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HomeMy WebLinkAbout06-30-1993 Charter Minutes MINUTES LINO LAKES HOME RULE CHARTER COMMISSION JUNE 30, 1993 LINO LAKES CITY HALL �^ r: 7 Call to Order ` The meeting was called to order at 7:06 PM Roll Call Present were Pat Smith, David Storberg, Robert Doocy, Beverly Landers, Matthew Blaylock, Ina Liljedahl, William Houle, Joyce Scharpen, Rolf Iverson, and Al Ross. Members of the Economic Development Advisory Board present were Brian Wessel and Don Gorowsky. Also present were City Administrator Randy Schumacher and City Engineer Darryl Schneider. Present at the request of the Charter Commission were Lino Lakes City Bond Attorney Dave Kennedy of the law firm of Holms and Graven and Moundsview City Bond Attorney Jim O'Mara of the law firm of Briggs and Morgan. Old Business Brian Wessel reviewed his proposal for a modification to Chapter 8 of the Charter. As requested by the commission, he presented an annotated map showing the effected areas. The Commission requested that smaller copies of the map be made available to commission charter members. Brian Wessel reviewed the general process of attracting and completing a commercial or industrial development. As requested by the commission, City Engineer Darryl Schneider presented a "flow chart" of a typical development program. Dave Kennedy and Jim O'Mara commented on the proposal and answered question for the commission. The charter commission followed the presentations with an open discussion. It was moved and adopted that a subcommittee of the Charter Commission convene to write a letter of invitation to the citizens of Lino Lakes requesting input on the Economic Development Advisory Board's request. Charter Commission members volunteering for the subcommittee were Landers, Houle, Doocy, Liljedahl, Scharpen and Iverson. The meeting of this subcommittee was set for July 14, 1993 at the City Hall. New Business Chairman Pat Smith reminded Charter Commission members that some terms expire in August of 1993. Members interested in serving a second term should send their written request to either the Charter Commission or the City Council. It was moved and adopted to distribute and review the bylaws of the Charter Commission. The next meeting for the Charter Commission was set for July 28 at 7 PM at the City Hall. The meeting was adjourned at approximately 9:15 PM. Respectfully submitted, Rolf Iverson, Secretary t ` - LINO LAKES CHARTER COMMISSION BY-LAWS ARTICLE I - THE COMMISSION Section 1. Name of Commission. The name of the Commission is the "Charter Commission of Lino Lakes, Minnesota". Section 2. Purpose. The purpose of the Commission is to serve as custodians of the Lino Lakes City Charter in accordance with state laws,these by-laws and rules of the Charter Commission. Section 3. Office of Commission. The offices of the Commission are at the Lino Lakes City Hall for purposes of official commission business. Section 4. Members. The commission is composed of 15 members. Members terms are for four(4) years starting January 1 and members shall serve their terms until their successors are appointed and have qualified, subject to state law. ARTICLE II - OFFICERS Section 1. Officers. The officers of the Commission are the Chair, Vice- Chair and Secretary. Section 2. Chair. The Chair shall call the regular meetings of the Commission, prepare,the agenda,preside at all meetings, oversee the implementation of the decisions of the Commission and act as the primary liaison with City staff. The Chair retains all the rights and responsibilities held as a member of the Commission including the right to vote. Each year at the October meeting, the Chair shall submit to the Commission for its approval, an annual report summarizing the activities and accomplishments of the Commission for the preceding calendar year. The annual report to the Commission may contain the Chair's recommendation for Commission activities for the ensuing year. Section 3. Vice-Chair. The Vice-Chair shall perform the duties of the Chair during the Chair's temporary absence, and shall perform such duties during the vacancy of that office until the Commission elects a new Chair. Section 4. Secretary. The Secretary shall maintain the records, record the minutes and votes at each meeting, and submit approved minutes and relevant materials to the City Clerk-Treasurer for the purpose of maintaining a permanent record for public review. On or before December 31 st of each year,the Secretary shall submit to the Chief Judge of the District Court, the City Clerk-Treasurer and the Commission members, the Chair's approved annual report. The Commission may designate by majority voice vote PAGE 1 r LINO LAKES CHARTER COMMISSION an Assistant Secretary from the Charter Commission membership whose duties shall be to assist the Secretary, and to perform the duties of Secretary in the event of the absence or vacation of office by the Secretary until such time as the Commission elects a new Secretary. Section 5. Compensation; Expenses. The members of the Commission shall receive no compensation, but the Commission may employ an attorney and other personnel to assist in amending or revising the City Charter, and the reasonable compensation and cost of the printing of such Charter, when directed by the Commission shall be paid by the City. The amount of reasonable and necessary Commission expenses shall be paid by the City, which expenses cannot exceed $1,500.00 in any one (1)year unless the City Council authorized additional expenses pursuant to Minnesota Statutes Section 410.06, as amended. Section 6. Additional Duties. The officers of the Commission shall perform such other duties and functions as may from time to time be required by the Commission or its by-laws or rules. Section 7. Elections. The Chair, Vice-Chair and Secretary shall be elected from among the members of the Commission at the first meeting after January 1 in even- numbered years and shall hold office for two (2)years or until their successors are elected and qualified. The Chair shall conduct the election. Officers shall be declared elected and qualified by a simple majority vote of those present and voting. Newly elected officers shall take office at the close of the meeting in which the election is held. No officer shall be eligible to hold more than two (2) consecutive terms in the same office. In filling vacancies for unexpired terms, an officer who has served more than half of a term is considered to have served a full term in that office. Section 9. Vacancies. A vacancy in the office of Chair, Vice-Chair or Secretary, including a vacancy pursuant to Minnesota Statutes, Section 410.05, shall be filled by a special election by the Commission at its next meeting with the elected successor serving the unexpired term of office. Section 9. Appointments. The Chair shall notify the City Clerk-Treasurer at least three (3) months prior to the expiration of any seat on the Commission, of the names of the incumbents and their expiration of office date so that the Clerk-Treasurer may publicize the availability of openings on the Commission together with a summary of the application process. The Chair shall also notify members eligible for re-appointment at this time. Section 10. Resignations. Persons resigning shall submit a written resignation to the commission on or before the next scheduled meeting. PAGE 2 r LINO LAKES CHARTER COMMISSION ARTICLE III -MEETINGS Section 1. Regular Meetings. The Commission shall meet on the second Thursday of January, April, July and October of each year. When the business of the Commission cannot be appropriately handled at the quarterly meetings or business from a special meeting is not completed and necessitates additional meetings,the Commission shall establish, by resolution, a schedule of regular meetings. All meetings shall be held in the Lino Lakes City hall unless meeting notices state otherwise. All meetings shall comply with the Minnesota Open Meeting Law(Minnesota Statutes, Section 471.705). Section 2. Special Meetings. The Chair or any two (2)members of the Commission may call a special meeting to transact any business stated in the meeting notice in accordance with state law. Notice of the special meeting shall state the time, date,place and business to be conducted at the special meeting. Notices may be delivered or mailed to the member's designated mailing address at least three (3)working days prior to the special meeting. The business to be considered at special meetings shall be limited to that stated in the meeting notice unless all members of the Commission are present and vote unanimously to conduct additional business. Section 3. Quorum. The powers of the Commission shall be vested in the members thereof in office from item to item. A majority of qualified and acting members shall constitute a quorum for the purpose of conducting the Commission's business and exercising its powers and for all other purposes, but a smaller number of members may adjourn from time to time. Section 4. Order of Business. The Commission shall use the following order of business at its meetings: 1. Roll Call 2. Approval of Minutes 3. Reports of the Chair 4. Reports of Committees 5. Unfinished Business 6. New Business 7. Adjournment All resolutions shall be recorded in the minutes of the Commission meetings. The meetings will be conducted in accordance with Robert's Rules of Order, Revised, latest edition. Section 5. Manner of Voting. The voting on all questions coming before the Commission shall be recorded in the minutes, which shall state what was done and not what was said. The votes on resolutions, unless unanimous, shall state the number of "ayes" and "nays" and"abstentions". When a quorum is in attendance, action may be PAGE 3 LINO LAKES CHARTER COMMISSION taken by the Commission upon a vote of the majority of the members present unless another provision of these by-laws specifically states otherwise. Section 6. Committees. The Commission may establish and appoint committees. Each committee must designate a Chair. Section 7. Discharge of Members. Any member who has failed to attend two (2) consecutive meetings without being excused by the Commission shall be discharged according to the provisions of Minnesota Statutes, Section 410.05, Subdivision 2, as amended. Article IV-Amendments Section 1. Amendment Procedure. The Commission by-laws may be amended by a resolution, made in writing, and adopted by a two-thirds majority vote of qualified and acting members at a properly noticed meeting of the Commission. The Secretary shall number each amendment, noted the date of adoption, and have it distributed to the members and the City Officers. Section 2. Records. The Chair shall ensure that each member received a copy of the City Charter and the Commission by-laws. The City Charter, the Charter Commission by-laws and the Charter Commission minutes shall be kept on file at the City Offices and made available for public review. ADOPTED: April 28, 1994 Amendment No. 1, July 11, 1996 PAGE 4 LINO LAKES CHARTER COMMISSION AMENDMENT NO. 1 -JULY 11, 1996 Article I, Section 4. Members. The Commission is composed of 15 members. Member terms are for four(4)years starting on January 1 and members shall serve their terms until their successors are appointed and have qualified, subject to state law. Article II, Section 7. Elections. The Chair, Vice-Chair and Secretary shall be elected from among the members of the Commission at the first meeting after January 1 in even-numbered years and shall hold office for two (2) years or until their successors are elected and qualified . . . . "Bold" color indicates the change or changes. PAGE 5 r I July 11, 1996 A%*�, changes to the Charter Commission by-laws. Article I, Section 4 . (page 1) Section 4 . Members . The Commission is composed of 15 members. Members shall serve during their term and until their successors are appointed and have qualified, subject to state law and Article III , Section 8 of these by laws. Proposed change. Section 4 . Members . The Commission is composed of 15 members . Member terms are for four years starting on January 1 and members shall serve their terms until their successors are appointed and have qualified, subject to state law. Article II, Section 7 . (page 2) Section 7 . Elections. The Chair, Vice-Chair and Secretary shall be elected from among the members of the Commission at the first meeting after September 1 in odd-numbered years and shall hold office for two (2) years or until their successors are elected and qualified. . . . Proposed change. Section 7 . Elections . The Chair, Vice-Chair and Secretary shall be elected from among the members of the Commission at the first meeting after January 1 in even-numbered years and shall hold office for two (2) years or until their successors are elected and qualified. . . . Robert Bening