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Home My WebLink About05-02-2022 Council Work Session PacketCITY COUNCIL WORK SESSION AGENDA CITY OF LINO LAKES Monday, May 2, 2022 Community Room 6:00 P.M. Economic Development Authority Meeting precedes the work session at 5:30 p.m. (See separate agenda.) 1. Anoka County Assessor – Preview for Board of Appeal and Equalization 1A Rookery Update, Rick DeGardner 2. ARPA Spend Overview, Hannah Lynch 3. Planning & Zoning Board Master Planning Recommendation, Michael Grochala 4. Aerial 11 Out of Service, John Swenson 5. Q1 2022 Public Safety Update, John Swenson 6. Council Updates on Boards/Commissions, City Council 7. Adjourn 2022 ASSESSOR’S REPORT BOARD OF APPEAL AND EQUALIZATION Anoka County City of Lino Lakes 1 2022 Local Board of Appeal and Equalization Agenda May 09, 2022 1. Call the Board of Review to Order 2. Roll Call 3. Read Official Notice of the Board of Review 4. Board Chair outlines the ground rules for the meeting. The specific ground rules may vary for each local board but should include: • Purpose of the meeting; • Remind property owners that only appeals for the current year valuation or classification may be made. The 2022 board is to review the assessment as of January 2, 2022, which will be used to compute the property taxes payable in 2023. Prior years’ assessments or taxes (including taxes payable in 2021) are not within the jurisdiction of the board; • The order of the appellants - by appointment first, followed by walk-ins on a first-come basis. The board will also receive written appeals from property owners. The secretary will record the required information (name, mailing address, telephone number, and address of property, etc.) • The expectations of the appellant when presenting their appeal (i.e. the appeal must be substantiated by facts; where the appellant should stand or sit; the appellant should be prepared to answer questions posed by the board, etc.); • Time limits imposed (if any); • The procedure the board will follow for making decisions (Will the board hear all appeals before making any decisions? Will the board send a letter to appellants to inform them of the decision? Etc.) The Board may correct any erroneous valuation and add any omission of properties or increase of value after due process. The total decrease of valuations may not exceed one percent of the total valuation of the taxing district; 5. The Board Chair should give the assessor the opportunity to present a brief overview of the property tax process and a recap of the current assessment. 6. Appellants should then present their appeals to the board. If the assessor has had a chance to review the property prior to the meeting, the assessor can present facts and information either supporting the valuation and or classification, or recommend that the board make a change. If the assessor has not had a chance to review the property prior to the meeting, the board may ask the assessor to review the property and present his/her findings to the board at a reconvene meeting. 7. Recess or Close the Meeting. (If needed, the meeting will be reconvened at a date to be determined. The Board of Appeal and Equalization of any city must complete its work and adjourn within twenty days from the time of convening as specified in the notice of the clerk, unless a longer period is approved by the Commissioner of Revenue. No action taken subsequent to such date shall be valid.) Anoka County City of Lino Lakes 2 Understanding Your Assessment and Appeal Options Assessment Process Timeline In Minnesota it is the duty of the Assessor to value and classify property. This is done annually as of the assessment date of January 2nd. Each year's assessment is based on arms-length transactions (sales that meet the criteria of an open market transaction, see market value definition below) that occurred the previous October thru September. When the assessment is completed the local taxing jurisdictions begin their budgeting process for the following year. They use the total assessment to determine their tax base and develop their tax rates (formerly referred to as mill rates). All aspects of the assessment, including but not limited to the assessment date, sales period for each assessment and property tax classification are dictated by state statute and under the oversight of the Minnesota Department of Revenue. Market Value Defined As in private appraisal, Market Value is defined as: The most probable price that a property should bring in a competitive and open market under all conditions requisite to a fair sale, the buyer and seller each acting prudently and knowledgeably, and assuming the price is not affected by any undue stimulus. Implicit in this definition are the consummation of a sale as of a specified date and the passing of title from seller to buyer under conditions whereby: • buyer and seller are typically motivated: • both parties are well informed or well advised, and acting in what they consider their own best interests; • a reasonable time is allowed for exposure in the open market; • payment is made in terms of cash in U.S. dollars or in terms of financial arrangements comparable thereto; • the price represents the normal consideration for the property sold unaffected by special or creative financing or sales concessions granted by anyone associated with the sale (a foreclosure sale or a short sale [a sale to avoid foreclosure] is not considered an arms-length transaction). Mass Appraisal Defined Property values for Minnesota real estate tax purposes are determined via mass appraisal. Mass appraisal is the practice of determining individual values based on statistical analysis of a group of sales for a large area. The values are determined as of a specific date and are based on arms-length transactions that occurred during a specified sales period. Anoka County City of Lino Lakes 3 Sales Statistics Defined We have the ability by using statistical analysis to test the accuracy of the assessment. We use these statistics to ensure equity between properties at the neighborhood, municipal and county levels. The Minnesota Department of Revenue also uses these same techniques to test for equity between counties. The primary statistics used are: Median Ratio: This is a measure of central tendency that is the midpoint of a group of sales ratios when arrayed from low to high. The median is a useful statistic as it is not affected by extreme ratios. Aggregate Ratio: This is the total market value of all sale properties divided by the total sale prices. It, along with the mean ratio, gives an idea of our assessment level. Within the city, we constantly try to achieve an aggregate and mean ratio of 94% to 95% to give us a margin to account for a fluctuating market and still maintain ratios within state mandated guidelines. Also referred to as the Weighted Mean. Mean Ratio: The mean is the average ratio. We use this ratio not only to watch our assessment level, but also to analyze property values by development, type of dwelling and value range. These studies enable us to track market trends in neighborhoods, popular housing types and classes of property. Coefficient of Dispersion (COD): The COD measures the accuracy of the assessment. It is possible to have a median ratio of 93% with 300 sales, two ratios at 93%, 149 at 80% and 149 at 103%. Although this is an excellent median ratio, there is obviously a great inequality in the assessment. The COD indicates the spread of the ratios from the mean or median ratio. The goal of a good assessment is a COD of 10 to 20. A COD under 10 is considered excellent and anything over 20 will mean an assessment review by the Department of Revenue. Price Related Differential (PRD): This statistic measures the equality between the assessments of high and low valued property. A PRD over 100 indicates a regressive assessment, or the lower valued properties are assessed at a greater degree than the higher. A PRD of less than 100 indicates a progressive assessment or the opposite. A perfect PRD of 100 means that both higher and lower valued properties are assessed exactly equal. Appeals Procedure Each spring Anoka County sends out a property tax bill (based on the prior year assessment) along with the Notice of Valuation and Classification. Three factors that affect the tax bill are: 1. The amount your local governments (town, city, county, etc.) spend to provide services to your community; 2. The estimated market value of your property; 3. The classification of your property (how it is used). The assessor determines the final two factors. You may appeal the value or classification of your property as described on the next page. Anoka County City of Lino Lakes 4 Informal Appeal • Property owners are encouraged to call the appraiser or assessor whenever they have questions or concerns about their market value, classification of the property, or the assessment process. • Almost all questions can be answered during this informal appeal process. • When taxpayers call questioning their market value, every effort is made to make an appointment to inspect properties that were not previously inspected. • If the data on the property is correct, the appraiser can show the property owner other sales in the market that support the estimated market value. • If errors are found during the inspection, or other factors indicate a value reduction is warranted, the appraiser can easily make the changes at this time. Local Board of Appeal and Equalization • The Local Board of Appeal and Equalization is typically made up of city council members or township board members. In certain cases, a special board is appointed and typically consists of real estate professionals. • The Board meets during late April and early May. • Taxpayers can make their appeal in person or by letter. • If an interior inspection is denied no adjustment can be made to value per MN Statute. • The assessor is present to answer any questions and present evidence supporting their value. County Board of Appeal and Equalization • In order to appeal to the County Board of Appeal and Equalization, a property owner must first appeal to the Local Board of Appeal and Equalization. • The County Board of Appeal and Equalization follows the Local Board of Appeal and Equalization in the assessment appeals process. • Again, if an interior inspection is denied no adjustment can be made to value per MN Statute. • Their role is to ensure equalization among individual assessment districts and classes of property. • Decisions of the County Board of Appeal and Equalization can be appealed to the Minnesota Tax Court. Minnesota Tax Court The Tax Court has statewide jurisdiction. Except for an appeal to the Supreme Court, the Tax Court shall be the sole, exclusive and final authority for the hearing and determination of all questions of law and fact arising under the tax laws of the state. There are two divisions of tax court: the small claims division and the regular division. The Small Claims Division of the Tax Court only hears appeals involving one of the following situations: • The assessor’s estimated market value of the property is less than $300,000 • The entire parcel is classified as a residential homestead and the parcel contains no more than one dwelling unit. • The entire property is classified as an agricultural homestead. • Appeals involving the denial of a current year application for homestead classification of the property. The proceedings of the small claims division are less formal and property owners often represent themselves. There is no official record of the proceedings. Decisions made by the small claims division are final and cannot be appealed further. Small claims decisions do not set precedent. Anoka County City of Lino Lakes 5 The Regular Division of the Tax Court will hear all appeals, including those with the jurisdiction of the small claims division. Decisions made here can be appealed to a higher court. The principal office for the Tax Court is in St. Paul. However, the Tax Court is a circuit court and can hold hearings at any other place within the state so that taxpayers may appear with as little inconvenience and expense to the taxpayer as possible. Appeals of property located in Anoka County are heard at the Anoka County Courthouse. Three judges make up the Tax Court. Each may hear and decide cases independently. However, a case may be tried before the entire court under certain circumstances. The petitioner must file in tax court on or before April 30 of the year in which the tax is payable. Anoka County City of Lino Lakes 6 Lino Lakes Assessment Overview Lino Lakes Assessment Staff Name Position License Level Responsibility Shawn Halligan Residential Appraiser AMA Residential 1-3 Units Amanda Stenzel Associate Appraiser CMA – In Process Residential 1-3 Units Alex Guggenberger County Assessor SAMA Countywide Oversight City of Lino Lakes Property Breakdown Property Type Number of Parcels Vacant Residential 625 Improved Residential 7,229 Agricultural (Vacant & Improved) 167 Apartment (Vacant & Improved) 8 Commercial/Industrial (Vacant & Improved) 210 Public Utility 24 Mobile Homes 94 Exempt 696 Total 9,052 2022 Assessment As part of this mass appraisal process, all properties are re-valued annually based on the information on record. Properties are physically inspected, and property records reviewed once every 5 years (as statutorily required). This is an ongoing process whereby 20% (referred to as quintile) of a city is inspected each year so that in a cycle of 5 years all properties have been inspected at least once. In addition to this quintile review, properties are also inspected when there is a building permit issued or at the request of the property owner. The sale of a property does not initiate a reassessment. The map on the next page depicts the residential quintile plan for the next 5 years. Quintile Maps are also available on our Public Website. For further information go to: anokacounty.us/3574/Property-Assessment Anoka County City of Lino Lakes 7 Anoka County City of Lino Lakes 8 As stated earlier, Minnesota state law governs the assessment date, which is January 2nd of each year, as well as the sales periods associated with each assessment date. The 2021 assessment which was used for tax calculations this year (2022) was based on transactions that closed between October 1st, 2019 and September 30th, 2020. Property owners were notified of their 2021 value on their Notice of Valuation and Classification (also referred to as a valuation notice). The notices were mailed out in April of 2021 in the same envelope as the tax statement. The appeals process took place at the municipal level during the month of April of 2021 and at the county level in June of 2021. At this point, if a property owner wishes to appeal their 2021 assessment (for taxes payable 2022) their only option is to file a tax court petition. This must be done no later than April 30th, 2022. The 2022 assessment was completed in February and the valuation notices were mailed the week of March 21st. The 2022 assessed value will be used for tax calculation purposes next year. The sales period associated with this assessment is October 1st, 2020 thru September 30th, 2021. As with past assessments, the local appeals process will begin in April and finish up in June. The options and requirements to appeal this assessment are listed on the back of the valuation notice. If a property owner has an issue with their 2022 assessment, the first thing they should do is contact their local assessor. The phone numbers are listed on their valuation notice. Please note that only arms-length sales that closed between October 1st, 2020 and September 30th, 2021 have been used to determine valuations for the 2022 assessment, for taxes payable in 2023. The following chart may be helpful in following the timeline of your assessment: SALES PERIOD ASSESSMENT DATE TAX YEAR October 1, 2018 to January 2, 2020 2021 September 30, 2019 October 1, 2019 to January 2, 2021 2022 September 30, 2020 October 1, 2020 to January 2, 2022 2023 September 30, 2021 Anoka County City of Lino Lakes 9 We are aware that due to the time frames we are required to work within it sometimes appears as though the assessor’s estimated market value does not represent the market. It seems lower than it should be during times of inflation and higher than it should be in times of deflation. The following chart illustrates the relationship between assessed values and actual sale prices; and how the assessor’s market values have been following the changes as they occur in the open market. Note: The Median Assessor’s Estimated Market Value represents the homes that are in the sales study. One important thing to remember is the assessment process is completed before the budgeting process begins. Assessors do not adjust values in order to increase revenue. There is little correlation between changes in assessments due to market changes and how the resulting real estate tax changes. When we adjust assessments due to market conditions, all properties are adjusted. The only time that an adjustment in an assessor’s estimated market value will have an impact on the increase or decrease in tax is if the change in value is due to value added for new construction or value removed due to demolition/destruction of an improvement. 2022 Sales Statistics – Residential The table below uses various sales metrics to compare how the residential market in Lino Lakes performed compared to the rest of the county. The sales study figures were gathered using Northstar MLS data. Metric Lino Lakes CountywideAverage Sale Price & % Change (YOY)$410,800(+15.75%) $355,400(+12.9%)Median Sale Price % Change (YOY)$400,000(+14.28%) $327,500(+14.11%)Median Days on Market (DOM)8 9# of Sales & % Change (YOY)413(-3.06%) 6597(+.007%)# of Arm’s Length Sales & % Change (YOY)413(-3.06%) 6540(+1.63%)# of Non-Arm’s Length Sales & % Change (YOY)None 57(-12.31%) Anoka County City of Lino Lakes 10 2022 Sales Ratio Statistics The tables below display the final adjusted sales ratios for Residential, Apartments, Commercial, and Industrial properties. All the numbers are within State of MN requirements and indicate a high-quality assessment with good equalization. Residential 2021 Sales Study Period Oct 1st 2020 thru Sept 30 2021 City/Town Qualified Sales Median Ratio COD Andover 553 94.05%8.39 Anoka 263 93.99%6.27 Bethel 11 94.06%2.64 Blaine 1130 94.10%5.91 Centerville 64 94.86%5.21 Circle Pines 101 93.30%6.94 Columbia Heights 401 94.34%6.77 Columbus 36 94.57%7.87 Coon Rapids 928 94.53%5.23 East Bethel 158 94.49%8.49 Fridley 374 94.46%6.43 Ham Lake 161 94.40%10.89 Hilltop 1 93.91% Lexington 18 97.42%12.61 Lino Lakes 228 94.09%6.43 Linwood 78 94.36%12.81 Nowthen 47 95.15%8.12 Oak Grove 130 94.34%8.31 Ramsey 543 94.34%8.31 Spring Lake Park 89 94.55%6.28 St. Francis 151 94.78%5.64 Countywide 5465 94.35%6.97 2021 Sales Study Classification Number of Sales Ratio COD Countywide Apartment 25 93.00%9.2 Lino Lakes 0 N/A N/A Countywide Commercial 42 97.64%18.21 Lino Lakes 2 N/A N/A Countywide Industrial 46 92.48%10.62 Lino Lakes 1 N/A N/A Anoka County City of Lino Lakes 11 Market Value History The graphs below indicate how aggregate values have changed over the last 5 years for each of the four largest property types. Anoka County City of Lino Lakes 12 Anoka County City of Lino Lakes 13 2022 Market Value Statistics & New Construction The tables below indicate the percentage change (YOY) for each of the four largest property types as well as the total market value. The increase due to New Construction (NC) is also included in the table below. Property Type 2022 EMV % Increase/Decrease % Increase Due to NCResidential3,026,497,900$ 26.26%3.80%Agricultural 55,837,200$ 7.32%0.90%Apartment 31,023,300$ 18.26%- Commercial 117,836,900$ 13.24%1.92%Industrial 103,514,500$ 27.69%0.005%Total EMV 3,338,173,100$ 25.33%3.52% WS – Item 1A WORK SESSION STAFF REPORT Work Session Item No. 1A Date: May 2, 2022 To: City Council From: Rick DeGardner, Public Services Director Re: Rookery Update Background Staff will present an update on the Rookery Activity Center, including progress on renovations, operations, memberships, and the proposed opening date!!! Requested Council Direction WS – Item 2 WORK SESSION STAFF REPORT Work Session Item No. 2 Date: May 2, 2022 To: City Council From: Hannah Lynch, Finance Director Re: ARPA Spend Overview Background American Rescue Plan Act (ARPA) funds in the amount of $2,417,213.82 was allocated to the City of Lino Lakes. Half of the allocation was received in 2021 with the second half expected in July 2022. The City elected the standard allowance available under the revenue loss provision of ARPA and may spend all allocated funds for the provision of government service to re- open the Rookery Activity Center and, if needed, other pay-go spending for capital improvements and purchases. The attached ARPA Spend Overview details the appropriated amount of ARPA dollars to Rookery renovations and pre-opening expenditures as well as how much of the appropriated dollars have been spent through April 2022. Requested Council Direction Staff is prepared to discuss the ARPA Spend Overview. Attachments ARPA Spend Overview ARPA Spend Overview ‐ Rookery Renovations and Pre‐Opening ExpendituresActuals through 4/25/2022Item Appropriated Amount Spent Amount Project Status Project DescriptionAdmin OfficesCubicles 10,500.00$ 5,275.16$ Down PaymentFlooring (carpet) 6,000.00$ 1,196.80$ In ProgressLighting (LED upgrades) 8,613.50$ 8,613.50$ Complete Upgrades in admin offices, copy room, and front deskChild WatchDoors 2,500.00$ Flooring (carpet) 13,587.08$ 13,587.08$ CompleteLighting (LED upgrades) 4,886.00$ 4,886.00$ Complete Upgrades in child watch & hallwaysToys & Furnishings 10,000.00$ Fitness/Studio AreaFlooring (carpet/tile) 37,968.60$ 37,968.60$ Complete Carpet tile and thick rubber flooringFlooring (resurface) 5,522.00$ 5,522.00$ Complete Sand and finishDehumidifier ‐ Daikin 6,350.00$ 6,350.00$ Complete StudioLighting (LED upgrades) 10,040.74$ 10,040.74$ Complete Lighting upgrades, fan install, outlets for lights (wire equipment at 2nd floor)Paint 3,750.00$ 3,750.00$ Complete Entire upper level including studio. City provided the paint.Front Desk/LobbyTemporary Security Cameras 700.00$ General FacilityOffice Supplies 2,000.00$ 1,075.86$ N/AMaintenance Supplies 25,000.00$ 18,711.03$ N/A Paint, ceiling tiles, pool vacuum & maint kin, interior signage, storage racksSmall Tools/Equip 10,000.00$ 6,715.26$ N/A Floor scrubber, credit card readersProfessional Services 40,000.00$ 28,063.60$ N/A Architect services, install block & window in gym, electrical & wiringAdvertising 499.78$ 499.78$ N/ARental Equipment 747.36$ 747.36$ N/A Scissor liftComputers and Hardware 12,251.93$ 12,251.93$ Complete Front Desk and full‐time staffDoor Access 13,129.00$ Main doors and admin offices ‐ same system at all City buildingsElectrical Plates & Electric Relocate 11,200.00$ In Progress New electrical plates & electric relocate for outdoor building signElectronic Message Board 3,767.64$ 3,767.64$ Complete TVs and digital signage customization softwareFiber Cable Extension 48,503.00$ 48,503.00$ Complete Run fiber from Civic Complex, run from back HVAC room to network closetFlooring and Tile Contract 186,022.00$ 160,648.85$ In Progress Tile in lobby, main hallway, locker rooms. Carpet in main vestibule, lobby sitting area, service counter, birthday party room, and childcare entrance. Wall tile in locker rooms.Furniture 75,000.00$ In ProgressHVAC Roof Top Unit (RTU) #1 18,000.00$ In ProgressKey Cores ‐ Repin 8,000.00$ Landscaping/Building Exterior 25,000.00$ Exterior cleaning will be done in‐houseLED Retrofits 5,000.00$ 4,410.00$ In ProgressMurals/artwork 2,025.00$ 2,025.00$ Complete Logos behind front desk & locker rooms, pool area muralPaintMezzanine Railings and Door Frames 3,900.00$ 3,900.00$ CompleteRemaining Areas 46,950.00$ 46,950.00$ Complete Paint walls and ceilings in gym, activity center, kids area, offices, common areasParking Lot 172,233.15$ 8,736.25$ Awarded Contract Mill & overlay, upgrade ADA complianceSecurity System 28,000.00$ Equipment & installSignageExterior 15,950.00$ 8,497.50$ Down Payment Illuminated Halo Stud "The Rookery Activity Center" sign Item Appropriated Amount Spent Amount Project Status Project DescriptionInterior 10,000.00$ Washer/dryer 15,256.00$ 15,256.00$ Complete 30lb capacity washer, 50lb capacity dryerTowels 1,229.00$ Window Cleaning 3,075.00$ GymnasiumEquipment (Sport/Gym) 5,000.00$ Flooring (resurface) 24,869.00$ 12,434.50$ In Progress Sand and finish. Restriping and new logo.Base Tile 4,670.00$ Locker RoomsBenches 2,000.00$ Countertops 5,789.85$ 5,789.85$ CompleteLockers 96,500.00$ 57,500.00$ Down Payment Removal of existing and installation of new high phenolic lockersSloped Tops 18,500.00$ Change order for sloped topsPartitions 19,982.44$ 19,982.44$ Complete (8) Solid Plastic Stalls, (1) Urinal Screen, (14) Shower Stalls w/ CurtainsPlumbing (showers) 7,915.00$ 7,915.00$ Complete Replaced shower heads, valves, trim, and handheld fixturesPlumbing (touchless fixtures) 24,115.00$ Hands free plumbing fixturesSauna Unit 2,200.00$ Party RoomGeneral Carpentry 52,269.99$ 52,269.99$ Complete Renovating previous conference roomPool AreaDehumidification Unit 130,600.00$ 58,875.00$ In Progress Supplies heating, cooling, and dehumidification to the pool areaEquipment (Pool) 16,000.00$ 10,154.88$ In Progress Kickboards, life vests, lap lane pennants, pool rope, racing line lane, lane reel, ring buoy, aqua jogger, water volley & spine board kit, AEDLicense Fee 2,700.00$ Mechanical Systems Replacement and Repairs 51,930.00$ New fans, assemblies, motors, belts, and balancing the ventilation system.Paint 64,900.00$ 64,900.00$ Complete Entire pool area and the three locker roomsPool Deck Furniture 3,100.00$ Pre‐Opening 65,000.00$ In Progress New water feature, R&M existing infrastructure, provide safety equipment & signagePool Start‐up/Operator Training 6,000.00$ Filling of pools, equipment start‐up, balancing of pool chemicals, operator trainingWall Tile 7,565.00$ In Progress Wall tile by showerWaterslide (refurbish) 62,700.00$ 21,945.00$ Down PaymentServices/SupportBranding/Marketing 5,000.00$ 5,000.00$ Complete Marketing ConsultantsCivicPlus95,250.00$ 63,730.01$ In Progress Recreation software & websiteIsaac Sports Group 3,000.00$ 1,600.00$ In ProgressOtherContingency 36,500.00$ Operating Deficit 500,000.00$ GRAND TOTAL 2,217,213.06$ 850,045.61$ WS – Item 3 WORK SESSION STAFF REPORT Work Session Item No. 3 Date: May 2, 2022 To: City Council From: Michael Grochala, Community Development Director Re: Planning and Zoning Board Master Plan Recommendation Background The 2040 Comprehensive Plan identifies gateway locations, the need to strengthen and maintain the appearance of gateways, and recommendation to complete master planning studies were identified. These areas are detailed in Chapter 3: Land Use-Planning District section of the Comprehensive Plan. At their February 9 meeting, the Planning and Zoning Board discussed the need to prepare master plans for key developing areas of the City. The board initially identified the Sunset Avenue/Main Street Corridor, the Lake Drive and Main Street intersection, and the Main Street/35E corridor from 21st to 24th Avenues as priority study areas. Each of these areas are currently under some level of development planning or interest. At their April 13 meeting, the board refined their project scope to recommend, for City Council consideration, that the City retain professional services to prepare a gateway design study encompassing the identified locations in the Comprehensive Plan. Analysis The Implementation section of the Comprehensive Plan (Chapter 12) identifies a number of proposed actions and timing to implement the plan. These items are used to develop an annual work plan and support for project inclusion in the annual budgeting process. The development of design guidelines related to gateways is identified as a short term action (1-5 years). The completion of master plans in individual planning districts is included in the medium priority category. Staff would suggest the development of gateway design standards is a priority goal. This study would look at all gateway locations as a whole to develop a uniform treatment when improvements are proposed and funding is available. These areas include:  Lake Drive and 35W – 2022 budget includes increased funding for boulevard landscaping.  Sunset Avenue and Main Street – Key western gateway into city – Robinson Farms being considered for development.  Lake Drive and Main Street – principal crossroad in City – NW corner being considered for redevelopment.  Main Street and 35E – Developing commercial center – NE Master Plan underway.  County Road J and 35E – Southeastern Gateway to City – Planning underway for reconstruction of bridge and CRJ corridor from Centerville Road to Otter Lake Road.  County Road J and Hodgson Road – Southern Gateway – Lyngblomsten redevelopment in northwest corner – Planning for reconstruction of CRJ and Hodgson in progress. Approximately $34,000 is budgeted annually in the Planning budget for code updates, small area plans, and other consultant services. The zoning ordinance will be completed in 2022 along with the sign ordinance. We are also intending to potentially start the update of the Shoreland Ordinance. In addition, the Council recently authorized a master planning process for 400 acres of commercial/industrial land northeast of the 35E/Main Street corridor. If the City Council is interested in pursuing this recommendation staff can reevaluate future project and funding priorities. Requested Council Direction Staff is requesting City Council direction regarding the Planning and Zoning Board’s recommendation. WS – Item 4 WORK SESSION STAFF REPORT Work Session Item 4 Date: May 2, 2022 To: City Council From: John Swenson, Public Safety Director Re: Aerial 11 Out Of Service Background During the annual inspection of Aerial 11 a frame failure was noted which required that this piece of apparatus be taken out of service. The attached memo from Fire Division Deputy Director Dan L’Allier dated April 26th provides further details on the inspection, fire suppression implications, and potential options to address this issue. Staff is seeking Council direction. Attachments Memo dated April 26, 2022 from Deputy Director Dan L’Allier ONE VISION. ONE MISSION. LINO LAKES PUBLIC SAFETY DEPARTMENT. Lino Lakes Public Safety Department Memo DATE: April 26, 2022 TO: John Swenson, Public Safety Director FROM: Dan L’Allier, Deputy Public Safety Director – Fire Division RE: Aerial 11 Out of Service On April 8, Aerial 11 had its annual OSHA (Occupational Safety and Health Administration) and NFPA (National Fire Protection) Inspection. The apparatus failed the inspection and was placed “Out of Service” due to the vehicle's frame having catastrophic rust jacking. This problem was first found at the annual inspection and five-year nondestructive test that was completed shortly after we took possession from the Centennial Fire District in 2016. At that time, it was noted that this rust jacking was significant but the defect was listed as a Class 2, this did not place the truck out of service. The recommendation was to monitor the damage to make sure it did not become catastrophic. At that time, I received a price to replace the frame rails on the truck. The repair was greater than the value of the truck. Each year, American Test Centers would inspect the truck and monitor the progress of the rust. This year, the rust was too great and the truck failed the inspection. With the inspection failure, this also places the complete truck “Out of Service”. The truck cannot be driven. This is because the major frame defect also violated DOT (Department of Transportation) regulations. I reached out to Lance Olson with EAM (Emergency Apparatus Maintenance) to help navigate through getting an answer as to if the truck is repairable. This was made difficult because the truck was not built from the ground up by one manufacturer. The cab and chassis were built by Freightliner, the ladder was built by RK Ladders in Fremont, Nebraska, and the truck body was finally assembled at Toyne Fire Apparatus in Breda, Iowa. Lance Olson was able to get me in touch with the Engineering Department of all these companies. It was clear that no matter what repair we used, it had to be approved by the frame manufacturer and that was Freightliner. After contacting I State Freightliner and speaking with the Shop Foreman, Nick Terano, we were informed that due to the age of A11 (2000 model year) there are no replacement frame rails available nor any of these frame rails being manufactured any longer; therefore the damage to A11’s frame is not repairable. ONE VISION. ONE MISSION. LINO LAKES PUBLIC SAFETY DEPARTMENT. With this news, it really changed my thoughts on our long-term plan with this truck and our replacement of our 1992/1993 water tenders. The long-term plan was to use Aerial 11 as an Engine until we replaced the first of the pair of Tenders. The plan would require building a new Tender / Pumper. These trucks would include a larger cab for up to five firefighters. It would include a 1500 gallon per minute fire pump. A water tank that could carry up to 3000 gallons of water. This truck would also score for ISO as an Engine. Our current Tenders do not score as Engines with ISO. After we received our new Pumper/ Tenders, the plan was to liquidate Aerial 11. But now with Aerial 11 being placed out of service and not usable, this brings another concern. I investigated with three different fire apparatus builders (Custom Fire Apparatus of Osceola, Wisconsin, Rosenbauer Fire Apparatus of Wyoming Minnesota, and Fire Safety USA of Rochester, Minnesota.) what it would cost and how long it would take to move our current plan up to replace one of our tenders with a new Tender / Pumper. All three manufacturers were clear that the build cost has increased 25-30%. But the real bad news was the earliest we would see a truck after ordering is 30-36 months. They also stated this is today and they do not know what the future will be with components and steel shortages predicted in the future. I have looked both locally and nationally for a quality used tender / pumper. I was not able to find a quality apparatus. I could find other tenders that are 30 years old, but no pumper / tenders. I was having a difficult time finding fire engines. I found a few and the price was astonishing. The few that I did find had high mileage and had been well used and the sale price was between $200-300,000. With replacing Aerial 11 with an Engine, it only fixes one of our apparatus needs and that is the fire pump capacity. It does not answer our need to have reliable mobile water to fight fires in areas of our City that are not on our municipal water system. I was able to find a local engine that is available through Custom Fire Apparatus for $185- $200,000. This apparatus would only answer the deficiency of the fire pump from Aerial 11. This would not allow us to move the tender replacements down the road. If anything, with what has been learned with the supply chain issues and delayed delivery of finished fire apparatus to 30-36 months, we would be wise to order the replacements for both tenders sooner than later. The timing of this is further complicated with our scheduled Insurance Service Office (ISO) audit this summer. ISO is a company that rates fire departments and the surrounding communities on how well equipped they are to respond to and suppress fires when they occur. This rating is used by some homeowner insurance providers to establish homeowners insurance rates. During our last ISO audit in 2017 our ISO score improved from a 5/9 to 4/4Y, it should be noted that that ISO rating system the lower the number the better prepared a fire department is to conduct fire suppression services. With the reduction in pumping capacity that is a result of A11 being out of service we anticipated that our ISO will not be as good as reported in the 2017 audit. We have a couple of options. Option 1 Order two new pumper / tenders with delivery in three years. This would likely result in a negative impact on our ISO rating. It would confirm to the long-term plan for fire apparatus replacement and would reduce the size of the fire apparatus fleet. The estimated cost per pumper / tender would be between $800,000 and $900,000 given the current manufacturer’s pricing. ONE VISION. ONE MISSION. LINO LAKES PUBLIC SAFETY DEPARTMENT. Option 2 Replace Aerial 11 with a used fire engine to maintain the pumping capacity for approximately $200,000. Order the replacement pumper /tenders for replacement in 2025 and 2026 as soon as possible. Evaluate our fire pump capacity needs and if they are sufficient in 2026 with the new pumper / tenders, then liquidate the used engine purchased this year in 2026. WS – Item 5 WORK SESSION STAFF REPORT Work Session Item 5 Date: May 2, 2022 To: City Council From: John Swenson, Public Safety Director Re: Public Safety Update Update Staff will be on hand to present the 1st Quarter 2022 Public Safety Update. Attachments Q1 Quarterly Report 4/25/2022 3:16 PM • Average Response Time (emergency & non-emergency) 6 minutes. • 2022 Q1 Average emergency response for medicals, 5 minutes and 11 seconds. • 2022 Q1 Average non-emergency response for medicals, 5 minutes and 44 seconds. • Police staff responded to all 222 medical calls for service (CFS) and POC fire staff responded to 14 medical CFS. FIRE DIVISION YEAR Q1 Q2 Q3 Q4 TOTAL 2022 2,531 2021 2,766 3,027 3,338 3,007 12,138 CASE NUMBERS GENERATED Q1 Q2 Q3 Q4 TOTAL 2022 11:06:10 2021 9:50:25 22:07:41 33:39:48 46:27:26 112:05:20 STACKED CALLS REPORT YEAR Q1 Q2 Q3 Q4 TOTAL 2022 222 2021 182 205 201 231 819 MEDICAL CALLS FOR SERVICE NFR'S CODE DESCRIPTION P/FF POC P/FF POC 100 Fire 7 7 8 8 200 Overpressure Explosion, Overheat - No Fire 0 0 0 0 300 Rescue & EMS Incidents 32 32 39 39 400 Hazardous Conditions - No Fire 12 7 9 7 500 Service Call 19 14 21 20 600 Good Intent Call 5 5 11 8 700 False Alarms & False Calls 18 10 22 14 800 Severe Weather & Natural Disaster 0 0 0 0 900 Special Incident 0 0 0 0 TOTAL 93 75 110 96 P/FF = Police/Firefighter POC = Paid On Call Firefighters * Please note no medical CFS are included in this table except motor vehicle accidents. FIRE DIVISION Q1 2021 Q1 2022 Lino Lakes Public Safety Department QUARTERLY REPORT 2022 Q1 01/01/2022 – 3/31/2022 POLICE DIVISION Q1 Q2 Q3 Q4 TOTAL 2022 16 2021 7 9 7 2 25 Q1 Q2 Q3 Q4 TOTAL 2022 2 2021 2 2 4 4 12 MUTUAL AID GIVEN MUTUAL AID RECEIVED NIBRS Description - Group A Off Arrest Off Arrest Animal Cruelty 0 0 0 0 Arson 0 0 0 0 Aggravated Assault 5 5 4 4 Simple Assault 4 3 8 7 Intimidation 4 4 1 0 Burglary/Breaking & Entering 6 3 6 1 Counterfeiting/Forgery 2 1 0 0 Destruction / Damage / Vandalism of Property 22 5 15 5 Drugs/Narcotic Violation 25 25 17 13 Drug Equipment Violations 22 22 11 8 Embezzlement 0 0 0 0 Extortion / Blackmail 0 0 1 0 False Pretenses/Swindle/Con 5 2 4 2 Credit Card/Automated Teller Machine Fraud 2 0 1 0 Wire Fraud 0 0 1 0 Impersonation 1 1 0 0 Identity Theft 19 0 11 0 Hacking/Computer Invasion 0 0 1 0 Kidnapping/Abduction 0 0 0 0 Murder & Nonnegligent Manslaughter Person 0 0 0 0 Shoplifting 5 4 9 3 Theft from Building 5 1 2 1 Theft from Motor Vehicle 13 0 9 0 Theft of Motor Vehicle Parts or Accessories 4 0 2 1 All other Larceny 14 7 25 6 Motor Vehicle Theft 3 2 1 0 Robbery 0 0 0 0 Forcible Rape 1 1 0 0 Forcible Sodomy 2 2 0 0 Forcible Fondling 1 1 0 0 Stolen Property Offenses 4 4 0 0 Weapon Law Violations 2 2 1 1 TO TAL 171 95 130 52 Solve Rate Q1 2021 56% Q1 2022 40% Q1, 2022 Notable Actions & Events • February 3, Career Fair Alexandria Technical and Community College • February 25, 6th Annual Guns N Hoses Charity Classic Hockey game • March 3, 2022, Coffee with a Cop • March 23, St. Cloud State University Huskies Job and Internship Fair • March 24, Bemidji State University Career Fair • March 31, Cub Scout Group – Fire Station 1 Tour NIBRS Description - Group B Off Arrest Off Arrest Bad Checks 0 0 0 0 Curfew/Loitering/Vagrancy Violation 0 0 0 0 Disorderly Conduct 6 5 12 5 Driving Under Influence 27 27 34 31 Family Offenses, Nonviolent 0 0 0 0 Liquor Law Violations 7 7 2 2 Trespass of Real Property 0 0 6 6 TO TAL 40 39 54 44 SOLVE RATE 2022 81%98% 2021 2020/2021 Overall Clearance Rate Off Arrest Off Arrest Group A 171 95 130 52 Group B 40 39 54 44 TOTAL 211 134 184 96 SOLVE RATE 64% Q1 2022 52% Q1 2021 2020/2021 Clearance Rate Off Arrest Solve Rate Off Arrest Solve Rate Property Crimes 105 30 29%87 19 22% Crimes Against People 13 12 92%12 11 92% Q1 2021 Q1 2022 YEAR Q1 Q2 Q3 Q4 TOTAL 2022 4 2021 15 19 34 14 82 FELONY CASE FILE SUBMISSIONS