet 08 REPAIR AREA Desk Credenza Mobile Desk Service Sink Vending 01 02 03 06A 05A 05B 09A 09C 09D 09E 09B 09F 09G 09H 08 07B 01A 01C 06B 09J 75' 55'2,853 total square feet CUSTOMER AREA 1,272 total square feet Repair 09 05B 07A BUILDING FOUNDRY Building Foundry LLC 4501 Hunters Ridge Road Minnetonka, Minnesota 55345 Brian.Lubben@BuildingFoundry.com 612.849.092 www.buildingfoundry.com I hereby certify that this plan, specification, or report was prepared by me or under my direct supervision and that I am a duly Licensed Architect under the laws of the state of Minnesota. Signed: Brian Lubben Date: 24 January 2022 License Number: 21049 Architect Consultant Project 7910 Lake Drive Lino Lakes, Minnesota 55014 Project Number: 2021-12 Owner Paul Selbitschka 550 Lilac Street Lino Lakes, Minnesota 55014 pselbitschka@msn.com 651.784.1100 www.precisiontune.com/locations/lino-lakes-mn/ Precision Tune Auto Care of Lino Lakes Issue Purpose: Issue Date: 24 January 2022 © 2022 Building Foundry LLC Revisions: Sheet Content Floor Plan Sheet Number Sheet 2 of 3 A-101 Floor Plan 1/4" = 1'-0" Material Area Percent Colored Concrete Block 964 SF 77 % Glazing 24 SF 2 % Overhead Doors 360 SF 27 % Prefinished Steel Trim 4 SF 0 % Totals 1,352 SF 100 % Material Area Percent Colored Concrete Block 916 SF 68 % Glazing 72 SF 5 % Overhead Doors 360 SF 27% Prefinished Steel Trim 4 SF 0 % Totals 1,352 SF 100 % Material Area Percent Colored Concrete Block 966 SF 98 % Glazing 24 SF 2 % Overhead Doors 0 SF 0 % Prefinished Steel Trim 0 SF 0 % Totals 990 SF 100 % Material Area Percent Colored Concrete Block 713 SF 72 % Glazing 192 SF 19 % Overhead Doors 0 SF 0 % Prefinished Steel Trim 89 SF 9 % Totals 994 SF 100 % 18’ 18’ 55’ 55’ 75’ 75’ 18’ 18’ 178 E 9TH STREET | SUITE 200 | SAINT PAUL, MN | 55101 | 651.286.8450 | WSBENG.COM Memorandum To: Katie Larsen, City Planner, City of Lino Lakes From: Kelsey Gelhar, Project Engineer, WSB Diane Hankee, City Engineer, City of Lino Lakes Date: February 23, 2022 Re: Precision Tune Auto Care Plan Review 019407-000 WSB has reviewed the proposed site plans for the Precision Tune Auto Care site located at 7910 Lake Drive (CSAH 23) in Lino Lakes, MN. Plans were prepared by Lake and Land Surveying, Inc., and were received on November 8, 2021. Revised plans and supporting documents were submitted on January 24, 2022. Staff worked with the applicant and plans were revised and resubmitted on February 22, 2022. The following are our review comments that should be responded to in writing by the applicant. These comments are based on review of the following plan sets and documents: • Civil Plans (Sheets C1-C7) prepared by Lake and Land Surveying, Inc., dated October 11, 2021, revised February 21, 2022 • Landscape Plans prepared by Calyx Design Group, dated November 8, 2021, revised January 7, 2022 • Drainage Calculations prepared by Lake and Land Surveying, Inc., dated December 28, 2021, revised February 21, 2022 Lake and Land Surveying 1/24/2022 comments in red WSB 2/23/2022 responses and new comments in blue. Engineering • Grading The Precision Tune plans include site grading for the proposed building, parking lot, and the stormwater basins. Comments: 1. Applicant to show existing contours 100-ft beyond the site. See sheet C7 Notes 2. Staff recommends Anoka County review the ditch grading in the Anoka County right-of-way. Mr. Brandon Ulvenes, Anoka County Design Engineer, has reviewed grading in the ditch and is ok with it. 3. Applicant to update ditch grading in the southwest corner of the site. It appears that the proposed 814 904 contour will trap water in the Anoka County right-of- way. The plans have been revised to not trap any water. Ms. Katie Larsen 2/23/2022 Page 2 Precision Tune Engineering Review 4. Applicant to review 815 905 contours on the east side of the site. They do not appear to tie into existing contours. The plans have been revised. 5. Applicant to fix tie in points for proposed contours. The grading plan currently shows cutting off an existing 816 906 contour on the north side of the site and an existing 814 904 contour on the east side of the site. The plans have been revised. 6. Staff recommends that the applicant lessens the grade at the driveway entrance. The slope in the curb on the south side of the entrance appears to be approximately 5.4%. We aren’t lowering the grade as we want 2% across the drive. • Stormwater Management The stormwater on the site flows to the east to the City’s Pine Glen Pond that discharges west to storm sewer along Lake Drive. The surface water from the proposed building and parking lot will flow to several proposed infiltration basins along the west, north, and east sides of the property and to a drainage pond on the south side of the site. Rain guardian turrets are proposed to direct runoff to the infiltration basins and the drainage pond. The infiltration basins are designed to provide water quality treatment and rate control. After the project is completed, the site will include new impervious surfaces including the parking lot and building. The site is proposed to outlet to a City of Lino Lakes pond east of the site that was constructed during the Pine Glen development. Staff worked with the applicant to verify that the pond has capacity to handle the runoff from the proposed site. Based on the soil boring information, the groundwater elevation on the site is between 802.4 and 802.62 892.4 and 892.62. Soils consist of poorly graded sands and gravelly sands. The applicant used a HydroCAD model based on the Atlas 14, 24-hour storms to design the storm sewer conveyance system and basin. The site is designed to reduce site runoff rates for the 2-, 10-, and 100-year rainfall events. Post-development stormwater discharge rates are less than the pre-development rates. Comments: Pre- and Post- Development Discharge Rates (cfs) Condition 2-Year 10-Year 100-Year Pre-Development 0.28 1.20 3.79 Post-Development 0.23 1.19 3.17 Ms. Katie Larsen 2/23/2022 Page 3 Precision Tune Engineering Review 1. Staff recommends Anoka County review culvert extension in the Anoka County right-of-way. Mr. Brandon Ulvenes, Anoka County Design Engineer, Mr. Adam Schow and Ms. Kate McDonald, Rice Creek Watershed District, and Mr. Dan Murphy, Ms. Diane Hankee, City Engineering, are aware of the situation and is in the process of being resolved once the owner contacts the Church to the south. 2. Applicant to show emergency overflow elevations and locations for all facilities and shall adjust contours accordingly. The plans have been revised. Applicant to remove note for previous EOF to south. 3. Applicant to submit a Stormwater Management Plan in accordance with City Ordinance 1011.011 (1). Rice Creek Watershed District’s consultant Mr. Adam Schow and Ms. Kate McDonald (Houston Engineering) has approved the Storm Water Plans subject to the County Engineer’s approval. 4. Applicant to provide calculations showing the proposed BMP meets the water quality volume requirements in Table 2 of the City’s stormwater ordinance. See attached Storm Water calculations, which have been approved by Houston Engineering subject to the County Engineer’s approval. 5. Applicant to provide EOF stabilization details. 6. Applicant to shift EOF location as far north as practicable, to avoid constructing EOF over outlet pipe. . • Water Supply There is existing 12-inch diameter ductile iron pipe (DIP) watermain located along Lake Drive (CSAH 23) adjacent to the site. The applicant is proposing a 1-inch copper water service to serve the proposed building. The water service will connect into an existing stub from Lake Drive (CSAH 23). Comments: 1. Applicant to verify if a 1-inch service is enough to serve the building and fire flow requirements. A hydrant flow test is recommended to provide pressure data to the architect or designer. Plumber or Mechanical Contractor shall provide pressure and flow information after the Site Plans have been approved by the City. 1-inch service for this building should be adequate. • Sanitary Sewer There is an existing 21-inch diameter poly-vinyl chloride (PVC) sanitary sewer located along Lake Drive (CSAH 23) adjacent to the site. The applicant is proposing a 4-inch Ms. Katie Larsen 2/23/2022 Page 4 Precision Tune Engineering Review diameter PVC sanitary service to serve the proposed building. The sanitary service will connect into an existing stub from Lake Drive (CSAH 23). Comments: 1. Applicant to submit list of effluent types and concentrations, other than typical bathroom waste, that will be sent to the city sanitary system (oils, solvents, grease, etc.). An Oil Water Separator to be installed. Only bathroom water to flow to City Sanitary System. 2. City records show an old septic system on site that shall be removed as part of this project. See attached drawing for reference. • Transportation This site is located at 7910 Lake Drive (CSAH 23). The existing entrance to the parking lot is located on Lake Drive (CSAH 23) and is situated within the right turn lane to Kelly Street. The proposed entrance is further to the south, but still within the right turn lane. The proposed entrance width is 25-ft from the back of curb to the back of curb. Lake Drive (CSAH 23) is a county state aid highway and can accommodate the traffic from this development. A specific Traffic Study was not completed for the proposed site. Comments: 1. Applicant to extend the turn lane as required by Anoka County (see email dated November 23, 2021 from Logan Keehr). See sheet C3A Restripe Turn Lane. Mr. Brandon Ulvenes, Anoka County Design Engineer has approved this plan. • Wetlands and Mitigation Plan There are no existing wetlands on Precision Tune site. • Landscaping The applicant is proposing to establish turf on the site with turf sod and native grass seeds. Comments: 1. Native grass seed mixes shall meet the requirements of the City of Lino Lakes Native Plant Establishment Policy. This policy is included in Division 2 of the City of Lino Lakes Standard Specifications. Plans have been updated. • Floodplain There are no existing floodplains on the Precision Tune site. • Drainage and Utility Easements Ms. Katie Larsen 2/23/2022 Page 5 Precision Tune Engineering Review The Lake Drive (CSAH 23) right-of-way is 100-ft wide adjacent to this property. There are no records of drainage and utility easements on the property. Comments: 1. A Drainage and Utility Easement shall be platted around the proposed infiltration basins and ponds. As per Rice Creek Watershed District’s permit application the Drainage and Utility Easements shall be shown and described once Site Plan approval by the City, County, and Watershed District have approved the plans. • Site Performance Agreement A Site Performance Agreement will be required. Upon Site Plan approval by the City, County, and Watershed District have approved the Client will sign an agreement. • Grading Agreement A Grading Agreement is not applicable at this time. • Stormwater Maintenance Agreement The applicant will be required to have their own declaration for stormwater maintenance for the private storm sewer facilities. Upon Site Plan approval by the City, County, and Watershed District have approved the Client will sign a Declaration for Stormwater Maintenance, please provide an example. • Permits Required 1. NPDES General Construction Permit Not Applicable, site is less than 1 acre. 2. City of Lino Lakes Zoning Permit for Grading Applied for. 3. Rice Creek Watershed Permit Applied for. 4. Anoka County Right-of-Way Permit Applied for. 5. Anoka County Access Permit Applied for. If you or the applicant has any questions regarding these comments, please contact Diane Hankee at (651) 982-2430 or dhankee@linolakes.us. You may also contact Kelsey Gelhar at (612) 709-4897 or kgelhar@wsbeng.com. l Page 1 To: Katie Larsen From: Andy Nelson Date: February 15, 2022 Re: Environmental Comments/February 10, 2022/Precision Tune The Environmental Board, at their November 30th meeting, had the following recommendations for Precision Tune: Env. Comments from 2/15/2022 in blue. 1. Mulch used for stabilization shall be type 3 certified noxious weed free mulch. Minnesota Crop Improvement Association (MCIA) tags must be provided to the City. See sheet C5 Erosion Control Plan. Ok. 2. A concrete washout area should be established on site and identified with a sign. See sheet C5 Erosion Control Plan, concrete washouts shall be taken offsite. Ok. 3. Tree preservation and mitigation plan must be provided to the city. For the 21 removals identified in the tree inventory, 16 mitigation trees must be planted. There are 6 trees credited towards open space standards, which will also apply to mitigation standards. 10 additional trees must be planted to meet mitigation standards. Alternatively, a mitigation fee can be paid for each of the 10 required trees. See sheet C2 Demolition Plan and sheet L1.1 Landscape Plan. Ok. 4. Buffer and screen standards have not been met for the west perimeter, as a triangulated, double row of plants is required. Plants with a shorter mature height (2-3’) should be used to form this buffer. See sheet L1.1 Landscape Plan. Ok. Environmental Memo l Page 2 5. Canopy cover requirements have not been met. See sheet L1.1 Landscape Plan. Ok. 6. Foundation landscape standards have not been met. 1 large tree and 3 large shrubs will be required for the west face of the building. See sheet L1.1 Landscape Plan. Ok. 7. Autumn Blaze maples have poor structure and are prone to defects. Replace Autumn Blaze maple with another variety of maple or another species. See sheet L1.1 Landscape Plan. Ok. 8. The landscape details indicate MnDOT 33-261 will be used for the stormwater management areas, but MnDOT 33-262 is indicated on the C7 details page. This should be changed to match the landscape details page (33-261). See revised sheet C7 Notes, changed to MnDOT 33-261. Ok. 9. The landscape plan indicates sod will be used in all areas not planted with MnDOT 33-261, but the C7 details page indicates MnDOT 25-131, low maintenance turf seed. Clarify which of the two turf types will be used and ensure plans match. Sheet C7 Notes complies with sheet L1.1 and L1.2. Ok. 10. Irrigation should only be needed for the areas with turf, trees, or shrubs. The stormwater seed mix areas should not require irrigation. See sheet L1.2. Ok. l Page 3 11. A 6ft high privacy fence shall be installed for the approximately 40ft. on the south east perimeter that faces the residential lot at 801 Lois Lane. See image below. The spruce trees planned for the area could remain in place or redistributed elsewhere on the site. 12. Sheet C7 mentions fencing off trees at the dripline in the grading and erosion control notes. The City tree protection fence detail shall be added to the details page, with any existing trees to be preserved protected as described on the detail. 1 CITY OF LINO LAKES RESOLUTION NO. 22-01 RESOLUTION APPROVING CONDITIONAL USE PERMIT FOR PRECISION TUNE AUTO CARE (7910 LAKE DRIVE) WHEREAS, the City received a land use application for a Conditional Use Permit for Precision Tune Auto Care (PTAC) located at 7910 Lake Drive and hereafter referred to as “Development”; and WHEREAS, the property is zoned GB, General Business and allows for automobile and truck repair with a conditional use permit; and WHEREAS, the legal description of the subject property is as follows: (Per Trustee’s Deed No. 2343673.002) That part of Lots 6 and 7, Auditor’s Subdivision No. 100, Anoka County, Minnesota, lying Northerly of the following described line: Beginning at a point on the Easterly line of said Lot 7 20 feet Northerly from the Southeast corner thereof; thence Northwesterly to a point on the Westerly line of said Lot 7, said point being 150 feet Northeasterly from the Southwesterly corner of said Lot 7 (as measured along said Westerly line) and there terminating; And lying Southerly of a line drawn from the Southeast corner of Lot 6 at an angle of 64 degrees 19 minutes 30 seconds, measured from North to West, to the Westerly line of said Lot 6, and there terminating. Excepting therefrom, on all above, any part lying with the plat of Anoka County Highway Right of Way Plat No. 17; and WHEREAS, City staff has completed a review of the land use application based on the following plans: • Civil Plan Set prepared by Lake and Land Surveying, Inc. revision date January 20, 2022 • Architectural Plan Set prepared by Building Foundry revision date January 24, 2022 • Landscape Plan Set prepared by Calyx Design Group revision date January 7, 2022 • Photometric Plan prepared by Building Foundry dated October 8, 2021 • Drainage Calculations prepared by Lake and Land Surveying, Inc. dated December 28, 2021 • Subsurface Geotechnical Assessment prepared by MTM Environmental, Inc. dated October 1, 2021 2 WHEREAS, a public hearing was held before the Planning & Zoning Board on December 8, 2021 and the Board recommended approval of the conditional use permit. NOW, THEREFORE BE IT RESOLVED by The City Council of The City of Lino Lakes hereby makes the following findings: FINDINGS OF FACT 1. The proposed development application has been found to be consistent with the policies and recommendations of the Lino Lakes Comprehensive Plan including: a. Land Use Plan. b. Transportation Plan. c. Utility (Sewer and Water) Plans. d. Local Water Management Plan. e. Capital Improvement Plan. f. Policy Plan. g. Natural Environment Plan. The proposed PTAC development is consistent with the Land Use, Utility, Local Water Management, Capital Improvement, Policy and Natural Environmental Plans and recommendations of the comprehensive plan as detailed in this staff report. 2. The proposed development application is compatible with present and future land uses of the area. The proposed PTAC development is compatible with present and future land uses. The subject site and adjacent parcels to the north, south and east are guided and zoned for commercial use. The parcels to the east and west are guided for low density residential. The commercial building is setback 75 ft from the property line and includes a fence or landscape screen. The proposed PTAC development is consistent with the commercial land uses. 3. The proposed development application conforms to performance standards herein and other applicable City Codes. A Site Plan Review has been completed and the proposed PTAC development meets zoning performance standards with conditions listed in staff report. 4. Traffic generated by a proposed development application is within the capabilities of the City when: 3 a. If the existing level of service (LOS) outside of the proposed subdivision is A or B, traffic generated by a proposed subdivision will not degrade the level of service more than one grade. b. If the existing LOS outside of the proposed subdivision is C, traffic generated by a proposed subdivision will not degrade the level of service below C. c. If the existing LOS outside of the proposed subdivision is D, traffic generated by a proposed subdivision will not degrade the level of service below D. d. The existing LOS must be D or better for all streets and intersections providing access to the subdivision. If the existing level of service is E or F, the subdivision developer must provide, as part of the proposed project, improvements needed to ensure a level of service D or better. e. Existing roads and intersections providing access to the subdivision must have the structural capacity to accommodate projected traffic from the proposed subdivision or the developer will pay to correct any structural deficiencies. f. The traffic generated from a proposed subdivision shall not require City street improvements that are inconsistent with the Lino Lakes Capital Improvement Plan. However, the City may, at its discretion, consider developer-financed improvements to correct any street deficiencies. g. The LOS requirements in paragraphs a. to d. above do not apply to the I- 35W/Lake Drive or I-35E/Main St. interchanges. At City discretion, interchange impacts must be evaluated in conjunction with Anoka County and the Minnesota Dept. of Transportation, and a plan must be prepared to determine improvements needed to resolve deficiencies. This plan must determine traffic generated by the subdivision project, how this traffic contributes to the total traffic, and the time frame of the improvements. The plan also must examine financing options, including project contribution and cost sharing among other jurisdictions and other properties, that contribute to traffic at the interchange. h. The City does not relinquish any rights of local determination. The proposed PTAC development does not change the level of service on CSAH 23 (Lake Drive). The road is an A-Minor Reliever Road and is capable of handling the additional traffic volume proposed by the project. 5. The proposed development shall be served with adequate and safe water supply. The proposed PTAC development will connect to an adequate and safe municipal water supply. 4 6. The proposed development shall be served with an adequate and safe sanitary sewer system. The proposed PTAC development will be served by an adequate and safe municipal sanitary sewer system. 7. The proposed development shall not result in the premature expenditures of City funds on capital improvements necessary to accommodate the proposed development. No City funds are being expended on this project. 8. The proposed development will not involve uses, activities, processes, materials, equipment and conditions of operation that will be detrimental to any persons, property, or the general welfare because of excessive production of traffic, noise, smoke, fumes, glare, or odors. Automobile and truck repair are an allowed use within the GB, General Business District with an approved conditional use permit. The project will not generate excessive traffic, noise, smoke, fumes, glare or odors. 9. The proposed development will not result in the destruction, loss, or damage of a natural, scenic or historic feature of major importance. There are no natural, scenic or historic features on the existing site. BE IT FURTHER RESOLVED by The City Council of Lino Lakes in addition to the administrative requirements of a conditional use permit, the following specific performance standards of Section 1007.112 (8) (a) must also be met: 1. The architectural appearance and functional plan of the building and site shall not be so dissimilar to the existing buildings or area as to cause impairment in property values or constitute a blighting influence. The proposed building will be consistent with the surrounding buildings. 2. The entire area other than occupied by buildings or structures or planting shall be surfaced with bituminous or concrete which will control dust and drainage. The entire area shall have a perimeter curb barrier, a storm water drainage system and is subject to the approval of the City Engineer. The PTAC development will be surfaced with bituminous material, and the entire area will have a perimeter curb barrier. The City Engineer has reviewed the storm water drainage system and notes that some revisions will be required. 3. All buildings shall provide an interior location for trash handling or an enclosed trash receptacle area in conformance with the following: 5 a. Exterior wall treatment shall be similar and/or complement the principal building. b. The enclosed trash receptacle area shall be located in the rear or in a side yard which is not abutting a street. c. The trash enclosure must be in an accessible location for pick up hauling vehicles. d. The trash enclosure must be fully screened from view of adjacent properties. The PTAC development plans indicate a fully enclosed trash receptacle area at the rear of the property that will be of similar color and material to the main building. 4. All painting must be conducted in an approved paint booth. All paint booths and all other activities of the operation shall thoroughly control the emission of fumes, dust or other particulated matter so that the use shall be in compliance with the State of Minnesota Pollution Control Standards, Minnesota Regulation APC 1-15, as amended. The PTAC development shall meet these requirements. 5. The emission of odor by a use shall be in compliance with and regulated by the State of Minnesota Pollution Control Standards, Minnesota regulations APC, as amended. The project will not generate excessive smoke, fumes or odors. 6. All flammable materials, including liquids and rags, shall conform with the applicable provisions of the Minnesota Uniform Fire Code. The PTAC development shall meet these requirements. 7. All outside storage shall be prohibited except the storage of customer vehicles waiting for repair. No outside storage is proposed with this project. 8. All conditions pertaining to a specific site are subject to change when the Council, upon investigation in relation to a formal request, finds that the general welfare and public betterment can be served by modifying the conditions. The PTAC development shall meet these requirements. BE IT FURTHER RESOLVED by The City Council of the City of Lino Lakes hereby approves the conditional use permit for automobile and truck repair for Precision Tune Auto Care located at 7910 Lake Drive subject to the following conditions: 6 1. All outside storage shall be prohibited except the storage of customer vehicles waiting for repair. 2. A separate public drainage and utility easement and exhibit shall be recorded over the stormwater management facilities and lot lines. 3. A Site Performance Agreement and securities are required. 4. A Declaration for Maintenance of Stormwater Facilities related to the private stormwater management facilities is required. 5. Separate sign permit applications are required for all permanent monument/pylon and wall signage. 6. Separate sign permit applications are required for all temporary signage. 7. A six (6) feet high fence or landscape screen 40ft in length will be required adjacent to the residential development to the southeast. BE IT FURTHER RESOLVED by the City Council of the City of Lino Lakes hereby approves the conditional use permit subject to the following requirements being addressed prior to issuance of a building permit: 1. All comments from the City Engineer letter dated February 23, 2022 shall be addressed. 2. All comments from the Environmental Coordinator memo dated February 15, 2022 shall be addressed. 3. A RCWD permit is required. 4. The applicant shall draft a separate public drainage and utility easement and exhibit for the stormwater management facilities and lot lines. 5. A Site Improvement Performance Agreement shall be approved by City Council and executed. 6. The applicant shall draft a Declaration for Maintenance of Stormwater Facilities for the private stormwater maintenance facility. 7. Sheet C3, Site Plan and Sheet L1.1, Landscape Plan: a. A six (6) foot high privacy fence 40ft in length will be required adjacent to the residential development to the southeast. Adopted by the Council of the City of Lino Lakes this 28th day of February, 2022. The motion for the adoption of the foregoing resolution was introduced by Council Member_______________ and was duly seconded by Council Member ________________ and upon vote being taken thereon, the following voted in favor thereof: The following voted against same: ______________________________ Rob Rafferty, Mayor ATTEST: 7 ________________________ Julianne Bartell, City Clerk CITY OF LINO LAKES RESOLUTION NO. 22-02 RESOLUTION APPROVING SITE IMPROVEMENT PERFORMANCE AGREEMENT WITH PRECISION TUNE AUTO CARE (7910 LAKE DRIVE) WHEREAS, the City has completed review of the site and building plans for Precision Tune Auto Care (7910 Lake Drive); and WHEREAS, the parcel is legally described as: (Per Trustee’s Deed No. 2343673.002) That part of Lots 6 and 7, Auditor’s Subdivision No. 100, Anoka County, Minnesota, lying Northerly of the following described line: Beginning at a point on the Easterly line of said Lot 7 20 feet Northerly from the Southeast corner thereof; thence Northwesterly to a point on the Westerly line of said Lot 7, said point being 150 feet Northeasterly from the Southwesterly corner of said Lot 7 (as measured along said Westerly line) and there terminating; And lying Southerly of a line drawn from the Southeast corner of Lot 6 at an angle of 64 degrees 19 minutes 30 seconds, measured from North to West, to the Westerly line of said Lot 6, and there terminating. Excepting therefrom, on all above, any part lying with the plat of Anoka County Highway Right of Way Plat No. 17; and WHEREAS, Section 1007.020(5)(d) of the Lino Lakes Zoning Ordinance requires the execution of a site performance agreement prior to issuance of a building permit. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Lino Lakes that the Site Improvement Performance Agreement between the City of Lino Lakes and Precision Tune Auto Care is hereby approved and the Mayor and City Clerk are authorized to execute such agreements on behalf of the City. Adopted by the Council of the City of Lino Lakes this 28th day of February, 2022. The motion for the adoption of the foregoing resolution was introduced by Council Member_______________ and was duly seconded by Council Member ________________ and upon vote being taken thereon, the following voted in favor thereof: The following voted against same: _______________________________ Rob Rafferty, Mayor ATTEST: ________________________ Julianne Bartell, City Clerk Precision Tune Auto Care Site Performance Agreement page 1 of 10 CITY OF LINO LAKES, MINNESOTA SITE IMPROVEMENT PERFORMANCE AGREEMENT THIS AGREEMENT made this _______ day of _______________, 2022, is by and between the City of Lino Lakes, a municipal corporation organized under the laws of the State of Minnesota, and Precision Tune Auto Care (7910 Lake Drive) (“Developer”). WHEREAS, the Developer has received approval of Site Development Plans, hereinafter called the "Plans", by the City of Lino Lakes on the 10th day of January, 2022, and in accordance with the Plans all of which are made a part hereof by reference. In consideration of such approval, the Developer, its successors and assigns, does covenant and agree to perform the work as set forth in the Plans, in the aforesaid approval, and as hereinafter set forth upon the real estate (hereinafter referred to as "Property") described as follows: That part of Lots 6 and 7, AUDITOR’S SUBDIVISION NO. 100, Anoka County, Minnesota, lying Northerly of the following described line: Beginning at a point on the Easterly line of and 20 feet Northerly from the Southeast corner of said Lot 7; thence Northwesterly to a point on the Westerly line of said Lot 7, said point being 150 feet Northeasterly from the Southwesterly corner of said Lot 7 (as measured along said Westerly line) and there terminating; AND lying Southerly of a line drawn from the Southeast corner of said Lot 6, at an angle of 64 degrees, 19 minutes 30 seconds, measured from North to West, to the Westerly line of said Lot 6, and there terminating; EXCEPTING therefrom, on all above, any part lying within the plat of Anoka County Highway Right of Way Plat No. 17. NOW, THEREFORE, in consideration of the mutual promises of the parties made herein, IT IS AGREED BY AND BETWEEN THE PARTIES HERETO: I. DESIGNATION OF IMPROVEMENTS. A. Improvements on the project site to be installed at the Developer’s expense by the Developer as hereinafter provided are hereinafter referred to as “On-site Work”. B. Improvements off the project site to be installed at the Developer’s expense, if any, by the Developer as hereinafter provided are hereinafter referred to as “Off-Site Work”. Precision Tune Auto Care Site Performance Agreement page 2 of 10 C. Developer shall enter into a Declaration for Maintenance of Stormwater Facilities. II. ON-SITE WORK. A. On-Site Work. The On-Site Work shall consist of the improvements described in the approved Plans, to include any approved subsequent amendments, and shall be in compliance with all applicable statutes, codes and ordinances of the City. The On-Site Work includes all on-site exterior amenities as shown on the approved Plans and as required by the plan approval, such as, but not limited to: landscaping, private driveways, parking areas, sanitary sewer extension, water system extension, storm drainage systems, curbing, lighting, fencing, fire lanes, sidewalks, exterior building architectural design and building elements, site grading and erosion control measures. Such improvements shall be completed in accordance with Section IV herein. B. Cost Estimates. The Developer shall provide the City with a written estimate of all applicable costs of the On-Site Work, itemized by type; the estimates shall be based upon the actual estimates provided by the contractors who are to do the Work. Said cost estimates shall be reviewed by the City, and the City shall establish the actual amount of the financial guarantee. The description and estimated cost of Developer's On-Site Work are as follows: Description of Improvements Estimated Costs 1. Lighting $ 2,000.00 2. Fences / Screen Structures $ 2,000.00 3. Trash Disposal Structures $ 5,000.00 4. Curbing / Islands / Delineators $ 15,000.00 5. Storm Drainage Systems / Sewers / Catch Basins / Culverts / Swales $ 20,000.00 6. Public Trails and / or Sidewalk $ 0.00 7. Private Trials and / or Sidewalk $ 0.00 8. Driveway / Curb cut / Parking Lot / Fire Lane $ 30,000.00 9. Water mains / Hydrants / Sanitary Sewers $ 8,000.00 10. Landscaping $ 6,000.00 11. Site Grading $ 12,000.00 12. Erosion Control $ 2,000.00 Total Estimated Cost of Developer Improvements $ 102,000.00 Security Requirement (Total * 35%) $ 35,700.00 Precision Tune Auto Care Site Performance Agreement page 3 of 10 III. DEVELOPER FEES. A. Trunk Sanitary Sewer Connection Fees The City established trunk utility connection fees to uniformly distribute the costs of public trunk sanitary sewer infrastructure. The Trunk Utility Connection Fee consists of two components; a Trunk Charge and an Availability Charge. Trunk Charge The trunk charge shall be paid at the time of subdivision approval or at the time of hook-up, whichever is first. The Sanitary Sewer Trunk Charge is $1,630.00 per unit. Commercial/Industrial/Institutional (CII) trunk charges are based on a factor of 2.92 units per acre. Availability Charge For residential properties, the availability charge shall be paid at the time of subdivision approval or at the time of hook-up, whichever is first. Commercial/Industrial/Institutional availability charges shall be paid at the time of building permit. Fees are based on the number of sanitary access charge (SAC) units assigned by Metropolitan Council Environmental Services (MCES). City Sewer (CSAC) $1,525.00 Per SAC Unit Trunk sewer unit charges addressed under this paragraph are in addition to any SAC charges imposed by Metropolitan Council Environmental Services. B. Trunk Water Connection Fees The City established trunk utility connection fees to uniformly distribute the costs of public trunk water infrastructure. The Trunk Utility Connection Fee consists of two components; a Trunk Charge and an Availability Charge. Trunk Charge The trunk charge shall be paid at the time of subdivision approval or at the time of hook-up, whichever is first. The Water Trunk Charge is $2,341.00 per unit. Commercial/Industrial/Institutional (CII) trunk charges are based on a factor of 2.92 units per acre. Availability Charge Precision Tune Auto Care Site Performance Agreement page 4 of 10 For residential properties, the availability charge shall be paid at the time of subdivision approval or at the time of hook-up, whichever is first. Commercial/Industrial/Institutional availability charges shall be paid at the time of building permit. Fees are based on the number of sanitary access charge (SAC) units assigned by Metropolitan Council Environmental Services (MCES). City Water (CWAC) $1,473.00 Per SAC Unit. C. Surface Water Management Area Charges The City established a trunk area charge to uniformly distribute the costs of public trunk surface water infrastructure and water quality improvements. For Commercial/Industrial/Institutional properties, Surface Water Management Charges shall be based on developable acreage, in the amount $11,073.00/acre. Acres Fee 1. Sanitary Sewer Trunk Unit Fee ($1,630/unit; 2.92 units/Acre) 0.70 $3,331.72 2. City Sewer Availability Fee ($1,525/SAC Unit) TBD* 3. Water Trunk Unit Fee ($2,341/unit; 2.92 units/Acre) 0.70 $4,785.00 4. City Water Availability Fee ($1,473/SAC Unit) TBD* 5. City Surface Water Management Fee ($11,073/Acre) 0.70 $7,751.10 Total Estimated (Budget) Developer Fees $15,867.82 *Paid at the time of Building Permit based on MCES unit determination IV. RECORD DRAWINGS. a. Upon project completion, Developer shall submit record drawings, in electronic format, of all public and private infrastructure improvements, including grading, sanitary sewer, water main, storm sewer facilities, and roads, constructed by Developer. The as-built survey must include, but is not limited to, proposed and final contours with adequate elevation shots to show conformance, property irons (to be exposed in field), low floor and low opening elevations, and the 100-Year High Water Level (HWL) of all ponds, lakes, and wetland areas. The files shall be drawn in Anoka County NAD 83 Coordinate system and provided in both AutoCAD .dwg and Adobe .pdf file formats. The plans shall include accurate locations, dimensions, elevations, grades, slopes and all other pertinent information concerning the complete work. The Developer shall also submit certified compaction testing results for the site grading operations. Precision Tune Auto Care Site Performance Agreement page 5 of 10 b. A summary of the record plan attribute data for the storm sewer, water main, and sanitary sewer structures and pipes shall be submitted in the form of an Excel Spreadsheet as provided by the City Engineer. c. No securities will be fully released until all record drawings have been submitted and accepted by the City Engineer. V. COMPLETION DATE. If the activities authorized by site and building plan approval are not initiated within twelve (12) months from the final execution of this agreement, then Developer will need to start the site and building plan approval process from the beginning. VI. GUARANTEE. A. The Developer will fully and faithfully comply with all terms and conditions of any and all contracts entered into by the Developer. Concurrently with the execution hereof by the Developer, the Developer will furnish to, and at all times thereafter maintain with the City, a cash deposit, certified check, or Irrevocable Letter of Credit, based on thirty- five (35%) percent of the total estimated cost of Developer's On-site Work. An Irrevocable Letter of Credit shall be for the exclusive use and benefit of the City of Lino Lakes and shall state thereon that the same is issued to guarantee and assure performance by the Developer of all the terms and conditions of this Development Contract, construction of all required improvements in accordance with the ordinances and specifications of the City and guarantees the workmanship and materials for the landscape improvements for a period of one year following the City’s acceptance of the landscape improvements. The City reserves the right to draw, in whole or in part, on any portion of the Irrevocable Letter of Credit for the purpose of guaranteeing the terms and conditions of this contract, if Developer has been found to be in default of this agreement and only after providing Developer with written notice and opportunity to cure any default. The Irrevocable Letter of Credit shall be automatically extended for additional periods of one year from present or future expiration dates unless sixty (60) days prior to such the City Clerk or Administrator is notified in writing by certified mail or overnight mail that the Letter of Credit will not be renewed. B. Upon written request, The City will grant a reduction of the Letter of Credit, or cash deposit based on prepayment or the value of the completed improvements at the time of the requested reduction. The Developer may make such requests three times throughout the life of this agreement, with the third and/or final request being at the completion of the project. The City will respond to such request within 30 days time. Prior to the final acceptance of the Developer’s Improvements the City shall require a Precision Tune Auto Care Site Performance Agreement page 6 of 10 Letter of Credit or Cash Escrow to cover the warranty provisions of the agreement. The amount shall be agreed to by the City Engineer and Developer and Developer may use the Letter of Credit discussed in Section VI.A above. VII. REIMBURSEMENT OF COSTS. A. The Developer agrees to establish a non-interest bearing escrow account with the City in an amount established by the City Engineer or his designee for the payment of all City fees and costs incurred by the City related to the On-site Work, including, but not limited to, the following: 1. Site Plan Review Fee $3,800.00 2. Administration (Legal, Engineering, Planning and Contract Administration) $3,100.00 3. Negative Short Term Escrow Balance $0 Total Estimated (Budget) Costs for Escrow Account $6,900.00 B. If it appears that the actual costs incurred will exceed the estimate or that the actual costs incurred will be less than the estimate, then Developer and City shall review the costs required to complete the project. In such case, if the actual costs exceed the estimate, then Developer shall promptly pay the additional sums to the City to pay for the agreed upon increase. However, in such case where the actual costs are less than the estimate, the City shall promptly reimburse to Developer any amounts overpaid by the Developer. The Developer may request a statement of the account each month for review. C. Intentionally Deleted. VIII. REMEDIES FOR BREACH. A. The City shall give prior written notice to the Developer of any default hereunder before proceeding to enforce such financial guarantee or before the City undertakes any work for which the City will be reimbursed through the financial guarantee. If within twenty (20) days after receipt of such written notice to it, the Developer has not notified the City by stating in writing the manner in which the default will be cured and the time within which such default will be cured, the City will proceed with the remedy it deems reasonably appropriate. B. At any time after the completion date and any extensions thereof, if any of the work is deemed incomplete, the City may proceed in any one or more of the following ways to enforce the undertakings herein set forth, and to collect any and all expenses reasonably incurred by the City in connection Precision Tune Auto Care Site Performance Agreement page 7 of 10 therewith, including, but not limited to, engineering, legal, planning and litigation costs and expense. The enumeration of the remedies hereunder shall be in addition to any other remedies available to the City. 1. Specific Performance. The City may in writing direct the surety or the Developer to cause the Work to be undertaken and completed within a specified reasonable time. If the Developer fails to cause the Work to be done and completed in a manner and time reasonably acceptable to the City, the City may proceed to bring an action for specific performance to require work to be undertaken. 2. Completion by the City. The City, after written notice, may enter the premises and proceed to have the Work done either by contract, by day labor or by regular City forces. The Developer may not question the manner of doing such work or the letting of any such contracts for the doing of any such work; provided that all such work is performed in a reasonable manner, the costs are reasonable and the work is completed in a good and workman-like manner and in accordance with the approved plans and specifications. Upon completion of such work, the Developer shall promptly pay the City the full cost thereof as aforesaid. 3. Deposit of Financial Guarantee. In the event the financial guarantee has been submitted in the form of a Letter of Credit, the City may draw on the Letter of Credit the sum equal to the reasonably estimated cost of completing the Work, plus the City's reasonably estimated expenses as defined herein, including any other reasonable costs, expenses, and damages for which the surety may be liable hereunder, but not exceeding the amount set forth on the Letter of Credit. The money shall be deemed to be held by the City for the purpose of reimbursing the City for any reasonable costs incurred in completing the Work as hereinafter specified. Any funds remaining after completion of the project shall be promptly returned to the Developer. IX. OCCUPATION OF PREMISES. The Developer agrees that it will not cause to be occupied any portion of the building or improvements to be constructed upon the premises until completion of the building and site improvements as more fully described in the approved plans and following issuance of a Certificate of Occupancy. X. INSURANCE. Developer or its general contractor shall take out and maintain until one year after the City accepted the Developer Improvements, public liability and property Precision Tune Auto Care Site Performance Agreement page 8 of 10 damage insurance covering personal injury, including death, and claims for property damage which may arise out of the Developer's or general contractor’s work, as the case may be, or the work of its subcontractors or by one directly or indirectly employed by any of them. Limits for bodily injury and death shall be not less than Five Hundred Thousand and no/100 ($500,000.00) Dollars for one person and One Million and no/100 ($1,000,000.00) Dollars for each occurrence; limits for property damage shall be not less than One Million and no/100 ($1,000,000.00) Dollars for each occurrence; or a combination single limit policy of Two Million and no/100 ($2,000,000.00) Dollars or more. The City, its employees, its agents and assigns shall be named as an additional insured on the policy, and the Developer or its general contractor shall file with the City a certificate evidencing coverage prior to the City signing the plat. The certificate shall provide that the City must be given ten days advance written notice of the cancellation of the insurance. The certificate may not contain any disclaimer for failure to give the required notice. XI. REIMBURSEMENT FOR LITIGATION EXPENSES. The City and Developer agree that the prevailing party in any litigation pertaining to the enforcement of this Agreement shall be entitled to reimbursement from the non-prevailing party for all reasonable costs incurred by said prevailing party including court costs and reasonable engineering and attorneys' fees. XII. VALIDITY. If a portion, section, subsection, sentence, clause, paragraph or phrase in this Agreement is for any reason held to be invalid by a court of competent jurisdiction, such decision shall not affect or void any of the other provisions of the Site Improvement Performance Agreement. XIII. GENERAL. A. Binding Effect. The terms and provisions hereof shall be binding upon and inure to the benefit of the heirs, representatives, successors and assigns of the parties hereto and shall be binding upon all future owners of all or any part of the Property and shall be deemed covenants running with the land. B. Notices. Whenever in this Agreement it shall be required or permitted that notice or demand be given or served by either party to this Agreement to or on the other party, such notice or demand shall be delivered personally or (i) mailed by United States mail by certified mail (return receipt requested) or (ii) sent by nationally recognized overnight carrier to the addresses hereinbefore set forth on Page 1. Such notice or demand shall be deemed timely given when delivered personally or when deposited in the mail or the overnight carrier in accordance with the above. The Precision Tune Auto Care Site Performance Agreement page 9 of 10 addresses of the parties hereto are as set forth on Page 1 until changed by notices given as above. C. Incorporation by Reference. All plans, special provisions, proposals, specifications and contracts for the improvements furnished and let pursuant to this Agreement shall be and hereby are made a part of this Agreement by reference as fully as if set out herein in full. D. Hours of Construction Activity. Construction activity shall be limited to the hours set out as follows: Monday through Friday 7:00 a.m. to 7:00 p.m. Saturday 9:00 a.m. to 5:00 p.m. Sunday and Holidays No working hours allowed XIV. VIOLATIONS/BUILDING PERMITS. In the event that Developer violates any of the covenants and agreements contained in this Site Improvement Performance Agreement and to be performed by the Developer, the City, at its option, and after providing written notice and opportunity to cure to Developer in addition to the rights and remedies as set out hereunder may refuse to issue building permits to any property within the development and/or stop building construction within the development until such time as such default has been corrected to the satisfaction of the City. DEVELOPER CITY OF LINO LAKES By _________________________ By _________________________ Paul Selbitschka Mayor Precision Tune Auto Care ATTEST: By_________________________ City Clerk STATE OF MINNESOTA ) ) SS COUNTY OF ANOKA ) This instrument was acknowledged before me on ________ day of ____________, 2022, by Rob Rafferty as Mayor of the City of Lino Lakes on behalf of said City. Precision Tune Auto Care Site Performance Agreement page 10 of 10 _______________________________ Notary Public STATE OF MINNESOTA ) ) SS COUNTY OF ANOKA ) This instrument was acknowledged before me on ________ day of ____________, 2022 by Julianne Bartell as City Clerk of the City of Lino Lakes on behalf of said City. _______________________________ Notary Public STATE OF MINNESOTA ) ) ss. COUNTY OF ANOKA ) On this _______ day of _______________, 2022, before me, a Notary Public within and for said County, personally appeared, _______________________________, who executed the foregoing instrument. ______________________________ Notary Public This instrument was drafted by: City of Lino Lakes 600 Town Center Parkway Lino Lakes, Minnesota 55014 Precision Tune Auto CareCity CouncilFebruary 28, 2022 Land Use Application•Conditional Use Permit•Automobile and truck repair facility•Site and Building Plan Review•New 4,125 sf facility 2 3Site Location Map•7910 Lake Drive•0.7 acre site•Zoning = GB, General Business•Precision Tune current located at 550 Lilac •Relocate to this site 4•4,125 sf commercial building•Setbacks are met.•35 ft from residential to the southeast is required and met.•Trash enclosure requirements are met•Parking stalls required = 12 stalls. 24 parking stalls proposed.Site Plan 5•Exterior materials = split face concrete block, steel garage doors, glass doors and windows•Color palette = earth tone beige and brick with red accent steel trim•Building height = 18’ < 45’ max allowed•Exterior materials meet ordinance requirements for materials type and color 6•6 service bays, reception/waiting area, break room, office, and restrooms•Mechanical equipment located inside building•Photometric plan meets foot candle requirements•Down lit exterior lights•No outdoor storage is allowed 7•Infiltration basins located around perimeter of the site.•Stormwater outlets to existing City pond in Pine Glen.Proposed Drainage & Stormwater 8Landscape Plan•Env Coor. and EnvBoard reviewed •Open Area•Canopy Cover•Foundation Plantings•Buffer & Screen•6 ft privacy fence btnresidential Planning & Zoning Board•December 8, 2022: held public hearing•No public comments•Board recommended approval with 5‐1 vote9 Council Consideration•Resolution No. 22‐01 details Findings of Fact•Consider Resolution No. 22‐01 Approving Conditional Use Permit •Consider Resolution No. 22‐02 Approving Site Improvement Performance Agreement10 UNUSED SLIDES11 12Utilities•Existing 12” watermain and 21” sanitary sewer along Lake Dr Additional Comments•Impervious Surface = 65% •Max. allowed is 75% for GB Districts•Traffic Study•Formal study not required•CSAH 23 (Lake Drive) is A‐Minor Reliever•Public Land Dedication•NA‐existing lot of record and not being subdivided13 Public Safety Comments•Fire Division:•No issues that needed to be addressed•Police Division:•No issues that needed to be addressed•Anoka County Highway Department:•Commented that the turn lane be extended by approximately 90 ft14 Comprehensive Plan•Resource Management System Plan•Stormwater management BMP’s (curb, gutter, infiltration basins)•Land Use Plan•PTAC is consistent with Commercial development•Housing Plan•Not negatively impacted15 Comprehensive Plan•Transportation•CSAH 23 (Lake Drive) is an A‐Minor Reliever Road•Capable of handling the additional traffic volume proposed by the PTAC development.•Sanitary Sewer Plan and Water Supply Plan•System has capacity for building addition16 Findings of Fact-CUP•Consistency with Comprehensive Plan•Compatible with present and future land uses•Conforms to performance standards with required plan revisions•Traffic generation is within City capacity•Adequate water and sanitary sewer•No premature expenditure of funds•No excessive traffic, noise, smoke, fumes, glare or odors•No destruction, loss or damage of natural, scenic or historic features17 Findings of Fact-Specific CUP Requirements•Section 1007.112 (8) (a) •Automobile and truck repair (including body shops) provided that:1. The architectural appearance and functional plan of the building and site shall not be so dissimilar to the existing buildings or area as to cause impairment in property values or constitute a blighting influence.•The proposed building will be consistent with the surrounding buildings.18 Findings of Fact-Specific CUP Requirements2. The entire area other than occupied by buildings or structures or planting shall be surfaced with bituminous or concrete which will control dust and drainage. The entire area shall have a perimeter curb barrier, a storm water drainage system and is subject to the approval of the City Engineer.•The PTAC development will be surfaced with bituminous material, and the entire area will have a perimeter curb barrier. The City Engineer has reviewed the storm water drainage system and notes that some revisions will be required.19 Findings of Fact-Specific CUP Requirements3. All buildings shall provide an interior location for trash handling or an enclosed trash receptacle area in conformance with the following:•Exterior wall treatment shall be similar and/or complement the principal building.•The enclosed trash receptacle area shall be located in the rear or in a side yard which is not abutting a street.•The trash enclosure must be in an accessible location for pick up hauling vehicles.•The trash enclosure must be fully screened from view of adjacent properties.•The PTAC development plans indicate a fully enclosed trash receptacle area at the rear of the property that will be of similar color and material to the main building.20 Findings of Fact-Specific CUP Requirements4. All painting must be conducted in an approved paint booth. All paint booths and all other activities of the operation shall thoroughly control the emission of fumes, dust or other particulated matter so that the use shall be in compliance with the State of Minnesota Pollution Control Standards, Minnesota Regulation APC 1‐15, as amended.•The PTAC development shall meet these requirements.5. The emission of odor by a use shall be in compliance with and regulated by the State of Minnesota Pollution Control Standards, Minnesota regulations APC, as amended.•The project will not generate excessive smoke, fumes or odors.21 Findings of Fact-Specific CUP Requirements6. All flammable materials, including liquids and rags, shall conform with the applicable provisions of the Minnesota Uniform Fire Code.•The PTAC development shall meet these requirements.7. All outside storage shall be prohibited except the storage of customer vehicles waiting for repair.•No outside storage is proposed with this project.22 Findings of Fact-Specific CUP Requirements8. All conditions pertaining to a specific site are subject to change when the Council, upon investigation in relation to a formal request, finds that the general welfare and public betterment can be served by modifying the conditions.•The PTAC development shall meet these requirements.23 CITY COUNCIL AGENDA ITEM 6B STAFF ORIGINATOR: Michael Grochala, Community Development Director MEETING DATE: February 28, 2022 TOPIC: Consider Resolution No. 22-29, Approving MOU with VLAWMO, Amelia Lake Subwatershed Management Plan VOTE REQUIRED: 3/5 INTRODUCTION Staff is requesting City Council approval of a Memorandum of Understanding (MOU) with Vadnais Lakes Area Water Management Organization (VLAWMO) and authorize a professional services agreement with WSB and Associates to complete a subwatershed management plan for Amelia Lake. BACKGROUND Amelia Lake is a natural environment lake located in the southeast portion of Lino Lakes. The watershed area is approximately 754 acres. A private ditch serves as an outlet for approximately 340 acres of the watershed. The ditch corridor and adjacent wetlands are proposed components of the City’s parks, greenways, and trail system in the 2040 Comprehensive Plan. Recently, there has been flooding in the ditch corridor due to limited maintenance and failure of private culverts. This has raised concerns regarding long-term management of the system as development pressure increases upstream. In an effort to evaluate long-term stormwater management options for this subwatershed area, staff is proposing to develop a Lake Amelia Subwatershed Management Plan/Feasibility Study in partnership with the Vadnais Lake Area Water Management Organization (VLAWMO). The purpose of the study is to: • Identify a preferred long term water quality and quantity management strategy for the ditch system located north of the Lake. • Develop alternative concepts for possible BMP implementation along the corridor that enhances water quality, preserves flood storage and provides a potential recreational and wildlife habitat corridor. The partnership with VLAWMO will include a cost match for professional services required to complete the feasibility study, with the City and VLAWMO each contributing 50% of the cost, with the total cost not to exceed $30,000. City staff will also be managing the consultant developing the study. A Request for Services was sent to four qualified engineering firms. City and VLAWMO staff reviewed the four responses, and reached consensus that WSB and Associates is the recommended firm for development of the study, based on their experience with City drainage in the area, and the overall strength of their proposal. WSB proposed to complete the study for the amount of $27,900. VLAWMO approved the MOU at their February 23, 2022 meeting. The City’s Environmental Board recommended approval of the proposal at their February 23, 2022 meeting. Funding for the City’s share of the project will come from the Surface Water Management Fund. This fund was established in 1992 to cover the costs of surface water planning and trunk facility improvements. RECOMMENDATION Staff is recommending approval of Resolution No. 22-29. ATTACHMENTS 1. Study area map 2. Resolution No. 22-29 3. VLAWMO MOU 4. WSB Scope of Work Ameila RMU CentervilleRMU ClearwaterCreek RMU Sherman RMU Wilkinson RMU City of Lino Lakes Lake Amelia Legend Private_Ditch Study Area Lake_Amelia_watershed 1 inch = 900 feet Subwatershed Study Area CITY OF LINO LAKES RESOLUTION NO. 22-29 RESOLUTION APPROVING MEMORANDUM OF UNDERSTANDING WITH VADNAIS LAKE AREA WATER MANAGEMENT ORGANIZATION AMELIA LAKE SUBWATERSHED STUDY WHEREAS, the City of Lino Lakes is proposing to prepare a subwatershed management plan for Amelia Lake as part of the City’s Surface Water Management program; and WHEREAS, the Vadnais Lake Area Water Management Organization (VLAWMO) has funding available to assist with the plan; and WHEREAS, the VLAWMO has approved a cost share of 50%, not to exceed $15,000 for the Amelia Lake Subwatershed Study. NOW, THEREFORE, BE IT RESOLVED by the City Cou ncil of the City of Lino Lakes hereby approves the MOU with the VLAWMO and authorizes the Mayor and City Clerk to execute the agreement on behalf of the City. BE IT FURTHER RESOLVED, that City staff are hereby authorized and directed to enter into a contract with WSB for the preparation of the Subwatershed Management Plan in the amount of $27,900. Adopted by the Council of the City of Lino Lakes this 28th day of February, 2022. The motion for the adoption of the foregoing resolution was introduced by Council Member _______________and was duly seconded by Council Member ________________ and upon vote being taken thereon, the following voted in favor thereof: The following voted against same: _______________________________ Rob Rafferty, Mayor ATTEST: ________________________ Julianne Bartell, City Clerk Memorandum of Understanding- North of Amelia Subwatershed study Feb. 2022 Memorandum of Understanding Between Vadnais Lake Area Watershed Management Organization And City of Lino Lakes Whereas, this Memorandum of Understanding (“MOU”) is made and entered into by and between the Vadnais Lake Area Watershed Management Organization (“VLAWMO”) and the City of Lino Lakes (“City”) each acting by and through its duly authorized governing bodies. Whereas, VLAWMO and City mutually desire to undertake the development of a Feasibility Study (“Study”) to evaluate long-term storm water management options for the subwatershed north of Lake Amelia; Whereas, Lake Amelia is a natural environment lake, with a watershed area of approximately 754 acres. The lake lies upstream of Wilkinson Lake which is an impaired water. Lake Amelia is also identified as a lake of biological significance by the Minnesota Department of Natural Resources, due to a high-quality colonial waterbird nesting area; Whereas, the private ditch located upstream and north of the lake contains adjacent wetlands which are identified as a proposed component of City’s parks, greenways and trail system in the 2040 Comprehensive Plan. The private ditch corridor has seen recent flooding due to limited maintenance and failure of private culverts which has raised concerns regarding long term management of the system as development pressure increases upstream; Whereas, the purpose of the Study is to identify a preferred long term water quality and quantity management strategy for the ditch system and to develop alternative concepts for BMP implementation along the corridor that enhances water quality, preserves flood storage and provides a potential recreational and wildlife habitat corridor; and Whereas, the parties wish to clearly define their respective roles in the development and completion of the Study. Now, Therefore, the parties hereby agree to enter into this MOU and to comply with the following processes with respect to completing the Study: 1. City Responsibilities. City agrees to do each of the following: a. Contract for the necessary professional services to prepare the Study Report. b. Provide for management and oversight of Study. c. Provide all required notices to affected property owners and others as may be necessary. d. Comply with all applicable legal requirements related to the Study. 2. VLAWMO Responsibilities. VLAWMO agrees to do each of the following: a. Subject to the Minnesota Government Data Practices Act and any other applicable legal constraints, provide City the previous reports and data (if any) for the project area and contributing watershed. b. Attend meetings associated with the Study. Memorandum of Understanding- North of Amelia Subwatershed study Feb. 2022 c. Provide the services of staff as reasonable and necessary to serve as advisors for the Study. d. Reimburse City for the actual professional costs to complete the Study. The total amount of the reimbursement shall not to exceed $15,000. Only the professional services costs and expenses are eligible for reimbursement, not City staff costs or expenses. City shall invoice VLAWMO for the amounts eligible for reimbursement. Within 30 days of receipt of an invoice and supporting documentation of eligible costs incurred, the watershed will reimburse City for contracted costs incurred for the completion of the Study. 3. Use of Study. The reports or documents produced in whole or in part under this MOU will be subject to fair use and may not be the subject of an application for copyright by or on behalf of City or VLAWMO. City and the VLAWMO may use, without restriction, the work products of the Study including, but not limited to, any associated reports and documents. 4. Term. This MOU is effective on the date of the last party to execute it. This MOU shall terminate upon completion of the Study and reimbursement of City for the costs incurred as provided herein. 5. Termination. Each party has the right to terminate this MOU at any time and for any reason by submitting written notice of the intention to do so to the other party at least thirty (30) days prior to the specified effective date of such termination. VLAWMO shall remain responsible for reimbursing City for the costs actually incurred to the date of termination, unless VLAWMO terminates this MOU as a result of a material breach by City. 6. Entire Agreement; Amendments. This MOU constitutes the entire agreement between the parties regarding this matter. No amendments to this MOU are valid unless they are in writing and signed by both parties. IN WITNESS WHEREOF, the parties have caused this MOU to be executed by their duly authorized representatives and is effective as of the date of the last party to execute it. Vadnais Lake Area Watershed Management Organization _______________________________ Chairperson _______________________________ Administrator Date:___________________________ City of Lino Lakes _______________________________ Mayor ________________________________ City Administrator Date:____________________________ A Proposal for Lake Amelia Subwatershed Management Plan for the City of Lino Lakes | 1 Mr. Andrew Nelson Environmental Coordinator City of Lino Lakes 600 Town Center Parkway Lino Lakes, MN 55014-1182 Re: Lake Amelia – Scope of Work for Stormwater Management Options Feasibility Study Dear Mr. Nelson: WSB is pleased to submit this scope of work and cost estimate to complete a Feasibility Study on stormwater management options for the subwatershed north of Lake Amelia in the City of Lino Lakes (City), and Vadnais Lakes Area Water Management Organization (VLAWMO). Task 1 – Staff Meetings (18 hours $2,000) Four meetings and one site visit are anticipated and can be adjusted based on the recommendation of the City and watershed staff. An initial kick-off meeting will serve as an opportunity to review the goals of the study, the approach, and the schedule. Subsequent meetings are anticipated for Tasks 3, 4 and 8. Task 2 – Existing Conditions Review (26 hours $3,300) WSB will assemble all available data in a single GIS database. The data will include parcel information, stormwater infrastructure, topography, aerial imagery, wetlands, bathymetry, biological survey, land use and soil data. Most of the data will be available from the City, VLAWMO, and public sources. The terrain data will be used to identify the drainage area limits and develop a catchment level delineation. WSB will send a survey crew on-site to obtain detailed topography of the ditch, slopes, erosion, stormwater structures, and adjacent grades to better analyze the current drainage system and help plan the proposed improvements. As part of the existing conditions review, WSB will perform monitoring to better understand the water quality and hydrology within the ditch and in Lake Amelia. TP and TSS samples will be taken once a month through the growing season at a minimum of two locations within the lake. Base flow rates will also be measured in the ditch to quantify hydrology from the drainage area. We anticipate monitoring to continue beyond completion of the final report in Task 8. The samples and flow rate measurements will provide detailed pollutant loading information from the ditch and corridor along with providing baseline water quality data for Lake Amelia. As the Lake Amelia drainage area develops, having this baseline information will be useful in tracking any changes in water quality due to land use changes within the watershed. WSB will coordinate with the City to obtain access to the site for a field reconnaissance visit and survey. City and VLAWMO staff will be invited to share their expertise and knowledge of the study area. SCOPE OF WORK BACKGROUND Located in the southeastern corner of the City, Lake Amelia is a valuable natural resource identified as a lake of biological significance. The lake does not have any current water quality impairments, however, Lake Wilkinson located downstream is listed as impaired for nutrients. WSB recently completed TMDL reporting for Lake Wilkinson which provides for a detailed understanding of the project area and the TMDL requirements. A private ditch flows from northeast to southwest collecting drainage from approximately 340 acres. Portions of the ditch are flanked by wetlands and the ditch corridor is situated in a Zone A floodplain. Currently, the ditch is showing signs of erosion, sediment build up, and failing culverts. The City has been required to perform maintenance to temporarily alleviate these drainage issues. WSB understands that a long term solution and management plan is sought by the City and VLAWMO to not only relieve the current issues, but plan for additional amenities and improvements within the study area. A Proposal for Lake Amelia Subwatershed Management Plan for the City of Lino Lakes | 2 Task 3 –Water Quality and Drainage (H&H) Modeling (40 hours $5,000) To assess the existing conditions, WSB plans to develop two models: -A drainage model to assess the surface water bounce during wet seasons and critical rainfall events (2, 10, 100-yr, 24-hr precipitation and 100-yr, 10-day snowmelt events). -A water quality model to assess the pollutant transport into Lake Amelia. (Total Phosphorus (TP) in particular). Subject to City and VLAWMO preference and recommendations, the drainage model will be developed using HEC-RAS software. HEC-RAS provides reliable computations, good visualization, and two-way data portability with GIS. HydroCAD will be used to estimate flow rates to the ditch for the critical events using the SCS curve number method, and checked against the flow monitoring in Task 2. For the water quality modeling, WSB will use P8. Land use information gathered in the Wilkinson Lake TMDL study along with the other land use data in the drainage area will be used to determine pollutant loading. Information gathered from the flow monitoring and water quality sampling will be used to update the modeling and show the most current pollutant loading. WSB will use the existing models as a baseline to determine a minimalist, hybrid, and full-build scenario. Once the models have been completed, the results will be summarized and sent to the City and VLAWMO to be discussed. The second meeting will discuss the results of the models and refine strategies for developing the future corridor concepts including phasing options. Task 4 – Ownership Phasing (10 hours $1,200) A key element in the transition is the ownership transfer from the current residents and developers into public domain. Ideally, as part of this transfer, the existing ditch corridor will become public domain. Likely a phased approach of gaining ownership of the corridor will be implemented, including acquisition upon redevelopment, and obtaining easements from existing property owners. WSB will document the formal legal steps and permitting needed to accomplish: (a) easement acquisition along the private ditch, and (b) future transfer into the public domain of the entire corridor. Task 5 – Surface Water Improvement Options (38 hours $4,300) Based on the ownership transition phasing discussed in Task 4, WSB anticipates three improvement concepts including a minimalist, hybrid, and full build scenario. Minimalist Scenario: This assumes drainage easement acquisition along the ditch but no ownership transfer in the initial phase. This will allow for immediate access to the corridor to address current ditch failures and to begin to resolve the drainage concerns. WSB will identify the measures needed to stabilize the slope along with improving stormwater conveyance. This option will focus solely on in ditch improvements to repair erosion, stabilize slopes, and improve the function and drainage of the ditch to reduce localized flooding and inundation to adjacent properties. Hybrid Scenario: In this scenario, WSB will explore options for enhancement outside of the streambank either within obtained easements or publicly owned land. This includes streambank regrading, conveyance improvement, expanding existing wetland perimeters, and constructing stormwater BMPs. This option looks more in-depth at water quality improvements and pollutant load reductions within the corridor. Full Build Scenario: This scenario assumes the broader corridor will redevelop, and the ditch will become public domain. This scenario envisions a comprehensive transformation of the existing drainage ditch into a naturally looking channel corridor of enriched bio-habitat, improved water quality and enhanced aesthetics. WSB will explore the creation of a wider meandering corridor designed to maximize these functions. This concept may include an in-channel vegetated bench to maximize pollutant removals, along with potential wetland banking and floodplain restoration. A third meeting will be scheduled to discuss the improvement concepts in terms of feasibility, benefits, challenges, and costs. An intermediary concept may emerge from discussions with the City and VLAWMO. Task 6. Improvement Concepts Evaluation – Pollutant Load Reduction and Cost Estimates (16 hours $2,000) Once the improvement concepts are established, WSB will proceed with a detailed evaluation of the pollutant load reduction, hydrology and hydraulics model, and cost estimates. The cost estimates will be CIP style estimates and can be used later for budgeting and grant funding. A Proposal for Lake Amelia Subwatershed Management Plan for the City of Lino Lakes | 3 Task 7. Permitting Requirements and Funding Options (36 hours $4,200) WSB will assess each concept evaluated in Task 6 and will identify the permitting requirements at local, state, and federal level. Additionally, WSB will identify potential funding sources and partnerships that can assist towards implementation. Permits will likely be required for wetland and floodplain impacts and for the CIty and VLAWMO. Task 8. Final Report (48 hours $5,900) WSB will first prepare and distribute a Preliminary Report to summarize the improvement concepts, including the key maps, figures, tables, and appendices containing the full evaluation. The report will also include permitting needs and funding options. A fourth meeting will be held to discuss the report and determine whether any additional data or clarifications are needed. WSB will collect feedback and proceed with the preparation of the Final Report. MT. OLIVET AND PARKERS LAKE STREAMBANK IMPROVEMENTS SEPT 2020 – PRESENT | CITY OF PLYMOUTH AND BASSETT CREEK WATERSHED CREEK WATERSHED MANAGEMENT COMMISSION (BCWMC) WSB worked with the City of Plymouth and BCWMC to address erosion along two intermittent streams in the City. The goal of the project at both sites, Mt. Olivet and Parkers Lake, was to slow the velocity of water through the channels and provide permanent stabilization of the streambanks to reduce the pollutant loads to the downstream impaired water bodies. Multiple techniques were employed to meet these goals including rock and log ditch checks, the installation of plunge pools, regrading and widening the channel, native seeding, and hard armoring. WSB completed hydraulic modeling using HEC-RAS 2D to determine the areas along the streambanks with the highest velocities and shear stresses. Water quality was modeled to quantify the reductions in downstream Total Phosphorus (TP) and Total Suspended Solids (TSS) loads. The project included approximately 0.67 acres of wetland restoration at the Mt. Olivet project site and required significant coordination with the City of Plymouth, BCWMC, and other permitting agencies and stakeholders. REFERENCE: BEN SCHARENBROICH, WATER RESOURCES SUPERVISOR, 763.494.6354 PROJECT EXAMPLES WATERTOWN STREAMBANK FEASIBILITY STUDY MAY 2021 - OCT 2021 | CARVER COUNTY WATER MANAGEMENT ORGANIZATION (CCWMO) AND CARVER COUNTY SOIL AND WATER CONSERVATION DISTRICT (CCSWCD) WSB teamed with CCWMO and CCSWCD staff to survey all streambanks along the South Fork of the Crow River within the City of Watertown. The survey documented 19 properties with erosion issues ranging from minimal to severe. Working with CCWMO staff, WSB developed a feasibility level stabilization plan for each site which favored vegetation-based stabilization methods over hard armoring techniques and included a feasibility-level cost estimate. WSB developed estimates of sediment loading from each site to quantity proposed water quality improvements and related them to the existing Total Maximum Daily Load (TMDL) which is in place for the South Fork of the Crow River. Finally, WSB made quantitative assessments of the relative instability of each site and the risk of no action if stabilization activities were not completed. REFERENCE: TIM SUNDBY, WATER RESOURCES TECHNICIAN, 952.361.1816 A Proposal for Lake Amelia Subwatershed Management Plan for the City of Lino Lakes | 4 GREENWOOD DITCH STUDY AND CONSTRUCTION SERVICES AUG 2021 - PRESENT | CITY OF MAHTOMEDI, MN WSB worked with City of Mahtomedi staff to complete a study to determine options to stabilize Greenwood ditch, reduce erosion, improve conveyance, and protect existing structures. These options included culvert extension, clearing and grubbing, minor realignments and grading, and hard armoring. WSB used the Board of Water and Soil Resources (BWSR) Water Erosion Pollution Reduction Estimator 2.0 to determine the TSS and TP removal of each proposed solutions. Guidance on easement acquisition and detailed cost estimates were also developed for each option. After selection of the preferred option by the City, WSB provided final design services including development of construction plans and specifications, permitting and watershed coordination, and construction staking and observation. REFERENCE: SCOTT NEILSON, CITY ADMINISTRATOR, 651.426.3344 DAN MURPHY, PE PROJECT MANAGER Dan Murphy is a water resources engineer with over 15 years of experience in water resources design and modeling across the United States. He applies his engineering background to support work in public infrastructure design and construction and has broad experience in water quality and flood mitigation projects in the municipal, federal, energy and private sectors. He has worked on and managed projects ranging from large-scale federal flood control works to small-scale infiltration BMP designs for private property owners. Dan’s well rounded water resources experience, familiarity with the City of Lino Lakes and solid communication skills make him well suited to lead WSB’s team. DAN CAZANACLI, PHD, PE DRAINAGE MODELING Dan has over fifteen years of experience in water resources engineering covering flood studies in urban and rural areas, drainage design, surface water quality, erosion control. He is an expert in river flow analysis, sediment transport, and channel morphology. Dan often combines advanced computer modeling with a more basic analysis, tailored to the project context. He has supported many clients with the design of practical solutions to address flooding and water quality treatment. TOM HOFFMAN WATER RESOURCES ENGINEERING TECHNICIAN Tom has over five years of experience working for municipalities to provide project management, stormwater inspections, stormwater inspections and maintenance, streambank stabilization, ordinance, code and design guide updates, and MS4 inspections and reporting. He also has significant experience in the private sector providing consulting in all environmental fields along with municipal projects. His municipal background allows him to have insight into what clients are looking for and to help avoid issues that cities commonly encounter with projects and future maintenance. His field experience includes managing stream and ditch stabilization projects, stormwater pond dredging, and street reconstructions. He has significant experience working closely with property owners to devise individual solutions for drainage projects as well as gaining access to complete improvements. PROJECT TEAM A Proposal for Lake Amelia Subwatershed Management Plan for the City of Lino Lakes | 5 LUKE LUNDE, CPSS, PSS, PSC QA/QC Luke is a Minnesota Professional Soil Scientist and has twenty years of natural resource and environmental review experience. Luke’s experience includes soil survey mapping, wetland delineation, wetland banking, wetland mitigation, habitat restoration, invasive species management, grant writing, habitat restoration, invasive species management, natural resource planning, and environmental permitting and compliance for many projects throughout the Midwest. He is very knowledgeable in stream survey assessment, stream habitat restoration design, floodplain restoration, vegetation management, habitat conservation/ improvement, forest management, precision conservation and water resources planning. KENDRA FALLON, PE, CFM WATER QUALITY MODELING Kendra is a Project Engineer with over four years of water resources engineering experience. Kendra has experience with hydrologic and hydraulic modeling and water quality modeling, pond restoration, storm sewer design, writing local watershed management plans, interpreting and reviewing for City Thank you for the opportunity to propose on this project. Please do not hesitate to contact me at 612.246.9346 or thavranek@wsbeng.com if you have any questions or comments. Tony Havranek Director of Fisheries/Principal SCHEDULE TASK SCHEDULED COMPLETION 1. KICK-OFF MEETING MARCH 15, 2022 2. EXISTING CONDITIONS REVIEW APRIL 1, 2022 3. WATER QUALITY AND DRAINAGE MODELING APRIL 29, 2022 4. OWNERSHIP PHASING MAY 13, 2022 5. SURFACE WATER IMPROVEMENT OPTIONS APRIL 29, 2022 6. POLLUTANT LOAD REDUCTION AND COST ESTIMATE MAY 13, 2022 7. PERMITTING AND FUNDING JUNE 17, 2022 8. FINAL REPORT JULY 1, 2022 stormwater requirements, and writing state and local agency permit applications. She has experience working with a variety of software including HydroCAD, GIS, P8, XPSWMM, Civil 3D and all Microsoft Office programs to help meet and exceed clients’ expectations. ROXY ROBERTSON SENIOR ENVIRONMENTAL SPECIALIST Roxy is educated with a master’s degree in ecology and is a Certified Associate Ecologist with over nine years of experience. Roxy is proficient in water resources permitting, wetland delineation, and habitat restoration. She has completed DNR River Health and Restoration training workshops, including stream survey training and stream design. Her permitting experience includes Wetland Conservation Act Decisions, Army Corps of Engineer’s Section 404 and Section 10 Permits including individual permits, Department of Natural Resources (DNR) Public Waters Work Permit, DNR Utility Crossing Licenses, Section 401 CWA individual certification, the National Pollutant Discharge Elimination System Construction Stormwater Permit, and Watershed District Permits. She also has experience in construction observation, wetland monitoring, habitat restoration design, and avian studies. The cost to complete Tasks 1-8 is not to exceed $27,900. The anticipated work schedule is assuming a notice to proceed date of March 1st, 2022. COST ESTIMATE