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HomeMy WebLinkAbout10-12-2006 Charter Minutes APPROVED J, 1 CITY OF LINO LAKES 2 CHARTER COMMISSION 3 4 DATE : October 12,2006 5 TIME STARTED : 6:33 P.M. 6 TIME ENDED : 8:50 P.M. 7 MEMBERS PRESENT : Dahl,Aldentaler, Trehus,Handrick,Vacha,Bening, 8 Duffy, Storberg,Zastrow,Montain,Richard Williams 9 and Carlson to MEMBERS EXCUSED : Bor, Warren and Rosemary Williams 11 MEMBERS UNEXCUSED : None 12 STAFF MEMBERS PRESENT : None 13 14 15 CALL TO ORDER AND ROLL CALL 16 17 Acting Chair Duffy called the regular meeting of the Lino Lakes Charter Commission to order at 18 6:33 p.m. on October 12, 2006. 19 20 Acting Chair Duffy noted there is a community-visioning meeting at Eagle Brook Church this 21 evening. Anyone wishing to attend is excused from the meeting. 22 23 APPROVAL OF AGENDA 24 25 Commissioner Dahl noted she has information on the concept plan for Robinson properties to 26 share with anyone interested after the meeting. 27 28 MOTION by Commissioner Bening, seconded by Commissioner Vacha,to approve the agenda 29 as presented. Motion carried unanimously. 30 31 The agenda was approved as presented. 32 33 OPEN MIKE 34 35 No one was present for open mike. 36 37 APPROVAL OF MINUTES 38 39 July 13,2006—MOTION by Commissioner Carlson, seconded by Commissioner Trehus,to 40 table the minutes to the January 2007 meeting. Motion carried unanimously. 41 42 OLD BUSINESS 43 44 Road Reconstruction and Council Response—Commissioner Trehus stated the commission 45 had invited the Community Development Director and City Engineer to the meeting this evening Charter Commission October 12, 2006 Page 2 APPROVED 46 to discuss this issue. The decision was made to postpone the discussion to the January 2007 47 meeting because of staff attending a meeting that is being held this evening. 48 49 Commissioner Trehus noted the agenda item should be changed to "Road Reconstruction and 50 Staff Discussion". He indicated Chair Warren would be re-drafting his letter that will be sent to 51 City staff regarding the discussion. 52 53 Outcome of City Staff and City Council Actions with Pending Charter Amendment, 54 Gordon Heitke, City Administrator—Chair Duffy referred to the memo sent by City 55 Administrator Heitke regarding the petition that was presented to the City Council. The Council 56 decided to prepare the amendment as requested in the petition with no revisions for placement on 57 the ballot. 58 59 Review of City Council Decision, Commissioner Dahl—Commissioner Dahl stated that 60 because the Charter was so involved in this issue that the Commission needed detailed minutes 61 from the Council meeting when this was discussed. She distributed verbatim minutes from that 62 section of the Council meeting as prepared by Commissioner Duffy. 63 64 ONGOING REPORTS UPDATED QUARTERLY, GORDON HEITKE 65 66 Five-Year Plan —Acting Chair Duffy referred to the memo from the City Administrator 67 regarding this issue. The memo indicated the final revision would be made in December 68 concurrently with the 2007 budget. 69 70 Commissioner Montain stated it is the job of the Commission to ensure the City has a Five Year 71 Plan. The memo is just another brush off to the Commission regarding this issue. The City 72 needs to follow the Charter and have a Five Year Plan. It is the job of the Chair of the 73 Commission to get the Council's attention and make sure they complete a Five Year Plan. The 74 Chair should make it more of a public discussion and get this issue put on a Council agenda to 75 point out to them in a public form they are not doing their job. 76 77 Commissioner Bening suggested this issue be put on the Council agenda and a letter be read to 78 them outlining options such as taking the requirement out of the Charter, complete the plan, or 79 petition on a recall of the elected officials. 80 81 Commissioner Carlson pointed out the Surface Water Management Plan would make a big 82 difference in the Five Year Plan. 83 84 MOTION by Commissioner Trehus, seconded by Commissioner Montain, to foml a 85 subcommittee to bring this issue to the Council face to face as an agenda item to enforce the Five 86 Year Plan. 87 88 Acting Chair Duffy also suggested the Commission do some research about what the 89 Commission's options are in regard to this issue. 2 Charter Commission October 12, 2006 Page 3 APPROVED 90 91 Commissioner Dahl suggested as many Commissioners as possible attend that Council Meeting. 92 93 Commissioner's Montain, Trehus, Dahl and Vacha volunteered for the subcommittee. 94 95 Commissioner Bening indicated he hopes Chair Warren will also be involved with the committee 96 and make the presentation to the Council. 97 98 MOTION carried unanimously. 99 100 Finished Report on Quality of Life Survey—Acting Chair Duffy referred to a memo from the 101 City Administrator regarding this issue. She read the question and results from the survey in 102 relation to the Charter requirements in terms of road reconstruction. 103 104 Commissioner Handrick excused herself from the meeting at 7:30 p.m. 105 106 Commissioner Zastrow suggested the Commission work as a group to change the City Charter so 107 the City can have a fund to fix roads. He stated it makes no sense to have a Five Year Plan for 108 roads when there are no funds to fix the roads. 109 110 Commissioner Montain stated there are many funds available to borrow from for road projects 111 that could be repaid at some point in the future. 112 113 Commissioner Trehus noted he likes the system the way it is but the neighborhoods and City 114 should work together on projects. 115 116 Surface Water Management Plan—Acting Chair Duffy referred to a memo from the City 117 Administrator regarding this issue. 118 119 Commissioner Carlson stated the Executive Summary of the plan does not included figures 120 related to costs and assessments. 121 122 Commissioner Storberg stated the plan seems very un-equitable and unfair. Residents who 123 attended the meeting were very upset. 124 125 Commissioner Trehus stated that at some point in time this could become a Charter issue. 126 127 NEW BUSINESS 128 129 A Charter Report, Commissioner Dahl—Commissioner Dahl stated she became aware of a 130 City of Mounds View proposed charter amendment regarding establishing a cap on tax increases. 131 She stated if anyone is interested she could make copies of the available information. She noted 132 it was a charter initiative and will be on the ballot this fall. 133 3 Charter Commission October 12, 2006 Page 4 APPROVED 134 Commissioner Storberg suggested the Commission think about this issue and discuss it at the 135 next meeting. 136 137 Acting Chair Duffy stated she would like more background information on this issue. 138 139 Commissioner Trehus stated he would like to see the ballot question. 140 141 MOTION by Commissioner Trehus, seconded by Commissioner Bening,to invite one or more of 142 the officers of the Mounds View Charter Commission to the January meeting to discuss the 143 ballot initiative. Motion passed with Commissioner Montain voting no. 144 145 Discussion of Three Charter Commission Meetings Per Year, Commissioner Storberg- 146 Commissioner Storberg stated it is difficult to get a quorum for the summer meeting. She stated 147 she believes the Commission can get their business completed in three meetings a year and can 148 always schedule an extra meeting if necessary. 149 150 MOTION by Commissioner Storberg, seconded for discussion by Commissioner Dahl,to meet 151 the second Thursday in January, April and October 2007. 152 153 Commissioner Montain stated he believes that is addressing a problem that is not there. 154 155 Commissioner Vacha stated he believes the Commission should meet four times a year. 156 157 MOTION failed with Commissioners Aldentaler, Carlson, Dahl, Duffy, Williams, Zastrow, 158 Vacha, Montain, Bening and Trehus voting no. 159 160 Acting Chair Duffy noted the Commission could decide at the April meeting if the July meeting 161 should be changed. 162 163 Pledge of Allegiance, Commissioner Dahl—Commissioner Dahl stated she believes the 164 Commission should start saying the Pledge of Allegiance at its meetings. She indicated if the 165 Commission is in agreement, she would see if a flag were available for the meeting room. 166 167 MOTION by Commissioner Dahl seconded by Commissioner Montain,to say the Pledge of 168 Allegiance at Charter Commission meetings. Motion carried with Commissioner Bening voting 169 no. 170 171 Annual Report—Commissioner Montain stated it has always been the policy and practice, as 172 well as stated in the by-laws,that the annual report be presented at the October meeting for 173 approval. 174 175 MOTION by Commissioner Trehus, seconded by Commissioner Dahl,to put this issue on the 176 January meeting for discussion. 177 4 Charter Commission October 12, 2006 Page 5 APPROVED 178 Commissioner Bening read the by-laws regarding this matter and stated it indicates the secretary 179 has to submit the Chair's approved annual report to the judge. He stated he agrees it should be 180 done in October for the current year. 181 182 MOTION carried with Commissioner Montain and Bening voting no. 183 184 Set Agenda for January 11,2007 Meeting_—Acting Chair Duffy set the following agenda for 185 the January 11,2007 Charter Commission Meeting: 186 187 1. Call to Order and Roll Call 188 189 2. Pledge of Allegiance 190 191 3. Approval of Agenda 192 193 4. Open Microphone 194 195 5. Approval of Minutes 196 A. July 13,2006 197 B. October 12,2006 198 199 6. Old Business 200 A. Road Reconstruction and Staff Discussion 201 B. Outcome of City Staff and City Council Actions with Charter Amendment 202 C. Annual Report 203 204 7. On-Going Reports 205 A. Five Year Plan 206 207 8. New Business 208 A. Annual Report By-laws 209 B. Mounds View Ballot Amendment 210 211 9. Set Agenda for April 2007 Meeting 212 213 11. Adjourn 214 215 MOTION by Commissioner Bening, seconded by Commissioner Dahl to approve the January 11, 216 2007 agenda. Motion carried unanimously. 217 218 ADJOURN 219 220 MOTION by Commissioner Carlson seconded by Commissioner Trehus,to adjourn the meeting 221 at 8:50 p.m. Motion carried unanimously. 5 Charter Commission October 12, 2006 Page 6 APPROVED 222 223 Respectfully Submitted, 224 225 Kim Points 226 Timesaver Off-Site Secretarial, Inc. 227 6