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HomeMy WebLinkAbout07-11-2022 City Council PacketEXPANDED AGENDA CITY COUNCIL AGENDA Monday, July 11, 2022 *********** 6:30 p.m. (Scheduled to be broadcast on Channel 16) City Council: Mayor Rafferty, Councilmembers Cavegn, Lyden, Ruhland and Stoesz City Administrator: Sarah Cotton COUNCIL WORK SESSION, 6:00 P.M. Council Chambers (not televised) 1. Review Regular Agenda CITY COUNCIL MEETING, 6:30 P.M.  Call to Order and Roll Call - Stoesz, Cavegn, Ruhland, Lyden, Rafferty were present;  Pledge of Allegiance  Open Mike / Public Comment (in person or received in writing prior to meeting) There were no public comments  Setting the Agenda: Addition or Deletion of Agenda Items The agenda was approved as presented. 1. CONSENT AGENDA A) Consider Approval of Expenditures for July 11, 2022 (Check No. 116725 through 116832) in the Amount of $701,120.93 B) Consider Approval of June 27, 2022 Work Session Minutes C) Consider Approval of June 27, 2022 Council Meeting Minutes D) Consider Approval of Appointment of Rookery Part-Time Staff E) Consider Approval of Resolution No. 22-69, Election Judge Appointments F) Consider Approval of Resolution No. 22-70, Peddler License for Daniel Chrzanowski, Edward Jones Financial G) Consider Approval of Separation Agreement 2022-01 Action Taken: Motion by Cavegn, seconded by Lyden, to approve Consent Agenda Items 1A through 1G, as presented, was adopted 2. FINANCE DEPARTMENT REPORT No Report 3. ADMINISTRATION DEPARTMENT REPORT A) Consider Approval of Appointment of Streets and Stormwater Maintenance Worker, Meg Sawyer Council Agenda EXPANDED AGENDA Page 2 Action Taken: Motion by Ruhland, seconded by Cavegn, to approve the hiring of Daniel Howell as recommended, was adopted B) Consider Approval of Appointment of Records Technician, Meg Sawyer Action Taken: Motion by Cavegn, seconded by Lyden, to approve the hiring of AnnMarie Busack as recommended, was adopted 4. PUBLIC SAFETY DEPARTMENT REPORT No Report 5. PUBLIC SERVICES DEPARTMENT REPORT No Report 6. COMMUNITY DEVELOPMENT REPORT No report 7. UNFINISHED BUSINESS None 8. NEW BUSINESS None Adjournment Motion to adjourn by Ruhland, seconded by Cavegn, was adopted Community Calendar – A Look Ahead July 11, 2022 through July 25, 2022 Wednesday, July 13 6:30 pm, Council Chambers Planning & Zoning Board Monday, July 25 6:00 pm, Community Room Council Work Session Monday, July 25 6:30 pm, Council Chambers City Council Meeting Updated 7/8/2022 CITY COUNCIL AGENDA Monday, July 11, 2022 *********** 6:30 p.m. (Scheduled to be broadcast on Channel 16) City Council: Mayor Rafferty, Councilmembers Cavegn, Lyden, Ruhland and Stoesz City Administrator: Sarah Cotton COUNCIL WORK SESSION, 6:00 P.M. Council Chambers (not televised) 1. Review Regular Agenda CITY COUNCIL MEETING, 6:30 P.M.  Call to Order and Roll Call  Pledge of Allegiance  Open Mike / Public Comment (in person or received in writing prior to meeting)  Setting the Agenda: Addition or Deletion of Agenda Items 1. CONSENT AGENDA A) Consider Approval of Expenditures for July 11, 2022 (Check No. 116725 through 116832) in the Amount of $701,120.93 B) Consider Approval of June 27, 2022 Work Session Minutes C) Consider Approval of June 27, 2022 Council Meeting Minutes D) Consider Approval of Appointment of Rookery Part-Time Staff E) Consider Approval of Resolution No. 22-69, Election Judge Appointments F) Consider Approval of Resolution No. 22-70, Peddler License for Daniel Chrzanowski, Edward Jones Financial G) Consider Approval of Separation Agreement 2022-01 2. FINANCE DEPARTMENT REPORT No Report 3. ADMINISTRATION DEPARTMENT REPORT A) Consider Approval of Appointment of Streets and Stormwater Maintenance Worker, Meg Sawyer B) Consider Approval of Appointment of Records Technician, Meg Sawyer 4. PUBLIC SAFETY DEPARTMENT REPORT No Report Council Agenda -2- 5. PUBLIC SERVICES DEPARTMENT REPORT No Report 6. COMMUNITY DEVELOPMENT REPORT No report 7. UNFINISHED BUSINESS None 8. NEW BUSINESS None Adjournment Community Calendar – A Look Ahead July 11, 2022 through July 25, 2022 Wednesday, July 13 6:30 pm, Council Chambers Planning & Zoning Board Monday, July 25 6:00 pm, Community Room Council Work Session Monday, July 25 6:30 pm, Council Chambers City Council Meeting + Expenditures July 11, 2022 Check #116725 to #116832 $701,120.93 Electronic Funds Transfer MN Statute 471.38 Subd. 3 Council Meeting July 11, 2022 Transfer In/(Out) 6/24/2022 Payroll #13 (193,799.51) 6/24/2022 Payroll #13 Federal Deposit (54,956.61) 6/24/2022 Payroll #13 PERA (53,080.69) 6/24/2022 Payroll #13 State (12,223.91) 6/24/2022 Payroll #13 Child Support (856.06) 6/24/2022 Payroll #13 H.S.A. Bank Pretax (4,119.40) 6/24/2022 Payroll #13 TASC Pretax (1,100.78) 6/24/2022 Payroll #13 ICMA 457 Def. Comp #301596 (4,045.00) 6/24/2022 Payroll #13 ICMA Roth IRA #706155 (905.75) 6/24/2022 Payroll #13 MSRS HCSP #98946-01 (2,003.24) 6/24/2022 Payroll #13 MSRS Def. Comp #98945-01 (3,957.00) 6/24/2022 Payroll #13 MSRS Roth IRA #98945-01 (834.00) 6/24/2022 Payroll ACH Return J. Standaert 548.72 6/28/2022 Payroll ACH Revision Sent J. Standaert (548.72) 6/28/2022 Payroll ACH Return J. Standaert 548.72 6/29/2022 Payroll ACH Revision Sent J. Standaert (548.72) 6/24/2022 Transfer from FRB Money Market 500,000.00 7/1/2022 HSA Bank ER Contribution (6,041.51) HSA Bank ER Contribution (Petersen) (208.33) 7/1/2022 Council #07 Payroll (3,636.37) 7/1/2022 Council #07 Federal Deposit (206.94) 7/1/2022 Council #07 PERA (403.16) 7/1/2022 Council #07 State (45.08) 7/1/2022 Anoka County 6,934,470.52 CITY COUNCIL WORK SESSION DRAFT 1 CITY OF LINO LAKES 1 MINUTES 2 3 DATE : June 27, 2022 4 TIME STARTED : 6:00 p.m. 5 TIME ENDED : 6:15 p.m. 6 MEMBERS PRESENT : Councilmember Stoesz, Lyden, Ruhland, 7 Cavegn and Mayor Rafferty 8 MEMBERS ABSENT : None 9 Staff members present: City Administrator Sarah Cotton; Community Development 10 Director Michael Grochala; Director of Public Safety John Swenson; City Engineer Diane 11 Hankee; City Clerk Julie Bartell 12 1.Review Regular Agenda 13 14 15 Item 4A - Consider Appointment of Police Sergeant – Public Safety Director explained that there is a vacancy in the department for a police sergeant and the process to fill that position brings forward a recommendation to promote Dan Thill to the open position.16 17 18 19 Item 6A – Consider Approval of Payment No. 2 and Final Payment for the 2021 20 Water Service Condition Review – City Engineer Hankee explained that staff is 21 requesting authorization to make final payments for the water project that includes 22 replacement of certain infrastructure so as to identify future needs including for the 23 upcoming street rehabilitation project. 24 25 Item 6B – Lake Amelia Woods, Approve Final Plat and Development Agreement – 26 Community Development Director Grochala explained that the Lake Amelia Woods 27 project preliminary plat was previously approved by the council. The project involves 28 developments of homes on four residential 10 acre lots. 29 2.Adjourn 30 The meeting was adjourned at 6:15 p.m. 31 32 These minutes were considered, corrected and approved at the regular Council meeting held on 33 July 11, 2022. 34 35 36 37 38 Julianne Bartell, City Clerk Rob Rafferty, Mayor 39 40 COUNCIL MINUTES DRAFT 1 1 LINO LAKES CITY COUNCIL 2 REGULAR MEETING 3 MINUTES 4 5 DATE : June 27, 2022 6 TIME STARTED : 6:30 p.m. 7 TIME ENDED : 6:48 p.m. 8 MEMBERS PRESENT : Councilmember Stoesz, Lyden, 9 Ruhland, Cavegn and Mayor Rafferty 10 MEMBERS ABSENT : None 11 Staff members present: City Administrator Sarah Cotton; Community Development Director 12 Michael Grochala; City Engineer Diane Hankee; Director of Public Safety John Swenson; City 13 Clerk Julie Bartell 14 15 PUBLIC COMMENT 16 There were no public comments. 17 SETTING THE AGENDA 18 The agenda was approved as presented. 19 SPECIAL PRESENTATION 20 Oath of Police Service – Police Officer, Shelby Bonczek 21 CONSENT AGENDA 22 Councilmember Lyden moved to approve the Consent Agenda, Items 1A through 1D as presented. 23 Councilmember Ruhland seconded the motion. Motion carried on a voice vote. 24 25 ITEM ACTION 26 Consideration of Expenditures: 27 A) Consider Approval of Expenditures for June 27, 2022 28 (Check No. 116645 through 116724) in the Amount of 29 $377,265.78 Approved 30 B) Consider Approval of June 13, 2022 Council 31 Work Session Minutes Approved 32 C) Consider Approval of June 13, 2022 Council 33 Minutes Approved 34 D) Consider Approval of Appointment of The Rookery 35 Part-Time Staff Approved 36 FINANCE DEPARTMENT REPORT 37 There was no report from the Finance Department. 38 COUNCIL MINUTES DRAFT 2 ADMINISTRATION DEPARTMENT REPORT 39 There was no report from the Administration Department. 40 PUBLIC SAFETY DEPARTMENT REPORT 41 4A) Consider Appointment of Police Sergeant - Public Safety Director Swenson reviewed the 42 written staff report recommending the appointment of Dan Thill to the position of Police Sargeant. 43 He reviewed the selection process and Mr. Thill’s qualifications. 44 45 The council acknowledged Officer Thill’s contributions to the City over the past years. 46 Councilmember Ruhland moved to approve the appointment of Officer Dan Thill to the Police 47 Sargeant position as recommended. Councilmember Cavegn seconded the motion. Motion carried on 48 a voice vote. 49 PUBLIC SERVICES DEPARTMENT REPORT 50 There was no report from the Public Services Department. 51 COMMUNITY DEVELOPMENT REPORT 52 6A) Consider Resolution No. 22-46, Approving Payment No. 2 and Final, 2021 Water Service 53 Condition Review – City Engineer Hankee reviewed the written staff report requesting authorization 54 to finalize payments for the recent project that reviewed water services in the City. She noted that 55 the project was successful in identifying issues. Staff is recommending the final payments to the 56 contractor. 57 Councilmember Lyden moved to approve Resolution No. 22-46 as presented. Councilmember 58 Stoesz seconded the motion. Motion carried on a voice vote. 59 6B) Lake Amelia Woods: i. Consider Resolution No. 22-18, Approving Final Plat; ii. 60 Consider Resolution No. 22-19, Approving Development Agreement – Community Development 61 Director Grochala reviewed a PowerPoint presentation that included information on the following: 62 - Land Use Application – final plat, subdivision, construction of four new homes; 63 - Site Map; 64 - Preliminary Plat – final plat is consistent. 65 - Findings of Fact- supporting approval with conditions. 66 Councilmember Stoesz asked if the Great River Energy easement noted is covered for the future and 67 Mr. Grochala explained that it runs with the property. 68 Councilmember Ruhland moved to approve Resolution No. 22-18 as presented. Councilmember 69 Lyden seconded the motion. Motion carried on a voice vote. 70 Councilmember Ruhland moved to approve Resolution No. 22-19 as presented. Councilmember 71 Cavegn seconded the motion. Motion carried on a voice vote. 72 UNFINISHED BUSINESS 73 There was no Unfinished Business. 74 75 NEW BUSINESS 76 COUNCIL MINUTES DRAFT 3 There was no New Business. 77 78 COMMUNITY EVENTS 79 There were no events announced. 80 COMMUNITY CALENDAR 81 Community Calendar – A Look Ahead 82 June 27, 2022 through July 11, 2022 83 Wednesday, June 29 6:30 pm, Council Chambers Environmental Board 84 Tuesday, July 5 6:00 pm, Community Room Council Work Session 85 Wednesday, July 6 630 pm, Council Chambers Park Board 86 Thursday, July 7 8:00 am, Community Room EDAC 87 Monday, July 11 6:00 pm, Community Room Council Work Session 88 Monday, July 11 6:30 pm, Council Chambers City Council Meeting 89 90 ADJOURN 91 92 There being no further business, Councilmember Ruhland moved to adjourn at 6:48 p.m. 93 Councilmember Stoesz seconded the motion. Motion carried on a voice vote. 94 95 Following adjournment of the regular meeting, the City Council reconvened for a closed meeting for 96 the purpose of completing the City Administrator’s performance evaluation. 97 98 These minutes were considered and approved at the regular Council Meeting on July 11, 2022. 99 100 101 102 103 Julianne Bartell, City Clerk Rob Rafferty, Mayor 104 105 CITY COUNCIL AGENDA ITEM 1D STAFF ORIGINATOR: Meg Sawyer, HR and Communications Manager MEETING DATE: July 11, 2022 TOPIC: Approve the Hiring of Part-Time Staff for The Rookery VOTE REQUIRED: 3/5 INTRODUCTION The Council is being asked to approve the hiring of part-time staff for The Rookery. BACKGROUND As we continue to move forward with the opening of the new activity center, staff is seeking approval to hire part-time personnel to work at The Rookery. The recruiting process continues with interviewing and background investigations. This process has identified candidates that will be a great addition to our staff at The Rookery. RECOMMENDATION Staff recommends the Council approve the hiring of the part-time personnel listed below: Ella Hohenstern Lifeguard Logan Sonnek Lifeguard Rebekah Stokes Swim Instructor Janine Hanson Aqua Fitness Instructor Start dates vary based on position and training schedule. Please approve the above personnel for the part-time positions at The Rookery Activity Center. STAFF ORIGINATOR: MEETING DATE: TOPIC: VOTE REQUIRED: CITY COUNCIL AGENDA ITEM 1E Julie Bartell, City Clerk July 11, 2022 Resolution No. 22-69 Election Judge Approval 3/5 INTRODUCTION The City will administer this year's State Primary election for Lino Lakes' voters. The election will be held on August 9, 2022. BACKGROUND The governing body of a municipality has the authority to appoint applicants to serve as election judges. Attached is a list of qualified individuals who, if appointed, will serve as Lino Lakes' election judges for the 2022 Primary Election. RECOMMENDATION Staff recommends approval of Resolution No. 22-69, Appointing Election Judges for the August 9th, 2022 Primary Election. ATTACHMENTS Resolution No. 22-69 Election Judge Roster CITY OF LINO LAKES RESOLUTION NO. 22-6922-69 APPOINTING ELECTION JUDGES FOR THE 2022 PRIMARY ELECTION WHEREAS, a State Primary election will be held on August 9, 2022; and WHEREAS, pursuant to Minnesota Statutes, Section 204B.20, election judges shall be appointed to serve in an election precinct and the appointing authority shall designate a judge to serve as the head election judge; and WHEREAS, training sessions for election judges in Lino Lakes are provided through an on- line program; and WHEREAS, Minnesota Statutes, Section 204B.21, Subd. 2, requires appointments be made before the election at which the election judges will serve; NOW, THEREFORE BE IT RESOLVED by The City Council of The City of Lino Lakes that the attached list of certified eligible voters are hereby appointed to serve as election judges and head judges for the 2022 State Primary Election if called to do so. BE IT FURTHER RESOLVED that staff is authorized to add additional judges to serve if that is deemed necessary. Adopted by the Council of the City of Lino Lakes this 11th day of July, 2022. The motion for the adoption of the foregoing resolution was introduced by Councilmember and was duly seconded by Councilmember and upon vote being taken thereon, the following voted in favor thereof: The following voted against same: Rob Rafferty, Mayor ATTEST: Julianne Bartell, City Clerk Primary Election, Tuesday, August 9, 2022 Lino Lakes P-1 Public Works Building, 1189 Main ST, Lino Lakes, MN 55014 Kathi Gallup, Head Judge Mashell Olson, Head Judge Raoul Anderson, Election Judge Linda Chapeau, Election Judge Kelly Damiani, Election Judge Joile Lahlum, Election Judge Karen Leavell, Election Judge Dan Musser, Election Judge Nicholas Schintgen, Election Judge Lino Lakes P-2 Lino Lakes Fire Station #1, 7741 Lake Dr, Lino Lakes, MN 55014 Colleen Borys, Head Judge John Nordlund, Head Judge Judy Axelson, Election Judge R Kent Barnard, Election Judge Megan Helling, Election Judge Patrick McCool, Election Judge Kevin Murphy, Election Judge Leonard Olson, Election Judge Lino Lakes P-3 St. Joseph's Catholic Church, 171 Elm ST, Lino Lakes, MN 55014 Eileen Couture, Head Judge Kevin Thoma, Head Judge Jill Anderson, Election Judge Uyanga Bayandalai, Election Judge Van Carlson, Election Judge Eric Holland, Election Judge Daniel Lahlum, Election Judge Lino Lakes P-4 Civic Complex, 600 Town Center PKWY, Lino Lakes, MN 55014 Juliane Kvalbein, Head Judge Kathryn McCool, Head Judge Rodney Breheim, Election Judge Debra Hyden, Election Judge Matthew Liu, Election Judge Denise Palmer, Election Judge Mary Spiess, Election Judge Kathryn Timm, Election Judge Ann Wellmann, Election Judge Melanie Zierden, Election Judge Lino Lakes P-5 Rice Creek Covenant Church, 125 Ash ST, Lino Lakes, MN 55126 Dara Gades, Head Judge Kay (Kathleen) Jakubowski, Head Judge Theresa Barker, Election Judge Andrew Cravero, Election Judge Debra Cravero, Election Judge Ruth Howard, Election Judge Poll Worker Report, 2022 Statewide Election Page 1 of 2Printed: 7/5/2022 4:28 PM Steve McKoskey, Election Judge Ruth Nault, Election Judge Lino Lakes P-6 Lino Lakes Fire Station #2, 1710 Birch Street, Lino Lakes, MN 55038 Kimberli Johnson, Head Judge Jeff Lucey, Head Judge Joel Andrychowicz, Election Judge William Binder, Election Judge Richard Fidler, Election Judge Susan Johnson, Election Judge Deborah Morris, Election Judge Dorothy Jean Roeser, Election Judge Gregory Rogers, Election Judge Lino Lakes P-7 Living Waters Lutheran Church, 865 Birch St, Lino Lakes, MN 55014 Sara Hesseltine, Head Judge Kathy Wall, Head Judge Angela Carlson, Election Judge Julie Carlson, Election Judge Jeff Ehleringer, Election Judge Lorita Janas, Election Judge Tammy Lincoln, Election Judge Janet Logid, Election Judge Jane McKoskey, Election Judge Stephen Minar, Election Judge Poll Worker Report, 2022 Statewide Election Page 2 of 2Printed: 7/5/2022 4:28 PM CITY COUNCIL AGENDA ITEM 1F STAFF ORIGINATOR: Lisa Hogstad-Osterhues, Deputy Clerk MEETING DATE: July 11, 2022 TOPIC: Resolution No. 22-70, Approving a Peddler License for Edward Jones Financial – Daniel Chrzanowski VOTE REQUIRED: 3/5 BACKGROUND Daniel Chrzanowski, Representative from Edward Jones Financial has submitted a peddler’s license application to the City Clerk's office. He plans to travel through Lino Lakes’ neighborhoods going door to door offering financial services to interested potential clients. The City has received all the necessary forms required to issue this company representative a license. The Public Safety Department has performed a background check and has indicated no reason to deny the applicant. The application and all other required information is on file in the City Clerk's office for review. RECOMMENDATION Approve Resolution No. 22-70, Approving the issuance of a Peddler License for a twelve month period starting July 12, 2022 through July 11, 2023. CITY OF LINO LAKES COUNTY OF ANOKA RESOLUTION NO. 22-70 APPROVING A PEDDLER LICENSE FOR EDWARD JONES FINANCIAL WHEREAS, Daniel Chrzanowski, Financial Advisors for Edward Jones Financial has submitted a peddlers license application to the city clerk's office; and WHEREAS, Daniel Chrzanowski has complied with all of the provisions of Chapter 613 of the Lino Lakes City Code for obtaining the necessary license; and WHEREAS, the Lino Lakes Public Safety Department has conducted a background check on the company representative that will be working in Lino Lakes, Daniel Chrzanowski within the past 12 months and indicated no reason to deny the applicant; and NOW, THEREFORE, BE IT RESOLVED that the Lino Lakes City Council hereby approves the request of Edward Jones Financial to sell services door to door for a period of 12 months beginning July 12, 2022 and ending July 11, 2023. Adopted by the Council of the City of Lino Lakes this 11th day of July, 2022. The motion for the adoption of the foregoing resolution was introduced by Council Member _____________ and was duly seconded by Council Member ___________ and upon vote being taken thereon, the following voted in favor thereof: The following voted against same: _____________________ Rob Rafferty, Mayor ATTEST: ________________________ Julianne Bartell, City Clerk CITY COUNCIL AGENDA ITEM 1G STAFF ORIGINATOR: Sarah Cotton, City Administrator MEETING DATE: July 11, 2022 TOPIC: Consider Approval of Separation Agreement 2022-01 VOTE REQUIRED: 3/5 INTRODUCTION The Council is being asked to approve Separation Agreement 2022-01. BACKGROUND The City has entered into Separation Agreement 2022-01, staff is requesting final approval. RECOMMENDATION Approve Separation Agreement 2022-01. ATTACHMENTS None CITY COUNCIL AGENDA ITEM 3A STAFF ORIGINATOR: Meg Sawyer, Human Resources and Communications Manager MEETING DATE: July 11, 2022 TOPIC: Consider Appointment of Streets and Stormwater Maintenance Worker VOTE REQUIRED: 3/5 INTRODUCTION The Council is being asked to approve the appointment of Daniel Howell to the Streets and Stormwater Maintenance Worker position within the Public Works department. BACKGROUND At this time staff has completed the recruitment process, provided a conditional offer, and is recommending the approval of Daniel Howell for the position. Howell has been working as a seasonal Public Works Streets Maintenance Worker since June 1, 2021. The hourly rate of pay would be $27.77, which is starting step of the current 6 step wage schedule. With the Council’s approval, Howell would start in the position of Streets and Stormwater Maintenance Worker on July 18, 2022. RECOMMENDATION Please approve the appointment of Daniel Howell for the Streets and Stormwater Maintenance Worker. CITY COUNCIL AGENDA ITEM 3B STAFF ORIGINATOR: Meg Sawyer, Human Resources Manager MEETING DATE: July 11, 2022 TOPIC: Consider Appointment of Police Records Technician VOTE REQUIRED: 3/5 INTRODUCTION The Council is being asked to approve the appointment of AnnMarie Busack to a vacant Police Records Technician position in the Public Safety Department. BACKGROUND At this time, staff has completed the recruitment process, provided a conditional offer, and is recommending the approval of AnnMarie Busack for the position. With Jessica Crowe moving to the Administrative Assistant position effective 7/4/2022, there is one vacant Records Technician position within the Public Safety Department. Busack holds a Bachelor’s degree in Criminal Justice and has over 6 years of assistant and records experience at the Ramsey Fire Department. The hourly rate of pay would be $28.23, which is step 4 of a 6 step union wage schedule. With the Council’s approval, Busack would start in the position of Police Records Technician on July 25, 2022. RECOMMENDATION Please approve the appointment of AnnMarie Busack for the Police Records Technician position.