HomeMy WebLinkAbout05-02-2022 Council Work Session PacketCITY COUNCIL WORK SESSION AGENDA
CITY OF LINO LAKES
Monday, May 2, 2022
Community Room
6:00 P.M.
1. Anoka County Assessor — Preview for Board of Appeals and Equalization To Follow
2. ARPA Spend Overview, Hannah Lynch To Follow
3. Planning & Zoning Board Master Planning Recommendation, Michael Grochala
4. Aerial 11 Out of Service, John Swenson
5. Q 1 2022 Public Safety Update, John Swenson
6. Council Updates on Boards/Commissions, City Council
7. Adjourn
WS — Item 3
WORK SESSION STAFF REPORT
Work Session Item No. 3
Date: May 2, 2022
To: City Council
From: Michael Grochala, Community Development Director
Re: Planning and Zoning Board Master Plan Recommendation
Background
The 2040 Comprehensive Plan identifies gateway locations, the need to strengthen and
maintain the appearance of gateways, and recommendation to complete master planning
studies were identified. These areas are detailed in Chapter 3: Land Use -Planning
District section of the Comprehensive Plan.
At their February 9 meeting, the Planning and Zoning Board discussed the need to
prepare master plans for key developing areas of the City. The board initially identified
the Sunset Avenue/Main Street Corridor, the Lake Drive and Main Street intersection,
and the Main Street/35E corridor from 21st to 24th Avenues as priority study areas. Each
of these areas are currently under some level of development planning or interest.
At their April 13 meeting, the board refined their project scope to recommend, for City
Council consideration, that the City retain professional services to prepare a gateway
design study encompassing the identified locations in the Comprehensive Plan.
Analysis
The Implementation section of the Comprehensive Plan (Chapter 12) identifies a number
of proposed actions and timing to implement the plan. These items are used to develop
an annual work plan and support for project inclusion in the annual budgeting process.
The development of design guidelines related to gateways is identified as a short term
action (1-5 years). The completion of master plans in individual planning districts is
included in the medium priority category.
Staff would suggest the development of gateway design standards is a priority goal. This
study would look at all gateway locations as a whole to develop a uniform treatment
when improvements are proposed and funding is available. These areas include:
• Lake Drive and 35W — 2022 budget includes increased funding for boulevard
landscaping.
• Sunset Avenue and Main Street — Key western gateway into city — Robinson
Farms being considered for development.
• Lake Drive and Main Street — principal crossroad in City — NW corner being
considered for redevelopment.
• Main Street and 35E — Developing commercial center — NE Master Plan
underway.
• County Road J and 35E — Southeastern Gateway to City — Planning underway for
reconstruction of bridge and CRJ corridor from Centerville Road to Otter Lake
Road.
• County Road J and Hodgson Road — Southern Gateway — Lyngblomsten
redevelopment in northwest corner — Planning for reconstruction of CRJ and
Hodgson in progress.
Approximately $34,000 is budgeted annually in the Planning budget for code updates,
small area plans, and other consultant services. The zoning ordinance will be completed
in 2022 along with the sign ordinance. We are also intending to potentially start the
update of the Shoreland Ordinance. In addition, the Council recently authorized a master
planning process for 400 acres of commercial/industrial land northeast of the 35E/Main
Street corridor.
If the City Council is interested in pursuing this recommendation staff can reevaluate
future project and funding priorities.
Requested Council Direction
Staff is requesting City Council direction regarding the Planning and Zoning Board's
recommendation.
WS — Item 5
WORK SESSION STAFF REPORT
Work Session Item 5
Date: May 2, 2022
To: City Council
From: John Swenson, Public Safety Director
Re: Aerial 11 Out Of Service
Backjround
During the annual inspection of Aerial 11 a frame failure was noted which required that
this piece of apparatus be taken out of service.
The attached memo from Fire Division Deputy Director Dan L'Allier dated April 20h
provides further details on the inspection, fire suppression implications, and potential
options to address this issue.
Staff is seeking Council direction.
Attachments
Memo dated April 26, 2022 from Deputy Director Dan L'Allier
/ZC Ste\
CITYI �;OF
LINOLAKES
�ARTT��
DATE: April 26, 2022
Lino Lakes Public
Safety Department
Memo
TO: John Swenson, Public Safety Director
W CITY,�i�""-OF
IN KE
ID
FROM: Dan L'Allier, Deputy Public Safety Director — Fire Division
RE: Aerial 11 Out of Service
On April 8, Aerial 11 had its annual OSHA (Occupational Safety and Health Administration)
and NFPA (National Fire Protection) Inspection. The apparatus failed the inspection and was
placed "Out of Service" due to the vehicle's frame having catastrophic rust jacking. This problem
was first found at the annual inspection and five-year nondestructive test that was completed
shortly after we took possession from the Centennial Fire District in 2016. At that time, it was
noted that this rust jacking was significant but the defect was listed as a Class 2, this did not
place the truck out of service. The recommendation was to monitor the damage to make sure it
did not become catastrophic. At that time, I received a price to replace the frame rails on the
truck. The repair was greater than the value of the truck.
Each year, American Test Centers would inspect the truck and monitor the progress of the rust.
This year, the rust was too great and the truck failed the inspection. With the inspection failure,
this also places the complete truck "Out of Service". The truck cannot be driven. This is because
the major frame defect also violated DOT (Department of Transportation) regulations.
I reached out to Lance Olson with EAM (Emergency Apparatus Maintenance) to help navigate
through getting an answer as to if the truck is repairable. This was made difficult because the
truck was not built from the ground up by one manufacturer. The cab and chassis were built by
Freightliner, the ladder was built by RK Ladders in Fremont, Nebraska, and the truck body was
finally assembled at Toyne Fire Apparatus in Breda, Iowa. Lance Olson was able to get me in
touch with the Engineering Department of all these companies. It was clear that no matter what
repair we used, it had to be approved by the frame manufacturer and that was Freightliner. After
contacting I State Freightliner and speaking with the Shop Foreman, Nick Terano, we were
informed that due to the age of A11 (2000 model year) there are no replacement frame rails
available nor any of these frame rails being manufactured any longer; therefore the damage to
AI I's frame is not repairable.
ONE VISION. ONE MISSION. LINO LAKES PUBLIC SAFETY DEPARTMENT.
With this news, it really changed my thoughts on our long-term plan with this truck and our
replacement of our 1992/1993 water tenders. The long-term plan was to use Aerial 11 as an
Engine until we replaced the first of the pair of Tenders. The plan would require building a new
Tender / Pumper. These trucks would include a larger cab for up to five firefighters. It would
include a 1500 gallon per minute fire pump. A water tank that could carry up to 3000 gallons of
water. This truck would also score for ISO as an Engine. Our current Tenders do not score as
Engines with ISO. After we received our new Pumper/ Tenders, the plan was to liquidate Aerial
11. But now with Aerial 11 being placed out of service and not usable, this brings another
concern. I investigated with three different fire apparatus builders (Custom Fire Apparatus of
Osceola, Wisconsin, Rosenbauer Fire Apparatus of Wyoming Minnesota, and Fire Safety USA
of Rochester, Minnesota.) what it would cost and how long it would take to move our current
plan up to replace one of our tenders with a new Tender / Pumper. All three manufacturers were
clear that the build cost has increased 25-30%. But the real bad news was the earliest we would
see a truck after ordering is 30-36 months. They also stated this is today and they do not know
what the future will be with components and steel shortages predicted in the future.
I have looked both locally and nationally for a quality used tender / pumper. I was not able to
find a quality apparatus. I could find other tenders that are 30 years old, but no pumper / tenders.
I was having a difficult time finding fire engines. I found a few and the price was astonishing.
The few that I did find had high mileage and had been well used and the sale price was between
$200-300,000. With replacing Aerial 11 with an Engine, it only fixes one of our apparatus needs
and that is the fire pump capacity. It does not answer our need to have reliable mobile water to
fight fires in areas of our City that are not on our municipal water system.
I was able to find a local engine that is available through Custom Fire Apparatus for $185-
$200,000. This apparatus would only answer the deficiency of the fire pump from Aerial 11.
This would not allow us to move the tender replacements down the road. If anything, with what
has been learned with the supply chain issues and delayed delivery of finished fire apparatus to
30-36 months, we would be wise to order the replacements for both tenders sooner than later.
The timing of this is further complicated with our scheduled Insurance Service Office (ISO)
audit this summer. ISO is a company that rates fire departments and the surrounding
communities on how well equipped they are to respond to and suppress fires when they occur.
This rating is used by some homeowner insurance providers to establish homeowners insurance
rates. During our last ISO audit in 2017 our ISO score improved from a 5/9 to 4/4Y, it should be
noted that that ISO rating system the lower the number the better prepared a fire department is to
conduct fire suppression services. With the reduction in pumping capacity that is a result of Al
being out of service we anticipated that our ISO will not be as good as reported in the 2017 audit.
We have a couple of options.
Option 1
Order two new pumper / tenders with delivery in three years. This would likely result in a
negative impact on our ISO rating. It would confirm to the long-term plan for fire apparatus
replacement and would reduce the size of the fire apparatus fleet. The estimated cost per pumper
/ tender would be between $800,000 and $900,000 given the current manufacturer's pricing.
ONE VISION. ONE MISSION. LINO LAKES PUBLIC SAFETY DEPARTMENT.
Option 2
Replace Aerial 11 with a used fire engine to maintain the pumping capacity for approximately
$200,000. Order the replacement pumper /tenders for replacement in 2025 and 2026 as soon as
possible. Evaluate our fire pump capacity needs and if they are sufficient in 2026 with the new
pumper / tenders, then liquidate the used engine purchased this year in 2026.
ONE VISION. ONE MISSION. LINO LAKES PUBLIC SAFETY DEPARTMENT.
WS — Item 4
WORK SESSION STAFF REPORT
Work Session Item 4
Date: May 2, 2022
To: City Council
From: John Swenson, Public Safety Director
Re: Public Safety Update
Update
Staff will be on hand to present the 1 st Quarter 2022 Public Safety Update.
Attachments
Q 1 Quarterly Report
r
CITY �` O F
Lino Lakes Public
Safety Department
QUARTERLY REPORT
����
LINO ' KE r
d��
CART
N KE
2022 Q1
01/01/2022 — 3/31/2022
CASE NUMBERS GENERATED
YEAR
QI
Q2
Q3
Q4
TOTAL
2022
2,531
2021
2,766
3,027
3,338
3,007
12,138
STACK CALLS REPORT
Q1
Q2
Q3
Q4
TOTAL
2022
11:06:10
2021
9:50:25
22:07:41
33:39:48
46:27:26
112:05:20
• Average Response Time (emergency & non -emergency) 6 minutes.
MEDICAL CALLS FOR SERVICE
YEAR
Q1
Q2
Q3
Q4
TOTAL
2022
222
2021
182
205
201
231
819
• 2022 Q1 Average emergency response for medicals, 5 minutes and 11 seconds.
• 2022 Q1 Average non -emergency response for medicals, 5 minutes and 44 seconds.
• Police staff responded to all 222 medical calls for service (CFS) and POC fire staff
responded to 14 medical CFS.
FIRE DIVISION
FIRE DIVIS ION
NFWS
CODE
DESCRIPTION
Q1 2021
Q1 2022
P/FF
POC
P/FF
I POC
100
Fire
7
7
8
8
200
Overpressure Explosion, Overheat -No Fire
0
0
0
0
300
Rescue & EM S Incidents
32
32
39
39
400
Hazardous Conditions - No Fire
12
7
9
7
500
Service Call
19
14
211
20
600
Good Intent Call
5
5
11
8
700
False Alarms & False Calls
18
10
22
14
800
Severe Weather & Natural Disaster
0
0
0
0
900
Special Incident
0
0
0
0
TOTALI
93
751
110
96
P/FF = Police/Firefighter POC = Paid On Call Firefighters
* Please note no medical CFS are included in this table except motor vehicle accidents.
4/25/2022 3:16 PM
POLICE DIVISION
MUTUAL AID GIVEN
QI
Q2
Q3
Q4
TOTAL
2022
16
2021
7
9
7
2
25
MUTUAL AID RECEIVID
Q1
Q2
Q3
Q4
TOTAL
2022
2
2021
2
2
4
4
1 12
Q 1 2021
Q 1 2022
NIBRS Description - Group A
Off
Arrest
Off
Arrest
Animal Cruelty
0
0
0
0
Arson
0
0
0
0
Aggravated Assault
5
5
4
4
Simple Assault
4
1 3
8
7
Intimidation
4
4
1
0
Burglary/Breaking & Entering
6
3
6
1
Counterfeiting/Forgery
2
1
0
0
Destruction / Damage / Vandalism of
Property
22
5
15
5
Drugs/Narcotic Violation
25
25
17
13
Drug Equipment Violations
22
22
11
8
Embezzlement
0
0
0
0
Extortion / Blackmail
0
0
1
0
False Pretenses/Swindle/Con
5
1 2
4
2
Credit Card/Automated Teller Machine
Fraud
2
0
1
0
Wire Fraud
0
0
1
0
Impersonation
1
1
0
0
Identity Theft
19
0
11
0
Hacking/Computer Invasion
0
0
1
0
Kidnapping/Abduction
0
0
0
0
Murder & Nonnegligent Manslaughter
Person
0
0
0
0
Shoplifting
5
4
9
3
Theft from Building
5
1
2
1
Theft from Motor Vehicle
13
0
9
0
Theft of Motor Vehicle Parts or Accessories
4
0
2
1
All other Larceny
14
7
25
6
Motor Vehicle Theft
3
2
1
0
Robbery
0
0
0
0
Forcible Rape
1
1
0
0
Forcible Sodomy
2
2
0
0
Forcible Fondling
1
1
0
0
Stolen Property Offenses
4
4
0
0
Weapon Law Violations
2
1 2
1
1
TOTAL
171
1 95
130
52
Solve Rate
56 %
40%
2021
2022
NIBRS Description - Group B
Off
Arrest
Off
Arrest
Bad Checks
0
0
0
0
Curfew/Loitering/Vagrancy Violation
0
0
0
0
Disorderly Conduct
6
5
12
5
Driving Under Influence
27
27
34
31
Family Offenses, Nonviolent
0
0
0
0
Liquor Law Violations
7
7
2
2
Trespass of Real Property
0
0
6
6
TOTS
40
1 39
54
1 44
SOLVE RATE
98%
81%
Q12021
Q12022
2020/2021 Overall Clearance Rate
Off
Arrest
Off
Arrest
Group A
171
95
130
52
Group B
40
39
54
44
TOTAL
211
134
184
96
SOLVERATE
64%
52%
Q 1 2021
Q 1 2022
2020/2021 Clearance Rate
Off
Arrest
Solve Rate
Off
Arrest
Solve Rate
Property Crimes
105
30
29%
87
19
22%
Crimes Against People
13
12
92%
12
11
92%
FELONY CASE FILE S UBMIS SIONS
YEAR
Ql
Q2
Q3
Q4
TOTAL
2022
4
2021
15
19
34
14
82
Q1, 2022 Notable Actions & Events
• February 3, Career Fair Alexandria Technical and Community College
• February 25, 6th Annual Guns N Hoses Charity Classic Hockey game
• March 3, 2022, Coffee with a Cop
• March 23, St. Cloud State University Huskies Job and Internship Fair
• March 24, Bemidji State University Career Fair
• March 31, Cub Scout Group — Fire Station 1 Tour