HomeMy WebLinkAbout06/11/2014 P&Z Minutes
APPROVED MINUTES
CITY OF LINO LAKES
PLANNING & ZONING BOARD MINUTES
1. CALL TO ORDER AND ROLL CALL:
Chair Tralle called the Lino Lakes Planning and Zoning Board meeting to order at 6:30
p.m. on June 11, 2014.
Mr. Evans and Mr. Masonick were not in attendance.
2. APROVAL OF AGENDA
Chair Tralle requested the addition of an item after open mike for staff to explain the
process of how the City adopts an ordinance.
The Agenda was approved as amended.
3. APPROVAL OF MINUTES:
May 14, 2014
Mr. Hyden made a MOTION to approve the May 14, 2014 Meeting Minutes. Motion
was supported by Mr. Evenson. Motion carried 5 - 0.
4. OPEN MIKE
Chair Tralle declared Open Mike at 6:33 p.m.
There was no one present for Open Mike.
DATE : June 11, 2014
TIME STARTED : 6:30 P.M.
TIME ENDED : 9:03 P.M.
MEMBERS PRESENT : Neil Evenson, Michael Hyden (Vice Chair), Perry
Laden, Michael Root, Paul Tralle (Chair)
MEMBERS ABSENT : Charles Evans, Lou Masonick
STAFF PRESENT : Michael Grochala, Katie Larsen, Diane Hankee
Planning & Zoning Board
June 11, 2014
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APPROVED MINUTES
Mr. Hyden made a MOTION to close Open Mike at 6:34 p.m. Motion was supported by
Mr. Laden. Motion carried 4 - 0. (Chair Tralle abstained.)
ADDED TOPIC
Chair Tralle explained for the public that the Planning & Zoning Board is an advisory
group to the City Council. Ordinances are passed by the City Council, not the P&Z
Board. Violators of city ordinance are notified by mail and if violations are not
corrected, the police department may issue a citation.
Staff clarified that ordinances can be initiated either by the City or by a citizen. Mr.
Grochala explained the review process of adopting an ordinance.
5. ACTION ITEMS
A. PUBLIC HEARING to consider a Rezone of property from R, Rural to R-1,
Single Family Residential, Preliminary Plat, and Variances to allow for lot size
and setback variations for a four-lot residential subdivision located at 535 Lois
Lane, to be called Isabell Estates
Katie Larsen, City Planner, presented the staff report. Staff recommended approval of
the Rezoning, Preliminary Plat and Variances for Isabell Estates.
Staff discussed setback requirements and location of structures on the lots.
Applicant, John Isabell, 861 Neal Ave N, W. Lakeland, MN was present for questions.
Mr. Isabell offered that they could reduce the width of the building pad on lot 3 to
increase the setback between houses.
Chair Tralle declared the Public Hearing open at 6:58 p.m.
Tim Anderson, 547 Lois Lane, stated that he was the owner of the Golden Acre
development. He wondered why he was able to keep his well for outdoor watering while
Mr. Isabell would be required to cap his well.
Jon Hermann, 7859 Lois Lane, commented on the subdivision of neighboring lots. He is
in appreciation of larger lots and is not in favor of the four-lot subdivision. He is
concerned about increased traffic and traffic speed. He is opposed to the proposed higher
density and the variances necessary to allow such.
James Sanchez, real estate broker for Mr. Isabell, 2202 5th St., White Bear Lake, MN,
commented that there is always concern over development and property values.
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June 11, 2014
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APPROVED MINUTES
Janell Slater, 7869 Meadowview Trail, commented that one of the reasons to live in Lino
Lakes is the preference of large lots and sense of community that it gives. She is
concerned about the future of the neighborhood.
Louise Fortuna, 523 Lois Lane, said that she has lived there for approximately 30 years.
She agreed that the original placement of the homes on the lots and the improvement of
Arlo Lane was intended for future subdivision. She also moved there for a larger size lot,
but appreciates the flexibility to subdivide if she chooses and is in support of the
proposed subdivision.
Mr. Hyden made a MOTION to close the Public Hearing at 7:06 p.m. Motion was
supported by Mr. Laden. Motion carried 4 - 0. (Tralle abstained.)
Staff addressed the public comment:
Staff noted that Mr. Isabell has the choice to cap the well or disconnect from the existing
system for irrigation purposes.
Chair Tralle stated that increased traffic is always a concern of existing property owners
when development occurs.
Staff noted that similar subdivision of properties occurred in both the Hailey Manor and
Golden Acre developments.
Mr. Hyden made a MOTION to recommend approval of a rezoning of property from R,
Rural to R-1, Single Family Residential, Preliminary Plat, and Variances to allow for lot
size and setback variations for a four-lot residential subdivision located at 535 Lois Lane,
to be called Isabell Estates, based on the following conditions:
1. All comments from the City Engineer letter dated June 5, 2014 shall be addressed.
2. All comments from the Environmental Coordinator letter dated June 5, 2014 shall be
addressed.
3. The developer shall be responsible for grading the site, prepping the building pads
and constructing the storm water maintenance facilities.
4. The following executed documents are required to be approved by the City Council
prior to issuance of a Grading Permit:
a. Development Contract.
5. The following items shall be submitted to the City prior to issuance of a Grading
Permit:
a. Revised plans based on staff comments.
b. Executed Declaration for Maintenance of Storm Water Facilities.
c. NPDES Permit (if required).
d. RCWD Permit (if required).
e. Securities and Escrows as detailed in the Development Contract.
f. Grading Permit Fee of $150.
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APPROVED MINUTES
6. The following items shall be submitted to the City prior to issuance of a Building
Permit:
a. Revised plans based on staff comments.
b. An electronic PDF of the final approved plans.
c. Building Permit application and fee as determined by the Building Official.
7. Sheet 1-Certificate of Survey:
a. Provide roadway easement document or other recorded instrument as to how the
“south” 30 feet of Arlo Lane was dedicated or deeded for roadway purposes.
8. Sheet 2-Resource Inventory:
a. Sheet shall be re-numbered 2 of 9.
b. The existing well identified on Lot 4 shall be properly capped and abandoned or
disconnected from the house if used for irrigation purposes prior to the issuance
of any building permit.
c. Data regarding depth to water table per soil boring shall be added to the sheet.
9. Sheet 3-Preliminary Plat:
a. The proposed impervious surface calculation for Lot 4 shall be shown on the
sheet.
10. Sheets 4-7:
a. See City Engineer Letter.
11. Sheet 8-Tree Preservation Plan:
a. Trees proposed for removal are not identified.
b. Calculations for mitigation standards are not provided.
c. The Tree Preservation Plan shall be resubmitted in compliance with the
ordinance.
12. Sheet 9-Landscape Plan:
a. Boulevard tree species must be the same species as those existing on the street.
i. Arlo Lane would be Thornless Honeylocust.
ii. Lois Lane would be Freeman Maple ‘Celzam’ if available.
b. Trees and shrubs required for Open Space shall be calculated and located on the
Landscape Plan as required per ordinance.
c. The Landscape Plan shall be resubmitted in compliance with the ordinance.
Motion was supported by Mr. Laden. Motion carried 4 - 0. (Tralle abstained.)
B. Planned Unit Development (PUD) Final Plan/Final Plat for Saddle Club
Katie Larsen, City Planner, presented the staff report. Staff recommended approval of
the PUD Final Plan/Final Plat for Saddle Club.
It was suggested that the city designate trail locations with signage, especially in
neighborhood areas, to clearly mark city trails.
Marcel Eibensteiner, 10740 Town Square Drive, Blaine, MN, project manager of Saddle
Club, stated that the project is progressing well. He is awaiting a permit from the Army
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APPROVED MINUTES
Corps of Engineers. He has some buyers lined up to purchase a number of lots. If all
goes well, he will be proposing a second phase next year.
Mr. Hyden made a MOTION to recommend approval of a rezoning of property from R,
Rural to R-1, Single Family Residential, Preliminary Plat, and Variances to allow for lot
size and setback variations for a four-lot residential subdivision located at 535 Lois Lane,
to be called Isabell Estates, based on the following conditions:
1. All comments from City Engineer letter dated June 6, 2014 shall be addressed.
2. All comments from Environmental Coordinator letter dated June 5, 2014 shall be
addressed.
3. The following executed document is required to be approved by the City Council
prior to issuance of a Grading Permit:
a. Development Contract.
4. The following items shall be submitted to the City prior to issuance of a Grading
Permit:
a. Revised plans based on staff comments.
b. Executed Declaration for Maintenance of Storm Water Facilities.
c. NPDES Permit.
d. RCWD Permit.
e. Securities and Escrows as detailed in the Development Contract.
f. Grading Permit Fee of $150.
g. A copy of the Conditional Letter of Map Revision (CLOMR) application sent to
FEMA.
5. The following item shall be submitted to the City prior to allowance of street and
utility construction:
a. A Conditional Letter of Map Revision (CLOMR) from the Federal Emergency
Management Agency (FEMA).
6. The following items shall be submitted to the City prior to issuance of a Building
Permit:
a. Revised plans based on staff comments.
b. An electronic PDF of the final approved plans.
c. Building Permit Fee as determined by the Building Official.
d. An as-built survey of the grading.
7. Conservation easements documents shall be approved by RCWD and the City and
recorded by the developer.
8. Conservation easement language shall include allowance for construction of trails,
parks, storm water management facilities, etc.
9. Outlots A, D, E and G of Saddle Club First Addition final plat shall be deeded to the
City.
10. The developer shall prepare the deed for conveyance of Outlots A, D, E and G to the
City.
11. The developer shall construct the trail in accordance with the approved plans per City
specifications in Phase One.
12. A Development Contract shall be drafted by the City, executed by the City and the
developer and recorded by the developer.
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APPROVED MINUTES
13. A Declaration for Maintenance of Storm Water Facilities shall be drafted by the City
and executed and recorded by the developer.
14. Comments/Revisions to Lot Summary Sheet:
a. The Summary shall include all lots, outlots and right-of-way per the entire
preliminary plat not just Phase One.
b. Unbuildable Lot Area shall include Conservation Easements area.
c. An electronic copy of the Summary shall be submitted in a Microsoft Excel
Worksheet.
15. Quit Claim Deed from Preserve at Lino Lakes Homeowners Association, Inc.:
a. An exhibit indicating the area of the easement shall be provided and recorded
with the document.
b. The easement document shall include language allowing for trail construction.
16. Comments/Revisions to Proposed Roadway Easement to Old Birch Street:
a. A Quit Claim Deed or other legal recordable document shall be drafted by the
Developer and approved by the City prior to recording.
b. The easement document shall include language allowing for trail and/or sidewalk
construction.
c. The existence of the 60 foot Public R/W Easement by Prescription shall be
verified by the developer or the Proposed Roadway Easement shall be modified to
ensure adequate size and connection to Old Birch Street.
17. Comments/Revisions to Preliminary Plat, Sheets 5 & 6:
a. Under Development Data, the Net Density shall be revised to 2.63 units per acre
to reflect the reduced in conservation easement area.
b. Lot 1, Block 3 shall be revised so the retaining wall is located entirely within the
lot and outside of the standard drainage and utility easement.
18. Comments/Revisions to Landscape and Planting Plan, Sheets 1-3:
a. Planting schedule (symbols, quantities, common and botanical names and sizes of
plant materials) and Planting Detail shall be included for all tree and shrub
plantings.
b. On Sheet 3, rename schedule from “Additional Trees” to “Tree Mitigation Trees”.
19. Comments/Revisions to Final Plat, Sheets 1-3:
a. City of Lino Lakes shall be properly spelled.
b. The City Engineer shall verify the proposed roadway easement connecting to Old
Birch Street and Pheasant Run South is adequate in size for road and utility
construction.
20. One full size set of all revised plans shall be submitted to the City.
21. One electronic copy of all revised plans shall be submitted to the City.
Motion was supported by Mr. Evenson. Motion carried 4 - 0. (Tralle abstained.)
C. CONTINUED PUBLIC HEARING to consider amending of Chapter 1010 of
the City Code relating to the regulation of signs
Michael Grochala, Community Development Director, presented the staff report. Mr.
Grochala reviewed the proposed changes to the sign regulations.
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APPROVED MINUTES
Board members discussed the proposed changes.
Marcel Eibensteiner requested an allowance for temporary signage to announce future
developments. Staff noted that the proposed allowance for off-premise signage could be
used for this purpose.
The Public Hearing was continued to the July 9, 2014 P&Z Meeting to allow for
additional modifications.
6. DISCUSSION ITEMS
A. Project Updates
Katie Larsen, City Planner, provided an update of current city projects.
7. ADJOURNMENT
Mr. Hyden made a MOTION to adjourn the meeting at 9:03 p.m. Motion was supported
by Mr. Evenson. Motion carried 4 - 0. (Tralle abstained.)
Respectfully submitted,
Dawn Bugge
Community Development Assistant