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Home My WebLink About02-14-2022 Council Meeting Minutes COUNCIL MINUTES APPROVED 1 2 LINO LAKES CITY COUNCIL 3 REGULAR MEETING 4 MINUTES 5 6 DATE : February 14,2022 7 TIME STARTED : 6:30 p.m. 8 TIME ENDED : 7:25 p.m. 9 MEMBERS PRESENT : Councilmember Stoesz,Lyden, 10 Ruhland, Cavegn and Mayor Rafferty 11 MEMBERS ABSENT : None 12 Staff members present: City Administrator Sarah Cotton; Human Resources and Communications 13 Manager Meg Sawyer; City Planner Katie Larsen; City Engineer Diane Hankee;Director of Public 14 Safety John Swenson; City Clerk Julie Bartell 15 16 PUBLIC COMMENT 17 There were no public comments. 18 SETTING THE AGENDA 19 The agenda was approved as presented. 20 CONSENT AGENDA 21 Councilmember Ruhland moved to approve the Consent Agenda, Items IA through 1L as presented. 22 Councilmember Cavegn seconded the motion. Motion carried on a voice vote. 23 24 ITEM ACTION 25 Consideration of Expenditures: 26 A) February 14, 2022 (Check No. 115813 through 115920) in the 27 Amount of $962,072.38 Approved 28 B) Consider Approval of January 24, 2022 Council 29 Work Session Minutes Approved 30 C) Consider Approval of January 24, 2022 Council 31 Minutes Approved 32 D) (pulled from agenda) 33 E) Consider Resolution No. 22-22,Electing the Standard Allowance 34 Available under the Revenue Loss Provision of the American 35 Rescue Plan Act Approved 36 F) Consider Adopting Capital Asset Policy Approved 37 G) Consider Approval of Operating Hours and Membership Rates for 38 The Rookery Activity Center Approved 39 H) Consider Approval of Settlement Agreement, St. Clair Land Co. Approved 1 COUNCIL MINUTES APPROVED 40 I) Consider Approval of Monetary Donation from Coss Family 41 Foundation Approved 42 J) Consider Approval of Blakely LaCroix to the Economic 43 Development Advisory Committee Approved 44 K) Consider Approval of Resolution 22-25, Individual Massage 45 License for Chanel Littleton,Allure Salon Approved 46 L) Consider Approval of Civic Complex Renovation Expenditures Approved 47 FINANCE DEPARTMENT REPORT 48 There was no report from the Finance Department. 49 ADMINISTRATION DEPARTMENT REPORT 50 3A) Consider Approval of the 2022 Pay Equity Report—City Administrator Cotton reviewed 51 her written staff report outlining the City's need to submit to the State a pay equity report. The City's 52 report has been compiled and it meets equity requirements. 53 Councilmember Lyden moved to approve the report as presented. Councilmember Ruhland seconded 54 the motion. Motion carried on a voice vote. 55 313) Consider the Appointment of Community Service Officer—Human Resources and 56 Communications Manager Sawyer reviewed her written report recommending the appointment of 57 Amanda Ulvenes. She noted the position vacancy,the candidate's background and qualifications and 58 proposed rate of pay. 59 Councilmember Stoesz moved to approve the appointment of Amanda Ulvenes as recommended. 60 Councilmember Ruhland seconded the motion. Motion carried on a voice vote. 61 3C) Consider the Appointment of Public Works Superintendent-Human Resources and 62 Communications Manager Sawyer reviewed her written report recommending the appointment of 63 current City employee Justin Williams to the position. She reviewed Mr. William's experience with 64 the City, current educational goals and good work record. 65 Councilmember Ruhland moved to approve the appointment of Justin Williams as recommended. 66 Councilmember Cavegn seconded the motion. Motion carried on a voice vote. 67 3D) Consider the Appointment of Utilities Maintenance Worker-Human Resources and 68 Communications Manager Sawyer reviewed her written report that recommends the appointment of 69 Gavin Anderson to a new position. She reviewed his background and qualifications and proposed 70 rate of pay. 71 Councilmember Cavegn moved to approve the appointment of Gavin Anderson as recommended. 72 Councilmember Lyden seconded the motion. Motion carried on a voice vote. 73 3E) Consider the Appointment of Police Officer-Human Resources and Communications 74 Manager Sawyer reviewed her written report recommending the appointment of a police officer. 75 Staff is recommending appointment of Matthew Reineke. She reviewed his qualifications and 76 education. 77 Councilmember Ruhland moved to approve the appointment of Matthew Reineke as recommended. 78 Councilmember Lyden seconded the motion. Motion carried on a voice vote. 2 COUNCIL MINUTES APPROVED 79 PUBLIC SAFETY DEPARTMENT REPORT 80 4A) Consider Acceptance of Shield 616 Donation—Public Safety Director Swenson reported on 81 the work of the Shield 616 organization,the donation of protective gear proposed,the plan to make 82 organization the benefactor of funds raised during the Guns and Hoses fundraiser, and the specific 83 equipment and value they propose to provide. 84 Councilmember Lyden moved to approve the acceptance of the donation as requested. 85 Councilmember Stoesz seconded the motion. Motion carried on a voice vote. 86 PUBLIC SERVICES DEPARTMENT REPORT 87 5A) Consider Approval of Resolution No. 22-24,Accepting bids,Awarding a Construction 88 Contract,Water Tower No.2 Reconditioning Project—City Engineer Hankee reviewed the written 89 staff report, including information on the bid process/results and the funding proposed for the project. 90 Mayor Rafferty remarked that the bid is quite favorable, recalling the cost of the last reconditioning 91 project. 92 Councilmember Cavegn moved to approve Resolution No. 22-24 as presented. Councilmember 93 Ruhland seconded the motion. Motion carried on a voice vote. 94 COMMUNITY DEVELOPMENT REPORT 95 6A) NorthPointe 8th Addition and NorthPointe Garden Estates: i. Consider Approval of 96 Resolution No. 22-16 Approving PUD Final Plan/Final Plat; ii. Consider Approval of 97 Resolution No. 22-17 Approving Development Agreement—City Planner Larsen reviewed a 98 PowerPoint presentation that included information on the following: 99 - Land use application(elements); 100 - Aerial view of proposed location(4.5 acre site); 101 - 2014 approval of preliminary plat(for senior building); 102 - Views (renderings)of proposed structure; 103 - Final plat and site plan; noted was handicap accessible stalls of two inside and two outside 104 and staff s change to require two additional outside; setbacks include a 20 foot reduction in 105 setback from highway); 106 - Landscaping plan—more planting called for after Council and Planning and Zoning 107 discussion; 108 - Traffic planning—traffic information has been much reviewed; found to be in compliance 109 with standards; 110 - Noise study—requirements will be met; 111 - Public safety review and recommendations; Planning and Zoning Board approval; 112 - Agreements, Comprehensive Plan implications and findings of fact. 113 Councilmember Ruhland asked,regarding general building provisions,will the garage be 114 cinderblock and, if so, does that count for masonry? Ms. Larsen said the garage exterior will be 115 masonry stone so it is considered in the total masonry. 116 117 Councilmember Lyden remarked that he has supported the planting of trees along the highway for a 3 COUNCIL MINUTES APPROVED 118 long time. He wonders, for this development, could there be more pine trees planted,perhaps on 119 highway land. He also noted the inclusion of a woodshop in the development-that piques his 120 interest. Ms. Larsen said yes a basic work shop is planned and she added that the development is 121 bringing forward some above average amenities. 122 123 Michael Ostegren, 6688 21'Av S, addressed the council. He grew up in the area and moved back. 124 He isn't supportive of an apartment project in this particular neighborhood. In looking at other 125 apartment developments, he sees that access is an important element and, for this development, 126 access is through the neighborhood. Another concern is the size—four stories—and how that 127 blends into the residential area. He believes that many neighbors share his expressed sentiment. 128 129 Mayor Rafferty remarked that those are good issues. He noted that the planned development goes 130 back years so it's difficult to know how that happened. He noted the age restriction for the building 131 but that it will still generate some traffic. He hears the comments and wishes there was more he 132 could do. 133 A developer representitive noted that they manage 55+facilities across the state and can report the 134 average age of residents is closer to 75. There is not as much traffic for these developments. He 135 respects the concern about the impact on the neighborhood. 136 137 Councilmember Cavegn asked the developer if he is familiar with similar develoments that go 138 through residential neighborhoods and the representative said yes but certainly not all. This is 139 admitedly tucked away but that will make it quieter. 140 Councilmember Stoesz moved to approve Resolution No. 22-16 and Resolution No. 22-17 as 141 presented. Councilmember Lyden seconded the motion. Motion carried on a voice vote. 142 6B) 2022 Street Rehabilitation Program: i. Consider Approval of Resolution No. 22-20, 143 Accepting bids and Awarding a Construction Contract; ii. Consider Approval of Resolution 144 No. 22-21,Approving Construction Services Contract with WSB &Associates—City Engineer 145 Hankee reviewed her written staff report. She reviewed the proposed project(streets included), an 146 alternate (thin overlay only) and the low bid received. She reviewed the proposed cost and funding 147 source within the City budget; also noted was the construction services contract proposed. 148 149 Mayor Rafferty asked about communicating plans to residents. Ms. Hankee said there was 150 communication already on the utility review and also information was included in the City 151 newsletter; once the schedule is clear, information will be mailed including on water shut downs. 152 Councilmember Cavegn moved to approve Resolution No. 22-20 and Resolution No. 22-21 as 153 presented. Councilmember Ruhland seconded the motion. Motion carried on a voice vote. 154 6C) Consider Approval of Resolution No.22-23, Order Project,Approve the Plans and 155 Specifications and Authorize the Ad for Bid,2022 East Shadow Lake Drive Utility Project- City 156 Engineer Hankee reviewed her written report noting information gathered previously showing some 157 utility issues in this area. Staff reviewed the work proposed and asked for authorization to go out for 158 bid. 159 160 Councilmember Stoesz asked about extending the project to the cul-de-sac since that is work that will 161 eventually be needed;that way the residents would be impacted by just one project. Ms. Hankee 162 indicated that she will explore the possiblity of adding that as an alternate to the bid process. 163 4 COUNCIL MINUTES APPROVED 164 Councilmember Lyden asked if it would be appropriate to table this matter until that question can be 165 answered? Ms. Hankee noted that the alternate would come back to the council if it possible. 166 Councilmember Stoesz moved to approve Resolution No. 22-20 with the option of including an 167 alternate as discussed. Councilmember Ruhland seconded the motion. Motion carried on a voice 168 vote. 169 UNFINISHED BUSINESS 170 There was no Unfinished Business. 171 172 NEW BUSINESS 173 The Rookery Activity Center Update. Administrator Cotton noted completion of painting and that 174 flooring(tiles) is currently being removed. Staff is working hard on recruitment and marketing, 175 development of membership and operating hours. Endurance Fitness is currently operating in the 176 building. Opening for the activity center is coming in the spring. 177 178 COMMUNITY EVENTS 179 There were no events announced. 180 COMMUNITY CALENDAR 181 Community Calendar—A Look Ahead 182 February 14,2022 through February 28,2022 183 4 Monday,February 21 CITY HALL CLOSED President's Day 184 � Wednesday,February 23 6:30 pm, Council Chambers Environmental Board 185 4� Monday,February 28 6:00 pm,Community Room Council Work Session 186 4,- Monday,February 28 6:30 pm,Council Chambers City Council Meeting 187 188 ADJOURN 189 190 There being no further business, Councilmember Ruhland moved to adjourn at 7:25 p.m. 191 Councilmember Lyden seconded the motion. Motion carried on a voice vote. 192 193 These minutes were considered and approved at the regular Council Meeting on February 28, 2022. 194 195 197 198 n Bartell, City C erk R b Rafferty, Mayor 199 5