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HomeMy WebLinkAbout11-07-1994 Park Board Minutes CITY OF LW LAKES PARK BQA= DMMTIW MCMAY, NOV930M 7, 1994 The City of Lim Lakes Park Board was called to order at 6:32pm by George Lindy, Chair. Roll Call was taken, members present were George Lindy, Sharon Lane, Brian Bourassa, Pam Taschuk, Ken Johnson, Joe Schmidt and Amy Donlin. Also present were Marty Asleson, Park, Recreation and Forestry CbOrdinator, Barry Bernstein, Recreation Program Supervisor and Sandie Wood, Recording Secretaxy. APPROVAL OF OCTOBER 3. 1994 XUU=.- There was discussion as to the motion that Brian Bourassa made on Page 3, C:oncept Review, Mrshan, Lake Tor nhomes- The motion should be changed and read as follows: "NDTION: Brian Bourassa made a Tmtion to accept the proposal as presented. withthe following conditions.- Have a transportation trail along Lake Drive from the north side of the property to the north boundary of the excepticn area and continuing on, on the south side of the exception area to the south of Aqua Lane in front of the proposed commercial area. They should construct the transportation trail all the way through the exception area and the trail should extend the length of Lake Drive from north to south in the Lake Drive night-of-way, if r-S= does not allow construction of trail to right-of-way, then the trail can be constructed in the development adjacent to the right-of-way. Por rocking out the area through the exception area the developer will be compensated as part of their casli dedication. This trail should be rough graded and rocked with 4 inches of mock. Our intent is to have that trail placed inside the state right-of- way. " Ken Johnson made a motion, seconded by Sharon Lane, to approve the October 3 Park Board minutes as corrected. Minutes were approved. QP-M MP;E.- There was no one present to speak under OPEM K1YJZ­ REVIM: Clearwater Creek Development - Marty introduced Tony Emmerich, developer of Clearwater Creek and gave back-ground information on this development. Clearwater Creek is a new area of consideration on the cast side of Interstate Highway 35E, bounded on the north side by Clearwater Creek, can. the east side by 24th Avenue South, and extendinq down to 64th Street an the south side. This will be a multi-phased project that will eventually produce about 450 homes with varying densities in the, different phases. The average density is between 1.2 to 1.5 houses per acre. Although the board is recommending a dedication for only Phase I 1 CITY OF L3M LAKES PARK BCIAIRD MEETING W$MY, NOVEMBER 7, 1994 and TI at this time, the development as a whole must be considered for overall park trail needs, Phasing will occur as it relates to the cities direction for controlled development. Marty included a number of enclosures that were relevant to the consideration of this area for park and trail dedication. Figure 6.3 from the Comprehensive Plan depicts the original park and. trail needs from a planning stand point. The N-15 park area is a 10.0 acre site that is centrally located within this service area.. The need to centrally locate this park area arises from the generally accepted service radiuses of neighborhood park areas to residents that would use the facilit There is usually a service radius of about 1/2 mile. The development extends beyoad the original boundaries as depicted in figure 6.3. The north/south orientation extends for approximately 1-5 miles. There is a continuing concern for balancing land use issues in relation to environmental concerns such as vietlands. For this reason the developer has proposed a larger park area on the north side of the development, with strategically placed mini parks located to the south with trail linkages. Marty stated that he and Jeff Schoenbauer reviewed the plan and this concept should adequately serve the needs for the overall development scheme. A copy of the developers proposal and breakout of the land areas and proposed park dedication were included in the members packets. Marty stated for Phase I and II, we would take the land dedication and any additional amount owed in caah. We would then release this cash as needed as additional land is dedicated. The trail corridor adequately accomplishes the goals of the Comprehensive plan- Marty pointed out that all the trail corridorswere indicated by the blue lines on the color'coded maps. Marty asked the board to refer to the color coded maps and the larger concept for Phase I and IT. For.Phase I and IT the board should consider the acceptance of a penhizula of land on the east side of the development, and a triangular piece of land on the we-stom side. This portion has the trail passing through it. Marty pointed out the eastern consideration has an exception passing through it . The developer has indicated that he would negotiate a realiq=nent with the property owner. This is important from a design, privacy, and safety consideration. 2 CITY OF L= LAMS PARK SCAW 11AG MCNDAY, NOVENEOR 7, 1994 Me contlilued by saying if the board looked at this concept in an overall -vision, and park acreage need concern, the larger area on the north side of the development is about 19 or 20 acres giving this area a large open space for recreation, Since the developer does not control this land yet, he has indicated that he would write into the agreement assurances of a land dedication in an area that he does now own in the area indicated as Phase V, and highlighted by the green cross-hatch in Exhibit D of the concept plan. This area would be a 10 acre parcel in size. Marty said this was obviously oat the best scenario for anyone- Marty izicluded a copy of the pla=iing report for the public hearamg concerning Clearwater Creek. The report basically covers Phases I and IT as it refers to park dedication- He noted that the proposed dedication is for 36.13 acres. This figure reflects park acreage including wetlands. Thus, this figure would now be different_ Heasked the members to refer to the break-out sheet of .and percentages and formal proposal cover page submitted by the developer. For Phase 1, the developable upland area is 77.2 acres. The 10 percent park land dedication would equal 7.7 acres, in an area of 153 lots zoned R-1 (single faTnily) with a density of 9 lots per acre for Phase 1, and 2.4 lots per acre for Phase IT. The developer has indicated in his cover letter that he wishes to meet park dedication on a per phase basis using a system of banking and credits. Should the land dedication of one of the phases -fall below the park dedication requirements of the phase being considered, the developer would submit a cash dedication to be released upon further dedication. Marty continued by saying the overall proposed parr dedication of the developer exceeds the land dedication requirements of the project as a whole. Referring to the break-out sheet, the total buildable upland of the project is 195.8 acres, with a total land dedication of 40.6 acres. The large area to the north is the largest share of this, totaling 24.5 acres, This area is considered floodplain, however, city code and our surface water management plan allows for Uie use and development of floodplain as park. In overall dedication, the developer wishes to exceed his required park dedication needs. Marty reconiiended the Park Board accept the park dedicaticn for Phases I and :[I land and trails based on the overall concerns for this development. The recomTendation includes banking, credits, and cash assurances. Further should the land area to the north not be developed, the developer would give written assurances of 3 CITY OF LINO LaKES PARK BOARD IeWTTW MCHDM, NOV ENEM 7, 1994 a 10 acre site in the area shown as Phase V. The land to the east should not have the property line ru=Ang thxr-ugh it (the exception area) and a trail access to the area is needed, but not shown on the sketch plan, Tony introduced himself and pointed out the areas that he did and did not control. He showed the two areas where there was major objection to the development and an exception area. that may or may not be sold or developed by the owner- George asked if Tony would consider a loop trail system. He felt it may help get people from one end of the development to the other or to loop them through as a long walking trail. Tony said that they would take a look at that idea. Ar y voiced her concern about this development. She stated that this development was goirul to be confined and wanted to see the people in the area have enough recreation in their neighborhoods to keep them happy. Tony replied that if you look at the layout of the development, you will see that there is plenty of open space in the development. Amy asked it they had done a study on the amount of children that would be ente School District #624 from this development. Tony said he Wd contacted the school district and they sent a letter saying they approach growth as an opportunity and grow with it. He said the letter was on file with the Planning Department. There was other discussion on the development. some question asked were whether the developer could provide playground equipment, the estimated populatim and cost of homes in Phase III and TV, the length of time it will take to complete the whole prof t, the nwnber of realtors that will be selling the homes, zonlzg in the area, the trees in the development, underground utilities and other questions and concerns about the trail system. Ken also asked what could be done with a 3-4 acre parcel. Marty and Tony replied there was enough room for a ballfield if that was what the board wanted to put there. It was decided even though the board has to look at the develcpment as a whole, the board should make its recommendation on Phase I and 11. Sharon said the trail system in Phase I and II should be discussed. Marty said he would eventually like to see the trail go all the way to Hugo. He said what we were trying to do with the lineal trail corridor concept is to try and hug the wetlands and use the natural area as much as possible to make it a 4 CITY OF LMt40 IMSS PARK BQARD HHETIM MMMY, NOVEMBER 7, 1994 recreational experience and create an edge effect. Ken asked if the trail would be sufficientl off the roadway. Tony responded yes. George asked if the tram that runs along Cedar Street, towards the northern end of the development, was a separate trail not assurning road right of way. Tony said it would determine what was needed at that time and would not have a major affect. George asked if the trail off Cedar Street would be a transportation trail and where would it go on Street A when it turns. Tony said it would be off the street area. There was further discussion on the trail system before the nx�tian was ma6 . Ken asked if Tony had to go back through all the board to do Phase III - V. Tony said yes he would. NOTICN: Sharon Lane made a motion to approve park dedication and accept park land as noted in use I and II. Should the, land to the north not be developed, (Phase 111-Phase TV) , the developer will give written assurance of a 10 acre site in the area shown as Phase V. Establish a system of land banking and cash assurance to balance park dedication requirements. Trail as noted on the west side of the development with conti:ngenoy trail link, between lots -q and 10 Street G on a temporary trail easement, until the Kane property to the south, is developed. Trail link from Street L to Fast park parcel as rioted. Motion was seconded by Joe Schmidt and passed unanimously. DMATES AND OLD BUSMW: A. Recreation C t lex/Refergndum:. Marty included a copy of the finished wetland delineation and a cory of the proposed recreation CoWlex A-3 plan in the m6lbers packets. He informed the board that the delineation information along with a letter of intent and background information had been forwarded to the Rice Creek watershed District. He has not heard back from them. Marty also said he received a call from a resident that had about ten concerns with this issue. He asked her to send him a letter of her concerns and he, would address them with her. It necessary he would invite her to come to the next Park Board av--etiriq. George asked if we were going to have an ap praisal done after we hear back from -the Rice Creek Watershed District. Marty said if it looks hopeful we should go ahead with the appraisal. R. aCreat ion—Foaus Ccninitte�-,. Parry gave an overview of the Recreation Focus Comdttee and what took place at the last meeting- He said the cormnittee focused on instruction./how to activities, le: How to do lawn care, flowers, orienteering. 5 CITY OF LINO XM7,S PARK BOARD MEETING MCW4Y, NOVEMBER 7, 1994 They also discussed the brochure and members of the ccaadttee recamiended the brochure be included in the city newsletter. Tbis is going to be done in the next city newsletter. Barry explained the format that was going to be used in placing our brochure in this dociznent. There was also discussion on selling advertising in the brochures. Barry said he had contacted other park and recreation departments to see what they did about advertising- He went over the pros and cons of this subject. 'n-iere would not be advertising in the first issue of the bracbure/newsletter. It will have to be addressed for the next: issue. C. Friends of tht-Rark. Joe discussed the last meeting of the Friends of the Park Cb=dttee_ He said the next thing the Friends of the Park is going to be focusing on is do-nations and grant criteria. They are working with Rice Lake Elementary School because a donator said they would give money if part of it was used at the school. Joe said they were working on a logo for t-shirts- Marty reported that he and Diane Jensen met with Moline Concrete and they are interested in starting a business arm of Friends of the Park, They will go around to other businesses and try to get them involved with this conmittee. Moline is going to donate 12 concrete picnic tables to the City. Moline is also going to go to their next board meeting and discuss the hockey rink and building at City Hall Park. Marty indicated that criteria letters had been sent out to the neighborhood contacts and hoped to hear back from some of them in the near future- D. 1995 Goal Session Rankings: Marty explained that he took the figures, totalled them and divided by 7 (the number of members) to get an average and rated them 1-10 in priority. George said he will write a letter for the council work session explaining these are the Park Board goals for 1995 and discuss what was accomplished in 1994. Ken asked how close the dollar figures are to what it is actually going to cost to do the projects. He was wondering if we had to contract the work out if the dollar figures would be close. Marty said he would have to prioritize and then would deal with whether it had to be contracted or done by City crews. He said that inspection of the parks on a regular basis is goiiig to have to be done. Sharon indicated that she would be interested in working with a neighborhood group because she is new on the board a-ad not on any committees. E. Shoreview Building Hbghg5r Rink: Marty passed out a cad drawing of the possible layout of the rink and building at city Hall Park. George indicated that location #1 was the best uay to go He also thought it was a reasonable use of furx3z to move the 6 CITY OF UND LAKW PARK rIm blObW", NOVEWEER 7, 1994 pea rock vs the cost to put in a new road, parking lot etc. He asked what the cost would be to move the existing playground. Marty thought it would cost approximately $1,000-$2,000. Barry said the had been in contact with the hockey association and they are willing to help out with the labor for this project. George stated that Marty should wait a month to see what Moline was willing to do to help out. Marty said he would ask the Friends of the Pik to help out. too. F. Border PatralZInline Skatigg Rink: Marty said that Barry had gotten a video tape on border patrol if anyone was interested in watching it after the meting. He and Barry indicated it would cost approximately $4500 to purchase it. Barry went on to describe the system and size. Marty said tbexe was a possibility of selling advextising space. The members discussed the pros and cons with border patrol vs a permanent bituminous surface in a hockey rink. It was decided they would prefer using a bituminous surface rink because we could use the existing hockey lights and did not have to move or try to keep track of where the system was. Marty said he had talked to people about the life expectancy of the bituminous surface and maintenance. He estimated it would cost $4500 to $5500 for the mat. Members asked Marty to get quotes on the vat so they had an idea of what they were looking at. Pam said if inline skating became a passing fad the rinks could be used as basketball courts. G. Other LTpdates/Md Business:. Marty said he was going to be meeting with the police park patrol to discuss park rules and regulations and he would give them our inspection forms and ask if they could be filled out if they saw anything in the parks. Members had questions about the park patrol. Barry suggested they contact Police Chief Dave Pecchia to get their questions answered. Maxty also mentioned that Jeanne Keenow has completed her CPTED training. Marty told the Park Board that all the park trails have been signed with standard signs designating them as city trails. Woods of Baldwin Lake - Marty reported that the employees were now working on seeding the park. All the playground equipment is done and the grills have been placed. The fencing has not been completed but he hopes to have it completed yet this fall. Ken asked abcA;.t a more equitable trail ordiriance, Marty said Michael Krech is working an a figure for projected housing through the year 2010 so he can relate trail distances with tuture housing. Mart said the new ordinance hinges on the Mayors 2020 vision an the wetlands ixi Lim Lakes. It will take 7 CITY OP LINO LAKES PARK SOMM T3M MOWhY, MOV&MM 7, 1994 him awhile to finish a new trail ordinance. Joe then asked about the volunteer recogn-ition award for Jean Briggs Girl Scout Troop 834. He reported that they are going to come to the December 5 meeting and they would receive a plaque, NEW EMPM9: A. Eagle SccautCourt of Honor/lhc Mgs Jen sen: George passed around the invitation that the Board had received from Tbomas Jensen, Brian and Marty said they would probably be attending the ceremony. Marty hoped that others would also be going because this is a biq accomplishffLent in this young mans life. B. Qthtx_ New Business.-. Marty discussed Board Members terms and mentioned that Brian would be attending his last meeting next month and told Sharon that she should write a letter of intent to Dan Tesch. George stated that he had been contacted by a resident that wanted to know what the procedure was to become- a Park Board member. Marty said people could send their letters to him or to Dan Tesch. IV-= The next meeting is scheduled for December 5, 1994, 6:30pm, at City Hall ADJOURNNWiT: Pam made a motion, seconded by Sharon to adjourn the meeting. The meeting was adjourned at 9:33pm.