Loading...
HomeMy WebLinkAbout06-28-2021 Council Meeting Minutes COUNCIL MINUTES APPROVED t 2 LINO LAKES CITY COUNCIL 3 REGULAR MEETING 4 MINUTES 5 6 DATE : June 28, 2021 7 TIME STARTED : 6 : 30 p.m. 8 TIME ENDED : 8: 05 p.m. 9 MEMBERS PRESENT : Councilmember Stoesz, Lyden, 10 Ruhland, Cavegn and Mayor Rafferty t t MEMBERS ABSENT 12 13 Staff members present: City Administrator Sarah Cotton; Community Development Director 14 Michael Grochala; Finance Director Hannah Lynch; Public Safety Director John Swenson; City 15 Engineer Diane Hankee ; Public Services Director Rick DeGardner; City Clerk Julie Bartell 16 17 PUBLIC COMMENT 18 There were no public comments. i 19 SETTING THE AGENDA 20 The agenda was approved as presented. 21 PROCLAMATION 22 Proclamation of Appreciation for the Lino Lakes Public Safety Department 23 CONSENT AGENDA 24 Councilmember Ruhland moved to approve the Consent Agenda, Items lA through 1 G as 25 presented. Councilmember Lyden seconded the motion. Motion carried on a voice vote. 26 27 ITEM ACTION 28 Consideration of Expenditures : 29 A) June 28 , 2021 (Check No . 114517 through 114593) in the 30 Amount of $488,881 .61 Approved 31 B) Consider Approval of June 7, 2021 Council 32 Work Session Minutes Approved 33 C) Consider Approval of June 14, 2021 Council 34 Minutes Approved 35 D) Consider Approval of June 7, 2021 Special Council 36 Minutes Approved 37 E) Consider Approval of June 14, 2021 Council Work 38 Session Minutes Approved 39 F) Consider Resolution No. 21 -61 Approving Site Improvement 40 Performance Agreement for Otter Crossing Approved 1 COUNCIL MINUTES APPROVED 41 G) Consider Resolution No . 21 -66, Approving Common Interest 42 Agreement, DNR Water Appropriation Permit-Amendment 43 Appeal Approved 44 FINANCE DEPARTMENT REPORT 45 There was no report from the Finance Department. 46 ADMINISTRATION DEPARTMENT REPORT 47 3A) Consider Resolution No 21-62, Accepting Recreation and Aquatics Center Feasibility 48 Study, ISG — Community Development Director Grochala reviewed his written report. It' s been 49 about a year since the City was notified that the YMCA would not be reopening the facility in Lino 5o Lakes. The City commissioned a feasiblity study and the consultants who have prepared that report 51 are present. 52 53 Mr. Stu Isaac, Isaac Sport Group, reviewed the written report, summarized in a presentation including 54 information on 55 The Study Process and Methodology; 56 Goals and Opportunities for the Rec Center; i 57 Vision - rethinking as a Lino Lakes Recreation and Community Center to include those things 58 that were missing from the YMCA offerings; 59 Programming (precedes design) — Immediate and long term growth and expansion; 60 Potential Program Outsourcing (swim lessons; fitness provider); 61 Membership Model — recommending 60% of equivalent YMCA membership rates ; overall and 62 drop in memberships; membership categories; discount for annual membership; 63 - Operating and Financial Goals; 64 Management Models (City managed; Outsourced; Hybrid management model); pros and cons 65 of each reviewed; 66 Re-Opening Costs — estimate provided; 67 Financial Operating Analysis (City managed and hybrid option) ; (Year 3 budget estimate) ; 68 Long Term Accrued Deficit; 69 Capital Outlay; 70 Long Term Goals and Opportunities (sports center, outdoor activity center, community 71 function space); 72 Timeline — workback provided in report for hybrid and city managed model; timeline factors; 73 Next steps. 74 Delores Langston, 6625 White Birch Court — She and her hustand are charter members of the YMCA 75 and they mourn it' s passing. Seniors used the facility to get together. They hope that when this does 76 reopen, that opportunity will continue. She' d be less excited if it were to be outscourced. 2 COUNCIL MINUTES APPROVED 77 Steve Heiskary, 572 Arrowhead Court. He is much in favor of pursing this opportunity. He and his 78 wife have lived in Lino Lakes since 1987 . They had to bring their children to Shoreview for 79 swimming and recreational opportunities. It seems like the strongest case is made for the hybrid 8o model but that' s the council' s decision. He supports this going forward. 81 Jill Anderson, 400 Coyote Trail, said she is a longtime member of the YMCA. She utilized the 82 former YMCA facility and enjoyed using the facilities including care for her children. The local girl 83 scouts have also used the facilities and would like to move to that again. She believes there is 84 opportunity to bring in leases. 85 Gretchen Hubble, 6450 Ware Road — said the facility is a great asset to the community She would be 86 reluctant to give up complete control. There is a captive audience with the end of COVID . She 87 encourages going forward with a locally controlled facility. I 88 Paul Clasen, 7457 172nd Av NE, Columbus, said he is a charter member of the YMCA. He knows the t 89 importance of a good swimming program because he experienced that with his own children. His city 90 doesn't have this kind of facility and he enjoyed being a part of it and he developed relationships 91 through the facility. 92 Mayor Rafferty remarked that that staff has worked hard with the consultants to paint the bigger 93 picture. He added that part of the discussion has been involving other communities. 94 Duane Proell, Isacc Sport Group consultant offered remarks . Regarding senior services, he assures 95 that senior elements are at the top of the list. He is keenly aware. He noted that they would also 96 provide the formal report in paper form for anyone that would like to read it. 97 Mr. Isaac added that child watch (affordable) is included in the plans . He lilted the comments on 98 senior services. He also heard comments on losing control through complete outsourcing. 99 Mayor Rafferty noted that the council has discussed the value of keeping all ages together and too involved in planning for this facility. lot Councilmember Ruhland said he' s curious about the lease and profit sharing portion. Mr. Isaac said 102 models can vary but, for fitness, there should be some incentive and that can mean sharing revenue. 103 The consultants looked at profits so there is no expense inclusion. Mr. Isaac also talked about the 104 possibility of integration with the school district' s community education offerings . to Councilmember Cavegn asked about the possibility of including "area" community residents for 106 resident discount. Mr. Isaac explained that they looked at numbers for resident and non-resident rates 107 and if you want to incorporate, there is a sense of impact, allowing city staff to come up with a rate 108 that makes sense. 109 Councilmember Lyden said he ' s hopeful that this will move forward in some fashion. He wonders 110 how the consultants would remain involved if things move forward. Also, regarding the discussion ill on expanding court facilities, he ' d like the perspective of the consultant. Mr. Isaac explained that he 112 has worked throughout the country and in some cases with for-profit who developed court facililites. 113 In this case, they've already heard from interested developers . Also looking at the needs through the 114 school district and how they are meeting them, they see potential there also . He feels a commitment t t 5 to this project and is interested in helping the City move forward. 116 Mayor Rafferty said he' s pleased with the effort of the consultant through this project. 117 Councilmember Ruhland moved to approve Resolution No . 21 -62 as presented. Councilmember 118 Stoesz seconded the motion. Motion carried on a voice vote. 3 COUNCIL MINUTES APPROVED 119 3B) Consider 2nd Reading of Ordinance No. 06-21 , Adjusting the Salaries of the Mayor and 120 Councilmembers — Administrator Cotton noted that staff is recommending that the council approve 121 the second reading and passage of this ordinance providing for future adjustments to the salary for 122 council and mayor. The salary increase is based on what has been approved for staff. 123 Councilmember Cavegn moved to waive the full reading of Ordinance No . 06-21 as presented. 124 Councilmember Lyden seconded the motion. Motion carried on a voice vote. 125 Councilmember Lyden moved to approve the second reading and adoption of Ordinance No . 06-21 as 126 presented . Councilmember Cavegn seconded the motion. Motion carried : Yeas, 5 ; Nays none . 127 3C) Consider Approval of Amendment #4 to Lease Agreement with NCCC, LLC (New 128 Creations Child Care) — Administrator Cotton explained that the day care group operating at the City 129 hall complex inquired about leasing additionnal sapee from the City. Staff has negotiated an 130 amendment to their current lease to provide for that additonal space . The additional revenue was 131 noted. 132 Councilmember Lyden moved to approve the amendment as presented. Councilmember Stoesz 133 seconded the motion. Motion carried on a voice vote 134 3D) Consider Resolution No. 21-64, Authorizing Execution of Amendment No. 1 to the 135 License Agreement with the State of Minnesota for the Lino Lakes COVID49 Vaccine Site — G 136 Administrator Cotton explained that the State of Minnesota wishes to extend their lease of the former 137 YMCA facilties through at least July 31 but possiblity through August 31sr. 138 Councilmember Ruhland moved to approve Resolution No . 21 -64 as presented. Councilmember 139 Cavegn seconded the motion. Motion carried on a voice vote 140 3E) Consider Appointment of Police Officer — Public Safety Director Swenson reviewed staff s 141 recommendation to hire Yecheng "Eric" Hen as the next police officer for the Public Safety 142 Department. Mr. Swenson explained Mr. Heu' s qualifications . 143 Councilmember Cavegn moved to approve the appointment of Yecheng "Eric" Heu as recommended. 144 Councilmember Ruhland seconded the motion. Motion carried on a voice vote 145 PUBLIC SAFETY DEPARTMENT REPORT 146 4A) Consider Acceptance of Donated Gift Cards — Public Safety Director Swenson first 147 thanked the Mayor and Council for the proclamation presented to the department earlier. He 148 continued that this item and the council' s recognition is indicative of the high level of support that 149 the department receives from the community. That is not the case in every city. 150 Director Swenson explained that the generosity of the community has resulted in additional gift 151 cards received in the amount of $585 . The total amount is just under $2 ,800 . The cards have been 152 used to provide food for training sessions for the department. They are also considering utilizing 153 the cards to provide support to community members as they see needs as part of the department' s 154 Pay It Forward efforts . 155 Councilmember Lyden said he appreciates being a part of a community that shows this type of 156 caring and consideration. He applauds the donators of the cards . 157 Councilmember Ruhland said he agrees and also is glad that he lives in a community where the 158 police are doing a program such as Pay It Forward . 4 COUNCIL MINUTES APPROVED 159 Councilmember Cavegn moved to authorize the acceptance of gift cards as presented. 160 Councilmember Ruhland seconded the motion. Motion carried on a voice vote 161 PUBLIC SERVICES DEPARTMENT REPORT 162 There was no report from the Public Services Department. 163 COMMUNITY DEVELOPMENT REPORT 164 6A) Consider Resolution No. 21-65, Approve Change Order No. 1 , 2021 Street Improvement 165 Project — City Engineer Hankee reviewed her written staff report requesting that the council approve 166 a change order. The change relates to findings of deteriorated water services in some areas of the 167 project. The additional cost ($248 ,000) would be covered through the City' s Water Fund. When 168 the council discussed the failure of the equipment, Ms . Hankee noted that staff has changed 169 specifications to improve the life of these fixtures . 170 Councilmember Lyden moved to approve Resolution No . 21 -65 as presented. Councilmember 171 Stoesz seconded the motion. Motion carried on a voice vote . 172 UNFINISHED BUSINESS (' 173 There was no Unfinished Business, 174 175 NEW BUSINESS 176 There was no New Business . 177 178 COMMUNITY EVENTS 179 There were no events announced. 18o COMMUNITY CALENDAR 181 182 Community Calendar — A Look Ahead 183 June 28, 2021 through July 12, 2021 184 Wednesday, June 30 6 : 30 pm, Council Chambers Environmental Board 185 4- Thursday, July 1 8 : 00 am, Community Room EDAC 186 4k Tuesday, July 6 6 : 00 pm, Community Room Council Work Session 187 4� Wednesday, July 7 6 : 30 pm, Council Chambers Park Board 188 4L Monday, July 12 6 : 00 pm, Community Room Council Work Session 189 4- Monday, July 12 6 : 30 pm, Council Chambers City Council Meeting 190 191 ADJOURN 192 193 Follotping adjournment of the regular meeting, the City Council ivill reconvene for a closed meeting for 194 the propose of completing the City Administrator 's performance evaluation. 195 196 There being no further business, Councilmember Ruhland moved to adjourn to the closed session at 197 8 : 05 p .m. Councilmember Cavegn seconded the motion. Motion carried on a voice vote. 198 199 These minutes were considered and approved at the regular Council Meeting on July 12 , 2021 . 5 COUNCIL MINUTES APPROVED 200 201 202 203 204 e Bartell, City dlerk Ro Rafferty, Mayor 205 6