HomeMy WebLinkAbout04-25-2022 Council PacketEXPANDED AGENDA
CITY COUNCIL AGENDA
Monday, April 25, 2022
***********
6:30 p.m.
(Scheduled to be broadcast on Channel 16)
City Council: Mayor Rafferty, Councilmembers Cavegn, Lyden, Ruhland and Stoesz
City Administrator: Sarah Cotton
COUNCIL WORK SESSION, 6:00 P.M.
Council Chambers (not televised)
1. Review Regular Agenda
CITY COUNCIL MEETING, 6:30 P.M.
Call to Order and Roll Call - Stoesz, Cavegn, Lyden, Rafferty were present;
Ruhland absent
Pledge of Allegiance
Open Mike / Public Comment (in person or received in writing prior to meeting)
The following residents spoke in regard to the storm water utility:
Hildur Perez, 1190 Main Street,
Joe Hill, 6933 Sunrise Drive,
Jeff Johnson, 6965 Sunrise Drive,
Chris Milow, 6848 Lakeview Drive,
Ellen Gatchell, 952 Main Street
Setting the Agenda: Addition or Deletion of Agenda Items
The agenda was accepted as presented
SPECIAL CEREMONY
Promotion Recognition – District Chief Jesse Fronek
1. CONSENT AGENDA
A) Consider Approval of Expenditures for April 25, 2022 (Check No. 116250
through 116364 in the Amount of $584,537.81.
B) Consider Approval of April 4, 2022 Work Session Minutes
C) Consider Approval of April 11, 2022 Council Meeting Minutes
D) Consider Approval of Special Event Permit for Boy Scout Troop 232
E) Consider Approval of April 11, 2022 Work Session Minutes
F) Consider Approval of Special Event Permit for Blue Heron Elementary
Council Agenda -2- April 25, 2022
Action Taken: Motion by Cavegn, seconded by Lyden, to approve
Consent Agenda Items 1A through 1F, as presented, was adopted
2. FINANCE DEPARTMENT REPORT
No report
3. ADMINISTRATION DEPARTMENT REPORT
A) Consider Resolution No. 22-45, Establishing the Compensation Plan for Part-
Time Rookery Activity Center Personnel, Sarah Cotton
Action Taken: Motion by Cavegn, seconded by Stoesz,, to approve
Resolution No. 22-45 as presented, was adopted
B) Approve the Hiring of Part-Time Staff for The Rookery, Meg Sawyer
Action Taken: Motion by Stoesz, seconded by Lyden, to approve
the hiring plan as presented, was adopted
4. PUBLIC SAFETY DEPARTMENT REPORT
No report
5. PUBLIC SERVICES DEPARTMENT REPORT
A) Consider Resolution No. 22-41, Accepting Quote and Awarding Contract, 2022
Parking Lot Improvement Project, Diane Hankee
Action Taken: Motion by Lyden, seconded by Cavegn, to approve
Resolution No. 22-41 as presented, was adopted
6. COMMUNITY DEVELOPMENT REPORT
A) 2022 East Shadow Lake Drive Utility Project, Diane Hankee
i) Consider Resolution No. 22-38, Accepting Bids, Awarding a Construction
Contract
Action Taken: Motion by Cavegn, seconded by Stoesz,, to approve
Resolution No. 22-38 as presented, was adopted
ii) Consider Resolution No. 22-39, Approving Construction Services Contract
with WSB & Associates
Action Taken: Motion by Cavegn, seconded by Stoesz,, to approve
Resolution No. 22-39 as presented, was adopted
B) Consider Resolution No. 22-40, Approving Master Partnership Contract with
MnDOT, 2022 Street Rehabilitation Project, Diane Hankee
Action Taken: Motion by Lyden, seconded by Stoesz,, to approve
Resolution No. 22-40 as presented, was adopted
C) Consider Resolution No. 22-42, Approving 1st Amendment to Lyngblomsten
Development Agreement, Michael Grochala
Council Agenda -3- April 25, 2022
Action Taken: Motion by Cavegn, seconded by Stoesz,, to approve
Resolution No. 22-42 as presented, was adopted
7. UNFINISHED BUSINESS
None
8. NEW BUSINESS
None
Adjournment
Action Taken: Motion by Lyden, seconded by Stoesz, to adjourn at 7:05
p.m., was adopted
Community Calendar – A Look Ahead
April 25, 2022 through May 9, 2022
Monday, May 2 6:00 pm, Community Room Council Work Session
Wednesday, May 4 6:30 pm, Council Chambers Park Board
Thursday, May 5 8:00 am, Community Room EDAC
Monday, May 9 6:00 pm, Council Chambers Board of Appeal
Monday, May 9 6:15 pm, Community Room Council Work Session
Monday, May 9 6:30 pm, Council Chambers City Council Meeting
Updated 4/22/2022
CITY COUNCIL AGENDA
Monday, April 25, 2022
***********
6:30 p.m.
(Scheduled to be broadcast on Channel 16)
City Council: Mayor Rafferty, Councilmembers Cavegn, Lyden, Ruhland and Stoesz
City Administrator: Sarah Cotton
COUNCIL WORK SESSION, 6:00 P.M.
Council Chambers (not televised)
1. Review Regular Agenda
CITY COUNCIL MEETING, 6:30 P.M.
Call to Order and Roll Call
Pledge of Allegiance
Open Mike / Public Comment (in person or received in writing prior to meeting)
Setting the Agenda: Addition or deletion of agenda items
SPECIAL CEREMONY
Promotion Recognition – District Chief Jesse Fronek
1. CONSENT AGENDA
A) Consider Approval of Expenditures for April 25, 2022 (Check No. 116250
through 116364 in the Amount of $584,537.81.
B) Consider Approval of April 4, 2022 Work Session Minutes
C) Consider Approval of April 11, 2022 Council Meeting Minutes
D) Consider Approval of Special Event Permit for Boy Scout Troop 232
E) Consider Approval of April 11, 2022 Work Session Minutes
F) Consider Approval of Special Event Permit for Blue Heron Elementary
2. FINANCE DEPARTMENT REPORT
No report
3. ADMINISTRATION DEPARTMENT REPORT
A) Consider Resolution No. 22-45, Establishing the Compensation Plan for Part-
Time Rookery Activity Center Personnel, Sarah Cotton
B) Approve the Hiring of Part-Time Staff for The Rookery, Meg Sawyer
4. PUBLIC SAFETY DEPARTMENT REPORT
No report
Council Agenda -2- April 25, 2022
5. PUBLIC SERVICES DEPARTMENT REPORT
A) Consider Resolution No. 22-41, Accepting Quote and Awarding Contract, 2022
Parking Lot Improvement Project, Diane Hankee
6. COMMUNITY DEVELOPMENT REPORT
A) 2022 East Shadow Lake Drive Utility Project, Diane Hankee
i) Consider Resolution No. 22-38, Accepting Bids, Awarding a Construction
Contract
ii) Consider Resolution No. 22-39, Approving Construction Services Contract
with WSB & Associates
B) Consider Resolution No. 22-40, Approving Master Partnership Contract with
MnDOT, 2022 Street Rehabilitation Project, Diane Hankee
C) Consider Resolution No. 22-42, Approving 1st Amendment to Lyngblomsten
Development Agreement, Michael Grochala
7. UNFINISHED BUSINESS
None
8. NEW BUSINESS
None
Adjournment
Community Calendar – A Look Ahead
April 25, 2022 through May 9, 2022
Monday, May 2 6:00 pm, Community Room Council Work Session
Wednesday, May 4 6:30 pm, Council Chambers Park Board
Thursday, May 5 8:00 am, Community Room EDAC
Monday, May 9 6:00 pm, Council Chambers Board of Appeal
Monday, May 9 6:15 pm, Community Room Council Work Session
Monday, May 9 6:30 pm, Council Chambers City Council Meeting
+
Expenditures
April 25, 2022
Check #116250 to #116364
$584,537.81
Electronic Funds Transfer
MN Statute 471.38 Subd. 3
Council Meeting April 25, 2022 Transfer In/(Out)
4/8/2022 Sales & Use Tax (520.00)
4/15/2022 Payroll #08 (162,681.85)
4/15/2022 Payroll #08 Federal Deposit (47,415.79)
4/15/2022 Payroll #08 PERA (51,648.00)
4/15/2022 Payroll #08 State (11,069.20)
4/15/2022 Payroll #08 Child Support (284.77)
4/15/2022 Payroll #08 H.S.A. Bank Pretax (4,336.80)
4/15/2022 Payroll #08 TASC Pretax (924.96)
4/15/2022 Payroll #08 ICMA 457 Def. Comp #301596 (3,045.00)
4/15/2022 Payroll #08 ICMA Roth IRA #706155 (905.75)
4/15/2022 Payroll #08 MSRS HCSP #98946-01 (2,109.92)
4/15/2022 Payroll #08 MSRS Def. Comp #98945-01 (3,878.00)
4/15/2022 Payroll #08 MSRS Roth IRA #98945-01 (765.00)
4/15/2022 Building Permit Surcharge (2,804.26)
4/20/2022 TASC 2021 Finalization Settlement (952.08)
CITY COUNCIL WORK SESSION
DRAFT
1
CITY OF LINO LAKES 1
MINUTES 2
3
DATE : April 4, 2022 4
TIME STARTED : 6:00 p.m. 5
TIME ENDED : 8:48 p.m. 6
MEMBERS PRESENT : Councilmember Stoesz, Lyden, Ruhland, 7
Cavegn and Mayor Rafferty 8
MEMBERS ABSENT : 9
Staff members present: City Administrator Sarah Cotton; Community Development 10
Director Michael Grochala; Activity Center Manager Lisa Lamey; Public Services 11
Director Rick DeGardner; City Engineer Diane Hankee; Human Resources and 12
Communications Manager Meg Sawyer; City Clerk Julie Bartell 13
14
1. Lakeview Area Storm Drainage Plan – City Engineer Hankee reviewed her 15
written report, including reviewing a map of the area with the council. This is an area 16
that traditionally has drainage issues, is scheduled for street reconstruction in 2027 and 17
has a storm drainage plan in place that dates back to 1987. Staff is recommending that 18
municipal utility improvements are called for and that the referenced 1987 plan be 19
updated to provide better information going forward. 20
21
Councilmember Stoesz asked if there has been interest in lot splits in the area and 22
Director Grochala remarked that, looking at the lots, he sees there is limited opportunity 23
for divisions. 24
25
Mayor Rafferty remarked that springtime is a perfect time to see the issues out there. 26
There may be even more of an urgency to getting this done. 27
28
Councilmember Cavegn asked if ponding would help and staff said plans will dictate the 29
best options and it may be a variety of approaches. There can be a proposal put together 30
and the council can decide from there. 31
32
2. Water Treatment Plant Next Steps – Community Development Director 33
Grochala reviewed his written report. He noted that the City recently received the results 34
of a water treatment plant feasibility study that recommended a conventional gravity 35
filtration system modified for biological filtration. Authorizing plans and specifications 36
to put the project together would be the next step. Mr. Grochala overviewed the schedule 37
going forward from there (as included in the written report). 38
39
The council expressed interest in touring a newer water treatment facility in another city. 40
41
Councilmember Stoesz asked if it would be wise to overbuild for the future. Mr. 42
Grochala remarked that current plans would include some room for the future and that’s 43
probably as far as you’d want to go. 44
CITY COUNCIL WORK SESSION
DRAFT
2
45
The council directed staff to move forward on getting a proposal from WSB & 46
Associates. Councilmember Stoesz asked about the possibility of issuing an RFP or 47
getting another proposal. Councilmember Lyden suggested that looking for efficiency 48
will be important. 49
50
Mr. Grochala also discussed the implications of the White Bear Lake lawsuit; there 51
should be consideration of locations and limitations. 52
53
The council asked about impacts to the neighborhood and Mr. Grochala remarked that it 54
would be minimal and would include the same type of activities as one would see with 55
any construction project. 56
57
Staff also noted that there may be a grant opportunity at the state level. 58
59
2. Rookery Policies, Holiday Schedule, and Rental Fee Structure Discussion – 60
Activity Center Manager Lamey reviewed the written report. Staff is presenting a 61
proposed holiday schedule, rental fee schedule and policies and code of conduct. She 62
reviewed the information: 63
64
- Center hours and days of operation – holiday closures and reduced hours 65
reviewed; would identify certain days/periods of time for planned maintenance. 66
Councilmember Stoesz asked if there should be any special consideration for Blue 67
Heron Days. Councilmember Cavegn suggested looking at doing planned 68
maintenance on days when the facility is planned to be closed for holidays. 69
Councilmember Ruhland wondered about doing something special on New Year’s 70
Eve; Ms. Lamey noted that in her experience special activities for kids are usually 71
scheduled early on that day. 72
73
- Rental Rates – birthday party rates are still being developed. When asked how 74
competitive the presented rates would be, Ms. Lamey suggested that the 75
recommended rates would fall around 70% to 80% of the going rates. 76
Councilmember Stoesz confirmed that people can make reservations on line. The 77
rooms will be available for staff meetings and other internal functions but that will 78
be a secondary use, with priority given to rental to outside parties. Mayor 79
Rafferty asked how senior activities will fall into place at the center and staff 80
explained that they see opportunities for senior space/use without making a 81
specific assignment of an area; Ms. Lamey suggested that she envisions eventually 82
looking at organized time based on popular senior functions. Director DeGardner 83
clarified that the non-resident rate is only different for the membership fee – they 84
would plan for other charges to be consistent for residents and non-residents. 85
86
Staff will bring an action forward for council consideration. 87
88
CITY COUNCIL WORK SESSION
DRAFT
3
Staff then handed out a Code of Conduct and Policies document. The council had not 89
reviewed the material so they would like time for review; they will revisit it at the work 90
session next Monday. Councilmember Stoesz asked that the council receive a copy of the 91
current Endurance Fitness policy. Councilmember Lyden suggested that the City 92
Attorney review the proposed document. Director DeGardner asked that the council 93
specifically look at the appeal process and decide if they would like for it to remain 94
extensive. Councilmember Stoesz asked to be informed about internet policy; 95
Administrator Cotton will take the lead on that inquiry. 96
97
3. Blue Heron Days Update – Public Services Director DeGardner reviewed the 98
written staff report and distributed a tentative schedule of events. Regarding the subject 99
of the parade location, Mayor Rafferty recalled previous discussion related to location and 100
the impact on City resources (i.e. public safety and public services personnel). Mr. 101
DeGardner remarked that Dorothy Rademacher is working on additional events that will 102
come forward as they are more firm. It was noted that one strong supporter of the 103
festival, the American Legion, has voiced support for keeping the parade location where 104
it has been. The other area discussed was the community green/Rookery area but there is 105
concern about the parade getting even shorter in length and the ability to attract people. 106
Ms. Rademacher added that there is a cost involved in signage and permits for the current 107
route. Mr. DeGardner noted that other parade routes (i.e. Elm Street, Birch Street) can 108
be explored for the future but it’s too late for 2022. 109
Goons for Good – Ms. Rademacher said they are a non-profit that loves hockey and beer. 110
They set up hockey tournaments that bring people to town for games. Their involvement 111
in the festival would be a fundraiser and the benefactor is yet to be determined but there is 112
discussion about tying in The Rookery. Ms. Rademacher reviewed the schedule. 113
Councilmember Lyden offered his ideas: dog activities (police dog show), community 114
green space volleyball, horseshoes, kite flying, and food trucks. 115
116
4. Public Services Department Staffing Adjustments – Public Services Director 117
DeGardner reviewed his written report. He is requesting council consideration of filling 118
the budgeted .5 Recreation Coordinator position with a temporary part time Office 119
Assistant position. Currently, his assistant Kellie Schmidt is involved in the planning for 120
this year’s Blue Heron Days festival. With the personnel change requested, Kellie would 121
be available for that planning work and the new position would provide the needed 122
assistance to back up her workload. The personnel change would provide for a budget 123
savings as well. The Office Assistant would be a seasonal position – 29 hours per week 124
for 26 weeks. 125
126
Mr. DeGardner added that, with the creation of the Blue Heron Days Committee, he 127
anticipates much more planning participation from the community that will ultimately 128
reduce the amount of City staff time. The American Legion is planning to run the corn 129
roast that the City held in the past. There is a t-ball program evolving outside of City 130
staff. 131
132
The council concurred with the recommendation. 133
CITY COUNCIL WORK SESSION
DRAFT
4
134
5. Liquor License Fee Discussion – City Clerk Bartell noted that the City is 135
preparing for the renewal of liquor licenses because the next annual licensing period 136
commences on July 1, 2022. Ms. Bartell noted assistance provided to licensees in the 137
past two license periods in the form of fee refunds. 138
139
The mayor spoke in favor of providing additional help. He asked about the availability 140
of ARPA funds to supplement assistance. Administrator Cotton noted the regulations for 141
use of ARPA and suggested it would more likely be a loss of revenue to the budget 142
without that supplement. Mayor Rafferty remarked that permits fees in other areas are 143
up. 144
145
Councilmember Lyden remarked that he doesn’t have the same facts that supported the 146
past assistance. Mayor Rafferty noted that restaurants are facing shorter hours; he’s 147
concerned about businesses that are hurting and doesn’t want to see doors closed. 148
149
When asked about the availability of contingency funds. Ms. Cotton explained the 150
budgeted amount. 151
152
The council discussed a partial or full waiver (partial as a way to ease away from 153
assistance). 154
155
Councilmembers remarked on the business friendly attitude that this City wants to put 156
forward. The council will consider an action to fully waive fees for the coming license 157
period. 158
159
6. Personnel Policy Revisions – Administrator Cotton noted something of a shift in 160
the type of workforce at the City. Therefore she is proposing revisions to the City’s 161
personnel policy that would define part time employment and eligibility for benefits. 162
163
Councilmember Stoesz asked about leaving the language unchanged in the funeral leave 164
policy. 165
166
Councilmember Lyden noted Section 6.6, requiring documentation on first day back to 167
work after being out sick. The whole paragraph strikes him as needing more discussion. 168
Administrator Cotton explained that the language is there in case it is needed and it rarely 169
is. 170
171
Ms. Cotton explained that she utilized the League of Minnesota Cities personnel policy 172
guide to develop changes that are somewhat standard. She does expect there may be 173
additional changes needed in the future as things evolve but these are changes that staff 174
feel will work well now. 175
176
The mayor said that all council members should receive a copy of the Personnel Policy 177
whenever amendments are approved. 178
CITY COUNCIL WORK SESSION
DRAFT
5
179
7. Council Updates on Boards/Commissions, City Council 180
181
VLAWMO – Mayor Rafferty explained that the group continues doing good work; they 182
are currently looking at grant opportunities; 183
184
Other Discussion - Councilmember Lyden noted an electronic sign that has been placed 185
in a neighborhood announcing street sweeping and how nice it would be to add a kind 186
message. 187
188
Councilmember Lyden also noted the very troubling situation in Ukraine; are there any 189
ideas for what the City can do? Mayor Rafferty remarked that he agrees with the 190
sentiment but he doesn’t think that the city council is the appropriate forum. 191
192
9. Adjourn 193
194
The meeting was adjourned at 8:48 p.m. 195
196
These minutes were considered, corrected and approved at the regular Council meeting held on 197
April 25th, 2021. 198
199
200
201
202
Julianne Bartell, City Clerk Rob Rafferty, Mayor 203
204
COUNCIL MINUTES
DRAFT
1
1
LINO LAKES CITY COUNCIL 2
REGULAR MEETING 3
MINUTES 4
5
DATE : April 11, 2022 6
TIME STARTED : 6:30 p.m. 7
TIME ENDED : 7:00 p.m. 8
MEMBERS PRESENT : Councilmember Stoesz, Lyden, 9
Ruhland, Cavegn and Mayor Rafferty 10
MEMBERS ABSENT : 11
Staff members present: City Administrator Sarah Cotton; Human Resources and Communications 12
Coordinator Meg Sawyer; Rookery Activity Center Manager Lisa Lamey; Director of Public Safety 13
John Swenson; Director of Public Services Rick DeGardner; City Clerk Julie Bartell 14
15
PUBLIC COMMENT 16
Melissa Miller, 8044 Woodduck Trail – told a story about a developer who built a house for free 17
that resulted in a poor product due to lack of pride in the job. She provided a document to the 18
council and noted that many residents, including herself, don’t take the time to follow all of the 19
government’s work. As a result almost all of the trees behind her house have been taken down and 20
she will be seeing regularly several new homes being built. She would implore the council to think 21
about the people impacted by their decisions and perhaps keep trees, etc. 22
23
Administrator Cotton read a comment submitted by email by Frederick and Melanie Hedervare, 24
8105 Diane St. Mayor Rafferty noted that the residents are concerned about development in the 25
area of Lake Drive and Main Streets but nothing has actually been proposed but rather a concept 26
plan has been brought forward. He’s aware of no other communication on a project. Ms. Cotton 27
said she will ask staff to reach out to these residents about what the process would be if something 28
did come forward. 29
SETTING THE AGENDA 30
The agenda was approved as presented. 31
SPECIAL PRESENTATION 32
Oath of Police Service – Police Officer, Eric Heu 33
CONSENT AGENDA 34
Councilmember Ruhland moved to approve the Consent Agenda, Items 1A through 1E as presented. 35
Councilmember Lyden seconded the motion. Motion carried on a voice vote. 36
37
ITEM ACTION 38
Consideration of Expenditures: 39
A) April 11, 2022, Check No. 116181 to No. 116249, in the 40
amount of $275,802.33 Approved 41
COUNCIL MINUTES
DRAFT
2
B) Consider Approval of March 28, 2022 Council 42
Work Session Minutes Approved 43
C) Consider Approval of March 28, 2022 Council 44
Minutes Approved 45
D) Consider Resolution No. 22-35, Approving ACRED Cost 46
Share Agreement Approved 47
E) Consider Approval of Personnel Policy Revisions Approved 48
FINANCE DEPARTMENT REPORT 49
There was no report from the Finance Department. 50
ADMINISTRATION DEPARTMENT REPORT 51
3A) Consider Appointment of Activity Center Coordinator – Human Resources and 52
Communiciations Manager Sawyer reviewed her written report. The candidate’s background and 53
qualifications were reviewed. 54
Councilmember Cavegn moved to approve the appointment of Ali Lukin as recommended. 55
Councilmember Lyden seconded the motion. Motion carried on a voice vote. 56
3B) Consider On-Sale Liquor License Fee Waiver- City Clerk Bartell reviewed the written staff 57
report noting that the renewal period for liquor licenses is approaching so staff is working with license 58
holders on their applications. For the last two license periods, the council has chosen to grant fee 59
relief in recognition of the negative impacts on business of the pandemic. At the last worksession, the 60
council directed staff to prepare an action that waives fees for the coming license period. The waiver 61
would apply to the on-sale licenses noted in the report and only for establishments seeking renewal. 62
Councilmember Cavegn moved to approve the waiver of on-sale liquor license fees as presented. 63
Councilmember Lyden seconded the motion. Motion carried on a voice vote. Councilmembers 64
Stoesz and Ruhland recorded as voting no. 65
PUBLIC SAFETY DEPARTMENT REPORT 66
4A) Consider Resolution No. 22-37 Accepting Monetary Donation to Lino Lakes Public 67
Safety Canine Unit – Public Safety Director Swenson read a letter as requested by the donator. The 68
donation is being made by Sharyn Eddleston in honor of her late husband. They are a family that 69
supports law enforcement. 70
With a deep sense of gratitude, Councilmember Lyden moved to accept the monetary donation as 71
recommended. Councilmember Cavegn seconded the motion. Motion carried on a voice vote. 72
4B) Consider Hiring of Part-time Duty Crew– Public Safety Director Swenson reviewed the 73
written staff report. He gave the history of the City’s decision to have a part-time duty crew. He 74
noted that he is confident that the candidates presented will provide excellent service. He noted the 75
names and the wages proposed. 76
Councilmember Ruhland moved to approve the appointment of the part time duty crew members as 77
recommended. Councilmember Lyden seconded the motion. Motion carried on a voice vote. 78
4C) Consider POC Fire District Chief Promotion– Public Safety Director Swenson reviewed the 79
written staff report recommending the promotion of Jesse Fronek to this chief position. He noted that 80
Mr. Fronek has continually demonstrated a can-do attitude and is a real asset to the department. 81
COUNCIL MINUTES
DRAFT
3
Councilmember Cavegn moved to approve the promotion of Jesse Fronek to the POC Fire District 82
Chief position as recommended. Councilmember Ruhland seconded the motion. Motion carried on a 83
voice vote. 84
PUBLIC SERVICES DEPARTMENT REPORT 85
5A) Consider Resolution No. 22-36, Approving Rookery Activity Center Code of Conduct 86
and Policies, Hours of Operation, and Rental Rates – Activity Center Director Lamey reviewed the 87
written staff report. The proposed code and policy have been carefully developed. She explained 88
how thedocument will be provided to members and the plans for regular updating. The rental rates 89
were developed after review of standards for the area. 90
91
Councilmember Lyden said he recognizes the tremendous amount of effort put into the documents and 92
he is thankful for the good work. Ms. Lamey indicated other staff helped with the project. 93
Councilmember Stoesz moved to approve Resolution No. 22-36 as presented. Councilmember 94
Ruhland seconded the motion. Motion carried on a voice vote. 95
COMMUNITY DEVELOPMENT REPORT 96
There was no report from the Community Development Department. 97
UNFINISHED BUSINESS 98
There was no Unfinished Business. 99
100
NEW BUSINESS 101
Rookery Activity Center Update – Administrator Cotton noted that staff is working diligently to get 102
the doors open. There is hiring underway. The goal for opening is spring 2022. 103
104
COMMUNITY EVENTS 105
There were no events announced. 106
COMMUNITY CALENDAR 107
Community Calendar – A Look Ahead 108
April 11, 2022 through April 25, 2022 109
Wednesday, April 13 6:30 pm, Council Chambers Planning & Zoning Board 110
Monday, April 25 6:00 pm, Community Room Council Work Session 111
Monday, April 25 6:30 pm, Council Chambers City Council Meeting 112
113
ADJOURN 114
115
There being no further business, Councilmember Ruhland moved to adjourn at 7:00 p.m. 116
Councilmember Stoesz seconded the motion. Motion carried on a voice vote. 117
118
These minutes were considered and approved at the regular Council Meeting on April 25, 2022. 119
120
121
122
Julianne Bartell, City Clerk Rob Rafferty, Mayor 123
CITY COUNCIL
AGENDA ITEM 1D
STAFF ORIGINATOR: Lisa Hogstad-Osterhues, Deputy City Clerk
MEETING DATE: April 25, 2022
TOPIC: Consider Approval of Resolution 22-44, Centennial Boy
Scout Troop 232 Family Outdoor Expo
VOTE REQUIRED: Simple Majority (3/5 Vote Required)
BACKGROUND:
Centennial Boy Scout Troop 232 has applied for a Special Event Permit for a Family
Outdoor Expo to be held at Lino Park, 7850 Lake Drive on October 1, 2022 from 11:00
am to 5:00 pm.
The applicant is proposing to have many learning and interactive events such as: obstacle
course, cub scout information, “scout walk”, boy scout knots, overview of how scouts
cook while camping, model campsite select and race a sailboat, build a first aid kit,
experiment with radio-controlled cars and drones, etc.
The application has been reviewed by staff, including the public services department and
the public safety department. The applicant has been provided with a list of safety
conditions. The applicant has agreed to comply with the conditions and to address any
other safety considerations that may arise.
Therefore, staff is presenting for city council consideration a resolution authorizing the
issuance of a Special Event Permit for the Centennial Boy Scout Troop 232.
A Certificate of Insurance has been submitted.
RECOMMENDATION:
Approve Resolution No. 22-44 authorizing issuance of Special Event Permit for the
Centennial Boy Scout Troop.
ATTACHMENTS:
Resolution 22-44
Events Map
CITY OF LINO LAKES
RESOLUTION NO. 22-44
AUTHORIZING A SPECIAL EVENT PERMIT FOR CENTENNIAL BOY SCOUT
TROOP 232 FAMILY OURDOOR EXPO ON OCTOBER 1, 2022
WHERAS, the Centennial Boy Scout Troop 232 has submitted an application for a special event
permit; and
WHERAS, the event plan includes many learning and interactive events such as: obstacle
course, cub scout information, “scout walk”, boy scout knots, overview of how scouts cook
while camping, model campsite select and race a sailboat, build a first aid kit, experiment with
radio-controlled cars and drones; and
WHERAS, the Public Services Department and the Public Safety Department has reviewed
plans for the event and has provided conditions for the permit; and
WHEREAS, all fires will consist of charcoal contained in metal pans. The pans will be placed
on a barrier so as to not burn the grass. There will be fire extinguisher on site and there will also
be water for extinguishing the coals at the end of the event. All leftover ash and extinguished
coals will be removed from the site; and
WHEREAS, the City will coordinate the renting of any additional portable restrooms, and
charge the Boy Scouts; and
WHERAS, proof of general liability insurance has been submitted to cover all events held at
Lino Lakes by the Centennial Boy Scout Troop 232; and
WHEREAS, city staff has reviewed the Special Event Permit for the proposed event and is in
concurrence with city regulations; and
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Lino Lakes,
Minnesota:
That the City Council authorizes issuance of a Special Event Permit to the Centennial Boy Scout
Troop 232 for the event scheduled on October 1, 2022, with conditions attached hereto.
Adopted by the Council of the City of Lino Lakes this 25th day of April, 2022.
The motion for the adoption of the foregoing resolution was introduced by Council Member
_____________and was duly seconded by Council Member _____________ and upon vote
being taken thereon, the following voted in favor thereof:
The following voted against same:
_____________________
Rob Rafferty, Mayor
ATTEST:
________________________
Julianne Bartell, City Clerk
FD
Station Activity Description Host
Unit
Welcome Registration information and Emergency services All
Obstacle Course Run our challenging obstacle course. Are you fastest in your
family?
Pack
232
Unit Information
Booth
Learn about the Cub Scout and Scout units in the Centennial
area. When do they meet? Where do they meet? What do they
do?
All
“Scout” Walk Similar to a cake walk except win cool prizes. Pack
65
STEM –
“Boo Bubbles”
Interactive carbon dioxide bubbles using Dawn and dry ice. Pack
432
Fishing knots Interactive hitching station to practice top 6 Scout knots Pack
432
Cooking Demo
Dutch Oven
Preview
Give families an overview of how Scouts cook food while
camping.
Troop
232
Model Campsite Visit a model campsite and see how a typical scouting camp
works.
Troop
232
Rain Gutter Regatta Select and race a sailboat. Race against your friend or your
parent
Pack
65
First Aid Kit Build a First Aid kit that you and your family can use Troop
136
Monkey Bridge See how the knots you learned about can be used with lashings
to build a bridge. Walk across our Monkey Bridge
Troop
136
Catapults Launch an object across the field using a catapult Troop
136
R/C Cars and
Drones
Experiment with radio-controlled cars and drones Troop
65
FD Fire/Police
Department
Trash/Recycling
T Portable Toilet
CITY COUNCIL WORK SESSION
DRAFT
1
CITY OF LINO LAKES 1
MINUTES 2
3
DATE : April 11, 2022 4
TIME STARTED : 6:00 p.m. 5
TIME ENDED : 6:25 p.m. 6
MEMBERS PRESENT : Councilmember Stoesz, Lyden, Ruhland, 7
Cavegn and Mayor Rafferty 8
MEMBERS ABSENT : 9
Staff members present: City Administrator Sarah Cotton; Community Development 10
Director Michael Grochala; Rookery Activity Center Manager Lisa Lamey; Director of 11
Public Safety John Swenson; Public Services Director Rick DeGardner; Human Resources and
Communications Coordinator Meg Sawyer; City Clerk Julie Bartell
12
1. Continue Review of Rookery Policies and Procedures 13
2.Review Regular Agenda – 14
15
Open Mike – Administrator Cotton noted that an Open Mike comment has been received 16
in writing. She will read the email message at the council meeting. The council may 17
want to ask staff to contact the senders to update them on their question. 18
19
ACRED Cost Share Agreement – Councilmember Cavegn asked about the benefit of 20
belonging to this economic development partnership. Community Development Director 21
Grochala explained how participation works – there are a number of events throughout 22
the year to get the City’s name out and there is a certain amount of individual assistance. 23
24
Activity Center Coordinator Appointment – Ms. Sawyer reviewed her written report 25
adding that the candidate is a former City employee who was a recreation supervisor. 26
27
On-Sale Liquor License Fee Waiver – Mayor Rafferty asked council members for their 28
thoughts on a waiver at this time. 29
30
Councilmember Stoesz noted that the pandemic has impacted all small businesses in the 31
City. He isn’t opposed to giving a discount on fees but he’s concerned about all 32
businesses. 33
34
Councilmember Ruhland said he is pro-business. He has spoken to other cities and has 35
found no one else looking at waivers. He would have difficulty looking at a full waiver. 36
37
Mayor Rafferty remarked that he originally thought of this in the frame of it being 38
covered by COVID dollars but that has not been verified. 39
40
Councilmember Lyden asked the City Administrator for her opinion. 41
42
CITY COUNCIL WORK SESSION
DRAFT
2
Administrator Cotton noted that the council heard of the City’s knowledge of what other 43
cities are doing. There are other business licenses issued by the City if overall business 44
assistance is the council’s direction. She could do more research on whether or not 45
business assistance would qualify for federal relief funds. 46
47
Mayor Rafferty said he feels assistance is a good thing and he’s ready to move forward. 48
49
The council indicated that they would consider it this evening. 50
51
Councilmember Ruhland asked if the council would consider a reduction in fee rather 52
than a full waiver. 53
54
The council will move forward with the discussion at the council meeting. 55
56
Public Safety Monetary Donation Acceptance – Public Safety Director Swenson noted 57
that the individual who is donating the funds would like a letter read upon acceptance of 58
the gift. 59
60
Public Safety POC Fire Chief Promotion – Public Safety Director Swenson reviewed the 61
candidate’s background in fire prevention and noted that he is an excellent and responsive 62
firefighter. 63
64
Public Services, Rookery Activity Center Code of Conduct and Policies – Activity Center 65
Manager Lamey answered a question about how notification of membership will occur 66
and when updating/amendments will be considered on a regular basis. 67
68
Councilmember Lyden asked if staff is comfortable with the policy as it relates to 15, 16 69
and 17 year olds. Ms. Lamey noted how certain rules will be communicated and how 70
parents will be involved if necessary. 71
3. Adjourn 72
73
The meeting was adjourned at 6:25 p.m. 74
75
These minutes were considered, corrected and approved at the regular Council meeting held on 76
April 25, 2021. 77
78
79
80
81
Julianne Bartell, City Clerk Rob Rafferty, Mayor 82
83
CITY COUNCIL
AGENDA ITEM 1F
STAFF ORIGINATOR: Lisa Hogstad-Osterhues, Deputy City Clerk
MEETING DATE: April 25, 2022
TOPIC: Consider Approval of Resolution 22-43, Blue Heron
Elementary School and PTO Family Fun Day
VOTE REQUIRED: Simple Majority (3/5 Vote Required)
BACKGROUND:
The Blue Heron Elementary School and PTO has applied for a Special Event Permit for
Saturday, May 20, 2022.
The applicant is proposing to have food trucks, a DJ, craft vendors and a silent auction,
located at the Blue Heron Elementary School at 405 Elm Street.
The application has been reviewed by staff, including the public safety department. The
applicant has been provided with a list of safety conditions. The applicant has agreed to
comply with the conditions and to address any other safety considerations that may arise.
Therefore, staff is presenting for city council consideration a resolution authorizing the
issuance of a Special Event Permit for Blue Heron Elementary School and PTO.
A Certificate of Insurance has been submitted by Centennial School District to the City
for this event.
RECOMMENDATION:
Approve Resolution No. 22-43 authorizing issuance of Special Event Permit for the Blue
Heron Elementary School and PTO Family Fun Day.
ATTACHMENTS:
Resolution 22-43
CITY OF LINO LAKES
RESOLUTION NO. 22-43
AUTHORIZING A SPECIAL EVENT PERMIT FOR BLUE HERON ELEMENTARY
SCHOOL AND PTO FAMILY FUN DAY ON MAY 20, 2022
WHERAS, the Blue Heron Elementary School and PTO has submitted an application for a
special event permit; and
WHERAS, the event plan includes a DJ outdoors from 4:00 p.m. to 8:00 p.m. Saturday, May 20,
2022 as well as various food trucks, craft vendors and a silent auction; and
WHERAS, the Public Safety Department has reviewed plans for the event and has provided
conditions for the permit; and
WHEREAS, the food truck vendors are required to contact the Anoka County Environmental
Services at 763-324-4260 for permission to operate in the City; and
WHEREAS, the food truck vendors are required to provide their state licensing information as
well as Anoka County Environmental Services licensing to the Blue Heron Elementary School
and PTO; and
WHEREAS, the Public Safety Department requires food vendors to be at least 20 feet from the
structures; and
WHERAS, proof of general liability insurance has been submitted by Centennial School District
to cover all events held on the Centennial School District property; and
WHEREAS, the school will be open for restroom use as well as the nurse’s station if needed;
WHEREAS, city staff has reviewed the Special Event Permit for the festival event for
concurrence with city regulations; and
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Lino Lakes,
Minnesota:
That the City Council authorizes issuance of a Special Event Permit to the Blue Heron
Elementary School and PTO for the event scheduled on May 20, 2022, with conditions attached
hereto.
Adopted by the Council of the City of Lino Lakes this 25th day of April, 2022.
The motion for the adoption of the foregoing resolution was introduced by Council Member
_____________and was duly seconded by Council Member _____________ and upon vote
being taken thereon, the following voted in favor thereof:
The following voted against same:
_____________________
Rob Rafferty, Mayor
ATTEST:
________________________
Julianne Bartell, City Clerk
CITY COUNCIL
AGENDA ITEM 3A
STAFF ORIGINATOR: Sarah Cotton, City Administrator
MEETING DATE: April 25, 2022
TOPIC: Consider Resolution No. 22-45, Establishing the Compensation
Plan for Part-Time Rookery Activity Center Personnel
VOTE REQUIRED: 3/5
INTRODUCTION
The City Council is being asked to consider approval of Resolution No. 22-45, Establishing the
Compensation Plan for Part-Time Rookery Activity Center Personnel.
BACKGROUND
On June 28, 2001 the City Council accepted the Recreation and Aquatic Center Feasibility
Study, prepared by ISG and during the work session on November 1, 2021 affirmed the
opening of a Lino Lakes Recreation Center.
The feasibility study includes recommendations regarding full-time and part-time staffing
needs for the Rookery Activity Center. Staff has reviewed the hourly rates for part-time
personnel included in the feasibility study, as well as hourly rates of pay for comparable
positions in the metro area. Based on this review and to help ensure a successful recruitment
effort, staff is recommending the following hourly rate ranges for part-time positions at the
Rookery Activity Center:
Position Title
Range
Min
Range
Max
Aquatic Fitness Instructor $21.00 $25.00
Aquatics Lead $16.00 $20.00
Child Watch Attendant $13.00 $15.00
Custodial Maintenance Worker $20.00 $25.00
Guest Services Representative $13.00 $15.00
Lifeguard $13.00 $17.00
Manager on Duty $16.00 $20.00
Recreation Attendant $10.50 $15.00
Swim Instructor $14.00 $20.00
RECOMMENDATION
Staff is recommending approval of Resolution No. 22-45.
ATTACHMENTS
Resolution No. 22-45, Establishing the Compensation Plan for Part-Time Rookery Activity
Center Personnel
CITY OF LINO LAKES
RESOLUTION NO. 22-45
RESOLUTION ESTABLISHING THE COMPENSATION PLAN FOR PART-TIME
ROOKERY ACTIVITY CENTER PERSONNEL
WHEREAS, Section 207.04 of the Code of Ordinances requires the City Administrator to establish and
maintain a compensation plan for all positions in the City, which is to be reviewed and approved by the
City Council; and
WHEREAS, the City of Lino Lakes will be opening the Rookery Activity Center and providing fitness,
aquatics, and various recreational programming opportunities to the community; and
WHEREAS, part-time employees are a key component of the staffing model of the activity center; and
WHEREAS, the hourly wages of part-time Rookery personnel are essential to an effective recruitment
and retention program.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Lino Lakes that the city
does hereby establish the compensation plan for part-time Rookery Activity Center personnel as follows:
Position Title
Range
Min
Range
Max
Aquatic Fitness Instructor $21.00 $25.00
Aquatics Lead $16.00 $20.00
Child Watch Attendant $13.00 $15.00
Custodial Maintenance Worker $20.00 $25.00
Guest Services Representative $13.00 $15.00
Lifeguard $13.00 $17.00
Manager on Duty $16.00 $20.00
Recreation Attendant $10.50 $15.00
Swim Instructor $14.00 $20.00
Adopted by the City Council of the City of Lino Lakes this 25th day of April 2022.
The motion for the adoption of the foregoing resolution was introduced by Councilmember
_______________and was duly seconded by Councilmember ________________ and upon vote being
taken thereon, the following voted in favor thereof:
The following voted against same:
______________________________
Rob Rafferty, Mayor
ATTEST:
________________________
Julianne Bartell, City Clerk
CITY COUNCIL
AGENDA ITEM 3B
STAFF ORIGINATOR: Meg Sawyer, HR and Communications Manager
MEETING DATE: April 25, 2022
TOPIC: Approve the Hiring of Part-Time Staff for The Rookery
VOTE REQUIRED: 3/5
INTRODUCTION
The Council is being asked to approve the hiring of part-time staff for The Rookery Activity
Center.
BACKGROUND
As we continue to move forward with the opening of the new activity center, staff is seeking
approval to hire part-time personnel to work at The Rookery.
The recruiting process has started with interviewing and background investigations. This process
has identified candidates that will be a great addition to our staff at The Rookery.
RECOMMENDATION
Staff recommends the Council approve the hiring of the part-time personnel listed below:
Lauren Shier, Lifeguard
Alexis Ready, Lifeguard
Kaden Herrera, Lifeguard
Marty Asleson, Lifeguard
Aidan Ford, Lifeguard
Amanda Stoltzman, Guest Services Representative
Jodi McGregor, Guest Services Representative
Callie Huntington, Guest Services Representative
Roxanne Newton, Guest Services Representative
Kelly Siler, Guest Services Representative
Daniel Nordine, Guest Services Representative
Ann Christenson, Guest Services Representative
Start dates vary based on position, training schedule, and facility opening date.
Please approve the above personnel for the part-time positions at The Rookery Activity Center.
ATTACHMENTS
None
CITY COUNCIL
AGENDA ITEM 5A
STAFF ORIGINATOR: Diane Hankee, City Engineer
MEETING DATE: April 25, 2022
TOPIC: Consider Resolution No. 22-41, Accepting Quotes and Awarding a
Construction Contract, 2022 Parking Lot Improvement Project
VOTE REQUIRED: 3/5 Vote Required
INTRODUCTION
Staff is requesting authorization to accept quotes and award the construction contract for the
2022 Parking Lot Improvement Project.
BACKGROUND
The 2022 Parking Lot Improvement Project includes milling and repaving the parking lot at the
Rookery Activity Center, restriping the parking areas, and spot curb and gutter repairs. The
project also includes turn lane striping on Town Center Parkway.
Quotes for the project were received on Tuesday, April 19th, 2022.
CONTRACTOR TOTAL QUOTE
Bituminous Roadways, Inc. $156,233.15
North Valley, Inc. $156,688.61
Muellner Blacktop, Inc. Did Not Quote
T.A. Schifsky & Sons, Inc. Did Not Quote
The low bid was submitted by Bituminous Roadways, Inc. in the amount of $156,233.15.
Bituminous Roadways, Inc. has adequately completed numerous projects in the City of Lino
Lakes. Funding for the project is through ARPA funds. The completion date for this project is
June 30th, 2022.
RECOMMENDATION
Staff recommends adoption of Resolution No. 22-41 accepting quotes and awarding a construction
contract for the 2022 Parking Lot Improvement Project, in the amount of $156,233.15 to
Bituminous Roadways, Inc.
ATTACHMENTS
1. Resolution No. 22-41
CITY OF LINO LAKES
RESOLUTION NO. 22-41
RESOLUTION ACCEPTING QUOTES, AND AWARDING A CONSTRUCTION
CONTRACT, 2022 PARKING LOT IMPROVEMENT PROJECT
WHEREAS, pursuant to a request for quotes for the construction of the 2022 Parking Lot
Improvement Project, quotes were received, and tabulated:
CONTRACTOR TOTAL QUOTE
Bituminous Roadways, Inc. $156,233.15
North Valley, Inc. $156,688.61
Muellner Blacktop, Inc. Did Not Quote
T.A. Schifsky & Sons, Inc. Did Not Quote
WHEREAS, it appears that Bituminous Roadways, Inc. is the lowest responsible bidder; and
WHEREAS, the funding for the project is from ARPA funds; and
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Lino Lakes that the
Mayor and Clerk are hereby authorized and directed to enter into a contract with Bituminous
Roadways, Inc. for the construction of the 2022 Parking Lot Improvement Project in the amount of
$156,233.15;
Adopted by the Council of the City of Lino Lakes this 25th day of April, 2022.
The motion for the adoption of the foregoing resolution was introduced by Council Member
_______________and was duly seconded by Council Member ________________ and upon
vote being taken thereon, the following voted in favor thereof:
The following voted against same:
_______________________________
Rob Rafferty, Mayor
ATTEST:
________________________
Julianne Bartell, City Clerk
CITY COUNCIL
AGENDA ITEM 6A
STAFF ORIGINATOR: Diane Hankee PE, City Engineer
MEETING DATE: April 25, 2022
TOPIC: 2022 East Shadow Lake Drive Utility Project
i.Consider Resolution No. 22-38, Accepting bids, Awarding
a Construction Contract
ii.Consider Resolution No. 22-39, Approving Construction
Services Contract with WSB & Associates
VOTE REQUIRED: 3/5
INTRODUCTION
Staff is requesting Council’s consideration to accept bids, award a construction contract, and
approve a construction services contract for the 2022 East Shadow Lake Drive Utility Project.
BACKGROUND
On February 14, 2022, the City Council ordered the project and authorized the advertisement for
bid for the 2022 East Shadow Lake Drive Utility Project. The proposed improvements include
replacement of sagging sanitary pipes, replacement of sanitary manholes, water system
replacement, roadway reconstruction and restoration of adjacent property at and near the
intersection of East Shadow Lake Drive and Lantern Lane. The project will result in reduced
inflow and infiltration of ground water in the sanitary sewer system.
Bids were received on Tuesday, April 19, 2022. A total of 4 bids were received and are
summarized below:
CONTRACTOR TOTAL BASE BID
Dresel Contracting, Inc. $547,438.11
Northdale Construction Company, Inc. $675,676.43
Meyer Contracting, Inc. $682,927.35
T.A. Schifsky & Sons, Inc. $689,848.61
The low bid was submitted by Dresel Contracting, Inc. in the amount of $547,438.11 for the
base bid.
The total estimated project cost for the 2022 East Shadow Lake Drive Utility Project,
including soft costs and contingencies, is $670,000. The project will be funded through the
City’s Sewer Operating Fund.
The completion date for this project is October 31, 2022.
WSB and Associates has submitted a proposal to complete the construction services for the
2022 East Shadow Lake Drive Project in the amount of $35,300.
RECOMMENDATION
Staff recommends adoption of Resolution No. 22-38, Accepting the Bid and Awarding a
Construction Contract for the 2022 East Shadow Lake Drive Project in the amount of
$547,438.11 to Dresel Contracting, Inc., and adoption of Resolution No. 22-39, Approving the
Construction Services Contract with WSB for the 2022 East Shadow Lake Drive Utility Project,
in the amount of $35,300.
ATTACHMENTS
1. Resolutions 22-38 & 22-39
2. Bid Tabulation
3. WSB Proposal
CITY OF LINO LAKES
RESOLUTION NO. 22-38
ACCEPTING BASE BID AND AWARDING A CONSTRUCTION CONTRACT
2022 EAST SHADOW LAKE DRIVE UTILITY PROJECT
WHEREAS, pursuant to an advertisement for bids for the construction of the 2022 East Shadow
Lake Drive Utility Project, bids were received, opened and tabulated according to law, and the
following bids were received complying with the advertisement; and
CONTRACTOR TOTAL BASE BID
Dresel Contracting, Inc. $547,438.11
Northdale Construction Company, Inc. $675,676.43
Meyer Contracting, Inc. $682,927.35
T.A. Schifsky & Sons, Inc. $689,848.61
WHEREAS, it appears that Dresel Contracting, Inc. is the lowest responsible bidder; and
WHEREAS, the City Council finds that it would be in the best interest of the city to proceed with
Base Bid,
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Lino Lakes:
1. The Mayor and Clerk are hereby authorized and directed to enter into a contract with Dresel
Contracting, Inc., in the amount of $547,438.11 by the name of the City of Lino Lakes for
the Base Bid construction of the 2022 East Shadow Lake Drive Utility Project according to
the plans and specifications approved by the City Council and on file in the office of the
City Clerk.
2. The City Clerk is hereby authorized and directed to return forthwith to all bidders the Bid
Bonds made with their bids, except that the deposits of the successful bidder and the next
two lowest bidders shall be retained until a contract has been signed.
Adopted by the Council of the City of Lino Lakes this 25th day of April, 2022.
The motion for the adoption of the foregoing resolution was introduced by Council Member
_______________and was duly seconded by Council Member ________________ and upon
vote being taken thereon, the following voted in favor thereof:
The following voted against same:
_______________________________
Rob Rafferty, Mayor
ATTEST:
________________________
Julianne Bartell, City Clerk
CITY OF LINO LAKES
RESOLUTION NO. 22-39
APPROVING THE CONSTRUCTION SERVICES CONTRACT
2022 EAST SHADOW LAKE DRIVE UTILITY PROJECT
WHEREAS, pursuant to the City Council awarding a construction contract to Dresel Contracting,
Inc. in the amount of $547,438.11, on April 25, 2022; and
WHEREAS, WSB and Associates has submitted a proposal to complete the construction
services for the 2022 East Shadow Lake Drive Utility Project in the amount of $35,300; and
WHEREAS, the City Council finds that it would be in the best interests of the city to proceed with
the construction oversight and administration,
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Lino Lakes, the
Mayor and Clerk are hereby authorized and directed to enter into a contract with WSB, in the name
of the City of Lino Lakes for the construction services of 2022 East Shadow Lake Drive Utility
Project.
Adopted by the Council of the City of Lino Lakes this 25th day of April, 2022.
The motion for the adoption of the foregoing resolution was introduced by Council Member
_______________and was duly seconded by Council Member ________________ and upon
vote being taken thereon, the following voted in favor thereof:
The following voted against same:
_______________________________
Rob Rafferty, Mayor
ATTEST:
________________________
Julianne Bartell, City Clerk
Bid Tabulation
2022 East Shadow Lake Drive Utility Project (#8144580)
City of Lino Lakes, MN
WSB Project No. 017705-000
Bid Opening: Tuesday, April 19, 2022, at 10:00 am
DENOTES CORRECTED FIGURE
Line No.Material No.Item Units Quantity Unit Price Total Price Unit Price Total Price Unit Price Total Price
A. SURFACE IMPROVEMENTS
1 2021.501 MOBILIZATION LS 1 $21,132.00 $21,132.00 $54,450.00 $54,450.00 $16,765.95 $16,765.95
2 2104.502 SALVAGE SIGN EACH 3 $150.00 $450.00 $60.00 $180.00 $42.00 $126.00
3 2104.503 SAWING CONCRETE PAVEMENT (FULL DEPTH)L F 24 $6.00 $144.00 $6.60 $158.40 $10.50 $252.00
4 2104.503 SAWING BIT PAVEMENT (FULL DEPTH)L F 177 $4.00 $708.00 $3.30 $584.10 $6.30 $1,115.10
5 2104.503 REMOVE CURB & GUTTER L F 798 $10.00 $7,980.00 $2.42 $1,931.16 $5.22 $4,165.56
6 2104.504 REMOVE CONCRETE DRIVEWAY PAVEMENT S Y 38 $10.00 $380.00 $4.78 $181.64 $15.65 $594.70
7 2104.504 REMOVE BITUMINOUS DRIVEWAY PAVEMENT S Y 168 $8.00 $1,344.00 $2.16 $362.88 $10.43 $1,752.24
8 2104.504 REMOVE BITUMINOUS PAVEMENT S Y 1354 $5.00 $6,770.00 $1.93 $2,613.22 $7.58 $10,263.32
9 2104.601 SALVAGE AND REINSTALL LANDSCAPE STRUCTURES L S 1 $5,000.00 $5,000.00 $1,996.50 $1,996.50 $7,875.00 $7,875.00
10 2106.507 EXCAVATION - COMMON (P)C Y 449 $18.00 $8,082.00 $12.25 $5,500.25 $41.74 $18,741.26
11 2106.507 EXCAVATION - SUBGRADE (P)C Y 942 $35.00 $32,970.00 $17.87 $16,833.54 $41.74 $39,319.08
12 2106.507 SELECT GRANULAR EMBANKMENT (CV) (P)C Y 942 $10.00 $9,420.00 $22.53 $21,223.26 $55.61 $52,384.62
13 2106.601 DEWATERING LS 1 $15,000.00 $15,000.00 $0.01 $0.01 $27,050.00 $27,050.00
14 2108.504 GEOTEXTILE FABRIC TYPE 5 S Y 3552 $3.00 $10,656.00 $1.77 $6,287.04 $3.86 $13,710.72
15 2112.519 SUBGRADE PREPARATION RDST 4.7 $500.00 $2,350.00 $252.77 $1,188.02 $469.57 $2,206.98
16 2123.61 SKID LOADER HOUR 10 $125.00 $1,250.00 $99.00 $990.00 $208.70 $2,087.00
17 2123.61 STREET SWEEPER (WITH PICKUP BROOM)HOUR 25 $150.00 $3,750.00 $147.84 $3,696.00 $141.75 $3,543.75
18 2130.523 WATER MGAL 50 $75.00 $3,750.00 $36.96 $1,848.00 $62.61 $3,130.50
19 2211.507 AGGREGATE BASE (CV) CLASS 5 (P)C Y 329 $35.00 $11,515.00 $35.43 $11,656.47 $56.51 $18,591.79
20 2331.603 JOINT ADHESIVE L F 794 $1.00 $794.00 $1.55 $1,230.70 $1.58 $1,254.52
21 2360.504 TYPE SP 9.5 WEAR CRS MIX(2,C) 3.0" THICK S Y 167 $28.00 $4,676.00 $43.49 $7,262.83 $69.33 $11,578.11
22 2360.509 TYPE SP 9.5 WEARING COURSE MIX (2,C)TON 126 $100.00 $12,600.00 $113.57 $14,309.82 $128.67 $16,212.42
23 2360.509 TYPE SP 12.5 NON WEAR COURSE MIX (2,C)TON 251 $100.00 $25,100.00 $102.46 $25,717.46 $104.45 $26,216.95
24 2504.602 IRRIGATION SYSTEM REPAIR EACH 3 $150.00 $450.00 $420.00 $1,260.00 $782.61 $2,347.83
25 2531.503 CONCRETE CURB & GUTTER DESIGN B618 L F 794 $24.00 $19,056.00 $26.78 $21,263.32 $20.84 $16,546.96
26 2531.504 7" CONCRETE DRIVEWAY PAVEMENT S Y 38 $80.00 $3,040.00 $101.97 $3,874.86 $116.75 $4,436.50
27 2540.602 TEMPORARY MAIL BOX EACH 16 $150.00 $2,400.00 $36.00 $576.00 $183.75 $2,940.00
28 2557.602 REPAIR DOG FENCE EACH 3 $150.00 $450.00 $594.00 $1,782.00 $782.61 $2,347.83
29 2563.601 TRAFFIC CONTROL LS 1 $10,000.00 $10,000.00 $1,740.00 $1,740.00 $1,286.25 $1,286.25
30 2564.602 INSTALL SALVAGED SIGN EACH 3 $150.00 $450.00 $440.00 $1,320.00 $341.25 $1,023.75
31 2573.501 STABILIZED CONSTRUCTION EXIT LS 1 $1,500.00 $1,500.00 $1,962.00 $1,962.00 $9,375.00 $9,375.00
32 2573.502 STORM DRAIN INLET PROTECTION EACH 6 $150.00 $900.00 $132.00 $792.00 $365.19 $2,191.14
Engineer's Estimate Dresel Contracting Inc.
Northdale Construction
Company, Inc.
Bid Tabulation
2022 East Shadow Lake Drive Utility Project (#8144580)
City of Lino Lakes, MN
WSB Project No. 017705-000
Bid Opening: Tuesday, April 19, 2022, at 10:00 am
DENOTES CORRECTED FIGURE
Line No.Material No.Item Units Quantity Unit Price Total Price Unit Price Total Price Unit Price Total Price
Engineer's Estimate Dresel Contracting Inc.
Northdale Construction
Company, Inc.
33 2573.503 SEDIMENT CONTROL LOG TYPE WOOD FIBER L F 650 $4.00 $2,600.00 $3.61 $2,346.50 $6.26 $4,069.00
34 2574.507 COMMON TOPSOIL BORROW C Y 200 $38.00 $7,600.00 $46.35 $9,270.00 $46.96 $9,392.00
35 2575.504 SODDING TYPE LAWN S Y 1022 $15.00 $15,330.00 $11.40 $11,650.80 $10.45 $10,679.90
$249,597.00 $238,038.78 $345,573.73
B. SANITARY SEWER IMPROVEMENTS
36 2104.502 REMOVE MANHOLE EACH 2 $750.00 $1,500.00 $550.00 $1,100.00 $1,043.48 $2,086.96
37 2104.502 REMOVE CASTING EACH 2 $250.00 $500.00 $275.00 $550.00 $260.87 $521.74
38 2104.503 REMOVE SEWER PIPE (SANITARY)L F 392 $12.00 $4,704.00 $16.84 $6,601.28 $5.22 $2,046.24
39 2104.503 REMOVE SANITARY SERVICE PIPE L F 212 $14.00 $2,968.00 $31.13 $6,599.56 $5.22 $1,106.64
40 2123.61 UTILITY CREW HOUR 10 $150.00 $1,500.00 $113.00 $1,130.00 $1,500.00 $15,000.00
41 2503.601 SANITARY SEWER BYPASS PUMPING L S 1 $15,000.00 $15,000.00 $9,350.00 $9,350.00 $0.01 $0.01
42 2503.602 CONNECT TO EXISTING SANITARY SEWER EACH 3 $1,200.00 $3,600.00 $1,921.33 $5,763.99 $1,577.88 $4,733.64
43 2503.602 CONNECT TO EXISTING SANITARY SEWER SER EACH 7 $750.00 $5,250.00 $1,447.29 $10,131.03 $524.89 $3,674.23
44 2503.602 10"X4" PVC WYE EACH 7 $550.00 $3,850.00 $655.29 $4,587.03 $637.89 $4,465.23
45 2503.603 10" PVC PIPE SEWER SDR 26 L F 392 $50.00 $19,600.00 $98.75 $38,710.00 $100.35 $39,337.20
46 2503.603 4" PVC SANITARY SERVICE PIPE L F 212 $22.00 $4,664.00 $90.72 $19,232.64 $71.71 $15,202.52
47 2506.502 CASTING ASSEMBLY EACH 2 $350.00 $700.00 $605.00 $1,210.00 $1,342.51 $2,685.02
48 2506.603 CONSTRUCT 48" DIA SANITARY MANHOLE L F 30.5 $425.00 $12,962.50 $730.96 $22,294.28 $663.41 $20,234.01
$76,798.50 $127,259.81 $111,093.44
C. WATER MAIN IMPROVEMENTS
49 2104.502 REMOVE GATE VALVE & BOX EACH 3 $150.00 $450.00 $709.33 $2,127.99 $208.70 $626.10
50 2104.502 REMOVE CURB STOP & BOX EACH 7 $175.00 $1,225.00 $608.00 $4,256.00 $260.87 $1,826.09
51 2104.502 REMOVE HYDRANT EACH 1 $1,000.00 $1,000.00 $1,064.00 $1,064.00 $782.61 $782.61
52 2104.503 REMOVE WATER MAIN L F 358 $12.00 $4,296.00 $8.92 $3,193.36 $10.43 $3,733.94
53 2104.503 REMOVE WATER SERVICE PIPE L F 213 $14.00 $2,982.00 $24.98 $5,320.74 $5.22 $1,111.86
54 2123.61 UTILITY CREW HOUR 10 $150.00 $1,500.00 $106.40 $1,064.00 $1,500.00 $15,000.00
55 2504.601 TEMPORARY WATER SERVICE LS 1 $15,000.00 $15,000.00 $7,616.00 $7,616.00 $12,000.00 $12,000.00
56 2504.602 CONNECT TO EXISTING WATER MAIN EACH 3 $1,200.00 $3,600.00 $1,941.33 $5,823.99 $3,449.66 $10,348.98
57 2504.602 CONNECT TO EXISTING WATER SERVICE EACH 7 $750.00 $5,250.00 $1,131.20 $7,918.40 $320.27 $2,241.89
58 2504.602 HYDRANT EACH 1 $4,200.00 $4,200.00 $7,952.00 $7,952.00 $7,025.99 $7,025.99
59 2504.602 1" CORPORATION STOP EACH 7 $350.00 $2,450.00 $1,006.40 $7,044.80 $481.99 $3,373.93
Bid Tabulation
2022 East Shadow Lake Drive Utility Project (#8144580)
City of Lino Lakes, MN
WSB Project No. 017705-000
Bid Opening: Tuesday, April 19, 2022, at 10:00 am
DENOTES CORRECTED FIGURE
Line No.Material No.Item Units Quantity Unit Price Total Price Unit Price Total Price Unit Price Total Price
Engineer's Estimate Dresel Contracting Inc.
Northdale Construction
Company, Inc.
60 2504.602 6" GATE VALVE & BOX EACH 2 $2,000.00 $4,000.00 $3,528.00 $7,056.00 $2,662.91 $5,325.82
61 2504.602 12" GATE VALVE & BOX EACH 2 $3,500.00 $7,000.00 $6,860.00 $13,720.00 $5,621.78 $11,243.56
62 2504.602 1" CURB STOP & BOX EACH 6 $425.00 $2,550.00 $1,000.53 $6,003.18 $525.18 $3,151.08
63 2504.602 SACRIFICIAL ANODE BAG (32 LB)EACH 2 $200.00 $400.00 $722.40 $1,444.80 $662.74 $1,325.48
64 2504.603 1" TYPE K COPPER PIPE L F 213 $25.00 $5,325.00 $52.28 $11,135.64 $72.79 $15,504.27
65 2504.603 6" PVC WATERMAIN L F 18 $40.00 $720.00 $75.91 $1,366.38 $84.56 $1,522.08
66 2504.603 12" PVC WATERMAIN L F 345 $42.00 $14,490.00 $95.25 $32,861.25 $103.98 $35,873.10
67 2504.604 4" POLYSTYRENE INSULATION S Y 25 $35.00 $875.00 $58.91 $1,472.75 $67.98 $1,699.50
68 2504.608 DUCTILE IRON FITTINGS LB 500 $8.00 $4,000.00 $17.92 $8,960.00 $26.69 $13,345.00
$81,313.00 $137,401.28 $147,061.28
D. STORM SEWER IMPROVEMENTS
69 2104.502 REMOVE CASTING EACH 6 $250.00 $1,500.00 $177.33 $1,063.98 $260.87 $1,565.22
70 2104.502 REMOVE DRAINAGE STRUCTURE EACH 6 $600.00 $3,600.00 $354.67 $2,128.02 $1,043.48 $6,260.88
71 2104.503 REMOVE SEWER PIPE (STORM)L F 162 $8.00 $1,296.00 $19.70 $3,191.40 $20.87 $3,380.94
72 2502.503 4" PERF PE PIPE DRAIN L F 400 $8.00 $3,200.00 $6.66 $2,664.00 $30.27 $12,108.00
73 2503.503 15" RC PIPE SEWER DES 3006 CL V L F 93 $62.00 $5,766.00 $75.76 $7,045.68 $99.35 $9,239.55
74 2503.503 24" RC PIPE SEWER DES 3006 CL III L F 60 $74.00 $4,440.00 $117.04 $7,022.40 $121.80 $7,308.00
75 2503.602 CONNECT TO EXISTING STORM SEWER EACH 2 $1,200.00 $2,400.00 $532.00 $1,064.00 $2,415.43 $4,830.86
76 2506.502 CASTING ASSEMBLY EACH 3 $350.00 $1,050.00 $672.00 $2,016.00 $1,521.49 $4,564.47
77 2506.503 CONST DRAINAGE STRUCTURE DES 48-4020 L F 9.3 $600.00 $5,580.00 $699.22 $6,502.75 $868.83 $8,080.12
78 2506.503 CONST DRAINAGE STRUCTURE DES 60-4020 L F 4.2 $700.00 $2,940.00 $1,346.67 $5,656.01 $1,445.95 $6,072.99
79 2506.602 CONST DRAINAGE STRUCTURE DESIGN SPEC (2'X3')EACH 3 $1,500.00 $4,500.00 $2,128.00 $6,384.00 $2,845.65 $8,536.95
$36,272.00 $44,738.24 $71,947.98
$443,980.50 $547,438.11 $675,676.43BASE BID TOTAL:
Bid Tabulation
2022 East Shadow Lake Drive Utility Project (#8144580)
City of Lino Lakes, MN
WSB Project No. 017705-000
Bid Opening: Tuesday, April 19, 2022, at 10:00 am
DENOTES CORRECTED FIGURE
Line No.Material No.Item Units Quantity Unit Price Total Price
A. SURFACE IMPROVEMENTS
1 2021.501 MOBILIZATION LS 1 $21,132.00 $21,132.00
2 2104.502 SALVAGE SIGN EACH 3 $150.00 $450.00
3 2104.503 SAWING CONCRETE PAVEMENT (FULL DEPTH)L F 24 $6.00 $144.00
4 2104.503 SAWING BIT PAVEMENT (FULL DEPTH)L F 177 $4.00 $708.00
5 2104.503 REMOVE CURB & GUTTER L F 798 $10.00 $7,980.00
6 2104.504 REMOVE CONCRETE DRIVEWAY PAVEMENT S Y 38 $10.00 $380.00
7 2104.504 REMOVE BITUMINOUS DRIVEWAY PAVEMENT S Y 168 $8.00 $1,344.00
8 2104.504 REMOVE BITUMINOUS PAVEMENT S Y 1354 $5.00 $6,770.00
9 2104.601 SALVAGE AND REINSTALL LANDSCAPE STRUCTURES L S 1 $5,000.00 $5,000.00
10 2106.507 EXCAVATION - COMMON (P)C Y 449 $18.00 $8,082.00
11 2106.507 EXCAVATION - SUBGRADE (P)C Y 942 $35.00 $32,970.00
12 2106.507 SELECT GRANULAR EMBANKMENT (CV) (P)C Y 942 $10.00 $9,420.00
13 2106.601 DEWATERING LS 1 $15,000.00 $15,000.00
14 2108.504 GEOTEXTILE FABRIC TYPE 5 S Y 3552 $3.00 $10,656.00
15 2112.519 SUBGRADE PREPARATION RDST 4.7 $500.00 $2,350.00
16 2123.61 SKID LOADER HOUR 10 $125.00 $1,250.00
17 2123.61 STREET SWEEPER (WITH PICKUP BROOM)HOUR 25 $150.00 $3,750.00
18 2130.523 WATER MGAL 50 $75.00 $3,750.00
19 2211.507 AGGREGATE BASE (CV) CLASS 5 (P)C Y 329 $35.00 $11,515.00
20 2331.603 JOINT ADHESIVE L F 794 $1.00 $794.00
21 2360.504 TYPE SP 9.5 WEAR CRS MIX(2,C) 3.0" THICK S Y 167 $28.00 $4,676.00
22 2360.509 TYPE SP 9.5 WEARING COURSE MIX (2,C)TON 126 $100.00 $12,600.00
23 2360.509 TYPE SP 12.5 NON WEAR COURSE MIX (2,C)TON 251 $100.00 $25,100.00
24 2504.602 IRRIGATION SYSTEM REPAIR EACH 3 $150.00 $450.00
25 2531.503 CONCRETE CURB & GUTTER DESIGN B618 L F 794 $24.00 $19,056.00
26 2531.504 7" CONCRETE DRIVEWAY PAVEMENT S Y 38 $80.00 $3,040.00
27 2540.602 TEMPORARY MAIL BOX EACH 16 $150.00 $2,400.00
28 2557.602 REPAIR DOG FENCE EACH 3 $150.00 $450.00
29 2563.601 TRAFFIC CONTROL LS 1 $10,000.00 $10,000.00
30 2564.602 INSTALL SALVAGED SIGN EACH 3 $150.00 $450.00
31 2573.501 STABILIZED CONSTRUCTION EXIT LS 1 $1,500.00 $1,500.00
32 2573.502 STORM DRAIN INLET PROTECTION EACH 6 $150.00 $900.00
Engineer's Estimate
Unit Price Total Price Unit Price Total Price
$34,126.00 $34,126.00 $34,000.00 $34,000.00
$40.00 $120.00 $50.00 $150.00
$3.50 $84.00 $3.00 $72.00
$2.50 $442.50 $3.00 $531.00
$2.40 $1,915.20 $7.00 $5,586.00
$11.50 $437.00 $10.00 $380.00
$6.50 $1,092.00 $8.00 $1,344.00
$4.60 $6,228.40 $5.00 $6,770.00
$504.00 $504.00 $1,500.00 $1,500.00
$44.00 $19,756.00 $33.00 $14,817.00
$45.00 $42,390.00 $33.00 $31,086.00
$47.25 $44,509.50 $25.00 $23,550.00
$41,005.00 $41,005.00 $38,000.00 $38,000.00
$2.80 $9,945.60 $2.50 $8,880.00
$401.50 $1,887.05 $1,000.00 $4,700.00
$156.50 $1,565.00 $100.00 $1,000.00
$155.00 $3,875.00 $10.00 $250.00
$97.50 $4,875.00 $30.00 $1,500.00
$54.00 $17,766.00 $60.00 $19,740.00
$1.50 $1,191.00 $2.00 $1,588.00
$42.25 $7,055.75 $30.00 $5,010.00
$110.50 $13,923.00 $126.00 $15,876.00
$99.50 $24,974.50 $121.00 $30,371.00
$518.00 $1,554.00 $350.00 $1,050.00
$24.00 $19,056.00 $23.10 $18,341.40
$83.00 $3,154.00 $110.25 $4,189.50
$175.00 $2,800.00 $100.00 $1,600.00
$340.50 $1,021.50 $150.00 $450.00
$1,225.00 $1,225.00 $40,000.00 $40,000.00
$325.00 $975.00 $350.00 $1,050.00
$3,483.00 $3,483.00 $1,500.00 $1,500.00
$255.00 $1,530.00 $125.00 $750.00
T. A. Schifsky & Sons, IncMeyer Contracting Inc.
Bid Tabulation
2022 East Shadow Lake Drive Utility Project (#8144580)
City of Lino Lakes, MN
WSB Project No. 017705-000
Bid Opening: Tuesday, April 19, 2022, at 10:00 am
DENOTES CORRECTED FIGURE
Line No.Material No.Item Units Quantity Unit Price Total Price
Engineer's Estimate
33 2573.503 SEDIMENT CONTROL LOG TYPE WOOD FIBER L F 650 $4.00 $2,600.00
34 2574.507 COMMON TOPSOIL BORROW C Y 200 $38.00 $7,600.00
35 2575.504 SODDING TYPE LAWN S Y 1022 $15.00 $15,330.00
$249,597.00
B. SANITARY SEWER IMPROVEMENTS
36 2104.502 REMOVE MANHOLE EACH 2 $750.00 $1,500.00
37 2104.502 REMOVE CASTING EACH 2 $250.00 $500.00
38 2104.503 REMOVE SEWER PIPE (SANITARY)L F 392 $12.00 $4,704.00
39 2104.503 REMOVE SANITARY SERVICE PIPE L F 212 $14.00 $2,968.00
40 2123.61 UTILITY CREW HOUR 10 $150.00 $1,500.00
41 2503.601 SANITARY SEWER BYPASS PUMPING L S 1 $15,000.00 $15,000.00
42 2503.602 CONNECT TO EXISTING SANITARY SEWER EACH 3 $1,200.00 $3,600.00
43 2503.602 CONNECT TO EXISTING SANITARY SEWER SER EACH 7 $750.00 $5,250.00
44 2503.602 10"X4" PVC WYE EACH 7 $550.00 $3,850.00
45 2503.603 10" PVC PIPE SEWER SDR 26 L F 392 $50.00 $19,600.00
46 2503.603 4" PVC SANITARY SERVICE PIPE L F 212 $22.00 $4,664.00
47 2506.502 CASTING ASSEMBLY EACH 2 $350.00 $700.00
48 2506.603 CONSTRUCT 48" DIA SANITARY MANHOLE L F 30.5 $425.00 $12,962.50
$76,798.50
C. WATER MAIN IMPROVEMENTS
49 2104.502 REMOVE GATE VALVE & BOX EACH 3 $150.00 $450.00
50 2104.502 REMOVE CURB STOP & BOX EACH 7 $175.00 $1,225.00
51 2104.502 REMOVE HYDRANT EACH 1 $1,000.00 $1,000.00
52 2104.503 REMOVE WATER MAIN L F 358 $12.00 $4,296.00
53 2104.503 REMOVE WATER SERVICE PIPE L F 213 $14.00 $2,982.00
54 2123.61 UTILITY CREW HOUR 10 $150.00 $1,500.00
55 2504.601 TEMPORARY WATER SERVICE LS 1 $15,000.00 $15,000.00
56 2504.602 CONNECT TO EXISTING WATER MAIN EACH 3 $1,200.00 $3,600.00
57 2504.602 CONNECT TO EXISTING WATER SERVICE EACH 7 $750.00 $5,250.00
58 2504.602 HYDRANT EACH 1 $4,200.00 $4,200.00
59 2504.602 1" CORPORATION STOP EACH 7 $350.00 $2,450.00
Unit Price Total Price Unit Price Total Price
T. A. Schifsky & Sons, IncMeyer Contracting Inc.
$3.30 $2,145.00 $3.00 $1,950.00
$29.50 $5,900.00 $47.25 $9,450.00
$10.00 $10,220.00 $10.50 $10,731.00
$332,731.00 $337,762.90
$557.00 $1,114.00 $1,155.00 $2,310.00
$89.00 $178.00 $278.25 $556.50
$9.50 $3,724.00 $5.51 $2,159.92
$7.80 $1,653.60 $5.51 $1,168.12
$1,015.00 $10,150.00 $1,575.00 $15,750.00
$9,736.00 $9,736.00 $0.01 $0.01
$1,133.00 $3,399.00 $1,680.00 $5,040.00
$460.00 $3,220.00 $551.25 $3,858.75
$1,179.00 $8,253.00 $669.90 $4,689.30
$147.00 $57,624.00 $106.05 $41,571.60
$128.50 $27,242.00 $75.60 $16,027.20
$1,331.00 $2,662.00 $1,575.00 $3,150.00
$659.00 $20,099.50 $698.25 $21,296.63
$149,055.10 $117,578.03
$203.50 $610.50 $220.50 $661.50
$203.00 $1,421.00 $274.05 $1,918.35
$610.00 $610.00 $822.15 $822.15
$9.10 $3,257.80 $11.03 $3,948.74
$11.50 $2,449.50 $5.51 $1,173.63
$1,000.00 $10,000.00 $1,575.00 $15,750.00
$6,018.00 $6,018.00 $12,600.00 $12,600.00
$2,298.00 $6,894.00 $3,622.50 $10,867.50
$555.50 $3,888.50 $337.05 $2,359.35
$7,930.00 $7,930.00 $7,377.30 $7,377.30
$996.00 $6,972.00 $506.10 $3,542.70
Bid Tabulation
2022 East Shadow Lake Drive Utility Project (#8144580)
City of Lino Lakes, MN
WSB Project No. 017705-000
Bid Opening: Tuesday, April 19, 2022, at 10:00 am
DENOTES CORRECTED FIGURE
Line No.Material No.Item Units Quantity Unit Price Total Price
Engineer's Estimate
60 2504.602 6" GATE VALVE & BOX EACH 2 $2,000.00 $4,000.00
61 2504.602 12" GATE VALVE & BOX EACH 2 $3,500.00 $7,000.00
62 2504.602 1" CURB STOP & BOX EACH 6 $425.00 $2,550.00
63 2504.602 SACRIFICIAL ANODE BAG (32 LB)EACH 2 $200.00 $400.00
64 2504.603 1" TYPE K COPPER PIPE L F 213 $25.00 $5,325.00
65 2504.603 6" PVC WATERMAIN L F 18 $40.00 $720.00
66 2504.603 12" PVC WATERMAIN L F 345 $42.00 $14,490.00
67 2504.604 4" POLYSTYRENE INSULATION S Y 25 $35.00 $875.00
68 2504.608 DUCTILE IRON FITTINGS LB 500 $8.00 $4,000.00
$81,313.00
D. STORM SEWER IMPROVEMENTS
69 2104.502 REMOVE CASTING EACH 6 $250.00 $1,500.00
70 2104.502 REMOVE DRAINAGE STRUCTURE EACH 6 $600.00 $3,600.00
71 2104.503 REMOVE SEWER PIPE (STORM)L F 162 $8.00 $1,296.00
72 2502.503 4" PERF PE PIPE DRAIN L F 400 $8.00 $3,200.00
73 2503.503 15" RC PIPE SEWER DES 3006 CL V L F 93 $62.00 $5,766.00
74 2503.503 24" RC PIPE SEWER DES 3006 CL III L F 60 $74.00 $4,440.00
75 2503.602 CONNECT TO EXISTING STORM SEWER EACH 2 $1,200.00 $2,400.00
76 2506.502 CASTING ASSEMBLY EACH 3 $350.00 $1,050.00
77 2506.503 CONST DRAINAGE STRUCTURE DES 48-4020 L F 9.3 $600.00 $5,580.00
78 2506.503 CONST DRAINAGE STRUCTURE DES 60-4020 L F 4.2 $700.00 $2,940.00
79 2506.602 CONST DRAINAGE STRUCTURE DESIGN SPEC (2'X3')EACH 3 $1,500.00 $4,500.00
$36,272.00
BASE BID TOTAL:$443,980.50
I hereby certify that this is an exact reproduction of bids received.
Certified By:License No. 43338
Unit Price Total Price Unit Price Total Price
T. A. Schifsky & Sons, IncMeyer Contracting Inc.
$3,208.00 $6,416.00 $3,150.00 $6,300.00
$7,044.00 $14,088.00 $6,300.00 $12,600.00
$824.00 $4,944.00 $552.30 $3,313.80
$940.50 $1,881.00 $696.15 $1,392.30
$41.25 $8,786.25 $76.65 $16,326.45
$88.50 $1,593.00 $89.25 $1,606.50
$124.00 $42,780.00 $109.20 $37,674.00
$55.50 $1,387.50 $71.40 $1,785.00
$25.50 $12,750.00 $28.35 $14,175.00
$144,677.05 $156,194.27
$118.50 $711.00 $274.05 $1,644.30
$355.00 $2,130.00 $1,155.00 $6,930.00
$15.75 $2,551.50 $22.05 $3,572.10
$8.20 $3,280.00 $32.55 $13,020.00
$97.50 $9,067.50 $105.00 $9,765.00
$132.00 $7,920.00 $128.10 $7,686.00
$622.00 $1,244.00 $2,536.80 $5,073.60
$885.00 $2,655.00 $1,050.00 $3,150.00
$930.00 $8,649.00 $913.50 $8,495.55
$1,866.00 $7,837.20 $1,518.30 $6,376.86
$3,473.00 $10,419.00 $4,200.00 $12,600.00
$56,464.20 $78,313.41
$682,927.35 $689,848.61
C:\Users\janele.waterman\Desktop\4. Construction Services Proposal - ESLD Util.docx 178 E 9TH STREET | SUITE 200 | SAINT PAUL, MN | 55101 | 651.286.8450 | WSBENG.COM April 19, 2022
Mr. Michael Grochala
Community Development Director
City of Lino Lakes
600 Town Center Parkway
Lino Lakes, MN 55014
Re: Proposal for Construction Services 2022 East Shadow Lake Drive Utility Project
WSB Project No. R-017705-000
Dear Mr. Grochala:
WSB & Associates, Inc. is providing a proposal for construction services associated with
the 2022 East Shadow Lake Drive Utility Project. This construction services proposal
would be subsequent to the City Council awarding the construction contract.
The proposed improvements include replacement of sagging sanitary pipes, replacement
of sanitary manholes, water system replacement, roadway reconstruction and restoration of
adjacent property at and near the intersection of East Shadow Lake Drive and Lantern
Lane.
Scope of Engineering Services
WSB is pleased to provide professional construction engineering services for the 2022
East Shadow Lake Drive Utility Project including contract administration, construction
observation, construction staking, and property owner access and coordination. Below is
a detailed description of the engineering services and WSB’s proposed approach.
I. Construction Services
a. Project Management/Contract Administration
Contract Administration includes holding meetings with the contractor & City
of Lino Lakes (preconstruction & weekly construction), processing monthly
quantities for pay vouchers, and communicating with residents on a regular
basis.
b. Construction Observation
WSB will provide an experienced engineering specialist whose
responsibilities will include communicating with the Contactor as an agent of
the City, calculating and keeping track of daily construction quantities and
costs, contact and meet with residents as necessary, and work with the
Contractor to assist with a quality constructed product.
c. Construction Staking (Survey)
WSB will provide Surveying staff as necessary to provide field staking for
necessary utility alignments, elevations, and any necessary curbing or
structure related information.
Mr. Michael Grochala
April 19, 2022
Page 2
Proposed Fee
WSB will complete the scope of work the project discussed herein on hourly basis for a
not-to-exceed amount of $35,300.00. Tasks not shown are considered outside of the
scope of services. If additional work is necessary, we will prepare a detailed scope of
work and include it as an addendum to this agreement.
This letter represents our complete understanding of the 2022 East Shadow Lake Drive
Utility Project and the proposed scope of services. If you agree with the scope of
services and proposed fee, please sign in the appropriate space below and return one
copy to us.
If you have any questions about this proposal, please feel free to call me at 763-287-
8536.
Sincerely,
Mark Erichson
Brian Bourassa Mark Erichson
Client Representative Director
ACCEPTANCE:
The City of Lino Lakes hereby accepts the WSB proposal of $35,300.00 for services
outlined in this letter.
City of Lino Lakes
Name
Title
Date
CITY COUNCIL
AGENDA ITEM 6B
STAFF ORIGINATOR:
MEETING DATE:
TOPIC:
VOTE REQUIRED:
Diane Hankee PE, City Engineer
April 25, 2022
Consider Resolution No. 22-40, Approving Master Partnership
Contract with MnDOT, 2022 Street Rehabilitation Project
3/5
INTRODUCTION
Staff is requesting City Council’s consideration to approve the Master Partnership Contract
with MnDOT for the 2022 Street Rehabilitation Project.
BACKGROUND
On February 14, 2022, the City Council accepted the bid for the 2022 Street Rehabilitation Project
and awarded the construction contract to T.A. Schifsky and Sons, Inc.
A portion of the 2022 Street Rehabilitation Project along West Shadow Lake Drive is a State Aid
route and requires MnDOT certified plant inspections for the bituminous and concrete materials.
MnDOT requires a city to have a Master Partnership Contract in place. There is no cost to the
City to enter the agreement. The City has entered into the agreement with MnDOT on past State
Aid projects, including the 2021 Street Improvement Projects. Using MnDOT for plant inspection
services is more cost effective than having a private company inspect the facilities.
The completion date for this project is October 31, 2021.
RECOMMENDATION
Staff recommends adoption of Resolution No. 22-40, approving the Master Partnership Contract
with MnDOT for the 2022 Street Rehabilitation Project.
ATTACHMENTS
1.Resolution No. 22-40
2.Master Partnership Contract
CITY OF LINO LAKES
RESOLUTION NO. 22-40
APPROVING THE MASTER PARTNERSHIP CONTRACT
2022 STREET REHABILIATION PROJECT
WHEREAS, The Minnesota Department of Transportation wishes to cooperate with
local units of government to coordinate the delivery of transportation services and
maximize the efficient delivery of such services at all levels of government; and
WHEREAS, MnDOT and local governments are authorized by Minnesota Statutes
sections 471.59, 174.02, and 161.20, to undertake collaborative efforts for the design,
construction, maintenance and operation of state and local roads; and
WHEREAS: the parties wish to be able to respond quickly and efficiently to such
opportunities for collaboration, and have determined that having the ability to write
“work orders” against a master contract would provide the greatest speed and flexibility
in responding to identified needs.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Lino Lakes:
1. That the City of Lino Lakes enter into a Master Partnership Contract with the
Minnesota Department of Transportation, a copy of which was before the
Council.
2. That the proper City officers are authorized to execute such contract, and any
amendments thereto.
3. That the Community Development Director is authorized to negotiate work order
contracts pursuant to the Master Contract, which work order contracts may
provide for payment to or from MnDOT, and that the Community Development
Director may execute such work order contracts on behalf of the City of Lino
Lakes without further approval by this Council.
Adopted by the Council of the City of Lino Lakes this 25th day of April, 2022.
The motion for the adoption of the foregoing resolution was introduced by Council
Member _______________ and was duly seconded by Council Member
________________ and upon vote being taken thereon, the following voted in favor
thereof:
The following voted against same:
______________________________
Rob Rafferty, Mayor
ATTEST:
________________________
Julianne Bartell, City Clerk
MnDOT Contract Number: 1050171
Master Partnership Contract Template 1
Updated 02/09/2022
STATE OF MINNESOTA
MASTER PARTNERSHIP CONTRACT
This master contract is between the State of Minnesota, acting through its Commissioner of Transportation in this
contract referred to as the “State” and the Lino Lakes City, acting through its City Council, in this contract referred to as
the “Other Party.”
Recitals
1. The parties are authorized to enter into this contract pursuant to Minnesota Statutes, §§15.061, 471.59 and 174.02.
2. Minn. Stat. § 161.20, subd. 2, authorizes the Commissioner of Transportation to make arrangements with and
cooperate with any governmental authority for the purposes of constructing, maintaining and improving the trunk
highway system.
3. Each party to this contract is a “road authority” as defined by Minn. Stat. §160.02, subd. 25.
4. Minn. Stat. § 161.39, subd. 1, authorizes a road authority to perform work for another road authority. Such work
may include providing technical and engineering advice, assistance and supervision, surveying, preparing plans for
the construction or reconstruction of roadways, and performing roadway maintenance.
5. Minn. Stat. §174.02, subd. 6, authorizes the Commissioner of Transportation to enter into contracts with other
governmental entities for research and experimentation; for sharing facilities, equipment, staff, data, or other
means of providing transportation‐related services; or for other cooperative programs that promote efficiencies in
providing governmental services, or that further development of innovation in transportation for the benefit of the
citizens of Minnesota.
6. Each party wishes to occasionally purchase services from the other party, which the parties agree will enhance the
efficiency of delivering governmental services at all levels. This Master Partnership Contract (MPC) provides a
framework for the efficient handling of such requests. This MPC contains terms generally governing the relationship
between the parties. When specific services are requested, the parties will (unless otherwise specified) enter into a
“Work Order” contracts.
7. After the execution of this MPC, the parties may (but are not required to) enter into “Work Order” contracts. These
Work Orders will specify the work to be done, timelines for completion, and compensation to be paid for the specific
work.
8. The parties are entering into this MPC to establish terms that will govern all of the Work Orders subsequently issued
under the authority of this Contract.
Contract
1. Term of Master Partnership Contract; Use of Work Order Contracts; Survival of Terms
1.1. Effective Date: This contract will be effective on July 1st, 2022, or upon the date last signed by all State
officials as required under Minn. Stat. § 16C.05, subd. 2, whichever occurs last. The Other Party must not
begin work under this Contract until ALL required signatures have been obtained and the Other Party has
been notified in writing to begin such work by the State’s Authorized Representative.
1.2. Expiration Date. This Contract will expire on June 30, 2027.
1.3. Exhibits. Exhibit A is attached and incorporated into this agreement.
1.4. Work Order Contracts. A work order contract must be negotiated and executed (by both the State and the
Other Party) for each particular engagement, except for Technical Services provided by the State to the
Other Party as specified in Article 2. The work order contract must specify the detailed scope of work and
deliverables for that project. A party must not begin work under a work order until the work order is fully
MnDOT Contract Number: 1050171
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executed. The terms of this MPC will apply to all work orders contracts issued, unless specifically varied in
the work order. The Other Party understands that this MPC is not a guarantee of any payments or work
order assignments, and that payments will only be issued for work actually performed under fully‐executed
work orders.
1.5. Survival of Terms. The following clauses survive the expiration or cancellation of this master contract and all
work order contracts: 12. Liability; 13. State Audits; 14. Government Data Practices and Intellectual
Property; 17. Publicity; 18. Governing Law, Jurisdiction, and Venue; and 22. Data Disclosure. All terms of this
MPC will survive with respect to any work order contract issued prior to the expiration date of the MPC.
1.6. Sample Work Order. A sample work order contract is available upon request from the State.
1.7. Definition of “Providing Party” and “Requesting Party”. For the purpose of assigning certain duties and
obligations in the MPC to work order contracts, the following definitions will apply throughout the MPC.
“Requesting Party” is defined as the party requesting the other party to perform work under a work order
contract. “Providing Party” is defined as the party performing the scope of work under a work order
contract.
2. Technical Services
2.1. Technical Services include repetitive low‐cost services routinely performed by the State for the Other Party.
If requested and authorized by the Other Party, these services may be performed by the State for the Other
Party without the execution of a work order, as these services are provided in accordance with standardized
practices and processes and do not require a detailed scope of work. Exhibit A – Table of Technical Services
is attached.
2.1.1. Every other service not falling under the services listed in Exhibit A will require a work order contract
(If you have questions regarding whether a service is covered under 2.1.1, please contact Contract
Management).
2.2. The Other Party may request the State to perform Technical Services in an informal manner, such as by the
use of email, a purchase order, or by delivering materials to a State lab and requesting testing. A request
may be made via telephone, but will not be considered accepted unless acknowledged in writing by the
State.
2.3. The State will promptly inform the Other Party if the State will be unable to perform the requested Technical
Services. Otherwise, the State will perform the Technical Services in accordance with the State’s normal
processes and practices, including scheduling practices taking into account the availability of State staff and
equipment.
2.4. Payment Basis. Unless otherwise agreed to by the parties prior to performance of the services, the State will
charge the Other Party the State’s then‐current rate for performing the Technical Services. The then‐current
rate may include the State’s normal and customary additives. The State will invoice the Other Party upon
completion of the services, or at regular intervals not more than once monthly as agreed upon by the
parties. The invoice will provide a summary of the Technical Services provided by the State during the
invoice period.
3. Services Requiring a Work Order Contract
3.1. Work Order Contracts: A party may request the other party to perform any of the following services under
individual work order contracts.
3.2. Professional and Technical Services. A party may provide professional and technical services upon the
request of the other party. As defined by Minn. Stat. §16C.08, subd. 1, professional/technical services
“means services that are intellectual in character, including consultation, analysis, evaluation, prediction,
planning, programming, or recommendation; and result in the production of a report or completion of a
task.” Professional and technical services do not include providing supplies or materials except as incidental
to performing such services. Professional and technical services include (by way of example and without
limitation) cultural resources, engineering services, surveying, foundation recommendations and reports,
environmental documentation, right‐of‐way assistance (such as performing appraisals or providing
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relocation assistance, but excluding the exercise of the power of eminent domain), geometric layouts, final
construction plans, graphic presentations, public relations, and facilitating open houses. A party will
normally provide such services with its own personnel; however, a party’s professional/technical services
may also include hiring and managing outside consultants to perform work provided that a party itself
provides active project management for the use of such outside consultants.
3.3. Roadway Maintenance. A party may provide roadway maintenance upon the request of the other party.
Roadway maintenance does not include roadway reconstruction. This work may include but is not limited to
snow removal, ditch spraying, roadside mowing, bituminous mill and overlay (only small projects), seal coat,
bridge hits, major retaining wall failures, major drainage failures, and message painting. All services must be
performed by an employee with sufficient skills, training, expertise or certification to perform such work,
and work must be supervised by a qualified employee of the party performing the work.
3.4. Construction Administration. A party may administer roadway construction projects upon the request of
the other party. Roadway construction includes (by way of example and without limitation) the
construction, reconstruction, or rehabilitation of mainline, shoulder, median, pedestrian or bicycle pathway,
lighting and signal systems, pavement mill and overlays, seal coating, guardrail installation, and
channelization. These services may be performed by the Providing Party’s own forces, or the Providing Party
may administer outside contracts for such work. Construction administration may include letting and
awarding construction contracts for such work (including state projects to be completed in conjunction with
local projects). All contract administration services must be performed by an employee with sufficient skills,
training, expertise or certification to perform such work.
3.5. Emergency Services. A party may provide aid upon request of the other party in the event of a man‐made
disaster, natural disaster or other act of God. Emergency services includes all those services as the parties
mutually agree are necessary to plan for, prepare for, deal with, and recover from emergency situations.
These services include, without limitation, planning, engineering, construction, maintenance, and removal
and disposal services related to things such as road closures, traffic control, debris removal, flood protection
and mitigation, sign repair, sandbag activities and general cleanup. Work will be performed by an employee
with sufficient skills, training, expertise or certification to perform such work, and work must be supervised
by a qualified employee of the party performing the work. If it is not feasible to have an executed work
order prior to performance of the work, the parties will promptly confer to determine whether work may be
commenced without a fully‐executed work order in place. If work commences without a fully‐executed work
order, the parties will follow up with execution of a work order as soon as feasible.
3.6. When a need is identified, the State and the Other Party will discuss the proposed work and the resources
needed to perform the work. If a party desires to perform such work, the parties will negotiate the specific
and detailed work tasks and cost. The State will then prepare a work order contract. Generally, a work order
contract will be limited to one specific project/engagement, although “on call” work orders may be prepared
for certain types of services, especially for “Technical Services” items as identified section 2.1.. The work
order will also identify specific deliverables required, and timeframes for completing work. A work order
must be fully executed by the parties prior to work being commenced. The Other Party will not be paid for
work performed prior to execution of a work order contract and authorization by the State.
4. Responsibilities of the Providing Party
4.1. Terms Applicable to ALL Work Order Contracts. The terms in this section 4.1 will apply to ALL work order
contracts.
4.1.1. Each work order will identify an Authorized Representative for each party. Each party’s authorized
representative is responsible for administering the work order, and has the authority to make any
decisions regarding the work, and to give and receive any notices required or permitted under this
MPC or the work order.
4.1.2. The Providing Party will furnish and assign a publicly employed licensed engineer (Project Engineer),
to be in responsible charge of the project(s) and to supervise and direct the work to be performed
under each work order contract. For services not requiring an engineer, the Providing Party will
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furnish and assign another responsible employee to be in charge of the project. The services of the
Providing Party under a work order contract may not be otherwise assigned, sublet, or transferred
unless approved in writing by the Requesting Party’s authorized representative. This written consent
will in no way relieve the Providing Party from its primary responsibility for the work.
4.1.3. If the Other Party is the Providing Party, the Project Engineer may request in writing specific
engineering and/or technical services from the State, pursuant to Minn. Stat. Section 161.39. The
work order Contract will require the Other Party to deposit payment in advance. The costs and
expenses will include the current State additives and overhead rates, subject to adjustment based
on actual direct costs that have been verified by audit.
4.1.4. Only the receipt of a fully executed work order contract authorizes the Providing Party to begin work
on a project. Any and all effort, expenses, or actions taken by the Providing Party before the work
order contract is fully executed are considered unauthorized and undertaken at the risk of non‐
payment.
4.1.5. In connection with the performance of this contract and any work orders issued, the Providing
Agency will comply with all applicable Federal and State laws and regulations. When the Providing
Party is authorized or permitted to award contracts in connection with any work order, the
Providing Party will require and cause its contractors and subcontractors to comply with all Federal
and State laws and regulations.
4.2. Additional Terms for Roadway Maintenance. The terms of section 4.1 and this section 4.2 will apply to all
work orders for Roadway Maintenance.
4.2.1. Unless otherwise provided for by contract or work order, the Providing Party must obtain all permits
and sanctions that may be required for the proper and lawful performance of the work.
4.2.2. The Providing Party must perform maintenance in accordance with MnDOT maintenance manuals,
policies and operations.
4.2.3. The Providing Party must use State‐approved materials, including (by way of example and without
limitation), sign posts, sign sheeting, and de‐icing and anti‐icing chemicals.
4.3. Additional Terms for Construction Administration. The terms of section 4.1 and this section 4.3 will apply to
all work order contracts for construction administration.
4.3.1. Contract(s) must be awarded to the lowest responsible bidder or best value proposer in accordance
with state law.
4.3.2. Contractor(s) must be required to post payment and performance bonds in an amount equal to the
contract amount. The Providing Party will take all necessary action to make claims against such
bonds in the event of any default by the contractor.
4.3.3. Contractor(s) must be required to perform work in accordance with the latest edition of the
Minnesota Department of Transportation Standard Specifications for Construction.
4.3.4. For work performed on State right‐of‐way, contractor(s) must be required to indemnify and hold the
State harmless against any loss incurred with respect to the performance of the contracted work,
and must be required to provide evidence of insurance coverage commensurate with project risk.
4.3.5. Contractor(s) must pay prevailing wages pursuant to applicable state and federal law.
4.3.6. Contractor(s) must comply with all applicable Federal, and State laws, ordinances and regulations,
including but not limited to applicable human rights/anti‐discrimination laws and laws concerning
the participation of Disadvantaged Business Enterprises in federally‐assisted contracts.
4.3.7. Unless otherwise agreed in a work order contract, each party will be responsible for providing rights
of way, easement, and construction permits for its portion of the improvements. Each party will,
upon the other’s request, furnish copies of right of way certificates, easements, and construction
permits.
MnDOT Contract Number: 1050171
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4.3.8. The Providing Party may approve minor changes to the Requesting Party’s portion of the project
work if such changes do not increase the Requesting Party’s cost obligation under the applicable
work order contract.
4.3.9. The Providing Party will not approve any contractor claims for additional compensation without the
Requesting Party’s written approval, and the execution of a proper amendment to the applicable
work order contract when necessary. The Other Party will tender the processing and defense of any
such claims to the State upon the State’s request.
4.3.10. The Other Party must coordinate all trunk highway work affecting any utilities with the State’s
Utilities Office.
4.3.11. The Providing Party must coordinate all necessary detours with the Requesting Party.
4.3.12. If the Other Party is the Providing Party, and there is work performed on the trunk highway right‐of‐
way, the following will apply:
a. The Other Party will have a permit to perform the work on the trunk highway. The State may
revoke this permit if the work is not being performed in a safe, proper and skillful manner, or if
the contractor is violating the terms of any law, regulation, or permit applicable to the work. The
State will have no liability to the Other Party, or its contractor, if work is suspended or stopped
due to any such condition or concern.
b. The Other Party will require its contractor to conduct all traffic control in accordance with the
Minnesota Manual on Uniform Traffic Control Devices.
c. The Other Party will require its contractor to comply with the terms of all permits issued for the
project including, but not limited to, National Pollutant Discharge Elimination System (NPDES)
and other environmental permits.
d. All improvements constructed on the State’s right‐of‐way will become the property of the State.
5. Responsibilities of the Requesting Party
5.1. After authorizing the Providing Party to begin work, the Requesting Party will furnish any data or material in
its possession relating to the project that may be of use to the Providing Party in performing the work.
5.2. All such data furnished to the Providing Party will remain the property of the Requesting Party and will be
promptly returned upon the Requesting Party’s request or upon the expiration or termination of this
contract (subject to data retention requirements of the Minnesota Government Data Practices Act and other
applicable law).
5.3. The Providing Party will analyze all such data furnished by the Requesting Party. If the Providing Party finds
any such data to be incorrect or incomplete, the Providing Party will bring the facts to the attention of the
Requesting Party before proceeding with the part of the project affected. The Providing Party will
investigate the matter, and if it finds that such data is incorrect or incomplete, it will promptly determine a
method for furnishing corrected data. Delay in furnishing data will not be considered justification for an
adjustment in compensation.
5.4. The State will provide to the Other Party copies of any Trunk Highway fund clauses to be included in the bid
solicitation and will provide any required Trunk Highway fund provisions to be included in the Proposal for
Highway Construction, that are different from those required for State Aid construction.
5.5. The Requesting Party will perform final reviews and inspections of its portion of the project work. If the
work is found to have been completed in accordance with the work order contract, the Requesting Party will
promptly release any remaining funds due the Providing Party for the Project(s).
5.6. The work order contracts may include additional responsibilities to be completed by the Requesting Party.
6. Time
6.1. In the performance of project work under a work order contract, time is of the essence.
7. Consideration and Payment
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7.1. Consideration. The Requesting Party will pay the Providing Party as specified in the work order. The State’s
normal and customary additives will apply to work performed by the State, unless otherwise specified in the
work order. The State’s normal and customary additives will not apply if the parties agree to a “lump sum”
or “unit rate” payment.
7.2. State’s Maximum Obligation. The total compensation to be paid by the State to the Other Party under all
work order contracts issued pursuant to this MPC will not exceed $500,000.00.
7.3. Travel Expenses. It is anticipated that all travel expenses will be included in the base cost of the Providing
Party’s services, and unless otherwise specifically set forth in an applicable work order contract, the
Providing Party will not be separately reimbursed for travel and subsistence expenses incurred by the
Providing Party in performing any work order contract. In those cases where the State agrees to reimburse
travel expenses, such expenses will be reimbursed in the same manner and in no greater amount than
provided in the current "MnDOT Travel Regulations” a copy of which is on file with and available from the
MnDOT District Office. The Other Party will not be reimbursed for travel and subsistence expenses incurred
outside of Minnesota unless it has received the State’s prior written approval for such travel.
7.4. Payment
7.4.1. Generally. The Requesting Party will pay the Providing Party as specified in the applicable work
order, and will make prompt payment in accordance with Minnesota law.
7.4.2. Payment by the Other Party.
a. The Other Party will make payment to the order of the Commissioner of Transportation.
b. IMPORTANT NOTE: PAYMENT MUST REFERENCE THE “MNDOT CONTRACT NUMBER” SHOWN ON
THE FACE PAGE OF THIS CONTRACT AND THE “INVOICE NUMBER” ON THE INVOICE RECEIVED
FROM MNDOT.
c. Remit payment to the address below:
MnDOT
Attn: Cash Accounting
RE: MnDOT Contract Number 1050171W[XX] and Invoice Number: 00000[#####]
(see note above)
Mail Stop 215
395 John Ireland Blvd
St. Paul, MN 55155
7.4.3. Payment by the State.
a. Generally. The State will promptly pay the Other Party after the Other Party presents an itemized
invoice for the services actually performed and the State's Authorized Representative accepts the
invoiced services. Invoices must be submitted as specified in the applicable work order, but no
more frequently than monthly.
b. Retainage for Professional and Technical Services. For work orders for professional and technical
services, as required by Minn. Stat. § 16C.08, subd. 2(10), no more than 90 percent of the
amount due under any work order contract may be paid until the final product of the work order
contract has been reviewed by the State’s authorized representative. The balance due will be
paid when the State’s authorized representative determines that the Other Party has
satisfactorily fulfilled all the terms of the work order contract.
8. Conditions of Payment
8.1. All work performed by the Providing Party under a work order contract must be performed to the
Requesting Party’s satisfaction, as determined at the sole and reasonable discretion of the Requesting
Party’s Authorized Representative and in accordance with all applicable federal and state laws, rules, and
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regulations. The Providing Party will not receive payment for work found by the Requesting Party to be
unsatisfactory or performed in violation of federal or state law.
9. State’s Authorized Representative and Project Manager
9.1. The State's Authorized Representative for this master contract is the District State Aid Engineer, who has the
responsibility to monitor the State’s performance.
9.2. The State’s Project Manager will be identified in each work order contract.
10. Other Party’s Authorized Representative and Project Manager
10.1. The Other Party’s Authorized Representative for administering this master contract is the Other Party’s
Engineer, and the Engineer has the responsibility to monitor the Other Party’s performance. The Other
Party’s Authorized Representative is also authorized to execute work order contracts on behalf of the Other
Party without approval of each proposed work order contract by its governing body.
10.2. The Other Party’s Project Manager will be identified in each work order contract.
11. Assignment, Amendments, Waiver, and Contract Complete
11.1. Assignment. Neither party may assign or transfer any rights or obligations under this MPC or any work order
contract without the prior consent of the other and a fully executed Assignment Contract, executed and
approved by the same parties who executed and approved this MPC, or their successors in office.
11.2. Amendments. Any amendment to this master contract or any work order contract must be in writing and
will not be effective until it has been executed and approved by the same parties who executed and
approved the original contract, or their successors in office.
11.3. Waiver. If a party fails to enforce any provision of this master contract or any work order contract, that
failure does not waive the provision or the party’s right to subsequently enforce it.
11.4. Contract Complete. This master contract and any work order contract contain all negotiations and contracts
between the State and the Other Party. No other understanding regarding this master contract or any work
order contract issued hereunder, whether written or oral may be used to bind either party.
12. Liability
12.1. Each party will be responsible for its own acts and omissions to the extent provided by law. The Other
Party’s liability is governed by Minn. Stat. chapter 466 and other applicable law. The State’s liability is
governed by Minn. Stat. section 3.736 and other applicable law. This clause will not be construed to bar any
legal remedies a party may have for the other party’s failure to fulfill its obligations under this master
contract or any work order contract. Neither party agrees to assume any environmental liability on behalf of
the other party. A Providing Party under any work order is acting only as a “Contractor” to the Requesting
Party, as the term “Contractor” is defined in Minn. Stat. §115B.03 (subd. 10), and is entitled to the
protections afforded to a “Contractor” by the Minnesota Environmental Response and Liability Act. The
parties specifically intend that Minn. Stat. §471.59 subd. 1a will apply to any work undertaken under this
MPC and any work order issued hereunder.
13. State Audits
13.1. Under Minn. Stat. § 16C.05, subd. 5, the party’s books, records, documents, and accounting procedures and
practices relevant to any work order contract are subject to examination by the parties and by the State
Auditor or Legislative Auditor, as appropriate, for a minimum of six years from the end of this MPC.
14. Government Data Practices and Intellectual Property
14.1. Government Data Practices. The Other Party and State must comply with the Minnesota Government Data
Practices Act, Minn. Stat. Ch. 13, as it applies to all data provided by the State under this MPC and any work
order contract, and as it applies to all data created, collected, received, stored, used, maintained, or
disseminated by the Other Party under this MPC and any work order contract. The civil remedies of Minn.
Stat. § 13.08 apply to the release of the data referred to in this clause by either the Other Party or the State.
14.2. Intellectual Property Rights
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14.2.1. Intellectual Property Rights. The Requesting Party will own all rights, title, and interest in all of the
intellectual property rights, including copyrights, patents, trade secrets, trademarks, and service
marks in the Works and Documents created and paid for under work order contracts. Works means
all inventions, improvements, discoveries (whether or not patentable), databases, computer
programs, reports, notes, studies, photographs, negatives, designs, drawings, specifications,
materials, tapes, and disks conceived, reduced to practice, created or originated by the Providing
Party, its employees, agents, and subcontractors, either individually or jointly with others in the
performance of this master contract or any work order contract. Works includes “Documents.”
Documents are the originals of any databases, computer programs, reports, notes, studies,
photographs, negatives, designs, drawings, specifications, materials, tapes, disks, or other materials,
whether in tangible or electronic forms, prepared by the Providing Party, its employees, agents, or
contractors, in the performance of a work order contract. The Documents will be the exclusive
property of the Requesting Party and all such Documents must be immediately returned to the
Requesting Party by the Providing Party upon completion or cancellation of the work order contract.
To the extent possible, those Works eligible for copyright protection under the United States
Copyright Act will be deemed to be “works made for hire.” The Providing Party Government assigns
all right, title, and interest it may have in the Works and the Documents to the Requesting Party. The
Providing Party must, at the request of the Requesting Party, execute all papers and perform all
other acts necessary to transfer or record the Requesting Party’s ownership interest in the Works
and Documents. Notwithstanding the foregoing, the Requesting Party grants the Providing Party an
irrevocable and royalty‐free license to use such intellectual property for its own non‐commercial
purposes, including dissemination to political subdivisions of the state of Minnesota and to
transportation‐related agencies such as the American Association of State Highway and
Transportation Officials.
14.2.2. Obligations with Respect to Intellectual Property.
a. Notification. Whenever any invention, improvement, or discovery (whether or not patentable) is
made or conceived for the first time or actually or constructively reduced to practice by the
Providing Party, including its employees and subcontractors, in the performance of the work
order contract, the Providing Party will immediately give the Requesting Party’s Authorized
Representative written notice thereof, and must promptly furnish the Authorized Representative
with complete information and/or disclosure thereon.
b. Representation. The Providing Party must perform all acts, and take all steps necessary to ensure
that all intellectual property rights in the Works and Documents are the sole property of the
Requesting Party, and that neither Providing Party nor its employees, agents or contractors retain
any interest in and to the Works and Documents.
15. Affirmative Action
15.1. The State intends to carry out its responsibility for requiring affirmative action by its Contractors, pursuant
to Minn. Stat. §363A.36. Pursuant to that Statute, the Other Party is encouraged to prepare and implement
an affirmative action plan for the employment of minority persons, women, and the qualified disabled, and
submit such plan to the Commissioner of the Minnesota Department of Human Rights. In addition, when the
Other Party lets a contract for the performance of work under a work order issued pursuant to this MPC, it
must include the following in the bid or proposal solicitation and any contracts awarded as a result thereof:
15.2. Covered Contracts and Contractors. If the Contract exceeds $100,000 and the Contractor employed more
than 40 full‐time employees on a single working day during the previous 12 months in Minnesota or in the
state where it has its principle place of business, then the Contractor must comply with the requirements of
Minn. Stat. § 363A.36 and Minn. R. Parts 5000.3400‐5000.3600. A Contractor covered by Minn. Stat. §
363A.36 because it employed more than 40 full‐time employees in another state and does not have a
certificate of compliance, must certify that it is in compliance with federal affirmative action requirements.
MnDOT Contract Number: 1050171
9
15.3. Minn. Stat. § 363A.36. Minn. Stat. § 363A.36 requires the Contractor to have an affirmative action plan for
the employment of minority persons, women, and qualified disabled individuals approved by the Minnesota
Commissioner of Human Rights (“Commissioner”) as indicated by a certificate of compliance. The law
addresses suspension or revocation of a certificate of compliance and contract consequences in that event.
A contract awarded without a certificate of compliance may be voided.
15.4. Minn. R. Parts 5000.3400‐5000.3600.
15.4.1. General. Minn. R. Parts 5000.3400‐5000.3600 implement Minn. Stat. § 363A.36. These rules include,
but are not limited to, criteria for contents, approval, and implementation of affirmative action
plans; procedures for issuing certificates of compliance and criteria for determining a contractor’s
compliance status; procedures for addressing deficiencies, sanctions, and notice and hearing; annual
compliance reports; procedures for compliance review; and contract consequences for non‐
compliance. The specific criteria for approval or rejection of an affirmative action plan are contained
in various provisions of Minn. R. Parts 5000.3400‐5000.3600 including, but not limited to, parts
5000.3420‐5000.3500 and 5000.3552‐5000.3559.
15.4.2. Disabled Workers. The Contractor must comply with the following affirmative action requirements
for disabled workers:
a. The Contractor must not discriminate against any employee or applicant for employment
because of physical or mental disability in regard to any position for which the employee or
applicant for employment is qualified. The Contractor agrees to take affirmative action to
employ, advance in employment, and otherwise treat qualified disabled persons without
discrimination based upon their physical or mental disability in all employment practices such as
the following: employment, upgrading, demotion or transfer, recruitment, advertising, layoff or
termination, rates of pay or other forms of compensation, and selection for training, including
apprenticeship.
b. The Contractor agrees to comply with the rules and relevant orders of the Minnesota
Department of Human Rights issued pursuant to the Minnesota Human Rights Act.
c. In the event of the Contractor's noncompliance with the requirements of this clause, actions for
noncompliance may be taken in accordance with Minn. Stat. Section 363A.36, and the rules and
relevant orders of the Minnesota Department of Human Rights issued pursuant to the Minnesota
Human Rights Act.
d. The Contractor agrees to post in conspicuous places, available to employees and applicants for
employment, notices in a form to be prescribed by the commissioner of the Minnesota
Department of Human Rights. Such notices must state the Contractor's obligation under the law
to take affirmative action to employ and advance in employment qualified disabled employees
and applicants for employment, and the rights of applicants and employees.
e. The Contractor must notify each labor union or representative of workers with which it has a
collective bargaining agreement or other contract understanding, that the Contractor is bound by
the terms of Minn. Stat. Section 363A.36, of the Minnesota Human Rights Act and is committed
to take affirmative action to employ and advance in employment physically and mentally
disabled persons.
15.4.3. Consequences. The consequences for the Contractor’s failure to implement its affirmative action
plan or make a good faith effort to do so include, but are not limited to, suspension or revocation of
a certificate of compliance by the Commissioner, refusal by the Commissioner to approve
subsequent plans, and termination of all or part of this contract by the Commissioner or the State.
15.4.4. Certification. The Contractor hereby certifies that it is in compliance with the requirements of Minn.
Stat. § 363A.36 and Minn. R. Parts 5000.3400‐5000.3600 and is aware of the consequences for
noncompliance.
16. Workers’ Compensation
MnDOT Contract Number: 1050171
10
16.1. Each party will be responsible for its own employees for any workers compensation claims. This MPC, and
any work order contracts issued hereunder, are not intended to constitute an interchange of government
employees under Minn. Stat. §15.53. To the extent that this MPC, or any work order issued hereunder, is
determined to be subject to Minn. Stat. §15.53, such statute will control to the extent of any conflict
between the contract and the statute.
17. Publicity
17.1. Publicity. Any publicity regarding the subject matter of a work order contract where the State is the
Requesting Party must identify the State as the sponsoring agency and must not be released without prior
written approval from the State’s Authorized Representative. For purposes of this provision, publicity
includes notices, informational pamphlets, press releases, research, reports, signs, and similar public notices
prepared by or for the Other Party individually or jointly with others, or any subcontractors, with respect to
the program, publications, or services provided resulting from a work order contract.
17.2. Data Practices Act. Section 17.1 is not intended to override the Other Party’s responsibilities under the
Minnesota Government Data Practices Act.
18. Governing Law, Jurisdiction, and Venue
18.1. Minnesota law, without regard to its choice‐of‐law provisions, governs this master contract and all work
order contracts. Venue for all legal proceedings out of this master contract or any work order contracts, or
the breach of any such contracts, must be in the appropriate state or federal court with competent
jurisdiction in Ramsey County, Minnesota.
19. Prompt Payment; Payment to Subcontractors
19.1. The parties must make prompt payment of their obligations in accordance with applicable law. As required
by Minn. Stat. § 16A.1245, when the Other Party lets a contract for work pursuant to any work order, the
Other Party must require its contractor to pay all subcontractors, less any retainage, within 10 calendar days
of the prime contractor's receipt of payment from the Other Party for undisputed services provided by the
subcontractor(s) and must pay interest at the rate of one and one‐half percent per month or any part of a
month to the subcontractor(s) on any undisputed amount not paid on time to the subcontractor(s).
20. Minn. Stat. § 181.59.
20.1. The Other Party will comply with the provisions of Minn. Stat. § 181.59 which requires: Every contract for or
on behalf of the state of Minnesota, or any county, city, town, township, school, school district, or any other
district in the state, for materials, supplies, or construction shall contain provisions by which the Contractor
agrees: (1) That, in the hiring of common or skilled labor for the performance of any work under any
contract, or any subcontract, no contractor, material supplier, or vendor, shall, by reason of race, creed, or
color, discriminate against the person or persons who are citizens of the United States or resident aliens
who are qualified and available to perform the work to which the employment relates; (2) That no
contractor, material supplier, or vendor, shall, in any manner, discriminate against, or intimidate, or prevent
the employment of any person or persons identified in clause (1) of this section, or on being hired, prevent,
or conspire to prevent, the person or persons from the performance of work under any contract on account
of race, creed, or color; (3) That a violation of this section is a misdemeanor; and (4) That this contract may
be canceled or terminated by the state, county, city, town, school board, or any other person authorized to
grant the contracts for employment, and all money due, or to become due under the contract, may be
forfeited for a second or any subsequent violation of the terms or conditions of this contract.
21. Termination; Suspension
21.1. Termination by the State for Convenience. The State or commissioner of Administration may cancel this
MPC and any work order contracts at any time, with or without cause, upon 30 days written notice to the
Other Party. Upon termination, the Other Party and the State will be entitled to payment, determined on a
pro rata basis, for services satisfactorily performed.
21.2. Termination by the Other Party for Convenience. The Other Party may cancel this MPC and any work order
contracts at any time, with or without cause, upon 30 days written notice to the State. Upon termination,
MnDOT Contract Number: 1050171
11
the Other Party and the State will be entitled to payment, determined on a pro rata basis, for services
satisfactorily performed.
21.3. Termination for Insufficient Funding. The State may immediately terminate or suspend this MPC and any
work order contract if it does not obtain funding from the Minnesota legislature or other funding source; or
if funding cannot be continued at a level sufficient to allow for the payment of the services covered here.
Termination or suspension must be by written or fax notice to the Other Party. The State is not obligated to
pay for any services that are provided after notice and effective date of termination or suspension.
However, the Other Party will be entitled to payment, determined on a pro rata basis, for services
satisfactorily performed to the extent that funds are available. The State will not be assessed any penalty if
the master contract or work order is terminated because of the decision of the Minnesota legislature or
other funding source, not to appropriate funds. The State must provide the Other Party notice of the lack of
funding within a reasonable time of the State’s receiving that notice.
22. Data Disclosure
22.1. Under Minn. Stat. §270C.65, subd. 3, and other applicable law, the Other Party consents to disclosure of its
federal employer tax identification number, and/or Minnesota tax identification number, already provided
to the State, to federal and state tax agencies and state personnel involved in the payment of state
obligations. These identification numbers may be used in the enforcement of federal and state tax laws
which could result in action requiring the Other Party to file state tax returns and pay delinquent state tax
liabilities, if any.
23. Defense of Claims and Lawsuits
23.1. If any lawsuit or claim is filed by a third party (including but not limited to the Other Party’s contractors and
subcontractors), arising out of trunk highway work performed pursuant to a valid work order issued under
this MPC, the Other Party will, at the discretion of and upon the request of the State, tender the defense of
such claims to the State or allow the State to participate in the defense of such claims. The Other Party will,
however, be solely responsible for defending any lawsuit or claim, or any portion thereof, when the claim or
cause of action asserted is based on its own acts or omissions in performing or supervising the work. The
Other Party will not purport to represent the State in any litigation, settlement, or alternative dispute
resolution process. The State will not be responsible for any judgment entered against the Other Party, and
will not be bound by the terms of any settlement entered into by the Other Party except with the written
approval of the Attorney General and the Commissioner of Transportation and pursuant to applicable law.
24. Additional Provisions
24.1. NONE
[THE BALANCE OF THIS PAGE HAS INTENTIONALLY BEEN LEFT BLANK]
MnDOT Contract Number: 1050171
12
OTHER PARTY
The Other Party certifies that the appropriate person(s)
have executed the contract on behalf of the Other Party
as required by applicable articles, bylaws, resolutions or
ordinances.
By:
Title:
Date:
By:
Title:
Date:
COMMISSIONER OF TRANSPORTATION
By:
Date:
Title:
COMMISSIONER OF ADMINISTRATION
By:
Date:
Exhibit A – Table of Technical Services
Master Partnership Contract Program FY 2023-2027
Date: 3/28/2022
Source
Code Title Description
1735 Bituminous Plant Inspection
Performing QA/QC physical testing at the plant; sampling and transporting of materials from the plant to the lab for lab testing,
plant reviews, and operations; investigating plant discrepancies; and other technical services in the plant or office associated with
bituminous plant inspection.
2830 Bridge Bearing Assemblies All tasks related to the repair and maintenance of fixed or expansion-bearing assemblies on bridges. Includes related traffic
2819 Bridge Curb, Walk And Railing
Repairing and maintaining bridge curb, walk, rail, coping, and fencing connected to the rail. Includes glare screen and median
barriers on bridges. Includes related traffic control.
2820 Bridge Deck
Work associated with bridge deck and slab repair regardless of removal depth or type of material used for patching. Includes deck
or slab overlays and replacements and underside deck delamination. Includes related traffic control.
2838 Bridge Deck Crack Sealing All tasks related to deck crack sealing. Includes related traffic control.
2827 Bridge Expansion, Relief Joints
All maintenance tasks associated with bridge expansion joints, except joint reestablishment. Includes tightening expansion device
bolts and replacing seal glands. Includes related traffic control.
2855 Bridge Inspection Direct Support Activities that support bridge inspection, but are not direct production (i.e., leadership, technical, administrative assistance.
2828 Bridge Inspection-Federal Fund
All bridge inspection tasks for non-MnDOT bridges funded by the federal Fracture-Critical Bridge Program (Project Code will begin
with TSL and with the local bridge number). Includes related inspection reports. For MnDOT Trunk Highway bridges (Project Code
begins with TSO followed by the bridge number) and local and Department of Natural Resources (DNR) (bridge number begins
with 9A follow by bridge number) bridge inspections to be billed to the local government or Department of Natural Resources
(DNR) use Source Code 2824.
2824 Bridge Inspection-Non-Federal
All tasks related to inventory, inspection, and load capacity rating work done on trunk highway bridges to meet the requirements
of the National Bridge Inspection System and/or Minnesota Bridge Safety Inspection Program or for billing to local governments.
Includes related inspection reports and deck condition surveys.
1421
Bridge Management System
Operation/Administration/Data Use for tasks related to the Bridge Management System, including operations, administration, or data entry.
2847 Bridge Poured/ Relief Joint Seal
All tasks associated with resealing bridge construction joints. Includes related traffic control. Related source type codes: Activities
that support bridge inspection, but are not direct production (i.e., leadership, technical, administrative assistance).
2829 Bridge Superstructure
All tasks to repair any bridge component above the bridge seat that is not included in other source codes. Includes repairs to all
types of bridge superstructure elements such as girders, beams, floor beams, trusses, stringers, t-beams, precast channels, and
box girders. Includes related traffic control.
2316 Brush & Tree Removal
Maintaining, watering, trimming, and removing highway right of way tree and brush. Includes chipping of tree limbs and stump
removal/grinding. Includes related traffic control.
0032 Business Unit Management
All expenses of business/office managers for general management and administration of support functions. includes
administering central facilities maintenance and facilities capital budgets.
3000 Class Of Frequency Coordination Use for frequency coordination done with APCO, AASHTO or FCCA.
Page 1 of 5
Source
Code Title Description
1733 Concrete Plant Inspections
Performing QA/QC physical testing at the plant; sampling and transporting of materials from the plant to the lab for lab testing,
plant reviews, and operations; investigating plant discrepancies; and other technical services in the plant or office associated with
stationary concrete plants or mobile concrete paving plant inspection.
1734 Construction Materials Inspections
Performing construction phase material inspection and engineering, for structural steel, precast and pre-stressed concrete,
reinforcement steel, and electrical products and related technical services in the field and office for materials to be used in
multiple projects. Includes travel time, sampling, and sample delivery. Includes tasks related to reviewing shop drawings furnished
by suppliers or fabricators and contractor working drawings or calculations, and for tasks related to structural metals inspection
(materials surveys, physical and chemical laboratory testing, material inspection and engineering, and technical services in the
field and offices).
1802 Construction Surveying Use for surveys to provide staking for the contractor's operations and for any other construction phase surveying
2106 Crack Sealing
All surface crack sealing, crack filling, or rout and seal operations. Includes related materials, hauling, stockpiling, and traffic
control.
3023 Elec Comm Eq Rep - Miles
0400 Equipment Calibration-Mat Insp Use when performing periodic equipment calibration for equipment used in the materials lab or on construction projects.
1800 Field Inspection
All construction project field inspection (not cyclical inspection of assets), including preparatory plans & spec review,
measurement, and verification other than environmental monitoring. Includes field inspection of materials such as gradations,
densities/DCP, proctors, compaction, slump tests, and field air tests. Witnessing claims, determination and computation of pay
quantities, materials control and certification for progress vouchers, but not for final payments. Includes collecting and
transporting samples for lab tests, but not the actual laboratory verifications. Includes all construction phase project related
activities for project and resident engineers such as problem resolution, guidance and direction to field technicians. Includes all
miscellaneous field engineering expenses used by district offices such as space rental, utilities, or other costs charged to the
construction project Includes all work associated with evaluation of implementation of intelligent compaction devices to
determine if construction contract terms have been met.
1040 Final Design Surveys
All district field and office tasks needed to respond to supplemental "Requests for Survey Data" and add the data to the surveys
base map or DTM.
0601 Gen Training Preparation - Delivery
Use for time, materials, and travel expenses when developing or delivering training. includes course preparation, designing
materials, and managing training records.
2210 Guardrail-Install/Repair/Maintenance
Install, repair, or maintain low tension cable, plate beams, and end treatments; cable tension adjustments; and reflector
replacement. includes related traffic control.
2624 Indirect Expense Indirect shop expenses and shop equipment. Allocate to mobile equipment.
1871 Lighting Maintenance & Utilities
All work related to installing, maintaining, restoring, or removing highway lighting systems and fixtures. Includes repairing,
maintaining, or replacing supports necessary for roadway lighting luminaries. Includes patrol highway lighting, inspect lighting
structures, electrical service for highway lighting, re-lamping, pump stations, anti-icing systems, truck roll-over warning systems
and electrical repairs. Includes traffic control in support of roadway lighting activities. Use for tasks related to public
inquiries/complaints, review utility billings, provide data, and conduct field reviews.
Page 2 of 5
Source
Code Title Description
1875 Locate One Call
Finding and marking locations of buried conduit, cables, hand holes, loops, etc. in order to maintain or repair the traffic
management system, signal systems, or roadway lighting systems.
1732 Material Testing & Inspection
Performing construction phase and research physical and chemical laboratory testing, and related technical services in the
districts and central labs, and for performing research and construction phase non-destructive testing materials surveys, and
related technical services in the field and offices. Includes detour surveys. Non-destructive tests include, skid resistance and falling
weight deflectometer (FWD) testing.
2660 Misc Revenue
Used only by Office of Financial Management for billing and deposit transactions and to record payments to the department for
gravel sold to contractors and others.
2822 Miscellaneous Bridge Maintenance
Miscellaneous maintenance tasks performed on a specific bridge or structure not covered by other source codes. Includes work
on items such as stairways, drains, fencing, light bases, transient guards, and access doors. Includes transient removal, ordering
materials, and picking up equipment. Includes related traffic control.
3049
On Call Electronic Communications Infrastructure
Maintenance To be used by Statewide Radio Communications personnel to record on-call time.
2142 Overhead Sign Panel Maintenance
Work related to the repair and replacement of overhead sign panels, extruded sign panels mounted on I-beams, and overhead
sign structures. Includes related cable locates and traffic control. Does not include structural work.
2102 Patching Related source type codes: 2103-Heavy patching, 2104-Bituminous paving, 2105-Blow patching
1520 Pavement Management System
For tasks related to the operation of the pavement management system, including development and maintenance/technical
support. Includes tasks to meet needs external to MnDOT.
2406 Plowing & Material Application
Shoulder to shoulder snow removal operation, winging back, snow blowing drifts, and the application of de-icing chemicals using
mobile equipment. Includes changing cutting edges during event and related traffic control.
3005 Radio - Mobile Equipment
Use for the repair and preventative maintenance of all equipment associated with wireless two-way radio communications
systems (includes mobile radios, portable radios, base stations, console workstations, recorders, etc.). Non-MnDOT equipment -
Must use Project number assigned to requesting agency (State Patrol, DNR, BCA, Fire Marshall). See OSRC Project Code list.
3027 Radio Programming
Creating or modifying radio frequency programs and programming mobile and portable radios. Does not include mobile radios
used as fixed base radios as part of the Inter-OP System (Use 3009).
3002 Radio/Electronic Infrastructure
Use for the repair and preventative maintenance of all equipment associated with wireless two-way radio communications
systems (includes mobile radios, portable radios, base stations, console workstations, recorders, etc.). Non-MnDOT equipment -
Must use Project number assigned to requesting agency; Department of Public Safety (DPS) includes State Patrol (SP) Bureau of
Criminal Apprehension (BCA), Fire Marshall); does not include Department of Natural Resources (DNR). See OSRC Project
3007 Radio/Electronic System Engineering Use for design of microwave, radio and miscellaneous electronic systems.
3009 Radio/Electronic System Upgrade & Installation
Use for the installation and other services needed to provide major system upgrades or improvements to wireless or electronic
systems. Use for all work performed to correct or repair deficiencies found in a new installation.
1716 Record Sampling
Used by Materials and Research Section and district materials staff to verify inspector" sampling and testing procedures and
checking inspectors' equipment during project construction as required by FHWA. Use when performing field tests on split
sample.
Page 3 of 5
Source
Code Title Description
2222 Sign/Delineation/Marker Repair
Replacing, repairing, and washing signs (including temporary stop signs). Includes re-sequencing intersection signing and
repair/replace overhead and extrude signs mounted on I-beams. Includes related cable locates and traffic control.
1182 Soils/Foundation Field/Laboratory Tests
All laboratory testing necessary to provide geotechnical information to complete roadway soils recommendations and approvals
for use in the development of Final Design Plans and Special Provisions. Lab work includes R-value, resilient modulus, soil
classification, gradation, proctor testing, unconfined compression, consolidation, direct simple shear, direct sheer, permeability
and triaxial tests.
1879 State Furnished Materials
Use to record labor hours, equipment usage, and material costs to supply state furnished materials to a state road construction
project with federal participation.
1738 State Project - Specific Materials Inspection
Performing material inspection and engineering for materials designated for a specific construction project (SP). Generally applies
to inspection of such things as structural steel, prestressed concrete items, and most precast concrete items and related technical
services in the field and offices when related to a particular SP. Use for SP specific tasks related to performing the review of shop
drawings furnished by suppliers or fabricators and contractor working drawings or calculations, and for tasks related to structural
metals inspection (materials surveys, physical and chemical laboratory testing, material inspection and engineering and technical
services in the field and offices).
1434 Structural Metals Inspection-Non DOT
Reviewing shop drawings furnished by suppliers, fabricators, and contractors (working drawing or calculations), and for tasks
related to structural metals inspection (materials surveys, physical and chemical laboratory testing, material inspection and
engineering, and technical services in the field and offices) for local agency projects.
2629 Supplies & Small Tools Shop tools, small equipment, and supplies that cannot be directly charged to a mobile equipment unit.
0152 Support Services
Work that supports general office management, system management such as entering data into SWIFT, PPMS, PUMA and other
MnDOT systems, attending staff meetings and other indirect support activities.
1312 Tech Assist-Outside MnDOT Use when providing technical assistance to an organization external to MnDOT.
3025 Tower/Building Maintenance
Use for all tasks related to the maintenance of a tower building or site. Includes towers, buildings, generators, LP system, fencing,
landscaping, grounding, ice bridge, cable management, climbing ladders, card key systems, and HVAC.
1876 Traffic Counting
Use to record labor, equipment usage, and material costs for activities related to traffic counts made for statewide traffic
monitoring or traffic operations. Includes all activities related to traffic counting, such as taking requests, assigning priorities,
collecting field data, processing data, and developing new techniques for collection.
1501 Traffic Management System (TMS)
Used by traffic operations staff for all tasks that support the RTMC's operations center (or TOCC) providing traveler information,
managing incidents and monitoring the FMS. Includes dynamic message sign maintenance, ramp meter maintenance, camera
maintenance, and loop detection activities. Includes maintenance activities related to any ITS or TMS device such as RTMC cables,
monitor wall, switchers, routers, or modems. Use to record all costs for maintenance activities related to traffic management fiber
optics. Use for tasks related to maintaining traffic operations software including minor software enhancements and fixes. Use
when providing traffic operations technical assistance external to MnDOT. Use with
Page 4 of 5
Source
Code Title Description
1513 Traffic Management System (TMS) Integration
For tasks associated with the incorporation of new and existing TMS devices (cameras, loops, DMS, and other ITS devices) into
existing infrastructure to ensure proper operation. Use with the Construction/Program Delivery Appropriation.
1500 Traffic Mgt System Maintenance
Used by staff to maintain various Intelligent Transportation System (ITS) devices such as dynamic message signs, ramp meters,
cameras, detection, cables, RICWS, video wall monitors, switches, routers or modems. Used to record all costs for maintenance
activities related to traffic management fiber optics. Not to be used for Lighting or Traffic Signal maintenance.
1721 Traffic Sign Work Orders Use for work involved in preparing work orders for traffic signs. Use only with Maintenance Operations appropriation (T790081).
2863 Traffic Signal Inspection
Work related to cyclical structural and electrical inspection and preventive maintenance checks of traffic signal
systems/structures. Includes labor, equipment, materials, and traffic control.
1870 Traffic Signal Maintenance
Work related to the structural repair and replacement of traffic signal system structures and all electrical maintenance for traffic
signal systems including electrical power, labor, equipment materials, GSOC locates, traffic control and responses to public
inquiries.
2834 Waterway Maintenance
All tasks related to waterway maintenance for deck bridges. Includes debris removal, waterway cleanup, channel repair, and
channel protection repair that is not part of slope protection. Includes related traffic control.
Page 5 of 5
1
CITY COUNCIL
AGENDA ITEM 6C
STAFF ORIGINATOR: Michael Grochala, Community Development Director
MEETING DATE: April 25, 2022
TOPIC: Consider Resolution No. 22-42 Approving 1st Amendment to
Development and PUD Agreement
VOTE REQUIRED: 3/5
INTRODUCTION
Staff is request City Council approval to amend the Development and PUD Agreement for the
Lyngblomsten project.
BACKGROUND
The City Council approved the Development and PUD Agreement with Lyngblomsten at Lino
Lakes, LLC on July 26, 2021. The agreement included requirements for the construction of
improvements on Hodgson Road (CSAH 49) and County Road J (Ash Street). Per Section
19(d) if the City and County have not entered into an agreement by April 30, 2022 to construct
the roadway improvements, Lyngblomsten is required to prepare plans and specification for the
off-site improvements and once approved, proceed with construction.
Anoka County has initiated final design for the improvement in cooperation with Lino Lakes,
Ramsey County and the City of Shoreview. However, we do not anticipate execution of a Joint
Powers Agreement with Anoka County until the end of summer or early fall. Accordingly, we
are proposing an amendment to Section 19(b) of the agreement to change the date for
agreement between City and County to September 30, 2022.
RECOMMENDATION
Staff is recommending approval of Resolution No. 22-42.
ATTACHMENTS
1. Resolution No. 22-42
CITY OF LINO LAKES
RESOLUTION NO. 22-42
RESOLUTION APPROVING FIRST AMENDMENT TO DEVELOPMENT AND
PUD AGREEMENT FOR
LYNGBLOMSTEN AT LINO LAKES ADDITION
WHEREAS, on July 26, 2021, the City Council passed Resolution No. 20-95 approving the
Development and PUD Agreement (“Agreement”) for Lyngblomsten at Lino Lakes Addition;
and
WHEREAS, Section 19 (d) requires Lyngblomsten to prepare plans and complete certain off-
site improvement unless the City of Lino Lakes (“City”) and Anoka County have entered into an
agreement by April 30, 2022 to complete said off-site improvements; and
WHEREAS, Anoka County is proceeding with final design of the off-site improvements in
cooperation with the City, Ramsey County and the City of Shoreview; and
WHEREAS, a Joint Powers Agreement between Anoka County and City is proposed to be
completed within the next four months; and
WHEREAS, the City and Lyngblomsten at Lino Lakes, LLC (“Developer”) have determined it
is in the interest of both parties to extend the date for City and County agreement to September
30, 2022;
NOW, THEREFORE BE IT RESOLVED by The City Council of The City of Lino Lakes
hereby approves the First Amendment to Development Agreement and Planned Unit
Development Agreement between Lyngblomsten at Lino Lakes, LLC, attached hereto as Exhibit
A, and authorizes the Mayor and City Clerk to execute such agreement on behalf of the City.
Adopted by the Council of the City of Lino Lakes this 25th day of April, 2022.
The motion for the adoption of the foregoing resolution was introduced by Council Member
_______________and was duly seconded by Council Member ________________ and upon
vote being taken thereon, the following voted in favor thereof:
The following voted against same:
_______________________________
Rob Rafferty, Mayor
ATTEST:
________________________
Julianne Bartell, City Clerk
Exhibit A
FIRST AMENDMENT AGREEMENT
This First Amendment Agreement made this _____ day of __________________, 2022,
amends the July 26, 2021 Development Agreement and Planned Unit Development
Agreement (“DA”) by and between the City of Lino Lakes (“City”) and Lyngblomsten at
Lino Lakes, LLC (“Developer”) said DA being recorded as Document No. 2339598.003
in the Office of the Anoka County Recorder.
Except as expressly modified herein, the terms and conditions of the DA remain in full
force and effect
Section 19(d) of the DA is hereby modified by this First Amendment Agreement
as follows:
The development requires turn lane, off-site stormwater and signal improvements
along Hodgson Road (County State Aid Highway 49) and County Road J (Ash Street) as
generally identified on the Concept Plan dated August 24, 2020 prepared by SHE, Inc.
subject to approval by Anoka County and Ramsey County, the “Off-Site Improvements,”
which the parties anticipate will be constructed by Anoka County in 2023. Developer’s
share of the Off-Site Improvements intended to be constructed by Anoka County is
$902,000. The Developer shall deposit with the City security in the amount of
$1,127,500, which represents 125% of the Developer’s share of the Off-Site
Improvements. The security shall be provided in the form of cash escrow, surety
agreement or letter of credit in a form acceptable to the City, each of which may be
drawn upon by the City in the event Developer fails to pay the Developer’s share of the
Off-Site Improvements within thirty days after invoice therefore. The Developer shall
also coordinate and cooperate with Anoka County and Ramsey County in the Counties’
efforts to undertake additional off-site improvements related to the Hodgson Road
(County State Aid Highway 49) and County Road J (Ash Street) intersection
improvements. Such work shall be completed consistent with the 49 & J Road Concept
Layout prepared by SEH dated August 24, 2020.
It is understood by the parties hereto that Anoka County may itself undertake the Off-Site
Improvements, and that such work may be the subject of an agreement between the
County and the City. If the City and Anoka County enter an agreement by which Anoka
County proceeds with a project that includes construction of the Off-Site Improvements
by the County, the City shall retain the cash escrow portion of security referenced in this
paragraph, and the letter of credit or surety agreement shall be returned to the Developer.
However, if no County/City Agreement for the construction of the Off-Site
Improvements by the County is in place by September 30, 2022 the Developer shall
submit final construction plans providing for construction of the Off-Site Improvements
by Developer depicted as Contractor Roadway and Parcel Area on the SEH November
10, 2020 49 & J Road Concept Plan, Exhibit E (consisting of the turn lane, trails,
boulevard trees and signage located within the right of way). The final construction plans
shall be approved by the City and County Engineers. In the event Developer undertakes
such construction, the security required by this Section 19.d shall be reduced (in the event
of a surety agreement or letter of credit) and/or released to Developer (in the event of a
cash deposit) consistent with the release procedure set forth in Sections 3 through 5 of the
Surety Agreement set forth on Exhibit D attached hereto.
DEVELOPER CITY
By: __________________________ By: __________________________
Its: __________________________ Its: ___________________________
This instrument was drafted by:
Rupp, Anderson, Squires, Waldspurger
& Mace, P.A.
333 South Seventh Street, Suite 2800
Minneapolis, MN 55402