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Home My WebLink About2022-048 Council Resolution CITY OF LINO LAKES RESOLUTION NO.22-48 APPROVING THE CONSTRUCTION SERVICES CONTRACT WATER TOWER NO.2 REHABILTATION PROJECT WHEREAS,pursuant to the City Council awarding a construction contract to Classic Protective Coatings,Inc. in the amount of$1,188,857.80 on February 14,2022; and WHEREAS,WSB and Associates and KLM Engineering has submitted a proposal to complete the construction services for the Water Tower No. 2 Rehabilitation Project in the amount of $127,600.00; and WHEREAS,the City Council finds that it would be in the best interests of the city to proceed with the construction oversight and administration, NOW,THEREFORE,BE IT RESOLVED by the City Council of the City of Lino Lakes,the Mayor and Clerk are hereby authorized and directed to enter into a contract with WSB and Associates and KLM Engineering, in the name of the City of Lino Lakes for the construction services of Water Tower No. 2 Rehabilitation Project. Adopted by the Council of the City of Lino Lakes this 9th day of May, 2022. The motion for the adoption of the foregoing resolution was introduced by Councilmember Cavegn and was duly seconded by Councilmember Lyden and upon vote being taken thereon, the following voted in favor thereof: Lyden, Ruhland, Stoesz, Cavegn, Rafferty The following voted against same: None Rob Rafferty, Mayor ATTEST: '\..Tuli e Bartell, City ler — CITY COUNCIL AGENDA ITEM 5A STAFF ORIGINATOR: Diane Hankee PE, City Engineer MEETING DATE: May 9, 2022 TOPIC: Consider Resolution No. 22-48, Approving Construction Services Contract, Water Tower No. 2 Rehabilitation Project VOTE REQUIRED: 3/5 INTRODUCTION Staff is requesting City Council's consideration to approve a construction services contract for the Water Tower No. 2 Rehabilitation Project. BACKGROUND On February 14,2022,the City Council awarded the construction contract for the Water Tower No. 2 Rehabilitation Project to Classic Protective Coatings,Inc. in the amount of$1,188,857.80. The project is expected to last approximately 16 weeks and be completed in the fall of 2022. WSB and Associates and KLM Engineering have submitted a proposal to complete the construction services for the Water Tower No. 2 Rehabilitation Project in the amount of $127,600.00. Funding for the project is through the Water Operating Fund. RECOMMENDATION Staff recommends adoption of Resolution No. 22-48,Approving the Construction Services Contract for the Water Tower No. 2 Rehabilitation Project, in the amount of$127,600.00. ATTACHMENTS 1. Resolution No. 22-48 2. WSB &KLM Proposal Wsb April 14, 2022 Mr. Justin Williams Public Works Superintendent City of Champlin 600 Town Center Pkwy Lino Lakes, MN 55014-1182 Re: Proposal for Construction Phase Services Water Tower Rehabilitation No. 2 City of Lino Lakes, MN Dear Mr. Williams, We appreciate the opportunity to submit this letter proposal to the City of Lino Lakes to provide construction administration, full-time construction observation services, and post construction services for the rehabilitation of the City's Water Tower No. 2 Rehabilitation. WSB will provide all construction administration and KLM will work as a subconsultant to WSB and provide the construction observation and a post construction 2-year warranty inspection of the tower. Construction Services We will provide the following construction phase services for this project: a) Print and distribute construction contracts to Owner and Contractor. b) Coordinate and attend a preconstruction meeting with the Contractor. c) Provide full-time construction observation and determine if the work is proceeding in general accordance with the Contract Documents and AWWA standards. Inspection time includes full-time construction observation for a duration of 12 weeks. The NACE certified inspector will primarily focus on areas of abrasive blasting, surface preparation, and documentation of environmental (temperature, relative humidity, etc.) to verify that adequate conditions are present for work to proceed. d) Provide daily construction administration and correspondence with the Contractor. e) Maintain job site files for shop drawings, correspondence, field inspection reports, construction photographs, field orders, change orders, etc. Review the Contractor's applications for payments with the Engineer. g) Coordinate and manage on-site meetings with the City and the Contractor to discuss progress. Mr. Justin Williams April 14, 2022 Page 3 h) Review site and prepare punch lists. Post Construction Services (2-Year Warranty Inspection) a) The work will be specified with a standard 2-year warranty. It is critical to inspect a water tower just prior to the end of the 2-year warranty period because coatings that fail within 2-years will likely continue to fail after the warranty expires. A certified NACE inspector will conduct the warranty inspection to identify defects with the interior wet coatings. The interior dry and exterior coatings will also be inspected. An inspection report will be prepared, and the Contractor will be notified to repair any defects that are identified during the 2-year warranty inspection. Post construction inspection services for repair work are not included in this proposal but can be provided for additional fees if the Contractor is required to make warranty repairs if requested by the City. Schedule We will begin the construction phase services immediately after authorization. The proposed schedule includes the following milestone dates: Task Dates Substantial Completion August 15, 2022 Final Completion September 12, 2022 Post Construction (Warranty Inspection) August 15, 2024 Estimated Fees WSB and KLM will complete the proposed design and bidding services for an hourly, not-to-exceed cost of$127,544.00. We estimated the following fees for this project based on a 12-week construction period. Actual charges will be based on the time required for each task during the construction phase. Additional services, if requested and approved by the City, will be invoiced on the basis of actual hours spent at current billing rates. All services will be invoiced monthly. The following table and attached spreadsheet provide a breakdown of the estimated task hours and fees. Task WSB Fees KLM Fees Total Fees I. Construction Phase Services $20,453.00 $102,798.00 $123,251.00 II. Post Construction Phase Services $1,093.00 $3,200.00 $4,293.00 Total Construction and Post Construction Services $21,546.00 $105,998.00 $127,544.00 This letter represents our understanding of the construction phase and post construction phase services for the Water Tower No. 2 Rehabilitation project. If you are in agreement with the scope of services and proposed fee, please sign in the appropriate space below and return one copy to us. Mr. Justin Williams April 14, 2022 Page 3 Sincerely, WSB Greg F. Johnson, PE Director of Water/Wastewater Cc: Rick DeGardner, City of Lino Lakes Michael Grochala, City of Lino Lakes Diane Hankee, WSB ACCEPTED BY: City of Lino Lakes, Minnesota By Its Date Estimate of Hours and Fees WS b City of Lino Lakes,Minnesota Water Tower No.2 Rehabilitation Construction and Post Construction Services Estimated Hours Prof City Engineer Admin Manager Total Hours Cost Task Deseri lion Greg Johnson Diane Hankee Karla Pederson 1 Constriction Services 1.1 Print and distribute Construction Contracts to Owner and Contractor. 2 2 $194.00 Coordinate and attend a preconstruction meeting with the Contractor and distribute 1.2 meeting minutes. 3 1 4 $790.00 1.3 Provide ail construction administration and comes ondence with the Contractor. 66 4 1 71 $14,381.00 Maintain job site files for shop drawings,correspondence,field inspection reports, 1.4 onstruction halo ra hs,field orders,change orders,etc. 0.5 1 1.5 $200.00 1.5 Review the Contractors applications for payments with the En in 3 3 3 9 $1,425.00 1.6 Attend month) meetings with the Ci and the Contractor to discuss r 10 2 _ 12 $2,404.00 1.7 Review site and repares unch lists. 3 2 1 6 $1,059.00 1.8 KLM Fees $102,798.00 Task 3 Total Estimated Hours and Fees 85.5 12 8 105.5 123,251.00 2- Post-Construction Services T—Year Warranty Inspection) 2.1 Provide two-earwarran administration and protect management 4 1 1 B $1,093.00 2.2 Provide two a ection and re art b KLM. $3,200.00 Task 2 Total Estimated Hours and Fees 4 1 1 6 $4,293.00 Total Estimated Houmfor All Tasks 89.5 1 13 1 9 111.5 Average Hourly Billing Rate 206 172 97