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Home My WebLink About12-02-1993 Charter Agenda r tAJ "1 ; AGENDA LINO LAKES CHARTER COMMISSION Thursday, December 2, 1993 7:00 P.M. 1. Call to Order and Roll Call 2 . Adopt Minutes: A. October 27, 1993 3 . Consider Amending By-Laws 4. Review of Apollo Drive Project to Determine How the Project Worked in Relationship to the Existing City Charter 5. Consider 1994 Charter Commission Budget 6. Consider Additional Topics for Charter Commission Review in 1994, Darrell Schneider 7 . Set Agenda for Next Meeting 8. Adjourn INCLUDED IN PACKET: A. Minutes, October 27, 1993 B. Proposed 1994 Charter Commission Budget. C. Detail of Charter Commission expenditures for 1993 . D. Additional Billing from Ron Batty, Holmes & Graven, not yet paid. MINUTES CHARTER COMMISSION OF LINO LAKES, MN OCTOBER 27, 1993 LINO LAKES CITY HALL 1. Call to Order The meeting was called to order at 7:05 pm by Chair Patrick Smith 2. Roll Call Present were Mark Benson, William Bohjanen, Steven Bruns, Robert Doocy, William Houle, Jennifer Karmann, Richard Lafond, Judith Michaud, Joyce Scharpen, Patrick Smith, Ronald Solfest Also present was Brian Wessel, Chair, Economic Development Authority Advisory Board (EDAAB) 3. Adopt Minutes Minutes of September 1, September 14 and September 15 meetings were approved as presented. 4. New Officers Officers of the Commission were elected: Patrick Smith, Chair; Ronald Solfest, Vice Chair; Robert Doocy, Secretary 5. A copy of the Mounds View charter's by-laws, with "Lino Lakes" inserted where Mounds View was indicated, was presented. The by-laws were approved as presented. fi. Old Business Invoice from Holmes & Graven, bond attorneys, could not be negotiated. Payment of the invoice, held over from the September 1 meeting, was approved. Amendment to the City Charter, dated 27 October 1993, was presented by EDAAB Chair Brian Wessel. Amendment was approved as presented with the request to City Council that they personally contact each affected homeowner on an individual basis to mitigate any tax ramification that the homeowner might have, at the Council's discretion. 7. New Business Charter members requested the Chair, Vice Chair and Secretary to gather information on the Apollo Park development to see how petitions were handled and financing secured and report at the next meeting. Next meeting will be Thursday, December 2, 1993, 7:00 pm, Lino Lakes City Hall The Agenda for the next meeting was discussed 8. Adjourn Meeting was adjourned at 9:25 pm Respectfully submitted, Robert Doocy, Secretary /I qL� ACTUAL 1993 RECOMMENDED DESCRIPTION 10/31/93 BUDGET Difference BUDGET 41950 CHARTER COMMISSION SUPPLIES 200 OFFICE SUPPLIES 6 100 94 100 6 100 100 OTHER SERVICES AND SUPPLIES 170 TRAVEL AND TUITION 10 0 (10) 0 201 SALES TAX 10 0 (10) 0 300 PROFESSIONAL SERVICES 1,776 2,000 224 1,000 320 COMMUNICATIONS 28 50 22 50 340 ADVERTISING 1,234 1,100 (134) 100 341 LEGAL NOTICES 12 100 88 100 3,070 3,250 180 1,250 TOTAL CHARTER COMMISSION 3,077 3,350 273 1,350 This reports reflects expenditures as of 10-31 -93. Not reflected in this report are expenditures paid as of November 8, 1993. They are as follows: Holmes and Graven—Attorney Costs $639.00 ECM—Advertising Costs 11.20 Circulating Pines—Advertising Costs 11.25 Press Publications—Advertising Costs 6.00 Total November Costs $667.45 Page 1 HOLMES & GRAVENCHARTERED "�Pillsbury Center,��Minnesota 5501 Telephone wo2/xm-9mm ~ , -c{� ��, _ � v �n. -^/ �O� -°u '~' 4/�/ ` .,��/ � CLI ENT SUMMARY -= CITY OF LIN0 LAKES October 22, 1993-1 1189 MAIN ST LINO LAKES MN 55014-2123 FED. I. D. 41-1225694 _________________________________________________________________________ Matter Services Disb. Total ---------------------------------------------------------_________________ Client LN140 Totals : $1. 118. 50 $1 50 $1, 120' 80 ' /-\ ~ {�J �.�- �^`-^�/��^~v-� \ |�� -' |dc:��un'depeia�cfbm rc co��dumnrd+mnn }u�tan�cz,n�a�d��:npa� � HOLMES & GRAVEN CHARTERED 470 Pillsbury Center,Minneapolis,Minnesota 55M Telephone 011/337-9300 October 22, 1993 INVOICE tf 43598 CITY OF L I N€3 LAMES LN 140: v 1189 MAIN ST LINO LAMES MN 55014-2123 Re: Special Assaa-sment Rroced sre-s For All Legal Services Rendered Through September 30, 1993 As Follows: 09/10/93 Phone call with B Wessel re charter 0 24 amendment 09/1.3/93 Phone tall with B Wessel; office 1. 40 conference with C LeFevere; draft contract 09/14/93 Draft documents for tB Wessel and fax Ir. 15 f 09/15/93 Phone tall with B Wessel re amendment O_ 40 09/23/93 Phone call with u Wessel re charter; 1. 50 phone calls with Hawkins and Schumacher; work on amendments QR 24/93 Phone call with Schumacher; revise 1. 00 charter amendment Total Services: 5, 10 For All Diibursements As Fallows: Fax 1- 50 T�t.aa I}islzurse:�en�:s: �Z._ `pis ADDITIONAL TOPICS FOR CHARTER COMMISSION REVIEW IN 1994 1. Section 8.04 - "A period of 60 days shall lapse after the public hearing before any further action shall be taken by the City Council on the proposed improvement" . This is a long period of time and stops a project completely during that time. A 30 day waiting period would allow sufficient time for any petitions against an improvement. 2 . Section 8 . 04 - "All improvements to be paid for by special assessments against the benefitted property shall be instituted by either, (1) a petition of at least twenty-five percent (25%) in number of the benefitted property owners. . . . . . . . " . The Charter does not provide for a fee for the cost of obtaining a project cost estimate (feasibility study) . Sometimes the fee for the cost estimate can be as much as twenty-five hundred dollars ($2, 500. 00) . When the costs are known and the public hearing is conducted, the landowners can petition against the project. If they petition against the improvement, there are no assessments or any other funds to pay for the feasibility study. The Charter says such costs cannot come from the General Fund. The suggestion is to amend the City Charter to include a certain fee for a feasibility study. 3 . Section 4. 05, Subd. 2 This subdivision requires that the Clerk-Treasurer give 60 days published notice prior to a special election. Subd. 1 requires that the election be held within 90 days. This allows less than 30 days for absentee balloting. Also state statutes require that there be eight (8) weeks between the last day for filing affidavits of candidacy for office and the actual election day. This requirement cannot be met if current Charter requirements are enforced. A proposal for Charter amendment could be as follows: 1. Once a vacancy occurs, the special election shall be set 100 days from the date of vacancy. 2 . The City Clerk-Treasurer shall give immediate notice of the special election. 3 . The Clerk-Treasurer shall give published notice that candidate affidavits shall be accepted no earlier than 70 days and no later than 56 days before the election. (Per state statute) This allows for a 30 day notice of special election. 4. The Clerk-Treasurer shall publish the notice of special election and a sample ballots twice in the legal newspaper with the last notice no earlier than two (2) weeks prior to the special election. (State statute requires that two (2) weeks' published notice, and also ten days' posted notice of the election be given. ) other suggestions to meet the required absentee balloting period would be acceptable.